Rock Island public meetings in 2021
39 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Library Board of Trustees
The Rock Island Public Library Board of Trustees will discuss options for purchasing the South Entrance Parking Lot and approve monthly bills. The board is also deciding on 2022 non-resident card fees and an occupancy agreement with the Two Rivers YMCA.
- Motion to approve November bills totaling $40,102.61
- Proposed 2022 non-resident library card fee of $125
- Purchase options for South Entrance Parking Lot
- Occupancy Agreement with the Two Rivers YMCA
- Designating the Rock Island Public Library Foundation as beneficiary of the Bobby E. Davis Trust
Human Rights Commission
The Rock Island Human Rights Commission is meeting to review updates on specific cases and discuss an ordinance. The body will also address new business regarding a phone tree.
- Updates on cases 78-2021-TT and 79-2021-MV
- Ordinance discussion
- New business item 81-2021-KW
- Discussion of a phone tree
Library Board of Trustees
The Rock Island Public Library Board Building & Grounds Committee will discuss updates regarding the Watts Midtown Library and the South Parking Lot. The meeting includes a review of the occupancy agreement with the YMCA and project updates from JCI.
- Occupancy Agreement update for Watts Midtown Library with the YMCA
- Review of plans and renderings for Watts Midtown Library
- Discussion regarding the South Parking Lot
- JCI Project update
Arts Commission
The Arts Commission is meeting to approve the minutes from November 10, 2021. The body is also deciding on the schedule of meeting dates for 2022.
- Approval of 2022 Arts Commission Meeting Dates
Arts Commission
The commission will review its meeting schedule for 2022 and hold a discussion with Jack Cullen regarding art activities in the downtown area.
- Approval of 2022 Arts Commission Meeting Dates
- Discussion with Jack Cullen about art activities in the downtown
Human Rights Commission
The commission will review minutes from the October meeting and discuss ordinance 78-2021-TT under old business. The agenda also includes provisions for public comment and new business.
- Discussion of Ordinance 78-2021-TT
Library Board of Trustees
The Rock Island Public Library Board of Trustees will meet to discuss the library budget and COVID mitigation efforts. The board is scheduled to vote on the CY 2022–2025 Strategic Plan and October bills. Discussions will also cover downtown entrances during winter and the south entrance parking lot.
- Motion to approve October monthly bills totaling $32,397.58
- Motion to approve the CY 2022–2025 Strategic Plan
- Discussion of the Library Budget
- Updates on the South Entrance Parking Lot
- Capital Campaign Update from the Foundation
Arts Commission
The Rock Island Arts Commission will meet to review the Quad City Arts Annual Action Plan with Executive Director Kevin Maynard. The commission will also receive a report on funds collected from Art Meters.
- Review of Quad City Arts Annual Action Plan
- Year-end report on Art Meter collections
Human Rights Commission
The Human Rights Commission will meet to discuss updates on several specific cases and hold a discussion regarding an ordinance. The body will also review the minutes from the September meeting.
- Update on case 76-2021-EA regarding discussion with Project Now Director Dwight Ford
- Update on case 78-2021-TT
- Ordinance discussion
Library Board of Trustees
The Board of Trustees will consider approving the CY2022 budget and a proposed name for the new library. Members will also review an intergovernmental agreement for joint purchasing of programming and services. The meeting includes a report on per capita aid requirements for 2022.
- Approval of September monthly bills totaling $275,403.04
- Vote on CY2022 Budget
- Vote on a proposed name for the new library
- Intergovernmental Agreement for joint purchasing with Northbrook Public Library and RAILS
- Approval of Board Bylaws revisions
Library Board of Trustees
The Community & Planning Committee is meeting to review draft content for the strategic plan, the literacy action plan, and a design concept. The board will also discuss the status of the capital campaign and project, as well as updates for the library's 150th anniversary.
- Review of Draft Strategic Plan content
- Review of Literacy Action Plan
- Review of Design Concept
- Capital Campaign & Project status discussion
- Rock Island Public Library 150th Anniversary updates
Human Rights Commission
The Rock Island Human Rights Commission is meeting remotely to discuss the status of several active cases. The body will also discuss attendance policies and the use of volunteers to investigate cases.
- Case 75-2021-DC: Reported as closed
- Case 76-2021-EA: Update requested regarding supervisor contact
- Case 77-2021-RB: Update requested from Janet and Sara
- New cases for discussion: 78-2021-TT and 79-2021-MW
- Discussion on attendance policy and protocol
Library Board of Trustees
The Rock Island Public Library Board of Trustees will meet to approve monthly bills and various operational policies. The board is also considering the approval of a succession plan, a disaster and recovery plan, and the 2022 holiday closing dates.
- Approval of August monthly bills totaling $45,481.72
- Policy revisions for circulation, collection development, community rooms, and security cameras
- Approval of RFP specifics for snow removal, lawn care, janitorial services, and security services
- Approval of the Succession Plan and Disaster and Recovery Plan
- Approval of the 2022 Holiday Closings List
Library Board of Trustees
The Personnel & Policy Committee will review and provide recommendations on several library policies and plans. The committee will also discuss updates to the Director's evaluation process.
- Review of Circulation, Collection Development, and Community Room policies
- Review of Disaster Response & Recovery Plan and Succession Plan
- Review of Library Board Bylaws and Library Card Registration Policy
- Review of Library Vehicle, Photography & Video, and Security Camera policies
- Updates on the Director's evaluation process
Library Board of Trustees
The Building & Grounds Committee is reviewing requests for proposals for several facility service contracts. The board will also discuss updates to the South Parking Lot and the design of the Midtown Library.
- RFP review for snow removal service
- RFP review for lawn care service
- RFP review for cleaning service
- RFP review for security guard service
- Midtown Library design discussion
Human Rights Commission
The Human Rights Commission is meeting remotely to discuss old business and new complaints. The body will consider updates on specific cases and review minutes from the July meeting.
- Update on contacting HR/Supervisor for case 75-2021-DC
- Update on discussion with Estefani for case 76-22-021-EA
- First consideration of case 77-2021-RB
- Review of new complaints
- Consideration of July meeting minutes
Human Rights Commission
The Rock Island Human Rights Commission is meeting to approve previous minutes and discuss old business. The session focuses on updates regarding specific ordinance revisions.
- Update on contacting HR/Supervisor of David C. (75-2021-DC)
- Update on discussion with Estefani from Jason and Steve (76-22-021-EA)
Library Board of Trustees
The Board is considering updates to COVID mitigation efforts, including new rules for library programming and access to the 2nd floor Rotunda. The meeting also includes a motion to approve monthly bills and a website contract.
- Motion to approve July bills for $270,222.12
- Proposal to allow programming with fewer than 25 attendees starting September 1, 2021
- Proposal to allow public access to the 2nd floor Rotunda starting September 1, 2021
- Motion to approve the website contract
- Updates on South Entrance Parking Lot
Arts Commission
The commission will discuss potential new locations for Art Meters. Members will also discuss the City of Rock Island Services Agreement with Quad City Arts.
- Discussion of possible new locations for the Art Meters
- Discussion of City of Rock Island Services Agreement with Quad City Arts
Human Rights Commission
The Human Rights Commission will meet remotely to conduct business. The agenda includes consideration of the June and July special meeting minutes and discussion of new business items.
- Consideration of June meeting minutes
- Consideration of July special meeting minutes
- New Business item 75-2021-PR
- New Business item 76-22-021-GA
Library Board of Trustees
The Board of Trustees is meeting to review financial statements and approve monthly bills. Members will discuss library hours, community room rental fees, and specific closure dates for the Downtown Library and all locations.
- Motion to approve June monthly bills in the amount of $35,916.48
- Proposed closure of Downtown Library September 3 at 5pm and September 4 for Rock Island Grand Prix
- Proposed closure of all locations on February 22, 2022, for staff in-service day
- Discussion of Community Room Rental Fees
- Motion to approve Hot Spot Policy revisions
Arts Commission
The Rock Island Arts Commission is meeting via audio and video conference. The body will discuss potential new locations for Art Meters and a services agreement between the City of Rock Island and Quad City Arts.
- Discussion of new locations for Art Meters
- Discussion of City of Rock Island Services Agreement with Quad City Arts
Library Board of Trustees
The Rock Island Public Library Board Finance Committee is meeting to discuss the Calendar Year 2022 Budget and the occupancy budget for the Midtown Library branch. The committee may make recommendations regarding these budgets to the Board of Trustees.
- Calendar Year 2022 Budget discussion and recommendations
- Midtown Library Branch occupancy budget discussion
Human Rights Commission
The Human Rights Commission is holding a special meeting to review and discuss proposed revisions to Division 5 of the Rock Island City Code. The meeting is being conducted remotely per Governor Pritzker's Executive Order #2020-07.
- Discussion of proposed revisions to Division 5 Human Rights Commission of the Rock Island City Code
- Consideration of meeting minutes from 06-17-2021
Library Board of Trustees
The Rock Island Public Library Board of Trustees will meet to review monthly expenditures and discuss updates to COVID-19 mitigation efforts. The board is also considering Capital Improvement Program requests for the Midtown branch and downtown window replacements.
- Motion to approve May monthly bills totaling $118,367.00
- Proposed revisions to COVID mitigation for seating, computer use, programs, and 2nd floor access
- Proposed CY 2022 CIP requests for Midtown Library Branch and Downtown Library window replacement
- Discussion of CY 2022 Budget and Occupancy Agreement
- Appointment of a chair for the Planning & Community Relations Committee
Arts Commission
The Arts Commission is meeting to discuss information gathered from public meetings at Radicle Effects and Schwiebert Park to guide future planning. The commission will also be informed that the 2020 sculptures have been rented again for the current year.
- Discussion of public meeting data from Radicle Effects and Schwiebert Park
- Update on the rental of 2020 sculptures
Library Board of Trustees
The Board of Trustees will meet to discuss operational updates and vote on several service policies. Key items include the selection of a website developer and rules for public access to the Mobile Library.
- Motion to approve March monthly bills totaling $29,791.09
- Motion to approve LibraryWebsite as the developer and host for a new library website
- Motion to allow public access to the Mobile Library in small groups of up to 2 adults and 2 children from the same household
- Motion to approve Mobile Streaming Device Policy
- Oath of office for Trustees Dr. Yolanda Grandberry Pugh, Patrick Mahar, and Karen Phillips
Arts Commission
The commission is meeting to discuss incorporating information from a public meeting at Radicle Effects into the Rock Island 2021 Arts Plan goals. Members will also discuss the possibility of holding another public meeting for the Arts Plan in late summer.
- Discussion of Rock Island 2021 Arts Plan goals
- Review of information gathered from public meeting at Radicle Effects
- Planning for a potential late summer public meeting
Library Board of Trustees
The Library Board of Trustees will meet to review quarterly financial statements and discuss state library standards. The board is also reviewing updates regarding long range planning and library location hours.
- Motion to approve March monthly bills totaling $64,110.97
- Discussion on State Library Standards
- Capital Campaign update from the Foundation
- Review of library location gate counts and hours
- Updates on long range planning
Arts Commission
The commission is discussing interview questions for small group interviews regarding new goals for the Rock Island 2021 Arts Plan. Members are also discussing a potential public meeting for the plan in late summer.
- Discussion of interview questions for the Rock Island 2021 Arts Plan
- Discussion of a possible public meeting for the Arts Plan
Library Board of Trustees
The Community & Planning Committee will review staff recommendations for the library's vision and values. The board will also discuss the status of the Capital Campaign Project and nominate members for the 150th Anniversary Task Force.
- Review of Strategic Planning vision and values
- Discussion of Capital Campaign Project community campaign and advocacy
- Nomination of Task Force members for the Rock Island Public Library 150th Anniversary
Library Board of Trustees
The Rock Island Public Library Board of Trustees is meeting to review monthly bills and update several organizational policies. The board will also discuss the disposal of surplus property and provide updates on long-range planning.
- Approval of February monthly bills totaling $21,635.05
- Policy revisions for Concealing and Carrying, Continuing Education, Social Media, Unattended Children and Letter, and Emergency Closing
- Approval of Telecommuting Policy for non-affiliated employees
- Motion regarding the disposal of surplus property
- Discussion on State Library Standards
Library Board of Trustees
The Personnel & Policy Committee is meeting to review and make recommendations on specific library policies. The meeting includes a scheduled closed session.
- Policy review: Concealing & Carrying
- Policy review: Continuing Education
- Policy review: Social Media
- Policy review: Unattended Children
- Closed session
Library Board of Trustees
The Board of Trustees will meet to review financial statements and approve monthly bills. The session includes discussions on state library standards, strategic planning recommendations, and the Illinois Public Library Annual Report.
- Approval of January monthly bills totaling $118,418.74
- Approval of Strategic Planning committee recommendations
- Approval of the Illinois Public Library Annual Report (IPLAR)
- Approval of 4-10 Report Statement of Fund Requirements
- Discussion of library locations' hours
Library Board of Trustees
The Community & Planning Committee is meeting to review patron surveys and staff recommendations for strategic planning. The board will also discuss the status of the Capital Campaign Project and plan for the library's 150th anniversary.
- Review of patron survey and staff strategic planning recommendations
- Status discussion of the Capital Campaign Project
- Planning and timeline for the Rock Island Public Library 150th Anniversary
Arts Commission
The Rock Island Arts Commission is meeting to discuss how to gather public input for the goals of the Rock Island 2021 Arts Plan. The commission will also welcome a new member.
- Discussion on gathering public input for Rock Island 2021 Arts Plan goals
- Welcome of new member Brandy VandeWalle
Library Board of Trustees
The Library Board of Trustees will meet to review December bills and the 2020 evaluation of the Library Director. The board is also scheduled to approve the 2021 slate of board officers and the 4-10 Report Statement of Fund Requirements.
- Motion to approve December monthly bills for $56,543.16
- Motion to approve the 2021 Slate of Board Officers
- Motion to approve the 2020 Evaluation of the Library Director
- Motion to approve 4-10 Report Statement of Fund Requirements
- Review and revision of the Standing Committees List
Library Board of Trustees
The Rock Island Public Library Board Building & Grounds Committee is meeting to review and provide recommendations for 2021 building and grounds updates. The agenda also includes a scheduled closed session.
- 2021 Building & Grounds Updates review
Library Board of Trustees
The committee will conduct a pay for performance review and discussion regarding the Director's evaluation. A closed session is scheduled to discuss specific personnel matters.
- Director’s Evaluation - Pay for Performance Review & Discussion
- Closed Session regarding employee appointment, compensation, or performance