Rock Island public meetings in 2023

Community Development Commission (CDC)

The Community Development Commission will meet to discuss a year-end review and evaluate current commission operations. The body will also identify upcoming agenda items and set goals for 2024.

• Year-end review discussion
• Feedback on current commission operations
• 2024 goal setting and agenda planning

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on several items, including the library director's 2023 performance evaluation with any merit/benefit increase, a wage increase for non-affiliated employees, the 2024 non-resident fee, and an updated Collection Development Policy. The board will also discuss the relevance of a policy on concerns about library resources and consider accepting a donated Abraham Lincoln etching. Committee reports include updates on the downtown bathroom remodel and the CY 2024 budget.

• Motion to approve November monthly bills for $44,502.57
• Motion to approve 2023 Performance Evaluation of Library Director with merit/benefit increase
• Motion to approve GWI for non-affiliated library employees at City Council rate or 2.75%, whichever is greater
• Motion to approve 2024 non-resident fee of $128
• Motion to approve updated Collection Development Policy

Library Board of Trustees

The Rock Island Public Library Board's Personnel & Policy Committee is meeting to discuss the Library Director's annual performance review. The agenda includes a closed session for personnel matters, as permitted by Illinois law. No formal votes are listed on the agenda.

• Library Director's Annual Performance Review Discussion
• Closed session for personnel matters under 5 ILCS 120/2c Exception 1

Beautification Commission

The Beautification Commission will conduct a van tour of holiday lighting nominees. The body will then vote on first, second, and third place winners for both residential and commercial categories.

• Tour of December 2023 Holiday Lighting Award nominees
• Vote for Residential Category Holiday Lighting Award winners
• Vote for Commercial Category Holiday Lighting Award winners

Inspections Commission

The Rock Island Inspection Commission will meet to review the Inspection Division's staff duties and discuss the residential rental registration program. The agenda also includes approval of the previous meeting's written agenda and public comment. The meeting is scheduled for December 13, 2023, at City Hall.

• Overview of Inspection Division and staff duties
• Review and discuss rental registration program
• Approval of written agenda for November 15, 2023

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold a public hearing on a variance request from Rob Miller of Executive AutoWerks to keep existing wall signs totaling 425 square feet at 2223 11th Street, which exceed the allowed 80 square feet. The request was postponed from the November 8 meeting because the applicant was absent. Staff recommends denial, and the board will vote on the matter.

• Public hearing on variance for 425 sq ft wall signs at 2223 11th Street (staff recommends denial)
• Approval of December 13, 2023 agenda
• Approval of November 8, 2023 meeting minutes

Commercial Industrial Revolving Loan Fund

The Commercial Industrial Revolving Loan Fund Committee will review the active loan report and provide updates on application statuses. The committee will also discuss collection agency updates and revisions to program policies and procedures. Additionally, members will consider approving the 2024 meeting calendar.

• Review of Active Loan Report
• Application Status Update
• Collection Agency Status Update
• Policies and Procedures Revision Status Update
• Approval of 2024 Meeting Calendar

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to plan the 40th annual parade, including discussing the theme, branding, attractions, and awards. They will review the treasurer's report showing a 2023 budget of $20,750 with actual spending of $15,780, and a proposed 2024 budget of $25,000. The agenda also includes committee assignments, volunteer recruitment, and a proposed mailing and promotion schedule for 2024.

• 2024 budget proposed at $25,000
• Sponsorship fees range from $350 to $800
• University of Illinois band estimated cost $18,472
• F&M Clydesdales horse and carriage $1,500
• Isa Balloons announcer booths $2,395

Martin Luther King Center Board

The Martin Luther King Center Board of Directors is meeting to handle routine business, including approving minutes and setting the 2024 meeting schedule. The board will also discuss member roles and responsibilities, consider board candidates and officers, and hear the director's report. No major policy or financial decisions are on the agenda.

• Approval of minutes
• Discussion of board roles and responsibilities
• Board candidates and officers
• 2024 meeting schedule
• Director's report

Planning Commission

The Rock Island Planning Commission will hold public hearings on three zoning requests: a rezoning for a church, and two special use permits for storage uses. Staff recommends denial of all three. The commission will also approve the agenda and minutes from the previous meeting.

• Rezoning from R-2 to O-1 for a church at 830 14 1/2th Street (recommended denial)
• Special Use Permit for mini-warehousing and RV self-storage at 1229 2nd Avenue (recommended denial)
• Special Use Permit for outdoor storage of five personal RVs (recommended denial)

Library Board of Trustees

The Rock Island Public Library Board's Personnel & Policy Committee is meeting to prepare for the Library Director's annual performance review. The agenda includes a closed session for personnel matters, as allowed by state law, and public comment is scheduled.

• Preparing for Library Director's Annual Performance Review
• Closed session for personnel matters (5 ILCS 120/2c Exception 1)

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on several items, including the October bills, the 2024 holiday closings and meeting times, staff travel to conferences, a room rental waiver for the Quad City Symphony Orchestra, and the Library Director's performance evaluation. The board will also receive updates on the downtown bathroom remodel, the south parking lot, and the 120th birthday celebration.

• Motion to approve October bills for $44,524.99
• Motion to approve CY 2024 holiday closings and meeting times
• Motion to send two staff to PLA Conference in Columbus, OH (April 1-6, 2024)
• Motion to send two staff to Library Marketing Conference in St. Louis, MO (Nov 12-13, 2024)
• Motion to allow Quad City Symphony Orchestra to use Watts-Midtown Community Room, waiving rental policy portions

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve minutes, review October finances including bills totaling $301,977.97, and hear reports from directors and staff. They will also discuss special event applications for the Pride Festival, QC VegFest, and a class reunion, along with updates on golf equipment, budget, and grants.

• Approval of October minutes
• October bills: $301,977.97
• Special event applications: Pride Festival, QC VegFest, RIHS Class of 68 Reunion
• Golf equipment update
• PARC Grant update

Community Development Commission (CDC)

The Community Development Commission and the CIRLF Committee will meet to review current program policies and procedures. Discussion topics include increasing flexibility to allow for job retention and considering a new microenterprise loan fund.

• Review of Commercial Industrial Revolving Loan Fund (CIRLF) policies
• Discussion regarding potential changes to job creation requirements
• Discussion regarding the possible creation of a Microenterprise Revolving Loan Fund (MERLF)

Preservation Commission

The Rock Island Preservation Commission is meeting to discuss additions to the Hauberg Estate landmarking. The agenda includes public comment, approval of the written agenda and prior meeting minutes, and the landmarking discussion as new business. No old business is listed.

• Discussion on additions to the Hauberg Estate landmarking
• Approval of the November 16, 2023 agenda
• Approval of the October 25, 2023 meeting minutes

Human Rights Commission

The Rock Island Human Rights Commission is meeting to handle routine business, including approving minutes, discussing old and new complaints, and addressing a membership vacancy. The commission will consider the resignation of Janet Lockhart Johnson, identify gaps in membership skills and demographics, and discuss candidates to recommend to the Mayor for City Council appointment. They will also review complaint updates and practice investigating complaints.

• Complaint 88-2023-TM closed: determined not eligible due to no perceived discrimination; letters sent to complainant.
• Resignation of Janet Lockhart Johnson; commission to discuss membership gaps and candidates for appointment.
• Update on Complaint 89-2023-AT from Christiana.
• Ordinance discussion and practice, including team member list and complaint form.

Inspections Commission

The Inspections Commission will hold its first meeting to elect officers and establish the 2023 and 2024 public meeting schedules. The commission will also introduce members to the city's rental registration program.

• Election of commission chair and vice chair
• Approval of 2023 and 2024 public meeting schedules
• Introduction to the residential rental registration program
• Discussion of commission duties regarding building and health code enforcement

Arts Commission

The Rock Island Arts Commission will meet to receive an update on the Arts Alley project. Members will also hold a discussion regarding the 2024 Annual Arts Action Plan.

• Update on Arts Alley project
• Discussion on the 2024 Annual Arts Action Plan

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to plan the 40th annual parade, set for September 2, 2024. They will review the treasurer's report showing a 2023 budget of $20,750 with actual spending of $15,780, and a proposed 2024 budget of $25,000. The agenda includes approving the meeting calendar, discussing the parade theme, new logo, event branding, and shirts, as well as expanding the board and assigning new tasks.

• 2024 budget proposed at $25,000
• Sponsorship fees range from $350 to $800
• University of Illinois band estimated cost $18,472 (transportation and meals)
• F&M Clydesdales cost $1,500 for horse and carriage
• Isa Balloons announcer booths cost $2,395

Labor Day Parade Advisory Committee

This is a procedural agenda listing the 2024 meeting dates for the Rock Island Labor Day Parade Advisory Board. No substantive decisions or discussions are listed for the November 13, 2023 meeting.

• Meeting schedule for 2024 Labor Day Parade Advisory Board
• All meetings at Rock Island Fitness & Activity Center (4303 24th Street)
• City Staff Liaison: Daniel Gleason

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on four zoning requests: a variance for wall signs at Executive AutoWerks, a use authorization for minor auto repair at Innovative Transport Enterprise, a variance for a roof sign at Happy Day Properties, and a parking variance for a church. Staff recommend denial for three of the requests and postponement for one. The board will also approve the agenda and minutes from the previous meeting.

• Variance for 425 sq ft wall signs at 2223 11th Street (Executive AutoWerks) - recommended to postpone to December 13
• Use authorization for minor auto repair at 534 16th Street (Innovative Transport Enterprise) - recommended to deny
• Variance for 70 sq ft roof sign at 1301 30th Street (Happy Day Properties) - recommended to deny
• Variance for reduced parking at 830 14 ½ Street (church use) - recommended to deny

Foreign Fire Insurance Tax Revenue Administrative Board

The board will review a financial report and the status of current projects. Members will also discuss new purchase requests and set meeting dates for 2024.

• Review of financial report
• Discussion of new purchase requests
• Status update on current projects
• Approval of August 4, 2023 meeting minutes

Planning Commission

The Rock Island Planning Commission will hold public hearings on two requests: a rezoning to allow a church at 830 14 1/2th Street and a special use permit for mini-warehousing and RV storage at 1229 2nd Avenue. Staff recommends denial for both, and the commission will vote on recommendations to the City Council. The agenda also includes approval of the previous meeting's minutes.

• Public hearing: Rezoning from R-2 to O-1 for church at 830 14 1/2th Street (recommend denial)
• Public hearing: Special use permit for mini-warehousing and RV storage at 1229 2nd Avenue (recommend denial)
• Approval of September 6, 2023 meeting minutes

Police Pension Board

The Rock Island Police Pension Fund Board of Trustees is holding a regular meeting to handle routine business, including approving minutes, bills, and financial reports. They will also discuss and possibly act on several items, such as a cash management policy, the 2024 city budget, and a fiduciary liability insurance renewal. The board will consider applications for membership from eight new officers and a contribution refund, and will review retirement and disability benefit matters.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on cash management policy and 2024 withdrawal instructions
• Applications for membership from Tory Caulkins, Christian Dimaano, Jade Ford, Joseph Heene, Samantha Kingsbury, Autumn Lage, Ian Lopen, and Leanne Zazzeti
• Approval of surviving spouse benefits for Linda Tacey following death of pensioner Ronald Tacey
• Review of City of Rock Island 2024 budget for the police pension fund

Fire Pension Board of Trustees

The Rock Island Firefighters' Pension Fund Board of Trustees is meeting to handle routine financial reports, investment updates, and administrative approvals. They will consider approving bills, a cash management policy, trustee training fees, new memberships, and a regular retirement benefit. The board will also review the actuarial valuation, tax levy request, and the city's 2024 budget for the pension fund.

• Approval of bills including IPPFA 2024 annual membership dues
• Discussion/possible action on cash management policy and GCM recurring withdrawal instructions for 2024
• Applications for membership: Brady Kreiter, Bryce Lawson, Matthew Taylor
• Approve regular retirement benefits for Joseph Duran
• Review/approve actuarial valuation and tax levy request

Preservation Commission

The Rock Island Preservation Commission will decide whether to become a consulting party on a project adding telecommunication antennas to the Fort Armstrong Hotel at 1900 3rd Avenue, which would let the commission weigh in on effects to historic properties. The commission will also approve its 2024 meeting schedule and discuss updates to the Preservation Commission Ordinance, including terms of appointment. Other discussion items include a downtown preservation project and an annual workshop or education seminar.

• Vote on becoming a consulting party for new telecommunication antennas at Fort Armstrong Hotel (1900 3rd Avenue)
• Approval of 2024 meeting schedule (last Wednesday of each month, 5:30 PM at City Hall)
• Discussion on Preservation Commission Ordinance updates, including terms of appointment
• Discussion on downtown preservation project (walking tours, QR codes) and annual workshop/education seminar

Human Rights Commission

The Human Rights Commission will discuss filling membership vacancies following Janet Lockhart Johnson's resignation. The body will also discuss ordinance practices, including the list of team members who investigate complaints and the complaint form process.

• Review of complaint 88-2023-TM/ determined ineligible for pursuit
• Discussion of membership skills and demographic gaps
• Discussion of team members to investigate complaints
• Review of complaint/form practice

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve minutes, review September finances including bills of $181,230.48, and hear reports from directors and facility managers. They will also consider a special event application from the US Coast Guard and discuss a public meeting on sports programming strategic plan.

• Approval of September minutes
• September 2023 bills: $181,230.48
• Special event application: US Coast Guard Mission Mighty Mississippi Recruiting Event
• Public meeting: Sports Programming Strategic Plan
• Upper Longview Park update and Douglas Park drone footage

Community Development Commission (CDC)

The Rock Island Community Development Commission will review and vote on a Community Development Block Grant (CDBG) subrecipient application, hear from the Salvation Army about their approved program, and discuss how to analyze the Community Input Survey released last week. The meeting also includes approval of the agenda and minutes from August 21, 2023.

• Review and approve CDBG subrecipient application
• Salvation Army to discuss approved subrecipient program
• Discussion on analyzing Community Input Survey data
• Approval of August 21, 2023 meeting minutes

Fire and Police Commissioners Board

The Fire and Police Commissioners Board will meet to approve minutes from prior police and fire department meetings. The board will also vote on entering an executive session to discuss personnel matters including appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda is largely procedural, with no other substantive public items listed.

• Approval of June 14, 2023 Police Department meeting minutes
• Approval of September 12 and 13, 2023 Fire Department meeting minutes
• Vote on entering executive session under 5 ILCS 120/2(c)(1) for personnel matters

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on two variance requests to park recreational vehicles in front yards. Staff recommends denying both requests. The board will also approve the agenda and minutes from the previous meeting.

• 2023-21: Robert York, 3201 25th Street – variance to park boat on trailer in front yard; staff recommends denial
• 2023-22: Robert Timm, 3301 25th Street – variance to park camper and utility trailers on gravel; staff recommends denial

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is holding its first meeting to review the 2023 parade and begin planning for the 2024 parade, which will mark the 40th anniversary. The board will discuss the 2024 theme, new branding, and budget, and will also review the treasurer's report and committee membership.

• 2023 parade budget: $20,750; 2024 proposed budget: $25,000
• 2023 parade had 110 entries, 167 units, and 60 volunteers
• 2024 parade theme discussion for 40th year, including new logo and shirts
• Sponsorship fees for musical groups: $350–$800
• Next meeting scheduled for November 13, 2023

Planning Commission

The Rock Island Planning Commission will hold public hearings on two items: a rezoning request for a church at 830 14 1/2th Street (recommended to postpone due to a public notice error) and a special use permit for mini-warehousing and RV storage at 1229 2nd Avenue (staff recommends denial). The commission will also approve the agenda and minutes from the previous meeting.

• Rezoning from R-2 to O-1 for a church at 830 14 1/2th Street (postponement recommended)
• Special use permit for mini-warehousing and RV storage at 1229 2nd Avenue (denial recommended)
• Approval of September 6, 2023 meeting minutes

Preservation Commission

The Rock Island Preservation Commission will conduct a final review of the updated Broadway Historic District National Register of Historic Places nomination, with a recommended motion to advise that it satisfies the National Register Criteria and to direct the Commission Chair to sign the SHPO paperwork. The commission will also discuss updates to the Preservation Commission Ordinance, including terms of appointment, and follow up on workshop discussion items such as a downtown preservation project and an annual workshop/education seminar.

• Final review of Broadway Historic District National Register nomination
• Discussion on updates to Preservation Commission Ordinance including terms of appointment
• Updates on downtown preservation project and annual workshop/education seminar
• Approval of July 26, 2023 meeting minutes

Human Rights Commission

The Rock Island Human Rights Commission is meeting to handle routine business, including approving August minutes and hearing public comment. Members will discuss a new ordinance and procedures, with manuals being prepared, and will address a new complaint (88-2023-TM). The meeting also includes updates on new members and a Google Drive for sharing documents.

• Discussion of new ordinance and procedures
• New complaint 88-2023-TM
• Creation of reference manuals by Christiana and Tamera
• Google Drive setup for agendas, minutes, and letters
• Public comment period

Arts Commission

The Rock Island Arts Commission is meeting to approve its agenda and minutes, and to continue discussions on consolidating with the Beautification Commission. No other new or old business is listed.

• Continued discussion on consolidating the Arts Commission and Beautification Commission

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve August minutes and bills totaling $424,343.01, hear reports from staff, and consider several business items including special event applications and a trail grant. The board will also receive updates on park projects and facility rentals.

• Approval of August bills: $424,343.01
• Special event application: Phoenix BFL Championship
• Special event application: Faith Fellowship Trunk or Treat
• Hodge Park Community Recreation Trail Grant
• Highland Springs Clubhouse Rentals

Beautification Commission

The Rock Island Beautification Commission is meeting to approve the September Yard of the Month winner, send certificates to community garden participants, and nominate recipients for the Bob Towler Memorial Residential and Mayor's Commercial Beautification Awards. They will also discuss a possible consolidation with the Arts Commission. The agenda includes routine approvals of the meeting agenda and prior minutes.

• Approve September 2023 Yard of the Month winner
• Approve Certificates of Appreciation for Community Garden participants
• Nominate Bob Towler Memorial Residential Beautification Award and Mayor's Commercial Beautification Award recipients
• Discuss Arts Commission and Beautification Commission consolidation

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on several items, including approving August bills of $45,744.13, appointing a new teen advisor, waiving the alcohol policy for a 150th anniversary event, and adopting updated policies. They will also discuss the CY 2024 budget, reserve funds, and a lease agreement, and may enter closed session to discuss real property purchase or lease.

• Approve monthly bills for August in the amount of $45,744.13
• Motion to appoint Maryam Alhamdan as new RIHS Teen Advisor
• Motion to waive alcohol restriction at Watts-Midtown Branch for Nov 4 150th Anniversary event
• Motion to approve updated policies (Behavior, Circulation, Collection Development, etc.)
• Discussion of CY 2024 budget, reserve funds, and lease agreement

Fire and Police Commissioners Board

The Rock Island Fire and Police Commissioners Board is meeting to handle routine administrative matters, including appointing a secretary and setting regular meeting dates for the coming year. The agenda contains no substantive policy decisions or public hearings.

• Appointment of a secretary for the board
• Setting regular meeting dates for the year

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on four variance requests: an above-ground pool in a front yard, a garage closer to an alley, an accessory structure in a front yard, and a sign variance. The board will also discuss consolidating the Planning Commission and Board of Zoning Appeals. Staff recommendations include approval with stipulations for the first three and denial of the sign variance as requested but approval with a stipulation to increase the sign area to 88 square feet.

• 2023-17: David Pearce, 1319 101st Avenue Court West – variance for above-ground pool in west front yard; staff recommends approval with screening stipulation.
• 2023-18: Clinton Irwin, 1556 41st Street – variance for garage 3 feet closer to alley than required; staff recommends approval with 10-foot south setback stipulation.
• 2023-19: Ann McGlynn, Tapestry Farms, 2525 4th Avenue – variance for accessory structure in front yard and 13 feet closer to west property line; staff recommends approval with stipulation.
• 2023-20: Hammad Grewal, AOC Center LLC, 3009 18th Avenue – variance for larger attached sign area and window signs; staff recommends denial as requested but approval with stipulation to increase attached sign area to 88 square feet.
• Discussion on consolidating the Planning Commission and Board of Zoning Appeals.

Commercial Industrial Revolving Loan Fund

The Rock Island Commercial Industrial Revolving Loan Fund (CIRLF) Committee will meet to approve minutes, review active loans, and receive updates on applications, collections, marketing, and website refresh. They will also discuss a joint meeting with the Community Development Commission. The agenda is largely routine, with no major decisions or new applications listed.

• Approval of March 14, 2023 meeting minutes
• Review of active loan report
• Updates on application status, collection agency, marketing plan, and website refresh
• Discussion of joint CIRLF/Community Development Commission meeting

Fire and Police Commissioners Board

The Rock Island Fire and Police Commissioners Board is meeting for a regular session. The agenda is largely procedural, covering roll call, approval of minutes, and a report from the secretary. No substantive decisions or discussions are listed.

• Roll call of board members
• Approval of previous meeting minutes
• Secretary's report

The board entered an executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other substantive decisions were recorded.

• Approved motion to enter executive session for personnel matters

City Council Agendas

The Rock Island City Council will vote on six ordinances, including new rules for mobile food units and demolition standards, plus several parking changes. The consent agenda includes over $6 million in claims, payroll, and payments. The council will also consider contracts, budget adjustments, street closures, and appointments.

• Ordinance to establish a handicapped parking space at 3752 12th Street
• Ordinance to ban parking on west side of 22nd Street near alley between 6th and 7th Avenue
• New ordinance regarding Mobile Food Units
• Consent agenda claims totaling $6,215,679.72
• Contract award to Daxon Construction for MLK Center STEAM Lab, $26,425.00

Library Board of Trustees

The Rock Island Public Library Board's Personnel & Policy Committee is meeting to review 11 library policies, including behavior, circulation, collection development, and security camera policies. The committee will also discuss the timeline for the Library Director's CY 2023 evaluation. A closed session may be held if needed.

• Review of Behavior Policy
• Review of Circulation Policy & Appendices
• Review of Collection Development Policy & Appendices
• Review of Programming Policy plus new form
• Discussion of Director Evaluation for CY 2023 timeline

The committee reviewed and agreed to suggested changes for multiple library policies, including behavior, circulation, and disaster recovery. These changes will be recommended to the full board at the September 19, 2023 meeting.

• Agreed to update Behavior Policy to allow mobile phone use
• Agreed to update Circulation Policy regarding cultural pass returns
• Agreed to update Collection Development Policy to include collection audit verbiage
• Agreed to update Disaster & Recovery Plan with Watts-Midtown Branch procedures and bomb threat verbiage
• Agreed to rename Buildings & Grounds Committee to Art & Facilities Committee in Donations Policy
• Agreed to update Mobile Hotspot Policy to allow holds for cardholders
• Agreed to update Mobile Streaming Device Policy to include a non-return fee
• Agreed to update Programming Policy to include a new recording/livestreaming permission form

Library Board of Trustees

The Rock Island Public Library Community & Planning Committee is meeting to discuss upcoming events, including the Downtown Library's 120th birthday and the library's 150th anniversary capstone fundraiser. The agenda is mostly planning and discussion items, with no major decisions or contracts listed.

• 120th Birthday for the Downtown Library on Friday, December 15, from 2-4pm
• 150th Anniversary Capstone Fundraising Event on Saturday, November 4 at Watts-Midtown, time TBD
• Reminder to continue promoting PALS
• Preparing for Strategic Planning in 2025

The Community & Planning Committee scheduled a celebratory open house for the Downtown Library building on December 15th. Members also discussed a Foundation fundraising event for November 4th and the process for the next strategic plan.

• Scheduled Downtown Library 120th anniversary event for December 15th, 2pm–5pm
• Agreed to use an in-house process involving staff and stakeholders for the next strategic plan

Planning Commission

The Rock Island Planning Commission will hold public hearings on two special use permit requests: one for an auto repair business at 812 44th Street (staff recommends denial) and one for a tire repair business at 2626 7th Avenue (staff recommends approval with stipulations). The commission will also discuss consolidating the Planning Commission and Board of Zoning Appeals.

• Public hearing: Special Use Permit for auto repair at 812 44th Street (R-2 district) – staff recommends denial
• Public hearing: Special Use Permit for tire repair at 2626 7th Avenue (B-1 district) – staff recommends approval with stipulations
• Discussion on consolidating Planning Commission and Board of Zoning Appeals

The Planning Commission recommended that City Council deny a special use permit for an auto repair business at a residential property. The commission also recommended approval for a tire repair business in a neighborhood business district. Members discussed the future consolidation of the Planning Commission and Board of Zoning Appeals.

• Recommended denial of Special Use Permit for auto repair business at 812 44th Street (5-0)
• Recommended approval of Special Use Permit with stipulations for tire repair business at 2626 7th Avenue (5-0)
• Approved September 6, 2023 agenda (5-0)
• Approved August 2, 2023 meeting minutes (5-0)

City Council Agendas

The provided document consists of numerical codes and symbols rather than legible text. No substantive decisions, approvals, or denials were recorded in a readable format.

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Committee is meeting to finalize plans for the 2023 parade, including reviewing the treasurer's report, parade staging details, and the parade awards process. The agenda includes updates on musical groups, sponsors, volunteers, and the Citizen of the Year announcement. The meeting is primarily for discussion and information, with votes on agenda items and minutes approval.

• Treasurer's report: 2022 budget $20,750, actual $12,217.34; 2023 budget $20,750
• Parade theme: 'Planting Pride – Growing Together'
• Citizen of the Year announced at Council meeting on 8/28/23
• Sponsorship fees range from $350 to $800
• Staging review scheduled for Saturday, September 2, 9 am at WJHS

The committee approved a proposal from Isa Balloons for tower balloons, Citizen of the Year car balloons, and festive backpacks. Members reviewed 52 parade entries and noted the 2024 parade budget is set at $14,000.

• Approved August 14, 2023, minutes
• Approved Isa Balloons proposal for tower balloons, Citizen of the Year car balloons, and festive backpacks

City Council Study Session

The provided minutes for the Rock Island City Council Study Session on August 28, 2023, consist of non-textual numeric codes and symbols. No substantive decisions, votes, or actions were recorded in a readable format.

Library Board of Trustees

The Rock Island Public Library Board's Finance Committee is meeting to review the Calendar Year 2024 budget, including startup costs, projected deficits, capital improvement plan (CIP) submissions, tax levy and revenue requirements, and reserve funds. They will discuss options and recommendations to present to the full Board of Trustees, as well as expectations for a council presentation. The meeting is primarily a working session on budget matters, with no votes scheduled except possibly a closed session if needed.

• Review CY 2024 startup budget and CY 2023 targeted projections and deficit
• Review CY 2024 projected deficit
• Review CIP submissions
• Review tax levy and revenue requirements
• Discuss purpose of 90-day reserve and assigned reserve

The Finance Committee reviewed the CY 2024 projected budget deficit and discussed potential funding sources and cost-saving measures. The committee decided to bring a variety of possibilities for consideration to the full Board of Trustees on September 19, 2023. No formal votes were taken on budget approvals or project rankings.

• Decided to bring budget possibilities to the Board of Trustees for the September 19, 2023 meeting

Community Development Commission (CDC)

The Rock Island Community Development Commission will consider approving two new appendices to the CDBG Program Manual (General Rehab and Emergency Rehab) for recommendation to the City Council, and will vote on discontinuing the Targeted Area Repair and Rehabilitation program. They will also hear updates from the Salvation Army and Martin Luther King Center on their subrecipient programs. The agenda includes routine approval of the written agenda and prior meeting minutes.

• Approve CDBG Program Manual Appendix A (General Rehab) for City Council recommendation
• Approve CDBG Program Manual Appendix B (Emergency Rehab) for City Council recommendation
• Approve discontinuation of Targeted Area Repair and Rehabilitation program
• Discussion: Salvation Army subrecipient program
• Discussion: Martin Luther King Center subrecipient programs

The Community Development Commission approved the 2023 Community Caring Conference Action Plan. The commission also approved subrecipient agreements for the Salvation Army and the Martin Luther King Community Center.

• Approved 2023 Community Caring Conference Action Plan (8-0)
• Approved 2023 CDBG Martin Luther King Community Center Subrecipient Agreement for $153,000.00 for after school programs (8-0)
• Approved 2023 Salvation Army Subrecipient Agreement (8-0)

Beautification Commission

The Beautification Commission will discuss a staff proposal to consolidate the Arts Commission and Beautification Commission into a single nine-member Arts & Beautification Commission, effective January 1, 2024. The commission will also vote on the August Yard of the Month winner and Tell On Your Neighbor certificates. The consolidation ordinance is expected to go before City Council in September.

• Discussion on consolidating Arts and Beautification Commissions into a nine-member Arts & Beautification Commission
• Approval of August 2023 Yard of the Month winner
• Approval of Certificates of Appreciation for Tell On Your Neighbor nominees
• Ordinance to consolidate commissions, effective January 1, 2024

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to finalize plans for the 2023 parade, including reviewing the budget, parade route, entertainment, and awards. The board will also discuss the Citizen of the Year selection and post-parade activities.

• 2023 parade budget: $20,750
• Parade theme: 'Planting Pride – Growing Together'
• Sponsorship fees range from $350 to $800
• Citizen of the Year selection to be confirmed by Council on 8/28/23
• Parade lineup session scheduled for August 26, 2023

Human Rights Commission

The Rock Island Human Rights Commission is meeting to handle routine business including public comment, approving minutes, and electing officers. They will also discuss the new ordinance and procedures, with members preparing manuals, and update on new members and a Google Drive for records.

• Election of officers
• Discussion of new ordinance and procedures
• Creation of manuals by Christiana and Tamera
• Google Drive setup for agendas, minutes, and letters
• Public comment period

The Commission approved a worksheet process for ordinance cases and discussed the addition of three new members. Members proposed a $10,000 annual budget request for training to better understand the populations they serve.

• Approved June meeting minutes (Unanimous)
• Approved ordinance worksheet process
• Proposed $10,000 annual budget for training

Arts Commission

The commission discussed a staff proposal to consolidate the Arts Commission and the Beautification Commission into a single entity. Members expressed concerns regarding the potential dilution of non-visual arts and representation. No final decision was made; the commission will gather further input for the September meeting.

• Approved August 16, 2023 agenda (7-0)
• Approved June 21, 2023 meeting minutes (7-0)

Library Board of Trustees

The Rock Island Public Library Board's Building & Grounds Committee will discuss the Downtown Library renovation, including timeline, funding, and potential relocation of the Children's Library. They will also revisit a proposal for rotating art displays at Watts-Midtown, review art-related policies, and receive updates on the south parking lot and ADA audit.

• Downtown Library renovation discussion: timeline, RFQ review, funding
• Potential moving of Children's Library
• Rotating art display at Watts-Midtown: showing, selling, curator, insurance
• Review of Displayed Art Policy and Donation Policy
• South parking lot update and ADA audit review

The Building & Grounds Committee decided to postpone discussions on downtown library renovations and a proposed art project until after the first of the year. No formal votes were taken on these items. Other agenda topics, including the south parking lot and ADA audit, were not addressed.

• Tabled downtown library renovation project until after January 1
• Tabled Watts-Midtown Art project discussion until January
• Deferred south parking lot discussion to the Board Meeting
• Did not address ADA Audit Review

Police Community Relations Commission

The Rock Island Police Community Relations Commission is meeting to discuss community engagement, grant funding, and police-community relations. The agenda includes items on community outreach, grant applications, and public safety initiatives.

• Discussion of community engagement and outreach programs
• Review of grant funding opportunities
• Discussion of police-community relations initiatives
• Public safety and crime prevention efforts
• Updates on community events and partnerships

Library Board of Trustees

The Rock Island Public Library Board of Trustees will hold its regular monthly meeting, including a vote on July bills totaling $71,429.50. The board will also review financial reports, hear updates on the capital campaign and parking lot, and discuss committee activities.

• Motion to approve July bills for $71,429.50
• Review of 2nd Quarter Financial Reports
• Update on South Parking Lot
• Capital Campaign Update
• Comment about Watts-Midtown outdoor book return

The Board approved the July monthly bills and the minutes from the July 18 meeting. Trustees discussed a projected budget deficit for the current and following years, noting that assigned reserves may be used if city gap funding is unavailable.

• Approved July monthly bills totaling $71,429.50 (5-0)
• Approved July 18, 2023, meeting minutes (Voice vote)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve minutes, review monthly finances including July bills of $297,948.48, and hear reports from various department managers. The board will also discuss special event applications for a 5K run and a holiday race, updates on facility remodels, and a potential grant for the Whitewater Junction spray ground.

• Approval of July minutes
• Bills for July 2023: $297,948.48
• Special event application: Running Free 5K
• Special event application: Rotary Reindeer Ramble 5K
• OSLAD Grant discussion: Whitewater Junction spray ground

The Board approved special event applications for the Running Free 5K and the Rotary Reindeer Ramble 5K. Members reviewed the breakdown of RIFAC remodel projects and discussed grant funding for pickleball and a proposed spray pad at Whitewater Junction.

• Approved July meeting minutes (unanimous)
• Approved July bills totaling $297,948.48 (unanimous)
• Approved Running Free 5K and after-party at Schwiebert (unanimous)
• Approved Rotary Reindeer Ramble 5K and after-party at Schwiebert (unanimous)

City Council Agendas

The Rock Island City Council will consider a consent agenda with routine claims and payments, plus several notable items including a large water meter purchase, ARPA-funded park and building projects, property sales, and various permits and agreements. The meeting includes first readings of ordinances on property sales, special use permits, and traffic changes, as well as a closed session for personnel matters.

• Purchase of water meters and automated meter reading system from Ferguson Waterworks for $885,419.08
• Contract with Langman Construction for Mel McKay Park Pickleball project using $300,000 ARPA and $84,200 OSLAD funds
• Use of $707,000 in ARPA funds for RIFAC Remodel project
• Sale of city-owned properties at 309 11th Ave ($1), 1323-25 6th Ave ($722.50), and 1327 6th Ave ($658)
• Street closures for Quad Cities Marathon (Sept 24), Project Now food pantry (Sept 11), and Labor Day Parade (Sept 4)

The City Council approved a purchase for water meters and an automated reading system as part of a five-year residential replacement plan. Council also approved several infrastructure claims and contracts for park and city hall improvements.

• Approved $885,419.08 purchase from Ferguson Waterworks for water meters and automated reading system (7-0-0)
• Approved $384,200 contract with Langman Construction for Mel McKay Park Pickleball project using ARPA and OSLAD funds (6-0-0)
• Approved $58,200 for City Hall Improvement project design services with Streamline Architects using ARPA funds (7-0-0)
• Approved extension of Consultant Services Agreement with Two Rivers & Associates, Inc. (7-0-0)
• Approved agreement with U.S. Fish and Wildlife Service for Partners for Fish and Wildlife Program (7-0-0)
• Approved Consent Agenda items a-g, including $5,460,308.83 in ACH payments (7-0-0)
• Approved nine public works claims totaling $753,111.41 for debris cleanup and water/sewer repairs (6-0-0)
• Approved July 24, 2023 meeting minutes with corrections (7-0-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Committee is meeting to finalize plans for the 39th annual parade, including reviewing the 2023 budget of $20,750, approving minutes, and discussing parade logistics such as staging, promotion, and awards. The committee will also select a Citizen of the Year and review sponsorship and musical group details.

• 2023 parade budget set at $20,750
• Theme: 'Planting Pride – Growing Together'
• Parade dedication to weather teams/Mid-American/PW
• Sponsorship fees range from $350 to $800
• Citizen of the Year selection on 8/11/23

The committee reviewed planning for the 39th annual Rock Island Labor Day parade, including 42 entries received to date. Members discussed promotion, volunteer coordination, and staging logistics. No substantive policy or budget decisions were made other than the approval of previous minutes.

• Approved July 24, 2023, minutes

City Council Study Session

The Rock Island City Council is holding a study session to receive presentations on the Fire & Police Pension actuarial reports, a downtown Rock Island update, and a RIFAC remodel proposal. No votes are scheduled; the session is for information and discussion.

• Fire & Police Pension actuarial presentation: recommended contributions total $11,029,351, up 19.73% from prior valuation
• Pension funds' funded status: Fire 32.26%, Police 39.14% (actuarial value basis)
• Downtown Rock Island presentation
• RIFAC remodel presentation

The City Council held a study session to review actuarial reports on police and fire pensions and a design presentation for downtown revitalization. No substantive votes were taken on these items; the session served as a presentation and discussion period.

• Adjourned meeting (7-0-0)

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on two variance requests: one for a pool in a front yard at 4016 7th Avenue and one for a six-foot fence at 4500 27th Avenue. Staff recommends denying both. The board will also discuss consolidating the Planning Commission and Board of Zoning Appeals.

• Public hearing 2023-15: Variance for pool at 4016 7th Avenue (16' x 4' pool in front yard, 4-foot setback from 41st Street, 2 inches from deck)
• Public hearing 2023-16: Variance for 6-foot fence at 4500 27th Avenue (2 feet over the 4-foot maximum)
• Discussion on consolidation of Planning Commission and Board of Zoning Appeals

The Board approved a variance for a 6-foot fence at 4500 27th Avenue. A request for a pool variance at 4016 7th Avenue was denied. The Board also discussed the potential consolidation of the Planning Commission and the Board of Zoning Appeals.

• Approved variance for 6-foot fence at 4500 27th Avenue (5-0)
• Denied variance for accessory structure/pool at 4016 7th Avenue (3-2)
• Approved August 9, 2023 agenda (5-0)
• Approved July 12, 2023 meeting minutes (5-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Committee is meeting to plan the 2023 parade, including reviewing the budget, entries, and promotion. The committee will discuss parade logistics such as musical groups, volunteers, and route details, and consider ideas for the 40th parade in 2024.

• 2022 budget: $20,750, actual spending $12,217.34 for 125 units
• 2023 parade theme: 'Planting Pride – Growing Together'
• Parade date: September 4, 2023; lineup August 26
• Sponsorship fees: $350–$800 for musical groups
• Citizen of the Year selection scheduled for August 11, 2023

The committee approved the addition of a Selena-like tribute performance to the parade lineup. Members discussed the staging order for the color guard and dedication sections, though final changes to the hero's section were deferred to a future meeting.

• Approved July 24, 2023, minutes
• Approved adding Audelia G and DJ Guerrero tribute performance to flatbed bands list
• Decided to place color guard units first in the parade following the police squad guard

Foreign Fire Insurance Tax Revenue Administrative Board

The Foreign Fire Insurance Tax Board will meet to review financial reports, approve minutes, and discuss old and new business including competitive bidding, education lodging reimbursement, and new purchase requests. The agenda is largely routine administrative business.

• Review of financial report
• Discussion of competitive bidding
• Education lodging reimbursement
• New purchase requests

The Board approved a financial report and several budget allocations for stations and education. New purchasing and lodging reimbursement policies were approved for addition to the by-laws. Multiple equipment requests were approved, while one request for patient lifting units was denied.

• Approved May 5th, 2023 meeting minutes
• Approved financial report of $90,202.00, station budgets of $1,828.21, and education budget of $12,278.99
• Approved draft Purchasing Policy and Education Lodging Reimbursement Policy/Training Scholarship
• Approved purchase of plyo boxes and carpet sleds ($656.56)
• Approved purchase of (4) Mustang PFDS ($366.74)
• Approved Dewalt Drill/Driver/Bits for Sta 3 ($268.98)
• Denied PHASE Elk patient lifting units ($6,000.00)
• Approved Station 3 kitchen table (NTE $2,500.00), kettlebells and sandbag ($3,186.42), EMS office locker ($1,136.86), squat rack ($1,935.05), and stairmill/weight vests (NTE $5,000.00)

Planning Commission

The Rock Island Planning Commission will hold public hearings on two special use permit requests: one to amend a permit for a dough manufacturing facility at 3204 27th Avenue (staff recommends denial) and another for a produce stand at 2963 9th Street (staff recommends approval with stipulations). The commission will also discuss consolidating the Planning Commission and Board of Zoning Appeals.

• Public hearing on amendment to Special Use Permit for dough manufacturing at 3204 27th Avenue (former Aqualetic Swim Club) in R-1 district; staff recommends denial
• Public hearing on Special Use Permit for produce stand at 2963 9th Street in R-2 district; staff recommends approval with stipulations
• Discussion on consolidation of Planning Commission and Board of Zoning Appeals
• Approval of written agenda and June 7, 2023 meeting minutes

The Planning Commission recommended that the City Council approve two Special Use Permits for businesses in residential districts. The commission also discussed a proposal to consolidate the Planning Commission and the Board of Zoning Appeals.

• Recommended approval of Special Use Permit for dough manufacturing at 3204 27th Avenue with no semi-truck traffic (5-1)
• Recommended approval of Special Use Permit for a produce stand at 2963 9th Street with recommended stipulations (7-0)
• Approved August 2, 2023 agenda (7-0)
• Approved June 7, 2023 meeting minutes (5-0)

Liquor Control Commission

The Rock Island Liquor Commission will hold a hearing on August 1, 2023, to consider four cases (23-041, 23-042, 23-044, 23-045) against TDNT Corp, doing business as Tim's Corner Tap at 4018 14th Avenue. The cases allege violations of loitering/disorderly conduct and occupancy load, with incidents on June 10, July 2, and July 22, 2023. The commission may suspend or revoke the liquor license.

• Case 23-041: Loitering/disorderly conduct on June 10, 2023, with 100-200 people in parking lots and open alcohol on street
• Case 23-042: Loitering/disorderly conduct on June 10, 2023, including report of guns 'flashed' and multiple noise complaints
• Case 23-044: Loitering/disorderly conduct and occupancy load violation on July 2, 2023, with about 100 people exiting bar (capacity 46)
• Case 23-045: Loitering/disorderly conduct on July 22, 2023, involving a fight captured on video with blood visible
• Previous March 9, 2023 hearing resulted in 3-day suspension and $500 fine for prior violations

Preservation Commission

The Rock Island Preservation Commission will hold a workshop discussion on preservation education, including annual workshops, downtown project ideas, local landmarking, and identifying new historic resources. The agenda also includes approval of the May 31, 2023 meeting minutes, which are included in the document.

• Workshop discussion on Preservation Education
• Annual workshop and/or education seminar
• Downtown project ideas
• Local landmarking: existing and new landmarks
• Identifying new historic resources

The commission held a workshop discussion regarding potential annual education seminars and downtown historic projects. No formal votes were taken on these proposals. The meeting primarily consisted of discussions on landmarking incentives and identifying mid-century modern architecture.

• Approved July 26, 2023 agenda (8-0)
• Approved May 31, 2023 minutes with title amendment (8-0)

Police Pension Board

The Rock Island Police Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, financial reports, and bills. They will also discuss investment reports, trustee training, and several benefit applications, including a disability application and a deceased spouse's pension. The board will consider policy items like cash management and an attorney fee increase, and may enter closed session if needed.

• Review/Approve – Cash Management Policy
• Applications for Retirement/Disability Benefits – Deceased Surviving Spouse Marlene Jackson-DeGrande
• Disability Application – Phillip Ledbetter
• Review, Adopt and Publish Decision and Order – Steven Marty
• Review/Approve – Attorney Fee Increase

The Board approved financial reports and disbursements totaling $428,269.16. Members elected a new slate of officers and approved an increase in hourly attorney fees. The Board also adopted the Municipal Compliance Report.

• Approved disbursements of $428,269.16 (3-0)
• Adopted Municipal Compliance Report (unanimous)
• Elected Trustee Morris (President), Trustee Karzin (VP), Trustee Muehler (Secretary), and Trustee Curry (Asst Secretary) (unanimous)
• Maintained Trustee Barnes as FOIA Officer and OMA Designee (unanimous)
• Approved attorney fee increase to $200/hr for Partners and $175/hr for Associates (3-0)
• Authorized annual independent medical examination for Jacob Waddle (unanimous)
• Approved destruction of open meeting recordings from 2020 and 2021 (unanimous)
• Approved April 26, 2023 meeting minutes (unanimous)

Fire Pension Board of Trustees

The Rock Island Firefighters' Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, financial reports, and bills. They will also discuss and possibly act on several specific items: a cash management policy, trustee training fees, survivor benefits for a deceased pensioner's spouse, a revised disability benefit for a member, and an attorney fee increase. The board will also conduct officer elections and review compliance reports.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on cash management policy
• Approval of surviving spouse benefits for Beth Smiley (deceased pensioner Barry Smiley)
• Approval of revised duty disability benefit, variance, and attorney fees for Christian Naab
• Review/approve actuarial valuation and tax levy request; board officer elections

The Board approved monthly financial reports and disbursements totaling $172,042.78. Members also authorized specific pension benefit payments, updated legal fee rates, and elected board officers.

• Approved $172,042.78 in disbursements (4-0)
• Approved surviving spouse benefit for Beth Smiley at $3,708.30 monthly (4-0)
• Approved revised duty disability benefit, variance, and $8,449.85 in attorney fees for Christian Naab (4-0)
• Approved $275 registration fee for Trustee Fobert's IPPFA course (4-0)
• Approved registration, mileage, and lodging for Trustee Jacobs to attend AFFI Pension Seminar (4-0)
• Elected Trustee Jacobs as President and Trustee Fobert as Secretary (unanimous)
• Approved hourly rate increase to $200 for Partners and $175 for Associate Attorneys for Reimer Dobrovolny & LaBardi PC (4-0)
• Continued disability benefits for Andrew West (4-0)

City Council Agendas

The Rock Island City Council will consider rezoning four parcels of the Solomon Site from B-3 to PUD to facilitate affordable townhome development, along with several other ordinances, contracts, and event permits. The agenda includes second readings for zoning and parking changes, consent agenda approvals for claims and payments, and various traffic and event requests.

• Rezoning of Solomon Site parcels (1016 6th Ave, 602, 618, 630 11th St) from B-3 to PUD for affordable housing
• Award contract to Walter D. Laud, Inc. for $563,304.40 for storm sewer upgrade on 28th Street
• Approve $153,220 for MLK Community Center and $13,790 for Salvation Army sub-recipient agreements
• Budget adjustments: $295,000 increase in Stormwater Fund, $20,000 in MLK Activity Fund, $35,749.43 in CDBG Fund
• Approve claims totaling over $6 million for various weeks and payroll

The City Council approved a $563,304.40 storm sewer upgrade and several ordinances regarding rezoning and parking. The council also authorized a new 311 citizen request management tool and approved multiple public works claims.

• Approved $563,304.40 contract to Walter D. Laud, Inc. for 28th Street storm sewer upgrade (6-0-0)
• Passed rezoning of Solomon Site properties to planned unit development (7-0-0)
• Approved $26,850.97 agreement with CivicPlus for 311 Citizen Request Management tool (7-0-0)
• Approved $153,220.00 funding agreement for Martin Luther King, Jr. Community Center (7-0-0)
• Rejected bids for Water Treatment Plant Roof Replacement and authorized rebidding (7-0-0)
• Approved $279,178.20 payment to Langman Construction for downtown parking garage (6-0-0)
• Approved $179,053.42 payment to Centennial Contractors for sidewalk and pavement patching (6-0-0)
• Approved amendments to Nuisance, Weeds and Grass Penalties Ordinance (7-0-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Committee is meeting to plan the 2023 parade, including approving minutes, reviewing the treasurer's report, and discussing parade logistics such as promotion, entries, and cleanup. They will also brainstorm ideas for the 40th parade in 2024, including a new logo and potential partnerships. The meeting is primarily planning and discussion, with no final votes on major items.

• 2023 parade theme: 'Planting Pride – Growing Together'
• 2023 parade budget: $20,750
• Entry fee to be paid online next year
• Sponsorship fees for musical groups: $350-$500
• Parade date: September 4, 2023

The Labor Day Parade Advisory Committee approved the purchase of a carriage for the parade and the ordering of 42 shirts. The board also decided to continue meeting at the SRI Township conference room for the current planning cycle.

• Approved June 26, 2023, minutes
• Approved remaining in SRI Township conference room for the planning cycle
• Approved securing carriage option from F&M Clydesdales for $1,500.00
• Approved ordering 40 volunteer shirts and 2 director shirts

City Council Study Session

The City Council is holding a study session to review a presentation on the Downtown Rock Island rebuild project, which is funded by a $3 million State of Illinois Rebuild Downtowns grant, $2.5 million in ARPA funds, $1.5 million in TIF funds, a $267,000 tourism grant, and $100,000 from Illinois Casualty Company. The presentation covers project scope, public feedback, and a budgetary cost estimate of $8,649,042 for improvements including streetscaping, a dog park, and Arts Alley. No formal votes are scheduled; the session is for discussion and training.

• $7.3 million total project funding from state, federal, and local sources
• Proposed mini-roundabout at 2nd Avenue and 18th Street
• Downtown dog park at 3rd Ave and 21st St
• Arts Alley improvements and WHBF Tower work
• Budgetary cost estimate of $8,649,042 for the project

The provided minutes consist of numerical codes and symbols rather than legible text. No substantive decisions, approvals, or denials were recorded in a readable format.

Human Rights Commission

The commission voted unanimously to decline two complaints after determining they did not meet guidelines or lack evidence of discrimination. The body also accepted the resignation of member Thurgood Brooks and discussed potential new members.

• Approved June meeting minutes (Unanimous)
• Declined Complaint 86-2023-BW (Unanimous)
• Declined Complaint 87-2023-MH (Unanimous)
• Accepted resignation of Thurgood Brooks

Police Community Relations Commission

The Police Community Relations Commission will meet to discuss collaboration with the city on a budget proposal, review ordinance duties including internal RIPD complaints, and receive updates on marketing and upcoming events. The agenda includes public comment, approval of June minutes, and commissioner reports.

• Discussion on collaboration with the City and Budget Proposal
• Discussion on Ordinance Duties including internal RIPD complaints
• Marketing update
• Upcoming events
• Commissioner reports

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on monthly bills, new staff positions, conference travel, and a policy waiver for a community event. They will also discuss the budget, capital improvements, and a parking lot update.

• Motion to approve June bills for $122,352.51
• Motion to add a full-time Librarian and a part-time Branch/Child's Aide
• Motion to approve sending staff to Illinois Library Association Conference and YA Symposium
• Motion to waive alcohol restriction at Watts-Midtown Branch for Aug 12 event
• Motion to approve Capital Improvement Projects submittals to the City

The Board approved the addition of one full-time Librarian and one part-time Branch/Child's Aide to the budget. Members also authorized June bills totaling $122,352.51 and approved several staff conference trips. Additionally, the Board approved Capital Improvement Projects submittals to the City.

• Approved June monthly bills of $122,352.51 (7-0)
• Approved adding one full-time Librarian to the CY24 budget (7-0)
• Approved adding one part-time Branch/Child's Aide (7-0)
• Approved Library Capital Improvement Projects (CIP) submittals to the City (7-0)
• Approved waiving alcohol restriction for Aug 12 event at Watts-Midtown Branch (7-0)
• Approved sending three staff members to Illinois Library Association Conference (7-0)
• Approved sending Emily to Young Adult Library Association Symposium (7-0)
• Approved June 20, 2023 meeting minutes (6-0)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve June minutes, review monthly finances including $822,280.15 in bills, and hear reports from various department managers. The board will also discuss an OSLAD grant application for Whitewater Junction, an Eagle Scout project, and a potential Special Olympics partnership. A closed session is scheduled for land discussion.

• Approval of June minutes
• Bills for June 2023: $822,280.15
• OSLAD Grant Application 2023 – Whitewater Junction
• Eagle Scout Project Update: Hodge Park Gaga Pit & Sunset Park Picnic Table Shelters
• Special Olympics potential partnership discussion

The Board approved over $822,000 in bills for June and authorized a special event for September 17. Members discussed a potential partnership with Special Olympics to increase adaptive programming and a grant application for a spray ground at Whitewater Junction.

• Approved June Park Board minutes (unanimous)
• Approved June bills totaling $822,280.15 (unanimous)
• Approved Hap’s Cruisin into the Sunset event for Sept 17 (unanimous)
• Entered closed session for land discussion (unanimous)

Community Development Commission (CDC)

The Rock Island Community Development Commission will consider approving the 2023 Community Caring Conference Action Plan, funded at $10,000, and will recommend approval of two CDBG subrecipient agreements: $153,220 for the Martin Luther King Community Center and an unspecified amount for the Salvation Army. The meeting also includes routine approval of the agenda and prior minutes.

• Approve 2023 Community Caring Conference Action Plan with $10,000 city funding for block clubs, community events, and crime prevention
• Recommend City Council approve $153,220 CDBG subrecipient agreement for Martin Luther King Community Center (Kids Invested in Natural Growth project)
• Recommend City Council approve 2023 CDBG Salvation Army subrecipient agreement
• Approve written agenda and June 19, 2023 meeting minutes

The Community Development Commission held a public hearing and approved the Annual Action Plan (AAP) for Program Year 2023. The plan will now move to the City Council for final approval.

• Approved 2023 Annual Action Plan (9-0)
• Approved May 15, 2023 agenda (9-0)
• Approved April 18, 2023 meeting minutes (9-0)

Beautification Commission

The Rock Island Beautification Commission is meeting to approve the agenda and June minutes, review the June Yard of the Month nominee slideshow, and select the July 2023 winner. They will also get an update on the 2023 Tell On Your Neighbor program media releases. No old business is listed.

• Approval of July 17, 2023 written agenda
• Approval of June 19, 2023 meeting minutes
• Review of June Yard of the Month nominee slideshow and approval of July 2023 winner
• Update on 2023 Tell On Your Neighbor program media releases

The commission approved the July 2023 Yard of the Month award. Members also discussed logistics for an upcoming park cleanup and received an update on program media releases.

• Approved 2501 21st Avenue for July 2023 Yard of the Month (7-0)
• Approved July 17, 2023 agenda (6-0)
• Approved June 19, 2023 meeting minutes (7-0)

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on four variance requests: a bar's separation from residential property, a garage size and height variance, a dwelling unit in a commercial building, and setback variances for a pool and deck. The board will also approve the agenda and minutes from the previous meeting. One item (2023-15) is recommended for postponement to August.

• 2023-09: Variance of 90 feet of 100-foot bar-residential separation for Skylight Luxury Lounge at 1325 30th Street
• 2023-13: Variance of 112 sq ft and 2 feet height for a garage at 2509 22½ Avenue
• 2023-14: Variance to allow dwelling unit in commercial building at 3514 46th Avenue
• 2023-15: Variance of 4 feet front setback and 5'10" pool-deck separation at 4016 7th Avenue (postpone recommended)

The Board of Zoning Appeals approved three variance requests related to business separation, garage size, and residential placement. One request regarding a front yard accessory structure was postponed due to a public notice error.

• Approved variance for Skylight Luxury Lounge LLC at 1325 30th Street to reduce bar-to-residential separation from 100 to 20 feet (6-0)
• Approved variance for Timothy Hanna at 2509 22½ Avenue for a garage exceeding primary structure square footage by 112 feet and height by 2 feet (6-0)
• Approved variance for Brenda Wild at 3514 46th Avenue to allow a dwelling unit on the lower level of a commercial building (6-0)
• Postponed action on variances for Bradford Hill at 4016 7th Avenue until August 9th meeting (6-0)

City Council Agendas

The Rock Island City Council will vote on several ordinances and contracts, including rezoning four Solomon Site parcels to allow affordable housing development, amending nuisance and weed/grass penalties to speed up enforcement, and awarding a $563,304.40 contract for a storm sewer upgrade. They will also consider budget adjustments, a police radio maintenance agreement, and various traffic and event requests.

• Rezoning of Solomon Site parcels (602, 618, 630 11th St; 1016 6th Ave) from B-3 to PUD for affordable housing
• Ordinance amending nuisance and weed/grass penalties: $100 or 10% of abatement cost, whichever is higher
• Contract award to Walter D. Laud, Inc. for $563,304.40 for 28th Street storm sewer upgrade
• Budget adjustments: $295,000 increase to Stormwater Fund, $20,000 to MLK Activity Fund, $35,749.43 to CDBG Fund
• Claims totaling $1,010,690.36, $772,700.42, and payroll of $1,734,561.95

The City Council approved an intergovernmental agreement for radio maintenance and granted sound amplification and event permits for local businesses and organizations. Many agenda items, including several ordinances and budget adjustments, were not considered due to a technicality.

• Approved Intergovernmental Agreement for Rock Island Arsenal radio maintenance (4-0-3)
• Approved sound amplification for Sunset Marina on July 15, 2023 (4-0-3)
• Approved MLK Jr. Center Family Fun Day and street closures for August 18-19, 2023 (4-0-3)
• Approved sound amplification for Hy-Vee bourbon raffle on July 20, 2023 (4-0-3)
• Approved June 26, 2023 meeting minutes with amendments (4-0-3)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Committee is meeting to plan the 2023 parade, including theme, promotion, entries, and logistics. They will also discuss ideas for the 40th parade in 2024, such as a new logo and potential partnerships. The meeting includes routine items like approving minutes and a treasurer's report.

• 2023 parade theme: 'Planting Pride – Growing Together'
• 2023 parade budget: $20,750 (2022 actual: $12,217.34)
• Entry fee to be paid online next year due to few requests
• Citizen of the Year program deadline: July 17, 2023
• Sponsorship fees for musical groups: $350-$500

City Council Study Session

The Rock Island City Council is holding a study session with presentations from Streamline Architects on a proposed City Hall renovation and an update on the city's American Rescue Plan Act (ARPA) funds. No votes are scheduled; the agenda is for discussion and information only.

• City Hall remodel presentation by Streamline Architects covering first, second, and third floor renovations
• ARPA update: $26.5 million total funding, $7.5 million spent, $18.8 million remaining as of July 1, 2023
• ARPA restricted funds include $2.5 million for Downtown RI Project, $2.65 million for SW Treatment Plant Influent Pump Station, $1.5 million for Advanced Metering Infrastructure
• ARPA unrestricted funds include $2.25 million for City Software, $1 million for Road Repairs (not started), $1 million for Parking Garage (complete)
• Completed ARPA projects include Watts-Midtown Library, Highland Springs Clubhouse, and fire ambulances

The City Council held a study session to review conceptual designs and budgets for a multi-floor City Hall renovation. Staff also provided an update on the allocation and expenditure of approximately $26.3 million in American Rescue Plan Act (ARPA) funds. No formal votes were taken on the proposals.

• Adjourned meeting (4-0-3)

Planning Commission

The Rock Island Planning Commission will hold a public hearing on a request to amend a Special Use Permit to operate a dough manufacturing facility at 3204 27th Avenue. Staff recommends denial because the use is not permitted in the R-1 residential district and may harm the neighborhood. The commission will also approve the agenda and minutes from the previous meeting.

• Public hearing on Special Use Permit amendment for dough manufacturing at 3204 27th Avenue (former Aqualetic Swim Club)
• Staff recommends denial of the permit amendment
• Approval of June 7, 2023 meeting minutes
• Approval of the written agenda for July 5, 2023

City Council Agendas

The Rock Island City Council is meeting to vote on a range of items including the sale of a city-owned lot, rezoning of the Solomon Site, special use permits, budget adjustments, and several ARPA fund allocations. The agenda also includes routine approvals of minutes, claims, and contracts, plus a presentation on the city's 2022 audit.

• Sale of 1423 6th Street to Christina & Giovanni Crouch for $421.25 plus closing costs (second reading)
• Rezoning of Solomon Site properties from B-3 to PUD (first reading)
• Special Use Permit for Skylight Luxury Lounge at 1325 30th Street (first reading)
• ARPA allocations: $125,000 to Botanical Center, $125,000 to Backwater Gamblers, $50,000 to Quad City Arts
• Budget adjustments: $310,613 for Special Service Area Fund, $35,500 transfer to Sunset Marina

The City Council approved the sale of city-owned property at 1423 6th Street and authorized a contract for a Capital Asset Management Plan. The council also approved several redevelopment agreement updates and a demolition contract for the former City Parks Office.

• Approved sale of 1423 6th Street to Christina & Giovanni Crouch for $421.25 (7-0-0)
• Authorized staff to negotiate Capital Asset Management Plan contract with Hanson Professional Service (7-0-0)
• Approved amendment to Sala Flats Redevelopment Agreement (7-0-0)
• Approved assignment of LRC Redevelopment Agreement to LRC Equity, LLC (7-0-0)
• Awarded $38,908 demolition contract for former City Parks Office to H. Coopman Truck & Excavation
• Approved $21,700 purchase of replacement backwash pump for Southwest Wastewater Treatment Plant (7-0-0)
• Approved $13,200 payment to Builders Sales & Service Company for Fire Department ceiling installation (7-0-0)
• Approved $14,532.29 payment to Xylem Dewatering Solutions, Inc. for flood pump rental (7-0-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to plan the 2023 parade, set for September 4, with the theme 'Planting Pride – Growing Together.' They will review the treasurer's report (2023 budget $20,750), finalize entry fees and musical groups, and discuss ideas for the 40th parade in 2024, including a new logo and possible new theme. The meeting is primarily planning and discussion, with no formal votes listed.

• 2023 parade budget: $20,750; 2022 actual spending: $12,217.34
• Parade theme: 'Planting Pride – Growing Together'
• Sponsorship fees: $350/$400/$450/$500 for musical groups
• Parade date: September 4, 2023; lineup August 26
• Discussion of 40th parade ideas: new logo, past marshals, city's 190th year

The committee reviewed planning for the 39th annual Rock Island Labor Day parade, including promotional schedules and participant updates. Members discussed the parade dedication and the Citizen of the Year nomination process. Planning for next year's 40th annual event was also initiated.

• Approved June 12, 2023 minutes

City Council Study Session

The Rock Island City Council study session includes presentations from the Rock Island Downtown Alliance (RIDA) on its FY 2023-24 work plan and budget, and from the Martin Luther King, Jr. Center on its role as a backbone for West End Revitalization. No formal votes are scheduled; the session is for discussion and information.

• RIDA work plan includes a $45,000 Capital Improvement Grant program to leverage at least $90,000 in private investment
• RIDA budget totals $560,959 in revenue and $536,172 in expenses for FY 2023-24
• RIDA plans to hire two cleaning ambassadors and a 0.5 FTE Community Navigator for downtown
• RIDA proposes 500 hours of police patrol in downtown with overtime funded by the city
• MLK Center presentation outlines its role as backbone for West End Revitalization collective impact

The City Council reviewed a workplan and budget from the Rock Island Downtown Alliance (RIDA) and discussed budget adjustment requests for the Martin Luther King, Jr. Center. No formal votes or decisions were recorded during this study session.

Arts Commission

The Rock Island Arts Commission is meeting to approve the agenda and minutes from the previous meeting, and to receive an update on the design of a new mural for the Centennial Bridge building. No other business is listed.

• Update on the design of the new mural for the Centennial Bridge building

The commission reviewed three mural designs submitted by Metro Arts students for the Centennial Bridge building. One design was selected for the project, subject to slight changes and a review of Native American symbols by Sauk and Fox tribe representatives.

• Approved June 21, 2023 agenda (6-0)
• Approved May 17, 2023 meeting minutes (6-0)
• Selected one student design for the Centennial Bridge building mural

Police Community Relations Commission

The Rock Island Police Community Relations Commission will meet to discuss recommendations on amending the commission ordinance, including commissioner qualifications and seat requirements. They will also receive updates on communications with the city, marketing, a community survey, and upcoming events, and discuss complaints and community issues.

• Discussion on amending commission ordinance regarding commissioner qualifications and seat requirements
• Update on communications with the City of Rock Island
• Community survey update
• Discussion on complaints and community issues

Library Board of Trustees

The Rock Island Public Library Board will discuss and potentially vote on the south parking lot project, with options including proceeding with the signed contract, allowing an easement, or scrapping the project. The board will also consider approving May bills totaling $133,458.67 and review updated bylaws and standing committees.

• Motion to approve May bills for $133,458.67
• South Parking Lot: renewed discussion with potential voting options (proceed, easement, or scrap)
• Review updated Standing Committee List and need new Finance Committee chair
• Review updated Board Bylaws
• Executive session to discuss real property purchase or lease

The Board approved the May monthly bills and the meeting minutes from May 16. Members decided that Jenni Swanson will remain the chair of the Finance Committee. The Board also entered a closed session to discuss the purchase of the South Parking Lot, though no action was taken during that session.

• Approved May monthly bills totaling $133,458.67 (8-0)
• Approved May 16, 2023 meeting minutes (8-0)
• Decided Jenni Swanson will remain chair of the Finance Committee
• Approved motion to enter closed session for real property purchase discussion (8-0)
• Approved motion to return to open session (8-0)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve May minutes, review monthly finances including $295,880.19 in bills, and hear reports from directors and facility managers. Business items include a special event application for Floatzilla, an RFP for the old park office, and discussion of Firehouse #5, a campground consulting site visit, adult swim review, and a grant for the Jr. Board.

• Approval of May minutes
• Bills for May 2023: $295,880.19
• Special event application: Floatzilla
• Old Park Office RFP
• Firehouse #5 discussion

The Board approved May bills totaling $295,880.19 and granted a request for amplified sound for the Floatzilla event on August 19. Staff reported on various park renovations and a feasibility study for a potential campground at Sunset Park.

• Approved April Park Board minutes (unanimous)
• Approved May bills for $295,880.19 (unanimous)
• Approved amplified sound for Floatzilla on August 19 (unanimous)

Community Development Commission (CDC)

The Rock Island Community Development Commission will review and discuss the draft Community Development Block Grant (CDBG) sub-recipient agreement and program policies and procedures. This is a discussion item; no final vote is scheduled. The commission will also approve the meeting agenda and minutes from the previous meeting.

• Review and discuss CDBG sub-recipient agreement draft
• Review and discuss CDBG program policies and procedures
• Approve June 19, 2023 agenda
• Approve May 15, 2023 meeting minutes

The Community Development Commission approved the Annual Action Plan (AAP) for Program Year 2023. The plan will now move to the City Council for final approval.

• Approved 2023 Annual Action Plan and referral to City Council (9-0)
• Approved May 15, 2023 agenda (9-0)
• Approved April 18, 2023 meeting minutes (9-0)

Beautification Commission

The Rock Island Beautification Commission will hold a regular meeting to approve the agenda and minutes, and to select the June 2023 Yard of the Month winner after reviewing nominee slides. No old business is listed. The commission also reminds that July will open public nominations for the Tell On Your Neighbor Awards.

• Review and approval of June 2023 Yard of the Month winner
• Approval of May 15, 2023 meeting minutes
• Reminder of July public nominations for Tell On Your Neighbor Awards

The commission approved the June 2023 Yard of the Month award. Members discussed the opening of the Hauberg Carriage House and the scheduled restoration of the old conservatory at Longview Park.

• Approved 4505 20th Avenue for June 2023 Yard of the Month (6-0)
• Approved June 19, 2023 agenda (6-0)
• Approved May 15, 2023 meeting minutes (6-0)

Human Rights Commission

The Rock Island Human Rights Commission is meeting to handle routine business, including approving March minutes and hearing public comment. They will also discuss an ordinance update, continuing education, new member recommendations, and a group reading of "How to be an Antiracist."

• Ordinance update and discussion
• Continuing education item
• New member discussion and recommendation
• Group reading of "How to be an Antiracist"

The commission decided to gather additional information from two complainants before making final determinations on discrimination claims. Members also agreed to review new member applications and restart a group reading of "How to be an Antiracist".

• Approved June 15 meeting minutes (Unanimous)
• Decided Christiana Headley will call complainant BW (86-2023-BW) for more information
• Decided Jason Lopez will call complainant MH (87-2023-MH) for more information
• Agreed to review new member applications and submit top 3 choices to Gerald Jones

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on five variance requests, including a parking reduction for a bar/tavern, a separation variance for a wine bar, and setback variances for a garage and fence. The board will also approve the April 12, 2023 meeting minutes. Staff recommend approval for most requests, with one denial recommended.

• 2023-08: Variance to reduce parking by 3 spaces for permanent patio at 1340 31st Street (Radicle Effect Brewerks)
• 2023-09: Variance of 90 feet of 100-foot separation requirement for bar at 1325 30th Street (Skylight Luxury Lounge)
• 2023-10: Variance of 2 feet and 4 feet of setback requirements for detached garage at 2140 23rd Avenue
• 2023-11: Variance of 2 feet of fence height and 20 feet of setback for fences at 2703 & 2705 5 ½ Avenue (denial recommended)
• 2023-12: Variance of 5 feet of setback for accessory structure at 3008 7th Avenue (Endeavor Management Group)

The Board approved parking and setback variances for three properties and partially approved a fence variance for another. One request was tabled due to the applicant's absence, and one recommendation for a pergola was approved for City Council final action.

• Approved parking variance for 1340 31st Street to allow a permanent patio (5-0)
• Tabled variance request for 1325 30th Street due to applicant absence (5-0)
• Approved garage setback variances for 2140 23rd Avenue (5-0)
• Approved 6-foot fence height variance for 2703 & 2705 5 1/2 Avenue (6-0)
• Denied horizontal setback variance for 2703 & 2705 5 1/2 Avenue (6-0)
• Recommended approval to City Council for pergola setback variance at 3008 7th Avenue

Fire and Police Commissioners Board

The Fire and Police Commissioners Board will meet to approve prior meeting minutes and then enter an executive session to discuss personnel matters, including appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda includes no other public business items. The meeting is scheduled for June 14, 2023, at 4:00 PM in the Police Department Community Room.

• Approval of April 18, 2023 and April 19, 2023 Police Department meeting minutes
• Approval of May 24, 2023 Fire Department meeting minutes
• Executive session under 5 ILCS 120/2 (c)(1) for personnel matters
• Roll call vote required for executive session motion

The board approved the Police Department minutes from April 18 and 19, 2023, and the Fire Department minutes from May 24, 2023. The board entered an executive session to discuss specific employee matters before adjourning.

• Approved April 18, 2023 Police Department minutes
• Approved April 19, 2023 Police Department minutes
• Approved May 24, 2023 Fire Department minutes
• Entered executive session regarding employee appointment, compensation, discipline, performance, or dismissal

City Council Agendas

The City Council approved an ordinance to merge six boards of appeal into a single Inspections Commission. The council also authorized several public works payments, engineering contracts for Sunset Marina, and a budget increase for Parks and Recreation.

• Approved consolidation of six boards of appeal into one Inspections Commission (7-0-0)
• Approved $249,800 in engineering and design contracts for Sunset Marina with IMEG Corporation and Edgewater Resources (6-1-0)
• Approved $70,200 budget increase for Parks and Recreation Fund (7-0-0)
• Approved sale of city-owned property at 1423 6th Street for $421.25 plus closing costs (7-0-0)
• Approved 2023 CDBG Annual Action Plan for submission to HUD (7-0-0)
• Approved appointment of Anamaria Rocha to the Illinois Quad Cities Civic Center Authority (7-0-0)
• Approved lease extension with USCOC of Greater Iowa for water tower at 1405 36th Street (7-0-0)
• Approved multiple public works claims including $434,608.18 for Downtown Parking Garage project (6-0-0)

Labor Day Parade Advisory Committee

The Labor Day Parade Advisory Committee approved the April 17, 2023 minutes and set the dedication for the 2023 parade. The board reviewed the promotion schedule and updated the categories and selection process for the Citizen of the Year program.

• Approved April 17, 2023 minutes
• Dedicated 2023 parade to local weather teams and Mid-American Energy employees
• Established Citizen of the Year categories for Individual, Youth, Business, City Employee, Professional, Education, Veteran, and Organization/Church/Non-profit

City Council Study Session

The City Council held a study session to review the City's Communications and Community Engagement Plan. No formal votes were taken on the plan; members provided feedback on reaching non-digital residents and the development of an annual report.

• Adjourned meeting (6-0-1)

Arts Commission

The Rock Island Arts Commission is holding a special meeting to discuss and vote on the final design for the 2023 mural at the Centennial Bridge Visitors Center. Metro Arts students will present their designs, and the commission will provide feedback before approving a final choice. The meeting also includes routine approval of the agenda and prior meeting minutes.

• Workshop discussion and feedback on 2023 mural designs for Centennial Bridge Visitors Center
• Approval of final mural design for Centennial Bridge Visitors Center
• Approval of June 8, 2023 written agenda
• Approval of May 17, 2023 meeting minutes

Planning Commission

The Planning Commission recommended that City Council approve a special use permit for a wine bar and a rezoning request for the Solomon Site. The wine bar permit includes a stipulation that food must remain available. The rezoning is intended to facilitate site assembly for affordable housing.

• Recommended approval of Special Use Permit for wine bar at 1325 30th Street with food stipulations (5-0)
• Recommended approval of rezoning four parcels from B-3 to PUD for the Solomon Site (5-0)
• Approved June 7, 2023 agenda (5-0)
• Approved April 5, 2023 meeting minutes (5-0)

City Council Agendas

The Rock Island City Council is holding a special meeting to consider a request from Common Chord to close 21st Street between 3rd Avenue and the alley south of 3rd Avenue, allow sound amplification, and permit outdoor sale and consumption of alcohol for two Live @ Five concerts on June 2 and June 9, 2023. The council will take a roll call vote on the request and then vote to adjourn to June 12, 2023.

• Street closure of 21st Street between 3rd Avenue and the alley south of 3rd Avenue
• Sound amplification for Live @ Five concerts
• Outdoor sale and consumption of alcohol on June 2, 2023 (5-8 p.m.) and June 9, 2023 (5-7 p.m.)
• Request from Stephen Ahrens of Common Chord
• Roll call vote on approval and adjournment

The City Council approved requests from Stephen Ahrens of Common Chord to close 21st Street for two outdoor concerts. The approval includes sound amplification and the outdoor sale and consumption of alcohol.

• Approved street closure of 21st Street between 3rd Avenue and the south alley for June 2 and June 9 concerts (6-0-1)
• Approved sound amplification and outdoor alcohol sale/consumption for June 2 and June 9 events (6-0-1)

Preservation Commission

The Preservation Commission voted to recommend that City Council endorse the updated Broadway Historic District National Register of Historic Places Registration Form, pending minor revisions. Members also discussed property maintenance for landmark structures and a grant application for a historic resources survey of the Old Chicago Neighborhood.

• Approved May 31, 2023 agenda (7-0)
• Approved April 26, 2023 meeting minutes (7-0)
• Recommended City Council endorse updated Broadway Historic District Registration form subject to minor revisions (7-0)

Fire and Police Commissioners Board

The board held a meeting that consisted of procedural actions and an executive session. No substantive public decisions were recorded.

• Entered executive session to discuss employee appointment, employment, compensation, discipline, performance, or dismissal

City Council Agendas

The Rock Island City Council will consider several resolutions, including a $1.5 million water main replacement project, a $1.2 million contract for the 11th Street reconstruction, and a $1.1 million agreement for the 18th Avenue reconstruction. The agenda also includes a public hearing on a proposed special service area tax levy and a discussion of a potential franchise agreement for a new water utility. The meeting is scheduled for May 22, 2023.

• Resolution authorizing a $1.5 million water main replacement project
• Contract for the 11th Street reconstruction in the amount of $1.2 million
• Agreement for the 18th Avenue reconstruction in the amount of $1.1 million
• Public hearing on a proposed special service area tax levy
• Discussion of a potential franchise agreement for a new water utility

City Council approved several infrastructure payments and authorized staff to negotiate a multi-year water meter replacement contract. The council also extended a legal services contract and approved a conceptual design agreement for City Hall.

• Approved minutes from May 8, 2023 (6-0-1)
• Approved Consent Agenda items a-g, including $5.5M in claims and payroll (6-0-1)
• Approved public works claims totaling $435,143.35 (6-0-1)
• Authorized staff to negotiate a contract with Ferguson Waterworks for water meter replacement (6-0-1)
• Approved a four-month contract extension for legal services with David Morrison (6-0-1)
• Approved architectural services agreement with Streamline Architects for City Hall design not to exceed $9,680.00 (6-0-1)

City Council Study Session

This is a City Council study session agenda for Rock Island, IL. The agenda contains numerous items, but the text is heavily encoded and not readable as plain English. It is not possible to determine the specific items being discussed or decided.

• Agenda text is encoded and unreadable

The City Council held a study session featuring presentations on proposed refuse collection efficiencies, a lead service line inventory partnership with Augustana College, and the Group Violence Intervention (GVI) strategy. No formal votes or decisions were recorded during this session.

Arts Commission

The Rock Island Arts Commission is meeting to approve its agenda and April minutes, confirm the fourth sculpture for the 2023 Sculpture Program, and select a theme for a mural to be painted by Metro Arts students on the Centennial Bridge Visitors Center. No old business is listed.

• Confirm fourth sculpture for 2023 Sculpture Program, completing lineup at Longview Park, SW Library, Five Points Intersection, and Downtown Main Library
• Select theme/content for new mural on east side of Centennial Bridge Visitors Center building by Metro Arts students
• Approve written agenda for May 17, 2023
• Approve April 19, 2023 meeting minutes

The commission approved the use of bright colors and the formation of theme-specific groups by Metro Arts students for a new mural. Staff also confirmed the four sculptures selected for the 2023 Sculpture Program.

• Approved mural theme and bright colors for Centennial Bridge Visitor’s Center (5-0)
• Confirmed four sculptures for 2023 Sculpture Program: Grace, Tricky Situation, High Steppin, and Concentric
• Approved May 17, 2023 agenda (5-0)
• Approved April 19, 2023 meeting minutes (5-0)

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on several items, including options for the South Parking Lot project, a motion to keep a Miyazaki-inspired art book on the shelf, and acceptance of a donated painting. They will also consider bylaw changes, a resolution to keep closed session minutes confidential, and discuss HVAC replacement and library hours.

• South Parking Lot: options include proceeding with contract, easement, or scrapping project
• Motion to keep 'My Neighbor Hayo: Art Inspired by the Films of Miyazaki' on shelf without restriction
• Motion to accept Jim Moore painting donated by Rollie Erickson for Watts-Midtown Library
• Motion to approve Resolution 2023-01 to keep Closed Session minutes confidential
• Approve monthly bills for April in amount of $34,154.03

The Board approved $34,154.03 in monthly bills for April and authorized a contract for the South parking lot. Members also approved bylaw changes and voted to keep a specific art book on the shelf without restriction.

• Approved April monthly bills of $34,154.03 (6-0)
• Approved contract for South parking lot (6-0)
• Approved Bylaw changes (6-0)
• Approved keeping 'My Neighbor Hayo' book on shelf without restriction (6-0)
• Approved accepting and hanging Jim Moore painting at Watts-Midtown Library (6-0)
• Approved Resolution 2023-01 to keep Closed Session minutes confidential (6-0)
• Decided to keep current Library hours as is
• Approved April 18 and May 1 meeting minutes (5-0 and 6-0)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve April minutes and bills totaling $449,040.38, hear department reports, and discuss new business including a special event application for the Impostors Music Festival, a tennis court rendering for Lincoln Park, and potential grant opportunities (BAAD and PARC). The agenda also includes routine reports from various park and recreation divisions.

• Approval of April 2023 bills: $449,040.38
• Special event application: Impostors Music Festival
• Lincoln Park – Augustana Tennis Court rendering
• Sports maintenance budgeted equipment purchase
• BAAD and PARC grant opportunities

The Board approved over $20,000 for maintenance equipment and authorized the Impostors Music Festival. Members also voted to discontinue tanning bed services and expressed support for two state grant applications for boat access and a new golf clubhouse.

• Approved purchase of Z970r ZTrack mower and TH 6x4 maintenance cart for $20,512.03 (All yes)
• Approved Impostors Music Festival at Schwiebert Park on August 26th (All yes)
• Approved discontinuing tanning bed service and converting the room to a preschool kitchen (All yes)
• Approved April bills totaling $449,040.38 (All yes)
• Approved April meeting minutes (All yes)
• Approved adult program at Whitewater Junction for June 9th with alcohol and DJ (All yes)
• Supported BAAD grant application for Lake Potter boat access refurbishment
• Supported PARC grant application to replace Saukie Golf Course clubhouse

Community Development Commission (CDC)

The Rock Island Community Development Commission will hold a second public hearing on the Program Year 2023 Annual Action Plan (AAP), which outlines how $1,113,401 in HUD CDBG funds will be spent. The Commission will then vote on whether to recommend the plan to the City Council for approval. The meeting also includes updates on the 2023 CAPER and the new IHDA HRAP grant.

• Second public hearing and vote on 2023 Annual Action Plan ($1,113,401 CDBG budget)
• Housing Rehabilitation: $690,191.06
• Demolition: $132,000.00
• Public Service: $167,010.00
• Update on 2023 CAPER corrections and IHDA HRAP grant

The Commission unanimously approved the Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2022. A public hearing was held for the CY2023 Annual Action Plan, with a vote scheduled for the June 8, 2023 Council meeting. The body also approved a revised meeting schedule for 2023.

• Approved Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2022 (7-0)
• Approved revised 2023 meeting schedule (7-0)
• Approved April 4, 2023 meeting agenda (7-0)
• Approved April 4, 2023 meeting minutes (7-0)

Beautification Commission

The Rock Island Beautification Commission is meeting to approve its agenda and April minutes, select the May Yard of the Month winner, and choose a date for the 2023 Sunset Park Cleanup. No old or other business is listed.

• Approve May 2023 Yard of the Month winner
• Select date for 2023 Sunset Park Cleanup
• Approve April 17, 2023 meeting minutes

The Commission approved the May 2023 Yard of the Month award and scheduled a cleanup event for Sunset Park. All motions passed unanimously.

• Approved 1520 22nd Avenue for May 2023 Yard of the Month (6-0)
• Approved August 12, 2023, from 8:00 to 11:00 AM for the Sunset Park Cleanup (6-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to review the 2022 budget, plan the 2024 parade with the theme 'Planting Pride – Growing Together', and discuss ideas for the 40th parade in 2025. The board will also approve meeting minutes and hear public comments.

• 2022 budget: $20,750 budgeted, $12,217.34 actual for 125 units
• 2023 budget: $20,750
• 2024 parade theme: Planting Pride – Growing Together
• Sponsorship fees for musical groups: $350/$400/$450/$500
• Discussion of 40th parade ideas: new logo, Whitey's Ice Cream, past parade marshals, balloon arches

The committee approved the April 17, 2023 minutes and established the 2023 parade dedication. Members reviewed the Citizen of the Year program category changes and the promotion schedule for the 39th annual parade.

• Approved April 17, 2023 minutes
• Dedicated 2023 parade to local weather teams and Mid-American Energy employees

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings on five variance requests, including a parking reduction for a permanent patio at Radicle Effect Brewerks, a separation waiver for Skylight Luxury Lounge, setback variances for a garage and fence, and a setback variance for an accessory structure. The board will also vote on the agenda and minutes from the previous meeting.

• 2023-08: Variance to reduce parking by 3 spaces for permanent patio at 1340 31st St (Radicle Effect Brewerks)
• 2023-09: Variance of 90 ft of 100-ft bar/residential separation for 1325 30th St (Skylight Luxury Lounge)
• 2023-10: Setback variances for detached garage at 2140 23rd Ave
• 2023-11: Fence height and setback variances at 2703 & 2705 5 ½ Ave (postponement recommended)
• 2023-12: Setback variance for accessory structure at 3008 7th Ave (Endeavor Management Group)

Commercial Industrial Revolving Loan Fund

The Rock Island Commercial Industrial Revolving Loan Fund (CIRLF) Committee will review active loans, discuss open loan files, application status, collection agency contract, marketing plan, and website refresh. They will also review responses to an underwriting request for qualifications (RFQ) and consider a request to settle an unpaid balance.

• Approval of March 14, 2022 meeting minutes
• Review of active loan report
• Follow-up on open loan files
• Review of underwriting RFQ responses
• Request for settlement of unpaid balance

City Council Agendas

The Rock Island City Council is meeting to consider a range of items including a health insurance contract, public safety and public works matters, and various city property and finance items. The agenda includes several resolutions and ordinances, some of which are up for final approval. The meeting also includes a public hearing on a proposed tax levy.

• Health insurance contract for city employees
• Public safety and public works items
• Various city property and finance items
• Public hearing on tax levy
• Resolutions and ordinances for final approval

The City Council approved a consent agenda including several road resurfacing payments and payroll. Council also authorized the use of ARPA funds for emergency pump equipment and awarded a seal coat contract to Valley Construction. Four alderpersons were sworn into office during the meeting.

• Approved April 24 minutes (6-0-1)
• Approved consent agenda items a-i, including $1.66M in payroll and various IDOT project payments (6-0-1)
• Approved $71,664.87 payment to McClintock Trucking & Excavating for water and sewer repairs (5-0-1)
• Approved $157,811.69 in ARPA funds for emergency valve replacement and temporary pump rental (6-0-1)
• Approved $108,157.00 seal coat contract awarded to Valley Construction
• Adjourned sine die to swear in Alderpersons Swanson, Poulos, and Healy (6-0-1)

City Council Study Session

This is a City Council study session agenda for Rock Island, IL. The agenda contains numerous items covering a wide range of topics including zoning matters, budget considerations, and public hearings. The document is largely procedural in nature, listing agenda items without detailed descriptions of the specific proposals or decisions to be made.

• Zoning matters
• Budget considerations
• Public hearings
• Various city council business items

Visit Quad Cities (VQC) provided a presentation to the City Council regarding the regional visitor economy, marketing strategies, and the Tourism Master Plan. No formal votes or decisions were recorded during this study session.

Foreign Fire Insurance Tax Revenue Administrative Board

The Rock Island Foreign Fire Insurance Tax Board is meeting to handle routine administrative items: approving minutes, reviewing a financial report, and discussing old business items including extrication gloves, competitive bidding, and education lodging reimbursement. The board will also consider new purchase requests before adjourning.

• Review of minutes from February 2nd, 2023 meeting
• Financial report review
• Discussion of extrication gloves purchase
• Discussion of competitive bidding process
• Discussion of education lodging reimbursement

The Foreign Fire Insurance Tax Board approved the financial report ($99,699.21), station budgets ($35,687.53), and education budget ($13,337.84). They also approved by-law language for competitive bidding, a cap on education lodging reimbursement, and several purchase requests. A project for extrication gloves was canceled due to no progress, and a table purchase was tabled.

• Approved minutes from February 2, 2022
• Approved financial report $99,699.21
• Approved station budgets $35,687.53
• Approved education budget $13,337.84
• Canceled extrication gloves project due to no progress
• Approved by-law language for competitive bidding
• Approved education lodging reimbursement cap
• Approved purchase requests: CH Shop Upgrades NTE $500, Station 3 Tool Box and Tools NTE $1,500, Station 3 Shed NTE $6,000, B/C Office Chairs (3) NTE $625, Fire Chiefs Conference Table NTE $1,000; tabled Station 3 Kitchen Table

Planning Commission

The Rock Island Planning Commission will hold public hearings on two items: a Special Use Permit for Skylight Luxury Lounge, a wine bar at 1325 30th Street, and a rezoning of four City-owned parcels (1016 6th Avenue, 602, 618, and 630 11th Street) from B-3 to PUD for the Solomon Site affordable housing project. The commission will also approve the agenda and minutes from the April 5 meeting. Staff recommend approval for both items.

• Special Use Permit for wine bar at 1325 30th Street (B-1 district) with stipulations
• Rezoning of four parcels to PUD for Solomon Site affordable housing
• Approval of April 5, 2023 meeting minutes
• No old business on the agenda

Library Board of Trustees

The Rock Island Public Library's Building & Grounds Committee (also called the Art Committee) is meeting to discuss the donation and placement of a Jim Moore painting at Watts-Midtown, review art-related policies, and consider broader questions about showing and selling art, hiring a curator, and insurance. The committee will make recommendations to the full board at its May 16th meeting. The agenda is mostly discussion items, with a possible closed session if needed.

• Donation and placement of Jim Moore painting at Watts-Midtown
• Review of Displayed Art Policy & Application and Donation Policy
• Discussion on showing and selling art, including potential conflicts
• Discussion on hiring a curator (pros/cons)
• Discussion on insurance for art at all locations

The Art Committee met to review art policies and the placement of a donated painting. The committee made several recommendations to be presented to the Full Board at the May 16 meeting. No final votes were taken by the Full Board during this committee session.

• Recommended acceptance and placement of Jim Moore painting at Watts-Midtown Library
• Recommended maintaining Displayed Art Policy & Application as currently written
• Recommended maintaining Donation Policy as currently written
• Recommended merger of Art and Building and Grounds Committees to create Art & Facilities Committee

Preservation Commission

The Rock Island Preservation Commission will consider a Certificate of Appropriateness for the Sharpe House at 1611 21st Street, a Craftsman/Tudor home in the Highland Park Historic District. Staff recommend approval except for the closure of two south-side porch windows, which they say violates design guidelines. The commission will also elect a chair and vice chair, discuss 2023 CLG grant opportunities, and approve the agenda and minutes.

• Certificate of Appropriateness for Sharpe House at 1611 21st Street, with staff recommending denial of two window closures
• Election of Commission Chair and Vice Chair for 2023, with motion to postpone until new members are appointed
• Discussion on 2023 CLG Grant Opportunities
• Approval of April 26, 2023 agenda and March 29, 2023 meeting minutes

The Commission approved a Certificate of Appropriateness for porch modifications at 1611 21st Street, though two window closures were denied. Members also voted to delay the election of a Chair and Vice Chair until new members are appointed by the Mayor.

• Approved Certificate of Appropriateness for Sharpe House at 1611 21st Street, excluding two window closures on the southside of the porch (6-0)
• Postponed election of Commission Chair and Vice Chair until Mayor appoints new members (6-0)
• Approved April 26, 2023 agenda (6-0)
• Approved March 29, 2023 meeting minutes (6-0)

Fire Pension Board of Trustees

The Rock Island Firefighters' Pension Fund Board of Trustees will hold a regular meeting via videoconference to handle routine business, including approving minutes, reviewing financial and investment reports, and discussing possible actions on cash management and authorized agents. The board will also consider a contribution refund, certify election results, review an actuarial valuation, and address disability-related matters.

• Contribution refund for Kevin Chan
• Certify board election results for Active Member position
• Review preliminary actuarial valuation
• Discussion/possible action on cash management policy
• Annual independent medical examination for Andrew West

The Board approved the monthly financial report and disbursements totaling $174,346.33. It also certified the reelection of Chad Jacobs to an active member position and approved a contribution refund for Kevin Chan.

• Approved January 25, 2023 meeting minutes (4-0)
• Approved Monthly Financial Report and $174,346.33 in disbursements (4-0)
• Approved $19,256.61 contribution refund for Kevin Chan (4-0)
• Certified reelection of Chad Jacobs to a three-year term expiring April 30, 2026 (4-0)
• Approved, adopted, and published Decision and Order for Christian Naab (3-0, 1 abstain)
• Determined no changes required for Cash Management Policy
• Determined no changes needed for FPIF Authorized Agents and Account Representatives

Police Pension Board

The Rock Island Police Pension Fund Board of Trustees will hold a regular meeting on April 26, 2023, at 4:30 p.m. via Zoom due to COVID-19 concerns. The board will consider approving meeting minutes, financial reports, and bills, as well as discuss investment reports and cash management policies. They will also review applications for membership, retirement benefits, and disability benefits, and discuss various resolutions and reports.

• Approval of bills and financial report from Lauterbach & Amen, LLP
• Applications for membership: Tyler Anast-Schneider, Nicholas Castro, Jacob Hast, Jonathan McDonald, Dakota McManus, Blake Moe
• Approve regular retirement benefit for Phillip Anderson Jr.
• Deceased surviving spouse benefit for Shari Hutton
• Discussion/possible action on cyber risk insurance coverage

The Board approved monthly financial reports and disbursements totaling $208,139.02. It authorized a $201,712.54 transfer of creditable service to the Milan Police Pension Fund and approved one regular retirement benefit. The Board also certified election results for active and retired member positions.

• Approved disbursements of $208,139.02 (4-0)
• Authorized $201,712.54 payment to Milan Police Pension Fund for Dustin Miles' service transfer (4-0)
• Approved deferred regular retirement benefit for Phillip Anderson Jr. (4-0)
• Accepted six new members into the fund as Tier II participants (4-0)
• Certified reelection of Timothy Muehler (active member) and Gene Karzin (retired member) (4-0)
• Suspended direct deposits for two pensioners with outstanding eligibility affidavits (4-0)
• Adopted Resolution 2023-01 appointing Trustees Muehler and Barnes as Authorized Agents (4-0)
• Approved registration fees for 2023 annual Trustee training (4-0)

City Council Agendas

The Rock Island City Council will vote on second readings for the sale of seven city-owned properties, award a $610,784 contract for downtown streets reconstruction consulting, and approve several other items including ARPA-funded employee bonuses and a land bank grant. The meeting also includes proclamations, consent agenda approvals, and a request to close streets for a vegan festival.

• Sale of 1128 4th Ave to Mukabaziga Agnes for $1,042.50
• Sale of 1425 11th St to Mugabo Antoine for $2,531.00
• Sale of 422 8th St to Mugabo Antoine for $4,502.69
• Contract to Veenstra & Kimm, Inc. for $610,784 for Downtown Streets Reconstruction/Revitalization
• Approval of $267,000 in ARPA funds for employee bonuses

The City Council approved the sale of seven city-owned properties to various individuals. The council also awarded contracts for downtown street reconstruction and sod replacement. Several public comments were heard regarding the future of the Black Hawk statue, though no formal action was taken on the matter.

• Approved sale of 7 city-owned properties to Mukabaziga Agnes, Mugabo Antoine, Vasudevan Raghavan & Girija Ramasamy, and Munyakaze Faustine (7-0-0)
• Approved $85,304.31 payment to General Constructors, Inc. for Schwiebert Park Marina dock renovations (6-0-0)
• Awarded $267,800.00 bid for 2023 Sod Replacement and 50/50 Tree Program to Greenspace Associates, Inc. (7-0-0)
• Awarded contract not to exceed $610,784.00 for Downtown Streets Reconstruction/Revitalization to Veenstra & Kimm, Inc. (7-0-0)
• Approved April 10, 2023 meeting minutes (7-0-0)
• Approved consent agenda including claims and payroll totaling over $5.2 million (7-0-0)
• Declared May 2023 as Motorcycle Awareness Month
• Declared May 2023 as Mental Health Awareness Month

City Council Study Session

The Rock Island City Council is holding a study session to receive presentations on two topics: an introduction to the city's ERP (enterprise resource planning) software project by Plante Moran, and an update on the downtown project. No votes are scheduled except a roll-call motion to adjourn. The meeting is conducted remotely due to the COVID-19 disaster declaration.

• ERP software project introduction by Plante Moran
• Downtown project update
• Remote meeting due to COVID-19 disaster declaration
• Roll-call vote on adjournment

City Council received presentations on a new Enterprise Resource Planning (ERP) software project and updates for downtown reconstruction. No formal votes were taken during this study session; a contract for downtown design and engineering services is pending a regular Council meeting.

• No substantive decisions were made; the meeting was a study session for project updates

Arts Commission

The Rock Island Arts Commission is meeting to approve the agenda and minutes, confirm three sculptures for the 2023 Sculpture Program, and consider adding a fourth sculpture and location. They will also review the scope of work for murals in Arts Alley. No old business is listed.

• Confirm sculptures: 'Grace' by David Zahn at Longview Park, 'Tricky Situation' by Matt Miller at SW Library, 'High Steppin' by Andrew Arvanetes at Five Points Intersection
• Approve a fourth sculpture location
• Approve a fourth sculpture for the previously approved location
• Review scope of work for Arts Alley murals

The Commission approved the downtown library as a site for a fourth sculpture and selected a specific piece of art for that location. Staff confirmed that three other sculptures for the 2023 season have been reserved for the city.

• Approved downtown library as location for fourth sculpture (5-0)
• Approved 'Concentric' by Tim Adams as the sculpture for the downtown library (3-2)

Fire and Police Commissioners Board

The board entered executive session to discuss personnel matters. No substantive decisions were recorded in the public portion of the meeting.

• Entered executive session regarding employee appointment, compensation, discipline, performance, or dismissal

Community Development Commission (CDC)

The Rock Island Community Development Commission will hold public hearings on the 2022 Consolidated Annual Performance and Evaluation Report (CAPER) and the 2023 Annual Action Plan (AAP), then vote on recommending the CAPER to the City Council. The commission will also consider approving a revised 2023 meeting schedule and receive an update on the Home Repair and Accessibility Program. The CAPER documents $1,113,401 in CDBG funds and $879,699 in CDBG-CV funds for program year 2022.

• Public hearing and vote to recommend approval of the 2022 CAPER
• Public hearing on the 2023 Annual Action Plan (AAP)
• Approval of revised 2023 meeting schedule
• Update on IHDA Home Repair and Accessibility Program (HRAP)
• Approval of April 18, 2023 agenda and April 4, 2023 minutes

The Commission approved public service funding for two organizations and adopted the Fiscal Year 2023 Annual Action Plan budget draft. The meeting also included the approval of previous meeting minutes.

• Awarded $13,790.00 in Public Service funding to Salvation Army (8-0)
• Awarded $153,220.00 in Public Service funding to The Martin Luther King Center (8-0)
• Approved Fiscal budget Year 2023 Annual Action Plan budget draft (8-0)
• Approved March 6, 2023 meeting minutes (8-0)
• Approved March 21, 2023 meeting minutes (8-0)

Police Community Relations Commission

The Rock Island Police Community Relations Commission is meeting to appoint a new chair and co-chair, and to discuss recommendations for amending the commission's ordinance, including commissioner qualifications and seat requirements. They will also discuss complaints and community issues, and hear commissioner reports. The meeting includes public comment and approval of the February 21, 2023 minutes.

• Appointment of new chair and co-chair
• Discussion on amendments to commission ordinance, including commissioner qualifications and seat requirements
• Discussion on complaints and community issues
• Approval of February 21, 2023 meeting minutes

The commission approved the amended minutes from February 21, 2023, and elected new leadership. Members discussed potential ordinance changes to seat requirements and methods to increase public visibility, including a Facebook page. No other formal votes were recorded.

• Approved amended minutes from February 21, 2023
• Elected Cody Eliff as Chairperson
• Elected Stephan Triplett as Vice-Chair

Fire and Police Commissioners Board

The Fire and Police Commissioners Board will meet to approve the minutes from the February 15, 2023 meeting and vote on whether to enter an executive session to discuss personnel matters, such as appointments, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of February 15, 2023 meeting minutes
• Motion to enter executive session under 5 ILCS 120/2(c)(1) for personnel matters
• Roll call vote required for executive session

The board approved the minutes from the February 15, 2023 meeting. The board entered an executive session to discuss specific employee matters before adjourning.

• Approved February 15, 2023 meeting minutes
• Entered executive session regarding employee appointment, employment, compensation, discipline, performance, or dismissal

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on approving monthly bills totaling $418,857.52, several policy updates and new policies, a sculpture placement, and an intergovernmental agreement for author talks. They will also discuss the south parking lot, a temporary succession plan, and review bylaw changes for a future vote.

• Approval of February bills ($261,524.65) and March bills ($157,332.87)
• Waive alcohol restriction at Watts-Midtown Branch for Major Donor Celebration on June 24
• Approve policy updates/renewals and new policies (Hardship Assistance, Records Retention)
• Approve rotating sculpture placement at Downtown Library with City CED and Quad City Arts
• Approve Intergovernmental Agreement with Illinois Libraries Present for national author talks

The Board approved monthly bills totaling $418,857.52 for February and March. Several policy updates were passed, including the adoption of Hardship Assistance and Records Retention policies. The Board also approved a temporary alcohol policy waiver for a donor event on June 24, 2023.

• Approved February bills of $261,524.65 and March bills of $157,332.87 (7-0)
• Approved waiver of Behavior Policy alcohol restriction for June 24 Major Donor Celebration (7-0)
• Approved all policy revisions recommended by the Personnel & Policy Committee (7-0)
• Approved Hardship Assistance and Records Retention policies (7-0)
• Approved moving Code Adam Policy to the Library Disaster/Emergency Manual (7-0)
• Approved rotating sculpture placement at Downtown Library (7-0)
• Tabled vote on revised Board Bylaws until May 16, 2023

Parks and Recreation Board

The Rock Island Parks and Recreation Board will meet to approve February minutes, review monthly finances including $355,185.71 in bills, and hear reports from directors and facility managers. New business includes a staff presentation by Marketing Manager Carrie Roelf, discussion of a Federal Recreational Trails Program (RTP) grant, a mowing contract, and a ribbon cutting for the Highland Springs Clubhouse.

• Approval of February minutes
• Monthly bills for February 2023: $355,185.71
• Federal Recreational Trails Program (RTP) Grant discussion
• Mowing contract discussion
• Highland Springs Clubhouse ribbon cutting

Beautification Commission

The Rock Island Beautification Commission is meeting to approve the April Yard of the Month winner, move its meeting location to the lower level Conference Room of City Hall, and hear updates on the Adopt-A-Street Program and Downtown Spring Cleanup. The agenda includes routine approvals of the written agenda and prior meeting minutes, with no old business listed.

• Approve April 2023 Yard of the Month winner
• Move commission meeting location to lower level Conference Room of City Hall
• Staff update on Adopt-A-Street Program
• Downtown Spring Cleanup on April 19, 1:00 PM to 3:00 PM

The commission approved the April 2023 Yard of the Month award and voted to change the meeting location. Staff provided updates on the Adopt-a-Street program and the Spring Downtown Cleanup.

• Approved 31 Woodley Road for April 2023 Yard of the Month (7-0)
• Approved moving commission meetings to the lower level Conference Room of City Hall (6-1)
• Approved April 17, 2023 agenda (7-0)
• Approved January 4, 2023 meeting minutes (7-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is meeting to review the 2023 parade budget and discuss plans for the 2024 parade, including a new theme, promotion schedule, and musical entries. The board will also consider ideas for the 40th parade, such as a new logo and inviting past parade marshals. The meeting includes routine updates on board terms and contact information, plus a treasurer's report showing 2022 actual spending of $12,217.34 against a $20,750 budget.

• 2023 parade budget set at $20,750; 2022 actual spending was $12,217.34 for 125 units
• 2024 parade theme: 'Planting Pride – Growing Together'
• Sponsorship fees for musical groups range from $350 to $500
• Discussion of 40th parade ideas: new logo, Whitey's Ice Cream, past marshals, city's 190th year
• Promotion schedule includes postcard mailings and entry link on city website

The board approved the minutes from the April 17, 2023 meeting and welcomed new member David Diaz. Members discussed the 2024 parade theme and 40th anniversary ideas, and reviewed the 2023 budget of $20,750.

• Approved April 17, 2023 meeting minutes
• Set 2024 parade theme as 'Planting Pride – Growing Together'
• Approved creation of a new logo for the 40th parade

Liquor Control Commission

The Rock Island Liquor Control Commission will hold a hearing on April 17, 2023, at 1:30 pm in the Police Department Community Room. The agenda includes two separate counts of loitering/disorderly conduct against Playmaker's Sports Bar and Grill, LLC, both at 2107 4th Avenue. Witnesses for the first count are Officer Leonard Bowen and Detective Mike Wood; for the second, Officer Brian Thompson and Detective Mike Wood. The meeting will also include call to order, roll call, public comment, other business, and adjournment.

• Two liquor license violation hearings (IGC 23-025 and 23-026) for Playmaker's Sports Bar and Grill
• Both counts allege loitering/disorderly conduct at 2107 4th Avenue
• Witnesses include officers and a detective from the Rock Island Police Department
• Public comment period is scheduled
• Meeting location: 1212 5th Avenue, Rock Island, IL

Board of Zoning Appeals

The Board of Zoning Appeals approved the authorized use and variances for a digital advertising sign at 310 15th Street. The approval includes specific stipulations regarding the sign's luminance, image duration, and the removal of an existing sign.

• Approved authorized use and variances for outdoor advertising sign at 310 15th Street (5-0)
• Approved 10-foot height variance (total 35 feet) for 310 15th Street (5-0)
• Approved 149-square-foot area variance (total 221 square feet) for 310 15th Street (5-0)
• Required removal of existing sign at 1430 4th Avenue before new sign installation (5-0)
• Approved agenda for April 12, 2023 (5-0)
• Approved March 8, 2023 meeting minutes (5-0)

Library Board of Trustees

The Personnel & Policy Committee reviewed and approved 13 policies, including new policies for Hardship Assistance and Records Retention. The committee decided to merge the Code Adam policy into the Emergency/Disaster Plan. These items will be recommended for full board approval on April 18, 2023.

• Approved Bylaws of the RIPL Board of Trustees
• Approved Code Adam (to be moved to Emergency/Disaster Plan)
• Approved Continuing Education policy
• Approved Disposal of Surplus Property policy
• Approved Grant Application policy
• Approved new Hardship Assistance policy
• Approved Incident Report policy
• Approved Interlibrary Loan policy

City Council Agendas

City Council approved a design contract for the 1st Avenue road diet project and several land annexations and rezonings in the Southwest area. The council also approved various claims, property sales, and budget adjustments. No decision was reached regarding the restoration of the Black Hawk sign, which remains under staff review.

• Approved $300,000 contract to IMEG Corporation for 1st Avenue reconstruction design (6-0-1)
• Passed ordinance to annex 17 city-owned parcels in Southwest area (6-0-1)
• Passed ordinance to rezone 17 parcels in Southwest area from R-1 to C-2 (6-0-1)
• Approved transfer of 2023 Home Rule Volume Cap to QCREDA (6-0-1)
• Approved $159,767 expense budget increase for Martin Luther King Jr. Center (6-0-1)
• Approved first readings for the sale of 7 city-owned properties (6-0-1)
• Approved reappointments to Library Board, Liquor Commission, and Police Pension Board (6-0-1)
• Approved sound amplification for Slough Fest and Wake Brewing (6-0-1)

City Council Study Session

The Rock Island City Council is holding a study session conducted remotely due to the COVID-19 disaster declaration. The main item is a presentation on ARPA-funded business assistance programs, followed by a roll call vote on adjournment.

• ARPA economic development presentation
• ARPA funded business assistance programs
• Remote meeting due to COVID-19 disaster declaration
• Public comment period

Staff presented proposed business assistance programs, including the Commercial Property Enhancement Program (PEP) and Growing Rock Island Together (GRIT). No substantive votes were taken on the programs; staff will return with final policies and a resolution for ARPA fund authorization.

• Adjourned meeting (6-0-1)

Arts Commission

The Rock Island Arts Commission is holding a special meeting to discuss and approve sculpture selections for the 2023 Quad City Arts Sculpture Program. The agenda includes public comment, approval of the written agenda and prior meeting minutes, and a workshop discussion on possible locations for a fourth sculpture. The commission will vote on first and second choices for the program.

• Workshop discussion on possible locations for a fourth sculpture
• Review of sculptures for the 2023 Quad City Arts Sculpture Program
• Approval of first and second choices for the 2023 program
• Approval of written agenda and March 2, 2023 meeting minutes

The commission approved the first and second choice sculptures for three city locations. A fourth sculpture location will be determined at the April 19 meeting.

• Approved sculpture choices for Longview Park: Grace (1st), Bloom (2nd) (6-0)
• Approved sculpture choices for Five Points Intersection: High Steppin (1st), Set Sail (2nd) (6-0)
• Approved sculpture choices for Southwest Library: Tricky Situation (1st), Metamorphosis (2nd) (6-0)
• Approved April 6, 2023 agenda (6-0)
• Approved March 2, 2023 meeting minutes with date correction (6-0)

Planning Commission

The Rock Island Planning Commission will consider a recommendation on the final plat for the RILCO Subdivision, a four-lot industrial split at 80 13th Avenue and 1320 1st Avenue. The plat requires a variance for a drive-through overhang that violates the side yard setback. The agenda also includes approval of the written agenda and minutes from the March 1 meeting.

• Final plat for RILCO Subdivision, four lots totaling 184,622 sq ft, at 80 13th Ave and 1320 1st Ave
• Variance needed for drive-through overhang on Lot 4 due to 15-foot side yard setback requirement
• Lot 4 (91,905 sq ft) to be sold; Lot 3 (10,825 sq ft) retains RILCO tank farm
• Approval of March 1, 2023 meeting minutes

The Planning Commission voted to recommend that City Council approve the final plat for the RILCO Subdivision. The proposal subdivides a light industrial site into four lots to allow the owner to sell one lot while retaining the tank farm parcel.

• Approved recommendation for City Council to approve RILCO Subdivision final plat with minor technical corrections (5-0)
• Approved April 5, 2023 agenda (5-0)
• Approved March 1, 2023 meeting minutes (5-0)

Community Development Commission (CDC)

The Rock Island Community Development Commission will vote on awarding public service funds to two organizations and approving the Fiscal Year 2023 Annual Action Plan budget draft. The meeting also includes approval of the agenda and previous meeting notes.

• Award $13,790 to The Salvation Army
• Award $153,220 to The Martin Luther King Center
• Approve Fiscal Year 2023 Annual Action Plan Financial Budget draft
• Approve April 4, 2023 agenda
• Approve March 3 and March 21, 2023 meeting notes

The Commission reviewed applications for CDBG public service funding but did not select recipients. A motion was passed to postpone the vote until the April 4, 2023 meeting to allow more review time.

• Approved meeting agenda (6-0)
• Delayed vote on CDBG public service funding recipients until April 4, 2023 (6-0)

Preservation Commission

The Rock Island Preservation Commission will discuss filling four vacancies on the commission, including three expired terms and one resignation. They will also review draft postcards and flyers for landmark property owners and realtors, and discuss ideas for an annual workshop and walking tours.

• Four commission seats to be filled: three expired terms (Linda Anderson, Robert Braun, John Daly) and one vacancy from Jordan Kirkbride's 2022 resignation
• Review updated postcard for Landmark property owners
• Review updated flyer for realtors and home buyers
• Discuss ideas for an annual workshop
• Discuss ideas and funding opportunities for walking tours

The commission reviewed draft postcards and flyers for landmark property owners and realtors. Members discussed potential funding and formats for an annual preservation workshop and the use of QR codes for walking tours. No substantive policy or project decisions were made.

• Approved March 29, 2023 agenda (5-0)
• Approved January 25, 2023 meeting minutes (5-0)

City Council Agendas

The City Council approved a moratorium on new Class A, B, C, D, and E liquor license applications through September 30, 2023. Other actions included approving street maintenance funds, rehabilitation project bids, and various board appointments.

• Adopted 6-month moratorium on new Class A-E liquor license applications (7-0-0)
• Recommended waiving signature requirement for Karen Asian Market liquor license (6-1-0)
• Approved $974,656.00 for 2023 street maintenance via Motor Fuel Tax (7-0-0)
• Approved $623,022.89 for 2022 street maintenance via Motor Fuel Tax (7-0-0)
• Approved project bids for 1830 32nd Street Rehabilitation Project (7-0-0)
• Approved $300,000.00 from Illinois Housing Development Authority for Home Repair and Accessibility Program (7-0-0)
• Approved $24,000.00 in ARPA funds for Sunset Marina Marketing Analysis (7-0-0)
• Tabled budget adjustment for Martin Luther King Jr. Center until April 10, 2023 (6-1-0)

City Council Study Session

The City Council held a study session to discuss a potential campground at Sunset Park and updates to the Illinois Quad Cities Regional Land Bank. Council members reached a consensus that developing a strategic housing plan for the city is a good idea. No formal votes were taken on the campground or housing proposals.

• Reached consensus that a strategic housing plan is a good idea
• Adjourned meeting (7-0-0)

Library Board of Trustees

The Rock Island Public Library Board's Building & Grounds Committee will discuss renovations to the Downtown Library, including timeline, funding, moving the Children's Library, and potential lease options for outside organizations. The committee will also consider outdoor space improvements at Watts-Midtown Library, such as terrace furniture and landscaping, and the South Parking Lot. A closed session is possible if needed.

• Downtown Library Renovations: timeline, funding, moving Children's Library, potential lease options
• Watts-Midtown Library outside space: terrace furniture, landscaping/garden beds with Wild Ones of the Quad Cities
• South Parking Lot discussion

The Building & Grounds Committee advised the library to proceed with purchasing terrace furniture and to issue a Request for Qualifications (RFQ) for an architect to redesign the Downtown Library. The committee also discussed landscaping partnerships and the purchase of the South Parking Lot.

• Advised procurement of terrace furniture through Demco with minor adjustments
• Advised pursuing an RFQ for an architect to redesign the Downtown Library

Community Development Commission (CDC)

The Commission elected Kaye Whitley as chair and Frank Roe Jr. as vice chair. The body also approved the written agenda and the 2023 Public Meeting Schedule. Staff provided introductions to the commission and the Community Development Block Grant.

• Elected Kaye Whitley as chair (7-0)
• Elected Frank Roe Jr. as vice chair (7-0)
• Approved written agenda for March 6, 2023 meeting (7-0)
• Approved 2023 Public Meeting Schedule (7-0)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to review monthly finances, including February bills of $355,185.71, and hear reports from staff on facilities, golf, and parks. New business includes a staff presentation, discussion of a Federal Recreational Trails Program grant, a mowing contract, and a Highland Springs Clubhouse ribbon cutting. The agenda is largely routine with reports and approvals, plus several discussion items.

• February 2023 bills: $355,185.71
• Federal Recreational Trails Program (RTP) Grant discussion
• Mowing contract discussion
• Highland Springs Clubhouse ribbon cutting
• Staff presentation by Marketing Manager Carrie Roelf

The Board approved $355,185.71 in February bills and authorized mowing contracts for Finer Finish and Kymble Komplete Kare. Members reviewed financial reports showing a deficit in maintenance and a $9k profit in recreation. Staff reported on the $300,000 OSLAD Grant for Mel McKay pickleball courts and ongoing renovations at Denkmann Park.

• Approved February bills for $355,185.71 (5-0)
• Approved mowing contracts for Finer Finish and Kymble Komplete Kare (5-0)
• Approved February meeting minutes (5-0)

Labor Day Parade Advisory Committee

The Rock Island Labor Day Parade Advisory Board is holding its first 2023 meeting to review the 2022 parade budget and results, discuss the 2023 parade theme, and look ahead to the 40th anniversary in 2024. The board will also review the meeting schedule, committee membership, and take public comments.

• 2022 budget: $20,750; actual spending: $12,217.34
• 2023 parade theme: 'Marvelous Rock Island'
• 2022 parade final counts: 125 units, 70 volunteers
• 2022 sponsorship fees ranged from $350 to $500 for musical groups
• Parade day 2023: September 4

The committee approved "Planting Pride – Growing Together" as the theme for the 39th annual Rock Island Labor Day parade. The board also approved the membership of David Diaz and finalized a 12-meeting planning schedule.

• Approved 2023 parade theme 'Planting Pride – Growing Together'
• Approved membership of David Diaz to the Advisory Board
• Finalized 12-meeting planning schedule through August 28th

Human Rights Commission

The Commission voted to rank applicants for membership to identify the top four candidates for recommendation to the mayor. The body also approved the minutes from the February meeting.

• Approved February meeting minutes (Unanimous)
• Approved motion to rank all candidates for membership to invite the top four (Unanimous)

Commercial Industrial Revolving Loan Fund

The Rock Island Commercial Industrial Revolving Loan Fund (CIRLF) Committee is meeting to review responses to a request for qualifications (RFQ) for underwriting services, following a prior discussion where only one response was received and the RFP was revised. The committee will also approve minutes from the December 13, 2022 meeting, review active loans, and discuss updates on open loan files, applications, collection agency contracts, marketing, and website refresh.

• Review of Underwriting RFQ Responses
• Approval of December 13, 2022 meeting minutes
• Review of Active Loan Report
• Follow-up on open loan files and application status
• Collection agency contract status update

City Council Agendas

The Rock Island City Council will vote on several items, including a development agreement with Bally's Quad Cities Casino, declaring TIF 204 funds surplus, and multiple budget adjustments. They will also hold a public hearing on a liquor license waiver and consider first readings for zoning amendments and a special use permit.

• Development agreement with Bally's Quad Cities (first reading)
• Declare $564,261 in TIF 204 funds surplus and return to county treasurer
• Budget adjustment for Hauberg Carriage House Renovation ($76,071 ARPA)
• Special Use Permit for Radicle Venture, LLC at 1340 31st Street
• Zoning amendments for Retail Tobacco Business definition

City Council recommended that the Liquor Commissioner waive signature requirements for a license at 1718 2nd Avenue. The board also approved several zoning amendments, a development agreement with Bally's Quad Cities, and various budget adjustments.

• Recommended waiving signature requirement for liquor license at 1718 2nd Avenue (4-2-1)
• Approved development agreement with Bally's Quad Cities (6-0-1)
• Declared $564,261.00 in TIF 204 funds as surplus to be returned to County Treasurer (6-0-1)
• Approved $28,650.00 in ARPA funding for RIFAC Remodel architect services (6-0-1)
• Approved Special Use Permit for Radicle Venture, LLC at 1340 31st Street (6-0-1)
• Approved Zoning Code amendments for Retail Tobacco Business definition (6-0-1)
• Approved budget increase of $76,071.00 from ARPA Fund for Hauberg Carriage House Renovation (6-0-1)
• Approved removal of handicapped parking space at 1625 33rd Street (6-0-1)

City Council Study Session

The Rock Island City Council is holding a study session to discuss updates on the tobacco ordinance and zoning, as well as an update on the Bally's casino TIF and agreement. The meeting will also include a closed session for pending or probable litigation, and public comment will be taken.

• Update on tobacco ordinance and zoning
• Update on Bally's casino TIF and agreement
• Closed session for litigation under 5 ILCS 120/2(c)(11)
• Public comment period

City Council discussed updates to the tobacco ordinance, including new license categories and a minimum age of 21. Council agreed to review the proposed ordinance for 30 days while staff researches potential bans on flavored vape products. A proposed TIF agreement for Bally's Casino redevelopment was also presented for discussion.

• Approved motion to enter Closed Session (6-0-1)
• Agreed to review proposed tobacco ordinance for 30 days while staff researches flavored product bans
• Approved motion to adjourn (6-0-1)

Liquor Control Commission

The Rock Island Liquor Control Commission will hold a hearing on March 9, 2023, to consider four cases involving alleged liquor license violations. The agenda includes approval of minutes from prior hearings, public comment, and the four violation cases, each with specific counts and witnesses listed.

• Klugger Properties, LLC d/b/a Tim’s Corner Tap, 4018 14th Av – Count I: Loitering/Disorderly Conduct
• Rooster’s Sports Bar, 2128 3rd Av – Count I: Loitering/Disorderly Conduct
• RIBCO, Inc. d/b/a 2nd Ave Bar, 1815 2nd Av – Count I: Minor on Premises, Count II: Consumption of Alcohol by a Minor
• Liquor Corner, LLC d/b/a Riverside, 2403 7th Av – Count I: Loitering/Disorderly Conduct

Board of Zoning Appeals

The Rock Island Board of Zoning Appeals will hold public hearings and vote on five variance requests. One request is for a micro-brewery at 1340 31st Street to waive the 100-foot separation from residential property. The other four requests are from the Parks & Recreation Department to allow temporary banner signs to stay up longer than 30 days and to attach signs to fences at four parks.

• Variance for Radicle Effect Brewerks at 1340 31st Street to waive 100-foot separation from residential property
• Variance for Longview Park to allow 4 temporary banner signs and 1 permanent sign on a fence
• Variance for Douglas Park to allow up to 6 temporary banner signs on a fence
• Variance for Schwiebert Riverfront Park to allow temporary banner signs on a fence
• Variance for Hasselroth Park to allow temporary banner signs on a fence

The Board of Zoning Appeals approved a variance for a micro-brewery to meet separation requirements and granted four variances to the Parks & Recreation Department for sponsorship banners. The park variances allow temporary signs to remain for over 30 days and be attached to fences.

• Approved variance for Radicle Venture, LLC at 1340 31st Street regarding separation requirements (5-0)
• Approved variance for Longview Park temporary banner signs and fence attachment (5-0)
• Approved variance for Douglas Park temporary banner signs and fence attachment (5-0)
• Approved variance for Schwiebert Riverfront Park temporary banner signs and fence attachment (5-0)
• Approved variance for Hasselroth Park temporary banner signs and fence attachment (5-0)
• Approved March 8, 2023 agenda (5-0)
• Approved January 11, 2023 meeting minutes (5-0)

Martin Luther King Center Board

The Martin Luther King Center Board of Directors is holding a remote meeting to discuss and act on routine items including approval of January minutes, a finance report, and MLK events. The board will also receive updates on resource development, committees, the 50th anniversary, and the director's report. The meeting is conducted remotely under the Governor's executive order suspending in-person Open Meetings Act requirements.

• Approval of January minutes (action item)
• Finance report (action item)
• MLK events update (action item)
• Resource development report
• 50th anniversary discussion

The Board approved the January 25, 2023, meeting minutes and directed staff to explore making the Memorial Day Service more Quad-Cities focused. The Board also tasked staff with defining the center's future role in the annual legislative breakfast.

• Approved meeting minutes from January 25, 2023
• Approved motion to have staff explore making Memorial Day Service more QC-focused
• Decided that staff will define the center's future role in the legislative breakfast
• Formed a 50th Anniversary task force consisting of Aimee Bland, Tameka Toney, Kai Swanson, Michael Glanz, and Heidi Huiskamp-Collins

Community Development Commission (CDC)

The Community Development Commission is holding an organizational meeting to elect a chair and vice chair, receive introductions to the commission and the Community Development Block Grant (CDBG) program, and discuss and approve its 2023 public meeting schedule. The agenda is largely procedural, with no substantive policy decisions or funding allocations listed.

• Election of chair and vice chair
• Introduction to Community Development Block Grant (CDBG)
• Discussion/approval of 2023 Public Meeting Schedule
• Public comment period

Arts Commission

The Rock Island Arts Commission will discuss and vote on the 2023 Arts Action Plan, which outlines public art programs and services for the year. The plan includes the Public Sculpture Program, Chalk Art Fest, and Metro Arts Youth Apprenticeship Program, with a total estimated expenditure of $39,850, of which $20,000 is allocated from the Art Services Agreement. The commission will also approve the meeting agenda and minutes from the previous meeting.

• Approval of the 2023 Arts Action Plan
• Public Sculpture Program: $9,800 estimated expenditure
• Chalk Art Fest 2023: $12,550 estimated expenditure
• Metro Arts Youth Apprenticeship Program: $10,000 estimated expenditure
• Additional Services: $7,500 estimated expenditure

The Commission recommended approval of the 2023 annual Arts Action Plan with amendments regarding the Metro Arts project and future funding recommendations. The plan includes a $20,000 funding total for Quad City Arts to manage several art activities.

• Approved March 2, 2023 agenda (6-0)
• Approved January 18, 2023 minutes with staff revision check (6-0)
• Recommended approval of the Quad City Arts 2023 Action Plan with amendments (6-0)

Planning Commission

The Rock Island Planning Commission will hold public hearings on three items: a special use permit for an existing micro-brewery at 1340 31st Street, zoning code amendments to regulate retail tobacco businesses, and a rezoning of 17 parcels near the Southwest Area from residential to conservation. The commission will make recommendations to the City Council on each item.

• Special use permit for Radicle Effect Brewerks micro-brewery at 1340 31st Street in B-1 district
• Zoning amendments defining 'Retail Tobacco Business' and restricting locations to B-2, B-3, B-4 districts, with 100-foot buffer from residential
• Rezoning 17 parcels from R-1 to C-2 near Southwest Area for annexation
• Approval of November 2, 2022 meeting minutes

The Planning Commission recommended approval for a micro-brewery special use permit and new zoning regulations for retail tobacco businesses. The commission also approved the rezoning of 17 parcels to a nature conservation district.

• Recommended approval of Special Use Permit for micro-brewery at 1340 31st Street (7-0)
• Recommended approval of Zoning Code amendments regulating Retail Tobacco Businesses (7-0)
• Approved rezoning of 17 parcels near Southwest Area to C-2 nature conservation district (7-0)
• Approved March 1, 2023 agenda (7-0)
• Approved November 2, 2022 meeting minutes (7-0)

City Council Agendas

The City Council approved several infrastructure and public safety expenditures, including an automated license plate reader system and a shared-use agreement with Augustana College. They also extended the North 11th Street TIF District and approved real estate brokerage services for city-owned properties.

• Approved $120,950 in ARPA funds for Flock Group, Inc. automated license plate reader system (6-0-1)
• Approved shared use agreement with Augustana College for six tennis courts and bathroom at Lincoln Park (6-0-1)
• Approved $100,000 in ARPA funds for West End Revitalization project (4-2-1)
• Approved real estate brokerage bid to Jones Lange LaSalle (JLL) (6-0-1)
• Adopted 12-year extension of North 11th Street TIF District (6-0-1)
• Approved purchase of roll-off container truck for $186,000 (6-0-1)
• Approved $100,000 contract extension for 2022 Asphalt Street Milling and Patching Program (5-0-1)
• Approved permit fee waiver and alcohol consumption for Gamma Alpha Beta Fraternity event (6-0-1)

City Council Study Session

The Rock Island City Council is holding a study session to hear two presentations: a feasibility analysis of Sunset Marina and a proposal for the Flock license plate reader system for police. No votes are scheduled; the meeting is for discussion and information only.

• Sunset Marina feasibility analysis presentation
• Flock license plate reader system presentation for police
• Public comment period
• Meeting conducted remotely due to COVID-19 disaster declaration

The City Council held a study session to review a feasibility analysis for the Sunset Marina and a presentation on the Flock Automated License Plate Reader system. No substantive votes were taken on these items; staff will return with a marina engineering proposal on March 27, 2023.

• Adjourned meeting (6-0-1)

Police Community Relations Commission

The Rock Island Police Community Relations Commission is meeting to appoint a new chair and co-chair, discuss proposed amendments to the commission's ordinance (including commissioner qualifications and seat requirements), and review complaints and community issues. The agenda also includes public comment, approval of January meeting minutes, and a presentation from Karen Arana of Family Resources.

• Appointment of new chair and co-chair
• Discussion on amendments to commission ordinance, including commissioner qualifications and seat requirements
• Presentation by Karen Arana of Family Resources
• Discussion of complaints and community issues
• Approval of January 17, 2023 meeting minutes

The Commission approved the minutes from the January 17, 2023 meeting. Members created complaint forms for citizen access and discussed proposed changes to the commission's ordinance. Elections for a chairperson were tabled.

• Approved January 17, 2023 meeting minutes
• Tabled elections for chairperson
• Created complaint forms for distribution at MLK Center and other locations

Library Board of Trustees

The Rock Island Public Library Board's Nominating Committee is meeting to prepare a slate of officers (President, Vice-president, Secretary/Treasurer) for the Board of Trustees for May 2023 through April 2024. The agenda also includes a possible closed session and standard procedural items like public comment and announcements.

• Prepare officer slate for May 2023-April 2024 term
• Possible closed session
• Public comment period

The Nominating Committee met to prepare a slate of officers to serve the Board of Trustees from May 2023 through April 2024. The committee identified nominees for the positions of President, Vice-President, and Secretary/Treasurer.

• Nominated Jenni Swanson for President
• Nominated Elizabeth Russell for Vice-President
• Nominated Debbie Freiburg for Secretary/Treasurer

Library Board of Trustees

The Rock Island Public Library Board of Trustees will vote on routine items including January bills, officer slate, annual reports, and closing libraries for the Watts-Midtown grand opening. They will also discuss a presentation to City Council about becoming a district library and downtown upgrades.

• Motion to approve January bills for $131,371.00
• Motion to approve 2023 Illinois Public Library Annual Report (IPLAR)
• Motion to approve Annual Report for City of Rock Island
• Motion to close Downtown and Southwest Libraries on March 11 for Watts-Midtown Grand Opening
• Discussion of municipal-to-district library conversion and downtown upgrades

The Board approved $131,371.00 in January bills and elected a new slate of officers for 2023/2024. The Board also decided to close the Downtown and Southwest libraries on March 11, 2023, for the Watts-Midtown branch grand opening.

• Approved January monthly bills of $131,371.00 (7-0)
• Approved 2023/2024 officers: Jenni Swanson (President), Elizabeth Russell (Vice-President), Debbie Freiburg (Secretary/Treasurer) (7-0)
• Approved closing Downtown and Southwest Libraries on March 11, 2023 (7-0)
• Approved submission of 2023 Illinois Public Library Annual Report (IPLAR) (7-0)
• Approved submission of Annual Report to the City of Rock Island (7-0)
• Approved sealing Executive Session minutes from November 15, 2022 (7-0)
• Approved disposal of Executive Session minutes older than 18 months (7-0)
• Canceled March 21, 2023, Board Meeting due to lack of quorum (7-0)

Parks and Recreation Board

The Rock Island Parks and Recreation Board is meeting to approve minutes, review December 2022 finances including bills totaling $846,312.30, and hear reports from directors and facility managers. They will also discuss new business such as ARPA project updates for RIFAC and Denkmann Park, special event applications, and a 2022 executive summary review.

• Approval of December minutes
• Bills for December 2022: $846,312.30
• ARPA Project RFP's Update – RIFAC & Denkmann Park
• Special Event Application: Chalk Art Fest
• Special Event Application: Fenneran Calamari Wedding

The board endorsed a 10-year agreement with Augustana to refurbish tennis courts and a parking lot at Lincoln Park. The board also approved January bills and a bid for a top dresser purchase. Discussions were held regarding potential campsites at Sunset Park and the demolition of the Douglas Park firehouse.

• Endorsed Augustana partnership for Lincoln Park tennis courts and parking (All yes)
• Approved January bills totaling $168,957.96 (All yes)
• Approved Van Wall as bid winner for top dresser purchase (All yes)
• Approved December meeting minutes (All yes)

Human Rights Commission

The Rock Island Human Rights Commission is meeting to handle routine business, including public comment, approval of minutes, and an ordinance update discussion. The agenda is mostly procedural, with the only substantive item being the ordinance update under old business.

• Ordinance update and discussion
• Approval of minutes from January and February (special) meeting
• Public comment period
• Continuing education item

Fire and Police Commissioners Board

The Rock Island Fire and Police Commissioners Board is meeting to approve minutes from a prior meeting and to vote on entering executive session twice to discuss personnel matters, specifically the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other substantive business is on the agenda.

• Approval of November 15, 2022 meeting minutes
• Two motions to enter executive session under 5 ILCS 120/2(c)(1) for personnel matters
• Roll call votes required for executive session motions

The board approved the minutes from November 15, 2022. The board entered an executive session to discuss specific employee matters before adjourning.

• Approved November 15, 2022 minutes
• Entered executive session regarding employee appointment, employment, compensation, discipline, performance, or dismissal

City Council Agendas

The Rock Island City Council will vote on a consent agenda covering routine payments and contracts, plus a public hearing on a liquor license signature waiver for Two Brothers Smoke Shop. Key items include a $869,199 ARPA-funded purchase of three ambulances, a $488,305 health insurance budget adjustment, and a $827,306 budget adjustment for the Schwiebert Park Boat Dock. The meeting also includes a closed session for real estate and litigation matters.

• Public hearing on liquor license signature waiver for Two Brothers Smoke Shop at 2933 18th Avenue Suite C
• ARPA funds: $869,199 for three ambulances from Macqueen Emergency
• Budget adjustment: $488,305 for health insurance claims
• Budget adjustment: $827,306.10 for Schwiebert Park Boat Dock
• Demolition of Firehouse No. 5: $79,750 to Valley Construction

City Council authorized the purchase of three ambulances using ARPA funds and approved several budget adjustments for health insurance, parks, and the Schwiebert Park Boat Dock. The council also released over 400 housing rehabilitation loans older than five years and tabled the demolition of Firehouse No. 5.

• Approved purchase of three ambulances for $869,199 using ARPA funds (7-0-0)
• Approved release of CDBG housing rehabilitation loans older than five years (7-0-0)
• Tabled demolition contract for Firehouse No. 5 until May 22, 2023 (7-0-0)
• Approved $827,306.10 budget adjustment for Schwiebert Park Boat Dock (7-0-0)
• Approved $488,305.00 budget adjustment for Health Insurance Fund (7-0-0)
• Approved $333,051.46 budget adjustment for Parks Fund (7-0-0)
• Recommended waiver of signature requirement for liquor license at 2933 18th Avenue Suite C (5-2-0)
• Approved Downtown Place Management Services Agreement with Quad Cities Chamber of Commerce (7-0-0)