Rolling Hills public meetings in 2023
65 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning Commission
The Planning Commission will consider a request to modify an existing site plan review for the demolition of a residence and construction of a new single-family home. Staff recommends opening a public hearing and continuing the item to an evening meeting.
- Zoning Case No. 21-02: Modification to demolish and rebuild a single-family residence at 11 Flying Mane Road
- Request for variances for a 6.5-foot retaining wall, outdoor shower, and service yard in side setbacks
- Approval of the affidavit of posting for the December 19, 2023 field trip meeting
The Planning Commission met for a field trip to review a proposed residence modification at 11 Flying Mane Road. No decision was made on the zoning case because a quorum was not present after the Chair recused himself.
- Approved affidavit of posting (3-0)
Planning Commission
The Planning Commission will review a request for a two-year construction extension at 8 Quail Ridge Road North. The Commission will also hold a public hearing regarding modifications to a previously approved single-family residence project at 11 Flying Mane Road.
- Two-year time extension for site plan review, conditional use permit, and variance at 8 Quail Ridge Road North
- Modification to Zoning Case No. 21-02 at 11 Flying Mane Road to allow a 6.5-foot retaining wall and side yard setbacks
- Approval of November 21, 2023, meeting minutes
- Approval of the affidavit of posting for the December 19, 2023, meeting
The Planning Commission approved a modification to a site plan review and variance for a residential project at 11 Flying Mane Road. The commission also granted a two-year time extension for a project at 8 Quail Ridge Road North.
- Approved Resolution No. 2023-16 for Modification No. 2 to Zoning Case No. 21-02 at 11 Flying Mane Road (3-0)
- Approved two-year time extension for Zoning Case No. 21-03 at 8 Quail Ridge Road North (5-0)
- Approved November 21, 2023 meeting minutes (5-0)
- Approved affidavit of posting for December 19, 2023 meeting (5-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will consider an ordinance to amend the municipal code regarding wireless communication facilities. The body is also reorganizing its leadership and reviewing plans for an emergency outdoor siren system.
- Public hearing for Ordinance No. 384 regarding Wireless Communication Facilities
- Approval of development plans for an emergency outdoor siren system at three locations
- Resolution No. 1353 to submit a grant application to CalRecycle
- Resolution No. 1354 extending the online permitting system deadline to January 1, 2026
- Zoning Case No. 23-105 variance request for a residential addition at 7 Pine Tree Lane
The Rolling Hills City Council elected Leah Mirsch as Mayor and Jeff Pieper as Mayor Pro Tem. The Council approved a first reading of an ordinance amending wireless facility regulations and authorized a grant application to CalRecycle. Staff were directed to proceed with permitting for an emergency outdoor siren system at three locations.
- Elected Leah Mirsch as Mayor (5-0)
- Elected Jeff Pieper as Mayor Pro Tem (5-0)
- Approved first reading of Ordinance No. 384 amending wireless facility rules (5-0)
- Approved Resolution No. 1353 to submit CalRecycle grant application (4-1)
- Approved development plans for emergency outdoor siren system at three locations (5-0)
- Adopted Resolution No. 1354 extending online permitting deadline to Jan 1, 2026
- Approved re-appointments to Planning & Traffic Commissions for 2024-2028
- Received and filed update on City Hall battery energy storage project
🗳️ How they voted — 1 divided vote
Traffic Commission
The Commission will consider two requests for new driveways and driveway aprons. The meeting also includes a report on traffic statistics from the Los Angeles County Sheriff's Department and a discussion regarding LED pavement marker installations.
- Zoning Case 23-070: New driveway and driveway apron at 23 Crest Road East
- Zoning Case 23-100: New driveways and driveway aprons at 4 Spur Lane
- Traffic statistics for September-October 2023 from Los Angeles County Sheriff's Department
- Report on Storm Hill Lane
- Signage follow-up for Crest Road East and Eastfield Drive
The Commission approved a new driveway and apron at 23 Crest Road East and the residence driveway at 4 Spur Lane. It denied the barn driveway request at 4 Spur Lane. The body also recommended signage changes for emergency egress at Eastfield Drive.
- Approved new driveway and apron at 23 Crest Road East (4-0)
- Approved residence driveway at 4 Spur Lane (4-0)
- Denied barn driveway at 4 Spur Lane (4-0)
- Recommended signage changes at Eastfield Drive for emergency egress (4-0)
- Directed staff to obtain Traffic Engineer recommendations for emergency exit signage (4-0)
- Approved September 28, 2023 minutes (4-0)
- Received and filed LASD Lomita Station traffic statistics (4-0)
- Received and filed report on Storm Hill Lane (4-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Rolling Hills Planning Commission is holding a special field trip meeting to approve the posting affidavit and open a public hearing on a variance request for a residential addition encroaching into the front yard setback at 7 Pine Tree Lane. The item is recommended to be continued to the evening meeting.
- Approve affidavit of posting for the field trip meeting
- Zoning Case No. 23-105: Variance request for residential addition encroaching into front yard setback at 7 Pine Tree Lane (Lot 86-RH)
- Resolution No. 2023-14
- Public hearing to be opened and continued to evening meeting
The Planning Commission met at 7 Pine Tree Lane to observe proposed additions for Zoning Case No. 23-105. No final decision was recorded regarding the variance request during this field trip meeting.
- Approved affidavit of posting for the field trip meeting (3-0)
Planning Commission
The Planning Commission will hold public hearings regarding updates to the municipal code for wireless facilities and a zoning variance for a residential addition. The body will also review meeting minutes and posting affidavits.
- Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
- Zoning Case No. 23-105: Variance request for residential addition front yard setback at 7 Pine Tree Lane
- Resolution No. 2023-10 regarding wireless facilities
- Approval of October 17, 2023, meeting minutes
The Planning Commission recommended that the City Council adopt an ordinance amending the municipal code regarding wireless facilities. The commission also approved a residential addition variance for a property on Pine Tree Lane.
- Adopted Resolution No. 2023-10 recommending City Council adopt Ordinance No. 384 regarding wireless facilities (4-0)
- Found wireless facilities ordinance exempt from CEQA requirements (4-0)
- Approved variance request for residential addition at 7 Pine Tree Lane (4-0)
- Approved October 17, 2023 meeting minutes (4-0)
🗳️ How they voted (4 roll-call votes)
Traffic Commission
The Traffic Commission will consider two zoning cases regarding new driveways and driveway aprons. The meeting also includes reports on traffic statistics, signage updates, and LED pavement marker installations.
- Zoning Case 23-070: New driveway and apron at 23 Crest Road East
- Zoning Case 23-100: New driveways and driveway aprons at 4 Spur Lane
- Los Angeles County Sheriff's Department traffic statistics for September-October 2023
- Report on Storm Hill Lane
- Signage follow-up for Crest Road East and Eastfield Drive
Traffic Commission
The meeting was cancelled at 8:39 a.m. because a quorum was not present. No substantive business was conducted.
City Council
The Council will consider a new single-family residence project at 4 Poppy Trail and a home addition at 19 Portuguese Bend Road. Additionally, the body may award a contract for undergrounding power lines on Crest Road.
- Public hearing for a new residence with a basement and retaining walls at 4 Poppy Trail
- Site plan review for a 1,957-square-foot addition at 19 Portuguese Bend Road
- Construction contract up to $577,069.90 for Crest Road fire prevention power line undergrounding
- Budget modification of $7,600 for the South Bay Community Organization account
- License agreement between Rolling Hills Community Association and Cox Business
The Rolling Hills City Council approved a budget modification for local volunteer organizations, authorized a license agreement with Cox Business, and approved a construction contract for the Crest Road East Fire Prevention Power Line Undergrounding Project. The council also approved a site plan review and variances for a single-family residence at 4 Poppy Trail after failing a motion to conduct an initial study. Additionally, the council received and filed an update on emergency outdoor siren system pole siting and tabled a report from the Ad Hoc Fire Fuel Committee.
- Approved Consent Calendar except Item 8.I (5-0)
- Approved request from Rolling Hills Community Association to execute a revised license agreement with Cox Business (4-1)
- Received and filed Zoning Case No. 23-049 for 19 Portuguese Bend Road (5-0)
- Failed motion by Mayor Pro Tem Mirsch to continue Zoning Case No. 22-51 at 4 Poppy Trail and conduct an initial study (2-3)
- Approved Zoning Case No. 22-51 at 4 Poppy Trail with a condition for the applicant to defend and indemnify the city (4-1)
- Awarded construction contract to VCI Construction, Inc. for the Crest Road East Fire Prevention Power Line Undergrounding Project in an amount not to exceed $577,069.90 (5-0)
- Tabled verbal report from the Ad Hoc Fire Fuel Committee for further discussion (5-0)
- Received and filed update on pole siting locations for the emergency outdoor siren system (5-0)
🗳️ How they voted — 3 divided votes
City Council
The City Council approved the Affidavit of Posting for the special meeting. A public hearing regarding a site plan review and variances for a new residence at 4 Poppy Trail was continued to November 13, 2023.
- Approved Affidavit of Posting (5-0)
- Continued Zoning Case No. 22-51 (4 Poppy Trail) to November 13, 2023
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will consider appointing Karina Banales as City Manager and approve her employment agreement. The body is also deciding on an emergency outdoor siren system and various lease and service agreements.
- Appointment of Karina Banales as City Manager effective November 13, 2023
- Approval of development plans for an emergency outdoor siren system at three locations
- Zoning case No. 22-51 for a new residence and variances at 4 Poppy Trail
- Lot line adjustment for three lots at 10, 12, and 14 Pine Tree Lane
- Lease agreement extension with Rolling Hills Community Association until December 31, 2043
The City Council appointed Karina Banales as City Manager effective November 13, 2023. The council also approved several service agreements, allocated community organization funding, and accepted the completion of the City Hall HVAC project.
- Appointed Karina Banales as City Manager (4-1)
- Allocated $5,000 each to Rolling Hills Women’s Club, Caballeros Club, and Tennis Courts Club, $2,000 to Peninsula Seniors, and $600 to South Bay Chamber Music Society (5-0)
- Approved lease extension with Rolling Hills Community Association until December 31, 2043 (5-0)
- Approved parking citation services agreement with Turbo Data Systems (5-0)
- Approved finance services amendment with MV Cheng & Associates (5-0)
- Accepted City Hall HVAC project #2023-01 as complete (5-0)
- Tabled emergency outdoor siren system development plans (5-0)
- Moved December 13 meeting date to December 14, 2023 (5-0)
🗳️ How they voted — 2 divided votes
Planning Commission
The Planning Commission will hold public hearings on an ordinance amending the municipal code regarding wireless facilities. The body is also deciding on a residential addition and pool house expansion at 19 Portuguese Bend Road.
- Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
- Zoning Case No. 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road
- Zoning Case No. 23-003, Modification No. 1: Modification of stables at 74 Portuguese Bend Road
The Planning Commission approved a site plan review for a home addition and pool house expansion. A proposed ordinance regarding wireless facilities was continued to a future meeting.
- Approved Zoning Case No. 23-049 for a 1,957-square-foot home addition and 244-square-foot pool house addition at 19 Portuguese Bend Road (3-0-1)
- Approved minor modification to Zoning Case No. 23-003 to replace one stable with two 384-square-foot stables at 74 Portuguese Bend Road (4-0-0)
- Continued wireless facilities municipal code amendment to November 21, 2023 (4-0-0)
- Approved September 12, 2023 meeting minutes (4-0-0)
- Approved affidavit of posting for October 17, 2023 meeting (4-0-0)
🗳️ How they voted (4 roll-call votes)
City Council
The regular meeting of the City Council scheduled for October 9, 2023, was canceled due to a lack of quorum. The next regular meeting is scheduled for October 23, 2023.
Solid Waste & Recycling Committee
The Solid Waste & Recycling Committee will meet to discuss field operation issues and the expansion of mother truck staging site locations for Republic Services. The committee is asked to provide direction to staff on these matters.
- Discussion regarding Republic Services field operation issues
- Expansion of mother truck staging site locations
The committee met on October 3, 2023, but took no formal actions due to a lack of a quorum. Members discussed service issues and potential franchise agreement modifications with Republic Services representatives.
- Consent calendar items tabled due to lack of quorum
- Republic Services franchise modification discussion held with no action
Traffic Commission
The Traffic Commission is meeting to discuss a new driveway and apron request at 1 Southfield Drive. The body will also consider replacing signs at Crest Road East and Eastfield Drive with taller seven-foot signs.
- Zoning Case No. 23-018: Request for new driveway and apron at 1 Southfield Drive
- Proposed replacement of signage at Crest Road East and Eastfield Drive with seven-foot signs
- Traffic statistics for July-August 2023 from LASD Lomita Station
- Report on Storm Hill Lane
The Rolling Hills Traffic Commission unanimously approved a new driveway and apron for a property at 1 Southfield Drive, finding the project exempt from environmental review. The commission also received and filed reports on local traffic statistics and Storm Hill Lane, and discussed signage at Crest Road East without taking further action.
- Approved new driveway and apron at 1 Southfield Drive (4-0)
- Received and filed July-August traffic statistics report (4-0)
- Received and filed Storm Hill Lane report (4-0)
- Received and filed Crest Road East signage discussion (4-0)
🗳️ How they voted (6 roll-call votes)
City Council
The City Council will discuss forming an ad hoc committee for an emergency siren notification system and a contract change for City Hall HVAC noise. The body is also considering temporary work hour extensions for Portuguese Bend Road.
- Resolution No. 1349 to authorize road work on Portuguese Bend Road between 6:00 a.m. and 7:00 p.m.
- Contract Change Order 4B with AC Pros for City Hall HVAC project 2023-01
- Formation of an ad hoc committee for an emergency siren notification system
- Closed session regarding lease price negotiations for Civic Center, parking area, tennis courts, riding rings, and Storm Hill Park
- Proposed cancellation of November 27, 2023 meeting and scheduling a special meeting for December 12, 2022
The City Council established an ad hoc committee to manage the deployment of an emergency siren system. The Council also authorized temporary road work hours on Portuguese Bend Road and tabled a contract change order for City Hall HVAC noise concerns.
- Formed emergency siren notification system ad hoc committee with Councilmembers Black, Dieringer, and a resident representative (5-0)
- Adopted Resolution No. 1349 authorizing road work on Portuguese Bend Road from 6:00 a.m. to 7:00 p.m. (4-0)
- Tabled HVAC contract change order 4B for City Hall airflow noise concerns (4-0)
- Held payment for S&K Engineering (4-0)
- Cancelled November 27, 2023 meeting and scheduled a meeting for December 13, 2023 (4-0)
- Approved September 11, 2023 meeting minutes (4-0)
🗳️ How they voted (9 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings on a proposed ordinance amending the municipal code regarding wireless facilities. The body will also consider several residential site plan reviews and lot adjustments.
- Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
- Zoning Case No. 22-51: New residence, basement, and swimming pool at 4 Poppy Trail
- Zoning Case No. 23-077: Lot line adjustment for 10, 12, and 14 Pine Tree Lane to create two lots totaling 7.84 acres
- Zoning Case No. 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road
The Planning Commission approved two resolutions for residential site plans and lot adjustments. One ordinance regarding wireless facilities was continued to a future meeting, and one residential addition request was sent back for revised language on landscape screening.
- Approved Resolution No. 2023-11 for a new residence and variances at 4 Poppy Trail (5-0)
- Approved Resolution No. 2023-12 for lot line adjustments at 10, 12, and 14 Pine Tree Lane (4-0, 1 abstention)
- Continued wireless facilities municipal code amendment to October 17, 2023 (5-0)
- Requested revised resolution with landscape screening language for 19 Portuguese Bend Road (3-0, 1 abstention)
- Approved Consent Calendar including August 15, 2023 minutes (5-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Planning Commission is conducting a field trip meeting to review two zoning cases. The body will discuss a lot line adjustment at Pine Tree Lane and a residential addition at Portuguese Bend Road.
- Zoning Case No 23-077: Lot line adjustment for 10, 12, and 14 Pine Tree Lane to create two lots totaling 7.84 acres
- Zoning Case No 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road
The commission unanimously approved the affidavit of posting for the September 12 field trip (4‑0 voice vote). No other agenda items were decided during the meeting.
- Approved affidavit of posting for field trip (4-0 voice vote)
City Council
The City Council will consider a resolution supporting a land use initiative to make zoning a community affair. The body will also discuss resident complaints regarding Republic Services operations and water runoff in local canyons.
- Resolution No. 1348 supporting the Mendoza-Candell-Priforce Tripartisan Land Use Initiative
- $600 contribution to South Bay Chamber Music Society for FY 23/24
- Completion of City Hall Equestrian Fence Replacement Project (#2023-03) and payment to Bennett Landscape
- Discussion on Republic Services field operations complaints
- Discussion on water runoff into Klondike, Little Klondike, and Paintbrush Canyons
The City Council established an Ad Hoc Committee to manage siren policies and procedures. The council also approved a $600 contribution to the South Bay Chamber Music Society and accepted the completion of the City Hall equestrian fence project.
- Formed Ad Hoc Committee for siren activation and deployment policies and procedures (5-0)
- Approved $600 contribution to South Bay Chamber Music Society (5-0)
- Adopted Resolution No. 1348 supporting the Mendoza-Candell-Priforce land use initiative (5-0)
- Accepted City Hall equestrian fence replacement project #2023-03 as complete (5-0)
- Approved August 28, 2023 special and regular meeting minutes (5-0)
- Received and filed letter regarding water runoff into Klondike, Little Klondike and Paintbrush Canyons (5-0)
- Received and filed discussion regarding Republic Services field operations (5-0)
🗳️ How they voted (6 roll-call votes)
City Council
The City Council is holding a special meeting to consider the appointment or employment of a City Manager during a closed session. The open session includes the approval of a posting affidavit.
- Closed session regarding the appointment/employment of a City Manager
- Approval of the affidavit of posting for the September 8, 2023 special meeting
City Council
The City Council will review preliminary year-end financial results and discuss a land use initiative. The body is also deciding on funding for fire fuel abatement and finalizing a City Hall HVAC project.
- Proposed $405,250 local match for FEMA Hazard Mitigation Grant for fire fuel abatement in Klondike Canyon
- Resolution No. 1347 to increase Capital Projects Fund by $30,892.20 for City Hall HVAC replacement
- Acceptance of City Hall HVAC Project #2023-01 as complete and release of retention to AC Pros
- Discussion regarding the Mendoza-Candell-Priforce Tripartisan Land Use Initiative
- Closed session regarding lease price negotiations for Civic Center, parking area, tennis courts, riding rings, and Storm Hill Park
The City Council approved a budget modification to fund construction change orders for the City Hall HVAC replacement. The Council tabled decisions regarding the final acceptance of the HVAC project and a FEMA hazard mitigation grant for fire fuel abatement. Staff were directed to return with a resolution supporting the Tripartisan Land Use Initiative.
- Adopted Resolution No. 1347 to increase Capital Projects Fund by $30,892.20 for City Hall HVAC project (5-0)
- Tabled acceptance of City Hall HVAC Project #2023-01 to review noise levels in Council Chambers (5-0)
- Tabled approval of $405,250 local match for FEMA hazard mitigation grant for Klondike Canyon (5-0)
- Received and filed preliminary year-end results for fiscal year ended June 30, 2023 (5-0)
- Received and filed discussion on Mendoza-Candell-Priforce Tripartisan Land Use Initiative (5-0)
- Received and filed update on Block Captain Program Art for Safety event (5-0)
- Approved consent calendar including payment of bills and July 2023 recycling report (5-0)
🗳️ How they voted (8 roll-call votes)
City Council
The City Council is holding a special meeting to approve a posting affidavit and enter a closed session. The closed session is scheduled to discuss the appointment or employment of the City Manager.
- Approval of affidavit of posting for the August 28, 2023 special meeting
- Closed session regarding the appointment/employment of the City Manager
The City Council held a special meeting primarily to conduct a closed session regarding the appointment or employment of the City Manager. The only open action taken was the approval of the meeting's posting affidavit.
- Approved affidavit of posting for the August 28, 2023 special meeting (4-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council is holding a special meeting to approve a posting affidavit and enter a closed session. The closed session will address the appointment or employment of the City Manager.
- Closed session regarding the appointment/employment of the City Manager
City Council
The City Council held a special meeting and approved the affidavit of posting for the session. The council then entered a closed session to discuss the appointment or employment of a City Manager.
- Approved Affidavit of Posting for the August 22, 2023 special meeting (4-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council is holding a special meeting to approve a posting affidavit and enter a closed session. The closed session is scheduled to discuss the appointment or employment of the City Manager.
- Approval of affidavit of posting for the August 17, 2023 special meeting
- Closed session regarding the appointment/employment of the City Manager
City Council
The City Council held a special meeting and approved the affidavit of posting for the session. The council also entered a closed session to discuss the appointment or employment of a City Manager.
- Approved affidavit of posting for the August 17, 2023 special meeting (4-0)
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Planning Commission is meeting via teleconference to discuss updates to the municipal code regarding wireless facilities. The body will also hold a continued public hearing regarding a residential construction project at 4 Poppy Trail.
- Proposed Ordinance No. 384 to amend municipal code relating to wireless facilities
- Zoning Case No. 22-51: Site plan review for a 7,290-square-foot residence at 4 Poppy Trail
- Variance request for a swimming pool and spa in the front yard at 4 Poppy Trail
- Resolution No. 2023-09 to continue remote meetings during August 2023
- Resolution No. 2023-10 regarding the wireless facilities ordinance
The Planning Commission continued a public hearing on a wireless facilities ordinance and a site plan review for a residence at 4 Poppy Trail. The commission directed staff to modify the wireless ordinance to require a conditional use permit for Type 3 facilities.
- Approved affidavit of posting, continuation of remote meetings for August, and July 18 minutes (5-0)
- Continued site plan review for 4 Poppy Trail to September 12, 2023 (5-0)
- Continued wireless facilities ordinance to September 12, 2023 (5-0)
- Directed staff to modify wireless ordinance to require conditional use permit for Type 3 facilities (5-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will review requests to destroy certain city records and memorialize costs for the LA County Sheriff's Department Supplemental Traffic Enforcement Program. The body will also discuss supporting an advertisement for the Peninsula Symphony's 57th season.
- Resolution 1346 to authorize the destruction of certain city records per Government Code Section 34090
- Review of FY 2023-24 program costs for Supplemental Traffic Enforcement provided by the LA County Sheriff's Department
- Update on fuel load reduction in the Preserve from the PVP Land Conservancy
- Request to place an advertisement of support for the Peninsula Symphony's 57th season program book
- Report on the July 29, 2023 catalytic converter etching event
City Council
The special meeting of the City Council scheduled for August 14, 2023, at 5:30 p.m. has been canceled. A regular meeting is scheduled for the same day at 7:00 p.m.
Traffic Commission
The Traffic Commission will consider approving a supplemental traffic enforcement agreement with the Los Angeles County Sheriff's Department. The body will also receive a verbal report on traffic statistics for May and June 2023.
- Supplemental Traffic Enforcement Agreement with Los Angeles County Sheriff's Department
- Traffic statistics for May/June 2023 from LASD Lomita Station
The Traffic Commission recommended that the City Council reinstate a Supplemental Traffic Enforcement Agreement with the Los Angeles County Sheriff's Department. The commission also received traffic statistics for May and June 2023.
- Recommended City Council reinstate Supplemental Traffic Enforcement (3-0)
- Approved May 25, 2023 traffic minutes (3-0)
- Approved affidavit of posting for July 27, 2023 meeting (3-0)
- Received and filed LASD Lomita Station traffic statistics for May/June 2023 (3-0)
- Received and filed public submission from Roger Hawkins (3-0)
🗳️ How they voted (4 roll-call votes)
City Council
The City Council will vote on adopting Ordinance No. 383 to amend the municipal Fire Code. Members will also discuss a proposed tennis court cabana and coyote management costs.
- Adoption of Ordinance No. 383 amending Chapter 15.20 (Fire Code) of the municipal code
- Approval of a new tennis court cabana and amenities proposed by the Rolling Hills Community Association
- Discussion on city contributions to ongoing coyote management costs
- Report on communal bins event for fire fuel reduction scheduled for August 4 to August 12, 2023
- Payment of bills
The City Council approved a proposal for a new tennis court cabana and amenities from the Rolling Hills Community Association. The Council also adopted an amendment to the city's fire code and approved the payment of bills.
- Approved new tennis court cabana and amenities as presented (4-0)
- Adopted Ordinance No. 383 amending the Fire Code (4-0)
- Approved payment of bills (4-0)
- Approved Consent Calendar items 8.A, 8.B, 8.C, and 8.E (4-0)
- Received and filed report on communal bins event for fire fuel reduction (4-0)
- Received and filed report on coyote management measures (4-0)
- Received and filed verbal report from Solid Waste and Recycling Committee (4-0)
- Received and filed Q2 2023 Fire Fuel Abatement and Code Enforcement report (4-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The Planning Commission is meeting via teleconference to discuss a zoning case for a new home and front-yard pool. The body will also consider resolutions regarding remote meeting continuations and approve previous meeting minutes.
- Zoning Case No. 22-51: Proposed 7,290-square-foot residence and front-yard pool/spa at 4 Poppy Trail
- Resolution No. 2023-07: Continuation of remote Planning Commission meetings for July 2023
- Approval of May 16, 2023, Planning Commission meeting minutes
The Planning Commission met via teleconference to conduct procedural business. The commission approved the order of the agenda and accepted a supplemental Blue Folder Item for Item 9.A.
- Approved the order of the agenda (4-0)
- Approved receipt of Blue Folder Item for Item 9.A (4-0)
🗳️ How they voted (2 roll-call votes)
Solid Waste & Recycling Committee
The Solid Waste & Recycling Committee will meet to review waste and recycling services provided by Republic Services. The body will discuss meeting compliance requirements and provide direction to staff.
- Discussion of Republic Services meeting compliance requirements
The committee reviewed three options from Republic Services to address a failure to meet the 30% mixed waste processing requirement caused by a facility fire. No formal action was taken on these proposals. The committee approved the consent calendar, including previous meeting minutes.
- Approved consent calendar including April 6 and May 23, 2023 minutes (2-0)
- No action taken on Republic Services' request to modify the Solid Waste Franchise Agreement
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will consider appointing David Ready as Interim City Manager and hold a public hearing regarding the placement of solid waste service charges on the annual tax roll. The body is also reviewing several budget modifications for infrastructure and fire fuel reduction projects.
- Appointment of David Ready as Interim City Manager
- Public hearing on placing Republic Services charges on the FY 2023-2024 LA County annual tax roll
- Budget modification of $307,000 for Tennis Courts ADA Improvement Project and agreement with Richie-Bray, Inc.
- Budget modification of $30,470 for MNS Engineers, Inc. to prepare a FEMA hazard mitigation grant application
- Budget modification of $21,100 for Alan Palermo Consulting project management services
The City Council appointed David Ready as Interim City Manager and approved several budget modifications for infrastructure and consulting. The Council also authorized placing sanitation service charges on the county tax roll and renewed a broadband services agreement.
- Appointed David Ready as Interim City Manager (4-0)
- Adopted Resolution No. 1341 to place sanitation service charges on the LA County Tax Roll (3-1)
- Approved $307,000 budget modification for Tennis Courts ADA Improvement Project (4-0)
- Approved $30,470 budget modification and agreement with MNS Engineers, Inc. for FEMA grant application (4-0)
- Approved $21,100 budget modification and agreement with Alan Palermo Consulting (4-0)
- Approved three-year broadband services agreement with RACE Telecommunication Inc. (4-0)
- Approved second amendment to Rolling Hills Community Association lease at $5,749.25 per month (4-0)
- Tabled report on communal bins event to July 24, 2023 (4-0)
🗳️ How they voted — 1 divided vote
City Council
The City Council will hold a public hearing to adopt the fiscal year 2023/2024 budget and establish annual appropriations limits. The body is also considering several infrastructure contracts and updates to the municipal fire code.
- Public hearing for FY 2023/2024 budget and annual appropriations limit
- Contract with HQE Systems Inc. for emergency outdoor siren system not to exceed $261,000
- Contract with SiteLogiQ for City Hall campus backup power project not to exceed $28,500
- Resolution No. 1338 setting refuse services rate at $1,432.11 per parcel
- First reading of Ordinance No. 383 amending the Fire Code
The City Council unanimously approved the fiscal year 2023/2024 budget and annual appropriations limit. Other key actions included approving an emergency outdoor siren system and ADA improvements for City Hall and tennis courts.
- Adopted FY 2023/2024 budget and annual appropriations limit (5-0)
- Approved $261,000 agreement for emergency outdoor siren system (4-1)
- Approved $28,500 agreement for City Hall campus backup power project (4-1)
- Set refuse services rate at $1,432.11 per parcel (3-2)
- Approved City Hall and tennis court ADA improvement designs (5-0 and 4-1)
- Approved $4,500 in SBCCOG dues and regional planner assessment (5-0)
- Denied participation in Palos Verdes Peninsula Transit Authority (5-0)
- Tabled NV5 professional services agreement for sewer main utility conflict (4-1)
🗳️ How they voted — 5 divided votes
City Council
The City Council is holding a special meeting to approve a posting affidavit. The body will also meet in closed session to consider the appointment or employment of the City Manager.
- Approval of affidavit of posting for the June 23, 2023 special meeting
- Closed session regarding City Manager appointment/employment
The City Council held a special meeting and approved the affidavit of posting for the session. The council then entered a closed session to discuss the appointment or employment of the City Manager.
- Approved affidavit of posting for the June 23, 2023 special meeting (3-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council is holding a special meeting to discuss the appointment or employment of the City Manager in a closed session. The open session includes a procedural vote on a posting affidavit.
- Closed session regarding the appointment/employment of the City Manager
- Approval of the affidavit of posting for the June 23, 2023 special meeting
Planning Commission
The regular meeting of the City of Rolling Hills Planning Commission scheduled for June 20, 2023, has been canceled. The next regular meeting is scheduled for July 18, 2023.
City Council
The City Council will consider a public hearing regarding potential increases to refuse waste fees for fiscal year 2023/24. The body will also review the final recommended budget for the upcoming fiscal year and discuss several infrastructure projects.
- Public hearing on Resolution No. 1337 to increase maximum refuse services rates
- Proposed $26,724.50 budget modification for a fence replacement contract with Bennett Landscape along Portuguese Bend Road
- Professional services agreement with DCA Civil Engineering Group up to $40,536 for the Crest Road East fire prevention project
- Financial audit services agreement with LSL, LLC not to exceed $31,400
- Direction on installing an outdoor siren system based on an HQE Systems Inc. report
The City Council approved the recommended budget for Fiscal Year 2023/24 and set a new refuse rate of $1,432.11 per parcel. The Council also authorized the installation of a citywide outdoor siren system and a backup power project for City Hall.
- Approved FY 2023/24 budget minus $20,000 for Finance Department needs (5-0)
- Set refuse rate at $1,432.11 per parcel, discontinuing the subsidy (4-1)
- Directed staff to install outdoor siren system using intelligible voice system (4-1)
- Approved $28,500 service agreement with SiteLogiQ for City Hall backup power (4-1)
- Approved $26,724.50 budget modification for fence replacement at Portuguese Bend Road (5-0)
- Approved $40,536 agreement with DCA Civil Engineering Group for power line undergrounding (5-0)
- Approved adding supplemental traffic enforcement back to the budget (4-1)
- Approved installation of four speed limit signs and replacement of one sign (5-0)
🗳️ How they voted — 5 divided votes
Traffic Commission
The Traffic Commission will review traffic statistics for March and April 2023 from the Los Angeles County Sheriff's Department. Members will also discuss safety concerns on Outrider Road and speed limit signage on three city streets.
- Safety concerns on Outrider Road
- Speed limit signs on Portuguese Bend Road, Crest Road, and Eastfield Drive
- LASD Lomita Station traffic statistics for March/April 2023
The Commission decided to install speed limit signs on Portuguese Bend Road, Crest Road, and Eastfield Drive using wooden posts. The body also decided not to pursue any changes regarding safety concerns on Outrider Road.
- Approved installation of speed limit signs on Portuguese Bend Road, Crest Road, and Eastfield Drive with wooden posts (4-0)
- Decided not to pursue changes for safety concerns on Outrider Road (4-0)
- Approved consent calendar including March 23, 2023 minutes and affidavit of posting (3-0-1)
🗳️ How they voted (3 roll-call votes)
Solid Waste & Recycling Committee
The Solid Waste & Recycling Committee will meet to discuss a request from Republic Services regarding a modification to the solid waste franchise agreement. The committee is tasked with receiving a report and providing direction to staff on the matter.
- Discussion of Republic Services request to modify the solid waste franchise agreement
The committee reviewed information from Republic Services regarding potential violations of the current Refuse Agreement due to facility operational issues. No decisions were made; Republic Services will return to a future meeting with a formal proposal.
- Discussed Republic Services request to modify solid waste franchise agreement (no action taken)
City Council
The City Council will discuss the proposed revenue and expenditure budgets for the Capital Improvement, Refuse, and Restricted Funds. The body is also considering a site plan review for a residence on Crest Road East and a time extension for the Storm Hill subdivision improvements.
- Proposed FY 2023/24 budget for Restricted, Capital Improvement, and Refuse Funds
- Zoning Case No. 23-004: Site plan review for 17 Crest Road East to enclose porches and pave 1,250 square feet of lawn
- Sixth Amendment to the Storm Hill subdivision improvement agreement for a one-year time extension
- Contract change order with AC Pros for ceiling box replacement in the City Hall HVAC project
- Purchase and installation of a 'Little Free Library' on the City Hall campus
The City Council approved multiple contract change orders for the City Hall HVAC project and selected LSL for the FY 22/23 audit. The council also authorized funds for a Little Free Library and granted a time extension for Storm Hill subdivision improvements.
- Approved selection of LSL for the FY 22/23 Audit (5-0)
- Decided to take no position on Cal Water's request to support AB 838 (4-1)
- Approved up to $750 for a Little Free Library at City Hall (5-0)
- Approved HVAC Contract Order Change 01 for $22,269.14 (5-0)
- Approved HVAC Contract Order Change 02b for $24,805.46 (5-0)
- Contract Order Change 02a for $8,857.53 failed for lack of a second
- Approved one-year time extension for Storm Hill subdivision improvements (5-0)
- Received and filed Zoning Case No. 23-004 for 17 Crest Road East (5-0)
🗳️ How they voted — 1 divided vote
Planning Commission
The Planning Commission will hold a public hearing regarding a site plan review for a new single-family residence. The body will also consider a time extension for a previously approved project on Upper Blackwater Canyon Road.
- Zoning Case No. 22-95: Demolition and construction of a new single-family residence with basement and attached garage at 42 Portuguese Bend Road
- Zoning Case No. 20-08: Request for a time extension for a previously approved project at 20 Upper Blackwater Canyon Road
- Resolution No. 2023-05: Continuation of remote Planning Commission meetings during May 2023
The Planning Commission approved a time extension for a previously approved project at 20 Upper Blackwater Canyon Road. A site plan review for a new residence at 42 Portuguese Bend Road was continued to June 20, 2023.
- Approved time extension for Zoning Case No. 20-08 at 20 Upper Blackwater Canyon Road (5-0)
- Continued site plan review for 42 Portuguese Bend Road to June 20, 2023 (5-0)
- Approved April 18, 2023 meeting minutes (5-0)
- Approved affidavit of posting for May 16, 2023 meeting (5-0)
- Approved continuation of remote meetings for May 2023 (5-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Planning Commission is holding a special field trip meeting to discuss a site plan review. The body will consider a request for the demolition and construction of a single-family residence.
- Zoning Case No. 22-95: Demolition and construction of a new single-family residence with basement and attached garage at 42 Portuguese Bend Road
- Review of non-exempt grading and retaining walls up to five feet high at 42 Portuguese Bend Road
- Approval of the Affidavit of Posting for the May 16, 2023 field trip meeting
The Planning Commission held a field trip meeting to review a site plan for 17 Crest Road East. The commission approved the affidavit of posting for a previous meeting. No final decision was recorded regarding the site plan review for the property at 17 Crest Road East.
- Approved affidavit of posting for April 18, 2023 meeting (5-0)
City Council
The City Council will review Finance Committee recommendations for the fiscal year 2023/24 General Fund budget. The body is also deciding on a new residential refuse services billing policy and potential City Hall closures for HVAC repairs.
- Resolution No. 1335: Policy for billing residential premises for refuse services
- Proposed adjustments to FY 2023/24 General Fund revenues and expenditures
- Request to close City Hall on three Fridays in May and one Friday in June for HVAC repairs
- Republic Services request to modify solid waste services
- CalWater's request for support of Assembly Bill 838
The council voted 4-1 to keep Rolling Hills as a dues-paying member of the South Bay Cities Council of Governments starting July 1, 2023. Councilmember Dieringer dissented. The council also unanimously adopted a policy for billing residential refuse services, approved closing City Hall on four days for HVAC repairs, and tabled a request to support Assembly Bill 838 pending further information.
- Approved Resolution No. 1335 establishing a refuse billing policy (5-0)
- Approved closing City Hall on three Fridays in May and one in June for HVAC repairs (5-0)
- Sent Republic Services solid waste modification request to Solid Waste & Recycling Committee (5-0)
- Tabled consideration of supporting Assembly Bill 838 (5-0)
- Received and filed report on Block Captain Educational Event (5-0)
- Received and filed report on Arbor Day event (5-0)
- Received and filed SBCCOG dues report (5-0)
- Approved consent calendar including minutes and payment of bills (5-0)
🗳️ How they voted — 1 divided vote
Finance/Budget/Audit Committee
The Finance/Budget/Audit Committee will hear a staff report on the proposed fiscal year 2023/24 budgets. The committee aims to develop recommendations for the City Council regarding these specific funds.
- Proposed FY 2023/24 Restricted Funds budget
- Proposed FY 2023/24 Capital Improvement Fund budget
- Proposed FY 2023/24 Refuse Fund budget
Finance/Budget/Audit Committee
The Finance/Budget/Audit Committee is meeting to review preliminary revenue projections and proposed expenditures by department for the 2023/24 fiscal year. The committee will provide direction to staff based on these financial documents.
- Review of Fiscal Year 23/24 preliminary General Fund revenue projections
- Review of proposed General Fund expenditures by department
City Council
The City Council will discuss an amended employment contract for the City Manager and review a financial report for the period ending March 31, 2023. The body is also deciding on several service agreements and a zoning request for a residential property.
- Amended City Manager employment contract
- Zoning Case No. 22-81: Site plan review for pool, garage, and equestrian arena at 9 Portuguese Bend Road
- Allocation of $4,500 for Los Angeles County's Geographic Information System (GIS) subscription
- Professional services agreement with MNS Engineers, Inc for FEMA fire fuel abatement grant funds
- South Bay Alert administrator contract renewal for the Everbridge system
The City Council approved an amended employment contract for the City Manager and authorized $4,500 for a GIS subscription. The Council also approved contracts for fire fuel abatement and emergency alerts. A zoning request for 9 Portuguese Bend Road was received and filed.
- Approved amended City Manager employment contract (3-1)
- Approved $4,500 allocation for LA County GIS subscription (4-0)
- Approved professional services agreement with MNS Engineers, Inc for FEMA fire fuel abatement grant (4-0)
- Approved South Bay Alert Administrator contract renewal with $1,200 annual cap for additional costs (4-0)
- Received and filed Zoning Case No. 22-81 for 9 Portuguese Bend Road (2-1)
- Received and filed FY 2022/23 Interim Financial Report (4-0)
- Approved April 10, 2023 meeting minutes (3-0, 1 abstention)
🗳️ How they voted — 2 divided votes
Planning Commission
The Planning Commission will hold a public hearing regarding a site plan review for a property at 17 Crest Road East. The body will also consider resolutions to continue remote meetings for April 2023.
- Zoning Case No. 23-004: Request to convert porches to living areas, pave 1,250 square feet of lawn, and convert a garage into a kitchen at 17 Crest Road East
- Resolution No. 2023-05: Continuation of remote Planning Commission meetings during April 2023
- Resolution No. 2023-04: Proposed approval of the 17 Crest Road East project
The Planning Commission approved a site plan review for a property at 17 Crest Road East to allow for porch enclosures, lawn paving, and a garage conversion. The approval included specific conditions regarding landscaping height and the use of permeable pavers.
- Approved Resolution No. 2023-04 for site plan review at 17 Crest Road East (4-0-1)
- Approved affidavit of posting for April 18, 2023 meeting (5-0)
- Approved continuation of remote meetings for April 2023 (5-0)
- Approved March 21, 2023 meeting minutes (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission is holding a public hearing regarding a site plan review for a property at 17 Crest Road East. The commission will receive public testimony and discuss the project before continuing the hearing to the evening meeting.
- Zoning Case No. 23-004: Request to convert porches to living areas, pave 1,250 square feet of lawn, and convert a garage into a kitchen at 17 Crest Road East
The Planning Commission held a field trip meeting to review a site plan for property improvements at 17 Crest Road East. The commission approved the affidavit of posting for the meeting. No final decision was recorded regarding the zoning case for the property remodel.
- Approved affidavit of posting for the April 18, 2023 field trip meeting (voice vote)
City Council
The City Council will discuss various administrative updates, including water main repairs and fire fuel abatement. The body is deciding on a budget modification for landscape irrigation and design, as well as a professional services amendment for tennis court ADA improvements.
- Resolution No. 1334: Budget modification for Bennett Landscape irrigation repairs and design
- Amendment to professional services agreement with Bolton Engineers for tennis court ADA improvement plans
- Request for Proposal to replace the three rail fence along the Portuguese Bend Road bridle trail
- Payment of bills
- First quarter 2023 fire fuel abatement and code enforcement report
The City Council voted to remove supplemental traffic enforcement from the budget. Other actions included approving a budget modification for landscape repairs and amending a professional services agreement for tennis court ADA improvements.
- Eliminated supplemental traffic enforcement from budget (3-1)
- Adopted Resolution No. 1334 for landscape irrigation and design budget modification (4-0)
- Approved second amendment to Bolton Engineers agreement for tennis court ADA improvements (4-0)
- Approved payment of bills (4-0)
- Accepted Solid Waste and Recycling Committee recommendations (4-0)
🗳️ How they voted — 1 divided vote
Solid Waste & Recycling Committee
The Solid Waste & Recycling Committee is meeting to discuss the development of policies or an ordinance for refuse service billings. The committee may recommend that the City Council direct staff to draft these policies for approval.
- Consideration of policies or an ordinance for refuse service billings
The committee discussed the establishment of billing policies for residential premises with developments or structures. The committee will recommend these policies to the City Council at a future meeting.
- Discussed billing policies for residential premises with developments or structures to be recommended to City Council
City Council
The City Council will discuss the Fiscal Year 2023/24 budget and proposed changes to publication and false alarm fees. The body is also reviewing infrastructure projects including emergency generators and outdoor sirens.
- Resolution No. 1333 to add a $750 publication/noticing fee for private development and eliminate false alarm fees
- Resolution No. 1332 for a $3,125 budget modification for video inspection of the Middleridge Lane drainage system
- Proposed $4,195 agreement with HQE for outdoor siren sound propagation analysis
- Site plan review for a proposed 960-square-foot stable at 74 Portuguese Bend Road
- Proposed remodel and addition to the Rolling Hills Community Association building
The City Council adopted budget modifications and a new $750 fee for private development projects. The council also approved improvements to the Rolling Hills Community Association building and an amended agreement for the outdoor siren project.
- Adopted Resolution No. 1333 adding a $750 private development publication/noticing fee and eliminating false alarm fees (Unanimous)
- Approved budget adjustments, reductions, and structural fixes per staff recommendation (Unanimous)
- Directed staff to reduce City Council expenses line item (3-1)
- Approved remodel and addition to Rolling Hills Community Association building (Unanimous)
- Approved $4,195 amended agreement with HQE for outdoor siren project sound propagation analysis (3-1)
- Adopted Resolution No. 1332 for $3,125 budget modification for Middleridge Lane drainage video inspection (Unanimous)
- Directed staff to explore solar options for replacing City Hall emergency standby diesel generator (3-1)
- Referred refuse service billing policy development to the Solid Waste and Recycling Committee (Unanimous)
🗳️ How they voted — 4 divided votes
Traffic Commission
The Traffic Commission will consider a request to widen a driveway and apron for a new residence. The body will also receive a verbal report on local traffic statistics from the Los Angeles County Sheriff's Department.
- Zoning Case No. 22-51: Request to widen driveway and apron at 4 Poppy Trail for a 7,290-square-foot residence
- Traffic statistics report from LASD Lomita Station for November 2022 through February 2023
The Traffic Commission approved a request to widen a driveway and driveway apron for a new single-family residence at 4 Poppy Trail. The commission also received a verbal report on traffic statistics from the Los Angeles County Sheriff's Department.
- Approved driveway and apron widening at 4 Poppy Trail (3-0)
- Approved consent calendar, including November 10, 2022 minutes (3-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission is meeting to decide on a site plan for a pool, garage, and equestrian arena at 9 Portuguese Bend Road. The body will also hold a new public hearing regarding a proposed 7,290-square-foot home at 4 Poppy Trail.
- Zoning Case No. 22-51: Site plan for a 912-sq-ft pool/spa, detached garage, and equestrian riding arena at 9 Portuguese Bend Road
- Zoning Case No. 22-51: Site plan for a 7,290-sq-ft single-family residence and front yard pool/spa at 4 Poppy Trail
- Resolution No. PC 2023-03: Continuation of remote meetings for March 2023 pursuant to AB 361
The Commission approved a site plan review and conditional use permits for a residential project at 9 Portuguese Bend Road. A request for a new residence at 4 Poppy Trail was continued to April 18, 2023, to address grading concerns.
- Approved site plan review, conditional use permits, and variances for 9 Portuguese Bend Road (4-0)
- Continued Zoning Case No. 22-51 for 4 Poppy Trail to April 18, 2023 (5-0)
- Approved affidavit of posting for March 21, 2023 meeting (5-0)
- Approved continuation of remote meetings for March 2023 (5-0)
- Approved February 21, 2023 meeting minutes (5-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission is conducting a field trip to review a proposed residential project. The body will consider a site plan and variance for a property at 4 Poppy Trail.
- Zoning Case No. 22-51: Proposed 7,290-square-foot single-family residence at 4 Poppy Trail
- Variance request for a swimming pool and spa in the front yard at 4 Poppy Trail
- Approval of affidavit of posting for the March 21, 2023 field trip meeting
The Planning Commission approved the affidavit of posting for the field trip meeting. The commission voted to continue the site plan review and variance request for a residence at 4 Poppy Trail to the evening meeting.
- Approved affidavit of posting for the March 21, 2023 field trip meeting (4-0)
- Continued Zoning Case No. 22-51 regarding a new residence and pool at 4 Poppy Trail to the evening meeting (4-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will discuss awarding several construction contracts for infrastructure and City Hall upgrades. The body is also reviewing budget modifications for drainage inspections and storm impact reports.
- Emergency storm drain repairs and lining at Middleridge Lane via EC Construction for $450,742.50
- City Hall HVAC project construction contract to AC Pros for $188,750
- Demolition contract to Unlimited Environmental, Inc. for generator and waterproof removal for $54,700
- Budget modification of $7,390.58 for LA County DPW video inspection of Middleridge Lane drainage
- Discussion of South Bay Cities Council of Governments (SBCCOG) membership dues
The City Council approved several construction contracts for infrastructure repairs and facility upgrades. The Council also moved to negotiate membership dues with the South Bay Cities Council of Governments.
- Approved EC Construction bid for emergency storm drain repairs and $450,742.50 budget modification (4-0)
- Awarded $188,750 HVAC contract to AC Pros and $207,625 budget modification (3-1)
- Awarded $54,700 demolition contract to Unlimited Environmental, Inc. minus contingency (4-0)
- Approved $7,390.58 budget modification for LA County DPW video inspection of Middleridge Lane drainage (4-0)
- Requested SBCCOG use a dues formula not to exceed $1,000 or the City will formally leave the agency (3-1)
- Approved February 27, 2023 meeting minutes with corrections (4-0)
🗳️ How they voted — 2 divided votes
Finance/Budget/Audit Committee
The Finance/Budget/Audit Committee will review city financial policies and develop a balancing strategy for the 2023/24 General Fund budget. The committee will also consider recommendations for changes to the city fee schedule.
- Proposed $750 advertising fee for newspaper publishing and resident notices
- Proposed elimination of the false alarm fee
- Review of city financial policies
- General Fund budget balancing for fiscal year 2023/24
City Council
The City Council will discuss infrastructure repairs and equipment procurement. Key items include addressing a sinkhole and reviewing expenditures for the Safe, Clean Water municipal program.
- Repair options from EC Construction for a sinkhole near 1 Middleridge Lane South
- Planned expenditures for FY 2023-2024 Safe, Clean Water (Measure W) municipal program funds
- Lease and purchase agreements with CBE Office Solutions for a postage machine and digital color system
- Replacement of a three rail fence near Portuguese Bend Road and future campus landscaping
- Financing plan for City Hall ADA improvements construction
The Council approved a $3,300 professional services agreement to video a drainage system for a sinkhole repair. Other actions included authorizing new office equipment and directing staff to oppose FAA departure procedures.
- Authorized $3,300 for drainage system video and professional services for sinkhole near 1 Middleridge Lane South (4-0)
- Approved purchase of postage machine and digital color system for $9,945 (4-0)
- Directed staff to write a letter opposing FAA departure procedures (4-0)
- Directed staff to obtain bids for three rail fence replacement near Portuguese Bend Road (3-1)
- Directed staff to submit amended loan application to CJPIA for City Hall ADA improvements (3-1)
- Approved Measure W municipal program planned expenditures for FY 2023-2024 (4-0)
- Tabled approval of February 13, 2023 minutes (4-0)
- Received and filed reports on Finance/Budget/Audit Committee and City Hall Emergency Power Project (4-0)
🗳️ How they voted — 4 divided votes
Planning Commission
The Planning Commission is holding public hearings for two zoning cases involving residential site plans and conditional use permits. The body is also deciding on the continuation of remote meetings for February 2023.
- Zoning Case 23-003: Proposed 960-square-foot stable and 480-square-foot porch at 74 Portuguese Bend Road
- Zoning Case 22-81: Proposed swimming pool, 714-square-foot garage/chicken coop, and 3,348-square-foot riding arena at 9 Portuguese Bend Road
- Decision on continuing remote City Council and Commission meetings for February 2023
The Commission approved a site plan and conditional use permit for a 960-square-foot stable. A separate request for a pool, garage, and riding arena at 9 Portuguese Bend Road was continued to March 21 with specific modifications required. The body also approved the December 2022 meeting minutes.
- Approved site plan and conditional use permit for 960-square-foot stable at 74 Portuguese Bend Road (5-0)
- Continued hearing for 9 Portuguese Bend Road project to March 21 with direction to staff to prepare resolution of approval with modifications (4-0)
- Approved December 20, 2022, Planning Commission meeting minutes (5-0)
- Approved affidavit of posting for February 21, 2023 meeting (5-0)
- Approved continuation of remote meetings for February 2023 (5-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Planning Commission is meeting for field trips to review two zoning cases. The commission will visit the sites before continuing discussions at an evening meeting.
- Zoning Case 23-003: Proposed 960-square-foot stable and 480-square-foot porch at 74 Portuguese Bend Road
- Zoning Case 22-81: Proposed swimming pool, 714-square-foot garage, chicken coop, and 3,348-square-foot riding arena at 9 Portuguese Bend Road
- Zoning Case 22-81: Requested variances for setbacks and lot coverage at 9 Portuguese Bend Road
The Planning Commission approved a site plan review and conditional use permit for a 960-square-foot stable. The commission also conducted a site visit for a project at 9 Portuguese Bend Road, but no action was taken on that case.
- Approved affidavit of posting for the field trip meeting (5-0)
- Approved site plan review and conditional use permit for stable at 74 Portuguese Bend Road (5-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will discuss infrastructure repairs, budget modifications for engineering projects, and the 2022/23 mid-year fiscal report. The body is also reviewing proposals for drone services and city staff wellness.
- Emergency storm drain repair bid from EC Construction at 1 Middleridge Lane South with a $38,640 budget modification
- Budget modification of $23,670 for NV5 8-inch sewer main engineering plans
- Budget modification of $5,000 for Bolton Engineering for tennis court ADA improvements
- Amended agreement with HQE for $4,195 for outdoor siren project sound analysis
- Professional services agreement for drone services with Sky Ladder Drones
The City Council approved budget modifications for sewer main engineering and tennis court ADA improvements. The council also approved a staff wellness program and landscaping repairs, while tabling the outdoor siren project and city hall generator replacement.
- Approved $23,670 budget modification for 8” sewer main engineering plans (Unanimous)
- Approved $5,000 budget modification for tennis court ADA improvement project (Unanimous)
- Approved city staff wellness program (Unanimous)
- Approved Bennett Landscaping proposals for repairs and improvements (Unanimous)
- Tabled outdoor siren project and HQE agreement until March 13, 2023 (Unanimous)
- Tabled City Hall emergency standby diesel generator replacement options (Unanimous)
- Directed staff to work with EC Construction on storm drain lining agreement (4-1)
- Requested LASD only send notification emails when a crime is reported (4-1)
🗳️ How they voted — 6 divided votes
Finance/Budget/Audit Committee
The Finance/Budget/Audit Committee will review a staff report on the projected 2023/24 budget. This includes preliminary revenue estimates and proposed adjustments to address an outstanding General Fund deficit. The committee aims to develop a recommended plan to balance the General Fund budget.
- Development of a balancing strategy for Fiscal Year 2023/24
- Review of preliminary revenue estimates and proposed budget adjustments
- Discussion of the outstanding General Fund deficit
City Council
The City Council will discuss creating an underground utility district on Eastfield Drive and engaging a firm for code enforcement services. The body is also reviewing budget amendments for street improvements and a regional evacuation web platform.
- Resolution No. 1322 to create Underground Utility District No. 2 (Eastfield Drive)
- Proposed professional services agreement with 4LEAF, Inc. for code enforcement not-to-exceed $79,040
- Resolution No. 1324 for a $13,000 budget amendment for Johns Canyon Road street and traffic improvements
- MOU for 'Know Your Zone' evacuation platform with an estimated cost to Rolling Hills of $700
- Amended professional service agreement with NV5 for $23,670 regarding a sewer main project
The City Council established Underground Utility District No. 2 and approved several infrastructure and service contracts. The council also authorized a regional evacuation web platform agreement and a budget amendment for road improvements.
- Adopted Resolution No. 1322 to create Underground Utility District No. 2 (Eastfield Drive) (5-0)
- Approved $13,000 budget amendment for Johns Canyon Road street and traffic improvements (5-0)
- Approved Professional Services Agreement with 4Leaf, Inc. for code enforcement not-to-exceed $59,040 (5-0)
- Approved MOU for 'Know Your Zone' evacuation platform with estimated share of $700 (5-0)
- Authorized $23,670 amended agreement with NV5 for sewer main project construction documents (4-1)
- Approved Resolution 1323 to exchange Proposition A funds with City of Beverly Hills for general funds (5-0)
- Directed staff to identify four sites for the outdoor siren project (4-1)
- Authorized EC Construction and Onward Engineering to repair sinkhole at 1 Middleridge Lane South (4-1)
🗳️ How they voted — 3 divided votes
City Council
The City Council will discuss adopting ordinances regarding accessory dwelling units and building construction. The body is also considering a professional services agreement for code enforcement and approving bids for a City Hall HVAC project.
- Ordinance No. 381 regarding Accessory Dwelling Units and Junior Accessory Dwelling Units
- Ordinance No. 382 amending Title 15 (Buildings and Construction)
- Proposed contract with 4LEAF, Inc. for code enforcement services not-to-exceed $87,880
- Authorization to solicit construction bids for the City Hall HVAC project
- Resolution No. 1321 for CalRecycle payment program applications
The City Council approved several municipal code amendments and authorized the solicitation of bids for the City Hall HVAC project. Council members directed staff to renegotiate code enforcement service rates and revise the 2023/24 budget calendar.
- Authorized solicitation for construction bids for City Hall HVAC project (5-0)
- Adopted Ordinance No. 381 regarding Accessory Dwelling Units (5-0)
- Adopted Ordinance No. 382 amending Title 15 Buildings and Construction (5-0)
- Approved Resolution No. 1321 for CalRecycle payment programs (5-0)
- Approved Republic Services’ 2023 clean-up and communal bin schedule (5-0)
- Approved 2023 annual vendor list (5-0)
- Directed staff to renegotiate hourly rates for 4Leaf, Inc. code enforcement services (5-0)
- Directed staff to return with a revised FY 2023/24 Budget Calendar