Roswell public meetings in 2021

Planning & Zoning Commission

The Roswell Planning & Zoning Commission approved a preliminary plat for a new Ford dealership at 2001 W 2nd St, subject to agreed mitigation measures (wall, landscaping, flood protection, limited development rights). Two related zone changes (R-2 to C-2) for Ford and Nissan were continued to January 25, 2022. A separate preliminary plat for a Hyundai dealership and its zone change (R-3 to C-2) were both approved unanimously.

• Approved Case 21-017 PPLAT (Ford dealership preliminary plat) with mitigation conditions (7-0)
• Continued Case 21-018 ZOC (Ford zone change R-2 to C-2) to Jan 25, 2022 (7-0)
• Continued Case 21-019 ZOC (Nissan zone change R-2 to C-2) to Jan 25, 2022 (7-0)
• Approved Case 21-020 PPLAT (Hyundai dealership preliminary plat) (7-0)
• Approved Case 21-021 ZOC (Hyundai zone change R-3 to C-2) (7-0)
• Approved meeting agenda (7-0)
• Approved Nov 16, 2021 minutes (7-0)

City Council

The Roswell City Council is holding a special meeting to consider entering into a participation agreement in the National Prescription Opiate Litigation Settlement. The agenda includes a closed session to discuss attorney-client privileged matters related to pending litigation, followed by a vote on Resolution 21-83. Public comments will be heard, and the meeting is open for electronic participation.

• Resolution 21-83: participation agreement in National Prescription Opiate Litigation Settlement
• Closed session under NMSA 1978 §10-15-1(H)(7) for attorney-client privilege on pending litigation
• Public participation via GoToMeeting or phone

The Roswell City Council held a special meeting and voted 7-0 to approve Resolution 21-83, entering into a participation agreement in the National Prescription Opiate Litigation Settlement. The council also held a closed session to discuss attorney-client privileged matters related to pending litigation, but no action was taken during that session. The meeting was otherwise procedural, with no public comments.

• Approved Resolution 21-83 to enter into National Prescription Opiate Litigation Settlement participation agreement (7-0)
• Held closed session for attorney-client privilege discussion on pending opioid litigation (7-0 to enter, no action taken)

General Services Committee (Discontinued as of March 2024)

The scheduled meeting for the General Services Committee on December 22, 2021, was cancelled. No business was discussed or decided during this period.

Parks & Recreation Commission

The scheduled meeting of the Roswell Parks and Recreation Commission for December 20, 2021, was cancelled. No items were presented for discussion or action.

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approving minutes from three prior meetings, vote on recommending Marie Manning as a board member, and acknowledge Jessica Grajeda's resignation. The agenda is mostly routine administrative business with no major policy or spending decisions.

• Vote to recommend appointment of Marie Manning as board member
• Approval of July 26, August 30, and September 27, 2021 meeting minutes
• Acknowledge resignation of board member Jessica Grajeda
• October 25, 2021 meeting was canceled – no minutes

The Keep Roswell Beautiful Board approved its agenda and minutes from prior meetings, and unanimously voted to recommend Marie Manning for appointment to fill the term of resigning member Jessica Grajeda. No other substantive decisions were made; the meeting was brief and procedural.

• Approved agenda for December 16, 2021 meeting (unanimous)
• Approved July 26, 2021 meeting minutes (unanimous)
• Approved August 30, 2021 meeting minutes (unanimous)
• Approved September 27, 2021 meeting minutes (unanimous)
• Recommended Marie Manning for appointment to fill Jessica Grajeda's term (unanimous)

Legal Committee

The Roswell Legal Committee voted 4-0 to recommend approval of all 10 regular agenda items to the full City Council, including a $1/year lease for Head Start, a janitorial services contract award, an Industrial Revenue Bond for Admiral Beverage, and several airport and building projects. The committee also recommended advertising public hearings for two ordinances: one on signs and one on a Clean Air Act. No items were denied or tabled.

• Recommended approval of 20-year $1/year lease to Roswell Head Start at 503 E McGaffey (4-0)
• Recommended approval of multi-source janitorial contract award to Geneva's Cleaning, Pro Steamer, and Quality Janitorial (4-0)
• Recommended approval of intent to issue $9M Industrial Revenue Bond for Admiral Beverage warehouse at 515 E Brasher Rd (4-0)
• Recommended approval of RFP for security guard services for Roswell Air Center and special events (4-0)
• Recommended approval of $1,337,887.76 for Armstrong Task Order D Ascent Hanger civil engineering (4-0)
• Recommended approval of $525,256 for Armstrong Task Order E Apron Rehab Phase I engineering (4-0)
• Recommended approval of $265,234.31 for ABF Roofing and Foam metal retrofit on Building 93 (4-0)
• Recommended approval of $98,877 for Rhoades Company HVAC control system at Building 524 (4-0)

Airport Advisory Commission

The Airport Advisory Commission met to review air center operations, project updates, and infrastructure plans. The commission voted to recommend that the City Council authorize up to $1 million for site preparation of the Rubb Structure.

• Recommendation to authorize up to $1,000,000 for Rubb Building site preparation
• Recommendation to approve demolition of buildings 73, 615, and 166
• Update on Ascent Hangar Project and Ascent Drainage study
• Report on FY 2023 infrastructure capital improvement plan requests, including a $5 million request for warehouses and hangars
• Status updates on Taxiway A & J construction and Eastside Waterline project

The Airport Advisory Commission met and unanimously approved its agenda and the November 18, 2021 minutes. No substantive decisions were made; the meeting consisted of status reports on airport operations, including passenger numbers, the Rubb Hangar delivery, Summit Foods opening, and the Ascent Hangar project. The commission discussed potential agenda items for the January meeting.

• Approved December 16, 2021 agenda (4-0)
• Approved November 18, 2021 minutes (4-0)

Public Safety Committee

The Roswell Public Safety Committee meeting scheduled for Tuesday, December 14, 2021, has been cancelled. No business will be conducted and no action will be taken at this meeting.

• Meeting cancelled

City Council

The Roswell City Council will hold public hearings on four ordinances: one amending the city's cannabis regulations (Ordinance 21-13) and three granting solid waste collection franchises to Waste Management of New Mexico, Whitcamp Disposal, and Southwest Disposal. The council will also vote on consent items including multiple construction contracts, airport leases, and resolutions on weed cleanup and building condemnations, plus new business items like a resolution supporting 911 dispatchers as first responders and a water loan agreement.

• Ordinance 21-13: amends Chapter 27 (cannabis) adding permit conditions, on-site consumption, special events, and zoning standards
• Ordinances 21-14, 21-15, 21-16: grant solid waste franchises to Waste Management of NM, Whitcamp Disposal, Southwest Disposal
• Contract awards: $1,107,125.20 for S. Sunset Ave pavement rehab (J&H Services), $637,294.80 for N. Garden sewer replacement (Adame Construction), $500,000 for city-wide micro-surfacing (IPR Ltd)
• Resolution 21-74: supporting reclassification of 911 telecommunicators as first responders
• Resolution 21-82: implementing updated site/drainage plan review for residential developments

The Roswell City Council held public hearings and adopted several ordinances, including Amendment 2 to the Comprehensive Cannabis Ordinance (Ordinance 21-13) and franchise ordinances for Waste Management, Whitcamp, Southwest Disposal, and Desert West. The council also approved multiple consent items, including contracts for street maintenance, waterline repairs, and a resolution supporting the reclassification of telecommunicators as first responders.

• Adopted Ordinance 21-13, Amendment 2 to Chapter 27 (Comprehensive Cannabis Ordinance)
• Adopted Ordinance 21-14 granting solid waste franchise to Waste Management of New Mexico, Inc.
• Adopted Ordinance 21-15 granting solid waste franchise to Whitcamp Disposal Company
• Adopted Ordinance 21-16 granting solid waste franchise to Southwest Disposal Corporation
• Adopted Ordinance 21-17 granting solid waste franchise to Desert West Enterprises, LLC
• Approved $500,000 purchase order to IPR Ltd for micro-surfacing streets citywide
• Rejected bid for Hondo River Trail Project and will rebid at a later date
• Approved Resolution 21-74 supporting reclassification of telecommunicators as first responders

Finance Committee

The Roswell Finance Committee meeting scheduled for December 2, 2021, at 9:00 a.m. has been canceled. No items were discussed or decided.

• Meeting canceled

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will meet to approve the agenda and prior minutes, hear a radio project update from David Jones, receive a staffing and dispatch report from Teri Best, and elect a chair for 2022. The meeting is largely routine, with no action items listed beyond approvals and the election.

• Election of Chair for 2022
• Radio project update (David Jones, Code 3)
• Staffing/Dispatch Report (Teri Best)
• Approval of December 1, 2021 agenda
• Approval of November 3, 2021 minutes

The board unanimously elected Chief Matt Miller as Chair for 2022. They approved the agenda and the November 3, 2021 minutes. No other formal actions were taken; remaining items were informational updates.

• Approved the meeting agenda (motion by Chief Matt Miller, second by County Manager Bill Williams).
• Approved the minutes of the November 3, 2021 meeting (motion by County Manager Bill Williams, second by Chief Matt Miller).
• Elected Chief Matt Miller as PVRCC Board Chair for 2022 by unanimous 7-0 vote (nomination by County Manager Bill Williams, second by Chief Phil Smith).

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approving minutes from July, August, and September 2021 meetings (October was canceled). They will discuss non-action items including canceled cleanup events, the litter prevention campaign, a recycled art project, and a youth cleanup fundraiser, plus information items on CFL recycling locations and grant payments.

• Approval of July 26, August 30, September 27, 2021 meeting minutes
• Update on canceled Pecos-to-Pecos cleanup supply pickup at Zoo
• Update on Fall cleanup with Hispano Chamber
• Litter Prevention Campaign update
• FY21 Clean & Beautiful Grant final payment received: $6,507.84

The November 29, 2021 meeting of the Keep Roswell Beautiful Board was canceled, so no minutes were recorded. The next meeting is scheduled for December 16, 2021.

• Canceled the November 29, 2021 meeting; no decisions were made.

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for November 24, 2021, was cancelled. No business was scheduled for discussion or action.

City Council

The Roswell City Council is holding a special meeting to reconsider Proposed Ordinance 21-11, which would amend Section 2-17 of the City Code to establish ward boundaries. The council will also consider directing the City Manager and City Attorney to ask the District Court for Chaves County to define the five council wards instead. Public comments are limited to three minutes per speaker.

• Reconsider adoption of Proposed Ordinance 21-11 amending ward boundaries (Perry/Patterson)
• Direct City Manager and City Attorney to seek court involvement in defining five council wards

The City Council voted 6-5 to adopt Proposed Ordinance 21-11 as amended (Plan G), which amends Section 2-17 of the Roswell City Code establishing ward boundaries. The vote was tied 5-5, and Mayor Kintigh voted yes to break the tie. The agenda item directing the City Manager and City Attorney to have the District Court define the five City Council Wards was removed from the agenda upon approval.

• Approved Proposed Ordinance 21-11 as amended (Plan G) establishing ward boundaries, on a 6-5 vote with Mayor Kintigh breaking the tie
• Removed agenda item 2, which would have directed the City Manager and City Attorney to initiate action for the District Court to define the five City Council Wards
• Approved the meeting agenda excluding item 2, by unanimous roll call vote

Infrastructure Committee

The committee is reviewing multiple contract awards for sewer replacements, water line repairs, and pavement rehabilitation. The agenda also includes a proposal for an updated drainage plan review process for residential developments.

• Award N. Garden Sewer Replacement Project to Adame Construction Inc. for $637,294.80
• Award VFD installation and upgrades at RW 3 to Alpha Southwest for $369,936.02
• Ratify J&H Services manhole repairs at N. Atkinson for $130,117.05
• Award 3rd & Orchard waterline repairs to New Mexico Tap Masters for $188,314.68
• Award S. Sunset Avenue Pavement Rehabilitation Project to J&H Services Inc. for $1,107,125.20

The Infrastructure Committee voted unanimously (3-0) to send multiple infrastructure projects to the full City Council, including the N. Garden Sewer Project, manhole repairs at N. Atkinson & 3rd, and a water valve repair. It also approved updates to the residential site/drainage checklist, accepted vendors for water and sewer repair services, and set 2022 meeting dates, with no December 2021 meeting.

• Approved sending updated Site/Drainage Checklist to full City Council (3-0)
• Approved sending N. Garden Sewer Project award to full City Council (3-0)
• Approved sending VFD Installation at RW 3 to consent agenda (3-0)
• Approved manhole repairs at N. Atkinson & 3rd to J&H Services for $130,117.05 (3-0)
• Approved sending large valve repairs at 3rd/Orchard to consent agenda (3-0)
• Approved accepting all vendors for Water & Sewer Utility Repair Services RFP (3-0)
• Approved sending Sunset Ave. Pave Rehab to consent agenda (3-0)
• Approved rejecting bids for Hondo River Trail Rehab (3-0)

City Council

The Roswell City Council will hold a public hearing on Ordinance 21-11 to amend ward boundaries, and consider several resolutions and contracts, including awards for well upgrades, sewer rehab, and solid waste franchise ordinances. The agenda also includes presentations and routine consent items.

• Public hearing on Ordinance 21-11 amending ward boundaries (no boundary changes, only precinct descriptions)
• Award $267,822.42 to Alpha Southwest for VFD installation at well RW 1
• Award $212,433.76 to Corrosion Resistant Coatings Inc. for 2022 Sewer Manhole Rehab
• Resolution 21-72 mandating cleanup of 53 properties; Resolution 21-73 requiring demolition of 6 structures
• Proposed ordinances to grant solid waste franchises to Waste Management, Whitcamp, Southwest Disposal, and Desert West

Legal Committee

The Legal Committee voted 3-0 to recommend approval of seven airport hangar/building lease agreements (AerSale, GENAIR, Kent Goodman, Old Dog Brotherhood, Tom Wadsworth, Carlton Walker) and a new Summit Food Service concession lease, all to the full City Council. It also voted 3-0 to recommend acceptance of a $750,000 NMFA Water Trust Board loan/grant for water line replacement on Cherry St. and approval of Resolution 21-78 authorizing that agreement. The Clean Air Act ordinance (21-XX) was postponed with no vote, and no action was taken on 2022 meeting dates or department reports.

• Approved agenda and minutes (3-0).
• Recommended approval of AerSale Hangar 58 lease (5-year term, CPI/3% renewal increase) to City Council.
• Recommended approval of AerSale Hangar 66 lease (5-year term, CPI/3% renewal increase) to City Council.
• Recommended approval of GENAIR, Kent Goodman, Old Dog Brotherhood, Tom Wadsworth, and Carlton Walker leases to City Council.
• Recommended approval of Summit Food Service concession lease (1-year, 4-10% sales commissions) to City Council.
• Recommended acceptance of NMFA Water Loan/Grant Agreement ($750,000 for Cherry St. water main) to City Council.
• Recommended approval of Resolution 21-78 authorizing the NM Water Loan/Grant Agreement to City Council.
• Postponed Ordinance 21-XX (Clean Air Act) to next meeting; no vote.

Airport Advisory Commission

The Airport Advisory Commission will review updates on Air Center projects and business developments. The agenda includes discussions regarding site preparation for the Rubb Building and plans for demolishing certain Air Center buildings.

• Rubb Building Site Prep discussion
• Air Center Buildings to be Demolished discussion
• Air Center Projects Update
• Air Center Strategic Business Plan Initiative

The Airport Advisory Commission unanimously recommended that the City Council authorize the City Manager to spend up to $1 million to finish site preparation for the Rubb building. It also recommended demolishing three buildings (73, 615, and 166). The meeting included status reports on projects and air service, but no other formal decisions were made.

• Recommended $1M for Rubb building site prep (5-0)
• Recommended demolition of buildings 73, 615, and 166 (5-0)
• Approved meeting agenda (5-0)
• Approved October 21 minutes with correction (5-0)

Commission on Aging

The Roswell Commission on Aging will consider recommending that Public Affairs create a senior awareness flyer for distribution, and will discuss senior access to Adult Center services, media collaboration, and the closure of a local assisted living facility. The agenda includes approval of minutes from July and September meetings and follow-up reports from commissioners.

• Action item: Recommend flyer for Senior Awareness & Information for Home Delivered Meals, local businesses, venues
• Discussion: Closing of local assisted living facility and how COA can help affected seniors
• Discussion: Recent events limiting senior access to Adult Center services
• Discussion: City media collaboration with newspapers, radio, hospitals for senior communication
• Approval of minutes from July 13, 2021 and September 30, 2021 meetings

The Roswell Commission on Aging approved a recommendation to the General Services Committee that Public Affairs create a flyer for Senior Awareness & Information, to be distributed in Home Delivered Meals, local businesses, and venues. The commission also approved the agenda and the minutes from the July 13 and September 30, 2021 meetings. No other action items were taken; several non-action items were discussed without votes.

• Approved the agenda for November 18, 2021.
• Approved the minutes from the July 13, 2021 and September 30, 2021 meetings.
• Approved a recommendation to the General Services Committee for Public Affairs to create a senior awareness flyer.

Public Safety Committee

The Roswell Public Safety Committee will consider two resolutions: one to demolish five dilapidated structures at listed addresses, with liens of $3,000 to $30,000 per property if owners fail to act, and another to adopt the updated Chaves County Hazard Mitigation Plan, which is required for disaster funding eligibility. The committee will also receive monthly updates from police, fire, emergency management, dispatch, code enforcement, and animal control.

• Resolution 21-XX to demolish 5 dilapidated structures at 705 S Atkinson Ave, 409 E 5th St, 209 E Poe St, 1811 N Lea Ave, and 205 W 13 St
• Resolution 21-XX adopting Chaves County Hazard Mitigation Plan; $50,000 grant, $12,500 local share split with county
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control

The Public Safety Committee unanimously approved sending two resolutions to the full council on the consent agenda: a condemnation resolution covering 5 properties and the Chaves County Hazard Mitigation Plan. No other substantive decisions were made; a possible date change for the December meeting was discussed but not voted on.

• Approved sending condemnation resolution (5 properties) to full council consent agenda (unanimous)
• Approved sending Chaves County Hazard Mitigation Plan resolution to full council consent agenda (unanimous)
• Approved meeting agenda as presented (unanimous)
• Approved October 19, 2021 meeting minutes (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on Case 21-016 ZOC, a request by property owner United Partners LLC to rezone 2725 N Pennsylvania Ave from R-4 Residential to C-2 Community Commercial. The property, a former senior living facility, is surrounded by C-2 zoned land. Staff recommends approval, and the commission will vote on the request.

• Public hearing on Case 21-016 ZOC: zone change from R-4 to C-2 for 2725 N Pennsylvania Ave (4.549 acres, owner United Partners LLC)
• Staff recommends approval of the zone change
• No written or verbal protests received as of staff report
• Approval of October 26, 2021 meeting minutes

The Planning & Zoning Commission approved Case 21-016 ZOC, a zone change from R-4 Residential to C-2 Community Commercial for the 4.5-acre property at 2725 N Pennsylvania Ave, in a 7-0 roll call vote. The owner, United Partners LLC, plans to repurpose the former Avemere senior living facility, possibly as a short/long-term stay hotel. Several residents and homeowners' association representatives spoke against the change, citing concerns about traffic, noise, security, and property values, and requested a specific business plan before approval.

• Approved Case 21-016 ZOC zone change from R-4 to C-2 at 2725 N Pennsylvania Ave (7-0)
• Approved the November 16, 2021 meeting agenda (7-0)
• Approved the October 26, 2021 meeting minutes as presented (7-0)

City Council

The Roswell City Council is holding a special meeting with two agenda items: considering adoption of a redistricting plan, and receiving city manager reports/announcements (information only). The redistricting plan is the only action item; the rest is procedural.

• Consider adopting a redistricting plan
• City manager reports and announcements (information only)

The special City Council meeting convened but lacked a quorum, so no votes or decisions were made. The meeting adjourned immediately at 6:00 p.m. with no substantive action taken.

• No quorum determined; no action taken
• Meeting adjourned without votes or decisions

City Council

The Roswell City Council is holding a workshop to discuss redistricting of city wards and maps, with a presentation by New Mexico Demographic Research. Public participation is allowed, and the meeting is available electronically during the pandemic. No formal votes are scheduled; the agenda is otherwise procedural with a city manager report and adjournment.

• Discuss redistricting of wards and maps (New Mexico Demographic Research - Rod Adair)
• Public participation with 3-minute speaking limit
• City manager reports and announcements (information only)
• Meeting held at Roswell Convention Center, 912 N. Main St.

The City Council held a workshop to discuss redistricting of wards and maps, as required by state law following census results. Councilor Oropesa presented an alternative plan (Option F) developed with Councilor Stubbs and Frank Sanchez, aiming to keep precincts intact, wards contiguous and within 5% population equality, and maintain minority-majority wards. No formal vote was taken; the workshop was for discussion only.

• Discussed redistricting requirements under NMSA 1978, § 1-3-13
• Presented Option F alternative redistricting plan
• No formal action taken; workshop adjourned

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve the agenda and minutes, elect a vice chair, and consider accepting four donations of artwork from local donors and estates. The board will also receive reports from the director and foundation, and hear public comment.

• Vote for Vice Chair
• Donation by Ken Terry of two Gendron Jensen lithographs
• Donation by Susan and David Hill of artwork by multiple artists
• Donation by Art Rosenberg of artwork by multiple artists
• Donation by Brinkman Randle Estate of a painting by Peter Rogers

The Roswell Museum Board of Trustees approved four donations of artwork, including lithographs by Gendron Jensen, works by multiple artists from Susan and David Hill, a collection from Art Rosenberg, and a painting by Peter Rogers from the Brinkman Randle Estate. The board voted to table the election of a vice chair until the January meeting, citing two vacant board positions. All votes were 6-0, with three members absent.

• Approved acquisition of two Gendron Jensen lithographs donated by Ken Terry (6-0)
• Approved acquisition of artwork donated by Susan and David Hill, contingent on good condition (6-0)
• Approved acquisition of artwork donated by Art Rosenberg, contingent on good condition (6-0)
• Approved acquisition of a Peter Rogers painting from the Brinkman Randle Estate (6-0)
• Tabled vote for BOT Vice Chair until January meeting (6-0)

Parks & Recreation Commission

The Roswell Parks and Recreation Commission is meeting to approve the October 18, 2021 minutes and hear reports from the chair, Recreation and Aquatics Center, Zoo, and Parks Department. The commission will also discuss creating a yearly calendar for its meetings. No action items are listed on the agenda.

• Approval of October 18, 2021 meeting minutes
• Discussion on creating a yearly calendar for Commission meetings
• Report on Recreation and Aquatics Center
• Report on Zoo
• Report on Parks Department

The Roswell Parks and Recreation Commission met on November 15, 2021, and approved the amended agenda and the October 18, 2021 minutes. No action items were on the agenda. The commission discussed creating a yearly meeting calendar, and heard reports from the Recreation Director, Zoo Director, and Parks Department, including updates on the All-Inclusive Playground, zoo staffing, and park equipment purchases.

• Approved amended agenda (unanimous, Elliott absent)
• Approved October 18, 2021 minutes (unanimous, Elliott absent)

City Council

This is a training session for the Roswell City Council, not a regular business meeting. The only agenda item is a discussion and training led by Coll, Patterson, and Neeb. No formal action will be taken, and the notice indicates the council will not debate public business.

• Discussion and training (Coll/Patterson/Neeb)

The Roswell City Council convened a training session on November 9, 2021, to educate board and commission members on governance rules, including the Open Meetings Act, appointment procedures, and term limits. No formal decisions or votes were made during the session; it was purely informational.

• No formal decisions or votes taken during training session

City Council

The Roswell City Council is holding a workshop to discuss redistricting of city wards and maps, with a presentation by New Mexico Demographic Research's Rod Adair. The meeting also includes public participation and city manager reports, but the primary agenda item is the redistricting discussion.

• Discussion of redistricting of wards and maps with New Mexico Demographic Research (Rod Adair)
• Public participation period
• City manager reports and announcements (information only)

The City Council held a workshop to discuss redistricting of wards and maps, required by state law after census results. Rod Adair from New Mexico Demographic Research presented five proposed plans (Plans A through E) for the council's consideration. No formal decision was made; the mayor suggested a follow-up workshop and special meeting on November 15, 2021, to continue the discussion. The meeting was informational and procedural only.

• Scheduled a follow-up workshop and special meeting for November 15, 2021, to continue redistricting discussion
• No formal action taken on redistricting plans

Finance Committee

The Roswell Finance Committee will not hold its November 2021 meeting. The next meeting is scheduled for December 2, 2021. The agenda contains no substantive items for discussion or decision.

• November 2021 Finance Committee meeting cancelled
• Next meeting scheduled for December 2, 2021

Legal Committee

The Legal Committee voted 3-0 to send the Roswell-Chaves County Economic Development Corporation (EDC) agreement to the full city council with three amendments, including requiring governing body approval for amendments and clarifying annual funding amounts. The committee also recommended approval of several other items, including an ICIP amendment, an RFP for utility statement processing, a surplus property disposal resolution, a mower purchase, and four new transit buses. The Clean Air Act ordinance was postponed to the next meeting.

• Approved EDC agreement with amendments, sent to full council (3-0)
• Approved ICIP amendment for All-Inclusive Park and Golf Course Cart Path, sent to consent agenda (3-0)
• Approved RFP 22-008 for utility statement processing, sent to consent agenda (3-0)
• Approved surplus property disposal resolution, sent to consent agenda (3-0)
• Approved purchase of Toro Groundsmaster 5900 mower for $119,034.85, sent to full council (3-0)
• Approved purchase of four transit buses for $469,056, sent to full council (3-0)
• Postponed Clean Air Act ordinance to next meeting

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and prior minutes, then hear updates on the radio system and staffing. The meeting is largely informational, with no major votes scheduled beyond routine approvals.

• Radio system update from David Jones (Code 3)
• Staffing and dispatch report from Teri Best
• Approval of October 6, 2021 minutes
• Training on Priority Dispatch scheduled for next meeting

The Pecos Valley Regional Communications Center Board met on November 3, 2021, and approved the agenda and the minutes from the October 6, 2021 meeting. No action items were presented or decided. The meeting included updates on radio system operations, staffing, training, and grant activities.

• Approved meeting agenda (motion by Baker, second by Miller)
• Approved minutes from October 6, 2021 meeting (motion by Miller, second by Baker)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will hold a regular meeting on October 25, 2021, at 4:00 p.m. The agenda includes discussion and potential approval of the use of gift, donation, and memorial funds, as well as applications for grants. The board will also receive updates on building and service improvements, including progress on water damage repairs, a new children's area, and library programs. The meeting is open to the public.

• Discussion and consideration of approval for use of gift, donations and memorials funds
• Discussion and consideration of approval for grant applications
• Updates on building and service improvements, including water damage repairs and new programs
• Report on the Roswell Library Foundation's donation of Library Park and property at 316 North Richardson Avenue
• Plans to sell donated property in Eddy County

The Roswell Public Library Board of Trustees approved the use of various gift and bond funds for multiple projects, including a mobile library van, Play and Learn areas, an RFID scanner, vinyl flooring, and outdoor park improvements. They also approved applications for several grants, including CARES Act funds and Emergency Connectivity Funds. The meeting was otherwise informational, with no public comment.

• Approved use of Green Estate funds for Mobile Library Service Van (4-0)
• Approved use of General Obligation Bond B funds and donations for Play and Learn areas (4-0)
• Approved use of General Obligation Bond B funds for RFID scanner (4-0)
• Approved use of Dan Evans gift for vinyl flooring in young adult and pop-out areas (4-0)
• Approved use of major donations, Friends of the Library, and Foundation funds for Library Park outdoor programming area (4-0)
• Approved grant applications: NM Humanities CARES Act ($3,800), E-rate, Emergency Connectivity Funds ($51,388.20), and Creating Connected Communities grant (4-0)

Legal Committee

The Legal Committee voted to send several items to the full city council, including a lease renewal for the Boys & Girls Club at 201 S Garden for $1,000/month with a five-year term and three additional five-year options, and a services agreement amended to $40,000 per year for five years. The committee also recommended adoption of a resolution on RAC water rights and ordinances on cannabis regulations, waste management franchises, and Chapter 27 amendments. Two items—the EDC agreement and the Clean Air Act ordinance—were postponed to the next meeting.

• Approved sending RAC Water Rights Resolution to full council (3-0)
• Approved sending Boys & Girls Club lease to full council: $1,000/month, 5-year term + three 5-year options (3-0)
• Amended Boys & Girls Club services agreement from $32,000 to $40,000/year (3-0)
• Approved sending services agreement to full council: $40,000/year for 5 years + up to three additional periods (3-0)
• Approved sending Chapter 27 cannabis ordinance amendment to full council for public hearing (3-0)
• Approved sending Waste Management franchise ordinance to full council for public hearing (3-0)
• Approved sending Whitcamp franchise ordinance to full council for public hearing (3-0)
• Approved sending SW Disposal franchise ordinance to full council for public hearing (3-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving two capital purchases: a new Toro Groundsmaster 5900 mower for the Parks Department and four new buses for Roswell Transit. The committee will also receive reports from various departments including Transit, Library, Zoo, Recreation, Cemetery, Golf Course, Parks, and the Museum and Arts Center.

• Purchase of Toro Groundsmaster 5900 mower for Parks Department, $119,034.85
• Purchase of four new buses for Roswell Transit, city portion $93,811.20 (total $469,056.00)
• Approval of September 22, 2021 meeting minutes
• Reports from Roswell Transit, Public Library, Zoo, Recreation, Cemetery, Golf Course, Parks, and Museum

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for October 27, 2021, was cancelled due to a lack of quorum. No public business was discussed or acted upon.

General Services Committee (Discontinued as of March 2024)

The General Services Committee met to discuss the Park Crew, which was listed as a non-action item. No public business was discussed or decided, and no action was taken. The meeting was held virtually via GoToMeeting.

• Non-action item: Park Crew

City Council

The Roswell City Council and Chaves County Commission jointly approved a resolution supporting $10 million in infrastructure funding for the Roswell Air Center, with the city seeking $5 million and the county $5 million. The council also adopted a substitute resolution creating a Municipal Infrastructure Reimbursement Program, which allows developers to be reimbursed for oversized utility installations. The council approved advertising for a public hearing on a ward boundaries ordinance, and held a closed session for legal and personnel matters, taking no action.

• Approved joint Resolution 21-71 supporting $10M Air Center infrastructure funding (8-1, Best no)
• Adopted Resolution 21-65 creating Municipal Infrastructure Reimbursement Program (9-0)
• Approved advertising for public hearing on Proposed Ordinance 21-11 (ward boundaries) (unanimous)
• Removed redistricting map discussion from agenda (unanimous)
• Held closed session for litigation and personnel matters (9-0, no action taken)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold public hearings on two requests to rezone vacant lots on the east side of North Main Street from R-S Rural Suburban to C-2 Community Commercial, to match adjacent commercial zoning. The commission will also approve the agenda and minutes from the September 28 meeting, and hear staff updates and public comments.

• Case 21-014 ZOC: Rezone 4800 block of N Main St (east side) from R-S to C-2, owner Narendra and Sonia Mistry
• Case 21-015 ZOC: Rezone 5000 block of N Main St (east side) from R-S to C-2, owner Mistry
• Approval of September 28, 2021 P&Z regular meeting minutes
• Public hearing notices sent to property owners within 100 feet; no protests received as of staff report

The Planning & Zoning Commission approved two zone changes from R-S to C-2 for properties on the east side of N Main St, both owned by Narendra Mistry, to match adjacent zoning. Both motions passed unanimously 7-0. The commission also approved the agenda and prior meeting minutes, and discussed upcoming application deadlines and meeting schedule.

• Approved Case 21-014 ZOC zone change from R-S to C-2 (7-0)
• Approved Case 21-015 ZOC zone change from R-S to C-2 (7-0)
• Approved October 26, 2021 agenda (7-0)
• Approved September 28, 2021 minutes (7-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board is meeting to approve minutes from July, August, and September, and to discuss updates on cleanup events, a litter prevention campaign, and a youth cleanup fundraiser. The board will also hear information items, including the receipt of a final FY21 grant payment and the availability of CFL recycling locations. No major policy decisions are on the agenda; most items are informational or for approval of prior minutes.

• Approval of minutes from July 26, August 30, and September 27, 2021 meetings
• Update on Pecos-to-Pecos cleanup supply pickup at Zoo (canceled)
• Fall cleanup with Hispano Chamber tentatively Oct. 16
• Recycle Art Project with RMAC on Nov. 13
• FY21 Clean & Beautiful Grant final payment of $6,507.84 received

The October 25, 2021 meeting of the Keep Roswell Beautiful Board was canceled, so no substantive decisions or actions were taken. The next meeting is scheduled for November 29, 2021.

Infrastructure Committee

The committee met to discuss project updates for local infrastructure, including bridge repairs and pavement maintenance. The agenda included discussions on water line repairs, road striping contracts, and upcoming street micro-surfacing.

• Update on Lea/Deming Bridge project with a $1,020,353.00 bid award cost
• Discussion of N. Atkinson Project involving sidewalk and pavement reconstruction
• Review of NMDOT TPF projects totaling $210,000 in support agreements
• Update on Hondo River Bank repair with a $65,654.30 purchase order to Abraham’s Construction
• Discussion of FY 2022 Micro Surfacing over hot recycling pavement maintenance

The Infrastructure Committee approved the VFD RIAC Well Number 1 installation contract, recommended approval of several other contracts for the full council, and discussed project updates. All votes were unanimous (3-0) with Councilor Lopez absent.

• Approved VFD RIAC Well Number 1 installation to Alpha Southwest for $267,822.42 (3-0)
• Recommended approval of 2022 Sewer Manhole Rehab Project to Corrosion Resistant Coatings, Inc. for $212,433.76 (3-0)
• Recommended ratifying RTF Roof Repair change order to RoofCare for $152,414.15 (3-0)
• Recommended approval of 2022 Annual Maintenance Contract to Abraham's Construction, Inc. for $9,703.92 (3-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for October 25, 2021 has been canceled. The next meeting is set for November 29, 2021 at 12 p.m. No business items are listed for this meeting.

• October 25, 2021 meeting canceled
• Next meeting scheduled for November 29, 2021 at 12 p.m.

Airport Advisory Commission

The Airport Advisory Commission will review reports on business developments, leases, and the Accent Hangar Project. The meeting includes discussions regarding a ROW Water Rights Resolution and a joint City/County cooperative effort resolution.

• ROW Water Rights Resolution discussion
• Air Center Strategic Business Plan Initiative discussion
• City/County Joint Resolution to Pursue Cooperative Effort discussion
• Status update on Accent Hangar Project
• Air Center Director and Deputy Director reports

The Airport Advisory Commission voted 4-1 to recommend a resolution establishing a fee for use of Roswell Air Center water rights at $2,500 per acre-foot as part of the city's water distribution system. The commission also unanimously recommended a joint city-county resolution supporting infrastructure projects at the Air Center and approved initiating a scope of services for a strategic business plan. All other agenda items were informational reports or procedural approvals.

• Approved agenda and September 16, 2021 minutes (4-0 each)
• Recommended RAC water rights resolution at $2,500/acre-foot (4-1, Coll no)
• Advised staff to initiate scope of services for Air Center Strategic Business Plan (5-0)
• Recommended adoption of City/County Joint Resolution for Air Center infrastructure (5-0)

Public Safety Committee

The Roswell Public Safety Committee will consider a resolution to demolish six dilapidated structures, a resolution supporting reclassification of 911 telecommunicators as first responders, and a scope of work for fire apparatus maintenance services. They will also receive updates on the communications system project and emergency management, plus monthly department reports.

• Resolution 21-XX to demolish 6 dilapidated structures; owners given 15 days to act, liens of $3,000-$30,000 per property if city proceeds
• Resolution 21-XX supporting reclassification of 911 telecommunicators as first responders (911 Saves Act)
• RFP-22-007 for Fire Apparatus Preventive Maintenance & Repair Services; RFP to be posted Nov 21, proposals due Dec 21
• Update on communications system project
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control

The Public Safety Committee voted unanimously to forward Resolution 20-XX, covering 6 properties, to the full council on the consent agenda with a recommendation to approve. It also forwarded a resolution supporting reclassification of 911 telecommunicators as first responders, and RFP-007 for fire apparatus maintenance. No other substantive decisions were made; updates were informational only.

• Approved agenda as presented (unanimous)
• Approved minutes from September 14, 2021 meeting (unanimous)
• Sent Resolution 20-XX (6 properties) to full council on consent agenda (unanimous)
• Sent Resolution 21-XX supporting 911 telecommunicator reclassification to full council (unanimous)
• Sent RFP-007 Fire Apparatus Preventative Maintenance and Repair Service to full council (unanimous)

Cemetery Board

The South Park Cemetery Board will convene to approve the June 15, 2021 minutes and receive reports from the Sexton and Bookkeeper covering June through September. Updates will be provided on the columbarium project and the PB Babyland Monument. The meeting is largely informational with no action items listed.

• Approval of June 15, 2021 minutes
• Sexton's Report on services for June-September
• Bookkeeper's Report on activity for June-September
• Update on Columbariums
• Update on PB Babyland Monument

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees met on October 18, 2021, but could not establish a quorum because only five of nine members were present. The meeting was called to order and adjourned at 4:21 p.m. with no substantive decisions made.

• No decisions made; meeting adjourned due to lack of quorum

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will hold a procedural meeting with no regular action items. The agenda includes the introduction of new member Becky Robertson and status reports on the Recreation and Aquatics Center, the Zoo, and the Parks Department. The meeting concludes with a discussion on possible future agenda items and public comments.

• Introduction of new Commission Member Becky Robertson
• Report on Recreation and Aquatics Center by Juanita Jennings
• Report on Zoo by John Wright
• Report on Parks Department by Jim Burress
• Discussion on possible future Agenda items by Kim Elliott

The Roswell Parks and Recreation Commission meeting on October 18, 2021, initially lacked a quorum, so no action was taken on the agenda or minutes. After two members arrived, a quorum was established, and the commission unanimously approved the agenda and the minutes from the August 16, 2021 meeting. No substantive action items were discussed; reports were given on the Aquatic Center, Zoo, and Parks Department, including the hiring of a new Recreation and Aquatic Center director and the City Council's rejection of a trail connection option.

• Approved meeting agenda (unanimous)
• Approved minutes of August 16, 2021 meeting (unanimous)

City Council

The Roswell City Council upheld the condemnation of the property at 35 Brown Pl. and adopted Ordinance 21-10, amending Chapter 27 of the City Code to establish procedures for cannabis establishment applications. The council also approved several resolutions, including the creation of a Municipal Infrastructure Reimbursement Program to encourage housing development, and approved collective bargaining agreements with the police and utility workers unions.

• Upheld condemnation of 35 Brown Pl. per Resolution 21-49
• Adopted Ordinance 21-10 (cannabis procedures)
• Approved Resolution 21-65 creating Municipal Infrastructure Reimbursement Program
• Approved RPOA collective bargaining agreement
• Approved UWUA collective bargaining agreement
• Approved Resolution 21-63 rescheduling November meeting to Nov. 18
• Approved Resolution 21-64 opposing 30x30 plan
• Approved Resolution 21-70 accepting Deed of Release for Air Center parcel

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communication Center Board will consider a resolution of support and receive updates on the radio project, staffing, and Priority Dispatch software implementation. The meeting includes approval of the agenda and minutes, plus reports on ongoing technical issues with the radio system.

• Resolution 21-XX — Resolution of support (Teri Best)
• Radio project update (David Jones-Code 3)
• Staffing/Dispatch Report (Teri Best)
• Priority Dispatch update
• Approval of minutes from September 1, 2021

The Pecos Valley Regional Communications Center Board voted 6-0 to support a City of Roswell resolution recognizing telecommunicators as first responders, in line with Senate Bill 1175. The resolution will go to the Public Safety Committee and then city council. No other formal decisions were made; the rest of the meeting was informational updates.

• Approved agenda for October 6, 2021 meeting (6-0)
• Approved minutes from September 1, 2021 meeting (6-0)
• Approved support of City of Roswell Resolution 21-XX recognizing telecommunicators as first responders (6-0)

Finance Committee

The Finance Committee met to consider several action items, including budget adjustments for FY22 and various service contracts. The committee also reviewed reports on Gross Receipts Tax and the Roswell Convention Center.

• Change order of $125,000 to Siddons Martin Emergency Group
• Approval of up to $120,000 for food expenses at Roswell Convention Center
• Authorization to purchase five new 3/4 ton trucks at $30,377 each
• RoofCare contract for $97,191.31 for museum rooftop ductwork renovation
• Proposed fee schedule for cannabis facility reviews and permits

The Finance Committee voted 3-0 to send four items to the full City Council: a $125,000 change order for Fire Department emergency repairs, a resolution to sell surplus city property, up to $120,000 in food vendor expenses for the Roswell Convention Center, and budget adjustments for FYE 2022. All votes were unanimous with Councilor Oropesa absent. No public comments were made.

• Approved sending change order #1 to purchase order 22200329 to Siddons Martin Emergency Group for $125,000 (3-0)
• Approved sending Resolution 21-XX for sale of surplus personal property to consent agenda (3-0)
• Approved sending request for up to $120,000 for Ben E. Keith, Shamrock Foods & Sysco foods via State Wide Price Agreement for Roswell Convention Center (3-0)
• Approved sending Resolution 21-XX Budget Adjustments for FYE 2022 Budget ($394,073 revenue, $1,886,309 expenses) (3-0)

Commission on Aging

The Roswell Commission on Aging will meet to consider recommending that Public Affairs create a senior awareness flyer, and will discuss senior access to Adult Center services, media collaboration, and the closing of a local assisted living facility. The agenda includes approval of minutes from July 13, 2021, and follow-up reports from commissioners.

• Recommendation to create a senior awareness flyer for dissemination via Home Delivered Meals, local businesses, and venues
• Discussion on recent events limiting senior access to Adult Center services
• Discussion on media collaboration with local newspapers, radio stations, and hospitals
• Discussion on closing of local assisted living facility and how COA can help affected seniors
• Approval of minutes from July 13, 2021 meeting

The Roswell Commission on Aging met on September 30, 2021, but lacked a quorum (only 3 of 6 members present). No action was taken and no votes were cast on any agenda items, including a proposed flyer for Senior Awareness and discussions about a local assisted living facility closure. The meeting was procedural only.

• No quorum present; no votes cast on any item
• No action taken on proposed Senior Awareness flyer
• No action taken on assisted living facility closure discussion

Planning & Zoning Commission

The Planning & Zoning Commission will review upcoming term expirations and evaluate applications from Alicia Gilmore and Richard Gutierrez to fill a vacancy in Position 1. The commission will also vote on the meeting schedule for the remainder of 2021 and much of 2022.

• Review of Planning & Zoning Commissioner terms
• Recommendation for Position 1 applicants Alicia Gilmore and Richard Gutierrez
• Vote on 2022 meeting schedule
• Cannabis Ordinance update
• Housing & Development update

The Roswell Planning & Zoning Commission voted 5-0 to recommend both Alicia Gilmore and Richard Gutierrez to the Mayor for the vacant commissioner position. The commission also approved the agenda and the July 27, 2021 minutes, and discussed commissioner terms, meeting schedules, and updates on cannabis and housing ordinances.

• Approved meeting agenda (5-0)
• Approved July 27, 2021 minutes (5-0)
• Recommended both applicants for commissioner vacancy to Mayor (5-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board is meeting to approve minutes and discuss several non-action items, including updates on the Pecos-to-Pecos cleanup, a fall cleanup with the Hispano Chamber, a litter prevention campaign, a recycled art project, and a finalized youth cleanup fundraiser. The board will also receive information on CFL recycling locations, its non-profit status, and grant payments received.

• Approval of July 26 and August 30, 2021 meeting minutes
• Update on Pecos-to-Pecos cleanup supply pickup at Zoo (Sept. 25)
• Fall cleanup with Hispano Chamber tentatively Oct. 16, 8:30-10:30 a.m.
• Empowering Youth Cleanup Fundraiser program finalized: $400 for 2 hours, min. 10 youth ages 11-17
• FY21 Clean & Beautiful Grant final payment received: $6,507.84

The Keep Roswell Beautiful Board meeting on September 27, 2021, was dismissed because no board members were present, so no quorum was established. No actions were taken on the agenda, minutes, or any other items. The next meeting is scheduled for October 25, 2021.

• No quorum established; meeting dismissed (no vote)
• Agenda approval not considered due to no quorum
• Minutes approval not considered due to no quorum
• No public comments or discussion due to no quorum

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and consider action items including micro-surfacing residential streets, a Mescalero waterline repair, a sewer repair, purchase orders for micro-surfacing and striping, an RFP for utility repair services, a resolution for NMDOT TPF projects, a no-parking resolution on Mississippi, and a Hondo River bank repair. The meeting includes public comments and department reports.

• Micro Surfacing of Residential Streets
• Mescalero 24” Waterline Repair
• N. Garden Sewer Repair
• Resolution No Parking Mississippi
• Hondo River Bank Repair

The Infrastructure Committee recommended approval of $100k per ward for residential street micro surfacing, along with several other items to the full City Council on October 14, 2021. These included emergency water main repair, micro surfacing requisition, city-wide striping, utility repair services scope, NMDOT projects, no-parking resolution, and Hondo River bank repair. All votes were unanimous 3-0 with Councilor Lopez absent. No action was taken on several items due to loss of quorum.

• Recommended $100k per ward for micro surfacing of residential streets (3-0)
• Recommended ratification of $201,572.59 emergency water main repair to New Mexico Tap Masters (3-0)
• Recommended $403,566.24 purchase order to IPR, Ltd. for micro surfacing over hot recycling (3-0)
• Recommended $67,143.16 purchase order to San Bar Construction Corp. for city-wide striping (3-0)
• Recommended approval of scope of work for RFP-22-006 On Call Utility Repair Services (3-0)
• Recommended approval of Resolution 21-xx for NMDOT TPF projects totaling $210k (3-0)
• Recommended approval of Resolution 21-yy for no parking on Mississippi Ave. (3-0)
• Recommended $65,654.30 purchase order to Abraham's Construction for Hondo River bank repair (3-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will vote on a board nominee for mayoral consideration and approve the August meeting minutes. The board will also hear reports from the director and foundation, and be introduced to the new Public Programs Manager.

• Vote on board of trustees nominee for mayoral consideration
• Approval of August 16, 2021 meeting minutes
• Introduction of Public Programs Manager Rachelle Diaz
• Director's Report and RMAC Foundation Report

The Roswell Museum Board of Trustees recommended Kate Griffo for mayoral consideration to fill Position 8, vacated by Bill Siders in August. The board also discussed the pending nomination of Elisa Begueria for Position 4, with Councilor Foster agreeing to speak to the mayor about it. No other substantive decisions were made; the meeting included routine approvals of the agenda and prior minutes.

• Recommended Kate Griffo for Position 8 trustee vacancy (8-0)
• Approved meeting agenda (8-0)
• Approved August 16, 2021 meeting minutes (8-0)

Legal Committee

The Roswell Legal Committee voted 3-0 to send several recommendations to the full City Council, including a $354,593.12 airport security upgrade, a $650,000 hangar purchase, a resolution opposing the federal 30x30 land program, and a Municipal Infrastructure Reimbursement Program to support housing development. It also approved lease renewals for four airport hangars and recommended a multi-source award for temporary employment services. All votes were unanimous with Councilor Lopez absent.

• Approved sending airport security upgrade expenditure of $354,593.12 to full City Council (3-0)
• Approved sending Rubb Hangar purchase of $650,000 to full City Council (3-0)
• Approved sending Resolution opposing Executive Order 14008 (30x30) to full City Council (3-0)
• Approved sending Municipal Infrastructure Reimbursement Program to full City Council (3-0)
• Approved lease renewals for Hangar 120-5, Hangar 91-D, Hangar 91-C, and Hangar 91-A/B amendment (3-0 each)
• Recommended approval of RFP-22-004 Temporary Employment Services award to three vendors (3-0)

General Services Committee (Discontinued as of March 2024)

The Roswell General Services Committee will consider two action items: approving an award recommendation for janitorial custodial services (RFP-22-003) and authorizing the city manager to negotiate with two vendors, and approving funding for repair and resurfacing of Cahoon Park tennis and basketball courts. The committee will also receive departmental reports from the zoo, transit, recreation, museum, cemetery, golf course, parks, and library.

• Award recommendation for RFP-22-003 Janitorial Custodial Services to Complete Restoration Solutions dba Pro-Steamer and Quality Janitorial
• Funding for repair and resurfacing of Cahoon Park tennis courts ($174,737.34) and basketball courts ($12,104.93)
• Approval of August 25, 2021 meeting minutes
• Spring River Zoo report
• Roswell Transit report

The General Services Committee approved sending a janitorial services contract recommendation to the full council, authorizing the city manager to negotiate with two vendors. It also approved funding for repair and resurfacing of Cahoon Park tennis and basketball courts for full council approval. Both items were forwarded as recommendations, not final approvals.

• Approved award recommendation for RFP-22-003 Janitorial Custodial Services, authorizing city manager to negotiate with two vendors (3-1, Oropesa no)
• Approved funding for repair and resurfacing at Cahoon Park tennis and basketball courts, sent to full council (4-0)

Cemetery Board

The South Park Cemetery Board will vote on appointing Jake Trujillo as a new board member and consider approving the June 15, 2021 minutes. They will also hear reports from the sexton and bookkeeper covering June, July, and August, including updates on columbariums and the PB Babyland Monument.

• Vote on new board member Jake Trujillo
• Approval of June 15, 2021 minutes
• Sexton's report on services for June, July & August
• Bookkeeper's report on activity for June, July & August
• Update on columbariums and PB Babyland Monument

Parks & Recreation Commission

The September 20, 2021 Parks and Recreation Commission meeting has been cancelled. The agenda contains no items for discussion or action.

• Meeting cancelled

Finance Committee

The Finance Committee will hold a workshop to discuss and make recommendations on how to allocate the City of Roswell's $11,751,501 in American Rescue Plan Act funds. The agenda includes a single non-action item with a list of recommended projects, and no formal votes are scheduled. The committee will review staff and councilor group recommendations for various expenditures.

• $2,000,000 for Convention Center debt service and hotel grants
• $1,500,000 for Zoo Farmland Experience improvements
• $1,000,000 for utility bill assistance for residents behind on payments
• $1,000,000 for Air Center Doghouse hangar expansion
• $500,000 for Great Blocks Project in Downtown

The Finance Committee held a workshop to discuss potential uses of the City of Roswell's $11,751,501 in American Rescue Plan Act funds. Staff presented a list of recommended projects, including assistance for the Convention Center, small business support, utility and rent/mortgage assistance, transit expansion, and other improvements. No formal decisions were made; the meeting was for discussion and recommendations only.

• Approved the September 16, 2021 Finance Committee Workshop agenda (4-0)
• Discussed American Rescue Plan Act fund allocation of $11,751,501
• Reviewed recommended projects for ARPA funds, including Convention Center assistance, museum/zoo improvements, small business support, and utility/rent/mortgage assistance
• No action taken on ARPA fund projects; discussion only

Airport Advisory Commission

The Roswell Airport Advisory Commission will hold a regular meeting with reports from the Air Center director and deputy director, and will discuss several business items including a water rights resolution, a building purchase, and a demolition recommendation. The commission will also review minutes from previous meetings and consider future agenda items.

• RAC Water Rights Resolution
• Rubb Building Purchase
• Building 112 Demolition Recommendation
• Status of Accent Hangar Project
• Air Service Update

The Airport Advisory Commission voted unanimously to recommend that City Council approve the purchase of the Rubb Building and the demolition of Building 112. The commission also voted 4-1 to postpone a resolution on RAC water rights. No other substantive decisions were made; the remaining items were informational updates.

• Approved agenda (5-0)
• Approved July 15 and August 19 minutes (5-0)
• Postponed RAC Water Rights Resolution (4-1)
• Recommended purchase of Rubb Building to City Council (5-0)
• Recommended demolition of Building 112 to City Council (5-0)

City Council

The Roswell City Council is considering Resolution 21-57, which authorizes the mayor to submit the 2023-2027 Infrastructure Capital Improvements Plan (ICIP) to the state. The plan includes 63 projects totaling $50,137,952, covering departments such as Finance, Infrastructure, General Services, and Legal. Approval would authorize submission of the plan and the top 5 priority projects for fiscal year 2022.

• Resolution 21-57: Approve submission of 2023-2027 ICIP to state
• 63 projects totaling $50,137,952
• Includes $6M for Country Club Reservoirs refurbishment
• Includes $5M for Landfill Cell 5B construction
• Includes $5M for Airport Expansion and Infrastructure Improvements

The Roswell City Council approved Resolution 21-57, authorizing the submittal of a revised 2023-2027 Infrastructure Capital Improvements Plan (ICIP). The approved plan includes a prioritized top five projects: Airport Expansion and Infrastructure Improvements, Washington Mill/Fill streets, Aircraft Rescue & Firefighting Training Facility design, Cemetery Water Well & Irrigation System, and Fire Self Contained Breathing Units. An amendment to reorder the list failed on a 5-6 vote, and the original motion passed 9-1.

• Approved Resolution 21-57 authorizing revised 2023-2027 ICIP (9-1)
• Approved agenda including Resolution 21-57 (unanimous)
• Denied amendment to reorder ICIP top five (5-6)
• Added #64 Baseball Project, $12.3M to project list
• Combined multiple ICIP project items (#27/#29, #37/#38/#39, #58/#59/#60, #45/#46)
• Changed #63 from $2,500,000 to $500,000 and added 'plan/design'

Public Safety Committee

The Roswell Public Safety Committee will consider a resolution to demolish nine dilapidated structures and review the city's 2021 DOJ Edward Byrne Justice Assistance Grant application. The committee will also hear monthly updates from police, fire, emergency management, dispatch, code enforcement, and animal control.

• Resolution 21-XX: demolition of 9 dilapidated structures; liens of $3,000-$30,000 per property if city removes them
• 2021 DOJ JAG grant application: $21,046.20 for police equipment (ballistic vests) and training; $9,019.80 for Chaves County Sheriff's Department
• Monthly reports: Police (85 accidents, 229 arrests in August), Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control

The Public Safety Committee approved its agenda and the July 13, 2021 meeting minutes unanimously. It voted unanimously to send Condemnation Resolution 20-XX, covering 9 original properties with 2 removed, to the full council on the consent agenda with a recommendation to approve. The 2021 DOJ Edward Byrne Justice Assistance grant application was reviewed with no discussion. No department updates were given, and the meeting adjourned at 4:44 p.m.

• Approved agenda as presented (unanimous voice vote)
• Approved July 13, 2021 meeting minutes as presented (unanimous voice vote)
• Sent Condemnation Resolution 20-XX to full council on consent agenda with recommendation to approve (unanimous voice vote)
• Reviewed 2021 DOJ Edward Byrne Justice Assistance grant application (no action taken)

City Council

The Roswell City Council is meeting to consider a range of routine and new business items, including several infrastructure contracts, software purchases, and resolutions. Key decisions include approving a $744,007.11 hot recycling pavement maintenance contract with Dustrol Inc., awarding a $667,264.05 pavement mill and fill project to Constructors Inc., and a $587,901.76 waterline project to White Cloud Pipeline Inc. The council will also consider resolutions on cannabis facility fees, a revised capital improvements plan, and a settlement with the New Mexico Taxation and Revenue Department.

• Purchase order to Dustrol Inc. for $744,007.11 for FY 2022 hot recycling pavement maintenance
• Award 2021 Pavement Mill & Fill Project to Constructors Inc. for $667,264.05
• Award Mountain View Waterline to White Cloud Pipeline Inc. for $587,901.76
• Resolution 21-59 to develop fees for cannabis facility reviews and permits
• Settlement agreement with New Mexico Taxation and Revenue Department

The Roswell City Council approved a consent agenda that included a $744,007.11 purchase order for Dustrol hot recycling, a $667,264.05 mill & fill project, a $587,901.76 waterline project, and several software and service contracts. The council also approved resolutions for a cannabis fee schedule, the 2023-2027 ICIP, and a settlement agreement with the New Mexico Taxation and Revenue Department. A proposed ordinance to amend the cannabis code was approved for advertisement and public hearing.

• Approved Dustrol hot recycling PO for $744,007.11
• Awarded 2021 Mill & Fill project to Constructors Inc. for $667,264.05
• Awarded Mountain View Waterline to White Cloud Pipeline Inc. for $587,901.76
• Approved Central Square software maintenance for $72,181.24
• Approved Dude Solutions software subscription for $74,923.61
• Approved Resolution 21-59 establishing cannabis fee schedule
• Approved Resolution 21-57 adopting 2023-2027 ICIP
• Approved Resolution 21-60 certifying physical inventory of assets

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and minutes from the August 4 meeting. They will receive updates on the radio project and switchover, staffing and dispatch reports, the 811 system, Priority Dispatch, and ICIP projects. No action items are listed for this meeting.

• Radio project update and switch over update (David Jones-Code 3)
• Staffing/Dispatch Report (Teri Best)
• Update information on 811 system
• Priority Dispatch update
• ICIP projects

The board approved the meeting agenda and the minutes from the August 7, 2021 meeting, both by 6-0 voice votes. No action items were discussed. The radio system switchover to Code 3 is complete with significantly improved coverage, though some issues remain, including a circuit breaker failure, preemption problems, and volume issues with certain units. The board also received updates on staffing, the start of after-hours calls for Central Control, and the pending purchase of EMD software.

• Approved the September 1, 2021 meeting agenda by a 6-0 voice vote
• Approved the August 7, 2021 meeting minutes by a 6-0 voice vote
• No action items were discussed at the meeting

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approving the July 26, 2021 meeting minutes and receive updates on upcoming cleanup events, grant funding, and recycling initiatives. The agenda includes non-action items such as the Pecos-to-Pecos cleanup supply pickup and a fall cleanup with the Hispano Chamber, plus information items on grant disbursements and recycling locations.

• Approval of July 26, 2021 meeting minutes
• Pecos-to-Pecos cleanup supply pickup at Zoo on Sept. 25
• Fall cleanup with Hispano Chamber tentatively Oct. 16, 8:30-10:30 a.m.
• FY21 Clean & Beautiful Grant final payment received: $6,507.84
• FY22 initial grant disbursement notification received

The Keep Roswell Beautiful Board met on August 30, 2021, but lacked a quorum, so no official actions were taken. Members discussed upcoming events, including a canceled Pecos-to-Pecos cleanup and a tentative fall cleanup, and received updates on grants and recycling locations.

• No quorum; no action on agenda or minutes
• Pecos-to-Pecos cleanup for Sept. 25, 2021 canceled by organizers
• Fall cleanup tentatively set for Oct. 16, 2021, 8:30-10:30 a.m.
• Hispano Chamber to sponsor 100 meal coupons for fall cleanup
• Litter Prevention Campaign awaiting concept approval
• Recycled Art Project discussed with RMAC; Nancy Fleming to lead
• Empowering Youth Cleanup Fundraiser documentation in legal review
• Final FY21 grant payment and initial FY22 grant payment received

Finance Committee

The Finance Committee will review several service contracts and software subscriptions. The meeting also includes discussions on design plans for a new city-wide wayfinding system and a proposed fee schedule for cannabis facility permits.

• Approval of $275,855.80 for internet and Transparent LAN (TLS) service
• Approval of $74,923.61 annual subscription for Dude Solutions software
• Approval of $72,181.24 for Central Square software maintenance
• Review of design drawings for the City of Roswell Wayfinding System
• Proposed fee schedule for cannabis facility reviews and permits

The Roswell Finance Committee voted 3-0 to send all 11 action items to the full City Council, including the sale of surplus property, certification of the FY2021 asset inventory, purchase of five trucks, a museum roof repair contract, police vehicle funding, and several software and service agreements. All votes were unanimous with Councilor Oropesa absent.

• Approved sending surplus property sale resolution to City Council (3-0)
• Approved sending FY2021 asset inventory certification to City Council (3-0)
• Approved sending purchase of five ¾-ton trucks ($30,377 each) to City Council (3-0)
• Approved sending $97,191.31 RoofCare museum roof repair to City Council (3-0)
• Approved sending $250,000 police vehicle spending authorization to City Council (3-0)
• Approved sending $275,855.80 internet/TLS service to City Council (3-0)
• Approved sending $72,181.24 Central Square software support to City Council (3-0)
• Approved sending $74,923.61 Dude Solutions subscription to City Council (3-0)

Legal Committee

The Legal Committee voted 4-0 to send several items to the full City Council for approval, including purchases of a dump truck and mower for the Roswell Air Center, a services agreement with the Hispano Chamber, a lease extension for Allison Farm, and a cannabis ordinance amendment. The committee also ranked capital projects for the 2023-2027 ICIP across multiple departments. All votes were unanimous.

• Approved sending dump truck purchase ($185,191.50) to Council (4-0)
• Approved sending Toro mower purchase ($111,276.83) to Council (4-0)
• Approved ICIP rankings for Fire, Police, Dispatch, Animal Control, Air Center (4-0)
• Approved sending Hispano Chamber services agreement ($30,000/yr) to Council (4-0)
• Approved sending Allison Farm lease renewal to Council (4-0)
• Approved advertising public hearing for cannabis ordinance amendment (4-0)

Infrastructure Committee

The committee will discuss design and costs for Wayfinding 2.0 and review various infrastructure updates. Action items include considering awards for mill and fill projects, waterline construction, and engineering services.

• Wayfinding 2.0: Consider design intent, phase plan, fabrication, and installation costs
• Award ITB-21-001: 2021 Mill & Fill Project
• Award ITB-21-002: Mt. View Waterline
• Water Rights Prioritization Professional Services
• Engineering Department Augmentation Services

The Infrastructure Committee unanimously recommended funding the Wayfinding 2.0 signage project at $340,000 and sending it to the Finance Committee. The committee also approved several other items for the full City Council's September 9, 2021 consent agenda, including a $744,007 hot recycling contract, a $667,264.05 mill & fill project, and a $587,901.76 waterline project. All votes were 3-0 with Councilor Kennard absent.

• Recommended Wayfinding 2.0 project funded at $340k, sent to Finance Committee (3-0)
• Approved $744,007 Hot Recycling PO requisition to Dustrol, Inc. for consent agenda (3-0)
• Awarded 2021 Mill & Fill Project to Constructors Inc. for $667,264.05 (3-0)
• Awarded Mountain View Waterline to White Cloud Pipeline, Inc. for $587,901.76 (3-0)
• Recommended $496,225 amendment for WWTP Dewatering Facility design to HDR, Inc. (3-0)
• Approved ICIP project rankings for Landfill, Collections, Water, WWTP, Sewer, and Streets (3-0)
• Recommended $100,000 for Engineering Department Augmentation Services (3-0)
• Approved agenda and July 26, 2021 minutes (3-0)

Airport Advisory Commission

The Roswell Airport Advisory Commission is scheduled to review the Southeast water line project and receive status reports on Air Center operations, including the Dog House project and flight lounge. The meeting includes procedural items such as approving the agenda and minutes from the previous session. No specific dollar amounts or binding decisions are listed in the agenda text.

• Southeast water line project discussion with Mike Garcia of Principle Armstrong Consultants
• Air Center Director Status Report on operations and air service
• Air Center Deputy Director Report on new tenants and business developments
• Dog House project update
• Flight lounge update

The Airport Advisory Commission approved the August 19, 2021 agenda without the July minutes, which will be voted on at the September meeting. No substantive decisions were made; the meeting consisted of status reports and discussions on future agenda items.

• Approved August 19, 2021 agenda without July minutes (5-0)
• Deferred approval of July 2021 minutes to September 16, 2021 meeting

Public Safety Committee

The Roswell Public Safety Committee meeting scheduled for Tuesday, August 17, 2021, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Ambulance Administrative Oversight Committee

The Ambulance Administrative Oversight Committee will review an AMR Ambulance report and receive a staffing update. There are no action items scheduled for this meeting.

• AMR Ambulance Report and discussion
• Staffing update
• Approval of November 12, 2019 minutes

The Ambulance Administrative Oversight Committee met on August 17, 2021, but a quorum was not present, so no actions were taken and no votes were cast. The agenda and minutes from the November 12, 2019 meeting were not approved. AMR provided updates on new site locations, PPE, a new phone system, and staffing, but no decisions were made.

• No actions taken due to lack of quorum
• No votes cast
• Agenda not approved
• Minutes from November 12, 2019 not approved

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees is meeting to approve the agenda and July 19, 2021 minutes, then receive information-only reports on the museum renovation, a grant-funded courtyard mural, the director's report, and the RMAC Foundation report. No action items beyond approvals are listed, so the meeting is primarily for updates and discussion.

• Approval of July 19, 2021 meeting minutes
• Museum renovation status report
• Grant-funded courtyard mural project update
• Director's report
• RMAC Foundation report

The Roswell Museum Board of Trustees approved the meeting agenda and the July 19, 2021 minutes, both by 6-0 voice votes. The board also heard information-only reports on a $340K state grant for moving the museum store, a mural project, and upcoming events. No substantive policy decisions were made.

• Approved meeting agenda (6-0)
• Approved July 19, 2021 minutes (6-0)

Parks & Recreation Commission

The Parks & Recreation Commission will continue discussing options to connect the Spring River and Cielo Grande paths. The meeting includes a request for further review of using Mississippi Avenue as a connection option following an engineering study.

• Review of trail connection options between Spring River and Cielo Grande paths
• Discussion of potential cost sharing with the Spring River Corridor group
• Recommendation to the Mayor to fill Position 3 on the Commission

The Parks and Recreation Commission recommended Option #5A for connecting the Spring River and Cielo Grande paths, forwarding it to the General Services Committee. It also recommended Becky Robertson to fill Position 3 on the Commission. Both votes were unanimous, with Member Mathison absent. The meeting included reports on the aquatic center, zoo, and parks, plus discussion of a community input event for a new park at the old Chisum School property.

• Recommended Option #5A for Spring River-Cielo Grande trail connection (unanimous)
• Recommended Becky Robertson to fill Position 3 on Commission (unanimous)

City Council

The Roswell City Council will hold public hearings and vote on a proposed ordinance creating a new Chapter 27 to regulate commercial cannabis, and on a restaurant liquor license for Backdraft Barbeque LLC. The council will also consider several resolutions and capital purchases, including a budget amendment, weed cleanup, and condemnation of dilapidated structures.

• Public hearing and vote on Proposed Ordinance 21-09 adding Chapter 27 (Cannabis) to the City Code
• Public hearing and vote on Restaurant Liquor License for Backdraft Barbeque LLC at 300 & 301 N. Railroad Ave.
• Resolution 21-48 mandating cleanup of approximately 80 properties for weeds
• Resolution 21-49 requiring removal or demolition of 6 dilapidated structures
• Purchase of 1 John Deere 50G Excavator, 1 John Deere 544L Wheeled Loader, and 2 John Deere 310SL Backhoes from 4 Rivers Equipment for $446,726.52

The Roswell City Council held a public hearing and adopted Ordinance 21-09, creating Chapter 27 of the Roswell City Code, the City of Roswell Comprehensive Cannabis Ordinance. The ordinance establishes a framework for regulating cannabis possession, use, cultivation, manufacturing, and sales, including zoning restrictions. The council also approved several consent items, including contracts for tree services, janitorial supplies, a dump truck purchase, and a weed abatement resolution.

• Adopted Ordinance 21-09, Comprehensive Cannabis Ordinance, creating Chapter 27 of the Roswell City Code
• Approved RFP 22-001 Tree Removal, Disposal, and Trimming Services award to Lawn and Order Lawn Services
• Approved ITB 22-004 Janitorial Supplies multi-source award to Starr Janitorial, Staples, Spectrum Paper Co, and LD Supply
• Approved capital purchase of a dump truck from Robert's Truck Service for $100,213.00
• Approved Resolution 21-48 for weed abatement on 80 properties
• Approved Resolution 21-49 for condemnation of six properties
• Approved Resolution 21-50 and 21-51 granting FAA and State Aviation grant authority for the Roswell Air Center
• Approved Resolution 21-52 donating eight ceramic vessels to Western New Mexico University Museum

Finance Committee

The committee is reviewing several large-scale equipment purchases, including a $907,410 scraper and over $446,000 in John Deere machinery. Members will also consider FYE 2022 budget adjustments and the ranking of capital projects for the 2023-2027 infrastructure plan.

• Purchase of Caterpillar 623K Scraper for $907,410.12
• Purchase of John Deere excavator, loader, and backhoes for $446,726.52
• Purchase of International Dump Truck for $100,213
• Police vehicle outfitting for Code 3 Service at $105,127.72
• Roof replacement project for Roswell Test Facility/AO Smith for $627,131.42

The Finance Committee voted 3-0 to send several resolutions to the full City Council, including a $5,875,750 budget adjustment for American Rescue Plan funds, a $907,410.12 scraper purchase, and a $627,131.42 roof replacement. All action items were approved unanimously and will be considered by the City Council. The committee also ranked capital projects for the 2023-2027 ICIP, sending forward wayfinding and tourism trolley projects, and Convention Center LED lighting and sewer line rehabilitation.

• Approved sending Resolution 21-XX Budget Adjustments for FYE 2022 Budget ($5,875,750) to City Council (3-0)
• Approved sending Resolution 21-XX Sale of Surplus Personal Property to City Council consent agenda (3-0)
• Approved sending Resolution 21-XX Roswell Transit funding commitment ($770,192.80) to City Council consent agenda (3-0)
• Approved sending Scope of Work for RFP 22-004 Temporary Employment Services to City Council (3-0)
• Approved sending police vehicle outfitting expenditure ($105,127.72) to City Council (3-0)
• Approved sending purchase of 5-yard International Dump Truck ($100,213) to City Council consent agenda (3-0)
• Approved sending purchase of John Deere equipment ($446,726.52) to City Council (3-0)
• Approved sending purchase of Caterpillar 623K Scraper ($907,410.12) to City Council (3-0)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and July 7 minutes, then hear non-action updates on the radio project and switchover (David Jones, Code 3) and a staffing/dispatch report (Teri Best). The radio cutover was delayed in July due to an echo issue with Kenwood portables and mobiles; EF Johnson will fix it at their cost. The meeting is mostly informational, with no action items listed.

• Radio project update and switch over update (David Jones-Code 3)
• Staffing/Dispatch Report (Teri Best)
• Approval of August 4, 2021 agenda
• Approval of July 7, 2021 minutes

The board decided to switch the radio system to simulcast in phases to address a reverb problem, with Fire switching on August 5, PD on Sunday morning, and full switchover on August 18. No formal action items were discussed, but the board approved the agenda and minutes. The Hagerman Tower is expected by end of August, and the county manager requested notification of any purchases over $60,000.

• Approved agenda for August 4, 2021 meeting (6-0)
• Approved minutes from July 7, 2021 meeting (6-0)
• Decided to soft switch Fire to simulcast on August 5
• Decided to switch PD to simulcast on Sunday morning
• Scheduled full radio system switchover for August 18
• County manager requested notification of any intended purchases over $60,000

City Council

The Roswell City Council is holding a special meeting to approve the final budget adjustments for fiscal year 2021, the fourth-quarter DFA financial report, and the final budget for fiscal year ending June 30, 2022. These are routine year-end financial approvals required by the state, with no separate discussion expected unless a council member requests it.

• Resolution 21-45: Approve year-end budget adjustments for FY21, including $656,456 in revenue adjustments and $4,879,867 in expense adjustments
• Resolution 21-46: Approve the June 30, 2021 (4th Quarter) DFA Financial Report
• Resolution 21-47: Adopt the Final Budget for FY ending June 30, 2022
• Finance Committee recommended approval of Resolutions 21-45 and 21-46 by a 4-0 vote

The Roswell City Council unanimously approved Resolution 21-47, adopting the final operating budget for fiscal year 2021-2022, after correcting a typographical error in the resolution. Two amendments to add $100,000 each for tennis court resurfacing and pool shading from recreation funds were both defeated. The council also unanimously approved the FY21 year-end budget adjustments and the fourth quarter DFA financial report.

• Approved Resolution 21-45, FY21 final budget adjustments (unanimous)
• Approved Resolution 21-46, FY21 4th quarter DFA financial report (unanimous)
• Adopted Resolution 21-47, FY22 final operating budget (unanimous)
• Amendment to add $100,000 for tennis court resurfacing failed (5-6)
• Amendment to add $100,000 for pool shading failed (4-6)

General Services Committee (Discontinued as of March 2024)

The Roswell General Services Committee will consider recommending a resolution to donate eight Native American ceramic vessels to Western New Mexico University Museum, review trail connection options for Spring River and Cielo Grande trails, and approve a multi-source janitorial supplies contract. They will also receive updates on facilities, transit, library, zoo, recreation, museum, cemetery, golf course, and parks.

• Resolution 21-XX: donate 8 ceramic vessels to Western New Mexico University Museum
• Trail connection options: golf course route not recommended; alley route estimated $75K-$108K; street striping option $7,000-$20,000
• ITB-22-004 Janitorial Supplies: multi-source award to Starr Janitorial, Staples, Spectrum Paper Co, LD Supply
• Facilities updates: library repairs complete, Carpenter Park splash pad completed, veterans cemetery receiving proposals
• Transit ridership June 2021: 3,608; paratransit 351

The General Services Committee approved a resolution to donate eight ceramic vessels of native southwest US origin to WNMU, sending it to the consent agenda. It also approved sending trail connection options back to the parks commission for review of a new Mississippi option, and authorized the city manager to enter contract negotiations with four suppliers for janitorial supplies. All votes were 3-0 with Councilor Oropesa absent.

• Approved sending Resolution 21-XX (donation of 8 ceramic vessels to WNMU) to consent agenda (3-0)
• Approved sending trail connection options back to parks commission for review of new Mississippi option (3-0)
• Approved award recommendation for ITB-22-004 Janitorial Supplies, authorizing city manager to negotiate with four suppliers (3-0)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a single item: a special use permit request from the Church of God to build a new sanctuary for its existing worship facility in a residential mobile home zoning district. Staff recommends approval. The meeting also includes routine agenda approval and minutes from the prior session.

• Case 21-013 SUP: Special use permit for new sanctuary at 2200 N Garden Avenue (Church of God, .74 acres, RMS zoning)
• Public hearing on the special use permit
• Approval of June 22, 2021 meeting minutes
• Staff recommendation to approve the special use permit

The Planning & Zoning Commission approved a special use permit for Hope Family Worship Center to build a new sanctuary and additional parking at 2200 N. Garden Avenue. The vote was 5-0. The commission also approved the meeting agenda and the minutes from the June 22, 2021 meeting, and heard updates on the Allsup's project, a proposed cannabis ordinance, and a new pre-application process for development cases.

• Approved special use permit for new sanctuary at 2200 N. Garden Ave. (5-0)
• Approved meeting agenda (voice vote)
• Approved June 22, 2021 minutes (4-0, Lessard abstained)

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates, including the airport and vector control, and consider action items such as a tree removal contract, road project purchase orders for Nova Chip work, and ICIP projects. The meeting includes public comments and department reports.

• RFP-22-001 Tree Removal, Disposal and Trimming Services
• Road Projects POs for Nova Chip work
• ICIP Projects
• Martin Luther King Park Trail Overlay discussion
• Airport Infrastructure Update

The Infrastructure Committee approved two action items for recommendation to the City Council on August 12, 2021: the award of RFP-22-001 for tree removal, disposal, and trimming services, and two purchase orders for Braiser Asphalt for Nova Chip road work. Both motions passed unanimously 3-0. The ICIP Projects item was tabled for a later time, and the Martin Luther King Park Trail Overlay was requested to go before the Finance Committee.

• Approved RFP-22-001 Tree Removal, Disposal and Trimming Services for consent agenda (3-0)
• Approved two POs for Braiser Asphalt for Nova Chip road work (3-0)
• Tabled ICIP Projects for later discussion
• Requested MLK Park Trail Overlay go before Finance Committee

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board approved the meeting agenda and prior minutes unanimously. No formal decisions were made; the board discussed a tentative fall cleanup date with the Hispano Chamber, reviewed grant statuses, and noted a potential new board member.

• Approved July 26, 2021 agenda (unanimous)
• Approved June 28, 2021 minutes (unanimous)

City Council

The Roswell City Council is holding a special meeting to consider several action items, including approving an ordinance to regulate cannabis within the city, filling a Ward 4 council vacancy, and ratifying a decision to suspend an internal policy. The cannabis ordinance would create a new chapter in the city code covering possession, cultivation, and zoning for cannabis establishments.

• Proposed Ordinance 21-09 to create Chapter 27 (Cannabis) with zoning for retail and cultivation
• Consider approval of Mayor's nomination for Ward 4 council vacancy
• Ratify City Manager's decision to suspend internal council policy and issue a purchase order
• Public hearing and vote on cannabis ordinance to be advertised if approved

The Roswell City Council voted 7-2 to advertise Proposed Ordinance 21-09, which would add a new Chapter 27 to the City Code regulating cannabis, with a public hearing set for August 12, 2021. The council also unanimously approved Mayor Kintigh's nomination of Daniel Lopez to fill the Ward 4 vacancy and ratified the City Manager's decision to exceed the $250,000 internal policy limit to purchase police vehicles.

• Approved advertising Ordinance 21-09 for cannabis regulation (7-2)
• Approved Daniel Lopez for Ward 4 vacancy (9-0)
• Ratified City Manager's suspension of internal policy for police vehicle purchase (9-0)

Legal Committee

The Legal Committee will consider recommending approval of two resolutions authorizing the Mayor and City Manager to accept FAA and State of New Mexico aviation grants for the Roswell Air Center. They will also consider recommending advertising and holding a public hearing on Ordinance 21-09, which would regulate cannabis possession, use, and zoning within the city. The meeting includes approval of prior minutes and department reports.

• Resolution authorizing Mayor to accept FAA grant funds for Roswell Air Center development
• Resolution authorizing City Manager to accept State of New Mexico Aviation Division grants for Roswell Air Center
• Ordinance 21-09: Cannabis regulation, including personal possession limits and zoning for cannabis establishments
• Approval of minutes from June 24, 2021 Legal Committee meeting

The Legal Committee voted 3-0 to recommend three items to the Full City Council: two resolutions authorizing the Mayor and City Manager to accept airport grant funds from the FAA and the State of New Mexico, and an ordinance establishing cannabis regulations. The cannabis ordinance will go to the full council for advertisement and a public hearing. No other substantive decisions were made.

• Recommended Resolution 21-XX authorizing Mayor to accept FAA grant funds (3-0)
• Recommended Resolution 21-XX authorizing City Manager to accept State aviation grant funds (3-0)
• Recommended Ordinance 21-09 regulating cannabis to full council for public hearing (3-0)
• Approved meeting agenda (3-0)
• Approved June 24, 2021 minutes as written

Cemetery Board

There will not be a meeting for the month of July 2021. The Council will attend an information presentation but will not discuss public business or take any action.

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees is meeting to approve the agenda and minutes from the June 21, 2021 meeting, and to receive information-only reports from the Executive Director, the RMAC Foundation, and the Board Chair. No action items other than routine approvals are listed, and the meeting is largely procedural.

• Approval of June 21, 2021 meeting minutes
• Director's Report (information only)
• RMAC Foundation Report (information only)
• Chair's Remarks and Board Announcements (information only)
• Public Comment period

The Roswell Museum Board of Trustees met on July 19, 2021, and approved the meeting agenda and the minutes from the June 21, 2021 meeting, both by 6-0 voice votes. The board also heard reports from the executive director and foundation director, including updates on a renovation project and a new logo, and adjourned at 4:30 p.m. No substantive policy decisions were made.

• Approved the meeting agenda by a 6-0 voice vote.
• Approved the June 21, 2021 meeting minutes by a 6-0 voice vote.
• Adjourned the meeting by a 7-0 voice vote.

Parks & Recreation Commission

The Parks and Recreation Commission meeting scheduled for July 19, 2021, has been cancelled. No items were listed for discussion or action.

Finance Committee

The Roswell Finance Committee is meeting to discuss American Rescue Plan funds and consider resolutions for final budget adjustments, the fourth-quarter financial report, and adoption of the FY22 final budget. These are action items that will be voted on, with public participation allowed.

• Discussion and update on American Rescue Plan Funds
• Resolution 21-XX: Final Budget Adjustments for FY21
• Resolution 21-XX: Approving June 30, 2021 (4th Quarter) DFA Financial Report
• Resolution 21-XX: Adopting Final Budget for FY ending June 30, 2022

The Roswell Finance Committee voted 4-0 to send to the full City Council a resolution approving final FY21 budget adjustments covering $4.8 million in expenses, including $3,361,784 for landfill cell 5A construction. It also voted 4-0 to send the June 30, 2021 (4th Quarter) DFA Financial Report to the Council. The committee voted 3-1 to send the FY22 final budget to the Council, with a correction to the RAC SE hangar allocation; Councilor Oropesa voted no. The committee heard a discussion on the tentative plan for distributing $11.7 million in American Rescue Plan Funds, with a spending deadline of December 31, 2024.

• Approved sending Resolution 21-XX Final Budget Adjustments for FY21 to City Council (4-0)
• Approved sending Resolution 21-XX June 30, 2021 (4th Quarter) DFA Financial Report to City Council (4-0)
• Approved sending Resolution 21-XX Final Budget for FY22 to City Council with correction to RAC SE hangar allocation (3-1, Oropesa no)
• Approved meeting agenda as presented (4-0)

Airport Advisory Commission

The Airport Advisory Commission is meeting to hear status reports on operations, tenants, and leases, and to consider amendments to the Property Management Plan, parking fee reviews, and physical projects. The agenda also includes discussion of potential items for the August meeting.

• Amendments for Property Management Plan
• Parking Fee Reviews
• Physical Projects Review
• Air Center Director Status Report
• Air Center Deputy Director Report (new tenants, business developments, leases)

The Roswell Airport Advisory Commission approved the June 17, 2021 agenda and the May 20, 2021 minutes, both by 5-0 voice votes. The commission received reports on air service, operations, and projects, and discussed amendments to the property management plan, parking fee reviews, and physical project reviews. No formal action was taken on these items.

• Approved the June 17, 2021 agenda (5-0).
• Approved the May 20, 2021 minutes (5-0).
• Heard a report on air service, operations, and project updates.
• Discussed amendments to the property management plan (leases under $60k/year to be reviewed by City Manager).
• Discussed creating a policy for parking fee reviews.
• Discussed routing physical projects through the infrastructure committee.

Public Safety Committee

The Public Safety Committee will consider two action items: a resolution to require removal or demolition of nine dilapidated structures, with liens of $3,000 to $30,000 per property if the city acts, and approval of a $125,066 purchase of Priority Dispatch emergency call-taking software, training, and certification, to be reimbursed by a state E-911 grant. The committee will also receive department updates and monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control.

• Resolution 21-XX: demolition of 9 dilapidated structures; liens $3,000-$30,000 per property
• Purchase of Priority Dispatch ProQA software, training, certification: $125,066, state E-911 grant reimbursed
• Properties listed include 607 Hermosa Dr, 2404 N Grand Apt A, 306 E Albuquerque St, 35 Brown Pl, 907 Norris Pl, 1404 W Tileden St, 1603 W Walnut St, 107 N Kansas Ave, and 6th & 8th St in Pecos Valley Village
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control
• Monthly reports from six departments

The Public Safety Committee voted unanimously to send Condemnation Resolution 20-XX, covering 6 properties, to the full city council on the consent agenda with a recommendation to approve. It also voted unanimously to forward the purchase of Priority Dispatch emergency call-taking software, materials, training, and dispatcher certification to the August 12, 2021 City Council meeting with a recommendation to approve. Both votes occurred with Councilor Angela Moore absent; she joined the meeting at 4:39 p.m. No other action items were discussed, and the meeting adjourned at 4:43 p.m.

• Approved sending Condemnation Resolution 20-XX (6 properties) to full council on consent agenda with recommendation to approve
• Approved forwarding Priority Dispatch software, materials, training, and certification purchase to August 12, 2021 City Council meeting with recommendation to approve
• Approved the meeting agenda as presented
• Approved the June 15, 2021 Public Safety Committee minutes as presented

Commission on Aging

The Roswell Commission on Aging will meet to approve minutes from March and May 2021, consider a recommendation for Helen Wakefield's application, and discuss moving forward as a group. The agenda includes no other substantive items.

• Approval of minutes from March 18, 2021 and May 20, 2021
• Approval of recommendation for application of Helen Wakefield
• Discussion on moving forward as a group

The Roswell Commission on Aging approved the agenda and minutes from previous meetings. They also approved a recommendation for Helen Wakefield's application. The commission discussed future activities including programming at the Adult Center and distributing senior information via Meals on Wheels.

• Approved the agenda for July 13, 2021
• Approved the minutes from March 18, 2021 and May 20, 2021 meetings
• Approved the recommendation for the application of Helen Wakefield

City Council

The Roswell City Council will hold public hearings and vote on two ordinances: one adopting 2018 New Mexico energy conservation codes, and another updating the city's election code to conform with state law. The council will also consider consent items including a $1,326,071.38 contract for the N. Atkinson Rehabilitation Project, several resolutions for weed cleanup, condemnations, and funding for water lines and road work, plus new business items like a Taser purchase and the FY 22 road repair list.

• Public hearing and vote on Ordinance 21-07 adopting 2018 NM Residential and Commercial Energy Conservation Codes
• Public hearing and vote on Ordinance 21-08 amending Section 12-1 Election Code to align with Local Election Act
• Award ITB-21-005 N. Atkinson Rehabilitation Project to J&H Services for $1,326,071.38
• Resolution 21-41 to accept Water Trust Board funding for new water lines in Edgewood Area
• Resolution 21-42 to accept $199,050 NMDOT funding for pavement rehabilitation

The Roswell City Council held a public hearing and voted on Ordinance 21-07, adopting the 2018 New Mexico Residential and Commercial Energy Conservation Codes. The Council also held a public hearing and considered adopting Ordinance 21-08, which updates the City's Election Code to align with the state's Local Election Act. In new business, the Council approved several consent items, including awarding a contract for air service development consulting, a road rehabilitation project, a lease agreement, and multiple resolutions for water, road, and trail projects.

• Approved Ordinance 21-07, adopting the 2018 New Mexico Residential and Commercial Energy Conservation Codes.
• Held a public hearing and considered adopting Ordinance 21-08, amending the City's Election Code.
• Approved the award of RFP 21-006 for Air Service Development Consulting to Mead & Hunt, Inc.
• Approved the award of ITB-21-005 for the N. Atkinson Rehabilitation Project to J&H Services for $1,326,071.38.
• Approved a lease agreement with Bravo-3 Holdings LLC for Bunker 1112 at $300 monthly.
• Approved Resolution 21-40, authorizing the disposal of surplus personal property.
• Approved Resolution 21-41, accepting Water Trust Board funding for a water main project.
• Approved Resolution 21-42, entering into a cost-sharing agreement with NMDOT for pavement rehab.

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and minutes, then hear non-action updates on the radio system switchover and dispatch staffing. The meeting is largely informational, with no action items listed.

• Radio project update and switchover update (David Jones-Code 3)
• Staffing/Dispatch Report (Teri Best)
• Approval of agenda and minutes

Finance Committee

The Roswell Finance Committee is meeting to discuss amendments to the Fiscal Year 2022 final budget and consider a resolution authorizing the sale of surplus city property, including vehicles and donated library items. The agenda also includes approval of prior meeting minutes and informational reports on gross receipts tax and IT.

• Discussion of amendments to the Final Budget for FY ending June 30, 2022
• Resolution 21-XX: disposal of surplus personal property (vehicles, library donations) via auction or scrap
• Approval of April 1 and May 6, 2021 meeting minutes
• Information reports: June Gross Receipts Tax, IT department update
• Scope of Work for RFP 22-003 Janitorial – Custodial Services

The Finance Committee voted 3-0 to send two items to the full City Council: a resolution authorizing the sale of surplus city property (including a backhoe trade-in) and the scope of work for RFP 22-003 for janitorial/custodial services. The committee also received informational reports on gross receipts tax, the FY22 budget calendar, and discussed budget amendments. No other action items were taken.

• Approved sending Resolution 21-XX (surplus property sale) to City Council consent agenda (3-0)
• Approved sending Scope of Work for RFP 22-003 (janitorial services) to City Council (3-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees is meeting for a regular session. The agenda contains no action items or new business, consisting only of staff reports and public participation. This is a procedural meeting with no decisions expected.

• No new business or action items listed
• Staff reports from reference, circulation, technical services, and children's/youth services
• Library Director's report scheduled
• Public participation on agenda items allowed

The Roswell Public Library Board of Trustees met on June 30, 2021, and approved the meeting agenda unanimously (5-0). No informational items or action items were presented or discussed. Staff reports covered collection evaluation, a library card campaign, re-cataloging biographies, summer reading plans, and a fall kindergarten project.

• Approved the meeting agenda (5-0, unanimous voice vote)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider a recommendation to fill a board vacancy for a full term and nominate and vote on a vice chair. The board will also receive updates on the Arbor Day Event, the Park Community Cleanup Event, and current program status and committee member recruitment. The meeting is largely administrative and informational.

• Consider application to recommend board vacancy for full term
• Nominate and vote on Vice Chair
• Update on Arbor Day Event
• Update on Park Community Cleanup Event
• Discussion on current program status / committee member recruitment

The Keep Roswell Beautiful Board approved the May 29 and June 1 meeting minutes. It unanimously recommended Jessica Grajeda to fill a board vacancy for a full term. The board also unanimously elected Megan Cederberg as Vice Chair. The meeting included updates on community cleanups and grant funds.

• Approved May 29 and June 1, 2021 meeting minutes by voice vote.
• Unanimously approved recommendation of Jessica Grajeda to fill board vacancy for full term.
• Unanimously elected Megan Cederberg as Vice Chair.

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and take action on water security priorities, a middle school waterline, a Water Trust Board resolution, an NMDOT COOP agreement, the N. Atkinson project award, the FY22 road repair list, and two trail grant applications. The meeting also includes approval of prior minutes and department reports.

• Direction of Water Security, Priority & Effluent
• Mountain View Middle School Waterline
• Resolution Water Trust Board Awarded Project
• Award of N. Atkinson Project, ITB-21-005
• FY 22 Road Repair List

The Infrastructure Committee voted unanimously to recommend that the City Council proceed with designing and constructing a waterline to serve Mountain View Middle School. It also approved sending several funding resolutions and project awards to the July 8 City Council meeting, including accepting Water Trust Board funds for Edgewood waterlines, NMDOT funding for pavement rehabilitation, and a contract for the N. Atkinson project. The committee also forwarded the FY22 Road Repair List and two trail grant applications to the full Council. No action was taken on the Water Security Report direction, which will be brought back with more details.

• Approved recommending to City Council the construction of a waterline for Mountain View Middle School.
• Approved sending Resolution 21-xx to City Council to accept Water Trust Board funding for Edgewood waterlines.
• Approved sending Resolution 21-yy to the consent agenda to accept $199,050 in NMDOT funding for pavement rehabilitation.
• Approved sending ITB-21-005 for the N. Atkinson Rehabilitation Project to the consent agenda.
• Approved sending the FY22 Road Repair List to full City Council for direction.
• Approved sending Resolution 21-zz to the consent agenda for a $236,000 trail grant application.
• Approved sending Resolution 21-aa to full City Council for a $225,000 trail connection grant application.
• Approved the agenda and the May 24, 2021 minutes.

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will convene to hear updates on building and service improvements, receive a report from the Library Foundation, and consider approving future meeting dates. The agenda is largely informational, with the only action item being the scheduling of future board meetings.

• Discussion and possible approval of future board meeting dates
• Building Improvements update
• Service Improvements update
• Report of the Roswell Library Foundation
• Library Director's Report

The Roswell Public Library Board of Trustees approved the agenda, minutes from January 23, 2020, and a schedule of future board meetings (September, October, January, February, April, May on the fourth Thursday; June on the first Thursday, all at 4:00 p.m.). The board also received informational reports on building and service improvements and noted the Roswell Library Foundation's donation of Library Park and property at 316 North Richardson Avenue, with plans to use the park for the mobile library and sell the property (appraised at $30,000). No public comment was made, and the meeting adjourned at 5:15 p.m.

• Approved agenda for June 24, 2021 meeting (6-0)
• Approved minutes of January 23, 2020 meeting (6-0)
• Approved future board meeting dates: fourth Thursday in Sep, Oct, Jan, Feb, Apr, May; first Thursday in June, all at 4:00 p.m. (6-0)

Legal Committee

The Roswell Legal Committee will consider recommending approval of a lease for Bunker No. 1112 with Bravo-3 Holdings LLC, a site plan for the Terminal Auto Parking Lot, and the award of an air service development consulting contract to Mead & Hunt, Inc. The committee will also receive department reports from the City Clerk, Legal, Safety, and HR.

• Lease with Bravo-3 Holdings LLC for Bunker No. 1112 (1,790 sq ft) at $300/month ($3,600/year) for storage of small arms components and blasting caps.
• Terminal Auto Parking Lot site plan to designate long-term, short-term, and staff/airport vehicle parking.
• Recommend award of RFP-21-006 Air Service Development Consulting to Mead & Hunt, Inc. (Peachtree City, GA) to enter contract negotiations.
• Department reports: City Clerk (54 IPRA requests), Legal (50 open criminal cases, 18 civil matters), Safety (incident reports), HR.

The Roswell Legal Committee voted 4-0 to recommend awarding RFP-21-006 for Air Service Development Consulting to Mead & Hunt, Inc. of Peachtree City, Georgia, and to authorize the City Manager to enter contract negotiations. The committee also approved a lease agreement with Bravo-3 Holdings, LLC for Bunker No. 1112, and discussed a site plan for the Terminal Auto Parking Lot without taking action.

• Approved the June 24, 2021 meeting agenda as presented (3-0).
• Approved the May 27, 2021 meeting minutes as presented (3-0).
• Recommended to full City Council the award of RFP-21-006 to Mead & Hunt, Inc. for air service development consulting (4-0).
• Recommended to full City Council the lease agreement with Bravo-3 Holdings, LLC for Bunker No. 1112 (4-0).
• Discussed the Terminal Auto Parking Lot site plan; no action taken.
• Noted formation of a steering committee to consider a future cannabis ordinance.

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving a connection between the Spring River and Cielo Grande paths. The committee will also review property use agreements for local sports groups and receive updates on city facilities. This meeting is informational and action-oriented, with one action item and several non-action items.

• Consider approval to connect Spring River and Cielo Grande paths
• Review property use agreement for Gateway Christian School at Sr. Field, Noon Optimist Park
• Review property use agreement for Roswell Girls Softball Association at Charlie McVay Softball Complex
• Review property use agreement for Roswell Youth Soccer at Cielo Grande Recreation Area
• Facility Department project updates: Library completion, Carpenter Park Splash Pad inspection

The General Services Committee voted 3-0 to table the proposal to connect the Spring River and Cielo Grande paths until more information is provided and the Parks and Recreation Commission reviews it. The committee also approved the agenda and the May 26, 2021 meeting minutes, both by 3-0 votes. No other action items were decided; the remaining items were informational only.

• Approved the June 23, 2021 agenda (3-0)
• Approved the May 26, 2021 meeting minutes (3-0)
• Tabled the Spring River-Cielo Grande path connection until more info and Parks and Recreation Commission review (3-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold public hearings on several zoning and variance requests, including a drive-through restaurant, a commercial rezoning, and a preliminary plat. Three items are requested to be postponed. The commission will also consider a variance for a swimming pool and a parking variance for a historic warehouse project.

• Case 21-010 ZOC: Rezone from R-3 to C-2 for a drive-through restaurant (postpone requested)
• Case 21-011 ZOC: Rezone two lots from R-3 to C-2 at 2602 W Third St and 212 N Sequoia Ave (postpone requested)
• Case 21-012 PPLAT: Preliminary plat for commercial development at 2515 W Second St (postpone requested)
• Case 21-009 VAR: Variance for in-ground pool at SOUTHERN PLAINS 3 REDIV Lot 9A
• Case 21-008 VAR: Variance for shared parking at 220 E Second St for a multi-use restaurant/distillery

The Planning & Zoning Commission approved a variance for an in-ground pool at 311 W Onyx Drive and a variance for parking, loading, and landscaping at Homestead Spirits (220 E Second Street), with staff to work on conditions. Three zoning and plat cases (21-010, 21-011, 21-012) were postponed at staff's request due to changes in scope. The meeting was called to order at 6:02 p.m. and adjourned at 7:45 p.m.

• Approved Case 21-009 VAR: variance for side yard setback, pool distance, and rear yard coverage for an in-ground pool and spa at 311 W Onyx Drive (6-0).
• Approved Case 21-008 VAR: variance for parking, loading, and landscaping in I-1 zone for Homestead Spirits at 220 E Second Street, with staff to work on certificate of occupancy (6-0).
• Postponed Case 21-010 ZOC: zoning change from R-3 to C-2 for a drive-through restaurant at 101 E Ballard Street (6-0).
• Postponed Case 21-011 ZOC: zoning change from R-3 to C-2 for Allsup's at 2606 W Third Street (6-0).
• Postponed Case 21-012 PPLAT: preliminary plat for lot consolidations at 2515 W Second Street (6-0).
• Approved the June 22, 2021 agenda (6-0).
• Approved the May 25, 2021 minutes with a correction to reflect Commissioner Lessard's recusal on Case 21-007 (6-0).

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees is meeting to handle routine business: approving the agenda and prior meeting minutes, nominating a new board member, and reviewing and approving board working groups. The board will also receive informational reports from the museum director and the RMAC Foundation. This is a standard administrative meeting with no major policy decisions or public hearings on the agenda.

• Nomination of a new board member to fill a vacant position
• Review and approval of BOT working groups (Acquisitions, Membership, Strategic Planning)
• Approval of May 17, 2021 meeting minutes
• Director's Report and RMAC Foundation Report (information only)

The Roswell Museum Board of Trustees recommended Elisa Begueria for mayor's consideration to fill board position 4, vacated by Jessica Parham. The board also approved the agenda, May 17 minutes, and established four working groups including a new Inclusion & Diversity Programming group. All votes were 9-0 with member Valli West absent.

• Approved the meeting agenda by 9-0 vote
• Approved the May 17, 2021 minutes by 9-0 vote
• Recommended Elisa Begueria for mayor's consideration for board position 4 by 9-0 vote
• Established Acquisitions, Membership, Strategic Planning, and Inclusion & Diversity Programming working groups by 9-0 vote
• Adjourned the meeting at 4:49 p.m. by 9-0 vote

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will consider approving a recommendation to connect the Spring River and Cielo Grande paths, an action item. They will also discuss a commission member vacancy, new online donation buttons, and issues with RISD schools using tennis courts and soccer fields. Staff will give reports on the Aquatic Center, Recreation Department, Zoo, and Parks Department.

• Recommendation to connect Spring River and Cielo Grande paths
• Discussion on Parks and Recreation Commission member vacancy
• Discussion on new online donation buttons
• Discussion on RISD schools using tennis courts, tearing up soccer fields, and cutting benches
• Status update on new All-Inclusive playground

The Parks and Recreation Commission voted unanimously to recommend Option #1, which uses the old runway area, to the General Services Committee for connecting the Spring River and Cielo Grande paths. The commission also approved the agenda and the minutes of the May 17, 2021 meeting. Other items were discussed but not voted on, including a commission vacancy, online donation buttons, school usage of courts and fields, and the all-inclusive playground status.

• Approved agenda (unanimous)
• Approved minutes of May 17, 2021 meeting (unanimous)
• Recommended Option #1 for Spring River and Cielo Grande trail connection to General Services Committee (unanimous)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will meet to receive updates on building and service improvements, hear a report from the Library Foundation, and consider approving future meeting dates. The agenda also includes the Library Director's report and public participation. The meeting is largely informational, with one action item regarding future meeting dates.

• Discussion and consideration of future meeting dates for the Library Board
• Building Improvements update
• Service Improvements update
• Report of the Roswell Library Foundation
• Library Director's Report

Airport Advisory Commission

The Roswell Air Center Airport Advisory Commission will hear status reports from the Air Center Director and Deputy Director, including operations, air service, tenants, and leases. They will also receive a presentation on RUBB hangars and discuss the Capital Improvements Plan, along with an update on the SE Water Line Project and a Strategic Business Plan.

• RUBB Hangar Presentation by Sean Hickey
• Capital Improvements Plan Discussion
• SE Water Line Project Update
• Strategic Business Plan presentation
• Air Center Director and Deputy Director reports

The Roswell Airport Advisory Commission met on June 17, 2021, with three members present. They approved the meeting agenda and the minutes from the May 20, 2021 meeting, both by a 3-0 voice vote. The commission heard reports from staff on air service, operations, flooding, and the SE Water Line project, and received a presentation on the RUBB hangar, but took no action on these items. The meeting adjourned at 4:01 p.m.

• Approved the June 17, 2021 agenda by a 3-0 voice vote.
• Approved the May 20, 2021 minutes by a 3-0 voice vote.
• Heard a status report from the Air Center Director on air service, operations, and projects.
• Heard a deputy director report on flooding, business development, RUBB, and Hangar 84.
• Discussed the Strategic Business Plan with Douglas Murray.
• Received an update on the SE Water Line Project from Mike Garcia.
• Heard a presentation on the RUBB hangar; no action taken.
• Discussed the Five Year Capital Improvements Plan with consultants.

Public Safety Committee

The Public Safety Committee will consider two action items: a resolution to demolish six dilapidated structures and a request to purchase 30 Taser 7 devices. The demolition resolution would require owners to remove the buildings within 15 days, with the city placing liens of $3,000 to $30,000 per property if they fail to act. The Taser purchase, using a cooperative purchasing agreement, would replace the remaining outdated X26 models.

• Resolution 21-XX to demolish 6 dilapidated structures at listed addresses, with liens of $3,000-$30,000 per property
• Purchase of 30 Taser 7 units via National Purchasing Partners cooperative agreement
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control

The Public Safety Committee voted unanimously to recommend approval of Condemnation Resolution 20-XX and the Taser X7 purchase for the Roswell Police Department, sending both to the full council. The committee also approved the meeting agenda and the minutes from the May 18, 2021 meeting. No department updates were given, and no non-action items were discussed.

• Approved the meeting agenda as presented.
• Approved the minutes from the May 18, 2021 Public Safety Meeting.
• Recommended approval of Condemnation Resolution 20-XX to the full council on the consent agenda.
• Recommended approval of the Taser X7 purchase for the Roswell Police Department to the full council.

Cemetery Board

The South Park Cemetery Board is meeting to approve the May 18, 2021 minutes and hear the sexton's and bookkeeper's reports for May. The board will also discuss a columbarium, a structure for cremated remains. The meeting is open to the public, with electronic participation encouraged during the pandemic.

• Approval of May 18, 2021 meeting minutes
• Sexton's Report on May services by Ruben Esquivel
• Bookkeeper's Report on May activity by Daisy Diaz
• Discussion on Columbarium led by Ruben Esquivel
• Public comments and adjournment

The Roswell Cemetery Board met on June 15, 2021, and approved the meeting agenda and the minutes from the May 18, 2021 meeting. Superintendent Ruben Esquivel reported 31 services in May, 13 funerals in June, and noted that the Memorial Day Celebration was canceled due to weather. Bookkeeper Daisy Diaz reported May activity including 7 lot sales and 2 new contracts. No substantive decisions were made beyond routine approvals.

• Approved June 15, 2021 agenda (unanimous)
• Approved May 18, 2021 minutes (unanimous)

City Council

The Roswell City Council will hold public hearings and vote on three ordinances, including one related to the Leprino IRB and updates to municipal code chapters. The council will also consider several resolutions, including one declaring a state of disaster after severe weather, and other routine items. The agenda includes a presentation from the Hispano Chamber of Commerce and various consent items.

• Public hearing and vote on Proposed Ordinance 21-06 Leprino IRB Series 2021B
• Public hearing and vote on Proposed Ordinance 21-04 updating Chapter 8 of the Roswell Municipal Code
• Public hearing and vote on Proposed Ordinance 21-05 updating Chapter 16 of the Roswell Municipal Code
• Resolution 21-37 declaring a state of disaster after severe weather conditions
• Resolution 21-32 consolidating precincts and designating polling locations for the 2022 Municipal Election

The Roswell City Council held public hearings and approved ordinances for a $60 million Leprino industrial revenue bond (Series 2021B), a camping ban in non-permitted locations, and updates to property maintenance codes. It also declared a state of disaster for severe weather, approved a resolution for the 2022 municipal election, and accepted the FY20 audit with a corrective action plan.

• Approved Ordinance 21-06 authorizing the issuance of $60,000,000 in Leprino Industrial Revenue Bonds (Series 2021B).
• Approved Ordinance 21-04 amending Chapter 8 of the municipal code to regulate camping in non-permitted locations.
• Approved Ordinance 21-05 amending Chapter 16 of the municipal code regarding property maintenance, weeds, and nuisances.
• Approved Resolution 21-37 declaring a state of disaster for severe weather and authorizing emergency management funding.
• Approved Resolution 21-32 consolidating precincts and designating polling locations for the March 1, 2022 municipal election.
• Approved Resolution 21-35 accepting the FY20 audit findings and corrective action plan.
• Approved Resolution 21-36 authorizing the sale of surplus personal property.
• Approved consent items including a lease renewal, weed abatement, condemnations, and the designation of the Old Chisum School site as a city park.

Finance Committee

The Finance Committee meeting originally scheduled for June 3, 2021, has been cancelled. No items are listed for discussion or decision.

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board is meeting to approve the March 29, 2021 minutes and receive updates on the Arbor Day Event, a Park Community Cleanup Event, and current program status and committee member recruitment. The agenda is largely informational, with no votes scheduled beyond the minutes approval.

• Approval of March 29, 2021 meeting minutes
• Update on Arbor Day Event
• Update on Park Community Cleanup Event
• Discussion on current program status and committee member recruitment

The Keep Roswell Beautiful Board met on June 1, 2021, but did not have a quorum, so no formal decisions were made. The board reviewed information-only topics and recapped the Arbor Day Seedling Drive-thru and the Park Community Cleanup. The next meeting is scheduled for June 28, 2021.

City Council

The Roswell City Council is deciding whether to adopt Resolution 21-31, which approves the preliminary budget for fiscal year ending June 30, 2022. The budget was developed with input from the City Manager, departments, Mayor, and Council, and includes a 3/12 reserve of $9,426,934 for the General Fund. The Finance Committee received a presentation on the budget highlights.

• Resolution 21-31 adopting the FY2022 preliminary budget
• General Fund budget with revenues of $44,509,242 and expenses of $29,370,433
• 3/12 reserve of $9,426,934 for General Fund expenditures
• Total budget across all funds: revenues $112,110,973, expenses $127,501,156
• Capital Improvement Fund with $7,186,902 in capital outlay

The Roswell City Council approved Resolution 21-31, adopting the preliminary budget for fiscal year ending June 30, 2022, by an 8-1 roll call vote, with Councilor Oropesa voting no. The agenda was also approved unanimously. No other substantive decisions were made; the meeting adjourned after a brief announcement about a special meeting in July.

• Approved meeting agenda (9-0)
• Approved Resolution 21-31 adopting FY22 Preliminary Budget (8-1, Oropesa no)

Legal Committee

The Roswell Legal Committee will consider recommending several items to the full City Council, including a lease agreement, a fire hydrant meter policy, and ordinances adopting energy conservation codes and updating the election code. The committee will also hear department reports. This is a regular meeting with multiple action items.

• RAC lease with Charles R. Murphy for Building 255 (1,344 sq ft) at $217/month for one year
• Fire Hydrant Meter Policy establishing fees, deposits, and penalties for unauthorized use
• Ordinance 21-XX adopting 2018 NM Residential and Commercial Energy Conservation Codes
• Ordinance 21-XX updating the Roswell Election Ordinance
• Department reports from City Clerk, Legal, Safety, and HR

The Roswell Legal Committee voted 3-0 to send two proposed ordinances to the full City Council for advertisement, public hearing, and consideration: one adopting the 2018 New Mexico Energy Conservation Codes and another updating election procedures to conform with the Local Election Act. The committee also approved sending a lease renewal for Building 255 to the consent agenda and discussed a fire hydrant meter policy without action.

• Approved sending Charles R. Murphy lease renewal for Building 255 to consent agenda (3-0)
• Approved sending Ordinance 21-XX (Energy Conservation Codes) to City Council for hearing (3-0)
• Approved sending Ordinance 21-XX (Elections) to City Council for hearing (3-0)
• Discussed Fire Hydrant Meter Policy; no action taken

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving property use agreements for local sports groups and designating the old Chisum School site as a City Park. They will also hear updates on the Roswell Museum and Art Center improvement project and other facility projects. The meeting includes several informational reports from city departments.

• Property use agreement for Gateway Christian School to use Sr. Field at Noon Optimist Park for baseball games
• Property use agreement for Roswell Girls Softball Association to use Charlie McVay Softball Complex
• Property use agreement for Roswell Youth Soccer to use Cielo Grande Recreation Area fields
• Designation of old Chisum School site, 2301 S. Virginia Ave., as a City Park
• Roswell Museum and Art Center improvement project update ($340,000 from NM Tourism for store relocation and lobby refresh)

The General Services Committee voted 3-0 to recommend that the full City Council designate the property at the old Chisum School site, 2301 S. Virginia Ave., as a City Park, using $400,000 from the ICIP for planning, design, construction, and equipment. The committee also approved the agenda with changes and the April 28, 2021 minutes, both by 3-0 votes. Non-action items included presentations from the Pecos Valley Quilters and the Adult Center Foundation, and discussions on property use agreements and facility updates, but no decisions were made on those items.

• Approved sending park designation for old Chisum School site to full City Council (3-0)
• Approved agenda with changes: moved items #2-4 to non-action, reordered items #6-7 (3-0)
• Approved April 28, 2021 meeting minutes (3-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold public hearings on four cases: a variance to convert a garage into a bedroom, a special use permit for a spa, a zoning change for commercial offices, and a variance for shared parking at a historic warehouse complex. The commission will also approve minutes from previous meetings.

• Variance to convert garage into master bedroom at 2804 S Lea Avenue
• Special use permit for health and beauty spa at 404 N Kentucky Avenue
• Zoning change for 6 lots (6.1 acres) from R-4 to C0-1 for offices at 1300 block W Country Club Rd and 2300 block N Union Ave
• Variance for off-site parking and shared use at 220 E Second Street for restaurant, tasting room, retail, event center, distillery

The Roswell Planning & Zoning Commission approved a variance for a garage-to-bedroom conversion, a special use permit for a spa, and a rezoning of six lots to commercial office. A variance request for a multi-use business was tabled to June 22, 2021. All votes were unanimous.

• Approved variance for garage conversion at 2804 S Lea Ave (7-0)
• Approved special use permit for MediSpa at 404 N Kentucky Ave (7-0)
• Approved rezoning of 6 lots from R-4 to CO-1 at 1300 W Country Club Rd (6-0, Lessard recused)
• Tabled variance for 220 E Second St to June 22, 2021 (7-0)
• Approved agenda with amended order (7-0)
• Approved minutes from Feb 23, Mar 23, and Apr 27 meetings

Infrastructure Committee

The Roswell Infrastructure Committee will meet to discuss project updates and take action on a fire hydrant meter policy and the scope of work for RFP-22-001 for tree services. The agenda also includes department reports and public comments. This is a regular working meeting with both informational and action items.

• Fire Hydrant Meter Policy (action item)
• RFP-22-001 – Tree Services Scope of Work (action item)
• Project updates discussion (non-action)
• Department reports (non-action)

The Roswell Infrastructure Committee met on May 24, 2021, and took two actions. It voted unanimously to send the Fire Hydrant Meter Policy to the Legal Committee with the committee's recommendation, and also voted unanimously to send RFP-22-001 (Tree Services Scope of Work) to the consent agenda at the next City Council meeting. The committee also received project updates on the Landfill, Lea & Deming Bridge, Library Build Back, Carpenter Park Splash Pad, Police Evidence Storage, and McBride Veterans Cemetery.

• Approved sending Fire Hydrant Meter Policy to Legal Committee with recommendation (4-0)
• Approved sending RFP-22-001 Tree Services Scope of Work to City Council consent agenda (4-0)
• Approved meeting agenda (4-0)
• Approved April 26, 2021 minutes (4-0)

Commission on Aging

The Roswell Commission on Aging met on May 20, 2021, but no quorum was present (only 3 of 6 members attended). As a result, no votes were cast and no decisions were made on any agenda items, including procedures for member election, Adult Center fees, agenda approval, or minutes approval. The meeting was informational only, with a discussion of the City Code on the Commission of Aging and a next meeting scheduled for July 13, 2021.

• No action taken on procedures for submission and election of Commission Members (no quorum)
• No action taken on Adult Center fees question (no quorum)
• No action taken on approval of agenda (no quorum)
• No action taken on approval of March 18, 2021 minutes (no quorum)

City Council

The Roswell City Council is holding a special meeting to consider approving Resolution 21-31, which adopts the preliminary budget for the city for the fiscal year ending June 30, 2022. The budget was developed with input from the City Manager, departments, Mayor, and Council, and must be submitted to the New Mexico Department of Finance and Administration by June 1, 2021. The agenda also includes approval of the meeting agenda itself and city manager reports.

• Resolution 21-31: Adopting the preliminary budget for FY ending June 30, 2022
• General Fund budget: $44.5 million in revenues, $37.7 million in expenses
• Airport Fund: $15.7 million in revenues, $12.4 million in capital outlay
• Water Fund: $12.6 million in revenues, $5.1 million in capital outlay
• Solid Waste Fund: $10.9 million in revenues, $4.2 million in capital outlay

The Roswell City Council voted 5-2 to reject Resolution 21-31, which would have adopted the preliminary budget for fiscal year ending June 30, 2022. The vote failed with Councilors Peterson and Oropesa voting no, and Councilors Sanchez, Kennard, and Perry absent. A special meeting was scheduled for May 27, 2021, to reconsider the budget.

• Agenda approved (8-0)
• Resolution 21-31 preliminary budget failed (5-2)

Airport Advisory Commission

The Roswell Airport Advisory Commission will meet to elect a chair and vice chair, and receive status reports from the Air Center director and deputy director on operations, tenants, and leases. They will also discuss the strategic business plan, the MRO of the Americas conference, and a re-plat of the RIAC Subdivision. The meeting includes public participation.

• Election of Chair and Vice Chair
• Air Center Director Status Report on operations and air service
• Air Center Deputy Director Report on new tenants and leases
• Strategic Business Plan discussion
• Re-plat of RIAC Subdivision - Unit 1

The Roswell Airport Advisory Commission held a regular meeting on May 20, 2021, and took several actions. It approved the agenda after striking Item 7 (MRO of the Americas) to next month's meeting, and approved the April 15, 2021 minutes. The commission re-elected Dennis Kintigh as Chair and elected Commissioner Espiritu as Vice Chair, both by 4-0 votes. No other substantive decisions were made; the rest of the meeting consisted of staff reports and discussion of future agenda items.

• Approved agenda with Item 7 (MRO of the Americas) moved to next month (4-0)
• Approved April 15, 2021 minutes (4-0)
• Re-elected Dennis Kintigh as Chair (4-0)
• Elected Commissioner Espiritu as Vice Chair (4-0)

Public Safety Committee

The Public Safety Committee will consider Resolution 21-XX to require removal or demolition of three dilapidated structures deemed public nuisances. The committee will also hear department updates and monthly reports from police, fire, emergency management, dispatch, code enforcement, and animal control.

• Resolution 21-XX: demolition of 3 structures at 716 E Walnut St, 707 Venus Dr, 1404 S Adams Ave; liens of $3,000-$30,000 per property if city acts
• Approval of April 13, 2021 meeting minutes
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control
• Monthly reports from Police, Fire, Emergency Management, Consolidated Dispatch, Code Enforcement, Animal Control

The Public Safety Committee approved its agenda and the April 13, 2021 minutes. It voted unanimously to send Condemnation Resolution 20-XX to the full council on the consent agenda with a recommendation to approve. No other substantive decisions were made; the meeting included only department updates and reports.

• Approved meeting agenda (unanimous)
• Approved April 13, 2021 minutes (unanimous)
• Sent Condemnation Resolution 20-XX to full council on consent agenda with recommendation to approve (unanimous)

Cemetery Board

The South Park Cemetery Board will convene to approve the April 20, 2021 minutes and hear non-action reports from the sexton and bookkeeper on April activity. They will also discuss monument placement and Memorial Day celebration plans. The meeting is open to the public, with electronic participation encouraged during the pandemic.

• Approval of April 20, 2021 minutes
• Sexton's Report on April services
• Bookkeeper's Report on April activity
• Discussion of monument placement
• Discussion of Memorial Day celebration

The Roswell Cemetery Board held a regular meeting on May 18, 2021, approving the agenda and the minutes from the April 20, 2021 meeting. Superintendent Ruben Esquivel reported 33 services in April and 12 funerals as of May 18, with staff working overtime for Memorial Day. A proposal for a monument placement in the baby land section was presented by Dr. Reynaldo Martinez, and the board heard about the upcoming Memorial Day celebration organized by the Chaves County Veterans Association. No public comments were made, and the meeting adjourned at 4:30 p.m.

• Approved the May 18, 2021 agenda (unanimous voice vote)
• Approved the April 20, 2021 meeting minutes (unanimous voice vote)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving the acquisition of the Gunter collection, which includes works by several artists and over a hundred pieces by Agnes Tait. The board will also nominate and approve officers and review working groups. The meeting includes routine items like approving the agenda and previous minutes, plus informational reports from the director and foundation.

• Consider approval of Gunter collection acquisition (works by Howard Cook, Mabel Dwight, Roderick Mead, Karel Appel, and 100+ pieces by Agnes Tait)
• Nomination and approval of Board of Trustees officers
• Review and approval of BOT working groups
• Approval of April 19, 2021 annual meeting minutes
• Introduction of new BOT members and confirmation of term renewals

The Roswell Museum Board of Trustees approved the acquisition of the Gunter collection, reappointed Cymantha Liakos as Chair and Bill Siders as Vice-Chair for another year, and tabled working group approvals until the June meeting. All votes were 10-0 with member Baker absent.

• Approved acquisition of the Gunter collection (10-0)
• Approved Cymantha Liakos as Chair for another year (10-0)
• Approved Bill Siders as Vice-Chair for another year (10-0)
• Tabled working group approvals until June BOT meeting (10-0)

Parks & Recreation Commission

The Parks and Recreation Commission will consider approving a concept to install a park on the old Chisum School property. They will also discuss options for connecting the Spring River and Cielo Grande paths, and clarify the commission's purpose and duties. Department reports on the Aquatic Center, Recreation, Zoo, and Parks will be given.

• Approve concept of installing a park on old Chisum School property
• Discussion on options to connect Spring River and Cielo Grande paths
• Clarification on purpose/job/duties of Parks and Recreation Commission
• Reports on Aquatic Center, Recreation Department, Zoo, and Parks Department

The Parks and Recreation Commission voted unanimously to recommend approval of installing a park on the Old Chisum School property to the General Services Committee. The commission also discussed options for connecting Spring River and Cielo Grande paths, requesting it be placed on next month's agenda as an action item. No other formal decisions were made; remaining items were reports and discussions.

• Approved agenda (unanimous)
• Approved minutes of April 19, 2021 meeting (unanimous)
• Recommended approval of installing a park on Old Chisum School property to General Services Committee (unanimous)
• Requested trail connection options be placed on next month's agenda as an action item

City Council

The Roswell City Council will hold public hearings and vote on an ordinance requiring intergovernmental agreements for mutual aid and a spirits/beer/wine wholesaler license for Admiral Beverage Corporation. The consent agenda includes awarding a $248,070.51 sewer manhole rehabilitation contract and other routine items. New business includes resolutions on police academy, road and sidewalk repair programs, and budget amendments.

• Ordinance 21-03 requiring Intergovernmental Agreements for mutual aid
• Spirits/Beer/Wine Wholesaler License for Admiral Beverage Corp at 515 E. Brasher Road
• Award ITB-21-010 Sewer Manhole Rehabilitation to Corrosion Resistant Coatings Inc. for $248,070.51
• Resolution 21-24 to re-create Roswell Police Regional satellite academy
• Resolution 21-26 and 21-27 for sidewalk and road repair funding programs

The Roswell City Council approved the low bid of $248,070.51 from Corrosion Resistant Coatings Inc. for the 2021 Sewer Manhole Rehabilitation Project. The council also approved a new lease with A.O. Smith for the Roswell Test Facility, a budget adjustment for FY21, and several resolutions supporting road and sidewalk repair programs.

• Approved ITB-21-010 sewer manhole rehab to Corrosion Resistant Coatings Inc. for $248,070.51
• Approved new 5-year lease with A.O. Smith for Roswell Test Facility, rent starting at $57,667.62
• Approved Resolution 21-29 budget adjustment: revenue $13,800,517, expenses $2,932,291
• Approved Resolution 21-25 supporting NMDOT road project applications (e.g., W. McGaffey, Main St., N. Atkinson)
• Approved Resolution 21-26 establishing sidewalk repair funding and prioritization program
• Approved Resolution 21-27 establishing road repair funding and prioritization program
• Approved Resolution 21-28 committing UDAG funds as match for EDA grant for Hangar 84 improvements
• Approved Resolution 21-30 authorizing sale of surplus property

Finance Committee

The Roswell Finance Committee will hear presentations on the FY2020 financial audit, the preliminary FY2022 budget, and the American Rescue Plan Act, and will consider action items including FY21 budget adjustments, sale of surplus property, and a fire hydrant policy. The meeting is informational and decision-making, with recommendations to be sent to the full City Council.

• Resolution 21-XX: FY21 budget adjustments
• Resolution 21-XX: Sale of surplus personal property
• Fire hydrant policy consideration
• Presentation on FY2022 preliminary budget
• Presentation on American Rescue Plan Act of 2021

The Finance Committee voted 3-0 to send two resolutions to the full City Council: one for FY21 budget adjustments accounting for $13,800,517 in revenues and $2,932,291 in expenses, and another authorizing the sale of surplus city property. A proposed fire hydrant meter policy was discussed but no action was taken, as it will go to the Legal Committee first. The committee also received informational reports on the FY2020 audit, FY2022 preliminary budget, and American Rescue Plan funds.

• Approved sending Resolution 21-XX (FY21 budget adjustments) to City Council (3-0)
• Approved sending Resolution 21-XX (sale of surplus personal property) to City Council consent agenda (3-0)
• No action on fire hydrant meter policy; referred to Legal Committee

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and the minutes from the April 7, 2021 meeting. The board will receive a radio project update and discuss upcoming radio reprogramming processes, as well as a staffing and dispatch report. The meeting is scheduled for May 5, 2021, at 1:30 p.m. in the Chaves County Administration Building-Sheriffs Training Room.

• Consider approval of the agenda for the May 5, 2021 meeting
• Consider approval of the minutes from the April 7, 2021 meeting
• Radio project update (David Jones-Code 3)
• Discuss upcoming radio reprogramming processes (Dave Jones-Code 3)
• Staffing/Dispatch Report (Teri Best)

The Pecos Valley Regional Communications Center Board met on May 5, 2021, and approved the meeting agenda and the minutes from the April 7, 2021 meeting. No action items were discussed. The board received updates on the radio system transition, including a planned July 7 switch, and discussed local radio interference from a house on Hendricks, with plans to address it at the federal or local level.

• Approved meeting agenda (6-0)
• Approved April 7, 2021 minutes (7-0)

Legal Committee

The Roswell Legal Committee will consider recommending approval of several Roswell Air Center (RAC) items, including a lease for Building 93, a contract for taxiway improvements, and a resolution committing UDAG funds. The committee will also discuss a follow-up on the Alien Motor Speedway and consider advertising public hearings for a Leprino Foods industrial revenue bond and a city code deletion. A new deputy city attorney will be welcomed.

• Consider recommending approval of a lease with the Economic Development Corporation for Building 93 at the RAC (36,875 sq ft, no monetary rent).
• Consider recommending to City Council the award of ITB-21-002 for RAC Taxiway A and J improvements to Constructors, Inc. of Carlsbad, NM.
• Consider recommending approval of Res. 21-XX committing UDAG funds for a project at the RAC.
• Consider recommending to advertise for a public hearing on proposed Ord. 21-XX for an Industrial Revenue Bond for the benefit of Leprino Food Company.
• Discuss and consider a presentation from Community Development Director Kevin Maevers regarding the Alien Motor Speedway.

The Legal Committee voted 3-0 to send several items to the full City Council, including a recommendation to award the Roswell Air Center Taxiway A and J project to Constructors, Inc. for $2,675,223.75 plus tax, a resolution committing $1,250,000 in UDAG funds to match a $2.787 million EDA grant for Hangar 84 improvements, and a lease with the Economic Development Corporation for Building 93 at the RAC. The committee also forwarded an RFP for an air services consultant, a renewed lease for A.O. Smith at the Roswell Test Facility, an effluent use agreement with rate adjustments, and an ordinance for a $60 million Leprino Foods industrial revenue bond. An ordinance to repeal Section 10-6 of the city code (cannabis possession) failed for lack of a motion.

• Approved sending Building 93 lease to full council without recommendation (3-0)
• Approved sending RFP for air services consultant to full council (3-0)
• Approved recommending award of ITB-21-002 to Constructors, Inc. for $2,675,223.75 plus tax (3-0)
• Approved sending Resolution 21-XX committing $1,250,000 UDAG funds for EDA grant match to full council (3-0)
• Approved recommending A.O. Smith lease renewal at Roswell Test Facility to full council (3-0)
• Approved sending Effluent Use Agreement with rate increase clause to full council (3-0)
• Approved sending Leprino IRB ordinance for advertising and public hearing to full council (3-0)
• Ordinance to repeal Section 10-6 (cannabis possession) failed for lack of a motion

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving $103,566.70 from the 2018 Library General Obligation Bond B Fund to create an interactive learning wall in the Malone Room and a water theme learning area in the children's area. They will also receive updates on facility projects and the FY22 Spring River Zoo Annual Plan, along with reports from various departments.

• Action item: Approve $103,566.70 for interactive learning wall and water theme area at Roswell Public Library
• Non-action: Facility Department project updates, including library water damage repairs
• Non-action: FY22 Spring River Zoo Annual Plan presentation
• Reports: Library, Museum, Transit, Recreation, Parks, Cemetery, Golf, Zoo
• Meeting held electronically due to pandemic

The General Services Committee voted 3-0 to send to the full City Council a request to use $103,566.70 from the 2018 Library GO Bond B Fund for an interactive learning wall and water-themed learning area at the library. The committee also approved the meeting agenda and prior minutes. No other action items were taken; facility updates and the zoo's annual plan were presented for discussion only.

• Approved sending $103,566.70 library GO Bond B fund request to full City Council (3-0)
• Approved April 28, 2021 meeting agenda (3-0)
• Approved March 24, 2021 meeting minutes (3-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission is holding a workshop to receive updates and presentations on several planning items, including the Hooraw Event Center (Alien Motor Speedway), a proposed master planned community, zoning ordinance revisions, a neighborhood stabilization study, and land development concepts. No formal action is scheduled; the meeting is for discussion only.

• Update on Hooraw Event Center (Alien Motor Speedway) – Case 16-012 CUP
• Presentation of proposed Master Planned community
• Update on Zoning Ordinance Revisions
• Presentation of Neighborhood Stabilization and Empowerment Study
• Discussion of Land Development Concepts

The Planning & Zoning Commission held a workshop with no formal votes on substantive items. They received updates on Alien Motor Speedway's conditional use permit compliance, a proposed 819-home master planned community at Country Club Road and Sycamore Avenue, zoning ordinance revisions, and a neighborhood stabilization study. The only action taken was approving the meeting agenda (6-0).

• Approved meeting agenda as presented (6-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for Monday, April 26, 2021, at 12 p.m. has been cancelled. No business will be conducted at this meeting. The agenda provides no items for discussion or decision.

• Meeting cancelled with no rescheduled date provided

Infrastructure Committee

The Roswell Infrastructure Committee will consider awarding contracts for manhole rehabilitation, fire hydrant purchases, and water main line stop and valve insertions, and will discuss a Water Security Report. The committee will also consider resolutions on sidewalk and road repair funding and prioritization, and a NMDOT call for projects resolution. Project updates and department reports are also on the agenda.

• Consider award ITB-21-010 for 2021 Manhole Rehab Project
• Consider purchase of fire hydrants
• Consider award RFP-21-005 for water main line stop and valve insertions
• Consider direction of a Water Security Report
• Sidewalk and road repair funding and prioritization resolutions

The Infrastructure Committee unanimously voted to send several infrastructure contracts and resolutions to the City Council consent agenda, including the 2021 Manhole Rehab Project, fire hydrant purchase, and water main line stop and valve insertion services. It also approved resolutions for sidewalk and road repair funding and prioritization, and for NMDOT's call for projects. No action was taken on the Water Security Report, which will be discussed further in June.

• Approved sending ITB-21-010 2021 Sewer Manhole Rehabilitation to consent agenda (4-0)
• Approved fire hydrant purchase from Baker Utility Supply for consent agenda (4-0)
• Awarded RFP-21-005 Water Line Stop & Valve Insertion Services to J&H Services, Inc. and New Mexico Tap Master, Inc. (4-0)
• Approved Resolution 21-xx Sidewalk Repair Funding and Prioritization Program (4-0)
• Approved Resolution 21-xx Road Repair Funding and Prioritization Program with amendment combining items #2 and #3 (4-0)
• Approved Resolution 21-xx for NMDOT's Call for Projects (4-0)

Legal Committee

The Legal Committee meeting originally scheduled for April 22, 2021 has been rescheduled to April 29, 2021 at 4:00 p.m. The agenda contains no substantive items, only the rescheduling notice and procedural information about electronic participation and accessibility accommodations.

• Meeting rescheduled from April 22 to April 29, 2021
• Electronic participation via GoTo meeting app encouraged
• Notice given per NMSA 1978 Sections 10-15-1 through 10-15-4 and Resolution 21-7

Cemetery Board

The South Park Cemetery Board will convene to approve the agenda and minutes from the February 18, 2020 meeting. The board will hear the Sexton's and Bookkeeper's reports covering services and financial activity for 2020 and the current period. Public comments will be accepted. The meeting is largely procedural, with no major action items listed.

• Approval of February 18, 2020 minutes
• Sexton's Report on services for 2020 and current
• Bookkeeper's Report on activity for 2020 and current
• Public comments period

The Roswell Cemetery Board met on April 20, 2021, and approved the agenda and the minutes from the February 18, 2020 meeting, both by unanimous voice vote. No substantive decisions were made; the meeting consisted of reports from the Cemetery Superintendent on service and sales figures, with no public comments.

• Approved April 20, 2021 agenda (unanimous)
• Approved February 18, 2020 minutes (unanimous)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will hold its annual meeting to approve the agenda and March minutes, nominate officers, and consider accepting several donated artworks into the museum's collection. The board will also hear information-only reports on 2020 activities, 2021 plans, and strategic plan progress.

• Consider approval of life-size sculpture of Dr. Goddard offered by Foster and Coco Stanback as a non-accession item
• Consider approval of Sidney Redfield drawing offered by Sally Cammon and Steve Glover into accession
• Consider approval of 7 Peter Hurd drawings offered by Dave Wynkoop into accession
• Nomination of board officers
• Review of 2017-2021 strategic plan progress

The Roswell Museum Board of Trustees held its annual meeting and voted unanimously to table the election of new board officers until the May meeting, pending the appointment of new board members. The board also approved the meeting agenda and the minutes from the March 15, 2021 meeting. No other formal decisions were made; the rest of the meeting consisted of informational reports and announcements.

• Approved meeting agenda (7-0)
• Approved March 15, 2021 meeting minutes (7-0)
• Tabled election of board chair and vice-chair until May meeting (7-0)

Parks & Recreation Commission

The Parks and Recreation Commission will consider approving the March 15, 2021 minutes and discuss connecting the Spring River and Cielo Grande paths. Staff will also give reports on the Aquatic Center/Recreation Department, Zoo, and Parks Department. No action items are listed for this meeting.

• Discussion on connecting Spring River and Cielo Grande paths
• Report on Aquatic Center/Recreation Department
• Report on Zoo
• Report on Parks Department

The Roswell Parks and Recreation Commission met on April 19, 2021, and approved the agenda and the minutes from the March 15 meeting. No action items were on the agenda, so no substantive decisions were made. The commission heard reports on trail connections, the aquatic center, the zoo, and the parks department.

• Approved the meeting agenda (unanimous)
• Approved the minutes of the March 15, 2021 meeting (unanimous)

Airport Advisory Commission

The Commission will review several non-action reports including air center operations, financial status, and IT updates. The meeting includes discussions regarding the CARES Act USEDA Grant Application for Hangar 84 and a water line project to the east side.

• CARES Act USEDA Grant Application Update/Hangar 84
• Water Line Project to East Side
• New Crunch Pad Update
• ENMU-R Aviation Maintenance Program Presentation
• Air Center Financial Report

The Roswell Airport Advisory Commission held a regular meeting with no substantive decisions. Members approved the meeting agenda and the previous meeting's minutes, both by 5-0 voice votes. The rest of the meeting consisted of informational reports and updates from staff on airport operations, finances, and projects, with no formal action taken on any item.

• Approved agenda with Item 13 moved to 4b (5-0)
• Approved March 18, 2021 minutes (5-0)

Public Safety Committee

The Roswell Public Safety Committee will consider several items, including a resolution to demolish a dilapidated structure at 907 N Pecan Dr, amendments to Chapter 8 of the city code that would prohibit unpermitted camping and allow removal of personal property from public premises, and a purchase of Taser 7 devices for the police department. The committee will also discuss a resolution supporting the police academy and House Bill 2 on cannabis, plus receive department updates and monthly reports.

• Resolution 20-XX to demolish a dilapidated structure at 907 N Pecan Dr, with liens of $3,000–$30,000 if owner fails to act
• Amendments to Chapter 8 prohibiting unpermitted camping and allowing removal of stored personal property from public premises after 24-hour notice
• Amendments to Chapter 16 of the Municipal Code (nuisances)
• Resolution of support for Roswell Police Department Academy
• Taser 7 purchase for Roswell Police Department

The Public Safety Committee unanimously voted to send several items to the full council, including a condemnation resolution, amendments to City Code chapters 8 and 16, a resolution supporting the police academy, and a Taser 7 purchase. The committee also discussed House Bill 2 (cannabis) as a non-action item, with ongoing review of its impact on the city. No department updates were given.

• Approved agenda (unanimous)
• Approved March 16, 2021 minutes (unanimous)
• Sent Condemnation Resolution 20-XX to full council consent agenda (unanimous)
• Sent Chapter 8 code amendments to full council for public hearing (unanimous)
• Sent Chapter 16 code amendments to full council for public hearing (unanimous)
• Sent police academy support resolution to full council with word changes (unanimous)
• Sent Taser 7 purchase for RPD to full council (unanimous)

City Council

The Roswell City Council will hold public hearings and vote on two ordinances: one to allow rescheduling regular meetings, and another authorizing a $5,436,000 loan from the New Mexico Finance Authority for solid waste system improvements, including a new landfill compactor and construction of Landfill Unit 5A. The council will also consider awarding a $3,596,785.60 construction contract for Landfill Unit 5A to J&H Services, along with several other contracts, leases, and resolutions.

• Public hearing and vote on Ordinance 21-02: $5,436,000 NMFA loan for solid waste system, including landfill compactor and Unit 5A
• Consider award of ITB-21-009 Municipal Landfill Unit 5A construction to J&H Services for $3,596,785.60
• Public hearing and vote on Ordinance 21-01 to allow rescheduling regular City Council meetings
• Consider award of Spring River Trail Rehabilitation to Constructors Inc. for $159,485.45
• Consider approval of Ambulance Services Agreement with American Medical Response

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and February minutes, then hear non-action updates on the digital radio project and a staffing/dispatch report. The agenda is largely procedural, with no action items listed beyond approvals.

• Approval of agenda for April 7, 2021 meeting
• Approval of minutes from February 3, 2021 meeting
• Radio project update by David Jones (Code 3)
• Staffing/Dispatch Report by Teri Best

The board approved the agenda and the minutes from the February 3, 2021 meeting, both by 6-0 voice votes. No action items were discussed. The meeting included updates on the digital radio project and the PVRCC operations report, but no substantive decisions were made.

• Approved agenda for April 7, 2021 meeting (6-0)
• Approved minutes from February 3, 2021 meeting (6-0)

Legal Committee

The Legal Committee voted 3-0 to recommend that the full City Council award ITB-21-009, the Municipal Landfill Unit 5A construction project, to J&H Services Inc. of Albuquerque, based on a single bid of $3,595,556.30. The committee also voted 2-1 to recommend approval of a telecommunications tower lease with Gravity Pad Towers, LLC, after removing a termination clause (Section 38d) from the agreement. Both recommendations now go to the full City Council for final action.

• Approved agenda and minutes for the April 1, 2021 meeting (3-0).
• Recommended to City Council award of ITB-21-009 Municipal Landfill Unit 5A construction to J&H Services Inc. of Albuquerque (3-0).
• Recommended to City Council approval of the Gravity Pad Towers, LLC lease, amended to remove Section 38d termination clause (2-1).

Finance Committee

The Roswell Finance Committee voted 3-0 to send two resolutions to the full City Council: one for FY21 budget adjustments totaling $7,529 in revenue and $426,121 in expenses, and another to authorize the sale of surplus personal property as scrap or via auction. The committee also received informational reports on gross receipts, lodgers' tax, and the 2021 UFO Festival, and heard public comments. No other action items were taken.

• Approved sending Resolution 21-XX (Budget Adjustments for FY21) to full City Council (3-0).
• Approved sending Resolution 21-XX (Sale of Surplus Personal Property) to full City Council on consent agenda (3-0).
• Approved the April 1, 2021 meeting agenda (3-0).
• Approved the March 4, 2021 meeting minutes (3-0).

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider recommending a candidate for a one-year board vacancy and discuss upcoming events, including Arbor Day logistics and new initiatives. The board will also approve the minutes from its February 22, 2021 meeting. The meeting is open to the public via GoToMeeting.

• Consider application to recommend board vacancy for one-year term
• Provide date for meet the intern
• Upcoming event: Arbor Day logistics
• Discussion on upcoming initiatives and programs
• Approval of February 22, 2021 meeting minutes

The Keep Roswell Beautiful Board approved the February 22, 2021 meeting minutes by voice vote. The board voted unanimously to recommend Donna Daniels to fill the board vacancy for a full term. Information items included plans for an intern meet and greet, an Arbor Day seedling drive-thru, and updates on grants and projects.

• Approved February 22, 2021 meeting minutes (voice vote)
• Approved recommendation of Donna Daniels to fill board vacancy (unanimous voice vote)

Legal Committee

The Roswell Legal Committee will consider recommending several items to the full City Council, including new RAC lease agreements, an ordinance on intergovernmental agreements for mutual aid, a resolution amending the consent agenda, a telecommunications tower lease with Gravity Pad Towers, LLC, and an ambulance services agreement with American Medical Response. The committee will also receive department reports from the City Clerk, Legal, and HR.

• RAC lease agreements for Patricia Rodak ($7,164/yr), Kurt Becker ($2,460/yr), Christopher Lynn ($2,460/yr), and Associated Records, Inc. ($41,016 first year)
• Ordinance requiring Intergovernmental Agreements for mutual aid
• Resolution amending Resolution 2366 establishing the City Council Consent Agenda
• Telecommunications Tower Lease with Gravity Pad Towers, LLC
• Ambulance Services Agreement with American Medical Response Ambulance Service, Inc.

The Roswell Legal Committee voted 3-0 to send several items to the full City Council, including recommendations to authorize new lease agreements for four RAC tenants and to approve an Ambulance Services Agreement with American Medical Response Ambulance Service, Inc. The committee also moved to advertise Ordinance 21-XX on mutual aid IGAs for a public hearing. A resolution amending the consent agenda was discussed but no action was taken, and a special meeting was scheduled for April 1 to discuss a telecommunications tower lease.

• Approved agenda with change: Item 1d name changed from Associated Records, Inc. to Information Protection Services (3-0).
• Accepted February 25, 2021 minutes as written.
• Sent to consent agenda: authorize Patricia Rodak lease on Building No. 117 (4,736 sq ft, $597/month, May 2021-April 2022) (3-0).
• Sent to consent agenda: authorize Kurt Becker lease on Building 120, Space 4 (1,175 sq ft, $205/month, May 2021-April 2022) (3-0).
• Sent to consent agenda: authorize Christopher Lynn lease on Building 120, Space 1 (1,175 sq ft, $205/month, May 2021-April 2022) (3-0).
• Sent to consent agenda: authorize Associated Records, Inc. renewal lease on Building No. 250 (20,000 sq ft, $3,418/month first year, 5-year term) (3-0).
• Moved to send Ordinance 21-XX (Mutual Aid IGAs) to full City Council for advertisement and public hearing (3-0).
• Moved to hold special Legal Committee meeting April 1, 2021 to discuss Telecommunications Tower Lease (3-0).

General Services Committee (Discontinued as of March 2024)

The General Services Committee voted 3-0 to send Resolution 21-XX, adopting the 2020 Roswell Bicycle & Pedestrian Master Plan as a guideline, to the full City Council on the consent agenda. The committee also approved the meeting agenda and the January 27, 2021 meeting minutes. No other action items were decided; the remaining items were informational only.

• Approved sending Resolution 21-XX (adopt 2020 Bicycle & Pedestrian Master Plan as guideline) to full City Council on consent agenda — passed 3-0.
• Approved the March 24, 2021 meeting agenda as presented — passed 3-0.
• Approved the January 27, 2021 meeting minutes — passed 3-0.

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a workshop to discuss development standards, including lot sizes and setbacks, as well as the process for vacating unused alleys and easements. They will also review the state of community development in Roswell. No formal action is expected, as this is a discussion-only workshop.

• Discussion of Article 50: Development Standards – lot sizes
• Discussion of Article 52: Building & Performance Standards – setbacks
• Discussion of unused alleys and easement (vacation) process
• Discussion re: State of Community Development in Roswell

The Roswell Planning & Zoning Commission held a workshop to discuss potential modifications to zoning ordinances, focusing on lot sizes, setbacks, and alley requirements to encourage infill and affordable housing. No formal decisions were made; the meeting was for discussion and staff input. Staff will use the feedback to propose ordinance changes at future meetings.

• Discussed relaxing setbacks for narrow and corner lots to enable development (no vote)
• Discussed allowing pre-built or manufactured homes on narrow lots (no vote)
• Discussed eliminating alley requirements in new subdivisions (no vote)
• Discussed updating sign ordinance and food truck guidelines (no vote)

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and consider several action items, including awarding a contract for Spring River Trail rehabilitation, a change order for a water repair on Lea/Deming, a digester roof repair at the wastewater treatment plant, and a contract for general construction services. The meeting also includes updates on the landfill, a waterline project at Mountain View Middle School, water billing issues, and the bicycle and pedestrian plan.

• Consider award ITB-21-004 Spring River Trail Rehabilitation
• Consider Lea/Deming Change Order – Water Repair
• Consider WWTP Digester Roof Repair
• Consider award RFP-21-004 General Construction Services
• Landfill Unit 5-A Update

The Infrastructure Committee voted unanimously to recommend four construction awards to the full City Council for approval on April 8, 2021: Spring River Trail Rehabilitation to Constructors Inc. ($159,485.45), Lea/Deming Bridge Repairs Change Order #1 ($63,121.34), WWTP Digester Roof repair to J&J Marquez ($92,227.40), and General Construction Services to Facility Build, Holloway Construction, and White Sands Construction. The committee also approved the agenda and the February 22, 2021 minutes. No action was taken on non-action items, which included project updates, Landfill Unit 5-A, Mountain View Middle School waterline, water billing issues, and the Bicycle & Pedestrian Plan update.

• Approved agenda and February 22, 2021 minutes (3-0).
• Recommended approval of ITB-21-004 Spring River Trail Rehabilitation to Constructors Inc. for $159,485.45.
• Recommended approval of ITB-20-002 Lea & Deming Bridge Repairs Change Order #1 for $63,121.34.
• Recommended approval of WWTP Digester Roof repair to J&J Marquez for $92,227.40.
• Recommended approval of RFP-21-004 General Construction Services to Facility Build, Holloway Construction, and White Sands Construction.

Airport Advisory Commission

The Roswell Airport Advisory Commission approved moving its regular meetings to the third Thursday of each month at 1:30 p.m., starting April 15, 2021. The commission also approved the agenda and minutes from the previous meeting. No action was taken on the CARES Act EDA grant application for Hangar 84, as staff are still working on cost estimates.

• Approved the March 18, 2021 meeting agenda (voice vote 3-0).
• Approved the February 18, 2021 meeting minutes (voice vote 3-0).
• Approved changing future meetings to the third Thursday at 1:30 p.m., effective April 15, 2021 (voice vote 4-0).

Public Safety Committee

The Public Safety Committee will consider purchasing Priority Dispatch Corporation's ProQA emergency call-taking software for $217,209, funded in the FY2020 budget. They will also discuss a traffic study, condemnations, and amendments to city code chapters 8 and 16. Department updates and monthly reports will be presented.

• Consider sole-source purchase of ProQA dispatch software for $217,209
• Discuss traffic study completed by engineering
• Consider Resolution 20-XX condemnations
• Consider amendments to Chapter 8 (Nuisances)
• Consider final red line version of Chapter 16

The Public Safety Committee voted unanimously to forward the Priority Dispatch software to the full council, contingent on state approval for a sole source vendor. The committee also approved sending a condemnation resolution to the full council's consent agenda. Traffic updates and code changes were discussed but no final action was taken on them.

• Approved sending Priority Dispatch software to full council pending state approval for sole source vendor (unanimous)
• Approved sending Condemnation Resolution 20-XX to full council consent agenda (unanimous)
• Approved agenda (unanimous)
• Approved minutes from February 16, 2021 meeting (unanimous)

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will consider approving the 2020 Bicycle and Pedestrian Master Plan, which proposes new bike lanes, sidewalks, and trails. The meeting also includes discussions on an upcoming NM SCORP town hall, the next meeting location, and reports from the Aquatic Center, Recreation, and Parks departments.

• Approve 2020 Bicycle and Pedestrian Master Plan
• Discuss 3/25/2021 NM SCORP Virtual Town Hall meeting
• Report on Aquatic Center
• Report on Recreation Department
• Report on Parks Department

The Parks and Recreation Commission approved the 2020 Bicycle and Pedestrian Master Plan and voted to send it to General Services for further adoption. The plan had not yet been adopted by City Council, and approval was needed to pursue grant funding. The commission also discussed the upcoming SCORP town hall, the next meeting location, and received reports on the aquatic center, recreation department, and parks department.

• Approved the agenda as presented.
• Approved the minutes of the January 11, 2021 meeting.
• Approved the 2020 Bicycle and Pedestrian Master Plan and sent it to General Services for further adoption.
• Discussed the upcoming NM SCORP Virtual Town Hall meeting on March 25, 2021.
• Discussed the location of the next meeting, possibly at the Recreation and Aquatic Center.
• Heard reports on the aquatic center, recreation department, and parks department.

Roswell Museum Board of Trustees

The Roswell Museum and Art Center Board of Trustees will meet virtually to approve the agenda and February 22, 2021 meeting minutes, and to consider nominations for new board members. The board will also receive information-only reports from the executive director, on the annual meeting and strategic planning, and from the RMAC Foundation. Public comment is scheduled.

• Approval of February 22, 2021 meeting minutes
• Board of Trustees new member nominations
• Director's Report
• Annual Meeting and Strategic Planning discussion
• RMAC Foundation Report

The Roswell Museum Board of Trustees recommended five individuals for mayor's consideration: incumbents Jessica Parham, Anne Baker, and Lorrina Segovia for second terms, and community applicants Patrick Collins and Elisa Begueria for open positions. All recommendations passed with 10-0 votes, with one member abstaining due to technical issues. The board also approved the agenda and previous meeting minutes, and heard reports on upcoming events and strategic planning.

• Approved the meeting agenda (11-0).
• Approved the February 22, 2021 meeting minutes (11-0).
• Recommended Jessica Parham for a second term in position 4 (10-0).
• Recommended Anne Baker for a second term in position 6 (10-0).
• Recommended Lorrina Segovia for a second term in position 10 (10-0).
• Recommended Patrick Collins for board position 8 (10-0, one abstention).
• Recommended Elisa Begueria for board position 2 (10-0, one abstention).
• Adjourned the meeting (11-0).

City Council

The Roswell City Council will meet March 11, 2021, to consider a range of items including awarding a $153,470.64 roofing repair contract, approving several airport hangar leases, and adopting resolutions on weed cleanup and building condemnations. The council will also discuss a proposed ordinance for a New Mexico Finance Authority loan for landfill equipment and a water utility asset management plan.

• Award $153,470.64 to Speir Construction LLC for WWTP Digester Roof repairs
• Approve new lease agreements for Hangars 91A/91B, T-Hangar 120, and T-Hangar 119 at Roswell Air Center
• Adopt Resolution 21-11 mandating cleanup of two properties and Resolution 21-12 for demolition of three dilapidated structures
• Consider Resolution 21-16 authorizing a financial assistance application to the New Mexico Finance Authority
• Approve a $162,316.06 professional services agreement with SMA for Municipal Landfill Unit 5A

The Roswell City Council approved a consent agenda including a $131,440 roof repair contract for the WWTP digester, a budget adjustment, and several resolutions. They also approved appointments to boards and commissions, a grazing lease, and a subdivision plat. No substantive debate or roll-call votes were recorded; items were approved as part of the consent agenda.

• Approved Speir Construction roof repairs for WWTP digester roof at $131,440 (consent)
• Approved Resolution 21-14 budget adjustment for FY21 (consent)
• Approved Resolution 21-13 Water Utility Asset Management Plan (consent)
• Approved Resolution 21-15 sale of surplus personal property (consent)
• Approved Resolution 21-16 NMFA financial assistance for landfill compactor and Unit 5A (consent)
• Approved Ordinance 21-02 NMFA financial assistance (consent)
• Approved Ordinance 21-01 amendment to Sec. 2-20 meeting time (consent)
• Approved Kerr Ranch grazing lease with Steve Oldfield at $8,694.04 annually (consent)

Finance Committee

The Roswell Finance Committee will consider several action items, including adding Finance Director Janie Davies as a signer on city bank accounts, approving FY21 budget adjustments, selling surplus property, and authorizing a landfill services agreement. They will also review a proposed ordinance for a New Mexico Finance Authority loan for landfill equipment and hear a presentation on the FY2022 Municipal Court budget.

• Consideration of Janie Davies as additional signer on all city bank accounts
• Resolution 20-XX Budget Adjustments for FY21 Budget
• Resolution 20-XX Sale of Certain Surplus Personal Property
• Souder, Miller & Associates Landfill Professional Services Agreement for Municipal Landfill Unit 5A
• Ordinance 20-XX authorizing loan agreement with New Mexico Finance Authority for landfill equipment

The Roswell Finance Committee voted 3-0 to send several items to the full City Council, including adding Finance Director Janie Davies as a signer on all city bank accounts, a FY21 budget adjustment of $327,180 in revenue and $1,099,893 in expenses, and a resolution to sell surplus IT equipment. The committee also approved sending a $162,316.06 professional services agreement with Souder, Miller & Associates for the Municipal Landfill Unit 5A, a resolution to apply for $5,740,000 in financial assistance from the New Mexico Finance Authority, and a proposed ordinance authorizing a loan agreement of up to $6,400,000 for landfill equipment and construction. All votes were 3-0 with Councilor Oropesa absent.

• Approved sending to City Council the addition of Janie Davies as a signer on all city bank accounts (3-0).
• Approved sending to City Council Resolution 21-XX for FY21 budget adjustments of $327,180 in revenue and $1,099,893 in expenses (3-0).
• Approved sending to City Council Resolution 21-XX for the sale of surplus IT equipment (3-0).
• Approved sending to City Council a $162,316.06 professional services agreement with Souder, Miller & Associates for Landfill Unit 5A (3-0).
• Approved sending to City Council Resolution 21-XX authorizing a $5,740,000 financial assistance application to the New Mexico Finance Authority (3-0).
• Approved sending to City Council proposed Ordinance 20-XX authorizing a loan agreement of up to $6,400,000 with the New Mexico Finance Authority (3-0).

Commission on Aging

The Roswell Commission on Aging special meeting scheduled for Thursday, February 25, 2021, at 1:00 p.m. via Go-To-Meeting has been canceled. The agenda contains only procedural boilerplate regarding public notice, potential quorum, and disability accommodations, with no substantive items for discussion or decision.

• Meeting canceled for February 25, 2021

Legal Committee

The Roswell Legal Committee will discuss and consider recommending approval of an Emergency Medical Services Agreement with American Medical Response Ambulance Service, Inc., along with several airport leases and other items. They will also hear a report from the Airport Authority Steering Committee and consider amendments to city code and rules of order.

• Emergency Ambulance Services Agreement with American Medical Response Ambulance Service, Inc. (2-year initial term, price confidential)
• RAC leases: Hitchcock et al. (Hangar 91A/91B, $10,632 and $10,500 annually), Putnam (T-Hangar 120 Space 3, $2,400 annually), Red Mountain Arsenal (amendment for Bunker 1111), Wadsworth & Walker (T-Hangar 119 Space 2, $2,400 annually), Woods (Building 1776, $2,592 annually)
• Telecommunications Tower Lease with Gravity Pad Towers, LLC
• Grazing lease agreement with Steve Oldfield for Kerr Ranch
• Ordinance 21-XX amending Section 2-20 of the Roswell City Code

The Legal Committee voted to accept the Airport Steering Committee's report recommending not creating an airport authority and instead entering a Joint Powers Agreement with Chaves County. It also sent several airport hangar lease agreements and a grazing lease recommendation to the full City Council, and advanced an ordinance for advertising and a public hearing. No action was taken on potential changes to Governing Body Rules of Order.

• Accepted Airport Steering Committee report recommending no airport authority and a Joint Powers Agreement with Chaves County
• Sent to consent agenda: new leases for Hangar 91A/91B (multiple tenants) and T-Hangar 120 Space 3 (Jared Putnam)
• Sent to consent agenda: lease amendment for Red Mountain Arsenal, LLC (Bunker 1111) and new lease for T-Hangar 119 Space 2 (Tom Wadsworth & Carlton Walker)
• Sent to consent agenda: lease renewal for Thurston Woods on Building No. 1776
• Took no action on Gravity Pad Towers, LLC telecommunications tower lease; attorneys to consider concerns
• Recommended to full City Council a new 5-year grazing lease with Steve Oldfield for Kerr Ranch (3,355 acres, $8,694.04 annually)
• Sent Ordinance 21-XX (Section 2-20) to full City Council for advertising and public hearing
• No action taken on potential changes to Governing Body Rules of Order

City Council

The Roswell City Council is holding a special meeting with a single action item: a closed session to discuss attorney-client privilege related to threatened or pending litigation involving the Tax & Revenue Department. The agenda is otherwise procedural, including approval of the agenda and city manager reports. No action will be taken during or after the closed session.

• Closed session under NMSA 1978, §10-15-1H(7) for attorney-client privilege on Tax & Revenue Department lawsuit
• Approval of the agenda for the February 25, 2021 special meeting
• City Manager Reports/Announcements (information only)

The Roswell City Council held a special meeting on February 25, 2021, and approved the agenda unanimously. The council then voted 6-0 to enter a closed session to discuss attorney-client privilege regarding threatened or pending litigation with the New Mexico Tax & Revenue Department. No action was taken and no votes were cast during the closed session. The meeting adjourned at 3:27 p.m.

• Approved the meeting agenda (6-0).
• Approved a motion to hold a closed session for attorney-client privilege discussion on litigation with the New Mexico Tax & Revenue Department (6-0).
• No action taken and no votes cast during the closed session.

Commission on Aging

The Roswell Commission on Aging will hold a special meeting to discuss and recommend priorities for activities that provide awareness and information about resources for aging residents. They will also discuss launching an awareness and information campaign and methods and timeline for it. The meeting is procedural and focused on planning, with no final decisions expected.

• Discussion on prioritizing awareness activities for aging population resources
• Discussion on launching a Commission on Aging Awareness & Information campaign
• Discussion on methods and timeline to launch the campaign

Planning & Zoning Commission

The Roswell Planning & Zoning Commission approved a special use permit for a professional office at 711 W College Blvd, an alley vacation at 703 S Kentucky Ave, and a preliminary and final plat for the 20-lot Bella Piazza subdivision. The commission also discussed a potential public hearing on the 2016 conditional use permit for a racetrack but took no action.

• Approved Case 21-001 SUP for professional office at 711 W College Blvd (6-0)
• Approved Case 21-002 VAC for alley vacation at 703 S Kentucky Ave (6-0)
• Approved Case 21-003 PPLAT for Bella Piazza preliminary plat (6-0)
• Recommended Case 21-004 FPLAT for Bella Piazza final plat to City Council (6-0)
• Approved agenda and December 15, 2020 minutes (6-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve the agenda and January minutes, consider new board member nominations, and receive information-only updates including a preview of the RAiR 2021 exhibition, the director's report, and a membership working group update. The meeting is a regular business session with no major policy decisions or public hearings scheduled.

• Approval of January 25, 2021 meeting minutes
• New board member nominations
• RAiR 2021 Exhibition preview
• Membership working group update
• RMAC Foundation report

The Roswell Museum Board of Trustees met virtually and approved the agenda, the January 25, 2021 minutes, and a motion to have current members ask potential new board members to complete an online application. All votes were 9-0. The board also received informational updates on the 2021 RAiR exhibitions, a membership mailer, and the RMAC Foundation's audit and virtual fundraiser. No other substantive decisions were made.

• Approved meeting agenda (9-0)
• Approved January 25, 2021 minutes (9-0)
• Approved motion for current members to ask potential new members to complete online application (9-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board is meeting to approve minutes from December and January, and to discuss an internship update, board member recruitment, a staff liaison report, and upcoming initiatives. The meeting is largely informational with no major decisions or contracts on the agenda.

• Approve December 28, 2020 meeting minutes
• Approve January 25, 2021 meeting minutes
• Update on internship
• Discuss board member recruitment strategy
• Discussion on upcoming initiatives and programs

The Keep Roswell Beautiful Board approved minutes from its December 28, 2020 and January 25, 2021 meetings by voice vote. Members discussed board member recruitment and were informed that state restrictions on grant funds for volunteer events could affect Arbor Day and cleanups if the county is in the red COVID category. No public comments were made, and the meeting adjourned at 12:43 p.m.

• Approved December 28, 2020 meeting minutes by voice vote
• Approved January 25, 2021 meeting minutes by voice vote

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and a water conservation plan, and consider three action items: an Asset Management Plan resolution, professional services for Landfill Construction Unit 5A, and a digester roof repair. The meeting also includes department reports and public comments.

• Consider Asset Management Plan Resolution
• Consider Landfill Professional Services – Construction Unit 5A
• Consider Digester Roof Repair
• Water Conservation Plan discussion
• Project Updates Discussion

The Infrastructure Committee voted unanimously (4-0) to recommend three items to the City Council: Resolution 21-13 (Water Utility Asset Management Plan), a $162,316.06 professional services agreement for Landfill Construction Unit 5A, and a $153,470.64 digester roof repair contract for Speir Construction, LLC. The committee also discussed updates on the Boys & Girls Club gym floor and pool signage, the Water Conservation Plan, and the 2021 Sewer Manhole Rehabilitation Project. No other substantive decisions were made.

• Recommended Resolution 21-13 Water Utility Asset Management Plan to City Council (4-0)
• Sent $162,316.06 landfill professional services agreement to Finance Committee (4-0)
• Recommended $153,470.64 digester roof repair award to Speir Construction, LLC for consent agenda (4-0)

Airport Advisory Commission

The Airport Advisory Commission approved the meeting agenda and prior minutes unanimously. No substantive decisions were made; the meeting consisted of informational updates on airport operations, a new lease for AerSale, a water line project, and a grant application for Hangar 84. The MRO of the Americas presentation was delayed and later given.

• Approved February 18, 2021 agenda (5-0)
• Approved January 21, 2021 minutes (5-0)

Public Safety Committee

The Roswell Public Safety Committee will consider a resolution to demolish three dilapidated structures, review amendments to Chapter 8 (camping and campgrounds), and discuss a final redline version of Chapter 16 (nuisances). The committee will also hear department updates and monthly reports. Action is requested on the demolition resolution and code amendments.

• Resolution 21-XX to demolish 3 dilapidated structures at 19 W Wells St, 304 E 7th St, and 302 E 7th St #1/2; owners given 15 days to act, liens of $3,000–$30,000 per property if city demolishes
• Amendments to Chapter 8 (Camping and Campgrounds) of the Roswell Municipal Code
• Final redline version of Chapter 16 (Nuisances) ordinance, replacing the chapter entirely
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control
• Monthly reports from Police, Fire, Emergency Management, Consolidated Dispatch, Code Enforcement, and Animal Control

The Public Safety Committee voted unanimously to send Condemnation Resolution 20-XX to the full council on the consent agenda. Discussion on amendments to Chapter 8 (Nuisances) and the final redline of Chapter 16 was postponed to the March 16 meeting. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved minutes from January 19, 2021 meeting (unanimous)
• Sent Condemnation Resolution 20-XX to full council on consent agenda (unanimous)
• Postponed Chapter 8 nuisance amendment discussion to March 16, 2021
• Postponed Chapter 16 final redline discussion to March 16, 2021

City Council

The Roswell City Council is holding a special meeting with one action item: a closed session to discuss the potential purchase of real property or water rights near the RAC. The agenda also includes approval of the meeting agenda and city manager reports, which are informational only. No action will be taken during or after the closed session.

• Closed session under NMSA 1978, §10-15-1H(8) to discuss purchase, acquisition, or disposal of real property or water rights
• Potential purchase of real estate near the RAC
• Approval of the February 16, 2021 special meeting agenda
• City manager reports and announcements (information only)

The Roswell City Council met in special session and voted 7-0 to hold a closed session to discuss the potential purchase of real estate near the Roswell Adult Center (RAC). No action was taken during the closed session, and the meeting adjourned shortly after returning to open session.

• Approved meeting agenda (7-0)
• Held closed session to discuss potential real estate purchase near RAC (7-0)

City Council

The Roswell City Council is meeting to consider a consent agenda with routine items and several new business items. Key decisions include approving a $102,481.25 design contract for dissolved oxygen improvements at the wastewater treatment plant, awarding a $208,501.08 Spring River Trail rehabilitation contract, and authorizing multiple airport hangar and building leases. The council will also consider resolutions on weed cleanup, condemnation of dilapidated structures, a budget amendment, and a real estate purchase.

• $102,481.25 design contract to HDR for WWTP dissolved oxygen improvements
• $208,501.08 Spring River Trail rehabilitation award to Constructors Inc.
• New leases for Ascent Aviation (Building #100, $19,200/yr) and three T-hangar spaces
• Resolution 21-4 mandating cleanup of 5 properties; Resolution 21-5 requiring demolition of 5 structures
• Real estate purchase at 1101 N Atkinson from Britt Bourque

The Roswell City Council approved a series of consent items and regular agenda items, including leases for airport hangars and a building, a professional services contract for wastewater treatment improvements, a real estate purchase for the zoo, and a wayfinding contract. Several resolutions were also passed, including budget adjustments, surplus property sales, and weed/condemnation actions. The council also received updates on utility billing issues, the Convention Center closure, and the RV park cleanup.

• Approved RFP-21-005 for water main line stops and valve insertions (consent)
• Approved $102,481.25 contract with HDR for WWTP dissolved oxygen improvements (consent)
• Approved lease with Ascent Aviation Services for Building No. 100 at $1,600/month (consent)
• Approved lease renewal with ENMU-Roswell for CDL training land at $134/month (consent)
• Approved Resolution 21-6 for CDBG annual certifications (consent)
• Approved Resolution 21-7 for Open Meetings Act notice (consent)
• Approved Resolution 21-10 budget adjustment with $92,649 revenue and $1,332,885 expenses (item 16)
• Approved Resolution 21-8 authorizing sale of surplus personal property (item 18)

Parks & Recreation Commission

The February 8, 2021 meeting of the Roswell Parks and Recreation Commission has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Finance Committee

The Roswell Finance Committee will meet to consider recommending several items to the City Council, including budget adjustments for FY21, a landfill compactor loan, and other financial matters. The agenda also includes approval of previous meeting minutes and information reports on tax collections and department activities.

• Resolution 20-XX Budget Adjustments for FY21 Budget
• Landfill Loan Resolution 21-XX for Compactor from Wagner Cat for $1,234,434
• Approval of January 7, 2020 Meeting Minutes
• Information Reports including Gross Receipts Tax, Lodgers' Tax, and Convention Center Fee reports

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and minutes, and discuss the Hagerman Tower agreement. They will also receive updates on the radio project and staffing.

• Discussion and update on Hagerman Tower agreement
• Radio project update by David Jones (Code 3)
• Staffing/Dispatch Report by Teri Best

The board approved the meeting agenda and prior minutes unanimously. No formal action items were voted on; discussions covered the Hagerman Tower MOU and equipment installation, the digital radio project status, and staffing updates. The board agreed to cancel the March meeting due to the E911 cutover.

• Approved meeting agenda (5-0)
• Approved January 6, 2021 minutes (5-0)
• Agreed to cancel March meeting due to E911 cutover

Legal Committee

The Legal Committee recommended approval of a real estate purchase agreement with Britt Bourque for the City to buy property at 1101 N Atkinson for $415,000, passing 3-1. It also recommended several lease agreements for airport facilities, a wayfinding signage contract, a surplus property policy, and resolutions authorizing surplus property sales. The addendum sign ordinance was discussed but no action was taken.

• Recommended approval of real estate purchase at 1101 N Atkinson for $415,000 (3-1)
• Recommended approval of lease agreement with Ascent Aviation Services Corp. for Building #100 at $1,600/month (4-0)
• Recommended approval of lease agreements with Larry Parker, Scott Burnett, and Clayton Hightower for T-Hangar spaces (4-0 each)
• Recommended approval of lease renewal with Eastern New Mexico University-Roswell for CDL training area at $134/month (4-0)
• Recommended approval of Wayfinding Signage Consulting Services Agreement with Groundwork Studio for $65,000 (4-0)
• Recommended approval of new Surplus Property Policy (4-0)
• Recommended adoption of Resolution 21-XX authorizing sale of surplus personal property (3-0)
• Recommended adoption of Resolution 21-XX authorizing sale of 2003 Freightliner truck to Chaves County for $2,000 (3-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will discuss Spring River Zoo fees and consider approving two concepts for McBride Veterans Cemetery improvements. They will also receive updates on the Carpenter Park project, the zoo's grand reopening, and reports from various city departments. The meeting is informational and action-oriented, with no public hearings scheduled.

• Discussion of Spring River Zoo fees
• Consider approval of two concepts for McBride Veterans Cemetery (honor guard cover and helicopter memorial)
• Carpenter Park Splash Pad project update
• Spring River Zoo grand reopening update
• Reports from Library, Museum, Transit, Recreation, Parks, Cemetery, Golf Course, and Zoo

Planning & Zoning Commission

The Planning & Zoning Commission will not hold a meeting in January 2021. The notice states there will be no meeting for the month, so no items will be discussed or decided.

• No meeting scheduled for January 2021
• Potential quorum of City Council noted, but no action expected

Roswell Museum Board of Trustees

The Board of Trustees will meet to approve the 2021 meeting schedule and member nominations working group. The agenda also includes a director's report and updates from the membership working group and RMAC Foundation.

• Approval of 2021 BOT meeting schedule
• Approval of BOT member nominations working group
• Director’s Report
• Membership Working Group update
• RMAC Foundation Report

The Roswell Museum Board of Trustees approved the 2021 meeting schedule and tabled the creation of a nominations working group until the February meeting. The board also approved the agenda and the November 16, 2020 minutes. No other substantive decisions were made; the meeting included informational reports only.

• Approved 2021 BOT meeting schedule (11-0)
• Tabled creation of BOT member nominations working group until February meeting (11-0)
• Approved meeting agenda (11-0)
• Approved November 16, 2020 meeting minutes (11-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board is meeting to approve the December 28, 2020 minutes, receive an internship update, hear a staff liaison report, and discuss upcoming initiatives and programs. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of December 28, 2020 meeting minutes
• Update on internship
• Report from staff liaison
• Discussion on upcoming initiatives and programs
• Public comments

The board could not take any formal action because a quorum was not present. Members discussed staff updates on intern onboarding, bench installation delays, and upcoming events, but no decisions were made.

Commission on Aging

The Roswell Commission on Aging will hold a routine meeting with a focus on open discussion about its future, priorities, and next steps. The commission will also consider approving the October 15, 2020 minutes and amending the July 16, 2020 minutes. A report on City Council Rules, Policies, and Procedure Training is scheduled.

• Open discussion on future, priorities, and next steps for Commission on Aging
• Approval of minutes from October 15, 2020 meeting
• Amendment of July 16, 2020 meeting minutes
• Report on City Council Rules, Policies, and Procedure Training

The Roswell Commission on Aging held a routine meeting, approving the agenda, the October 15, 2020 minutes, and an amendment to the July 16, 2020 minutes to reflect Jesse Davis as Vice Chair. No substantive policy decisions were made; the meeting focused on procedural approvals and open discussion about the commission's future priorities.

• Approved January 21, 2021 agenda (unanimous)
• Approved October 15, 2020 minutes (unanimous)
• Amended July 16, 2020 minutes to reflect Jesse Davis as Vice Chair (unanimous)

Public Safety Committee

The Roswell Public Safety Committee will consider a resolution to demolish five dilapidated structures deemed public nuisances, with owners given 15 days to act or face liens of $3,000 to $30,000. They will also discuss amendments to Chapter 16 of the city code regulating nuisances, following prior discussion in December. The agenda includes department updates and a traffic complaint discussion.

• Resolution 21-XX to demolish 5 dilapidated structures (118 GST, 10 Thiel Pl, 523 E 3rd St, 506 E Albuquerque St, 505 W 17th St)
• Amendments to Chapter 16 (Nuisances) of Roswell Municipal Code
• Discussion on traffic complaint and staff action
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control

The Public Safety Committee approved its agenda and prior minutes, and voted unanimously to send Condemnation Resolution 20-XX to the full council on the consent agenda. Discussion on a proposed amendment to Chapter 16 (Nuisances) was held, but no action was taken; further discussion is scheduled for February 16, 2021. Traffic complaints at Wyoming and Alameda were discussed and will be revisited in March.

• Approved agenda with change moving non-action item 5 under item 2 (unanimous)
• Approved minutes from December 15, 2020 meeting (unanimous)
• Sent Condemnation Resolution 20-XX to full council on consent agenda (unanimous)
• No action on Chapter 16 nuisance code amendment; discussion continued to February 16, 2021

City Council

The Roswell City Council is holding a public hearing and voting on an ordinance to lower the interest rate on a $5.5 million NMED Clean Water State Revolving Fund loan from 1.2% to 0.5%, potentially saving $770,000 in interest. The council will also consider several consent items, including a bridge reconstruction contract, a sports complex master plan, and an ambulance service award, along with resolutions on budget amendments and property condemnations.

• Public hearing and vote on Ordinance 20-16 to lower CWSRF Loan 097 interest rate to 0.5%
• Award ITB-21-006 Lea & Deming Bridge Reconstruction to Abraham's Construction Inc. for $1,100,280.31
• Approve $526,795 professional services agreement with BHI for Cielo Grande Sports Complex survey and master plan
• Award RFP-21-002 Emergency Ambulance Services to American Medical Response (AMR)
• Resolution 21-1 to condemn two dilapidated structures

The Roswell City Council approved the consent agenda, which included awarding a $1,100,280.31 contract to Abraham's Construction Inc. for the Lea/Deming Bridge reconstruction, authorizing the City Manager to negotiate a two-year ambulance service contract with American Medical Response, and dissolving remaining furloughs through June 2021 due to higher-than-expected gross receipts tax revenue. The council also approved a resolution for a landfill compactor loan and several other routine items.

• Approved consent agenda including minutes from Nov 12, Dec 10, Nov 30, and Dec 12 meetings
• Awarded ITB-21-006 Lea/Deming Bridge reconstruction to Abraham's Construction Inc. for $1,100,280.31
• Authorized City Manager to negotiate ambulance service contract with American Medical Response (2-year term, two 1-year renewals)
• Approved dissolving remaining furloughs through June 2021
• Approved Resolution 21-03 for landfill compactor loan reimbursement
• Approved waiver of storage fees for American Airlines (Oct $58,608, Nov $54,248, Dec est. $55,000)
• Approved NMDOH lease renewal for Building No. 611 at $225,408 annually
• Approved Resolution 21-1 for condemnation of two properties

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will meet virtually to consider approving the September 21, 2020 minutes and receive presentations and reports on the zoo reopening, the aquatic center, recreation, and parks departments. No action items are listed, so the meeting is primarily informational.

• Approval of September 21, 2020 meeting minutes
• Presentation on Zoo Re-Opening by Andrea Cole
• Introduction of Mick Reeves, Aquatic Supervisor
• Report on Aquatic Center by Mick Reeves
• Report on Recreation Department by Marcus Gallegos

Finance Committee

The Roswell Finance Committee will meet to discuss and consider several action items, including a Creative Bus Sales contract, purchase of a 2021 Caterpillar 420 Backhoe for the Cemetery, budget adjustments for FY21, a landfill loan resolution for a compactor, dissolving remaining furloughs, waiving storage fees for American Airlines airplanes, a memorandum of understanding with Chaves County, and an EDA grant financial commitment for the RAC Dog House Project. The committee will also receive information reports on gross receipts tax, lodgers' tax, and other department updates.

• Creative Bus Sales contract
• Purchase of 2021 Caterpillar 420 Backhoe for Cemetery
• Resolution 21-XX Budget Adjustments for FY21 Budget
• Landfill Loan Resolution 21-XX for Compactor
• Waiver of storage fees for American Airlines airplanes at Roswell Air Center for Nov/Dec 2020

The Finance Committee voted 3-0 to recommend several items to the full City Council, including a $221,459 contract for two transit buses, a 2021 Caterpillar 420 Backhoe for the cemetery, FY21 budget adjustments, a $1,234,434 landfill compactor loan, dissolving remaining staff furloughs, waiving American Airlines storage fees, and an MOU with Chaves County. The meeting adjourned early at 10:34 a.m. due to loss of quorum after Councilor Roebuck left. No action was taken on the EDA Grant for the RAC Dog House Project.

• Approved sending Creative Bus Sales contract for two Arboc buses ($221,459) to City Council (3-0)
• Approved sending purchase of 2021 Caterpillar 420 Backhoe for Cemetery to City Council (3-0)
• Approved sending Resolution 21-XX Budget Adjustments for FY21 to City Council (3-0)
• Approved sending Landfill Loan Resolution for compactor from Wagner Cat ($1,234,434) to City Council (3-0)
• Approved sending recommendation to dissolve remaining six staff furloughs to City Council (3-0)
• Approved sending waiver of American Airlines storage fees for Nov/Dec 2020 to City Council (3-0)
• Approved sending MOU M-20-022 with Chaves County to City Council without recommendation (3-0)
• No action taken on EDA Grant for RAC Dog House Project

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and minutes, then discuss the Hagerman Tower agreement and elect a new chairman. Updates will be given on the Code 3 Digital Radio Project and the proposed move of the Dispatch Center, followed by a staffing report. The meeting is largely routine with action limited to agenda and minutes approval.

• Election of a new Chairman
• Discussion on Hagerman Tower agreement
• Code 3 Digital Radio Project update
• Discussion of the move of the Dispatch Center
• Staffing/Dispatch Director Report

The Pecos Valley Regional Communications Center Board elected Joe Neeb as chairman and tabled discussion of the Hagerman Tower MOU pending Town of Hagerman approval. No other action items were decided; updates were given on the digital radio project, dispatch center relocation, and staffing.

• Elected Joe Neeb as Chairman (6-0)
• Tabled Hagerman Tower MOU discussion until next meeting
• Approved January 6, 2021 agenda (6-0)
• Approved November 4, 2020 minutes (6-0)

Infrastructure Committee

The Roswell Infrastructure Committee will review project updates and consider three action items: a scope of work for general construction services (RFP-21-004), awarding the Lea/Deming Bridge construction contract (ITB-21-006), and awarding professional services for Cielo Grande Fields. The meeting also includes approval of minutes and public comments.

• Consider RFP-21-004 Scope of Work General Construction Services
• Consider Award ITB-21-006 Lea/Deming Bridge
• Consider Award Professional Services Cielo Grande Fields
• Project updates include Garden Bridge (completed), Country Club/Main traffic signal (completed), and Lea/Deming Bridge (bids opened, low bid $1,100,280.31)
• Public comments and department reports