Roswell public meetings in 2022

General Services Committee (Discontinued as of March 2024)

The General Services Committee approved sending the Roswell Recreation and Aquatic Center budget adjustments to the Finance Committee. The committee also voted to send the Spring River Zoo fee structure to the full City Council as presented.

• Approved sending Roswell Recreation and Aquatic Center budget adjustments to Finance Committee (3-0)
• Approved sending Spring River Zoo fee structure to full City Council (2-1)
• Approved meeting agenda (3-0)
• Approved October 26, 2022 meeting minutes (3-0)

Planning & Zoning Commission

The Planning & Zoning Commission recommended approval for two separate zone changes to CCAN and Conditional Use Permits for retail cannabis businesses. Both cases will be forwarded to the City Council for final action.

• Recommended approval of Case 22-039 CANN for a retail cannabis facility at 3500 S Main Street (6-0)
• Recommended approval of Case 22-040 CANN for a retail cannabis establishment at 737 N Main Street (6-0)
• Approved December 20, 2022 meeting agenda (6-0)
• Approved November 29, 2022 meeting minutes (4-0)

Legal Committee

The Legal Committee voted to move six ordinances and resolutions to the Full City Council, including measures regarding sidewalk maintenance, solar partnerships, and municipal election timing. No items were denied or tabled.

• Moved sidewalk maintenance ordinance to Full City Council (4-0)
• Moved Roswell Plains Solar community benefit resolution to Full City Council (4-0)
• Moved ordinance to opt into consolidated November municipal elections to Full City Council (4-0)
• Moved City Treasurer/Finance Officer employment contract to Full City Council (4-0)
• Moved Open Meetings Act notice resolution to Full City Council (4-0)
• Approved December 15, 2022 agenda (4-0)
• Approved November 17, 2022 meeting minutes (4-0)

City Council

The Council approved several infrastructure contracts, including pavement recycling and micro-surfacing. They authorized funding for the 2023 UFO Festival and approved multiple airport hangar leases. A proposal for municipal infrastructure reimbursement was postponed to January.

• Approved $600,000 pavement hot recycling contract with Dustrol Inc. (8-0)
• Approved $400,000 micro-surfacing contract with IPR (8-0)
• Ratified $190,955 purchase of five 2022 Dodge Durango Police units (8-0)
• Approved $150,000 for 2023 UFO Festival entertainment costs (8-0)
• Approved Professional Services Agreement with MainStreet Roswell as amended (6-1)
• Approved RUBB Hangar location Option 1 and $200,000 for site-work (7-0)
• Approved employment contract for City Clerk Amalia Martinez (7-0)
• Postponed Resolution 22-76 regarding municipal infrastructure reimbursement (6-2)

Pecos Valley Regional Communications Center Board

The Board approved the meeting agenda and elected Chief Phil Smith to serve as the 2023 Chairperson. The Board received updates on radio infrastructure and PVRCC operations, including November call volume statistics.

• Approved meeting agenda (6-0)
• Elected Chief Phil Smith as 2023 Chair (6-0)

Airport Advisory Commission

The Airport Advisory Commission recommended approval for Trans Aero MedEvac to enter into an interim lease for a tract of land to place a 60’ x 24’ modular trailer. The meeting also included status reports on airport security, taxiway repairs, and director recruiting.

• Approved December 6, 2022 agenda (4-0)
• Approved November 8, 2022 minutes (4-0)
• Recommended approval of interim lease for Trans Aero MedEvac modular trailer (5-0)

Finance Committee

The Finance Committee voted to recommend several items to the full City Council, including a $750,000 budget for the Municipal Infrastructure Reimbursement Program and budget adjustments totaling over $10 million in expenses. The committee also recommended approving a vehicle maintenance RFP and ratifying the purchase of police patrol units.

• Recommended approval of Resolution 22-XX for MIRP funding of $750,000 (2-1)
• Recommended approval of budget adjustments for FY ending June 30, 2023, totaling $10,018,247 in expenses and $9,661,659 in revenue (3-0)
• Recommended approval of RFP 23-010 scope of work for city fleet vehicle maintenance and repairs (3-0)
• Recommended ratification of $190,955.00 purchase of five 2022 Dodge Durango Police Patrol Units (3-0)
• Recommended approval to use $150,000 for upfront 2023 UFO Festival entertainment costs (3-0)
• Approved December 1, 2022 meeting agenda (3-0)
• Approved November 3, 2022 meeting minutes with corrections (3-0)

Commission on Aging

The Commission on Aging approved the agenda and the minutes from September 15, 2022. The board also reviewed and approved the Senior Tips Flyers for December and January.

• Approved December 1, 2022 agenda (5-0)
• Approved September 15, 2022 minutes (5-0)
• Approved December Senior Tips Flyer (5-0)
• Approved January Senior Tips Flyer (5-0)

Planning & Zoning Commission

The Planning & Zoning Commission approved a zone change for an RV resort and granted two special use permits for community solar facilities. The commission also approved its 2023 meeting schedule.

• Approved Case 22-036 ZOC zone change from C-2 Community Commercial to RVP Recreational Vehicle Park (4-0)
• Approved Case 22-037 SUP to construct and operate a Community Solar Facility in R-2 Residential Zoning District (4-0)
• Approved Case 22-038 SUP to construct and operate a Community Solar Facility in R-3 Residential Zoning District (4-0)
• Approved 2023 Planning & Zoning Commission meeting schedule (4-0)
• Approved November 29, 2022 meeting agenda (4-0)
• Approved October 25, 2022 meeting minutes (4-0)

Finance Committee

The Finance Committee reviewed balance sheets, income statements, and open purchase orders as of September 30, 2022. No formal votes were taken on the financial reports; the committee and staff discussed various budget items and procurement processes.

• Approved the November 28, 2022 meeting agenda (4-0)

Keep Roswell Beautiful Board

The board approved the meeting agenda and the minutes from October 31, 2022. No substantive action items were decided during the meeting. The December board meeting was canceled due to schedule conflicts and holiday closures.

• Approved November 28 agenda (4-0)
• Approved October 31, 2022 meeting minutes (4-0)
• Canceled December board meeting

Infrastructure Committee

The Infrastructure Committee approved several purchase orders and resolutions for road maintenance and street improvements to be sent to the consent agenda. The committee also moved to send a specific site option for the RUBB Hangar development to the full City Council.

• Moved proposed option No. 1 for RUBB Hangar development to full City Council (3-0)
• Recommended $600,000 purchase order to Dustrol, Inc. for pavement hot recycling (3-0)
• Recommended $400,000 purchase order to IPR for micro-surfacing (3-0)
• Recommended Resolution 22-AA for Washington Ave. rehabilitation improvements of $540,000 (3-0)
• Recommended Resolution 22-BB for NMDOT street improvements of $360,000 (3-0)
• Approved October 24, 2022 minutes by consensus

Roswell Museum Board of Trustees

The Board of Trustees approved the 2023 meeting schedule and previous meeting minutes. Staff provided updates on strategic planning, staffing shortages, and upcoming museum exhibitions.

• Approved 2023 BOT meeting schedule (9-0)
• Approved September 19, 2022 meeting minutes (9-0)
• Approved October 17, 2022 meeting minutes (9-0)
• Approved October 21, 2022 Strategic Planning Workshop minutes (9-0)
• Approved the meeting agenda (9-0)

Public Safety Committee

The committee voted to send Condemnation Resolution 22-XX to the full council on the consent agenda with a recommendation to approve. The City Engineer also presented traffic study results for 19th & Garden.

• Approved agenda (3-0)
• Approved October 18, 2022 meeting minutes (3-0)
• Recommended approval of Condemnation Resolution 22-XX and referred to full council (3-0)

Legal Committee

The Legal Committee approved sending multiple Roswell Air Center lease agreements and a professional services agreement with MainStreet Roswell to the City Council. The committee also recommended the approval of an employment contract for City Clerk Amalia Martinez and forwarded a zoning ordinance update for public hearing.

• Approved amended employment contract for City Clerk Amalia Martinez for City Council approval (4-0)
• Approved $60,000 FY/23 Professional Services Agreement with MainStreet Roswell for City Council consent agenda (4-0)
• Approved Roswell Air Center lease for Carl Day (4-0)
• Approved Roswell Air Center leases for Tom Wadsworth (4-0)
• Approved Roswell Air Center lease for Carlton Walker (4-0)
• Approved Roswell Air Center lease for Red Mountain Arsenal (4-0)
• Approved amended Roswell Air Center lease for GENAIR NM, LLC (4-0)
• Approved Roswell Air Center lease extension for New Mexico National Guard (4-0)

Occupancy Tax Board

The board approved the meeting agenda and the minutes from the August 16 meeting. Staff provided reports on tax collections and event reimbursements, but no new funding actions were decided.

• Approved meeting agenda (3-0)
• Approved Aug. 16 meeting minutes (3-0)

Parks & Recreation Commission

The meeting was dismissed at 5:45 p.m. because a quorum was not established. No actions were taken and no items were decided.

City Council

The City Council approved the condemnation of 10 structures and created a Drought Contingency Task Force. Other actions included appointing a City Clerk, approving several airport leases, and authorizing a public hearing on utility rate indexing.

• Approved Resolution 22-65 to remove or demolish 10 dilapidated structures (7-3)
• Approved appointment of Amalia Martinez as City Clerk (10-0)
• Approved Resolution 22-66 creating a Drought Contingency Task Force (10-0)
• Approved Resolution 22-67 approving the December 2021 Water Conservation Plan (10-0)
• Approved Resolution 22-68 creating the Roswell Airport Advisory Commission (6-5)
• Approved advertising for a public hearing on Ordinance 22-10 regarding utility and sanitation rate indexing (10-0)
• Approved Zoning Case 22-035 FPLAT to create 8 residential lots from 4 at 900 Block of West Jaffa (10-0)
• Approved lease of Felix Farms to Diamond Heart Farms (10-0)

Airport Advisory Commission

The Commission approved moving several lease requests for the Roswell Air Center forward to legal review. One lease request for Building 734 was excluded from this approval pending further follow-up. The body also approved the meeting agenda and previous minutes.

• Approved agenda (4-0)
• Approved October 11, 2022 minutes (4-0)
• Approved moving lease requests for Carl Day, Tom Wadsworth, Carlton Walker, Red Mountain Arsenal, General Airframe Support, and NMYCA to legal (4-0)
• Excluded Old Dog Brotherhood lease for Building 734 from legal referral pending follow-up on a competing aeronautical interest

Finance Committee

The Finance Committee voted unanimously to send several funding recommendations to the full City Council. These include staffing increases for animal services, sports field fencing, and HVAC repairs for the police department.

• Recommended adding five kennel workers and one animal control officer to City employment (4-0)
• Recommended funding for two buses for 2023 and reallocation of FY21/FY22 funds (4-0)
• Recommended $296,519.12 for fencing and netting at four sports fields (4-0)
• Recommended budget adjustment for Keep Roswell Beautiful to include full NM Dept. of Tourism grant (4-0)
• Recommended Resolution 22-XX for disposal of surplus personal property (4-0)
• Recommended $116,186.97 for Roswell Police Department HVAC control system (4-0)

Pecos Valley Regional Communications Center Board

The board approved the meeting agenda and the minutes from October 5, 2022. No substantive action items were presented or discussed during the meeting.

• Approved November 2, 2022 agenda (unanimous)
• Approved October 5, 2022 minutes (unanimous)

Keep Roswell Beautiful Board

The board approved the meeting agenda and the minutes from the September 26, 2022 meeting. No other substantive actions were taken during the session. Staff provided updates on community clean-ups, youth presentations, and grant-funded projects.

• Approved meeting agenda (4-0)
• Approved September 26, 2022 meeting minutes (4-0)

Legal Committee

The Legal Committee reviewed and approved sending several lease agreements and requests for proposals to the City Council for final action. One item regarding the Administrative Code was postponed. All votes on these items passed 4-0.

• Approved sending AerSale, Inc. lease to City Council consent agenda (4-0)
• Approved sending Ascent Aviation lease to City Council consent agenda (4-0)
• Approved sending Clean Up Enterprise lease to City Council consent agenda (4-0)
• Approved sending J&S Mechanical lease to City Council consent agenda (4-0)
• Approved sending RFP-23-009 RAC Strategic Plan to City Council as regular action item (4-0)
• Approved sending Felix Farms lease agreement to full City Council (4-0)
• Approved sending Alameda Flats request to full City Council (4-0)
• Approved sending RFP-22-007 Fire Apparatus to City Council consent agenda (4-0)

Roswell Public Library Board of Trustees

The Board approved the meeting agenda and the minutes from September 22, 2022. Members discussed the possibility of eliminating overdue fees, but no action was taken on the fee structure.

• Approved meeting agenda (5-0)
• Approved September 22, 2022 meeting minutes (5-0)
• Tabled action on Fines and Fee Structure

General Services Committee (Discontinued as of March 2024)

The committee voted to remove the consideration and approval of an updated fee structure for Solid Waste Collections and the Roswell Municipal Landfill from the agenda. This action followed a recommendation from City Attorney Hess Yntema.

• Approved meeting agenda (4-0)
• Approved September 28, 2022 meeting minutes (4-0)
• Removed updated fee structure for Solid Waste Collections and Roswell Municipal Landfill from agenda (4-0)

Planning & Zoning Commission

The Planning & Zoning Commission recommended a final plat for the Ruiz-Stacy Addition replat to City Council. The commission also recommended approval of zoning ordinance text amendments regarding Special Use and Conditional Use Permits to the Legal Committee.

• Recommended approval of Case 22-035 FPLAT (Ruiz-Stacy Addition Replat) to City Council (5-0)
• Recommended approval of Zoning Ordinance Text Amendments for Special Use and Conditional Use Permits to the Legal Committee (6-0)
• Approved October 25, 2022 meeting agenda (5-0)
• Approved September 27, 2022 meeting minutes (5-0)

City Council

The City Council met for a special session and approved the agenda. The council entered a closed session to discuss personnel matters relating to the City Manager, but no action was taken and no votes were cast during that session.

• Approved the meeting agenda (10-0)
• Approved holding a closed session for City Manager personnel matters (10-0)

Infrastructure Committee

The Infrastructure Committee voted unanimously to postpone a decision on funding for the Roswell Air Center waterline extension until the November 28 meeting. They also recommended approval of a resolution creating a Drought Planning Task Force and a resolution approving the December 2021 Water Conservation Plan, both to be sent to the full City Council.

• Postponed Airport Infrastructure Funding for one month (4-0)
• Recommended to City Council Resolution 22-xx creating a Drought Planning Task Force (4-0)
• Recommended to City Council Resolution 22-xx approving the December 2021 Water Conservation Plan (4-0)
• Approved 2023 Infrastructure Committee meeting dates (consensus)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees held a planning workshop on October 21, 2022, but a quorum was not established, so no formal action was taken on any agenda item. Staff and board members discussed strategic plan revisions, primary goals, and rescheduled a community forum to a later date.

• No quorum; agenda not approved
• No quorum; no action on any item
• Community forum rescheduled to later date due to additional workshop needed

City Council

The City Council will hold public hearings on cannabis regulations and industrial revenue bonds for Admiral Beverage Corporation. The body is also deciding on several airport leases, property condemnations, and the use of American Rescue Plan Act funds for utility assistance.

• Proposed Ordinance 22-07 amending City Code relating to cannabis
• Zoning cases for retail cannabis at 313 W Country Club Rd and 2800 N Main Street
• Proposed Ordinance 22-05 for an industrial revenue bond for Admiral Beverage Corporation
• Resolution 22-25 mandating cleanup of approximately 15 properties for weeds
• Resolution 22-28 regarding changes to library materials fees and fines

City Council

The City Council is meeting to decide on several public hearings, including traffic code amendments and industrial revenue bonds. The body will also consider contracts for park development, water line repairs, and airport planning.

• Contract award for Roswell Inclusive Park Project Phase 1 to Lone Mountain Contracting Inc. for $1,692,700.17
• Ratification of water line repairs by White Cloud Pipeline Corp. totaling $533,202.24
• Proposed Ordinance 22-04 to amend Chapter 24 of the City Code regarding traffic and suspended licenses
• Zoning Case 22-005 and 22-006 to create 110 residential lots in the Oaks Subdivision
• Proposed Ordinance 22-05 to issue an industrial revenue bond for Admiral Beverage Corporation

City Council

The meeting consists of an Oath of Office ceremony for the Mayor and City Council members. No public policy will be formulated or official actions taken during this session.

• Oath of Office for Ward 1: Cristina A. Arnold
• Oath of Office for Ward 2: Juliana Halvorson
• Oath of Office for Ward 3: Edward L. Heldenbrand
• Oath of Office for Ward 4: Robert B. Corn
• Oath of Office for Ward 5: Angela Moore and Mayor Timothy Z. Jennings

City Council

The City Council is considering funding for a public art project by artist Josh Berry. The sculpture will utilize decommissioned rocket playground equipment from the Spring River Zoo.

• $75,000 funding for 'rocket' public art commission by Josh Berry
• Use of decommissioned rocket playground equipment from Spring River Zoo

City Council

The City Council is considering the adoption of Zoning Case 22-004 FPLAT. This proposal would subdivide two tracts of land into 10 residential lots and include water and roadway improvements.

• Zoning Case 22-004 FPLAT: Final Plat for Enchantment West – Eisenhower Subdivision
• Subdivision of 3.76 acres into 10 residential lots
• Project location: 1000–1200 blocks of N Eisenhower Road
• Proposed roadway improvements including paving and curbing
• Installation of new six-inch water lines and fire hydrants

City Council

The City Council will hold a public hearing on proposed zoning ordinance amendments for the downtown district. The body is also deciding on several high-value infrastructure contracts and budget adjustments for the fiscal year ending June 30, 2022.

• Proposed Ordinance 22-03 to amend zoning standards for building height, parking, and landscaping in C-3, C-4, and Railroad District areas
• Award of $8,626,664.00 to Smithco Construction Inc. for a Waste Water Treatment Plant Dewatering Facility
• Award of $1,508,048.70 to White Cloud Pipeline Corp. for Roswell Air Center Water Line Expansion
• Award of $1,057,087.93 to J&H Services Inc. for 14” Water Line Alignment
• Funding of $1,784,675 for additional street work throughout Roswell

City Council

The City Council will consider an inter-fund loan to fund a large hangar construction at the Roswell Air Center. The council will also review a 45-year lease agreement for a 9.9-acre parcel and budget adjustments for the current fiscal year.

• Lease agreement for 9.9 acres at the Air Center with Store Master Funding, LLC
• Resolution 22-12: $11,100,000 inter-fund loan to the Roswell Air Center Fund
• Resolution 22-13: Budget adjustments for fiscal year ending June 30, 2022
• Appointment of an Interim City Clerk

City Council

The City Council is considering an amended service agreement with MainStreet Roswell for business retention, development, and recruitment services for FY22. The agreement includes a revised scope of work and requirements for annual financial reporting to the council.

• Amended Service Agreement with MainStreet Roswell for $60,000 per year
• Additional $20,000 included to support finding a qualified executive director
• Requirement for MainStreet Roswell to provide an annual report including Profit and Loss Actuals vs Budget

City Council

The City Council will hold public hearings on ordinances regarding signs and the Clean Air Act. The body is also deciding on several infrastructure contracts and zoning cases to facilitate the development of new Ford and Hyundai dealerships.

• E. Hobson Road Improvements contract to Constructors Inc. for $1,320,458.76
• W. McGaffey Street Rehabilitation contract to Constructors Inc. for $905,342.51
• Nova Chip pavement maintenance for N. Main via Brasier Asphalt Inc. for $976,386.04
• Zoning Case 22-001 and 22-002 for Ford and Hyundai dealerships on W 2nd St
• Proposed Ordinance 22-01 to amend Roswell Zoning Code relating to signs

City Council

The City Council will discuss a midyear financial review and consider several resolutions, including budget adjustments and a hazard mitigation plan. The body is also reviewing multiple contracts for facility repairs, janitorial services, and security.

• Expenditure of $1,337,887.76 for design and construction engineering services
• Expenditure of $525,256.00 for Armstrong Consultants Task Order E
• Resolution 22-04 for fiscal year budget adjustments ending June 30, 2022
• Resolution 21-81 adopting the updated Chaves County Hazard Mitigation Plan
• Proposed Ordinance 22-01 to amend Roswell Zoning Code regarding signs