Roswell public meetings in 2023

Legal Committee

The Legal Committee meeting scheduled for December 28, 2023 has been cancelled. No items were discussed or decided.

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for December 27, 2023, has been cancelled. The next meeting is scheduled for January 24, 2024. No other business is listed on the agenda.

• Meeting cancelled for December 27, 2023
• Next meeting scheduled for January 24, 2024

Public Safety Committee

The Public Safety Committee meeting scheduled for Tuesday, December 19, 2023, has been cancelled. No items were discussed or decided due to the cancellation.

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for December 19, 2023, has been canceled. No items were discussed or decided. The next meeting is set for January 16, 2024.

Planning & Zoning Commission

The Roswell Planning & Zoning Commission meeting scheduled for December 19, 2023, is cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Parks & Recreation Commission

The December 18, 2023 Parks & Recreation Commission meeting has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Infrastructure Committee

The Roswell Infrastructure Committee meeting scheduled for December 18, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The City Council meeting scheduled for Thursday, December 14, 2023, at the Roswell Convention & Civic Center has been cancelled. No business will be conducted at this meeting.

• Meeting cancelled

Airport Advisory Commission

The Airport Advisory Commission meeting scheduled for December 5, 2023, has been canceled. The next meeting is scheduled for January 9, 2024, at 1:30 p.m. in the Airport Conference Room.

• December 5, 2023 meeting canceled
• Next meeting: January 9, 2024, 1:30 p.m., Airport Conference Room

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a public hearing on four action items: a special use permit for a childcare center in an industrial zone, a time extension for a cannabis retail building permit, a zoning change to expand a mobile home park, and a variance for that park. The commission will also approve the agenda and prior meeting minutes.

• Special Use Permit for Child Care Center at 602 E College Blvd in I-1 Light Industrial District
• Time extension for building permit for retail cannabis establishment at 3500 S Main Street
• Zoning change of 8.273 acres from R-3 to MHC to expand Paradise Greens Mobile Home Park
• Variance to north yard setback for proposed units in Paradise Greens Mobile Home Park

General Services Committee (Discontinued as of March 2024)

The Roswell General Services Committee will consider approving the October 25, 2023 meeting minutes and hold a non-action discussion on tennis courts. The agenda also includes reports from the Transit, Museum, Library, Cemetery, Golf Course, Parks, Recreation, and Spring River Zoo departments. The meeting is scheduled for November 28, 2023, and the next meeting in December is canceled.

• Discussion on tennis courts (non-action item)
• Approval of October 25, 2023 meeting minutes
• Transit report: ridership up 50.2% year-to-date, 4 new buses expected January 2024
• Museum report: $638,000 state appropriation for renovations
• Library report: new makerspace and Roswell Room projects

City Council

The Roswell City Council is holding a special meeting to consider approving Mayor Jennings's nomination to fill the Ward 2 vacancy left by Councilor Jason Perry's resignation. The meeting also includes approval of the agenda and public participation. The appointment would serve until the next regular local election.

• Consider approval of Mayor Jennings's nomination for the Roswell City Council Ward 2 vacancy
• Approval of the agenda for the November 28, 2023, Special City Council Meeting
• Public participation on agenda items with a 3-minute speaking limit

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will discuss the FY24 grant budget and the outcomes of recent fall events. The board will also receive updates on grant projects, including library cleanup kits and youth fundraiser cleanups.

• Update on FY24 Grant Budget
• Report on Fall Events outcomes
• Update on grant projects including library cleanup kits and youth fundraiser cleanups
• Review of participation in RHS Coyote Carnival on Nov 13

Infrastructure Committee

This agenda is only a notice that the Infrastructure Committee meeting originally scheduled for November 27, 2023 has been moved to November 20, 2023 at 4:30 p.m. No other business items are listed. The meeting location remains City Hall Large Conference Room, 425 N. Richardson Ave., Roswell, NM.

• Meeting rescheduled from Nov 27 to Nov 20, 2023, 4:30 p.m.
• Location: City Hall Large Conference Room, 425 N. Richardson Ave.

General Services Committee (Discontinued as of March 2024)

This agenda is only a notice that the General Services Committee meeting originally scheduled for Wednesday, November 22, 2023 at 4:30 PM has been rescheduled to Tuesday, November 28, 2023 at 4:00 PM. No other business items are listed. The committee was discontinued as of March 2024.

• Meeting rescheduled from Nov. 22, 2023 4:30 PM to Nov. 28, 2023 4:00 PM

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for November 21, 2023 has been cancelled. The next meeting is set for December 19, 2023.

• Meeting cancelled

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to consider approving the 2024 meeting schedule, establishing a Renovation Working Group, loaning Jerry West's 'Residue of Conquest' to the Amarillo Museum of Art, and adopting the 2023-2028 Strategic Plan. The board will also receive updates on trustee nominations, renovations, and the director's report.

• Approval of 2024 Board of Trustee meeting dates
• Establishing a Renovation Working Group
• Loaning Jerry West's 'Residue of Conquest' to Amarillo Museum of Art (Jan 20-Mar 24, 2024)
• Approval of 2023-2028 Strategic Plan
• BOT nominee status update

Infrastructure Committee

The Roswell Infrastructure Committee will review project updates and take action on several construction contracts, including VFD installation at Water Well RW4, Spring River Trail Phase II, residential mill & fill, annual maintenance, Inclusive Park Phase II, and ready mix concrete. They will also discuss Chapter 26 ordinance revisions and water rates, and consider a resolution for a NMED grant for large diameter valves.

• Award VFD installation at Water Well RW4
• Bids for Spring River Trail II (ITB-24-003) rebid
• Bids for Residential Mill & Fill (ITB-24-004)
• Bids for 2024-25 Annual Maintenance Project (ITB-24-005)
• Resolution for NMED grant for large diameter valves

Parks & Recreation Commission

The November 20, 2023 Parks & Recreation Commission meeting has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Commission on Aging

The Roswell Commission on Aging is meeting to approve its agenda and minutes from the September 21, 2023 meeting. The main action item is reviewing information on senior tip flyers and possibly changing them to Senior Circle information. The meeting is largely procedural, with no major policy decisions or financial actions on the agenda.

• Review senior tip flyers and possibly change to Senior Circle information
• Approve minutes from September 21, 2023 meeting
• Approve agenda for November 16, 2023 meeting

Legal Committee

The Roswell Legal Committee will consider recommending approval of three one-year lease agreements at the Roswell Air Center, an ordinance amendment to Chapter 2 of the City Code, and two RFPs for an all-hazards emergency operations plan and visitor center management services. The committee will also hear department reports and discuss a noise ordinance.

• Lease for Carlton Walker, T-Hangar 119 Space 1, one year from Jan 1, 2024
• Lease for Tom Wadsworth, T-Hangar 119 Space 3 and 120 Space 3, one year from Jan 1, 2024
• Lease for Aerodesign Services, LLC, 850 sq ft office in Building 1000, one year from Dec 1, 2023
• Ordinance 24-XX amending Chapter 2 of City Code – advertise for public hearing
• RFP 24-007 for Roswell/Chaves County All-Hazards Emergency Operations Plan

Public Safety Committee

The provided document contains only the official notice and accessibility information for the Roswell Public Safety Committee meeting. There are no specific topics, decisions, or discussions listed in this text.

City Council

The Roswell City Council is meeting to decide on a range of items including road maintenance contracts, airport leases, and zoning changes. Key actions include approving a $2.4 million Hobbs Street project with NMDOT, a $537,916.50 Safe Streets plan, and a zoning case for a cannabis retail store. The agenda also includes several consent items and public hearings.

• Approval of $600,000 hot recycle pavement maintenance to Dustrol, Inc.
• Approval of $400,000 micro-surfacing to IPR (Interstate Pavement Resurfacing)
• Approval of $537,916.50 Safe Streets for All Comprehensive Safety Action Plan to Freese and Nichols Inc.
• Resolution 23-57: $2,410,000 Hobbs St Project with NMDOT (95% NMDOT, 5% city match)
• Zoning Case 23-010 CANN: cannabis retail at 106 W Wildy Street

Airport Advisory Commission

The Roswell Air Center Advisory Commission will consider recommending four one-year lease agreements for hangar and office space, plus an operational policy update. The commission will also receive reports on airport operations, construction projects, insurance claims, and vacant properties.

• Lease for Carlton Walker: T-Hangar 119 Space 1, 1,175 sq ft, $3,025.68/year ($252.14/month), Jan 1–Dec 31, 2024
• Lease for Tom Wadsworth: T-Hangar 119 Space 3 and 120 Space 3, one year starting Jan 1, 2024
• Lease for Aerodesign Services, LLC: 850 sq ft office in Building 1000, $??/year, Dec 1, 2023–Nov 30, 2024
• Consider recommending Operational Policy and Procedures
• Updates on NM DOT projects (BLM Taxiway, ADB Lighting, Strategic Plan) and state appropriations (Water Infrastructure Phase II, Terminal Improvements)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will meet to approve past meeting minutes, select a chairperson for 2024, and receive updates on the radio system and operations. The agenda is largely procedural, with the main action being the chairperson election.

• Select Chairperson for 2024
• Radio System Update from Code 3 Services
• PVRCC Operations Report by Alison Herring
• Approval of minutes from Aug 2023, Jan 2022, Nov 2022, Mar 2023 meetings

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for October 30, 2023, has been cancelled.

Roswell Public Library Board of Trustees

The Roswell Public Library Board meeting scheduled for October 26, 2023, has been cancelled.

Legal Committee

The Legal Committee meeting scheduled for October 26, 2023 has been cancelled. No items were discussed or decided.

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving the August 23, 2023 meeting minutes and receive updates on the Rocket Sculpture and Pickleball Project. Department reports will cover transit, museum, library, cemetery, golf course, parks, and recreation. The committee is informational; no action is expected on these items.

• Approval of August 23, 2023 meeting minutes
• Rocket Sculpture update: artist Josh Berry finalizing build, installation planned for December 2023 at Pioneer Plaza
• Pickleball Project discussion only
• Transit report: September ridership 9,913; YTD 2023 ridership 84,516, up 55.4% from 2022
• Museum report: flooring renovation nearing completion, new exhibitions, and events

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a public hearing to decide on a Conditional Use Permit for a major home occupation to operate an in-home child care for up to 12 children at 302 S Evergreen Avenue. The property is zoned R-1 Residential, and staff recommends approval. The meeting also includes approval of the agenda and minutes from the previous meeting.

• Conditional Use Permit for in-home child care for up to 12 children at 302 S Evergreen Avenue
• Approval of agenda and minutes from September 26, 2023 meeting

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees is holding its regular meeting, rescheduled from October 16 to October 23, 2023. The agenda contains only procedural notices and no listed action items, so the board is meeting without any specific decisions or discussions on the public agenda.

• Meeting rescheduled to Monday, October 23, 2023
• Meeting location: 1011 N. Richardson Ave., Roswell, NM 88201
• Potential quorum of City Council may attend, but no debate or action by Council

Roswell Museum Board of Trustees

The Board of Trustees will consider updates to the Collections Management Policy and Collections Plan. They will also review the 2023-2028 Strategic Plan and several proposed art donations and purchases.

• Approval of 2023-2028 Strategic Plan
• Donation of 8 artworks by Wendell Ott
• Donation of 3 Bruce Lowney prints by Aria Finch
• Acquisition of a Juana Estrada Hernández print via RMAC Foundation
• Acquisition of a Juana Estrada Hernández print via Kay Jenkins

Infrastructure Committee

The committee discussed various ongoing engineering projects and reviewed updates for airport and facility infrastructure. Members considered several action items including professional service awards and equipment procurement.

• Recommendation to purchase a CAT D8 Dozer from CAT Wagner for $1,178,418.26
• Recommendation to award Brasher Drainage professional services to Souder, Miller, Associates for $408,488.41
• NMDOT Agreement/Resolution regarding Hobbs St. for $2.2 million
• Ratification of $116,485.01 for emergency water line repairs at Country Club Road and Coronado
• Rejection of the single bid received for the Spring River Trail West Project

Drought Contingency Task Force

The Roswell Drought Contingency Task Force will discuss findings from previous research on drought monitoring, vulnerability, and mitigation, and seek volunteers for three new research areas: response actions, operations/administration, and plan updates. They will also review updates to the communications and outreach plan and the work plan, and set future meeting times. The August meeting lacked a quorum, so this is the first working session since June.

• Discuss findings on drought monitoring, vulnerability assessment, and mitigation actions
• Seek volunteers for research on response actions, operations/administration framework, and update process
• Discuss updates to Communications and Outreach Plan and Work Plan
• Set meeting times and date for future meetings
• Approve minutes from June 19 and August 16, 2023 meetings

Public Safety Committee

The Public Safety Committee is reviewing Resolution 23-XX, which proposes the removal or demolition of seven buildings deemed public nuisances. If owners do not act within 15 days, the City may proceed with demolition and place liens on the properties ranging from $3,000 to $30,000.

• Resolution 23-XX regarding condemnation of seven structures
• Potential property liens for removal costs between $3,000 and $30,000 per property
• Police Department report noting the purchase of a command post for $8,000
• Police Department report of 94 reported accidents in September, including one fatality
• Update on Animal Control

Cemetery Board

The South Park Cemetery Board has announced that there will be no meeting held in October 2023. The provided agenda contains only procedural notice regarding the cancellation.

Occupancy Tax Board

The Occupancy Tax Board will meet to approve a vice-chair and receive updates on lodger's tax collections, visitor center reports, and a tourism advertising RFP. The meeting includes approval of prior minutes and public comment.

• Vice-chair approval for Occupancy Tax Board
• Reports on Lodger's Tax & Convention Center Bed Fees
• Visitor Center Report
• Tourism Advertising Update: RFP 24-006 Scope of Work

Parks & Recreation Commission

The Commission will discuss public artwork for trails and receive an update on the skate park. The meeting also includes reports on the Recreation and Parks departments.

• Discussion of public artwork for trails
• Skate park complex update
• Recreation Department report
• Parks Department report
• Approval of September 18, 2023 meeting minutes

City Council

The Roswell City Council is meeting to consider several ordinances, including one regulating fugitive dust and another amending noise regulations, both with public hearings. The agenda also includes numerous consent items such as budget adjustments, grant acceptances, equipment purchases, and lease agreements, plus new business items like a public records fee schedule and a property sale contract.

• Public hearing on Ordinance 23-14 regulating fugitive dust, including a permitting program for sites larger than 0.75 acres
• Public hearing on Ordinance 23-15 amending Chapter 16 noise regulations
• Ratify emergency water line repair at Country Club Road and Coronado for $116,485.01
• Accept Law Enforcement Recruitment Grant of $393,750 over three years
• Purchase five 2024 Chevrolet Silverado pickups for $298,521.33 using Fire Protection Grant funding

City Council

The Roswell City Council will hold public hearings on two proposed ordinances: one regulating fugitive dust emissions and another amending noise nuisance rules. The council will also vote on consent items including emergency water line repairs, a law enforcement recruitment grant, and the purchase of five pickup trucks, as well as new business items such as a public records fee schedule, a property sale contract, and a zoning plat approval.

• Ordinance 23-14: public hearing to adopt fugitive dust regulations with permitting for sites over 3/4 acre
• Ordinance 23-15: public hearing to amend noise nuisance regulations
• Ratify $116,485.01 emergency water line repair at Country Club Road and Coronado
• Accept $393,750 Law Enforcement Recruitment Grant over three years
• Purchase five 2024 Chevrolet Silverado 1500 pickups for $298,521.33 using Fire Protection Grant

Pecos Valley Regional Communications Center Board

This meeting of the Pecos Valley Regional Communications Center Board of Directors has been rescheduled from October 4 to November 1, 2023. The agenda contains no substantive items for discussion or decision, only procedural notices about the rescheduling, public notice compliance, and accessibility accommodations.

• Meeting rescheduled to Wednesday, November 1, 2023
• Original date: Wednesday, October 4, 2023, 1:30 p.m.
• Location: Chaves County Administration Building, Sheriff's office training room, 1 St. Mary's Place, Roswell, NM

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will discuss and consider approving funds for a Play and Learn Area and a gaming area in the Young Adult section. The meeting also includes updates on building improvements, service upgrades, and the Green Estate sale.

• Discussion and possible approval of funds for the Play and Learn Area
• Discussion and possible approval of a gaming area in the Young Adult Area
• Update on building improvements: flooring, roof repairs, HVAC system
• Update on the Green Estate sale approved by City Council
• Brick fundraiser by Roswell Library Foundation for Library Park ($125 per brick)

Legal Committee

The Legal Committee will consider recommending approval of five one-year lease agreements for buildings and hangars at the Roswell Air Center, as well as two advertising and media buying service contracts. The committee will also discuss a resolution establishing a fee schedule for public records requests and an ordinance to advertise a public hearing on elected officer salaries.

• Consider recommending approval of a one-year lease for SITA Information Network Computing USA, Inc. for office space in Building 1 at the Roswell Air Center
• Consider recommending approval of a one-year lease for Larry Parker for T-Hangar 120-2 at the Roswell Air Center
• Consider recommending approval of a one-year lease for Daniel’s Welding Service, LLC for Building 81 at the Roswell Air Center
• Consider recommending approval of RFP 24-006 for Advertising/Media Buying Agency Services
• Consider recommending approval to amend the 3 Advertising Agreement for an additional $100,000 for a total of $335,000 for FY24

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for September 27, 2023, was cancelled. The next meeting is set for October 25, 2023. No business items are on this agenda.

• Meeting cancelled for September 27, 2023
• Next meeting scheduled for October 25, 2023

Occupancy Tax Board

The Occupancy Tax Board will hold a workshop to discuss evaluation criteria for lodgers tax special event funding, receive reports on lodger's tax and convention center bed fees, and hear a tourism advertising update. A presentation on Lodgers Tax 101 and a discussion on short-term rentals are also scheduled. No formal action is expected.

• Evaluation/criteria for Lodgers Tax Special Event Funding
• Reports on Lodger's Tax and Convention Center Bed fees
• Tourism Advertising update
• Lodgers Tax 101 presentation
• Short-term rentals discussion

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing and vote on three action items: a 10-acre annexation at 402 E Brasher Road, a replat of a commercial lot on N Main Street, and a variance/zone change/conditional use permit for a cannabis establishment. The commission will also approve the agenda and minutes from the June 27, 2023 meeting.

• Annexation of 10 acres at 402 E Brasher Rd (Carreon Spooling Services LLC)
• Replat of Pioneer Bank Commercial Properties into six lots (2900 & 3000 blocks N Main St)
• Variance, zone change to CCAN, and conditional use permit for adult-use cannabis at 106 W Wildy St
• Approval of June 27, 2023 meeting minutes

City Council

The Roswell City Council is holding a workshop to review the 2023 Water Utility Rate Study, which proposes significant water rate increases over the next five years to fund infrastructure repairs. No formal action will be taken, but staff is seeking consensus to proceed with ordinance revisions. The study recommends a 44.52% revenue increase in FY2024 and outlines options for infrastructure reinvestment.

• Presentation and discussion of 2023 Water Utility Rate Study
• Proposed 44.52% revenue increase in FY2024
• Best Practices infrastructure reinvestment plan: $8M/year in 2025-2026, $10M/year in 2027-2028
• Creation of restricted accounts for emergency repair, debt service, infrastructure reinvestment, capital outlay, bad debt, depreciation
• Staff seeks consensus to move forward with Chapter 26 ordinance revisions

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will meet to approve the agenda and minutes, and receive updates on the FY24 grant award, KAB President's Circle status, purchases for projects, and upcoming fall events. The meeting is open to the public with options to attend in person or via GoToMeeting.

• Approval of September 25, 2023 agenda and August 28, 2023 minutes
• FY24 grant award status (previously approved $53,927.26 for Library Cleanup Kits, Arbor Day, KAB dues/conference, a Mural, and 20 Youth Cleanups)
• KAB President's Circle status update
• Purchases for KAB projects
• Upcoming Fall Events: Science and Art Festival (Oct 14) and Fall Community Cleanup at Carpenter Park (Oct 21)

Infrastructure Committee

The Roswell Infrastructure Committee will consider several action items, including an urgent 18-inch water line repair on W. Country Club Road, award recommendations for tree disposal services and Brasher Drainage professional services, a landfill dozer procurement, and rejecting bids for the Spring River Trail II project. They will also discuss project updates and an airport infrastructure update.

• Urgent 18” Water Line Repair – W. Country Club Road
• RFP-24-001 Tree Disposal Services – Award Recommendations
• Landfill Dozer Procurement
• Brasher Drainage Professional Services – Award Recommendation
• Reject Bids Spring River Trail II ITB-24-003

Infrastructure Committee

The Roswell Infrastructure Committee will consider several action items, including an urgent water line repair on W. Country Club Road, a tree disposal services contract, a landfill dozer purchase, and a professional services award for the Brasher Drainage Project. They will also discuss project updates and department reports, and may reject bids for the Spring River Trail II project.

• Urgent 18-inch water line repair on W. Country Club Road
• RFP-24-001 Tree Disposal Services – award recommendation
• Landfill dozer procurement
• Brasher Drainage Professional Services – award recommendation
• Reject bids for Spring River Trail II (ITB-24-003)

Commission on Aging

The Roswell Commission on Aging will hear from school community coordinators about new services for aging residents and grandparents raising grandchildren. The commission will also vote on approving the October and November Senior Tips flyer and on terminating member Jesse Davis. Minutes from May and July meetings are up for approval.

• Guest speaker: Debbie Luevano and three other school coordinators on services for aging citizens and grandparent caregivers
• Approve Senior Tips flyer for October and November
• Commission on Aging membership termination of Jesse Davis
• Approve minutes from May 18 and July 20, 2023 meetings

Public Safety Committee

The Public Safety Committee meeting scheduled for Tuesday, September 19, 2023, has been cancelled. No public business was scheduled for discussion or action.

Cemetery Board

The South Park Cemetery Board will meet to approve the agenda and minutes from May and July, hear the Sexton's and Bookkeeper's reports for June through August, and receive an update on the columbarium project. The July meeting lacked a quorum, so no action was taken. This meeting is expected to proceed with a quorum present.

• Approval of May 16, 2023 and July 18, 2023 minutes
• Sexton's Report on services for June, July, August
• Bookkeeper's Report on activity for June, July, August
• Columbarium update (project on hold; $835,039.00 awarded funds remain on hold)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving updates to its bylaws, recommend a candidate for a board vacancy, and discuss recommendations for the 2023-2028 Strategic Plan. They will also receive updates on the flooring renovation, the Roswell Science and Art Festival, and the Collections Management Plan.

• Discussion and approval of updates to Bylaws
• Recommendation of candidate for board vacancy
• Recommendations for 2023-2028 Strategic Plan
• Flooring renovation updates
• Roswell Science and Art Festival overview

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will meet to approve the August 21, 2023 minutes and receive reports from the Recreation and Parks departments. The agenda includes no action items other than the minutes approval, so the meeting is primarily informational. Public comments will be heard.

• Approval of August 21, 2023 meeting minutes
• Recreation Department report (revenues, programs, memberships)
• Parks Department report (maintenance, cemetery, golf, zoo)
• Public comments

City Council

The Roswell City Council will hold a public hearing on Ordinance 23-10, which would impose a 0.3125% municipal gross receipts tax to fund ambulance services, estimated to raise about $1.9 million in FY24 and $7.78 million annually thereafter. The council will also vote on a consent agenda with multiple contracts and purchases, and consider several resolutions and ordinances in new business.

• Public hearing on Ordinance 23-10: 0.3125% gross receipts tax for ambulance services
• Purchase of RUBICON Smart City route optimization software: $27,405 year 1, $16,416 annual renewal
• GIS Development Services Phase II to Souder Miller & Associates: $121,563.52
• Safe Streets For All (SS4A) Action Plan: $650,000 total ($520,000 FHWA, $130,000 city)
• Purchase of two Autocar Sideloaders from MCT, Inc: $860,832.05

City Council

The City Council held a workshop to review information regarding the personnel, equipment, and costs associated with starting a city-owned EMT ambulance service. No actions were taken following the presentations and discussion.

Airport Advisory Commission

The Airport Advisory Commission voted to send several proposed lease agreements and one lease termination request to the Legal Committee for review. No action was taken on Operational Policy and Procedures after the board determined further discussion was needed.

• Sent SITA Information Network Computing USA, INC. lease to Legal Committee (5-0)
• Sent Larry Parker lease for T-Hangar 120-2 to Legal Committee (5-0)
• Sent Daniel’s Welding Service, LLC lease for Building 81 to Legal Committee (5-0)
• Sent Clean Up Enterprise, Inc. lease for building 67 to Legal Committee (5-0)
• Sent Ascent Aviation Services-Roswell, LLC lease for Building 117 to Legal Committee (5-0)
• Sent Trans Aero Limited lease for Building 1166 to Legal Committee (5-0)
• Sent Trans Aero lease termination request to Legal Committee (5-0)
• Tabled Operational Policy and Procedures for further discussion

Legal Committee

The Legal Committee will consider recommending approval of a $27,405 contract with Rubicon Smart City for solid waste route optimization, a $107,000 land sale to Overland Group, and new ordinances on fugitive dust and noise. They will also discuss lease agreements for three properties at the Roswell Air Center.

• Rubicon Smart City contract for trash route optimization: $27,405 year one, $16,416 annual renewal
• Ordinance 23-XX: sale of 2-acre tract to Overland Group, LLC for $107,000
• Ordinance 23-XX: regulating fugitive dust – public hearing to be advertised
• Ordinance 23-XX: amending noise nuisance code – public hearing to be advertised
• Lease agreements at Roswell Air Center: Charles Murphy (bldg 255), Thurston Woods (bldg 1776), AEVEX (bunker 1136/1142)

The committee recommended the sale of a 2-acre tract to Overland Group, LLC and the purchase of Rubicon Smart City software for waste management. They also moved to hold public hearings for new ordinances regulating fugitive dust and noise nuisances.

• Recommended approval to sell 2-acre tract to Overland Group, LLC for $107,000.00 (4-0)
• Recommended approval to purchase Rubicon Smart City software for $27,405.00 first year (4-0)
• Recommended public hearing for Fugitive Dust Ordinance with $200 annual permit fee (4-0)
• Recommended public hearing for Noise Nuisance Ordinance as amended (3-1)
• Recommended adoption of Resolution 23-XX for Destination Forward Grant support (3-1)
• Recommended 1-year lease for Charles Murphy at Roswell Air Center building 255 (4-0)
• Recommended 1-year lease for Thurston Woods at Roswell Air Center building 1776 (4-0)
• Recommended 1-year lease for AEVEX at Roswell Air Center bunkers 1136 and 1142 (4-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approving its August 28, 2023 agenda and July 31, 2023 minutes. Discussion items include the status of the FY24 grant application, use of the Clean and Beautiful To-Go Cart trailer, Keep America Beautiful reporting and President's Circle status, and upcoming fall events.

• Consider approval of August 28, 2023 agenda
• Consider approval of July 31, 2023 minutes
• FY24 grant application status update
• Clean and Beautiful To-Go Cart trailer use
• Upcoming Fall Events: Science and Art Festival (Oct 14) and Fall Community Cleanup (Oct 21)

The board approved the meeting agenda and the minutes from the July 31, 2023 meeting. Staff reported the approval of a $53,927.26 grant for various cleanup and community projects.

• Approved August 28, 2023 agenda (3-0)
• Approved July 31, 2023 meeting minutes (3-0)

Infrastructure Committee

The Roswell Infrastructure Committee will review project updates and take action on several items, including purchasing two sideloaders, three pickups, route optimization software for solid waste, a vactor truck for the wastewater treatment plant, a GIS Phase II agreement, a Safe Streets for All grant agreement, a skate park funding application, and a micro-surfacing purchase order. The meeting also includes discussion of project updates and airport infrastructure.

• Purchase two sideloaders for Solid Waste
• Purchase three pickups for Solid Waste
• Purchase route optimization software for Solid Waste
• Purchase vactor truck for WWTP
• GIS Phase II Agreement with SMA

The committee approved several purchase recommendations for solid waste equipment, wastewater services, and road maintenance to be placed on the consent agenda. It also recommended a resolution for skate park funding and a grant agreement for the Safe Streets for All Action Plan.

• Recommended purchase of two Autocar Side Loaders from MCT, Inc. for $860,832.05 (3-0)
• Approved FY24 budget funds for RubiconSmartCity software for $27,405.00 (3-0)
• Approved purchase of 2024 Vactor truck for $527,953.19 (3-0)
• Recommended GIS Development Services Phase II to Souder, Miller & Associates for $121,563.52 (3-0)
• Recommended approval of Safe Streets for All (SS4A) Action Plan agreement with FHWA (3-0)
• Recommended Resolution 23-YY for skate park funding applications (3-0)
• Recommended FY24 Micro-Surfacing Pavement Maintenance to IPR for $500,000 (3-0)
• Removed purchase of three pickups from the agenda

Legal Committee

The Legal Committee meeting originally scheduled for August 24, 2023 has been rescheduled to September 5, 2023. No other business items are listed on the agenda.

• Meeting rescheduled from August 24 to September 5, 2023

General Services Committee (Discontinued as of March 2024)

The committee approved the agenda and the July 23, 2023, meeting minutes. The remainder of the meeting consisted of staff reports and discussions regarding city facilities and projects.

• Approved meeting agenda (3-0)
• Approved July 23, 2023 meeting minutes (3-0)

Planning & Zoning Commission

The Planning & Zoning Commission has cancelled its August 2023 meeting. The notice states there will be no meeting for the month of August. The agenda contains only procedural notices, including a potential quorum notice and accessibility information.

• Meeting cancelled for August 2023
• Potential quorum of City Council may attend, but no debate or action
• Accessibility accommodations available upon request

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving the acquisition of a ceramic artwork by Dina Perlasca for $1,200, funded by the RMAC Foundation, and will vote on updates to the Mission Statement and Code of Ethics. They will also discuss an intention to update Bylaws at the next meeting. Information-only items include a board vacancy, flooring renovation updates, and strategic plan updates.

• Approval of acquisition of ceramic work 'Dina and Tata' by Dina Perlasca for $1,200.00
• Approval of updates to Mission Statement
• Approval of updates to Code of Ethics
• Discussion of intention to update Bylaws at next meeting
• Flooring renovation updates

The Board of Trustees approved a revised mission statement and the acquisition of a ceramic work by Dina Perlasca. Updates to the Code of Ethics and Bylaws were tabled until the next meeting.

• Approved acquisition of ceramic work 'Dina and Tata' by Dina Perlasca (7-0)
• Approved updated Mission Statement (8-0)
• Tabled approval of updates to Code of Ethics (8-0)
• Tabled approval of updates to Bylaws (8-0)
• Approved agenda (6-0)
• Approved July 17, 2023 meeting minutes (6-0)

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will meet to approve the July 17, 2023 minutes, receive reports from the Recreation and Parks departments, and take public comments. The agenda is largely procedural, with no action items listed for decision.

• Approval of July 17, 2023 meeting minutes
• Recreation Department report (includes July revenue $58,534, attendance 11,904)
• Parks Department report (includes South Park Cemetery revenue $30,410, golf course revenue $115,628.19)
• Public comments on skate park repairs, youth volleyball cancellation, soccer field issues

The commission approved the meeting agenda and the minutes from July 17, 2023. The remainder of the meeting consisted of departmental reports and public comments regarding the zoo, soccer fields, and park maintenance.

• Approved the agenda (7-0)
• Approved July 17, 2023 meeting minutes (7-0)

Ambulance Administrative Oversight Committee

The Ambulance Administrative Oversight Committee will consider approving minutes from the May 18, 2023 meeting and receive non-action updates from AMR on ambulance operations, staffing, and radio communications. The meeting is informational; no votes are scheduled on these items.

• Approval of minutes from May 18, 2023 meeting
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication Update

The meeting was adjourned immediately after convening because a quorum was not present. No actions were taken on the agenda, minutes, or action items.

Drought Contingency Task Force

The Roswell Drought Contingency Task Force will discuss findings from previous research on drought monitoring, vulnerability assessment, and mitigation actions, and will seek volunteers for further research on response actions, operations, and plan updates. They will also consider changes to the communications and outreach plan and the work plan. This is a working meeting with no final decisions expected.

• Discuss findings on drought monitoring, vulnerability assessment, and mitigation actions
• Seek volunteers for research on response actions, operations/administration, and update process
• Discuss updates to Communications and Outreach Plan
• Discuss updates to Work Plan

The meeting was not called to order because there was no established quorum. No actions were taken on the agenda, and no discussions occurred regarding research topics or work plans.

Public Safety Committee

The Public Safety Committee will review Resolution 23-XX, which authorizes the removal or demolition of a dilapidated structure at 1019 S Union Ave. The committee will also receive updates from police, fire, and emergency management departments.

• Resolution 23-XX: Demolition of a structure at 1019 S Union Ave with potential city liens ranging from $3,000 to $30,000
• Introduction of a new community development director
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control

The committee approved the meeting agenda and the minutes from July 18, 2023. Resolution 23-XX regarding condemnation was approved to be sent to the full council on the consent agenda. Department heads provided brief reports on current activities.

• Approved meeting agenda (4-0)
• Approved July 18, 2023 meeting minutes (4-0)
• Approved sending Condemnation Resolution 23-XX to full council consent agenda (4-0)

Occupancy Tax Board

The Occupancy Tax Board will consider funding requests from Tobosa, Glory Days 4on4 Presents Sling It Fling It, and the Roswell Symphony Orchestra. The board will also approve previous meeting minutes and review lodgers' tax and convention center collection reports.

• Tobosa funding request for $3,372.50 for a May 2024 carnival
• Glory Days 4on4 Sling It Fling It funding request for $12,800 for a May 2024 flag football tournament
• Roswell Symphony Orchestra funding request for $2,500 for February and April 2024 concerts
• Approval of May 16, 2023 meeting minutes and July 18, 2023 workshop minutes
• Lodgers' tax collections for May 2023 reported at $130,573; convention center fees at $63,965

The board reviewed three Lodgers' Tax funding requests. Two requests were approved to be sent to the Finance Committee, while one request was denied.

• Approved $3,372.50 funding request for Tobosa to be sent to Finance Committee (3-1)
• Approved $10,250 funding request for Glory Days 4on4 Inc. to be sent to Finance Committee (4-0)
• Denied funding request for Roswell Symphony Orchestra (3-0)

City Council

The Roswell City Council will hold an appeal hearing on a Planning and Zoning Commission approval to rezone 0.184 acres at 107 N Kentucky Avenue from R-3 Residential to C-4 Commercial, and will vote to uphold, rescind, or modify that decision. The council will also hold public hearings on several ordinances, including a gross receipts tax for ambulance services and zoning code amendments, and will consider consent items such as equipment purchases and road project agreements.

• Appeal hearing on Zone Change from R-3 to C-4 at 107 N Kentucky Avenue
• Ordinance 23-08: amend Municipal Local Option Gross Receipts Tax
• Ordinance 23-10: adopt Municipal Gross Receipts Tax for ambulance services
• Purchase of 16 Dodge Durango police patrol units and upfitting equipment
• Agreement with Frank X. Spencer & Associates for $256,530.23 for 4-laning Country Club Road

The City Council enacted ordinances updating zoning building standards, airport rules, and building codes, and unrestrictedly dedicated a municipal gross receipts tax. The council also approved the purchase of a new patch truck and several police patrol units.

• Enacted Ordinance 23-08 to unrestrict the one-sixteenth Environmental gross receipts tax (6-3)
• Enacted Ordinance 23-09 updating Zoning Ordinance Building and Performance Standards (9-0)
• Enacted Ordinance 23-11 amending City Code and Airport Rules and Regulations (9-0)
• Enacted Ordinance 23-12 adopting the 2020 National Electrical Code (9-0)
• Approved $291,898.64 purchase of a 2024 Patch Truck from Pete’s Equipment Repair Inc. (9-0)
• Approved $374,052.15 purchase of a 2023 Elgin Broom Bear (9-0)
• Approved purchase of 16 Dodge Durango Police patrol units and upfitting (9-0)
• Approved $2,440,000 NMDOT project agreement for bridge construction (9-0)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and the minutes from the April 5, 2023, meeting. They will also receive non-action updates on the radio project, staffing and dispatch, and the fiscal year 2023 budget. The meeting is scheduled for August 2, 2023, at 1:30 p.m. in Roswell, NM.

• Approval of agenda for August 2, 2023, meeting
• Approval of minutes from April 5, 2023, meeting
• Radio Project update by David Jones (Code 3)
• Staffing/Dispatch Report by Alison Herring
• 2023 Fiscal Year End Budget Report by Teri Best

The board approved the meeting agenda and the minutes from April 5, 2023. No substantive action items were decided during the meeting. The session included updates on radio project completion and PVRCC operations.

• Approved August 2, 2023 agenda (5-0)
• Approved April 5, 2023 minutes (5-0)

Airport Advisory Commission

The commission approved the meeting agenda and the minutes from July 11, 2023. No substantive actions were taken during the regular session or the closed session regarding lease negotiations.

• Approved August 1, 2023 agenda with removal of all Action Items (5-0)
• Approved July 11, 2023 minutes (5-0)

Airport Advisory Commission

The Roswell Airport Advisory Commission is holding a regular meeting on August 1, 2023. The agenda contains only procedural items with no specific decisions or discussions listed.

Keep Roswell Beautiful Board

The board will consider approval of the July 31, 2023 agenda and June 26, 2023 minutes, then receive reports on the FY23 Community Appearance Litter Study, the Clean and Beautiful To-Go Cart trailer, and the FY24 grant application status. Upcoming fall events will also be announced.

• Report on FY23 Community Appearance Litter Study status
• Report on Clean and Beautiful To-Go Cart trailer
• Report on FY24 Grant application status
• Announcement of upcoming Fall Events

The board approved the meeting agenda and the minutes from the June 26, 2023 meeting. Staff provided reports on a litter study, a cleanup cart, and grant applications. The meeting adjourned early due to a loss of quorum.

• Approved July 31, 2023 meeting agenda (3-0)
• Approved June 26, 2023 meeting minutes (3-0)

Legal Committee

The Roswell Legal Committee meeting originally scheduled for 4:00 PM on Thursday, July 27, 2023, has been rescheduled to 2:00 PM on the same day. The agenda contains no substantive items, only the notice of reschedule.

• Meeting rescheduled from 4:00 PM to 2:00 PM on July 27, 2023

Legal Committee

The Legal Committee will consider recommending approval of four lease agreements at the Roswell Air Center, including two renewals for CAVU Aerospace, a lease for Walker Aviation Museum, and a T-hangar lease for Carlton Walker. They will also discuss operational costs exceeding $60,000 for janitorial and temporary staffing, capital project rankings, and updated operational policies for the Air Center. Additionally, a public hearing is proposed for an ordinance amending Chapter 7 of the Roswell City Code regarding business registration.

• CAVU Aerospace lease renewal for 8-acre land parcel with tear-down pad at Roswell Air Center ($49,611.84/year)
• CAVU Aerospace lease renewal for Building 1770 at Roswell Air Center
• Walker Aviation Museum lease for 930 sq ft in Building 1 at Roswell Air Center
• Carlton Walker lease for T-Hangar Space 119-2 (1,002 sq ft) at Roswell Air Center
• Operational costs exceeding $60,000 for janitorial and temporary staffing at Roswell Air Center

The Legal Committee voted to send multiple lease renewals and new agreements for the Roswell Air Center to the consent agenda. The committee also recommended approval for airport janitorial and staffing expenses and the ranking of capital projects for the 2024 Infrastructure Capital Improvement Plan.

• Recommended CAVU Aerospace lease renewal for 8-acre land parcel at $49,611.84 annually (3-0)
• Recommended CAVU Aerospace lease renewal for building 1770 at $20,192.49 annually (3-0)
• Recommended Walker Aviation Museum lease for 930 sq ft at $4,064.10 annually (3-0)
• Recommended Carlton Walker lease for T-Hangar Space 119-2 at $2,606.39 annually (4-0)
• Recommended approval of $267,528 for janitorial and temporary staffing services (3-0)
• Recommended ranking of Roswell Air Center Capital Projects for the 2024 ICIP (4-0)
• Recommended approval of updated Roswell Air Center Operational Policy and Procedures (4-0)
• Recommended adoption of resolution amending Resolution 23-01 regarding the Open Meetings Act (4-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will review and rank the top two capital projects from various departments for inclusion in the 2025-2029 Infrastructure Capital Improvement Plan (ICIP). They will also consider approving the May 24, 2023 meeting minutes and a proposal for outdoor pickleball courts at the Roswell Adult Center funded by the foundation. The agenda includes reports from multiple departments.

• Review and ranking of top two capital projects for 2025-2029 ICIP
• Consider approval of outdoor pickleball courts at Roswell Adult Center funded by Roswell Adult Center Foundation
• Consider approval of May 24, 2023 meeting minutes
• Spring River Zoo, Recreation, Library, Cemetery, Golf Course, Parks, Transit, Museum reports

Planning & Zoning Commission

The Planning & Zoning Commission will not hold a meeting in July 2023. The notice states there will be no meeting for the month, so no items will be discussed or decided.

Infrastructure Committee

The Roswell Infrastructure Committee will consider several action items, including an NMDOT agreement for the Elm St. Bridge replacement, an RFP scope for the Safe Streets For All plan, selection of ICIP projects, a design agreement for W. Country Club Road, and purchase orders for street maintenance equipment. They will also receive project updates and department reports.

• NMDOT agreement for Elm St. Bridge replacement (construction $2,519,000)
• RFP scope for Safe Streets For All Action Plan (federal grant $520,000, city match $13,000)
• ICIP projects selection
• Design agreement for W. Country Club Road 4-lane (design/plans $256,527)
• PO for Streets Department sweeper and pothole patch truck

The committee approved a $2.44 million NMDOT agreement for the Elm St. Bridge and a scope of work for the Safe Streets for All Action Plan. Members also recommended several equipment purchases and a design agreement for Country Club Road. A list of ICIP project selections was forwarded to the City Council.

• Approved NMDOT agreement for Elm St. Bridge construction funded at $2,440,000 (3-0)
• Approved scope of work for RFP-24-03 Safe Streets for All Action Plan (3-0)
• Approved sending staff-selected ICIP Projects to City Council (4-0)
• Recommended $256,530.23 agreement with Frank X. Spencer & Associates for Country Club Road 4-Laning (4-0)
• Recommended ratification of $374,052.15 purchase of 2023 Elgin Broom Bear sweeper (4-0)
• Recommended ratification of $291,898.64 purchase of 2024 Patch Truck (4-0)

Commission on Aging

The Roswell Commission on Aging is meeting to hear a guest speaker from the New Mexico Department of Health on COVID and seniors, and to vote on approving the Senior Tips flyer for August. The agenda also includes approval of the May 18, 2023 meeting minutes and standard procedural items.

• Guest speaker: New Mexico Department of Health on COVID and seniors
• Action item: Approve Senior Tips flyer for August
• Approval of minutes from May 18, 2023 meeting
• Meeting location: Senior Circle, 300 W. Country Club Road

The Commission on Aging approved the Senior Tips flyer for August with a requirement to add cooling station information if available. A presentation was given by the Director of New Mexico Senior Olympics regarding the Senior Games and a Fitness Enhancement program.

• Approved August Senior Tips flyer with edit for cooling station info (4-0)

Public Safety Committee

The Public Safety Committee will review and rank various department projects to help develop the 2025-2029 Infrastructure Capital Improvement Plan. The committee will also consider a resolution for the demolition of a dilapidated structure at 1209 Auburn Dr.

• Ranking of Dispatch, Animal Control, Fire, and Police capital projects
• Resolution 23-XX regarding the demolition of a structure at 1209 Auburn Dr
• Purchase of GreyKey from Grayshift LLC
• Potential city liens for demolition costs ranging from $3,000 to $30,000 per property

The Public Safety Committee voted to send a condemnation resolution and the purchase of the GreyKey system for the Police Department to the full council. The committee also reviewed capital project rankings for several departments without making changes.

• Approved sending Condemnation Resolution 23-XX to full council (3-0)
• Approved sending GreyKey system purchase for Police Department to full council (3-0)
• Approved agenda (3-0)
• Approved June 13, 2023 meeting minutes (3-0)
• Maintained existing priority rankings for Dispatch, Animal Control, Fire, and Police capital projects

Cemetery Board

The South Park Cemetery Board will convene to approve the agenda and minutes, hear the Sexton's and Bookkeeper's reports, and receive an update on the columbarium project. The meeting is a regular business session with no action items listed, and public comments are invited.

• Approval of July 18, 2023 agenda
• Approval of May 16, 2023 minutes
• Sexton's Report on services for June
• Bookkeeper's Report on activity for June
• Columbarium Update

The meeting was called to order, but it was established that no quorum was present. No actions were taken, and no reports were given.

Occupancy Tax Board

The Roswell Occupancy Tax Board will hold a workshop to receive reports on Lodger's Tax and Convention Center Bed Fee collections for April and May 2023. No action items are listed; the meeting is for information and discussion only.

• April 2023 Lodger's Tax collected: $145,415; May 2023 collected: $130,573
• April 2023 Convention Center Bed Fees collected: $75,480; May 2023 collected: $63,965
• April 2023 occupancy rate: 64.3%; May 2023 occupancy rate: 61.8%
• FY 2023 Lodger's Tax total through May: $1,342,481; Convention Center fees total through May: $726,714

The board held a workshop to review lodgers' tax and convention center bed fee processes. Members discussed application scoring and the 50% reimbursement rate for event organizations. No formal actions were taken.

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving three donated artworks, updates to the mission statement, bylaws, and codes of ethics, and receive updates on flooring renovation and other reports. The meeting includes action items and information-only items.

• Approval of 2 prints by Jerry West and 1 print by Dana Chondzko from Ray and Barbara Graham
• Approval of updates to Mission Statement
• Approval of updates to Bylaws
• Approval of updates to Codes of Ethics
• Flooring Renovation Updates

The Board of Trustees approved the donation of three prints from Ray and Barbara Graham. Updates to the museum's Mission Statement, Bylaws, and Codes of Ethics were tabled until the next meeting.

• Approved donation of 2 prints by Jerry West and 1 print by Dana Chondzko (9-0)
• Tabled approval of Mission Statement updates (9-0)
• Tabled approval of Bylaws updates (9-0)
• Tabled approval of Codes of Ethics updates (9-0)
• Approved June 19, 2023 meeting minutes with amendments (9-0)

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider approving the June 19, 2023 meeting minutes and receive reports from the Recreation and Parks departments. The agenda is largely procedural, with no major action items or public hearings scheduled.

• Consider approval of June 19, 2023 meeting minutes
• Report on Recreation Department
• Report on Parks Department
• Public comments

The commission approved the minutes from the June 19, 2023 meeting. No other substantive actions were decided; the session primarily consisted of staff reports and public comments regarding soccer fields and volleyball programs.

• Approved June 19, 2023 meeting minutes (6-0)

City Council

The Roswell City Council is holding a special meeting to consider several resolutions, including the final budget for fiscal year 2024, year-end budget adjustments for FY2023, and the final DFA 4th quarter financial report. They will also vote on a resolution supporting a proposal to host the National Championship Air Races and Airshow. The meeting is primarily administrative, with no public hearings on these items.

• Resolution 23-37: Adopt final FY2024 budget (total expenses $50.8M for General Fund)
• Resolution 23-35: Approve year-end budget adjustments for FY2023, including $200,469 in Cannabis Fund revenues
• Resolution 23-36: Approve final DFA 4th quarter financial report for FY2023
• Resolution 23-34: Support proposal to host National Championship Air Races and Airshow at Roswell Air Center
• Transfers include $1.6M to Cemetery and $1.2M to Museum for FY24 projects

The City Council adopted the final budget for the fiscal year ending June 30, 2024, and approved year-end budget adjustments and reports for FY23. The council also passed a resolution supporting a proposal to host the National Championship Air Races and Airshow.

• Approved Resolution 23-34 to support hosting the National Championship Air Races and Airshow (9-0)
• Approved Resolution 23-35 for FY23 year-end budget adjustments (9-0)
• Approved Resolution 23-36 for the Final DFA 4th Quarter Report for FY22 (9-0)
• Approved Resolution 23-37 for the Final Budget for the Fiscal Year Ending June 30, 2024 (8-1)

City Council

The Roswell City Council will hold public hearings on a zoning appeal, a new ambulance gross receipts tax, and two liquor licenses, and will vote on consent items including water line repairs, a bridge replacement, and resolutions supporting water project funding. The meeting also includes several non-action reports and a closed session.

• Appeal hearing on zone change from R-3 to C-4 at 107 N Kentucky Ave (0.184 acres)
• Public hearing on Ordinance 23-10: Municipal Gross Receipts Tax for ambulance services
• Public hearings on liquor licenses for Apizza Center (505 N. Main) and Murphy Express (1001 W. 2nd St)
• Ratify emergency water line repair at 2940 W. 2nd St for $60,246.64
• Award ITB 23-023 E. Mescalero Road Bridge Replacement to Smithco Construction for $1,218,703.26

The City Council approved funding for the Country Club Reservoirs Rehabilitation Project and authorized several infrastructure contracts. Public hearings for a new ambulance services tax and a zoning change were postponed to August 2023.

• Approved $8M funding for Country Club Reservoirs Rehabilitation Project (9-1)
• Approved $1,218,703.26 contract to Smithco Construction for E. Mescalero Road Bridge Replacement (10-0)
• Approved $60,246.64 for emergency water line repairs at 2940 W. 2nd Street (10-0)
• Approved $70,283.30 for Edgewood Waterline Phase II Change Order 1-Final (10-0)
• Approved liquor license for Tang, LLC d/b/a Apizza Center (7-3)
• Approved liquor license transfer for Murphy Oil USA, Inc. d/b/a Murphy Express (7-3)
• Postponed zoning case 23-003 ZOC for 107 N Kentucky Avenue to August 2023 (10-0)
• Postponed public hearing for ambulance services gross receipts tax to August 2023 (8-2)

Airport Advisory Commission

The Roswell Air Center Advisory Commission will consider recommending several lease renewals and new leases, including CAVU Aerospace renewals, a Walker Aviation Museum lease, and T-hangar leases, plus approval of FY24 operational services over $60K and the capital project list. They will also receive updates on operations, maintenance, and infrastructure projects. The agenda includes both action and non-action items, with public participation encouraged.

• CAVU Aerospace lease renewal for 8-acre land parcel with tear down pad
• CAVU Aerospace lease renewal for building 1770
• Walker Aviation Museum 5-year lease for 930 sq ft in building 1
• FY24 operational services over $60K: Geneva's Cleaning Services (Terminal & ILEA), Elwood Staffing
• Updated Operational Policies and Procedures for Roswell Air Center

The Commission recommended Geneva’s Cleaning Services for terminal and ILEA janitorial work and Elwood Staffing for temporary staff. Several lease requests and updated operational policies were referred to the Legal Committee. A prioritized capital project list was also recommended for approval.

• Recommended Geneva’s Cleaning Services for Terminal janitorial services (4-0)
• Recommended Geneva’s Cleaning Services for ILEA janitorial services (4-0)
• Recommended Elwood Staffing for temporary airport staff (4-0)
• Recommended capital project list priority: SE Dev Phase I-III, BLM Tanker Base Taxiway, Parking Lot Lighting, Terminal Backup Generator, and RAC Terminal Design (4-0)
• Referred CAVU Aerospace lease renewal for land parcel and building 1770 to Legal Committee (4-0)
• Referred Walker Aviation Museum lease request to Legal Committee (4-0)
• Referred Kurt Becker and Carlton Walker T-Hangar lease requests to Legal Committee (4-0)
• Referred updated Operational Policies and Procedures to Legal Committee (4-0)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board of Directors meeting scheduled for July 5, 2023 has been cancelled. No business will be conducted. A potential quorum of the City Council may attend an informational presentation, but no debate or action will occur.

• Meeting cancelled
• Potential quorum of City Council noted, no action to be taken

Airport Advisory Commission

The Airport Advisory Commission's July 4, 2023 meeting has been rescheduled to July 11, 2023, at 1:30 p.m. The agenda contains only this rescheduling notice and no other business items.

• Meeting rescheduled from July 4 to July 11, 2023, at 1:30 p.m.

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for June 28, 2023, was cancelled. The next meeting is set for July 26, 2023. The agenda contains only cancellation notice and standard procedural language, with no items for discussion or action.

• Meeting cancelled for June 28, 2023
• Next meeting scheduled for July 26, 2023
• Notice of potential quorum of City Council (no debate or action)

Legal Committee

The Roswell Legal Committee will consider recommending approval of several lease agreements and contracts, including a lease for CAVU Aerospace at the Roswell Air Center, a strategic plan contract, and construction services awards. The committee will also discuss resolutions on public records fees and intergovernmental purchasing, as well as ordinances on airport rules, property sales, gross receipts tax, and building codes.

• CAVU Aerospace lease for Building 1083A (14,000 sq ft) and land parcel (11,385 sq ft) at $31,500/year for building and $3,256.44/year for land
• CAVU Aerospace lease renewal option for Building 1140 and land
• RFP 23-009 Roswell Air Center Strategic Plan award to Mead and Hunt of Middleton, WI
• Resolution 23-XX establishing a fee schedule for public records under the Inspection of Public Records Act
• Ordinance 23-08 amending dedication of municipal local option gross receipts tax

The Legal Committee recommended several contracts and ordinances for further action, including a strategic plan for the Roswell Air Center and a partnership with Best Friends Animal Society. The committee also moved to update building codes and airport regulations. One resolution regarding public records fees was postponed.

• Recommended $300,000 Roswell Air Center Strategic Plan contract to Mead and Hunt (4-0)
• Recommended grant agreement with Best Friends Animal Society to provide interim Animal Services Director (3-1)
• Recommended adoption of 2020 National Electrical Code via Ordinance 23-XX (4-0)
• Recommended public hearing for Airport Rules and Regulations Ordinance 23-XX (4-0)
• Recommended public hearing for Ordinance 23-08 regarding Local Option Gross Receipts Tax (3-1)
• Approved recommendation for CAVU Aerospace lease of building 1083A and land (4-0)
• Approved recommendation for CAVU Aerospace lease renewal for building 1140, 83, and land (4-0)
• Postponed Resolution 23-XX IPRA Fee Schedule to July meeting (4-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a regular meeting to vote for a new Vice Chair, as the previous one stepped down. They will also discuss findings of facts as presented by Community Development, likely related to a recent zoning case appeal. The agenda includes approval of the agenda and minutes from the previous meeting.

• Vote for new Vice Chair to fill vacancy
• Discussion of Findings of Facts as presented by Community Development
• Approval of May 23, 2023 P&Z Regular Meeting Minutes

The Commission voted to appoint Saul Aguilar to the vacant Vice Chair position. The body also approved the meeting agenda and the minutes from the May 23, 2023 meeting.

• Appointed Saul Aguilar as Vice Chair (5-0)
• Approved June 27, 2023 meeting agenda (5-0)
• Approved May 23, 2023 meeting minutes (3-0)

Keep Roswell Beautiful Board

The board will consider approving its June 26 agenda and minutes from April 24 and May 22 (noting no quorum in May). Members will hear reports on FY23 grant projects, the FY23 Community Appearance Litter Study, and the FY24 grant application status.

• Consider approval of April 24, 2023 meeting minutes
• Consider approval of May 22, 2023 meeting minutes (no quorum)
• Report on FY23 Grant projects and EOY report status
• Report on FY23 Community Appearance Litter Study status
• Report on FY24 Grant application status

The board approved the meeting agenda and the minutes from April 24 and May 22, 2023. Staff reported that FY23 grant reports were submitted and a litter study video of 50 locations was completed. No new substantive policy or funding decisions were made.

• Approved June 26, 2023 meeting agenda (3-0)
• Approved April 24, 2023 meeting minutes (3-0)
• Approved May 22, 2023 meeting minutes (3-0)

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and take action on several items, including an urgent 20-inch water line repair on W. 2nd St., a final change order for the Edgewood Waterline Project II, a request for proposals for tree trimming and disposal services, bids for the Mescalero Bridge project, and two Water Trust Board awards for the Country Club Reservoirs and Hobson Road Flood Prevention. The committee will also hear department reports and public comments.

• Urgent 20-inch water line repair on W. 2nd St.
• Final change order for Edgewood Waterline Project II (final cost $762,700)
• RFP for tree trimming and disposal services
• Bids for Mescalero Bridge project (ITB-23-023)
• Water Trust Board awards for Country Club Reservoirs and Hobson Road Flood Prevention

The Infrastructure Committee approved several funding recommendations and contract ratifications to be sent to the Full City Council. Key actions include recommending millions in funding for flood prevention and reservoir rehabilitation.

• Recommended $60,246.64 ratification for emergency water line repair at 2940 W. 2nd Street to White Cloud Pipeline Corp (3-0)
• Recommended $70,283.30 ratification for Edgewood Waterline Phase II Final Change Order (3-0)
• Recommended approval of scope of work for RFP-24-001 Tree Removal, Disposal, and Trimming services (3-0)
• Recommended award of E. Mescalero Bridge Replacement Project to SmithCo Construction for $1,218,703.26 (3-0)
• Recommended $8,000,000 funding for Country Club Rehabilitation Project via NM Finance Authority (3-0)
• Recommended $9,602,273 funding for Hobson Road Flood Prevention Project via NM Finance Authority (3-0)
• Approved May 22, 2023 meeting minutes (3-0)

Legal Committee

This agenda announces that the Legal Committee meeting originally scheduled for Thursday, June 22, 2023 at 4:00 PM has been rescheduled to Tuesday, June 27, 2023 at 2:00 PM. No other business items are listed on this agenda.

• Meeting rescheduled from June 22 to June 27, 2023

Cemetery Board

The South Park Cemetery Board will not hold its June 2023 meeting. The agenda states there will be no meeting, so no items will be discussed or decided.

• No June 2023 meeting will be held

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for June 20, 2023, has been canceled. The next meeting is set for July 18, 2023.

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve the agenda and minutes, and receive updates on summer interns, a loan request, reaccreditation, flooring renovation, and reports from the director and foundation. The meeting is largely informational, with action items limited to routine approvals.

• Approval of May 15, 2023 meeting minutes
• Introduction of Summer Interns
• Loan Request of Don Rosario Ortega by Peter Hurd
• Review of Reaccreditation Timeline
• Flooring Renovation Updates

The Board of Trustees approved the meeting agenda and the minutes from May 15, 2023. The session primarily consisted of informational updates regarding summer interns, facility renovations, and accreditation.

• Approved agenda (8-0)
• Approved May 15, 2023 meeting minutes (8-0)

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider recommending approval of outdoor pickleball courts at the Roswell Adult Center, funded by the Adult Center Foundation. The agenda also includes discussion of a city volunteer program for clinics and reports from the Recreation and Parks departments. The meeting will also consider approval of the April 17, 2023 minutes.

• Consider recommending approval of outdoor pickleball courts at Roswell Adult Center, funded by Adult Center Foundation
• Discussion on City Volunteer Program regarding clinics
• Report on Recreation Department
• Report on Parks Department
• Approval of April 17, 2023 meeting minutes

The Parks and Recreation Commission voted to recommend the installation of outdoor pickleball courts at the Roswell Adult Center. The project is to be funded by the Roswell Adult Center Foundation.

• Approved recommendation to General Services for outdoor pickleball courts at RAC funded by the RAC Foundation (4-0)
• Approved agenda (4-0)
• Approved April 17, 2023 meeting minutes (4-0)

Drought Contingency Task Force

The Drought Contingency Task Force will consider approving its Work Plan and Communications and Outreach Plan, assign members to drought monitoring, vulnerability assessment, and mitigation action teams, and appoint a chair and vice chair. The meeting also includes non-action briefings on the project overview, planning requirements, and ground rules. The agenda is substantive, with action items on the work plan and team assignments.

• Consider approval of Work Plan and Communications and Outreach Plan
• Assignments for Drought Monitoring Team, Vulnerability Assessment Team, and Mitigation Actions Team
• Discuss and appoint Chair & Vice Chair
• Communications plan includes water bill inserts, in-school programs, and business outreach
• City has applied for WaterSmart Drought Contingency Grant funding

The Task Force appointed Judy Stubbs as Chair and Cristina Arnold as Vice Chair. No action was taken on the Work Plan or Communications and Outreach Plan due to time constraints. Members volunteered for research teams focused on drought monitoring, vulnerability assessment, and mitigation actions.

• Approved agenda (5-0)
• Appointed Judy Stubbs as Chair (5-0)
• Appointed Cristina Arnold as Vice Chair (5-0)
• Tabled approval of Work Plan and Communications and Outreach Plan

City Council

The Roswell City Council is holding a special meeting with one action item: deciding whether to approve the final plat for Goddard Ridge Estates, an 18-lot townhouse subdivision on 3.5 acres on the south side of E Country Club Road. The Planning & Zoning Commission recommended approval (5-0) on May 23, 2023. The agenda is otherwise procedural, including approval of the agenda itself.

• Zoning Case 23-006 FPLAT: Final Plat for Goddard Ridge Estates, 18-lot townhouse subdivision on 3.5 acres, south side of E Country Club Road (800-1100 blocks)
• Planning & Zoning Commission recommended approval (5-0) on May 23, 2023
• Zone change from R-3 to R-4 (Case 23-005 ZOC) previously approved by P&Z on May 23, 2023
• No direct financial impact to the city
• Final plat requires majority vote of entire City Council

The City Council approved Zoning Case 23-006 FPLAT, allowing the subdivision of 3.5 acres for the Goddard Ridge Estates townhouse development. The project is located on the south side of E County Club Road in the 800-1100 blocks.

• Approved Zoning Case 23-006 FPLAT for Goddard Ridge Estates 18-lot townhouse subdivision (10-0)

City Council

The Roswell City Council is holding a special meeting to discuss ambulance service options and funding. This is a non-action item, meaning the council will discuss the topic but is not scheduled to vote on it. The meeting is open to the public, with a 3-minute speaking limit per person.

• Discussion of ambulance service options and funding

The City Council conducted a workshop to discuss ambulance service options and funding. No formal actions were taken as the item was listed as a non-action information item.

Public Safety Committee

The committee will consider Resolution 23-XX regarding condemnations. Members will also hold a discussion regarding jail and services.

• Consideration of Resolution 23-XX condemnations
• Discussion on Jail and services
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Animal Control, and Code Enforcement

The committee approved a condemnation resolution to be placed on the full council's consent agenda. Members also discussed jail services and received departmental reports on staffing and operations.

• Approved agenda (4-0)
• Approved May 16, 2023 meeting minutes (4-0)
• Approved sending Condemnation Resolution 23-XX to full council consent agenda (4-0)

City Council

The Roswell City Council will hold public hearings on two zoning cases, including an appeal of a zone change at 107 N Kentucky Avenue, and consider a cannabis retail permit at 711 N Union Avenue. They will also vote on ordinances, resolutions, contracts, and funding requests, including a proposal to make the Spring River Zoo free and to raise golf course fees.

• Appeal hearing on zone change from R-3 to C-4 at 107 N Kentucky Avenue
• Cannabis retail permit with variances at 711 N Union Avenue
• Resolution to make Spring River Zoo free and increase golf course fees
• Contract with AMR for up to $1.4 million
• Purchase of 12 body cameras, 34 user licenses, 33 Taser 7 devices for police

The Council approved a zoning change for a retail cannabis establishment and authorized advertising for a new gross receipts tax to fund ambulance services. Other key actions included making the Spring River Zoo free and increasing fees at the Nancy Lopez Golf Course.

• Approved Zoning Case 23-004 CANN for retail cannabis at 711 N. Union Avenue (5-4)
• Authorized advertising for Ordinance 23-10 to create a 0.3125% tax for ambulance services (6-3)
• Adopted Resolution 23-21 to convert Spring River Zoo back to a free Zoo and Park (8-1)
• Adopted Resolution 23-22 to increase rates and fees at Nancy Lopez Golf Course (9-1)
• Approved Resolution 23-27 to amend the budget for a JAG Grant (9-1)
• Approved Resolution 23-28 to transfer Great Blocks MainStreet Grant to Chaves County (9-1)
• Approved purchase of 12 body cameras, 34 licenses, and 33 Taser 7 devices for Roswell PD (8-0)
• Tabled Ordinance 23-08 regarding Environmental gross receipts tax to refer to Legal Committee (8-1)

Airport Advisory Commission

The Roswell Airport Advisory Commission will discuss and potentially recommend three lease renewals for CAVU Aerospace, including an 8-acre land parcel and two building leases. The meeting also includes presentations on airfield lighting maintenance and auto hangars, plus updates on various airport projects.

• Consider recommending CAVU Aerospace lease renewal for Land Parcel (8 Acres) with tear down pad
• Consider recommending CAVU Aerospace lease renewal for building 1140, 83, and (AOA) land parcel
• Consider recommending CAVU Aerospace to enter into a lease agreement for building 72, 1083 A, and a land parcel
• ADB Presentation on Airfield Lighting Maintenance
• Auto Hangars Presentation by Property Manager Jenna Lanfor

The Commission approved awarding the Strategic Plan RFP to Mead & Hunt. Two CAVU Aerospace lease requests were referred to the Legal Committee, while a third lease renewal for an 8-acre parcel was tabled.

• Awarded Strategic Plan RFP to Mead & Hunt (3-0)
• Tabled CAVU Aerospace lease renewal for 8-acre land parcel (4-0)
• Referred CAVU Aerospace lease renewal for building 1140 and AOA land parcel to Legal Committee (4-0)
• Referred CAVU Aerospace lease agreement for building 72, 1083 A, and land parcel to Legal Committee (4-0)
• Approved May 9, 2023 minutes (4-0)

Legal Committee

The Roswell Legal Committee will consider recommending approval of several items, including a lease for Badland Saints at the Roswell Air Center, a lease for the Pecos Valley Amateur Radio Club, a resolution to restructure and increase fees at Nancy Lopez Golf Course, a resolution to repeal fees and make Spring River Zoo free, and an ordinance to advertise for a public hearing on a Municipal Gross Receipts Tax. The committee will also discuss non-action items such as Roswell Air Center rules and department reports.

• Consider recommending approval of a lease for Badland Saints at building 734, Roswell Air Center, for $3,676.56 annually
• Consider recommending approval of a lease for Pecos Valley Amateur Radio Club for $1 per year
• Resolution 23-22: Restructure and increase all rates/fees at Nancy Lopez Golf Course at Spring River
• Resolution 23-21: Repeal fees and convert Spring River Zoo back to a free zoo and park
• Ordinance 23-XX: Authorize advertising for a public hearing on adopting a Municipal Gross Receipts Tax

The committee recommended sending a proposal for a 0.3125% municipal gross receipts tax to the full Council for a public hearing. Several lease agreements and fee resolutions were recommended for the consent agenda. The committee also recommended converting the Spring River Zoo back to a free facility.

• Recommended 0.3125% municipal gross receipts tax for ambulance services (4-0)
• Recommended lease for Badland Saints at Roswell Air Center building 734 (4-0)
• Recommended lease for Pecos Valley Amateur Radio Club at $1.00 per year (4-0)
• Recommended fee increases at Nancy Lopez Golf Course (4-0)
• Recommended repealing fees to make Spring River Zoo free (4-0)
• Approved May 25, 2023 agenda (4-0)
• Approved April 27, 2023 minutes (4-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will discuss and consider approval of the FY2024 budget request, the Summer Reading Program, and Kindergarten Bags. The meeting also includes updates on building improvements, service improvements, and the Green Estate sale proceeds of $72,790 for a mobile service vehicle.

• Discussion and consideration of FY2024 budget request with zero increase in operating budget, plus $11,500 for roof maintenance and $40,000 for lobby flooring
• Discussion and consideration of Summer Reading Program approval
• Discussion and consideration of Kindergarten Bags approval
• Update on Green Estate sale proceeds of $72,790 for Library Mobile Service Vehicle
• Update on Library Park and Play and Learn Area architectural schematic designs by Studio 27

The Board approved the meeting agenda and the minutes from the March 30 and April 27, 2023 meetings. No formal actions were taken on the Summer Reading Program or the Kindergarten Bags project. The meeting included updates on building repairs, a brick fundraiser, and the sale of the Green Estate.

• Approved May 27, 2023 meeting agenda (4-0)
• Approved March 30 and April 27, 2023 meeting minutes (4-0)
• No action taken on Summer Reading Program recommendations
• No action taken on Kindergarten Bags coordination

General Services Committee (Discontinued as of March 2024)

The committee approved the meeting agenda and the minutes from the April 26, 2023 meeting. No action items or non-action items were presented for a decision.

• Approved May 24, 2023 meeting agenda (3-0)
• Approved April 26, 2023 meeting minutes (3-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold public hearings on three related items: a zone change from R-3 to R-4, a preliminary plat, and a final plat for an 18-lot townhouse subdivision on the south side of E Country Club Road (800-1100 blocks). The commission will also provide findings for the appealed CASE 23-003 ZOC (R-3 to C-4 at 107 N Kentucky Ave) for City Council review. The agenda includes standard procedural items like approval of minutes and public comments.

• CASE 23-005 ZOC: Zone change from R-3 to R-4 for 18 townhomes on 3.5 acres, south side of E Country Club Rd (800-1100 blocks)
• CASE 23-006 PPLAT: Preliminary plat for 18-lot townhouse subdivision, same location
• CASE 23-006 FPLAT: Final plat for 18-lot townhouse subdivision, same location
• CASE 23-003 ZOC: Commission to provide findings on appealed zone change from R-3 to C-4 at 107 N Kentucky Ave
• Public hearing items and public comments are scheduled

The Commission approved a zoning change and preliminary plat, and recommended a final plat for an 18-lot townhouse development on E Country Club Road. The body also declined to provide a new written determination for a previously appealed zoning case at 107 N Kentucky Avenue.

• Approved zoning change from R-3 to R-4 for E Country Club Road (5-0)
• Approved Preliminary Plat for Goddard Ridge Estates (5-0)
• Recommended approval of Final Plat for Goddard Ridge Estates to City Council (5-0)
• Decided not to take action on providing a written determination for Case 23-003 ZOC
• Approved May 23, 2023 meeting agenda (5-0)
• Approved April 25, 2023 meeting minutes (5-0)

Keep Roswell Beautiful Board

The board will consider approval of the May 22, 2023 agenda and April 24, 2023 minutes. They will receive a report on FY23 grant project status and an update on the June Chihuahuita Cleanup plans.

• Report on FY23 grant projects and final report status
• Update on June Chihuahuita Cleanup plans
• Consider approval of May 22, 2023 meeting agenda
• Consider approval of April 24, 2023 meeting minutes

The meeting was dismissed at 12:15 p.m. because a quorum was not established. No substantive decisions were made and no actions were taken on agenda items.

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and consider action items including solid waste and utility ordinance revisions, a water utility asset management plan, and related contracts. The agenda includes both informational updates and items requiring committee action.

• Solid Waste, Chapter 21, Article 2 (action item)
• Utility Ordinance, Chapter 26, Article IV Service (action item)
• Water Utility Asset Management Plan Contracts (action item)
• Resolution – Water Utility Asset Management Plan (action item)
• Landfill Tipping Fee Item – Projects & Annual Maintenance Work Orders (discussion)

The Infrastructure Committee approved professional services contracts and a resolution for the Water Utility Asset Management Plan. These items were moved to the full City Council's consent agenda. Other items regarding solid waste and utility ordinances were discussed but no action was taken.

• Approved agenda (4-0)
• Approved April 24, 2023 minutes (4-0)
• Approved sending Professional Services Task Orders with Souder, Miller & Associates for $50,000 (Phase I and IIa) and $76,257.48 (Phase II) to full City Council (4-0)
• Approved Resolution 23-XX for the development and implementation of an Asset Management Plan to be placed on the consent agenda (4-0)

City Council

The Roswell City Council is holding a special meeting to consider two items: approval of the Preliminary Revenue and Expenditure Budget for Fiscal Year ending June 30, 2024, and approval of an expansion of the Convention Center's liquor license (No. 90025) to include alcohol service in a newly fenced outdoor area. The budget is a routine required submission to the state, with no financial action at this time. The liquor license expansion is a regular item for discussion and decision.

• Consider approval of FY2024 Preliminary Revenue and Expenditure Budget (total expenditures $142.7 million)
• Consider expansion of Convention Center liquor license 90025 to include outdoor fenced area
• General Fund budget: $43.7 million revenues, $49.7 million expenditures
• Transfers from General Fund to cover negative cash balances in Cemetery, Transit, Museum, Golf, Recreation, Corrections
• ARPA funds transfer $2.04 million to Streets and $435,444 to Water

The City Council approved the Preliminary Revenue and Expenditure Budget for the fiscal year ending June 30, 2024. Council also approved an expansion of the Convention Center's liquor license. A proposed amendment to increase funding for Mainstreet Roswell, the Hispano Chamber of Commerce, and the Roswell-Chaves County Economic Development Corporation was denied.

• Approved Preliminary Revenue and Expenditure Budget for Fiscal Year ending June 30, 2024 (5-3)
• Denied amendment to increase budgets for Mainstreet Roswell, Hispano Chamber of Commerce, and Roswell-Chaves County Economic Development Corporation (5-4)
• Approved expansion of Convention Center liquor license 90025 for outdoor area service (7-0)
• Approved meeting agenda (8-0)

Commission on Aging

The Roswell Commission on Aging will hear from New Mexico Rehabilitation Facility Hospital Administrator Matthew Rael, approve the July Senior Tips flyer, and set meeting dates and locations for the rest of the year. They will also discuss flyer distribution and topics for August through December. The meeting is open to the public with a 3-minute speaking limit.

• Guest speaker: Hospital Administrator Matthew Rael, LMSW, New Mexico Rehabilitation Facility
• Approve Senior Tips flyer for July
• Set meeting dates and locations for remainder of year
• Discuss Senior Tips flyer topics for August-December
• Review flyer distribution locations, schedule, and rotation

The Commission approved the July Senior Tips flyer with an edit to include phone numbers. The body also established meeting dates and the location for the remainder of 2023. A presentation on services was provided by the New Mexico Rehabilitation Center.

• Approved April 17, 2023 agenda (4-0)
• Approved April 17, 2023 minutes (4-0)
• Approved July Senior Tips flyer with phone number edits (4-0)
• Approved 2023 meeting dates (July 20, Sept 21, Nov 16) and location at Senior Circle (4-0)

Ambulance Administrative Oversight Committee

The Ambulance Administrative Oversight Committee will meet to approve the agenda and prior meeting minutes, then receive non-action updates from AMR on ambulance operations, staffing, and radio communications. No votes on these items are scheduled; the meeting is informational.

• Approval of May 18, 2023 agenda
• Approval of February 9, 2023 meeting minutes
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication update

The committee approved the meeting agenda. No other substantive decisions were made, and the approval of previous minutes was tabled because they were unavailable.

• Approved meeting agenda (5-0)
• Tabled approval of previous minutes

Public Safety Committee

The committee will consider a resolution regarding condemnations and a proposal to purchase additional police equipment. Members will also discuss fire operations and staffing with the Fire Marshal.

• Consideration of Resolution 23-XX regarding condemnations
• Purchase of 12 body cameras, 34 user licenses, and 33 Taser 7 devices
• Consolidation of two equipment contracts into one complete contract
• Discussion with Fire Marshal on operations and staffing
• Department updates for Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control

The Public Safety Committee recommended that the full council approve the purchase of 12 body cameras, 34 user licenses, and 33 Taser 7 devices using a law enforcement grant. The committee also recommended approval of Condemnation Resolution 23-XX. Discussions were held regarding Fire Marshal office staffing and a dilapidated structure on east 23rd St.

• Recommended Condemnation Resolution 23-XX for full council approval (3-0)
• Recommended purchase of 12 body cameras, 34 licenses, and 33 Taser 7 devices for full council (3-0)
• Approved meeting agenda (3-0)
• Approved April 25, 2023 meeting minutes (3-0)

Cemetery Board

The board approved the meeting agenda and the minutes from April 18, 2023. Staff reported that the finance committee denied the columbarium proposal due to a lack of funds to cover cost increases. No other substantive actions were taken.

• Approved May 16, 2023 agenda (3-0)
• Approved April 18, 2023 minutes (3-0)

Occupancy Tax Board

The Roswell Occupancy Tax Board will consider six Lodgers' Tax funding requests for local events, including Alien City Dragway, Wool Bowl, Eastern New Mexico State Fair, Piñata Festival, AlienFest, and the Roswell Symphony Orchestra. The board will also discuss its processes, review collection reports, and consider an updated policy on Lodgers' Tax event use. Recommendations will go to the Finance Committee.

• Eastern New Mexico State Fair requests $44,500 for Oct 2-7, 2023
• MainStreet Roswell AlienFest requests $32,476 for June 30-July 2, 2023
• Wool Bowl requests $11,900 for Dec 1, 2023 college football bowl game
• Alien City Dragway requests $10,000 for March-November 2023 racing season
• Roswell Symphony Orchestra requests $4,750 for fall 2023 concerts

The board approved multiple Lodgers' Tax funding requests to be sent to the Finance Committee. These requests included support for the Roswell Alien City Dragway, Wool Bowl, Eastern New Mexico State Fair, Piñata Festival, AlienFest, and the Roswell Symphony Orchestra.

• Approved Roswell Alien City Dragway funding request to Finance Committee (3-1)
• Approved 2023 Wool Bowl funding request to Finance Committee (3-0)
• Approved Eastern New Mexico State Fair funding request to Finance Committee (3-0)
• Approved Roswell Hispano Chamber of Commerce Piñata Festival request for $0 to Finance Committee (3-0)
• Approved Roswell AlienFest funding request for $28,476 to Finance Committee (2-1)
• Approved Roswell Symphony Orchestra funding request to Finance Committee (3-0)
• Approved February 21, 2023 meeting minutes (4-0)
• Approved agenda (4-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider accepting a donation of two Jerry West artworks, approve new Chair and Vice Chair appointments, and assign working groups. The board will also receive updates on the flooring renovation, which is out for bid, and the director's report.

• Donation of 2 Jerry West prints (February Snow Melt with La Luz Pot, 2007; A Place Called Pottery, 1972) from Barbara and Ray Graham
• Approval of Chair and Vice Chair board appointments
• Approval of working groups and board member assignments
• Flooring renovation update: bid posted May 7, project covers 20,000+ sq ft, estimated 4 months (July-October)
• Approval of April 17, 2023 meeting minutes

The Board of Trustees appointed Valli West as Chair and Anne Baker as Vice Chair. The board also approved the donation of two Jerry West prints and confirmed working group assignments.

• Approved donation of 2 Jerry West prints from Barbara and Ray Graham (8-0)
• Appointed Valli West as Chair and Anne Baker as Vice Chair (8-0)
• Approved working groups and board member assignments (8-0)
• Approved meeting agenda (8-0)
• Approved April 17, 2023 meeting minutes with corrections (8-0)

Parks & Recreation Commission

The Parks and Recreation Commission meeting scheduled for May 15, 2023, at 5:30 p.m. has been cancelled. No business will be conducted at this meeting.

• Meeting cancelled

City Council

The City Council held a workshop to present and discuss the Preliminary Budget for the fiscal year ending June 30, 2023. No formal votes or decisions were recorded during this session.

City Council

The City Council approved two restaurant liquor licenses and an ordinance to reduce fees for single-family residential housing construction. The council also approved a $415,772.95 water lines project and a $178,836.04 change order for the RAC Well 3 VFD Project.

• Approved Ordinance 23-06 amending Municipal Campaign Finance Code (7-2)
• Approved Ordinance 23-07 to reduce fees for single-family residential housing units (9-0)
• Approved Restaurant A beer and wine liquor license for M&N, LLC d/b/a Garibaldi (8-1)
• Approved Restaurant B beer, wine, and spirits liquor license for Taquiera Jalisco (8-1)
• Approved $415,772.95 award to White Cloud Pipeline for Cielo Grande Sports Complex Water Lines Project (9-0)
• Approved $178,836.04 change order to Alpha Southwest for RAC Well 3 VFD Project (9-0)
• Approved Resolution 23-20 setting Roswell Convention Center fees (8-0-1)
• Approved Resolution 23-18 (weed cleanup) and Resolution 23-19 (structure demolitions) (9-0)

Airport Advisory Commission

The Roswell Airport Advisory Commission will consider two action items: recommending a lease for building 734 to Badland Saints for club meetings and motorcycle maintenance, and recommending a 5-year contract for storm water pollution prevention monitoring and EPA reporting. The agenda also includes numerous updates on airfield lighting, runway painting, passenger parking, and other airport projects.

• Consider recommending lease for building 734 to Badland Saints
• Consider recommending 5-year contract for Storm Water Pollution Prevention Plan (SWPPP) monitoring and EPA reporting
• Update on airfield lighting repairs
• Update on Runway/Taxiway painting
• Update on passenger parking project Phase I

The Airport Advisory Commission voted to send a proposed lease for building 734 and a five-year storm water pollution monitoring contract to the Legal Committee. The board also received presentations on airfield lighting maintenance and auto hangar leasing interest.

• Approved May 9, 2023 agenda (5-0)
• Approved March 7, 2023 minutes (5-0)
• Referred Badland Saints lease for building 734 to Legal Committee (5-0)
• Referred AARC 5-year Storm Water Pollution Prevention Plan contract to Legal Committee (5-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will discuss and consider approving the Summer Reading Program and Kindergarten Bags as action items. They will also receive updates on building improvements (flooring, roof repair, mural), service improvements (fines and fees), the Green Estate sale, and the FY2024 budget request.

• Discussion and possible approval of Summer Reading Program
• Discussion and possible approval of Kindergarten Bags
• Update on building improvements: replacing flooring, roof repair, mural in northwest area, Library Park and Play and Learn Area, Brick Fundraiser
• Update on Green Estate sale expected to yield $72,790 for a Library Mobile Service Vehicle
• Budget Request for FY2024

The meeting resulted in no substantive decisions because no board members were present. The agenda and previous meeting minutes were not approved, and no action items were addressed.

Legal Committee

The Roswell Legal Committee will consider recommending approval of an RFP for unarmed security guard services at the Roswell Air Center, approve pricing and construction fees for a columbarium and committal shelter at South Park Cemetery, and review two ordinances—one amending building and performance standards and another amending the dedication of a local option gross receipts tax. The committee will also consider a resolution for the Animal Services Community Cat Program and hold a closed session on litigation.

• RFP-23-014 for Airport Unarmed Security Guard Services at Roswell Air Center
• Pricing negotiation and construction proposal for columbarium and committal shelter at South Park Cemetery
• Ordinance 23-XX amending Zoning Ordinance Appendix A, Article 52 Building and Performance standards
• Ordinance 23-XX amending dedication of Municipal Local Option Gross Receipts Tax
• Resolution 23-XX for participation in Animal Services Community Cat Program

The Legal Committee voted to recommend a community cat program, airport security services, and cemetery project contracts to the full city council. The committee also recommended a zoning ordinance amendment and a change to the dedication of a local option gross receipts tax.

• Recommended adoption of Resolution 23-XX for Animal Services Community Cat Program (3-0)
• Recommended approval of RFP 23-014 for Airport Unarmed Security Guard Services (3-0)
• Recommended approval of Pland Collaborative and Waide Construction contracts for South Park Columbarium Cemetery Project (3-0)
• Approved amendment to Ordinance 23-XX Zoning Ordinance regarding carport requirements (2-1)
• Recommended authorizing a public hearing for amended Ordinance 23-XX Zoning Ordinance (2-1)
• Recommended authorizing a public hearing for Ordinance 23-XX to unrestricted the one-sixteenth Environmental gross receipts tax (3-0)
• Approved March 28, 2023 minutes (3-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider several fee-related resolutions, including setting new fees at the Roswell Convention Center, repealing zoo entry fees to make Spring River Zoo free, and restructuring/increasing rates at Nancy Lopez Golf Course. It will also consider awarding a contract for 55 golf carts and discuss skate park events. The meeting includes routine approval of minutes and department reports.

• Resolution to set fees at Roswell Convention Center
• Resolution repealing Resolutions 19-83 and 20-72 to make Spring River Zoo free
• Resolution to restructure and increase all rates/fees at Nancy Lopez Golf Course (e.g., single annual pass $648 to $681, 18-hole green fee $19.25 to $20.25)
• Award recommendation for ITB-23-022: purchase of 55 Yamaha Drive2 golf carts and 1 range picker from Masek Rocky Mountain Golf Cars
• Discussion of skate park and events at skate park

The General Services Committee approved fee schedules for the Roswell Convention Center and the Nancy Lopez Spring River Golf Course. The committee also voted to return the Spring River Zoo to a free facility and approved the purchase of 55 golf carts.

• Approved Resolution 23-XX to set Roswell Convention Center fees and send to Full Council (3-0)
• Approved Resolution 23-XX to repeal resolutions 19-83 and 20-72 to return Spring River Zoo to a free Zoo and Park and send to Full Council (3-0)
• Approved restructuring and increasing all rates/fees at Nancy Lopez Spring River Golf Course (3-0)
• Approved purchase of 55 Yamaha “Drive2” golf carts from Masek Rocky Mountain Golf Cars (3-0)

Public Safety Committee

The Public Safety Committee will consider Resolution 23-XX to condemn five dilapidated structures, requiring owners to remove or demolish them within 15 days or face city action and liens. The committee will also receive monthly updates from police, fire, emergency management, dispatch, code enforcement, and animal control.

• Resolution 23-XX: condemnation of 5 properties (1106 W 3rd St, 1011 W 13th St, 602 Hickory Dr, 1101 S Washington Ave, 704 W Gayle Ave) with liens of $3,000–$30,000 if city removes
• Approval of April 25, 2023 agenda and March 14, 2023 minutes
• Department updates from Police, Fire, Emergency Management, Dispatch, Code Enforcement, Animal Control
• Monthly reports from Police, Fire, Emergency Management, Consolidated Dispatch, Code Enforcement, Animal Control

The committee approved the meeting agenda and the minutes from March 14, 2023. Members voted to send Condemnation Resolution 23-XX to the full council on the consent agenda with a recommendation for approval.

• Approved agenda (3-0)
• Approved March 14, 2023 meeting minutes (3-0)
• Recommended approval of Condemnation Resolution 23-XX for full council consent agenda (3-0)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on Case 23-003 ZOC, a request by James P. and Bianca R. Cheney to rezone a 0.184-acre lot at 107 N Kentucky Avenue from R-3 Residential to C-4 Commercial Business District. The applicant, owner of Southwest Printers, LLC, seeks the change to use the property for employee parking and supply storage. Staff recommends approval. The commission will also consider approval of the agenda and minutes from the March 28, 2023 meeting.

• Case 23-003 ZOC: Zone change from R-3 to C-4 at 107 N Kentucky Avenue (0.184 acres, 8,006 sq ft)
• Applicant: James P. Cheney & Bianca R Cheney (Southwest Printers, LLC)
• Proposed use: employee parking and indoor supply storage
• Staff recommendation: approval
• Approval of March 28, 2023 meeting minutes

The Planning & Zoning Commission approved a zoning change to allow a parking lot at 107 N Kentucky Avenue. A request to operate a retail cannabis establishment at 711 N Union Avenue was passed to City Council without recommendation.

• Approved zoning change from R-3 Residential to C-4 Commercial Business District at 107 N Kentucky Avenue (6-0)
• Passed Case 23-004 CANN regarding a cannabis establishment at 711 N Union Avenue to City Council without recommendation (6-0)
• Approved April 25, 2023 meeting agenda (6-0)
• Approved March 28, 2023 meeting minutes (5-0)

Keep Roswell Beautiful Board

The board will consider approval of the agenda and minutes from the previous meeting, receive reports on the FY23 grant project status and the FY24 grant application, and be reminded of the upcoming Chihuahuita Clean & Green Cleanup on April 29.

• Report on FY23 Grant project status
• Report on FY24 Grant application
• Reminder of April 29 Chihuahuita Clean & Green Cleanup

The board approved the meeting agenda and the minutes from the March 27, 2023 meeting. Staff provided status reports on FY23 grant projects and confirmed the submission of the FY24 grant application for the NM Tourism Department Clean and Beautiful program.

• Approved April 24, 2023 agenda (4-0)
• Approved March 27, 2023 meeting minutes (4-0)

Infrastructure Committee

The Infrastructure Committee approved a project change order for RAC Well #3 and recommended a contract award for water mains at the Cielo Grande Sports Complex. Several other items regarding solid waste and utility ordinances were discussed but required no action.

• Approved RAC Well 3 VFD Project Change Order to the consent agenda (4-0)
• Recommended award of ITB-23-021 Cielo Grande Sports Complex Water Mains to White Cloud Pipeline for $415,772.95 to the consent agenda (4-0)
• Approved agenda as presented (3-0)

Public Safety Committee

This meeting agenda only announces that the April 18 Public Safety Committee meeting has been rescheduled to April 25, 2023. No items for discussion or action are listed.

• Meeting rescheduled from April 18 to April 25, 2023

Cemetery Board

The Board will review the February 21, 2023 minutes and receive reports on cemetery services and bookkeeping. The meeting also includes discussions regarding rules and regulations updates and a memorial tree planting.

• Approval of February 21, 2023 minutes
• Sexton's Report for February and March services
• Bookkeeper’s Report for February and March activity
• Rules and Regulations Update
• Memorial Tree Planting

The board approved the meeting agenda and the minutes from February 21, 2023. No substantive policy changes or contracts were decided during the meeting.

• Approved agenda (3-0)
• Approved February 21, 2023 minutes (3-0)

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for April 18, 2023, has been canceled. The next meeting is set for May 16, 2023.

• Meeting canceled

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will vote on accepting a donated ceramic artwork by Gloria Graham, and will hear updates on renovations, institutional planning, and officer elections. The meeting also includes routine approval of the agenda and prior meeting minutes.

• Donation of Bound Lidded Pot, 1981, by Gloria Graham from Ray and Barbara Graham
• Renovation status update on flooring and exterior signage projects
• Institutional Plan status update
• Officer election reminder for President and Vice President
• Registrar report on Advocacy Day and National Archives Grant Project

The Board of Trustees approved the donation of a 1981 Bound Lidded Pot by artist Gloria Graham. Staff provided updates on museum renovations, upcoming exhibitions, and the status of the 2023-2027 strategic plan.

• Approved donation of Bound Lidded Pot, 1981, by Gloria Graham (9-0)
• Approved meeting agenda (9-0)
• Approved March 20, 2023 meeting minutes (9-0)

Commission on Aging

The Roswell Commission on Aging is holding a special meeting to approve the May and June Senior Tips flyer and elect a new Chair and Vice Chair. The commission will also discuss flyer distribution locations, schedule, and rotation. The meeting follows the resignation of Chair Helen Wakefield at the prior meeting.

• Approve Senior Tips flyer for May and June
• Elect new Chair
• Elect new Vice Chair
• Discuss flyer distribution locations, schedule, and rotation

The Commission on Aging elected Dorothy Hellums as Chair and Brooks Stephens as Vice Chair. The commission also approved the Senior Tips flyers for May and June.

• Approved April 17, 2023 agenda (4-0)
• Approved March 16, 2023 minutes (4-0)
• Approved Senior Tips Flyer for May and June (4-0)
• Elected Dorothy Hellums as Chair (4-0)
• Elected Brooks Stephens as Vice Chair (4-0)

Parks & Recreation Commission

The commission approved the meeting agenda and the minutes from the March 20, 2023 meeting. Members discussed the status of the Roswell Adult Center and received reports on the Recreation and Parks departments.

• Approved the agenda (7-0)
• Approved March 20, 2023 meeting minutes (7-0)

City Council

The Roswell City Council is holding a special meeting to consider one action item. The council will vote on awarding a contract to Custom Construction II, LLC for the remediation of mold found in and around the indoor pool area of the Roswell Recreation & Aquatic Center. The total expenditure for this work is $149,555.37. No other substantive items are listed on the agenda.

• Approval of award to Custom Construction II, LLC for mold remediation at the Roswell Recreation & Aquatic Center
• Expenditure of $149,555.37 for the remediation project

The City Council approved a contract and expenditure for Custom Construction to remediate mold at the Roswell Recreation & Aquatic Center. The project is funded by the Recreation & Aquatic Center capital outlay fund. The contract was amended to include specific exhibits and the scope of work.

• Approved $149,555.37 award to Custom Construction for mold remediation (7-0)
• Approved amendment to contract exhibits and scope of work (7-0)
• Approved meeting agenda (7-0)

City Council

The Roswell City Council will hold public hearings on two ordinances: one amending zoning rules for Special and Conditional Use Permits, and another updating city code on appointments and department directors. The council will also vote on numerous contracts, including a $116,451.52 remodel project, a $3.3 million road rehab, and increased funding for a cemetery project, plus several resolutions on property cleanup and budget adjustments.

• Public hearing on Ordinance 23-04 amending zoning for Special and Conditional Use Permits
• Public hearing on Ordinance 23-05 amending city code on appointments and department directors
• Award ITB-23-018 for 405 N. Richardson remodel to Custom Construction II LLC for $116,451.52
• Increased funding for South Park Cemetery columbarium and committal shelter by $673,376.59 (total $1,522,913.77)
• Award ITB-23-011 N. Atkinson Rehab Project to Constructors Inc. for $3,335,936.08

The Council approved holding a public hearing to amend the Zoning Ordinance regarding Special Use and Conditional Use Permits. It also authorized public hearings for a Municipal Campaign Finance Code update and a temporary fee holiday for residential housing development. A proposed amendment to the City Code regarding officer appointments and department directors was denied.

• Approved holding public hearing for Ordinance 23-04 to amend Zoning Ordinance (6-3)
• Denied Ordinance 23-05 regarding appointments and department directors (5-4)
• Approved $116,451.52 contract to Custom Construction II LLC for 405 N. Richardson remodel
• Approved Resolution 23-17 for FY2022 Audit and Corrective Action Plan (9-0)
• Approved advertising public hearing for Municipal Campaign Finance Code amendment (7-2)
• Approved advertising public hearing for residential housing fee reductions (9-0)
• Approved RFP 23-013 for Construction Services and Repairs (9-0)
• Elected Councilor Arnold as Mayor Pro Tem (6-2-1)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board of Directors is meeting to receive updates on the radio project and staffing/dispatch, with no action items on the agenda. The meeting is primarily informational, including scheduling the next meeting for July 5, 2023.

• Radio Project update by David Jones (Code 3)
• Staffing/Dispatch Report by Alison Herring
• Next meeting scheduled for July 5, 2023

The board approved the meeting agenda and the minutes from the March 1, 2023, meeting. No substantive action items were presented or discussed during the session.

• Approved April 5, 2023 agenda (6-0)
• Approved March 1, 2023 meeting minutes (6-0)

Airport Advisory Commission

The Airport Advisory Commission meeting scheduled for April 4, 2023 has been cancelled. The next meeting will be held on May 2, 2023.

• Meeting cancelled
• Next meeting scheduled for May 2, 2023

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will discuss and consider action on several items, including recommendations for vacant board positions, the Library Park and Play and Learn Area, and a budget request for FY2024. Information items include updates on building improvements, service improvements, the Green Estate, and the 316 N Richardson property.

• Discussion and possible approval of recommendations for vacant Library Board positions
• Discussion of Library Park and Play and Learn Area
• Budget request for FY2024 and revenue
• Update on building improvements: changing table, flooring, roof repair, mural
• Update on 316 N Richardson property sale for $30,000 to Miniatures and Curious Collections Museum

The Board approved the meeting agenda and previous minutes. The only substantive action taken was the recommendation for a board member's term renewal. Other items discussed included facility repairs, budget requests, and the development of the Library Park.

• Approved agenda for March 30, 2023 meeting (5-0)
• Approved minutes of February 22, 2023 meeting (5-0)
• Approved recommendation for Janice Dunnahoo to serve a second term (3-0)

Legal Committee

The Roswell Legal Committee will consider recommending approval of several contracts and ordinances, including a lease renewal for AVFlight Roswell Corporation, a $80,000 property sale, and two ordinance amendments (building/planning fees and campaign finance). It will also review bids for roof repairs and asbestos remediation, and a contract for UFO Festival entertainment. The meeting includes a closed session for attorney-client privileged litigation discussion.

• AVFlight Roswell Corporation lease renewal for third of four-year term and Paragraph 22 amendment
• Sale of 928 Davidson for $80,000 (Offer 1)
• Ordinance 23-XX amending fees in Chapters 6, 22, and 16
• Ordinance 23-XX amending Municipal Campaign Finance Code
• ITB 23-019 roof replacements/repairs award to Custom Construction and Allen Roofing

The Legal Committee reviewed and recommended several items for the full city council, including a property sale, a temporary chiller installation, and fee reductions for residential housing. The committee also approved a lease renewal for AVFlight Roswell Corporation and an MOU for the Spring River Zoo.

• Approved recommendation to renew AVFlight Roswell Corporation lease through May 31, 2029 (4-0)
• Recommended authorization for Honeywell International to install a temporary chiller for $83,215.65 (4-0)
• Recommended contract with J&S Pro Sound for UFO Festival 2023 talent buying (4-0)
• Approved recommendation for MOU between Friends of the Spring River Zoo and Spring River Zoo (4-0)
• Recommended accepting $80,000 offer for the sale of 928 Davidson property (4-0)
• Recommended ordinance for temporary fee reductions on residential housing development (4-0)
• Recommended amendments to the Municipal Campaign Finance Code (4-0)
• Recommended multi-source awards for roof replacement and asbestos/lead/mold remediation (4-0)

Planning & Zoning Commission

The commission approved a zoning change to allow a new public health facility at 1601 S Garden Avenue. It also recommended two text amendments to the City of Roswell Zoning Ordinance regarding carports and fences for City Council consideration.

• Approved zoning change from R-3 Residential to INST Institutional for 1601 S Garden Avenue (5-0)
• Recommended approval to City Council for Zoning Ordinance Article 52 Section 5 carport setback changes (5-1)
• Recommended approval to City Council for Zoning Ordinance Article 52 Section 8 fence height change from 5' to 6' (6-0)
• Approved March 28, 2023 agenda (6-0)
• Approved January 24, 2023 meeting minutes (6-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approval of the March 27 meeting agenda and February 27 minutes, receive reports on FY23 and FY24 grants, the Clean & Beautiful To-Go Cart, and youth cleanups, and announce upcoming events including Arbor Day and the Chihuahuita Clean & Green Cleanup.

• Report on FY23 Grant Q3 report to state
• Report FY24 Grant status
• Report Clean & Beautiful To-Go Cart
• Announcement Arbor Day and Butterfly Mural unveiling April 8 at Zoo
• Announcement April 22 Chihuahuita Clean & Green Cleanup

The board approved the agenda for the March 27 meeting and the minutes from the February 27 meeting. Staff provided updates on grant reports, upcoming cleanup events, and the Arbor Day seedling giveaway.

• Approved March 27 agenda and February 27 meeting minutes (3-0)

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates and take action on several items, including utility ordinance changes, an urgent 36-inch water main repair on E. Alameda St., bids for N. Atkinson and Engineering Lab remodel, trail connection options, and a memorandum of understanding with Chaves County for aerial photography. The committee will also consider a concept for Cahoon Park from the Spring River Corridor Foundation.

• Utility Ordinance, Chapter 24, Articles I and II (action item)
• Urgent 36” Repair – E. Alameda St. (action item)
• N. Atkinson Bids (Cherry St. to College Blvd.) (action item)
• Engineering Lab Remodel Bids (405 N. Richardson) (action item)
• MOU – Chaves County/City Aerial Photography (action item)

The Infrastructure Committee recommended several project awards and a cost-sharing agreement for aerial photography to the full City Council. Other items regarding utility ordinances and trail connections were discussed without action.

• Recommended award of ITB-23-011 N. Atkinson Rehab Project to Constructors Inc. for $3,335,936.08 (4-0)
• Recommended award of ITB-23-018 405 N. Richardson Remodel Project to Custom Construction II, LLC for $116,451.52 (4-0)
• Recommended approval of MOU with Chaves County to split aerial photography costs, totaling $57,559.60 for the City (4-0)
• Approved agenda as presented (4-0)
• Approved February 27, 2023 minutes (4-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board will discuss and consider action on recommendations for vacant board positions, the Library Park and Play and Learn Area, and a budget request for FY2024. Information items include updates on building improvements (changing tables, flooring, roof repair, mural), service improvements (bench, fines/fees), the Green Estate, and the 316 N Richardson property.

• Discussion and possible approval of recommendations for vacant Library Board positions
• Discussion of Library Park and Play and Learn Area
• Budget request for FY2024 and revenue
• Update on building improvements: changing table in children's restrooms, replacing flooring, roof repair, mural in northwest area
• Update on 316 N Richardson Property sale for $30,000 to Miniatures and Curious Collections Museum

The Roswell Public Library Board of Trustees meeting scheduled for March 23, 2023 was cancelled due to a lack of quorum. No action was taken.

General Services Committee (Discontinued as of March 2024)

The Roswell General Services Committee will consider several action items, including recommending approval of a 2023 MOU with the Friends of Spring River Zoo, reviewing trail connection option 2 along 8th St. to link Spring River and Cielo Grande trails, approving the Spring River Corridor Foundation's plans and rental concept for the old Cahoon Park swimming pool site, and recommending approval of RFP 23-013 for minor construction services. The committee will also hear non-action updates on the Charlie McVay Softball Complex Pee Wee field and reports from various departments.

• Friends of Spring River Zoo 2023 MOU
• Trail connection option 2 along 8th St. ($225,000 total, NMDOT $192,240, City $32,760)
• SRCF plans and rental agreement for old Cahoon Park pool site
• RFP 23-013 for minor construction services and repairs
• Charlie McVay Softball Complex Pee Wee field update

The General Services Committee approved several items to be moved forward to the City Council or Legal Committee. These include a memorandum of understanding for the zoo, a specific trail connection option, and a scope of work for city-wide minor construction services.

• Approved adding Friends of Spring River Zoo MOU to City Council consent agenda (4-0)
• Approved adding trail connection option 2 for Spring River and Cielo Grande Trails to City Council agenda (4-0)
• Approved adding Spring River Corridor Foundation plans and rental agreement for old Cahoon Park swimming pool site to Legal Committee agenda (4-0)
• Approved adding RFP 23-013 scope of work for minor construction services and repairs to City Council consent agenda (4-0)
• Approved March 22, 2023 agenda (3-0)
• Approved February 22, 2023 meeting minutes (3-0)

Cemetery Board

There will be no meeting held by the South Park Cemetery Board on March 21, 2023.

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for March 21, 2023, has been canceled. No items were discussed or decided. The next meeting is scheduled for April 18, 2023.

• Meeting canceled
• Next meeting: April 18, 2023

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider two action items: rescinding a previous recommendation for the Spring River and Cielo Grande trail connection and endorsing a new option, and approving a restructure and increase of rates and fees at Nancy Lopez Golf Course. The commission will also receive reports from the Recreation and Parks departments.

• Rescind 6/21/2021 recommendation of Option 1 and endorse Option 2 to connect Spring River and Cielo Grande Trails
• Restructure and increase all rates/fees at Nancy Lopez Golf Course at Spring River
• Proposed golf fee changes include annual memberships from $648 to $681 for single, new senior categories, and green fees from $19.25 to $20.25 for 18 holes
• Recreation report includes indoor pool closure due to mold and air handling issues
• Parks report includes tree planting and cemetery updates

The Parks and Recreation Commission approved a new recommendation to connect the Spring River and Cielo Grande Trails. The commission also recommended increasing and restructuring all rates and fees at the Nancy Lopez Golf Course at Spring River.

• Rescinded 6/21/2021 recommendation of Option 1 and endorsed Option 2 to connect Spring River and Cielo Grande Trails (5-0)
• Recommended restructure and increase of all rates/fees at Nancy Lopez Golf Course at Spring River (5-0)
• Approved February 13, 2023 meeting minutes (4-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving a donation of approximately 146 artworks by 48 regional artists from Ray Graham, along with routine approvals of agenda and minutes. The board will also receive updates on renovations, officer elections, and grant projects. This is a regular meeting with one major action item.

• Approval of donation by Ray Graham of 146 artworks by regional artists
• Approval of February 27, 2023 meeting minutes
• Renovation status update
• Recognition of outgoing board members
• Registrar report on Advocacy Day and National Archives Grant Project

The Board of Trustees approved the donation of 146 artworks by regional artists from Ray Graham. The board also approved the meeting agenda and the minutes from the February 27, 2023 meeting.

• Approved donation of 146 artworks by regional artists from Ray Graham (8-0)
• Approved meeting agenda (8-0)
• Approved February 27, 2023 meeting minutes (8-0)

Commission on Aging

The Commission approved themes for upcoming Senior Tips flyers focusing on Older American’s Month and socialization. Members discussed the potential creation of an official City of Roswell Senior Day and moving future meetings to Senior Circle at ENMMC.

• Approved March 16, 2023 agenda (4-0)
• Approved January 19, 2023 minutes (4-0)
• Approved May and June Senior Tips flyer topics (5-0)

Public Safety Committee

The Roswell Public Safety Committee is deciding whether to approve a $225,000 purchase order to First Vehicle Group for fire department vehicle maintenance and repair, and whether to recommend advertising a public hearing on an ordinance amending the city's animal welfare code. The committee will also consider a resolution to demolish six dilapidated structures and receive updates from police, fire, emergency management, dispatch, code enforcement, and animal control. The agenda includes approval of prior meeting minutes and monthly reports.

• Purchase order to First Vehicle Group for $225,000 for fire vehicle maintenance and repair
• Resolution 23-XX to demolish six dilapidated structures, with liens of $3,000–$30,000 per property if owners fail to act
• Ordinance 23-XX amending Chapter 4 (animal welfare) with increased fines and new dangerous dog definitions
• Behavioral Health Jail Diversion Program discussion (non-action item)
• Monthly reports from Police, Fire, Emergency Management, Dispatch, Code Enforcement, and Animal Control

The Public Safety Committee recommended approval for a vehicle maintenance purchase order and a property condemnation resolution. A proposed amendment to the animal welfare code was postponed for further review.

• Recommended approval of Resolution 23-XX to condemn property at 212 W. Albuquerque (3-0)
• Recommended $225,000 open purchase order to First Vehicle Group for Fire Department vehicle maintenance (3-0)
• Postponed recommendation for Ord.23-XX regarding animal welfare code amendments (3-0)
• Approved meeting agenda (3-0)
• Approved February 14, 2023 meeting minutes (3-0)

City Council

The Roswell City Council will hold a public hearing on proposed Ordinance 23-03 to amend the zoning code's sign regulations, including rules for digital signs and video elements. The council will also consider a consent agenda with multiple contracts and fund reallocations, plus new business items such as hiring a city manager, approving a budget adjustment, and authorizing advertisements for future ordinances. Several resolutions and leases are also on the agenda.

• Public hearing on Ordinance 23-03 amending Article 60 of the Roswell Zoning Code relating to signs
• Reallocate $28,450 for roof repair on Building 500 (ILEA) and $96,722.05 for South Hammerhead warm up pad edging repair
• Award ITB-23-015 Washington Pavement Rehab Project to Constructors Inc. for $429,042.55 and ITB-23-016 N. Garden Pavement Rehab Project for $278,669.38
• Approve city manager contract for Chad Cole and appointments to Roswell Museum Board of Trustees
• Purchase a 25-yard Loadmaster rear loader from MCT, Inc. for $379,406.25

The City Council approved the appointment of Chad Cole as City Manager but rejected a proposed amendment to his employment contract adding a residential clause. The council also approved several pavement rehab projects and updated zoning codes regarding signs.

• Approved appointment of Chad Cole as City Manager (8-1)
• Rejected amendment to City Manager contract adding residential clause (4-5)
• Approved employment contract for City Manager Chad Cole (7-2)
• Approved Ordinance 23-03 amending zoning code for sign video elements (9-0)
• Approved $429,042.55 Washington Pavement Rehab contract to Constructors Inc.
• Approved $278,669.38 N. Garden Pavement Rehab contract to Constructors Inc.
• Approved $379,406.25 purchase of a 25 Yard Loadmaster Rear loader from MCT, Inc. (8-1)
• Approved MOU between CASA and RPD for use of a Mobil Command POST (9-0)

Airport Advisory Commission

The Roswell Airport Advisory Commission will hear staff updates on ongoing projects at the Roswell Air Center, including passenger parking, airfield lighting repairs, runway/taxiway painting, and other infrastructure work. The agenda is largely informational, with no action items listed. The commission will also receive reports on security, the BNSF railroad, a joint powers agreement, and vacant properties.

• Update on passenger parking project Phase I
• Update on airfield lighting repairs
• Update on runway/taxiway painting
• Update on South Hammerhead engine run-up repairs
• Strategic Plan RFP discussion

The Commission decided to update and reissue the Strategic Plan RFP due to an inadequate number of responses. Other business consisted of staff updates on airfield lighting, runway painting, and water line infrastructure.

• Approved March 7, 2023 agenda (4-0)
• Approved February 7, 2023 minutes (4-0)
• Decided to update and reissue Strategic Plan RFP due to inadequate response

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will meet to elect a new chair following the departure of the previously elected chair, and to set its meeting schedule. The board will also receive updates on the radio project and staffing/dispatch operations. The agenda includes routine approval of the agenda and minutes from the December 7, 2022 meeting.

• Election of new Chair due to newly elected Chair leaving
• Discussion of PVRCC meeting schedule
• Radio Project update by David Jones (Code 3)
• Staffing/Dispatch Report by Alison Herring

The board agreed that Deputy Chief Mike Taylor will continue as chair following the departure of Chief Phil Smith. The board also decided to move the meeting schedule to once per quarter.

• Approved March 1, 2023 agenda (unanimous)
• Approved December 7, 2022 minutes (unanimous)
• Agreed Deputy Chief Taylor will remain chair
• Decided to move meeting schedule to once per quarter

Planning & Zoning Commission

The Roswell Planning & Zoning Commission has cancelled its scheduled meeting for Tuesday, February 28, 2023. The notice explicitly states that there will be no meeting for the month of February 2023. Consequently, no items will be decided, discussed, or acted upon at this time.

• Meeting cancelled for February 2023

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will vote on several governance items, including moving a member to chair and possibly vice-chair, recommending Marie Manning serve a full term, and changing resolution 20-27 to allow unlimited consecutive terms with re-application every two years. They will also discuss recommendations for Donna Daniel's retention and receive updates on community cleanups, the Arbor Day seedling giveaway, and other projects.

• Vote to move a current member to Committee Chair and possibly Vice-Chair
• Vote to recommend Marie Manning remain on the board for a full term
• Vote to change resolution 20-27 to allow unlimited consecutive terms with re-application every 2 years
• Discussion on recommending Donna Daniel remain on the board if resolution 20-27 is changed
• Arbor Day seedling giveaway April 8, 9-11am at Spring River Zoo

The board nominated Megan Cederberg as Chair and Marie Manning as Vice-Chair. Members also voted to request the removal of consecutive board term limits under resolution 20-27. The board recommended that Marie Manning remain on the board for a full term.

• Approved agenda and January 30, 2023 minutes (3-0)
• Nominated Megan Cederberg as Chair (3-0)
• Recommended Marie Manning remain on the board and nominated her as Vice-Chair (3-0)
• Requested removal of KRB Board term limits in resolution 20-27 (3-0)

Infrastructure Committee

The Infrastructure Committee recommended two pavement rehabilitation projects and the purchase of a commercial rear loader truck for City Council approval. The committee also recommended applying for NMDOT TPF funding for three additional street projects.

• Recommended purchase of 25 Yard Loadmaster Rear Loader from MCT, Inc. for $379,406.25 (4-0)
• Recommended Washington Ave. Rehab Project award to Constructors Inc. for $429,042.55 (4-0)
• Recommended N. Garden Pavement Rehab Project award to Constructors Inc. for $278,669.38 (4-0)
• Recommended Resolution 23-xx to apply for NMDOT TPF funding for Hobbs St., 2nd St., and S. Atkinson projects (4-0)
• Approved January 23, 2023 minutes (Consensus)
• Approved meeting agenda (4-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve minutes, consider prospective board members for expiring positions, and vote on donations of artworks, including a miniature sculpture of the original museum building and pieces by several artists. The board will also receive reports from the director and foundation.

• Approval of November 21, 2022 and January 23, 2023 meeting minutes
• Consideration of prospective candidates for expiring Board of Trustees positions
• Donation of 'Original Roswell Museum Building' sculpture by Tim Prythero, commissioned by RMAC Foundation
• Donation of 17 artworks by Susan and David Hill (artists: Mala Breuer, Martin Horowitz, Lucy Maki, Dana Newmann, Eugene Newmann, Jeremy Thomas, Alex Traube, Joan Watts)
• Donation of 18 artworks from the Robert M. Ellis Estate

The Board of Trustees approved the renewal of three members and the appointment of three new members. The board also accepted three separate donations of artwork, including a piece commissioned by the RMAC Foundation.

• Renewed Valli West, Kay Cargill Jenkins, and Kate Huebner to the Board of Trustees (8-0)
• Approved Nina Leacock to join the Board of Trustees (8-0)
• Approved Lindsay Mayo Fincher to join the Board of Trustees (8-0)
• Approved Jane Avery Gray to join the Board of Trustees (8-0)
• Approved donation of 'Original Roswell Museum Building' by artist Tim Prythero (8-0)
• Approved donation of 17 artworks from Susan and David Hill (8-0)
• Approved donation of 18 artworks from the Robert M. Ellis Estate (8-0)
• Approved November 21, 2022 and January 23, 2023 meeting minutes (8-0)

Legal Committee

The Roswell Legal Committee will consider multiple Roswell Air Center leases, contract approvals, zoning ordinance amendments, and a housing fee holiday. It will also discuss a proposed MIRP reimbursement resolution and a fugitive dust mitigation discussion item.

• Lease agreements for AEVEX Aerospace, Bureau of Land Management, Bravo-3 Holdings, Ascent Aviation, and AVFlight at Roswell Air Center
• Ordinance amending zoning for Special Use Permits and Conditional Use Permits
• Ordinance creating a Housing Development and Construction Fee Holiday
• Resolution 22-76 for MIRP reauthorization and funding
• Contracts for UFO Festival 2023 main stage talent and entertainment

The committee recommended approval for four leases at the Roswell Air Center and a zoning ordinance amendment regarding Special Use and Conditional Use Permits. It also recommended a budget reallocation for roof repairs and a police MOU. Several UFO Festival contracts and a housing fee holiday ordinance were either denied or postponed.

• Recommended approval of AEVEX Aerospace, LLC lease for bunkers 1130, 1131, 1137, and 1144 (4-0)
• Recommended approval of Bureau of Land Management lease for SEAT base land (4-0)
• Recommended approval of Bravo-3 Holdings, LLC lease for bunker 1133 (4-0)
• Recommended approval of Ascent Aviation Services, LLC lease for GSE storage land (4-0)
• Recommended rejection of RFP23-009 for RAC Strategic Planning (4-0)
• Recommended $28,450 reallocation for Building 500 ILEA roof repairs (3-1)
• Recommended $96,722.05 reallocation for South Hammerhead warm up pad repairs (4-0)
• Recommended approval of MOU between Roswell Police Department and CASA for Mobile Command Post (4-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will meet to discuss building and service improvements, and consider approval of budget requests for FY2024. The board will also hear the Library Director's report on fines and fees and vacant board positions. The agenda includes updates on projects like automatic faucets, flooring, roof repair, and a mural.

• Discussion and consideration of FY2024 budget requests
• Update on building improvements: automatic faucets, changing table, flooring, roof repair, mural
• Update on service improvements: benches in Library Park
• Update on Green Estate and 316 N Richardson property
• Library Director's report on fines and fees and vacant board positions

The Board approved the meeting agenda and the minutes from January 26, 2023. No substantive new business was decided, though the Board received reports on building improvements and a property sale approved by the City of Roswell.

• Approved meeting agenda (4-0)
• Approved January 26, 2023 minutes (4-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider approving amendments to the Roswell Public Library's fines and fee schedule and policy LIB002. The changes eliminate overdue fines, shorten the time before an item is considered lost from 92 to 49 days, add a $25 processing fee for items 49 days overdue, and add fees for lost Hobby Kits. The committee will also receive updates on sports fields, golf course rates, and departmental reports.

• Amend Library Fines and Fee Policy LIB002: remove overdue fines, change 'not returned' from 92 to 49 days, curtail borrowing at 28 days overdue
• Add $25 processing fee for items 49 days overdue
• Add lost Hobby Kit fee (original or replacement cost)
• Discussion on restructure and increase of all rates/fees at Nancy Lopez Golf Course at Spring River
• Sports fields update from City of Roswell and Leagues

The committee approved amendments to the Roswell Public Library Fines and Fee Schedule and Policy LIB002. The item was moved to the City Council consent agenda. No other formal actions were taken.

• Approved amendments to Roswell Public Library Fines and Fee Schedule and Policy LIB002 (4-0)
• Approved February 22, 2023 meeting agenda (4-0)
• Approved January 25, 2022 meeting minutes (4-0)

Cemetery Board

The South Park Cemetery Board will consider approving the January 17, 2023 meeting minutes and receive reports from the sexton and bookkeeper on January activity. The board will also review cemetery rules and regulations and board member terms. No action items are scheduled for a vote.

• Consider approval of January 17, 2023 meeting minutes
• Sexton's report on January services
• Bookkeeper's report on January financial activity
• Review of cemetery rules and regulations
• Review of board member terms

The board approved the meeting agenda and the minutes from January 17, 2023. No substantive policy or financial decisions were made during the meeting.

• Approved February 21, 2023 agenda (5-0)
• Approved January 17, 2023 minutes (5-0)

Occupancy Tax Board

The Occupancy Tax Board will meet to approve minutes from previous meetings, discuss board processes, and review the Lodgers' Tax and Convention Center collections report for December 2022 activity, collected in January 2023. No action items are listed on the agenda.

• Approval of minutes from Nov 15, 2022, Jan 17, 2023, and Jan 31, 2023 special meeting
• Discussion on OTB processes
• Review of Lodgers' Tax/Convention Center Collections for December report/January collection

The board approved the agenda and minutes from three previous meetings. Members discussed the Occupancy Tax Board process and reported tax collection totals for the fiscal year. No substantive funding or policy decisions were made.

• Approved meeting agenda (3-0)
• Approved November 15, 2022 meeting minutes (3-0)
• Approved January 17, 2023 meeting minutes (3-0)
• Approved January 31, 2023 special meeting minutes (3-0)

Public Safety Committee

The Roswell Public Safety Committee will consider a resolution requiring removal or demolition of three dilapidated structures, with liens of $3,000 to $30,000 per property if owners fail to act. They will also discuss an ordinance amending the animal welfare code, which increases fines and adds ownership prohibitions for cruelty or abandonment. Additionally, a memorandum of understanding with CASA for rent-free use of a mobile command post by the police department is on the agenda.

• Resolution 23-XX: demolition of 3 dilapidated structures at 1315 E Tilden St, 300 E Reed St, 1105 W Deming St; liens $3,000-$30,000 per property
• Ordinance 23-XX: amends Chapter 4 animal welfare code; increases fines (e.g., running at large $25-$200, cruelty $500, abandonment $200-$500) and adds ownership bans
• MOU between RPD and CASA for rent-free use of a mobile command post
• Live PD TV program participation discussed; committee voted 3-1 to send to Legal Committee
• Monthly reports from Police, Fire, Dispatch, Emergency Management, Animal Control

The committee recommended that the full council approve a contract for water damage repairs at Fire Station 4 and an MOU between CASA and the Roswell Police Department. A condemnation resolution was also recommended for approval. No action was taken on proposed animal welfare code amendments.

• Recommended approval of Condemnation Resolution 23-XX (4-0)
• Recommended approval of MOU between CASA and RPD regarding Mobil Command Post use (4-0)
• Recommended approval of ITB-23-014 to award Fire Station 4 water damage repairs to Custom Construction (4-0)
• Tabled animal welfare code amendments for further review

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider approving the Spring River Corridor Foundation's plans and rental agreement for the Old Cahoon Park Swimming Pool site. The agenda also includes presentations and reports on the Adult Center's year-end review, recreation and parks departments, and trail projects. The meeting is scheduled for February 13, 2023, at 5:30 p.m. at the Parks Administration Office.

• Consider approval of Spring River Corridor Foundation's plans and rental agreement for Old Cahoon Park Swimming Pool site
• Presentation on Roswell Adult Center's year-end review and strategic planning
• Report on Recreation Department
• Update on Trail Projects
• Report on Parks Department

Ambulance Administrative Oversight Committee

The Ambulance Administrative Oversight Committee is meeting to consider approval of minutes from May 17, 2022, and to receive non-action reports from AMR Ambulance on operations, staffing, and radio communications. No votes on policy or contracts are scheduled; the agenda is largely informational.

• Approval of minutes from May 17, 2022 meeting
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication Update

The committee approved the meeting agenda and the minutes from May 17, 2022. Members received updates on AMR staffing and a quarterly report, and discussed State Senate Bill 255 regarding NM Medicaid mileage payments.

• Approved agenda (5-0)
• Approved May 17, 2022 meeting minutes (5-0)

City Council

The Roswell City Council will hold public hearings on three ordinances: opting into November local elections, amending sidewalk construction and maintenance rules, and a variance for adult-use cannabis retail hours. It will also vote on several contracts, including a $1.3M parking lot project and a $1.07M bridge project, plus resolutions on weed cleanup and condemned structures.

• Ordinance 23-01: opt into November local elections, saving $75,000-$100,000
• Ordinance 23-02: amend sidewalk construction and maintenance code
• Zoning Case 23-001 VAR: variance for adult-use cannabis retail hours
• Award ITB-23-009: RAC Parking Lot Construction to Constructor's Inc., $1,295,974.81
• Award ITB-23-005 (REBID): N. Garden Bridge Phase II to Abrahams Construction, $1,071,293.68

The City Council approved an ordinance to move municipal elections to a consolidated November date to reduce city expenses. The council also approved several infrastructure contracts and land leases at the Roswell Air Center, while denying a request to extend operating hours for a cannabis establishment.

• Approved Ordinance 23-01 to opt into consolidated November non-partisan elections (9-0)
• Approved Ordinance 23-02 amending sidewalk construction and maintenance codes (9-0)
• Denied Variance for extended operating hours at 2303 N. Main Street cannabis establishment (8-1)
• Approved $1,295,974.81 contract to Constructor's Inc. for RAC Parking Lot (9-0)
• Approved $1,071,293.68 contract to Abrahams Construction for N. Garden Bridge Phase II (9-0)
• Approved $241,293.52 contract to Coats Pump & Supply Inc. for Cemetery well (9-0)
• Approved 5-year internet/TLS/WAN contract renewal with Plateau (8-0)
• Denied Resolution 22-78 to update Spring River Zoo fee structure (5-4)

Airport Advisory Commission

The Airport Advisory Commission will consider recommending several actions to the City Council, including a $70,070.15 increase to a security upgrade purchase order, fund reallocations for runway painting and ramp repairs, and multiple new or amended leases for airport land and bunkers. The agenda also includes updates on operations, security, and infrastructure projects.

• Increase purchase order #22201097 by $70,070.15 for TSA-required server room and access control doors
• Reallocate $25,060.17 to paint centerline markings on runway 03/21 and taxiway lead-ins
• Reallocate $96,722.05 to repair South Hammerhead engine warm-up pad edging
• Renew AVFlight lease for third five-year term until May 31, 2029
• New leases for Ascent Aviation, BLM, AEVEX Aerospace, Bravo-3 Holdings, and Aerodesign Services

The Commission recommended several land and bunker leases for aviation and government entities. It also approved fund reallocations for runway painting and engine warm-up pad repairs, and recommended a budget increase for TSA-required security upgrades.

• Recommended $339,207.24 total for J & G security upgrades to Finance and Legal Committees (4-0)
• Approved $25,060.17 fund reallocation for Highway Supply runway and taxiway painting (4-0)
• Approved $96,722.05 fund reallocation for Constructors, Inc. to repair South Hammerhead engine warm-up pad (4-0)
• Recommended AVFlight lease renewal through May 31, 2029, and subleasing language amendment (4-0)
• Recommended land lease for Ascent Aviation Services Corporation ground equipment storage (3-1)
• Recommended land lease for Bureau of Land Management seat base (4-0)
• Recommended AEVEX Aerospace lease for four bunkers for munitions storage (4-0)
• Recommended AeroDesign Services, LLC lease amendment for increased office space and rent (4-0)

Occupancy Tax Board

The Roswell Occupancy Tax Board will consider and recommend a candidate to the Mayor for Position 1 (hotelier) on the board. Three applicants are under review. No other action or discussion items are listed.

• Recommendation to Mayor for Occupancy Tax Board Position 1 (hotelier)
• Applicants: D. Bhakta, S. Bhakta, S. Hoover

The board met to recommend a candidate for position 1 (hotelier) on the Occupancy Tax Board to the Mayor. After one recommendation failed, the board unanimously approved a second candidate.

• Approved agenda (4-0)
• Recommendation of Applicant 2 for position 1 failed (2-2)
• Recommended Applicant 1 to the Mayor for position 1 (4-0)

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will consider approving its January 30, 2023 agenda and November 28, 2022 minutes. The board will also receive updates on upcoming events, including a community cleanup in Chihuahuita, a national conference, an Arbor Day seedling giveaway, and a litter prevention campaign, and will solicit ideas for FY24 grant projects.

• Approval of January 30, 2023 agenda and November 28, 2022 minutes
• Community cleanup in Chihuahuita Neighborhood planned for Feb. 18
• Arbor Day seedling giveaway April 8, 9-11 a.m. at Spring River Zoo park
• Update on 'Nature is watching you! #LeafNoLitter' campaign
• Request for ideas for FY24 grant projects

The board approved the meeting agenda and the minutes from the November 28, 2022 meeting. Staff provided updates on upcoming clean-up events, the Arbor Day seedling giveaway, and the status of the Clean & Beautiful To-Go Cart.

• Approved January 30, 2023 agenda and November 28, 2022 minutes (3-0)

Legal Committee

The Roswell Legal Committee will consider recommending approval of six lease agreements at the Roswell Air Center, including for Trans Aero Limited, city departments, and Alien City Dragway. They will also discuss resolutions on repealing a prior resolution, a Sister City affiliation with Kozienice, Poland, a Municipal Infrastructure Reimbursement Program, and other items. The meeting includes a closed session for attorney-client privilege.

• Lease for Trans Aero Limited: 14,500 sq ft at 24 W Enterprise, $1,450/year for 5 years
• Lease for Alien City Dragway, LLC: 35 acres and buildings 98-99, $12,600/year for 5 years
• Lease for Water Department (Central Control): 479,160 sq ft, $47,916/year for 5 years
• Resolution 23-XX: Sister City affiliation with Kozienice, Poland
• Resolution 23-XX: Municipal Infrastructure Reimbursement Program (MIRP)

The Legal Committee recommended multiple land leases at the Roswell Air Center and a 5-year internet service contract with Plateau Telecommunication for City Council approval. The committee also recommended a 'Sister City' partnership with Kozienice, Poland, and a special audit of city procurement practices. A proposed sign ordinance amendment was recommended for a public hearing.

• Recommended 5-year leases at Roswell Air Center for Trans Aero Limited, Waste Water Dept, Water Dept (Central Control), Water Dept (Water Towers), and Fire Dept (4-0)
• Recommended amended lease for Alien City Dragway, LLC with 180-day termination notice (4-0)
• Recommended 'Sister City' partnership with Commune of Kozienice, Poland (4-0)
• Recommended sign ordinance amendment regarding video elements for public hearing (4-0)
• Recommended RFP for special audit of procurement, contracting, and leasing practices (4-0)
• Recommended 5-year internet/TLS/WAN contract with Plateau Telecommunication at $254,400 annually plus fees/taxes (4-0)
• Postponed Resolution 23-XX regarding special event fee schedules (4-0)
• Postponed Municipal Infrastructure Reimbursement Program funding and Administrative Code amendments (4-0)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees is reviewing a midyear project update for fiscal year 2023. The library is projecting it will not have enough funds to pay utility bills, having already used over 90% of its electric utilities budget. Several capital projects are ongoing or stalled, including water leak repairs, security system improvements, and a stalled fire sprinkler inspection contract. The board is also considering eliminating overdue fees and reviewing a survey of the Hispanic community's library needs.

• Fire sprinkler inspection contract unresolved; vendor has not responded to requested changes
• Water leak repairs approved by City Council, $69,334.60, waiting on purchase order
• Security system improvements ongoing, funded by General Obligation Bond Funds
• Utility budget shortfall: over 90% of electric utilities budget used
• Elimination of overdue fees near completion, to be shared with General Services Committee

The Board approved the 2022 Annual Report and the Library Survey of Hispanic Community. Members discussed FY2024 budget ideas utilizing $30,000 from the sale of the 316 N Richardson property.

• Approved January 26, 2023 agenda (5-0)
• Approved October 27, 2022 meeting minutes (5-0)
• Approved 2022 Annual Report (5-0)
• Approved Library Survey of Hispanic Community (5-0)

Airport Advisory Commission

The Airport Advisory Commission will consider recommending a five-year lease agreement between the City of Roswell and Alien City Dragway, LLC for a 35-acre dragstrip and buildings 98 and 99 at the Roswell Air Center. The lease includes annual rent of $12,600, payable in monthly installments, with annual increases based on CPI or 3%, whichever is greater. The commission will also take public comments and discuss future agenda items.

• Lease agreement with Alien City Dragway, LLC for 35-acre dragstrip and buildings 98 and 99 at Roswell Air Center
• Five-year term from February 1, 2023 to January 31, 2028
• First-year rent $12,600 ($1,050/month), with annual increases of 3% or CPI-U, whichever is greater
• $500 security deposit required
• Tenant responsible for maintenance, utilities, taxes, and insurance

The Airport Advisory Commission recommended that Alien City Dragway, LLC enter into a lease agreement. The recommendation included an amended termination and a pollution amendment.

• Approved recommendation for Alien City Dragway, LLC lease agreement (5-0)

General Services Committee (Discontinued as of March 2024)

The General Services Committee will consider several action items, including a new fee structure for the Spring River Zoo, increased funding for a cemetery columbarium project, reallocating capital outlay funds for the Recreation and Aquatic Center, and purchasing an emergency generator for $298,488.83. They will also discuss library fines and a survey on the Hispanic community. The meeting includes routine approval of minutes and department reports.

• Consider approval of Spring River Zoo fee structure (Resolution 22-78), including reduced memberships and new free months for residents
• Consider increased funding for columbarium and committal shelter construction at South Park Cemetery
• Reallocate Capital Outlay funds (26154241-817504) for Recreation and Aquatic Center natatorium locker rooms, foyer, and gym
• Purchase and install emergency generator for Roswell Recreation and Aquatic Center for $298,488.83
• Discussion on Library Fines and Fee Structure; accept findings of Library Survey on the Hispanic Community

The General Services Committee approved sending a request for $673,376.59 in additional funding for the South Park Cemetery columbarium and committal shelter to the Finance Committee. Two other requests regarding the Recreation and Aquatic Center were also referred to the Finance Committee. A proposal for a specific Spring River Zoo fee structure failed, though the resolution was sent to the full council without a recommendation.

• Approved sending Resolution 22-78 (Spring River Zoo fees) to full council with no recommendation (4-0)
• Denied motion to send Resolution 22-78 with Exhibit A-1 to full council (2-2)
• Approved sending $673,376.59 funding increase for South Park Cemetery project to Finance Committee (4-0)
• Approved sending reallocation of Capital Outlay funds for Recreation and Aquatic Center locker rooms, foyer, and gym to Finance Committee (4-0)
• Approved sending $298,488.83 emergency generator purchase for Recreation and Aquatic Center to Finance Committee (4-0)
• Approved January 25, 2023 agenda (4-0)
• Approved December 28, 2022 meeting minutes (4-0)

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a public hearing on a variance request from Dreamz Dispensary to extend operating hours at 2303 N Main Street, Suites 101 & 102, beyond the city-standard hours (Mon–Sat 10 AM–7 PM, Sun 11 AM–5 PM) to 10 AM–10 PM daily. The commission will also discuss potential zoning ordinance text amendments. The meeting includes approval of the agenda and minutes from December 20, 2022.

• Public hearing on Case 23-001 VAR: variance for extended cannabis retail hours (10 AM–10 PM) at 2303 N Main St, Suites 101 & 102
• Discussion on zoning ordinance text amendments
• Approval of December 20, 2022 meeting minutes
• No written or verbal protests received as of staff report

The Planning & Zoning Commission reviewed a request from Dreamz Dispensary to extend its operating hours at 2303 N Main Street. The Commission decided to forward the case to the City Council without a recommendation.

• Approved January 24, 2023 agenda (6-0)
• Approved December 20, 2022 meeting minutes (6-0)
• Waived reading of findings of fact for Case 23-001 VAR (6-0)
• Recommended forwarding Case 23-001 VAR (Dreamz Dispensary hours variance) to City Council with no recommendation (6-0)

Infrastructure Committee

The committee approved several project bids and purchase orders to be sent to the City Council consent agenda. These include contracts for a parking lot, a bridge, a well, and road surfacing. The committee also discussed water main breaks and airport infrastructure updates.

• Awarded RAC parking lot construction project to Constructors, Inc. for $1,295,974.81 (4-0)
• Awarded N. Garden Bridge II rebid to Abraham’s Construction for $1,071,293.68 (4-0)
• Awarded Cemetery New Artesian Well project to Coats Pump & Supply, Inc. for $241,293.52 (4-0)
• Recommended $100,000 purchase order to IPR for Micro-Surfacing (4-0)
• Approved agenda as presented (3-0)
• Approved November 28, 2022 minutes (3-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving two donations: the original museum building commissioned by the RMAC Foundation and 17 artworks from Susan and David Hill. The board will also discuss candidates for expiring trustee positions. The meeting includes routine approvals of the agenda and previous minutes.

• Donation of 'Original Roswell Museum Building' by artist Tim Prythero
• Donation of 17 artworks by Mala Breuer, Martin Horowitz, Lucy Maki, Dana Newmann, Eugene Newmann, Jeremy Thomas, Alex Traube, and Joan Watts
• Discussion of prospective candidates for expiring board positions

Commission on Aging

The Roswell Commission on Aging will meet to approve the minutes from December 1, 2022, and review and approve the February and March Senior Tips Flyers. The meeting is largely procedural, with no other action items listed.

• Approval of minutes from December 1, 2022 meeting
• Review and approve February Senior Tips Flyer
• Review and approve March Senior Tips Flyer

The Commission on Aging approved the agendas and previous minutes. The board also approved the Senior Tips Flyers for February and March, with specific formatting changes requested for the February edition.

• Approved January 19, 2023 agenda (4-0)
• Approved December 1, 2022 minutes (4-0)
• Approved February Senior Tips Flyer with color and layout changes (4-0)
• Approved March Senior Tips Flyer (4-0)

City Council

The Roswell City Council is holding a special workshop to discuss a proposed ordinance amending the city's Administrative Code. The changes clarify rules for appointed officers, including the city manager, clerk, treasurer, police chief, auditor, and attorney, and update council procedures. No formal action is scheduled; the item is for discussion only.

• Discussion of Ordinance 23-XX amending the Administrative Code
• Proposed changes to appointed officer positions and terms
• Updates to council committee structure and rules of order
• Clarification of ward boundaries and council composition

The City Council held a workshop to discuss Administrative Code Ordinance 23-XX presented by City Attorney Hessel Yntema. No formal actions or votes were taken during this meeting.

Public Safety Committee

This is a procedural meeting notice for the Roswell Public Safety Committee. The agenda contains only boilerplate language about meeting compliance, potential quorum, and remote participation instructions. No specific items for discussion or action are listed.

The Public Safety Committee recommended a condemnation resolution for the full council's consent agenda. The committee also voted to refer a potential contract for the Live PD program to the Legal Committee for review.

• Recommended Resolution 23-XX (condemnation) for full council approval (4-0)
• Voted to send Live PD program contract to Legal Committee for review (3-1)
• Approved meeting agenda (4-0)
• Approved November 21, 2022 meeting minutes (4-0)

Cemetery Board

The board will review the Sexton's report regarding end of year services and the Bookkeeper's report regarding final numbers. The meeting also includes an update on the Columbarium.

• Sexton’s Report: End of year services
• Bookkeeper’s Report: End of year final numbers
• Columbarium Update

The board approved the meeting agenda and the minutes from October 18, 2022. Staff provided reports on service totals and property sales, and noted that columbarium plans are currently being finalized by the architect.

• Approved January 17, 2023 agenda (3-0)
• Approved October 18, 2022 minutes (3-0)

Occupancy Tax Board

The Occupancy Tax Board will consider and make a recommendation on a talent buyer and production company for the UFO Festival 2023 main concert, scheduled for July 1, 2023. The board will also review reports on Lodgers' Tax and Convention Center collections for November and December. The meeting includes approval of the August 16, 2022 minutes and public comments.

• Recommendation on talent buyer for UFO Festival 2023 main concert
• Production quotes for stage, lighting, and sound: Company 1 at $25,000, Company 2 at $27,750
• Lodgers' Tax collections for November 2022: $73,116; December 2022: $91,015
• Convention Center bed fee collections for November 2022: $44,848; December 2022: $51,480
• Approval of August 16, 2022 meeting minutes

The Occupancy Tax Board recommended Agent 2 as the talent buyer and Company 1 as the production company for the UFO Festival 2023 main concert. The board also reviewed tax and fee collection reports for November 2022.

• Recommended Agent 2 as Talent Buyer for UFO Festival 2023 main concert (3-0)
• Recommended Company 1 as Production Company for UFO Festival 2023 main concert (3-0)
• Approved agenda (3-0)

City Council

The Roswell City Council will hold public hearings on a zoning ordinance amendment and two conditional use permits for adult-use cannabis retail stores. They will also vote on consent items including a $152,345 fund reallocation for demolition, a resolution to clean up six weed properties, and several other resolutions and requests.

• Public hearing on Ordinance 22-11 amending zoning rules for Special Use and Conditional Use Permits
• Zoning Case 22-039: cannabis retail at 3500 South Main Street
• Zoning Case 22-040: cannabis retail at 737 North Main Street
• Reallocate $152,345 for asbestos abatement and demolition of building 650
• Resolution 23-02: mandate cleanup of six weed properties

The City Council approved zoning changes for two retail cannabis establishments and a partnership with Roswell Plains Solar, LLC. The council also authorized public hearings for ordinances regarding municipal election timing and sidewalk maintenance.

• Approved Zoning Case 22-039 CANN for retail cannabis at 3500 South Main Street (6-4)
• Approved Zoning Case 22-040 CANN for retail cannabis at 737 North Main Street (8-2)
• Approved Resolution 23-04 for Community Benefit Partnership Program with Roswell Plains Solar, LLC (10-0)
• Approved sale of 316 N Richardson (Old Business Notions Building) (10-0)
• Authorized public hearing for Ordinance 23-01 to opt into consolidated local elections (10-0)
• Authorized public hearing for Ordinance 23-02 regarding sidewalk construction and maintenance (10-0)
• Approved $177,000 budget increase for Recreation and Pool operations (10-0)
• Referred Resolution 22-78 regarding Spring River Zoo Fee Structure to General Services Committee (9-1)

Airport Advisory Commission

The Roswell Airport Advisory Commission will consider recommending approval of several lease agreements, including for Trans Aero Medivac, Alien City Dragway, and multiple City of Roswell departments. The agenda also includes updates on airport operations, security, and infrastructure projects, plus a possible passenger flight display plan.

• Lease for Trans Aero Medivac: 60' x 24' modular trailer
• Lease for Alien City Dragway: 35 acres
• Leases for City of Roswell Waste Water, Central Control, Water Department, Fire Department (Building 612)
• Electrical quote for airfield lighting (Alpha to Dean Baldwin Painting)
• Demo/asbestos removal at Building 650

The Airport Advisory Commission recommended a $60,000 purchase for airfield lighting to the City Council and recommended the reallocation of funds for the demolition of Building 650. The commission also approved lease agreements for Trans Aero Medivac, the City of Roswell Waste Water, Central Control, Water Department, and Fire Department (station #4).

• Recommended $60,000 purchase for airfield lighting to City Council (5-0)
• Recommended approval to reallocate funds for Building 650 demolition (5-0)
• Approved lease agreement for Trans Aero Medivac modular trailer (5-0)
• Recommended approval of City of Roswell Waste Water lease agreement (5-0)
• Recommended approval of City of Roswell Central Control lease agreement (5-0)
• Recommended approval of City of Roswell Water Department lease agreement (5-0)
• Recommended approval of City of Roswell Fire Department Building No. 612 lease agreement (5-0)
• Approved December 6, 2022 agenda and minutes (4-0)

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will convene to approve minutes from October and November 2022 meetings, hear reports from the Recreation and Parks departments, and take public comments. The agenda is largely procedural, with no major action items listed.

• Approval of October 17, 2022 meeting minutes
• Approval of November 14, 2022 meeting minutes
• Report on Recreation Department (Colette Hall)
• Report on Parks Department (Jim Burress)
• Public comments

The Commission approved the meeting minutes from October 17 and November 14, 2022. The remainder of the meeting consisted of departmental reports and discussions regarding the Adult Center and park maintenance.

• Approved October 17, 2022 meeting minutes (5-0)
• Approved November 14, 2022 meeting minutes (5-0)

City Council

The Roswell City Council is holding a special workshop meeting with one non-action item: a discussion of the Municipal Infrastructure Reimbursement Program (MIRP). No votes are scheduled; the meeting also includes public participation and mayor reports. The agenda is otherwise procedural.

• Discussion of Municipal Infrastructure Reimbursement Program (MIRP)
• Mayor reports and announcements (information only)
• Public participation period

The City Council held a workshop to review economic and housing development options presented by City Attorney Hessel Yntema. No formal votes or decisions were recorded during the session.