Roswell public meetings in 2024

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for December 30, 2024, has been cancelled. The next meeting is set for January 27, 2024.

Legal Committee

The Legal Committee meeting scheduled for December 19, 2024, has been cancelled. This is a notice of cancellation.

Parks & Recreation Commission

The commission will meet to approve previous meeting minutes and receive reports from the Parks & Recreation Departments. The agenda is primarily procedural.

• Approval of November 20, 2024 meeting minutes

The Roswell Parks and Recreation Commission meeting on December 18, 2024, was dismissed at 5:32 p.m. because no quorum was present. Only three of seven members attended, so no agenda, minutes, or action items were considered. The next meeting is scheduled for January 15, 2025.

• No quorum; meeting dismissed without action
• No action taken on agenda approval
• No action taken on minutes approval
• No action items considered

Planning & Zoning Commission

The Planning & Zoning Commission will consider Zoning Case 24-017 CANN, a request for a variance to residential distance requirements, a zone change to the Commercial Cannabis Floating Zone (CCAN), and a conditional use permit to operate an adult-use retail cannabis establishment at 3606 N Main Street, Suite 500. The commission will vote on a recommendation to the City Council. They also will approve minutes from October 22, 2024, and discuss the 2025 meeting schedule.

• Approval of minutes from the October 22, 2024 regular P&Z meeting
• Zoning Case 24-017 CANN: variance, zone change to CCAN, and conditional use permit for adult-use retail cannabis at 3606 N Main St Ste 500
• Discussion of the 2025 P&Z meeting schedule

Occupancy Tax Board

The December 17, 2024 meeting of the Roswell Occupancy Tax Board has been cancelled. The next scheduled meeting is January 20, 2025. No items were discussed or decided.

• Meeting cancelled; no agenda items considered

Public Safety Committee

The Public Safety Committee meeting scheduled for December 17, 2024, has been cancelled.

Infrastructure Committee

The December 16, 2024 meeting of the Roswell Infrastructure Committee has been cancelled. No items were discussed or decided.

City Council

The council will vote on a consent agenda that includes a $2.4 million contract for the Elm St Bridge replacement, a $649,752 lighting upgrade at Noon Optimist Park, and a $476,980 Water Master Plan contract. A public hearing is scheduled on Ordinance 24-22 amending Chapter 4 of the city code. The council will also authorize advertising for an emergency loan for sewer repairs after October flooding.

• Elm St Bridge Replacement Project to Abraham's Construction for $2,406,178.84
• Noon Optimist Park lighting upgrades from J&G Electric for $649,752.98
• Roswell Water Master Plan contract with Freese & Nichols Inc. for $476,980.17
• Up to $90,000 for Real Time Crime Center cameras from SHSGP grant
• Public hearing on Ordinance 24-22 amending Chapter 4 of Roswell City Code

The Roswell City Council approved Ordinance 24-23, authorizing a $1.04 million emergency loan from the New Mexico Environment Department for sewer repairs after the October 2024 flooding. The loan includes $780,000 in principal and $260,000 in principal forgiveness, with repayment expected from FEMA reimbursement. The council also approved the consent agenda, including the $2.4 million Elm Street Bridge replacement contract, and enacted Ordinance 24-22 amending Chapter 4 of the city code.

• Approved Ordinance 24-23 for $1.04M NMED sewer repair loan (8-0)
• Approved $2,406,178.84 Elm St Bridge Replacement contract to Abraham's Construction (consent)
• Approved $649,752.98 Noon Optimist Park lighting upgrade purchase order (consent)
• Approved $476,980.17 Roswell Water Master Plan contract with Freese & Nichols (consent)
• Approved $90,000 for Real Time Crime Center cameras, reimbursed by SHSGP grant (consent)
• Approved $42,016.01 library roof repairs to RoofCare Services (consent)
• Approved $44,990.00 for 10 vehicle lifts for evidence storage (consent)
• Approved minutes of Nov 14, 2024, with amendments (8-0)

Drought Contingency Task Force

The Drought Contingency Task Force will hold a non-action meeting to receive updates on residential water consumption, grants, and the budget. Members will also discuss planning for a radio show, designated city park wells, conservation code changes, and the integration of state drought map data with well bubbler readings. The overall drought contingency plan and Hydro Delta will be reviewed. The board will first vote to approve the agenda and the minutes from October 8, 2024.

• Conservation code update — review of preferred items from surrounding agencies
• Update on combining State Map and Well Bubbler data for three trigger stages in the drought contingency plan
• Overall drought contingency plan discussion including the NM Drought Plan
• Designated City Park Wells update (tabled from previous meeting for further research)
• Approval of minutes from October 8, 2024 meeting

The Roswell Drought Contingency Task Force met and approved the agenda and October minutes. Members received updates on residential consumption, grant coordination, budget, and an advertising campaign. No substantive policy decisions were made; the task force requested monthly consumption reports and directed Aron Balok to work with NMSU on trigger water levels.

• Approved December 10, 2024 agenda (6-0)
• Approved October 8, 2024 minutes (5-0)
• Requested monthly residential consumption reports until grant completion
• Directed Aron Balok to coordinate with NMSU on trigger water levels

Finance Committee

The Finance Committee will review and recommend action on several flood disaster recovery items, including bridge repairs and sewer loan funding. They will also consider major capital expenditures for park lighting, vehicle lifts, and a water master plan. Budget planning and departmental reports are also on the agenda.

• Recommend authorization of $2,406,178.84 for Elm St Bridge Replacement Project to Abraham's Construction
• Recommend authorization of $649,752.98 for Noon Optimist Park lighting upgrades from J&G Electric
• Consider ordinance for $1,040,000 emergency loan from NM Environment Department for sewer repairs
• Recommend authorization of $44,990.00 for ten vehicle lifts for evidence storage at West Lot TSU Building
• Consider authorization to use up to $90,000 for Real Time Crime Center cameras and equipment

The Finance Committee recommended approval of a $2,406,178.84 contract to Abraham's Construction for the Elm St Bridge replacement, funded by NMDOT. It also recommended several other expenditures, including $649,752.98 for Noon Optimist Park lighting upgrades, $476,980.17 for a water master plan, and $42,016.01 for library roof repairs. All votes were 4-0 with Councilor Heldenbrand absent. The committee also discussed flood recovery costs, including an estimated $53.3 million in road and bridge damage and $43.8 million in building repairs.

• Recommended $2,406,178.84 Elm St Bridge replacement contract to Abraham's Construction (4-0)
• Recommended $649,752.98 Noon Optimist Park lighting upgrades to J&G Electric (4-0)
• Recommended $476,980.17 Roswell Water Master Plan to Freese & Nichols Inc. (4-0)
• Recommended $42,016.01 library roof repairs to RoofCare Services (4-0)
• Recommended $44,990.00 for 10 vehicle lifts for West Lot TSU Evidence Building (4-0)
• Recommended $86,748.22 disaster relief PO to Abraham's Construction for Kentucky St Bridge rail repair (4-0)
• Recommended Resolution 24-56 budget adjustment of $378,219.10 (4-0)
• Recommended RFP 25-004 Comprehensive Master Plan award to Able City (4-0)

Pecos Valley Regional Communications Center Board

The board will consider approval of the agenda and minutes from August 8, 2024. Action items include nomination and election of the 2025 Chair. Non-action items include a radio services update from Code 3 Services (Mind Share Project), the PVRCC operations report, and a dispatch remodeling project update.

• Nomination and election of 2025 Chair
• Radio Services Update – Code 3 Services, Mind Share Project
• PVRCC Operations Report – Alison Herring
• Dispatch Remodeling Project Update – Alex Palomino
• Next meeting set for February 5, 2025

Airport Advisory Commission

The Airport Advisory Commission will vote on two action items: approving a $186,050.93 design contract for terminal improvements and recommending rent abatement for the Walker Aviation Museum after flood damages. Commissioners will also receive updates on flood recovery, airfield conditions, operations, and property reports. No other decisions are scheduled.

• Request to approve Molzen Corbin design for terminal renovations at $186,050.93
• Request to approve pro rata rent abatement for Walker Aviation Museum due to flood damages
• Air Center Operations Report including flood damage and project updates
• Airfield Conditions Report on flood recovery for taxiways and roads
• Air Center Property Report on vacant property and lease summaries

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meets to consider approval of its November 25, 2024 agenda and minutes from the August 26, 2024 meeting, and to hold a general discussion on the program. The agenda is mostly procedural with no major decisions or financial items listed.

• Consider approval of the November 25, 2024 meeting agenda
• Consider approval of the August 26, 2024 meeting minutes
• General discussion on Keep Roswell Beautiful program

Legal Committee

The Legal Committee will vote on recommending approval of a contract with Able City of El Paso, TX, for the City of Roswell Comprehensive Master Plan, and authorize the City Manager to negotiate. The committee will also consider recommending a public hearing on zoning ordinance amendments for residential districts and a resolution to demolish one dilapidated structure. Department reports and minutes from the prior meeting are also on the agenda.

• RFP 25-004: Recommend award of Comprehensive Master Plan contract to Able City of El Paso, TX, and authorize negotiations
• Ordinance 24-XX: Recommend advertising for a public hearing on zoning amendments for residential districts (Articles 12 and 14)
• Resolution 24-XX: Recommend adoption requiring removal or demolition of one dilapidated structure
• Approval of October 24, 2024 meeting minutes
• Non-action reports from Community Development, HR, City Clerk, Legal, and Safety departments

Ambulance Administrative Oversight Committee

The committee will discuss non-action items regarding AMR ambulance reports, staffing, and radio communications. The body will also consider approving the minutes from the August 15, 2024 meeting.

• Approval of August 15, 2024 meeting minutes
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication Update

Commission on Aging

The Roswell Commission on Aging will consider approval of the agenda and minutes from September 2024. A guest speaker from KW Consulting NM will present. The commission will discuss ideas for January and February Senior Tips, including possible inclusion of health checkup information from Dr. Trevor Miller. Chair announcements include Jimmy Masters on the City Council agenda and the distribution of Senior Tips. The meeting is largely procedural with no major policy decisions.

• Approval of agenda and minutes from September 19, 2024
• Guest speaker Brittany Espinoza from KW Consulting NM
• Discuss ideas for January and February Senior Tips, possibly including health checkup info from Dr. Trevor Miller
• Chair announcement: Jimmy Masters on City Council agenda for approval
• Calendar for distribution of Senior Tips and promoting seniors

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will decide on appointing Matthew Thomas to position 5 for a term from December 12, 2024 to March 31, 2028. They will also approve minutes from three prior meetings (May, July, and September 2024) and receive a departmental report on parks, recreation, zoo, golf, and cemetery operations. Public comments will be heard.

• Consider approval of Matthew Thomas for position 5 (term Dec 12, 2024 – Mar 31, 2028)
• Approve minutes from May 20, July 17, and September 18, 2024 meetings (July and Sept lacked quorum)
• Report on Parks & Recreation departments (October 2024 updates: cemetery services, zoo flood recovery, park maintenance, golf tournaments)
• Public comments

Public Safety Committee

The Public Safety Committee is meeting to discuss fire recruitment funding, the demolition of a dilapidated structure, and the purchase of crime center equipment. The body will also review the LEAD program and receive reports from city safety departments.

• Resolution 24-XX to receive $393,750 in fire recruitment funds from the DFA over three years
• Resolution 24-XX to require the removal or demolition of one dilapidated structure
• Proposal to use up to $90,000 in Roswell Independent School District (SRO) monies for Real Time Crime Center cameras and equipment
• Discussion on the Law Enforcement Assisted Diversion (LEAD) program
• Review of the Albuquerque window to opportunity grant program

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for Tuesday, November 19, 2024 has been canceled. No items were discussed or decided.

Planning & Zoning Commission

This meeting has been cancelled; no items will be discussed or decided. The notice is procedural only.

• No meeting will be held in November 2024

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider recommending Katie Huebner to fill a vacant board position. The board will also receive an overview of disaster recovery following the October flood, and discuss volunteers, membership, and outreach post-disaster.

• Consider approval of recommendation of Katie Huebner for Museum Board position 8
• Approval of September 16, 2024 and October 21, 2024 meeting minutes
• Status of Disaster Recovery Overview
• Discussion of Volunteers, Membership, and Outreach Post-Disaster
• Discussion of Spring Open Board Positions

Infrastructure Committee

The Infrastructure Committee will consider recommending an ordinance to support a $1,040,000 emergency loan from the New Mexico Environment Department for sewer repairs caused by the October 2024 flooding. Other action items include awarding a $2.4 million contract for the Elm Street Bridge replacement and ratifying a disaster relief purchase order for bridge rail repairs. Non-action discussions cover water rates, a water infrastructure study, and the potential purchase of farmland near the wastewater treatment plant.

• $1,040,000 NMED emergency loan for sewer repairs after October 2024 flood
• $2,406,178.84 Elm St Bridge Replacement Project award to Abraham's Construction
• $86,748.22 disaster relief PO for Kentucky St bridge rail repair to Abraham's Construction
• Resolution to support application to New Mexico Matching Fund for Safe Streets and Roads for All
• Discussion of water critical infrastructure study and water rates

City Council

The council will consider consent items including water assistance policies, budget transfers, disaster relief ratifications, and multiple construction contracts. Public hearings are set for ordinances amending gross receipts tax dedication, granting waste hauling franchises, and a liquor license. New business includes approval of the Roswell Air Center strategic plan and a commission appointment.

• Approval of water leak and hardship credit and disability assistance policies
• Ratification of disaster relief purchase orders totaling over $1.6 million
• Award of $2.3 million apron concrete pavement project to Constructors Inc.
• Public hearings on franchise grants to four waste haulers (J&J Rentals, Alien Trash, Southwest Reclamation, Clean Haul)
• Public hearing for a beer and wine liquor license for The Saucer at 1400 W 2nd Suite O

Airport Advisory Commission

The Airport Advisory Commission meeting originally scheduled for November 5, 2024, has been rescheduled to November 12, 2024. The provided agenda contains only this rescheduling notice.

Airport Advisory Commission

The Airport Advisory Commission will hold a regular meeting with informational reports on air center operations, security, airfield conditions, and property. The only action item is a vote on a 6-month contract with LoopNet to market vacant properties. Other updates include progress on wind damage repairs and flood damage reports.

• Consider a 6-month contract with LoopNet for marketing vacant properties
• Air Center Operations Report with project updates including ADB Lighting, Master Plan, SE Waterline, and BLM projects
• 2023 Wind Damage Claim Construction Update for Hangars 84, 85, and 1083
• 2024 Flood Damage Report covering perimeter fence, taxiways, and terminal
• Airport Security Report with badge cost update

Finance Committee

The Roswell Finance Committee is reviewing the FY25 first-quarter budget and considering multiple action items, including fund reallocations, contract awards, and purchase order ratifications. Notable items include a $2.3 million apron concrete project at the Roswell Air Center, a $650,000 lighting upgrade at Noon Optimist Park, and a $450,000 reservoir inspection contract. The committee will also consider a disaster relief purchase order of $300,000 and various budget transfers.

• $2,314,429.65 apron concrete pavement project (ITB 24-015) at Roswell Air Center
• $649,752.98 Noon Optimist Park lighting upgrade from J&G Electric
• $450,000 third-party inspection contract for Country Club Reservoir repair
• $556,842 Landfill fund reallocation for infrastructure, equipment, vehicles, and building improvements
• $300,000 disaster relief purchase order to J&H Services

Keep Roswell Beautiful Board

The October 28, 2024 meeting of the Keep Roswell Beautiful Board has been cancelled. The next regular meeting is scheduled for November 25, 2024.

• Meeting cancelled; no items discussed or decided

Legal Committee

The Roswell Legal Committee will consider recommending approval of several items to the City Council, including two construction contracts totaling over $2.6 million for airport apron work, an ordinance amending Chapter 4 of the city code, water assistance policies for hardship and disability, and a community cat program. Non-action reports from legal, community development, city clerk, safety, and HR departments are also on the agenda.

• Consider recommending approval of ITB-24-017 (BLM Loading Ramp and Drainage Extension) to Constructor's Inc., $448,940.40
• Consider recommending approval of ITB 24-015 (Apron Concrete Pavement, Joint Sealing, Spall Repair, Slab Replacement) to Constructors, Inc., Schedule I $2,314,429.65 and Schedule II $334,671.19
• Consider recommending to advertise Ordinance 24-XX amending Chapter 4 of the Roswell City Code
• Consider recommending approval of Proposed Water Leak and Hardship Credits and Disability Water Assistance policies
• Consider recommending approval of the Community Cat Program

City Council

The Roswell City Council will consider ratifying Resolution 24-50, which declares a local state of emergency. The meeting is a special session with only this action item plus agenda approval.

• Ratification of Resolution 24-50: Local Emergency Declaring State of Emergency (Heldenbrand/Yntema)

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees meeting scheduled for October 24, 2024, has been cancelled.

Planning & Zoning Commission

The Planning & Zoning Commission will review and vote on recommendations to City Council regarding proposed text amendments to the Zoning Ordinance Articles 12 (R-1 Residential District) and 14, submitted by Councilor Cristina A. Arnold. Other business includes commissioner training and discussion of the 2025 meeting schedule. The meeting includes a public comment period.

• Proposed text amendments to Article 12 (R-1 Residential District)
• Proposed text amendments to Article 14 (content not provided in agenda packet)
• Planning & Zoning Commissioner Training
• Discussion of 2025 meeting schedule

Roswell Museum Board of Trustees

The Board of Trustees will discuss the appointment of Katie Huebner to a board position. The meeting also includes progress updates on the museum's facilities master plan and staffing.

• Consideration of Katie Huebner for Museum Board of Trustees position 8
• Renovation and Facilities Master Plan progress update
• Museum staffing update
• Discussion on docent and volunteer program
• Discussion on spring open board positions

Infrastructure Committee

The Infrastructure Committee will vote on several contract awards, including a $649,752.98 lighting upgrade at Noon Optimist Park, a $314,937.05 Spring River Trail connection, and a $450,000 inspection contract for Country Club Reservoir repairs. Non-action items include discussions on a water infrastructure master plan, skate park grants, and purchase of farmland near the wastewater treatment plant. The committee will also hear departmental reports from Transit, Parks, Streets, and others.

• Consider award of $314,937.05 for Spring River Trail Connection to Cielo Grande Project to Constructors, Inc.
• Consider PO request of $450,000 for third-party inspection of Country Club Reservoir Repair Project
• Recommend award of $266,032 for Roswell Air Center Hobson Road Lift Station Design Project to Freese & Nichols Inc.
• Consider PO ratification of $374,027 for street sweeper purchase from Heil of Texas
• Consider approval of RFP-25-003 Janitorial Custodial Services multi-source award to four vendors

Parks & Recreation Commission

The Parks and Recreation Commission meeting scheduled for October 16, 2024, has been cancelled.

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for October 15, 2024 has been canceled. No business was conducted. The next regular meeting is November 19, 2024.

Cemetery Board

The South Park Cemetery Board will meet to decide on the placement of memorial benches. The board will also review reports on cemetery services and financial activity for August and September.

• Voting on Memorial Bench Placement
• Sexton’s Report on services for August and September
• Bookkeeper’s Report on activity for August and September
• Columbarium Update
• Mission Statement Discussion

Public Safety Committee

The Public Safety Committee will review and consider the Roswell Police Department Lead Program, a potential community response team, and a Community Cat Program. Committee will also receive monthly reports from Emergency Management, Fire, Police, Animal Services, and other departments.

• Review and consider Roswell Police Department Lead Program (Community Response Team)
• Review and consider Community Cat Program

City Council

The Roswell City Council will decide on a multi-million dollar reservoir repair contract and hold public hearings regarding economic assistance and energy codes. The body is also processing several equipment purchases and franchise agreements via a consent agenda.

• Award of West Country Club Reservoirs Repair Project to TMI Coatings for $3,744,739.53
• Public hearing for Ordinance 24-10 to accept $400,000.00 from the NM Economic Development Department
• Purchase of two Roswell Transit buses from Model 1 Commercial Vehicles, Inc. for $396,386.00
• Budget adjustment of $330,096.47 for city-wide Human Resources Safety training
• Purchase of a golf course rough mower ($104,444.42) and parks department mower ($69,440.41)

Drought Contingency Task Force

The Drought Contingency Task Force will discuss the updated New Mexico Drought Plan, review conservation code options from other cities, and consider scheduling a water conservation summit early next year. No action items are listed for a vote, so the meeting focuses on planning and discussion. Past minutes show the group is also reviewing water audits for the top 10–20 water users in Roswell.

• Designated City Park Wells discussion
• Conservation Code review (looking at ordinances from El Paso, Albuquerque, Portales, and Las Cruces)
• Drought Contingency Plan Discussion including the New Mexico Drought Plan
• Update on scheduling and conducting water audits for Top 10/20 Water Users
• Consider a Water Conservation and Drought Contingency Summit early next year

Finance Committee

The Roswell Finance Committee will meet on October 3, 2024, to consider recommending several large purchases and budget adjustments to the City Council. Key items include a $3.74 million contract for the West Country Club Reservoirs Repair Project, purchase of two transit buses for $396,386, and a $330,096 budget adjustment for city-wide safety training. The committee will also discuss the Safe Streets for All implementation grant and various departmental reports.

• Consider recommendation of award of ITB-25-002, West Country Club Reservoirs Repair Project to TMI Coatings for $3,744,739.53
• Consider approval for Roswell Transit to purchase two Arboc Spirit of Freedom buses for $396,386.00 total
• Consider approval of budget adjustment of $330,096.47 for Human Resources Safety training for all city departments
• Consider recommending Resolution 24-XX committing $931,745.68 local match for public transportation FY2026
• Consider authorizing advertising for a public hearing on Ordinance 24-XX amending the dedication of a Municipal Local Option Gross Receipts Tax

Airport Advisory Commission

The Airport Advisory Commission will hear updates on airport operations, security, and projects, including an EDA grant discussion. Action items include a strategic plan from Mead & Hunt. The commission will also discuss vacant properties and a marketing plan, a lease summary, and an insurance claim from 2023.

• Action item: Strategic Plan review with Mead & Hunt
• Discussion of EDA Grant for projects
• Update on Vacant Properties and marketing plan
• SE Waterline Update
• Update on 2023 Wind Insurance Claim

Airport Advisory Commission

The Airport Advisory Commission will consider a strategic plan for the Roswell Air Center, prepared by Mead & Hunt, as an action item. They will also receive non-action updates on airport operations, an EDA grant, the SE waterline project, vacant property marketing, and lease summaries.

• Strategic Plan presentation and potential action by Mead & Hunt
• Air Center Operations Report including passenger boarding and project list
• EDA Grant discussion and update
• SE Waterline Update and Insurance Claim Wind 2023 update
• Vacant Property Marketing Plan and Lease Summary Report

City Council

At this special meeting, the Roswell City Council will hold a public hearing on Ordinance 24-12, which would amend water rates to scale back increases implemented in July 2024. They will also vote on approving a contract with Sturdisteel to construct grandstands at the Roswell Air Center, funded by a state appropriation. The meeting includes approval of the agenda and routine consent items.

• Public hearing on Ordinance 24-12 to amend water rates, scaling back increases after 3,000 gallons to $3.50 per 1,000 gallons; wastewater rate set at $2.69 per 1,000 gallons; annual CPI adjustments starting 2026
• Approve Sturdisteel proposal for constructing grandstands at the Roswell Air Center, funded by State Appropriation 24-I2874
• Special meeting of the City Council on September 30, 2024 at 6:00 p.m. at the Roswell Convention & Civic Center
• Approval of the agenda for the September 30, 2024 Special City Council Meeting

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for September 30, 2024 has been cancelled. The next meeting is set for October 28, 2024.

Legal Committee

The Legal Committee will consider recommending ordinances to authorize public hearings on amending the dedication of the municipal local option gross receipts tax, amending city code Chapter 6, releasing a lien of $26,908.53 at 418 S Cedar with a development agreement, and demolishing three dilapidated structures. The committee will also discuss granting solid waste collection franchises to multiple companies.

• Ordinance 24-XX (items 7 & 8): consider recommending to advertise for public hearings to amend the dedication of the Municipal Local Option Gross Receipts Tax.
• Ordinance 24-XX (item 9): consider recommending to advertise for a public hearing to amend Roswell City Code Chapter 6 and refer to Finance Committee.
• Item 10: consider recommending approval to release a lien at 418 S Cedar, Roswell, NM 88203 for $26,908.53 with a development agreement to Black Diamond Construction LLC.
• Resolution 24-XX (item 11): consider recommending adoption to require removal or demolition of three dilapidated structures.
• Ordinances 24-XX (items 12-16): consider recommending to advertise for public hearings to grant solid waste collection franchises to J & J Rentals, LLC, Alien Trash, Southwest Reclamation, LLC, SW Refuse, and Clean Haul, LLC.

Roswell Public Library Board of Trustees

The Board of Trustees will meet to elect a President and Vice-president. The body will also review financial reports and updates on 2022 General Obligation Bond projects.

• Election of President and Vice-president
• Review of 2022 General Obligation Bond Funds for furniture, yearbook digitization, and computers
• Financial reports on Altrusa grants and Friends of the Library magazines
• Library Director's report and Annual Report
• Report on Dia de los Muertos

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will not hold a meeting in September 2024. The notice serves only to inform the public of the cancellation and provides standard procedural disclaimers.

City Council

The City Council is holding a workshop to discuss and review water utility rates. No formal actions are scheduled for this meeting.

• Discussion and review of Water Utility Rates

The Roswell City Council held a workshop to discuss and review water utility rates, with presentations from staff and Q&A. No action or votes were taken on the matter. The meeting was informational only and adjourned at 4:06 p.m.

• Reviewed water utility rates (no action taken)

Commission on Aging

The Roswell Commission on Aging will meet to hear a guest speaker from Burrell College of Osteopathic Medicine, discuss content for November and December Senior Tips (including a possible focus on senior alcoholism), and review an application from Jimmy Masters to fill a board vacancy. Chair announcements include a resignation, a proclamation reading, and follow-up on a Joy Center complaint.

• Guest speaker: Emily Cometti, Coordinator of 3rd/4th year medical students at Burrell College of Osteopathic Medicine
• Discuss ideas for November/December Senior Tips, possibly including information on senior alcoholism from Bob Phillips
• Review and possibly approve new commission board application from Jimmy Masters
• Resignation of member Cindy Prince and announcement of new appointment application
• Joy Center complaint and follow-up

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider approving minutes from May 20 and July 17 meetings. A discussion on trails and bike paths is scheduled as a non-action item, and staff will report on park and recreation department activities. The meeting also includes public comments.

• Consider approval of May 20, 2024 meeting minutes
• Consider approval of July 17, 2024 meeting minutes
• Discussion on trails/bike paths (Arnold/Cederberg)
• Report on Parks & Recreation Departments

The September 18, 2024 meeting of the Parks and Recreation Commission was not held because only two members were present, falling short of a quorum. No decisions, discussions, or public comments occurred, and the meeting was dismissed at 5:35 p.m.

• Meeting cancelled due to lack of quorum
• No action taken on agenda approval
• No action taken on minutes approval
• No discussion on trails/bike paths
• No report on parks and recreation departments
• No public comments received

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for September 17, 2024, has been canceled. No items were decided or discussed.

Cemetery Board

The board will hear reports on August burial services and financial activity, receive an update on the stalled columbarium construction project (no bids received locally, will advertise in Albuquerque), and discuss a proposed mission statement. No votes or decisions are scheduled on these items.

• Sexton's report on August burial numbers
• Bookkeeper's report on August financial activity
• Columbarium update: construction on hold, no local bids received, will advertise in Albuquerque
• Discussion of board mission statement for potential publication in cemetery rules booklet
• Approval of August 20, 2024 minutes

Public Safety Committee

The Public Safety Committee will consider recommending adoption of Resolution 24-XX to condemn three dilapidated structures, with potential liens of $3,000 to $30,000 per property if the city must demolish. They will also discuss an ordinance to amend Chapter 4 of the City Code. Non-action items include discussions on a lead program and behavioral support, and a fire prevention program. Monthly reports from emergency management, animal services, fire, community development, and police will be presented.

• Resolution 24-XX to require removal/demolition of three dilapidated structures; liens up to $30,000 each if city acts
• Ordinance 24-XX to amend Chapter 4 of City Code; committee to authorize advertising for a public hearing
• Discussion of lead program and behavioral support (non-action)
• Discussion of Fire Prevention Program (non-action)
• Monthly reports from Emergency Management, Animal Services, RFD, Community Development, Consolidated Dispatch, and RPD

Roswell Museum Board of Trustees

The Board of Trustees will discuss loaning artworks to the Anderson Museum of Contemporary Art and the New Mexico Museum of Art. The board is also considering the acceptance of a collage by Martie Zelt and up to 575 archival materials from the John Meigs Collection.

• Proposed loan of four Jerry West artworks to the Anderson Museum of Contemporary Art through spring 2025
• Proposed loan of Marsden Hartley painting, Landscape, New Mexico, to the New Mexico Museum of Art (Feb-Aug 2025)
• Proposed donation of an untitled collage by Martie Zelt
• Proposed donation of up to 575 archival materials from the John Meigs Collection
• Update on $250,000 federal appropriation award for the 'A Community Legacy' digitization project

Infrastructure Committee

The Infrastructure Committee will vote on recommending approval for several purchase orders, including a $3.74 million contract for the West Country Club Reservoirs Repair Project and $396,386 for two new transit buses. They will also discuss the purchase of farmland near the wastewater treatment plant and the Safe Streets 4 All grant implementation timeline. Department reports from Parks, Transit, Solid Waste, and others are on the agenda for information.

• Recommend approval of $3,744,739.53 contract to TMI Coatings for ITB-25-002 West Country Club Reservoirs Repair Project
• Recommend approval of $396,386 purchase of two Arboc Spirit of Freedom buses for Roswell Transit
• Recommend approval of $106,512.98 purchase of a Golf Course rough mower from Simpson Norton Corp.
• Recommend approval of $69,440.41 purchase of a Parks Department zero turn mower from Simpson Norton Corp.
• Discussion of purchase of farmland adjacent to the Wastewater Treatment Plant

City Council

The Roswell City Council will consider a collective bargaining agreement with the Roswell Police Officers' Association and authorize advertising for a public hearing on water rate amendments. The consent agenda includes over $1.5 million in street maintenance contracts, purchase of a dump truck ($179,857), patch truck ($281,618), and mowers ($129,708), as well as multiple lodgers' tax funding requests for local events. The council will also adopt resolutions for property weed cleanup and demolition of dilapidated structures, and award a $1.66 million residential mill and fill project.

• Authorize collective bargaining agreement with Roswell Police Officers' Association (item 41)
• Ordinance 24-12: amend Chapter 26 water rates; public hearing to be advertised (item 43)
• Purchase of Streets Department dump truck ($179,857), patch truck ($281,618), and two mowers ($129,708) (items 4-6)
• FY25 road maintenance contracts: hot recycle/micro surfacing up to $600,000 (Dustrol) and $400,000 (IPR); Nova Chip up to $480,000 (Brasier Asphalt) (items 7-9)
• Resolution 24-43 requiring demolition of four dilapidated structures; Resolution 24-42 mandating weed cleanup on eight properties (items 18-19)

The Roswell City Council approved a $5.31 million FY25 budget adjustment (Resolution 24-45) with amendments removing certain items and adding $250,000 for wastewater equipment. It also authorized the City Manager to enter into a collective bargaining agreement with the Roswell Police Officers' Association (9-0, one recusal) and rejected the A.K. Sales grandstand contract, directing negotiation with the next best offer. Several ordinances were advanced to public hearings, including water rate adjustments and adoption of the 2021 NM Residential Energy Code.

• Approved FY25 budget adjustment of $5,314,064.73 (10-0)
• Authorized City Manager to sign police union CBA (9-0, 1 recusal)
• Rejected A.K. Sales grandstand contract, directed renegotiation (9-0, 1 recusal)
• Approved consent agenda including $1.66M mill and fill project and multiple equipment purchases (10-0)
• Authorized advertising for public hearing on water rate amendment (10-0)
• Authorized advertising for public hearing on $400K economic assistance for Biltwise (10-0)
• Authorized advertising for public hearing on 2021 NM Residential Energy Code (10-0)

City Council

The Roswell City Council will consider a consent agenda with numerous purchases and contracts, including $179,857 for a dump truck, $281,618 for a patch truck, and $1.66 million for residential street milling and paving. New business items include authorizing a collective bargaining agreement with the Roswell Police Officers' Association, advertising a public hearing on Ordinance 24-12 amending water rates, and approving a contract for grandstands at the Roswell Air Center. The council will also adopt resolutions for weed cleanup, building condemnations, and budget adjustments, and consider several lodgers' tax funding requests for local events.

• Ordinance 24-12: authorize advertisement for public hearing on amending Chapter 26 water rates
• Authorize City Manager to enter into Collective Bargaining Agreement with Roswell Police Officers' Association
• Award ITB-25-001 Residential Mill and Fill Project to Constructors, Inc. for $1,661,607.66
• Purchase of new Streets Department dump truck ($179,857) and patch truck ($281,618)
• Approval of lodgers' tax funding requests totaling over $106,000 for events including AlienFest and MatanzaFest

Drought Contingency Task Force

The Drought Contingency Task Force will hold a regular meeting on September 10, 2024. They will discuss non-action items including designated city park wells for untreated irrigation and the status of obtaining Las Cruces conservation codes. One action item is an advertisement. The meeting will also approve minutes from July 9.

• Discussion of designated city park wells for irrigation with untreated water
• Update on status of obtaining Las Cruces conservation code
• Advertisement action item (no details provided)
• Approval of minutes from July 9, 2024 meeting

The Roswell Drought Contingency Task Force tabled a proposed water conservation advertisement until winter due to recent rate changes. The task force also tabled a presentation on designated city park wells pending additional data. The End of Phase 1 drought contingency report was submitted, and the task force identified other cities' conservation ordinances to review.

• Tabled water conservation advertisement until winter (5-0)
• Tabled presentation on designated city park wells (5-0)
• Approved agenda (5-0)
• Approved July 9, 2024 minutes (5-0)
• Identified El Paso, TX; Albuquerque, NM; Portales, NM; and Las Cruces, NM for conservation ordinance review

Airport Advisory Commission

The Roswell Airport Advisory Commission will meet to discuss non-action items, including updates on operations, finances, and capital projects. Key reports cover a $2.78 million EDA grant, a $1.4 million waterline bid, and an engineering RFP. No votes are scheduled; all items are for discussion and information.

• EDA Grant discussion: $2.78 million, city holding hangar offer pending RARA decision
• SE Waterline Update: $1.4 million bid, completion expected May 2025
• Airport Engineer RFP update: RFP sent to City Council for approval August 8
• ROW Sterile Area Hold Room Expansion: three options presented (addition, structure, secure outdoor)
• Vacant Property Marketing Plan: working with a Texas broker specializing in airports

The Roswell Airport Advisory Commission met on September 10, 2024, and approved the agenda and the August 6, 2024 minutes with a correction to staff/guest lists. No substantive decisions were made; the meeting consisted of informational updates and discussions on projects, grants, and operations. The commission discussed moving future meetings to the first Tuesday at 2:00 PM but took no formal action.

• Approved agenda as provided (4-0)
• Approved August 6, 2024 minutes with correction moving Louis Najar from guests to staff (4-0)

Finance Committee

The Roswell Finance Committee will discuss FY25 and future budget plans, including the lodger's tax and water/wastewater budgets. The committee will vote on numerous action items, such as approving contracts for road construction, equipment purchases, and budget adjustments for police department medical expenses and school resource officers. Several lodger's tax funding requests for local events and organizations are also up for recommendation to the City Council.

• Award up to $1,500,000 contract to Constructors, Inc. for FY25 Residential Mill and Fill Project (item 12)
• Purchase $471,986.97 diesel generator and transfer switch from Tracs Power Generation for streets department (item 10)
• Approve $200,000 budget adjustment from General Fund to Roswell Police Department for medical expenses at ENMMC (item 17)
• Approve $100,000 budget adjustment for School Resource Officers from Roswell Independent School District (item 18)
• Recommend $50,000 funding request for Roswell Hispano Chamber of Commerce (item 20)

The Finance Committee recommended approval of several budget items, including a $1.5 million residential mill and fill project, a $1.5 million public transportation funding commitment, and multiple equipment purchases. It also approved budget adjustments for police medical expenses and school resource officers. One item, a standby generator purchase, was tabled for further review.

• Approved $1.5M residential mill and fill project to Constructors, Inc. (5-0)
• Approved $1,537,020 for public transportation FY26 commitment (5-0)
• Approved $200,000 budget adjustment for police medical expenses (5-0)
• Approved $100,000 budget adjustment for school resource officers (5-0)
• Approved $83,010.66 for two effluent lift pumps (5-0)
• Approved $129,707 for two street mowers (5-0)
• Approved $281,618.35 for a patch truck (5-0)
• Tabled $471,986.97 generator purchase until October meeting (5-0)

City Council

This is a procedural notice continuing the August 22 special meeting to August 28, 2024. No specific agenda items are listed for discussion or decision.

The Roswell City Council reconvened its August 22 meeting on August 28, 2024. The only substantive item, hiring Sturdisteel for $3,038,119.15 to build grandstands at the Roswell Air Center, was discussed but no action was taken. The meeting adjourned with no decisions made.

• No action taken on $3,038,119.15 Sturdisteel grandstand contract

City Council

The City Council will meet to review and potentially approve alternative vendor proposals for the construction of grandstands at the Roswell Air Center. The project is funded by State appropriation 24-I2874.

• Approval of vendor proposals for grandstand construction at the Roswell Air Center

The Roswell City Council approved a vendor proposal from A.K. Sales and Consulting for constructing grandstands at the Roswell Air Center, with a contract amount of $3,025,606.50. The motion passed 6-2, with one councilor recused and one absent. The agenda was amended to reword the item before approval.

• Approved agenda as amended (9-0)
• Approved $3,025,606.50 grandstand construction proposal from A.K. Sales and Consulting (6-2)
• Councilor Chappell recused from grandstand vote due to employment

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a variance request (Case 24-016 VAR) to allow a carport to encroach into the front yard setback in the C-4 Commercial Business District at 1801 W 1st Street. The commission will also receive training on ex parte communication. Procedural items include approval of the agenda and minutes from the previous meeting.

• Case 24-016 VAR: variance to allow a carport to encroach into the front yard setback in the C-4 Commercial Business District at 1801 W 1st Street (owners: Jeffrey Tafoya & Tillie S Tafoya)
• Commissioner training on ex parte communication
• Approval of July 23, 2024 regular meeting minutes

The Planning & Zoning Commission approved a variance (Case 24-016 VAR) allowing a carport to encroach into the front yard setback at 1801 W 1st Street, matching the neighboring property's setback. The vote was 4-0. The meeting also included approval of the agenda and minutes, and training on ex parte communication.

• Approved variance for carport encroachment at 1801 W 1st St (4-0)
• Approved August 27, 2024 agenda (4-0)
• Approved July 23, 2024 meeting minutes (4-0)

Keep Roswell Beautiful Board

The board will vote to approve the August 26 agenda and minutes from June 24 and July 29 meetings. Members will discuss general Keep Roswell Beautiful activities and be reminded of upcoming fall events: Pecos to Pecos Cleanup (Sept 28), Science & Art Festival (Oct 12), and Fall Community Cleanup (Oct 19).

• Consider approval of August 26, 2024 meeting agenda
• Consider approval of June 24, 2024 meeting minutes
• Consider approval of July 29, 2024 meeting minutes (note: quorum not met, meeting adjourned early)
• Reminder of fall cleanup events with specific dates and locations

The board approved the meeting agenda and the minutes from the June 24 and July 29, 2024 meetings, all by a 3-0 vote. No substantive policy decisions were made; the meeting was largely procedural, with introductions and announcements of upcoming cleanup events.

• Approved August 26, 2024 agenda (3-0)
• Approved June 24 and July 29, 2024 minutes (3-0)

Legal Committee

The Roswell Legal Committee will consider recommending several ordinances and resolutions to the full City Council, including a zoning code amendment related to cannabis, adoption of the 2021 New Mexico Residential Energy Conservation Code, and the demolition of four dilapidated structures. The committee will also review a $400,000 economic development agreement, franchise agreements for solid waste collection, and a lease for the Historical Society archive building. Non-action items include monthly reports from community development, human resources, safety, and the city clerk.

• Ordinance 24-XX: Repealing cannabis zoning code (Ordinance 21-09) and amending Roswell Zoning Code related to cannabis (Item 11)
• Ordinance 24-XX: Amending Chapter 6 to incorporate 2021 NM Residential Energy Conservation Code (Item 8)
• Resolution 24-XX: Requiring removal or demolition of four dilapidated structures (Item 9)
• Ordinance 24-XX: Authorizing $400,000 from NM Economic Development Department for renovation of land, buildings, and infrastructure (Item 15)
• Ordinance 24-XX: Granting solid waste franchises to Clean Haul, LLC and J&J Rentals, LLC (Items 13-14)

The Roswell Legal Committee voted 5-0 to authorize advertising for a public hearing on Ordinance 24-XX adopting the 2021 New Mexico Residential Energy Conservation Code, and to recommend Resolution 24-XX requiring removal of four dilapidated structures. It also approved the RFP scope for the Comprehensive Master Plan update and a lease for the Historical Society, while tabling a cannabis zoning ordinance. Two franchise ordinances were pulled from the agenda.

• Authorized advertisement for public hearing on Ordinance 24-XX (energy code) (5-0)
• Recommended Resolution 24-XX for demolition of four dilapidated structures (5-0)
• Approved RFP 25-004 scope for Comprehensive Master Plan (5-0)
• Tabled Ordinance 24-XX repealing cannabis zoning Ordinance 21-09 (5-0)
• Approved lease for Historical Society Archive Building (4-0, Chappell recused)
• Authorized advertisement for public hearing on $400,000 economic assistance ordinance (5-0)
• Ratified MOU with Reno Air Racing Association (4-0, Chappell recused)
• Pulled franchise ordinances for Clean Haul, LLC and J&J Rentals, LLC from agenda

City Council

The City Council will vote on a $3,038,119.15 contract with Sturdisteel to construct 9,600-seat grandstands at the Roswell Air Center, funded by state appropriation. The council will also ratify a Memorandum of Understanding with the Reno Air Racing Association for its permanent relocation. The meeting includes agenda approval and public comment.

• Consider approval of $3,038,119.15 contract with Sturdisteel for 32-row, 552-foot grandstands at Roswell Air Center using Buy Board Contract #679-22
• Ratify Memorandum of Understanding between Roswell and Reno Air Racing Association for relocation and infrastructure commitments

Parks & Recreation Commission

The August 21, 2024 meeting of the Roswell Parks & Recreation Commission has been cancelled. No items were discussed or decided.

Cemetery Board

The Cemetery Board will meet to approve previous meeting minutes and receive operational updates. The session includes reports on cemetery services and financial activity for March through July.

• Sexton's Report for services from March, April, May, June, and July
• Bookkeeper's Report for activity from March, April, May, June, and July
• Columbarium Update

The Cemetery Board approved the meeting agenda and the minutes from March and April 2024, all by unanimous 3-0 votes. No substantive decisions were made; the columbarium construction remains on hold after no bids were received, and the board will re-advertise in Albuquerque. The board also discussed a draft mission statement for future publication.

• Approved meeting agenda (3-0)
• Approved minutes from March 19 and April 16, 2024 (3-0)

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet on August 19, 2024 to approve the agenda and minutes from July 15. They will then receive information-only updates on renovation progress, staffing changes, a governance working group report, and a presentation by Trustee Nina Leacock. The Director's Report and RMAC Foundation Report will also be presented.

• Approval of agenda and July 15, 2024 meeting minutes
• Presentation of discussion topics by Trustee Nina Leacock
• Renovation Progress Update (construction continues on lobby, store, facade)
• Staffing Update (recent departures and intern)
• Governance Working Group Report (board candidate follow-up)

The Roswell Museum Board of Trustees met on August 19, 2024, and unanimously approved the meeting agenda and the minutes from the July 15, 2024 meeting. No substantive policy decisions were made; the meeting consisted of informational updates on renovation progress, staff changes, and upcoming events.

• Approved meeting agenda (8-0)
• Approved July 15, 2024 meeting minutes (8-0)

Infrastructure Committee

The committee will consider recommending approval of several large capital purchases and contracts, including a $1.5 million residential mill and fill project, multiple new vehicles and equipment totaling over $1 million, and a generator purchase. They will also discuss a Gold Star memorial marker, farmland acquisition near the wastewater plant, flood insurance outreach, and a petition for speed bumps on W. 8th Street.

• Consider approval to place a Gold Star memorial marker at General Douglas L. McBride Veterans Cemetery
• Recommend approval of PO for new Streets Department Dump Truck ($179,857) and Patch Truck ($281,618)
• Consider purchase of 1000 kW diesel standby generator and transfer switch ($471,986.97)
• Consider award of FY 25 Residential Mill and Fill Project to Constructors, Inc. (up to $1,500,000)
• Consider PO requests for FY 25 pavement maintenance: Hot Recycle & Micro Surfacing ($600,000 to Dustrol Inc., $400,000 to IPR Inc.), Micro Surfacing Only ($500,000 to IPR Inc.), Nova Chip ($800,000 to Brasier Asphalt Inc.)

The Infrastructure Committee forwarded several action items to the Finance Committee, including a $1.5 million residential mill and fill project, a $179,857 dump truck, a $281,618 patch truck, two mowers for $129,708, a $471,987 generator, and multiple road maintenance contracts. All votes were unanimous 3-0 with two councilors absent. The committee also discussed non-action items such as flood insurance, speed bumps on 8th Street, and zoning density, but took no formal action on those.

• Approved sending $1.5M residential mill and fill project to Finance Committee (3-0)
• Approved sending $179,857 dump truck purchase to Finance Committee (3-0)
• Approved sending $281,618 patch truck purchase to Finance Committee (3-0)
• Approved sending $129,708 purchase of two mowers to Finance Committee (3-0)
• Approved sending $471,987 generator purchase to Finance Committee (3-0)
• Approved sending $600K and $400K road maintenance POs to Finance Committee (3-0)
• Approved sending $500K micro surfacing PO to Finance Committee (3-0)
• Approved sending $800K Nova Chip surfacing PO to Finance Committee (3-0)

Occupancy Tax Board

The Occupancy Tax Board will consider 11 applications for lodging tax funding to support local events, including the National Championship Air Races, UFO Festival events, and the Roswell Symphony Orchestra season. The board will also appoint a vice-chair and approve minutes from the May meeting. A report on lodging tax collections and visitor center activity will be presented.

• Appointment of vice-chair for the Occupancy Tax Board
• Lodgers' tax funding request: 2025 National Championship Air Races
• Lodgers' tax funding request: AlienFest (Part of UFO Festival)
• Lodgers' tax funding request: Roswell Symphony Orchestra 2024-2025 Season
• Reports on Lodger's Tax & Convention Center Bed Fees, Visitor Center Report

Ambulance Administrative Oversight Committee

This committee will hear updates from AMR (American Medical Response) on ambulance operations, staffing, and radio communications. Members will also vote on approving minutes from six prior meetings held between October 2022 and May 2024.

• Approval of minutes from October 2022, February 2023, May 2023, August 2023, February 2024, and May 2024
• AMR ambulance operations report and discussion
• AMR staffing update
• AMR radio communication update

Public Safety Committee

The Public Safety Committee will vote on recommending Resolution 24-XX, which requires the removal or demolition of four dilapidated properties deemed public nuisances. The committee will also review proposed amendments to Chapter 4 of the City Code and hear a presentation on the fire prevention program. Monthly reports from the Police, Fire, Emergency Management, Animal Services, and Community Development departments are on the agenda.

• Resolution 24-XX: Order demolition of four properties at 1106 W 3rd St, 1822 N Kansas Ave, 1704 W 1st St Apt A, and 12 Forest Dr, with liens of $3,000-$30,000 per property if city performs removal
• Review and consider amendments to Chapter 4 of the City Code
• Presentation on the fire prevention program and future goals of the Fire Marshal's office
• Monthly reports: Emergency Management, Roswell Animal Services, Community Development, Police Department, Fire Department, and Fire Prevention

The Public Safety Committee met but lacked a quorum, so no official actions or votes were taken. Members discussed condemnation properties and Chapter 4 code amendments, but only as discussion. A fire prevention program presentation was tabled to the September meeting.

• No quorum, no action on minutes approval
• No quorum, no action on condemnation list for four properties
• No quorum, no action on Chapter 4 code amendments
• Tabled fire prevention program presentation to September meeting

Drought Contingency Task Force

The Drought Contingency Task Force meeting scheduled for August 13, 2024, has been postponed. No other business was listed on the agenda.

City Council

The Roswell City Council will hold a public hearing to consider Ordinance 24-09 amending Chapter 14 (Affordable Housing) definitions. The council will also vote on six liquor license transfers to 7-Eleven stores, a $1.47 million water extension project at the Roswell Air Center, and a $75,000 funding request from MainStreet Roswell. Numerous consent items include purchases of police vehicles, equipment, and a roof repair contract up to $330,000.

• Public hearing on Ordinance 24-09 amending Affordable Housing definitions
• Public hearings on six liquor license transfers to 7-Eleven locations across the city
• Award of $1,471,040.55 for RAC Phase 2 Water Extension Project to White Cloud Pipeline
• Approval of $330,000 contract for ILEA roof modifications via Roof Care/CES
• Approval of $75,000 funding request from MainStreet Roswell

City Council

The City Council will consider a consent agenda including purchases, leases, and resolutions, and hold public hearings on subdivision plats, an affordable housing ordinance amendment, and six 7-Eleven liquor license transfers. New business includes a $75,000 funding request from MainStreet Roswell.

• Approval of $1,471,040.55 water extension contract at Roswell Air Center (ITB-24-014)
• Public hearing on Ordinance 24-09 amending affordable housing definitions in city code
• Public hearing to subdivide 1.61 acres into 7 lots in R-3 Residential Zoning District (Case 24-014 FPLAT)
• Public hearing to revise Oaks Subdivision Unit 7 final plat from 48 to 67 lots on 13.67 acres (Case 24-015 FPLAT)
• Six 7-Eleven liquor license transfers at locations including 611 S. Main St. and 3800 S. Main St.

The Roswell City Council approved a final plat for a 1.61-acre subdivision into 7 residential lots at 601 E Marker Road, adopted an ordinance updating affordable housing definitions, and approved a $1,471,040.55 water extension project. The council also approved $75,000 in funding for MainStreet Roswell and tabled six 7-Eleven liquor license transfers. All votes were 9-0 except the MainStreet funding, which passed 8-1.

• Approved final plat for 1.61-acre subdivision into 7 lots at 601 E Marker Road (9-0)
• Adopted Ordinance 24-09 amending affordable housing definitions (9-0)
• Tabled six 7-Eleven liquor license transfer hearings (9-0)
• Approved $75,000 funding for MainStreet Roswell (8-1)
• Adopted Resolution 24-41 for Southeastern NM Economic Development District membership (9-0)
• Approved agreement with Southeastern NM Economic Development District/COG (9-0)
• Approved $1,471,040.55 water extension project for Roswell Air Center (consent agenda)
• Approved purchase of 5 Dodge Durangos and police equipment (consent agenda)

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communication Center Board will approve the meeting agenda and previous minutes, then receive updates on radio services from Code 3 Services (including tower/transmission issues and the Mind Share Project), an operations report, and a dispatch remodeling project update. The next meeting is scheduled for October 2, 2024.

• Consider approval of the August 7, 2024 agenda
• Consider approval of the April 3, 2024 meeting minutes
• Radio Services Update from Code 3 Services: tower/transmission issues and Mind Share Project
• PVRCC Operations Report by Alison Herring
• Dispatch Remodeling Project Update by Alex Palomino

The board approved the meeting agenda and the April 3, 2024 minutes, both by 4-0 voice votes. No substantive decisions were made; the meeting consisted of informational updates on radio system repairs, a new technician, and operations staffing vacancies.

• Approved meeting agenda (4-0)
• Approved April 3, 2024 meeting minutes (4-0)

Airport Advisory Commission

The Airport Advisory Commission will hold a regular meeting on August 6, 2024, with primarily non-action items. Members will receive updates on the National Championship Air Races (NCAR) relocation, a presentation on the ROW Sterile Area Hold Room Expansion by Gensler, and reports on the Airport Engineer RFP, strategic plan, SE waterline, building 1081, insurance claims, vacant properties, and lease summaries. The commission will also consider approving minutes from previous meetings.

• ROW Sterile Area Hold Room Expansion presentation by Gensler
• Airport Engineer RFP Update
• NCAR Update from Vice Chair Espiritu
• SE Waterline Update from City Senior Engineer
• Vacant Properties update and marketing plan discussion

Finance Committee

The Finance Committee is reviewing several funding requests, equipment purchases, and intergovernmental agreements. The body will consider recommendations for funding to local business organizations and a large contract for water infrastructure.

• Award of $1,471,040.55 to White Cloud Pipeline for RAC Phase 2 Water Extension Project
• Funding request of $75,000 for MainStreet Roswell
• Funding request of $50,000 for Roswell Hispano Chamber of Commerce
• Purchase of five Dodge Durango Pursuit vehicles from Melloy Auto Group for $223,615.00
• Resolution 24-36 for the disposal of surplus personal property

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will meet on July 29 to approve the agenda and minutes, hear chair comments and reports, and discuss general board business. Key discussion items include reminders about the upcoming Science & Art Festival (Oct. 12) and Fall Cleanup (Oct. 19). The meeting is largely procedural with no major decisions expected.

• Consider approval of July 29 agenda and June 24 minutes
• General discussion on Keep Roswell Beautiful activities
• Reminder: Science & Art Festival on Oct. 12, 10 AM–4 PM
• Reminder: Fall Cleanup on Oct. 19, 8:30–10:30 AM

Legal Committee

The Legal Committee will discuss recommending a public hearing for an ordinance to amend utility rates. The body is also considering contracts for engineering services and a lease agreement at the Roswell Air Center.

• Ordinance 24-XX to amend Chapter 26 of the City Code regarding utility rates
• RFP 24-012 Engineering Services for the Roswell Air Center with Armstrong Consultants and Molzen Corbin
• Five-year lease agreement with EAN Holdings LLC for 128 square feet and 10 parking spaces at the Roswell Air Center
• Resolution 24-XX for the removal or demolition of three dilapidated structures
• Agreement with TIPS Purchasing Cooperative and BuyBoard

Planning & Zoning Commission

The Planning & Zoning Commission will consider several zoning changes, variance requests, and final plat approvals for residential and commercial developments. The body will also review an ordinance amending the Roswell Zoning Code related to cannabis.

• Case 24-015: Request to increase lots from 48 to 67 for The Oaks Subdivision Unit 7
• Case 24-011: Variance request for commercial use at 500 S Delaware Ave
• Case 24-012: Zone change from R-3 Residential to C-2 Community Commercial at 109 W Deming Street
• Case 24-013 & 24-014: Zone change and final plat to create Morales Subdivision at 601 E Marker Road
• Ordinance 24-XX: Repealing Ord. 21-09 and amending zoning code related to cannabis

The Planning & Zoning Commission denied a recommendation for The Oaks Subdivision Unit 7 revised final plat (48 to 67 lots) on a 4-1 vote, sending it to City Council with a negative recommendation. The commission approved a zone change from R-3 to C-2 at 109 W Deming Street (6-0) and approved a zone change and final plat for 601 E Marker Road (both 6-0). A variance request at 500 S Delaware Ave was denied 6-0.

• Denied recommendation for The Oaks Unit 7 replat (48 to 67 lots) (4-1)
• Approved zone change R-3 to C-2 at 109 W Deming St (6-0)
• Approved zone change C-2/R-1 to R-3 at 601 E Marker Rd (6-0)
• Approved final plat for 7 lots at 601 E Marker Rd (6-0)
• Denied variance for commercial use at 500 S Delaware Ave (6-0)
• Approved cannabis ordinance with amendment adding places of worship distance (6-0)
• Approved May 28, 2024 meeting minutes (4-0, two abstentions)

Commission on Aging

The Commission on Aging will meet to discuss content for upcoming Senior Tips. The meeting includes a guest presentation from the Chaves County Health Department and the introduction of a new official member.

• Guest speaker Jennifer Smith from Chaves County Health Department
• Discussion of ideas for September and October Senior Tips
• Introduction of Lorraine D. Wilby as an official member

The Roswell Commission on Aging met on July 18, 2024, with four members present and one absent. They approved the agenda and the May 16, 2024 meeting minutes unanimously. The commission also approved ideas for the September and October Senior Tips, focusing on fall prevention and voting, respectively. A public participant raised concerns about repairs at the JOY Center, and the chair said she would contact the center.

• Approved July 18, 2024 agenda (4-0)
• Approved May 16, 2024 meeting minutes (4-0)
• Approved September Senior Tips on fall prevention (4-0)
• Approved October Senior Tips on voting and Election Day (4-0)

Parks & Recreation Commission

The Parks & Recreation Commission will consider approval of the May 20, 2024 meeting minutes and discuss trails and bike paths. They will also receive a report on Parks & Recreation departments and hear public comments.

• Approval of May 20, 2024 meeting minutes
• Discussion on trails/bike paths (Arnold/Ceder)
• Report on Parks & Recreation departments
• Public comments

City Council

The City Council is meeting to adopt the final operating budget for the fiscal year ending June 30, 2025. The body will also consider a financial report for the previous fiscal year and an economic development project at the Roswell Air Center.

• Resolution 24-35: Final Budget for Fiscal Year Ending June 30, 2025
• Resolution 24-33: Economic development at the Roswell Air Center to enlarge and extend water and wastewater systems
• Resolution 24-34: Final DFA 4th Quarter Financial Report for fiscal year ending June 30, 2024

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for July 16, 2024, has been canceled. The next meeting is set for August 20, 2024. No items were discussed or decided.

Cemetery Board

The meeting scheduled for July 16, 2024, has been canceled. The next meeting is scheduled for August 20, 2024.

Public Safety Committee

The Public Safety Committee will consider recommending approval of Resolution 24-XX, which requires removal or demolition of three dilapidated structures at 1201 W McGaffey St, 802 N Beech Ave, and 806 N Beech Ave. The committee will also discuss a court ruling (First Pass vs. Johnston), feedback on a Miami-Dade County Jail Diversion Tour, and possible changes to Chapter 4 of the city code. Monthly reports from police, fire, and other departments will be presented.

• Resolution 24-XX: Require removal/demolition of three dilapidated structures; owners given 15 days to act or city will demolish and place liens of $3,000–$30,000 per property.
• Discussion of court ruling on First Pass versus Johnston.
• Feedback on the Miami-Dade County Jail Diversion Tour.
• Discuss and consider changes to Chapter 4 of city code.
• Monthly reports from Roswell Fire, Police, Dispatch, Emergency Management, Animal Control, Community Development, and Fire Marshal.

Roswell Museum Board of Trustees

The Board of Trustees will meet to approve the agenda and previous meeting minutes. The session will include reports on museum renovations, the UFO Festival, and upcoming exhibitions.

• Renovation progress update on the lobby and new museum store
• Overview of upcoming exhibitions
• UFO Festival report
• Governance Working Group report
• Director's and RMAC Foundation reports

Infrastructure Committee

The Infrastructure Committee is meeting to recommend several contract awards and discuss city utility and transportation matters. Key decisions include a major water extension project and landfill design services. The body will also hold discussions on water rates and potential farmland purchases.

• Recommend award of RAC Phase 2 Water Extension Project to White Cloud Pipeline for $1,471,040.55
• Consider purchase of Unit 5B design and bid documents from Souder Miller Associates for $86,316.64
• Consider approval of RFP 25-003 Scope of Work for Janitorial -- Custodial Services
• Discussion of water rates
• Discussion of farmland purchase adjacent to the Wastewater Treatment Plant (WWTP)

City Council

The Roswell City Council will consider several equipment purchases, including over $1.2 million for new waste collection trucks. The agenda also includes a public award for flood prevention and a public hearing for a liquor license.

• Purchase of two Battle Sideloaders and one Rear Loader for $1,236,318.12
• Award of $1,050,840 for the Hobson Flood Prevention Design Project
• Purchase of a 140 LVR AWD Motor Grader for $517,211.00
• Public hearing for a liquor license at 312 N. Virginia

City Council

The Roswell City Council is reviewing several large-scale equipment purchases for the Solid Waste Department, including new loaders and a motor grader. The agenda also includes awards for flood prevention design and park projects. Additionally, a public hearing will be held regarding a new liquor license for The Liberty.

• Purchase of two Battle Sideloaders and one Rear Loader: $1,236,318.12
• Purchase of 140 LVR AWD Motor Grader: $517,211.00
• Hobson Flood Prevention Design Project award: $1,050,840
• Roswell Inclusive Park Project Phase 2-B award: $106,687.37
• Public hearing for liquor license at 312 N. Virginia

Drought Contingency Task Force

The Drought Contingency Task Force will discuss designated city park wells and potential Municipal Code updates for conservation enforcement. The meeting also includes the approval of minutes from the June 11, 2024, meeting.

• Discussion regarding designated city park wells
• Discussion on Municipal Code changes for conservation enforcement
• Approval of June 11, 2024, meeting minutes

Airport Advisory Commission

The commission will review a lease agreement for EAN Holdings and a rent abatement request from Trans Aero. Staff will also provide updates on terminal expansion options, staff vacancies, and insurance claims for wind and hail damage. The meeting includes reports on airport operations and the master plan.

• Lease agreement for EAN Holdings at $29,028.84 annually
• Trans Aero rent abatement request
• Terminal expansion options 2 and 3
• Update on proposed large aviation hangar
• Insurance claims for wind and hail damage

Finance Committee

The committee will review several large-scale purchases and contract awards for city services. Key discussions include new landfill equipment, flood prevention design, and park project funding.

• Purchase of two Battle Sideloaders and one Battle Rear Loader for $1,236,318.12
• Awarding the Hobson Flood Prevention Design Project to Freese & Nichols, Inc for $1,050,840
• Purchase of a 140 LVR AWD Motor Grader from Wagner Equipment for $517,211.00
• Purchase of a Grappler Truck from Doggett Freightliner for $231,665.52

Legal Committee

The committee will consider recommending a contract award for air service development and consulting services to Arkstar Group Consulting. The meeting also includes monthly reports from the Safety, Community Development, HR, and City Clerk departments. A closed session is scheduled to discuss attorney-client privilege regarding litigation against the City.

• Award recommendation for RFP 24-009 Air Service Development and Consulting Services to Arkstar Group Consulting
• Closed session to review attorney-client privilege regarding pending or threatening litigation
• Monthly reports from Safety, Community Development, HR, and City Clerk departments

City Council

The City Council will meet to ratify a State of Disaster resolution and consider the adoption of the 2026-2030 Infrastructure Capital Improvements Plan. The agenda also includes the approval of union collective bargaining agreements and a closed session regarding litigation.

• Ratification of Resolution 24-29 declaring a State of Disaster
• Consideration of Resolution 24-31 for the 2026-2030 Infrastructure Capital Improvements Plan
• Approval of Union Collective Bargaining Agreements
• Closed session regarding bargaining strategy and pending litigation

Planning & Zoning Commission

There will be no Planning & Zoning Commission meeting held in June 2024. While a quorum of the City Council may attend, no debate or action will take place.

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will receive updates on cleanup activities and the status of FY24 grant reimbursements and FY25 grant applications. The board will also review upcoming fall event dates and open board positions.

• Update on FY24 KRB grant reimbursement and FY25 KRB grant application
• Report on Fall Community Cleanup scheduled for October 19
• Reminder of open KRB Board positions

Parks & Recreation Commission

The June 19, 2024, meeting of the Roswell Parks & Recreation Commission has been cancelled. No business is scheduled for this date. The next meeting is scheduled for July 17, 2024.

Public Safety Committee

The Public Safety Committee meeting scheduled for Tuesday, June 18, 2024, has been cancelled. No other agenda items were provided.

• Meeting cancellation

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for Tuesday, June 18, 2024, has been canceled. The next meeting is scheduled for July 16, 2024.

Cemetery Board

The South Park Cemetery Board has announced that there will be no meeting for June 2024. The provided agenda contains only standard public notice and accessibility information.

Roswell Museum Board of Trustees

The Board of Trustees will vote on accepting two donated artworks for the museum's collection. The meeting also includes updates on museum renovations and the temporary closure of the main entrance.

• Acquisition of Eluid Martinez print donation
• Acquisition of Raymond Jonson drawing donation
• Update on museum lobby and store renovations
• Notice regarding main entrance closure and asbestos abatement

Infrastructure Committee

The Infrastructure Committee is reviewing and ranking various departmental capital projects to develop the FY26-30 Infrastructure Capital Improvement Plan. The committee will also consider contract awards for flood prevention design and park construction. Several department reports are scheduled for discussion.

• Recommend award of Hobson Flood Prevention Design Project to Freese & Nichols, Inc for $1,050,840
• Recommend award of Roswell Inclusive Park Project Phase 2-B to Alton's Landscape for $106,687.37
• Review and ranking of capital projects for Cemetery, Engineering, Transit, and other departments
• Consider scope of work for Professional Engineering & Architectural Services (RFP-25-xx)
• Consider scope of work for On Call Utility Repair Services (RFP-25-yy)

City Council

The City Council will consider a memorandum of understanding to pool opioid settlement funds with Chaves County for substance abuse treatment and behavioral health. The agenda also includes a public hearing on elected officer salaries and several contract approvals.

• $50,000 funding request for Roswell Hispano Chamber of Commerce
• $291,191.06 change order for the E Mescalero Bridge Replacement Project
• $70,967.88 contract for manhole rehab work on the N. Atkinson Project
• Public hearing for Ordinance 24-08 regarding elected officer salaries
• $173,479.18 award for Roswell Air Center Wastewater Extension Design

Drought Contingency Task Force

The Drought Contingency Task Force will meet on June 11, 2024, to discuss water usage and infrastructure. The agenda includes a presentation by Robert Glenn and reviews of monthly main breaks and top water consumption reports.

• Presentation by Robert Glenn
• Review of monthly main breaks
• Top 20 water consumption report
• Discussion of designated city park wells

Finance Committee

The Finance Committee will review several infrastructure and funding requests. Items include a scope of work for the South Park Cemetery Columbarium Plaza and contract awards for manhole repairs and wastewater design. The committee will also consider funding requests for MainStreet Roswell and the Roswell Hispano Chamber of Commerce.

• Approval of RFP 24-011 for South Park Cemetery Columbarium Plaza ($849,537.00)
• Manhole repair award for N. Atkinson Project to Adame Construction Inc. ($70,967.88)
• Change order for E Mescalero Bridge Replacement Project increasing total to $1,509,347.31
• Award of Roswell Air Center Wastewater Extension Design Project to HDR Engineering ($173,479.18)
• Funding requests for MainStreet Roswell ($75,000) and Roswell Hispano Chamber of Commerce ($50,000)

Airport Advisory Commission

The commission will consider a term sheet for auto hangars and review various air center operations reports. The meeting also includes updates on infrastructure projects, staff vacancies, and insurance claims from previous wind and hail damage.

• Auto Hangars Term Sheet
• Air Center Operations Report and EDA Grant discussion
• Updates on 2021 hail and 2023/2024 wind insurance claims
• SE Waterline and Building 1081 updates
• Airport Engineer RFP and SCASDP Grant updates

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a public hearing to decide whether to grant a Special Use Permit to convert a former professional office into a hair salon at 1010 S Sunset Ave in the R-4 Residential Zoning District. The commission will also hear a staff report on the May 22-23 SENMEDD Regional Economic Development and Housing Summit. The agenda includes approval of the April 23, 2024 meeting minutes and other routine items.

• Special Use Permit (Case 24-010 SUP) to convert former Knoche Chiropractic office into Top Notch Salon at 1010 S Sunset Ave
• Property is 13,400 sq ft, zoned R-4 Residential, with adjacent uses including single-family homes and an apartment complex
• Staff report on the May 22-23, 2024 SENMEDD Regional Economic Development and Housing Summit
• Approval of April 23, 2024 P&Z regular meeting minutes

Legal Committee

The committee will review recommendations to advertise public hearings for changes to utility rates and affordable housing definitions. The agenda also includes funding requests for local organizations and potential sites for new aviation hangars.

• Ordinance amending utility rates
• MOU for pooling opioid settlement funds with Chaves County
• $75,000 funding request for MainStreet Roswell
• $50,000 funding request for Roswell Hispano Chamber of Commerce
• Potential locations for new aviation hangars

Legal Committee

This agenda contains only procedural notice regarding a meeting reschedule. The May 23, 2024, Legal Committee meeting was moved to May 28, 2024. No specific business items are listed for discussion or action.

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will meet to elect a president and vice-president, and to consider a Makerspace policy and a policy on art in the library. The board will also hear the Library Director's report. The agenda includes approval of minutes from the March and April meetings, which were previously delayed due to lack of quorum.

• Election of Board President and Vice-President
• Makerspace Policy review and potential approval
• Art in the Library policy discussion
• Approval of minutes from March 28 and April 25, 2024 meetings
• Library Director's report

City Council

The City Council is holding a special meeting to discuss and potentially adopt the preliminary budget for fiscal year 2024/2025. This budget was developed by the Budget Development Committee, the City Manager, and departmental staff.

• Resolution 24-24: Adoption of the City of Roswell fiscal year 2024/2025 Preliminary Budget

City Council

The City Council is holding a special meeting to discuss and potentially adopt the preliminary budget for fiscal year 2024/2025. This budget was developed by the Budget Development Committee, the City Manager, and departmental staff.

• Resolution 24-24: Approval of the City of Roswell fiscal year 2024/2025 Preliminary Budget

Finance Committee

The Special Finance Committee will consider recommending the adoption of Resolution 24-24. This resolution concerns the City of Roswell's preliminary budget for fiscal year 2024/2025.

• Resolution 24-24 regarding the FY 2024/2025 Preliminary Budget

Occupancy Tax Board

The Occupancy Tax Board is considering amendments to the Lodgers’ Tax Event Use policy (PA0002) for recommendation to the Legal Committee. The board will also review funding requests for three specific events and a board chair appointment.

• Proposed amendments to Policy PA0002 Lodgers’ Tax Event Use
• Funding request: Crash and Clash Youth Wrestling Tournament
• Funding request: ENMSF
• Funding request: Gus Macker
• Approval of a Chair for the Occupancy Tax Board

Cemetery Board

The South Park Cemetery Board will not hold its May 2024 meeting. The agenda contains only a cancellation notice and standard public meeting compliance language.

• No meeting will be held in May 2024

Infrastructure Committee

The Infrastructure Committee will consider awarding a $173,479.18 contract to HDR Engineering for the Roswell Air Center Wastewater Extension Design Project. The committee will also consider ratifying a $292,058.41 change order for the E Mescalero Bridge Replacement Project and recommending approval of a scope of work for the South Park Cemetery Columbarium Plaza.

• Recommend award of Roswell Air Center Wastewater Extension Design Project to HDR Engineering for $173,479.18
• Consider ratification of $292,058.41 change order for ITB-23-023 E Mescalero Bridge Replacement Project, increasing total to $1,509,347.31
• Consider recommending approval of RFP 24-011 Scope of Work for South Park Cemetery Columbarium Plaza ($849,537.18 from American Rescue Plan)
• Consider approval to award manhole rehab repair work for N. Atkinson Project to Adame Construction Inc. for $70,967.88
• Presentation of proposed Units 13 & 14, The Oaks by MAC Real Estate Inc.

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees is meeting to act on several administrative items: approving the agenda and April minutes, considering a new board applicant, appointing board officers, and possibly cancelling the June meeting. The board will also receive updates on renovations, governance, and reports from the director and foundation.

• Consider approval of board of trustee applicant
• Consider approval of board officer appointments
• Consider cancellation of June board meeting
• Renovation progress update (flooring, lobby, store)
• Approval of April 15, 2024 meeting minutes

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will meet to approve its agenda and March minutes. Staff will provide status updates on FY24 grant projects, including a train tunnel mural, and share dates for upcoming fall community events. The board will also hear public comments before adjourning.

• Approval of the May 20 agenda and March 25 meeting minutes
• Updates on FY24 grant projects, including a train tunnel mural
• Scheduling updates for the Science & Art Fest (Oct. 12) and Fall Cleanup (Oct. 19)
• Public comment period

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will consider changing the date of its regular meetings and approve the April 15, 2024 minutes. The agenda also includes reports from the Recreation and Parks departments. The meeting is largely routine, with the date change as the only action item.

• Consider changing the Parks & Recreation Commission meeting date
• Approve April 15, 2024 meeting minutes
• Report on Recreation Department
• Report on Parks Department
• Public comments

Airport Advisory Commission

The Airport Advisory Commission will consider recommending to the Legal Committee where to locate a large hangar and future general aviation hangars. Options include the former Ascent site for a wide-body hangar, near Hangar 91 for general aviation hangars, or an alternative site on South Christmas Tree. The meeting is otherwise procedural, with call to order, roll call, and agenda approval.

• Consider recommending primary location for large hangar at former Ascent site
• Consider recommending future general aviation hangars near Hangar 91
• Consider alternative site on South Christmas Tree
• Public participation period

Ambulance Administrative Oversight Committee

The committee will discuss reports, staffing updates, and radio communication updates from AMR. The body is also considering the approval of minutes from five meetings held between October 2022 and February 2024.

• Approval of minutes for meetings dated Oct 12, 2022; Feb 9, 2023; May 18, 2023; Aug 17, 2023; and Feb 15, 2024
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication Update

Commission on Aging

The Roswell Commission on Aging will discuss ideas for July and August Senior Tips and consider requesting a proclamation from the Mayor for National Senior Citizen Day. The meeting also includes a guest speaker from Gentiva Health Care and an update on a board application.

• Discuss National Senior Citizen Day and possible proclamation request from the Mayor
• Guest speaker Tracy De La Rosa from Gentiva Health Care
• Update on Lorraine D. Wilby's application for commission board vacancy
• Discuss ideas for July and August Senior Tips

Drought Contingency Task Force

The Drought Contingency Task Force will review an operational and administration framework and a residential water audit. The group also intends to discuss a commercial water audit and appoint a Vice Chair.

• Residential Water Audit presentation by Judy Stubbs and Tom Jennings
• Operational and Administration Framework presentation by Judy Stubbs and Tom Jennings
• Commercial Water Audit discussion involving Sean Benedict and Todd DeKay
• Appointment of a Vice Chair

Airport Advisory Commission

The Roswell Airport Advisory Commission will meet to discuss potential hangar locations. The agenda includes only this discussion item, along with standard procedural items like call to order and approval of the agenda. No formal action is scheduled.

• Discussion of potential hangar locations
• Meeting at Airport Conference Room, 1 Jerry Smith Circle
• Public participation allowed

City Council

The City Council will consider several items including a contract for Roswell Inclusive Park Phase 2-A and various liquor license applications. The agenda also includes resolutions regarding surplus property disposal and mandatory weed cleanup for specific properties.

• Award ITB-24-011 for Roswell Inclusive Park Phase 2-A to Abraham's Construction Inc. for $330,873.26
• Public hearing for a Club Liquor License at 2800 W. 2nd Street (Rockys Place, LLC)
• Public hearing for a Restaurant A liquor license at 1000 W. 2nd Street (A & J Hibachi, LLC)
• Resolution 24-19 authorizing the disposal of surplus personal property
• Resolution 24-22 mandating weed and debris cleanup for approximately 22 properties

Public Safety Committee

The Public Safety Committee will consider approving a one-year contract extension for American Medical Response (AMR) ambulance services, a resolution to demolish five dilapidated structures, and a contract award for a threat and hazard assessment. They will also review proposed changes to Chapter 4 of the city code regarding animals. The meeting includes monthly reports from departments like Community Development, Emergency Management, Consolidated Dispatch, and Animal Services.

• One-year contract extension for AMR ambulance services at $1,347,800 annually
• Resolution 24-XX to demolish five dilapidated structures, with liens of $3,000 to $30,000 per property
• Award recommendation for RFP-24-010 THIRA/SPR contract with Jensen Hughes, Inc.
• Review of proposed ordinance amending Chapter 4 (Animals) of the Roswell City Code
• Monthly reports from Community Development, Emergency Management, Consolidated Dispatch, and Animal Services

Airport Advisory Commission

The Airport Advisory Commission meeting scheduled for May 7, 2024, has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

• Meeting cancelled

Finance Committee

The Finance Committee is reviewing a contract award for Roswell Inclusive Park Phase 2-A and a $200,000 funding request for the local economic development corporation. The committee will also consider the disposal of surplus city property and utility rates for customers outside city limits.

• Contract award of $330,873.26 to Abraham's Construction Inc. for Roswell Inclusive Park Phase 2-A
• $200,000 funding request for the Roswell Chaves County Economic Development Corporation
• Resolution 24-19 authorizing the disposal of surplus personal property
• Adoption of Resolution 24-XX regarding the FY23 Audit and Corrective Action Plan
• Discussion on utility rates for customers outside city limits

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board meeting scheduled for April 29, 2024, has been cancelled. No agenda items were listed for discussion or action.

• Notice of meeting cancellation

City Council

The City Council will discuss and review projects related to the FHWA Safe Streets 4 All program. The council is considering Resolution 24-21 to support a federal grant implementation notice of funding opportunity.

• Resolution 24-21 regarding FHWA Safe Streets 4 All Implementation Grant
• Systematic projects including all-way stops and edge lines for two-lane roads
• Specific project estimates such as S. Main-US 285 at McGaffey ($3,297,000)
• Proposed signal upgrades at locations including Washington Ave at Hobbs Rd and Union Ave at Hobbs Rd
• Total estimated project costs of $15,181,932.75 with a required 20% city match

Legal Committee

The Roswell Legal Committee is considering contract awards for air service development and engineering services at the Roswell Air Center. The committee will also review funding requests totaling $250,000 for local business organizations. Additionally, members will consider an ordinance regarding elected officer salaries.

• Award recommendation for air service development to Arkstar Group Consulting
• Engineering services contract for Roswell Air Center (RFP 24-012)
• $50,000 funding request for Roswell Hispano Chamber of Commerce
• $200,000 funding request for Roswell Chaves County Economic Development Corporation
• Ordinance to amend elected officer salaries

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will hold a regular meeting on April 25, 2024, to elect officers, review the library budget, and consider a Makerspace policy. The agenda also includes information items on city restructuring and a library director's report covering building improvements and summer programs.

• Election of Board President and Vice-President
• Review of Library Budget for FY2025
• Makerspace Policy approval
• Library Director's Report on Bondurant Room improvements, inventory, kindergarten bags, STEM, and Summer Reading Program
• Public participation on agenda items

Drought Contingency Task Force

The Drought Contingency Task Force will consider approving a work plan and changing its regular meeting day to Tuesday or Thursday. Members will also hear updates on residential and commercial water audits, well monitoring, and survey results. The meeting is open to the public.

• Approve the Work Plan for drought contingency efforts
• Change meeting date from Wednesday to Tuesday or Thursday
• Residential Water Audit update by Judy Stubbs and Tom Jennings
• Commercial Water Audit update by Sean Benedict, Nathan Cobb, and Todd DeKay
• Well Monitoring System Update

Planning & Zoning Commission

The Planning & Zoning Commission is reviewing a zone change for a 1.55-acre lot at College Blvd and Grand Ave. The meeting also includes discussions on a special use permit for a school and a cannabis retail establishment.

• CASE 23-009 ZOC: Zone change from Parks & Recreation to Light Industrial for 1.55 acres at College Blvd and Grand Ave
• CASE 24-007 SUP: Special Use Permit for a school at 1405 N Sycamore Avenue
• CASE 24-008 ZOC: Zone change from Rural Suburban to Light Industrial for 10 acres at 402 E Brasher Road
• CASE 24-006 CANN: Variances and conditional use permit for a cannabis establishment at 1407 W 2nd Street
• Election of Planning & Zoning Commission Officers

Occupancy Tax Board

The Occupancy Tax Board will meet to approve a board chair and review lodgers' tax policies. The board will also discuss funding requests and reimbursements for tourist-related events.

• Approval of a Chair for the Occupancy Tax Board
• Review of Lodgers’ Tax Funding Requests and Reimbursements
• Review and discussion of Lodgers’ Tax Policy
• Reports on Convention Center Bed Fees and Visitor Center activity

Cemetery Board

The board will review the Sexton's report for March services and a bookkeeper's activity report. The agenda also includes an update on the columbarium and a memorial bench item.

• Sexton’s Report: March services provided by Ruben Esquivel
• Bookkeeper’s Report: March activity reported by Daisy Diaz
• Columbarium Update
• Memorial Bench: Karen Lazo

Public Safety Committee

The Public Safety Committee will discuss a proposed ordinance amending Chapter 4 (Animals) of the Roswell City Code, which is a non-action item. They will also discuss a noise ordinance complaint form and massage parlor regulations, both as discussion-only items. The committee will receive monthly reports from emergency management, dispatch, fire, community development, police, and the fire marshal.

• Discussion of proposed Ordinance 24-XX amending Chapter 4 (Animals) of the Roswell City Code
• Noise Ordinance Complaint Form (discussion only)
• Massage Parlor discussion (item only)
• Monthly reports from Emergency Management, Consolidated Dispatch, Fire, Community Development, Police, and Fire Marshal

Infrastructure Committee

The Infrastructure Committee will consider a resolution supporting projects for a federal Safe Streets 4 All implementation grant (up to $25M, 80% federal) and recommend awarding a $330,873.26 contract for Roswell Inclusive Park Phase 2-A to Abraham's Construction Inc. Non-action items include discussion of purchasing farmland near the WWTP and concrete repairs at the existing skate park.

• Consider Resolution 24-XX supporting projects for FHWA Safe Streets 4 All Implementation Grant (up to $25M, 80% federal match required)
• Recommend award of ITB-24-011, Roswell Inclusive Park Phase 2-A, to Abraham's Construction Inc. for $330,873.26
• Discussion of purchasing farmland adjacent to WWTP (77.8-acre east parcel appraised at $740,000 in 2019)
• Discussion of existing skate park concrete repairs (vendor quote of $25k received)
• Department reports from Transit, Fleet Maintenance, Streets, Solid Waste, Parks & Recreation, Spring River Zoo, and Engineering

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve the agenda and minutes from the previous meeting. They will receive updates on the renovation progress, the recent reaccreditation site visit, and a presentation on 2023 figures and highlights. The meeting is primarily informational, with no major action items beyond routine approvals.

• Approval of agenda and March 18, 2024 meeting minutes
• Renovation progress update: phase 1 flooring complete, phase 2 terrazzo scheduled
• Reaccreditation site visit review (April 11-12)
• Annual meeting presentation on 2023 figures and highlights
• Governance working group report

Parks & Recreation Commission

The Roswell Parks and Recreation Commission will consider recommending the installation of bike lane signage throughout the city. The meeting also includes updates on the skate park, zoo carousel repair, and reports from the Parks and Recreation departments. The commission will also consider approving minutes from its October 2023 and February 2024 meetings.

• Consider recommending bike lane signage citywide
• Update on Skate Park
• Update on Zoo Carousel repair
• Update on Cielo Grande and Spring River
• Approve minutes from Oct 2023 and Feb 2024 meetings

City Council

The City Council will hold public hearings on updating water, wastewater, and solid waste codes, as well as a $8 million funding agreement for the Country Club Reservoirs Rehabilitation Project. The body is also deciding on several road construction contracts and zoning requests.

• Contract for Hobbs St Mill and Fill Project awarded to Constructors, Inc. for $2,346,349.54
• Contract for 2024 Collector Mill and Fill Project awarded to Constructors, Inc. for $1,434,978.13
• Proposed Ordinance 24-06 for $8,000,000 in funding for Country Club Reservoirs Rehabilitation Project
• Zoning Case 24-006 CANN for an adult use retail cannabis establishment at 1407 W 2nd Street
• Resolution 24-17 requiring the demolition of five dilapidated structures

Finance Committee

The Finance Committee is considering several contract awards and budget reallocations. Items include paving projects, museum relocation construction, and zoo restroom renovations. The committee will also review a resolution to apply for state roadway funding.

• $2,346,349.54 contract award to Constructors, Inc. for Hobbs Mill and Fill Project
• $1,208,632.57 contract award to Constructors, Inc. for Collector Mill and Fill Project
• $642,171.94 contract for Roswell Museum store relocation construction
• Resolution 24-XX to support NMDOT roadway project applications
• $20,846.71 allocation for Zoo restroom renovations

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communication Center Board will meet to approve the agenda and prior minutes, then receive non-action updates on radio services, operations, and the dispatch remodeling project. No votes on substantive items are scheduled; the meeting is largely informational.

• Radio Services Update from Code 3 Services
• PVRCC Operations Report by Alison Herring
• Dispatch Remodeling Project Update by Alex Palomino
• Next meeting set for August 7, 2024 (pushed due to Independence Day)

Airport Advisory Commission

The Roswell Airport Advisory Commission is meeting to receive updates on auto hangars, the Roswell Air Center (RARA), lease cost analysis, and insurance claims for hail and wind damage. They will also discuss recent wind damage, vacant properties, and a lease summary report. The meeting is informational; no formal action is listed on the agenda.

• Update on Auto Hangars presentation by Jenna Lanfor
• ILEA Lease Cost Analysis by Jenna Lanfor
• Update on Insurance Claim Hail 2021
• Update on Insurance Claim Wind 2023
• Recent Wind Damage report by Mac Rogers

City Council

The City Council is meeting to consider the recommended site location and amenities for a new regional skate park. The project is supported by a $450K Regional Recreation Center Quality of Life Program grant for design.

• Approval of site location and amenities for Roswell Skate Park Complex
• $450K Regional Recreation Center Quality of Life Program grant for design
• Proposed 35,000 sq ft skate park, 10,300 sq ft pump track, and 15,800 sq ft roller derby area
• Evaluation of three potential site locations

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will meet to review the library budget and take action on a Makerspace policy and the strategic plan. The agenda also includes the Library Director's report on the Sprout Project and Nature Backpacks. The meeting follows a January session where the board approved minutes and discussed the annual report, and a February session that was cancelled due to lack of quorum.

• Review of Library Budget
• Action on Makerspace Policy
• Action on Strategic Plan
• Library Director's Report on Sprout Project and Nature Backpacks
• Approval of minutes from January 25 and February 22, 2024 meetings

Legal Committee

The Legal Committee is reviewing several lease agreements for the Roswell Air Center and a contract for an All-Hazards Emergency Operations Plan. The body is also considering a resolution to demolish five dilapidated structures.

• Lease for Building 734 at Roswell Air Center to Badland Saints ($4,102.41 annually)
• Lease for Bunker 1133 at Roswell Air Center to Bravo-3 Holdings, LLC
• Two leases for the FAA at Roswell Air Center (Building 1050 and Building 1776B)
• Contract award to Bold Planning Inc. for RFP 24-007 All-Hazards Emergency Operations Plan
• Resolution 24-XX for the removal or demolition of five dilapidated structures

Drought Contingency Task Force

The Roswell Drought Contingency Task Force will hear non-action presentations on drought monitoring, vulnerability assessment, mitigation, response, and operational framework. Members will also discuss residential and commercial water audits and seek a volunteer for the plan update process.

• Overview of Drought Contingency plan including monitoring, vulnerability, mitigation, and response
• Residential water audit by Judy Stubbs and Tom Jennings
• Commercial water audit by Sean Benedict and Nathan Cobb
• Volunteer needed for Plan Update Process

Planning & Zoning Commission

The Planning & Zoning Commission will review a special use permit for a school at 1405 N Sycamore Avenue. Other items include a zone change for a 10-acre annexation and a request for an adult-use retail cannabis establishment.

• Special Use Permit for school at 1405 N Sycamore Avenue
• Zone change and 10-acre annexation for 402 E Brasher Road
• Cannabis retail establishment request at 1407 W 2nd Street
• Filling of Planning & Zoning Commissioner Positions 5 and 6

Keep Roswell Beautiful Board

The Keep Roswell Beautiful Board will meet to approve its agenda and February minutes. Members will review updates on current grant-funded cleanup and mural projects, discuss proposed changes to board term lengths, and report on the FY25 Clean and Beautiful Grant application. These items track how local beautification funds are allocated and how the volunteer oversight committee is structured.

• Approval of March agenda and February 26 meeting minutes
• Update on FY24 grant projects, including youth fundraiser cleanups and a train tunnel mural
• Discussion of proposed board term length and limit changes
• Report on the FY25 Clean and Beautiful Grant application
• Announcement of April 13 Arbor Day event at Spring River Zoo

Infrastructure Committee

The Infrastructure Committee will discuss and potentially approve two street construction contracts totaling over $3.5 million, a Safe Streets action plan, and a resolution supporting state transportation funding requests. The meeting also includes updates on facilities and engineering projects, airport infrastructure, and a proposed farmland purchase near the wastewater treatment plant.

• Recommend award of ITB-24-008, Hobbs St Mill and Fill Project to Constructors, Inc. for $2,346,349.54
• Recommend award of ITB-24-010, 2024 Collector Mill and Fill Project to Constructors, Inc. for $1,208,632.57
• Consider approval of Interim Safe Streets 4 All Safety Action Plan to April 2024 City Council
• Consider Resolution 24-XX supporting projects in response to NMDOT's February 2024 TPF Funding Call
• Discussion of purchase of farmland adjacent to WWTP

Commission on Aging

The Roswell Commission on Aging will consider appointing Lorraine D. Wilby to fill a board vacancy and discuss Senior Tips for May and June. The meeting also includes approval of prior minutes and public comment.

• Review and approve new application for commission board vacancy, Lorraine D. Wilby
• Discuss Senior Tips for May and June
• Approve minutes from January 18, 2024 meeting
• Public participation limited to 3 minutes

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for Tuesday, March 19, 2024, has been canceled. No business was decided or discussed.

Cemetery Board

The South Park Cemetery Board will meet to approve the agenda and minutes, then hear reports from the sexton and bookkeeper. The board will discuss a price change for outer burial containers and cemetery business hours. No formal action is scheduled on these discussion items.

• Price change for outer burial containers
• Discussion of cemetery business hours
• Memorial tree planting presentation
• Sexton's report on services for January & February
• Bookkeeper's report on activity for January & February

Public Safety Committee

This agenda is procedural boilerplate, providing meeting access information and accommodations for the Public Safety Committee meeting. No specific agenda items are listed.

Parks & Recreation Commission

The Parks & Recreation Commission meeting scheduled for March 18, 2024 at 5:30 p.m. has been cancelled. The agenda contains only cancellation notice and standard procedural statements, with no items for discussion or action.

• Meeting cancelled
• No agenda items listed

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will consider approving the deaccession of two artworks to become non-accession items. The board will also review meeting minutes and receive updates on renovations, reaccreditation, and other reports.

• Deaccession of Deeth Starr by Jason Knapp
• Deaccession of Untitled by George J. Perry
• Approval of February 26, 2024 meeting minutes
• Renovation progress update
• Reaccreditation update

City Council

The City Council will consider a zoning change for a retail cannabis establishment and a new noise ordinance. The body is also reviewing several infrastructure contracts and the potential for $8,000,000 in funding for reservoir rehabilitation.

• Zoning Case 24-005 for retail cannabis at 1725 SE Main Street, Suite B
• Proposed Ordinance 23-15 regarding a Noise Ordinance
• Change order of $394,860.78 for the Residential Mill & Fill Project
• Contract of $87,259.27 to Souder, Miller & Associates for landfill liner repair
• Proposed Ordinance 24-06 for $8,000,000 Country Club Reservoirs Rehabilitation Project funding

Finance Committee

The Finance Committee will consider several construction and repair contracts, including work at the Roswell Air Center and the municipal landfill. The committee will also review a recommendation for an $8 million reservoir rehabilitation project. Other items include updates on solid waste ordinances and surplus property disposal.

• Ratification of $87,259.27 for emergency landfill liner repair
• Approval of $306,722.56 for building demolition at Roswell Air Center
• Approval of $114,346.14 for hangar roofing at Roswell Air Center
• Recommendation for $85,673.58 in pavement maintenance overlay
• Recommendation for $8 million Country Club Reservoirs Rehabilitation Project funding

Airport Advisory Commission

The Roswell Air Center Advisory Commission will review operations, project updates, and consider recommending four lease agreements, including two five-year FAA leases and one-year leases for Old Dog Brotherhood and Bravo-3 Holdings. They will also discuss a rent abatement resolution and hear updates on grants, insurance claims, and vacant properties.

• Consider recommending a 1-year lease for Old Dog Brotherhood for Building 734 (June 1, 2024 – May 31, 2025)
• Consider recommending a 1-year lease for Bravo-3 Holdings for Bunker 1133 (March 1, 2024 – Feb 28, 2025)
• Consider recommending two 5-year FAA leases for buildings 1050 and 1776B (Oct 1, 2023 – Sep 30, 2028)
• Rent Abatement Resolution discussion
• Updates on NM DOT grant projects (BLM Taxilane, ADB Lighting) and state appropriations (SE Water Infrastructure Phase II, Terminal Improvements)

General Services Committee (Discontinued as of March 2024)

The General Services Committee meeting scheduled for February 28, 2024, has been cancelled. No items were discussed or decided. The next meeting is set for March 27, 2024.

Drought Contingency Task Force

The Roswell Drought Contingency Task Force will consider approving updates to its Communications and Outreach Plan and Work Plan, and set meeting dates for 2024. The group is developing a drought contingency plan to decrease water use and increase water source reliability, with a target to submit the plan to the City Council by December 2024.

• Approve updates and changes to the Communications and Outreach Plan
• Approve updates and changes to the Work Plan
• Approve meeting dates for 2024
• Review notes from the November 15, 2023 meeting

Planning & Zoning Commission

The Roswell Planning & Zoning Commission will hold a public hearing on three action items: a minor subdivision final plat for seven residential lots on N Richardson Avenue, a front yard setback variance on S Onyx Drive, and a combined request for a zone change, conditional use permit, and variance to operate an adult-use cannabis retail establishment on SE Main Street. The meeting also includes approval of the agenda and minutes from the previous meeting.

• Case 24-002 FPLAT: Minor subdivision final plat for seven residential lots at 1200-1208 N Richardson Avenue (R-3 district).
• Case 24-003 VAR: Front yard setback variance at 2705 S Onyx Drive (R-2 district).
• Case 24-005 CANN: Zone change to CCAN, conditional use permit, and residential distance variance for adult-use cannabis retail at 1725 SE Main Street Suite B.
• Approval of January 23, 2024 meeting minutes.

Keep Roswell Beautiful Board

The board will receive updates on FY24 grant projects, including library cleanup kits and murals. Members will also discuss the FY25 Clean and Beautiful Grant application and progress on changing board term limits. The meeting includes approval of the current agenda and previous meeting minutes.

• Update on FY24 KRB grant projects, such as library cleanup kits and murals
• Report on FY25 Clean and Beautiful Grant application
• Progress report on changing board term lengths and limits
• Report on National Keep America Beautiful conference

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to consider forming a governance working group, updating the Code of Ethics, and updating the Collections Management Policy. They will also receive updates on NAGPRA guidelines, deaccession planning, flooring renovation, and reaccreditation status. The meeting includes approval of prior meeting minutes and reports from the director and foundation.

• Discussion and possible approval to form a governance working group
• Discussion and possible approval of updates to Code of Ethics
• Discussion and possible approval of updates to Collections Management Policy
• Overview of updated NAGPRA guidelines
• Introduction to deaccession process for future planning

Infrastructure Committee

The Roswell Infrastructure Committee will discuss project updates, including WWTP land acquisition, airport infrastructure, and road pavement maintenance. Action items include a change order for residential mill & fill, ratification of an emergency liner repair purchase order, and skate park design approval.

• Discussion of WWTP Land Acquisition
• ITB 24-004 2024 Residential Mill & Fill Change Order
• Ratification of PO to Souder, Miller & Associates for emergency liner repair
• Skate Park Design discussion
• Portland Loo discussion

Roswell Public Library Board of Trustees

The Board will review its strategic plan and receive updates on library operations. Discussion includes the Sprout Project and nature backpacks funded by state grants.

• Strategic Plan discussion regarding community needs and aspirations
• Sprout Project implementation using a $3,500 STEM innovative grant
• Nature backpack project funded via $10,352.38 in State Grants in Aid
• Scanning of Roswell City Directories estimated at $9,000
• Play and Learn Area outdoor project with an estimated cost of $351,000

Legal Committee

The Legal Committee is reviewing lease agreements for the Roswell Air Center and proposing updates to city codes regarding solid waste and water utilities. The body is also considering a risk assessment scope of work and changes to community board term limits.

• One-year lease for AEVEX Aerospace (Bunkers 1130, 1131, 1137, 1144) and Air Methods, LLC (1 acre) at Roswell Air Center
• RFP 24-010 for Roswell/Chaves County Threat and Hazard Identification and Risk Assessment
• Proposed Ordinance 24-XX to repeal and replace Chapter 26 Water & Wastewater Utilities of the Roswell City Code
• Proposed Ordinance 24-XX to amend Chapter 21 Solid Waste of the Roswell City Code including a rate increase
• Resolution 24-XX to amend Keep Roswell Beautiful Community Board appointment and term limits

Occupancy Tax Board

The Occupancy Tax Board meeting scheduled for February 20, 2024, has been canceled. No business was conducted.

Cemetery Board

The South Park Cemetery Board meeting scheduled for February 20, 2024, has been canceled. The next meeting is set for March 19, 2024.

• Meeting canceled

Ambulance Administrative Oversight Committee

The Ambulance Administrative Oversight Committee will meet to discuss AMR ambulance reports, staffing updates, and radio communications. The committee will also consider approving minutes from four previous meetings dating back to October 2022.

• Approval of minutes for meetings on October 12, 2022, February 9, 2023, May 18, 2023, and August 17, 2023
• AMR Ambulance Report and discussion
• AMR Staffing update
• AMR Radio Communication Update

Public Safety Committee

The Public Safety Committee will consider a resolution to require removal or demolition of six dilapidated structures deemed public nuisances, with liens of $3,000 to $30,000 per property if the city does the work. They will also review the scope of work for RFP 24-010, a contract to update the city's Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR), required for grant eligibility. The committee will discuss meeting times and review Chapter 4 of the city code, plus receive monthly reports from police, fire, emergency management, dispatch, code enforcement, and animal control.

• Resolution 24-XX to demolish 6 dilapidated structures at 910 W Summit St, 812 W Summit St, 409 S Michigan Ave, 1108 S Lea Ave, 107 W Mathews St, and 1505 N Michigan Ave
• RFP 24-010 scope of work for THIRA/SPR risk assessment, with no current financial obligation but funding from FY24 capital outlay
• Discussion of Public Safety Committee meeting times
• Review of Chapter 4 of city code
• Monthly reports from Police, Fire, Emergency Management, Consolidated Dispatch, Code Enforcement, and Animal Control

Parks & Recreation Commission

The Roswell Parks & Recreation Commission will meet to consider approving the September 18, 2023 minutes, discuss commission member terms and vacancies, and receive reports from the Recreation and Parks departments. The agenda includes no action items beyond the minutes approval, and public comments will be heard.

• Approval of September 18, 2023 meeting minutes
• Discussion on Commission Member Terms/Vacancies
• Report on Recreation Department (including January 2024 report with revenue $21,017 and attendance 6,858)
• Report on Parks Department (including December 2023 reports for Zoo, Golf, Cemetery, and Parks)
• Public comments

City Council

The City Council is considering Ordinance 24-04 to authorize a public hearing for the sale of 45.23 acres of land. The property is currently leased to ARK Prefab, a modular home manufacturer.

• Proposed sale of 45.23 acres of land to ARK Prefab, LLC for $678,500.00
• Ordinance 24-04: Sale of Real Property at ROW

City Council

The City Council is meeting to discuss various zoning changes, land use permits, and city ordinances. The agenda includes requests for special use permits and the approval of professional service contracts.

• Zoning request for 1200-1300 block of N. Main St.
• Special use permit for a daycare center at 1200-1300 block of N. Main St.
• Zoning request for 1300 block of N. Main St. for a professional office
• Zoning request for 1400 block of N. Main St. for a professional office
• Zoning request for 1500 block of N. Main St. for a professional office

Airport Advisory Commission

The Airport Advisory Commission will consider recommending two one-year leases: one for AEVEX for Bunkers 1130, 1131, 1137, and 1144, and another for Air Methods, LLC for one acre of land. The agenda also includes updates on operations, projects, and insurance claims, plus a report on vacant properties and lease summaries.

• Consider recommending AEVEX lease for Bunkers 1130, 1131, 1137, 1144 (April 1, 2024 – March 31, 2025)
• Consider recommending Air Methods, LLC lease for 1 acre (February 1, 2024 – January 31, 2025)
• Update on NM DOT Aviation Grant projects: BLM Taxilane, ADB Lighting, Strategic Plan
• Update on State Appropriations projects: SE Water Infrastructure Phase II, Terminal Improvements Grant
• Update on insurance claims: Hail 2021 and Wind 2023

Finance Committee

The Finance Committee is considering several infrastructure contracts, including pavilion additions and airport lighting upgrades. The committee will also review recommendations for water, wastewater, and solid waste utility rate studies.

• Award $477,841.37 to Waide Construction for the General Douglas L. McBride Veterans Memorial Pavilion Addition
• Consider hiring Waide Construction for up to $300,000 for Roswell Museum flooring renovations phase II
• Recommend a $300,000 purchase order to Brasier Asphalt for pavement maintenance at Roswell Air Center
• Approve engineering services from Armstrong Consultants for new electrical vault and radio equipment at Roswell Air Center
• Review 2023 Water, 2024 Wastewater, and 2023 Solid Waste Department rate studies

Keep Roswell Beautiful Board

The board will receive reports on a new recycling pilot program at the Roswell City landfill and updates on various grant projects. Members will also review progress on board term limits and upcoming national conference plans.

• Report on new recycling pilot program at Roswell City landfill
• Update on KRB grant projects including library cleanup kits and murals
• Report on KRB Board term length and limit changes
• Report on upcoming KAB National Conference in San Diego

City Council

The City Council is holding a workshop to discuss and review rate studies for water, wastewater, and sanitation utilities. The body will also review revisions to the Chapter 26 Water & Wastewater Utility Ordinance.

• Review of Water Utility, Wastewater Utility, and Sanitation Rate Studies
• Review of Chapter 26 Water & Wastewater Utility Ordinance revision

Roswell Public Library Board of Trustees

The Roswell Public Library Board of Trustees will meet to review the 2023 annual report and discuss the library's strategic plan. The meeting will also include staff reports from the Library Director and a review of previous meeting minutes.

• Review of 2023 Annual Report
• Strategic Plan discussion
• Library Director's reports

Legal Committee

The Legal Committee is reviewing several lease agreements for the Roswell Air Center and proposing updates to city ordinances. The body will also consider scopes of work for visitor center management and air service consulting.

• Lease renewals and new agreements for Summit Food Services, Aerodesign Services LLC, CAVU Aerospace ATS, Ascent Aviation Services LLC, and New Mexico Department of Transportation at the Roswell Air Center
• Proposed Ordinance 23-15 regarding Nuisance Noise
• Proposed Ordinance 24-XX regarding Solid Waste rate increases
• Proposed Ordinance 24-XX regarding Water & Wastewater Utilities
• RFP 24-008 for Visitor Center Management Services and RFP 24-009 for Air Center Service Development and Consulting Services

General Services Committee (Discontinued as of March 2024)

The General Services Committee is meeting to discuss the status and progress of the Roswell Museum flooring project, including the addition of state funds for terrazzo corridors. The agenda also includes approval of the November 28, 2023 meeting minutes and informational reports from various city departments. This is an information-only item, with no action requested.

• Information only: status and progress of flooring project at the Roswell Museum
• Approval of November 28, 2023 meeting minutes
• Roswell Transit report: 4 new buses expected in January 2024, ridership up 44.8% YTD
• Museum flooring project: hardwood, LVT, carpet tile replacing worn carpet; quotes for epoxy terrazzo corridors
• Reports from Roswell Museum, Library, Cemetery, Golf Course, Parks, Recreation, Spring River Zoo

Planning & Zoning Commission

The Planning & Zoning Commission will review requests for special use permits regarding a mental health office and an event venue. The commission will also consider a request to annex 10 acres into the city boundary.

• Special Use Permit for mental health counseling and boarding at 400 E Country Club Road
• Special Use Permit for an event venue and art classes at 417 E Wildy Street
• Annexation of 10.00 acres at 402 E Brasher Road
• Review of 2024 Planning & Zoning Commission meeting schedule
• Vote on recommendations for expiring Commissioner terms

Roswell Museum Board of Trustees

The Roswell Museum Board of Trustees will meet to approve the agenda and minutes from the November 20, 2023 meeting. They will receive information-only updates on board vacancy, flooring renovation, reaccreditation, the director's report, and the RMAC Foundation report. No major decisions are on the agenda; the meeting is largely procedural with status reports.

• Approval of November 20, 2023 meeting minutes
• Board vacancy status update
• Flooring renovation status update
• Reaccreditation status update
• Director's report and RMAC Foundation report

Infrastructure Committee

The Infrastructure Committee will hold an informational discussion on a major revision of Chapter 21 of the Roswell City Code, the Solid Waste Ordinance. The current ordinance is 8 pages with 2 articles, while the proposed draft is over 50 pages with 7 articles. No action will be taken; this is the first discussion of the revision.

• Discussion of Chapter 21, Solid Waste Ordinance Revisions
• Current ordinance: 8 pages, 2 articles; draft: 50+ pages, 7 articles
• Revision initiated by Abraham Chaparro
• Legal review submitted May 1, 2023
• Informational only; no action requested

Infrastructure Committee

The Roswell Infrastructure Committee will discuss and potentially vote on several action items, including a resolution adopting a Vision Zero policy for street safety, awarding a contract for skate park design, and approving an agreement with NMDOT for a trail connection. The committee will also receive updates on water and wastewater rate studies, airport and facilities projects, and a proposed ordinance for water and wastewater utilities. The meeting includes a public comment period.

• Safe Streets For All Resolution 24-XX adopting a Vision Zero Policy
• Amendment 3 to CWSRF 097 WWTP Dewatering Loan Agreement
• NMDOT Agreement for Trail Connection CN 2104820
• Skate Park Design RFP Award
• PO Request for Brasier Asphalt for Pavement Maintenance

Commission on Aging

The Roswell Commission on Aging will meet on January 18, 2024, to discuss adding a Spanish version to Senior Tip Flyers and to approve the January (cold weather) and February (National Wear Red Day & American Heart Month) flyers. The agenda also includes a guest speaker from the Alliance Company, a report on flyer distribution, and discussion on contacting Medicare and having a City Council member attend meetings. The meeting will be held at the Senior Circle, 300 W. Country Club Road.

• Discussion on adding a Spanish version to Senior Tip Flyers per Joy Center staff suggestion.
• Approval of January (cold weather tips) and February (National Wear Red Day & American Heart Month) Senior Tips.
• Guest speaker: Debra Dixon with the Alliance Company on life, wealth, and health.
• Report from Sandra East on distribution of November and December flyers.
• Discussion on how to easily contact Medicare.

Occupancy Tax Board

The Occupancy Tax Board will meet to recommend an applicant for position 6 (At Large) to the Mayor. The board will also review updated lodgers' tax funding requests and receive reports on bed fees and the visitor center.

• Recommendation to the Mayor for position 6 (At Large) applicant M. Gottlieb
• Review of Updated Lodgers’ Tax Funding Request Applications
• Reports on Lodger’s Tax and Convention Center Bed Fees
• Visitor Center Report

Cemetery Board

The South Park Cemetery Board will meet to approve the agenda and minutes, hear year-end reports from the sexton and bookkeeper, and receive an update on the columbarium project. The meeting is largely procedural, with no action items listed beyond approvals.

• Approval of January 16, 2024 agenda
• Approval of September 19, 2023 minutes
• Sexton's year-end report by Ruben Esquivel
• Bookkeeper's year-end report by Daisy Diaz
• Columbarium update by Ruben Esquivel

Public Safety Committee

The Public Safety Committee will consider a resolution to require removal or demolition of four dilapidated structures deemed public nuisances. The committee will also receive updates on Animal Control, the Real Time Crime Center, and a presentation on Chaves County. Monthly reports from police, fire, and other departments will be reviewed.

• Resolution 24-XX to demolish four structures at 1615 S Mulberry Ave, 321 E Reed St, 804/900 S Atkinson Ave, and 218 E Church St; liens of $3,000-$30,000 per property if city performs demolition
• Update on Animal Control operations and Best Friends embed project
• Real Time Crime Center update from Police Chief Bateman
• 100% Chaves County presentation
• Monthly reports from Police, Fire, Emergency Management, Consolidated Dispatch, Code Enforcement, and Animal Control

City Council

The City Council is deciding on various awards for city-wide striping, water well upgrades, and road projects. The body will also discuss the sale of real property and a water project fund loan grant agreement.

• 2024 Residential Mill and Fill Project award to Constructors, Inc. for $1,030,744.84
• Purchase of two new Battle Sideloaders from Bond Equipment for $830,767.34
• Water well upgrades at RW 4 award to Alpha Southwest for $592,255.42
• Spring River Trail II Project award to Constructors, Inc. for $316,467.04
• FY24 City Wide Striping award to San Bar Construction Corporation for $100,000

Airport Advisory Commission

The Airport Advisory Commission meeting scheduled for January 9, 2024, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Finance Committee

The committee is considering several financial recommendations, including a $9,602,273 agreement for the Hobson Road Flood Prevention Project. Other items include approving budget adjustments for various departments and awarding contracts for well upgrades and advertising services.

• Ordinance 24-YY: $9,602,273 funding for Hobson Road Flood Prevention Project
• Alpha Southwest contract: $592,255.42 for RW4 well upgrades and motor installation
• Budget adjustment: $810,611.93 in new revenues and $1,201,955.36 in new expenses
• 3 Advertising contract: Award recommendation for advertising and media buying services
• White Rock Construction: $800,321.51 for repairing hail damage to buildings 119, 120, and hangar 85

Parks & Recreation Commission

The January 8, 2024 Parks & Recreation Commission meeting has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Finance Committee

The Finance Committee meeting originally scheduled for Thursday, January 4, 2024, has been postponed. No new agenda items were provided for the rescheduled date.

Pecos Valley Regional Communications Center Board

The Pecos Valley Regional Communications Center Board will consider approving the agenda and the November 1, 2023 minutes, then receive non-action updates on the radio system, operations, and the dispatch remodeling project. The meeting is informational with no action items beyond routine approvals.

• Approval of January 3, 2024 agenda
• Approval of November 1, 2023 minutes
• Radio System Update by Code 3 Services
• PVRCC Operations Report by Teri Best
• Dispatch Remodeling Project Update by Chaves County Administration