Carter County public meetings in 2023
42 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
12-27-2023
The Board of County Commissioners will meet to consider several administrative items, including an AT&T agreement for increased internet bandwidth and the 2024 safety incentive criteria. The meeting also includes reviewing previous meeting minutes and processing county payroll and requisitions.
- AT&T agreement to increase internet bandwidth for VOIP and data consumption
- Advertising for bids for Carter County Courthouse dome restoration (Bid 2023-2024-15)
- Opening bids for road striping for District 1 (Bid 2023-2024-12)
- Opening bids for off site scanning and indexing for Court Clerk’s Office (Bid 2023-2024-13)
- Carter County safety incentive criteria for 2024
12-18-2023.pdf
The Board of County Commissioners will meet to consider several engagement letters for the State Auditor’s Office and various equipment purchases for local fire departments. The agenda also includes reviewing road crossing permits and approving minutes from the previous meeting.
- State Auditor’s Office engagement letters for FY 2022 and FY 2023
- AT&T agreement to increase internet bandwidth
- Resolution to surplus vehicles from the Sheriff's Department
- Bid award for new roof on the Administration Building (Bid 2023-2024-9)
- Equipment purchases for Healdton, Ardmore Airpark, and Springer Fire Departments
12-4-2023.pdf
The Board of County Commissioners will consider several equipment purchases for local fire departments and a support letter for Sheriff's Department funding. The meeting also includes reviewing previous meeting minutes, health department equipment quotes, and administrative bids.
- Support letter to OMES and ODMHSAS for Sheriff’s Department funding
- Purchase of SCBA cylinders and masks for Springer Fire Department
- Purchase of rescue airbags for Ardmore Airpark Fire Department
- Purchase of rescue equipment for Healdton Fire Department
- Purchase of brush truck cab and chassis for Tatums Fire Department, not to exceed $80,000.00
11-27-2023.pdf
The Board of County Commissioners will meet to consider several administrative actions, including fund transfers for the Sheriff's Office and updates to road crossing permits. The agenda also includes reviewing meeting minutes and approving various county payroll and requisition items.
- Transfer of funds from Sheriff's Service Fees Capital Outlay to Personnel Service
- Approval of an updated road crossing permit for Carter County
- Bids for road striping for District #1 (Bid 2023-2024-12)
- Bids for off-site scanning and indexing for the Court Clerk
- Acceptance of a donation for the Carter County Sheriff's Office
11-20-2023.pdf
The Board of County Commissioners will meet to consider annual project status reports for Districts 1, 2, and 3. The agenda also includes reviewing meeting minutes and discussing various fund transfers and service quotes.
- Annual project status reports for District 1, 2 and 3
- Transfer of funds for the Treasurer’s Office
- Transfer of appropriations from Sheriff Service Fee Board of Prisoners Capital Outlay to Personal Services
- Quotes for plumbing and electrical work for new building at District 2
- Resolution CI-2458 regarding bridge inspection responsibilities
11-13-2023
The Board of County Commissioners will discuss and take action on several items including minutes approval, agreements, permits, equipment disposal, and budget matters.
- Consider electronic recording memorandum with EPN
- Floodplain permit for Oklahoma Natural Gas in Section 8, Township 4 South Range 3 East
- Resolution to dispose of Smokey Valley Fire Department equipment
- Road crossing permit for Chickasaw Telephone Company in Section 1, Township 5 South, Range 1 West
- Award bids for off-site scanning and indexing services for court cases
11-06-2023.pdf
The Board of County Commissioners will hold a special public hearing regarding project 18519 CDBG 21. The meeting also includes discussions on fire equipment agreements, road crossing permits, and court clerk service bids.
- Special Public Hearing for project 18519 CDBG 21
- Opening bids for Court Clerk off-site scanning and indexing services (Bid 2023-2024-8)
- Cooperative Fire Equipment agreement with Ratliff City Fire Department
- Approval of 2 road crossing permits for Recoil Oilfield Services LLC in District #3
- Resolution for CI-2458 regarding bridge inspection responsibility
10-30-2023.pdf
The Board of County Commissioners will meet to review minutes from the previous meeting and consider several departmental agreements. The agenda includes discussions regarding fire equipment cooperation and service bids for the Court Clerk’s Office.
- Annual agreement with Sparklight for the Sheriff's Department
- Cooperative fire equipment agreement with Gene Autry Fire Department
- Opening bids for off-site scanning and indexing services (Bid 2023-2024-8)
- Review of October payroll affidavit
- Approval of requisitions and purchase orders for County Highway and General Government
10-23-2023.pdf
The Board of County Commissioners will consider several updates to employee leave, conduct, and smoking policies. The meeting also includes discussions on road crossing permits and equipment purchases for local fire departments.
- Letter of intent for the opioid abatement settlement
- 17 road crossing permits for Public Service Company of Oklahoma
- Purchasing a CAFS unit, CanAm ATV, and skid unit for Ratliff City Fire Department
- Purchase of 5 sets of structural fire fighting PPE for Ardmore Fire Department
- Advertisement for bids on a new roof for the Administration Building
10-16-2023.pdf
The Board of County Commissioners will discuss and vote on the county budget and levies for 2023-2024, as well as various policy updates.
- Approval of a change order quote from Firetrol for Carter County Sheriff fire alarm at the Detention Center
- Consideration of floodplain permits for Energy Transfer, LP in multiple sections
- Road crossing permit for Targa Pipeline Mid-Continent LLC
- Update to vacation leave policy
- County budget and levies for 2023-2024
10-02-2023.pdf
The Board of County Commissioners will consider a burn ban for Carter County and a quote from Cornerstone for sliding door replacements at the Detention Center. The agenda also includes reviewing a floodplain permit for Continental Resources and awarding a bid for Health Department audio visual equipment.
- Consideration of burn ban for Carter County
- Quote from Cornerstone to replace and install sliders for the Carter County Detention Center
- Floodplain permit for Continental Resources in Section 19, Township 1 South, Range 3 West
- Awarding bid for Health Department audio visual equipment (Bid 2023-2024-7)
- Review of September payroll affidavit and county requisitions
09-25-2023.pdf
The Board of County Commissioners will meet to consider several administrative actions, including a potential burn ban for Carter County. The agenda includes reviewing contracts for Delta Head Start, audit engagement letters, and various equipment purchases for county departments.
- Consideration of a burn ban for Carter County
- Delta Head Start contract for FY 2023-2024 for the Health Department
- Two road crossing permits for Continental Resources in Section 19 and 20
- Purchase of 7 handheld radios from Chickasaw Personal Communications for Wilson Fire Department
- Bid opening for new ultrasound machine and accessories for the Health Department (Bid 2023-2024-6)
9-18-2023
The Board of County Commissioners will consider several administrative items including equipment rental renewals for the Health Department and a potential burn ban. The agenda also includes decisions on surplus property, fund transfers, and various county officer reports.
- Renewal of equipment rental agreements with Standley Systems for Ardmore and Healdton health offices
- Approval of quote 142529 from Southwest Solutions to relocate records storage
- Consideration of a burn ban for Carter County
- Surplus and disposal of K9 from the Sheriff’s department
- Transfer of funds from District #3 Sales Tax Revolving M&O to Capital Outlay account
09-05-2023.pdf
The Board of County Commissioners will consider several items including road reconstruction bids, emergency management grants, and the continuation of the county burn ban. The meeting also includes administrative actions regarding payroll, health department officers, and board renewals.
- Bid opening for Meridian, Memorial and Kings Road reconstruction (Bid 2023-2024-2)
- Bid opening for hot mix asphalt delivery and laying on various roads in District #1 and District #3 (Bid 2023-2024-3)
- Approval of two road crossing permits for Recoil Oilfield Services on Bear Hollow Road and Water Moccasin Road
- Consideration of the FY24 Emergency Management Performance Grant (EMPG)
- Decision on continuing the Carter County burn ban
08-28-2023.pdf
The Board of County Commissioners will review meeting minutes, employee payroll, and various county requisitions. The agenda includes consideration of a concrete crushing bid for District #3 and a road crossing permit.
- Opening bid 2023-2024-1 for crushing concrete at District #3
- Road crossing permit for Enable Gas Gathering, LLC on Ranch Road
- Advertising for bids on County property #105 #4065
- New requisition and receiving officers for the District Attorney’s office
- Approval of county highway and general government purchase orders
08-21-2023.pdf
The Board of County Commissioners will meet to consider several equipment purchases for the Gene Autry and Ardmore Fire Departments. The agenda also includes reviewing minutes from the previous meeting and discussing various county bids and intergovernmental agreements.
- Purchasing a Bobcat UTV, firefighting skid unit, and 16 ft utility trailer for Gene Autry Fire Department
- Purchasing a 20ft cargo trailer for technical rescue equipment for Ardmore Fire Department
- Annual service agreement with Idemia
- Road crossing permit for Kodiak Oil & Gas in Section 25, Township 4 South, Range 2 West
- Bids for Sheriff's Department office furniture and Health Department medical/AV equipment
08-14-2023
The Board of County Commissioners will consider the approval of financial statements for fiscal year 2023 and monthly appropriations. The meeting includes discussions on advertising for bids on county properties and reviewing road crossing permits.
- Advertising for bids on various county properties
- Approval of fiscal year 2023 financial statement and notes
- 6 road crossing permits for XTO Energy LLC
- 2 road crossing permits for Continental Resources in Section 19, Township 1 South, Range 3 West
- Shared leave time transfer of 190 hours from Sheryl Warren to Corbin Whitener
08-07-2023.pdf
The Board of County Commissioners will review meeting minutes from July 31, 2023, and consider various county officer reports. The agenda includes actions on road crossing permits and a bid advertisement for a new District 2 barn.
- Certificate of completion for the Carter County Sheriff Annex 2 Remodel
- Three road crossing permits for Southern Oklahoma Water Corporation
- Advertisement for bids for a new office building for District 2 barn (Bid 2023-2024-4)
- Requisition and receiving officers for the District Attorney’s Office
- Requisitions and purchase orders for County Highway and General Government accounts
07-31-2023
The Board of County Commissioners will consider several road crossing permits and two upcoming bidding processes for road reconstruction and asphalt work. The meeting also includes discussions on purchasing cell locks for the Sheriff’s Department and reviewing previous meeting minutes.
- Road crossing permits for Chickasaw Telephone Company in District #2 and District #3
- Road crossing permit for RJ Williams Oil and Lease in District #2
- Purchase and installation of new cell locks for the Carter County Sheriff’s Department
- Bidding for Meridian, Memorial and Kings Road reconstruction (Bid 2023-2024-2)
- Bidding for Machine Laying and Compacting Hot Mix Asphalt (Bid 2023-2024-3)
07-24-2023
The Carter County Board of Commissioners will discuss and vote on several items including a contract proposal for the Carter County Courthouse dome restoration project, shared leave requests, service agreements, equipment disposal, road permits, interlocal agreements, fund transfers, bids, payroll, reports, requisitions, and purchase orders.
- Discuss and take action on contract and fee proposal for MA+ Architecture for Carter County Courthouse dome restoration project
- Discuss and take action on shared leave requests for Corbin Whitener
- Discuss and take action on Benchmark service agreement for the Sheriff’s Department
- Discuss and take action on road crossing permit for Southern Oklahoma Water Corporation in Section 11, Township 5 South, Range 2 East
- Discuss and take action on interlocal agreement between Carter County Board of Commissioners and the City of Ardmore for JAG 2023 grant application
07-17-2023.pdf
The Board of County Commissioners will review previous meeting minutes and various county business. Action items include service agreements, road resurfacing, and equipment purchases.
- Agreement between Carter County Sheriffs Office and Southern Oklahoma Technology Center
- Resolution to surplus items from District #3
- Master Service Agreement with Apprentice information systems of Ok, Inc for 2023-2024
- Contract with Overland to resurface Mary Niblack Road
- Emergency Purchase for Chillers at the Carter County Administration Building
07-10-2023.pdf
The Board of County Commissioners will review meeting minutes, monthly updates, and financial statements. The agenda includes several contract discussions and road crossing permits.
- Awarding bid for 50/55 ton trailer for District 2 (Bid 2022-2023-19)
- Intergovernmental service agreement between Carter County and the Town of Dickson
- Contract between Carter County and the City of Ardmore
- Two road crossing permits for Yale Oil Association, Inc. in Section 20, Township 5 South, Range 2 West
- Approval of title sheet for JP#33535(04) NS-314 over Walnut Bayou in District 3
07-05-2023.pdf
The Board of County Commissioners will review meeting minutes from June 30, 2023, and consider several departmental service agreements and equipment purchases. The agenda also includes reviewing bids for road resurfacing and grader blades.
- Two road crossing permits for Recoil Oilfield Services LLC
- TKE elevator agreement for Carter County
- Cleaning service quotes from Barbara Jackson Cleaning Service
- Purchase of 18 MSA SCBA masks for Healdton Fire Department
- Bid opening for Mary Niblack Road resurfacing (Bid 2022-2023-20)
06-30-2023.pdf
The Board of County Commissioners is holding a special meeting to address several items for the 2023-2024 fiscal year. This includes decisions on the temporary county budget, investment policies, and various department service agreements.
- Action on Carter County temporary budget for Fiscal year 2023-2024
- Approval of Health Department contracts including Family Health Center Convenient Care and Pitney Bowes
- Review of Sheriff’s Department service agreements with Clearview AI, Vistacom, and others
- Resolution to apportion 1/8 of 1% of county sales tax into rural fire sales tax fund
- Annual 911 agreement with the City of Ardmore
06-20-2023
The Board of County Commissioners will meet to consider the disposal of surplus equipment from the Health Department, Fire Tax Inventory, and Commissioners Inventory. The agenda also includes selecting an architect for the Carter County Courthouse Dome Renovation Project.
- Selection of an Architect for the Carter County Courthouse Dome Renovation Project
- Disposal of surplus County Health Department items
- Disposal of surplus items from the County Fire Tax Inventory
- Disposal of equipment on the Commissioners Inventory
- Road crossing permits for Continental Resources Inc and Jefferson County RWD1
06-12-2023.pdf
The Board of County Commissioners will meet to consider several administrative actions, including the disposal of surplus Health Department items and various service agreements. The agenda also includes reviewing county officer reports and monthly appropriations.
- Declaring surplus and disposing of County Health Department items
- Interlocal agreement with TIPS purchasing system
- Agreement with MacHill Construction Company, Inc.
- Awarding bid for sand on six months bids
- Opening bids for Digital Ballot Printing (Bid 2022-2023-18)
5-8-2023.pdf
The Board of County Commissioners will hold a regular meeting to consider several administrative items. The agenda includes reviewing previous meeting minutes and approving various fire equipment agreements.
- Road crossing permit for Targa Pipeline Mid-Continent LLC
- Cooperative fire equipment agreements with Dillard, Smokey Valley, and Fox-Graham Fire Departments
- Resolution to surplus items from District 1
- Advertisement for bids on digital ballot printing (Bid 2022-2023-18)
- Agreement with Cintas and District 3
05-01-2023.pdf
The Board of County Commissioners will review the minutes from the April 24, 2023 meeting and consider an updated travel policy. The agenda also includes discussions on road crossing permits and utility relocation agreements.
- Updated travel policy for Carter County
- Road crossing permit for Select Energy Services in Section 8, Township 1 South, Range 3 West
- Utility relocation agreement for Jefferson County RWD #1
- Transfer of appropriations for Detention Center M&O to Capital Outlay
- Transfer of appropriations for Sheriff M&O to Capital Outlay
04-24-2023.pdf
The Board of County Commissioners will consider adopting the 2023 Carter County Hazard Mitigation Plan. The meeting also includes decisions on surplus equipment, road crossing permits, and various fire department equipment purchases.
- Adoption of the 2023 Carter County Hazard Mitigation Plan
- Approval of Amkus battery operated extrication tools for Springer Fire Department
- Purchase of 3 sets of Structural Firefighting PPE from NSI for Springer Fire Department
- Road crossing permits for Southern Oklahoma Water Corporation and Select Energy Services
- Surplus of equipment from Carter County District #1 inventory
04-10-2023.pdf
The Board of County Commissioners will consider several items including the disposal of equipment from the District Attorney and District #3. The meeting also includes discussions on road crossing permits for oil and gas companies and participation in global opioid settlements.
- Resolution to dispose equipment from District Attorney
- Resolution to dispose equipment from District #3
- Bid 2022-2023-14 for crushing concrete at District 3 yard
- Renewal of 3 road crossing permits for Citation Oil and Gas Corp
- Approval to participate in 2022 global opioid settlements
04-03-2023.pdf
The Board of County Commissioners will hold a regular meeting to review previous meeting minutes and county officer reports. The agenda includes consideration of surplus equipment from District 3 and various county requisitions and purchase orders.
- Resolution to surplus equipment from District 3
- ODOT claim form 324a for J/P: 33535(04) for District 3
- Review of March 2023 payroll affidavit
- Requisitions and purchase orders for County Highway and General Government
03-27-2023.pdf
The Board of County Commissioners will meet to consider several equipment purchases and contract actions. Items include a new maintenance building contract and various personal protective equipment for local fire departments.
- Contract with MacHill Construction Company for a new maintenance building
- 2 sets of fire fighting PPE for Lone Grove Fire Department
- 2 sets of structural fire fighting PPE and 1 set of Wildland PPE for Ardmore Fire Department
- 5 sets of structural fire fighting PPE, 1 helmet and 1 wildland coat for Sneed Fire Department
- 1 set of structural fire fighting PPE for Dickson Fire Department
03-20-2023.pdf
The Board of County Commissioners will consider several items including the use of American Rescue Plan Act (ARPA) funds. Discussion includes equipment purchases for the Sheriff's Department and a contract for the District Attorney’s Office.
- Use of American Rescue Plan Act (ARPA) funds
- Purchase of Soter RS Scanner for the Sheriff's Department using ARPA funding
- Clearview AI contract for the Sheriff's Department
- Surplus for the District Attorney’s Office
- Pitney Bowes contract for a new sendpro mail center 2000 mailing system
03-13-2023.pdf
The Carter County Board of Commissioners will hold a regular meeting to discuss and act on a use tax resolution related to sales tax revenue, final plat approval for Oak Springs Addition, and several road crossing permits for oil and gas companies. Other items include publishing 2022 employee wages, surplusing a Sheriff's Department vehicle, and approving monthly appropriations and purchase orders.
- Final plat approval for Oak Springs Addition in Carter County
- Resolution to levy a use tax on sales tax revenue from resolutions 2021-2022-62 and 2021-2022-63
- 3 road crossing permits for Continental Resources in Sections 16, 21, 36, T1S-R3W
- 3 road crossing permits for Citation Oil and Gas Corporation in Sections 31, 32, T1S-R3W
- Resolution to surplus a vehicle from the Sheriff's Department
03-06-2023.pdf
The Carter County Board of Commissioners will consider and vote on several items, including awarding a bid for a new maintenance building (Bid 2022-2023-13), disposing of equipment from Districts 2 and 3, and approving a contract between the Health Department and Delta Head Start. They will also discuss a letter of support for the Chickasaw Nation's road safety fund application and a quote for a distributor truck rebuild for District 2.
- Awarding bid for new maintenance building, Bid 2022-2023-13
- Resolutions to dispose of equipment from District 3 and District 2
- Contract between Carter County Health Department and Delta Head Start
- Letter of support for Chickasaw Nation Roads Program safety fund application
- Quote from G.W. Van Keppel Company for distributor truck machine rebuild for District 2
02-27-2023.pdf
The Board of County Commissioners will consider purchasing 15 portable radios for Dickson Fire Department, a cab and chassis for a tanker for Smokey Valley Fire Department, and another cab and chassis for a tanker for Dillard Fire Department. They will also discuss a road crossing permit for Bluefin Water Solutions, a cooperative agreement with the Chickasaw Nation, and opening bids for a new maintenance building.
- Purchase 15 portable radios and accessories from Chickasaw Personal Communications for Dickson Fire Department
- Purchase cab and chassis for tanker for Smokey Valley Fire Department
- Purchase cab and chassis for tanker for Dillard Fire Department
- Road crossing permit for Bluefin Water Solutions in section 35, Township 1 South, Range 3 West, District 2
- Open bids for new maintenance building (Bid 2022-2023-13)
02-21-2023.pdf
The Board of County Commissioners will consider several budget adjustments for the OSU Extension and Sheriff K9 Donation funds. The meeting also includes actions regarding the surplus of a motor grader, a dump truck, and a Sheriff's Department vehicle.
- Supplement OSU Extension budget for Fiscal Year 2023
- Transfer OSU Extension Capital Outlay to Travel
- Surplus motor grader from District 2
- Dispose of vehicle from the Sheriff's Department
- Surplus dump truck from District 3
02-13-2023.pdf
The Carter County Board of Commissioners will hold a regular meeting to discuss and take action on several items, including road crossing permits for Continental Resources and Citation Oil and Gas, a floodplain permit, employee shared time requests, a bid for concrete crushing, surplus items, and budget transfers. The meeting also includes approval of minutes, public comments, and routine financial actions.
- 3 road crossing permits for Continental Resources in Sections 6 and 8, Township 1 South, Range 3 West
- 2 road crossing permits for Citation Oil and Gas in Sections 31 and 32, Township 1 South, Range 2 West
- Floodplain permit for Mac Carver for produced water pipeline
- Opening Bid 2022-2023-12 for crushing concrete at District 3 yard
- Transfer of appropriations from County General Sheriff M&O to Capital Outlay
02-06-2023.pdf
The Board of County Commissioners will hold a regular meeting to discuss and take action on several items, including road crossing permits for Continental Resources and Chickasaw Telephone Company, an ODOT claim form, and a private cemetery application. The agenda also includes approval of minutes, county officers' reports, and purchase orders.
- 3 road crossing permits for Continental Resources in Section 22, Township 1 South, Range 3 West
- Road crossing permit for Chickasaw Telephone Company in Section 9, Township 4 South, Range 1 West
- Approval of ODOT claim form 324a for Carter County Job Piece 33535 (04) Trib to Walnut Bayou
- Application for private cemetery for Forrest and Phyllis Heirston
01-17-2023
The Carter County Commissioners will vote on four road crossing permits for Targa Pipeline, two budget transfers (E911 and Law Library), and agreements with two fire departments. They will also consider a final plat for Meridian Meadows Addition and opening bids for road striping. The board will decide whether to advertise for bids on a new maintenance building.
- 4 road crossing permits for Targa Pipeline Mid-Continent LLC
- Transfer of appropriations from E911 Capital Outlay to E911 Personal Services
- Agreements between Carter County Sheriff's Department and Sneed VFD and Lone Grove Fire Department
- Final plat of the Meridian Meadows Addition
- Advertise for bids on new maintenance building (Bid 2022-2023-13)
01-09-2023.pdf
The Board of County Commissioners will hold a regular meeting to discuss and take action on several administrative items, including pulling funds from the property and liability deductible prefund for the Sheriff's Department, setting safety incentive criteria for 2023, and accepting a donation for the Sheriff's Department. Other business includes approving minutes, a resolution for a circuit engineering board member, a renewal quote for Nearmap US, monthly appropriations, and purchase orders.
- Pull funds from property and liability deductible prefund for Carter County Sheriff's Department
- Safety incentive criteria for 2023 for Carter County
- Proposal for safety training meetings for 2023 offered by Southern Tech
- Resolution designating official board member to Circuit Engineering District 6
- Renewal quote for Nearmap US for Carter County
01-03-2023 000559.pdf
The Board of County Commissioners will hold a regular meeting to elect officers for 2023, consider a lease purchase agreement for the Sheriff's Department, and authorize advertising for bids on concrete crushing for District 3. They will also vote on a Cooperative Extension Service agreement, quotes for building and sheriff's department work, and temporary water line permits for Continental Resources.
- Election of 2023 board officers
- Lease purchase agreement for Sheriff's Department
- Advertise for bids on concrete crushing for District 3 (Bid 2022-2023-12)
- Cooperative Extension Service agreement with OSU and USDA
- Approval of 4 temporary water line permits for Continental Resources (Section 31, T1S, R3W)