Paynesville public meetings in 2020
47 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
City Council
The City Council will discuss several new business items, including a regional storm water study for the industrial park and a labor attorney contract. The body is also reviewing 2021 cigarette licenses and the 2021 budget.
- Industrial Park Storm Water Study for $10,200.00 from the Storm Water Utility Fund
- Consulting Services Contract with Madden Galanter Hansen, LLP at $180-$190 per hour
- 2021 Cigarette Licenses for seven businesses at $125.00 each
- Discussion of Louis Industries Expansion
- Review of 2021 Budget
City Council
The City Council will review a debt management report presented by Northland Securities. The meeting also includes discussions on the 2021 budget, tax levy, water and sewer rates, and various personnel and ordinance updates.
- Debt Management Report presentation
- 2021 Budget and Tax Levy discussion
- 2021 Water & Sewer Rates
- Airport Private Hangar Ground Lease - Zaludy Aviation, LLC
- Police Department sale of forfeited vehicle property
City Council
The City Council is deciding on 2021 liquor licenses and airport hangar and storage leases. The body is also considering disbanding two ad hoc boards and filling a part-time liquor store clerk position.
- Approval of 2021 liquor licenses for Paynesville American Legion Post #271, Queen Bee’s Bar & Grill Inc., and The Eatery at 112 LLC at $3,400 each
- Approval of $319,753.40 in vouchers
- Tee Hangar No. 10 lease with Peter Dillion for $100 per month
- Storage Garage lease with Jeremy Brutger for $75 per month
- Proposal to disband the Ad Hoc Front Counter Board and the Ad Hoc Library Development Board
Special Council
The City Council is meeting to canvass the election and announce the results. The body will also discuss a City Service Recognition Luncheon.
- Canvassing election and announcing results
City Council
The City Council will review the 2021 budget, ordinance updates, and various city administration matters. The meeting includes discussions on hosting a staff recognition luncheon and potential office furniture changes.
- Review of 2021 Budget
- Ordinance No. 20 regarding Deferment of Assessment For Senior Citizens
- Safe Routes To School (SRTS) update
- Approval of $236,406.48 in total vouchers and payroll
- Appointment of Melinda Chance to the Safety Board
Special Council
The Paynesville City Council is holding a special meeting to address old business. The primary item on the agenda is a contract agreement for the City Administrator position.
- City Administrator Position — Contract Agreement
City Council - Working Session
The City Council is holding a working session to discuss the proposed 2021 budget, including the water and sewer budget. The session includes a review of potential property tax levy increases and capital improvement fund transfers.
- Proposed 2021 budget with a calculated levy increase of $192,387
- B & F recommendation for a 16% preliminary budget increase ($122,000)
- Total transfers to Capital Improvement Funds of $300,498
- Proposed 2021 Water & Sewer Budget
- Revenue shortages due to Covid-19 across court fines, rental fees, and sales tax
City Council
The City Council is deciding on several new ordinances, including a senior citizen assessment deferment and a nuisance ordinance. The body is also reviewing updated police policies regarding use of force, body-worn cameras, and eyewitness identification.
- Ordinance No. 20: Deferment of Assessment For Senior Citizens
- Ordinance No. 19: CenterPoint Energy Gas Franchise
- Live streaming equipment quotes: $4,175.00 for Tightrope or $1,240.00 for AJA HELO
- Temporary street closure of James St. W. and Augusta Ave. for Halloween Trunk or Treat
- Voucher approvals totaling $803,466.47
Special Council
The City Council is holding a special meeting to conduct interviews for the City Administrator position. The body will deliberate and decide which candidate to offer the position to and negotiate employment terms.
- City Administrator interviews from 8:00 a.m. to 12:40 p.m.
- Decision and contract negotiation for the City Administrator position
Special Council
The City Council is holding a special meeting to facilitate interview activities for a City Administrator. The agenda includes a tour, lunch, and a community meet and greet. The document states that no formal action will be taken and no decisions will be made.
- 9:00 a.m. Tour
- 11:00 a.m. Lunch
- 4:00 – 6:00 p.m. Community Meet & Greet at the Paynesville Green Roof Area Center
City Council
The City Council will discuss allowing two firefighters who moved outside the 8-minute response area to remain on the department. The body is also reviewing various police and public works training requests and a refuse license application.
- Proposed waiver of 8-minute response time for firefighters Mike Chupp and Jason Schrantz
- Approval of $295,244.82 in vouchers
- DMT Certification Training for Officers Hegg and O’Brien at $375.00 each
- Refuse license for GFL Solid Waste Midwest, LLC with a $75.00 annual fee
- MRWA Hydrant Repair Training for Brad Mehlhop at $150.00
City Council - Working Session
The City Council is holding a working session to discuss the potential acquisition and relocation of a mobile home park and the allocation of remaining COVID-19 relief funds. The body is also reviewing the 2021 budget, liquor store goals, and a job description for a Police Secretary/Accounting Specialist.
- Discussion of Minnesota Housing Finance Agency grants for mobile home park acquisition
- COVID-19 relief fund 'wish list' totaling $61,945.00 for equipment and hardware
- Review of 2021 Budget
- Liquor General Fund balance of $249,453.43 and Capital Improvement balance of $561,209.77
- Job description for Police Secretary/Accounting Specialist (Grade 5)
City Council - Community Working Session
The City Council is holding a community working session to receive reports from local entities. The council will also discuss the local lodging tax with Paul Bugbee.
- Reports from Paynesville Area Schools - District 741, Paynesville Township, CentraCare, and the City of Paynesville
- Discussion of local lodging tax with Paul Bugbee
City Council
The City Council is meeting to discuss new business including fire department bylaws and service benefit increases. The body will also review a snowplowing contract and the city's ordinance fine schedule.
- Approval of $134,858.57 in vouchers
- 2019 Fire Department Relief Association Audit
- Fire Department service benefit increase and bylaws amendment
- Snowplowing contract
- Ordinances fine schedule
City Council
The City Council will discuss the 2021 proposed budget and preliminary tax levy, including a public hearing for Truth In Taxation. The body will also consider several contracts and the City Administrator position.
- Truth In Taxation Public Hearing
- Ridgewater College Fire Training Contract for $6,350
- 2021 Proposed Budget & Preliminary Tax Levy
- MN Dept. Of Health Source Water Protection Implementation Grant Application
- SafeAssure Contract/Agreement
City Council
The City Council will review the 2021 budget and a draft Capital Improvement Plan for the Paynesville Municipal Airport. The body is also considering a rezoning request from MKI Enterprises, Inc. and the hiring of up to three new firefighters.
- Approval of vouchers totaling $265,354.82
- Airport CIP including a 10-unit T-hangar building cost of $668,091.00
- Tee Hangar No. 6 lease with Ross Peterson for $100.00 per month
- Rezoning request from MKI Enterprises, Inc.
- Certification of past due garbage, water, sewer, snow removal, and mowing bills
City Council
The City Council will discuss airport leases, street and sealcoat projects, and tobacco ordinances. A public hearing is scheduled for 6:30 p.m. regarding Police Department body worn cameras. The council will also meet in a closed session to discuss a real property offer for 420 Kira Lane.
- Public hearing on Police Department body worn cameras
- Proposed $14,295.00 quote from QT Petroleum for a new fuel terminal
- Tee Hangar leases for Alan Johnson and Jeff Kraemer
- Approval of vouchers totaling $429,142.71
- Discussion of 2019 Street Improvement and 2020 Sealcoat projects
City Council
The City Council will review several new ordinances, including tobacco regulations and wind and solar energy rules. The body is also considering a squad car purchase and a contract for fire department physical services.
- Ordinance No. 17, 3 Series: Wind & Solar Energy Regulations
- Ordinance No. 14 and 16, 3 Series: Tobacco Chapter 10 and 20
- Police Department purchase of a 2020 Squad Car
- Fire Department CentraCare Physical Services Contract
- Approval of $363,873.66 in vouchers
City Council
The City Council will conduct public hearings regarding utility easement vacations for Gehrke and Fangmeier. The body is also deciding on the appointment of election judges and the sale of surplus police vehicles.
- Public hearings for Gehrke and Fangmeier utility easement vacations
- Approval of $570,482.33 in vouchers
- Surplus and sealed-bid sale of 2009 and 2011 Ford Crown Victoria police vehicles
- Appointment of election judges for August 11 and November 3, 2020 elections
- Closed session to determine an offer on real property at 810 Diekmann Dr.
City Council - Working Session
The City Council is holding a working session to discuss Ordinance No. 14, 3rd Series. This proposed ordinance would prohibit smoking and the use of electronic delivery devices within 50 feet of entrances, exits, open windows, and ventilation intakes of public places and workplaces.
- Discussion of Ordinance No. 14, 3rd Series (Paynesville Clean Indoor Air Act)
- Proposed 50-foot smoking and vaping prohibition from public and workplace entrances
- Proposed petty misdemeanor penalty for ordinance violations
- Discussion on applicability within the C1 Central Business District
- Discussion on enforcement involving the Police Department and downtown safety
City Council
The City Council will discuss a moratorium on rental properties and review reports on ground water storage and well rehabilitation. The body is also considering a request for a free community movie night and updating police use-of-force policies.
- Ordinance No. 16, 3 Series Rental Property Moratorium
- Well No. 8 rehabilitation and Ground Water Storage Tank engineering report
- Request for Yarmon Ford to host a free movie night at 605 Lake Ave
- Police Policy update regarding Use of Force & Deadly Force
- Closed session to discuss real property offer at 475 Kira Lane
City Council - Working Session
The City Council is reviewing a city building inventory and discussing an orderly annexation agreement with Paynesville Township. The session also includes discussions on a smoking ordinance and public safety engagement.
- Review of City Building Inventory including a proposed combined public safety building
- Joint Resolution for Orderly Annexation with Paynesville Township
- Discussion on Ordinance No. 14, 3 Series regarding smoking (Paynesville Clean Indoor Air Act)
- Estimated $70,000 cost for City Hall roof replacement in 5-10 years
- Liquor store lease extension request at $1,828.00 per month
City Council - Community Working Session
The City Council is conducting a community working session to receive entity reports. The body is discussing a bi-annual meeting schedule for April and October.
- Report from Paynesville Area Schools - District 741
- Report from Paynesville Township
- Report from CentraCare
- Report from City of Paynesville
City Council
The City Council is meeting to discuss several infrastructure projects, budget transfers, and police policy updates. The body will consider multiple bids for the irrigation pump house roof and review various utility easement vacations.
- Irrigation pump house roof bids: Yutzy Construction ($13,900.00), West Central Roofing (options from $7,220.00 to $36,696.12)
- Police Policy review regarding Use of Force & Deadly Force
- Vacation of utility easements for Fangmeier and Gehrke
- CARES Act Airport Grants
- Vouchers for approval totaling over $1.1 million, including $56,087.50 to Eckerly Separation
Special Council
The City Council will meet to receive updates on the Emergency Management Director and COVID-19. Discussions will focus on the limited re-opening of salons, bars, and restaurants.
- Emergency Management Director update
- Bars and restaurants outdoor seating and limited re-opening
- Salons limited re-opening
- Outdoor smoking
Special Council
The City Council will consider prorated liquor license reimbursements for businesses closed due to COVID-19 and emergency relief loans. The body is also reviewing municipal tort liability limits and mortgage satisfactions for the Stearns County HRA.
- Prorated reimbursements for 2020 Liquor Licenses ($3,200 for On-Sale/Sunday and $100 for 3.2 Beer)
- Approval of vouchers totaling $318,863.03
- Decision on whether to waive monetary limits on municipal tort liability per Minnesota Statute 466.04
- Mortgage satisfactions for 14 individuals/entities regarding Stearns County HRA Small Cities Grants
- Closed session to discuss a real property offer for 475 Kira Lane
Special Council
The City Council will meet to receive updates on the Emergency Management Director and COVID-19. Discussions regarding COVID-19 include staffing, parks and park facilities/equipment, and the frequency of weekly meetings.
- Emergency Management Director update
- COVID-19 update on parks and park facilities/equipment
- COVID-19 update on staffing
- Discussion on continuing weekly meetings
City Council
The City Council is meeting to discuss establishing service rates for Public Works personnel and approving various mortgage satisfactions. The body will also review bids for 2020 sealcoat improvements and discuss the AMPI Wastewater Expansion Project.
- Resolution 2020-09: Proposed fees of $62.30/hr for staff, $74.20/hr for clerical, and $93.68/hr for the Public Works Director
- Approval of $754,481.23 in vouchers
- Tri-CAP mortgage satisfactions for five individuals/couples
- Closed session to discuss real property offer at 810 Diekmann Dr.
- Review of 2020 Sealcoat Improvements bids
Special Council
The City Council is meeting to receive updates on the Emergency Management Director regarding COVID-19. The body will also discuss the status of the City Administrator position.
- Emergency Management Director/COVID-19 update
- City Administrator position update
Board of Appeal & Equalization
The Board of Appeal & Equalization is holding a continuation meeting to discuss old business regarding a specific property. The agenda includes a review of a commercial property located at 122 Washburne Ave.
- Discussion of property at 122 Washburne Ave.
City Council
The City Council is reviewing proposals to re-pipe the water treatment plant to improve water quality and discussing two options for downtown alley improvements. The body is also addressing COVID-19 emergency relief and potential temporary camping allowances within city limits.
- Water Treatment Plant Re-piping Project: estimated construction cost of $115,000 and engineering budget of $12,800
- Downtown Alley Improvements: options ranging from $120,000 for resurfacing to $190,000 for reconstruction
- Approval of vouchers totaling $199,466.97
- EDAP COVID-19 Emergency Relief Loan Application
- Discussion on allowing temporary family camping on owned or rented property
Board of Appeal & Equalization
The Board will review the 2020 Assessment Report and property sales from October 1, 2018, through September 30, 2019. The meeting includes a report from the assessor and public comments from residents and Yutzy Construction.
- 2020 Assessment Report showing average residential market value increases of 4-6%
- 2020 Assessment Report showing average apartment market value increases of 3-7%
- 2020 Assessment Report showing average commercial market value increases of 1-3%
- Public comment hearing for Justin Paffrath and Yutzy Construction
City Council
The City Council is meeting to discuss several administrative items, including the 2019 audit and a request for a 25-foot height variance for a proposed 4-story senior housing facility. The body will also review wastewater equipment replacement and personnel hiring.
- Variance request for Fortitude Senior Living of Paynesville, LLC at 405 State Hwy. 55 to allow a 60-foot building height
- Proposed $9,486.00 contract with Automatic Systems Co. for an aeration pond Variable Frequency Drive
- Approval of $814,829.16 in vouchers
- Proposed hiring of Mark Schoenberg as Part Time Maintenance Worker at $13.86 per hour
- Review and approval of the 2019 Audit
Joint Budget & Finance
The Special Joint Budget & Finance and City Council will meet to review the 2019 Audit. A representative from Schlenner Wenner & Co. is scheduled to present the audit findings.
- Presentation of the 2019 Audit by Schlenner Wenner & Co.
Special Council
The City Council will receive an update from the Emergency Management Director regarding COVID-19 and discuss the City Administrator position. The meeting includes a closed session for attorney-client communication concerning threatened litigation.
- Emergency Management Director/COVID-19 update
- City Administrator position discussion with Liza Donabauer
- Closed session regarding threatened litigation
Special Council
The City Council will receive updates on COVID-19 and the Emergency Management Director. Members will discuss whether to proceed with the library and potential moves for City Hall, the police department, and the liquor store.
- COVID-19 update
- Emergency Management Director update
- Discussion on moving forward with the library
- Discussion on moving City Hall, Police, and/or Liquor Store
- Closed session regarding threatened litigation
Emergency Council
The City Council is meeting to discuss COVID-19 updates, specifically regarding essential and public works employees. The body will also receive an update from the Emergency Management Director.
- COVID-19 updates regarding essential employees
- Public works employee call backs and new hires
- Emergency Management Director update
- Scheduling of March 30, 2020 Special City Council Meeting
City Council
The City Council is meeting to decide on several fire department updates, infrastructure projects, and ordinance amendments. The body will also discuss commercial solar farms within city limits and the impact of Coronavirus (COVID-19).
- Approval of vouchers totaling $412,482.17
- Proposed 2020 Crack Sealing and Sealcoat projects
- Discussion on commercial solar farms within city limits
- Proposed 2020 Irrigation System Expansion Project using Series 2020A Bonds
- Request for Yarmon Ford to host a drive-in movie night on June 13, 2020
Special Council
The City Council is meeting to discuss and potentially adopt Resolution 2020-07. This resolution declares a local state of emergency in Paynesville due to COVID-19 pandemic conditions.
- Resolution 2020-07: Local Declaration of a State of Emergency
City Council
The City Council is discussing whether to adopt a rental ordinance similar to one used by the City of Hutchinson to ensure rental units meet safety and health codes. The body is also reviewing several police department equipment purchases and a variance request for Fortitude Senior Living Of Paynesville, LLC.
- Proposed Rental Ordinance based on City of Hutchinson model
- Variance request from Fortitude Senior Living Of Paynesville, LLC
- Police Department purchases: 2020 squad car, laptop, and office furniture
- Vouchers totaling $775,697.50
- Wastewater Treatment Facility Joint Powers Agreement with Lake Henry
Special Council
The City Council is reviewing options to finance the acquisition of land for the sanitary sewer system expansion. The body is considering whether to use local banks or seek a lower-cost outside bank for the General Obligation Utility Revenue Bonds, Series 2020A.
- Proposed $715,000 General Obligation Sewer Revenue Bond, Series 2020A
- Perennial Bank proposal: 2.0% rate with total debt service of $805,731.67
- Central Mn Credit Union proposal: 2.15% rate with total debt service of $812,687.04
- Potential outside bank option: 1.75% rate with net debt service of $798,755.21
City Council
The City Council is meeting to discuss new and old business, including TIF and tax abatement applications and a development agreement for Fortitude Senior Living of Paynesville, LLC. The body will also consider several public works purchases and personnel decisions.
- Development and loan agreement for Fortitude Senior Living of Paynesville, LLC
- TIF and Tax Abatement applications
- Vouchers totaling $115,823.39
- Land lease and solar easement for Viking Community Solar 23 LLC
- 3.2 beer licenses for Koronis Lanes, Paynesville Baseball Association, and Kwik Trip store #598
City Council
The City Council will discuss several policy updates, including employee reimbursement and respectful workplace policies. The body is also reviewing a development and loan agreement for Fortitude Senior Living of Paynesville, LLC and a land lease for Viking Community Solar 23 LLC.
- Ordinance No. 9, 3rd Series: Deferment of special assessments for senior citizens
- Opatz TIF: Development and loan agreement with Fortitude Senior Living of Paynesville, LLC
- Land lease and solar easement with Viking Community Solar 23 LLC
- Purchase of a liquor store humidor for $672.00 plus tax
- Approval of vouchers totaling $497,484.86
City Council
The City Council will consider several ordinance amendments regarding trails, tobacco, and senior citizen special assessment deferments. The body is also reviewing the City Administrator position and downtown redevelopment. Other business includes gambling permits and police equipment purchases.
- Purchase of a 2020 squad car for the Police Department
- Ordinance amendments for trails, tobacco, and senior citizen special assessment deferments
- Gambling permits for North Fork Crow River Double Beards NWTF and Koronis Ducks Unlimited
- Approval of $238,867.92 in vouchers
- Discussion of the City Administrator position
City Council - Working Session
The City Council is holding a working session to discuss several ongoing projects. Topics include a land lease and solar easement with Viking Community Solar 23 LLC, the Paynesville Area Schools Expansion Project, and downtown redevelopment.
- Land Lease and Solar Easement with Viking Community Solar 23 LLC
- Downtown Revitalization & Redevelopment — Phase 2
- Paynesville Area Schools Expansion Project
- City Administrator Position & Job Description
- Irrigation Management Plan
Special Council
The City Council is meeting to discuss a wage study for part-time employees. The body is considering a motion to approve wage increases based on 'option #4' of the study, effective January 1, 2019.
- Proposed wage increases for part-time employees via 'option #4' with a total impact of $1,667.47
- Wage study affecting roles including Liquor Store Clerk, Maintenance Worker, and Police Officer
City Council
The City Council is meeting to decide on the 2020 fee schedule, various board appointments, and ordinance amendments. The body will also discuss a wage study and a sober living home in a residential district.
- Approval of vouchers totaling $603,115.47
- Proposed 2020 Fee Schedule for licenses and services
- Appointment of Katy Westlund to the Planning Board
- Variance request from Shane Schmidt
- Ordinance amendments regarding alcoholic beverages and violation classifications