Paynesville public meetings in 2022

Special Council Early Meeting

The Paynesville City Council is deciding on revised job descriptions, grade changes, and back pay for several city employees, including the City Treasurer, City Clerk, and Public Works staff. The back pay is proposed as a one-time payment due to exceptional circumstances following the departure of the City Administrator and an accounting specialist. The council will also consider a memorandum of understanding with the AFSCME union and release of claims agreements.

• Back pay amounts: Belinda Ludwig $8,500, Jennifer Welling $9,700, Bob Wander $1,650, Lee Schleper $3,000, Jason Ruhoff $1,500, Brad Mehlhop $900
• City Clerk position reclassified from Grade 8 to Grade 9; City Treasurer from Grade 10 to Grade 11
• Public Works positions consolidated from Grades 5, 6, and 7 to Grade 8
• Resolution 2022-48 supporting back pay for certain employees due to exceptional circumstances
• MOU with AFSCME 65 and agreements for release of claims with affected employees

The Council approved Resolution 2022-48 to provide full back pay for specific Public Works and Administration staff from the 2022 budget. The Council also approved several grade changes for city employees and a market analysis proposal for the DDA.

• Approved moving Public Works employees from Grades 5, 6, and 7 to Grade 8 effective Jan 1, 2023 (Unanimous)
• Approved Resolution 2022-48 for back pay totaling $8,500 (Ludwig), $9,700 (Welling), $3,400 (Wander), $6,275 (Schleper), $3,100 (Ruhoff), and $1,750 (Mehlhop) (Unanimous)
• Approved revised job descriptions for City Clerk and City Treasurer and appointed Welling as City Clerk (Unanimous)
• Approved MOU with AFSCME Union regarding wage and classification adjustments (Unanimous)
• Approved Agreement For Release Of Claim for affected employees (Unanimous)
• Approved grade change for Ron Mergen from Grade 14 to Grade 17 effective Jan 1, 2023 (Unanimous)
• Approved $6,500 DDA Proposal for a market analysis (Unanimous)

Special Council

The Paynesville City Council will meet on December 27, 2022, to consider a consent agenda and several new business items. Key decisions include approving the 2023 fee schedule, a consulting services contract with Madden Galanter Hansen LLP, and decertifying TIF districts for Stang Precision and Louis Industries. The council will also vote on hiring firefighters, a city attorney fee increase, and a production system contract with Alpha Video.

• 2023 Fee Schedule approval (page 38)
• Consulting Services Contract — Madden Galanter Hansen, LLP (page 34)
• Decertify TIF 1-12 — Stang Precision (page 56)
• Decertify TIF 1-14 — Louis Industries (page 82)
• Council Chambers Production & Playout System — Alpha Video (page 14)

The City Council approved a project proposal with Alpha Video to replace the Council Chambers production and playout system following a lightning strike. The project will be 100% funded by insurance claim money. The Council also approved several contracts, personnel changes, and land leases.

• Approved $76,389.19 Alpha Video project for Council Chambers production system (unanimous)
• Approved 2023 Consulting Services Contract with Madden Galanter Hansen, LLP (unanimous)
• Approved 2023 Fee Schedule effective January 1, 2023 (unanimous)
• Approved City Attorney fee increases effective January 1, 2023 (unanimous)
• Hired Christine Storey as firefighter pending agility test and physical exam (unanimous)
• Approved Irrigated Crop Land Lease for Pivot #22 with Nathan Magedanz (unanimous)
• Decertified Stang Precision TIF 1-12 and Louis Industries TIF 1-14 (unanimous)
• Approved 2023 cigarette licenses for seven businesses at $200 each (unanimous)

City Council - Working Session

The Paynesville City Council will consider reclassifying the City Treasurer and City Clerk to higher pay grades and awarding back pay for extra duties performed since the previous City Administrator left. The item was tabled from prior meetings for Budget & Finance Board review. A verbal report from Tariq Al-Rifai or board members is expected.

• Proposed grade increase for City Treasurer from Grade 10 to 11
• Proposed grade increase for City Clerk from Grade 8 to 9
• Back pay request for extra work without compensation
• Revised job descriptions for City Treasurer and City Clerk reflecting added HR and accounting duties

The City Council discussed revised job descriptions, wages, and back pay for administration and public works employees. No formal actions were taken because the meeting was a working session; a special meeting was scheduled for December 27, 2022, to vote on these items.

• No action taken (working session)
• Scheduled special meeting for December 27, 2022, to act on wages, job descriptions, grade changes, titles, backpay, and the DDA Proposal

Joint Planning & Council

The Planning Board reviewed multiple re-zoning applications for properties on Garfield Avenue and other locations. The board recommended several changes to the City Council, including converting residential lots to highway commercial districts and a commercial lot to light industrial.

• Re-zone recommendation: 209 Garfield Avenue from R-1 Residential to C-2 Highway Commercial
• Re-zone recommendation: 205 Garfield Avenue from R-1 Residential to C-2 Highway Commercial
• Re-zone recommendation: 113 Garfield Avenue from C-2 Highway Commercial to I-1 Light Industrial
• Ordinance No. 40, 3 regarding Billboards & Accessory Building Height

The Joint City Council and Planning Board scheduled a public hearing for Ordinance No. 40, 3rd Series. This proposed ordinance concerns billboard placement and increasing accessory building height limits. No final decision on the ordinance was made.

• Approved November 21, 2022 Planning Board minutes (unanimous)
• Set public hearing for Ordinance No. 40, 3rd Series for January 24, 2023 (unanimous)

City Council - Working Session

The City Council will consider approving revised job descriptions and grade upgrades for the City Treasurer (from Grade 10 to 11) and City Clerk (from Grade 8 to 9), following a recommendation from the Policies & Procedures Board. The item was tabled from the December 12 meeting and will include a verbal report. The changes reflect additional duties taken on since the previous City Administrator's departure, including accounts payable, payroll, and human resources work.

• Proposed grade upgrade for City Treasurer from Grade 10 to 11
• Proposed grade upgrade for City Clerk from Grade 8 to 9
• Employees request back pay for extra work already performed
• Revised job descriptions for City Treasurer and City Clerk include expanded duties in accounting, payroll, HR, and zoning administration
• Policies & Procedures Board recommends approval of the revised job descriptions

The Council held a working session to discuss repointing job descriptions and potential back pay for Public Works and administrative staff. No formal votes were recorded in the minutes to finalize these changes.

• Discussed moving Public Works employees to Grade 8
• Discussed providing back pay to Public Works employees to October 1, 2022
• Discussed moving Ludwig to Grade 11 and Welling to Grade 9
• Proposed conducting a market analysis on wages
• Discussed negotiating a certification differential for Public Works employees

City Council

The Paynesville City Council will consider adopting the 2023 budget, tax levy, and fee increases, including water and sewer rate changes. They will also vote on a new airport hangar lease, a DNR grant for firefighter turnout gear, and a gambling permit for a local raffle. A closed session is scheduled for the city administrator's performance review.

• 2023 Tax Levy and Budget adoption
• 2023 Fee Increases and Water & Sewer Rates
• Airport Tee Hangar Lease with Matt Larson ($2,100/year)
• Fire Department DNR Grant for Turnout Gear
• Gambling Permit for Koronis Ducks Unlimited Raffle

The City Council approved the 2023 budget and tax levy, including a proposed levy increase of $135,000. The council also authorized an emergency purchase of a plow truck and accepted a $50,000 grant for the Ampe Park Shelter.

• Approved 2023 City Budget and Tax Levy (unanimous)
• Approved $83,704.50 emergency purchase of 2008 Freightliner Plow Truck (unanimous)
• Accepted $50,000 Blandin Foundation Leadership Boost Grant for Ampe Park Shelter (unanimous)
• Approved Resolution 2022-44 increasing water base rate by 5 cents and bulk water rate by 50 cents (unanimous)
• Approved Resolution 2022-43 amending License and Fee Schedule (unanimous)
• Approved $5,000 DNR grant for fire department turnout gear (unanimous)
• Approved Airport Tee Hangar Lease for Matt Larson (unanimous)
• Tabled revised job descriptions and position pointing for Administration and Public Works

City Council - Working Session

The Paynesville City Council will hold a working session to discuss new business including Nature Energy, department head reports from Fire, Public Works, Police, Liquor Store, and Administration, and a discussion on downtown buildings used for businesses versus storage. Old business items include a library update, annexation of property within city limits, and downtown revitalization. The agenda is subject to change.

• Nature Energy discussion
• Police department report: staffing back to acceptable levels, new victim service program with Stearns County Sheriff's Office at no cost, proposal for sergeant position, and discussion on nuisance property enforcement
• Liquor store report: year-to-date sales of $1,589,698 (up 24.3% over 2019), profit of $347,607, and plans for assistant manager position and store reset
• Downtown buildings — businesses versus storage discussion
• Library update and annexation of property within city limits

The Council discussed a proposal from Nature Energy to build a biogas plant off Lake Ave and Highway 23. Members expressed willingness to help the company move forward with the project. No formal votes were taken during the working session.

• Expressed willingness to support Nature Energy biogas plant proposal
• Approved staying with the planned route for the new trail

City Council - Community Working Session

The Paynesville City Council is holding a special community working session to receive reports from local entities including the school district, township, health care provider, and chamber of commerce. No new business items or decisions are listed on the agenda.

• Entity reports from Paynesville Area Schools - District 741, Paynesville Township, CentraCare Health Paynesville, Chamber of Commerce, and City of Paynesville
• No new business items are listed for discussion or action
• Council plans to meet again in April 2023, with future meetings scheduled for April and October each year

The meeting consisted of reports from the school district, CentraCare, EMS, the Chamber of Commerce, and city administration. No formal votes were taken or official decisions made during the session.

City Council

The Paynesville City Council will consider four re-zoning applications, including one from WDR Properties LLC to change 113 Garfield Avenue from commercial to light industrial for a warehouse. The council will also vote on 2023 liquor licenses for the American Legion and Queen Bee's Bar & Grill, and hear from River Lakes Hockey about denied open-skating funding.

• Re-zone request by WDR Properties LLC at 113 Garfield Avenue from C-2 to I-1 for warehouse construction
• Re-zone requests by AN Properties LLC, NDII Properties LLC, and CentraCare Health Paynesville
• 2023 on-sale liquor and Sunday liquor licenses at $3,400 each for Paynesville American Legion Post #271 and Queen Bee's Bar & Grill Inc.
• River Lakes Hockey representatives to address council regarding denial of open-skating funding
• Public hearing at 6:15 p.m. on variance for Robert & Jennifer Mrozek

The City Council approved re-zoning requests for four properties on Garfield Avenue and West 1st Street to support industrial and commercial use. The council denied a variance request for a building height increase at 416 South Street. Other actions included approving liquor licenses and supporting the expansion of DNR license issuance at the DMV.

• Approved re-zoning 113 Garfield Avenue from C-2 to I-1 Light Industrial (Unanimous)
• Approved re-zoning 205 Garfield Avenue from R-1 to C-2 Highway Commercial (Unanimous)
• Approved re-zoning 209 Garfield Avenue from R-1 to C-2 Highway Commercial (Unanimous)
• Approved re-zoning 200 West 1st Street from R-1 to C-2 Highway Commercial (Unanimous)
• Denied height variance for accessory building at 416 South Street (Unanimous)
• Approved 2023 liquor licenses for Paynesville American Legion Post #271 and Queen Bee’s Bar & Grill Inc. (Unanimous)
• Approved $38,543.05 final payment to Kuechle Underground, Inc. for wastewater irrigation project (Unanimous)
• Approved Resolution 2022-35 supporting DNR license issuance at the DMV (Unanimous)

City Council

The council will consider a consent agenda approving minutes and $764,268 in vouchers, and hear a new business item from Doreen & Joe Miller regarding right-of-way turf restoration at 112 Lake Ave. N. The Millers allege that work by Vibrant Broadband Co. and Meeker County Co-op in 2020 damaged their lawn and that the city has not fully remedied the issue. Old business includes an ordinance amending tobacco administrative penalties and a Blandin Foundation grant.

• Consent agenda approval of vouchers totaling $764,268.18
• Public hearing on right-of-way turf restoration complaint from Doreen & Joe Miller at 112 Lake Ave. N
• Ordinance No. 39, 3 Series — amending tobacco administrative penalties
• Blandin Foundation grant discussion
• Canvassing election and announcing results

The City Council accepted a $50,000 Leadership Boost Grant from the Blandin Foundation for the Ampe Park shelter. Council also updated tobacco administrative penalties to align with state statutes and certified the recent election results.

• Approved $764,268.18 in vouchers (unanimous)
• Approved attendance of Brad Mehlhop to MN Department of Labor & Industry seminar (unanimous)
• Approved City snow removal at Green Roof Area Center pending written agreement (unanimous)
• Approved Resolution 2022-34 canvassing election results (unanimous)
• Approved Ordinance No. 39, 3rd Series amending tobacco administrative penalties (unanimous)
• Accepted $50,000 Blandin Foundation Grant for Ampe Park shelter (unanimous)
• Tabled decision on turf restoration reimbursement for 112 Lake Ave. N to December 12

City Council

The Paynesville City Council will hold a public hearing and consider a conditional use permit for a billboard at 104 Spruce St., hear a presentation on the school operating referendum, and vote on several ordinances including adding a division on marijuana and amending tobacco penalties. The council will also consider a garbage pickup agreement with West Central Sanitation and a police union MOU for extra duty pay.

• Conditional Use Permit for a billboard at 104 Spruce St. (parcel 70.39244.0010)
• School Operating Referendum presentation by Superintendent Janell Bullard
• Ordinance No. 39, 3 Series amending tobacco administrative penalties
• Ordinance No. 38, 3 Series adding a division on marijuana
• Garbage, rubbish & recyclables pickup agreement with West Central Sanitation

The City Council approved a 7-year garbage, rubbish, and recyclables pickup agreement with West Central Sanitation, effective January 1, 2023, with rate increases including a $2.00 monthly trash collection increase and a $0.70 recycling increase. The council also approved a conditional use permit for a billboard at 104 Spruce St., a mutual aid agreement for fire personnel, and a $10,891 SCADA system upgrade. A proposed ice arena administrative expense agreement was denied.

• Approved 7-year garbage contract with West Central Sanitation (unanimous)
• Approved Conditional Use Permit for billboard at 104 Spruce St. (unanimous)
• Approved Resolution 2022-32 for Stearns County Mutual Aid Agreement (unanimous)
• Approved $10,891 SCADA system upgrade from Automatic Systems (unanimous)
• Denied $5,500 ice arena administrative expense agreement (unanimous)
• Approved Ordinance No. 38 adding marijuana regulations with $500 annual license fee (3-1)
• Approved MOU with MPCA for PFAS sampling contingent on MPCA paying all costs (unanimous)
• Approved Resolution 2022-33 for sale of property to Kathleen Schramel (unanimous)

City Council - Working Session

The Paynesville City Council will hold a working session to discuss community winter activities, updating the city's Comprehensive Plan (last updated in 2003), reviewing several job positions and descriptions, implementing a development expense ordinance, housing and development incentives, and downtown revitalization. No formal votes are scheduled; this is a discussion-only meeting.

• Discuss updating the Comprehensive Plan, last updated January 22, 2003
• Review job descriptions for Public Works Director/Airport Manager, Public Works Technicians, City Treasurer, City Clerk, and Assistant Liquor Store Manager
• Discuss implementing a Development Expense Ordinance/Agreement
• Discuss housing and development incentives
• Discuss downtown revitalization

The council consented to host the holiday tree lighting on November 26 at 5:30 p.m. and discussed several job description revisions, including a new Liquor Store Assistant Manager position to be placed on a future agenda. No final votes were taken on job changes; discussions were held on the Public Works Director/Airport Manager succession, Public Works Technician reclassification, and a City Clerk position. The council also discussed development expense recovery, housing incentives, and downtown revitalization, but took no binding actions on those items.

• Consented to host tree lighting on November 26 at 5:30 p.m.
• Discussed but did not vote on Liquor Store Assistant Manager position; will be on November agenda
• Discussed Public Works Director/Airport Manager succession planning; hiring to be brought to Policies & Procedures
• Discussed Public Works Technician reclassification; next Policies & Procedures meeting set for November 9
• Discussed City Clerk position; will be pointed and brought to Council for approval
• Discussed development expense recovery; no action taken
• Discussed housing incentives; consented to let city administrator try to sell lots as is
• Discussed downtown revitalization; will contact state representative

City Council

The City Council is meeting to approve a consent agenda including payroll and vouchers. The body will also discuss the Whobilation event and a temporary street closure for a Trunk or Treat event.

• Approval of vouchers totaling $308,518.53
• Temporary street closing of James St. W. from River St. to Augusta Ave. on October 29, 2022
• Hiring of Lidia Perez as Part-Time Liquor Store Clerk at $15.23 per hour
• Acceptance of a donated pressure washer valued at approximately $800 from Valley Industries
• Addendum to Paynesville Municipal Airport Tee Hangar Lease

City Council

The City Council will consider several equipment purchases and personnel matters. The meeting includes two public hearings regarding a lot split and a variance for CentraCare Health Paynesville.

• Public hearings for CentraCare Health Paynesville lot split and variance
• Purchase of 6 sets of Fire Department turnout gear from Heiman for $19,842.00 plus shipping
• Purchase of control panels for lift stations at Central Ave., Lyndall Ave., and Oak Park Ave. from Nelson Electric for $8,400.00
• Approval of vouchers totaling $172,584.02
• Discussion of PERA membership for part-time police officers

City Council

The Paynesville City Council will address several financial and regulatory items including a 2023 preliminary property tax levy and a zoning ordinance public hearing. The council will also meet in closed session to discuss a real property offer for 385 Kira Lane.

• 2023 Preliminary Property Tax Levy
• Ordinance No. 36, 3 Series Zoning Ordinance Public Hearing
• Closed session discussion regarding real property at 385 Kira Lane
• Public hearing to certify past-due utility and service bills
• Proposed 2023 License & Fee Schedule

City Council

The City Council is meeting to discuss several administrative updates, including the acceptance of federal ARPA funds and the hiring of new firefighters. The body will also review a lot split and variance for CentraCare Health and a snowplowing contract.

• Acceptance of $137,640.98 in American Rescue Plan Act (ARPA) funds
• Hiring process for up to 3 volunteer firefighters
• Lot split and variance for CentraCare Health Paynesville at 700 Stearns
• Snowplowing contract with D & D Snowplowing
• Approval of $312,985.33 in vouchers

City Council

The City Council will discuss several fund transfers and a loan extension. A public hearing regarding regulations on the sale of legal edible cannabinoid products is scheduled for 6:30 p.m.

• Raffle permit application for Tri-County RBB Chapter of MN Deer Hunters Assoc. at Queen Bees Bar & Grill
• EDAP Loan Extension for Koronis Lanes
• Regulation on Sales of Legal Edible Cannabinoid Products public hearing
• Transfer from Fund 121 General Capital Improvement to Water and Sewer Equipment Replacement funds
• Transfer from Fund 120 Street Capital Improvement (Storm Water) to 2019 Improvement Debt Fund

City Council

The City Council will review various administrative items including board minutes and city vouchers. The agenda includes discussions on lodging tax spending, street closures, and police department hiring.

• Lodging Tax: Report on funds spent by the Chamber of Commerce ($7,134.04 through May 2022)
• Street Closures: Temporary closures for Paynesville Lutheran Church and the Chamber of Commerce
• Police Department: Hiring of full-time officer Logan Eck and additional officers
• Ordinance No. 38, 3 Series: Interim ordinance establishing an edible cannabinoid product sale moratorium
• Financial Transfer: Moving funds from General Fund Reserves to the Airport Fund

Joint Planning & Council

The Planning Board is reviewing a conditional use permit for a skilled nursing home addition at Fortitude Senior Living. The meeting also includes a review of the revised Zoning Ordinance following its public hearing.

• Conditional Use Permit: Fortitude Senior Living, 405 State Highway 55
• Zoning Ordinance revision discussion
• Public Hearing set for Fortitude Senior Living on August 15, 2022

City Council

The City Council is deciding on requests from the Friends of the Paynesville Airport to host an airshow, dance, and beer garden. The body is also reviewing police training requests and city expenditures.

• Approval for August 27 Airport Fly In/Airshow, including use of Airport View Court lots for parking
• Request to waive $25 application fee and $250 investigation fee for the airshow
• Approval of vouchers totaling $646,133.56
• Police training for Cody Haakonson and Tony LaPatka with a registration cost of $260 per person
• Proposed purchase of a Post Driver and Joint Powers Agreement for Public Works

City Council

The City Council will discuss several new business items, including a revised server quote and a mileage rate increase. The body is also reviewing various facility agreements and a lot split public hearing.

• Revised server quote from Marco for $32,229 using APRA funds
• Proposed increase of City mileage rate from 58.5 to 62.5 cents per mile
• Public hearing for a Mayer lot split
• Memorandum of Agreement for AFSCME Public Works on-call holiday pay
• Paynesville Area Community Foundation grant of $14,000 for Ampe Park

City Council

The Council will discuss setting a public hearing for nuisance property violations. The agenda also includes several proposed ordinances regarding liquor licenses, mayor terms, and zoning.

• Public hearing for Nuisance Properties scheduled for July 11, 2022
• Ordinance No. 37: Modifying Sec. 4-9 Kinds of Liquor Licenses
• Ordinance No. 35: Changing Mayor term from 2 to 4 years
• Ordinance No. 36: Amending Zoning Ordinance
• Public Works purchase of a Well Transfer Switch

City Council - Working Session

The City Council held a working session to review department requests for funding and future projects. Discussions included fire truck replacements, liquor store expansions, and human resources organization. No formal motions or decisions were made during this meeting.

• Fire Department request for $200,000 in ARPA funds for truck #12 replacement
• Estimated $300,000 to $350,000 cost for future truck #10 replacement
• Preliminary estimate of $160,000 for fire hall roof, siding, and brick repairs
• Liquor Store request for $15,000 for a new condenser unit
• Police Department estimated costs of $4,000 for rifles and $50,000-$60,000 for camera/key card systems

All Boards & Special Council Meeting

The City of Paynesville is conducting an annual meeting for all city boards and a special city council meeting. The session includes a working session for boards to document completed projects, proposed ideas, and concerns.

• Working session for boards to report projects and concerns
• Reports from 13 different city boards including Airport, Budget & Finance, and Planning

Special Council

The City Council is meeting to review several administrative items, including a request to split a residential lot and a permit for a school graduation parade. The body will also discuss fire department wages, airport hangar leases, and a zoning ordinance public hearing.

• Proposed lot split of 420 Kira Lane (Lot 5, Block 1, Heatherwood Plat Three)
• Graduation Car Parade permit for Paynesville Area Schools on June 5, 2022
• Approval of vouchers totaling $390,725.29
• MN Department of Health Source Water Protection $10,000 grant award
• Discussion on increasing Mayor's term from 2 to 4 years

City Council

The City Council is deciding on permits for Town & Country Days activities, including parade routes and street closures. The body is also discussing various administrative updates, police department training, and city equipment purchases.

• Town & Country Days: Parade permits and street closures for June 15-16, 2022
• Town & Country Days: Use of city property at 605 Lake Ave for Carnival and Wild Card Pulling
• Police Department: $259 training for Melissa Barnes in Managing Police Records
• Fire Department: Purchase of overhead garage doors
• Proposed change of Mayor term from 2 to 4 years

Joint Budget & Council Audit

The Paynesville City Council and Joint Budget & Finance Board will meet to review the 2021 audit. Ryan Schmidt, CPA from Schlenner Wenner & Co., is scheduled to present the findings.

• Presentation of the 2021 Audit by Ryan Schmidt, CPA

City Council Retreat

The City Council is meeting for a retreat to review department reports, ARPA fund requests, and budget items. The agenda includes discussions on city projects, concerns, and an orientation regarding the Mayor and Council.

• ARPA Fund Requests
• Department Large Purchase/Budget Items for 2023 & 2024
• Meeker Coop – Vibrant/Broadband
• Proposal to change Mayor’s term from 2 to 4 years
• City and staff goal setting

City Council

The Council will consider joining the Minnesota GreenStep Cities program to implement environmental best practices. Additionally, the Fire Department is requesting to lease a DNR grass truck to serve as a temporary replacement for truck #9.

• Resolution 2022-15: Participation in the Minnesota GreenStep Cities program
• Fire Department request: Lease of a DNR grass truck with up to $215.00 for insurance and $500.00 for equipment
• Consent Agenda: Approval of various board minutes and $269,131.08 in total vouchers
• Airport: Discussion regarding an ARPA Grant
• Avon Plastics: Significant Industrial Users (SIU) Agreement

Joint EDAP & Council

The Joint EDAP Board and City Council will conduct a tour of the Fortitude Sr. Living facility located at 405 Hwy. 55. No formal business or action is scheduled for this meeting.

• Tour of Fortitude Sr. Living at 405 Hwy. 55

Joint Planning & Council

The Joint Special Planning Board and City Council are meeting to discuss and review a draft Zoning Ordinance. The body will also review the Building Inspector Report and CCLD Review.

• Review of draft Zoning Ordinance

Board of Appeal & Equalization Continuation

The Board of Appeal & Equalization will reconvene to review an appeal regarding the property at 320 Wendell St. The discussion includes a review of the Assessor’s Inspection Report for the former St. Stephens Episcopal Church owned by Bill Fuchs.

• Appeal: 320 Wendell St. (Former St. Stephens Episcopal Church)

Joint Council & Township Working Session

The City of Paynesville and Paynesville Township are reviewing several joint agreements to determine which should be updated, maintained, or terminated. Discussions include cost-sharing for equipment, facility leases, and service agreements.

• Sand & Salt Storage Lease Agreement ($1,500/year, expires 10-31-22)
• Joint Powers Economic Development Agreement ($3,500 annual Township payment)
• Administrative Expense for Indoor Ice Arena Operation Agreement ($5,500)
• Oil Depot & Recreational Vehicle (RV) Dump Agreement (50:50 cost split)
• Joint Purchase Agreement for a 2006 Vermeer BC1000XL Brush Chipper

City Council - Working Session

The City Council is holding a working session to conduct a general discussion regarding joint township and city contracts and agreements.

• General discussion of Joint Township & City Contracts/Agreements

City Council

The City Council will review various administrative items including meeting minutes and vouchers. The agenda also includes discussions on the 2022 Water Festival, police department hiring, and public works projects.

• Approval of $198,427.03 in total vouchers and payroll
• 2022 Water Festival event and proposed budget
• Hiring of temporary part-time Police Officers
• Hiring of a part-time Public Works Maintenance Worker
• 2022 Sealcoat Project

Board of Appeal & Equalization

The Board will review 2022 assessment market information and reports provided by the assessor. The meeting includes a period for public comments and questions from residents, followed by recommendations from the assessor.

• Total district value reported at $262,807,000, an increase of approximately 11.5%
• New construction totaling $4,763,000, including $2,318,300 in commercial projects
• Average residential market value increases of 16% - 22%
• Average commercial market value increases of 1% - 2%
• Public hearing for residents with appointments and first-come, first-served questions

City Council

The City Council will address several new business items including a parade permit, special meeting schedules, and the 2021 Library Annual Report. The agenda also includes discussions on old business such as food truck ordinances, water treatment projects, and police hiring.

• Paynesville FFA Parade Permit application
• Special City Council Meeting dates for April 2022
• 2021 Library Annual Report
• LELS Police Union MOU
• 2022 Crack Sealing Project

City Council

The City Council is reviewing a proposal from Meeker Cooperative for fiber optic installation using ARPA funds. The body is also deciding on the purchase of a new F150 Super Cab and the reestablishment of voting precincts.

• Purchase of 2022 F150 Super Cab from Yarmon Ford for $30,763.00
• Resolution 2022-09 to reestablish precincts and polling places
• Beer license applications for Kwik Trip Inc., Koronis Lanes, and Paynesville Baseball Club Inc.
• Letter of support for Glacial Lakes Trail extension from New London to Sibley State Park
• Approval of vouchers totaling $176,136.86

City Council - Working Session

The City Council will hold a working session to discuss administrative needs, including job descriptions and chain of command. The body will also review a revised zoning ordinance and the potential annexation of township property surrounded by city property.

• Discussion of annexation of township property
• Review of Chapter 36 Revised Zoning Ordinance
• Review of agreements with Paynesville Township, including the Joint Orderly Annexation Agreement and Sand & Salt Storage Lease Agreement
• Discussion of Food Truck Ordinance
• ARPA revenue recognition

City Council

The City Council will discuss various municipal contributions, park planning, and infrastructure projects. The meeting includes a public hearing regarding a variance request for CentraCare Health Paynesville and a closed session for sewer under-billing negotiations.

• Public hearing for CentraCare Health Paynesville variance request
• Proposed $5,000 municipal contribution to the Paynesville Fire Department Relief Association
• Approval of $154,736.49 in vouchers
• Raffle permit application for Koronis Ducks Unlimited at American Legion Post 271
• Discussion of 2022 Sealcoat Project and Park Comprehensive Plan

City Council

The City Council is meeting via Zoom to discuss several new business items, including a debt management study and sewer rates. The body will also consider ordinances regarding food trucks and compensation for the Mayor and Council.

• Ordinance No. 34, 3rd Series: Adding Food Trucks to Chapter 10
• Ordinance No. 33, 3rd Series: Amending Chapter 2 Mayor & Council Compensation
• Approval of vouchers totaling $311,123.25
• Debt Management Study by Northland Securities
• Tourism Bureau Agreement with Chamber of Commerce regarding Lodging Tax

City Council

The City Council is discussing a variance request for a hospital addition at 200 West First Street and an ordinance to change Mayor and Council compensation payments from quarterly to monthly. The body is also reviewing city vouchers and various board minutes.

• Variance request for CentraCare hospital addition at 200 West First Street to allow front setbacks as low as 11 feet
• Ordinance No. 33, 3 Series to set Mayor salary at $4,869.38 and Council member salary at $3,652.04, payable monthly
• Approval of vouchers totaling $315,205.90
• EDAP Loan for Northland Woodco, LLC
• Lions Club donation of a bike repair station and trash receptacle

City Council - Working Session-Cancelled

The working session scheduled for January 13, 2022, was cancelled. The agenda had listed discussions on council job descriptions, annexation of township property, and 2022 goals.

• Discussion of annexation of township property surrounded by city property
• Review of Chapter 36 Revised Zoning Ordinance
• Review of agreements with Paynesville Township including Oil Depot & RV Dump and Sand & Salt Storage Lease
• Proposed ordinance and permit/license fees for mobile food trucks

City Council

The City Council is reviewing a proposal to update the Wastewater Treatment Facility Plan and a remodel of the city shop. The meeting also includes annual appointments, fee schedule reviews, and a public hearing for Avon Plastics.

• Proposal for Bolton & Menk, Inc. to update Wastewater Treatment Facility Plan for $16,500.00
• Estimated $12,000.00 remodel of the city shop at 111 Pomeroy Ave. and removal of its sprinkler system
• Approval of vouchers totaling $175,057.46
• 2022 Liquor Store lease payments of $1,828.00 per month plus $10.00 for sign electricity
• Public hearing regarding DEED Minnesota Investment Fund (MIF) Program for Avon Plastics