Salem public meetings in 2020

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to approve minutes from November 9, 2020. The body will also receive information reports regarding administratively approved purchases from September and October 2020.

• Approval of November 9, 2020 draft minutes
• Information report on administrative purchases from September 1, 2020 through September 30, 2020
• Information report on administrative purchases from October 1, 2020 through October 31, 2020

The Salem Urban Renewal Agency met virtually on December 14, 2020. The only substantive action was approval of the consent calendar, which included the November 9, 2020 draft minutes. Two information reports on administratively approved purchases for September and October 2020 were received and filed. No resolutions, action items, public hearings, or special orders of business were on the agenda.

• Approved consent calendar including November 9, 2020 draft minutes (8-0)
• Received and filed information report 20-472 on purchases approved administratively September 1-30, 2020
• Received and filed information report 20-504 on purchases approved administratively October 1-31, 2020

City Council

The City Council is meeting virtually to discuss extending the COVID-19 emergency declaration through June 1, 2021. The body will also consider amendments to the 2020 Housing and Community Development Annual Action Plan and the reappointment of a municipal judge.

• Resolution No. 2020-57 to extend COVID-19 emergency declaration until June 1, 2021
• Amendment #2 to the 2020 Housing and Community Development Annual Action Plan
• Reappointment of John B. Wilson as Municipal Judge Pro Tempore for a two-year term
• Subordination of two federal HOME loans for Salem Self-Help Housing, LLC at 1725 Evergreen Avenue NE

Salem City Council voted 6-2 to adopt Resolution No. 2020-57, extending the COVID-19 emergency declaration until June 1, 2021 and modifying restrictions on public gatherings. Council also approved Amendment #2 to the 2020-2021 Housing and Community Development Annual Action Plan for submission to HUD, and approved the consent calendar 8-0, which included reappointing John B. Wilson as Municipal Judge Pro Tempore and authorizing subordination of two federal HOME loans for a property at 1725 Evergreen Avenue NE. Several information reports were received and filed, including planning decisions already approved by the Planning Commission and Hearing Officer.

• Adopted Resolution No. 2020-57 extending COVID-19 emergency declaration to June 1, 2021 and modifying public gathering restrictions (6-2, Nanke and Lewis nay)
• Approved Amendment #2 to the 2020-2021 Housing and Community Development Annual Action Plan and directed staff to submit it to HUD (8-0)
• Approved consent calendar including December 7, 2020 draft minutes (8-0)
• Reappointed John B. Wilson as Municipal Judge Pro Tempore for a two-year term (consent calendar, 8-0)
• Authorized subordination of two federal HOME loans for Salem Self-Help Housing, LLC at 1725 Evergreen Avenue NE (consent calendar, 8-0)
• Received and filed information reports on library statistics, administrative purchases, stormwater rate credit rule change, community policing audit, and three planning decisions

City Council

The City Council is meeting virtually to decide on several property acquisitions and budget adjustments. Key items include a supplemental budget for the Community Renewal Fund and property tax exemptions for non-profit housing.

• Supplemental Budget 3 for the Community Renewal Fund to increase expenditure and revenues by $860,360
• Property tax exemptions for eight non-profit low-income housing properties
• Acquisition of property for the Broadway Street NE Improvement Project
• Purchase and Sale Agreement with Joe R. and Susan J. Schumacher for Geren Island Water Treatment Facility access road expansion
• Appeal of Planning Commission decision for property at 905 and 925 Cottage Street NE

Salem City Council approved Supplemental Budget 3 for the Community Renewal Fund, increasing expenditure and revenue authority by $860,360. The council also adopted resolutions declaring a public need to acquire property for the Broadway Street NE Improvement Project, authorizing negotiation and potential eminent domain. Other actions included approving property tax exemptions for eight low-income housing properties, an intergovernmental agreement with Polk County for Mobile Crisis Response Team services, and an amendment to the 2020-2021 Housing and Community Development Annual Action Plan. All votes were 7-0 except the Broadway Street item, which passed 6-0 with one abstention due to a conflict of interest.

• Approved Supplemental Budget 3 for Community Renewal Fund, increasing appropriation and revenue by $860,360 (7-0)
• Adopted Resolution Nos. 2020-51 through 2020-54 declaring public need to acquire property for Broadway Street NE Improvement Project, authorizing negotiation and potential eminent domain (6-0, Nordyke abstained)
• Adopted Resolution No. 2020-50 approving property tax exemptions for eight low-income housing properties (7-0)
• Authorized City Manager to execute Intergovernmental Agreement with Polk County for Mobile Crisis Response Team services (7-0)
• Approved Amendment #1 to 2020-2021 Housing and Community Development Annual Action Plan and directed staff to submit to HUD (7-0)
• Authorized City Manager to execute Purchase and Sale Agreement with Joe R. and Susan J. Schumacher for Geren Island Water Treatment Facility access road expansion (consent calendar, 7-0)
• Authorized City Manager to apply for ODOT All Roads Transportation Safety Program funding (consent calendar, 7-0)
• Adopted order modifying Planning Commission decision for 905 and 925 Cottage Street NE (consent calendar, 7-0, Nanke voted no on this item)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to vote on grant and loan applications and a contracting method for an affordable housing project. The body will also review program and project management reports.

• Resolution No. 2269: Exemption from competitive bidding for the Sequoia Crossings affordable housing project
• Resolution No. 2270: Grant application up to $150,000 from The Aspen Institute for the Family Self-Sufficiency program
• Resolution No. 2271: Operational loan application up to $10,000 from Oregon Housing and Community Services for Parkway Apartments

Housing Authority of the City of Salem

The Housing Authority will consider a resolution to apply for and accept a grant from The Collins Foundation. This funding is intended for an outreach, access, and recovery case manager for the Homeless Rental Assistance Program. The meeting also includes program management reports regarding voucher lease up, portfolio occupancy, and client statistics.

• Resolution No. 2268: Application for a grant up to $200,000 from The Collins Foundation
• Homeless Rental Assistance Program case manager funding
• Program Management Report covering voucher lease up and portfolio occupancy

The Housing Authority of the City of Salem approved a consent calendar that included adopting Resolution No. 2268 to apply for and accept a grant of up to $200,000 from The Collins Foundation for a case manager for the Homeless Rental Assistance Program. The board also approved the October 26, 2020 draft minutes. The election of Vice Chair was postponed to the December 7, 2020 meeting. No public comment or public hearings were held.

• Approved consent calendar (7-0)
• Approved October 26, 2020 draft minutes (7-0)
• Adopted Resolution No. 2268 to apply for and accept up to $200,000 from Collins Foundation for HRAP case manager (7-0)
• Postponed election of Vice Chair to December 7, 2020 meeting

City Council

The City Council will hold a public hearing regarding an appeal of a planning decision for a multi-family complex. The body is also considering several grants, leases, and an ordinance regarding Public Art Fund allocations.

• Public hearing on appeal for 19-unit multi-family complex at 905 and 925 Cottage Street NE
• $50,000 wastewater pre-treatment grant to Oregon Fruit Products
• $66,389 DOJ grant for the Community Service Officer program
• Commercial lease with Pringle Place, LLC for City supply storage
• Second reading of Ordinance Bill No. 13-20 regarding Public Art Fund allocations

The Salem City Council voted 7-1 to affirm the Planning Commission's approval of a 19-unit multi-family complex at 905 and 925 Cottage Street NE, adding an amendment to limit building height to 40 feet. The council also approved a $50,000 wastewater pre-treatment grant to Oregon Fruit Products, authorized a commercial lease with Pringle Place LLC for city supplies, and accepted a $66,389 federal Justice Assistance Grant. All consent calendar items and the second reading of the Public Art Trust Fund ordinance were approved unanimously.

• Affirmed Planning Commission approval for 19-unit complex at 905/925 Cottage St NE, with 40-ft height limit (7-1)
• Awarded $50,000 wastewater pre-treatment grant to Oregon Fruit Products (consent)
• Authorized commercial lease with Pringle Place LLC for city supply storage (consent)
• Authorized amendment to Rotary Club amphitheater ground lease (consent)
• Accepted $66,389 DOJ Justice Assistance Grant for Community Service Officer program (consent)
• Approved intergovernmental agreement with State of Oregon for telecom rights-of-way (consent)
• Approved 2019-2020 CAPER report for CDBG and HOME programs (8-0)
• Approved Ordinance Bill 13-20 amending Public Art Trust Fund allocations (8-0)

City Council

The City Council is holding a virtual work session to discuss priorities for the Strategic Plan update for 2020-2023. The session includes a review of the SPRAB Recommendation on Council Goals.

• Discussion of priorities for Strategic Plan Update (2020-2023)
• Review of SPRAB Recommendation on Council Goals

The Salem City Council met virtually on November 16, 2020, and spent the session on a discussion of priorities for the 2020-2023 Strategic Plan Update. The minutes record no motions, votes, or approvals; the item was discussion only, with an overview from City Manager's Office manager Courtney Knox-Busch and facilitation by Colleen Rozillis and Annie Rose Favreau of Moss Adams. The meeting adjourned at 7:31 p.m. Councilor Nanke was absent, and Councilors-Elect Virginia Stapleton and Trevor Phillips served as guest councilors.

• No substantive decisions recorded; agenda contained no additions or deletions
• Strategic Plan Update priorities discussed only, no vote taken
• Meeting adjourned at 7:31 p.m.

City Council

The City Council will consider a $1,418,220 supplemental budget to mitigate COVID-19 impacts. Other items include several land sale agreements at the Salem Business Campus and an extension of the emergency declaration for unsheltered residents.

• Resolution No. 2020-47: $1,418,220 for COVID-19 mitigation expenses
• Sale of 2 acres at Salem Business Campus to Discount Nursery Supplies, LLC for $300,000
• Sale of 6 acres at Salem Business Campus to HD Fowler Co., Inc. for $888,624
• Resolution No. 2020-49: Extension of emergency declaration for unsheltered residents until October 26, 2021
• Site Plan Review for Kuebler Gateway Shopping Center including Costco

The Salem City Council approved a $1,418,220 supplemental budget for COVID-19 pandemic mitigation expenses and adopted Resolution No. 2020-49 to extend the emergency declaration for unsheltered residents until October 26, 2021. The council also accepted Councilor Cara Kaser's resignation, declared the Ward 1 seat vacant, and appointed Virginia Stapleton as guest councilor. A motion directing staff to develop a mobile response unit proposal was approved, and the council authorized the Kuebler Gateway Shopping Center development including a Costco.

• Approved $1,418,220 FY 2021 Supplemental Budget 2 for COVID-19 expenses (6-0)
• Adopted Resolution No. 2020-49 extending unsheltered residents emergency declaration to Oct 26, 2021 (6-0)
• Accepted Councilor Cara Kaser's resignation, declared Ward 1 seat vacant, appointed Virginia Stapleton as guest councilor (6-0)
• Approved motion directing staff to present mobile response unit proposal with funding options (6-0)
• Approved Kuebler Gateway Shopping Center development including Costco, fueling station, and four retail buildings (5-1)
• Authorized sale of 2 acres at Salem Business Campus to Discount Nursery Supplies, LLC for $300,000
• Authorized sale of 6 acres at Salem Business Campus to HD Fowler Co., Inc. for $888,624
• Approved Ordinance Bill No. 13-20 revising Public Art Fund allocations, advanced to second reading

Urban Renewal Agency

The Urban Renewal Agency is reviewing several real estate transactions and management agreements. The body is deciding on leases and a purchase agreement for properties on Portland Road NE and Commercial Street NE, as well as a management agreement for the Salem Convention Center.

• Lease with Mid-Willamette Valley Community Action Agency for 2640 Portland Road NE
• Purchase and Sale Agreement and Ground Lease with Mid-Willamette Valley Community Action Agency, Inc. for 615 Commercial Street NE
• Retail lease for Agency-owned property at 311 Commercial Street NE
• Salem Convention Center Management Agreement and FY 2020-21 marketing addendum
• Report of administratively approved purchases from August 1, 2020 through August 31, 2020

Urban Renewal Agency

The Urban Renewal Agency is meeting to review modifications to the Riverfront Downtown Urban Renewal Area Capital Improvement Grant Program. The body is also considering appointments to the West Salem Redevelopment Advisory Board.

• Proposed modifications to the Riverfront Downtown Urban Renewal Area (RDURA) Capital Improvement Grant Program exception criteria
• Recommended appointments of Britni Davidson Cruickshank, Chris Wilhelm, and Michael Ryan to the West Salem Redevelopment Advisory Board

The Salem Urban Renewal Agency approved modifications to the exception criteria for the Riverfront Downtown Urban Renewal Area (RDURA) Capital Improvement Grant Program. The board also approved the consent calendar, including the appointment of three members to the West Salem Redevelopment Advisory Board. The meeting was held virtually due to the COVID-19 pandemic.

• Approved modifications to RDURA Capital Improvement Grant Program exception criteria (8-0, 1 absent)
• Approved consent calendar, pulling item 3.3a for separate consideration (8-0, 1 absent)
• Approved October 12, 2020 draft minutes
• Appointed Britni Davison-Cruickshank to West Salem Redevelopment Advisory Board, partial term expiring June 30, 2021
• Appointed Chris Wilhelm to West Salem Redevelopment Advisory Board, term expiring June 30, 2023
• Appointed Michael Ryan to West Salem Redevelopment Advisory Board, term expiring June 30, 2023

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to discuss an intergovernmental agreement for administrative services. The body will also review program and project management reports.

• Intergovernmental agreement for City of Salem administrative services and Housing Authority property inspection and wage interview services for FY 2020-21
• Approval of September 28, 2020 meeting minutes
• Program Management Report including Voucher Lease Up, Portfolio Occupancy, Client Statistics, and HRAP Annual Report

The Housing Authority of the City of Salem met virtually on October 26, 2020. Commissioners approved the consent calendar, including the September 28, 2020 draft minutes, and authorized the Executive Director to execute an intergovernmental agreement with the City of Salem for FY 2020-21 administrative services. The Program Management Report was received and filed. The meeting adjourned at 6:16 p.m.

• Approved consent calendar (7-0, Commissioner Ausec absent)
• Approved 9/28/20 draft Salem Housing Authority minutes (7-0, Ausec absent)
• Authorized Executive Director to execute IGA with City of Salem for administrative services and property inspection/wage interview services for FY 2020-21 (7-0, Ausec absent)
• Received and filed Program Management Report (20-384)

City Council

The City Council is meeting virtually to decide on several infrastructure projects and land acquisitions. Key items include funding for water system upgrades and a second reading of the Historic Preservation Plan update.

• Internal borrowing of up to $3,463,000 from the Utility Fund to the General Fund for Civic Center Campus improvements
• Grant application for up to $400,000 from Energy Trust of Oregon for Geren Island Water Treatment Facility projects
• Amendment to purchase and sale agreement for property at the former Oregon State Hospital site
• Reversal of Planning Commission decision for zone and plan changes in the 2400 block of Commercial St NE and Liberty St NE
• Second reading of Ordinance Bill No. 12-20 to update the Historic Preservation Plan and Unified Development Code

The Salem City Council approved an internal borrowing of up to $3,463,000 from the Utility Fund to the General Fund for Civic Center Campus capital improvements. The council also approved several other items, including a resolution to reverse a Planning Commission decision on a zone change, an ordinance updating the Historic Preservation Plan, and multiple infrastructure agreements. All votes were 8-0 with one councilor absent.

• Approved internal borrowing of up to $3,463,000 from Utility Fund to General Fund for Civic Center improvements (8-0)
• Adopted order reversing Planning Commission decision for zone change at 2400 block of Commercial St NE (8-0, with 2 no votes)
• Approved Ordinance Bill No. 12-20 updating Historic Preservation Plan and code amendments (8-0)
• Authorized application to State of Oregon for Sleepy Hollow water system funding (8-0)
• Authorized amendment to purchase agreement for former Oregon State Hospital property (8-0)
• Authorized up to $400,000 grant application to Energy Trust of Oregon for Geren Island water facility (8-0)
• Authorized agreement with ODOT for Wallace Road NW project (8-0)
• Authorized agreement with Marion County for Hollywood Drive NE improvements (8-0)

City Council

The City Council is conducting a virtual work session to discuss Salem's city trees and programs. The session is for information only and includes reviews of urban forestry reports and rules regarding trees on city-owned property.

• Discussion of the 2019 Tree Report-Summary of Tree Projects
• Review of the SPRAB Urban Forestry Report October 2020
• Review of SRC 86 - Trees on City Owned Property
• Review of Administrative Rule 109-500-001 Trees on City-owned Property

The City Council held a work session on Salem's city trees and programs, with information presented by staff. No formal decisions were made; the session was for discussion only. The council also suspended rules to allow guest councilor Jose Gonzalez to participate.

• Suspended rules to allow Guest Councilor Gonzalez to participate in the work session (unanimous, no objections)

Urban Renewal Agency

The Urban Renewal Agency is meeting to discuss external borrowing for the Riverfront Downtown Urban Renewal Area. The body is considering a resolution to authorize the negotiation of taxable and tax-exempt debt to fund projects and a debt service reserve account.

• Resolution No. 20-9 URA: Authorization to negotiate debt not to exceed $10,000,000 for the Riverfront Downtown Urban Renewal Area

City Council

The City Council is meeting virtually to discuss utility rate changes and a state of emergency declaration for the Santiam canyon wildfires. The body will also review zoning changes for Commercial Street NE and Liberty Street NE and consider updates to the Historic Preservation Plan.

• Proposed utility service rates for water, wastewater, and stormwater (Resolution 2020-44)
• Grant of $55,000 to the Continuum of Care, Mid-Willamette Valley Homeless Alliance
• Proposed reversal of Planning Commission approval for zone changes at 2400 Block of Commercial Street NE and Liberty Street NE
• Resolution 2020-48 declaring a state of emergency for Santiam canyon wildfire response
• First reading of Ordinance Bill No. 12-20 to update the Historic Preservation Plan and Unified Development Code

The Salem City Council approved several major items, including a resolution establishing new utility service rates for water, wastewater, and stormwater effective January 1, 2021, and January 1, 2022 (8-1). The Council also adopted goals for the City's Climate Action Plan, aiming for a 50% reduction in greenhouse gas emissions by 2035 and carbon neutrality by 2050 (7-2). A state of emergency related to the Santiam Canyon wildfires response was declared (8-1). The Council also voted to reverse a Planning Commission decision and deny a zone change for property in the 2400 block of Commercial Street NE (6-3).

• Adopted Resolution No. 2020-44 establishing utility service rates for water, wastewater, and stormwater effective Jan 1, 2021 and Jan 1, 2022 (8-1)
• Adopted Climate Action Plan goals: 50% GHG reduction by 2035 and carbon neutrality by 2050 (7-2)
• Adopted Resolution No. 2020-48 declaring a state of emergency related to the Santiam Canyon wildfires response (8-1)
• Reversed Planning Commission decision and denied Zone Change Case No. CPC-NPC-ZC20-04 for property in the 2400 block of Commercial Street NE (6-3)
• Approved expansion of Park Ranger duties and service area (9-0)
• Authorized $55,000 grant agreement with the Mid-Willamette Valley Homeless Alliance (9-0)
• Authorized Intergovernmental Agreement with Western Oregon University for optical fiber network use (consent calendar)
• Approved first reading of Ordinance Bill No. 12-20 for Historic Preservation Plan update and code amendments (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to consider the adoption of operating budgets for fiscal year 2020-21. The body will also discuss revisions to the Section 8 Housing Choice Voucher Program Administrative Plan.

• Resolution No. 2266: Approval of FY 2020-21 consolidated operating budgets and HUD certification
• Resolution No. 2267: Revised Section 8 Housing Choice Voucher Program Administrative Plan regarding eligibility and homeless/at-risk household applications

The Housing Authority of the City of Salem met virtually and approved the consent calendar, which included adopting the FY 2020-21 operating budgets and HUD certification, and approving a revised Section 8 Administrative Plan. The revised plan modifies eligibility criteria and adds a method to accept applications from homeless and at-risk households with at least one non-elderly disabled adult. The board also approved the August 24, 2020 draft minutes and received a program management report. The meeting adjourned at 6:12 p.m.

• Approved consent calendar (8-0)
• Approved August 24, 2020 draft minutes
• Adopted Resolution No. 2266, FY 2020-21 operating budgets and HUD certification
• Adopted Resolution No. 2267, Revised Section 8 Administrative Plan
• Received and filed Program Management Report

City Council

The City Council is deciding on the sale of city-owned land to Tim Bush and Peninsula Truck Lines, Inc. Members are also reviewing a site plan for the Kuebler Gateway Shopping Center and amendments to the Stormwater Master Plan.

• Sale of 3 acres at Salem Business Campus to Tim Bush for $444,000
• Sale of 8.2 acres at Salem Business Campus to Peninsula Truck Lines, Inc. for $989,422
• Proposed $942,000 expenditure for improvements to the Gaia Street cul-de-sac
• Site plan review for Kuebler Gateway Shopping Center, including Costco and a fueling station
• Public hearing on an exemption from competitive bidding for the Salem Public Works Operations Building

Salem City Council approved the Class 3 Site Plan Review and Class 2 Driveway Approach Permit for the Kuebler Gateway Shopping Center, including a Costco, retail fueling station and four retail shell buildings, on an 8-1 vote with Councilor Leung opposed. Council also adopted Resolution No. 2020-43 exempting the Public Works Operations Building project from competitive bidding and allowing a Design Build method, and advanced Ordinance Bill No. 11-20 amending the Stormwater Master Plan to first and second reading. The consent calendar, including a $444,000 land sale to Tim Bush and a $989,422 land sale to Peninsula Truck Lines, Inc., was approved 9-0.

• Approved Kuebler Gateway Shopping Center site plan and driveway permit, including Costco (8-1, Leung nay)
• Adopted Resolution No. 2020-43 exempting Public Works Operations Building from competitive bidding, allowing Design Build (9-0)
• Advanced Ordinance Bill No. 11-20 amending the Stormwater Master Plan to first reading (9-0)
• Advanced Ordinance Bill No. 11-20 to second reading (9-0)
• Approved Engrossed Ordinance Bill No. 8-20 amending Salem Revised Code Chapters 70, 71 and 601 (8-1, Leung nay)
• Approved consent calendar including September 14, 2020 draft minutes (9-0)
• Adopted Resolution No. 2020-45 transferring Willamette Valley Communications Center fund appropriations for phone equipment (9-0)
• Authorized $444,000 sale of 3 acres at Salem Business Campus to Tim Bush and $989,422 sale of 8.2 acres to Peninsula Truck Lines, Inc. (9-0)

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to review agency business. The board is considering authorization for the Executive Director to execute a revised development agreement for the Jory Apartments.

• Revised Jory Apartments Development Agreement between the Agency and MWIC Jory Salem, LLC

The Salem Urban Renewal Agency met virtually on September 28, 2020, and approved its consent calendar, including the September 14, 2020 draft minutes. The board also authorized the Executive Director to execute a revised Jory Apartments Development Agreement with MWIC Jory Salem, LLC. No public comment, public hearings, resolutions, or information reports were recorded.

• Approved consent calendar, including September 14, 2020 draft minutes (9-0)
• Authorized Executive Director to execute revised Jory Apartments Development Agreement with MWIC Jory Salem, LLC

City Council

The City Council and Salem Planning Commission are holding a joint virtual work session. The body will receive an update on the Our Salem project.

• Discussion of Our Salem project update

The Salem City Council and Planning Commission held a joint virtual work session to receive an update on the Our Salem project, presented by Eunice Kim, Long Range Planning Manager. The discussion included questions and comments from multiple councilors and commissioners, as well as Scott Fregonese of Fregonese Associates. No formal decisions were made; the session was for discussion only.

• Held joint work session on Our Salem project update (no formal action)
• Received presentation by Eunice Kim, Long Range Planning Manager
• Discussed project with questions from councilors and commissioners

City Council

The City Council will hold a work session regarding how the police respond to non-criminal issues. The discussion includes reviewing police program details and full-time equivalent (FTE) allocations.

• Work session on Police Response to Non-Criminal Issues
• Review of Police Program Details and FTE Allocation

Urban Renewal Agency

The Urban Renewal Agency is meeting to review the August 24, 2020 minutes and consider a grant guideline exception. The board will discuss allowing equipment purchased with North Gateway URA Grant Funds to be moved to the McGilchrist URA.

• Proposed addendum to agreement with Innovative Manufacturing and Design (IMD) to relocate equipment from North Gateway URA to McGilchrist URA

City Council

The City Council is meeting virtually to discuss several administrative actions, including a General Fund transfer and real property acquisition. The body will also consider agreements for bike-sharing and police auditing services.

• Transfer of $442,000 in General Fund for a Salem Police Department performance audit and park security
• Purchase and Sale Agreement for real property at 1990 Wallace Road NW
• Agreement with Ride Salem to operate bike-sharing stations on City property
• Intergovernmental Agreement with Bend Police Department for an evidence room audit
• $5,000 grants to Salem Main Street Association and Mid-Willamette Valley Community Action Agency

Salem City Council approved a $442,000 General Fund transfer from contingency to materials and services, authorized a purchase and sale agreement for property at 1990 Wallace Road NW, and approved several other consent items. The council postponed the second reading of an ordinance amending utilities, stormwater, and floodplain codes to September 28, 2020. Two councilors were absent, and one recused herself from the postponement vote.

• Approved consent calendar with pull of item 3.3d (7-0, 2 absent)
• Adopted Resolution No. 2020-42 transferring $442,000 in General Fund from contingency to materials and services
• Accepted petition to vacate alley near Pine Street NE and Front Street NE, directed City Manager to set public hearing
• Authorized agreement with Ride Salem for bike-sharing stations on City property, waiving fees for first year
• Authorized intergovernmental agreement with Bend Police Department for audit of Bend's evidence processes and evidence room
• Authorized lease amendment with Rudy's Steakhouse LLC
• Authorized $5,000 grant to Salem Main Street Association for holiday promotion and events
• Authorized $5,000 grant to Mid-Willamette Valley Community Action Agency for volunteer recruitment

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to discuss the application and acceptance of federal and state funding. The body will consider resolutions to address funding shortfalls and participate in a supportive housing institute.

• Resolution No. 2265: Application and acceptance of CARES Act supplemental funding for the Housing Choice Voucher Program
• Resolution No. 2264: Application and acceptance of funds from the Oregon 2020-2021 Permanent Supportive Housing Institute
• Approval of July 27, 2020 draft minutes
• Program Management Report covering voucher lease up, portfolio occupancy, and client statistics

The Housing Authority of the City of Salem approved the consent calendar, which included adopting Resolution No. 2265 to apply for and accept CARES Act supplemental funding from HUD for the Housing Choice Voucher Program, addressing a funding shortfall due to COVID-19. It also adopted Resolution No. 2264 to apply for and accept funds from Oregon's 2020-2021 Permanent Supportive Housing Institute. The board approved the July 27, 2020 draft minutes and received the Program Management Report as an information item. The meeting adjourned at 6:19 p.m.

• Approved consent calendar (7-0, with 1 absent)
• Adopted Resolution No. 2265 to apply for and accept CARES Act funding for Housing Choice Voucher Program
• Adopted Resolution No. 2264 to apply for and accept funds from Oregon 2020-2021 Permanent Supportive Housing Institute
• Approved July 27, 2020 draft minutes
• Received and filed Program Management Report

Urban Renewal Agency

The Urban Renewal Agency will hold a virtual meeting to review agency business. The agenda includes the approval of July 27, 2020 minutes and an information report regarding administrative purchases made in June 2020.

• Approval of July 27, 2020 Draft Urban Renewal Agency Minutes
• Information report on purchases approved administratively from June 1, 2020 through June 30, 2020

The Salem Urban Renewal Agency met virtually and approved its consent calendar, which included the July 27, 2020 draft minutes. The board also received and filed an information report on administrative purchases from June 1-30, 2020. No public comment or public hearings were held, and no other substantive decisions were made.

• Approved consent calendar (8-0, Kaser absent)
• Approved July 27, 2020 draft minutes
• Received and filed information report on administrative purchases (June 1-30, 2020)

City Council

The City Council is meeting virtually to discuss budget supplements, infrastructure agreements, and city code amendments. Key actions include accepting funds for small business grants and applying for school-related pedestrian improvements.

• Acceptance of $238,000 from Business Oregon for COVID-19 small business grants
• FY 2021 Supplemental Budget 1 to increase General Fund appropriation by $238,000
• Intergovernmental Agreement with ODOT for Broadway Street NE at Pine Street NE improvements
• Funding applications for five Safe Routes to School projects, including Barnes Avenue SE and Sunnyview Road NE
• Public hearing to amend Salem Revised Code Chapters 70, 71, and 601 regarding utilities, stormwater, and floodplains

City Council

The City Council is meeting virtually to discuss extending emergency declarations for the COVID-19 pandemic and unsheltered residents through January 12, 2021. The body will also review utility account management and various infrastructure agreements.

• Resolution 2020-36 to extend the COVID-19 state of emergency through January 12, 2021
• Resolution 2020-37 to extend the unsheltered residents emergency declaration through January 12, 2021
• Resolution 2020-40 to extend Emergency Utility Assistance Program changes through June 30, 2021
• 10-year intergovernmental agreement with State of Oregon for vehicle rental, fuel, and motor pool services
• Public hearing for Site Plan Review Case No. SPR20-19 at 725 Market Street NE

Salem City Council voted to extend the COVID-19 state of emergency (Resolution 2020-36) and the unsheltered residents emergency declaration (Resolution 2020-37) through January 12, 2021, continuing the vehicle camping pilot program. Council also adopted Resolution 2020-40 extending the Emergency Utility Assistance Program changes through June 30, 2021 and set October 1, 2020 for resuming standard delinquent utility account enforcement. Council affirmed the Planning Administrator's decision for a Class 3 Site Plan Review at 725 Market Street NE (5-2, with two recusals), and tabled the Broadway Street NE at Pine Street NE right-of-way agreement to August 24, 2020.

• Adopted Resolution 2020-36 extending COVID-19 state of emergency through January 12, 2021 (8-1, Nanke nay)
• Adopted Resolution 2020-37 extending unsheltered emergency declaration and vehicle camping pilot through January 12, 2021 (9-0)
• Adopted Resolution 2020-40 extending Emergency Utility Assistance Program changes through June 30, 2021; standard delinquent account enforcement resumes October 1, 2020 (9-0)
• Affirmed Planning Administrator's decision for Class 3 Site Plan Review Case No. SPR20-19 at 725 Market Street NE (5-2, Kaser and Nordyke recused)
• Tabled Broadway Street NE at Pine Street NE right-of-way IGA No. 32964 to August 24, 2020 (9-0)
• Adopted Resolution 2020-38 declaring public need to acquire storm drainage easements between Madrona Avenue S and Camellia Drive S (consent calendar, 9-0)
• Adopted Resolution 2020-39 dedicating land from Will C. Hawes and Sharon L. Hawes as public right-of-way for Springwood Avenue SE (consent calendar, 9-0)
• Directed staff to report on two potential pedestrian paths linking Candalaria and Fairmount neighborhoods (7-2, Nanke and Lewis nay)

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to review agency business. The board is considering an agreement that would allow MWIC Jory, LLC to receive an annual property tax rebate for the Jory Apartments project.

• Development Agreement between Urban Renewal Agency and MWIC Jory, LLC for Jory Apartments
• Approval of June 22, 2020 draft minutes

The Salem Urban Renewal Agency met virtually on July 27, 2020. The board approved the consent calendar, which included the June 22, 2020 draft URA minutes, by an 8-0 vote. The board also authorized the Executive Director to execute the Jory Apartments Development Agreement with MWIC Jory, LLC, setting conditions for an annual property tax rebate. No public comment or public hearings were held.

• Approved consent calendar including June 22, 2020 draft URA minutes (8-0)
• Authorized Executive Director to execute Jory Apartments Development Agreement with MWIC Jory, LLC for annual property tax rebate

City Council

The City Council is considering several action items including a real property acquisition on Wallace Road NW and the Eagle's View Park Master Plan. The agenda also includes budget appropriation transfers, transit agreements, and an ordinance to support the Mid-Willamette Valley Homeless Alliance.

• Purchase and sale of real property at 1440 Wallace Road NW
• Adoption of the 2020 Eagle's View Park Master Plan
• Memorandum of Understanding with Salem Area Mass Transit District
• Inter-governmental agreement with Marion County for optical fiber network use
• Lease amendment to expand City of Salem employee health clinic at 960 Liberty Street SE

The Salem City Council approved a consent calendar with multiple items, including a budget transfer, a land purchase agreement, and a grant application. It also passed two ordinances on second reading: one amending the development fee code and another ratifying the creation of an intergovernmental entity for the Mid-Willamette Valley Homeless Alliance. All votes were 8-0 with one absence.

• Approved consent calendar including FY 2021 budget transfer (8-0)
• Authorized MOU with Salem Area Mass Transit District (8-0)
• Authorized purchase of property at 1440 Wallace Road NW (8-0)
• Authorized grant application for Urban Trails Implementation Plan (8-0)
• Authorized IGA with Marion County for fiber network use (8-0)
• Adopted Eagle's View Park Master Plan (8-0)
• Denied appeal of Stormwater SDC expenditure for 298 Taybin Road NW (8-0)
• Passed Ordinance Bill No. 9-20 amending SRC Chapter 41 (8-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting virtually to consider the adoption of its 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan. The body will also review an independent financial audit report for the fiscal year ending September 30, 2019.

• Resolution No. 2261: 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan
• Resolution No. 2263: Independent Financial Audit Report for fiscal year ending September 30, 2019
• Program Management Report including voucher lease up and portfolio occupancy

The Housing Authority of the City of Salem met virtually on July 27, 2020, with seven commissioners present and Commissioner Kaser absent. The commission approved its consent calendar, including the June 22, 2020 draft minutes, and adopted Resolution No. 2261 approving the 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan for submission to HUD. It also adopted Resolution No. 2263 accepting the Independent Financial Audit Report for the fiscal year ending September 30, 2019, and received and filed a Program Management Report. No public comment or public hearings were held.

• Approved consent calendar (7-0, Commissioner Kaser absent)
• Approved June 22, 2020 draft SHA minutes
• Adopted Resolution No. 2261 approving 2020-21 Public Housing Agency Plan and Annual Capital Fund Plan for HUD submission
• Adopted Resolution No. 2263 accepting Independent Financial Audit Report for fiscal year ending September 30, 2019
• Received and filed Program Management Report

City Council

The City Council is meeting virtually to discuss legislative priorities, budget corrections, and several ordinance amendments. The body will also hear an appeal regarding stormwater fund expenditures and consider a Planning Commission appointment.

• Motion to rename Center Street and the Center Street Bridge after Dr. Martin Luther King, Jr.
• Public hearing on appeal of Stormwater System Development Charge funds for property at 298 Taybin Road NW
• Three-year collective bargaining agreement with Salem City Attorney’s Collective Bargaining Unit (SCABU)
• Resolution 2020-33 to initiate Historic Preservation Plan Update and Historic Code Amendments
• Ordinance Bill No. 10-20 to ratify the creation of the Mid-Willamette Valley Homeless Alliance

The Salem City Council voted 9-0 to direct staff to draft a resolution and report on renaming Center Street and the Center Street Bridge after Dr. Martin Luther King, Jr. The council also denied an appeal regarding stormwater fee use, approved a collective bargaining agreement, and tabled a proposal to expand Park Ranger duties. Several ordinances advanced to second reading, including amendments to utility and development fee codes.

• Directed staff to prepare resolution and report on renaming Center Street and bridge for Dr. Martin Luther King, Jr. (9-0)
• Denied appeal of Stormwater SDC fund use for property purchase at 298 Taybin Road NW (8-1)
• Approved three-year collective bargaining agreement with Salem City Attorney's unit (consent)
• Tabled expansion of Park Ranger duties, referred back to staff (9-0)
• Adopted Resolution 2020-33 to initiate Historic Preservation Plan Update process (consent)
• Adopted Resolution 2020-34 correcting FY 2021 budget overstatement (consent)
• Approved League of Oregon Cities legislative priorities including COVID-19 recovery and housing (consent)
• Advanced Ordinance Bill 8-20 (utilities/stormwater/floodplain) and 9-20 (development fees) to second reading (9-0 each)

Urban Renewal Agency

The Urban Renewal Agency is meeting to decide on the FY 2021 budget and various property and infrastructure grants. The body will also consider appointments to the West Salem Redevelopment Advisory Board.

• Resolution No. 20-8 URA adopting the FY 2021 Urban Renewal Agency budget
• $1,500,000 in funding for the Union Street Bicycle Friendly Improvements project
• Amendment to the Purchase and Sale Agreement for property at 2640 Portland Road NE
• Appointments and reappointments to the West Salem Redevelopment Advisory Board

City Council

The City Council is meeting virtually to decide on the FY 2021 city budget, the Master Fee Schedule, and the Capital Improvement Plan for FY 2021 through FY 2025. The body will also consider COVID-19 relief grants and an extension of the local state of emergency.

• Adoption of the FY 2021 City of Salem budget
• Proposed FY 2021 Master Fee Schedule including Planning Division fee increases
• Grant agreement for $1,500,000 for Union Street Bicycle Friendly Improvements
• Purchase and Sale Agreement for property at 3821 Ibex Street NE
• Public hearing for 2020-2024 Consolidated Plan and 2020-2021 Annual Action Plan

The Salem City Council adopted the FY 2021 budget and set the Master Fee Schedule, extending the COVID-19 state of emergency through August 31, 2020. Council also approved several police-related motions, including work sessions on school resource officers and non-criminal police duties, a performance audit of the police department, and adding 8CANTWAIT guidelines to future discussions. A motion to create a community commission on school resource officers was amended to include it in a joint work session with the school district.

• Adopted FY 2021 City budget (Resolution 2020-31) (9-0)
• Adopted FY 2021 Master Fee Schedule (Resolution 2020-26) (8-1, Nanke no)
• Extended COVID-19 state of emergency through Aug 31, 2020 (Resolution 2020-32) (8-1, Nanke no)
• Approved $1.5M Riverfront-Downtown Urban Renewal funds for Union Street bike improvements (9-0)
• Approved police performance audit, directing staff to draft template by next meeting (9-0)
• Approved work session on School Resource Officer agreement with Salem-Keizer School District (9-0)
• Approved work session on use of police for non-criminal matters (9-0)
• Referred denied women's shelter conditional use to public hearing (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting virtually to discuss appointments and partnership agreements. The body is considering the acceptance of federal set-aside funding to increase rental assistance for the Housing Choice Voucher program.

• Resolution No. 2262 to accept HUD PIH Notice 2020-04 funds for the Housing Choice Voucher program
• Resolution No. 2260 to amend a partnership agreement with CASA of Oregon for Individual Development Account funds
• Appointments of Stacey Krys-Harrison and Ashley Carson Cottingham to the Salem Housing Advisory Committee

The Housing Authority of the City of Salem met virtually on June 22, 2020, and approved the consent calendar unanimously (8-0). They adopted Resolution No. 2260 to amend a partnership with CASA of Oregon for Individual Development Accounts, and Resolution No. 2262 to accept HUD set-aside funding for the Housing Choice Voucher program. They also appointed members to the Salem Housing Advisory Committee and received a program management report.

• Approved consent calendar (8-0)
• Adopted Resolution No. 2260 amending partnership with CASA of Oregon for IDA access
• Adopted Resolution No. 2262 accepting HUD set-aside funding for Housing Choice Voucher program
• Appointed members to Salem Housing Advisory Committee
• Received and filed Program Management Report

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to discuss funding for a street project and hold a public hearing on the FY 2021 budget. The body will consider a recommendation to authorize funds for the State Street Two-Way Conversion project.

• Proposed $82,000 from Riverfront-Downtown Urban Renewal Area funds for State Street Two-Way Conversion project
• Public hearing on the FY 2021 Salem Urban Renewal Agency budget

The Urban Renewal Agency approved using $82,000 of unallocated Riverfront-Downtown Urban Renewal Area funds to complete the State Street Two-Way Conversion project. The board also directed staff to return on June 22 with a resolution to adopt the recommended FY 2021 budget. The consent calendar, including the May 26 minutes, was approved unanimously.

• Authorized $82,000 for State Street Two-Way Conversion project (9-0)
• Directed staff to return June 22 with resolution to adopt FY 2021 budget (9-0)
• Approved consent calendar including May 26 minutes (9-0)

City Council

The City Council is meeting virtually to discuss the FY 2021 budget and state revenue sharing. The body is also considering updates to the master fee schedule and judicial compensation.

• Public hearing on FY 2021 City of Salem budget
• Public hearing on State Revenue Sharing funds (Resolution No. 2020-25)
• Proposed FY 2021 Master Fee Schedule (Resolution No. 2020-26)
• Proposed increase of Judges Pro Tempore rate to $79.00 per hour
• Closing of the Civic Gifts and Memorial Fund (Resolution No. 2020-27)

The City Council voted unanimously to direct staff to implement weekend closures of portions of Court, State, and High streets to allow downtown restaurants to use the streets for expanded dining areas, and to waive right-of-way use permit fees for participating businesses. The Council also approved a motion to develop diversity, equity, and inclusion training for all city councilors and department heads as part of new councilor orientation. The FY 2021 Master Fee Schedule was tabled until the June 22, 2020 meeting, and the FY 2021 budget adoption was deferred to that date.

• Approved weekend street closures for downtown restaurant dining (9-0)
• Approved diversity, equity, and inclusion training for councilors and department heads (9-0)
• Tabled FY 2021 Master Fee Schedule until June 22, 2020 (5-4)
• Directed staff to return June 22 with resolution to adopt FY 2021 budget (7-2)
• Adopted Resolution No. 2020-27 closing Civic Gifts and Memorial Fund
• Adopted Resolution No. 2020-25 electing to receive State Revenue Sharing funds (9-0)
• Adopted municipal judicial compensation changes, including $79/hour for Pro Tempore judges
• Approved consent calendar including May 26, 2020 minutes (9-0)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is holding a virtual meeting to approve previous minutes and receive an information report. The body will review data regarding voucher lease-ups, portfolio occupancy, and client and applicant statistics.

• Approval of April 27, 2020 draft minutes
• Program Management Report covering voucher lease-ups and portfolio occupancy

City Council

The City Council is meeting virtually to discuss the creation of a Small Business Grant Program for businesses impacted by COVID-19. The body is also considering several real property acquisitions and updates to the city's public records policy.

• Creation of a Small Business Grant Program and a $198,000 grant agreement with Willamette Workforce Partnership
• Acquisition of real property at 1990, 1508, and 1460 Wallace Road NW
• Up to $45,000 in grant funding from Marion County for economic development
• 5% salary range increases for Police Lieutenant, Deputy Police Chief, Deputy Fire Chief, and Assistant Fire Chief
• Public hearing on amendments to the 2015-2019 Consolidated Plan and Annual Action Plans

Salem City Council approved a Small Business Grant Program for businesses impacted by COVID-19 and authorized a $198,000 grant agreement with Willamette Workforce Partnership for Phase I. Council also approved several real property purchase and sale agreements on Wallace Road NW and a donation agreement for the former Boise Cascade site. A proclamation declaring the first Friday in June as National Gun Violence Awareness Day passed 7-1, with Mayor Bennett voting no. Councilor Nanke was absent for all votes.

• Approved Small Business Grant Program for COVID-19 impacted businesses (8-0)
• Authorized $198,000 grant agreement with Willamette Workforce Partnership for Phase I of COVID Small Business Grant Program (8-0)
• Authorized purchase and sale agreement for 1990 Wallace Road NW with Donald E. and Mary L. Clark (8-0)
• Authorized purchase and sale agreement for 1508 Wallace Road NW with Barfknecht Revocable Living Trust (8-0)
• Authorized purchase and sale agreement for 1460 Wallace Road NW with Kurt and Janet Spingath (8-0)
• Authorized donation agreement for former Boise Cascade site (8-0)
• Approved proclamation declaring first Friday in June as National Gun Violence Awareness Day (7-1, Bennett nay)
• Adopted amendments to 2015-2019 Consolidated Plan and 2018/2019 Annual Action Plans, including CDBG-CV (8-0)

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to decide on the creation of a new tax increment funding district and loan forgiveness for small businesses. The board will also consider a grant amount exception for a mixed-use housing project.

• Resolution 2020-7 URA to create the Jory Apartments Tax Increment Funding (TIF) District
• Forgiveness of remaining loan balances for the Fairview Urban Renewal Area Small Business Forgivable Loan Program
• Grant amount exception for a mixed-use housing project at 990 Broadway Street NE
• Information report on COVID-19 impacts to the Salem Convention Center

The Urban Renewal Agency approved the creation of the Jory Apartments Tax Increment Financing (TIF) District, adopted Resolution 2027-7 URA. It also forgave remaining loan balances and closed the Fairview Urban Renewal Area Small Business Forgivable Loan Program, and approved a grant exception for a mixed-use project at 990 Broadway Street NE. The consent calendar, including the April 27 minutes, was approved. The meeting was held virtually due to COVID-19.

• Approved agenda addition changing ward numbers on item 2.3a from Ward 2 to Wards 2 and 3 (9-0)
• Approved consent calendar (8-0, Nanke absent)
• Approved April 27, 2020 draft minutes
• Adopted Resolution 2020-7 URA creating Jory Apartments TIF District
• Forgave remaining FURA loan balances and closed the program
• Approved grant amount exception for 990 Broadway LLC mixed-use project

City Council

The City Council is meeting virtually to conduct a second reading of an ordinance creating the Jory Apartments Tax Increment Funding (TIF) District. The body will also consider ratifying a federal grant for coronavirus emergency funding and hold a work session on affordable housing incentives.

• Second reading of Ordinance Bill No. 7-20 to create the Jory Apartments TIF District
• Ratification of a $247,044 U.S. Department of Justice FY20 Coronavirus Emergency Supplemental Funding Program Grant
• Work session on affordable housing incentives
• Information report on approved partition of 1340 to 1380 Church Street NE
• Information report on approved 14-lot subdivision at 6994 Sunnyside Rd SE

Salem City Council met virtually on May 11, 2020. The council approved Ordinance Bill No. 7-20 on second reading, creating the Jory Apartments Tax Increment Funding (TIF) District in Ward 2. Councilors also ratified the City Manager's execution of federal coronavirus emergency grant documents to accept a $247,044 award, and approved the consent calendar including the April 27, 2020 draft minutes. Several informational reports were received and filed, including two approved planning decisions and a homelessness prevention program report.

• Approved Ordinance Bill No. 7-20 creating the Jory Apartments Tax Increment Funding (TIF) District (9-0)
• Ratified City Manager's execution of U.S. Department of Justice FY20 Coronavirus Emergency Supplemental Funding grant documents to accept $247,044
• Approved consent calendar including April 27, 2020 draft City Council minutes (9-0)
• Approved addition of agenda item 5.c, Community and Business Assistance and Homelessness Prevention Program (9-0)
• Received and filed Planning Administrator Decision on partition at 1340-1380 Church St NE (approved)
• Received and filed Planning Administrator Decision on subdivision at 6994 Sunnyside Rd SE (approved)
• Received and filed Community and Business Assistance and Homelessness Prevention Program report

City Council

The City Council is meeting virtually to conduct a work session regarding affordable housing incentives. The session is for information only and includes a review of the Jory Apartments TIF District Map.

• Work session on affordable housing incentives
• Review of Jory Apartments TIF District Map

The Salem City Council met virtually on May 11, 2020, and held a work session on affordable housing incentives, led by Urban Development Director Kristin Retherford and Housing Manager Nicole Utz. No formal decisions or votes were made; the meeting was discussion-only and adjourned at 8:03 p.m.

• No formal decisions or votes taken during the work session

Urban Renewal Agency

The Urban Renewal Agency is meeting virtually to vote on a lease extension and a development agreement amendment. The board will also consider a grant exception for storage for unsheltered persons.

• Lease extension for real property at 2640 Portland Road NE through December 31, 2020
• Fourth Amendment to the Development Agreement with Salem LTC Properties, LLC
• Grant exception of up to $30,000 to Mid-Willamette Valley Community Action Agency for unsheltered persons' storage

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting virtually to discuss administrative reports and policy updates. The body is considering the adoption of a resolution to revise the Public Housing Admissions and Continued Occupancy Policy.

• Resolution No. 2259: Revision to the Public Housing Admissions and Continued Occupancy Policy
• Approval of February 24, 2020 draft minutes
• Program Management Report covering voucher lease up, portfolio occupancy, and client statistics

The Salem Housing Authority Commission met virtually on April 27, 2020, due to the COVID-19 pandemic. The commission approved the consent calendar, including the February 24, 2020 meeting minutes and Resolution No. 2259 revising the Public Housing Admissions and Continued Occupancy Policy. No other substantive decisions were made; the only other item was an informational program management report that was received and filed.

• Approved February 24, 2020 draft minutes (8-0)
• Adopted Resolution No. 2259 revising Public Housing Admissions and Continued Occupancy Policy (8-0)

City Council

The City Council is meeting virtually to discuss extending the pandemic state of emergency through June 30, 2020. The body is also considering a resolution to provide immediate financial relief to qualified residential and commercial utility customers.

• Increase Emergency Utility Assistance Program support to $500,000 from $10,000
• Grants of $25,000 to Mid-Willamette Valley Community Action Agency and $12,500 each to St. Vincent de Paul and the Salvation Army
• Proposed four-year collective bargaining agreement with Salem Police Employees' Union
• Public hearing on creating the Jory Apartments Tax Increment Financing (TIF) District
• Proposed adoption of the 2020 Battle Creek Park Master Plan

The Salem City Council met virtually and approved a package of financial relief measures for utility customers, increasing the Emergency Utility Assistance Program to $500,000 and temporarily raising the maximum credit per residential account to $500. The Council also extended the city's COVID-19 state of emergency through June 30, 2020, by an 8-1 vote, with Councilor Nanke dissenting. A four-year collective bargaining agreement with the Salem Police Employees' Union was approved, and the Council advanced the Jory Apartments Tax Increment Financing District to second reading. The Battle Creek Park Master Plan was approved on a substitute motion, 8-1, with Councilor Leung voting no.

• Approved $500,000 in utility assistance funding and increased max credit to $500 per account (9-0)
• Extended COVID-19 state of emergency through June 30, 2020 (8-1, Nanke opposed)
• Approved 4-year police union contract, July 2020–June 2024 (9-0)
• Advanced Jory Apartments TIF District to second reading (9-0)
• Approved Battle Creek Park Master Plan on substitute motion (8-1, Leung opposed)
• Approved ASR project exemption from competitive bidding, Resolution 2020-15 (9-0)
• Authorized SCASD grant application for commercial air service at Salem Municipal Airport (9-0, Andersen and Leung registered no votes)
• Directed staff report on pedestrian trail connection near Pioneer Cemetery (7-2, Nanke and Lewis opposed)

City Council

The City Council is meeting to discuss the withdrawal of a payroll tax referral from the May 19, 2020 election. The body is also considering a new ordinance regarding sidewalk conduct and various airport and grant agreements.

• Resolution No. 2020-19 to withdraw the employee payroll tax ballot measure from the May 19, 2020 election
• Ordinance Bill No. 6-20 relating to conduct on sidewalks (second reading)
• Acceptance of $331,629.00 federal STOP Violence Against Women grant for the Domestic Violence Response Team
• Ground lease at Salem Municipal Airport with Valmont Industries, Inc.
• Subordination of CDBG loans for WestCare Foundation, Inc. at 2933 Center Street NE

Salem City Council voted 9-0 to adopt Resolution No. 2020-19, withdrawing the referral of Ordinance Bill No. 11-19, which would have created an employee-based payroll tax, from the May 19, 2020 election. The council also adopted Ordinance Bill No. 6-20 on conduct on sidewalks by an 8-1 vote, with Councilor Leung opposed, and declared an emergency. On consent, the council approved prior meeting minutes, adopted Resolution No. 2020-17 transferring FY 2020 General Fund appropriations, authorized an airport ground lease with Valmont Industries, Inc., authorized subordination of two Community Development Block Grant loans for WestCare Foundation, Inc. at 2933 Center Street NE, and authorized acceptance of a $331,629.00 federal STOP Violence Against Women grant for the Domestic Violence Response Team. Several information reports, including Planning Administrator decisions and a report on eviction protections for residential tenants, were received and filed.

• Adopted Resolution No. 2020-19 withdrawing the employee payroll tax measure from the May 19, 2020 election (9-0)
• Adopted Ordinance Bill No. 6-20 on conduct on sidewalks, creating Salem Revised Code 95.715, with an emergency clause (8-1, Leung nay)
• Approved consent calendar including March 9 and March 17 draft minutes (9-0)
• Adopted Resolution No. 2020-17 transferring FY 2020 General Fund budget appropriations (9-0)
• Authorized City Manager to execute airport ground lease with Valmont Industries, Inc. (9-0)
• Authorized subordination of two CDBG loans for WestCare Foundation, Inc. at 2933 Center Street NE (9-0)
• Authorized City Manager to accept $331,629.00 federal STOP Violence Against Women grant for the DVRT (9-0)
• Received and filed information reports, including Planning Administrator decisions and a report on eviction protections for residential tenants

City Council

The City Council, Salem Housing Authority, and Urban Renewal Agency are holding a joint emergency meeting. The body is considering a resolution to declare a state of emergency and temporary changes to public meeting procedures due to the COVID-19 pandemic.

• Resolution no. 2020-18 to declare a state of emergency related to the COVID-19 Pandemic
• Proposal to suspend oral public comment and limit meeting attendance to 25 people

City Council

The City Council and Urban Renewal Agency are holding a joint work session to discuss economic development and urban renewal. The items on the agenda are for information only.

• UD Annual Report
• Opportunity Zone Map
• Enterprise Zone Map
• Jory Apts TIF District Map
• Airport Business Plan Staff Report and Business Plan

City Council

The City Council is meeting to discuss extending an emergency declaration to support a women's shelter and vehicle camping program. The body will also consider several right-of-way dedications and a new ordinance regarding sidewalk conduct.

• Resolution No. 2020-14 to extend emergency declaration until August 25, 2020, for Safe Sleep Women's shelter and vehicle camping pilot
• First reading of Ordinance Bill No. 6-20 relating to conduct on sidewalks
• Second reading of Ordinance Bill No. 5-20 to annex 4.94 acres at SE Corner of Kuebler Blvd SE and 36th Ave SE
• Resolution No. 2020-12 to apply for an OPRD grant for Bill Riegel Park Phase 2 Development
• Lease with Deems, Inc. for property at 595 Cottage Street NE for the Willamette Valley Communications Center

Salem City Council voted 8-0 to adopt Resolution No. 2020-14, extending the city's emergency declaration until August 25, 2020, so United Way's Safe Sleep Women's shelter can keep operating at an expanded occupancy of 19 people and the vehicle camping pilot program can continue. Council also approved a consent calendar 8-0 that included several right-of-way dedication resolutions, a parks grant application, an intergovernmental agreement with the Oregon Department of Corrections for police training facilities, and a lease at 595 Cottage Street NE for the Willamette Valley Communications Center. Council conducted the first reading of Ordinance Bill No. 6-20 on sidewalk conduct, which carried 7-1 with Councilor Leung opposed; a proposed amendment to lower the fine from $250 to up to $150 was withdrawn. Council also voted 7-1 to call up the South Salem High School site plan appeal for a Council public hearing rather than a Hearings Officer decision.

• Adopted Resolution No. 2020-14 extending the emergency declaration until August 25, 2020 (8-0)
• Approved consent calendar including minutes, seven right-of-way dedication resolutions, and a Bill Riegel Park grant application (8-0)
• Authorized City Manager to execute IGA with Oregon Department of Corrections for Salem Police training facility use (consent calendar, 8-0)
• Authorized City Manager to execute lease with Deems, Inc. for 595 Cottage Street NE for Willamette Valley Communications Center (consent calendar, 8-0)
• Conducted first reading of Ordinance Bill No. 6-20 on sidewalk conduct (7-1, Leung opposed)
• Amendment to reduce sidewalk conduct fine from $250 to up to $150 withdrawn by Councilor Andersen
• Approved second reading of Ordinance Bill No. 5-20 annexing 4.94 acres at SE Corner of Kuebler Blvd SE and 36th Ave SE (8-0)
• Voted 7-1 to call up South Salem High School site plan appeal for Council public hearing (Lewis opposed)

Urban Renewal Agency

The Urban Renewal Agency is considering the initiation of the Jory Apartments Tax Increment Financing (TIF) District. This action involves releasing a draft Plan and Report for review by the public and taxing jurisdictions.

• Initiate creation of the Jory Apartments TIF District on the former Oregon State Hospital North Campus
• Release of Draft TIF District Plan
• Release of Draft TIF District Report

The Salem Urban Renewal Agency approved initiating the Jory Apartments TIF District on the former Oregon State Hospital North Campus, releasing the draft plan and report for public and taxing jurisdiction review. The consent calendar, including approval of the February 24, 2020 minutes, was also approved unanimously. No public comment or hearings were held.

• Approved initiating Jory Apartments TIF District, releasing draft plan and report (7-0)
• Approved consent calendar including February 24, 2020 minutes (7-0)

Urban Renewal Agency

The Urban Renewal Agency is meeting to review the FY 2018-19 financial report and authorize funding for infrastructure and management agreements. The board will consider several action items including lease assignments and a contract extension for the Salem Convention Center.

• Authorization of $80,000 from Riverfront-Downtown Urban Renewal Area funds for the State Street Two-Way Conversion project
• Approval of the Fiscal Year 2018-19 Urban Renewal Agency Financial Report
• Extension of the Salem Convention Center Management Agreement through September 3, 2020
• Consent to lease assignments between Saffron Supply Company, Inc. and TV Saffron Supply, LLC

The Urban Renewal Agency approved the consent calendar, including the FY 2018-19 financial report and several lease/management agreements. It also authorized $80,000 from unallocated Riverfront-Downtown Urban Renewal Area funds to complete the State Street Two-Way Conversion project, with one board member abstaining due to a conflict of interest.

• Approved FY 2018-19 Urban Renewal Agency Financial Report (8-0)
• Authorized consent to lease assignments between Saffron Supply Company, Inc. and TV Saffron Supply, LLC (8-0)
• Authorized extension of Salem Convention Center Management Agreement through September 3, 2020 (8-0)
• Approved $80,000 for State Street Two-Way Conversion project (7-0, 1 abstention)

City Council

The City Council is discussing amendments to regulate sidewalk use to reduce obstructions and updating design standards for multifamily housing. The body is also deciding on the formation of a road reimbursement district and a strategic plan for tourism.

• Proposed regulations on the use of sidewalks to address blocked or obstructed paths
• Second reading of Ordinance Bill No. 1-20 regarding multifamily housing design standards
• Public hearing on Resolution No. 2020-5 to form the Gaffin Road Reimbursement District
• Approval of the Travel Salem 2020-2025 Strategic Plan
• First reading of Ordinance Bill No. 5-20 to annex 4.94 acres at Kuebler Blvd SE and 36th Ave SE

Salem City Council directed staff to bring back an ordinance for first reading on March 9 to regulate sitting and laying on public sidewalks, with conditions that it not link to Crime Prevention Districts and not take effect until day space and secured toilets are available. Council also approved the Travel Salem 2020-2025 Strategic Plan, adopted a resolution amending Transportation and Wastewater System Development Charge project lists, and approved formation of the Gaffin Road Reimbursement District. Ordinance Bill No. 1-20 updating multifamily housing design standards passed its second reading, and a 4.94-acre annexation at Kuebler Blvd SE and 36th Ave SE had its first reading.

• Directed staff to return with a sidewalk sit/lie ordinance for first reading March 9, with conditions (7-1, Lewis nay)
• Approved Travel Salem 2020-2025 Strategic Plan (consent calendar, 8-0)
• Adopted Resolution No. 2020-6 amending Transportation and Wastewater System Development Charge Eligible Project Lists (consent calendar, 8-0)
• Adopted Resolution No. 2020-5 forming Gaffin Road Reimbursement District (8-0)
• Approved Ordinance Bill No. 1-20 on second reading, updating multifamily housing design standards (8-0)
• Conducted first reading of Ordinance Bill No. 5-20 annexing 4.94 acres at SE Kuebler Blvd SE and 36th Ave SE (8-0)
• Approved January 21, February 10, and February 18, 2020 minutes (consent calendar, 8-0)
• Received and filed informational reports including FY 2018-19 Urban Renewal Agency Financial Report and Vehicle Camping Program

Housing Authority of the City of Salem

The Housing Authority of the City of Salem is meeting to elect a Vice Chair and review program reports. The session includes a review of voucher lease-ups and portfolio occupancy statistics.

• Election of Vice Chair
• Review of Program Management Report including Voucher Lease Up and Portfolio Occupancy
• Approval of January 27, 2020 draft minutes

City Council

The City Council is holding a work session to provide policy direction on issues for the 2020 Policy Agenda. The meeting follows a signing ceremony for a Memorandum of Understanding between the City of Salem and the Confederated Tribes of the Grand Ronde.

• Signing ceremony for Memorandum of Understanding with Confederated Tribes of the Grand Ronde
• Discussion of 2020 Policy Agenda issues
• Review of 2019 Progress Report
• Review of Revised Climate Actions Audit Report

City Council

The City Council is meeting to vote on the issuance of utility revenue bonds and appoint two members to the Planning Commission. The body will also hold a public hearing regarding a multifamily housing design project and discuss camping restrictions.

• Second reading of ordinance bill no. 4-20 to issue approximately $60 million in Utility revenue bonds
• Appointment of two applicants to full-term positions on the Planning Commission
• Public hearing on the Multifamily Housing Design project supplemental report
• Discussion on revising restrictions on camping
• Information report on construction of the Gerry Frank | Salem Rotary Amphitheater and a new restroom in the North Meadow

The Council voted 9-0 to engross Ordinance Bill No. 1-20, which eliminates minimum parking requirements for multifamily projects in the Central Salem Development Program area and within a quarter mile of Cherriots' Core Network, eliminates parking requirements for room and board facilities, and makes other amendments. The Council also approved a motion to reconsider a sit-lie ordinance at the next meeting, and approved $60 million in utility revenue bonds.

• Approved Ordinance Bill No. 1-20 with amendments (9-0)
• Eliminated minimum parking requirements for multifamily projects in Central Salem Development Program area (6-3)
• Eliminated minimum parking requirements for multifamily projects within 1/4 mile of Cherriots' Core Network (6-3)
• Eliminated parking requirements for room and board facilities (9-0)
• Eliminated picnic area option for open space double counting (8-1)
• Removed balcony restriction, required sight-obscuring railings (5-4)
• Approved motion to reconsider sit-lie ordinance at next meeting (5-4)
• Approved $60M utility revenue bonds (9-0)

City Council

The City Council will discuss updating design standards for multifamily housing and a petitioner-initiated annexation at Kuebler Blvd SE and 36th Ave SE. The body is also deciding on several appropriation transfers and a grant for justice assistance.

• Proposed Ordinance Bill No. 1-20 to update multifamily housing design standards
• Annexation Case No. C-733 for territory at SE corner of Kuebler Blvd SE and 36th Ave SE
• Resolution 2020-2 to transfer $63,160 for IT network security
• Resolution 2020-3 to transfer $30,000 for downtown cleaning services
• Acceptance of $87,139 U.S. Department of Justice Justice Assistance Grant

The Salem City Council voted 5-4 to direct staff to return with a proposal banning camping in downtown, city parks, and residentially zoned neighborhoods. The council also approved several consent calendar items, including a $63,160 IT appropriation transfer and a $30,000 downtown cleaning services transfer, and approved two annexations. A request from Salem Health for a permit fee waiver for on-street parking spaces was denied.

• Directed staff to draft camping ban for downtown, parks, residential zones (5-4)
• Denied Salem Health permit fee waiver for on-street parking spaces (8-1)
• Approved $63,160 IT appropriation transfer (Resolution 2020-2)
• Approved $30,000 downtown cleaning services transfer (Resolution 2020-3)
• Approved annexation at SE corner of Kuebler Blvd and 36th Ave SE (Order 2020-1 ANX)
• Approved annexation at 1096 Hoffman Road NE (Ordinance 2-20)
• Approved annexation at 4696 Center St NE and 592 Hile Lane NE (Ordinance 3-20)
• Approved first reading of $60M utility revenue bond ordinance (Bill 4-20)

Housing Authority of the City of Salem

The Housing Authority of the City of Salem will meet to approve minutes from December 9, 2019. The body will also receive a Program Management Report containing data on vouchers, occupancy, and statistics.

• Approval of December 9, 2019 draft minutes
• Program Management Report covering voucher lease up, portfolio occupancy, client statistics, and applicant statistics

The Housing Authority of the City of Salem met on January 27, 2020, and approved the consent calendar, which included the December 9, 2019 draft minutes. No other action items, resolutions, public hearings, or special orders were considered. The meeting adjourned at 6:07 p.m.

• Approved consent calendar (8-0)
• Approved December 9, 2019 draft minutes (8-0)

City Council

The City Council is meeting to discuss a state of emergency regarding unsheltered residents and the funding of a temporary shelter. The body will also hold a work session to provide direction on the 2020 Policy Agenda.

• Resolution no. 2020-4: Declaring a state of emergency related to unsheltered residents
• Resolution No. 2020-1: Transferring $213,000 from the General Fund to fund a temporary shelter at Pringle Community Hall
• Work session to provide policy direction for the 2020 Policy Agenda

City Council

The City Council will discuss updating design standards for multifamily housing and review two petitioner-initiated annexations. The body is also considering an emergency resolution to increase occupancy for the Safe Sleep shelter.

• First reading of Ordinance Bill No. 1-20 regarding multifamily housing design standards
• First reading of Ordinance Bill No. 2-20 to annex 1.06 acres at 1096 Hoffman Road NE
• First reading of Ordinance Bill No. 3-20 to annex 5.04 acres at 4696 Center Street NE and 592 Hile Lane NE
• Second reading of Ordinance Bill No. 18-19 to shift the alignment of the Greencrest Street NE extension
• Public hearing for a subdivision review and adjustment at the 4700 Block of Battle Creek Road SE

Salem City Council on Jan. 13, 2020 directed staff to prepare an emergency declaration to increase capacity at the Safe Sleep Shelter at 1910 Front Street to 19, and to allow use of Pringle Hall as a temporary overnight shelter, both for consideration at the Jan. 27 meeting. Council also directed staff to present a program for vehicle camping on private property with owner permission. In other business, the council elected Councilor Hoy as Council President, approved the consent calendar, and advanced three annexation and code ordinances on first reading.

• Elected Councilor Hoy as Council President by acclamation (9-0)
• Approved consent calendar including Dec. 9, 2019 minutes (9-0)
• Directed staff to prepare emergency declaration to raise Safe Sleep Shelter capacity at 1910 Front Street to 19 (unanimous)
• Directed staff to allow Pringle Hall as temporary overnight shelter and prepare emergency declaration (unanimous)
• Directed staff to present a vehicle-camping-on-private-property program at Jan. 27 meeting (9-0)
• Modified Planning Administrator's decision on Battle Creek Road SE subdivision to correct two scrivener's errors and approve (9-0)
• Conducted first reading of Ordinance Bill No. 2-20 annexing 1096 Hoffman Road NE (9-0)
• Conducted first reading of Ordinance Bill No. 3-20 annexing 4696 Center Street NE and 592 Hile Lane NE (9-0)

Urban Renewal Agency

The Urban Renewal Agency is reviewing several resolutions to authorize short-term borrowing for various urban renewal projects. The board is also considering a grant assignment and advisory board appointments.

• Resolution 20-3 URA: Short-term bond up to $3,925,920 for North Gateway Urban Renewal Area
• Resolution 20-4 URA: Short-term bond up to $7,500,000 for Riverfront Downtown Urban Renewal Area
• Resolution 20-1 URA: Short-term bond up to $1,000,000 for McGilchrist Urban Renewal Area
• Resolution 20-6 URA: Short-term bond up to $1,500,000 for West Salem Urban Renewal Area
• Assignment of Union Gospel Mission of Salem’s Capital Improvement Program Grant to the Union Gospel Mission of Salem Support Corporation

The Urban Renewal Agency approved six resolutions authorizing short-term borrowing totaling $15,350,920 for urban renewal projects across six areas, including McGilchrist, Mill Creek Industrial Park, North Gateway, Riverfront Downtown, South Waterfront, and West Salem. The board also approved the consent calendar, which included minutes, the assignment of a Union Gospel Mission grant, and advisory board appointments. All votes were unanimous (9-0).

• Adopted Resolution 20-1 URA authorizing $1,000,000 short-term bond for McGilchrist Urban Renewal Area (9-0)
• Adopted Resolution 20-2 URA authorizing $925,000 short-term bond for Mill Creek Industrial Park Urban Renewal Area (9-0)
• Adopted Resolution 20-3 URA authorizing $3,925,920 short-term bond for North Gateway Urban Renewal Area (9-0)
• Adopted Resolution 20-4 URA authorizing $7,500,000 short-term bond for Riverfront Downtown Urban Renewal Area (9-0)
• Adopted Resolution 20-5 URA authorizing $500,000 short-term bond for South Waterfront Urban Renewal Area (9-0)
• Adopted Resolution 20-6 URA authorizing $1,500,000 short-term bond for West Salem Urban Renewal Area (9-0)
• Approved assignment of Union Gospel Mission's Capital Improvement Grant to UGM Support Corporation (9-0)
• Reappointed six members to North Gateway Redevelopment Advisory Board and appointed Alena Heidecke to West Salem Redevelopment Advisory Board (9-0)