Sandown public meetings in 2025

Board of Selectmen

The Board of Selectmen will discuss the town’s participation in the NH Recycles tire‑recycling program and its pricing. They will review the draft warrant articles for the 2026 fiscal year. Additional items include appointing an inspector of elections and reviewing any complaints received. The meeting also includes old‑business reports and a non‑public employee‑matter discussion.

• Discussion of NH Recycles Tire Recycling Program member pricing (Public Works Director)
• Review of draft 2026 Warrant Articles
• Appointment of Inspector of Election
• Review of complaints received
• Nonpublic discussion of employee matters under RSA 91‑A:3 II (a)

The Board accepted the December 15, 2025 public and non‑public minutes. It voted to raise the tire‑recycling fee by $1.00 per tire. The Board appointed an Inspector of Elections with a term ending July 31, 2026 and authorized $3,699 for a new cemetery lawn mower. A non‑public session was entered at 7:15 p.m.

• Accepted December 15, 2025 minutes as amended (unanimous)
• Accepted non‑public minutes from December 15, 2025 (4‑0‑0)
• Increased tire‑recycling fee by $1.00 per tire (4‑0‑0)
• Appointed Inspector of Elections (term ends 7/31/2026) (4‑0‑0)
• Encumbered $3,699 for cemetery lawn mower purchase (4‑0‑0)
• Entered non‑public session at 7:15 p.m. (4‑0‑0)

Board of Fire Engineers

The Board of Fire Engineers will review the 2026 budget and per-diem staffing. The meeting also includes updates on policy, apparatus, and equipment.

• 2026 Budget dissection
• Review of Per-Diem Staffing
• Update on Policy, Apparatus, and equipment

Zoning Board of Adjustment

The Sandown Zoning Board will hold a public hearing on three separate variance requests submitted by Sanctuary Estates for the property at 412 Main Street. The board will also review a rehearing application from Phillip Coombs concerning a frontage requirement variance for 617 Main Street. Additionally, the board will consider a variance request from Rob Morris to subdivide a lot on 13 Cemetery Road.

• Sanctuary Estates variance at 412 Main St.: relief from Article 2 Part A Section 14(A) dwelling unit definition.
• Sanctuary Estates variance at 412 Main St.: relief from Article 2 Part A Section 2 minimum 500 sq ft ground floor area.
• Sanctuary Estates variance at 412 Main St.: relief from Article 2 Part B Section 1 limit of one dwelling per lot.
• Phillip Coombs rehearing for 617 Main St.: variance on frontage (180' vs required 200') under Article 2 Part B Section 3B.
• Rob Morris variance at 13 Cemetery Rd.: subdivide lot with 201 ft frontage on Class VI road under Article 2 Part B Section 3B.

The Zoning Board rejected a request for a rehearing on the variance application for 617 Main Street, with a 2‑3‑0 vote. It then approved the variance application submitted by Rob Morris for 13 Cemetery Road, with all members voting in favor.

• Denied rehearing request for variance at 617 Main St (vote 2‑3‑0)
• Approved variance application for 13 Cemetery Rd (unanimous vote)

Planning Board

The Sandown Planning Board will hold public hearings on a subdivision plan for the property at Tax Map 7, Lot 5-2, 4 Griffin Hill Road, proposing two single‑family lots. The board will also hear a conditional use permit request for the same site that would affect 2,565 sq ft of wetland to create a shared driveway. After the hearings, the board will review potential zoning amendments. The meeting will also include approval of prior minutes and any other business.

• Public hearing on subdivision plan for Tax Map 7, Lot 5-2, 4 Griffin Hill Road (two single‑family lots)
• Public hearing on conditional use permit for the same property affecting 2,565 sq ft of wetland for a shared driveway
• Review potential zoning amendments
• Approval of minutes from 9/30/25, 10/21/25, and 11/4/25
• Other business

The board accepted the subdivision plan for Tax Map 7, Lot 5‑2 at 4 Griffin Hill Road for jurisdiction (5‑0‑0). It approved a waiver of subdivision regulation 9.23 with a $1,000 donation per new lot (5‑0‑0) and conditionally approved the conditional use permit pending a favorable Conservation Commission letter (5‑0‑0). The subdivision application was also conditionally approved with six specific state and town conditions (5‑0‑0). Both Zoning Amendments Z‑1 (Accessory Dwelling Units) and Z‑2 were moved to a public hearing on Jan 6 2026, each approved unanimously.

• Accepted subdivision plan for 4 Griffin Hill Rd (5-0-0)
• Approved waiver of regulation 9.23 with $1,000 donation per lot (5-0-0)
• Conditionally approved conditional use permit pending Conservation Commission letter (5-0-0)
• Conditionally approved subdivision application with six conditions (5-0-0)
• Moved Zoning Amendment Z-1 (Accessory Dwelling Units) to public hearing (unanimous)
• Moved Zoning Amendment Z-2 to public hearing (unanimous)

Board of Selectmen

The Board of Selectmen will review proposed 2026 operating budgets for the Rescue, Fire, Benefits, and Police departments. The meeting will also include a discussion on increased ambulance billing rates for 2026 and a review of the 2026 meeting schedule.

• Discussion on increased ambulance billing rates for 2026
• Review of proposed 2026 operating budgets (Rescue, Fire, Benefits, Police)
• Review of requests to encumber 2025 operating funds
• Acceptance of donations to Senior Affairs Transportation Donation Trust Fund
• Further discussion regarding Class VI/Private Road policy

The Selectmen unanimously approved the proposed increase in ambulance billing rates for 2026. They also adopted several 2026 budget amendments, including a new fire air compressor purchase and adjustments to rescue and benefits accounts. Additional actions included approving the Class VI/Private Road Policy, authorizing the Fire Chief to sign SB245 contracts, and releasing the bond for the restored Lakeside Drive.

• Approved increase in ambulance billing rates for 2026 (5-0-0)
• Authorized Fire Chief Devine to sign SB245 contracts (5-0-0)
• Approved purchase of $3,769.96 air compressor for Fire Department (5-0-0)
• Amended Rescue budget to $134,000 expense (5-0-0)
• Amended Benefits budget to $1,130,551 expense (5-0-0)
• Approved Class VI/Private Road Policy effective 1/1/2026 (5-0-0)
• Accepted restored Lakeside Drive and released associated bond (5-0-0)
• Approved 2026 meeting calendar (5-0-0)

Senior Affairs Transportation Committee

The Senior Affairs Transportation Program Committee has scheduled four meetings for 2026 at Town Hall, covering minutes, treasurer reports, and miles/trips.

• 2026 meeting schedule established
• Review of attendance and minutes
• Treasurer report to be presented
• Miles and trips from previous month
• Open discussion on new business

Recreation

The Sandown Recreation Commission will review the minutes from its October 15, November 5, and November 19 meetings. It will hear the December Directors report and consider the End‑of‑Year Survey Questions. The commission will also review any old business and set a date for the next meeting.

• Review minutes from 10/15/2025, 11/5/2025, and 11/19/2025
• December Directors report
• End of Year Survey Questions
• Review of old business
• Determine date for next meeting (to be determined)

The Recreation Commission voted 4‑0‑0 to accept the October 15, 2025 minutes as written. A motion to adjourn was then passed, ending the meeting at 7:35 p.m. No other formal actions or approvals were recorded.

• Accepted October 15, 2025 minutes (4-0-0)
• Adjourned meeting (motion passed)

Budget Committee

The Budget Committee approved the Library budget of $366,599, the Parks Recreation budget of $138,340, and the elections registration budgets. It also increased the accessible voting machine line item to $1,300. All motions passed, with the Library vote recorded an abstention and the Parks Recreation vote having one member oppose.

• Changed accessible voting machine line item to $1,300 (unanimous)
• Accepted Elections Registrations – Moderator budget (gross $26,259, net $26,258) (unanimous)
• Accepted Parks Recreation budget (gross $138,340, net $138,339) (vote: members in favor, Matthew Loeblich opposed)
• Accepted Library budget (gross $366,599, net $366,599) (vote: members in favor, Elaine Aubin abstained)
• Accepted Elections Registrations – Supervisors budget (gross $4,587, net $4,537) (unanimous)
• Approved 11/19/25 minutes as written (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The meeting scheduled for December 2, 2025, was cancelled due to weather. All agenda items will be heard on December 16, 2025.

• Subdivision Plan for 4 Griffin Hill Road (Tax Map 7, Lot 5-2) to create two single-family residential lots
• Conditional Use Permit for 4 Griffin Hill Road to impact 2,565 square feet of wetland for a shared driveway
• Review of potential Zoning Amendments

Board of Selectmen

The Sandown Board of Selectmen will examine the 2026 budget proposals covering Community Assistance, Health & Human Services, Executive, Government Buildings, Insurance, Benefits, and Rescue & Fire. They will also discuss a request to change the speed limit on Main Street and begin preparation of the 2026 warrant articles. Additional items include accepting donations for the Senior Affairs Transportation Donation Fund and continuing discussion of building‑permit policy on Class VI roadways.

• Review of 2026 budget proposals for Community Assistance, Health & Human Services, Executive, Government Buildings, Insurance, Benefits, Rescue & Fire
• Discussion of previous request to change the speed limit on Main Street
• Initial preparation of 2026 warrant articles and setting date for the Deliberative Session
• Acceptance of donations to the Senior Affairs Transportation Donation Fund
• Continued discussion of policy for building permits issued on Class VI roadways

The Board of Selectmen unanimously approved the 2026 Executive Budget and a series of department budgets, including Benefits, Government Buildings, Health & Human Services, Rescue, and Fire. They also approved a contract with Hoyle Tanner for the Phillips Rd bridge at a cost of $86,962. All motions passed with votes of 4-0-0 except the bridge contract, which passed 3-0-0.

• Approved 2026 Executive Budget #4130-01, $448,230 expense (4-0-0)
• Approved 2026 Benefits Budget #4155, $1,147,235 expense (4-0-0)
• Approved 2026 Government Buildings Budget #4194, $151,629 net expense (4-0-0)
• Approved 2026 Health & Human Services Budget #4415, $20,893 expense (4-0-0)
• Approved 2026 Rescue Budget #4215, $136,026 expense (4-0-0)
• Approved 2026 Fire Budget #4220, $536,923 expense (4-0-0)
• Approved contract with Hoyle Tanner for Phillips Rd bridge, $86,962 (3-0-0)
• Accepted $170 donation to Senior Affairs Transportation Fund (3-0-0)

Cable Access Board

The Sandown Cable Access Board will approve the minutes from the August 2025 meeting, hear a report from the station manager, and examine the current balance of the station operating fund. The board will also open discussion for any other issues not listed on the agenda. The public is invited to attend and the board is seeking new members.

• Approve minutes from Aug. 2025 meeting
• Station manager report
• Review station operating fund balance
• Open discussion of any other issues
• Call for new board members

The board approved the minutes from the January 3 meeting. It voted to renew the cable hardware warranty for two years at a total cost of $4,040.00. The meeting was then adjourned.

• Approved January 3 meeting minutes (all in favor)
• Approved 2-year cable hardware warranty renewal $4,040.00 (all in favor)
• Adjourned meeting at 7:31 p.m. (all in favor)

Oktoberfest Committee

The Sandown Oktoberfest Committee will meet on November 25, 2025, at 6:00 p.m. at the Town Hall lower meeting room to discuss reserving inflatables for the 2026 event. The meeting agenda also notes that other business may be discussed.

• Discussion on reserving inflatables for 2026 event
• Meeting location: Sandown Town Hall lower meeting room
• Meeting date: Tuesday, November 25, 2025
• Meeting time: 6:00 p.m.

The committee voted 5-0-0 to approve a payment of up to $350 (50% of the fee) to UFO Party Rentals for the 2026 Oktoberfest corn maze. A $106 invoice for RAM printing was discussed, but no action was taken. The next meeting was tentatively scheduled for February 3, 2026 at the recreation building. The meeting was adjourned by a 5-0-0 vote.

• Approved payment up to $350 to UFO Party Rentals (5-0-0)
• Discussed unpaid $106 RAM printing invoice (no decision)
• Tentatively set next meeting for Feb 3, 2026 at recreation building
• Adjourned meeting (5-0-0)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public meeting to hear variance applications. Applicants include Annette Titorenko, Lavelle Associates on behalf of Randy Faxon, and Sanctuary Estates. The board will consider requests for relief from specific zoning articles and may grant continuances to December 18, 2025. No decisions are indicated in the agenda.

• Annette Titorenko seeks a variance from Article 2, Part B, Section 3B to subdivide Tax Map 3 Lot 12 with frontage on Showell Pond and Eureka Way
• Lavelle Associates (for Randy Faxon) seeks relief from Article 2, Part B, Section 3B for four lots on 81 Hampstead Rd (Map 9 Lot 32) on a Class VI highway with over 200’ frontage each
• Sanctuary Estates requests relief from Article 2, Part A, Section 14(A) defining a dwelling unit at 412 Main Street (Map 14 Lot 3-1) and asks for a continuance to Dec 18, 2025
• Sanctuary Estates requests relief from Article 2, Part A, Section 2 requiring a minimum 500‑sq‑ft ground floor area at 412 Main Street (Map 14 Lot 3-1) with a continuance to Dec 18, 2025
• Sanctuary Estates requests relief from Article 2, Part B, Section 1 limiting one dwelling unit per lot at 412 Main Street (Map 14 Lot 3-1) and asks for a continuance to Dec 18, 2025

The Zoning Board of Adjustment unanimously approved the variance request to subdivide Tax Map 3 Lot 12 into two properties with no frontage on a Class V road. The board also approved the October 30, 2025 minutes, both the portion concerning 617 Main St. and the remainder, with some members abstaining. Hearings for the Faxon and Sanctuary estates were scheduled to continue on December 18, 2025. No other motions were taken.

• Approved variance to subdivide Tax Map 3 Lot 12 into two properties (5-0-0)
• Approved portion of 10/30/25 minutes covering 617 Main St. (3-0-2 abstain)
• Approved remainder of 10/30/25 minutes (4-0-1 abstain)
• Continued hearings for Faxon and Sanctuary estates to Dec 18, 2025

Board of Fire Engineers

The Sandown Board of Fire Engineers will first review the minutes from prior meetings. Then the board will discuss the town's 2026 fire‑rescue budget. No specific budget figures are listed in the agenda.

• Review of minutes of previous meetings
• Discussion of the 2026 fire‑rescue budget

The Board approved the October meeting minutes. It kept the Per Diem line at $289,000 and declined to fund training from it. The new equipment line was cut by $2,250 to $30,550. Discussion of a firefighter physicals policy was tabled until the December meeting, and the Board unanimously recommended forwarding the reduced 2026 budget of $547,562.

• Approved October meeting minutes (no vote recorded)
• Kept Per Diem line at $289,000, declined training funding
• Reduced new equipment line by $2,250 to $30,550
• Tabled firefighter physicals policy discussion until December meeting
• Unanimously recommended forwarding 2026 budget at $547,562

Recreation

The Sandown Recreation Commission will meet to discuss a proposal letter from the Sandown PTA regarding a Free Small Library. The commission will also conduct a nonpublic discussion regarding employee matters.

• Sandown PTA Free Small Library Proposal Letter
• Nonpublic discussion under RSA 91-A:3 II (a) regarding employee matters

The commission unanimously accepted the October 1, 2025 minutes (3‑0‑0). The board approved the PTA’s request to place a free little library on recreation grounds, noting concerns about vandalism. A motion to enter a non‑public session under RSA 91‑A:3(a) was made, but the minutes do not record whether it passed.

• Accepted October 1, 2025 minutes (unanimous 3‑0‑0)
• Approved free little library on recreation property (no vote tally recorded)
• Motion to enter non‑public session under RSA 91‑A:3(a) (outcome not recorded)

Budget Committee

The Sandown Budget Committee accepted the prior meeting minutes and approved the 2025‑2026 budgets for several town departments, including the Planning Board, Zoning Board of Adjustment, Conservation Commission, Highway Facility, Highway Operating, Sanitation Operating, and Recycling. All budget motions passed, most unanimously. The Highway Operating budget of $993,968 was the largest expense approved.

• Accepted 11/5/25 minutes (motion passed, 1 abstention)
• Approved Planning Board budget $28,194 gross (unanimous)
• Approved Zoning Board of Adjustment budget $4,124 gross (unanimous)
• Approved Conservation Commission budget $9,759 gross (unanimous)
• Approved Highway Facility budget $12,950 gross (unanimous)
• Approved Highway Operating budget $993,968 gross (unanimous)
• Approved Sanitation Operating budget $572,093 gross (unanimous)
• Approved Recycling budget $173,326 gross (unanimous)

Supervisors of the Checklist

The Supervisors of the Checklist reviewed ten voter registration applications. Except where noted otherwise, each application was approved by a majority vote of the Supervisors. No other decisions or actions were recorded in the meeting minutes.

• Reviewed ten voter registration applications – approved by majority vote

Planning Board

The Sandown Planning Board will consider three public‑hearings. One reviews a subdivision plan to split 4 Griffin Hill Road into two single‑family lots. Another examines a conditional use permit for the same property that would affect 2,565 sq ft of wetland for a shared driveway. A third hearing concerns an open‑space subdivision at 112 Litle Mill Road proposing 23 single‑family dwellings (16 in phase 1, 7 in phase 2). The board will also approve minutes from previous meetings and may address other business.

• Public hearing on subdivision plan for 4 Griffin Hill Road to create two single‑family lots
• Public hearing on conditional use permit for 4 Griffin Hill Road impacting 2,565 sq ft of wetland for a shared driveway
• Public hearing on open‑space subdivision at 112 Litle Mill Road for 23 single‑family dwellings (16 phase 1, 7 phase 2)
• Approval of minutes from 9/30/25, 10/21/25, and 11/4/25

The Sandown Planning Board meeting on November 18, 2025, was cancelled because a quorum was not present. No decisions were made. Public hearings for Amy Zanello's subdivision and conditional use permit were rescheduled to December 2, 2025, and a continued public hearing for the Montana Realty Trust open space subdivision was withdrawn.

• Meeting cancelled due to lack of quorum
• Public hearing for Amy Zanello subdivision rescheduled to December 2, 2025
• Public hearing for Amy Zanello conditional use permit rescheduled to December 2, 2025
• Continued public hearing for Montana Realty Trust open space subdivision withdrawn

Board of Selectmen

The Selectmen will review minutes from prior meetings and hear public comments. They will consider 2026 budget proposals for the library, elections, and parks and recreation. The agenda also includes discussion of a town sign project, updates on Rockingham County, insurance rate changes, a First Project Agreement for the Phillips Road Bridge, and a possible purchase of a waste‑oil furnace for the Highway Department.

• Review of First Project Agreement from NH Dept of Transportation on Phillips Road Bridge
• Discussion regarding purchase of waste oil furnace for Highway Department
• Review of 2026 budget proposals for Library, Election & Registrations, and Parks and Recreation
• Discussion regarding dental, life and disability insurance rates for 2026
• Discussion regarding town sign project with Sandown Garden Club

The Selectmen accepted the First Project Agreement with the NH Department of Transportation for the Phillips Road bridge replacement, committing the town to pay approximately 20% ($273,528) of the $1,367,640 project cost. They also approved the 2026 library and parks & recreation budgets, adopted Reliant as the new dental and life insurance provider, and authorized purchases of a waste‑oil furnace and election‑related equipment. All motions passed unanimously with a 5‑0‑0 vote.

• Approved Phillips Road bridge agreement (town share $273,528) (5-0-0)
• Approved Library budget #4550, gross $366,599 (5-0-0)
• Approved Parks & Recreation budget #4520-36, gross $138,340 (5-0-0)
• Approved Reliant as new dental and life insurance provider (5-0-0)
• Approved waste‑oil furnace purchase $18,494.34 (5-0-0)
• Approved Elections Supervisor budget #4140-03, gross $4,587 (5-0-0)
• Approved Elections Moderator budget #4140-04, gross $25,959 (5-0-0)

Heritage Commission

The Sandown Heritage Commission will consider amending its rules to allow expenditures up to $100 without a prior motion. The body will also receive updates on kiosk projects at the Barn, Old Meetinghouse, and Depot, a virtual video tour, and planning for the town's 250th anniversary celebration. Additional business may include events and presentations.

• Amend rules to allow expenditures up to $100 without prior motion
• Project updates: kiosks at Barn, Old Meetinghouse, and Depot
• Virtual video tour update
• Planning for the 250th anniversary celebration
• Other business: events and presentations

The Heritage Commission accepted the minutes from the October 2, 2025 meeting. It approved two expenditures: up to $625 for Spectrum Printing Company and up to $125 for East Coast Lumber Co. The commission also approved a by‑law amendment permitting necessary expenditures of up to $250 to be made without prior approval. The meeting was adjourned after setting the next meeting date.

• Accepted 2 Oct 2025 meeting minutes (approved)
• Approved expenditure up to $625 for Spectrum Printing Company (approved)
• Approved expenditure up to $125 for East Coast Lumber Co. (approved)
• Approved by‑law amendment to allow expenditures up to $250 without prior vote (approved)
• Adjourned meeting (approved)

Conservation Commission

The Conservation Commission will meet to review correspondence from The Dox Condominium Association. The body will also hold a non-public session to discuss the acquisition of property.

• Correspondence from The Dox Condominium Association
• Non-public session regarding acquisition of property

The commission approved the November 23 minutes unanimously. A motion to seal the nonpublic minutes from the November 6 meeting was made, seconded and passed unanimously. The board also agreed to hold a work party on Saturday at 1:00 p.m. to finish the kiosk. The meeting was adjourned by unanimous vote.

• Approved 10/23/25 minutes (unanimous vote)
• Motion to seal nonpublic minutes from 11/6/25 passed (unanimous vote)
• Agreed to hold work party Saturday at 1:00 p.m. to finish kiosk
• Motion to adjourn passed (unanimous vote)

Recreation

The Sandown Recreation Commission will review minutes from the October 1 and October 15 meetings. They will receive the November Directors Report and a report from the Sandown Senior Affairs Committee. The commission will discuss and decide on the final Sandown Recreation budget. The meeting will conclude with scheduling the next session.

• Review of minutes from 10/1/2025 and 10/15/2025
• November Directors Report
• Sandown Senior Affairs Committee report
• Final Sandown Recreation Budget

The Recreation Commission approved the Oktoberfest Committee’s request to use the commission shed. It adopted a holiday light contest with $150 first‑place and $50 runner‑up prizes and a minimum of eight street‑visible houses. The board added $1,200 to the repairs line item to purchase a new AED for Seeley Beach. It also recommended the Senior Affairs Committee proposal be taken to the Selectmen and agreed to raise summer camp field‑trip and tuition fees.

• Approved Oktoberfest Committee use of commission shed
• Adopted holiday light contest with $150 and $50 prizes and minimum 8 visible houses
• Added $1,200 to budget for new Seeley Beach AED
• Recommended Senior Affairs Committee proposal be presented to Selectmen
• Approved increase to senior recreation budget line (amount not specified)
• Agreed to raise summer camp field‑trip fees and overall camp tuition
• Discussed but took no action on Miller fields house hearing

Budget Committee

The committee approved the October 22 minutes and then accepted the budgets for the Town Clerk, Tax Collector, Assessing, Finance, Treasurer, Police, and the Budget Committee itself. All motions passed unanimously except the Treasurer budget, which passed with one abstention. The meeting adjourned at 7:19 p.m.

• Approved Town Clerk (4140-02) budget – $103,523 expenses, $1.4M revenue (unanimous)
• Approved Tax Collector (4150-07) budget – $90,843 expenses, $65,000 revenue (unanimous)
• Approved Assessing (4150-06) budget – $96,058 expenses (unanimous)
• Approved Finance (4150-05) budget – $111,992 expenses (unanimous)
• Approved Treasurer (4150-08) budget – $4,865 expenses (passed, 1 abstention)
• Approved Police (4210) budget – $1,074,565 expenses, $1,790 revenue (unanimous)
• Approved Budget Committee (4150-09) budget – $1,501 expenses (unanimous)
• Approved meeting minutes (unanimous)

Planning Board

The Sandown Planning Board will meet on November 4, 2025 at 6:30 p.m. in the town hall. The board will discuss potential changes to the zoning ordinance concerning accessory dwelling units and Class VI roads. They will also consider a sign request for property owned by Donald J. Picard (Map 19 Lot 3‑2).

• Potential zoning ordinance changes for accessory dwelling units (ADUs)
• Potential zoning ordinance changes for Class VI roads
• Sign request for property owned by Donald J. Picard, Map 19 Lot 3‑2

The board voted to postpone reviewing the meeting minutes until more members were present. Members discussed draft amendments to accessory dwelling unit regulations and Class VI road policies, but no approvals or rejections were recorded. The meeting was then adjourned by a unanimous vote.

• Postponed review of meeting minutes (no vote tally provided)
• Adjourned meeting unanimously

Board of Selectmen

The Selectmen will examine the town’s proposed 2026 budget for the library, planning board, zoning board of appeals, conservation, highway and sanitation facilities, and recycling. They will also review the 2026 health‑insurance renewal rates for town employees. Additional agenda items include a public comment period, old and new business, and a non‑public discussion on a hiring matter.

• Review 2026 budget proposals for Library, Planning Board, ZBA, Conservation, Highway Facility, Highway Operating, Sanitation Facility, Sanitation Operating, Sanitation Site, and Recycling
• Review 2026 health insurance renewal rates
• Public comment period
• Nonpublic discussion under RSA 91-A:3 II(b) regarding hiring
• Review of correspondence and Department Liaison Report

The Selectmen unanimously approved the Option 4 health insurance renewal with Anthem for 2026. They also unanimously accepted the 2026 budget proposals for the Planning Board, Zoning Board of Adjustment, Highway Operating, Sanitation Operation, and Recycling departments, and voted 5‑0‑0 to approve the Planning Board budget. Additionally, the board increased the ZBA legal line item to $1,000 and approved that budget.

• Approved Option 4 health insurance renewal (Anthem) – passed unanimously
• Approved Planning Board budget (account #4191, $28,194 gross) – vote 5-0-0
• Increased ZBA legal line item to $1,000 – passed unanimously
• Approved ZBA budget (account #4191-12, $4,124 gross) – passed unanimously
• Approved Highway Operating budget (account #4312, $993,968 gross) – passed unanimously
• Approved Sanitation Operation budget (account #4321-29, $572,093 gross) – passed unanimously
• Approved Recycling budget (account #4326, $173,326 gross) – passed unanimously

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold public hearings and review applications for property variances and lot subdivisions. The board will also review the budget.

• Rehearing for 617 Main Street regarding a request for 180 feet of frontage instead of 200
• Continued hearing for Map 3 Lot 12 regarding frontage on private ways
• Continued hearing for 81 Hampstead Rd regarding 4 lots on a class VI public highway
• Public hearing for 25 Hersey Road to subdivide into two lots
• Three variance reviews for Sanctuary Estates at 412 Main Street regarding dwelling unit definitions, minimum square footage, and lot density

The board continued the hearing for Randy Faxon’s 81 Hampstead Road case to November 20, 2025. It then voted on the variance application for 617 Main Street (Map 21 Lot 36) seeking 180 ft of frontage instead of the required 200 ft. The motion to approve the variance passed with a 4‑1‑0 vote. The decision may be appealed within 30 days.

• Continued hearing for Randy Faxon (81 Hampstead Rd) to Nov 20, 2025
• Approved variance for 617 Main Street (Map 21 Lot 36) 180 ft frontage (4-1-0)

Oktoberfest Committee

The Sandown Oktoberfest Committee meeting on October 28, 2025 will review the minutes, discuss the final event budget, consider reimbursement motions, and set a tentative date for the 2026 Oktoberfest. The meeting time has been changed from 6:00 p.m. to 6:30 p.m. It will be held at the Ed Garvey Rec Center, 25 Pheasant Run Drive, Sandown, NH. The committee may also address other business not listed on the agenda.

• Review of meeting minutes
• Review of final Oktoberfest budget
• Motions for reimbursements
• Set tentative 2026 event date
• Time change from 6:00 p.m. to 6:30 p.m.

The committee accepted the meeting minutes unanimously. It approved a motion to investigate an inflatable corn maze and obtain a quote. It decided to move the jiffy pop toss to the sand for safety and concluded that direct‑mail flyers would be too costly. It also approved a $55.52 reimbursement for event supplies.

• Accepted minutes (7-0-0)
• Approved motion to investigate inflatable corn maze and get a quote (7-0-0)
• Moved jiffy pop toss to sand for safety
• Determined direct‑mail flyers would be cost prohibitive
• Approved reimbursement of $55.52 for table cloths, raffle tickets, signs, and balloon (7-0-0)
• Adjourned meeting (all in favor 4-0-0)

Senior Affairs Transportation Committee

The Senior Affairs Transportation Committee approved Q3 gas cards totaling $376 and a $4.99 shipping fee. The committee adopted a 2026 meeting schedule of Jan 20, Apr 21, Jul 21 and Oct 20. A motion to adjourn the meeting was accepted.

• Approved Q3 gas cards totaling $376
• Approved gas card shipping fee of $4.99
• Adopted 2026 meeting schedule (Jan 20, Apr 21, Jul 21, Oct 20)
• Motion to adjourn meeting accepted

Board of Selectmen

The Sandown Board of Selectmen will hold an emergency meeting to continue discussion on setting the town's 2025 tax rate. No other agenda items are listed. The public is invited to attend.

• Further discussion regarding setting of 2025 Tax Rate

The Board voted to allocate $675,000 from the town fund balance to set the 2025 property tax rate at $17.80 per $1,000 of assessed value. The motion passed unanimously with a 5-0-0 vote. The meeting was then adjourned by a unanimous motion.

• Allocate $675,000 from fund balance to set 2025 tax rate at $17.80 (5-0-0)
• Adjourn meeting (unanimous)

Board of Selectmen

The Board of Selectmen will meet to establish the 2025 tax rate, pending documents from the Department of Revenue Administration. The board will also review estimates for a culvert replacement on Hampstead Road.

• Setting of 2025 Tax Rate
• Review of estimates for Hampstead Road culvert replacement

The Selectboard voted to hire Busby Construction for the Hampstead Road culvert replacement at the quoted price of $129,875. A motion to have the Highway Department do the work in‑house received no second and failed. A motion to lower the tax rate to a 10% retainage also failed for lack of a second. The board postponed further tax‑rate calculations until the following Monday and then adjourned.

• Approved Busby Construction culvert contract for $129,875 (3-1-0)
• In‑house Highway Department project motion failed (no second)
• Tax‑rate reduction to 10% retainage motion failed (no second)
• Postponed tax‑rate discussion to Monday (3-2-0)
• Adjourned meeting unanimously

Conservation Commission

The Sandown Conservation Commission will review a Conditional Use Permit for a residential driveway project. The body will also discuss properties at Pheasant Run Drive and Wight Isle Estate, and correspondence from The Dox Condominium Association.

• Conditional Use Permit for Mark Donahue to impact 6,550 square feet of forested wetland at Tax Map 5, Lots 17 and 39 (Appleton Lane and Old Griffen Rd)
• Discussion of Pheasant Run Drive property
• Discussion of Wight Isle Estate property
• Review of The Dox Condominium Association correspondence
• Non-public session regarding property acquisition

The Sandown Conservation Commission approved a $325 payment for the NH Association of Conservation Commissions 2026 dues and adopted the October 9 minutes. It voted to make a favorable recommendation to the Planning Board for Mark Donahue’s conditional use permit that will affect about 6,550 sq ft of forested wetland. The board also approved purchasing a single gate for the Wight Isle Estates property for up to $3,350 from the LUCT fund, sealed the nonpublic minutes, and adjourned the meeting.

• Approved $325 payment for NH Association of Conservation Commissions 2026 dues (all members in favor)
• Adopted the 10/9/25 minutes as written (all members in favor)
• Made favorable recommendation to Planning Board for Mark Donahue’s conditional use permit (all members in favor)
• Approved purchase of a gate for Wight Isle Estates property up to $3,350 from LUCT fund (all members in favor)
• Sealed the nonpublic minutes from 10/23/25 (all members in favor)
• Adjourned the meeting (all members in favor)

Budget Committee

The Sandown Budget Committee will meet on October 22, 2025 to review budget items for the 2025‑2026 fiscal year. Departments such as Code Enforcement, Streetlights, Cemetery, and various inspection units will present their budget needs. The committee will also discuss debt expense (principal and interest) and the Tax Anticipation Note (TAN). No decisions are recorded in this agenda; it outlines the schedule of presentations.

• Code Enforcement budget review
• Streetlights budget review
• Debt expense – principal discussion
• Debt expense – interest discussion
• Tax Anticipation Note (TAN) review

The Sandown Budget Committee unanimously accepted the proposed budgets for Code Enforcement, Plumbing, Building Inspection, Street Lights, Trustees of the Trust Fund, Debt Expense Principle, Debt Expense Interest, and the Tax Anticipation Note. The Patriotic Purposes (fireworks) budget was also approved, with one member opposing but the motion carrying. All motions were carried and the meeting adjourned at 7:20 p.m.

• Approved Code Enforcement budget (gross $4,661, net $4,661) – unanimous
• Approved Plumbing budget (gross $33,200, net $13,200) – unanimous
• Approved Building Inspection budget (gross $35,700, net -$4,300) – unanimous
• Approved Debt Expense Principle budget (gross $45,000) – unanimous
• Approved Debt Expense Interest budget (gross $2,747) – unanimous
• Approved Patriotic Purposes (fireworks) budget (gross $7,250) – vote in favor, 1 opposed
• Approved Street Lights budget (gross $3,623) – unanimous
• Approved Trustees of the Trust Fund budget (gross $603) – unanimous

Planning Board

The Sandown Planning Board will hold public hearings on three development proposals. One concerns an open‑space subdivision on 112 Litle Mill Road with 23 single‑family homes. Another reviews a conditional use permit for a 24‑inch RCP culvert affecting 4,368 sq ft of forested wetland on Appleton Lane and Old Griffen Rd, and a third addresses a lot‑line change transferring 20,493 sq ft from Map 19 Lot 3‑2 to Map 15 Lot 12. The meeting will also include discussion of the town’s Master Plan.

• Public hearing on open‑space subdivision at 112 Litle Mill Road (Map 2 Lot 26) for 23 single‑family dwellings
• Public hearing on conditional use permit for a 24‑inch RCP culvert impacting 4,368 sq ft of forested wetland on Appleton Lane and Old Griffen Rd (Tax Map 5, Lots 17 & 39)
• Public hearing on lot‑line change transferring 20,493 sq ft from Map 19 Lot 3‑2 to Map 15 Lot 12
• Discussion of the town’s Master Plan

The Planning Board conditionally approved Mark Donahue's Conditional Use Permit for a 30‑inch culvert impacting 6,550 sq ft of forested wetland, with four specific conditions. It also accepted jurisdiction over and conditionally approved Donald J. Picard's lot‑line change transferring 20,493 sq ft between parcels. The board deferred discussion of the town master plan to a later meeting.

• Conditionally approved Mark Donahue wetland permit with four conditions (unanimous)
• Accepted jurisdiction for Donald J. Picard lot‑line change (unanimous)
• Conditionally approved Donald J. Picard lot‑line change with PREA condition (unanimous)
• Deferred master plan discussion to a future meeting (no vote recorded)
• Adjourned meeting (unanimous)

Board of Selectmen

The Sandown Board of Selectmen will review the minutes of prior meetings and hear public comments. The main item is a review of the 2026 budget proposals for the Treasurer, Assessing, Tax Collector, Town Clerk, Library, Animal Control, Police, and the Finance and Budget Committee. The board will also consider accepting a donation to the Senior Affairs Transportation Donation Fund. Additional items include a department liaison report, correspondence review, and a nonpublic discussion of employee matters.

• Review 2026 budget proposals for Treasurer, Assessing, Tax Collector, Town Clerk, Library, Animal Control, Police, and Finance & Budget Committee
• Accept donation to Senior Affairs Transportation Donation Fund
• Review minutes of previous meetings
• Public comment period
• Nonpublic discussion of employee matters under RSA 91-A:3 II (a)

The Selectmen approved the 2026 budgets for the Treasurer, Assessing, Code Enforcement, and Police departments, with the Police budget adding a new officer position. The Library budget was tabled pending more detailed cost information. A $260 donation to the Senior Affairs Transportation Fund was accepted, and the board entered a non‑public session and later voted to seal the non‑public minutes.

• Approved Treasurer budget ($4,865 net) – vote 4-0-1
• Approved Assessing budget ($96,058 net) – vote 5-0-0
• Approved Code Enforcement budget ($4,617 net) – vote 4-0-1
• Approved Police budget ($1,072,775 net) – vote 5-0-0
• Tabled Library budget pending revised numbers
• Accepted $260 donation to Senior Affairs Transportation Fund – vote 5-0-0
• Entered non‑public session – motion passed
• Sealed non‑public minutes – motion passed

Board of Selectmen

The Sandown Board of Selectmen will meet at 6:30 pm for a nonpublic discussion of employee matters under RSA 91-A:3 II (a). No other agenda items are listed. The meeting may address additional business not on the agenda.

• Nonpublic discussion of employee matters (RSA 91-A:3 II (a))

Recreation

The Sandown Recreation Commission meeting on Oct. 16, 2025 will consist of routine procedural business. Items include a call to order, roll call, and a nonpublic discussion of employee matters under RSA 91-A:3 II (a). No public agenda items or decisions are scheduled.

• Call to Order
• Roll Call
• Nonpublic discussion of employee matters (RSA 91-A:3 II (a))
• Adjournment

Board of Fire Engineers

The Sandown Board of Fire Engineers will meet to review previous minutes, discuss new business, and dissect the 2026 budget. The meeting will also cover updates on policy, apparatus, equipment, and per-diem staffing.

• Review of 2026 Budget
• Review of Per-Diem Staffing
• Update on Policy, Apparatus, and Equipment
• New Business and new members
• Review of minutes of previous meetings

Recreation

The Sandown Recreation Commission will meet on October 15, 2025 at the Ed Garvey Recreation Center. The commission will review the minutes from the October 1, 2025 meeting, discuss old business, and hold a nonpublic discussion of employee matters. The primary new business item is a draft operating account budget.

• Draft Operating Account Budget (new business)
• Review of Minutes from 10/1/2025
• Review of Old Business
• Nonpublic employee matters discussion (RSA 91-A:3 II (a))

The commission approved the existing clean‑up work and decided to swap payment responsibilities for the Seeley and Ed Garvey brush clean‑ups each year. It agreed to replace only the roof caps (about $3,400) rather than the entire roof. The board also resolved that field‑trip fees, especially for the Canobie trip, should be paid by parents with flexibility for families in need, and it cancelled the foliage trip, paying $200 of the $400 cost. One more budget meeting will be held before the budget is submitted to the town administrator.

• Approved the clean‑up work
• Decided to replace only the roof caps (≈$3,400) instead of the full roof
• Swapped payment duties for Seeley clean‑up and Ed Garvey brush each year
• Agreed field‑trip costs to be covered by parents, with flexibility for struggling families
• Cancelled the foliage trip, paying $200 of the $400 cost
• Planned one additional budget meeting before submission to the administrator

Trustees of the Trust Funds

The trustees will initial the payments made since the last meeting and record them. They will discuss any business related to Three Bearings and review the audit. The meeting was rescheduled to October 13 and is expected to last about half an hour.

• Initial payments made since last meeting
• Enter all payments into computer by Jilletta
• Discuss any business pertaining to Three Bearings
• Check on the audit

The trustees initialed all payments made since the previous meeting. They agreed to use Gayle's donation‑tracking form, with Dana forwarding donation information to Arlene, who will complete the forms. The December meeting was cancelled and will be rescheduled for January, pending the year‑end report from Three Bearings.

• Initialed payments made since the last meeting
• Adopted donation tracking form; Dana to pass info to Arlene, who will fill forms
• Cancelled December meeting and moved it to January, pending year‑end report

Conservation Commission

The Sandown Conservation Commission will meet on Oct. 9, 2025 to consider its budget, review correspondence from The Dox Condominium Association, and consider entering a non‑public acquisition of property under RSA 91‑A:3(d). No decisions are recorded as finalized in the agenda.

• Budget discussion
• Review correspondence from The Dox Condominium Association
• Consider non‑public acquisition of property under RSA 91‑A:3(d)

The commission approved the amended minutes from September 25, 2025. The education and awareness budget line was reduced to $2,500 and the revised budget will be submitted to the selectmen and budget committee. Members voted 4‑0 to move the meeting into a nonpublic session under RSA 91‑A:3(d). No recommendation was made on the Dox Condominium Association’s request to reduce street‑sweeping frequency.

• Accepted amended September 25, 2025 minutes (motion carried)
• Reduced education and awareness budget line to $2,500
• Will submit revised budget to selectmen and budget committee
• Voted 4‑0 to go into nonpublic session under RSA 91‑A:3(d) (motion carried)
• Deferred recommendation on Dox Condominium Association street‑sweeping request

Oktoberfest Committee

The Sandown Oktoberfest Committee will meet on October 9, 2025 at the Ed Garvey Rec Center, 25 Pheasant Run Drive. The meeting will include a review of the previous minutes and discussion of the upcoming Oktoberfest’s donations, fundraising activities, raffle, and overall event budget. Additional topics include music and entertainment, the alcohol and beer tent, games, contests, prizes, food and craft vendors, and marketing. The committee will also address any old business and set the date for the next meeting.

• Review of minutes
• Review of donations, fundraising, raffle & event budget
• Music & entertainment planning
• Alcohol & beer tent arrangements
• Food & craft vendor selection

The Oktoberfest Committee accepted the previous meeting minutes (vote 4-0-0) and approved a $43.17 reimbursement for vinyl signs purchased at Walmart (vote 4-0-0). Members decided that sponsor banners will be hung on the fence surrounding the beer tent. The meeting was adjourned (vote 4-0-0) and the next working meeting was scheduled for October 16 at the Red Barn.

• Accepted minutes (vote 4-0-0)
• Approved $43.17 reimbursement for vinyl signs (vote 4-0-0)
• Decided sponsor banners will hang on fence around beer tent
• Adjourned meeting (vote 4-0-0)
• Scheduled next meeting for Oct 16 at Red Barn

Board of Selectmen

The Board of Selectmen will review proposed 2026 budgets for several departments and discuss proposed 2026 wage increases. The meeting includes a review of a memo from Fire Chief Devine regarding a new per diem hire and an update on the Hampstead Road culvert.

• 2026 Proposed Budgets for Code Enforcement, Streetlights, Cemetery Trustees, and other departments
• Proposed 2026 wage increases
• Fire Chief Devine memo for new per diem hire
• Hampstead Road culvert status update

Heritage Commission

The Sandown Heritage Commission will review Girl Scout projects led by Sierra Dolce, receive updates on kiosk installations at the Barn, Old Meetinghouse, and Depot, hear a Stone Sites research update, and get a virtual video tour update. A presentation on covered bridges planned for October 4th will also be addressed. No formal decisions are noted; the meeting is primarily informational.

• Girl Scout projects – Sierra Dolce
• Kiosk updates – Barn, Old Meetinghouse & Depot
• Stone Sites research update
• Virtual video tour update
• Covered Bridges presentation scheduled for Oct 4

The commission approved the September 4 meeting minutes and the non‑public minutes, noting one abstention on the latter. It agreed to purchase additional snacks and bring the commission sign for the Covered Bridge Presentation on October 5. The next Heritage Commission meeting was set for November 13, 2025, and the annual holiday dinner/meeting for December 11, 2025. The meeting was then adjourned.

• Accepted 4 Sept 2025 meeting minutes (vote passed)
• Accepted 4 Sept 2025 non‑public minutes (one abstention)
• Approved purchase of additional snacks for Covered Bridge Presentation
• Scheduled next Heritage Commission meeting for 13 Nov 2025 at 7:00 pm
• Scheduled annual Holiday Dinner/Meeting for 11 Dec 2025 at 6:30 pm
• Adjourned meeting (unanimous approval)

Recreation

The Sandown Recreation Commission will review the minutes from the September 3 and September 17 meetings, receive the October Directors Report, consider the draft operating account budget, and review any old business items.

• Review of Minutes from 9/3/2025 and 9/17/2025
• October Directors Report
• Draft Operating Account Budget
• Review of Old Business

The Recreation Commission unanimously accepted the September 3, 2025 minutes (4-0-0) and approved the September 17, 2025 minutes (3-0-1). The board also approved the Girl Scout Troop 66012 request to collect plastic at the Ed Garvey Recreation Facility. No other formal motions were recorded.

• Accepted September 3, 2025 minutes (vote 4-0-0)
• Accepted September 17, 2025 minutes (vote 3-0-1)
• Approved Girl Scout Troop 66012 plastic collection at Ed Garvey facility

Board of Selectmen

The Sandown Board of Selectmen will appoint Rich O’Hanley as Public Works Director and Steve Keach as Town Engineer. They will also discuss the replacement of the culvert on Hampstead Road. No decisions are recorded in the agenda.

• Appointment of Rich O’Hanley as Public Works Director
• Appointment of Steve Keach as Town Engineer
• Discussion of Hampstead Road culvert replacement

The Selectmen decided to obtain a change‑order quote from Busby Construction for the Hampstead Road box culvert replacement and to have Town Administrator Rich Blaisdell compile pricing details at the same time. They noted that guardrail could be added to the project later. The board will meet again after the numbers are gathered. The meeting was adjourned unanimously.

• Obtain change‑order quote from Busby Construction (decision made)
• Rich Blaisdell to compile pricing for culvert project (decision made)
• Motion to adjourn passed unanimously (procedural)

Planning Board

The Sandown Planning Board meeting on May 6, 2025 at 6:30 p.m. in Sandown Town Hall will feature a guest speaker, Jennifer Rowden of the Rockingham Planning Commission. The board will discuss next steps, goals and objectives for the Housing Chapter of the Master Plan. It will also review the new Planning, Zoning and Building Code laws.

• Guest speaker: Jennifer Rowden, Rockingham Planning Commission
• Housing Chapter of the Master Plan – next steps: goals and objectives
• Review of new Planning, Zoning and Building Code laws

The Sandown Planning Board met as an informational workshop. Guest speaker Jennifer Rowden‑Rockingham presented updates on state ADU regulations and several housing‑related bills. The board discussed potential language changes but did not vote on any proposals. No formal decisions were recorded.

Oktoberfest Committee

The Sandown Oktoberfest Committee is meeting to discuss logistics and budgeting for the event. The committee will review fundraising, entertainment, and vendor arrangements.

• Review of event budget, donations, and fundraising
• Music and entertainment planning
• Alcohol and beer tent coordination
• Food and craft vendor review
• Games, contests, and Stein Holding Prize

The Oktoberfest Committee accepted the amended meeting minutes (4‑0‑1). It approved payments for a face‑painter, a $30 reimbursement, a $600 ax‑throwing budget, and up to $60 for blank signage (all 5‑0‑0 votes). The meeting was adjourned at 7:54 PM.

• Accepted amended minutes (4-0-1, 1 abstention)
• Approved payment to Pop Up Party LLC $300 (5-0-0)
• Approved reimbursement to Mrs. Jortberg up to $30 (5-0-0)
• Approved spending up to $600 for ax throwing (5-0-0)
• Authorized purchase of blank signs up to $60 (5-0-0)
• Adjourned meeting at 7:54 PM (5-0-0)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public meeting to review several variance applications. Items include a rehearing for 617 Main Street, public hearings for 40 Tenny Road #2, 81 Hampstead Rd, and a lot split request by Annette Titorenko, plus an application review for 25 Hersey Road. The board will also review the minutes from the August 28 meeting.

• Rehearing: variance for 617 Main Street (Map 21 Lot 36) – request to reduce required frontage from 200' to 180'.
• Public hearing: variance for 40 Tenny Road #2 (Map 5 Lot 7) – in‑home occupation request.
• Public hearing: variance for 81 Hampstead Rd (Map 9 Lot 32) – four lots on Class 6 highway with over 200' frontage each.
• Public hearing: variance by Annette Titorenko (Map 3 Lot 12) – split lot with frontage on Showell Pond/Eureka Way.
• Application review: variance for 25 Hersey Road (Map 12 Lot 8) – subdivision into two lots each with 200+ ft frontage on Class VI road.

The board voted unanimously to grant Jay Carter a variance to operate a home bakery at 40 Tenney Road #2. The variance hearing for Lavelle Associates at 617 Main Street was postponed and rescheduled for the October 30 meeting because a full five‑member board was not present. The board also appointed Michael Grossman as a voting member for the current meeting and set the next ZBA meeting for October 30 at 6:30 p.m.

• Approved variance for Jay Carter home bakery (unanimous)
• Postponed Lavelle Associates variance hearing to Oct 30
• Scheduled next ZBA meeting for Oct 30 at 6:30 p.m.
• Appointed Michael Grossman as a voting member for this meeting

Conservation Commission

The Sandown Conservation Commission will meet on September 25, 2025 at 7:00 p.m. at the Sandown Town Hall. The agenda includes a review of the September 11 minutes, an update on the Hunt Pond area, a discussion of the commission’s budget, and a proposal to enter non‑public status under RSA:91-A:3.(d). These items are slated for discussion and possible decision at the meeting.

• Update on Hunt Pond area
• Budget discussion
• Consideration of entering non‑public status under RSA:91-A:3.(d)

The commission unanimously accepted the amended minutes from the September 11 meeting and voted to hold a non‑public session under RSA 91‑A:3.d. Members agreed to keep the education‑awareness line item at $2,500 for the next budget. The group also agreed to order orange vests and hats for commissioners, with Mr. Knuuttunen to follow up on the purchase.

• Accepted amended minutes (unanimous)
• Approved non‑public meeting under RSA 91‑A:3.d (unanimous)
• Kept education‑awareness line item at $2,500 (agreement)
• Agreed to order orange vests and hats for commissioners (agreement, Knuuttunen to follow up)
• Mr. Butler will obtain T‑shirts for volunteers (commitment)
• Mr. Butler to forward NRCS email to Mr. Robinson (action)
• Mr. Butler to consider additional tree removals to maximize $4,800 work day (discussion)
• Members approved no further advertisements (statement)

Board of Fire Engineers

The Sandown Board of Fire Engineers will review minutes from prior meetings. They will consider new business and the addition of new members. An update on policy, apparatus, and equipment will be provided, followed by a review of per-diem staffing. The meeting will conclude with a detailed discussion of the 2026 budget.

• Review of minutes from previous meetings
• New business and new members
• Update on policy, apparatus, and equipment
• Review of per-diem staffing
• 2026 budget dissection

Board of Selectmen

The Sandown Board of Selectmen will review minutes, hear public comment, and receive an update from the Timberlane Regional School District superintendent. They will discuss proposed wage increases for 2026 and review bids for oil, propane, gasoline and diesel. Additional items include accepting donations for Old Home Day and Oktoberfest, reviewing the Phillips Road Bridge project scope and fee, and appointing an alternate to the Zoning Board of Adjustment.

• Discussion regarding proposed 2026 wage increases
• Review of bids received for oil, propane, gasoline and diesel
• Acceptance of donation to Old Home Day Donation Fund and Oktoberfest Donation Fund
• Review of scope and fee for Phillips Road Bridge project
• Appointment of alternate to Zoning Board of Adjustment

The Selectmen approved the August 25 public and non‑public minutes with unanimous 5‑0‑0 votes. They accepted donations of $535 for the Old Home Day account and $545 from the Oktoberfest Committee, each passing 5‑0‑0. The board appointed Chris Asaro and Jason Chui as three‑year alternate members of the Zoning Board of Adjustment, also passing 5‑0‑0. Finally, the board agreed to retain the current oil, propane, gas, and diesel vendors.

• Accepted August 25 public minutes (5-0-0)
• Accepted August 25 non‑public minutes (5-0-0)
• Approved $535 donation to Old Home Day account (5-0-0)
• Approved $545 Oktoberfest Committee donation (5-0-0)
• Appointed Chris Asaro as ZBA alternate member (3‑year term) (5-0-0)
• Appointed Jason Chui as ZBA alternate member (3‑year term) (5-0-0)
• Agreed to keep current oil, propane, gas, and diesel providers

Oktoberfest Committee

The Oktoberfest Committee will meet to discuss the budget and logistics for the upcoming event. The body will review fundraising, vendors, and entertainment options.

• Review of donations, fundraising, raffle, and event budget
• Discussion of music and entertainment
• Planning for alcohol and beer tent
• Review of games, contests, and prizes
• Coordination of food and craft vendors

The Oktoberfest Committee unanimously accepted the September 22 meeting minutes (6-0-0). It approved a payment to Mark Gordon with a 6-0-0 vote. The committee also authorized up to $250 for yard signs and stakes, passing the motion 6-0-0.

• Accepted meeting minutes (6-0-0)
• Approved payment to Mark Gordon (6-0-0)
• Authorized up to $250 for yard signs and stakes (6-0-0)

Recreation

The Sandown Recreation Commission will review the minutes from its August 20, 2025 meeting. It will receive reports on its operating account and revolving account. The commission will also set the date for its next meeting on October 1, 2025.

• Review of minutes from 8/20/2025
• Operating account report
• Revolving account report
• Schedule next meeting for 10/1/2025

The commission voted to accept the August 20, 2025 minutes as written with a 3‑0‑1 vote. No other motions were voted on; the meeting was then adjourned. The board discussed storm‑water plans, finances, and upcoming events but did not make formal decisions on those items.

• Accepted August 20, 2025 minutes (3-0-1)
• Adjourned meeting (motion passed)

Joint Loss Management Committee

The Joint Loss Management Committee will review the minutes from prior meetings, examine recent water testing results, and assess workers’ compensation data. It will also follow up on employee training matters. No formal actions are listed on the agenda.

• Review of minutes of previous meetings
• Review of water testing results
• Review of workers’ compensation data
• Employee training follow‑up

The Joint Loss Management Committee approved the June 4, 2025 minutes as amended after a motion and second, with all members voting in favor. The committee then adjourned the meeting by unanimous vote. Members reported a temporary fix to the library ramp and noted repairs to the town hall ramp and back steps, but no further actions were decided.

• Approved June 4, 2025 minutes (motion passed, all members voted in favor)
• Adjourned meeting (motion passed, all members voted in favor)

Planning Board

The Sandown Planning Board will meet on September 16, 2025. The board will hold a continued public hearing on a proposal to create an open‑space subdivision at 112 Litle Mill Road, consisting of 23 single‑family residential dwellings (16 in phase one and 7 in phase two). The board will also hear a conditional use permit request by Mark Donahue for a shared driveway that would affect 4,368 square feet of forested wetland on Appleton Lane and Old Griffen Rd, and a lot‑line change for the same property. Routine items include approval of the August 19, 2025 minutes.

• Continued public hearing on open‑space subdivision at 112 Litle Mill Road (23 homes, two phases)
• Conditional Use Permit hearing for a 24‑inch RCP culvert driveway affecting 4,368 sq ft of wetland on Appleton Lane and Old Griffen Rd
• Lot line change request for Mark Donahue, Tax Map 5, Lots 17 & 39
• Approval of minutes from 8/19/25

The board unanimously approved the minutes from the August 19, 2025 meeting. A recommendation was recorded to move $500 from the Consulting/Engineering line item to the Dues line item in the budget. The meeting was adjourned unanimously at 7:23 p.m.

• Approved minutes from 8/19/25 (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Sandown Conservation Commission will meet on September 11, 2025 at 7:00 p.m. in the Sandown Town Hall. The commission will review minutes from the July 24, 2025 meeting, discuss the Todd A. McClary Memorial Bench ceremony at Wells Village Town Forest, and consider planned work for the Wight Isles Conservation Property. They will also address old and new business, including entering a non‑public session under RSA:91-A:3.(d).

• Review of the Todd A. McClary Memorial Bench ceremony – Wells Village Town Forest
• Planned work for the Wight Isles Conservation Property
• Review minutes – 7/24/25
• Old / new business
• Commission to enter non‑public session under RSA:91-A:3.(d)

The Conservation Commission accepted the minutes from the August 14, 2025 meeting unanimously. A motion was passed to continue the remainder of the meeting in a non‑public session under RSA 91‑A:3.d, also unanimously. The commission discussed upcoming mushroom foraging, trail maintenance, and kiosk installation, but no further actions were decided.

• Accepted August 14, 2025 minutes (unanimous)
• Approved transition to non‑public meeting under RSA 91‑A:3.d (unanimous)

Oktoberfest Committee

The Sandown Oktoberfest Committee will hold a site walk at 33 Sandlot Way and discuss plans for the upcoming Oktoberfest. Topics include reviewing minutes, donations, fundraising, raffle and event budget, music and entertainment, alcohol tent, games, food and craft vendors, and marketing. The meeting is scheduled for September 11, 2025 at 6:00 p.m. and may continue past midnight if needed.

• Site walk at 33 Sandlot Way
• Review of Oktoberfest event budget
• Discussion of music and entertainment options
• Planning for alcohol and beer tent
• Selection of food and craft vendors

The Sandown Oktoberfest Committee accepted the meeting minutes and approved several expenditures. It ordered up to $300 for event signs, paid a $150 deposit and a $1,350 balance for the Oberlaendler Hofbrau band, and allocated up to $550 for parking assistance gift cards. All motions passed unanimously.

• Accepted minutes as written (7-0-0)
• Ordered up to $300 for signs and reimbursed Erica Olsen (7-0-0)
• Paid $150 deposit for Oberlaendler Hofbrau Band (7-0-0)
• Paid $1,350 balance for Oberlaendler Hofbrau Band (7-0-0)
• Spent up to $550 for parking help and reimbursed Colleen Olsen (7-0-0)
• Adjourned meeting (6-0-0)

Budget Committee

The Sandown Budget Committee will meet to prepare for the 2025/26 season and appoint officers. The public is invited to attend the session at the Sandown Town Hall.

• Budget Preparation and Meeting Schedule for 2025/26 season
• Appointment of Officers
• Review of Minutes
• Discussion of New and Old Business

The committee approved the minutes from 1/15/25 and 2/1/25. Amanda Knight was elected Chair and Leslie Kruithof Vice Chair. The 2025‑26 schedule dates were approved. The seminar line item was increased from $270 to $500, bringing the total budget to $1,501.

• Approved 1/15/25 minutes (motion carried)
• Approved 2/1/25 minutes (motion carried)
• Elected Amanda Knight as Chair (motion carried)
• Elected Leslie Kruithof as Vice Chair (motion carried)
• Approved 2025‑26 schedule dates as presented
• Increased seminar line item to $500, total budget $1,501

Heritage Commission

The Sandown Heritage Commission will hold a meeting on September 4, 2025, at 7:00 p.m. at Sandown Town Hall. The agenda includes procedural items, project updates on kiosks, merchandise ideas, Old Home Days review, stone sites research, and a virtual video tour. There will also be a non-public discussion under RSA 91-A:3 ll (d) regarding property.

• Project updates: kiosks at Barn, Old Meetinghouse & Depot
• Merchandise idea discussion
• Old Home Days review
• Stone Sites research update
• Virtual Video tour update

The Sandown Heritage Commission voted on several motions, including amending the July 17 minutes, accepting both public and non‑public July minutes, authorizing $149.50 for kiosk installation materials, and authorizing up to $30 for refreshments for a covered‑bridges presentation. The commission also entered, exited, and sealed a non‑public session unanimously, set the next meeting for October 2, and adjourned at 8:27 pm. Vote tallies were not recorded for most motions.

• Motion to amend 17 July 2025 minutes line 20 – vote taken (outcome not recorded)
• Motion to accept 17 July 2025 minutes – vote taken (outcome not recorded)
• Motion to accept 17 July 2025 non‑public minutes – vote taken (outcome not recorded)
• Motion to expend $149.50 for kiosk installation materials – vote taken (outcome not recorded)
• Motion to expend up to $30 for refreshments for Covered Bridges Presentation – vote taken (outcome not recorded)
• Motion to enter non‑public session – unanimously approved
• Motion to resume normal order after non‑public session – unanimously approved
• Motion to seal non‑public session minutes – unanimously approved

Recreation

The Recreation Commission will meet to review financial reports and discuss the setup of a pickleball net at Miller Fields. The body will also review minutes from three previous meetings.

• Pickleball net setup at Miller Fields
• September Directors Report
• Operating and revolving account reports

The Recreation Commission voted to accept the June 4, 2025 minutes and the August 6, 2025 minutes, each passing 3‑0‑2. The board then adjourned the meeting. No other formal actions were decided.

• Accepted June 4, 2025 minutes (vote 3-0-2)
• Accepted August 6, 2025 minutes (vote 3-0-2)
• Adjourned meeting

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will review four variance applications. The board will consider requests regarding in-home occupations and property frontage requirements for lot separations.

• Variance request for in-home occupation at 40 Tenny Road #2
• Variance request to separate Map 3 Lot 12 into two properties without Class V Road frontage
• Public hearing for 81 Hampstead Rd regarding frontage for 4 lots on a class 6 public highway
• Rehearing for 617 Main Street regarding a request for 180’ of frontage where 200’ is required

The board reviewed Jay Carter's request for a variance from Article 2, Section 18 to operate an in‑home bakery at 40 Tenny Road #2. A motion to accept the application was made by Mr. White, seconded by Mr. Ardolino, and passed unanimously. No other applications were decided at this meeting.

• Accepted variance application for in‑home bakery at 40 Tenny Road #2 (unanimous)

Cable Access Board

The Sandown Cable Access Board will hold its August 26 meeting at Town Hall to approve the minutes from the June 2025 meeting, receive a report from the station manager, and review the operating fund balance. The board will also discuss any other issues brought to them, though none are listed on the agenda.

The Cable Access Board voted to approve the June 24, 2025 meeting minutes as written. The motion passed unanimously. The board then moved to adjourn the meeting, which also passed unanimously. No other substantive actions were taken.

• Approved June 24, 2025 meeting minutes (unanimous)
• Adjourned meeting at 7:09 p.m. (unanimous)

Supervisors of the Checklist

The Board considered the listed voter registration applications and approved them by a majority of the Supervisors, as noted in the minutes. No individual vote counts or denials were recorded. No other substantive business was documented.

• Approved all listed voter registration applications by majority vote

Board of Selectmen

The Board of Selectmen will discuss disposal fees at the Transfer Station and the end-of-life status of the town website's Drupal 7 content management system. The meeting also includes updates on the Hampstead Road culvert and nonpublic discussions regarding hiring.

• Transfer Station disposal fees
• Town website content management system (Drupal 7)
• Hampstead Road culvert status
• Nonpublic discussions regarding hiring

The Selectmen accepted the August 11, 2025 minutes with a 4‑0‑1 vote. They approved the recommended fee schedule for bulky items at the transfer station—Mattresses $40, Stuffed Furniture $20, Farm/Construction/Tractor Tires $160, Truck Tires over 18" $26—by a 5‑0‑0 vote. The board also voted to seal the non‑public session minutes and then adjourned the meeting.

• Accepted August 11 minutes (4-0-1)
• Approved new bulky-item disposal fees (5-0-0)
• Sealed non‑public session minutes (passed)
• Adjourned meeting

Oktoberfest Committee

The Sandown Oktoberfest Committee will meet to discuss fundraising, vendor contracts, and event logistics for the 2025 Oktoberfest. The group will review donations, raffle proceeds, and budget allocations, as well as finalize plans for music, entertainment, and vendor arrangements.

• Review of 2025 event budget and fundraising (raffle, donations)
• Discussion of Hot Air Balloon Contract for event entertainment
• Motions for emcee, sound, German band, police, and fire details
• Consideration of food, craft vendors, and site marketing plans

The Oktoberfest Committee approved several budget items, including reimbursements and payments for an emcee, police and fire details, and authorized Mark Sherwood to sign the hot‑air balloon contract. All motions passed with unanimous or near‑unanimous votes. The committee also accepted the meeting minutes and adjourned.

• Accepted minutes as written (passed 4-0-1)
• Reimbursed Karen Jortberg up to $50 for sponsorship banners (passed 5-0-0)
• Approved $375 for Tyler Francis’s emcee services (passed 4-0-1)
• Approved $375 for a 5‑hour police detail (passed 5-0-0)
• Approved $270 for a 5‑hour fire detail (passed 5-0-0)
• Authorized Mark Sherwood to sign the hot‑air balloon contract (passed 5-0-0)
• Adjourned the meeting (passed 5-0-0)

Recreation

The Sandown Recreation Commission will convene on August 20, 2025, at 6:30 PM in Ed Garvey Rec Facility to review minutes from previous meetings, welcome a new member, and discuss upcoming events, door repairs, and summer camp wrap-up. No formal decisions are listed on this procedural agenda.

The Recreation Commission approved the June 18, 2025 minutes with a 3‑0‑1 vote. The board decided the Ed Garvey Facility’s front door should be repaired now (quoted cost about $13,000) and to wait for the fire chief’s letter before addressing the back door. No other substantive actions were taken.

• Accepted June 18, 2025 minutes (vote 3-0-1)
• Approved focusing on front‑door repair (~$13,000) and to await back‑door review

Planning Board

The Sandown Planning Board will hold public hearings regarding a residential subdivision and a conditional use permit for a shared driveway. The board will also establish a Master Plan subcommittee and review new AUD regulations.

• Public hearing for 23 single family residential dwellings at 112 Little Mill Road (Map 2 Lot 26)
• Public hearing for Conditional Use Permit at Appleton Lane and Old Griffen Rd to install a 24-inch RCP culvert
• Establishment of a subcommittee for the Master Plan
• Review of new AUD regulations by Building Inspector Jason Chui

The Planning Board continued the public hearing on Mark Donahue's conditional use permit that would affect 4,368 sq ft of forested wetland for a shared driveway. It also continued the hearing on the open‑space subdivision proposal for 112 Little Mill Road. The board heard public concerns about gravel testing on the Lantern Road project and discussed new ADU legislation, but no approvals, denials, or tablings were recorded.

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to receive instruction on using OneDrive. The body will also discuss any Three Bearings business that has arisen since the June meeting.

• OneDrive usage instruction
• Three Bearings business

The trustees approved skipping the December 15 meeting and rescheduling it for January 19 to allow year‑end reconciliation. They confirmed the regular October 20 meeting will occur at 6:00 p.m. in the town hall meeting room. They also recorded and initialed all payments made since the prior meeting and entered related data into the spreadsheet.

• Skipped December 15 meeting and moved it to January 19
• Scheduled October 20 meeting at 6:00 p.m. in the town hall meeting room
• Initialed payments made since the last meeting
• Entered all money requests, deposits, and withdrawals into the spreadsheet

Conservation Commission

The Sandown Conservation Commission will meet to discuss the naming of Eversource footbridges and a memorial bench in Fremont. The body will also review property maintenance and enter a non-public session.

• Naming of Eversource footbridges
• Fremont Memorial Bench
• Property maintenance
• Non-public session under RSA:91-A:3.(d)

Board of Selectmen

The Board of Selectmen will review grant documents for the State Bridge Aid Program regarding the Phillips Road Bridge replacement and discuss holiday lighting for town hall. The agenda also includes a public comment period and the review of a nomination for the town Health Officer.

• Review of Phillips Road Bridge grant documents
• Nomination for reappointment of Health Officer
• Discussion regarding town hall holiday lighting
• Review of used oil program grant agreement
• Public comment period

The Selectmen approved a $2,500 grant agreement with the New Hampshire Department of Environmental Services to purchase a new used‑oil furnace and authorized Richard O’Hanley to sign the contract. They also reappointed Mark Tolman as Health Officer, accepted the July 28 minutes, and appointed new members to the Recreation Commission and Zoning Board. All motions passed unanimously with a 4‑0‑0 vote.

• Approved $2,500 grant for used‑oil furnace (4-0-0)
• Reappointed Mark Tolman as Health Officer (4-0-0)
• Accepted July 28 minutes (4-0-0)
• Accepted July 28 non‑public minutes (4-0-0)
• Appointed Sara Michalakis to Recreation Commission until March 2027 (4-0-0)
• Appointed Darren Hudgins to Zoning Board of Adjustment until Dec 2025 (4-0-0)

Recreation

The Recreation Commission will meet to discuss an open commission seat and refund requests. The body will also review the August directors report.

• Letter of interest for open commission seat
• Refund requests
• August directors report

The Recreation Commission unanimously approved the May 21, 2025 meeting minutes. The board also unanimously recommended Sarah Michalakis for appointment to the commission, pending Selectman approval. Members reached consensus to purchase three replacement sprinkler heads for the Ed Garvey field at an estimated cost of $400.

• Approved May 21, 2025 minutes (3-0-0)
• Recommended Sarah Michalakis for commission appointment pending Selectman approval (3-0-0)
• Authorized purchase of three sprinkler heads for Ed Garvey field (~$400) – consensus
• Motion to adjourn passed (3-0-0)

Planning Board

The Sandown Planning Board will hold public hearings on several land use applications, including a 51-unit elderly housing project and a 23-unit residential subdivision. The board will also consider utility permits for Eversource and a conceptual plan for short-term rental cabins.

• Site Plan for 51 new elderly housing units at Wells Village Road (Tax Map 9, Lot 1)
• Open space subdivision for 23 single family dwellings at 112 Little Mill Road
• Conditional Use Permit for Eversource impacts within Wetlands Conservation District along R193 Transmission Line
• Lot line change transferring .19 acres from Map 5 Lot 39 to Map 5 Lot 17 at Old Griffin Road and Appleton Lane
• Conceptual meeting for tiny houses/cabins for short term rentals at 412 Main Street

The board granted a Conditional Use Permit to Eversource for required impacts within the Wetlands Conservation District along R193 Transmission Line, adding surety, performance‑guarantee and inspection conditions. It also approved a lot‑line adjustment on Old Griffin Road and Appleton Lane with four conditions set by the town engineer. The board waived the 1,000‑foot road length requirement for the Villas at Vantage Point elderly‑housing development, reducing it to 500 feet, and replaced the recreational‑facility fee with a voluntary $51,000 donation to the town’s recreational revolving account. All motions passed unanimously.

• Granted Conditional Use Permit to Eversource for wetlands impacts (unanimous)
• Approved lot‑line change on Old Griffin Rd/Appleton Ln with four engineer conditions (unanimous)
• Waived 1,000‑ft road length requirement to 500 ft for Villas at Vantage Point elderly housing (unanimous)
• Waived recreational‑facility fee, substituting $51,000 voluntary donation (unanimous)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public hearing regarding frontage requirements for lots on a class 6 public highway. The board will also conduct a rehearing on a variance for lot frontage and address a lot line ordinance question.

• Public hearing for Randy Faxon (81 Hampstead Rd) seeking relief from Article II, Part B, Section 3-B for 4 lots
• Rehearing for Montana Reality Trust (617 Main Street) seeking relief for 180’ of frontage where 200’ is required
• Lot line ordinance question from Crossroads Contracting/C McKenna regarding Powderhouse Rd (Map 9 Lot 10-5 and 10-7)
• Proposed amendment to Zoning Board application to include a $125.00 fee for newspaper advertisements

The board voted unanimously to add a $150 fee to ZBA applications to cover the cost of the required newspaper advertisement. No other substantive actions were taken; other items were continuations, withdrawals, or informational discussions. The meeting was then adjourned by unanimous vote.

• Approved $150 application fee (unanimous)
• Motion to adjourn meeting passed unanimously

Board of Selectmen

The Board of Selectmen will discuss a command vehicle replacement and holiday pay for per diem fire employees. The board is also reviewing repairs to a culvert on Hampstead Road and a winter maintenance and snow removal service contract for 2025-26.

• Repairs to the culvert on Hampstead Road
• 2025-26 Winter Maintenance and Snow Removal Service Contract
• Appointment of a full member to the Zoning Board of Adjustment
• Acceptance of Kristina Lane and the remaining portion of Diane Lane
• Donations to Senior Affairs Transportation Trust Fund and Old Home Day Committee

The board approved the purchase of a 2025 Chevrolet Tahoe SSV for $86,213 from the fire apparatus capital reserve fund, adopted a 1.5× holiday per‑diem pay policy for fire and EMS staff, and authorized a 2.5‑ton weight limit on the Hampstead Rd culvert. They also approved the 2025‑2026 winter snow‑removal contract, appointed Jeff Blake to the Zoning Board of Adjustment, and extended the town wage matrix to a 30‑year schedule back‑dated to April 1 2025.

• Approved purchase of 2025 Chevy Tahoe SSV ($54,987 vehicle, $5,716 warranty, $25,510 upfit) total $86,213 from fire apparatus reserve fund (5-0-0)
• Approved 1.5× holiday per‑diem pay policy for fire and EMS employees (5-0-0)
• Approved 2.5‑ton weight limit on Hampstead Rd culvert near Brookside Dr (5-0-0)
• Approved 2025-2026 winter snow removal contract as written (5-0-0)
• Appointed Jeff Blake to Sandown Zoning Board of Adjustment through March 2027 (5-0-0)
• Accepted donation of new picnic table for Seeley Beach (5-0-0)
• Accepted $2,175 donation to Old Home Day Committee (5-0-0)
• Extended town wage matrix steps to 30 years, back‑dated to April 1, 2025 (4-1-0)

Conservation Commission

The Sandown Conservation Commission will review a Conditional Use Permit application from Public Service of New Hampshire (Eversource). The request concerns maintenance on the H141 115kV Transmission Line within the Wetlands Conservation District.

• Conditional Use Permit application for H141 115kV Transmission Line maintenance
• Review of impacts within wetland areas and 100-foot vegetated buffer zones

The commission unanimously accepted the minutes from the June 26 meeting and approved a motion to review non‑public minutes before the non‑public session. It also approved a unanimous motion to send a favorable letter to the Sandown Planning Board, adding two conditions about site inspections and seed list disclosure. Finally, the members voted unanimously to go into a non‑public RSA session.

• Accepted June 26 minutes (unanimous)
• Approved review of non‑public minutes before tonight’s session (unanimous)
• Approved favorable letter to Planning Board with inspection and seed list conditions (unanimous)
• Entered non‑public RSA session (unanimous)

Old Home Day Committee

The committee accepted the previous meeting minutes unanimously. It cancelled the planned dunk tank. It approved spending up to $1,904 for bounce houses and up to $500 for balloons, both with unanimous support. Plans were announced to expand handicap parking and to create a volunteer sign‑up page on Google Docs.

• Accepted previous meeting minutes (unanimous)
• Cancelled the dunk tank
• Approved up to $1,904 to Vertical Entertainment for bounce houses (unanimous)
• Approved up to $500 to Balloons for decorations (unanimous)
• Expanded handicap parking with volunteer monitoring
• President will add a volunteer page on Google Docs
• Adjourned meeting at 7:25 PM (unanimous)

Heritage Commission

The Sandown Heritage Commission will meet to approve minutes and expenditures. The body will discuss updates on several local history projects and hold a non-public session regarding property.

• Approval of donations and expenditures
• Project updates for kiosks at the Barn, Old Meetinghouse, and Depot
• Updates on Tokens & Tee’s and Old Home Days
• Stone Sites research and Virtual Video tour update
• Non-public discussion under RSA 91-A:3 II (d) regarding property

The Heritage Commission approved the minutes from the June 5, 2025 meetings, both public and non‑public. It authorized up to $25 for commission supplies and refreshments. The body entered a non‑public session, later resumed normal business, sealed the non‑public minutes, and adjourned at 8:10 pm.

• Approved acceptance of 5 June 2025 public meeting minutes (vote passed)
• Approved acceptance of 5 June 2025 non‑public meeting minutes (vote passed)
• Approved expenditure of up to $25 for supplies/refreshments (vote passed)
• Entered non‑public session per Title VI, Chapter 91‑A (unanimous roll‑call vote)
• Resumed normal business after non‑public session (unanimous roll‑call vote)
• Sealed non‑public session minutes (unanimous roll‑call vote)
• Adjourned meeting at 8:10 pm (unanimous roll‑call vote)

Board of Fire Engineers

The Board of Fire Engineers will meet to review previous minutes and discuss new business. The session includes updates on policy, apparatus, and equipment, as well as a review of per-diem staffing.

• Review of per-diem staffing
• Update on policy, apparatus, and equipment
• Discussion of new business and new members

Planning Board

The Sandown Planning Board will hold public hearings on several land use requests, including a 51-unit elderly housing project and a 23-unit residential subdivision. The board will also consider utility permits for Eversource and a conceptual plan for short-term rental cabins.

• Site Plan for 51 elderly housing units at Wells Village Road (Tax Map 9, Lot 1)
• Open space subdivision for 23 single family dwellings at 112 Little Mill Road
• Conditional Use Permit for Eversource impacts within Wetlands Conservation District along R193 Transmission Line
• Lot line change transferring .19 acres from Map 5 Lot 39 to Map 5 Lot 17 at Old Griffin Road and Appleton Lane
• Conceptual meeting for tiny houses/cabins for short term rentals at 412 Main Street

The Sandown Planning Board did not have enough members present for a quorum, so the July 15 meeting was postponed. The next meeting is scheduled for August 5, 2025 at 6:30 p.m. All public hearings will be continued at that rescheduled meeting.

• Postponed July 15 meeting to August 5, 2025 at 6:30 (no quorum)

Senior Affairs Transportation Committee

The Senior Affairs Transportation Committee approved spending $368 for Q2 gas cards and a $9.99 fee for shipping the cards. No other approvals, denials, or tabling actions were recorded. The meeting also reported donations, expenses, and ride mileage for the quarter.

• Approved Q2 gas cards totaling $368
• Approved gas card shipping fee of $9.99

Board of Selectmen

The Board of Selectmen will discuss the 2025-26 winter snow removal contract and the status of the highway department. Other agenda items include per diem pay policies for the fire department and the town wage matrix.

• 2025-26 winter snow removal contract
• Holiday pay policy and hourly wage correction for per diem fire employees
• Acceptance of donations for Senior Affairs Transportation and Oktoberfest funds
• Discussion regarding wage matrix
• Status of highway department

The Selectmen accepted the June 2 and June 16 meeting minutes. They corrected an employee’s hourly rate to $16.65 and approved two donations ($70 and $750). The board voted to spend up to $2,500 on welding the F450 and postponed a decision on the new wage matrix to the next meeting.

• Accepted June 2 minutes (5-0-0)
• Accepted June 16 minutes (4-0-1)
• Corrected Shaun McLaughlin pay rate to $16.65 (5-0-0)
• Accepted $70 donation to Senior Affairs Transportation Fund (5-0-0)
• Accepted $750 donation to Oktoberfest Fund (5-0-0)
• Approved up to $2,500 for welding on F450 truck (5-0-0)
• Tabled wage matrix discussion for next meeting

Oktoberfest Committee

The Oktoberfest Committee is meeting to discuss various operational aspects of the event. The group will review the budget, fundraising, and vendor coordination.

• Review of donations, fundraising, raffle, and event budget
• Discussion of music and entertainment
• Planning for alcohol and beer tent
• Coordination of games, contests, and prizes
• Review of food and craft vendors

The Sandown Oktoberfest Committee accepted the previous meeting minutes unanimously. It approved reimbursing Mark Sherwood $200 for gift cards and spending $106 to print raffle tickets, each passing 4-0-0. The meeting was then adjourned at 7:15 p.m.

• Accepted minutes as written (4-0-0)
• Approved $200 reimbursement to Mark Sherwood (4-0-0)
• Approved $106 expenditure for raffle ticket printing (4-0-0)
• Adjourned meeting (4-0-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will meet to review requests for accessory dwelling units and lot relief. Three applicants have requested continuations for their hearings until July 31, 2025.

• Special Exception for Accessory Dwelling Unit at 27 Sandlot Way
• Relief from Article II, Part B, Section 3-B for 4 lots at 81 Hampstead Rd
• Accessory dwelling unit application for 57 Main Street
• Proposed $125.00 fee for newspaper advertisements on Zoning Board applications
• Update on Class VI roads

The Sandown Zoning Board of Adjustment continued three pending applications until the July 31, 2025 meeting. The board unanimously approved the minutes from May 29, 2025. Jeff Blake was appointed as a voting member for the meeting, and the session was adjourned unanimously. The proposed advertisement fee increase was deferred to the next agenda.

• Continued Special Exception ADU application (Nordic Lincoln Reality Trust) to July 31, 2025
• Continued re‑hearing for Lavelle Assoc. (Randy Faxon) to July 31, 2025
• Continued accessory dwelling unit application (SEC for Stephan & Val Smith) to July 31, 2025
• Approved May 29, 2025 minutes (unanimous)
• Appointed Jeff Blake as voting member for the meeting
• Adjourned meeting (unanimous)

Conservation Commission

The Sandown Conservation Commission will meet to review a Conditional Use Permit application for the R193 Transmission Line. The body will also discuss a UNH wildlife study and the Wight Isle parking lot.

• Conditional Use Permit application from Eversource and GZA GeoEnvironmental, Inc. for impacts within Wetlands Conservation District along R193 Transmission Line
• UNH Wildlife Study: Camera
• Wight Isle Parking lot
• Non-public session regarding the acquisition of property

Board of Fire Engineers

The Board of Fire Engineers will meet to review previous minutes and discuss new business. The agenda includes updates on policy, apparatus, equipment, and per-diem staffing.

• Review of per-diem staffing
• Updates on policy, apparatus, and equipment
• Discussion of new business and new members

Cable Access Board

The Cable Access Board will meet to review the station's operating fund balance and receive a report from the station manager. The board is also seeking new members to join.

• Review of station operating fund balance
• Station manager report

The Cable Access Board approved the May 27, 2025 meeting minutes after a motion and second, with all members in favor and one abstention. The board then adjourned the meeting at 7:17 p.m. by unanimous vote. No other substantive actions were taken.

• Approved May 27, 2025 meeting minutes (all in favor, 1 abstention)
• Adjourned meeting at 7:17 p.m. (all in favor)

Recreation

The Recreation Commission will meet to address final staffing and vendor selections. The body is deciding on final lifeguard hires for the season and which vendors will participate in the farmers market.

• Lifeguard hires (final of season)
• Farmers market vendor decision

The Recreation Commission appointed Julien Brogna as a lifeguard at $15 per hour, pending selectmen approval. It approved the farmer’s market vendor list submitted by the Recreation Director. The board authorized up to $10,000 for a new 40‑inch front door, contingent on fire‑department review. It also approved CBC Outdoors’ proposal to chip and cut back brush near the field.

• Appointed Julien Brogna as lifeguard at $15/hr, pending selectmen approval (3-0-0)
• Approved the farmer’s market vendor list provided by the Recreation Director (unanimous)
• Authorized up to $10,000 for a 40‑inch front door, contingent on fire‑department consultation (3-0-0)
• Approved CBC Outdoors proposal for chipping and brush cutting at the back of the field (3-0-0)

Old Home Day Committee

The committee accepted the minutes from the previous meeting. It approved three expense items: $200 to Amazon, $182.16 to Orca Promo LLC for T‑shirts, and $138.12 to Prosource for a banner. The meeting was then adjourned.

• Accepted prior meeting minutes (unanimous)
• Approved $200 payment to Amazon for miscellaneous items (unanimous)
• Approved $182.16 payment to Orca Promo LLC for T‑shirts (unanimous)
• Approved $138.12 payment to Prosource for banner (unanimous)
• Adjourned meeting at 7:25 PM (unanimous)

Planning Board

The Sandown Planning Board will hold public hearings on three residential developments and a utility permit. The board will also discuss fire suppression for a property on North Road.

• Site Plan for 51 elderly housing units at Wells Village Road (Tax Map 9, Lot 1)
• Open space subdivision of 23 single family dwellings at 112 Litle Mill Road
• Amended Site Plan to convert 6 units into apartments at 343 Main Street
• Conditional Use Permit for Eversource impacts within Wetlands Conservation District along R193 Transmission Line
• Fire suppression discussion for 211 North Road

The board unanimously amended its earlier approval, changing the 343 Main Street project from five rental units and one commercial space to six rental units with no commercial space. It also unanimously accepted Eversource’s Conditional Use Permit for required impacts within the Wetlands Conservation District along the R193 transmission line. Both motions were recorded as passed without opposition.

• Amended 343 Main St approval to six rental units, no commercial unit (unanimous)
• Accepted Eversource Conditional Use Permit for wetlands impacts along R193 Transmission Line (unanimous)

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to initial recent payments and discuss requirements for an audit. The body will also discuss the organization and tracking of deposits and withdrawals.

• Review and initialing of payments made since the last meeting
• Discussion of audit requirements
• Discussion of deposit and withdrawal tracking

The trustees assigned Jilletta to enter all money requests into her computer and gave Dana responsibility for a new funds receipt form. Arlene will contact the OHD treasurer to obtain a corrected donation letter. They decided to skip the December 15 meeting, move it to January 19, and scheduled the next meeting for Monday, August 18, 2025 at 6:00 PM in the town hall meeting room.

• Jilletta will enter all money requests into her computer
• Dana will manage the new funds receipt form
• Arlene will contact the OHD treasurer to request a corrected donation letter
• Trustees skipped the December 15 meeting and moved it to January 19
• Next meeting set for Monday, August 18, 2025 at 6:00 PM in the town hall meeting room
• Payments made since the last meeting were initialed

Board of Selectmen

The Board of Selectmen will discuss the acceptance of two roads as town-owned municipal roadways. The meeting includes a budget update and a review of a Highway Safety and Enforcement Grant.

• Possible acceptance of Kristina Lane and remainder of Diane Lane as town owned municipal roadways
• Review and discussion regarding Highway Safety and Enforcement Grant
• Request by Ragnar Road Reach the Beach to hold annual race
• Update and status of 2025 budget
• Hiring of counselor for summer recreation

The Selectmen voted 4‑0‑0 to accept a $9,100 grant from the New Hampshire Department of Highway Safety for speed, DUI and distracted‑driving enforcement, authorizing Chairman Olsen to sign the documents. They also voted 4‑0‑0 to accept Kristina Lane and the remaining 1,178 ft of Diane Lane as public highways, transferring maintenance to the town. The board appointed Layla Gitterman as a camp counselor at $14 per hour (4‑0‑0). Additionally, the board set a 45‑day deadline for payment from Ragnar Road Reach the Beach for its September 13 event, stating that failure to pay on time will result in denial of future road use.

• Approved $9,100 NH Highway Safety grant for enforcement (4-0-0)
• Approved acceptance of Kristina Lane and 1,178 ft of Diane Lane as public highway (4-0-0)
• Approved appointment of Layla Gitterman as camp counselor at $14/hr (4-0-0)
• Set 45‑day payment deadline for Ragnar Road Reach the Beach event; non‑payment will bar future road use (decision, no vote recorded)

Heritage Commission

The Heritage Commission will meet to discuss updates on several local history projects. The body will review the preservation of historic documents and progress on a virtual video tour.

• Review of preserving historic documents from 5/7/25
• Covered Bridges presentation
• Kiosks for the Barn and Old Meetinghouse
• Virtual Video tour update
• Planning for the Nation’s 250th celebration in 2026

The Heritage Commission accepted the May 1 public and non‑public meeting minutes. It approved spending up to $300 for a second order of 250th Anniversary T‑shirts and up to $100 for design and order of commemorative tokens. The next meeting was scheduled for July 17, 2025, and the commission entered, exited, and sealed a non‑public session. The meeting was adjourned at 8:04 pm.

• Accepted 1 May 2025 public meeting minutes (approved)
• Accepted 1 May 2025 non‑public meeting minutes (approved)
• Approved expenditure not to exceed $300 for second order of 250th Anniversary T‑shirts
• Approved expenditure not to exceed $100 for design and order of heritage giveaway tokens
• Set next Heritage Commission meeting for 17 July 2025 at 7:00 pm
• Entered non‑public session per Title VI, Chapter 91‑A, Section 91‑A:3(d) (unanimously approved)
• Exited non‑public session and resumed normal business (unanimously approved)
• Sealed the non‑public session minutes (unanimously approved)

Recreation

The Recreation Commission will meet to review the June directors report and discuss a Baseball Memorandum of Understanding (MOU). The body will also receive an update regarding summer camp.

• Baseball MOU
• Summer camp update
• June directors report

The Recreation Commission approved an increase in field‑rental rates to $50 per week for priority scheduling and $40 per game day. The board also approved appointing Layla Gitterman as a camp counselor at $14 per hour (3‑0‑0 vote). Members gave approval for the director to select a scheduling‑app plan for counselors and lifeguards. The next regular meeting was set for August 6, 2025.

• Approved field‑rental rate increase to $50/week priority and $40/game day
• Approved appointment of Layla Gitterman as camp counselor at $14/hr (3‑0‑0 vote)
• Approved director’s selection of a scheduling‑app plan for counselors and lifeguards
• Set next regular meeting date for August 6, 2025
• Agreed to eventually replace stairs at Seeley Beach (future action)

Joint Loss Management Committee

The committee will meet to perform a site walk of the police station and review safety and compliance data. Discussions include worker's compensation and water testing results.

• Site walk of Police Station at 460 Main Street
• Review of Self Inspection Checklists
• Review of Worker’s Compensation Data
• Review of Water Testing
• Employee Training follow up

The Joint Loss Management Committee approved the February 12, 2025 minutes after correcting a spelling error. Chairman Andrew Artimovich moved to approve, John Runcie seconded, and the motion passed with all members voting in favor and Rebecca Francis abstaining. No other motions were adopted; the board discussed safety items but took no formal action.

• Approved amended 2/12/25 minutes (motion passed, one abstention)

Conservation Commission

The Sandown Conservation Commission will meet on June 3, 2025, at Town Hall. The primary item on the agenda is a discussion regarding a land purchase.

• Land purchase discussion

Board of Selectmen

The Board of Selectmen will hear a resident request to reduce speed limits on a portion of Route 121A. The board is also scheduled to discuss 2025 impact fees paid to the Timberlane School District.

• Request for speed limit reduction on portion of Route 121A
• Discussion of 2025 impact fees for Timberlane School District
• Hiring of per diem emergency medical technician (EMT)
• Discussion on handicap ramp replacement and fire system installation
• Acceptance of donations to Oktoberfest Donation Trust Fund

The Selectmen approved a $75,000 disbursement from the school impact fee account. They also authorized payments for a handicap ramp ($47,780) and fire‑system installation (up to $13,000). Additional actions included appointing EMTs and summer camp staff, accepting two small donations, and permitting a resident to park equipment on North Shore Road for ten business days.

• Approved $75,000 payout from school impact fee account (5-0-0)
• Approved payment up to $47,780 to Haseltine Builders for handicap ramp (5-0-0)
• Approved payment up to $13,000 to Reinhold Security for fire system installation (5-0-0)
• Approved appointment of Bianca Caillouette as probationary EMT ($17.15/hr) (5-0-0)
• Approved appointment of Shauna McLaughlin as probationary EMT ($16.16/hr) (5-0-0)
• Approved appointment of summer camp counselors and lifeguard at $14‑$15/hr (5-0-0)
• Accepted $410 donation to Oktoberfest Trust Fund (5-0-0)
• Accepted $60 donation to Senior Transportation Fund (5-0-0)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public hearing and review several land-use applications. The board will consider requests for accessory dwelling units and a request for relief regarding lot frontage requirements.

• Public hearing for a 750 sq. foot ADU at 20 Giordani Lane
• Application review for lot relief at 81 Hampstead Rd (Map 9 Lot 32)
• Application review for an ADU at 57 Main Street
• Discussion regarding fees for legal notices in newspapers

The Zoning Board approved a special exception for a 750‑sq‑ft ADU at 20 Giordani Lane, requiring the ADU door be relocated to the side. The board also accepted a rehearing application for four lots on a class VI road and approved an ADU application at 57 Main Street with conditions for plan scale and dimensions. Minutes from the April 24, 2025 meeting were accepted and the meeting was adjourned.

• Approved special exception for ADU at 20 Giordani Lane, condition to relocate door (unanimous)
• Accepted rehearing application for four lots on class VI road (unanimous)
• Approved ADU application at 57 Main Street, conditions: ¼‑inch scale plans and original dwelling dimensions (unanimous)
• Accepted minutes of April 24, 2025 as written (unanimous)
• Motion to adjourn the meeting passed unanimously

Cable Access Board

The Sandown Cable Access Board will meet on May 27, 2025, to approve minutes from the previous meeting, consider reappointing Chris Donnellan as a member, and review the station operating fund balance. The board will also hear a report from the station manager and discuss any other issues brought to them.

• Reappointment of Chris Donnellan as Cable Access Board member
• Review of station operating fund balance

The Sandown Cable Board approved the minutes from the January 3 meeting. The board then adjourned the May 27 meeting at 7:17 p.m. No other actions were decided.

• Approved Jan 3 meeting minutes (all in favor)
• Adjourned meeting at 7:17 p.m. (all in favor)

Supervisors of the Checklist

The Supervisors of the Checklist reviewed voter registration applications and approved them by majority vote. Party change requests were approved. Removal of deceased voters was approved. No other substantive matters were decided.

• Approved voter registration applications (majority vote)
• Approved party change requests
• Approved removal of deceased voters

Board of Fire Engineers

The Sandown Board of Fire Engineers will meet to review minutes from prior meetings, discuss new business and member additions, and receive updates on policies, apparatus, equipment, and per-diem staffing hours.

• Review of minutes from previous meetings
• Update on Policy, Apparatus, and equipment
• Review of Per-Diem Staffing and hours

Recreation

The Sandown Recreation Commission will meet to review minutes from prior meetings, discuss new business including a field use agreement, refund requests, and a summer camp update about hiring staff. The meeting will also include a review of old business and adjournment.

• Field use agreement discussion
• Summer camp staff hiring update
• Refund requests review

The commission approved a new Field Use Policy for the Ed Garvey Recreation Fields. It also appointed eight camp counselors at $14 per hour and a lifeguard at $15 per hour. The board supported renting a foam‑gun for a School’s Out celebration and agreed to obtain quotes to replace the front door of the Ed Garvey facility. Additionally, the commission accepted the Field Use Agreement and agreed to investigate a cease‑and‑desist matter regarding dumping at Miller Fields.

• Accepted March 19 minutes (3-0-1)
• Accepted April 2 minutes (4-0-0)
• Accepted April 16 minutes (3-0-1)
• Accepted Field Use Agreement (unanimous)
• Approved new Field Use Policy for Ed Garvey fields (4-0-0)
• Appointed eight counselors and a lifeguard at $14/$15 per hour (4-0-0)
• Supported School’s Out celebration with foam‑gun rental
• Agreed to seek hard quote for front door replacement

Planning Board

The Sandown Planning Board will hold a public hearing for a proposed open space subdivision. The board will also continue a hearing on an excavation application and discuss Master Plan updates with a representative from the RPC.

• Proposed 23 single family residential dwellings at 112 Litle Mill Road (Map 2 Lot 26)
• Continued public hearing for excavation application at 2 Showell Pond Road (Tax Map 2, Lot 34)
• Discussion with NH Representative Jennifer Rowan regarding Master Plan updates

The board unanimously approved a conditional permit for the excavation and reclamation project at the gravel pit owned by Hasago LLC, adopting ten specific conditions. The public hearing on this application was continued to the June 17 meeting at the applicant’s request. The board also continued the public hearing for an open‑space subdivision on Little Mill Road to June 17 and unanimously accepted jurisdiction over that application.

• Accepted minutes from 5/8/25 (unanimous)
• Conditional approval of Hasago LLC excavation application (unanimous)
• Continued public hearing for excavation application to June 17
• Continued public hearing for Little Mill Road open‑space subdivision to June 17
• Accepted jurisdiction for Little Mill Road subdivision application (unanimous)

Board of Selectmen

The Board of Selectmen will meet to discuss road improvements and fire department staffing. The board will also review a quote for new voting machines and a vendor license application.

• 2025 road improvement plan discussion
• Fire department employee hours, scheduling, and per diem hiring
• Quote for new voting machines
• Application for Hawker, Peddlers & Itinerant Vendors License
• Draft policy regarding building on a Class VI/Private Road

The Selectmen unanimously approved the purchase of two new voting machines for $14,500 and authorized Chairman Eric Olsen to sign the contract. They also unanimously approved change order #6 for the 2025 road improvement plan and extended a one‑year vendor license for Chubbs Fried Dough until Dec. 31, 2025. The board accepted the fire department’s shift‑coverage plan pending later policy changes and sealed the meeting’s non‑public minutes.

• Approved purchase of voting machines ($14,500) and authorized contract signing (unanimous)
• Approved change order #6 for 2025 road improvement plan (unanimous)
• Extended Hawkers, Peddlers & Itinerant Vendor license for Chubbs Fried Dough to Dec 31 2025 (approved, Mr. Mencis abstained)
• Accepted fire department shift coverage pending policy changes (unanimous)
• Accepted 5/5/25 non‑public minutes (unanimous)
• Sealed 5/19/25 non‑public minutes (unanimous)
• Adjourned meeting (unanimous)

Oktoberfest Committee

The Oktoberfest Committee will meet to review the event budget, fundraising, and raffle. The body will also discuss vendors, entertainment, and site updates for the festival.

• Review of event budget, donations, and fundraising
• Discussion of food and craft vendors
• Planning for alcohol and beer tent
• Selection of music and entertainment
• Review of games, contests, and prizes

The committee accepted the previous meeting minutes (vote 6‑0‑1). It decided to try the bake‑off again this year. The next meeting was set for June 26 at 6:30 p.m. at the Sandown Rec Center. The meeting was adjourned by a 7‑0 vote.

• Accepted minutes (vote 6-0-1)
• Approved bake‑off for this year
• Scheduled next meeting for June 26, 6:30 p.m. at Sandown Rec Center
• Adjourned meeting (vote 7-0)

Trustees of the Trust Funds

The Trustees of the Trust Funds are meeting to complete forms for auditors by May 20. The session will also include initialing payments made since the previous meeting.

• Completion of auditor forms due May 20
• Review and initialing of payments made since last meeting

The trustees reviewed and approved the Investment Policy. They assigned tasks to complete auditor paperwork, including filling forms by May 20% and delivering the packet to Gayle. Jilletta will request 2024 statements and transaction records from TD Bank, and Arlene will deliver a $600 cemetery lot check to Dana. The next meeting was set for July 21, 2025 at 6:00 p.m. in the town hall.

• Investment Policy approved
• Auditor forms to be completed and submitted to Gayle by May 20%
• Jilletta to send auditor information to Arlene for printing
• Arlene to print and deliver completed auditor packet to Gayle
• Jilletta to contact TD Bank for 2024 statements and transaction records
• Arlene to deliver $600 cemetery lot check to Dana
• Next meeting scheduled for July 21, 2025 at 6:00 p.m. in town hall
• Correction noted: Cemetery Perpetual Care report was sent to Three Bearings instead of the state

Recreation

The Sandown Recreation Commission will meet on May 7, 2025, at the Ed Garvey Rec Facility. The agenda includes approval of past meeting minutes, discussion of a field use agreement, a May Director's Report, and a baseball memorandum of understanding. The meeting is open to the public and items may be discussed out of order.

• Review of minutes from 3/19/2025, 4/2/2025, and 4/19/2025
• Discussion of field use agreement
• May Director's Report
• Baseball MOU (memorandum of understanding)
• Next meeting scheduled for 5/21/2025

Conservation Commission

The Sandown Conservation Commission will hold a public hearing to consider acquiring Tax Map 14, Lot 19-19 under state statutes. The commission will also receive an update on the Fishing Derby and review prior meeting minutes.

• Public hearing to acquire Tax Map 14, Lot 19-19 pursuant to RSA 36-A:5 II and RSA 675:7
• Fishing Derby update
• Review of minutes from April 24, 2025
• Correspondence and roll call

Planning Board

The Sandown Planning Board will hold a public hearing for a subdivision application by James Lavelle and Associates on behalf of LJEB, LLC to divide property on Sargent Road (Map 19 Lot 3) into three lots. The board will also discuss building on and maintenance of Class VI roads with invited officials including the Board of Selectmen, Zoning Board, Conservation Commission, Fire Chief, Road Agent, and Building/Code Enforcement. The meeting may also address other business as needed.

• Public hearing for subdivision creating three lots on Sargent Road, Map 19 Lot 3, submitted by James Lavelle and Associates for LJEB, LLC
• Discussion on Class VI roads involving multiple town boards and officials

The board accepted jurisdiction over the 61 Sargent Road subdivision application. It approved a written waiver of Section 9.23, changing the language to a voluntary donation. The board then granted conditional approval for the subdivision creating three lots.

• Accepted jurisdiction over 61 Sargent Road subdivision (unanimous)
• Approved written waiver of Section 9.23 with wording change to "voluntary donation" (unanimous)
• Granted conditional approval for subdivision creating three lots at 61 Sargent Road (unanimous)

Board of Selectmen

The Sandown Board of Selectmen will discuss a possible farmer’s lease on Main Street property, a quote from Voting Works for voting equipment, and an update to the town wage matrix. They will also consider appointing a member to the Zoning Board of Adjustment and accepting a donation to the Old Home Day Donation Fund. A non-public session is scheduled under RSA 91-A:3 II (a) for employee matters.

• Discussion of quote from Voting Works for voting equipment
• Discussion of possible farmer’s lease on Main Street property
• Discussion of update to wage matrix
• Appointment of member to Zoning Board of Adjustment
• Acceptance of donation to Old Home Day Donation Fund

The Selectmen approved the Harvard Direct health insurance plan with a $250 deductible, estimating a $12,000 savings for the town. They also appointed Mike Bergeron to the Zoning Board of Adjustment for a two‑year term and accepted a $1,392.50 donation to the Old Home Day account. The board gave its blessing for the Conservation Commission to lease the Main Street community garden to local farmers Nick and Christy Ortins for one year. Motions to accept the April 7 minutes (public and non‑public) also passed.

• Accepted public minutes from April 7, 2025 (4-0-1)
• Accepted non‑public minutes from April 7, 2025 (4-0-1)
• Appointed Mike Bergeron to the Zoning Board of Adjustment (5-0-0)
• Accepted donation of $1,392.50 to Old Home Day account (5-0-0)
• Adopted Harvard Direct health plan with $250 deductible (unanimous approval)
• Approved 1% COLA raise for two long‑term employees (estimated $2,300 each)
• Blessed Conservation Commission lease of Main Street garden to Nick and Christy Ortins

Heritage Commission

The Sandown Heritage Commission will meet to discuss updates on local history projects and upcoming events. The body will review the preservation of vintage items and plans for the Nation’s 250th celebration in 2026.

• Preserving vintage items and documents
• Kiosk story board printing and placement
• Mill Site Surveys
• Nation’s 250th celebration 2026
• Kingston Plains cemetery tours scheduled for 5/31/25

The Heritage Commission voted to accept both the public and non‑public minutes from the April 3, 2025 meeting. A motion to spend up to $25 for refreshments at a May 7 presentation was also approved. The body entered a non‑public session, later resumed open business, and sealed the non‑public minutes. The meeting was adjourned at 8:05 pm.

• Accepted 3 April 2025 public meeting minutes (approved)
• Accepted 3 April 2025 non‑public meeting minutes (approved)
• Approved up to $25 for refreshments for the 7 May presentation (approved)
• Entered non‑public session (unanimous roll‑call vote)
• Resumed normal order after non‑public session (unanimous roll‑call vote)
• Sealed non‑public session minutes (unanimous roll‑call vote)
• Adjourned the meeting (approved)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public meeting on April 24, 2025. The board will review minutes from the previous meeting, consider a special exception application for a 750 sq. ft. accessory dwelling unit at 20 Giordani Lane, and continue public hearings on two variance requests from Mark Donahue to build single-family dwellings on class VI roads with insufficient frontage. The board will also discuss increasing application fees to reflect higher advertising costs.

• Special exception request by Sarah and Ryan Carigan for a 750 sq. ft. ADU at 20 Giordani Lane (Map 7, Lot 11)
• Continued variance hearing for Mark Donahue on Map 5 Lot 39 (Old Griffon Rd.) to allow a home on a class VI road with 912.52 ft. frontage
• Continued variance hearing for Mark Donahue on Map 5 Lot 17 (Old Griffon Rd.) to allow a home on a class VI road with 805.97 ft. frontage
• Review of application fees to reflect an increase in advertising costs

The board approved the special‑exception application for a 750‑sq‑ft accessory dwelling unit at 20 Giordani Lane, subject to conditions. No action was taken on the two variance applications submitted by Mark Donahue for Map 5 Lot 39 and Map 5 Lot 17. Review of the March 27, 2025 minutes was tabled to the May meeting. The meeting was adjourned unanimously.

• Approved 750‑sq‑ft ADU at 20 Giordani Lane with conditions
• No action on variance applications for Map 5 Lot 39 and Map 5 Lot 17
• Tabled review of 3.27.25 minutes to May meeting
• Motion to adjourn passed unanimously

Conservation Commission

The Sandown Conservation Commission will meet on April 24 to discuss a public hearing for the acquisition of Tax Map 14, Lot 19-19 via donation or purchase, scheduled for May 8. Other agenda items include an update on the Fishing Derby, discussion of a Main Street property, and boundary marking on Odell Road.

• Public hearing on May 8 for acquisition of Tax Map 14, Lot 19-19
• Update on Fishing Derby
• Discussion of Main Street property
• Boundary marking on Odell Road
• Review of minutes from March 27, 2024

The commission accepted the minutes from the April 10 meeting and the non‑public minutes from that same date. A motion to take $154.35 from the LUCT account to pay for the May 8 public hearing notice in the Eagle Tribune was approved unanimously. The meeting was then adjourned unanimously.

• Accepted minutes from 4/10/25 (passed)
• Accepted non‑public minutes from 4/10/25 (passed)
• Approved $154.35 payment for May 8 public hearing notice (unanimous)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen will hold a public hearing regarding address renumbering on Lemyjoma Trail. The board will also discuss building permits on Hersey Rd and a request for fire equipment. Other items include employee health insurance and a Zoning Board of Adjustment appointment.

• Public hearing on renumbering addresses on Lemyjoma Trail
• Discussion on building permits on Hersey Rd (Class VI discontinued road)
• Request to purchase equipment from Fire Equipment and Apparatus Capital Reserve Fund
• Appointment of a member to the Zoning Board of Adjustment
• Acceptance of donations to Senior Affairs Transportation, Old Home Day, and Oktoberfest funds

The Selectmen unanimously adopted a resolution objecting to NH Senate Bill 297. They approved building permits for three Hersey Road lots with conditions, and authorized up to $16,000 for fire equipment from the capital reserve. The board also approved the renumbering of Lemyjoma Trail, appointed two zoning board members, and accepted two small donations.

• Adopted resolution opposing NH SB 297 (4-0-0)
• Approved building permits for lots 11-12, 11-12-5, 11-12-6 with conditions (4-0-0)
• Approved fire equipment purchase up to $16,000 from capital reserve (3-0-1)
• Approved renumbering of Lemyjoma Trail (3-0-0)
• Appointed Joel Logiudice and Dave Ardolino to Zoning Board (4-0-0)
• Accepted $620 Oktoberfest donation (4-0-0)
• Accepted $15 Senior Affairs Transportation donation (4-0-0)

Oktoberfest Committee

The Sandown Oktoberfest Committee is meeting to discuss planning for the upcoming Oktoberfest event. Items include reviewing the event budget, donations, fundraising, music, alcohol tent, games, contests, food and craft vendors, and site marketing. The committee will also review minutes from a prior meeting and set the next meeting date.

• Review of donations, fundraising, raffle, and event budget
• Discussion of music and entertainment, including alcohol/beer tent
• Planning for games, contests, and prizes
• Review of food and craft vendor arrangements
• Site marketing discussion

The Sandown Oktoberfest Committee accepted the amended meeting minutes with a 4-0-0 vote. The committee reviewed its budget, noting a total account balance of $6,383.33. The meeting was then adjourned unanimously.

• Accepted amended minutes (vote 4-0-0)
• Adjourned meeting (vote 4-0-0)

Old Home Day Committee

The Old Home Day Committee has scheduled a series of planning meetings at the Town Hall lower level. These sessions will occur monthly from April through August to prepare for the event.

• Planning meeting April 16th at 6:30pm
• Planning meeting May 21st at 6:30pm
• Planning meeting June 18th at 6:30pm
• Planning meeting July 16th at 6:30pm
• Planning meeting August 20th at 6:30pm

The Old Home Day Committee accepted the previous meeting minutes and decided there will be no parade in 2025. It approved seven vendor contracts totaling $6,115 to provide a stage, dunk tank, games, generator, bounce houses, porta‑potties, a singer, face‑painting, and a band for Old Home Day on August 2, 2025. The committee noted current sponsor funding of $5,600 and a need for additional sponsors to meet the $6,029 budget.

• No parade for 2025 – decision made
• Approved $2,400 to Grand Rental for stage, dunk tank, games, and generator
• Approved $1,654 to Vertical Entertainment for bounce houses
• Approved $333 to Clean Restroom for porta‑potties
• Approved $603 to Wildlife Encounters
• Approved $200 to Rebecca Solomons Singer
• Approved $525 to Colorful Kids for face‑painting
• Approved $400 to Mark Gordon‑Stumpy Joe band

Recreation

The Sandown Recreation Commission will meet to review the first draft of a field use agreement. The body will also discuss plans for raised bed gardens and a clean up day.

• First draft of field use agreement
• Plans for raised bed gardens and clean up day

The commission voted 3‑0 to pay Petra Paving $3,349 from the revolving fund for paving and sealcoating the basketball and pickleball courts. The board also decided to request a repair quote from Faxon for the water‑shed tanks if the cost is under $500, to send a letter asking a neighbor to stop dumping on town property, and to seek advice from Dave Solomon or John on fixing the uneven area between the softball and B fields. Additional actions include planning a walkthrough of Seeley after the TYSL meeting and moving forward with a field‑use agreement draft.

• Approved $3,349 payment to Petra Paving for court paving and sealcoating (3-0-0)
• Decided to request a repair quote from Faxon for water‑shed tanks if under $500
• Decided to send a letter to a neighbor to stop dumping on town property
• Decided to reach out to Dave Solomon or John for advice on fixing uneven area between softball and B fields
• Decided to have a walkthrough of Seeley after TYSL meeting
• Approved to continue drafting a field‑use agreement for TYSL and other groups
• Motion to adjourn passed

Planning Board

The Sandown Planning Board will hold continued public hearings for three applications: an excavation at 2 Showell Pond Road (Hasago LLC), a 51-unit elderly housing project off Wells Village Road (Hampshire Ventures), and a conditional use permit to impact wetlands on Appleton Lane (Mark Donahue). The board will also receive an update on the Master Plan.

• Continued public hearing for excavation at 2 Showell Pond Road (Tax Map 2, Lot 34) by Hasago LLC
• Continued public hearing for 51 elderly housing units off Thistle Drive on Tax Map 9, Lot 1
• Continued public hearing for conditional use permit to impact 4,368 sq ft of forested wetland on Appleton Lane and Old Griffen Rd
• Master Plan update from Mr. White
• Approval of minutes from March 18, 2025

The Board continued two public hearings to the May 20 meeting at the applicants’ request. Additional agenda items for the May 6 and May 20 meetings were announced. The only vote taken was to adjourn the meeting, which passed. No substantive approvals, denials, or actions were decided.

• Motion to adjourn passed

Senior Affairs Transportation Committee

The committee approved gas card purchases for Q1 totaling $464 and a shipping fee of $9.99. A motion to give a $50 gift card to a long‑term driver was accepted after being seconded. The committee decided not to adjust the gas reimbursement rate. The meeting was adjourned at 7:35 pm.

• Approved Q1 gas card purchases totaling $464
• Approved gas card shipping fee of $9.99
• Accepted motion to provide $50 gift card to a long‑term driver
• Decided not to adjust gas reimbursement rate
• Motion to adjourn meeting at 7:35 pm accepted

Conservation Commission

The Sandown Conservation Commission will meet on April 10, 2025, at 7:00 p.m. at Sandown Town Hall to review minutes from the March 27 meeting, discuss a farm lease for Main Street Properties, and address boundary marking for Odelle Road. The meeting includes procedural items and may cover other business not explicitly listed.

• Review minutes from March 27, 2025 meeting
• Farm lease discussion for Main Street Properties
• Boundary marking for Odelle Road

The Conservation Commission accepted the March 27 minutes as written. It approved a $4,956.70 payment to Keach Nordstrom for the Odell Road boundary‑marking project, using the Land Use Fund. The board moved the meeting to a non‑public session, then back to public, sealed the minutes, and adjourned, all by unanimous vote. Commissioners also agreed to present an overview of the commission’s work to the Garden Club on May 5.

• Accepted March 27 minutes as written (unanimous)
• Approved $4,956.70 payment to Keach Nordstrom for Odell Road boundary marking (unanimous)
• Moved meeting to non‑public session (unanimous)
• Returned meeting to public session (unanimous)
• Sealed the minutes (unanimous)
• Adjourned the meeting (unanimous)
• Commissioners to present SCC overview to Garden Club on May 5

Trustees of the Trust Funds

The Trustees of the Trust Funds will hold a special meeting to review and approve several financial documents. The discussion focuses on the 2024 full year financial statements and the board's investment policy.

• Review and approval of Full Year Financial Statements (2024)
• Review and approval of Investment Policy
• Review and approval of Combined Transactions Listing
• Review and approval of MS-9

The trustees reviewed the 2024 trust fund balances, investment policy, and fund allocations. They then approved the MS9 and MS10 reports provided by ThreeBearings. No vote count was recorded.

• Approved MS9 trust fund report (approval recorded, no vote tally)
• Approved MS10 trust fund report (approval recorded, no vote tally)

Board of Selectmen

The Sandown Board of Selectmen will hold a regular meeting with multiple agenda items. They will hear requests for building permits on Hersey Road, a Class VI roadway, and discuss scheduling for per diem fire and EMS employees. The board also plans to appoint members to the Heritage Commission and Old Home Day committee, accept donations to the Old Home Day Donation Trust Fund, and receive an update from state representatives.

• Building permit requests for Hersey Road, a Class VI roadway (7:00pm)
• Discussion on scheduling for per diem fire and EMS employees (7:15pm)
• Appointments to Heritage Commission and Old Home Day committee
• Acceptance of donations to Old Home Day Donation Trust Fund
• Update from State Representatives Vicki Wilson and Donald Selby (6:40pm)

The Selectmen accepted the March 24, 2024 minutes (4‑0‑0). They appointed Anne Marie Downing and Robert Downing to the Old Home Day Committee, Pam Gaudreau to the Heritage Commission (retroactive to 2027), and Fran Rosenau, Peter Koester, and Paul Wentzell to the Heritage Commission until 2028 (4‑1‑0). The board also accepted a $3,050 donation for the Old Home Day account (4‑0‑0). Discussion on upgrading Hersey Road from Class VI to Class V was tabled for future review.

• Accepted March 24, 2024 minutes (4-0-0)
• Appointed Anne Marie Downing to Old Home Day Committee (4-0-0)
• Appointed Robert Downing to Old Home Day Committee (4-0-0)
• Appointed Pam Gaudreau to Heritage Commission retroactively to 2027 (4-0-0)
• Appointed Fran Rosenau, Peter Koester, Paul Wentzell to Heritage Commission until 2028 (4-1-0)
• Accepted $3,050 donation to Old Home Day Donation Account (4-0-0)
• Tabled discussion on upgrading Hersey Rd Class VI road (no vote recorded)

Heritage Commission

The Sandown Heritage Commission will review project updates and receive presentations on covered bridges and document preservation. The body will also discuss plans for the nation's 250th celebration in 2026.

• Review of kiosk projects
• Survey of mill sites
• Ideas for nation's 250th celebration 2026
• Presentation on covered bridges
• Presentation on preserving vintage items and documents

The Heritage Commission accepted the amended minutes from the March 6 meeting. It approved spending up to $300 to purchase 24 T‑shirts for the 2026 U.S. 250th birthday celebration. The commission also approved speaker fees and mileage for two upcoming presentations and took routine actions to enter, exit, and seal a non‑public session.

• Approved purchase of up to $300 for 24 T‑shirts (motion by Mrs. Dolce)
• Approved up to $325 for speaker fee and mileage for Covered Bridges presentation (motion by Mrs. Rosenau)
• Approved up to $200 for speaker fee for Vintage Items presentation (motion by Mrs. Dolce)
• Approved entry into non‑public session (unanimous roll‑call vote)
• Approved exit from non‑public session (unanimous roll‑call vote)
• Approved sealing of non‑public session minutes (unanimous roll‑call vote)
• Approved adjournment of the meeting (unanimous roll‑call vote)
• Accepted the amended minutes of the 6 March 2025 meeting (motion by Mrs. Rosenau)

Recreation

The Sandown Recreation Commission will hold a regular meeting to review minutes and discuss new business including the April directors report, an update to the Snack Shack policy form, and a summer camp update. No votes on contracts, zoning, or fees are on the agenda.

• Review of minutes from 3/19/2025
• April Directors Report
• Snack Shack policy form update
• Summer camp update
• Next meeting scheduled for 4/16/2025

The board voted to use the revolving fund to cover a $1,500 shortfall in lifeguard wages. It also agreed to obtain the town’s volunteer‑age policy and insurance documents for the baseball MOU. The commission decided to explore creating a capital‑improvement fund for a new gazebo/pavilion and scheduled a field cleanup day for Saturday at 9 a.m. Additionally, members will visit the well shed at Miller and continue work on playground and AED projects.

• Approved use of revolving fund to cover $1,500 lifeguard pay difference
• Agreed to obtain town volunteer‑age policy and insurance policy for baseball volunteers
• Decided to discuss establishing a capital‑improvement fund for a gazebo/pavilion project
• Scheduled field cleanup day for Saturday at 9 a.m.
• Agreed to visit the well shed at Miller
• Will continue work on playground reorganization and outdoor AED units

Zoning Board of Adjustment

The Sandown Zoning Board will hold a public meeting on March 27, 2025, to vote on reappointing members and to conduct three public hearings on variance applications. Two applicants seek variances to build single-family homes on class 6 roads. The board will also review increasing application fees to cover higher advertising costs.

• Continued hearing for variance by Lavelle Assoc. for 4 lots on class 6 highway at 81 Hampstead Rd (Map 9 Lot 32)
• Public hearing for variance by Mark Donahue for single-family dwelling on class 6 road at Old Griffon Rd (Map 5 Lot 4)
• Public hearing for variance by Mark Donahue for single-family dwelling on class 6 road at Old Griffon Rd (Map 5 Lot 1)
• Old business: review of application fees to reflect advertising cost increase

The board unanimously accepted the March 27 meeting minutes. It denied the variance application for 81 Hampstead Road submitted by Lavelle Assoc. on behalf of Randy Faxon, with a 2‑3 vote. The board scheduled continued public hearings for Mark Donahue’s variance applications for April 24, 2025. A notice of the decision will be mailed within five days and any appeal must be filed in writing within 30 days.

• Minutes accepted (unanimous vote)
• Variance for 81 Hampstead Rd denied (vote 2‑3‑0)
• Notice of decision to be sent within 5 days
• Appeals must be filed in writing within 30 days of decision
• Public hearing on Mark Donahue applications continued to April 24, 2025

Board of Fire Engineers

The Board of Fire Engineers will meet to review previous minutes and discuss per-diem staffing and hours. The agenda includes updates on policy, apparatus, and equipment. Members will also discuss a 10-year capital improvement plan.

• 10-year Capital improvement plan discussion
• Per-Diem Staffing and hours
• Update on Policy, Apparatus, and equipment

The Board of Fire Engineers approved the warrant article to increase Per Diem funding. $8,000 was removed from the New Equipment line and $24,000 was reserved from the Per Diem line, with new gear to be bought from the Capital Reserve Fund. The Board also re‑elected Chief Michael Devine and kept current officer assignments. All motions were approved unanimously.

• Approved Per Diem increase warrant article (unanimous)
• Removed $8,000 from New Equipment line (unanimous)
• Reserved $24,000 from Per Diem line (unanimous)
• Authorized purchase of three new gear sets from Capital Reserve Fund (unanimous)
• Re‑elected Chief Michael Devine as Chief (unanimous)
• Kept remaining officer assignments as‑is (unanimous)
• Sealed the non‑public session minutes (unanimous)
• Adjourned the meeting (unanimous)

Conservation Commission

The Sandown Conservation Commission will discuss a Fishing Derby update, invasive spraying at Wells Village, a kiosk cost increase at Wight Isle from $376 to $526 with a developer commitment to complete the parking lot by May 1, 2025, and a survey on Odell Road. The meeting also includes review of previous minutes and a non-public session.

• Fishing Derby update
• Wells Village invasive spraying
• Wight Isle kiosk cost increase to $526 (from $376)
• Wight Isle parking lot completion deadline May 1, 2025
• Odell Road survey

The Conservation Commission approved funding for a police detail, porta‑potty, trophy, invasive spraying, and a kiosk, with all motions passing unanimously. The board also approved sealing the meeting minutes and adjourned the session.

• Approved $360 police detail funding from SCC Education Funds (unanimous)
• Approved $50 porta‑potty delivery funding from Education Awareness line (unanimous)
• Approved $10.50 trophy purchase from Education Awareness line (unanimous)
• Approved payment up to $8,000 for invasive spraying at Wells Village Town Forest (unanimous)
• Approved up to $550 for Wight Isle kiosk from Forestry Fund (unanimous)
• Approved sealing of minutes from non‑public session (unanimous)
• Approved adjournment of meeting (unanimous)

Cable Access Board

The Cable Access Board will meet to approve January 2025 minutes and receive a report from the station manager. The board will also review the station's operating fund balance.

• Review of station operating fund balance
• Report from Station Manager
• Approval of January 2025 meeting minutes

The board unanimously approved the minutes from the January 28 meeting. It then recommended investing $100,000 in a 6‑month CD and $200,000 in a 12‑month CD, to be renewed by the board. The meeting was adjourned at 7:42 p.m. with all members in favor.

• Approved Jan 28 minutes (unanimous)
• Recommended investing $100,000 6‑month CD and $200,000 12‑month CD (unanimous)
• Adjourned meeting at 7:42 p.m. (unanimous)

Board of Selectmen

The Sandown Board of Selectmen will hold a public hearing at the end of Riverbend Drive regarding a petition to release the dedication of Fox Ridge Road and the remaining portion of Riverbend Drive. The meeting then moves to Town Hall to welcome a new board member, appoint officers, and discuss the 2025 operating budget, waste management contract rates, and sealed bids for auditing services. Old business includes further discussion on Phillips Road Bridge construction.

• Public hearing on petition to release dedication of Fox Ridge Road and remaining portion of Riverbend Drive
• Discussion on proposed waste management contract rates effective 7/1/2025
• Status update on the 2025 operating budget
• Opening of sealed bids for auditing services
• Further discussion on Phillips Road Bridge construction

The Board of Selectmen appointed Eric Olsen as Chairman and Bob Nickerson as Vice Chairman. They unanimously approved a waste‑management contract and a three‑year audit services contract. They also unanimously released Fox Ridge Road and a portion of Riverbend Drive from public servitude. A motion to rescind selectmen salary raises failed 2‑3‑0.

• Appointed Eric Olsen as Chairman (4-0-1)
• Appointed Bob Nickerson as Vice Chairman (4-0-1)
• Approved Waste Management contract as written (unanimous)
• Approved 3-year audit contract with Plodzik & Sanderson (unanimous)
• Released Fox Ridge Road and portion of Riverbend Drive from public servitude (unanimous)
• Confirmed move forward with Hoyle and Tanner for Phillips Road Bridge (unanimous)
• Motion to rescind selectmen raises failed (2-3-0)
• Authorized Lynne Blaisdell to sign Southern NH tactical team contract (unanimous)

Board of Selectmen

The Board of Selectmen will meet to conduct a recount of Warrant Article #2 and Warrant Article #13. These articles were part of the town election held on March 11, 2025.

• Recount of Warrant Article #2
• Recount of Warrant Article #13

Oktoberfest Committee

The committee will elect a Chair, Vice Chair, Treasurer, and Recording Secretary. Members will discuss the event budget, entertainment, and vendor coordination for the Oktoberfest celebration.

• Election of Chair, Vice Chair, Treasurer, and Recording Secretary
• Review of donations, fundraising, raffle, and event budget
• Discussion of music, entertainment, and alcohol/beer tent
• Planning for games, contests, prizes, and food and craft vendors
• Review of site marketing

The committee accepted the March 19 minutes with a unanimous 6‑0‑0 vote. Officers were appointed, including a new treasurer and recording secretary, also passing 6‑0‑0. The discussion on games, contests, and prizes was tabled until the absent member returns. The event site will remain the same as last year.

• Accepted minutes (6-0-0)
• Approved officer appointments (6-0-0)
• Tabled games, contests, and prizes discussion
• Agreed site will be same as last year

Old Home Day Committee

The Old Home Day Committee approved several vendor contracts for the 2025 event. The motions, all made by Anne Downing and seconded by Bob Downing, passed unanimously. Approved expenses include $2,400 to Grand Rental for stage, dunk tank, games and generator, $1,654 to Vertical Entertainment for bounce houses, $333 to Clean Restroom for portable toilets, $603 to Wildlife Encounters for a show, $200 to Rebecca Solomons for a singer, $525 to Colorful Kids for face painting, and $400 to Mark Gordon for the Stumpy Joe Band.

• Approved $2,400 to Grand Rental for stage, dunk tank, games, generator
• Approved $1,654 to Vertical Entertainment for bounce houses
• Approved $333 to Clean Restroom for portable toilets
• Approved $603 to Wildlife Encounters for a show
• Approved $200 to Rebecca Solomons for a singer
• Approved $525 to Colorful Kids for face painting
• Approved $400 to Mark Gordon for Stumpy Joe Band

Recreation

The Recreation Commission will meet to review administrative reports and refund requests. The body will discuss staffing pay for summer camp and a Memorandum of Understanding regarding baseball.

• Site visit to Miller Fields
• Summer camp staff pay update
• Baseball MOU
• Farmers Market discussion
• Refund requests

The commission approved a door‑replacement contract costing $11,167.28 and will pay it through the revolving fund. It accepted the proposed summer‑camp budget changes, raising counselor wages and setting the registration fee at $170 per week. A partial refund credit of $12.37 was issued for two crochet lesson spots, and unsold expo tickets will be given away for food‑pantry donations and to the 60+ club. The Farmer’s Market will move to Wednesdays 4‑7 pm at the Rock Church parking lot and will charge a small vendor fee for signs.

• Approved $11,167.28 door replacement quote, funded through revolving fund
• Accepted summer camp budget changes, including counselor pay raise and $170/week registration fee
• Issued partial refund credit of $12.37 for two crochet lesson spots
• Agreed to give away unsold expo tickets in exchange for food‑pantry donations and to the 60+ club
• Approved charging a small vendor fee to cover signs for the Farmer’s Market
• Moved Farmer’s Market to Wednesdays 4‑7 pm at Rock Church parking lot
• Approved moving forward with Just Kids multi‑sport camp option for post‑summer period
• Accepted February 5 minutes (vote 3‑0‑1) and February 19 minutes (vote 4‑0‑0)

Planning Board

The Sandown Planning Board will hold public hearings for several site plans and permits. The board is reviewing a proposal for 51 elderly housing units and a minor subdivision. Other items include an excavation application and a conditional use permit for a shared driveway.

• Site Plan for 51 elderly housing units off Wells Village Road (Tax Map 9, Lot 1)
• Minor subdivision plan for 128 North Road (Tax Map 23 Lot 6) to create two new lots
• Conditional Use Permit for a shared driveway impacting 4,368 square feet of forested wetland at Appleton Lane and Old Griffen Rd
• Excavation Application for 2 Showell Pond Road (Tax Map 2, Lot 34)
• Site Plan Review for Bobcat Way (Tax Map 2 Lot 33-1)

The Sandown Planning Board approved a 3-lot minor subdivision at 128 North Road (Tax Map 23, Lot 6) submitted by the Alvin J. Atkins Revocable Trust and The Marjorie L. Atkins Revocable Trust. The board also unanimously re-elected John White as Chairman, Ernie Brown as Vice-Chair, and Matthew Devine as Secretary for the 2025-2026 year. Several other public hearings were continued to the April 15th meeting, including excavation and site plan applications.

• Approved 3-lot minor subdivision at 128 North Road (unanimous)
• Re-elected John White as Chairman, Ernie Brown as Vice-Chair, Matthew Devine as Secretary (unanimous)
• Continued excavation application for Hasago LLC at 2 Showell Pond Road to April 15
• Continued site plan for 51 elderly housing units off Wells Village Road to April 15
• Continued conditional use permit for Mark Donahue (wetland impact) to April 15
• Continued excavation application for Hasago LLC (second hearing) to April 15

Trustees of the Trust Funds

The Sandown Trustees of the Trust Funds will approve payments made since the last meeting and discuss new terms for the Senior Transportation Certificate of Deposit. The meeting also includes public comment and old business regarding Three Bearings.

• Approval of payments since last meeting
• Discussion of new terms for the Senior Transportation CD
• Comments or questions on Three Bearings
• Lynne and Gayle joining the meeting

The Trustees of the Trust Funds renewed the Senior Transportation Certificate of Deposit for one year. They also initialed payments made since the January meeting and discussed the annual Cemetery Perpetual Care Report for 2024, which will be sent to the state. Members agreed to improve timeliness and communication, and Arlene Bassett was elected to another three-year term.

• Renewed Senior Transportation CD for one year
• Initialed payments made since January meeting
• Agreed to improve timeliness and communication
• Arlene Bassett elected to another three-year term

Conservation Commission

The Sandown Conservation Commission will meet to discuss a Conditional Use Permit application. The commission will also review minutes from the February 13, 2025 meeting.

• Conditional Use Permit for Map 5 Lot 17 & 19, Appleton Lane/Old Griffen Road (Owner: Mark Donahue)

The Sandown Conservation Commission voted unanimously to issue a favorable letter to the Planning Board for a conditional use permit to install a culvert crossing a forested wetland for a shared driveway accessing two residential lots. The approval includes two conditions: use of 30-inch pipes and guaranteed removal of silt socks upon project completion. The commission also re-elected members and officers.

• Approved favorable letter for conditional use permit with two conditions (unanimous)
• Re-elected Kala Parisi to 3-year term (unanimous)
• Re-elected Kristen McClary to 3-year term (unanimous)
• Elected Brian Butler as Chairman (unanimous, Butler abstained)
• Elected Tim Robinson as Vice-Chair (unanimous, Robinson abstained)

Heritage Commission

The Sandown Heritage Commission will meet to approve donations and expenditures, including a New Hampshire Humanities grant. They will also review and renew commission appointments, recruit new members, and discuss updates on a virtual video tour and informational kiosks. Other business includes a Lions Meet & Greet, the NEARA Conference, and planning for the town's 250th anniversary in 2026.

• Approval of donations and expenditures related to NH Humanities grant
• Review and renewal of commission appointments
• Recruitment of new members
• Updates on virtual video tour narration
• Discussion of Sandown 250th anniversary celebration in 2026

The Sandown Heritage Commission approved minutes, reappointed members, and elected officers. It also discussed project updates and proposed events for the nation's 250th birthday in 2026. No major funding decisions were made; all grant funding remains on hold.

• Approved 14 Nov 2024 meeting minutes as written
• Appointed Pamela Gaudreau to Heritage Commission for 2024-2027
• Reappointed Fran Rosenau, Peter Koester, and Paul Wentzell for 2025-2028
• Elected Pamela Gaudreau as chair, Fran Rosenau as co-chair, Peter Koester as secretary for 2025-2026

Recreation

The Sandown Recreation Commission will discuss new business including refund requests, a March directors report, a baseball memorandum of understanding (MOU), and a summer camp update with staff pay. The meeting will also review minutes from previous meetings and old business.

• Baseball MOU discussion
• Summer camp update and staff pay
• Refund requests
• March Directors Report
• Review of minutes from 2/5 and 2/19/2025

Supervisors of the Checklist

The Sandown Supervisors of the Checklist met and considered voter registration applications. No new registrations were submitted. The board approved the removal of voters who moved to other New Hampshire towns and matched/approved removal of deceased voters. No other substantive decisions were made.

• No new voter registrations processed
• Approved removal of voters moved to other NH towns
• Matched/Approved removal of deceased voters

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings and review applications for variances regarding lot frontage, setbacks, and wetland distances. The board will also review application fees under old business.

• Variance for 81 Hampstead Rd regarding frontage on a class 6 public highway
• Variance for 44 Holts Point Rd regarding dwelling, well, and septic distances from wetlands and roadways
• Variance for 36 Metacomet Dr regarding garage setbacks and lot size/frontage requirements
• Variance for 61 Sargent Road to allow subdivision of two lots with 63.2 feet of frontage
• Variance applications for Old Griffon Rd (Map 5 Lot 4 and Lot 1) for single-family dwellings on a class 6 road

The Sandown Zoning Board of Adjustment approved a variance for a lot not meeting frontage/size requirements at 36 Metacomet Dr. but denied the associated garage setback variance. They also approved a variance for a two-lot subdivision at 61 Sargent Road. Two applications were accepted for future hearings, and one application was withdrawn.

• Approved variance for lot frontage/size at 36 Metacomet Dr. (3-0)
• Denied variance for garage setbacks at 36 Metacomet Dr. (3-0)
• Approved variance for subdivision at 61 Sargent Road (3-0)
• Accepted application for variance at Map 5 Lot 4 (3-0)
• Accepted application for variance at Map 5 Lot 1 (3-0)
• Approved minutes from January 30, 2025 (3-0)

Board of Fire Engineers

The Sandown Fire Engineers will meet to review previous minutes and discuss new business. The agenda includes updates on policy, apparatus, and equipment. The board will also hold a discussion regarding a 10-year capital improvement plan.

• Discussion of a 10-year Capital improvement plan
• Update on Policy, Apparatus, and equipment

The Board of Fire Engineers approved minutes from prior meetings and discussed several operational updates. The Board of Selectmen signed a contract for Plaistow ALS for the first year. The board ordered a new Combi-Tool and mount for Ladder 3, purchased collapsible traffic cones, and discussed a propane meter purchase, with the chief to survey neighboring departments. No formal votes were recorded on these items.

• Approved minutes of 28-Oct-2024 and 23-Jan-2025 meetings
• Ordered new Combi-Tool and mount for Ladder 3
• Purchased collapsible traffic cones for Ladder 3 and Car 1
• Board of Selectmen signed contract for Plaistow ALS for first year
• Discussed propane meter purchase; chief to survey neighboring departments

Board of Selectmen

The Board of Selectmen will discuss the impact of a federal funds freeze, emergency service transportation billing rates, and a warrant article. They will also consider approving a fishing derby at Sal's Pond and accepting a hazard mitigation grant from the NH Dept of Safety. Appointments to the Joint Loss Management Committee and Recreation Commission are on the agenda.

• Colleen Olsen requests permission for Conservation Commission to hold annual Fishing Derby at Sal's Pond
• Fire Chief Michael Devine discusses emergency service transportation billing rates
• Resident Leticia Villalva discusses impact of federal funds freeze
• Police Chief Joseph Gordon discusses warrant article 13
• Review and acceptance of grant agreement with NH Dept of Safety for updating Hazardous Mitigation Plan

The Board approved emergency transportation billing rates matching Hampstead's rates effective March 1, 2025, and entered into a one-year Inter Municipal Agreement with Plaistow for ALS intercept services. They also approved a $7,425 grant for updating the hazard mitigation plan and reappointed members to town committees.

• Approved emergency transportation billing rates equal to Hampstead's rates effective March 1, 2025 (unanimous)
• Approved Inter Municipal Agreement for ALS intercept services with Plaistow for 1 year (unanimous)
• Approved $7,425 grant for hazard mitigation plan update, with $2,475 town match (unanimous)
• Reappointed George Blaisdell to Recreation Commission for 3-year term (unanimous)
• Reappointed six members and one alternate to Joint Loss Management Committee for 1-year term (unanimous)

Recreation

The Recreation Commission will meet to welcome a new member and discuss commission reappointments. The body is also scheduled to review a Baseball Memorandum of Understanding (MOU).

• Welcome of new member Sean Tiney
• Commission reappointments
• Baseball MOU

The Sandown Recreation Commission approved a proposed summer camp budget with a $10/week registration fee increase to $170/week and counselor pay raises, including bumping new counselors from $13/hr to $14/hr. They also approved a partial refund of $12.37 as a credit for two crochet lesson spots, agreed to pay $11,167.28 for door replacements at the Ed Garvey Facility through the revolving fund, and decided to charge a small vendor fee for the Farmer's Market to cover signs. The board also agreed to work with Just Kids to provide a camp option between the end of Summer Camp and school.

• Approved summer camp budget with $10/week fee increase to $170/week and counselor pay raises (unanimous)
• Approved partial refund of $12.37 as credit for two crochet lesson spots (unanimous)
• Approved $11,167.28 door replacement at Ed Garvey Facility via revolving fund (unanimous)
• Agreed to charge small vendor fee for Farmer's Market to cover signs (unanimous)
• Agreed to move forward with Just Kids for camp option between Summer Camp and school (unanimous)
• Approved minutes of 2/5/2025 as written (3-0-1)
• Approved minutes of 2/19/2025 as corrected (4-0-0)

Planning Board

The Sandown Planning Board will hold a meeting with several continued public hearings, including a site plan review for a 51-unit elderly housing development, an excavation application, and a site plan review for a property on Bobcat Way. A new public hearing will consider a conditional use permit for wetland impact to install a culvert for a shared driveway. The board will also discuss a Master Plan update and the acceptance of Kristina Lane and a portion of 82 Diane Lane.

• Continued public hearing for site plan review by James Lavelle & Associates for Martin Auger at Bobcat Way (Tax Map 2 Lot 33-1)
• Continued public hearing for excavation application by Civil Design Consultants for Hasago LLC at 2 Showell Pond Road (Tax Map 2 Lot 34)
• Continued public hearing for 51-unit elderly housing site plan by SEC Associates for Hampshire Ventures off Wells Village Road (Tax Map 9 Lot 1)
• Public hearing for conditional use permit by Mark Donahue to impact 4,368 sq ft of forested wetland for a 24-inch RCP culvert and shared driveway (Tax Map 5 Lots 17 & 39)
• Discussion on acceptance of Kristina Lane and a portion of 82 Diane Lane

The Sandown Planning Board voted unanimously to recommend that the Board of Selectmen accept Kristina Lane and a portion of Diane Lane as a class 5 town road, with release of residual surety upon acceptance. The board also approved a waiver for a site plan review, continued several public hearings to March 18, and placed a conditional use permit on hold pending a Conservation Commission letter.

• Recommended acceptance of Kristina Lane and portion of Diane Lane as class 5 town road (unanimous)
• Approved waiver of Site Plan Regulation IV.B.9 for Bobcat Way site plan (unanimous)
• Continued The Villas at Vantage Point to March 18
• Continued public hearing for 51 elderly housing units off Thistle Drive to March 18
• Continued public hearing for Bobcat Way site plan to March 18
• Continued public hearing for excavation application at 2 Showell Pond Road to March 18
• Held conditional use permit for Mark Donahue pending Conservation Commission letter

Oktoberfest Committee

The Sandown Oktoberfest Committee will hold a meeting to elect new officers (Chair, Vice Chair, Treasurer, Recording Secretary) and review minutes. They will discuss event logistics including donations, fundraising, budget, entertainment, alcohol tent, games, food/craft vendors, and site marketing.

• Election of Chair, Vice Chair, Treasurer, and Recording Secretary
• Review of donations, fundraising, and budget
• Discussion of music, entertainment, and alcohol/beer tent
• Planning for games, contests, prizes, and food/craft vendors
• Site marketing strategy

Conservation Commission

The Sandown Conservation Commission will meet to discuss new and old business regarding the Village at Vantage Point. The commission will also review plans for a fishing derby and a moonlight walk.

• Village at Vantage Point new and old business
• Fishing Derby planning
• Moonlight Walk planning
• Review of January 23, 2025 minutes

The Sandown Conservation Commission approved the January 23, 2025 minutes as amended, with a date correction for the Moonlight Walk. They discussed updates on the Fishing Derby and Moonlight Walk, and noted that the developer of Villas at Vantage Point is amenable to requests, with a revised plan expected. No formal decisions were made on substantive items; the meeting moved to non-public session and adjourned.

• Approved January 23, 2025 minutes as amended (7-0-0)
• Moved to non-public session under RSA 91-A:3 II d (unanimous)
• Adjourned at 8:00 p.m. (motion by Grivas, seconded by Gaudreau)

Joint Loss Management Committee

The Joint Loss Management Committee will meet to review past meeting minutes, elect a chair, vice chair, and recording secretary, and set goals for 2025 including site visits, checklists, and panic buttons. The agenda also includes reviews of self-inspection checklists, workers' compensation data, water testing, and follow-up on employee training. This is a routine administrative meeting with no specific financial decisions or public hearings listed.

• Election of Chair, Vice Chair, and Recording Secretary
• Setting 2025 goals for site visits, checklists, and panic buttons
• Review of Self Inspection Checklists
• Review of Worker's Compensation Data
• Review of Water Testing

The Joint Loss Management Committee approved minutes from Dec. 18, 2024, and unanimously reappointed six members plus an alternate for a one-year term expiring March 2026. Officers were also reappointed unanimously. The committee reviewed water tests with no issues, had no workers' comp data, and discussed future staff training and safety items.

• Approved 12/18/24 meeting minutes as written (unanimous)
• Reappointed Artimovich, Runcie, Cairns, Devine, Francis, Mom as members and Bergholm as alternate for one-year term to March 2026 (unanimous)
• Appointed Artimovich as Chairman, Francis as Vice Chairman, Cairns as Recording Secretary (unanimous)

Board of Selectmen

The board will discuss the proposed budget and warrant articles with Timberlane School District officials. They will also consider new business including campaign signs on town property, appointments to the Oktoberfest Committee, an update on 2024 auditing services, and the release of Fox Ridge Rd and Riverbend Dr from public servitude. The meeting includes public comment and a nonpublic session on litigation.

• Discussion of Timberlane School District proposed budget and warrant articles
• Discussion on regulating campaign signs on town-owned property
• Appointment of members to Oktoberfest Committee
• Update on 2024 auditing services
• Update on release of Fox Ridge Rd and remaining portion of Riverbend Dr from public servitude

The Board of Selectmen approved appointments to the Oktoberfest Committee, Cable Advisory Board, and Recreation Commission, and gave consensus to continue allowing campaign signs on town-owned property without buildings. They also discussed the Timberlane School District budget and heard public comment, but took no formal action on those items.

• Approved minutes from January 27, 2024 (unanimous)
• Approved non-public minutes from January 27, 2024 (unanimous)
• Appointed Mark Sherwood and Laura Ross to Oktoberfest Committee for 1-year term (unanimous)
• Appointed Chris Donnellan to Cable Advisory Board for 3-year term (unanimous)
• Appointed Sean Tiney to Recreation Commission for 3-year term (unanimous)
• Gave consensus to allow campaign signs on town-owned property without buildings
• Gave consensus to allow Girl Scout cookie sales at train depot
• Moved into non-public session under RSA 91-A:3 II (e) litigation (roll call: all yes)

Recreation

The Sandown Recreation Commission will discuss the end-of-year review, 2024 survey results, and plans for 2025. They will also hear from Tricia Thomas about blood drives at the Rec Center and from Heidi Dyer about volunteer opportunities. A February director's report and new committee member applications will be reviewed.

• Discussion of blood drives at the Rec Center with Tricia Thomas
• Discussion of volunteer opportunities with Heidi Dyer
• February director's report
• End of year review, 2024 survey results and plans for 2025
• Review of new committee member applications

The Sandown Recreation Commission voted 4-0 to recommend Sean Tiney for appointment to the Recreation Commission by the Board of Selectmen. The board also approved minutes from four prior meetings and discussed several operational items, including a blood drive request, summer camp logistics, and facility maintenance.

• Recommended Sean Tiney for appointment to Recreation Commission (4-0)
• Approved minutes from Sept 18, 2024 (2-0-2)
• Approved minutes from Oct 2, 2024 (2-0-2)
• Approved minutes from Nov 6, 2024 (3-0-1)
• Approved minutes from Nov 20, 2024 (3-0-1)
• Approved creating Instagram account for Recreation (unanimous)
• Approved putting pickleball court in spare court at Miller (unanimous)
• Approved attending Lions Club Civic Meet & Greet on March 15 (unanimous)

Budget Committee

The Sandown Budget Committee will hold a procedural meeting to appoint committee members. The agenda includes only call to order, appointments, and adjournment, with no substantive budget discussions or decisions listed.

• Appointment of committee members
• Call to order and adjournment

The Sandown Budget Committee appointed Steve Brown as a voting member with a term ending March 11, 2025, by a 4-1 vote. The meeting was brief and adjourned shortly after.

• Appointed Steve Brown as voting member, term ending March 11, 2025 (4-1)

Zoning Board of Adjustment

The Sandown Zoning Board of Adjustment will hold a public meeting on January 30, 2025 at 6:30 p.m. at Town Hall. The board will hear five public hearings and three application reviews for variances and a special exception involving multiple properties, including requests for relief from setback, frontage, and wetland distance requirements.

• Variance for well within 50' of roadway at 1 Grandview Terrace
• Variance for 4 lots on class 6 highway with over 200' frontage each at 81 Hampstead Rd
• Two variances for Showell Pond Estates: 4 lots with open space and frontage relief
• Multiple variances for dwelling, well, and septic setbacks at 44 Holts Point Rd
• Variance for garage setbacks and special exception for full-time occupancy at 36 Metacomet Dr

The Sandown Zoning Board of Adjustment granted a variance for a well at 1 Grandview Terrace (5-0), a variance for four fee-simple lots at Showell Pond Estates (4-1), and a variance for an open space development with reduced frontage at Showell Pond Estates (5-0). The board continued two applications (Randy Faxon's subdivision and Linda Odonnell's dwelling) to the February 27 meeting, and withdrew a special exception request for 36 Metacomet Dr. after determining it was unnecessary. The board also accepted two variance applications for future hearings.

• Granted well variance for 1 Grandview Terrace (5-0)
• Granted 4-lot fee-simple variance for Showell Pond Estates (4-1)
• Granted open space development variance for Showell Pond Estates (5-0)
• Continued Randy Faxon's subdivision variance to Feb. 27
• Continued Linda Odonnell's dwelling variance to Feb. 27
• Withdrew special exception for 36 Metacomet Dr. (tear-down rebuild)
• Accepted variance application for 36 Metacomet Dr. garage (5-0)
• Accepted variance application for 61 Sargent Road subdivision (5-0)

Cable Access Board

The Sandown Cable Board reappointed Chris Donnellan to a three-year term expiring December 31, 2027, and renewed the Cable Cast gold assurance contract for one year at $800. The board also discussed a wireless microphone signal issue and noted a franchise fee decrease due to a ½% reduction starting in July.

• Reappointment of Chris Donnellan to the Cable Board for a term ending December 31, 2027
• Renewal of Cable Cast gold assurance contract for one year at $800
• Discussion of wireless microphone signal problems and possible antenna solution
• Franchise fee decrease due to ½% reduction starting July 2025

The Sandown Cable Access Board approved a one-year renewal of the Cable Cast gold assurance contract for $800 and recommended Chris Donnellan for another three-year term. The board also discussed technical issues with a wireless microphone and reviewed financial reports.

• Approved November meeting minutes as amended (all in favor, Olsen abstained)
• Recommended Chris Donnellan for a three-year term expiring December 31, 2027 (all in favor, Donnellan abstained)
• Approved renewal of Cable Cast gold assurance for 1 year at $800 (all in favor)

Board of Selectmen

The Board of Selectmen will finalize and sign the 2025 Town Warrant, which sets the articles for the upcoming town meeting. They will discuss plow rates for non-contracted equipment with Aaron Atherton and hear from Fire Chief Michael Devine about new equipment and fire pond maintenance. The board will also consider accepting Kristina Lane and the remaining portion of Diane Lane as town-owned, town-maintained roads. New business includes appointing a ballot clerk and accepting a donation to the Sandown Senior Affairs Donation Trust Fund.

• Final review, signing, and posting of the 2025 Town Warrant
• Discussion of 2024-25 plow rates for non-contracted equipment
• Discussion of Fire Department equipment purchase and fire pond maintenance
• Review and possible acceptance of Kristina Lane and remaining portion of Diane Lane as town-owned roads
• Appointment of ballot clerk and acceptance of donation to Sandown Senior Affairs Donation Trust Fund

The Board unanimously approved spending $16,000 from the Fire Equipment and Apparatus Capital Reserve Fund to purchase a Hurst battery powered combination spreader/cutter, replacing aging hydraulic tools. They also recommended Warrant Article 2 for the 2025 Town Warrant, appointed Steve Brown as an Election Official Ballot Clerk, and accepted a $15 donation to the Senior Affairs Transportation fund. The board deferred a decision on accepting Kristina Lane and part of Diane Lane as town roads until February 24, pending Planning Board input.

• Approved $16,000 for Hurst battery powered spreader/cutter from Fire Equipment Capital Reserve (unanimous)
• Recommended Warrant Article 2 for 2025 Town Warrant (unanimous roll call)
• Appointed Steve Brown as Election Official Ballot Clerk, term ending 8/31/2026 (unanimous)
• Accepted $15 donation to Senior Affairs Transportation fund (unanimous)
• Deferred decision on accepting Kristina Lane and part of Diane Lane as town roads to Feb 24 meeting
• Approved minutes from Jan 13, 2025 (unanimous)
• Approved non-public minutes from Jan 13, 2025 (unanimous)
• Moved into non-public session under RSA 91-A:3 II (a) and sealed minutes (unanimous)

Oktoberfest Committee

The Oktoberfest Committee is meeting to elect a Chair, Vice Chair, Treasurer, and Recording Secretary. Members will discuss event logistics including funding, entertainment, and vendors.

• Election of Chair, Vice Chair, Treasurer, and Recording Secretary
• Review of membership and reappointment of existing members
• Discussion of donations and funding
• Planning for music, entertainment, and alcohol/beer tent
• Coordination of food, games, contests, rides, and vendors

The Sandown Oktoberfest Committee voted to recommend Mark Sherwood and Laura Ross for one-year terms expiring in March 2026. The committee tabled officer appointments until the next meeting and discussed fundraising, music, food, games, vendors, site, and marketing plans.

• Approved minutes as written (4-0)
• Recommended Mark Sherwood and Laura Ross for one-year committee terms (4-0)
• Tabled officer position appointments until next meeting
• Adjourned meeting (4-0)

Board of Fire Engineers

The Sandown Board of Fire Engineers will meet to discuss the 2025 budget and warrant articles, review policies, apparatus, and equipment, and consider a 10-year capital improvement plan. The meeting includes approval of previous minutes and new business involving new members.

• Review of minutes from previous meetings
• New business and new members
• 2025 Budget and warrant articles
• Update on policy, apparatus, and equipment
• Discussion of a 10-year Capital improvement plan

The Board of Fire Engineers met and discussed several operational items. Chief Devine will request $15,499 from the Capital Reserve Fund for a Combi-Tool for Ladder 3 at the Board of Selectmen meeting on January 27. The board also discussed funding fire pond maintenance on a rotating basis, with cost estimates to be reported later. No formal votes were taken; the meeting was informational and planning-focused.

• Discussed funding fire pond maintenance on rotating basis; chief to get cost estimates
• Chief to request $15,499 from Capital Reserve Fund for Ladder 3 Combi-Tool
• Reviewed draft multi-year Capital Improvement Plan; further discussion planned

Conservation Commission

The Sandown Conservation Commission will discuss the Villas at Vantage Point project with William Hall and review plans for the Community Garden. The meeting also includes approval of prior minutes and consideration of old and new business.

• William Hall presentation on Villas at Vantage Point
• Discussion of Community Garden plans
• Review and approval of meeting minutes from January 9, 2025
• Old business items
• New business items

The Sandown Conservation Commission reviewed a proposed development, Villa's at Vantage Point, and agreed to send the plans to the Rockingham County Conservation District for third-party review. The commission also approved minutes from January 9, 2025, and discussed a community garden lease with Nick and Christy Ortins, intending to draft a formal agreement. No final decisions were made on the development or the lease.

• Approved January 9, 2025 minutes as amended (5-0)
• Approved non-public minutes from January 9, 2025 (5-0)
• Agreed to send Villa's at Vantage Point plans to RCCD for third-party review
• Discussed drafting a formal lease for community garden with Nick and Christy Ortins

Planning Board

The Sandown Planning Board will continue several public hearings, including a site plan for a 51-unit elderly housing development off Thistle Drive. A previous hearing for a 24-lot subdivision at 112 Little Mill Road has been withdrawn. The board will also discuss acceptance of Kristina Lane and an excavation application at 2 Showell Pond Road.

• Continued public hearing for 51-unit elderly housing site plan by Hampshire Ventures off Wells Village Road
• Withdrawn public hearing for 24-lot single-family subdivision at 112 Little Mill Road (7,777 sq ft wetland impact)
• Continued public hearing for excavation application at 2 Showell Pond Road (Hasago LLC)
• Continued public hearing for site plan at Bobcat Way (Martin Auger)
• Discussion on acceptance of Kristina Lane

The Sandown Planning Board approved the December 17, 2024 minutes as amended (3-0-1). Two public hearings for S&H Walker Woods Holdings LLC were withdrawn from consideration. The board continued public hearings for Martin Auger, Hasago LLC, and Hampshire Ventures, Inc. to February 18, 2025. No substantive decisions were made on applications.

• Approved December 17, 2024 minutes as amended (3-0-1)
• Withdrawn public hearings for S&H Walker Woods Holdings LLC (site plan and conditional use permit)
• Continued public hearing for Martin Auger site plan to Feb. 18, 2025
• Continued public hearing for Hasago LLC excavation application to Feb. 18, 2025
• Continued public hearing for Hampshire Ventures site plan to Feb. 18, 2025

Senior Affairs Transportation Committee

The Sandown Senior Affairs Transportation Committee approved Q4 gas cards totaling $874 plus a $4.99 shipping fee, resulting in a net program expense of $678.99 after driver donations. They also adopted a revised 2025 meeting schedule and welcomed two new drivers. No other substantive decisions were made.

• Approved Q4 gas cards totaling $874
• Approved gas card shipping fee of $4.99
• Adopted revised 2025 meeting schedule (Jan 21, Apr 15, Jul 15, Oct 21)

Supervisors of the Checklist

The Sandown Supervisors of the Checklist approved voter registration applications, including one from John Jude King, by majority vote. They also approved the removal of voters who moved to other New Hampshire towns and the removal of deceased voters. No other substantive decisions were made.

• Approved voter registration application for John Jude King
• Approved removal of voters moved to other NH towns
• Approved removal of deceased voters

Trustees of the Trust Funds

The Sandown Trustees of the Trust Funds will meet to handle routine financial oversight: initialing payments since last meeting and discussing the upcoming year-end report and the 2024 town report. The agenda also includes public comment and correspondence. No major decisions or new proposals are listed.

• Initial payments made since last meeting
• Discuss upcoming end-of-year report
• Discuss 2024 town report
• Public comment period
• Correspondence

The Trustees of the Trust Funds met and initialed payments made since the November meeting. They discussed the annual Cemetery Perpetual Care Report, due in March, and noted that Arlene Bassett will file for another term. No substantive decisions were made beyond routine administrative actions.

• Initialed payments made since November meeting
• Noted annual Cemetery Perpetual Care Report due in March
• Arlene Bassett to file for another three-year term

Budget Committee

The Sandown Budget Committee will hold a public hearing to review all proposed 2025 budgets and warrant articles, then issue its final budget recommendations for the upcoming Deliberative session. The meeting includes approval of previous minutes and a reminder to sign the MS 7 document. All items are scheduled for discussion and decision.

• Review of all 2025 proposed town budgets
• Review of 2025 warrant articles
• Committee to provide final budget recommendations for Deliberative session
• Approval of previous meeting minutes

The Budget Committee voted 6-1 to recommend the $6,279,445 operating budget for the 2025 ballot, with Dave Solomon opposed. They also recommended all warrant articles except two: Old Home Day funding and fireworks, which were not recommended (3-3-1 each). The committee approved several line-item changes, including adding $13,000 for voting machines and increasing the Selectmen's payroll to $20,000, which failed.

• Recommended $6,279,445 operating budget (6-1)
• Approved $13,000 increase for voting equipment and $6,000 revenue (4-2-1)
• Denied increase to Selectmen's Payroll-Elected line to $20,000 (1-6)
• Recommended $171,446 road improvement program (7-0)
• Recommended $592,000 to Road Improvement Capital Reserve (7-0)
• Recommended $100,000 to Fire Equipment Capital Reserve (7-0)
• Recommended $183,000 for per diem firefighter/EMT staffing (7-0)
• Did not recommend $7,400 for Old Home Day (3-3-1)

Board of Fire Engineers

The Sandown Board of Fire Engineers will hold a procedural meeting to review previous minutes, discuss new business and members, receive updates on policy, apparatus, and equipment, and review per-diem staffing. No specific votes, contracts, or dollar amounts are on the agenda; the items are primarily informational and routine.

• Review of minutes of previous meetings
• New business and new members
• Update on Policy, Apparatus, and equipment
• Review of Per-Diem Staffing

Senior Affairs Transportation Committee

This agenda lists four quarterly meetings for the Sandown Senior Affairs Transportation Program (SSATP) Committee in 2025: January 21, April 15, July 15, and October 21, all at 7:00 PM at Town Hall (320 Main Street). Each meeting includes routine items: Pledge of Allegiance, call to order, minutes review, treasurer report, miles/trips update, old business, new business, and open discussion. No specific decisions, proposals, or dollar amounts are listed; the agenda is purely procedural and serves as a schedule.

• Meetings scheduled for Jan 21, Apr 15, Jul 15, and Oct 21, 2025 at 7:00 PM at Town Hall, 320 Main Street, Sandown
• Standard recurring agenda: Pledge, call to order, minutes, treasurer report, miles/trips, old/new business, open discussion
• Public welcome; ADA accommodations available by calling 603-887-3646 prior to meeting

Board of Selectmen

The Board of Selectmen will continue discussion on the 2025 proposed warrant articles and budget proposals. They will also hold a non-public session to consider hiring a Planning/Zoning/Conservation Aide. Other agenda items include review of minutes, public comment, and correspondence.

• Further discussion of 2025 proposed warrant articles and budget proposals
• Non-public session under RSA 91-A:3 II (b) for hiring Planning/Zoning/Conservation Aide
• Review of minutes from previous meetings
• Public comment period

The Board of Selectmen reviewed and recommended 11 warrant articles for the 2025 town ballot, including items for road improvements, fire equipment, and a 24/7 firefighter/EMT staffing. They also voted to remove one article from the ballot and added a petition article urging a convention of states. Additionally, they approved moving several inspector budgets forward and hired a part-time Planning/Zoning/Conservation Aide.

• Recommended 11 warrant articles (5-0 each)
• Removed Warrant Article 14 (full-time position) from ballot
• Added petition warrant article urging convention of states (4-1)
• Approved building inspector budget $40,751 gross (unanimous)
• Approved plumbing inspector budget $31,414 gross (unanimous)
• Approved electrical inspector budget $20,220 gross (4-0-1)
• Approved septic inspector budget $9,620 gross (unanimous)
• Hired Mary Beth Maranto as Planning/Zoning/Conservation Aide at $22.25/hr

Conservation Commission

The Sandown Conservation Commission will discuss Odell Road surveys, the upcoming Fishing Derby, and set its annual report and goals for 2025. The meeting includes routine items such as minutes review and correspondence. No major financial decisions or rezonings are on the agenda.

• Discussion of Odell Road surveys
• Planning for the Fishing Derby
• Review of annual report
• Setting 2025 goals
• Review of previous meeting minutes

The Sandown Conservation Commission approved spending $6,000 from the land use account to survey the Odell Road property, addressing property line concerns raised by easement holders. The commission also reviewed the annual report, discussed 2025 goals including trail maintenance and a Wight Isle grand opening, and entered non-public session for hiring.

• Approved $6,000 for Odell Road property survey (6-0)
• Approved December 5, 2024 minutes as amended (5-0-1, Parisi abstained)
• Entered non-public session under RSA 91-A:3 II (b) for hiring (6-0)

Planning Board

The Sandown Planning Board will hold a workshop to review a Land Use Regulation Audit presented by the Rockingham Planning Commission. The board will also review the Annual Report.

• Review of Sandown Land Use Regulation Audit by Jennifer Rowden
• Review of the Annual Report

The Sandown Planning Board met on January 8, 2025, and heard a presentation from Jen Rowden of the Rockingham Planning Commission on an audit of the town's land use regulations, funded by a state housing opportunities grant. The board discussed the audit document, which includes recommendations for workforce housing regulations and updates to the Master Plan's housing section, but took no formal action on it. The board also reviewed the annual report and discussed noting the audit and zoning review in it, but made no decisions. The meeting adjourned with a motion passed 4-0-0.

• Adjourned meeting (4-0-0)

Supervisors of the Checklist

The Sandown Supervisors of the Checklist approved voter registration applications and processed routine voter list maintenance, including removals of voters who moved or died and updates to names, addresses, and party affiliations. No contested hearings or other substantive decisions were recorded.

• Approved voter registration applications by majority vote
• Approved removal of voters moved to other NH towns
• Approved removal of deceased voters
• Approved name and address changes of registered voters
• Approved party changes
• Approved removal of voters moved out of NH