Sand Springs public meetings in 2021
39 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Development Authority (SSDA)
The meeting scheduled for December 15, 2021, was canceled due to a lack of agenda items.
Municipal Authority
The Sand Springs Municipal Authority is considering the acquisition of hangers from Sandy Ullrich d/b/a Ullrich Aviation at the Pogue Airport. The body is also reviewing city-wide budget amendments to correct carryover funds for the FY2022 Budget.
- Proposed $600,000 purchase of Ullrich Aviation assets at Sand Springs-Pogue Airport
- Proposed transfer of $300,000 from MA Water Utility Fund and $300,000 from MA Wastewater Utility Fund to Capital Improvement Fund
- Proposed approval of corrected city-wide budget amendments for the FY2022 Budget
- Approval of minutes from the November 15, 2021, regular meeting
Park Advisory Board
The agenda consists of a social gathering for board members and staff. No official action is scheduled to be taken during this meeting.
Development Authority (SSDA)
The Sand Springs Development Authority will discuss a proposed Downtown Streetscape Project and receive updates on the Keystone Corridor and urban renewal areas. The body will also consider entering an executive session regarding real property appraisal or purchase.
- Discussion of proposed Downtown Streetscape Project
- Report on Sand Springs Keystone Corridor and Urban Renewal Area
- Executive session request for real property appraisal or purchase
- Approval of October 20, 2021 meeting minutes
Municipal Authority
The Municipal Authority is meeting to approve minutes from the October 25, 2021, meeting. The body will also receive informational updates on sales tax, use tax, and regular monthly bills for various utility funds.
- Approval of October 25, 2021, regular meeting minutes
- Financial reports on Sales Tax and Use Tax
- Stormwater Maintenance bills totaling $5,944.02
- Water Utility Fund bills totaling $30,829.03
- Skiatook Raw Water System bills totaling $44,620.12
Municipal Authority
The Sand Springs Municipal Authority is meeting to review financial reports and approve routine minutes. The body is deciding on a sole-source contract for a new solid waste compactor truck.
- Resolution No. M22-03: Purchase of a Crane Carrier Company solid waste rear-loader compactor truck for $276,512
- Approval of minutes from the September 27, 2021, regular meeting
- Approval of minutes from the October 13, 2021, special meeting
Development Authority (SSDA)
The Sand Springs Development Authority will review the Keystone Corridor and Urban Renewal Area report. Trustees will also consider a request to enter an executive session regarding the appraisal or purchase of real property.
- Discussion of Sand Springs Keystone Corridor and Urban Renewal Area report
- Proposed 2022 meeting dates
- Executive session request for real property appraisal or purchase
- Approval of August 26, 2021 special meeting minutes
Municipal Authority
The Sand Springs Municipal Authority is meeting to consider changing a budgeted equipment purchase for the golf course. Staff is requesting to switch from a Toro Workman to a Jacobson TrucksterXD with accessories.
- Proposed reclassification of golf course equipment from Toro to Jacobson TrucksterXD
- Note that the price for a Workman increased by $9,000, placing it over budget
Park Advisory Board
The Park Advisory Board will consider appointments for a board Vice-Chair and a representative for Sand Springs Park Friends, Inc. Members will also discuss potential projects for General Obligation Bond funding and approve the 2022 meeting schedule.
- Appointment of Park Board Vice-Chair
- Appointment of representative to Sand Springs Park Friends, Inc.
- Discussion of future General Obligation Bond funding projects
- Approval of 2022 meeting dates
- Director's report on Boyd Trail project and Page Park site plan
Municipal Authority
The Sand Springs Municipal Authority is meeting to approve a supplemental appropriation for equipment and set the 2022 meeting schedule. The body will also review meeting minutes and monthly bills.
- Supplemental appropriation of $310,000 for a Solid Waste 25 yard rear load trash truck
- Approval of the 2022 regular meeting schedules for City Council and Municipal Authority Trust
- Approval of August 23, 2021 regular meeting minutes
Development Authority (SSDA)
The meeting scheduled for September 15, 2021, was canceled due to a lack of agenda items.
Park Advisory Board
The Board will discuss the use of specific land tracts in Case Community Park for an off-leash dog area. They will also consider Ordinance No. 1378, which would revise existing park rules and regulations to include specific language for dog park use.
- Proposed use of a 1-acre tract and a 7,500 square foot tract in Case Community Park for off-leash dog activity
- Consideration of Ordinance No. 1378 to revise Ordinance No. 1287 regarding park rules and regulations
Municipal Authority
The authority is gathering for the Annual Museum Association Annual Meeting with Reception. The agenda states this meeting is for social purposes only and no business will be acted upon.
Development Authority (SSDA)
The Sand Springs Development Authority will review a grant application for HVAC upgrades at 14 W. 279 St. The body will also receive reports from the Director and City Manager.
- White Box Grant application from Mike and Lisa Miller for 14 W. 279 St. (requested $10,000 for HVAC replacement)
Municipal Authority
The Municipal Authority is meeting to review and approve the regular meeting minutes from July 26, 2021.
- Approval of CC2021-07-26 regular minutes
- Approval of MA2021-07-26 regular minutes
Development Authority (SSDA)
The meeting scheduled for August 18, 2021, was canceled due to a lack of agenda items.
Park Advisory Board
The Sand Springs Park Advisory Board scheduled a special meeting for August 2, 2021. The provided agenda contains no specific discussion items or decisions to be made.
Park Advisory Board
The Sand Springs Park Advisory Board meeting scheduled for August 2, 2021, has been canceled. The cancellation is due to a change in location.
Municipal Authority
The Municipal Authority approved several insurance plan renewals and a recycling program agreement. Trustees also approved year-end budget adjustments for the Water Utility and Airport funds.
- $133,517 renewal for Municipal Liability Protection Plan with OMAG
- $120,248 renewal for Municipal Property Protection Plan with OMAG
- $33,066 agreement with The Metropolitan Environmental Trust for the Sand Springs Recycling Program
- $4,764 property coverage renewal for the Skiatook Raw Water Conveyance System
- $494,013 Workers’ Compensation Plan premium renewal with OMAG
Development Authority (SSDA)
The meeting scheduled for July 21, 2021, was canceled due to a lack of agenda items. The next meeting is scheduled for August 18, 2021.
Development Authority (SSDA)
The Sand Springs Development Authority will review a White Box Grant application from Brad Buchert for an axe throwing hall at 216 N. Lincoln Ave. The meeting also includes reports from the City Manager and Director regarding city operations and projects.
- White Box Grant application for 216 N. Lincoln Ave. (Noble Axe House)
- Proposed project total of $3,351.48
- Requested grant amount of $2,681.18
Municipal Authority
The Municipal Authority approved several professional service contracts, board re-appointments, and a new master fee schedule. The meeting also included an informational update regarding golf course maintenance at Canyons at Blackjack Ridge.
- $37,980 agreement with Arledge & Associates, P.C. for FY21 audit services
- $50,000 estimated agreement with Crawford & Associates, P.C. for accounting and consulting services
- $356,277 engineering services agreement for Skiatook Raw Water Conveyance System (Authority share: $213,766.20)
- Re-appointment of Joe Stephenson and David Kvach to the Sand Springs Airport Advisory Board
- Approval of Resolution No. M21-11 establishing the Fiscal Year 2022 Master Fee Schedule
Municipal Authority
Trustees are reviewing budget adjustments for the Municipal Authority Water Utility and Airport Funds to avoid budget overages. These changes involve debt service, depreciation, and administrative fees.
- Proposed $1,010,233 increase to MA Water Utility Fund Expenses-Debt Service
- Proposed $58,000 increase to MA Airport Fund Expenses-Depreciation
- Proposed $5,500 increase to MA Airport Fund Expenses-Bad Debt Expense
- Proposed $4,500 increase for Administrative Fees in the Water Utility Fund
- Proposed $916,657 increase for Bond Issue Cost in the Water Utility Fund
Development Authority (SSDA)
The Sand Springs Development Authority will review updates on the Keystone Corridor and urban renewal areas. The body will also consider entering an executive session to discuss the appraisal or purchase of real property and economic development.
- Discussion of Sand Springs Keystone Corridor and Urban Renewal Area development opportunities
- Potential executive session regarding real property appraisal or purchase
- Potential executive session regarding economic development of real property
- Approval of May 6, 2021 Special Meeting minutes
Municipal Authority
The Sand Springs Municipal Authority will discuss updating fees, fines, and rates for fiscal year 2022. The body is also considering several professional service contracts and appointments to the Airport Advisory Board.
- Resolution No. M21-11 to establish the Fiscal Year 2022 Master Fee Schedule
- Agreement with Tetra Tech for Skiatook Raw Water Conveyance System operation and maintenance for $356,277 (Authority share: $213,766.20)
- Agreement with Crawford & Associates, P.C. for accounting and consulting services estimated at $50,000
- Agreement with Arledge & Associates, P.C. for FY21 audit services for $37,980
- Resolution No. M21-10 regarding the Canyons Golf Course Driving Range Net System project
Development Authority (SSDA)
The meeting scheduled for May 19, 2021, was canceled due to a lack of agenda items.
Development Authority (SSDA)
The Sand Springs Development Authority will review a White Box Grant application for a business at 120 N. Main St. Trustees will also discuss a rental agreement and economic development for the property at 110 E. Broadway.
- White Box Grant application from Samantha Cooper (Big Dipper Creamery) for 120 N. Main St. requesting $10,000
- Rental agreement for 110 E. Broadway
- Executive session regarding economic development at 110 E. Broadway
Municipal Authority
The Municipal Authority is reviewing a supplemental appropriation to advance funding for the Dudley Complex Cleanup project. The body is also considering a three-year lease agreement with Noble Throwing, LLC for a property on N. Lincoln Ave.
- Proposed $150,000 supplemental appropriation for Dudley Complex Cleanup
- Proposed 3-year lease with Noble Throwing, LLC for 216 N. Lincoln Ave.
- Proposed $4,000 buildout allowance for Noble Throwing, LLC renovations
- Proposed rent schedule for 216 N. Lincoln Ave.: $0 (months 1-6), $1,562.50 (months 7-18), and $1,875.00 (months 19-36)
Municipal Authority
The Sand Springs Municipal Authority is considering a five-year lease agreement with the Sand Springs Chamber of Commerce. The agreement aims to create a business incubator and co-working space to support small business startups in downtown Sand Springs.
- Proposed lease of 109 N. Garfield Avenue to the Chamber of Commerce for $1.00 per year
- Purchase of two Ford F550 Super Duty Crew Cab trucks for $137,988
- Approval of Canyons at Blackjack Ridge Clubhouse remodel final acceptance
- Authorization of Sand Springs-Pogue Airport Northwest Apron Hangar Development contract payments
- Release of Right of First Refusal for land at Sand Springs Pogue Airport
Development Authority (SSDA)
The Sand Springs Development Authority will discuss a rental agreement for 110 E. Broadway and review two White Box Grant applications. Trustees will also receive informational updates on the Keystone Corridor and urban renewal areas.
- Possible approval of rental agreement for 110 E. Broadway
- White Box Grant application from Steve Zieg for 101 N. Main St.
- White Box Grant application from Steve Zieg for 103 N. Main St.
- Informational report on Sand Springs Keystone Corridor and Urban Renewal Area
- Status update on city properties at 108 and 110 E. Broadway
Municipal Authority
The meeting scheduled for March 22, 2021, at the Sand Springs Municipal Building was canceled. A special meeting was scheduled for the same date at 6:00 p.m. at the Case Community Center.
Municipal Authority
The agenda provides notice for a special meeting of the Sand Springs Municipal Authority. No specific action items or discussion topics are listed in the provided document.
Municipal Authority
The Municipal Authority approved the purchase of several Ford vehicles for water and wastewater divisions. The board also reviewed employee benefit renewal rates including health, dental, and life insurance.
- Purchase of two Ford Half-Ton Extended Cab pickups, one Ford One-Ton Crew Cab Pickup, one Ford One-Ton Flatbed Pickup, and one Ford Small Cargo Van from Bill Knight Ford for $168,934
- Resolution M21-05 authorizing employee benefit contracts with a 5.00% increase for Community Care HMO health insurance
- Renewal of MetLife dental, vision, and life insurance benefits at 0.00% rate changes
Development Authority (SSDA)
The Development Authority will receive several informational updates regarding the Keystone Corridor, River West development, and the Bloomer property acquisition. Trustees will also discuss the city's participation in the OU IQC Quality Communities Retreat.
- Keystone Corridor and Urban Renewal Area report
- Status update on 108 and 110 E. Broadway properties
- River West Development overview including costs and land sales
- Bloomer Property acquisition and demolition along South Main St.
- Executive Session regarding potential real property appraisal or purchase
Municipal Authority
The Sand Springs Municipal Authority met to approve routine consent items and gather input for the Fiscal Year 2022 budget. The body also reviewed monthly financial reports and utility fund bills.
- Purchase of a 2021 Ford F-150 Extended Cab 4X4 truck for $32,378 from John Vance Ford
- Approval of corrected budget amendments to the FY21 Budget
- Discussion for FY22 Budget input
- Review of Water Utility Fund bills totaling $214,951.32
- Review of Wastewater Utility Fund bills totaling $27,496.07
Development Authority (SSDA)
The meeting scheduled for February 17, 2021, was canceled due to a lack of agenda items.
Municipal Authority
The Municipal Authority is reviewing corrected budget amendments for the FY21 budget to fix carryover fund errors. The adjustments also account for FEMA flood reimbursement and CARES Act COVID-19 funding.
- Proposed corrected budget amendments for all City and Municipal Authority funds
- Award of Bid No. 1089 for $198,150 to Yamaha Golf Car Company for Canyons at Blackjack Ridge Golf Course fleet
- Contract award for a solid waste compactor truck via Resolution No. M21-04
- Supplemental appropriation of $25,000 for 4th & Industrial Storm Water Outfall Replacement
- Approval of budget transfers and real estate purchase via City Council Resolution No. 21-25
Development Authority (SSDA)
The Sand Springs Development Authority will receive updates on development opportunities within the Keystone Corridor and urban renewal areas. Trustees will also receive an informational update on city properties located at 108 and 110 E. Broadway.
- Report on Sand Springs Keystone Corridor and Urban Renewal Area
- Informational update on properties at 108 and 110 E. Broadway
Municipal Authority
The Sand Springs Municipal Authority is meeting to consider City Council Resolution No. 21-25. This resolution involves budget amendments and the purchase of real property within city limits.
- City Council Resolution No. 21-25 regarding budget amendments
- Purchase of real property within city limits