Sand Springs public meetings in 2022

Development Authority (SSDA)

The Development Authority approved a maximum grant of $10,000 for Enlighten Benefits to upgrade a property at 104 E. 2d St. The board also approved a revised meeting schedule for 2023. No action was taken regarding the Downtown Streetscape Project or reports on the Keystone Corridor.

• Approved White Box Grant for Enlighten Benefits at 104 E. 2d St. up to $10,000.00 (5-0-0)
• Approved revised 2023 meeting dates (5-0-0)
• Approved minutes of November 16, 2022 regular meeting (3-0-2)
• Approved motion to enter Executive Session (5-0-0)
• Approved motion to return to regular meeting (5-0-0)

City Council

The City Council approved a $398,198 contract for the Maple Avenue Water Line Replacement project and authorized several equipment purchases. The council also filled multiple vacancies and re-appointments across city boards and commissions. No action was taken following an executive session regarding economic development.

• Approved Maple Avenue Water Line Replacement contract to Shrum Excavation, Inc. for $398,198.00 (7-0-0)
• Approved $58,960 expenditure to Haynes Equipment Company for two pumps (7-0-0)
• Approved Resolution No. 23-23 declaring dilapidated building public nuisances (7-0-0)
• Re-appointed Brent Kellogg and Ryan Walker to SSEDA and appointed John Holson (7-0-0)
• Re-appointed Vicki Sisney to SSCHMTA (7-0-0)
• Appointed Michael Dickerson to Sand Springs Planning Commission (7-0-0)
• Appointed Virgil “Joe” Woodruff and Nathan Woodmansee to SSDA (7-0-0)
• Approved transfer of $170,000 within Water and Waste Water Capital Improvement fund (7-0-0)

Municipal Authority

The Municipal Authority approved an updated 2023 fee structure for The Canyons at Blackjack Ridge Golf Course. The board also appointed a member to the Airport Advisory Board and approved the Shell Lake Dam Breach Plan 2022 revision.

• Approved 2023 Fee Structure for The Canyons at Blackjack Ridge Golf Course (7-0-0)
• Appointed Brad Smith to the Sand Springs Airport Advisory Board for a term ending July 2023 (7-0-0)
• Approved Shell Lake Dam Breach Plan 2022, Revision — 17 (7-0-0)
• Approved November 14, 2022 meeting minutes (7-0-0)
• Designated Human Resources Manager Kristin S. Johnston as Authorized Agent for the Oklahoma Municipal Retirement Fund (7-0-0)

Planning Commission

The Planning Commission recommended a zoning change for a residential property and approved a lot split and combination. The commission also established notification requirements for a proposed RV park expansion.

• Recommended approval to City Council to rezone 7 W. 42nd St. from RS-2 to RD (5-0-0)
• Approved lot split SSL-716 for Lot 10, Block 38, Sand Springs Original Town (5-0-0)
• Approved lot combination SSLC-717 for Lots 8 and 9 and a portion of Lot 10, Block 38 (5-0-0)
• Set notification requirements and January 9, 2023 hearing date for RV park expansion at 20601 W. Wekiwa Rd (5-0-0)
• Approved November 1, 2022 meeting minutes (5-0-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing and vote on a Special Exception request to allow a 600-square-foot all-metal detached accessory building at 3511 S. Rawson Road. The property is zoned RS-2 (Residential Single-Family medium density), and the zoning code requires customary residential exterior materials for structures over 200 square feet unless a Special Exception is granted. City staff recommends approval, noting the property backs to a wooded area and similar requests have been approved since the 2017 ordinance.

• Special Exception SSBOA-820 for a 30x20 ft all-metal accessory building at 3511 S. Rawson Rd.
• Applicants: Taylor and Erin Bitting, represented by Blake Boswell of Birch Design, PLLC.
• Staff recommends approval; three similar requests since 2017 ordinance were approved in whole or part.
• Public Works reviewed and had no comments on the proposal.

The Board of Adjustment approved a request for a 600 sf all-metal detached accessory building at 3511 S. Rawson Rd. The board also approved the minutes from the November 7, 2022 meeting.

• Approved minutes of November 7, 2022 meeting (4-0-1)
• Approved SSBOA-820 for a 600 sf all-metal detached accessory building at 3511 S. Rawson Rd. (4-1-0)

Development Authority (SSDA)

The Development Authority approved the minutes from the September 21, 2022 meeting. The board held an executive session regarding economic development, but no action was taken as a result of that session.

• Approved September 21, 2022 regular meeting minutes (3-0-0)
• Approved motion to enter Executive Session (3-0-0)
• Approved motion to return to regular meeting (3-0-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority approved the minutes from the October 18, 2022 meeting and the FY22 budget rollovers. The remainder of the meeting consisted of reports regarding museum attendance, upcoming exhibits, and fundraising efforts.

• Approved October 18, 2022 meeting minutes (6-0-0)
• Approved FY22 budget rollovers (6-0-0)

City Council

The City Council approved a rezoning request for property at 21301 West 8th Street from Agriculture to Residential Mobile Home. Several infrastructure expenditures and budget amendments were approved via a consent agenda. The council also held an executive session regarding economic development projects, though no action was taken.

• Approved rezoning of 21301 West 8th Street from AG to RMH (7-0-0)
• Approved $39,336.58 to Garrow Construction for flow meters (7-0-0)
• Approved $28,770 to Sapulpa Digging Inc. for emergency wastewater work (7-0-0)
• Approved $29,435 to Core & Main for Fire Hydrant Replacement Project (7-0-0)
• Authorized application for Oklahoma Water Resources Board ARPA Grant up to $2,000,000 (7-0-0)
• Approved $93,867.17 CDBG contract for water line replacement on North Lincoln Avenue (7-0-0)
• Approved corrected city-wide budget amendments for Fiscal Year 2023 (7-0-0)
• Approved Annual Community Rating System Recertification for FEMA/NFIP (7-0-0)

Municipal Authority

The Sand Springs Municipal Authority approved a consent agenda including budget amendments and a supplemental appropriation for a water line replacement project. The board also reviewed monthly bills across several utility and facility funds.

• Approved October 24, 2022 meeting minutes (7-0)
• Approved corrected city-wide budget amendments to the FY 23 Budget (7-0)
• Approved $46,958 supplemental appropriation in MA Water Utility Fund for North Lincoln Avenue water line replacement (7-0)

Airport Advisory Board

The Board approved the minutes from the September 8, 2022 meeting. All other agenda items, including fuel systems and hangar development, were listed as discussion items only with no formal actions taken.

• Approved September 8, 2022 meeting minutes (5-0)

Board of Adjustment

The Board of Adjustment will consider approving a variance for Emily Howard to allow a detached accessory building to encroach into the required 5-foot side yard setback at 4401 S. 113th W. Ave. The property has a steep rear yard drop-off that limits placement options. The board will also consider approving the minutes from the October 17, 2022 meeting.

• Variance request SSBOA-819: allow accessory building flush with north side lot line at 4401 S. 113th W. Ave., zoned RE and RD
• Property abuts Prattville Church of Christ parking lot; rear yard has steep rock face drop-off preventing building placement
• Approval of minutes from October 17, 2022 regular meeting
• City Manager's report on recent and upcoming city events and projects (informational only)

The Board of Adjustment approved a variance for Emily Howard to allow a detached accessory building to encroach into the 5-foot side yard building line setback. The request was granted based on topography issues including a rock shelf and steep drop-off in the rear yard.

• Approved minutes of October 17, 2022 meeting (3-0-1)
• Approved Variance application SSBOA-819 for Emily Howard (4-0-0)

Planning Commission

The Planning Commission recommended a rezoning request for a 5-acre property to allow residential manufactured homes. The commission also approved a lot split for a property in Angus Valley Farms II.

• Approved minutes from October 11, 2022 (4-0-0)
• Recommended approval to City Council to rezone 5.0 acres from AG to RMH for Taylor Claybrook (3-0-1)
• Approved SSL-714 to split Lot 1, Block 1, Angus Valley Farms II for Daniel Aery (4-0-0)

City Council

The City Council approved supplemental appropriations for the 2022 General Obligation Bond, creating two new funds totaling $7.885 million for city projects and community enhancements. The council also passed ordinances restricting youth access to tobacco and regulating medical marijuana businesses, both with emergency clauses. A development agreement with Berryhill School was authorized, and an $84,192 elevator modernization contract was awarded.

• Approved $6.75M GO Bond City Projects Fund for storm sirens, animal shelter, splash pad, trail and sports field improvements (6-0)
• Approved $1.135M GO Bond Community Enhancements Fund for Case Park parking lot (6-0)
• Approved Resolution 23-19 authorizing contract for citywide storm sirens (6-0)
• Approved Resolution 23-20 authorizing design and bidding for animal welfare facility (6-0)
• Passed Ordinance 1404 preventing youth access to tobacco, with emergency clause (6-0)
• Passed Ordinance 1405 regulating medical marijuana businesses, with emergency clause (6-0)
• Approved $84,192 elevator modernization contract with TK Elevators (6-0)
• Authorized Berryhill School development agreement via Resolution 23-18 (6-0)

Municipal Authority

The Sand Springs Municipal Authority met on October 24, 2022, and approved the consent agenda, which included the minutes from the September 26 meeting and city-wide budget amendments to the FY23 Budget. The board also received the monthly financial reports and sales tax updates for informational purposes. No other substantive decisions were made.

• Approved consent agenda including minutes of September 26, 2022 meeting and FY23 budget amendments (6-0)

Board of Adjustment

The Board of Adjustment will consider two variance applications: one from T. Briggs Construction for a 6-foot encroachment into the front building line setback at 1702 N. Old North Pl., and another from Robert Morris for a carport in the required front yard at 103 W. 32nd Pl. The board will also re-elect a Vice-Chairperson following a resignation.

• Variance application SSBOA-817: T. Briggs Construction requests 6-foot encroachment into front setback at 1702 N. Old North Pl. (Lots 1 & 2, Block 2, Shadow Creek)
• Special exception application SSBOA-818: Robert Morris requests carport in required front yard at 103 W. 32nd Pl. (Lot 7, Block 6, Park Hills Estates)
• Re-election of Vice-Chairperson due to resignation of member Justin Tockey
• Approval of minutes from September 12, 2022 meeting

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider approving a contract with Hood & Associates to prepare its tax returns and will receive an informational update on the Powerhouse Project. The board will also vote on minutes from its July 14 special meeting.

• Consideration of agreement with Hood & Associates for tax-return preparation (no dollar amount listed)
• Informational update on the Powerhouse Project from City Manager Michael S. Carter
• Approval of minutes from the July 14, 2022, special meeting

Board of Adjustment

The Board will consider a request from Jason Musgrove to allow a carport to encroach into the required rear yard at 4902 S. Spruce Dr. The meeting also includes approval of previous meeting minutes and proposed 2023 meeting dates.

• Special Exception: Carport encroachment at 4902 S. Spruce Dr.
• Approval of August 8, 2022, meeting minutes
• Discussion of 2023 meeting dates

Board of Adjustment

The Board will discuss a special exception for a 400 square foot detached metal building at 410 N. Washington Ave. The meeting also includes the approval of previous meeting minutes and a City Manager's report.

• Special Exception: All-metal detached accessory building (20x20) at 410 N. Washington Ave.
• Approval of May 16, 2022, meeting minutes
• Approval of July 11, 2022, meeting minutes
• City Manager's report on city events and projects

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority scheduled a special meeting for July 14, 2022. The provided document contains only the notice of the meeting and no specific business or discussion topics.

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority is meeting to review minutes from June 16, 2022. The body will also consider the approval or revision of the 2023 annual meeting schedule.

• Approval of June 16, 2022 meeting minutes
• Approval of the 2023 Annual Meeting Schedule

Board of Adjustment

The Board of Adjustment will review three special exception applications regarding residential zoning. The board will also consider approving minutes from May 16 and June 13, 2022.

• SSBOA-812: Request by Chris Rice for a duplex at 513 N. McKinley Ave.
• SSBOA-813: Request by Randall and Ina B. for a 450 sf all-metal detached accessory building at 3115 S. Summit Blvd.
• SSBOA-814: Request by Sarah Stewart (Nest Enterprises, LLC) for a duplex at 0 E. 6th St.

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will meet to elect officers and review financial reports. The body is considering a proposal for the Powerhouse Infrastructure project and a contract for tax return preparation.

• Proposal for the Powerhouse Infrastructure project
• Agreement with Hood & Associates for 990 Tax Return preparation at an estimated cost of $900.00
• Election of Chairman, Vice Chairman, Secretary/Treasurer, and Assistant Secretary
• Request for City of Sand Springs assistance with administrative affairs regarding Open Records and Open Meetings Acts
• Approval of the Annual Meeting Schedule for the remainder of 2022

Board of Adjustment

The Board will consider a request for a special exception to allow duplex dwellings on multiple lots in the Sunrise Second Addition. Additionally, the Board will review an application to permit a child care facility at 4655 S. 112th W. Ave.

• Special Exception for duplexes in Sunrise Second Addition (RS-3 district)
• Special Exception for a child care center at 4655 S. 112th W. Ave. (AG district)
• Special Exception for a single-wide mobile home at 408 E. Blair St., Sperry
• Variance for a front building setback at 116 Pelican Point Place, Mannford

Board of Adjustment

The Board of Adjustment met to review minutes and a zoning variance request. The board approved a request to allow a sign taller than the standard limit for a specific property.

• Approved variance SSBOA-809 for an 80-foot ground sign at 10 S. Main St. / 1 W. Alexander Blvd. (Zoning Code allows 60 feet by right)
• Approved minutes from the March 14, 2022 meeting

Board of Adjustment

The Board of Adjustment will consider a request to increase a ground sign's height from 60 to 80 feet at 1 W. Alexander Blvd. This variance is intended to allow drivers on Highway 412 to see the business in advance of the Highway 97/Allison Ave exit.

• Variance request: increase sign height from 60' to 80' at 1 W. Alexander Blvd
• Approval of March 14, 2022, Board of Adjustment minutes

Board of Adjustment

The Board is considering a variance request from Josh Pioch on behalf of NextGen Capital, LLC. The request seeks to allow two 50’x130’ lots with areas of 6,500 sf at 322 N. Grant Ave. and 318 N. Grant Ave. in the Sunrise Addition.

• Variance for lot sizes of 50'x130' (6,500 sf) at 322 N. Grant Ave., Lots 1 and 2, Block 2, Sunrise Addition
• Variance for lot sizes of 50'x130' (6,500 sf) at 318 N. Grant Ave., Lots 3 and 4, Block 2, Sunrise Addition

Board of Adjustment

The Board of Adjustment will discuss a request from Thomas Black for a special exception to the zoning code. The request seeks to allow an all-metal detached accessory building on a property located within the Sand Springs city limits but zoned through Tulsa County.

• Special Exception request for a 24x40 (960 sf) all-metal detached accessory building at 4385 S. 73rd W. Ave.
• Approval or denial of minutes from the January 10, 2022 meeting

Board of Adjustment

The Board of Adjustment will discuss a request from Wayne Moore of A+ Collision Repair for a special exception to building architecture design standards. The applicant seeks to use higher percentages of metal siding on the front and sides of a new commercial building than currently permitted by the zoning code.

• Special Exception request for 3734 S. Hwy 97 to allow 18% metal on front facade, 30% on north elevation, and 70% on south elevation
• Review of December 6, 2021 minutes including approvals for automotive activities at 102 E. 2nd St, parking variances for the Powerhouse building, and a carport at 806 N Maple Ave