Sand Springs public meetings in 2023

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider budget amendments for future special project staffing and volunteer appreciation. Trustees will also discuss museum facility needs and potential new board members.

• Budget for future special project staffing
• Budget for volunteer gift cards and/or luncheons
• Discussion of museum facility needs
• Discussion of new and renewed museum trust members
• Review of November 2023 museum billing totaling $7,379.37

Municipal Authority

The Sand Springs Municipal Authority will consider approving the 2023 updates to the city's Emergency Operations Plan (EOP), a comprehensive all-hazard emergency management document. The agenda also includes approval of the minutes from the November 20, 2023 meeting. The EOP is updated annually and, if approved, will be distributed to city officials and outside agencies.

• Approval of the 2023 updates to the Emergency Operations Plan (EOP)
• Approval of minutes from the November 20, 2023 Municipal Authority meeting
• EOP includes annexes for terrorism preparedness, Meadow Valley flood plan, and Shell Lake dam breach plan

City Council

The City Council is reviewing a resolution to name downtown Sand Springs 'The Box District' in honor of Montie Box. The body is also considering the approval of minutes from the November 20, 2023, meeting.

• Resolution 24-15 to designate downtown Sand Springs as 'The Box District'
• Approval of November 20, 2023, City Council and Municipal Authority meeting minutes

City Council

The Sand Springs City Council is meeting for the Annual Employee Recognition Luncheon. The agenda states there is no business to be acted upon by the Council.

Board of Adjustment

The Board of Adjustment will consider approving a special exception for a carport at 304 W. 41st St. The applicant requests a variance from front-yard setback rules to place a 20x30-foot metal carport over an existing driveway. Staff recommends approval, citing numerous similar approvals in the area.

• Special exception request by Steven Clark for a carport at 304 W. 41st St. (Lot 3, Block 1, Sky View Third Addition)
• Carport would encroach into required 30-foot front yard setback in RS-2 zoning district
• Staff report recommends approval, noting many similar carport exceptions approved in the area
• Approval of minutes from November 6, 2023 meeting

Planning Commission

The Planning Commission will conduct an initial review for a specific use permit to allow an aquamation cremation service. The body will also consider a request to combine four residential lots for tax assessment purposes.

• Initial review of SUP-77 for an Aquamation cremation service at 411 S. Lincoln, Suite M
• Application SSLC-731 to combine Lots 1, 2, 3, and 4 of Block 1 in Shadow Creek (1610 N. Old North Pl.)
• Determination of notification requirements and hearing date for the aquamation service permit

Planning Commission

The Planning Commission is holding a special meeting on December 11, 2023. The provided agenda contains only procedural filing information and lists no specific items for decision or discussion.

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to discuss airport improvements, including the feasibility of installing a Jet-A fuel system, hangar development in the Northwest Apron area, and updates on various airport projects and events. The agenda is largely informational, with no formal votes scheduled except for approval of the previous meeting's minutes.

• Discussion of feasibility of City/SSMA installing Jet-A fuel system at SSPA
• Update on Northwest Apron development and hangar construction
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation
• Engineer's report on upcoming FAA projects and CIP funding
• Approval of November 9, 2023 meeting minutes

Airport Advisory Board

The Sand Springs-Pogue Airport Advisory Board is meeting for its annual Customer Appreciation Dinner. This is a social gathering only, with no business to be discussed or acted upon. The agenda is purely procedural and contains no decisions or proposals.

• Annual Customer Appreciation Dinner
• No business to be discussed or acted upon

City Council

This is a special meeting for social purposes only. No city business will be discussed or acted upon during this gathering.

Park Advisory Board

The meeting consists of a social gathering for board members and staff. No official action will be taken during this session.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will hold a regular meeting to consider routine consent agenda items, including approval of October minutes, a budget amendment for recent expenditures, FY2023 rollovers into FY2024, a contract for special projects, and a nomination to replace Trustee Vicki Sisney. The agenda also includes informational reports from the Museum Association, Director, Coordinator, Chair, Parks Director, City Manager, and committees, plus a financial report. No major policy decisions or public hearings are listed.

• Budget amendment to assist with recent expenditures
• Approval of FY2023 rollovers into FY2024 budget
• Contract for special projects to supplement museum staff
• Nomination of trustee to replace Vicki Sisney effective November 2023
• Financial report for period ending October 31, 2023

Municipal Authority

The Sand Springs Municipal Authority is meeting to consider approval of the minutes from its October 23, 2023 regular meeting. The agenda contains only this consent item, which is routine and procedural. No other business or public hearings are scheduled.

• Approval of October 23, 2023 Municipal Authority meeting minutes

City Council

The City Council is meeting to approve the minutes from the October 23, 2023, meeting. The body is also considering a resolution to affirm administrative findings of dilapidation for three residential properties.

• Approval of October 23, 2023, City Council and Municipal Authority meeting minutes
• Resolution No. 24-10 affirming administrative findings of dilapidation for three residential properties

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to discuss several informational items, including the feasibility of installing a Jet-A fuel system, updates on the Northwest Apron and hangar development, and reports from the engineer, city manager, and airport supervisor. No formal votes are scheduled beyond approval of the previous meeting's minutes.

• Feasibility of City/SSMA installing Jet-A fuel system at SSPA
• Update on Runway Lighting and West Taxiway Rehabilitation Project
• Northwest Apron and aircraft hangar development update
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation
• Approval of October 12, 2023 meeting minutes

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will vote on approving the 2024 annual meeting schedule and paying Hood and Associates for 2022 and 2023 tax return preparation. Trustees will also review the September 2023 financial report and continue discussing proposed amendments to the SSEDA Trust Indenture. The meeting includes approval of prior meeting minutes and updates from the City Manager.

• Consider approval of payment to Hood and Associates for 2022 and 2023 tax returns
• Consider approval of the 2024 annual meeting schedule
• Review of monthly financial report for September 2023
• Continued review of proposed amendments to the SSEDA Trust Indenture

Planning Commission

The Commission will conduct a public hearing regarding a Specific Use Permit for a 160-foot monopole cell phone tower. The application is submitted by Victor McAlister on behalf of Network Connex and Vertical Bridge for property located at 105 S. Wellston Park Rd. Following the hearing, the Commission will make a recommendation to the City Council.

• Public hearing for cell phone tower Specific Use Permit (SUP-76) at 105 S. Wellston Park Rd.
• Election of a new Planning Commission Secretary
• Approval of October 9, 2023, meeting minutes

Board of Adjustment

The Sand Springs Board of Adjustment will consider approving a variance request from Jacob and Emily Whitney to allow a gravel driveway instead of an all-weather paved surface at 5101 S. 145th W. Ave., a 117-acre agricultural property. The board will also review and possibly approve the minutes from its September 11, 2023 meeting. The City Manager will give an informational update only; no action will be taken on that item.

• Variance request SSBOA-832 for gravel driveway at 5101 S. 145th W. Ave. (117 acres, AG zoning)
• Approval of minutes from September 11, 2023 Board of Adjustment meeting
• Staff recommends approval of the variance, subject to Fire Marshal review of emergency vehicle access
• Public Works requires driveway width/capacity for fire apparatus and a turnaround with a 12' x 30' pull-out

Municipal Authority

The Sand Springs Municipal Authority will consider approving a sole-source contract for rehabilitating the No. 4 pump and motor at the Skiatook Lake pump station, with Sand Springs' share estimated at $86,344.80. They will also vote on city-wide budget amendments for FY2024, which include carry-over funds and adjustments to beginning fund balances. The agenda also includes approval of the September 25, 2023 meeting minutes.

• Approval of minutes from September 25, 2023 meeting
• Rehabilitation of SRWCS No. 4 Pump and Motor by Ruhrpumpen, Inc. for $86,344.80 (Sand Springs' 60% share)
• City-wide budget amendments for FY2024, including carry-over funds and fund balance adjustments
• Budget amendments increase General Fund by $732,339, Water Utility Fund by $156,029, Wastewater by $1,660, Solid Waste by $41,590, Stormwater by $25,467

City Council

The City Council will consider approving an inter-local agreement with Sand Springs Public Schools to fund a third School Resource Officer, with the school district paying up to $61,405 annually. The meeting also includes consent items such as minutes, change orders, and property matters.

• Inter-local agreement for third School Resource Officer funded by Sand Springs Schools up to $61,405
• Supplemental appropriation of $61,405 for Police Department budget
• Final Change Order No. 1 for Lincoln Avenue CDBG Water Line Replacement project ($2,914.23 decrease)
• Change Order No. 1 for 2023 City-Wide Sanitary Sewer Line Rehabilitation ($38,640 increase)
• Ordinance No. 1413 authorizing sale of real property for economic development

Development Authority (SSDA)

The Sand Springs Development Authority will hold a regular meeting to approve prior minutes, elect a Chairperson and Vice-Chairperson, and consider the 2024 meeting schedule. They will also receive an informational update on the Downtown Streetscape Project and the ODOT ADA Project, with no action expected on those items.

• Approval of minutes from April 19, 2023 regular meeting
• Election of Chairperson and Vice-Chairperson
• Consideration of proposed 2024 meeting dates (Jan 17, Apr 17, Jul 17, Oct 16)
• Update on Downtown Streetscape Project and ODOT ADA Project (informational only)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to consider advertising purchases for the Charlie Brown exhibit and a budget to supplement museum staff for future special projects. The board will also consider applications to replace Trustee Vicki Sisney.

• Purchase of advertising for the Charlie Brown exhibit
• Budget for future special project staffing
• Replacement of Trustee Vicki Sisney
• Museum Association, Director, Coordinator, and Chair reports

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will consider approving a sole-source repair contract for a pump in the Skiatook Raw Water Conveyance System, plus set its 2024 meeting schedule. Staff will give informational updates on the 2023 peak power period and the conveyance system's status. The board will also vote on minutes from its July 18, 2023 meeting.

• Consider approval of $143,908 sole-source repair of 600 H.P., 8.92 MGD Pump and Motor No. 4 by Ruhrpumpen, Inc.
• Consider 2024 schedule of regular meetings
• Approve minutes of July 18, 2023 meeting
• Informational discussion of 2023 Peak Power Period
• Informational SRWCS status report as of September 30, 2023

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to discuss airport improvements, including the feasibility of installing a Jet-A fuel system, updates on runway lighting and taxiway rehabilitation, and hangar development. The agenda is largely informational, with no formal votes expected beyond approval of the previous meeting's minutes.

• Discussion of feasibility of City/SSMA installing Jet-A fuel system at SSPA
• Update on Runway Lighting and West Taxiway Rehabilitation Project
• Update on Northwest Apron and aircraft hangar development
• Updates on City Maintenance Hangar/Skyboss Aviation and Throttle-Up Aviation
• Approval of September 14, 2023 meeting minutes

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider approving the annual meeting schedule for calendar year 2024. This is a procedural item to set regular meeting dates for the coming year.

• Consideration of the Annual Meeting Schedule for 2024

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will meet to consider approving minutes from an August 2023 special meeting, a $225 payment to Hood and Associates for 2021 tax preparation, and review the monthly financial report. Trustees will also continue discussing proposed amendments to the SSEDA Trust Indenture, and receive updates from the City Manager and trustees. Most items are routine or informational.

• Consider approval of $225 payment to Hood and Associates for 2021 tax preparation
• Review of monthly financial report for June 30, 2023
• Continued review of proposed amendments to SSEDA Trust Indenture
• Approval of minutes from August 10, 2023 special meeting

City Council

The Sand Springs City Council meeting scheduled for October 11, 2023, has been canceled. No business will be conducted at this meeting.

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for October 9, 2023, has been canceled due to no agenda items. The next regular meeting is set for November 6, 2023.

Planning Commission

The Sand Springs Planning Commission will consider approving a lot combination for Jacob and Emily Whitney to merge three agricultural tracts totaling about 117 acres at 5101 S. 145th W. Ave., needed for a driveway to a new residence. The commission will also conduct an initial review of a Specific Use Permit request for a cell phone tower at 105 S. Wellston Park Rd., setting notification requirements and a hearing date. The agenda also includes approval of the September 11, 2023, minutes and informational reports from the City Manager.

• Lot combination SSLC-730: combine 98.12 acres with 9.26 and 9.63 acres at 5101 S. 145th W. Ave., zoned AG
• Specific Use Permit SUP-76: cell phone tower at 105 S. Wellston Park Rd., on 0.69 acres zoned IL
• Initial review of SUP-76 to set notification requirements and hearing date
• Approval of minutes from September 11, 2023, meeting
• City Manager's report on recent and upcoming events (informational only)

Park Advisory Board

The Park Advisory Board will vote on using South Side Park Reserve Funds to repair vandalism at Angus playground, including a new swing, turf, and a security camera, at an estimated cost of $20,500. The board will also consider approving the 2024 meeting schedule and the August 2023 minutes. Several informational updates are scheduled from staff on golf course, recreation, and park activities.

• Consider approval of $20,500 in South Side Park Reserve Funds for Angus playground vandalism repairs: camera ($9,500), swing ($6,000), turf ($5,000)
• Consider approval of the 2024 regular meeting schedule
• Consider approval of the August 7, 2023 meeting minutes
• Information-only updates from Golf Director, Recreation Manager, Parks Director, and City Manager

Municipal Authority

This is a consent agenda item to approve the minutes of the August 28, 2023, City Council and Municipal Authority meeting. The minutes record routine approvals of budget transfers and the 2024 meeting schedule. No new decisions or discussions are on this agenda.

• Approval of August 28, 2023, City Council and Municipal Authority minutes
• Supplemental appropriation of $87,500 for airport runway lighting and west taxiway repair
• Transfer of $100,000 in wastewater fund from autos/trucks to machinery/equipment
• 2024 calendar year schedule of regular meetings for Municipal Authority

City Council

The City Council voted to authorize the city manager to submit a letter of intent for an opioid abatement grant award application to the Oklahoma Opioid Abatement Board. The application includes contact information for the city manager and finance director, and cites a population of 20,031.

• Authorized submission of opioid abatement grant application
• City Manager Michael S. Carter designated as representative
• Finance Director Kelly Lamberson listed as financial contact
• Population of Sand Springs: 20,031

City Council

The Sand Springs City Council will consider consent agenda items including accepting the completed Lincoln Avenue CDBG water line replacement and approving a change order for the city-wide sewer rehabilitation project. The meeting also includes a mayoral proclamation declaring October as Pregnancy and Infant Loss Awareness Month.

• Accept Lincoln Avenue CDBG Water Line Replacement (Broadway to 4th Street), final cost $98,450.77
• Approve Change Order #1 for 2023 City-Wide Sanitary Sewer Line Rehabilitation, increase $38,640
• Proclamation declaring October as Pregnancy and Infant Loss Awareness Month
• Approve minutes from August 28, 2023 meeting

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider several action items, including modifications to the Broadway storage building, advertising for the Merry Christmas Charlie Brown exhibit, use of matured CD funds, a budget supplement for special projects, and a possible Chamber of Commerce membership exchange. Trustees will also set the 2024 meeting schedule and receive informational reports from staff and committees. The agenda includes routine consent items and financial reports.

• Approval of August 15, 2023 meeting minutes
• Modifications to Broadway storage building for museum needs
• Purchase of advertising for Merry Christmas Charlie Brown exhibit
• Use of matured American Heritage CD funds (matured 9/16/2023)
• 2024 schedule of regular meetings (third Tuesday monthly)

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to consider approving the 5-year Capital Improvement Plan update and the NPIAS 20-year plan for submission to the FAA and Oklahoma Aeronautics Commission for grant funding. The board will also discuss the feasibility of installing a Jet-A fuel system, hangar development, and other airport improvements. Several items are informational only, including committee reports and updates from the City Manager and Airport Supervisor.

• Consider approval of 5-Year CIP update and NPIAS Twenty-Year Plan for FAA/OAC funding
• Discussion on feasibility of installing Jet-A fuel system at SSPA
• Update on Northwest Apron aircraft hangar development
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation
• Consider approval of 2024 meeting schedule

Planning Commission

The Sand Springs Planning Commission will consider two related applications from John Johnson on behalf of Sand Springs Church of God: a lot split of 2.5 acres into 2.0 and 0.5 acre tracts, and a lot combination to merge the 0.5 acre tract with existing church property. The commission will also approve minutes from the August 14 meeting and set 2024 meeting dates. Staff recommends approval of the lot split subject to the combination.

• SSL-728: Lot split of 2.5 acres at 4700 S. 129th W. Ave. into 2.0 and 0.5 acre tracts for sale to CrossPoint Church
• SSLC-729: Lot combination of 0.5 acre tract with existing church property at 4700 S. 129th W. Ave.
• Approval of August 14, 2023 meeting minutes
• Proposed 2024 meeting dates
• City Manager's report (informational only)

The Planning Commission approved a request to split 2.5 acres of unplatted land and a companion request to combine a resulting tract with existing church property. The commission also approved the 2024 meeting schedule.

• Approved SSL-728 to split 2.5 acres at 4700 S. 129th W. Ave into 2.0 and 0.5 acre tracts (5-0-0)
• Approved SSLC-729 to combine a 0.5 acre tract with 2.5 acres at the church site (5-0-0)
• Approved proposed meeting dates for calendar year 2024 (5-0-0)
• Approved minutes from August 14, 2023 meeting (5-0-0)

Board of Adjustment

The Board of Adjustment will discuss and vote on a special exception request by Brian Fencl to allow a duplex dwelling at 401 N. Lincoln Ave. in an RS-3 zone. A related variance request for parking has been withdrawn. The board will also approve minutes from the prior meeting and set 2024 meeting dates.

• Special exception (SSBOA-830) for a duplex at 401 N. Lincoln Ave., zoned RS-3
• Variance for parking spaces (SSBOA-831) at same property has been withdrawn
• Approval of August 14, 2023 meeting minutes
• Discussion and approval of proposed 2024 meeting dates

The Board approved a request for case SSBOA-830 following revisions to a parking plan and the acquisition of a sewer easement. The board also approved the proposed meeting dates for the 2024 calendar year.

• Approved minutes of August 14, 2023 meeting (4-0-0)
• Approved SSBOA-830 (4-0-0)
• Case SSBOA-831 withdrawn
• Approved proposed 2024 meeting dates (4-0-0)

Municipal Authority

The Sand Springs Municipal Authority and City Council will consider consent agenda items including a supplemental appropriation to correct the FY23 budget for the Runway Lighting & West Taxiway Repair project, a transfer of $100,000 in the FY24 wastewater budget for a sewer easement machine, and approval of the 2024 meeting schedule. The meeting also includes approval of the July 24, 2023 minutes.

• Supplemental appropriation of $87,500 for Runway Lighting & West Taxiway Repair in the Airport Capital Improvement Fund
• Transfer of $100,000 from Waste Water M&O Capital Outlay / Autos & Trucks to Machinery & Equipment for a sewer easement machine
• Approval of 2024 regular meeting schedule for City Council and Municipal Authority
• Approval of minutes from July 24, 2023 City Council and Municipal Authority meetings

The Sand Springs Municipal Authority approved a consent agenda including a $87,500 appropriation for airport runway and taxiway repairs. The board also approved a $100,000 budget transfer within wastewater operations and the 2024 meeting schedule.

• Approved July 24, 2023 meeting minutes (7-0-0)
• Approved $87,500 supplemental appropriation for Runway Lighting & West Taxiway Repair (7-0-0)
• Approved $100,000 budget transfer from Wastewater Autos and Trucks to Machinery and Equipment (7-0-0)
• Approved 2024 Calendar Year Schedule of Regular Meetings (7-0-0)

City Council

The City Council will consider approving a utility encroachment agreement with Chick-fil-A, Inc. to allow a covered drive-thru canopy and drive lane within a public utility easement at 450 S Highway 97. This is the only substantive item on the addendum.

• Utility encroachment agreement for Chick-fil-A drive-thru canopy and lane at 450 S Highway 97

City Council

The City Council will consider approving Resolution 24-05, which affirms findings that a vacant house at 1009 N. Garfield Ave. and a fire-damaged mobile home at 5515 S. Everett Ave. are public nuisances and authorizes their demolition. The council will also vote on supplemental appropriations totaling $1,121,403 for airport lighting and taxiway repairs, and approve minutes from the July 24, 2023 meeting.

• Resolution 24-05 to demolish dilapidated building at 1009 N. Garfield Ave. and fire-damaged mobile home at 5515 S. Everett Ave.
• Supplemental appropriation of $87,500 for Runway Lighting & West Taxiway Repair project
• Supplemental appropriation of $1,033,103 for FAA/OAC-funded Lighting/Taxiway project at the airport
• Approval of minutes from the July 24, 2023 City Council and Municipal Authority meetings

The City Council approved a consent agenda including airport capital improvements and the 2023 Police Department Policing Plan. Council also approved a utility easement for Chick-Fil-A and the 2024 regular meeting schedule.

• Approved $87,500 for Runway Lighting & West Taxiway Repair (7-0)
• Approved $1,033,103 for FAA/OAC Lighting/Taxiway project (7-0)
• Approved Resolution No. 24-05 declaring dilapidated buildings as public nuisances (7-0)
• Approved Specific Use Permit-64 for medical marijuana facility expansion at 1112 E. Charles Page Blvd (7-0)
• Approved Resolution No. 24-06 adopting the 2023 Police Department Policing Plan (7-0)
• Approved Utility Easement Encroachment Agreement for Chick-Fil-A at 450 S. Highway 97 (7-0)
• Approved amended 2024 Schedule of Regular Meetings (7-0)
• Approved acceptance of sewer and water line easements (7-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving expenses for the Broadway storage building and discuss a budget for the upcoming Snoopy exhibit. The agenda also includes routine consent items, reports from staff and committees, and the monthly financial report. Most items are informational only.

• Approval of July 18, 2023 meeting minutes
• Expenditures for Broadway storage building renovations/equipment
• Budget discussion for Snoopy exhibit
• Museum Association, Director, Coordinator, Chair, Park Director, City Manager reports
• Committee reports and monthly financial report

The Sand Springs Cultural & Historical Museum Trust Authority approved the minutes from the July 18, 2023 meeting. No other substantive actions were taken during the session.

• Approved July 18, 2023 meeting minutes (5-0-0)

Board of Adjustment

The Sand Springs Board of Adjustment will consider four special exception and variance requests for residential properties, including two duplex proposals on N. Grant Ave. and two variance requests on W. 5th St. and N. Roosevelt Ave. The board will also vote on approving the minutes from the June 12, 2023 meeting.

• Special exception for duplex at 322 N. Grant Ave. (NextGen Capital LLC)
• Special exception for duplex at 318 N. Grant Ave. (NextGen Capital LLC)
• Variance for lot width, area, and setbacks at 211 W. 5th St. (Cahill Property Developments LLC)
• Variance for lot area and setbacks at 500 N. Roosevelt Ave. (Cahill Property Developments LLC)
• Variance for front yard setback encroachment at 511 Trail End Road, Mannford

The Board of Adjustment approved five requests for zoning exceptions and two variances in Sand Springs, as well as one variance for Mannford. All motions passed with unanimous 4-0 votes.

• Approved special exception for duplex at 322 N. Grant Ave (4-0)
• Approved special exception for duplex at 318 N. Grant Ave (4-0)
• Approved variance for lot area and setbacks at 211 W. 5! St (4-0)
• Approved variance for lot area and setbacks at 500 N. Roosevelt Ave (4-0)
• Approved variance for front yard setback at 511 Trail End Road in Mannford (4-0)
• Approved special exception for carport encroachment at 104 W. 32nd Pl (4-0)
• Approved June 12, 2023 meeting minutes (4-0)

Planning Commission

The Sand Springs Planning Commission will hold a public hearing and make a recommendation on a Specific Use Permit for Nghi Truong to expand a medical marijuana grow facility at 1112 E. Charles Page Blvd. Three related applications for a lot combination, comprehensive plan amendment, and rezoning at 220 and 224 N. Wilson Ave. have been withdrawn. The commission will also consider a lot split request at 211 W. 5th St. and 500 N. Roosevelt Ave. and approve the July 10, 2023 minutes.

• Public hearing on SUP-64-A: expansion of medical marijuana grow facility at 1112 E. Charles Page Blvd.
• Withdrawn: SSLC-725 lot combination at 220 and 224 N. Wilson Ave.
• Withdrawn: SSCPA-006 comprehensive plan map amendment at 220 and 224 N. Wilson Ave.
• Withdrawn: Z-515 rezoning from RS-3 to CS at 220 and 224 N. Wilson Ave.
• SSL-727: lot split of Lot 8, Block 10, Sand Springs Original Town at 211 W. 5th St. and 500 N. Roosevelt Ave.

The Commission recommended approval for a medical marijuana grow operation expansion at 1112 E. Charles Page Blvd. It also approved a lot split for properties at 211 W. 5 St. and 500 N. Roosevelt, pending variance approvals. Three other applications were withdrawn.

• Recommended approval of SUP-64-A for medical marijuana facility expansion (5-2-0)
• Approved SSL-727 lot split for 211 W. 5 St. and 500 N. Roosevelt, pending Board of Adjustment variances (7-0-0)
• Approved July 10, 2023 meeting minutes (7-0-0)
• Application SSLC-725 withdrawn
• Application SSCPA-006 withdrawn
• Application $$Z-515 withdrawn

Airport Advisory Board

The Sand Springs Airport Advisory Board will consider approving the 5-Year Capital Improvement Plan update and NPIAS Twenty-Year Plan for submission to the FAA and Oklahoma Aeronautics Commission for grant funding. The board will also discuss a feasibility study for installing a Jet-A fuel system, hangar development, and updates on airport tenants. Most items are informational, with only the minutes and CIP update subject to formal action.

• Approval of July 13, 2023 meeting minutes
• Update to 5-Year CIP and NPIAS Twenty-Year Plan for FAA/OAC funding
• Discussion on feasibility of installing Jet-A fuel system
• Northwest Apron hangar development update
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation LLC

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider proposed amendments to the SSEDA Trust Indenture and a related resolution. Trustees may also approve minutes from the July 13 meeting and receive updates from the City Manager.

• Review and possible approval of amendments to SSEDA Trust Indenture
• Consideration of Resolution No. SSEDA 24-01 regarding trust indenture amendments
• Approval of minutes from July 13, 2023 regular meeting
• City Manager and Trustee reports on recent events and city operations

The Authority approved the minutes from the July 13, 2023, meeting. Trustees requested staff to research and draft language for amendments to the SSEDA Trust Indenture regarding board membership and nomination processes.

• Approved July 13, 2023 meeting minutes (5-0-0)
• Requested staff research on Trust Indenture amendments regarding Chamber nomination timelines and board size reduction to seven members

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving user agreements for BMX, baseball, softball, soccer, football, and a new seniors group. The board will also hear updates on the golf course, recreation programs, storm recovery, and the GO Bond, but no action will be taken on those items.

• Consider approval of user agreements for BMX, baseball, softball, soccer, football, and seniors
• Golf course update from the Golf Director
• Recreation update from the Recreation Manager
• Parks Director report on storm damage recovery and GO Bond
• Approval of July 17, 2023 special meeting minutes

The board approved the renewal of user agreements for seniors and various sports organizations to use city facilities. Other items discussed included golf course openings and city development updates, though no actions were taken on those reports.

• Approved July 17, 2023 meeting minutes (4-0-0)
• Approved proceeding with user agreement renewals for sports and seniors (4-0-0)

City Council

The Sand Springs City Council will consider consent agenda items including approval of prior meeting minutes, declaring three police vehicles as surplus for donation to other agencies, and adjusting FY24 budget items due to supply chain issues. The meeting also includes approval of minutes from June 26 and July 12, 2023.

• Approval of Resolution No. 24-01 to surplus and donate three mechanically aged-out police vehicles to other public entities
• Budget change: 1-ton work truck replaced with 3/4-ton work truck in FY24 Waste Water M&O STC budget due to cost and lead time increases
• Approval of minutes from City Council meetings on June 26, 2023 and July 12, 2023, and Municipal Authority meetings on June 26, 2023 and July 12, 2023

The City Council approved several infrastructure contracts, including softball lights and lift station rehabilitation. Council also authorized a request for the Oklahoma Municipal League to support 2024 legislative session goals. No action was taken following an executive session regarding economic development.

• Approved $219,192 contract to Elliott Electric Supply for Case Community Park Softball Lights (5-0)
• Approved $137,077 contract to Beytco, Inc. for Highway 97 Lift Station Rehabilitation (5-0)
• Approved Resolution No. 24-04 requesting OML support for 2024 legislative session (5-0)
• Approved Resolution No. 24-03 renewing sales tax agreements with Sand Springs Municipal Authority (5-0)
• Approved Resolution No. 24-01 concerning surplus property disposition (5-0)
• Approved final change order and acceptance of Maple Avenue Water Line Replacement project (5-0)
• Approved budget item description changes to 1/2 ton work trucks for Facilities Management and Wastewater Maintenance (5-0)
• Approved minutes from June 26 and July 12, 2023 meetings (5-0)

Municipal Authority

The Sand Springs Municipal Authority is meeting to approve consent agenda items, including minutes from prior meetings, a budget adjustment for a wastewater work truck, and renewal of sales tax agreements for bond financing. The agenda also includes informational items like monthly bills.

• Approval of minutes from June 26 and July 12, 2023 meetings
• Change FY24 wastewater budget: 1-ton work truck to 3/4-ton work truck
• Renewal of sales tax agreements (Resolutions 24-03 and M24-02) for bond financing
• Monthly bills for all funds (informational)

The Municipal Authority approved several items via a consent agenda, including maintenance plans and a contract extension for the Skiatook Raw Water Conveyance System. The board also approved the renewal of annual sales tax agreements for bond financing.

• Approved June 26 and July 12, 2023 meeting minutes (5-0)
• Approved changing a 1 ton work truck to a 3/4 ton work truck in the FY2024 Facilities Management budget (5-0)
• Approved Change Order No. 4 for T-G Excavation, Inc. in the amount of $13,268.16 for emergency repairs (5-0)
• Approved the FY2024 Memorandum of Understanding for Operation and Maintenance of the Skiatook Raw Water Conveyance System (5-0)
• Approved the FY2024 Operation and Maintenance plan for the Skiatook Raw Water Conveyance System in the amount of $354,973 (5-0)
• Approved Resolution No. M24-02 to renew annual sales tax agreements for bond financing (5-0)

Development Authority (SSDA)

The Sand Springs Development Authority meeting scheduled for July 19, 2023, has been canceled due to a lack of agenda items. The next meeting is set for October 18, 2023, at 4:00 p.m. in Council Chambers at Sand Springs City Hall.

• Meeting canceled due to lack of agenda items
• Next meeting scheduled for October 18, 2023, at 4:00 p.m. in Council Chambers, Sand Springs City Hall

Sand Springs & Sapulpa Joint Board

The Joint Board will discuss a change order for the Emergency Repairs 2019 contract with T/G Excavating, Inc. Staff will also provide reports regarding municipal property insurance and a status report from Tetra Tech.

• Change Order No. 4 to T/G Excavating, Inc. for $13,268.16
• 365 day extension of Emergency Repairs 2019 contract
• Retention of $91,425.60 in available contract funds through August 15, 2024
• Report on SRWCS Oklahoma Municipal Assurance Group property insurance renewal

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will hold its regular meeting on July 18, 2023. Trustees will vote on consent agenda items, elect officers for FY 2023-2024, and consider approval of the FY2024 budget. They will also discuss and possibly set a budget for the upcoming Snoopy exhibit. Several informational reports will be given by museum staff and committee members.

• Election of Chairman, Vice Chairman, Secretary, and Treasurer for FY 2023-2024
• Approval of FY2024 Budget
• Discussion and possible budget determination for Snoopy exhibit
• Approval of expenditures for Broadway Storage Building (renovations/equipment)
• Approval of May 16, 2023 meeting minutes

The Authority elected its 2023-2024 officers and approved the amended 2024 budget. The board tabled a decision regarding costs for new storage on Broadway. No action was taken on the Snoopy exhibit outlay or museum association proposals.

• Approved May 16, 2023 meeting minutes (5-0-0)
• Tabled costs for new storage on Broadway (5-0-0)
• Elected Nathan Woodmansee as chairman (4-1-0)
• Elected Steve Clem as vice chairman (5-0-0)
• Elected Mayme Crawford as secretary (5-0-0)
• Elected Cynthia Phillips as treasurer (4-1-0)
• Approved amended 2024 budget (5-0-0)

Park Advisory Board

The Sand Springs Park Advisory Board will hold elections for chair, vice chair, and secretary, and appoint one member to the Park Friends Board of Directors. The board will also receive updates on the golf course, storm recovery from June 18, GO Bond projects (including BMX parking and softball lights), and park maintenance standards. Most agenda items are informational only, with no action expected.

• Election of 2023-2024 board officers (chair, vice chair, secretary)
• Appointment of one board member to Park Friends Board of Directors
• GO Bond updates: BMX parking work started, softball light bid, softball parking starting
• Storm updates on June 18 damages and recovery
• Recreation manager to present park maintenance standards

The board approved the February 6, 2023 meeting minutes and elected its officers for 2023-2024. The board also appointed a member to the Park Friends board. Staff provided updates on storm debris pickup, golf course reopening, and a new senior transportation bus grant.

• Approved February 6, 2023 minutes (7-0-0)
• Elected Cathy Burdge as Chairman (7-0-0)
• Elected Ari Montross as Vice Chair (7-0-0)
• Elected Melissa Cartwright as Secretary (7-0-0)
• Elected Emile Tucker to the Park Friends board (7-0-0)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider approving minutes from May 18, 2023, and a resolution establishing a progression of officers. Trustees will also elect an Assistant Secretary/Treasurer and discuss possible modifications to the Trust Indenture, including renaming the trust. Additionally, they may update the trust's Tax Identification Number and obtain a SAM Identification Number for grant applications.

• Resolution No. SSEDA24-01 establishing a progression of officers
• Election of Assistant Secretary/Treasurer
• Discussion of possible changes to the Trust Indenture, including renaming
• Update of Tax Identification Number for the Trustee
• Obtaining a SAM Identification Number for grant applications

The Sand Springs Economic Development Authority appointed a new officer and approved previous meeting minutes. A resolution regarding the progression of officers was withdrawn and will be considered at a future special meeting.

• Approved May 18, 2023 special meeting minutes (6-0-0)
• Appointed Mike Burdge as Assistant Secretary/Treasurer (7-0-0)
• Withdrew motion to approve Resolution No. SSEDA24-01 regarding progression of officers

City Council

The City Council will consider a $1,056,280 supplemental appropriation from emergency reserves to cover costs from the June 2023 storm and debris cleanup. Any FEMA reimbursement would replenish the reserves. The council will also review an annual financial disclosure questionnaire to ensure compliance with state conflict-of-interest laws.

• Supplemental appropriation of $1,056,280 from emergency reserves for storm and debris cleanup
• Potential FEMA reimbursement to restore emergency reserves
• Review of council member financial disclosure audit questionnaire

The City Council approved a supplemental appropriation from the General Fund's Emergency Reserves to cover storm-related expenditures. The council also received financial training and an overview of SBA disaster loan assistance.

• Approved $1,056,280 supplemental appropriation for Emergency Management storm and debris clean-up (6-0-0)

Municipal Authority

The Sand Springs Municipal Authority is considering a resolution to approve a real estate sales agreement for the property at 216 North Lincoln. The resolution authorizes the sale and allows the Mayor and/or City Manager to sign all necessary documents to complete the transaction.

• Approval of real estate sales agreement for 216 North Lincoln
• Property includes Lots 1 and 2, and east 0.5' of N 75' of Lot 3, Blk 35, Sand Springs Original Town
• Assessor Parcels R61475911104500, 04510, and 04520
• Sale price exceeds assessed value
• Authorizes Mayor and/or City Manager to sign closing documents and deed

The Sand Springs Municipal Authority approved Resolution No. M24-01. This action authorizes the real estate sales agreement and necessary transactions for the property at 216 North Lincoln.

• Approved Resolution No. M24-01 regarding real estate sales agreement for 216 North Lincoln (6-0-0)

Planning Commission

The commission will review several applications, including a medical marijuana grow facility expansion and multiple lot changes. Several items regarding 220 N. Wilson Ave. have been requested for continuance to August 14, 2023.

• Expansion of medical marijuana grow facility at 1112 E. Charles Page Blvd
• Lot combination and rezoning request for 220 N. Wilson Ave. and 224 N. Wilson Ave.
• 7.68-acre lot split at 201 Osage Ridge Drive
• Election of a chairperson, vice-chairperson, and secretary

The Planning Commission approved a request to split 7.68 acres of property into two smaller tracts. The board also established notification requirements and a hearing date for a medical marijuana facility expansion. Several other agenda items were continued to August 14, 2023.

• Approved SSL-726 to split 7.68 acres into 5.43 and 2.25 acre tracts (5-0-0)
• Set notification requirements and August 14 hearing date for SUP-64-A medical marijuana facility expansion (5-0-0)
• Continued items SSLC-725, SSCPA-006, and Z-515 to August 14, 2023 (5-0-0)
• Approved May 9, 2023 meeting minutes (5-0-0)
• Elected Paul Shindel as Chairperson (5-0-0)
• Elected Harold Neal as Vice-Chairperson (5-0-0)
• Elected Jason Mikles as Secretary (5-0-0)

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for July 10, 2023, has been canceled due to a lack of agenda items. The next regular meeting is set for August 14, 2023.

City Council

The Sand Springs City Council will vote on consent agenda items including insurance renewals, a $50,000 accounting contract, a $41,700 audit contract, and a resolution to demolish a dilapidated building at 114 N. Garfield Ave. They will also confirm the mayor's emergency proclamation from June 20 and receive a presentation on the 2023 police department policing plan. An executive session is scheduled to discuss multiple economic development projects.

• Approval of $475,926 workers' compensation premium for FY2024 with OMAG
• Approval of $145,005 property insurance renewal and $182,047 liability/vehicle/equipment coverage renewal with OMAG
• Resolution No. 23-43 to demolish a dilapidated commercial building at 114 N. Garfield Ave.
• Agreement with Crawford & Associates for $50,000 in accounting services for FY2023 audit
• Agreement with Arledge & Associates for $41,700 in audit services for FY2023

The City Council approved a consent agenda covering insurance renewals, audit services, and a building demolition. Council also confirmed a wind storm emergency proclamation, leading the City Manager to rescind 2023 fireworks permits.

• Approved consent agenda items 5A-L (7-0-0)
• Confirmed Mayor's June 20, 2023 Emergency Proclamation regarding wind storm (7-0-0)
• Rescinded 2023 fireworks permits due to storm debris risks
• Approved $145,005 Municipal Property Protection Plan renewal for FY2024
• Approved $182,047 Municipal Liability Protection Plan renewal for FY2024
• Approved $475,926 Workers’ Compensation Plan premium for FY2024
• Authorized demolition of dilapidated commercial building at 114 N. Garfield Ave. (Res. 23-43)
• Approved audit and accounting agreements with Crawford and Associates ($50,000) and Arledge and Associates ($41,700)

Municipal Authority

The Sand Springs Municipal Authority will consider a consent agenda of routine items, primarily the renewal of several insurance policies for Fiscal Year 2024, including property, liability, and workers' compensation coverage. The board will also review year-end budget adjustments for water, wastewater, airport, and golf course funds, and approve agreements for audit and recycling services.

• Property insurance renewal with OMAG for $145,005
• Liability insurance renewal with OMAG for $182,047
• Workers' compensation insurance renewal with OMAG for $475,926
• Recycling program agreement with Metropolitan Environmental Trust for $35,139
• Audit services agreements with Crawford & Associates ($50,000) and Arledge & Associates ($41,700)

The Sand Springs Municipal Authority approved a consent agenda including several insurance renewals and professional service agreements for Fiscal Year 2024. The board also accepted year-end budget adjustments for water, wastewater, and airport funds.

• Approved May 22, 2023 meeting minutes (7-0)
• Approved FY2024 Municipal Property Protection Plan renewal for $145,005 (7-0)
• Approved FY2024 Municipal Liability Protection Plan for $182,047 (7-0)
• Approved FY2024 Workers’ Compensation Plan premium of $475,926 (7-0)
• Approved FY2024 recycling program agreement with Metropolitan Environmental Trust for $35,139 (7-0)
• Approved FY2023 audit accounting services with Crawford & Associates, P.C. for estimated $50,000 (7-0)
• Approved FY2023 audit services with Arledge & Associates, P.C. for $41,700 (7-0)
• Approved year-end budget adjustments for Water, Wastewater, Airport, and Golf Course funds (7-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will hold its regular meeting to consider routine consent items, including approval of May minutes and expenditures for the Broadway storage building. Trustees will also elect officers for FY 2023-2024. Several informational reports will be given by the museum director, coordinator, chair, park director, city manager, and committees.

• Approval of May 17, 2023 meeting minutes
• Expenditures for Broadway Storage Building renovations/equipment
• Election of Chairman, Vice Chairman, Secretary, Treasurer for FY 2023-2024
• Informational reports from Museum Director, Coordinator, Chair, Park Director, City Manager
• Committee reports (Accession/De-Accession, Building, Documents, Exhibits, Fundraising, Finance)

Board of Adjustment

The Sand Springs Board of Adjustment will consider two variance requests: one to allow a carport to encroach into the required front yard at 400 W. 47th St., and another to reduce the rear yard setback from 20 to 15 feet for a property in Mannford. The board will also elect officers and hear a city manager's report. The agenda includes approval of prior meeting minutes.

• Special Exception SSBOA-824: carport encroachment into required front yard at 400 W. 47th St., Sand Springs
• Variance MBOA-006: reduce rear yard setback from 20' to 15' at 1270 Shasta Lane, Mannford
• Election of Chairperson, Vice-Chairperson, and Secretary
• Approval of April 10, 2023 meeting minutes
• City Manager's report on events and projects (informational only)

The Board approved a special exception for a carport encroachment and a variance to reduce a rear yard setback. The Board also elected its officers for the term.

• Approved April 10, 2023 meeting minutes (4-0-0)
• Approved SSBOA-824 for Betty Dallas to allow a carport to encroach 24 feet into the front yard (4-0-0)
• Approved MBOA-006 for Carolyn Back (DR Horton) to reduce rear yard setback from 20 feet to 15 feet at 1270 Shasta Lane (4-0-0)
• Elected Michael Phillips as Chairperson (4-0-0)
• Elected David Parker as Vice-Chairperson (4-0-0)
• Elected Mike Zimmerman as Secretary (4-0-0)

Planning Commission

The Sand Springs Planning Commission meeting scheduled for June 12, 2023, has been canceled because there were no agenda items to discuss. The next regular meeting is set for July 10, 2023.

Airport Advisory Board

The Sand Springs-Pogue Airport Advisory Board will consider approving bids for the Runway Lighting and West Taxiway Rehabilitation Project, which would be submitted for FAA and Oklahoma Aeronautics Commission grant funding. The board will also vote on a proposed license agreement for Throttle-Up Aviation, LLC, and elect officers for fiscal year 2024. Other items are informational, including reports on airport improvements, a possible Jet-A fuel system, and hangar development.

• Bids for Runway Lighting and West Taxiway Rehabilitation Project, to be submitted for FAA/OAC AIP grant funding
• Proposed Aviation Services Operator License Agreement with Throttle-Up Aviation, LLC, to operate in Sand Springs Home Hangar
• Election of Airport Advisory Board officers (Chairman, Vice Chairman, Secretary) for FY 2024
• Discussion of feasibility of installing Jet-A fuel system at SSPA
• Updates on Northwest Apron hangar development and City Maintenance Hangar/Skyboss Aviation

Park Advisory Board

The Sand Springs Park Advisory Board will elect officers for 2022-2023, welcome a new member, and recognize a retiring member. They will also receive updates on the golf course, GO Bond projects (including BMX parking and softball field lighting), and special events. No votes on substantive policy or spending are scheduled.

• Election of chairperson, vice chairperson, and secretary for 2022-2023
• Appointment of a board member to the Park Friends group
• GO Bond update: BMX parking work has started; light bid for softball; softball parking starting
• Golf course update: work continuing on greens
• Recognition of Daniel Comer for 10 years of service

Park Advisory Board

The Sand Springs Park Advisory Board meeting scheduled for June 6, 2023, has been canceled. No items were discussed or decided.

City Council

The Sand Springs City Council is meeting to consider routine consent items, including approval of prior meeting minutes, and will discuss a $617,666 sewer line rehabilitation contract and a parking ordinance amendment. The agenda also includes a mayoral proclamation honoring Jerry Riley for 15 years of service. Most items are routine approvals or recognitions.

• Award of 2023 City-Wide Sanitary Sewer Line Rehabilitation project to Sapulpa Digging, Inc. for $617,666
• Ordinance No. 1411 amending parking rules for alleys and driveways
• Approval of minutes from April 24 and May 8 City Council meetings and April 24 Municipal Authority meeting
• Mayoral proclamation recognizing Jerry Riley for 15 years of service on city boards

The City Council approved the Fiscal Year 2024 budget and the corresponding master fee schedule. Council also established new guidelines for City Council Committees and approved several infrastructure projects and appointments.

• Approved FY2024 City Budget (7-0)
• Approved FY2024 Master Fee Schedule (7-0)
• Approved Resolution 23-40 establishing City Council Committees (7-0)
• Approved $185,069.40 for Central Square software package (7-0)
• Approved $78,700 quote for Berryhill Booster Pump Station Pump Replacement (7-0)
• Approved $20,000 transfer for Fire Rescue Equipment Project (7-0)
• Approved Main Street Right Turn Lane project supplemental appropriation (7-0)
• Approved contract revision with MTTA for bus transit services up to $64,062 (7-0)

Municipal Authority

The Sand Springs Municipal Authority and City Council will consider consent agenda items including a $185,069.40 renewal of the Central Square financial software contract, a $70,000 supplemental appropriation for the airport due to increased aviation fuel resale, and approval of FY24 employee insurance benefit renewals. They will also accept the completed rehabilitation of two pumps and motors at the Skiatook Raw Water Conveyance System, and approve board appointments.

• Approval of Superion LLC contract for Central Square financial software renewal at $185,069.40 for FY2024
• Supplemental appropriation of $70,000 for the Municipal Authority Airport Fund for aviation fuel resale
• Approval of Resolution No. 23-37 and M23-05 for FY24 employee insurance renewals, including new short-term disability benefit
• Acceptance of rehabilitation of two pumps and motors at Skiatook Raw Water Conveyance System by Ruhrpumpen
• Approval of minutes from April 24 and May 8, 2023 City Council and April 24, 2023 Municipal Authority meetings

The Sand Springs Municipal Authority approved the budget and master fee schedule for Fiscal Year 2024. The board also authorized several airport-related leases and appointments, and approved payments for software and insurance benefits.

• Approved FY2024 Budget and budget amendment authority (7-0)
• Approved FY2024 Master Fee Schedule (7-0)
• Approved $185,069.40 payment to Central Square (Superion, LLC) for FY2024 software (7-0)
• Approved $70,000 supplemental appropriation for Airport Fund revenue and expenses (7-0)
• Approved Resolution M23-06 delegating ground lease approval authority to Mayor/City Manager (7-0)
• Approved revised ground lease for hangar construction in NW aviation Development Area (7-0)
• Approved Resolution M23-05 for FY24 Employee Insurance Benefit Renewal Agreements (7-0)
• Approved re-appointments to the Sand Springs Airport Advisory Board (7-0)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority is holding a special meeting to consider approval of the April 13, 2023 meeting minutes and to review officer progression/election. The City Manager and trustees will provide updates on city events and projects, but no action will be taken on those updates.

• Approval of April 13, 2023 special meeting minutes
• Officer progression/election review (presented by Chair Patty Dixon)
• City Manager and Trustee reports (no action)

The Sand Springs Economic Development Authority approved the minutes from the April 13, 2023, meeting. The board requested that staff prepare a resolution regarding a rotation/progression plan for officers to be considered at the July 13, 2023, meeting.

• Approved April 13, 2023, meeting minutes (6-0-0)
• Approved request for staff to prepare a resolution for an officer rotation/progression plan (5-1-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority is holding a regular meeting to approve the April 18, 2023 minutes and receive informational reports from museum staff, committees, and city officials. No major decisions or public hearings are scheduled.

• Approval of April 18, 2023 meeting minutes
• Museum Association Report by Sherry Morris
• Museum Director's Report by Ginger Murphy
• Committee reports on accession, building, documents, exhibits, fundraising, finance
• Monthly financial reports

The board approved the minutes from the April 18, 2023 meeting. Other agenda items consisted of informational reports regarding museum events, facility storage, and city projects.

• Approved April 18, 2023 regular meeting minutes (5-0-0)

Airport Advisory Board

The Sand Springs Airport Advisory Board will consider approving a ground lease for 50x50-foot hangars by Brent Doeksen and Craig Immel in the NW Aviation Development Area, and a resolution delegating authority to the Mayor/City Manager to approve ground leases recommended by the board. The board will also hear informational reports on airport marketing, events, terminal renovations, FAA/OAC projects, a Jet-A fuel system feasibility study, and updates on hangar developments and tenants.

• Proposed ground lease for 50x50-foot hangar construction by Brent Doeksen and Craig Immel in NW Aviation Development Area
• Proposed resolution to delegate ground-lease approval authority to Mayor and/or City Manager
• Discussion of Jet-A fuel system feasibility by City/SSMA at SSPA
• Updates on NW Apron hangar development and infrastructure
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/NavaJets/Bondio LLC

Board of Adjustment

The May 9, 2023 meeting of the Sand Springs Board of Adjustment was canceled because no agenda items were submitted. The next regular meeting is scheduled for June 12, 2023.

Planning Commission

The Sand Springs Planning Commission will hold a public hearing and vote on a recommendation to City Council regarding a Specific Use Permit (SUP-75) for an overnight RV park on the east side of S. 209th W. Ave, south of 5th St. and north of HWY 412. The commission will also consider approving the minutes from the April 10, 2023 meeting.

• Public hearing for SUP-75: Michael Posey requests an RV park on 8.979 acres zoned CG (Commercial General) on S. 209th W. Ave
• Commission will complete Findings of Fact and Conclusions of Law and make a recommendation to City Council
• Staff recommends safeguards including 25-foot setback from residential districts, no permanent residence in RVs, and NFPA 2021 compliance
• Consideration of minutes from April 10, 2023 regular meeting

The Planning Commission reviewed a Specific Use Permit (SUP-75) for an overnight RV park. While the commission found the project would have a substantial effect on adjacent property and an adverse effect on public facilities, the motion to recommend denial to the City Council failed to carry.

• Approved April 10, 2023 meeting minutes (6-0-0)
• Determined SUP-75 project will have a substantial effect on adjacent property (4-0-1)
• Motion that community welfare will be affected by SUP-75 failed (2-2-1)
• Determined SUP-75 development will have an adverse effect on public facilities (3-1-1)
• Approved safeguards for SUP-75 with item (fa) stricken (4-0-1)
• Motion to recommend denial of SUP-75 to City Council failed (2-2-1)

City Council

The City Council will conduct swearing-in ceremonies for Ward 3 and Ward 4 councilors. The body will also elect a Mayor and Vice Mayor for one-year terms ending May 2024.

• $150,000 supplemental appropriation for NW Development Hangars project
• Swearing-in of Councilor Mike Burdge (Ward 3)
• Swearing-in of Councilor Nancy Riley (Ward 4)
• Election of Mayor for a one-year term
• Election of Vice Mayor for a one-year term

The council voted 7-0 to re-elect Jim Spoon as mayor and 6-1 to re-elect Beau Wilson as vice mayor, each for one-year terms ending May 2024. It also approved a $150,000 supplemental appropriation for new hangars at the NW Development project. The meeting included ceremonial swearing-in of councilors Mike Burdge and Nancy Riley for three-year terms.

• Re-elected Jim Spoon as mayor for one-year term (7-0)
• Re-elected Beau Wilson as vice mayor for one-year term (6-1)
• Approved $150,000 supplemental appropriation for NW Development Hangars (7-0)

City Council

The Sand Springs City Council will consider awarding a $617,666 contract for the 2023 City-Wide Sanitary Sewer Line Rehabilitation project, approve a parking ordinance (No. 1411), and vote on several consent agenda items including a $99,400 contract for the Berryhill Water Booster Pump Station. The council will also discuss a surface transportation grant application for 41st Street and hold an executive session on economic development matters.

• Award of 2023 City-Wide Sanitary Sewer Line Rehabilitation (Bid No. 1119) to Sapulpa Digging, Inc. for $617,666
• Ordinance No. 1411 amending parking regulations (Section 10.16.180) with an emergency clause
• Contract with Schuermann Enterprises, Inc. for Berryhill Water Booster Pump Station design and construction services for $99,400
• Purchase of five influent valves with actuators for the Water Treatment Plant from Vector Controls, LLC for $53,413.47
• Resolution No. 23-36 to request Surface Transportation Block Grant funding for 41st Street (SH97 East to corporate limits)

The City Council approved a major sanitary sewer line rehabilitation project and updated parking ordinances. They also authorized several water infrastructure purchases and a grant application for road improvements.

• Awarded 2023 City-Wide Sanitary Sewer Line Rehabilitation project to Sapulpa Digging, Inc. for $617,666.00 (7-0)
• Approved Ordinance No. 1411 amending parking in alleys and blocking driveways (7-0)
• Approved Emergency Clause for Ordinance No. 1411 (7-0)
• Approved Resolution No. 23-36 to request Tulsa Urbanized Area Surface Transportation Funds for 41st Street project (7-0)
• Approved $99,400 contract with Schuermann Enterprises, Inc. for Berryhill Water Booster Pump Station Rehabilitation (7-0)
• Approved $53,413.47 purchase of five influent valves for Water Treatment Plant from Vector Controls, LLC (7-0)
• Approved $15,500 supplemental appropriation for M.e.t. Relocation project (7-0)
• Approved casting votes for Pam Polk, Justin Battles, and Tim Lyon for OMAG Board of Trustees (7-0)

Municipal Authority

The Sand Springs Municipal Authority will consider a $70,000 supplemental appropriation for the Canyons at Blackjack Ridge Golf Course to address winter kill on the Bermuda greens, following a report from the Parks Director. The board will also review the minutes of the March 27 meeting and receive the monthly financial report.

• Supplemental appropriation of $70,000 for golf course maintenance due to winter kill
• Report on winter kill damage and planned sprigging in June
• Approval of minutes from March 27, 2023, regular meeting
• Monthly financial report and sales/use tax updates

The Sand Springs Municipal Authority approved a $70,000 supplemental appropriation in the Golf Course Fund to address winter kill on greens at the Canyons at Blackjack Ridge Golf Course. The board also approved the minutes from the March 27, 2023, meeting.

• Approved March 27, 2023 regular meeting minutes (7-0-0)
• Approved $70,000 supplemental appropriation for Golf Course Fund Revenue — Charges for Services and Expenditure — Golf Course Maintenance (7-0-0)

Development Authority (SSDA)

The Sand Springs Development Authority will consider approving the minutes from its December 21, 2022 meeting. Trustees will receive an informational presentation on the Downtown Streetscape Project and the ODOT ADA Project, with no action expected. The board may also enter executive session to discuss real property appraisal or purchase and economic development, and could take action afterward. The City Manager will give an informational report on recent and upcoming city events and operations.

• Consider approval of December 21, 2022 meeting minutes
• Presentation on Downtown Streetscape Project and ODOT ADA Project (informational only)
• Possible executive session on real property appraisal/purchase and economic development
• City Manager's report on city events and operations (informational only)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will hold a regular meeting on April 18, 2023. The main discussion item is the new storage building and the expenses needed to make it usable. The agenda also includes routine consent agenda approval of the March 21, 2023 minutes, plus informational reports from the museum association, director, coordinator, chair, city manager, and committees, along with the monthly financial report.

• Discussion of new storage building and necessary expenses
• Approval of March 21, 2023 meeting minutes
• Museum Association Report by Sherry Morris
• Museum Director's Report by Ginger Murphy
• Financial Report for period ending March 31, 2023

The Trust Authority approved the minutes from the March 21, 2023 regular meeting. Other agenda items, including reports on museum exhibits, storage updates, and financials, were presented for informational purposes only.

• Approved March 21, 2023 regular meeting minutes (4-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs & Sapulpa Joint Board meeting scheduled for April 18, 2023, has been canceled. No items were discussed or decided.

Airport Advisory Board

The Sand Springs Airport Advisory Board is meeting to discuss several informational items, including a proposed flight school and aircraft rental operation, the feasibility of installing a Jet-A fuel system, and updates on hangar development and airport improvements. No votes are scheduled; all items are for discussion only.

• Proposed flight school/aircraft rental at Sand Springs-Pogue Airport
• Feasibility of installing Jet-A fuel system by City/SSMA
• Northwest Apron hangar construction and infrastructure update
• Update on City Maintenance Hangar/Skyboss Aviation and NavaJets/Bondio LLC
• Airport terminal renovations and marketing updates

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will hold a regular meeting to handle administrative items, including a document retention policy, approval of minutes, election of a Secretary/Treasurer, and a possible grant submission. They will also consider a $1,500 payment for auditing services from Arledge Certified Public Accountants. The agenda is mostly procedural, with no major development projects or large expenditures listed.

• Consider approval of document retention policy
• Approve minutes from January 12, 2023 special meeting
• Elect Secretary/Treasurer
• Review and consider grant submission
• Approve $1,500 invoice for auditing services from Arledge CPAs

The Sand Springs Economic Development Authority approved the city's Document Retention Policy and appointed Brent Kellogg as Secretary/Treasurer. The board also approved a payment for auditing services and tabled a discussion on grant submittals.

• Approved City's Document Retention Policy for SSEDA (5-0-0)
• Approved January 12, 2023 meeting minutes (5-0-0)
• Appointed Brent Kellogg as Secretary/Treasurer (5-0-0)
• Tabled grant submittal consideration for future research
• Approved $1,500 payment to Arledge Certified Public Accountants for auditing services (5-0-0)

City Council

The Sand Springs City Council held a regular meeting on March 27, 2023, approving consent agenda items including a downtown streetscape contract, budget reallocation for a transit grant, and utility easements. They also received a presentation and held a public hearing on the FY2024 proposed budget, approved resolutions to apply for CDBG funds and declare Fair Housing Month, and adopted Ordinance No. 1410 updating the Fire Prevention Code. The council went into executive session for economic development discussions but took no action.

• Approved Resolution No. 23-32 for Phase One Downtown Streetscape Improvements, authorizing contract award and payments
• Reallocated $19,500 for 15% match on FTA Section 5310 grant for senior/disabled mobility
• Adopted Ordinance No. 1410 modifying Fire Prevention Code (Chapter 8.12) with emergency clause
• Approved Resolution No. 23-30 to apply for FY2023 CDBG Urban County funds
• Accepted four utility easements near Main Street and Morrow Road for sewer/water lines

The City Council approved the minutes from the March 27, 2023, regular meeting. The remainder of the session consisted of informational updates regarding the Open Meeting Act, council roles, and city operations.

• Approved March 27, 2023, regular City Council meeting minutes (7-0-0)

Planning Commission

The Planning Commission will conduct an initial review of a specific use permit application for an RV park near S. 209th W. Ave. The commission must establish notification requirements and set a date for a public hearing regarding the proposal.

• SUP-75: Application by Michael Posey to allow an RV Park on approximately 8.979 acres near S. 209th W. Ave.

The Planning Commission established the public notification requirements and hearing date for a Specific Use Permit regarding an overnight RV park. The commission also approved the minutes from the February 13, 2023 meeting.

• Approved February 13, 2023 meeting minutes (7-0-0)
• Approved notification requirements and May 9, 2023 hearing date for SUP-75 overnight RV park (6-0-1)

Board of Adjustment

The Sand Springs Board of Adjustment will hold a regular meeting to discuss and vote on seven variance applications. These include requests to reduce front, rear, and side yard setbacks for residential properties in Sperry, Sand Springs, and Mannford. The board will also consider approving the minutes from the March 13, 2023 meeting.

• Variance request for 297 W. Birch Pl., Sperry, to reduce front setback from 20' to 18' and rear setback from 20' to 10'
• Special exception request for a tattoo studio at 3905 S. Hwy 97, Sand Springs, in a CS district
• Variance request for 13 properties on Shasta Lane, Hudson Pl., Canton Pl., Texoma Pl., Murray Pl. in Mannford to reduce rear setback from 20' to 15'
• Variance request for 4 properties on Greenleaf Pl., Gibson Pl., Tahoe Lane in Mannford to reduce rear setback from 20' to 10'
• Variance request for 1380 Shasta Lane, Mannford to reduce side setback from 25' to 20' and rear setback from 20' to 15'

The Board approved a special exception for a tattoo studio and granted several setback variances for residential properties in Sand Springs and Mannford. The Board also approved the meeting minutes from March 13, 2023.

• Approved March 13, 2023 meeting minutes (5-0-0)
• Approved front and rear yard setback reductions at 297 W. Birch Pl. (5-0-0)
• Approved special exception for tattoo studio at 3905 S. Hwy 97 (5-0-0)
• Approved rear yard setback reduction from 20' to 15' for 12 properties in Lake Country No. One (5-0-0)
• Approved rear yard setback reduction from 20' to 10' for 4 properties in Lake Country No. One (5-0-0)
• Approved side yard reduction to 20' and rear yard reduction to 15' at 1380 Shasta Lane (5-0-0)
• Approved front yard reduction to 20' and rear yard reduction to 10' at 531 Hudson Pl. (5-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board is holding a special meeting to discuss and consider approval, denial, amendment, or revision of the SRWCS Operations Plan for operations and maintenance of the jointly owned Skiatook Raw Water Conveyance System (SRWCS), beginning with Fiscal Year 2024. The board will take action on this item.

• Consider approval, denial, amendment, or revision of the SRWCS Operations Plan for FY2024
• Operations and maintenance of the jointly owned Skiatook Raw Water Conveyance System

City Council

The Sand Springs City Council will recognize two individuals for 25 years of municipal service and adopt a proclamation declaring April 2023 as Autism Awareness & Acceptance Month. The agenda also includes approval of minutes from the February 27 regular meeting.

• Honor Roll of Service certificates for John R. Dickerson (Water Treatment Plant) and Councilor Mike Burdge for 25 years of service
• Proclamation declaring April 2023 as Autism Awareness & Acceptance Month
• Approval of minutes from the February 27, 2023 regular City Council meeting

The City Council approved an updated Fire Prevention Code and declared its intent to apply for FY2023 Community Development Block Grant funds. The council also passed several resolutions regarding downtown streetscape improvements and utility easements.

• Approved Ordinance No. 1410 modifying the Fire Prevention Code (7-0-0)
• Approved Resolution No. 23-30 to apply for FY2023 CDBG Urban County funds (7-0-0)
• Approved Resolution No. 23-32 for Downtown Streetscape Improvements Phase One (7-0-0)
• Approved Resolution No. 23-33 declaring a dilapidated building a public nuisance (7-0-0)
• Approved Resolution No. 23-31 declaring April as Fair Housing Month (7-0-0)
• Approved $19,500 budget re-allocation for senior and disability transit grant match (7-0-0)
• Approved four utility easements for sanitary sewer and water lines (7-0-0)
• Approved 2023 recipient of the John M. Hess Municipal Award (7-0-0)

Municipal Authority

The Sand Springs Municipal Authority will hold a public hearing on the proposed Fiscal Year 2024 budget and consider a transfer of appropriations and purchase of a new work truck for the Skiatook Raw Water System. The agenda also includes approval of the February 27, 2023 meeting minutes and review of monthly bills.

• Public hearing on FY2024 proposed budget for City and Municipal Authority
• Transfer of $50,000 from Skiatook RWS Other Fees & Charges to Autos & Trucks for new work truck
• Purchase of one new work truck for Skiatook Raw Water System maintenance
• Approval of February 27, 2023 regular meeting minutes
• Review of monthly bills for all funds

The Sand Springs Municipal Authority approved the purchase of a new work truck for Skiatook RWS Maintenance and Operations. The board also approved a $50,000 transfer of appropriations between the Water Utility Fund and the Short Term Capital Fund.

• Approved purchase of new work truck for Skiatook RWS Maintenance and Operations (7-0-0)
• Approved $50,000 Transfer of Appropriations from Water Utility Fund to Short Term Capital Fund (7-0-0)
• Approved February 27, 2023 meeting minutes (7-0-0)
• Approved amended Special Event Permitting fees (7-0-0)

City Council

The Sand Springs City Council is holding a regular meeting with a single addendum item: a swearing-in ceremony for three newly appointed police officers. Municipal Judge Askew will administer the Oath of Office. No other business is listed on this addendum.

• Swearing-in of Police Officers Charles Bybee, Jonathan Noah, and Kaleb Louviere

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority meeting consists of various informational reports from the Director, Coordinator, Chair, and City Manager. The agenda includes a review of committee reports and monthly financial statements.

• Approval of February 21, 2023, meeting minutes
• Museum Association Report
• Museum Director's Report
• Committee Reports regarding Accession/De-Accession, Building, Documents, Exhibits, Fundraising, and Finance
• Monthly Financial Report

The Trust Authority approved the minutes from the March 21, 2023, regular meeting with modifications to one member's attendance record. Other agenda items, including reports on museum programming and payroll, were for informational purposes only.

• Approved March 21, 2023 regular meeting minutes with modifications to Trustee Woodmansee's attendance record (4-0-0)
• Recommended no changes to business membership tiers

Planning Commission

The Sand Springs, OK Planning Commission meeting scheduled for March 13, 2023, has been canceled due to lack of agenda items. The next regularly scheduled meeting is April 10, 2023, at 4:00 p.m. in Council Chambers.

• March 13, 2023 meeting canceled
• Next meeting: April 10, 2023, 4:00 p.m., Council Chambers

Board of Adjustment

The Sand Springs Board of Adjustment will consider approving, denying, or amending a special exception request by Alan Ringle to allow duplex dwellings on two lots at 75 and 79 Ridge View Dr., zoned RS-3. The board will also review and possibly approve the minutes from its February 13, 2023 meeting. The City Manager will provide informational updates only.

• Special exception SSBOA-822 for duplexes on Lots 1 and 2, Block 1, The Ridge, at 75 and 79 Ridge View Dr.
• Public works comments note site plan mismatches, no public sewer, potential covenant violations, and ODOT access approval needed for McKinley Avenue.
• Approval of minutes from February 13, 2023 meeting.
• City Manager's report on recent and upcoming events and projects (informational only).

The Board of Adjustment denied an application to allow duplex dwellings on two lots in a residential single-family high density district. The board also approved the minutes from the February 13, 2023 meeting.

• Approved February 13, 2023 meeting minutes (4-0-1)
• Denied SSBOA-822 application for duplexes at 75 and 79 E. Ridge View Dr. (5-0-0)

Park Advisory Board

The Sand Springs Park Advisory Board meeting scheduled for March 6, 2023, has been canceled. The notice was filed by Parks Program Administrator Joy Turner on March 3, 2023. No business items are listed because the meeting will not take place.

• Meeting scheduled for March 6, 2023 canceled
• Notice filed by Parks Program Administrator Joy Turner
• Filed March 3, 2023 at 5:00 p.m. in City Clerk's office

City Council

The Sand Springs City Council will consider approving the minutes from its January 23, 2023 regular and special (Budget Fair) meetings. Mayor Spoon will also read a proclamation recognizing May 2023 as National Military Appreciation Month. The agenda contains only these two items, both procedural or ceremonial in nature.

• Mayoral Proclamation recognizing May 2023 as National Military Appreciation Month
• Approval of minutes from January 23, 2023 regular City Council meeting
• Approval of minutes from January 23, 2023 special (Budget Fair) meeting

The City Council approved several infrastructure contracts, including the Main Street Right Turn Lane and Case Park Road projects. Council also passed an ordinance prohibiting the willful disruption of public business and employees. A $200,000 appropriation transfer was approved to increase funding for the 2020 Street Overlays project.

• Approved Resolution No. 23-28 for Main Street Right Turn Lane project (6-0-0)
• Approved Resolution No. 23-29 for Case Park Road and Nine Acre Site project (7-0-0)
• Approved Ordinance No. 1409 adding 'Disrupting Public Business' to city code (7-0-0)
• Approved Emergency Clause for Ordinance No. 1409 (7-0-0)
• Approved $200,000 transfer from Main Street Improvements to 2020 Street Overlays (6-0-0)
• Approved Consent Agenda items 6A-6H, including airport lighting and school resource officer agreement (6-0-0)
• Approved Resolution No. 23-25 declaring a dilapidated building a public nuisance (6-0-0)
• Approved Resolution No. 23-26 for FY24 public event funding (6-0-0)

Municipal Authority

The Municipal Authority approved the purchase of two new work trucks and a corresponding $90,000 transfer of appropriations. The board also approved the minutes from the January 23, 2023, meeting.

• Approved purchase of two new work trucks (7-0-0)
• Approved $90,000 transfer from Water Utility Fund Engineering-Regular Salary and Wages to Short Term Capital Fund Public Works-Autos and Trucks (7-0-0)
• Approved January 23, 2023, regular meeting minutes (7-0-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving payroll services beginning in March 2023. Trustees will also receive reports from the museum director, coordinator, and committees, and review the January financial statements.

• Approval of payroll services starting March 2023
• Museum Association report on volunteer appreciation and Spring Fling booth
• Museum Director's report on Urban Sketcher event and 'Sign of the Times' exhibit
• Committee reports on accession/de-accession, building, documents, exhibits, fundraising, and finance
• Financial report for period ending January 31, 2023

Planning Commission

The Sand Springs Planning Commission will hold an initial hearing on a request to expand a bar's use at 1 E. 34th St., and will consider several lot combinations and splits for future development near Morrow Rd. and S. Main St. The meeting also includes approval of prior minutes and a city manager's report.

• Initial hearing on SUP-47-A to expand bar use at 1 E. 34th St. (Life of Riley)
• Lot combination SSLC-719: combine 3.462 and .138 acres for Sand Springs Railway
• Lot split SSL-720: split 3.50 acres into 2.76 and .74 acres
• Lot split SSL-721: split 1.85 acres into .74 and 1.10 acres
• Lot combinations SSLC-722, SSLC-723, SSLC-724 for Sand Springs Home and Railway

The Planning Commission approved six applications (SSLC-719, SSL-720, SSL-721, SSLC-722, SSLC-723, and SSLC-724) to combine and split lots for a land swap between Sand Springs Railway and Sand Springs Home. The commission also set notification requirements for a bar expansion request. Minutes from the January 9, 2023 meeting were approved.

• Approved January 9, 2023 meeting minutes (4-0-0)
• Set notification requirements and March 13, 2023 hearing date for bar expansion at 1 E. 34th St. (SUP-47-A) (4-0-0)
• Approved SSLC-719 to combine 3.462 acres and .138 acres east of Main St. (3-0-1)
• Approved SSL-720 (3-0-1)
• Approved SSL-721 (3-0-1)
• Approved SSLC-722 (3-0-1)
• Approved SSLC-723 (3-0-1)
• Approved SSLC-724 (3-0-1)

Board of Adjustment

The Sand Springs Board of Adjustment will consider approving a special exception to allow a tattoo studio (Use Unit 15) at 16 W. 41st St., zoned CS (Commercial Shopping). The board will also vote on approving the minutes from the December 5, 2022 meeting. Staff recommends approval of the special exception, noting similar uses have been allowed nearby.

• Special exception request by Matthew Mitchell for a tattoo studio at 16 W. 41st St. (Lots 4 and 5, Walnut Creek Addition)
• Approval of minutes from December 5, 2022 Board of Adjustment meeting
• Staff report recommends approval, citing prior special exceptions for auto repair and body shop uses in the area
• Applicant letter from Sandtown Properties confirms lease negotiations for the space

The Board approved a special exception to allow a tattoo studio at 16 W. 41° St. The Board also approved the meeting minutes from December 5, 2022.

• Approved special exception SSBOA-821 for tattoo studio at 16 W. 41° St. (4-0-0)
• Approved minutes of December 5, 2022 meeting (4-0-0)

Airport Advisory Board

The Sand Springs Airport Advisory Board is meeting to discuss several informational items, including a proposed flight school and aircraft rental, the feasibility of installing a Jet-A fuel system, and hangar development. The board will also hear reports from the ISR 1000 Committee, engineers, the city manager, and the airport supervisor. All items are for discussion only; no votes are listed on the agenda.

• Proposed flight school/aircraft rental at Sand Springs-Pogue Airport
• Feasibility of City/SSMA installing Jet-A fuel system
• Runway Lights and Taxiway Alpha (West) Project update from Garver Engineers
• Northwest Apron hangar construction and infrastructure update
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Bondio LLC

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving the October 3, 2022 minutes, select a Hometown Hero nominee for the April Herbal Affair and Festival, and receive updates on GO Bond planning (including BMX parking budget/design) and upcoming special events. Most items are information-only; no action will be taken on the updates.

• GO Bond BMX parking lot: 59 parking spots, 3 ADA spots, estimated cost $170,745
• Hometown Hero nominee: Jadine Nollan, former State Representative and Sand Springs Community Services director
• Minutes of October 3, 2022 meeting for approval
• Special events update: Ancient Trail Trek and Herbal Affair
• Director's report on recent and upcoming events and projects

The board approved the minutes from the October 3, 2022 meeting and selected a nominee for the Hometown Hero award. Other items, including GO bond updates and special event planning, were discussed without action.

• Approved October 3, 2022 meeting minutes (5-0-0)
• Nominated Debbie Nobles as Hometown Hero (6-0-0)

City Council

The Sand Springs City Council is holding a special meeting as a Budget Fair to gather suggestions and input for the FY24 Budget. This meeting is informational only, with no business to be acted upon by the Council.

• Budget Fair for FY24 Budget input
• No business to be acted upon by Council

The meeting was conducted for informational purposes to obtain suggestions and input for the FY24 Budget. No business was acted upon by the City Council.

Municipal Authority

The Municipal Authority approved supplemental appropriations for water and wastewater treatment chemicals. The board also authorized repairs to the Skiatook Raw Water Conveyance System and approved the December 2022 meeting minutes.

• Approved $400,000 supplemental appropriation for MA Water Utility Fund Expense-Water Treatment (6-0-0)
• Approved $100,000 supplemental appropriation for MA Waste Water Utility Fund Expense-Waste Water Treatment (6-0-0)
• Approved turn-key repair of Skiatook Raw Water Conveyance System Pump and Motor No. 3 by Ruhrpumpen, Inc. for estimated $98,845 (6-0-0)
• Approved $67,000 supplemental appropriation for Skiatook Raw Water System water distribution and wastewater collection (6-0-0)
• Approved minutes of the December 12, 2022 regular meeting (6-0-0)

City Council

The Sand Springs City Council will present the 2nd Annual Stormwater Excellence Awards to Cathy Peters (1st Place) and Sand Springs Public Schools (2nd Place), with certificates for runners-up and perpetual plates for prior winners. The agenda also includes the approval of the December 12, 2022 meeting minutes, which cover routine consent items, board appointments, and other administrative actions.

• Stormwater Excellence Award presentations to Cathy Peters and Sand Springs Public Schools
• Certificates for runners-up Bryan Tribble, Robby Wilson, Rodney Castleman, and Streets Department
• Approval of December 12, 2022 minutes including $398,198 Maple Avenue Water Line project award to Shrum Excavation
• Board appointments to SSEDA, SSCHMTA, SSPC, and SSDA
• Transfer of $170,000 for Maple Avenue Water Line project

The City Council approved a rezoning request for a property on West 42nd Street to allow duplexes and updated the city's purchasing policies and hotel tax code. The council also authorized several infrastructure contracts and a supplemental appropriation for animal welfare.

• Approved rezoning 7 West 42nd Street from RS-2 to RD (6-0-0)
• Approved Ordinance No. 1407 amending purchasing policies (6-0-0)
• Approved Ordinance No. 1408 modifying hotel tax code (6-0-0)
• Approved $101,365 contract to Shrum Excavation Company for Lincoln Avenue water line (6-0-0)
• Approved 2022 Northwoods Elevated Storage Tank rehabilitation bid (6-0-0)
• Approved RV park expansion at 20601 West Wekiwa Road (6-0-0)
• Approved $17,500 supplemental appropriation for animal welfare spaying and neutering (6-0-0)
• Approved emergency clauses for Ordinances 1407 and 1408 (6-0-0)

City Council

The Sand Springs City Council is holding a rescheduled regular meeting with several discussion items. The main action item is a discussion and possible action on the role of city staff with the Sand Springs Economic Development Authority. Other items include training on new statutory limits for meeting behavior and a discussion of special events policies. The meeting also includes routine reports from the city manager and council members.

• Discussion and possible action on role of City staff with Sand Springs Economic Development Authority
• Training on 21 Oklahoma Statute §280 meeting behavior limits
• Discussion of special events: locations, hours, policy limits, staffing, funding
• City Manager and Council Members' reports (no action)

The City Council approved a request to countermand a 2006 direction regarding the role of City staff with the Sand Springs Economic Development Authority. The council also received training on statutory limitations for meeting behavior and discussed the special event permit process.

• Approved countermand direction given to staff on January 9, 2006, regarding the Sand Springs Economic Development Authority (6-0-0)

Development Authority (SSDA)

The Sand Springs Development Authority meeting scheduled for January 18, 2023, has been canceled due to a lack of agenda items. The next meeting is set for April 19, 2023, at 4:00 p.m. in Council Chambers at Sand Springs City Hall.

• Meeting canceled due to lack of agenda items
• Next meeting scheduled for April 19, 2023, at 4:00 p.m. in Council Chambers, Sand Springs City Hall

City Council

This agenda is a notice that the Sand Springs City Council regular meeting originally scheduled for January 11, 2023, has been rescheduled to January 18, 2023, at 11:30 a.m. at City Hall. No other business items are listed.

• Meeting date changed from Jan 11 to Jan 18, 2023
• Meeting time: 11:30 a.m.
• Location: Sand Springs Municipal Building, 100 East Broadway Street

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider renaming the east gallery to Connie Fisher East Gallery and setting a date for a strategic planning committee meeting. The agenda also includes informational reports from the museum director, coordinator, and committees, plus a financial report showing $110,431 in total fund balance as of December 31, 2022.

• Consider renaming east gallery to Connie Fisher East Gallery
• Consider setting a date for the Strategic Planning Committee Meeting
• Museum Association Report on planner resale ($9.50 cost) and Volunteer Appreciation Day
• Museum Director's report: November attendance of 136, next exhibit 'Sign of the Times' Feb 3–Mar 10
• Financial report: total assets $117,952, total fund balance $110,431

The Trust Authority approved the December 2022 meeting minutes and scheduled a strategic planning session for February 25. A proposal to rename the east gallery was tabled to allow for the investigation of city criteria and the creation of a volunteer recognition policy.

• Approved December 20, 2022 meeting minutes (6-0-0)
• Tabled renaming of the east gallery to Connie Fisher (6-0-0)
• Approved February 25 as the Strategic Planning date (6-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will meet to consider approving maintenance staffing and a sole-source repair for the Skiatook Raw Water Conveyance System. The board will also discuss commissioning of a rehabilitated pump and receive a status report from Tetra Tech. Minutes from the October 2022 meeting are up for approval.

• Consider approval of minutes from October 18, 2022 Regular Joint Board Meeting
• Discuss approval of post-FY 2023 operation and maintenance services including one full-time employee and on-call relief
• Consider Turn-Key Sole-Source Repair Rehabilitation of SRWCS 400 H.P., 5.20 MGD Pump and Motor No. 3 by Ruhrpumpen, Inc. of Tulsa, Oklahoma at estimated cost of $98,845.00
• Discuss commissioning of SRWCS Rehabilitated Pump No. 2 and new Ball Control Valve
• Receive SRWCS Status Report of January 10, 2023 by Tetra Tech (informational only)

Airport Advisory Board

The Sand Springs Airport Advisory Board will discuss several informational items, including a proposed flight school and aircraft rental, the feasibility of installing a Jet-A fuel system, and updates on hangar development and airport improvements. No formal votes are scheduled; all items are for discussion only.

• Proposed flight school and aircraft rental at Sand Springs-Pogue Airport
• Feasibility of installing Jet-A fuel system by City/SSMA
• Northwest Apron hangar construction and infrastructure update
• Update on City Maintenance Hangar/Skyboss Aviation and Bondio LLC
• Airport terminal renovations and improvements

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority is meeting to consider approval of minutes from a prior special meeting, administer the oath of office to trustees, and receive updates from the City Manager and trustees. No major decisions or public hearings are scheduled; the agenda is largely procedural.

• Approval of minutes from October 13, 2023 special meeting
• Oath of office administered to trustees by City Clerk Janice L. Almy
• City Manager's and trustees' reports on city operations and events

The Sand Springs Economic Development Authority administered the Oath of Office to five members. The board approved the minutes from the October 13, 2022, special meeting. City Manager Michael S. Carter provided informational updates on city operations and the PowerHouse property.

• Approved October 13, 2022 special meeting minutes (5-0-0)
• Administered Oath of Office to Patty Dixon, Brent Kellogg, Johnathan Holson, Steve Lane, and Beau Wilson

Planning Commission

The Sand Springs Planning Commission will hold a public hearing on January 9, 2023, to consider an amendment to Specific Use Permit SUP-15-B allowing Eagle's View RV Park to expand by adding up to 70 additional pad sites. The commission will also consider a lot split request from Rex and Susan Goad to divide 5.06 acres into two 2.53-acre tracts. The agenda includes minutes from the December 5, 2022 meeting and a director's report.

• Public hearing on SUP-15-B: expansion of Eagle's View RV Park at 20601 W. Wekiwa Rd. by up to 70 pad sites
• Lot split request SSL-718: Rex and Susan Goad to split 5.06 acres at 1500 blk N. McKinley Ave. into two 2.53-acre tracts
• Approval of minutes from November 1, 2022 meeting
• Director's report: City Council considering appointment of new Planning Commission member

The Planning Commission recommended approval of a specific use permit for an RV park expansion and approved a lot split for a property on N. McKinley Ave. The commission also approved the minutes from the December 5, 2022 meeting.

• Approved minutes of December 5, 2022 (5-0-1)
• Recommended approval of SUP-15-B for RV park expansion at S. 209th W. Ave. and Wekiwa Rd. (7-0-0)
• Approved SSL-718 to split 5.06 acres east of the 1500 block of N. McKinley Ave. (7-0-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for January 9, 2023, has been canceled due to lack of agenda items. The next regular meeting is set for February 13, 2023, at 6:00 p.m. in the City Council Chambers at Sand Springs City Hall.

• Meeting canceled due to lack of agenda items
• Next meeting: February 13, 2023, 6:00 p.m., Sand Springs City Hall, 100 E. Broadway City Council Chambers