Sand Springs public meetings in 2024

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving the GO Bond Punch List of ten projects approved in October and possible grant-funded projects from the City of Sand Springs. Other agenda items are informational reports from committees, the museum director, and city staff.

• Consent agenda: approval of November 19, 2024 meeting minutes
• GO Bond Punch List: trustees to vote on final list of ten projects for museum improvements
• Possible Grant Money Expenditures: trustees to approve projects using city grant funds

The Sand Springs Cultural & Historical Museum Trust Authority approved two spending items: replacing the elevator lobby exterior door and frame using GO bond funds, and purchasing a picture rail system with grant funds. Both motions passed 4-0. The board also approved the November 19, 2024 minutes. Other reports were informational only.

• Approved November 19, 2024 meeting minutes (4-0)
• Approved elevator lobby exterior door and frame replacement using GO bond funds (4-0)
• Approved purchase of picture rail system with grant funds (4-0)

Municipal Authority

The Sand Springs Municipal Authority will consider consent agenda items including an ordinance amending Emergency Medical Services sections of city code and a resolution modifying Fire Department fees. The board will also receive a financial report and correspondence. These items are routine unless pulled for separate discussion.

• Ordinance No. 1424 amending Title 2 and Title 8 regarding Emergency Medical Services program and fees
• Resolution No. 25-16 modifying Fire Department fees to consolidate EMS fee language
• Approval of minutes from November 18 and December 10, 2024 meetings
• Regular monthly financial report and sales tax update (informational)
• Approval of regular monthly bills

The Sand Springs Municipal Authority met on December 16, 2024, and approved the consent agenda (items 3A-3D) by a 6-0 vote. This included the minutes of prior meetings, Ordinance No. 1424 (repealing the Emergency Medical Services Program section and amending the EMS section of the city code, with an emergency clause), and Resolution No. 25-16 (modifying Fire Department fees to reflect EMS fee changes). The financial report and correspondence were received for informational purposes only. Trustee Cody Worrell was absent.

• Approved consent agenda items 3A-3D (6-0)
• Approved minutes of Nov 18, 2024 regular meeting
• Approved minutes of Dec 10, 2024 special meeting
• Approved Ordinance No. 1424 repealing EMS Program section and amending EMS code
• Adopted emergency clause for Ordinance No. 1424
• Approved Resolution No. 25-16 modifying Fire Department fees for EMS
• Received financial report and sales/use tax updates (informational)
• Received correspondence including regular monthly bills (informational)

City Council

The Sand Springs City Council will vote on a consent agenda including $5.265 million in GO bond proceeds for capital projects, consider Ordinance No. 1424 restructuring emergency medical services, and discuss a resolution updating fire department fees. The agenda also includes an executive session on multiple economic development properties and litigation matters.

• Supplemental appropriation of $5,265,000 in GO bonds for Street Overlays ($4.325M), Golf Course Parking Lot ($325,000), Dog Park ($410,000), and Neighborhood Trails Improvement ($205,000)
• Ordinance No. 1424 to repeal and amend Emergency Medical Services sections of city code
• Resolution No. 25-16 modifying Fire Department fees to consolidate EMS fee language
• Right-of-Way Encroachment License Agreement with J&B Storage, LLC for 113th West Avenue Widening project
• Executive session to discuss economic development at five properties (including Sheffield Crossing, Powerhouse Building, 2401 S Hwy 97, 354 S Main, and Sand Springs Home property) and three pending lawsuits (Berryhill Neighborhood Alliance, O'Grady, and Schrepel/Diamond Detail)

The Sand Springs City Council approved Ordinance No. 1424, which repeals and amends sections of the city code related to Emergency Medical Services, along with an emergency clause. The council also approved a consent agenda that included a $5,265,000 supplemental appropriation from GO Bond 2022 proceeds for street overlays, golf course parking lot, dog park, and neighborhood trails. An executive session was held on economic development and legal matters, but no action was taken.

• Approved Ordinance No. 1424 amending EMS code sections (6-0)
• Approved emergency clause for Ordinance No. 1424 (6-0)
• Approved consent agenda including $5,265,000 GO Bond 2022 appropriation (6-0)
• Approved right-of-way encroachment license with J&B Storage, LLC (consent)
• Approved utility easements from Berryhill Creek Development, LLC (consent)
• Approved minutes of Nov 18, Dec 10, and Dec 11 meetings (consent)
• Held executive session on economic development and litigation; no action taken

City Council

This special meeting is solely for the annual employee recognition luncheon. The agenda explicitly states no business will be acted upon by the council.

• No business items or decisions on the agenda; meeting is ceremonial only.

The Sand Springs City Council met on December 11, 2024, solely for the Annual Employee Recognition Luncheon. No official business was conducted, and no decisions were made.

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust are holding a working meeting to discuss ongoing projects and events, including a stormwater presentation and a right-of-way encroachment agreement. They may also vote on a driveway application for a property on State Highway 97.

• Consideration of ODOT driveway application for Spoon Properties LLC at 3507 South 113th West Avenue onto State Highway 97
• Informational discussion on a Right of Way Encroachment Agreement with J&B Storage, LLC related to the 113th West Avenue Widening project
• Enviroscape presentation by Stormwater Project Manager Julianna Monnot
• Updates on Sheffield Crossing, South Main, and 65-acre housing development areas
• City offices closing for employee recognition luncheon Dec 11, Christmas Dec 24-25, New Year's Day Jan 1

The Sand Springs City Council and Municipal Authority Trust met in special session on December 10, 2024. The only substantive decision was approval of an ODOT driveway agreement application by Spoon Properties, LLC for a single driveway connection from 3507 South 113th West Avenue onto State Highway 97, with authorization for the City Manager to sign. All other agenda items were informational discussions only, covering projects, events, and staff reports.

• Approved ODOT driveway application for Spoon Properties, LLC (6-0)

City Council

This is an optional working meeting of the Sand Springs City Council and Municipal Authority Trust, mostly for informational discussion. Items include an Enviroscape presentation, a right-of-way encroachment agreement for the 113th West Avenue widening, and updates on several development projects (Sheffield Crossing, South Main, 65-acre housing, OmniTrax, and Urban Renewal Plans). The only action item is a vote on a State of Oklahoma Driveway Agreement Application for a single driveway at 3507 South 113th West Avenue by Spoon Properties.

• ODOT Driveway Application for 3507 South 113th West Avenue (Spoon Properties) — council may approve/deny
• Right of Way Encroachment Agreement with J & B Storage, LLC for 113th West Avenue widening
• Enviroscape Presentation by Stormwater Project Manager Julianna Monnot
• Updates on Sheffield Crossing, South Main, and 65-acre housing developments
• Discussion of OmniTrax Development Area and future Urban Renewal Plans

The Sand Springs City Council and Municipal Authority Trust met in special session on December 10, 2024. The only substantive action was approval of a State of Oklahoma Department of Transportation Driveway Agreement Application by Spoon Properties, LLC for a single driveway connection from 3507 South 113th West Avenue onto State Highway 97, with authorization for the City Manager to sign. All other agenda items were informational discussions only.

• Approved ODOT driveway application for Spoon Properties, LLC at 3507 S 113th West Ave (6-0)

Airport Advisory Board

The Airport Advisory Board will meet to consider a Letter of Intent to transfer the Sand Springs Home Hangar Lease to a third party. The board may approve, deny, amend, or revise the proposal. This is the only substantive item on the meeting's addendum.

• Consideration of transfer of Sand Springs Home Hangar Lease to a third party via Letter of Intent

Airport Advisory Board

This is a special meeting of the Sand Springs City Council for a Customer Appreciation Dinner at the Sand Springs-Pogue Airport Terminal. The agenda states the gathering is for social purposes only, with no business being discussed or acted upon.

Airport Advisory Board

The Airport Advisory Board will meet to receive informational updates on airport improvements and operations. Discussions will focus on construction projects, funding, and hangar development. No items on the agenda are listed for a final decision.

• Update on Jet-A fuel system construction
• Northwest Apron Development Area update
• Sewer line construction to the airport
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar
• Discussion of FAA and Oklahoma Department of Aerospace and Aeronautics funding

The Sand Springs Airport Advisory Board met on December 5, 2024, and approved the minutes from its November 14, 2024 meeting. All other agenda items were discussion-only, with no substantive decisions made.

• Approved November 14, 2024 meeting minutes (4-0)

Planning Commission

The Planning Commission will discuss a request from Kimley-Horn for an alternative landscape design at 420 S. Hwy 97. The applicant seeks to pave approximately 275 square feet of parking within a required 10-foot landscape setback.

• SSAC-09: Request for relief from Zoning Code Section 11.02 landscape requirements at 420 S. Hwy 97
• Approval of November 4, 2024 meeting minutes

Park Advisory Board

The Sand Springs Park Advisory Board will hold a special meeting on December 2, 2024, at 5:30 p.m. at The Canyons at Blackjack Ridge. The notice does not include any listed agenda items, indicating the meeting may be procedural or the agenda was not provided.

• No specific items are listed on the agenda notice

Park Advisory Board

The Park Advisory Board will discuss and possibly approve, deny, amend, or revise the criteria for the Hometown Hero Award. A social gathering afterward is ceremonial only, with no action taken.

• Consideration of Hometown Hero Award criteria (approval, denial, amendment, or revision)

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for December 2, 2024 has been cancelled due to a lack of agenda items. The next regular meeting is set for January 13, 2025.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving a punch list of ten museum improvement projects funded by GO bonds, as well as upcoming holiday events through June 2025. Trustees will also receive training on the Oklahoma Open Meeting Act and hear reports from staff, committees, and the city manager. The consent agenda includes approval of the October 15 meeting minutes.

• Approval of GO Bond punch list for ten museum improvement projects (interior painting, window treatments, accessibility, data wiring, signage, etc.)
• Discussion and potential approval of museum holiday events and activities through June 2025
• Training on Oklahoma Open Meeting Act compliance
• Review of monthly financial reports and museum bills
• Reports from museum director, chair, park director, city manager, and committees

Municipal Authority

The Sand Springs Municipal Authority will review routine consent items, including budget amendments and an updated emergency operations plan. The body will also receive financial reports and monthly bills for informational purposes.

• Approval of city-wide budget amendments to the Fiscal Year 2025 Budget
• Approval of the FY25 Emergency Operations Plan update
• Approval of minutes from October 28 and November 12, 2024 meetings

City Council

The Sand Springs City Council will consider a specific use permit for a residential treatment facility and a property detachment request. The body will also vote on several infrastructure contracts and budget appropriations for stormwater and public safety projects.

• Specific use permit for a residential treatment facility at 1651 E. Old North Road
• Detachment from city limits for property at 200 S. Broad St.
• Purchase of a snow plow/sander package for $59,828.87
• Contract with MCMasters Services for flood mitigation at Billie A. Hall Public Safety Center for $55,796.70
• Supplemental appropriation of $100,000 for the Sand Springs Lake Culvert (10th Street) project

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to discuss several informational items, including airport terminal renovations, hangar construction, and updates on the Jet-A fuel system. Board members will also review a committee report on airport marketing and events, the Vets That Matter BBQ competition, and reports from the city manager and airport supervisor. No votes on these informational items are expected; the only possible action is approval of the prior meeting's minutes.

• Discussion of renovations and improvements to the airport terminal
• Update on Northwest Apron Development Area and hangar construction
• Discussion of Jet-A fuel system updates and FAA/ODAA projects
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar
• Vets That Matter Chillin’ & Grillin’ BBQ Competition and Car Show recap (October 11-12, 2024)

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust will hold an optional working meeting to discuss new and ongoing city projects and events in an informal setting. No formal decisions are scheduled; items are presented for discussion only.

• City Charter Review Committee formation
• Sand Springs Lake culvert (10th Street) final plans and estimates
• Resolution No. 25-15 on Parks Department maintenance building budget and construction

City Council

The Sand Springs City Council and Municipal Authority Trust are holding an optional working meeting. All agenda items are for informational purposes only, with no formal decisions scheduled.

• City Charter Review Committee formation
• Sand Springs Lake culvert (10th street) Project No. 462104 plans and estimates
• Resolution No. 25-15 regarding a Parks Department maintenance building
• Updates on Sheffield Crossing and South Main Development Areas
• Updates on 65-acres Housing Development and OmniTrax Development Area

Planning Commission

The Planning Commission will hold a public hearing and consider a recommendation on a Specific Use Permit for a residential treatment facility at 1651 E. Old North Rd. The commission will also discuss and recommend on a request to detach 200 S. Broad St. from city limits. Other agenda items include approval of October 14, 2024 minutes and informational reports from staff.

• Public hearing on SUP-79: residential treatment facility at 1651 E. Old North Rd.
• Request to detach 200 S. Broad St. from Sand Springs city limits
• Consideration of minutes from October 14, 2024 meeting
• Director’s Report and City Manager’s Report for updates

Park Advisory Board

The board will consider the approval of the 2025 regular meeting schedule and the minutes from August 5, 2024. Members will also discuss potential revisions to the Hometown Hero Award criteria. The meeting includes several informational updates on GO Bond projects, golf course operations, and recreation activities.

• Approval of 2025 Schedule of Regular Meetings
• Discussion of Hometown Hero Award criteria revisions
• GO Bond project updates from the Parks Director
• Golf Course, Recreation, and Park Project updates
• Approval of August 5, 2024 meeting minutes

Board of Adjustment

The Board of Adjustment will consider approving minutes from its August 12 meeting and setting dates for 2025 regular meetings. Members will also watch a training video on zoning board responsibilities and hear a city manager's report. No zoning variances or special exceptions are on this agenda, which consists largely of procedural and informational items.

• Approval of August 12, 2024 meeting minutes
• Set proposed 2025 calendar year meeting dates
• View training video on zoning board role and responsibilities
• City Manager's report on events and city operations

Municipal Authority

The Sand Springs Municipal Authority will meet on October 28, 2024, with a consent agenda that includes approval of minutes from several previous meetings and consideration of an amendment to the water sales contract with Tulsa County Water Improvement District No. 14. The amendment allows the district to pledge the contract as security for a USDA rural development loan, with no change to service terms.

• Approval of minutes from September 16, 2024, special MA meeting, September 23, 2024, regular City Council meeting, October 11, 2024, special Whataburger ribbon cutting ceremony, and October 22, 2024, special joint meeting.
• Consideration of an amendment to the water sales contract with Rural Water District No. 14 to allow pledging the contract as security for a USDA rural development loan.

City Council

The Sand Springs City Council will conduct a swearing-in ceremony for seven newly appointed police officers. The council will also consider approving minutes from five previous meetings. No other substantive decisions are on the agenda.

• Swearing-in of officers Kaleb Louviere, Danielle Burgess, Ted Cook, Dylan Hurt, Jackson Lawless, Michael Kennedy, and Levi Lemon, administered by Judge Thomas Askew
• Approval of minutes from September 16, 2024 (special CC and MA meetings), September 23, 2024 (regular CC), October 11, 2024 (Whataburger ribbon cutting), and October 22, 2024 (special CC/MA)

City Council

This is a special working meeting (retreat) of the Sand Springs City Council. The council will discuss a council survey, formation of a City Charter Review Committee, and visioning for future goals and objectives including infrastructure projects. All items are informational and for discussion only; no votes are scheduled.

• Discussion of council survey and council duties
• Possible formation of City Charter Review Committee
• Visioning for future city goals, objectives, and infrastructure projects

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust hold a special working meeting to discuss new and ongoing projects and events. Items include an ambulance service agreement and fee schedule, two proposed ordinances on fireworks and outdoor advertising signs, and updates on water disinfection, lead service line inventory, and a water purchase contract amendment. The meeting also covers sewer and roadway projects, airport improvements, and development areas.

• Emergency Medical Services (Ambulance Service) agreement and fee schedule
• Ordinance No. 1422 regulating fireworks sale, discharge, and other uses
• Ordinance No. 1420 on nonconforming outdoor advertising signs and pre-existing sign modification/repair
• Water Improvement District No. 14 of Tulsa County contract amendment for water purchase
• Update on installation of a Jet-A Fuel System and a 3,000-gallon Jet-A Fuel Truck

City Council

The City Council and Municipal Authority Trust are holding an optional working meeting to discuss new and ongoing projects. All listed items are for informational purposes only.

• Discussion of Ordinance No. 1422 regarding Fireworks Sale, Discharge, and Other Uses
• Discussion of Ordinance No. 1420 regarding Nonconforming Signs
• Water Improvement District No. 14 of Tulsa County Contract Amendment for water purchase
• Update on Jet-A Fuel System installation and fuel truck needs
• Updates on Berryhill School Sewer, William R. Pogue Airport Sanitary Sewer, and Sheffield Crossing Development-Phase 3 projects

Development Authority (SSDA)

The Sand Springs Development Authority will consider approving July 2024 minutes, discuss next-phase urban renewal plans for land south of Morrow and east of Highway 97, and possibly authorize staff to begin an Urban Renewal Plan. Trustees will also set 2025 meeting dates and may enter executive session to discuss real property appraisal or purchase. The City Manager will give an informational update on city operations.

• Discussion and possible authorization of Urban Renewal Plan for area south of Morrow, east of Highway 97, and north of Arkansas River
• Request for executive session to discuss real property appraisal/purchase and economic development (O.S. Title 25, Sections 307(B)(3) and 307(C)(10))
• Approval of minutes from July 17, 2024 regular meeting
• Proposed regular meeting dates for calendar year 2025 (Jan 15, Apr 16, Jul 16, Oct 15)
• City Manager's report for informational purposes only

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will discuss and potentially act on a priority ranking for museum improvement projects for FY 2023 through FY 2028. The body will also consider the use of interest from a matured American Heritage CD and plan holiday events through June 2025.

• Potential Museum Improvement Projects Priority Ranking for FY 2023 — FY 2028
• Usage of interest from American Heritage CD funds that matured September 16, 2024
• Upcoming holiday events through June 2025
• Approval of September 17, 2024 regular meeting minutes

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will consider approving the minutes from July 2024 and setting the schedule for regular meetings in 2025. Staff will provide informational updates on the 2024 peak power period, the 2025 maintenance shutdown of the SRWCS, and FY 2024 maintenance costs.

• Approval of July 16, 2024 Joint Board meeting minutes
• Approval of 2025 calendar year schedule of regular meetings
• Informational discussion of 2024 peak power period
• Informational discussion of 2025 SRWCS maintenance shutdown (March 1-14, 2025)
• Informational discussion of SRWCS maintenance and operations costs for FY 2024

City Council

The regularly scheduled Sand Springs City Council meeting for October 15, 2024, was cancelled. The cancellation was filed by the City Clerk and posted on October 14, 2024.

Planning Commission

The Planning Commission will conduct an initial review of a permit application for a residential treatment facility. The body will also consider a land split and a zoning code update regarding outdoor advertising signs.

• Initial review of SUP-79 for a residential treatment facility at 1651 E. Old North Rd.
• Application SSL-743 to split a .95 acre tract at 415 W. 11th St. into .413 and .534 acre tracts.
• Proposed Zoning Code Update to Chapter 15 regarding Non-Conforming Outdoor Advertising Signs.
• Approval of 2025 proposed meeting dates.

Board of Adjustment

The Board of Adjustment meeting scheduled for October 14, 2024, has been canceled. This cancellation is due to a lack of agenda items.

Airport Advisory Board

The Sand Springs-Pogue Airport Advisory Board will gather on October 12, 2024, for the Chillin' & Grillin' BBQ Competition, Car Show, and Fly-In. This special meeting is for social purposes only, with no business to be discussed or acted upon.

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider approving minutes from July 11, 2024, and making decisions on establishing guidelines and deadlines for funding commitments, an agreement with the City for return or investing of economic development funds, and a grant services agreement. Other items are informational, including a grant writing presentation, financial report, tax returns update, and trust indenture committee report.

• Approval of July 11, 2024 regular meeting minutes
• Establishing guidelines/deadlines for funding/investment commitments for community projects
• Agreement with City of Sand Springs for return and/or investing of economic development funds including interest
• Grant writing presentation (information only) and consideration of a grant services agreement
• Informational reports: financial report for month ending September 30, 2024, tax returns, and SSEDA Trust Indenture Committee update

Airport Advisory Board

The Sand Springs Airport Advisory Board will consider approving the minutes from the September 12 meeting. Board members will receive informational updates on airport improvements including the Jet-A fuel system, Northwest Apron development, sewer line construction, and hangar projects. They will also discuss the Vets That Matter BBQ competition and car show scheduled for October 11-12, 2024. No formal votes on these development items are scheduled.

• Approval of minutes from September 12, 2024 Regular Airport Advisory Board meeting
• Discussion of Vets That Matter Chillin’ & Grillin’ BBQ Competition and Car Show on October 11-12, 2024
• Update on Jet-A fuel system project
• Update on Northwest Apron Development Area and hangar construction
• Update on sewer line construction to airport

City Council

This special meeting is for ceremonial purposes only; no official business will be acted upon. The City Council is conducting a ribbon-cutting ceremony for the new Whataburger restaurant.

• Ribbon-cutting ceremony for new Whataburger at 512 West Morrow Road

City Council

This special meeting is solely for a ribbon cutting ceremony for the new Whataburger. No official business or decisions will be made by the City Council.

• Ribbon cutting ceremony for new Whataburger at 512 West Morrow Road
• Meeting is ceremonial only; no business to be acted upon

Park Advisory Board

The meeting originally scheduled for October 7, 2024, has been rescheduled. The new meeting date is November 4, 2024.

Municipal Authority

The regular meeting of the Sand Springs Municipal Authority scheduled for September 23, 2024, has been cancelled.

City Council

The City Council is considering bids for the sale of $5,265,000 in General Obligation Bonds Series 2024, with proceeds allocated to street improvements ($4,325,000) and park improvements ($940,000). An ordinance authorizing the bond issuance and levying an annual tax for repayment is being passed.

• Bids reviewed for $5,265,000 General Obligation Bonds Series 2024 for streets and parks.
• Ordinance No. 1421 passed to authorize bond issuance and annual tax levy.
• $4,325,000 allocated for street improvements from voter-approved 2022 bond authorization.
• $940,000 allocated for park improvements from voter-approved 2022 bond authorization.
• Bonds mature between 2027 and 2044, with interest rates to be determined.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving a grant funding agreement presented by City Manager Mike Carter and decide how to use funds from a matured American Heritage CD. The board will also approve minutes from July and August meetings and set the 2025 meeting schedule. Informational reports from the Museum Association, Director, Chair, Park Director, City Manager, and committees will be presented.

• Consideration of approval of a grant funding agreement from City Manager Mike Carter (no dollar amount in agenda)
• Decision on usage of matured American Heritage CD funds (matures 9/16/2024)
• Approval of 2025 regular meeting schedule for the Trust Authority
• Consent agenda: approval of July 16, 2024 and August 20, 2024 regular meeting minutes
• Financial reports and museum bills presented for informational review

The Sand Springs Cultural & Historical Museum Trust Authority approved the City of Sand Springs grant funding agreement, rolled over the American Heritage CD for another year, and set the 2025 meeting schedule. All votes were 4-0. Other items were informational only, including reports from the museum director, parks director, and city manager.

• Approved consent agenda for July and August 2024 minutes (4-0)
• Approved Agreement for Grant Funding from City of Sand Springs (4-0)
• Approved rollover of American Heritage CD for one-year term (4-0)
• Approved 2025 schedule of regular meetings (4-0)

Municipal Authority

The Municipal Authority will meet in a special session with only one agenda item: approval of the minutes from the August 26, 2024 regular meeting. No other business or decisions are scheduled.

• Approval of August 26, 2024 regular Municipal Authority meeting minutes

City Council

The Sand Springs City Council will hold a special meeting to consider awarding two contracts: a $219,760 sewer manhole rehabilitation project to Sapulpa Digging, Inc., and a $76,400 water tank exterior cleaning project to Viking Painting, LLC. Both projects address infrastructure maintenance and are recommended by staff.

• Award of Bid No. 1133 for Lost City Sanitary Sewer Interceptor Manhole Rehabilitation to Sapulpa Digging, Inc., $219,760
• Award of Bid No. 1132 for Water Tank Exterior Surface Cleaning/Rehabilitation to Viking Painting, LLC, $76,400
• Water tank project includes cleaning seven tanks and repairing a leak on the HWY 97 elevated tank
• Sewer project rehabilitates 13 manholes damaged by H2S gas, serving future Berryhill development

The Sand Springs City Council approved all consent agenda items, including school resource officer agreements and airport improvement plans. It awarded two construction contracts: $76,400 for water tank exterior cleaning/rehabilitation to Viking Painting, LLC, and $219,760 for sewer interceptor manhole rehabilitation to Sapulpa Digging, Inc. The council also approved a franchise resolution for Public Service Company of Oklahoma and held an executive session on economic development and litigation, taking no action afterward.

• Approved consent agenda including SRO inter-local agreements and airport CIP update (7-0)
• Approved Resolution 25-10 accepting PSO franchise (7-0)
• Awarded Bid 1132 water tank rehab to Viking Painting, LLC for $76,400 (7-0)
• Awarded Bid 1133 sewer manhole rehab to Sapulpa Digging, Inc. for $219,760 (7-0)
• Held executive session on economic development and litigation; no action taken

City Council

The City Council will discuss inter-local agreements for school resource officers and airport capital improvement projects. The meeting includes an executive session to confer on economic development for several properties and legal matters.

• Inter-local Agreements for three Law Enforcement Unit/School Resource Officers for Sand Springs Public Schools
• Sand Springs-Pogue Airport (SSPA) 5-year Capital Improvement Projects and NPIAS Update
• Resolution No. 25-10 regarding the Public Service Company of Oklahoma franchise
• Executive session on Sheffield Crossing and properties at 225 South Main Street, 2401 South Hwy 97, and 354 South Main Street
• Executive session regarding Randall Lee Martin v. City of Sand Springs and Philip Schrepel/Diamond Detail v. City of Sand Springs

The Sand Springs City Council approved all consent agenda items and two construction contracts. The water tank exterior cleaning/rehabilitation project was awarded to Viking Painting, LLC for $76,400, and the Lost City Sanitary Sewer Interceptor Manhole Rehabilitation project was awarded to Sapulpa Digging, Inc. for $219,760. The council also entered executive session but took no action afterward.

• Approved consent agenda including Aug 26 minutes, SRO inter-local agreements, and airport CIP update (7-0)
• Approved Resolution 25-10 accepting PSO franchise (7-0)
• Awarded water tank rehab project to Viking Painting, LLC for $76,400 (7-0)
• Awarded sewer manhole rehab project to Sapulpa Digging, Inc. for $219,760 (7-0)
• Entered executive session for economic development and litigation discussions; no action taken

Airport Advisory Board

The Sand Springs-Pogue Airport Advisory Board will consider approving the update of the 5-Year CIP and NPIAS Twenty-Year Plan for submission to the FAA and ODAA for grant funding. They will also vote on the proposed 2025 meeting schedule. Other discussion items include airport terminal renovations, the Vets That Matter BBQ Competition and Car Show on October 11-12, updates on the Jet-A fuel system, and Northwest Apron and hangar development.

• Approval of 5-Year CIP update and NPIAS Twenty-Year Plan for FAA/ODAA funding
• Approval of 2025 Airport Advisory Board meeting schedule
• Discussion of Vets That Matter BBQ Competition and Car Show on October 11-12, 2024
• Update on Jet-A fuel system
• Discussion of Northwest Apron development, sewer line construction, and hangar infrastructure

The Sand Springs-Pogue Airport Advisory Board approved the 2025 meeting schedule and the updated 5-year Capital Improvement Plan (CIP) and National Plan of Integrated Airport Systems (NPIAS) for submission to the FAA and ODAA for funding consideration. The board also approved the minutes from the August 8, 2024 meeting. Other items were discussion-only, including a BBQ competition and car show request and airport development topics.

• Approved minutes of August 8, 2024 meeting (5-1, with one abstention)
• Approved 2025 meeting schedule (6-0)
• Approved 5-year CIP and NPIAS update for FAA/ODAA submission (6-0)

Planning Commission

The Planning Commission meeting scheduled for September 9, 2024, has been canceled due to a lack of agenda items.

Board of Adjustment

The Board of Adjustment meeting scheduled for September 9, 2024, has been canceled because there were no agenda items to discuss. The next regular meeting is scheduled for October 14, 2024.

Municipal Authority

The Sand Springs Municipal Authority will consider approving Resolution No. 25-07, which updates the Berryhill School Sewer Project. The resolution authorizes a $1,634,059 budget amendment, awards the construction bid to McGuire Brothers Construction, Inc. for $3,986,446, and gives the City Manager authority to execute contracts and change orders.

• Resolution No. 25-07 approving updates to the Berryhill School Sewer Project
• Budget amendment of $1,634,059, including $134,059 from Berryhill Public Schools
• Award of construction bid to McGuire Brothers Construction, Inc. for $3,986,446
• City Manager authorized to enter contracts within amended budget and execute change orders
• Project addresses sewer needs that have existed for over thirty years

Municipal Authority

The Municipal Authority will consider two procedural items: approval of minutes from previous meetings and adoption of the 2025 calendar year schedule of regular meetings. The meeting is largely administrative with no substantive policy decisions or financial commitments.

• Approval of minutes from July 22 and July 30, 2024 regular and special meetings and August 20, 2024 special City Council meeting (Public Works Advisory Committee)
• Approval of the 2025 Calendar Year Schedule of Regular Meetings for Sand Springs City Council and Municipal Authority

The Sand Springs Municipal Authority approved Resolution No. 25-07, updating the Berryhill School Sewer Project and related agreements, including budget amendments, construction bid award, change order authority, and contract execution. The board also approved the consent agenda, which included meeting minutes, the 2025 meeting schedule, and renewal of sales tax agreements for bond financing. All votes were unanimous (7-0).

• Approved Resolution No. 25-07 updating Berryhill School Sewer Project and related agreements (7-0)
• Approved consent agenda including July 22, 2024 minutes, 2025 meeting schedule, and sales tax agreement renewals (7-0)

City Council

The council is considering a consent agenda item approving a Traffic Enforcement Agreement with the Oklahoma Highway Safety Office. The grant would reimburse $53,294 for police overtime and a lidar speed device over the grant period October 1, 2024 through September 30, 2025. A supplemental appropriation in the General Fund is also proposed to account for the revenue and expenditure.

• Approval of a $53,294 reimbursement grant for traffic enforcement overtime ($47,794) and lidar equipment ($5,500) from the Oklahoma Highway Safety Office

The Sand Springs City Council approved a general obligation bond resolution, awarded two sewer construction contracts (William Pogue Airport and Berryhill School) totaling over $4.2 million, and approved a consent agenda including ODOT change orders and a $250,000 fund transfer. The council also reappointed Brandon Grell to the Economic Development Authority and approved a traffic enforcement agreement with the Oklahoma Highway Safety Office. All votes were unanimous (7-0).

• Approved Resolution No. 25-04 for general obligation bond sale (7-0)
• Approved consent agenda including ODOT change orders totaling $52,805.39 (7-0)
• Approved $632,391 transfer and $2,000,000 OWRB grant for Pogue Airport sewer (7-0)
• Awarded William Pogue Airport Sanitary Sewer Project to Shrum Excavation Co. for $4,223,969.92 (7-0)
• Approved Resolution No. 25-07 for Berryhill School Sewer Project (7-0)
• Reappointed Brandon Grell to Sand Springs Economic Development Authority (7-0)
• Approved Traffic Enforcement Agreement with Oklahoma Highway Safety Office (7-0)
• Approved $53,294 supplemental appropriation for police OHSO grant (7-0)

City Council

The City Council is meeting to authorize the sale of bonds for street and park improvements. The body is also considering the approval of several sets of meeting minutes and the swearing-in of new firefighters.

• Resolution No. 25-04: Sale of $5,265,000 in General Obligation Bonds ($4,325,000 for streets and $940,000 for parks/recreation)
• Oath of Office for five new firefighters: Ethan Nunn, Jacob Shields, Jesse Leslie, Cooper Thomas, and John Miller
• Approval of minutes from July 22, 2024 (City Council and Municipal Authority), July 30, 2024 (Planet Fitness Ribbon Cutting), and August 20, 2024 (Public Works Advisory Committee)

The Sand Springs City Council approved a $4.2 million construction bid for the William Pogue Airport Sanitary Sewer Project, along with related funding transfers and grant acceptance. The council also approved the Berryhill School Sewer Project resolution, a general obligation bond resolution, and several consent agenda items including ODOT change orders and a $132,900 engineering amendment. All votes were unanimous (7-0).

• Approved Resolution 25-04 for general obligation bond sale (7-0)
• Approved consent agenda including ODOT change orders totaling $52,805.39 (7-0)
• Approved $632,391 transfer and $2,000,000 OWRB grant for Pogue Airport sewer (7-0)
• Awarded $4,223,969.92 construction bid to Shrum Excavation for Pogue Airport sewer (7-0)
• Approved Resolution 25-07 for Berryhill School Sewer Project (7-0)
• Re-appointed Brandon Grell to Sand Springs Economic Development Authority (7-0)
• Approved traffic enforcement agreement with Oklahoma Highway Safety Office (7-0)
• Approved $53,294 supplemental appropriation for police OHSO grant (7-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to approve minutes from June and July 2024. The session consists primarily of informational reports from museum staff, the city manager, and various committees.

• Approval of June 18, 2024 regular meeting minutes
• Approval of July 16, 2024 regular meeting minutes
• Review of monthly financial reports
• Review of museum billing statements

City Council

The Sand Springs City Council holds a special working meeting to discuss ongoing projects and events. Topics include sewer projects, fireworks ordinances, the ODOT Main Street Improvement project, a proposed Osage Nation agreement for HWY 97T, and a 65-acre housing development. All items are for informational or discussion purposes only; no formal votes are anticipated.

• Berryhill School Sewer project (Public Works)
• ODOT Main Street Improvement project
• Osage Nation Agreement for proposed HWY 97T Roadway project
• Sheffield Crossing Development Phase 3 project
• Discussion of Ordinance No. 1086 Amended on Outdoor Advertising Signs

The Sand Springs City Council held a special meeting that was informational only; no formal votes or decisions were made. Staff discussed several projects, including the Berryhill School Sewer project, fireworks ordinance options, and a possible payback contract for lagoon remediation. The council also reviewed the proposed 2025 meeting schedules and an outdoor advertising sign upgrade proposal.

• No formal votes or decisions taken at this informational meeting
• Staff to prepare fireworks ordinance options with no permits but set dates/times and police response for unsafe use
• Staff to prepare zoning code options for upgrading outdoor advertising signs while maintaining moratorium on new signs
• City Manager to continue discussions on possible payback contract for Spring Mountain lagoon remediation

Planning Commission

The Planning Commission will review two applications from Black Oak Property Group, LLC to split properties for residential development. The body will also elect a new secretary following a vacancy.

• SSL-741: Proposed split of 519 N. Industrial (Lot 3, Block 23) into two 60’ x 123.5’ tracts
• SSL-742: Proposed split of 517 N. Industrial (Lot 4, Block 23) into two 50’ x 123.5’ tracts
• Election of a commission secretary to replace Michael Dickerson

The Sand Springs Planning Commission approved two lot split applications (SSL-741 and SSL-742) for properties on N. Industrial Ave., both with 6-0 votes. SSL-742 was approved subject to the Board of Adjustment granting variances for lot area. The commission also elected Bill Yemma as Secretary and approved the July 8, 2024 minutes.

• Approved SSL-741, lot split at 519 N. Industrial Ave. (6-0)
• Approved SSL-742, lot split at 517 N. Industrial Ave., subject to Board of Adjustment variances (6-0)
• Elected Bill Yemma as Secretary (6-0)
• Approved minutes of July 8, 2024 (6-0)

Board of Adjustment

The Sand Springs Board of Adjustment will discuss and vote on multiple variance and special exception requests from Black Oak Property Group to allow duplex dwellings on several lots at N. Industrial Ave. in an RS-3 district. The board will also consider a variance for a second single-family dwelling at 402 W. 43rd St. and a special exception for a single-family home in a commercial district at 214 E. Broadway St. The meeting begins with approval of prior meeting minutes.

• Variance to reduce lot area at 517 N. Industrial Ave. (SSBOA-846 and SSBOA-847)
• Special exception for duplex at 516-517 N. Industrial Ave. (SSBOA-848)
• Special exception for duplex at 519-521 N. Industrial Ave. (SSBOA-849)
• Special exception for duplex at 523-525 and 527-529 N. Industrial Ave. (SSBOA-850, SSBOA-851)
• Variance for second single-family dwelling at 402 W. 43rd St. (SSBOA-852) and special exception for dwelling at 214 E. Broadway St. (SSBOA-853)

The Board of Adjustment approved two lot-area variances and four special exceptions allowing duplex dwellings on properties along N. Industrial Ave., all for Black Oak Property Group, LLC. It also approved a special exception for a single-family dwelling in a commercial district at 214 E. Broadway St., with a condition on parking access. A request for a second dwelling unit at 402 W. 43 St. was denied after a public hearing.

• Approved lot-area variance SSBOA-846 for 517 N. Industrial Ave. (5-0)
• Approved lot-area variance SSBOA-847 for 517 N. Industrial Ave. (5-0)
• Approved duplex special exception SSBOA-848 for 515/517 N. Industrial Ave. (5-0)
• Approved duplex special exception SSBOA-849 for 519/521 N. Industrial Ave. (5-0)
• Approved duplex special exception SSBOA-850 for 523/525 N. Industrial Ave. (5-0)
• Approved duplex special exception SSBOA-851 for 527/529 N. Industrial Ave. (5-0)
• Denied second dwelling unit variance SSBOA-852 for 402 W. 43 St. (4-1)
• Approved single-family dwelling special exception SSBOA-853 for 214 E. Broadway St., with condition on parking access (5-0)

Airport Advisory Board

The Airport Advisory Board will consider approving the 5-Year Capital Improvement Plan (CIP) and National Plan of Integrated Airport Systems (NPIAS) Twenty-Year Plan to submit to the FAA and Oklahoma Aeronautics Commission for funding. The board will also vote on a request from Vets That Matter to host the Chillin' & Grillin' BBQ Competition and Car Show on October 11-12, 2024. Informational updates will be given on airport renovations, Jet-A fuel system design, Northwest Apron development, hangar construction, and city maintenance hangar projects.

• Consider approval of Vets That Matter request to host Chillin' & Grillin' BBQ Competition and Car Show on Oct 11-12 at Sand Springs-Pogue Airport
• Consider approval of 5-Year CIP Update and NPIAS 20-Year Plan for submission to FAA and Oklahoma Aeronautics Commission for grant funding
• Discuss design update of Jet-A fuel system
• Discuss Northwest Apron development area and sewer line construction to airport
• Receive updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar

The Sand Springs Airport Advisory Board approved a request from Vets That Matter to host the Chillin' & Grillin' BBQ Competition and Car Show at the airport. The board also approved the minutes from the July 8, 2024 meeting. Other items, including the 5-year CIP update and hangar development, were discussed but no decisions were made.

• Approved Vets That Matter request to host BBQ competition and car show (5-0, 1 abstention)
• Approved minutes of July 8, 2024 meeting (5-0, 1 abstention)

Park Advisory Board

The Park Advisory Board will meet to discuss potential revisions to the Hometown Hero Award criteria. The meeting also includes scheduled updates on the golf course, recreation activities, and general park planning.

• Discussion of possible revisions to Hometown Hero Award criteria
• Approval of June 4, 2024, and July 15, 2024, meeting minutes
• Golf Course updates from the Golf Director
• Recreation updates from the Recreation Manager
• Parks Director report on park activities and future planning

The Sand Springs Park Advisory Board approved the minutes from its June 4 and July 15, 2024 meetings, both by 6-0 votes. Members also agreed to form a subcommittee to review possible revisions to the Hometown Hero Award criteria, with four members volunteering. Other items were informational only, including updates on golf course repairs, a grant application for senior amenities, and GO Bond projects.

• Approved June 4, 2024 meeting minutes (6-0)
• Approved July 15, 2024 special meeting minutes (6-0)
• Formed subcommittee to review Hometown Hero Award criteria (volunteers: Barnett, Montross, Tucker, Baker)

City Council

This special meeting is for a ribbon-cutting ceremony for the new Planet Fitness. No business will be acted upon; it is ceremonial only.

• Ribbon-cutting ceremony for new Planet Fitness at 61 West Morrow Road

Municipal Authority

The Sand Springs Municipal Authority is reviewing several infrastructure contracts and funding adjustments. The body will consider a supplemental appropriation for the Animal Welfare project and an emergency repair contract for the Skiatook Raw Water Conveyance System.

• Supplemental appropriation of $250,000 from the MA Water Utility Fund for the Animal Welfare Facility
• Emergency repair contract for Skiatook Raw Water Conveyance System (SRWCS) to T-G Excavating, Inc. for $112,111.00
• Acceptance of the rehabilitation of No. 4 Pump and Motor for the SRWCS by Ruhrpumpen
• Approval of minutes from June 24, July 1, July 9, and July 16, 2024 meetings
• Discussion regarding a contract extension agreement with Tulsa County Water District #14

The Sand Springs Municipal Authority approved a consent agenda that included awarding a $112,111 emergency repair contract for the Skiatook Raw Water Conveyance System to TG Excavating, Inc., accepting the pump rehabilitation project, and a $250,000 supplemental appropriation for the Animal Welfare project. The board also discussed a contract extension request from Tulsa County Water District No. 14 and reviewed the monthly financial report, both for information only. All consent agenda items passed 6-0.

• Approved consent agenda including $112,111 emergency repair contract to TG Excavating, Inc. (6-0)
• Accepted Rehabilitation of No. 4 Pump and Motor project for SRWCS (6-0)
• Approved $250,000 supplemental appropriation for Animal Welfare project (6-0)
• Discussed Tulsa County Water District No. 14 contract extension (informational only)

City Council

The City Council is meeting to consider the approval of minutes from four previous meetings held between June 24 and July 16, 2024. The body will also reconsider a tabled request regarding subdivision regulations for the Proposed Stone Creek IV Subdivision.

• Approval of minutes for June 24, July 1, July 9, and July 16 meetings
• Review of a request to reduce the required setback from an active well from 150' to 8' at the Proposed Stone Creek IV Subdivision

The Sand Springs City Council approved a $250,000 supplemental appropriation for the Animal Welfare facility, funded by a transfer from the Water Utility Fund. It also passed Resolution No. 25-02 authorizing design, bidding, and construction for Phase 2 and 3 of the Downtown Streetscape Improvements. Several subdivision and right-of-way requests were approved, including a setback reduction for Stone Creek IV and a PUD minor amendment at 4300 S. 129th W. Ave. The council also approved a reimbursement agreement for a senior transit van and related appropriations.

• Approved $250,000 supplemental appropriation for Animal Welfare facility (6-0)
• Approved Resolution No. 25-02 for Downtown Streetscape Phase 2 and 3 (6-0)
• Approved setback reduction from 150' to 8' for Stone Creek IV subdivision (5-1)
• Approved PUD minor amendment reducing setback from 50' to 25' at 4300 S. 129th W. Ave. (6-0)
• Approved deed of dedication for 50' right-of-way along 129th W. Ave. (6-0)
• Approved right-of-way encroachment agreement for fencing and drive aisle at 4300 S. 129th W. Ave. (6-0)
• Approved INCOG Section 5310 reimbursement agreement for ADA van up to $105,958 (6-0)
• Approved purchase of vehicle through State Contract No. SW0797C for $124,657 (6-0)

Development Authority (SSDA)

The Sand Springs Development Authority will consider a White Box Grant Application for electrical, plumbing, HVAC, and fire suppression upgrades at 113 N. Main St. The board will also receive an informational update on the Downtown Streetscape Project and GO Bond Funding, and discuss future urban renewal plans for an area south of Morrow, east of Highway 97, and north of the Arkansas River. A request for executive session to discuss property acquisition and economic development is on the agenda, along with elections for chairperson and vice-chairperson.

• White Box Grant Application for 113 N. Main St. (project cost $275,000, grant up to $10,000)
• Downtown Streetscape Project and GO Bond Funding update (informational only)
• Discussion of future urban renewal plans for area south of Morrow, east of Highway 97, north of Arkansas River (informational only)
• Request for executive session to discuss appraisal or purchase of real property and economic development
• Election of a chairperson and vice-chairperson

Museum Trust Authority

The Trust Authority will meet to consider the approval of the June 18, 2024, meeting minutes. The remainder of the agenda consists of informational reports from the Museum Association, Director, Coordinator, Chair, Park Director, City Manager, and various committees.

• Approval of June 18, 2024 regular meeting minutes
• Informational reports from Museum Director and Museum Coordinator
• Informational reports from Park Director and City Manager
• Committee reports on Accession/De-Accession, Building, Documents, Exhibits, Fundraising, and Finance
• Review of monthly financial reports and museum bills

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will discuss and potentially recommend approval of a bid award for emergency repairs to the Skiatook Raw Water Conveyance System and acceptance of a one-year warranted pump rehabilitation. Staff will provide informational updates on insurance coverage, a status report, and the termination of a discharge permit.

• Consider approval of bid award for Emergency Repairs Skiatook Raw Water Conveyance System 2024
• Consider acceptance of one-year warranted Turn-Key Rehabilitation Improvements of No. 4 - 600 HP Motor and 8.9 MDG Pump
• Approve minutes from April 16, 2024 regular meeting
• Informational: SRWCS insurance coverage renewal for Fiscal Year 2025
• Informational: ODEQ terminating SRWCS Discharge Permit No. OK0040592

City Council

The City Council is holding an optional working meeting to discuss new and ongoing projects. All items on the agenda are for informational purposes only; no formal decisions are scheduled.

• Proposed setback reduction from 150’ to 8’ for active wells at Stone Creek IV Subdivision
• Animal Welfare Facility Bid No. 1125 update and possible budget amendment
• Encroachment permit request for fencing and parking at 4300 S. 129" W. Ave.
• Bid results for Skiatook Raw Water Conveyance System 2024 Emergency Repairs
• Bid results for Berryhill Sanitary Sewer Improvements (Bid No. 1129) and The Trails Rough Grading (Bid No. 1134)

Park Advisory Board

The Sand Springs Park Advisory Board is holding a special meeting to consider approval of an amended 2024 regular meeting schedule and to elect one board member to serve on the Park Friends Board of Directors. These are the only substantive items on the agenda, along with routine procedural items.

• Consider approval of amended 2024 regular meeting schedule (dates shifted from early-month to August, October, December at 5:30pm)
• Elect one board member to serve on the Park Friends Board of Directors

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will review the 2025 annual meeting schedule and approve minutes from a previous special meeting. Trustees will also consider replacing Patty Dixon with Brandon Grell as a bank account signatory. Other items include financial and tax return reports for informational purposes.

• Approval of the 2025 Annual Meeting Schedule
• Confirmation of bank account signatory replacement (Brandon Grell replacing Patty Dixon)
• Review of the monthly Financial Report ending September 30, 2024
• Update on SSEDA Tax Returns
• Report on modifications to the SSEDA Trust Indenture

Airport Advisory Board

The Airport Advisory Board will review several airport infrastructure and development updates. Topics include the Northwest Apron Development Area, the Jet-A fuel system design, and hangar construction. All items on this agenda are for informational purposes only.

• Update on Northwest Apron Development Area
• Update on SSPA Sanitary Sewer Project
• Design update for Jet-A fuel system
• Updates regarding Skyboss Aviation and Throttle-Up Aviation LLC
• Review of FAA/ODAA funding and airport projects

City Council

The City Council will participate in training regarding Open Meeting Act compliance. Members will also discuss future urban renewal plans for the area south of Morrow and east of Highway 97. These items are for informational purposes only.

• Training on Public Meetings and Open Meeting Act compliance
• Discussion of future urban renewal projects near Highway 97
• City Manager’s and Council Members’ reports

Planning Commission

The Sand Springs Planning Commission will meet to elect a chairperson, vice-chairperson, and secretary. The commission will also consider an application to reduce building line setbacks from 50 feet to 25 feet at 4300 S. 129th W. Ave.

• Setback reduction request for PUD-32-C (4300 S. 129th W. Ave)
• Election of chairperson, vice-chairperson, and secretary
• Approval of June 17, 2024 meeting minutes

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for July 8, 2024, has been canceled due to a lack of agenda items. The next regular meeting is scheduled for August 12, 2024.

City Council

This special meeting is for a groundbreaking ceremony for the new Sand Springs School Administration and Plaza facilities. The meeting is for ceremonial purposes only, with no business to be acted upon by the City Council.

• Groundbreaking Ceremony of the new Sand Springs School Administration and Plaza facilities

Airport Advisory Board

The board will meet with FAA and ODAA staff for an informational discussion regarding the 5-Year Capital Improvement Plan and NPIAS Twenty-Year Plan for potential grant funding. The meeting also includes updates from the City Manager and Airport Supervisor.

• Discussion of 5-Year Capital Improvement Plan (CIP)
• Review of NPIAS Twenty-Year Plan for FAA and ODAA grant consideration
• City Manager's report on city events and projects
• Airport Supervisor's monthly management report

Municipal Authority

The Sand Springs Municipal Authority is reviewing the 2025 fiscal year budget and a master fee schedule for rates and fines. The agenda also includes consideration of software contracts and audit services.

• Approval of FY25 Master Fee Schedule
• Adoption of FY25 Municipal Authority Budget
• Central Square software contract ($194,322.87)
• Arledge & Associates audit services contract
• Skiatook Raw Water Conveyance maintenance plan ($212,983.80 share)

City Council

The City Council will host a presentation and public hearing regarding the 2024 Sand Springs Police Department Policing Plan. The agenda also includes several appointments to the Park Advisory Board, Development Authority, and Planning Commission. Additionally, the Council will consider approving minutes from recent meetings.

• Public hearing for the 2024 Sand Springs Police Department Policing Plan
• Reappointment of Emile Tucker to the Park Advisory Board
• Reappointments to the Sand Springs Development Authority
• Reappointment of Michael Dickerson to the Planning Commission

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to elect its Chairman, Vice Chairman, Secretary, and Treasurer for the 2024-2025 fiscal year. The board will also consider the approval of the FY 2025 budget. Several departmental and committee reports are scheduled for informational review.

• Election of officers for FY 2024–2025
• Approval of the FY 2025 Budget
• Review of May 21, 2024, meeting minutes
• Museum Association and Director reports

City Council

This is an informational working meeting for the City Council to discuss ongoing city matters. The agenda includes updates on sewer rehabilitation, subdivision grading, and environmental agreements. No formal decisions are scheduled for this session.

• 2023 CDBG sanitary sewer Manhole Rehabilitation project
• Rough Grading for The Trails subdivision (65 Acres)
• Release of Retainage to shrum Excavation for case park Road and 9 Acre Site
• Metropolitan Environmental Trust (M.e.t.) Agreement for Fiscal Year 2025
• Oklahoma Department of wildlife Request regarding shell creek Lake

Planning Commission

The Planning Commission will consider applications for lot splits and combinations at 3403 S. Rawson Rd. to address property line issues. The commission will also review requests to reduce setbacks from active and plugged wells in the Stone Creek Estates IV subdivision.

• Lot split and combination requests for 3403 S. Rawson Rd.
• Landscape requirement relief at 440 S. Hwy 97
• Reduction of setback from a plugged well in Stone Creek Estates IV (50’ to 15’)
• Reduction of setback from an active well in Stone Creek Estates IV (150’ to 8’)

Airport Advisory Board

The board will elect officers for Fiscal Year 2025 and consider a ground lease revision for the Sand Springs Home Hangar. Members will also receive updates on runway lighting, taxiway crack sealing, and Jet-A fuel system design.

• Election of FY 2025 Chairman, Vice Chairman, and Secretary
• Proposed update/revision to ground lease for Sand Springs Home Hangar
• Update on Runway Lighting/West Taxiway Crack Seal Project
• Update on design of Jet-A fuel system
• Discussion regarding Northwest Apron development and hangar construction

Planning Commission

The commission will review several applications from Joshua Claybrook to split and combine lots in the Rock Hill Resub Garden Heights Addition to correct property line issues. The agenda also includes a request for alternative landscape design at 440 S. Hwy 97.

• Lot split of 35' from Lot 11 at 3403 S. Rawson Rd.
• Combination of new 35' tract with Lots 12 and 13 at 3403 S. Rawson Rd.
• Combination of remaining Lot 11 with Lot 14 for tax assessment purposes
• Landscape requirement relief request for 440 S. Hwy 97

Board of Adjustment

The Board of Adjustment will consider a variance request for 113 Redbud St. to allow reductions in front/side yard setbacks and the minimum lot area. The meeting also includes the approval of May 13, 2024, minutes and informational reports from city officials.

• Variance request for 113 Redbud St. regarding yard setbacks and lot area
• Approval of May 13, 2024, Board of Adjustment minutes
• City Manager's report on recent and upcoming city events and projects

Planning Commission

The commission will review applications to modify subdivision regulations regarding well setbacks. One request proposes reducing the distance from plugged wells from 50 feet to 15 feet. A second request seeks to reduce the setback from an active well from 150 feet to 16 feet.

• Reduction of setback from plugged Knoch #1 and #3 wells from 50’ to 15’
• Reduction of setback from active Knoch #2 well from 150’ to 16’

Park Advisory Board

The Sand Springs Park Advisory Board will elect its Chairperson, Vice Chairperson, and Secretary for the upcoming term. The board will also review minutes from the April meeting and receive various departmental updates.

• Election of 2024-2025 Board officers
• Approval of April 2, 2024, meeting minutes
• Update on the Star-Spangled Salute event for July 3, 2024

City Council

The Sand Springs City Council, Sapulpa Municipal Authority, and Joint Board will hold a special informational meeting to review the Skiatook Raw Water Conveyance System. They will first get an overview at the Spring Lake Municipal Building, then travel to the facility in Skiatook for a tour. No official business or votes will occur.

• Overview of Skiatook Raw Water Conveyance System at Spring Lake Municipal Building
• Tour of Skiatook Raw Water Conveyance System Facility at 1384 Spillway Road, Skiatook
• Joint meeting of Sand Springs City Council/Municipal Authority, Sapulpa Municipal Authority, and Joint Board
• Informational purposes only, no action to be taken

City Council

The Sand Springs City Council is holding a special meeting for a groundbreaking ceremony of the new Sand Springs Animal Welfare Facility at 1640 W. Wekiwa Rd. This meeting is informational only, with no business to be acted upon by the City Council.

• Groundbreaking ceremony for new Sand Springs Animal Welfare Facility
• Location: 1640 W. Wekiwa Rd, Sand Springs, OK

City Council

The Sand Springs City Council special meeting scheduled for May 23, 2024 at 10:30 a.m. has been cancelled. The agenda contains only the cancellation notice filed by the City Clerk, with no items for discussion or decision.

• Special meeting cancelled

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority met to discuss roof leak repairs, oral history recording equipment, and a downtown plaza project funded by the city. The meeting included committee reports on exhibits, building, and finances, with all items for informational purposes only.

• Roof leak diagnosis: two contractors found roof system, not drains, as cause; city seeking quotes for repair or replacement
• City Council to authorize $1M to school district for demolition of old 9th grade gym, administration, and Julia Martin buildings for a 6,375 sq ft plaza with 6,300 sq ft green space
• New Whataburger to be built next to Tropical Smoothie; new animal shelter at 129th and Wekiwa Road to be twice the size with a dog park
• Museum financial report for March 2024 shows total assets of $93,538 and total fund balance of $90,460
• Monthly bills totaling $594.60 approved, including workers' comp policy renewal and membership fee to Oklahoma Historical Society

City Council

The Sand Springs City Council will consider approving a 25-year electric franchise for Public Service Company of Oklahoma, the Fiscal Year 2025 budget and master fee schedule, and a consent agenda that includes a $194,322.87 software contract and a final plat for Sheffield Crossing Phase 11. The council will also make numerous board and committee appointments and may enter executive session on economic development and property acquisition.

• Ordinance No. 1419 granting PSO a 25-year non-exclusive electric franchise with monthly gross receipts fees
• Resolution No. 24-35 approving the FY2025 city budget and budget amendment authority
• Resolution No. 24-34 establishing the FY2025 master fee schedule
• Consent item: $194,322.87 contract with Superion LLC for Central Square software
• Final plat for Sheffield Crossing Phase 11 (14.90 acres, 3 lots, 1 public street)

Municipal Authority

The Sand Springs Municipal Authority will consider approving the Fiscal Year 2025 budget, a master fee schedule, and a $194,322.87 contract with Superion LLC for the Central Square software. The consent agenda also includes a records retention resolution, a surplus property resolution, and a water system operation agreement. The meeting follows a city council session and includes appointments to the Sand Springs/Sapulpa Joint Board.

• Resolution No. M24-07: FY25 Municipal Authority Budget
• Resolution No. M24-06: FY25 Master Fee Schedule
• Contract with Superion LLC for Central Square software: $194,322.87
• Skiatook Raw Water Conveyance System O&M plan: $354,973 total, Sand Springs' 60% share $212,983.80
• Appointments to Sand Springs/Sapulpa Joint Board

Board of Adjustment

The Sand Springs Board of Adjustment will consider a special exception request to convert a single-family home at 504 N. Roosevelt Ave. into a duplex. The applicant, Sarah Stewart for Nest Enterprises LLC, says the change would create two affordable rental units. The board will also approve prior meeting minutes and elect officers. Staff recommends approval.

• Special exception SSBOA-845 to allow duplex at 504 N. Roosevelt Ave. in RS-3 district
• Approval of minutes from March 11, 2024 meeting
• Election of Chairperson, Vice-Chairperson, and Secretary
• City Manager's report on events and projects (informational only)

Airport Advisory Board

The Sand Springs Airport Advisory Board will meet to discuss several informational items, including updates on runway lighting and crack sealing, design of a Jet-A fuel system, and development of the northwest apron and hangars. The board will also consider approval of the previous meeting's minutes and receive reports from the City Manager and Airport Supervisor.

• Update on Runway Lighting/West Taxiway Crack Seal Project
• Update on Design of Jet-A fuel system
• Discussion of Northwest Apron Development Area and hangar construction
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar
• Consideration of minutes from April 11, 2024 meeting

Planning Commission

The Planning Commission will hold a public hearing for a Specific Use Permit for a public school and review a plat for a new subdivision. The body will also consider two applications to split and combine lots to resolve property line encroachments.

• Public hearing for a Specific Use Permit for a public school at 305 W. 35th St.
• Preliminary and Final Plat for Sheffield Crossing at Sand Springs Phase II (14.87 acres)
• Lot split of 9.3452 acres into 8.4452 and .9 acre tracts (SSL-736)
• Lot combination of .9 acre and 4.772 acre tracts (SSLC-737)

City Council

This agenda is a notice of a rescheduled regular City Council meeting, now set for May 6, 2024, at 6:00 p.m. at the Keystone Ancient Forest, 160 Ancient Forest Dr., Sand Springs, OK. The change in location is noted. No other agenda items are listed, so the meeting appears to be procedural only.

• Meeting rescheduled to May 6, 2024, 6:00 p.m.
• Location changed to Keystone Ancient Forest, 160 Ancient Forest Dr.
• Notice filed by Deputy City Clerk Dawn Gilmartin on April 4, 2024

City Council

The City Council will consider approving the final plat for Spring Lake Mountain Estates Phase II, a 27.20-acre tract to be subdivided into 16 lots in 3 blocks and 2 reserves, located south of 41st St. between S. 137th W. Ave. and S. 145th W. Ave. The property is zoned RE (Residential Estate) and will use private aerobic sewage systems. Approval is conditional on resolving remaining items noted by staff before the plat is executed and filed.

• Final plat approval for Spring Lake Mountain Estates Phase II (16 lots, 27.20 acres)
• Conditional approval subject to remaining items from Planning Commission comments
• Utility release letters received from Cox, AEP/PSO, and ONG
• Property zoned RE (Residential Estate), average lot size just over half an acre
• Onsite aerobic sewage systems required for each lot

Municipal Authority

The Sand Springs Municipal Authority will hold a public hearing on the proposed Fiscal Year 2025 budget and receive a presentation on it. The board will also consider consent agenda items including approval of employee insurance benefit renewals and retirement plan resolutions. The meeting includes routine items like minutes approval and financial reports.

• Public hearing on FY2025 proposed budget
• Resolution M24-04: employee insurance benefit renewals (medical, dental, life, disability)
• Resolutions 24-26 through 24-29: retirement plan changes effective July 1, 2024
• Re-appointments to Airport Advisory Board (Joe Stephenson, Bill Wagner)
• Monthly financial report and sales tax update

City Council

The City Council will consider approving a $2,575,000 series of General Obligation Limited Tax Bonds for community development. Additionally, the council will receive a presentation and hold a public hearing regarding the proposed Fiscal Year 2025 budget.

• Approval of Resolution No. 24-21 to award bid for $2,575,000 in General Obligation Limited Tax Bonds
• Approval of Ordinance No. 1417 regarding the issuance of $2,575,000 in bonds
• Agreement for Wastewater Treatment Plant pump motor rebuild with Ruhrpumpen ($54,268)
• Agreement for Wastewater Treatment Plant main pump control panel replacement with Schuermann Enterprises, Inc. ($97,871)
• Presentation and public hearing for the Fiscal Year 2025 Proposed Budget

Development Authority (SSDA)

The Sand Springs Development Authority will review minutes from the October 18, 2023, meeting and receive updates on the Downtown Streetscape Project. Trustees will also hear a status update on the lease at 110 E. Broadway. The board may enter an executive session to discuss real property appraisals or purchases.

• Approval of October 18, 2023, meeting minutes
• Downtown Streetscape Project and GO Bond Funding update
• Lease status update for 110 E. Broadway
• Executive session request regarding real property appraisal or purchase

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will consider approving a $354,973 operations plan for the jointly owned Skiatook Raw Water Conveyance System for Fiscal Year 2025, with Sand Springs paying 60% ($212,983.80) and Sapulpa 40% ($141,989.20). The board will also discuss a memorandum of understanding for system operation and maintenance, and receive informational reports on a recently rehabilitated pump and motor, a possible system tour, and a March 2024 status report.

• Consider approval of $354,973 SRWCS operations plan for FY2025
• Sand Springs share: $212,983.80; Sapulpa share: $141,989.20
• Discuss MOU for operation and maintenance of SRWCS for FY2025
• Informational report on commissioning of rehabilitated 600 H.P. pump and motor No. 4 by Ruhrpumpen, Inc.
• Possible tour of SRWCS for Municipal Authority Trustees after May 6, 2024

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will hold a regular meeting with several administrative items. Trustees will administer oaths to three new board members, consider approving meeting minutes, elect a vice chair, and take action on 2023 tax return preparation. The board may also appoint a trustee to a committee reviewing the Trust Indenture, and will hear a financial report and city updates.

• Oath of office for new board members Sherry Durkee, Brandon Grell, and Preston McCurtain
• Election of Vice Chair per Trust Indenture
• Action on 2023 SSEDA Tax Returns and associated costs
• Appointment of up to one trustee to SSEDA Trust Indenture Committee
• Financial report for month ending December 31, 2023

Airport Advisory Board

The Sand Springs Airport Advisory Board will hold a regular meeting to review informational reports on airport operations and development. No specific votes or decisions are scheduled on the agenda, as all listed items are designated for discussion only. The board will receive updates on runway maintenance, hangar construction, and the potential installation of a Jet-A fuel system.

• Discussion on the feasibility of City of Sand Springs/Sand Springs Municipal Authority installing a Jet-A fuel system
• Update on the Runway Lighting/West Taxiway Crack Seal, Sealcoat Project
• Update on Northwest Apron Development Area and hangar construction
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar
• Review of minutes from the March 14, 2024 meeting

City Council

The Sand Springs City Council will consider several items, including a $32,000 supplemental appropriation for building and property maintenance, a $20,000 transfer for a CDBG water line replacement project, and resolutions related to the 2024 CDBG program. They will also hold a public hearing on community development needs and review proposed updates to the City Council Handbook.

• Supplemental appropriation of $32,000 for Building and Property Maintenance in Facilities Management
• Transfer of $20,000 to new 2024 CDBG Water Line Replacement project (5th Street from Main to Cleveland)
• Resolution 24-23: Intent to apply for $93,867.17 in Tulsa County CDBG Urban County funds
• Resolution 24-24: Proclaiming April 2024 as Fair Housing Month
• Public hearing for FY 2024 CDBG needs; application due to Tulsa County by April 12, 2024

Planning Commission

The Planning Commission will consider a final plat for a 16-lot subdivision on 27.45 acres and conduct an initial review for a public school specific use permit. The body will also review minutes from the March 11, 2024, meeting.

• Final plat for Spring Lake Mountain Estates II: 16 lot, 3 block subdivision on 27.45 acres south of 41st St.
• Initial review of Specific Use Permit (SUP-78) for a public school at 305 W. 35th St. requested by Sand Springs Public Schools.

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for April 8, 2024, has been canceled due to lack of agenda items. The next regular meeting is set for Monday, May 13, 2024, at 6:00 p.m. in the City Council Chambers at Sand Springs City Hall, 100 E. Broadway. This is a procedural cancellation with no items to be discussed.

• Meeting canceled due to lack of agenda items
• Next meeting: May 13, 2024, 6:00 p.m.
• Location: Sand Springs City Hall, 100 E. Broadway, City Council Chambers
• Contact Planning Department: 918-246-2500 ext. 2575

City Council

The Sand Springs City Council is holding a special meeting solely to participate in the Chamber of Commerce's Eggs and Issues forum. The agenda states the meeting is for informational purposes only, with no business to be acted upon by the City Council.

• Special meeting at Billie A. Hall Public Safety Center, 602 West Morrow Road
• Participation in Sand Springs Chamber of Commerce's Eggs and Issues forum
• No business to be acted upon by City Council

Park Advisory Board

The Park Advisory Board will consider approving the minutes from its March 5, 2024 regular meeting. Members will receive informational updates on the upcoming Herbal Affair & Festival, golf course conditions, recreation activities, and reports from the Parks Director, board members, and City Manager.

• Consideration of March 5, 2024 meeting minutes
• Update on Herbal Affair & Festival scheduled for April 20, 2024
• Golf course update from Golf Director
• Recreation update from Recreation Manager
• City Manager's report on GO bonds, downtown streetscape, and park projects

City Council

The Sand Springs City Council is meeting to consider several items, including a resolution to sell $2.575 million in General Obligation Limited Tax Bonds for community development, as well as approving minutes from the February 26, 2024 meetings. The agenda also includes mayoral proclamations honoring a retiring finance director and recognizing Autism Awareness Month, plus service awards for four employees.

• Resolution 24-20 authorizing sale of $2,575,000 General Obligation Limited Tax Bonds, Series 2024, with sale set for April 22, 2024
• Proclamation declaring April 1, 2024 as 'Kelly A. Lamberson Day' honoring retiring Finance Director
• Proclamation declaring April 2024 as Autism Awareness & Acceptance Month
• OML Honor Roll of Service certificates for 25 years of service to Kyle Alexander, Kristie Behar-Dahl, Vickie Davis, and Michael Durasso
• Approval of minutes from February 26, 2024 City Council Special and Regular meetings and Municipal Authority meeting

Municipal Authority

The Sand Springs Municipal Authority will consider approving the minutes of its February 26, 2024 regular meeting and a supplemental appropriation of $130,000 for additional aviation fuel purchases at the Pogue Airport. The fuel purchase is needed due to increased fuel sales, and the appropriation increases both revenues and expenses in the Airport Fund.

• Approval of February 26, 2024 Municipal Authority regular meeting minutes
• Supplemental appropriation of $130,000 for aviation fuel purchases at Sand Springs Pogue Airport
• Increase in Airport Fund revenues and expenditures by $130,000 for aviation fuel resale

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will hear routine reports from the Chair, Parks Director, and City Manager. The City Manager previously announced the city will sell GO Bonds, setting aside nearly $200,000 for museum repairs, focusing on brick and mortar and addressing water intrusion. The board will also receive committee reports and review February financial statements and bills.

• City plans nearly $200,000 from GO Bond sale for museum brick-and-mortar repairs and water intrusion fix
• Trustees to hear committee reports on accession, building, documents, exhibits, fundraising, and finance
• February financial statements and museum bills provided for review
• Chair's report on reaffirming partnership between Trust and city regarding bill payment and grant process
• Discussion of contracting volunteer Larry Chance for paid work (4 hours/week, 16 hours/month) at minimum part-time city employee rate

Airport Advisory Board

The Sand Springs-Pogue Airport Advisory Board will discuss the feasibility of installing a Jet-A fuel system, along with updates on runway lighting, hangar development, and terminal renovations. All items are for informational purposes only; no votes are scheduled.

• Feasibility of City of Sand Springs/Sand Springs Municipal Authority installing Jet-A fuel system at SSPA
• Update on Runway Lighting/West Taxiway Crack Seal, Sealcoat Project
• Update on Northwest Apron Development Area and hangar construction
• Update on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation
• Renovations/improvements to airport terminal

Planning Commission

The Planning Commission will discuss a request from the City of Sand Springs to split a 13.47-acre parcel and subsequently combine a portion of it with an adjacent lot. These actions are proposed for commercial development purposes south of Morrow Rd. and west of Hwy 97.

• SSL-734: Proposal to split 13.47 acres into tracts of .18 acres and 13.29 acres
• SSLC-735: Proposal to combine the .18-acre tract with an adjacent 1.11-acre parcel in Sheffield Crossing Phase I

Board of Adjustment

The Sand Springs Board of Adjustment will vote on a zoning variance requested by Barry Winchester to allow a second dwelling unit on a single-family lot at 900 N. Garfield Ave. Staff recommends approval, noting the property is in an area with many similar conversions. The board will also approve the minutes from the February 12, 2024 meeting.

• Variance request SSBOA-844 to allow a second dwelling unit in an RS-3 district at 900 N. Garfield Ave.
• Approval of minutes from the February 12, 2024 Board of Adjustment meeting
• Informational reports from the City Planner and City Manager

Park Advisory Board

The Park Advisory Board will vote on a Hometown Hero nominee to be honored at the annual Herbal Affair and Festival on April 20, 2024. The board will also consider approval of the February 6, 2024 meeting minutes. New Parks Director Josh Quigley will introduce himself, and the Recreation Manager will give updates on recreational activities.

• Selection of a Hometown Hero nominee for the Herbal Affair and Festival on April 20, 2024
• Approval of February 6, 2024 meeting minutes
• Introduction of new Parks Director Josh Quigley
• Recreation updates from the Recreation Manager

Municipal Authority

The Sand Springs Municipal Authority will consider approving resolutions and a work order for the design and bidding of a new Jet-A fuel system at William R. Pogue Municipal Airport. The project, estimated at $632,600, includes a 12,000-gallon tank and is partly funded by state and local funds. The agenda also includes approval of the January 22, 2024 meeting minutes.

• Resolution No. 24-16 and M24-03 for $632,600 Jet-A fuel system at Pogue Airport
• Work Order No. 2 with Garver, LLC for design and bidding services ($51,000)
• Supplemental appropriation of $632,600 in Airport Construction Fund
• Approval of minutes from January 22, 2024 City Council and Municipal Authority meetings

City Council

The Sand Springs City Council will consider approving Resolution 24-19, which affirms an administrative finding that the commercial building at 112 E. Broadway St. is dilapidated and authorizes its abatement (demolition) on or after April 10, 2024. The council will also vote on the minutes of the January 22, 2024 meetings. This is a regular meeting with consent agenda items and a public hearing on the dilapidated property.

• Resolution 24-19: Affirm dilapidated building at 112 E. Broadway St., authorize abatement on/after April 10, 2024
• Approval of minutes from January 22, 2024 City Council and Municipal Authority meetings
• Consent agenda includes routine items (e.g., minutes, change orders, permits) as listed in the agenda

City Council

The Sand Springs City Council is holding a special meeting as a Budget Fair to gather suggestions and input for the FY25 Budget. This meeting is informational only, with no official actions to be taken.

• Budget Fair for FY25 Budget input
• No business to be acted upon by Council

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority is meeting for regular reports from the Chair, Parks Director, City Manager, and committees. The agenda includes financial reports for December 2023 and January 2024 and museum bills for those months. All items are for informational purposes only; no decisions or votes on new business are scheduled.

• Financial reports for December 2023 and January 2024 presented for review
• Museum bills for December 2023 and January 2024 provided to trustees
• Committee reports from Accession/De-Accession, Building, Documents, Exhibits, Fundraising, and Finance
• Chair's report, Park Director's report, and City Manager's report given for information

Planning Commission

The Planning Commission will discuss requests from Saravilla Homes to combine and then split several lots in Block 40 of Sand Springs Original Town. The proposed changes aim to divide the property into four lots for residential development.

• SSLC-732: Application to combine Lots 1, 2, 3, 4, and 5 in Block 40 at the corner of 3rd and Cleveland
• SSL-733: Application to split the combined tracts into four parcels for residential purposes
• Discussion of requirements for sidewalks along Cleveland Avenue and 3rd (Broadway) Street
• Review of public water and sanitary sewer connection requirements for the proposed units

Board of Adjustment

The Sand Springs Board of Adjustment will consider eight applications from Gail Saravia on behalf of Saravilla Homes for variances and special exceptions to build duplexes on four lots at 214, 216, 218, and 220 N. Cleveland Ave. in an RS-3 district. The board will also approve minutes from the January 8, 2024 meeting and hear informational reports from the Director and City Manager.

• Variance and special exception for duplex at 220 N. Cleveland Ave. (SSBOA-836, SSBOA-835)
• Variance and special exception for duplex at 216 N. Cleveland Ave. (SSBOA-838, SSBOA-837)
• Variance and special exception for duplex at 218 N. Cleveland Ave. (SSBOA-840, SSBOA-839)
• Variance and special exception for duplex at 214 N. Cleveland Ave. (SSBOA-842, SSBOA-841)
• Approval of minutes from January 8, 2024 meeting

Airport Advisory Board

The Airport Advisory Board will discuss several airport improvement projects, including the feasibility of installing a Jet-A fuel system, updates on runway lighting and taxiway crack sealing, and development of the Northwest Apron area for hangar construction. The board will also hear committee and engineer reports, a city manager update, and the airport supervisor's monthly management report. All items are for discussion or informational purposes only; no votes are listed.

• Feasibility of City/SSMA installing a Jet-A fuel system at SSPA
• Update on Runway Lighting/West Taxiway Crack Seal and Sealcoat Project
• Northwest Apron development for hangar construction and infrastructure
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Throttle-Up Aviation
• ISR 1000 Committee report on advertising, events, terminal renovations, and governmental affairs

Park Advisory Board

The Sand Springs Park Advisory Board will meet on February 6, 2024, at the Case Community Center. The board will consider approving the minutes from the October 2, 2023 meeting and will receive updates on a proposed new disc golf area at Case Park, upcoming special events, and golf course and recreation operations. The board will also accept nominations for the Hometown Hero award through February 27, 2024, with a selection to be made at the March 5 meeting.

• Proposed new disc golf area at Case Park — update from Parks Operator
• Hometown Hero award nominations open through February 27, 2024; selection at March 5 meeting
• Special events updates: Ancient Trail Trek (Feb 17) and Herbal Affair & Festival (Apr 20)
• Golf course and recreation updates from staff
• Approval of October 2, 2023 meeting minutes

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will meet to elect a Chair and consider forming a committee to review the SSEDA Trust Indenture. Trustees will also review the December 2023 financial report and consider a tax-related expenditure.

• Election of SSEDA Chair
• Establishment of a SSEDA Trust Indenture Committee
• Appointment of up to four committee representatives
• $8,240.00 expenditure to the Internal Revenue Service for tax-related expenses
• Review of December 31, 2023, Financial Report

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will hold a special meeting to consider routine administrative items, including approving minutes, electing a chair, establishing a trust indenture committee, and approving a $8,240 payment to the IRS for tax-related expenses. The agenda is largely procedural, with no major policy decisions or public hearings.

• Approval of minutes from November 9, 2023 special meeting
• Election of Chair in accordance with Trust Indenture
• Establishment of SSEDA Trust Indenture Committee and appointment of up to four trustees
• Appropriation action related to SSEDA Tax Returns
• Approval of $8,240 expenditure to Internal Revenue Service

Municipal Authority

The Sand Springs Municipal Authority is meeting to consider approval of the minutes from the December 18, 2023 City Council and Municipal Authority meetings, as well as the January 9, 2024 City Council Workshop meeting. The agenda is largely procedural, with the only substantive action being the approval of these minutes.

• Approval of minutes from December 18, 2023 City Council and Municipal Authority meetings
• Approval of minutes from January 9, 2024 City Council Workshop meeting

City Council

The Sand Springs City Council is meeting to approve minutes from prior meetings, accept the HWY 97 Lift Station Rehabilitation project with a final change order, and consider a specific use permit for an aquamation cremation service. The agenda includes consent items and a public hearing for the permit.

• Approve minutes of Dec 18, 2023 City Council/Municipal Authority and Jan 9, 2024 workshop
• Accept HWY 97 Lift Station Rehabilitation project (Bid No. 1122) with final change order increasing contract by $4,818.27 to $141,895.27
• Consider SUP-77 for aquamation cremation service at 411 S. Lincoln, Ste. M, zoned IM
• Consent agenda includes $80,860 elevator jack replacement and $84,000 softball parking lot paving
• Approve board appointments to Sand Springs Cultural and Historical Museum Trust Authority

Development Authority (SSDA)

The Sand Springs Development Authority meeting scheduled for January 17, 2024, has been canceled due to a lack of agenda items. The next meeting is scheduled for April 17, 2024.

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will hold a regular meeting to consider approving the minutes from the October 2023 meeting. Staff will provide informational updates on the repair and rehabilitation of the Skiatook Raw Water Conveyance System pump and motor, as well as a status report on the system. No formal action is scheduled on these informational items.

• Discussion of repair/rehabilitation for SRWCS 600 H.P., 8.92 MGD Pump and Motor No. 4 by Ruhrpumpen, Inc.
• Discussion of SRWCS status report as of December 31, 2023
• Consideration of minutes from October 17, 2023 meeting

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority meeting scheduled for January 16, 2024, has been canceled. No business was conducted or discussed.

• Meeting canceled; no agenda items

Museum Trust Authority

This meeting is largely informational, with reports from the Chair, Parks Director, City Manager, and committees. Trustees will also review the December 2023 financial report and a list of museum bills. No votes on new business are scheduled.

• December 2023 financial report shows $99,819 fund balance
• Museum bills for December 2023 total $4,282.33
• Committee reports from Accession/De-Accession, Building, Documents, Exhibits, Fundraising, and Finance

Airport Advisory Board

The Airport Advisory Board will discuss the feasibility of installing a Jet-A fuel system and review a proposal from Garver Engineers for design services. Members will also receive updates on Northwest Apron development and various hangar projects.

• Feasibility of City of Sand Springs/SSMA installing Jet-A fuel system
• Proposal from Garver Engineers for Jet-A system design and bidding services
• Request from Oklahoma Airman Fly Club to host a Fly-In and Spot Landing Contest
• Northwest Apron development and aircraft hangar construction updates
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar/Bondio LLC

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will consider approving minutes, electing a chair, establishing a committee to review possible amendments to the SSEDA Trust Indenture, and appointing up to four trustees to that committee. They will also consider a $8,240 payment to the IRS for tax-related expenses and review the monthly financial report for December 2023. The meeting includes routine administrative items and informational reports.

• Approval of minutes from November 9, 2023 special meeting
• Election of Chair per Trust Indenture
• Establishment of SSEDA Trust Indenture Committee and appointment of up to 4 trustees
• Expenditure of $8,240.00 to Internal Revenue Service for tax-related expenses
• Monthly Financial Report for December 2023 (informational)

City Council

The Sand Springs City Council is meeting for a regular session that includes an annual stability test administered by the City Attorney and an overview of emergency preparedness and operations. The agenda is largely informational and training-focused, with no action items or decisions scheduled. The meeting also includes reports from the City Manager and Council Members, but no action will be taken on those reports.

• Annual Stability Test administered by City Attorney David Weatherford
• Overview of Emergency Preparedness and Operations, including council role, emergency spending policies, and winter storm preparation
• City Manager's and Council Members' reports on recent and upcoming events and projects

Planning Commission

The Planning Commission will conduct a public hearing regarding a Specific Use Permit for an Aquamation cremation service. The body will determine the project's impact on adjacent property and public facilities before making a recommendation to City Council.

• Public hearing for SUP-77: Aquamation cremation service at 411 S. Lincoln, Suite M
• Review of wastewater discharge impacts and potential industrial pretreatment requirements
• Approval of December 11, 2023 meeting minutes

Board of Adjustment

The Sand Springs Board of Adjustment will consider a special exception request to allow a wedding venue (Community Services, Cultural and Recreational Facilities) on a 5-acre RMH-zoned property at 21301 W. 8th St. The applicant proposes a phased 60' x 100' building. Staff recommends approval subject to conditions from Public Works, the Fire Marshal, and building code officials. The board will also approve minutes from the December 11, 2023 meeting.

• Special exception SSBOA-834 for wedding venue at 21301 W. 8th St. (5 acres, RMH district)
• Proposed 60' x 100' building, 80 parking spaces, hours M-F 9am-9pm, Sat 10am-11pm
• Public Works conditions: engineered grading, ODEQ sewage permit, 15-inch culverts, stormwater detention
• Approval of December 11, 2023 meeting minutes
• City Manager's report (informational only)