Sand Springs public meetings in 2025

Museum Trust Authority

The board voted to approve Consent Agenda (A), which included the minutes of the November 18, 2025 meeting. The motion was made by Trustee Cynthia Phillips, seconded by Trustee Mayme Crawford, and carried unanimously with a 7-0-0 vote. All other agenda items were presented for information only and no further action was taken.

• Approved Consent Agenda (A) – minutes of Nov 18, 2025 (7-0-0)
• Digital signage presentation – informational only, no action
• Accession/De-Accession – no discussion, no action
• Operational fundraising ideas – no discussion, no action
• Grant Fund – no discussion, no action
• GO Bond roof drains/repairs – reported completed, no action
• Other GO Bond punch list items – discussed interior plaster repair bid, no action
• Museum Association report – informational only, no action

Municipal Authority

The Municipal Authority is reviewing the approval of minutes from four previous meetings. The body is also considering a resolution to authorize the purchase of a new fire truck and the associated financing agreements.

• Resolution No. 26-14: Purchase of one Conrad Pierce Velocity Pumper Truck for $1,012,464.94
• Approval of minutes for meetings held November 24, December 2, December 9, and December 10, 2025

The Sand Springs Municipal Authority approved the Consent Agenda items 3A‑3F, which included adopting prior meeting minutes, authorizing the purchase of one Conrad Pierce Velocity Pumper Truck, and approving an investment of up to $1,012,464.94 in a Revenue Anticipation Note. The motion carried unanimously, 4‑0‑0.

• Approved minutes of the Nov 24, 2025 regular meeting (Consent Agenda)
• Approved minutes of the Dec 2, 2025 special meeting (Park Advisory Board) (Consent Agenda)
• Approved minutes of the Dec 9, 2025 special meeting (Public Works) (Consent Agenda)
• Approved minutes of the Dec 10, 2025 special meeting (Employee Recognition Luncheon) (Consent Agenda)
• Approved purchase of one Conrad Pierce Velocity Pumper Truck (Consent Agenda)
• Approved investment of up to $1,012,464.94 via Revenue Anticipation Note (Consent Agenda)
• Motion to approve Consent Agenda items passed 4‑0‑0

City Council

The council approved a resolution authorizing the purchase of a Conrad Pierce Velocity Pumper fire truck. It also endorsed the Tulsa Regional Chamber OneVoice Legislative Agenda for 2026 and appointed five members and a council representative to the Veterans Advisory Board. All actions passed unanimously (4-0-0).

• Approved Resolution 26-14 authorizing purchase of one Conrad Pierce Velocity Pumper fire truck (4-0-0)
• Approved Resolution 26-15 endorsing the Tulsa Regional Chamber OneVoice Regional Legislative Agenda for 2026 (4-0-0)
• Approved Consent Agenda items 8A‑8F, including acceptance of Northwoods Flow Meter Vault project (4-0-0)
• Approved appointment of Brian Collum, Drew Durcham, Dylan Grensky, Robert Epperly, and Letty Vasquez to the Veterans Advisory Board (4-0-0)
• Approved appointment of Vice Mayor/Councilor Cody Worrell as council representative to the Veterans Advisory Board (4-0-0)
• Approved motion to retire into Executive Session to discuss economic development at Sheffield Crossing (4-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold an annual employee recognition luncheon on December 10, 2025 at 11:30 a.m. at the Case Community Center, 1050 West Wekiwa Road. The meeting is for recognition purposes only and no decisions or agenda items are scheduled.

The Sand Springs City Council and Municipal Authority Trust met on December 10, 2025 at the Case Community Center for the annual employee recognition luncheon. The gathering was solely for recognition purposes and the council did not consider any business items.

City Council

The Sand Springs City Council and Municipal Authority will meet for an employee recognition luncheon at the Case Community Center. The meeting is for recognition purposes only and does not include a regular agenda.

• Annual Employee Recognition Luncheon
• Case Community Center, 1050 West Wekiwa Road
• Sand Springs Municipal Authority participation

The Sand Springs City Council met on December 10, 2025 for its annual employee recognition luncheon. The meeting was strictly for recognition purposes and no council business was considered. Consequently, no actions were approved, denied, or tabled.

Municipal Authority

The Sand Springs City Council and Municipal Authority will hear a presentation on the Stormwater Program. Several project updates will be discussed, including the Northwoods Flow Meter Vault, West 415 Street Overlay, Trails Residential Subdivision, and the Animal Welfare Facility. All items are for informational purposes only and no action will be taken.

• Stormwater Program presentation by Project Manager Julianna Monnot
• Overview of Northwoods Flow Meter Vault project (Project No. W-2501, Bid No. 1138)
• West 415 Street Overlay update (129th West Avenue to SH-97)
• Trails Residential Subdivision project update
• Animal Welfare Facility project update

The council and municipal authority discussed several ongoing projects and updates, including the stormwater program, West 41% Street overlay, Trails Residential Subdivision, animal welfare facility, downtown streetscape phases, park improvements, and airport operations. All items were presented for information only; no actions were approved, denied, or tabled.

City Council

The Sand Springs City Council and Municipal Authority will meet to review the Northwoods Flow Meter Vault project and discuss updates on various infrastructure and development initiatives. The meeting is primarily informational, with no formal actions scheduled.

• Review of Northwoods Flow Meter Vault project (W-2501)
• West 415 Street Overlay project update
• Trails Residential Subdivision project update
• Animal Welfare Facility project update
• Downtown Streetscape Phase 2 and 3 project update

The Sand Springs City Council and Municipal Authority Trust met in a special session on December 9, 2025. Council members received presentations on the stormwater program and updates on several ongoing projects, including the West 41% Street Overlay and the Downtown Streetscape phases. All items discussed were for informational purposes only, and no decisions, approvals, or denials were recorded.

Board of Adjustment

The Board of Adjustment will discuss and decide whether to approve, deny, amend, revise, or continue the special exception application (SSBOA-873) submitted by Barry Winchester for a secondary dwelling unit at 1005 N. McKinley Ave, located in the RS-3 residential high‑density zone. The Board will also consider approving the minutes from the November 10, 2025 meeting and receive a Director’s Report on upcoming holiday events. No City Manager’s Report will be presented.

• Approval of minutes from the Board of Adjustment meeting on November 10, 2025
• Consideration of special exception SSBOA-873 for an accessory dwelling at 1005 N. McKinley Ave (RS-3 zone)
• Director’s Report announcing a Christmas Tree Lighting on November 20 and a Christmas Parade on December 5
• City Manager’s Report – no report to be given

The Board approved the minutes of the November 10, 2025 meeting. It also approved a special exception (SSBOA-873) allowing Barry Winchester to convert a detached garage into a secondary dwelling unit at 1005 N. McKinley. No other actions were taken.

• Approved November 10, 2025 meeting minutes (3-0-1)
• Approved special exception SSBOA-873 for secondary dwelling unit at 1005 N. McKinley (4-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will meet on Dec. 6, 2025 to honor Airport Manager Kendall Madison. The gathering is for recognition only and no official business will be considered. The agenda was posted on Dec. 3, 2025 by City Clerk/Secretary Jani Almy.

The scheduled Sand Springs City Council and Municipal Authority special meeting on December 6, 2025 was not held because a quorum was not present. No minutes were recorded and no decisions were made.

City Council

The Sand Springs City Council and Municipal Authority will hold a special meeting on December 6, 2025 at the Pogue Airport terminal building. The purpose is a retirement celebration for Airport Manager Kendall Madison. The agenda notes that no business will be acted upon by the Council or Trustees.

The scheduled special meeting on Dec 6, 2025 was not held because a quorum was not present. No decisions were made and no minutes were recorded.

Airport Advisory Board

The board will review updates on airport improvements, including fuel systems and sewer line construction. All listed project items are for informational purposes only.

• Construction update on Jet-A fuel system
• Sewer line construction to the airport
• Northwest Apron Development Area update
• Renovations and improvements to the airport terminal
• Updates on City Maintenance Hangar/Skyboss Aviation

Airport Advisory Board

The Sand Springs‑Pogue Airport Advisory Board will meet on December 4, 2025 for its annual Customer Appreciation Dinner. The gathering is designated for social purposes only. No agenda items will be discussed or acted upon at this meeting.

Municipal Authority

The Sand Springs City Council and Municipal Authority are meeting for the Airport Advisory Board meeting and Appreciation Dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

City Council

The Sand Springs City Council and Municipal Authority will meet for the Airport Advisory Board's regular monthly meeting and an appreciation dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

• Airport Advisory Board regular monthly meeting
• Appreciation Dinner

Planning Commission

The Sand Springs Planning Commission meeting scheduled for December 3, 2025, has been canceled. Routine matters from that agenda have been passed to a meeting on January 12, 2026, at 4:00 p.m. in the City Council Chambers.

• Meeting canceled
• Continued to January 12, 2026
• SSCPA-007 Comp Plan Amendment request continued
• SSZ-517 Rezoning Request continued
• PUD-039 PUD Application request continued

Planning Commission

The provided document is a notice that the regular meeting of the Sand Springs Planning Commission has been rescheduled from December 1, 2025, to December 3, 2025. No other agenda items or discussion topics are listed.

Municipal Authority

The Sand Springs City Council and Municipal Authority will meet for the Park Advisory Board meeting and Appreciation Dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

The Sand Springs City Council and Municipal Authority Trust met on December 2, 2025 for a Park Advisory Board recognition dinner. The meeting was solely for appreciation purposes. No business was presented, and no actions or votes were taken.

Park Advisory Board

The Sand Springs Park Advisory Board will meet for a social dinner at Napoli's Italian Restaurant with no official business or action items scheduled.

• Social gathering at Napoli's Italian Restaurant (28 East Broadway Street)
• No action or official business planned
• Agenda filed by Melissa Cartwright, Parks Administrative Assistant

City Council

The Sand Springs Parks Advisory Board will meet for its regular monthly session. The meeting includes an appreciation dinner at Napoli’s Italian Restaurant. No business will be acted upon by the City Council or Municipal Authority Trustees.

• Monthly Parks Advisory Board meeting (no council action)
• Appreciation dinner at Napoli’s Italian Restaurant, 28 East Broadway Street

The Sand Springs City Council met at Napoli’s Italian Restaurant for a Park Advisory Board recognition dinner. The meeting was solely for appreciation purposes. No council business was presented, and no decisions were made.

Municipal Authority

The Sand Springs Municipal Authority meeting approved the minutes from three prior meetings and authorized a $2,000,000 transfer to fund the purchase of a hangar at Sand Springs Pogue Airport. The budget transfer moves $1.75 million between the Capital Improvement Fund and the Airport Construction Fund and adds the $2 million purchase line item. Additional items, such as the financial report and regular correspondence, were presented for information only.

• Approval of September 25, 2025 special CC/MA meeting minutes (Skiatook Raw Water Conveyance System tour)
• Approval of October 7, 2025 special CC/MA meeting minutes (Wastewater and Water Treatment Plant tours)
• Approval of October 27, 2025 regular CC & MA meeting minutes
• Budget transfer of $2,000,000 for purchase of a hangar at Sand Springs Pogue Airport (Resolution No. M26‑02)
• Financial report provided for informational purposes

The board voted 7-0-0 to approve all Consent Agenda Items No. 3A‑3G. The approval covered minutes from recent meetings, the trade‑in of surplus equipment and purchase of a new Volvo ECR 88D mini‑excavator, a resolution amending golf fees at Canyons at Blackjack Ridge, and FY26 budget amendments. The financial report and correspondence were noted as informational only.

• Approved minutes of the Sep 25, 2025 special Municipal Authority meeting (item 3A) – vote 7-0-0
• Approved minutes of the Oct 7, 2025 special Municipal Authority Trust meeting (item 3B) – vote 7-0-0
• Approved minutes of the Oct 27, 2025 regular Municipal Authority meeting (item 3C) – vote 7-0-0
• Approved minutes of the Nov 18, 2025 special City Council/Sand Springs Municipal Authority Trust meeting (item 3D) – vote 7-0-0
• Approved purchase of a new Volvo ECR 88D mini‑excavator using excess budgeted funds and trade‑in of surplus equipment (item 3E) – vote 7-0-0
• Approved Resolution No. M26‑04 amending golf fees at the Canyons at Blackjack Ridge (item 3F) – vote 7-0-0
• Approved FY26 budget amendments (item 3G) – vote 7-0-0

City Council

The City Council is meeting to request approval, denial, amendment, or revision of several sets of meeting minutes. These include regular and special sessions involving the Municipal Authority and Public Works.

• Approval of September 25, 2025 special meeting minutes regarding the Skiatook Raw Water Conveyance System (SRWCS) Tour
• Approval of October 7, 2025 special meeting minutes regarding Wastewater and Water Treatment Plants Tour
• Approval of October 27, 2025 regular City Council and Municipal Authority meeting minutes
• Approval of November 18, 2025 special City Council/Municipal Authority Trust (Public Works) meeting minutes

The Sand Springs City Council unanimously approved Resolution No. 26-13, confirming real estate transactions for Sheffield Crossing and Sheffield Crossing South. The council also approved FY26 city‑wide budget amendments, accepted the 5" Main Street to Cleveland Avenue CDBG water line replacement project, re‑appointed two members to the Cultural and Historical Museum Trust Authority, and adopted the consent agenda items. All votes were 7‑0‑0 in favor.

• Approved Resolution No. 26-13 for Sheffield Crossing real estate and economic development (7-0-0)
• Approved City‑wide FY26 budget amendments (7-0-0)
• Approved acceptance of 5" Main Street to Cleveland Avenue CDBG water line replacement project (Bid No. 1140, Project No. W-2404) (7-0-0)
• Re‑appointed Nathan Woodmansee to the Cultural and Historical Museum Trust Authority (5‑year term) (7-0-0)
• Re‑appointed Grady Whitaker, Jr. to the Cultural and Historical Museum Trust Authority (5‑year term) (7-0-0)
• Approved Consent Agenda Items (minutes of Oct 27, 2025 meeting and Nov 18, 2025 Trust meeting) (7-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold an informational meeting on November 18, 2025. Councilors and trustees will receive overviews of the proposed 2026 golf course fee schedule, a CDBG-funded water line replacement on 5th Street between Main Street and Cleveland Avenue, and the Prattwood sanitary sewer interceptor aerial crossing over Fisher Creek. Additional project updates include the West 41% Street overlay from West Avenue to SH‑97, the Trails Residential Subdivision, the Animal Welfare Facility, and the Downtown Streetscape Phase 2 and 3. No formal actions or votes are scheduled; all items are for discussion only.

• Proposed 2026 Golf Course Fee Schedule (presented by Parks Director Joshua Quigley and Golf Manager Brian Talley)
• Proposed acceptance of 5th Street (Main Street to Cleveland Avenue) CDBG Water Line Replacement (presented by Staff Engineer Jeff Westfall)
• Proposed acceptance of Prattwood Sanitary Sewer Interceptor Rehabilitation Aerial Crossing over Fisher Creek (presented by Staff Engineer Jeff Westfall)
• West 41% Street Overlay – 129" West Avenue to SH‑97 project update (presented by Staff Engineer Cody Blair)
• Trails Residential Subdivision project update (presented by Staff Engineer Cody Blair)

The Sand Springs City Council and Municipal Authority held a special session on November 18, 2025. Councilors and staff provided updates on projects such as the Golf Course fee schedule, water line replacement, and downtown streetscape, but all items were for discussion or informational purposes only. No actions were requested, approved, denied, or voted on. The meeting adjourned at 1:06 p.m.

City Council

The City Council and Municipal Authority Trust will meet for discussion and informational updates. No formal actions are requested or scheduled for this meeting.

• Proposed Golf Course Fee Schedule for calendar year 2026
• Proposed acceptance of 5' Street (Main Street to Cleveland Avenue) CDBG Water Line Replacement
• Proposed acceptance of Prattwood Sanitary Sewer Interceptor Rehabilitation Aerial Crossing over Fisher Creek
• Project updates for West 41st Street Overlay, Trails Residential Subdivision, and Animal Welfare Facility
• Updates on Downtown Streetscape Phase 2 and 3

The Sand Springs City Council and Municipal Authority met in a special session on November 18, 2025. All agenda items were presented for informational purposes only, and no action was requested or taken. Council members discussed updates on projects such as the West 41st Street overlay, the Trails Residential Subdivision, and the Downtown Streetscape phases 2 and 3. The meeting adjourned at 1:06 p.m. with no decisions made.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will vote on routine items, including approval of the October 21, 2025 meeting minutes. Trustees will consider buying a $5,000 exhibit celebrating America’s 250th anniversary for display in 2026 and a budget adjustment to fund it. Additional discussion items cover operational fundraising ideas, updates on grant fund expenditures, and status of GO Bond roof drain and repair projects. Several reports will be presented for information only.

• Purchase of a $5,000 Semiquincentennial (250) Anniversary of America exhibit
• Budget adjustment to cover costs of the 250th‑anniversary exhibit
• Operational fundraising ideas for the museum
• Grant fund updates and expenditures
• GO Bond roof drains/roof repairs updates and related action items

The Trust Authority unanimously approved the minutes from the October 21 meeting, accepted donated baseball cards, photographs and a service pin, and voted to buy a 250" Anniversary of America exhibit. A budget adjustment adding $5,000 to the Donations and Exhibit Fees accounts was also approved. No other items received action.

• Approved October 21 minutes (4-0-0)
• Accepted donated baseball cards, photos and pin (4-0-0)
• Approved purchase of 250" Anniversary of America exhibit (4-0-0)
• Approved $5,000 increase to Donations account (4-0-0)
• Approved $5,000 increase to Exhibit Fees account (4-0-0)
• No action on operational fundraising ideas
• No action on grant fund updates and expenditures
• No action on GO Bond roof repairs

Airport Advisory Board

The Airport Advisory Board will discuss airport improvements, including the 5-Year CIP and National Plan of Integrated Airport System. Members may vote on ground leases for two new hangars in the Northwest Aviation Development Area.

• Proposed ground lease for a 100-foot by 80-foot hangar by Plane Junkies, LLC
• Proposed ground lease for a 50-foot by 50-foot hangar by Mr. Todd Bilbrey
• Update to 5-Year CIP and National Plan of Integrated Airport System (NPIAS) Twenty-Year Plan
• Updates on Jet-A fuel system and AWOS and Beacon Project
• Update on sewer line construction to the airport

The Airport Advisory Board approved the minutes from the September 11, 2025 meeting. It also approved the proposed ground lease for the northwest apron aircraft hangar development. All other agenda items were discussed without a vote. The next meeting is set for December 4, 2025.

• Approved September 11, 2025 meeting minutes (all present voted aye)
• Approved proposed ground lease for northwest apron aircraft hangar (all present voted aye)

Planning Commission

The Planning Commission meeting scheduled for November 10, 2025, has been canceled due to a lack of agenda items.

Board of Adjustment

The Board of Adjustment will consider a request to allow a secondary dwelling unit on a single lot. The board will also review minutes from the October 13, 2025, meeting.

• Special Exception request by Barry Winchester to convert an existing exterior garage into a rental unit at 1005 N. McKinley Ave.
• Approval of minutes from the October 13, 2025, meeting.

The Board approved the minutes of the October 13, 2025 meeting with a 3‑0‑0 vote. No decision was made on the SSBOA-873 special exception request; the applicant asked to continue the matter at the December meeting. No other actions were taken.

• Approved minutes of Oct 13, 2025 meeting (3-0-0)
• SSBOA-873 special exception request not decided; continuance to December meeting requested

Park Advisory Board

The Sand Springs Park Advisory Board is holding a special meeting on November 5, 2025. The board will discuss whether to approve, deny, amend, or revise the proposed 2026 golf fee structure. The meeting includes standard procedural items such as call to order, roll call, and adjournment.

• Consideration of the 2026 Golf Fee Structure Change (approval, denial, amendment, or revision)

The Sand Springs Park Advisory Board met on November 5, 2025. The meeting covered procedural matters and allowed public comment. No actions were approved, denied, or tabled during this session.

Municipal Authority

The Sand Springs Municipal Authority will vote on a $2,000,000 budget transfer to fund the purchase of the former "Platinum Air" hangar at Sand Springs Pogue Airport, as authorized by Resolution M26-02. Trustees will also approve the Consent Agenda items covering recent meeting minutes and a public‑records retention resolution. Additional agenda items are informational updates on ongoing road, sewer, and downtown projects.

• Approve $2,000,000 transfer (Capital Improvement Fund and Airport Construction Fund) to buy the Pogue Airport hangar (Resolution M26-02).
• Approve Consent Agenda Items A‑C: minutes of Aug 25, 2025 meeting; minutes of Sep 16, 2025 special meeting; and Resolution No. M26‑03 on public‑records retention.
• Informational update on West 41st Street Overlay – 129th West Avenue to SH‑97 project.
• Informational update on Highway 51 Sewer Lift Station pump replacement project.
• Informational update on Downtown Streetscape – Phases 2 and 3 project (estimated completion mid‑Nov 2025).

Trustees unanimously approved the Consent Agenda items (minutes of prior meetings) with a 6‑0‑0 vote. They then approved a $2,000,000 budget transfer for the purchase of the hangar at Sand Springs Pogue Airport, voting 5‑0‑1 with one abstention. No discussion was held on the budget transfer item. The meeting otherwise consisted of informational reports.

• Consent Agenda items (Sept. 22 minutes and Oct. 21 special meeting minutes) approved 6-0-0
• Budget transfer of $2,000,000 for Pogue Airport hangar purchase approved 5-0-1

City Council

The City Council and Municipal Authority are meeting to consider the approval, denial, amendment, or revision of minutes from five previous meetings held between September 22 and October 21, 2025.

• Approval of September 22, 2025 regular meeting minutes (CC and MA)
• Approval of September 25, 2025 special meeting minutes (SRWCS Tour)
• Approval of October 7, 2025 special meeting minutes (WW/WTP Tour)
• Approval of October 14, 2025 regular City Council Workshop meeting minutes
• Approval of October 21, 2025 special meeting minutes (Public Works)

The council approved a $2,000,000 transfer of funds to purchase a new hangar at Sand Springs Pogue Airport, moving $1,750,000 from the Capital Improvement Fund to the Airport Construction Fund and adding $2,000,000 to the hangar project. The motion passed with a 5‑yes, 0‑no, 1‑abstain vote. The council also approved Resolution 26‑11 establishing the Veterans Advisory Board and Resolution 26‑07 setting election dates for Wards 3 and 4, each with unanimous 6‑0 votes.

• Approved $2,000,000 budget transfer for airport hangar purchase (5-0-1)
• Approved Resolution 26-11 Veterans Advisory Board (6-0-0)
• Approved Resolution 26-07 City Council election notice for Wards 3 and 4 (6-0-0)
• Approved Consent Agenda Items 5A‑5J (6-0-0)
• Retired into Executive Session to discuss economic development (6-0-0) – no action taken

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will receive updates on its Grant Services Agreement with Sharp Shooters Communications, tax returns, and trust indenture modifications. Trustees will vote on approving the minutes from the Jan. 23, 2025 special meeting and on the annual meeting schedule for 2026. Additional items such as the monthly financial report for the period ending June 30, 2025 are for information only.

• Grant Services Agreement update (informational)
• Vote to approve minutes from Jan 23, 2025 special meeting
• Vote to approve the 2026 annual meeting schedule
• Monthly financial report for period ending June 30, 2025 (informational)
• Tax returns report (informational)

The authority approved the minutes of the January 23, 2025 meeting by a 5‑0‑0 vote. It also approved the 2026 annual meeting schedule by a 5‑0‑0 vote. The grant services update and the June 30, 2025 financial report were presented for information only. The city manager noted that $300,000 held for economic development can be recalled at the board’s discretion.

• Approved Jan 23 2025 meeting minutes (5-0-0)
• Approved 2026 annual meeting schedule (5-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will meet to approve the 2026 calendar of regular meetings. The board will also receive informational reports regarding the Skiatook Raw Water Conveyance System and peak power periods.

• Approval of the 2026 calendar year Schedule of Regular Meetings
• Informational discussion of 2025 Peak Power Period
• Informational discussion of SRWCS Maintenance and Operations Cost for FY 2025
• Informational discussion of US Corps of Engineers Skiatook Lake Gate Tower Rehabilitation Work Planning
• Review of the September 30, 2025 Skiatook Raw Water Conveyance System (SRWCS) Status Report

Municipal Authority

The City Council and Municipal Authority are reviewing the Floodplain Management Plan Annual Report. Additionally, the body is considering whether to authorize staff to begin the annexation process for the Keystone Ancient Forest and areas of the Arkansas River.

• Approval of the Floodplain Management Plan Annual Report
• Proposed authorization to proceed with the Keystone Ancient Forest annexation process
• Report of drainage maintenance including cleaning 1,725 storm drains and 23 headwalls
• Update on the early warning siren system, increasing the number of sirens from 19 to 23

On October 21, 2025, the Sand Springs City Council and Municipal Authority Trust approved the Floodplain Management Plan Annual Report. They also authorized staff to proceed with the Keystone Ancient Forest annexation process. Both motions passed unanimously with a 5-0-0 vote. No other actions were taken; remaining agenda items were informational.

• Approved Floodplain Management Plan Annual Report (5-0-0)
• Authorized staff to proceed with Keystone Ancient Forest annexation (5-0-0)

City Council

The Sand Springs City Council will consider approving the Floodplain Management Plan Annual Report to maintain eligibility for a flood insurance discount. The Council will also discuss the Keystone Ancient Forest annexation process, which was requested by councilors to be placed on a future agenda.

• Approval of Floodplain Management Plan Annual Report
• Discussion of Keystone Ancient Forest annexation process
• Maintenance of 15% flood insurance discount for residents
• Review of drainage system maintenance activities
• Consideration of acquiring additional flood-prone properties

The council approved the Floodplain Management Plan Annual Report with a 5-0-0 vote. It also approved authorizing staff to proceed with the Keystone Ancient Forest annexation process, also by a 5-0-0 vote. No other agenda items resulted in action; the remaining items were discussed for information only.

• Approved Floodplain Management Plan Annual Report (5-0-0)
• Approved Keystone Ancient Forest annexation authorization (5-0-0)

Museum Trust Authority

At the October 21 regular meeting, the Sand Springs Cultural & Historical Museum Trust Authority will consider several operational matters. Items include staff and volunteer coverage, the museum director’s authority to change employee hours and pay, accession or de‑accession of items, operational fundraising ideas, use of grant funds for a $1,200 window‑film replacement, and updates on GO Bond‑funded roof drain and roof repair work based on an Apex Plumbing quote. All items will be voted on by the trustees.

• Staff and volunteer coverage during museum operational hours – decision pending.
• Authority for the museum director to adjust employee hours and pay – decision pending.
• Accession/de‑accession of museum items – decision pending.
• Grant fund use: approval of a $1,200 quote from Window Film Solutions for window‑film replacement in the director’s office and north storage room.
• GO Bond roof drains/roof repairs – review of the Apex Plumbing quote recommended on July 15, 2025.

The board unanimously approved the Consent Agenda for the September 16, 2025 meeting. All other items discussed, including staffing, fundraising, and bond project updates, received no action.

• Approved Consent Agenda (A) for Sep 16, 2025 (6-0-0)
• No action taken on museum staff and volunteer coverage during operational hours
• No action taken on museum director authority to adjust hours and pay
• No action taken on accession/de‑accession
• No action taken on operational fundraising ideas
• No action taken on grant fund updates and expenditures
• No action taken on GO Bond roof drains/repairs updates
• No action taken on other GO Bond punch list items

Development Authority (SSDA)

The Sand Springs Development Authority will consider approving the July 16, 2025 meeting minutes, receive an informational update on the Downtown Streetscape Project Phases 2 and 3, review proposed meeting dates for 2026, and elect a chairperson and vice‑chairperson. No other actions are scheduled.

• Approve or amend the minutes from the July 16, 2025 regular meeting
• Informational update on the Downtown Streetscape Project Phases 2 and 3
• Review and possibly approve proposed 2026 meeting dates
• Election of a chairperson and vice‑chairperson for the Authority
• City Manager’s Report (informational only)

The Development Authority approved the July 16, 2025 meeting minutes unanimously. Trustees also approved the 2026 meeting calendar by a 5‑0 vote. In the elections, Troy Cox was nominated and confirmed as chairperson, and Sharon Parker was nominated and confirmed as vice‑chairperson, each with a 5‑0 vote.

• Approved July 16, 2025 minutes (5-0-0)
• Approved 2026 meeting dates (5-0-0)
• Elected Troy Cox as chairperson (5-0-0)
• Elected Sharon Parker as vice‑chairperson (5-0-0)

City Council

The council will hear an informational update on revised election laws for municipal elected officials that take effect on November 1, 2025. They will be briefed on a possible annexation of the Keystone Ancient Forest and Arkansas River boundaries and the annexation process. A training overview of land‑use processes—including Specific Use Permits, Planned Unit Developments, the zoning code, and the comprehensive plan—will also be presented.

• Revised Election Laws for Municipal Elected Officials – informational update (effective Nov 1 2025)
• Discussion of possible annexation of Keystone Ancient Forest and Arkansas River boundaries – informational briefing
• Training on Land Use processes: Specific Use Permits, Planned Unit Developments, Zoning Code, Comprehensive Plan – informational

The October 14 meeting provided updates on upcoming election law changes, land‑use processes, and city projects. Council members asked staff to add an item to the next Public Works meeting to start the annexation process for the Keystone Ancient Forest and Arkansas River. No votes or formal approvals were recorded.

• Requested staff to place annexation item on upcoming Public Works meeting

Planning Commission

The Planning Commission will meet to discuss a request to combine two residential lots for additional yard space. The body will also review minutes from the September 8, 2025, meeting.

• SSLC-753: Application by Jason and Kimberly Perryman to combine Lot 1 and Lot 2, Block 4, Stoney Ridge Addition (4921 S. Redbud Dr. and 320 W. 49th Ct.)

The commission approved the minutes from the September 8, 2025 meeting by a 4‑0 vote. It also approved application SSLC‑753 to combine Lots 1 and 2 at 4921 S. Redbud Dr. and 320 W. 49" Ct., a residential single‑family high‑density parcel, by a 4‑0 vote.

• Approved September 8, 2025 meeting minutes (4-0)
• Approved SSLC-753 lot combination at 4921 S. Redbud Dr. & 320 W. 49" Ct. (4-0)

Board of Adjustment

The Board of Adjustment will consider approving the minutes from its August 11, 2025 meeting. It will also discuss a special exception request (SSBOA-872) to allow food‑truck sales (Use Unit 02) at 311 N. Washington Ave (Lots 9 & 10, Block 32) in a Commercial Heavy (CH) district. The Director’s and City Manager’s reports are informational only and no action will be taken on them.

• Approve minutes of the Board of Adjustment meeting held on August 11, 2025.
• Review SSBOA‑872 special exception to permit food‑truck sales (Use Unit 02) at 311 N. Washington Ave, zoned CH.
• Director’s Report – informational update, no board action.
• City Manager’s Report – informational update, no board action.

The Board of Adjustment approved the minutes from the August 11, 2025 meeting with a 3‑0‑1 vote. It also approved a special exception (SSBOA‑872) for 311 N. Washington Ave., allowing food‑truck sales limited to 60 calendar days per year, with a unanimous 4‑0‑0 vote. Both actions were recorded without further discussion.

• Approved August 11, 2025 BOA minutes (3-0-1)
• Approved SSBOA-872 special exception for 311 N. Washington Ave., limited to 60 days per year (4-0-0)

Airport Advisory Board

The Sand Springs Pogue Airport Advisory Board meeting scheduled for October 9, 2025 at 5:30 p.m. was canceled. The cancellation notice was posted at 11:30 a.m. on the City Hall display board by City Clerk Janice my.

Airport Advisory Board

The Sand Springs Airport Advisory Board will consider several items, including approval of the September 11, 2025 meeting minutes and a five‑year Capital Improvement Program update for FAA and ODAA grant review. Members will discuss reports on airport improvements, fuel system updates, and upcoming events. A key decision will be the approval, denial, or amendment of a ground lease for Mr. Todd Bilbrey to build a 50‑by‑50 ft hangar in the Northwest Aviation Development Area.

• Approve, deny, amend, or revise minutes from the September 11, 2025 meeting
• Consider approval of the 5‑Year CIP update for FAA/ODAA funding
• Vote on ground lease for construction of a 50‑by‑50 ft hangar by Todd Bilbrey in the NW Aviation Development Area
• Discuss updates on Jet‑A fuel system and AWOS/Beacon projects (informational)
• Discuss Vets That Matter Chillin’ & Grillin’ BBQ Competition and Car Show scheduled for Oct 10‑11

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will hold a special meeting on Oct 9, 2025. Trustees will consider approving, denying, amending, or revising the minutes from the Jan 23, 2025 special meeting. They will also consider approving, denying, amending, or revising the 2026 annual meeting schedule. The agenda includes informational updates on a grant services agreement, the monthly financial report, tax returns, trust indenture modifications, and reports from the city manager and trustees.

• Approval, denial, amendment, or revision of Jan 23 2025 meeting minutes
• Approval, denial, amendment, or revision of the 2026 SSEDA annual meeting schedule
• Grant Services Agreement update with Sharp Shooters Communications (informational)
• Monthly financial report for period ending June 30 2025 (informational)
• Report on SSEDA Trust Indenture modifications (informational)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority scheduled a regular meeting for October 9, 2025. The meeting was cancelled before it began. No agenda items were discussed or decided.

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold a special meeting for an informational tour. Attendees will receive a short presentation at the Sand Springs Municipal Building, then visit the Wastewater Complex on West 21% Street and the Water Treatment Plant on Morrow Road. No business will be acted upon during this meeting.

• Presentation at Sand Springs Municipal Building, 100 East Broadway Street
• Tour of Wastewater Complex on West 21% Street
• Tour of Water Treatment Plant on Morrow Road

On October 7, 2025, the Sand Springs City Council met at City Hall for a tour of the Wastewater Treatment Plant Complex and Water Treatment Plant. The meeting included a short presentation, a site visit, and lunch. It was designated as an informational session with no business to be acted upon by councilors.

City Council

The Sand Springs City Council and Municipal Authority Trust will conduct tours of the Wastewater Complex and Water Treatment Plant. This meeting is for informational purposes only, and no business will be acted upon.

• Tour of Wastewater Complex on West 21S Street
• Tour of Water Treatment Plant on Morrow Road

The Sand Springs City Council met on October 7, 2025 for a special informational session. Council members toured the Wastewater Treatment Plant Complex and the Water Treatment Plant after a brief presentation. The meeting was designated for informational purposes only, with any business to be acted upon at a later date. No formal actions, approvals, or votes were recorded.

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving, denying, amending, or revising the minutes from its August 4, 2025 meeting. The remainder of the agenda consists of informational updates on the General Obligation Bond projects, KAF property annexation, upcoming special events, golf course activities, and recreation and park projects. No other decisions are scheduled for this meeting.

• Vote on approval of August 4, 2025 meeting minutes
• GO Bond project updates (informational)
• KAF Property Annexation update (informational)
• Special Events updates (informational)
• Golf Course updates (informational)

The Sand Springs Park Advisory Board met on October 6, 2025. The meeting included sign‑in procedures for speakers and reminders of comment limits and civility rules. No agenda items were recorded as decided, approved, denied, or tabled.

Sand Springs & Sapulpa Joint Board

Members of the Sand Springs City Council, Municipal Authority and the Sand Springs/Sapulpa Joint Board will attend an informational tour of the Skiatook Raw Water Conveyance System near Skiatook Lake. The meeting begins with a short presentation at the Sand Springs — Spring Lake Municipal Complex, then proceeds to the site, followed by lunch and a return to the complex. No business will be acted upon; the meeting is for informational purposes only.

• Informational tour of the Skiatook Raw Water Conveyance System

Municipal Authority

The Sand Springs City Council, Municipal Authority, and Sand Springs/Sapulpa Joint Board toured the Skiatook Raw Water Conveyance System after a short presentation at the Spring Lake Municipal Complex. The meeting was designated informational only, and no business or votes were taken. No decisions were approved, denied, or tabled.

City Council

The Sand Springs City Council, Sand Springs Municipal Authority, and Sand Springs/Sapulpa Joint Board will tour the Skiatook Raw Water Conveyance System. The meeting is for informational purposes only, with no business to be acted upon. The agenda includes a short presentation at the Spring Lake Municipal Complex, a site visit near Skiatook Lake, and a lunch break. The notice was posted by City Clerk Janice L. Almy on September 16, 2025.

• Informational tour of the Skiatook Raw Water Conveyance System near Skiatook Lake
• Short presentation at Sand Springs — Spring Lake Municipal Complex (13101 West 46" Street)

The Sand Springs City Council, Municipal Authority Trust, and Joint Board toured the Skiatook Raw Water Conveyance System. The meeting was for informational purposes only. No business was acted upon by any body.

Municipal Authority

The Sand Springs Municipal Authority approved its consent agenda, including minutes, a sales‑tax renewal, and a purchase of 81 Yamaha golf carts. It also adopted Resolution No. M26-02, authorizing appropriations, budget amendments, and contracts for acquiring a large hangar at Sand Springs‑Pogue Airport. A financial report was presented for information only.

• Approval of minutes for July 21, August 6, and August 19, 2025 Municipal Authority meetings
• Renewal of annual sales‑tax agreements between the City of Sand Springs and the Municipal Authority
• Agreement with Yamaha Golf Car Company to purchase 81 fleet, 6 utility, 1 beverage, and 1 range utility gasoline‑powered golf carts
• Resolution No. M26-02 authorizing funds and contracts for acquisition of a large hangar at Sand Springs‑Pogue Airport
• Monthly financial report presented for informational purposes

The council approved the Consent Agenda items (including a $264,032 trail agreement and a $129,740 construction award) with a 7‑0 vote. Ordinance 1438 (PUD amendment) and Ordinance 1440 (disturbing the peace) were each approved 7‑0, and the emergency clause for Ordinance 1440 also passed 7‑0. Ordinance 1439 (annexation of 2.11 acres) was approved 6‑0.

• Approved Consent Agenda Items No.5A‑5G (including $264,032 trail agreement and $129,740 construction award) – 7‑0‑0
• Approved Ordinance No.1438 (PUD‑31‑C amendment) – 7‑0‑0
• Approved Ordinance No.1440 (disturbing the peace, loud music, amplified sound) – 7‑0‑0
• Approved Emergency Clause for Ordinance No.1440 – 7‑0‑0
• Approved Ordinance No.1439 (annexation of 2.11 acres at 521 South 209 West Avenue) – 6‑0‑0
• Approved motion to retire into Executive Session for economic development discussion – 6‑0‑0 (no action taken thereafter)

City Council

The Sand Springs City Council approved the minutes from recent meetings and a consent agenda covering routine items. It also confirmed board appointments and adopted Resolution No. 26-09, authorizing a cell tower easement. Additional actions included approving urban project agreements for the 113th West Avenue widening and a $64,156.70 change order for the Lincoln Avenue sanitary sewer project.

• Resolution No. 26-09 authorizing a cell tower easement and related agreement
• Urban Project Agreements with ODOT for Phase 2 and Phase 3 of the 113th West Avenue widening
• Final Change Order No. 1 increasing the Lincoln Avenue sanitary sewer contract by $64,156.70
• Acceptance of the Lincoln Avenue Sanitary Sewer project constructed by Sapulpa Digging, Inc.
• Reappointment of Ryan Walker and Brent Kellogg to the Sand Springs Economic Development Authority

The council unanimously approved the consent agenda items and adopted Ordinance 1438 to amend a Planned Unit Development. It also approved Ordinance 1440 amending the city’s noise ordinance and added an emergency clause to it. Additionally, the council approved the annexation of 2.11 acres at 521 South 209 West Avenue. All votes were unanimous (7‑0‑0 except the annexation, which was 6‑0‑0).

• Approved Consent Agenda Items No. 5A‑5G (7‑0‑0)
• Approved Ordinance No. 1438 (Planned Unit Development amendment) (7‑0‑0)
• Approved Ordinance No. 1440 (noise ordinance amendment) (7‑0‑0)
• Approved Emergency Clause for Ordinance No. 1440 (7‑0‑0)
• Approved Ordinance No. 1439 annexation of 2.11 acres at 521 South 209 West Avenue (6‑0‑0)
• Approved motion to retire into Executive Session for economic‑development discussion (6‑0‑0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will review a proposed Ordinance No. 1440 that updates the city’s noise regulations, sets penalties, and declares an emergency. They will also consider a right‑of‑way encroachment request for 10 W. Broadway Street and discuss Resolutions Nos. 26-05 & M26-03 concerning public‑record retention. Additional items include an overview of a state DOT trail agreement, bids for the Sheffield Crossing Phase 4A concrete box extension, and several project updates that are informational only.

• Proposed Ordinance No. 1440 – amendment to noise ordinance, penalty provisions, emergency declaration
• Proposed Right‑of‑Way (ROW) Encroachment – 10 W. Broadway Street
• Proposed Resolutions Nos. 26-05 & M26-03 – retention of public records for city and authority
• Supplemental and Modification Agreement No. 1 – Sand Springs 81S West Avenue Connector Trail with OK DOT
• Sheffield Crossing Phase 4A – bids received for Concrete Box Extension project (City project no. R‑2502)

The September 16, 2025 special session of the Sand Springs City Council and Municipal Authority was held for informational purposes only. Councilors and staff presented updates on proposed ordinances, right‑of‑way agreements, and numerous city projects, but no motions were made, voted on, or adopted. The meeting adjourned at 12:48 p.m.

City Council

The City Council and Municipal Authority Trust will discuss several items for future meetings, including a proposed noise ordinance and public records retention. No action is requested or will be taken during this meeting; all items are for discussion or informational purposes.

• Proposed Ordinance No. 1440 regarding disturbing the peace, loud noise, music, and amplified sound
• Proposed Resolution Nos. 26-05 & M26-03 regarding retention of public records
• Proposed Right-of-Way (ROW) Encroachment at 10 W. Broadway Street
• Bids for Sheffield Crossing Phase 4A — Concrete Box Extension project (no. R-2502)
• Supplemental and Modification Agreement No. 1 for the Sand Springs 81% West Avenue Connector Trail

The Sand Springs City Council and Municipal Authority Trust met in a special session on September 16, 2025. Councilors and staff presented updates on proposed ordinances, projects, and agreements, but all items were for informational purposes only. No motions were made, and no decisions were approved, denied, or tabled.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to approve routine items, review financial reports, and consider action on GO Bond roof drains and a plumbing quote.

• Approval of August 19, 2025 minutes
• Consideration of Apex Plumbing quote for roof repairs
• Review of GO Bond punch list items with a November 2025 deadline
• Review of financial reports for September 2025
• Discussion of operational fundraising ideas

The Trust Authority voted to use grant funds to pay a $1,200 quote from Window Film Solutions for new window film in the museum office and storage room. The board also approved the rollover of the museum’s Certificate of Deposit and kept the existing committee assignments for FY 2026. All motions passed unanimously.

• Approved $1,200 grant spend for window‑film replacement (5‑0‑0)
• Approved rollover of the entire CD balance with interest (5‑0‑0)
• Approved maintaining current committees for FY 2026 (5‑0‑0)
• Approved Consent Agenda for August 19 2025 (4‑0‑1)

Airport Advisory Board

The Sand Springs Airport Advisory Board will vote on the minutes from the August 14, 2025 meeting and approve the 2026 meeting schedule. It will discuss the ISR 1000 Committee topics, including advertising, event scheduling, terminal renovations, and governmental affairs. The board will consider an update to the airport’s 5‑Year Capital Improvement Program and related NPIAS Twenty‑Year Plan for potential FAA and ODAA grant funding. Additional informational items include engineering updates, Northwest Apron and hangar development, and reports from the City Manager and Airport Supervisor.

• Approve or amend minutes of the August 14, 2025 meeting
• Approve or amend the 2026 Airport Advisory Board meeting schedule
• Consider the 5‑Year CIP and NPIAS Twenty‑Year Plan update for FAA/ODAA funding
• Discuss updates on the Jet‑A fuel system and AWOS/beacon projects
• Discuss Northwest Apron development, sewer line construction, and hangar projects

Planning Commission

The commission is reviewing technical site plans and surveys for a project located at 1 W. 32nd Court S. The documents include a topographic survey, demolition plan, and area plans for the Amended River Heights PUD 31-B and Park Hills Estates.

• Review of site plans for 1 W. 32nd Court S.
• Topographic survey of Amended River Heights PUD 31-B, Block 1, Lots 1-3
• Demolition and erosion control plans for the project site
• Review of boundary and area plans involving Park Hills Estates

The Sand Springs Planning Commission unanimously approved the minutes from the August 11 meeting. It also approved the PUD‑31‑C amendment to allow office use on two lots, approved the SSLC‑748 lot‑combination request, approved the annexation of a 2.11‑acre commercial parcel, and approved the SSLC‑752 parcel‑combination request. All motions carried by a 5‑0‑0 vote.

• Approved August 11, 2025 minutes (5-0-0)
• Approved PUD‑31‑C amendment for office use on Lots 1‑2 (5-0-0)
• Approved SSLC‑748 to combine Lots 1‑2 in River Heights Addition (5-0-0)
• Approved annexation of 2.11‑acre commercial parcel at 521 S. 209" W. Ave. (5-0-0)
• Approved SSLC‑752 to combine two parcels for commercial development (5-0-0)

Municipal Authority

The Municipal Authority is meeting to consider the approval, denial, amendment, or revision of minutes from three previous meetings held between July 21 and August 19, 2025.

• Approval of July 21, 2025 regular City Council and Municipal Authority Trust minutes
• Approval of August 8, 2025 special City Council meeting minutes
• Approval of August 19, 2025 special City Council and Municipal Authority Trust minutes

The Sand Springs Municipal Authority unanimously approved all items on the consent agenda, including minutes, a sales‑tax renewal resolution, and a purchase agreement with Yamaha Golf Car Company. It also approved Resolution No. M26‑02, authorizing appropriations, budget amendments and contracts for acquiring a large hangar at Sand Springs‑Pogue Airport. The financial report and correspondence were presented for information only. The meeting was then adjourned.

• Approved Consent Agenda Items 3A‑3E (minutes, sales‑tax renewal, Yamaha golf cart purchase) (6‑0‑0)
• Approved Resolution No. M26‑02 authorizing funds and contracts for a large airport hangar (6‑0‑0)

City Council

The City Council voted unanimously to adopt all items on the consent agenda, which included meeting minutes, a sales‑tax renewal, ODOT West Avenue widening agreements, street improvements, a change order and sewer project acceptance. The council also reappointed Ryan Walker and Brent Kellogg to the Sand Springs Economic Development Authority and appointed Josh Stuckey to the Board of Adjustment. Finally, the council approved Resolution No. 26‑09 authorizing a cell‑tower easement. The financial report and correspondence items were presented for information only.

• Approved Consent Agenda items (7-0-0)
• Reappointed Ryan Walker to Economic Development Authority (7-0-0)
• Reappointed Brent Kellogg to Economic Development Authority (7-0-0)
• Appointed Josh Stuckey to Board of Adjustment (7-0-0)
• Approved Resolution No. 26‑09 for cell‑tower easement (7-0-0)

Municipal Authority

The council voted 6-0 to approve the revised Inter-Local South West Area Tactical Team (SWAT) agreement, giving the mayor authority to sign. They also approved an amended contract with Centurion Health Systems, Inc. for EMS fee reimbursement. Finally, they approved Resolution No. 26-08 to transfer city real property and accept a quit‑claim deed, authorizing the city manager, mayor, and clerk to execute the conveyance.

• Approved Revised Inter-Local SWAT Agreement (6-0)
• Approved amended EMS contract with Centurion Health Systems, Inc. (6-0)
• Approved Resolution No. 26-08 for real‑property transfer and quit‑claim deed (6-0)

City Council

The council unanimously approved a revised Inter‑Local South West Area Tactical Team agreement, giving the mayor authority to sign. It also approved an amended contract with Centurion Health Systems d/b/a Mercy Regional for EMS fee reimbursement. Finally, the council approved Resolution No. 26‑08 to transfer city real property and accept a quit‑claim deed.

• Approved Revised Inter‑Local S.W.A.T. Agreement, mayor signing authority (6-0-0)
• Approved amended contract with Centurion Health Systems d/b/a Mercy Regional for EMS fee reimbursement (6-0-0)
• Approved Resolution No. 26‑08 to transfer real property and accept quit‑claim deed (6-0-0)

Museum Trust Authority

The board approved the July 15 consent agenda with a 4‑0‑0 vote. Trustees voted 5‑0‑0 to let the museum director decide on accepting recent donations of newspapers, albums and a circus sculpture. A 5‑0‑0 vote also approved the 2026 schedule of regular meetings. No other actions were taken.

• Approved Consent Agenda (July 15 minutes) (4-0-0)
• Approved director discretion for donation acceptance (5-0-0)
• Approved 2026 schedule of regular meetings (5-0-0)

Planning Commission

The Sand Springs Planning Commission will consider approving three requests to split existing residential lots into smaller parcels for duplex construction. The body will also discuss the 2026 meeting schedule and elect officers.

• Consider approval of July 7, 2025 minutes
• Review lot split request for 218 N. Grant Ave. (SSL-749)
• Review lot split request for 413 N. Industrial Ave. (SSL-750)
• Review lot split request for 215 W. 40th Pl. (SSL-751)
• Discuss 2026 Planning Commission meeting dates

The Planning Commission unanimously approved three lot‑split requests (SSL‑749, SSL‑750, SSL‑751). The commission also adopted the proposed 2026 meeting dates. Finally, the commission elected its officers for the next term.

• Approved SSL‑749 lot split (5-0-0)
• Approved SSL‑750 lot split (5-0-0)
• Approved SSL‑751 lot split (6-0-0)
• Approved 2026 Planning Commission meeting dates (6-0-0)
• Elected William Yemma as secretary (6-0-0)
• Elected Harold Neal as vice‑chairman (6-0-0)
• Elected Paul Shindel as chairman (6-0-0)

Board of Adjustment

The Board approved the July 14, 2025 minutes and three variance applications (SSBOA‑869, SSBOA‑870, SSBOA‑871) with unanimous votes. It also approved the 2026 meeting dates and elected Michael Phillips as chairperson, David Parker as vice‑chairperson, and Michael Zimmerman as secretary.

• Approved July 14, 2025 BOA minutes (4-0-1)
• Approved SSBOA‑869 variance for 218 N. Grant Ave (5-0-0)
• Approved SSBOA‑870 variance for Contreras lot split (5-0-0)
• Approved SSBOA‑871 variance for carport with gutter condition (5-0-0)
• Approved 2026 meeting dates (4-0-1)
• Elected Michael Phillips as chairperson (4-0-1)
• Elected David Parker as vice‑chairperson (4-0-1)
• Elected Michael Zimmerman as secretary (4-0-1)

City Council

The August 6, 2025 special meeting was held for the State of the Dam program. It was purely informational and no business was acted upon by the City Council or Municipal Authority Trustees. No decisions, approvals, or denials were recorded.

Park Advisory Board

The Park Advisory Board approved the minutes of the June 2, 2025 meeting. It also approved the amended 2025 regular meeting schedule and the 2026 regular meeting schedule. Each motion passed unanimously with a 6‑0‑0 vote.

• Approved June 2, 2025 meeting minutes (6-0-0)
• Approved amended 2025 regular meeting schedule (6-0-0)
• Approved 2026 regular meeting schedule (6-0-0)

Municipal Authority

The Sand Springs Municipal Authority met on July 21, 2025 and approved all Consent Agenda items 3A‑3F with a 7‑0‑0 vote. The approvals covered minutes from June 23, June 27 and July 15 meetings, adoption of the 2026 meeting schedule, a $16,851 change order for emergency repairs, and authority for financing documents for Plane Junkies LLC at Pogue Airport. The financial report and correspondence were presented for information only. The meeting adjourned at 6:22 p.m.

• Approved minutes of the June 23, 2025 regular Municipal Authority meeting (7‑0‑0)
• Approved minutes of the June 27, 2025 special City Council/Municipal Authority meeting (7‑0‑0)
• Approved minutes of the July 15, 2025 special City Council/Municipal Authority meeting (7‑0‑0)
• Adopted the 2026 meeting schedule for the Municipal Authority (7‑0‑0)
• Approved Change Order No. 1 for Emergency Repairs 2024 with T‑G Excavating, Inc. ($16,851) (7‑0‑0)
• Authorized the Mayor/Chairman and City Manager to execute financing documents for Plane Junkies, LLC hangar project at Pogue Airport (7‑0‑0)

City Council

The council approved the routine consent agenda items, including meeting minutes and a $86,651.52 expenditure for the River City Sanitary Sewer Lift Station project. It approved Ordinance No. 1435 rezoning 215 W. 40 Place from RS‑1 to RS‑3. It approved Ordinance No. 1436 amending the City Manager's purchasing authority and added an emergency clause. It also approved Ordinance No. 1437 transferring city real property and authorized the mayor and city manager to sign an economic development agreement with MF Legacy Holdings for a retail center at Sheffield Crossing. All votes were 7‑0‑0.

• Approved Consent Agenda Items No. 5A‑5I, including $86,651.52 sewer lift station expenditure (7‑0‑0)
• Approved Ordinance No. 1435 rezoning 215 W. 40 Place (7‑0‑0)
• Approved Ordinance No. 1436 amending purchasing authority (7‑0‑0)
• Approved Emergency Clause for Ordinance No. 1436 (7‑0‑0)
• Approved Ordinance No. 1437 transfer of real property (7‑0‑0)
• Authorized Mayor and City Manager to sign economic development agreement with MF Legacy Holdings for Sheffield Crossing retail center (7‑0‑0)

Municipal Authority

The council reviewed Amended Resolution No. 25-17, which outlines two methods for selecting the mayor and vice mayor. After discussion, members voted to adopt Option 2. The motion carried unanimously, 6‑0‑0. No other actions were taken; the remaining agenda items were discussed for information only.

• Approved Amended Resolution No. 25-17 – Option 2 (vote 6-0-0)

City Council

The council voted to adopt Amended Resolution No. 25-17 – Option 2, which sets the process for selecting the Mayor and Vice Mayor. The motion was made by Councilor Matt Barnett, seconded by Vice Mayor Cody Worrell, and passed unanimously with a 6-0-0 vote. All other agenda items were discussed for information only and no actions were taken.

• Approved Amended Resolution No. 25-17 Option 2 (6-0-0)

Museum Trust Authority

The board approved the June 17 consent agenda with a 6‑0‑1 vote. It also voted 7‑0‑0 to recommend using GO Bond funds to cover museum drying costs based on an Apex Plumbing quote, and directed the city to obtain two additional quotes that include overtime, roof repair, street work, and cabinet removal.

• Approved June 17 consent agenda (6-0-1)
• Recommended GO Bond funds for museum drying per Apex Plumbing quote (7-0-0)
• Directed city to obtain two additional quotes covering overtime, roof repair, street work, and cabinet removal

Board of Adjustment

The Board of Adjustment approved the minutes from the June 9, 2025 meeting with a 4‑0‑0 vote. It also voted to table the special exception application (SSBOA‑868) for a carport at 1006 Forest Dr. until engineered site plans showing runoff control are provided, also by a 4‑0‑0 vote. No other actions were taken before adjournment.

• Approved minutes of June 9, 2025 (4-0-0)
• Tabled SSBOA-868 carport exception until engineered plans (4-0-0)

Airport Advisory Board

The Airport Advisory Board approved the minutes from the June 12, 2025 meeting. The motion passed with five ayes and two members giving no response. No other actions were decided.

• Approved June 12, 2025 meeting minutes (5 ayes, 2 no response)

City Council

The Sand Springs City Council voted to approve Resolution No. 26-01, requesting the Oklahoma Municipal League to support legislation for the 2026 state session. The council also approved Resolution No. 26-02, supporting levee rehabilitation. Both motions passed unanimously with a 7-0-0 vote.

• Approved Resolution No. 26-01 supporting OML legislation for 2026 (7-0-0)
• Approved Resolution No. 26-02 supporting levee rehabilitation (7-0-0)

Planning Commission

The commission approved the minutes from the June 9, 2025 meeting with a 4-0-1 vote. It then voted 5-0-0 to recommend that City Council approve Ordinance 1435, which would rezone .41 acres at the corner of Skylane Dr. and W. 40" PI from RS-1 to RS-3 for higher‑density single‑family homes. No other actions were taken and the meeting adjourned at 4:05 p.m.

• Approved June 9, 2025 minutes (4-0-1)
• Recommended approval of Ordinance 1435 rezoning .41 acres at 215 W. 40" PI (5-0-0)

Municipal Authority

The council approved an engagement letter for Arledge & Associates to provide audit services for FY25, with a 5-0-0 vote. The council also approved an engagement letter for Crawford & Associates to provide accounting and consulting services for the FY25 audit, also with a 5-0-0 vote. Councilors Mike Burdge and Beau Wilson were noted as absent.

• Approved Arledge & Associates audit services contract (5-0-0)
• Approved Crawford & Associates accounting & consulting contract (5-0-0)

City Council

The council voted to authorize the mayor to sign engagement letters with Arledge & Associates, P.C. for audit services and with Crawford & Associates, P.C. for accounting and consulting services for FY25. Both motions passed unanimously with a 5‑0‑0 vote. No other actions were taken.

• Approved Arledge & Associates, P.C. audit services contract (5-0-0)
• Approved Crawford & Associates, P.C. accounting and consulting contract (5-0-0)

Municipal Authority

The board unanimously approved the Consent Agenda items (3A‑3K). It then adopted Amended Resolution No. M25‑06, the FY 2026 budget and budget amendment authority, with a 6‑0‑0 vote. Finally, the trustees reappointed Lea Anderson Judge and Rick Westcott to the Airport Advisory Board for three‑year terms, also 6‑0‑0.

• Approved Consent Agenda Items No. 3A‑3K (6-0-0)
• Approved Amended Resolution No. M25‑06 FY 2026 budget (6-0-0)
• Reappointed Lea Anderson Judge to Airport Advisory Board (3‑year term) (6-0-0)
• Reappointed Rick Westcott to Airport Advisory Board (3‑year term) (6-0-0)

City Council

The council approved the consent agenda items, including the FY26 budget and related contracts, by a 6‑0‑0 vote. Ordinance No. 1434 annexing 826.64 acres in Osage County was also approved 6‑0‑0. The amended resolution for the FY26 budget (Resolution 25‑33) and the amended resolution on the mayor/vice‑mayor selection process (Resolution 25‑17, Option 1) each passed 6‑0‑0, and the appointment of Leonard (Len) Gardner to the Planning Commission was confirmed 6‑0‑0.

• Approved Consent Agenda items 6A‑6L and 6N‑60 (including FY26 budget) (6‑0‑0)
• Approved Ordinance No. 1434 annexing 826.64 acres in Osage County (6‑0‑0)
• Approved Amended Resolution No. 25‑33 FY26 budget adoption (6‑0‑0)
• Approved Amended Resolution No. 25‑17 Option 1 for mayor/vice‑mayor selection (6‑0‑0)
• Approved appointment of Leonard (Len) Gardner to Planning Commission (6‑0‑0)

Municipal Authority

A motion to approve Amended Resolution No. 25-17 – Option 2, which would change the process for selecting the mayor and vice mayor, failed with a 3‑3‑0 vote. The council then moved to table the same resolution for a later meeting, and that motion passed unanimously 6‑0‑0. No other actions were taken.

• Motion to approve Amended Resolution No. 25-17 – Option 2 failed (3-3-0)
• Motion to table Item No. 3 (Amended Resolution No. 25-17) carried (6-0-0)

City Council

The council considered Amended Resolution No. 25-17 – Option 2, which would change the process for selecting the mayor and vice mayor. The motion to approve the resolution failed with a 3‑3‑0 vote. Afterwards, councilors moved to table Item No. 3 for future consideration, and the motion carried unanimously 6‑0‑0. No other actions were taken.

• Failed to approve Amended Resolution No. 25-17 – Option 2 (3-3-0)
• Tabled Item No. 3 to a future meeting (6-0-0)

Museum Trust Authority

The Trust Authority approved the consent agenda and a $18,414.34 contract with Window Film Solutions, LLC. Trustees elected Nathan Woodmansee as Chairman, Mayme Crawford as Vice Chairman, Lisa Riggs as Secretary, and Cynthia Phillips as Treasurer for FY2025‑2026. The board also approved a Lost Debit Card Receipt form for museum director Ginger Murphy. All votes were recorded as 6‑0‑0.

• Approved Consent Agenda (6-0-0)
• Approved $18,414.34 contract with Window Film Solutions, LLC (6-0-0)
• Retained Nathan Woodmansee as Chairman (6-0-0)
• Retained Mayme Crawford as Vice Chairman (6-0-0)
• Retained Lisa Riggs as Secretary (6-0-0)
• Retained Cynthia Phillips as Treasurer (6-0-0)
• Approved Lost Debit Card Receipt form for Ginger Murphy (6-0-0)

Airport Advisory Board

The Airport Advisory Board unanimously approved the minutes from the May 8, 2025 meeting. It also approved an update to the Airport Policy Documents and Site Development Standards. Finally, the board approved a Specialized Aviation Service Operations license agreement with Tulsa Flight Training, LLC for flight instruction and aircraft rental at the airport.

• Approved May 8, 2025 meeting minutes (unanimous aye vote)
• Approved update to Airport Policy Documents, Site Development Standards (unanimous aye vote)
• Approved SASO license agreement with Tulsa Flight Training, LLC (unanimous aye vote)

Planning Commission

The commission approved the April 14, 2025 meeting minutes. It voted to recommend City Council approve Ordinance 1434 to annex 826.64 acres owned by Alan and Susan Ringle. It also approved three development applications: SSL-745 lot split, SSLC-746 lot combination, and SSLC-747 lot combination. All votes were 4‑0‑0.

• Approved April 14, 2025 minutes (4-0-0)
• Recommended approval of Ordinance 1434 annexation (4-0-0)
• Approved SSL-745 lot split application (4-0-0)
• Approved SSLC-746 lot combination application (4-0-0)
• Approved SSLC-747 lot combination application (4-0-0)

Board of Adjustment

The Board approved the minutes of its April 14, 2025 meeting with a 4-0-1 vote. It also approved a special exception (SSBOA-867) allowing Jamesa Reece to construct a double carport that encroaches about 20° into the front yard at 4811 S. Spruce Dr., with a 5-0-0 vote. No other actions were taken.

• Approved minutes of April 14, 2025 meeting (4-0-1)
• Approved special exception SSBOA-867 for carport at 4811 S. Spruce Dr. (5-0-0)

Park Advisory Board

The board approved the April 7, 2025 meeting minutes unanimously. Members re‑elected Cathy Burdge as chair, Ari Montross as vice chair, and Melissa Cartwright as secretary for 2025‑2026, each with a 7‑0 vote. PJ Baker was appointed to the Park Friends board, also by a 7‑0 vote. The board voted 6‑0 to present the Hometown Hero Award at the Seating of Council instead of the Herbal Affair.

• Approved April 7, 2025 minutes (7-0)
• Retained Cathy Burdge as Chairperson (7-0)
• Retained Ari Montross as Vice Chairperson (7-0)
• Retained Melissa Cartwright as Secretary (7-0)
• Appointed PJ Baker to Park Friends board (7-0)
• Changed Hometown Hero Award presentation to Seating of Council (6-0)

Museum Trust Authority

The board approved the FY 2026 budget unanimously. It also authorized up to $20,000 of grant funds for window‑film tint and tabled the election of officers until the next meeting. Earlier items included approval of the consent agenda and acceptance of photos from the Betty Sanders collection.

• Consent agenda (April 15) approved, vote 5-0-1
• Accepted photos of The Rogues’ 5 Band collection, vote 6-0-0
• Authorized up to $20,000 grant spend on window‑film tint, vote 6-0-0
• Election of officers tabled until next meeting, vote 6-0-0
• FY 2026 budget approved with amendments, vote 6-0-0
• Window film installation: no action taken
• Grant money expenditures: no action on other items
• Received $500 donation from Pilot Club (reported, not a vote)

Municipal Authority

The Authority approved its FY 2026 budget, including a $212,983.80 share of the Skiatook Raw Water Conveyance System operation and maintenance costs. It also approved the rehabilitation of the airport's automated weather observation system and rotating beacon, and confirmed new appointments to the Sand Springs/Sapulpa Joint Board. All actions passed unanimously.

• Approved Consent Agenda Items 3A‑3D, including FY26 O&M plan for Skiatook Raw Water Conveyance System ($354,973 total; Authority share $212,983.80) (6-0-0)
• Approved Resolution No. M25-05 to rehabilitate AWOS and rotating beacon at Sand Springs Pogue Airport (6-0-0)
• Approved Resolution No. M25-06 adopting the Sand Springs Municipal Authority FY 2026 budget (6-0-0)
• Approved Chairman and Vice Chairman appointments to Sand Springs/Sapulpa Joint Board (6-0-0)

City Council

The council adopted the Fiscal Year 2026 budget by a 6‑0 vote. It also approved resolutions authorizing litigation over 514 North Oak Ridge Drive, funding for Case Park sports fields, and rehabilitation of the airport weather observation system. The consent agenda items, including water line replacement and a $10,000 fund transfer, were approved unanimously. Board and committee appointments for the next term were confirmed.

• Approved Consent Agenda items 5A‑5H (6‑0‑0)
• Adopted FY 2026 budget (Resolution 25‑33) (6‑0‑0)
• Approved litigation resolution for 514 North Oak Ridge Drive (Resolution 25‑34) (6‑0‑0)
• Approved public improvements for Case Park sports fields (Resolution 25‑35) (6‑0‑0)
• Approved award and funding for AWOS and rotating beacon at Sand Springs Pogue Airport (Resolution 25‑31) (6‑0‑0)
• Approved water & wastewater fund transfer and change order for WWTP SBR Blower project (part of Consent Agenda) (6‑0‑0)
• Approved board and committee appointments (items 11A‑11B) (6‑0‑0)
• Tabled amended Resolution 25‑17 on mayor/vice mayor selection process (no vote)

Municipal Authority

The Sand Springs City Council and Municipal Authority met in a special session on May 13, 2025. All agenda items were presented for discussion only, and no approvals, denials, or other actions were recorded. The meeting adjourned at 12:59 p.m. after informational updates on various projects.

City Council

The Sand Springs City Council and Municipal Authority Trust met in a special session on May 13, 2025 at the Spring Lake Municipal Complex. Council members present were Mayor James O. Spoon, Vice Mayor Cody Worrell, and Trustees Matt Barnett, Erik Stuckey, and Beau Wilson; Trustees Mike Burdge and Brian Jackson were absent. Agenda items A‑F were discussed for informational purposes only, and no motions, votes, or approvals were recorded. The meeting adjourned at 12:00 p.m.

City Council

The council amended the notice for its regular meeting, moving the date from May 5 to May 12, 2025. The meeting location was also changed from the Municipal Building at 100 East Broadway Street to the Canyons at Blackjack Ridge Golf Course Banquet Room, 1801 North McKinley Avenue. No other actions or decisions were taken.

City Council

The City Council voted 6‑1 to elect Mayor Jim Spoon for a term ending May 2026 and then ratified the election with a unanimous 7‑0‑0 vote. Councilors also voted 3‑2‑2 to elect Cody Worrell as Vice Mayor, followed by a unanimous 7‑0‑0 ratification. Both officials were seated for one‑year terms to May 2026.

• Elected Jim Spoon as Mayor (6-1 vote)
• Ratified Jim Spoon as Mayor (7-0-0 vote)
• Elected Cody Worrell as Vice Mayor (3-2-2 vote)
• Ratified Cody Worrell as Vice Mayor (7-0-0 vote)

Airport Advisory Board

The Airport Advisory Board approved the minutes from the April 10 meeting. It also approved the agreement to upgrade the Automated Weather Observation System and rotating beacon, and approved the transfer of the Brent Doeksen ground lease to Pierce Warren. All motions passed with ayes from the members present.

• Approved minutes of the April 10, 2025 Airport Advisory Board meeting (aye votes from Fleenor, Stephenson, Anderson, Westcott, Wagner)
• Approved agreement to upgrade the AWOS and rotating beacon (aye votes from Fleenor, Stephenson, Anderson, Westcott, Wagner)
• Approved transfer of the Brent Doeksen ground lease to Pierce Warren (aye votes from Fleenor, Stephenson, Anderson, Wagner)

City Council

The May 12, 2025 meeting was primarily ceremonial. Councilors were sworn in for new terms and the council conducted elections for Mayor and Vice Mayor, but no vote totals or outcomes were recorded in the minutes. No other actions or resolutions were adopted.

Municipal Authority

At the April 28, 2025 Sand Springs Municipal Authority meeting, Trustees voted to approve all items on the consent agenda (Items 3A‑3E). The motion, made by Vice Chairman Wilson and seconded by Trustee Worrell, passed unanimously with a 6‑0‑0 vote. Approved items included the March 24, 2025 meeting minutes, a Specialized Aviation Service Operation (SASO) License Agreement with Horizon Aviation, LLC, FY26 employee insurance benefit renewal resolutions, a Master Fee Schedule, and the purchase of a Kubota tractor and brush cutter for wastewater maintenance. Other agenda items such as the FY26 budget presentation and financial report were for information only, and the meeting adjourned at 6:36 p.m.

• Approved minutes of March 24, 2025 meeting (6‑0‑0)
• Approved Specialized Aviation Service Operation (SASO) License Agreement with Horizon Aviation, LLC (6‑0‑0)
• Approved FY26 Employee Insurance Benefit Renewal Agreements (6‑0‑0)
• Approved Master Fee Schedule establishing/modifying fees, fines, rates (6‑0‑0)
• Approved purchase of Kubota tractor and brush cutter for wastewater maintenance (6‑0‑0)

City Council

The council unanimously approved the Consent Agenda items, which covered meeting minutes, employee insurance agreements, a retirement plan amendment, dilapidation nuisance actions, water improvements, a zoning code update, and an urban‑renewal plan. Erik Stuckey was appointed as the Ward 4 representative to serve until May 2026. Ordinance No. 1429 was adopted, revising Title 6 to limit dogs to three per household, and Resolution No. 25‑29 establishing a Master Fee Schedule was also approved.

• Approved Consent Agenda Items No. 7A‑71 (minutes, insurance, retirement plan, nuisance actions, water improvements, zoning code update, urban renewal) – vote 6‑0‑0
• Appointed Erik Stuckey as Ward 4 representative to serve an unexpired term to May 2026 – vote 6‑0‑0
• Approved Ordinance No. 1429 (Title 6 – Animals) limiting dogs to three per household – vote 6‑0‑0
• Approved Resolution No. 25‑29 establishing a Master Fee Schedule for city fees, fines, and rates – vote 6‑0‑0

Municipal Authority

The Sand Springs City Council and Municipal Authority met in a special session on April 22, 2025. Councilors and staff presented and discussed several agenda items, including a proposed aviation license, water line improvements, and project updates. No motions were adopted, no votes were taken, and no decisions were recorded. The meeting adjourned at 1:16 p.m.

City Council

The Sand Springs City Council and Municipal Authority Trust met in a special session on April 22, 2025. Councilors and staff presented several agenda items for discussion, including a proposed aviation service agreement, water line improvements, and updates on various projects. All items were informational or for discussion only, and no motions were adopted, denied, or tabled.

Development Authority (SSDA)

The board approved the minutes from the January 15, 2025 meeting by a 5‑0 vote. Trustees voted 5‑0 to recommend Resolution 25‑28, which sets urban‑renewal land‑acquisition priorities, to the City Council. The Authority entered and later exited executive session, each motion passing 5‑0, and took no further action on other items.

• Approved Jan 15, 2025 meeting minutes (5-0)
• Recommended Resolution 25‑28 to City Council (5-0)
• Retired into Executive Session (5-0)
• Returned from Executive Session to regular meeting (5-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board approved the minutes from the January 21, 2025 meeting. It also approved the Memorandum of Understanding for operation and maintenance of the Skiatook Raw Water Conveyance System for fiscal year 2026, and approved the FY 2026 operation plan costing $354,973.00. The meeting was then adjourned.

• Approved January 21, 2025 meeting minutes (3-0)
• Approved Skiatook Raw Water Conveyance System MOU for FY 2026 (3-0)
• Approved Skiatook Raw Water Conveyance System Operation Plan for FY 2026, $354,973.00 total (Sand Springs 60% $212,983.80, Sapulpa 40% $141,989.20) (3-0)
• Adjourned meeting (3-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority approved several motions, all passing unanimously (6-0-0). They adopted the consent agenda, de‑accessed the Eichenfeld Pastel, accepted a $400 quote for workers’ compensation insurance, approved the purchase of the STAS Mini‑Rail System with grant funds not to exceed $4,000, and funded the workers’ compensation budget line with $400. No other substantive actions were taken.

• Approved Consent Agenda (6-0-0)
• De‑accessed the Eichenfeld Pastel (6-0-0)
• Accepted $400 Markel workers’ comp insurance quote (6-0-0)
• Approved purchase of STAS Mini‑Rail System up to $4,000 with grant funds (6-0-0)
• Funded Workers’ Compensation budget category with $400 (6-0-0)

Planning Commission

The Planning Commission approved the minutes from the March 10, 2025 meeting by a 6-0 vote. It also voted to recommend that City Council approve Ordinance 1433, which would amend Chapters 2, 3, and 5 of the Sand Springs Zoning Code, by a 6-0 vote.

• Approved March 10, 2025 minutes (6-0-0)
• Recommended City Council approve Ordinance 1433 zoning amendment (6-0-0)

Board of Adjustment

The Board approved the minutes from the February 10, 2025 meeting by a 4‑0‑0 vote. It also approved a special exception (SSBOA‑866) allowing Gary and Kathy Fisher to construct a double carport that would encroach about 19 feet into the front yard at 410 Tobago Dr., with a 4‑0‑0 vote. No other actions were taken.

• Approved February 10, 2025 meeting minutes (4-0-0)
• Approved special exception SSBOA-866 for 410 Tobago Dr. carport (4-0-0)

Airport Advisory Board

The board approved the minutes from the March 13, 2025 meeting. It also approved a SASO license agreement with Horizon Aviation, LLC for flight instruction and aircraft rental. Additionally, the board approved the transfer of the Sand Springs Home Hangar lease to a third party. Each action passed with six ayes and one member not responding.

• Approved March 13, 2025 meeting minutes (6 ayes, 1 no response)
• Approved SASO license agreement with Horizon Aviation, LLC (6 ayes, 1 no response)
• Approved transfer of Sand Springs Home Hangar lease to third party (6 ayes, 1 no response)

City Council

The council unanimously approved a transfer of $20,000 within the Water & Wastewater Fund and a matching $20,000 supplemental appropriation from the CDBG‑EDIF Fund for a water line replacement project. It also approved Resolution 25‑23 to apply for FY2025 CDBG‑Urban County funds and Resolution 25‑24 declaring April Fair Housing Month. A motion to retire into Executive Session to evaluate the City Manager was approved, with no action taken thereafter.

• Approved Resolution 25‑23 intent to apply for FY2025 CDBG‑Urban County funds (5‑0‑0)
• Approved Resolution 25‑24 declaring April Fair Housing Month (5‑0‑0)
• Approved Transfer of Appropriation $20,000 Water & Wastewater Fund and $20,000 supplemental CDBG‑EDIF appropriation (5‑0‑0)
• Approved motion to retire into Executive Session for City Manager evaluation (5‑0‑0); no action taken

Park Advisory Board

The Park Advisory Board approved the minutes from the March 3, 2025 meeting. The motion passed with a 4-0-0 vote. All other agenda items were presented for information only and no further actions were taken.

• Approved March 3, 2025 meeting minutes (4-0-0)

Municipal Authority

The trustees voted to approve Consent Agenda Items 3A‑3C. The items included approval of the February 24, 2025 meeting minutes, the March 18, 2025 special meeting minutes, and an amendment to Resolution 24‑16 and M24‑03 authorizing a grant and contract for a Jet‑A fuel system. The motion passed unanimously, 6‑0‑0. No other substantive actions were taken.

• Approved minutes of February 24, 2025 meeting (6-0)
• Approved minutes of March 18, 2025 special meeting (6-0)
• Approved amendment to Resolution 24-16 & M24-03 for Jet‑A Fuel System grant and contract (6-0)

City Council

The Sand Springs City Council approved the Consent Agenda items covering several project awards and fund transfers. It also adopted Ordinance No. 1432 with an emergency clause to set specific pollutant limits. Additional approvals included a golf‑course parking improvement, a Jet‑A fuel system for the airport, a $220,000 appropriation for an animal‑welfare facility, a planning‑commission appointment, and the 2025 John M. Hess Municipal Award.

• Approved Consent Agenda Items 5A‑5G (including project awards and fund transfers) (5‑0‑0)
• Approved Ordinance No. 1432 – Specific Pollutant Limitations (5‑0‑0)
• Approved Emergency Clause for Ordinance No. 1432 (5‑0‑0)
• Approved Resolution No. 25‑25 – Golf Course Parking improvements (5‑0‑0)
• Approved Resolution No. 24‑16 & M24‑03 – Jet‑A Fuel System for airport (5‑0‑0)
• Approved Transfer of Appropriations and Supplemental Appropriation of $220,000 for Animal Welfare Facility (5‑0‑0)
• Approved appointment of Councilor Barnett to the Sand Springs Planning Commission (5‑0‑0)
• Approved John M. Hess Municipal Award to former Councilor Ward Sherrill (5‑0‑0)