Sand Springs public meetings in 2025

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to discuss and potentially act on several items, including a presentation on digital signage concepts, approval of minutes, accession/de-accession of items, fundraising ideas, grant fund updates, and GO Bond roof drain/repair updates. The agenda also includes informational reports from committees and staff, plus financial reports and bills for review.

• Presentation and discussion of digital signage concepts by Chris Krohn with AMAX Signs of Tulsa
• Consideration of Apex Plumbing quote for GO Bond roof drains/roof repairs
• Review of 10 GO Bond punch list projects from October 2024
• Approval of November 18, 2025 meeting minutes
• Museum bills include $1,765.95 to Window Film Solutions LLC for window film removal

The board voted to approve Consent Agenda (A), which included the minutes of the November 18, 2025 meeting. The motion was made by Trustee Cynthia Phillips, seconded by Trustee Mayme Crawford, and carried unanimously with a 7-0-0 vote. All other agenda items were presented for information only and no further action was taken.

• Approved Consent Agenda (A) – minutes of Nov 18, 2025 (7-0-0)
• Digital signage presentation – informational only, no action
• Accession/De-Accession – no discussion, no action
• Operational fundraising ideas – no discussion, no action
• Grant Fund – no discussion, no action
• GO Bond roof drains/repairs – reported completed, no action
• Other GO Bond punch list items – discussed interior plaster repair bid, no action
• Museum Association report – informational only, no action

Municipal Authority

The Municipal Authority is reviewing the approval of minutes from four previous meetings. The body is also considering a resolution to authorize the purchase of a new fire truck and the associated financing agreements.

• Resolution No. 26-14: Purchase of one Conrad Pierce Velocity Pumper Truck for $1,012,464.94
• Approval of minutes for meetings held November 24, December 2, December 9, and December 10, 2025

The Sand Springs Municipal Authority approved the Consent Agenda items 3A‑3F, which included adopting prior meeting minutes, authorizing the purchase of one Conrad Pierce Velocity Pumper Truck, and approving an investment of up to $1,012,464.94 in a Revenue Anticipation Note. The motion carried unanimously, 4‑0‑0.

• Approved minutes of the Nov 24, 2025 regular meeting (Consent Agenda)
• Approved minutes of the Dec 2, 2025 special meeting (Park Advisory Board) (Consent Agenda)
• Approved minutes of the Dec 9, 2025 special meeting (Public Works) (Consent Agenda)
• Approved minutes of the Dec 10, 2025 special meeting (Employee Recognition Luncheon) (Consent Agenda)
• Approved purchase of one Conrad Pierce Velocity Pumper Truck (Consent Agenda)
• Approved investment of up to $1,012,464.94 via Revenue Anticipation Note (Consent Agenda)
• Motion to approve Consent Agenda items passed 4‑0‑0

City Council

The Sand Springs City Council will administer the Oath of Office to three new firefighters and vote on approving minutes from four prior meetings. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Oath of Office for firefighters Caleb Robbins, John McClain, and Tanner Yates
• Approval of minutes from Nov 24, Dec 2, Dec 9, and Dec 10 meetings

The council approved a resolution authorizing the purchase of a Conrad Pierce Velocity Pumper fire truck. It also endorsed the Tulsa Regional Chamber OneVoice Legislative Agenda for 2026 and appointed five members and a council representative to the Veterans Advisory Board. All actions passed unanimously (4-0-0).

• Approved Resolution 26-14 authorizing purchase of one Conrad Pierce Velocity Pumper fire truck (4-0-0)
• Approved Resolution 26-15 endorsing the Tulsa Regional Chamber OneVoice Regional Legislative Agenda for 2026 (4-0-0)
• Approved Consent Agenda items 8A‑8F, including acceptance of Northwoods Flow Meter Vault project (4-0-0)
• Approved appointment of Brian Collum, Drew Durcham, Dylan Grensky, Robert Epperly, and Letty Vasquez to the Veterans Advisory Board (4-0-0)
• Approved appointment of Vice Mayor/Councilor Cody Worrell as council representative to the Veterans Advisory Board (4-0-0)
• Approved motion to retire into Executive Session to discuss economic development at Sheffield Crossing (4-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold an annual employee recognition luncheon on December 10, 2025 at 11:30 a.m. at the Case Community Center, 1050 West Wekiwa Road. The meeting is for recognition purposes only and no decisions or agenda items are scheduled.

The Sand Springs City Council and Municipal Authority Trust met on December 10, 2025 at the Case Community Center for the annual employee recognition luncheon. The gathering was solely for recognition purposes and the council did not consider any business items.

City Council

The Sand Springs City Council and Municipal Authority will meet for an employee recognition luncheon at the Case Community Center. The meeting is for recognition purposes only and does not include a regular agenda.

• Annual Employee Recognition Luncheon
• Case Community Center, 1050 West Wekiwa Road
• Sand Springs Municipal Authority participation

The Sand Springs City Council met on December 10, 2025 for its annual employee recognition luncheon. The meeting was strictly for recognition purposes and no council business was considered. Consequently, no actions were approved, denied, or tabled.

Municipal Authority

The Sand Springs City Council and Municipal Authority will hear a presentation on the Stormwater Program. Several project updates will be discussed, including the Northwoods Flow Meter Vault, West 415 Street Overlay, Trails Residential Subdivision, and the Animal Welfare Facility. All items are for informational purposes only and no action will be taken.

• Stormwater Program presentation by Project Manager Julianna Monnot
• Overview of Northwoods Flow Meter Vault project (Project No. W-2501, Bid No. 1138)
• West 415 Street Overlay update (129th West Avenue to SH-97)
• Trails Residential Subdivision project update
• Animal Welfare Facility project update

The council and municipal authority discussed several ongoing projects and updates, including the stormwater program, West 41% Street overlay, Trails Residential Subdivision, animal welfare facility, downtown streetscape phases, park improvements, and airport operations. All items were presented for information only; no actions were approved, denied, or tabled.

City Council

The Sand Springs City Council and Municipal Authority will meet to review the Northwoods Flow Meter Vault project and discuss updates on various infrastructure and development initiatives. The meeting is primarily informational, with no formal actions scheduled.

• Review of Northwoods Flow Meter Vault project (W-2501)
• West 415 Street Overlay project update
• Trails Residential Subdivision project update
• Animal Welfare Facility project update
• Downtown Streetscape Phase 2 and 3 project update

The Sand Springs City Council and Municipal Authority Trust met in a special session on December 9, 2025. Council members received presentations on the stormwater program and updates on several ongoing projects, including the West 41% Street Overlay and the Downtown Streetscape phases. All items discussed were for informational purposes only, and no decisions, approvals, or denials were recorded.

Board of Adjustment

The Board of Adjustment will discuss and decide whether to approve, deny, amend, revise, or continue the special exception application (SSBOA-873) submitted by Barry Winchester for a secondary dwelling unit at 1005 N. McKinley Ave, located in the RS-3 residential high‑density zone. The Board will also consider approving the minutes from the November 10, 2025 meeting and receive a Director’s Report on upcoming holiday events. No City Manager’s Report will be presented.

• Approval of minutes from the Board of Adjustment meeting on November 10, 2025
• Consideration of special exception SSBOA-873 for an accessory dwelling at 1005 N. McKinley Ave (RS-3 zone)
• Director’s Report announcing a Christmas Tree Lighting on November 20 and a Christmas Parade on December 5
• City Manager’s Report – no report to be given

The Board approved the minutes of the November 10, 2025 meeting. It also approved a special exception (SSBOA-873) allowing Barry Winchester to convert a detached garage into a secondary dwelling unit at 1005 N. McKinley. No other actions were taken.

• Approved November 10, 2025 meeting minutes (3-0-1)
• Approved special exception SSBOA-873 for secondary dwelling unit at 1005 N. McKinley (4-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will meet on Dec. 6, 2025 to honor Airport Manager Kendall Madison. The gathering is for recognition only and no official business will be considered. The agenda was posted on Dec. 3, 2025 by City Clerk/Secretary Jani Almy.

The scheduled Sand Springs City Council and Municipal Authority special meeting on December 6, 2025 was not held because a quorum was not present. No minutes were recorded and no decisions were made.

City Council

The Sand Springs City Council and Municipal Authority will hold a special meeting on December 6, 2025 at the Pogue Airport terminal building. The purpose is a retirement celebration for Airport Manager Kendall Madison. The agenda notes that no business will be acted upon by the Council or Trustees.

The scheduled special meeting on Dec 6, 2025 was not held because a quorum was not present. No decisions were made and no minutes were recorded.

Airport Advisory Board

The board will review updates on airport improvements, including fuel systems and sewer line construction. All listed project items are for informational purposes only.

• Construction update on Jet-A fuel system
• Sewer line construction to the airport
• Northwest Apron Development Area update
• Renovations and improvements to the airport terminal
• Updates on City Maintenance Hangar/Skyboss Aviation

The Airport Advisory Board met and approved the minutes from the November 13, 2025 meeting. All other agenda items were discussion-only, with no formal decisions made on airport improvements, hangar development, or other topics.

• Approved November 13, 2025 meeting minutes (6-0, 1 absent)

Airport Advisory Board

The Sand Springs‑Pogue Airport Advisory Board will meet on December 4, 2025 for its annual Customer Appreciation Dinner. The gathering is designated for social purposes only. No agenda items will be discussed or acted upon at this meeting.

City Council

The Sand Springs City Council and Municipal Authority will meet for the Airport Advisory Board's regular monthly meeting and an appreciation dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

• Airport Advisory Board regular monthly meeting
• Appreciation Dinner

The special meeting of the Sand Springs City Council and Municipal Authority scheduled for December 4, 2025, was not held because a quorum was not present. No minutes exist for this meeting, and no decisions were made.

Municipal Authority

The Sand Springs City Council and Municipal Authority are meeting for the Airport Advisory Board meeting and Appreciation Dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

The special meeting of the Sand Springs City Council and Municipal Authority scheduled for December 4, 2025, was not held because a quorum was not present. No minutes were recorded, and no decisions were made.

Planning Commission

The Sand Springs Planning Commission meeting scheduled for December 3, 2025, has been canceled. Routine matters from that agenda have been passed to a meeting on January 12, 2026, at 4:00 p.m. in the City Council Chambers.

• Meeting canceled
• Continued to January 12, 2026
• SSCPA-007 Comp Plan Amendment request continued
• SSZ-517 Rezoning Request continued
• PUD-039 PUD Application request continued

Planning Commission

The provided document is a notice that the regular meeting of the Sand Springs Planning Commission has been rescheduled from December 1, 2025, to December 3, 2025. No other agenda items or discussion topics are listed.

Park Advisory Board

The Sand Springs Park Advisory Board will meet for a social dinner at Napoli's Italian Restaurant with no official business or action items scheduled.

• Social gathering at Napoli's Italian Restaurant (28 East Broadway Street)
• No action or official business planned
• Agenda filed by Melissa Cartwright, Parks Administrative Assistant

City Council

The Sand Springs Parks Advisory Board will meet for its regular monthly session. The meeting includes an appreciation dinner at Napoli’s Italian Restaurant. No business will be acted upon by the City Council or Municipal Authority Trustees.

• Monthly Parks Advisory Board meeting (no council action)
• Appreciation dinner at Napoli’s Italian Restaurant, 28 East Broadway Street

The Sand Springs City Council met at Napoli’s Italian Restaurant for a Park Advisory Board recognition dinner. The meeting was solely for appreciation purposes. No council business was presented, and no decisions were made.

Municipal Authority

The Sand Springs City Council and Municipal Authority will meet for the Park Advisory Board meeting and Appreciation Dinner. The agenda states there is no business to be acted upon by the Council or Trustees.

The Sand Springs City Council and Municipal Authority Trust met on December 2, 2025 for a Park Advisory Board recognition dinner. The meeting was solely for appreciation purposes. No business was presented, and no actions or votes were taken.

Municipal Authority

The Sand Springs Municipal Authority meeting approved the minutes from three prior meetings and authorized a $2,000,000 transfer to fund the purchase of a hangar at Sand Springs Pogue Airport. The budget transfer moves $1.75 million between the Capital Improvement Fund and the Airport Construction Fund and adds the $2 million purchase line item. Additional items, such as the financial report and regular correspondence, were presented for information only.

• Approval of September 25, 2025 special CC/MA meeting minutes (Skiatook Raw Water Conveyance System tour)
• Approval of October 7, 2025 special CC/MA meeting minutes (Wastewater and Water Treatment Plant tours)
• Approval of October 27, 2025 regular CC & MA meeting minutes
• Budget transfer of $2,000,000 for purchase of a hangar at Sand Springs Pogue Airport (Resolution No. M26‑02)
• Financial report provided for informational purposes

The board voted 7-0-0 to approve all Consent Agenda Items No. 3A‑3G. The approval covered minutes from recent meetings, the trade‑in of surplus equipment and purchase of a new Volvo ECR 88D mini‑excavator, a resolution amending golf fees at Canyons at Blackjack Ridge, and FY26 budget amendments. The financial report and correspondence were noted as informational only.

• Approved minutes of the Sep 25, 2025 special Municipal Authority meeting (item 3A) – vote 7-0-0
• Approved minutes of the Oct 7, 2025 special Municipal Authority Trust meeting (item 3B) – vote 7-0-0
• Approved minutes of the Oct 27, 2025 regular Municipal Authority meeting (item 3C) – vote 7-0-0
• Approved minutes of the Nov 18, 2025 special City Council/Sand Springs Municipal Authority Trust meeting (item 3D) – vote 7-0-0
• Approved purchase of a new Volvo ECR 88D mini‑excavator using excess budgeted funds and trade‑in of surplus equipment (item 3E) – vote 7-0-0
• Approved Resolution No. M26‑04 amending golf fees at the Canyons at Blackjack Ridge (item 3F) – vote 7-0-0
• Approved FY26 budget amendments (item 3G) – vote 7-0-0

City Council

The City Council is meeting to request approval, denial, amendment, or revision of several sets of meeting minutes. These include regular and special sessions involving the Municipal Authority and Public Works.

• Approval of September 25, 2025 special meeting minutes regarding the Skiatook Raw Water Conveyance System (SRWCS) Tour
• Approval of October 7, 2025 special meeting minutes regarding Wastewater and Water Treatment Plants Tour
• Approval of October 27, 2025 regular City Council and Municipal Authority meeting minutes
• Approval of November 18, 2025 special City Council/Municipal Authority Trust (Public Works) meeting minutes

The Sand Springs City Council unanimously approved Resolution No. 26-13, confirming real estate transactions for Sheffield Crossing and Sheffield Crossing South. The council also approved FY26 city‑wide budget amendments, accepted the 5" Main Street to Cleveland Avenue CDBG water line replacement project, re‑appointed two members to the Cultural and Historical Museum Trust Authority, and adopted the consent agenda items. All votes were 7‑0‑0 in favor.

• Approved Resolution No. 26-13 for Sheffield Crossing real estate and economic development (7-0-0)
• Approved City‑wide FY26 budget amendments (7-0-0)
• Approved acceptance of 5" Main Street to Cleveland Avenue CDBG water line replacement project (Bid No. 1140, Project No. W-2404) (7-0-0)
• Re‑appointed Nathan Woodmansee to the Cultural and Historical Museum Trust Authority (5‑year term) (7-0-0)
• Re‑appointed Grady Whitaker, Jr. to the Cultural and Historical Museum Trust Authority (5‑year term) (7-0-0)
• Approved Consent Agenda Items (minutes of Oct 27, 2025 meeting and Nov 18, 2025 Trust meeting) (7-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold an informational meeting on November 18, 2025. Councilors and trustees will receive overviews of the proposed 2026 golf course fee schedule, a CDBG-funded water line replacement on 5th Street between Main Street and Cleveland Avenue, and the Prattwood sanitary sewer interceptor aerial crossing over Fisher Creek. Additional project updates include the West 41% Street overlay from West Avenue to SH‑97, the Trails Residential Subdivision, the Animal Welfare Facility, and the Downtown Streetscape Phase 2 and 3. No formal actions or votes are scheduled; all items are for discussion only.

• Proposed 2026 Golf Course Fee Schedule (presented by Parks Director Joshua Quigley and Golf Manager Brian Talley)
• Proposed acceptance of 5th Street (Main Street to Cleveland Avenue) CDBG Water Line Replacement (presented by Staff Engineer Jeff Westfall)
• Proposed acceptance of Prattwood Sanitary Sewer Interceptor Rehabilitation Aerial Crossing over Fisher Creek (presented by Staff Engineer Jeff Westfall)
• West 41% Street Overlay – 129" West Avenue to SH‑97 project update (presented by Staff Engineer Cody Blair)
• Trails Residential Subdivision project update (presented by Staff Engineer Cody Blair)

The Sand Springs City Council and Municipal Authority held a special session on November 18, 2025. Councilors and staff provided updates on projects such as the Golf Course fee schedule, water line replacement, and downtown streetscape, but all items were for discussion or informational purposes only. No actions were requested, approved, denied, or voted on. The meeting adjourned at 1:06 p.m.

City Council

The City Council and Municipal Authority Trust will meet for discussion and informational updates. No formal actions are requested or scheduled for this meeting.

• Proposed Golf Course Fee Schedule for calendar year 2026
• Proposed acceptance of 5' Street (Main Street to Cleveland Avenue) CDBG Water Line Replacement
• Proposed acceptance of Prattwood Sanitary Sewer Interceptor Rehabilitation Aerial Crossing over Fisher Creek
• Project updates for West 41st Street Overlay, Trails Residential Subdivision, and Animal Welfare Facility
• Updates on Downtown Streetscape Phase 2 and 3

The Sand Springs City Council and Municipal Authority met in a special session on November 18, 2025. All agenda items were presented for informational purposes only, and no action was requested or taken. Council members discussed updates on projects such as the West 41st Street overlay, the Trails Residential Subdivision, and the Downtown Streetscape phases 2 and 3. The meeting adjourned at 1:06 p.m. with no decisions made.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will vote on routine items, including approval of the October 21, 2025 meeting minutes. Trustees will consider buying a $5,000 exhibit celebrating America’s 250th anniversary for display in 2026 and a budget adjustment to fund it. Additional discussion items cover operational fundraising ideas, updates on grant fund expenditures, and status of GO Bond roof drain and repair projects. Several reports will be presented for information only.

• Purchase of a $5,000 Semiquincentennial (250) Anniversary of America exhibit
• Budget adjustment to cover costs of the 250th‑anniversary exhibit
• Operational fundraising ideas for the museum
• Grant fund updates and expenditures
• GO Bond roof drains/roof repairs updates and related action items

The Trust Authority unanimously approved the minutes from the October 21 meeting, accepted donated baseball cards, photographs and a service pin, and voted to buy a 250" Anniversary of America exhibit. A budget adjustment adding $5,000 to the Donations and Exhibit Fees accounts was also approved. No other items received action.

• Approved October 21 minutes (4-0-0)
• Accepted donated baseball cards, photos and pin (4-0-0)
• Approved purchase of 250" Anniversary of America exhibit (4-0-0)
• Approved $5,000 increase to Donations account (4-0-0)
• Approved $5,000 increase to Exhibit Fees account (4-0-0)
• No action on operational fundraising ideas
• No action on grant fund updates and expenditures
• No action on GO Bond roof repairs

Airport Advisory Board

The Airport Advisory Board will discuss airport improvements, including the 5-Year CIP and National Plan of Integrated Airport System. Members may vote on ground leases for two new hangars in the Northwest Aviation Development Area.

• Proposed ground lease for a 100-foot by 80-foot hangar by Plane Junkies, LLC
• Proposed ground lease for a 50-foot by 50-foot hangar by Mr. Todd Bilbrey
• Update to 5-Year CIP and National Plan of Integrated Airport System (NPIAS) Twenty-Year Plan
• Updates on Jet-A fuel system and AWOS and Beacon Project
• Update on sewer line construction to the airport

The Airport Advisory Board approved the minutes from the September 11, 2025 meeting. It also approved the proposed ground lease for the northwest apron aircraft hangar development. All other agenda items were discussed without a vote. The next meeting is set for December 4, 2025.

• Approved September 11, 2025 meeting minutes (all present voted aye)
• Approved proposed ground lease for northwest apron aircraft hangar (all present voted aye)

Planning Commission

The Planning Commission meeting scheduled for November 10, 2025, has been canceled due to a lack of agenda items.

Board of Adjustment

The Board of Adjustment will consider a request to allow a secondary dwelling unit on a single lot. The board will also review minutes from the October 13, 2025, meeting.

• Special Exception request by Barry Winchester to convert an existing exterior garage into a rental unit at 1005 N. McKinley Ave.
• Approval of minutes from the October 13, 2025, meeting.

The Board approved the minutes of the October 13, 2025 meeting with a 3‑0‑0 vote. No decision was made on the SSBOA-873 special exception request; the applicant asked to continue the matter at the December meeting. No other actions were taken.

• Approved minutes of Oct 13, 2025 meeting (3-0-0)
• SSBOA-873 special exception request not decided; continuance to December meeting requested

Park Advisory Board

The Sand Springs Park Advisory Board is holding a special meeting on November 5, 2025. The board will discuss whether to approve, deny, amend, or revise the proposed 2026 golf fee structure. The meeting includes standard procedural items such as call to order, roll call, and adjournment.

• Consideration of the 2026 Golf Fee Structure Change (approval, denial, amendment, or revision)

The Sand Springs Park Advisory Board met on November 5, 2025. The meeting covered procedural matters and allowed public comment. No actions were approved, denied, or tabled during this session.

Municipal Authority

The Sand Springs Municipal Authority will vote on a $2,000,000 budget transfer to fund the purchase of the former "Platinum Air" hangar at Sand Springs Pogue Airport, as authorized by Resolution M26-02. Trustees will also approve the Consent Agenda items covering recent meeting minutes and a public‑records retention resolution. Additional agenda items are informational updates on ongoing road, sewer, and downtown projects.

• Approve $2,000,000 transfer (Capital Improvement Fund and Airport Construction Fund) to buy the Pogue Airport hangar (Resolution M26-02).
• Approve Consent Agenda Items A‑C: minutes of Aug 25, 2025 meeting; minutes of Sep 16, 2025 special meeting; and Resolution No. M26‑03 on public‑records retention.
• Informational update on West 41st Street Overlay – 129th West Avenue to SH‑97 project.
• Informational update on Highway 51 Sewer Lift Station pump replacement project.
• Informational update on Downtown Streetscape – Phases 2 and 3 project (estimated completion mid‑Nov 2025).

Trustees unanimously approved the Consent Agenda items (minutes of prior meetings) with a 6‑0‑0 vote. They then approved a $2,000,000 budget transfer for the purchase of the hangar at Sand Springs Pogue Airport, voting 5‑0‑1 with one abstention. No discussion was held on the budget transfer item. The meeting otherwise consisted of informational reports.

• Consent Agenda items (Sept. 22 minutes and Oct. 21 special meeting minutes) approved 6-0-0
• Budget transfer of $2,000,000 for Pogue Airport hangar purchase approved 5-0-1

City Council

The City Council and Municipal Authority are meeting to consider the approval, denial, amendment, or revision of minutes from five previous meetings held between September 22 and October 21, 2025.

• Approval of September 22, 2025 regular meeting minutes (CC and MA)
• Approval of September 25, 2025 special meeting minutes (SRWCS Tour)
• Approval of October 7, 2025 special meeting minutes (WW/WTP Tour)
• Approval of October 14, 2025 regular City Council Workshop meeting minutes
• Approval of October 21, 2025 special meeting minutes (Public Works)

The council approved a $2,000,000 transfer of funds to purchase a new hangar at Sand Springs Pogue Airport, moving $1,750,000 from the Capital Improvement Fund to the Airport Construction Fund and adding $2,000,000 to the hangar project. The motion passed with a 5‑yes, 0‑no, 1‑abstain vote. The council also approved Resolution 26‑11 establishing the Veterans Advisory Board and Resolution 26‑07 setting election dates for Wards 3 and 4, each with unanimous 6‑0 votes.

• Approved $2,000,000 budget transfer for airport hangar purchase (5-0-1)
• Approved Resolution 26-11 Veterans Advisory Board (6-0-0)
• Approved Resolution 26-07 City Council election notice for Wards 3 and 4 (6-0-0)
• Approved Consent Agenda Items 5A‑5J (6-0-0)
• Retired into Executive Session to discuss economic development (6-0-0) – no action taken

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will receive updates on its Grant Services Agreement with Sharp Shooters Communications, tax returns, and trust indenture modifications. Trustees will vote on approving the minutes from the Jan. 23, 2025 special meeting and on the annual meeting schedule for 2026. Additional items such as the monthly financial report for the period ending June 30, 2025 are for information only.

• Grant Services Agreement update (informational)
• Vote to approve minutes from Jan 23, 2025 special meeting
• Vote to approve the 2026 annual meeting schedule
• Monthly financial report for period ending June 30, 2025 (informational)
• Tax returns report (informational)

The authority approved the minutes of the January 23, 2025 meeting by a 5‑0‑0 vote. It also approved the 2026 annual meeting schedule by a 5‑0‑0 vote. The grant services update and the June 30, 2025 financial report were presented for information only. The city manager noted that $300,000 held for economic development can be recalled at the board’s discretion.

• Approved Jan 23 2025 meeting minutes (5-0-0)
• Approved 2026 annual meeting schedule (5-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will meet to approve the 2026 calendar of regular meetings. The board will also receive informational reports regarding the Skiatook Raw Water Conveyance System and peak power periods.

• Approval of the 2026 calendar year Schedule of Regular Meetings
• Informational discussion of 2025 Peak Power Period
• Informational discussion of SRWCS Maintenance and Operations Cost for FY 2025
• Informational discussion of US Corps of Engineers Skiatook Lake Gate Tower Rehabilitation Work Planning
• Review of the September 30, 2025 Skiatook Raw Water Conveyance System (SRWCS) Status Report

Municipal Authority

The City Council and Municipal Authority are reviewing the Floodplain Management Plan Annual Report. Additionally, the body is considering whether to authorize staff to begin the annexation process for the Keystone Ancient Forest and areas of the Arkansas River.

• Approval of the Floodplain Management Plan Annual Report
• Proposed authorization to proceed with the Keystone Ancient Forest annexation process
• Report of drainage maintenance including cleaning 1,725 storm drains and 23 headwalls
• Update on the early warning siren system, increasing the number of sirens from 19 to 23

On October 21, 2025, the Sand Springs City Council and Municipal Authority Trust approved the Floodplain Management Plan Annual Report. They also authorized staff to proceed with the Keystone Ancient Forest annexation process. Both motions passed unanimously with a 5-0-0 vote. No other actions were taken; remaining agenda items were informational.

• Approved Floodplain Management Plan Annual Report (5-0-0)
• Authorized staff to proceed with Keystone Ancient Forest annexation (5-0-0)

City Council

The Sand Springs City Council will consider approving the Floodplain Management Plan Annual Report to maintain eligibility for a flood insurance discount. The Council will also discuss the Keystone Ancient Forest annexation process, which was requested by councilors to be placed on a future agenda.

• Approval of Floodplain Management Plan Annual Report
• Discussion of Keystone Ancient Forest annexation process
• Maintenance of 15% flood insurance discount for residents
• Review of drainage system maintenance activities
• Consideration of acquiring additional flood-prone properties

The council approved the Floodplain Management Plan Annual Report with a 5-0-0 vote. It also approved authorizing staff to proceed with the Keystone Ancient Forest annexation process, also by a 5-0-0 vote. No other agenda items resulted in action; the remaining items were discussed for information only.

• Approved Floodplain Management Plan Annual Report (5-0-0)
• Approved Keystone Ancient Forest annexation authorization (5-0-0)

Museum Trust Authority

At the October 21 regular meeting, the Sand Springs Cultural & Historical Museum Trust Authority will consider several operational matters. Items include staff and volunteer coverage, the museum director’s authority to change employee hours and pay, accession or de‑accession of items, operational fundraising ideas, use of grant funds for a $1,200 window‑film replacement, and updates on GO Bond‑funded roof drain and roof repair work based on an Apex Plumbing quote. All items will be voted on by the trustees.

• Staff and volunteer coverage during museum operational hours – decision pending.
• Authority for the museum director to adjust employee hours and pay – decision pending.
• Accession/de‑accession of museum items – decision pending.
• Grant fund use: approval of a $1,200 quote from Window Film Solutions for window‑film replacement in the director’s office and north storage room.
• GO Bond roof drains/roof repairs – review of the Apex Plumbing quote recommended on July 15, 2025.

The board unanimously approved the Consent Agenda for the September 16, 2025 meeting. All other items discussed, including staffing, fundraising, and bond project updates, received no action.

• Approved Consent Agenda (A) for Sep 16, 2025 (6-0-0)
• No action taken on museum staff and volunteer coverage during operational hours
• No action taken on museum director authority to adjust hours and pay
• No action taken on accession/de‑accession
• No action taken on operational fundraising ideas
• No action taken on grant fund updates and expenditures
• No action taken on GO Bond roof drains/repairs updates
• No action taken on other GO Bond punch list items

Development Authority (SSDA)

The Sand Springs Development Authority will consider approving the July 16, 2025 meeting minutes, receive an informational update on the Downtown Streetscape Project Phases 2 and 3, review proposed meeting dates for 2026, and elect a chairperson and vice‑chairperson. No other actions are scheduled.

• Approve or amend the minutes from the July 16, 2025 regular meeting
• Informational update on the Downtown Streetscape Project Phases 2 and 3
• Review and possibly approve proposed 2026 meeting dates
• Election of a chairperson and vice‑chairperson for the Authority
• City Manager’s Report (informational only)

The Development Authority approved the July 16, 2025 meeting minutes unanimously. Trustees also approved the 2026 meeting calendar by a 5‑0 vote. In the elections, Troy Cox was nominated and confirmed as chairperson, and Sharon Parker was nominated and confirmed as vice‑chairperson, each with a 5‑0 vote.

• Approved July 16, 2025 minutes (5-0-0)
• Approved 2026 meeting dates (5-0-0)
• Elected Troy Cox as chairperson (5-0-0)
• Elected Sharon Parker as vice‑chairperson (5-0-0)

City Council

The council will hear an informational update on revised election laws for municipal elected officials that take effect on November 1, 2025. They will be briefed on a possible annexation of the Keystone Ancient Forest and Arkansas River boundaries and the annexation process. A training overview of land‑use processes—including Specific Use Permits, Planned Unit Developments, the zoning code, and the comprehensive plan—will also be presented.

• Revised Election Laws for Municipal Elected Officials – informational update (effective Nov 1 2025)
• Discussion of possible annexation of Keystone Ancient Forest and Arkansas River boundaries – informational briefing
• Training on Land Use processes: Specific Use Permits, Planned Unit Developments, Zoning Code, Comprehensive Plan – informational

The October 14 meeting provided updates on upcoming election law changes, land‑use processes, and city projects. Council members asked staff to add an item to the next Public Works meeting to start the annexation process for the Keystone Ancient Forest and Arkansas River. No votes or formal approvals were recorded.

• Requested staff to place annexation item on upcoming Public Works meeting

Board of Adjustment

The Board of Adjustment will consider approving the minutes from its August 11, 2025 meeting. It will also discuss a special exception request (SSBOA-872) to allow food‑truck sales (Use Unit 02) at 311 N. Washington Ave (Lots 9 & 10, Block 32) in a Commercial Heavy (CH) district. The Director’s and City Manager’s reports are informational only and no action will be taken on them.

• Approve minutes of the Board of Adjustment meeting held on August 11, 2025.
• Review SSBOA‑872 special exception to permit food‑truck sales (Use Unit 02) at 311 N. Washington Ave, zoned CH.
• Director’s Report – informational update, no board action.
• City Manager’s Report – informational update, no board action.

The Board of Adjustment approved the minutes from the August 11, 2025 meeting with a 3‑0‑1 vote. It also approved a special exception (SSBOA‑872) for 311 N. Washington Ave., allowing food‑truck sales limited to 60 calendar days per year, with a unanimous 4‑0‑0 vote. Both actions were recorded without further discussion.

• Approved August 11, 2025 BOA minutes (3-0-1)
• Approved SSBOA-872 special exception for 311 N. Washington Ave., limited to 60 days per year (4-0-0)

Planning Commission

The Planning Commission will meet to discuss a request to combine two residential lots for additional yard space. The body will also review minutes from the September 8, 2025, meeting.

• SSLC-753: Application by Jason and Kimberly Perryman to combine Lot 1 and Lot 2, Block 4, Stoney Ridge Addition (4921 S. Redbud Dr. and 320 W. 49th Ct.)

The commission approved the minutes from the September 8, 2025 meeting by a 4‑0 vote. It also approved application SSLC‑753 to combine Lots 1 and 2 at 4921 S. Redbud Dr. and 320 W. 49" Ct., a residential single‑family high‑density parcel, by a 4‑0 vote.

• Approved September 8, 2025 meeting minutes (4-0)
• Approved SSLC-753 lot combination at 4921 S. Redbud Dr. & 320 W. 49" Ct. (4-0)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will hold a special meeting on Oct 9, 2025. Trustees will consider approving, denying, amending, or revising the minutes from the Jan 23, 2025 special meeting. They will also consider approving, denying, amending, or revising the 2026 annual meeting schedule. The agenda includes informational updates on a grant services agreement, the monthly financial report, tax returns, trust indenture modifications, and reports from the city manager and trustees.

• Approval, denial, amendment, or revision of Jan 23 2025 meeting minutes
• Approval, denial, amendment, or revision of the 2026 SSEDA annual meeting schedule
• Grant Services Agreement update with Sharp Shooters Communications (informational)
• Monthly financial report for period ending June 30 2025 (informational)
• Report on SSEDA Trust Indenture modifications (informational)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority scheduled a regular meeting for October 9, 2025. The meeting was cancelled before it began. No agenda items were discussed or decided.

Airport Advisory Board

The Sand Springs Pogue Airport Advisory Board meeting scheduled for October 9, 2025 at 5:30 p.m. was canceled. The cancellation notice was posted at 11:30 a.m. on the City Hall display board by City Clerk Janice my.

Airport Advisory Board

The Sand Springs Airport Advisory Board will consider several items, including approval of the September 11, 2025 meeting minutes and a five‑year Capital Improvement Program update for FAA and ODAA grant review. Members will discuss reports on airport improvements, fuel system updates, and upcoming events. A key decision will be the approval, denial, or amendment of a ground lease for Mr. Todd Bilbrey to build a 50‑by‑50 ft hangar in the Northwest Aviation Development Area.

• Approve, deny, amend, or revise minutes from the September 11, 2025 meeting
• Consider approval of the 5‑Year CIP update for FAA/ODAA funding
• Vote on ground lease for construction of a 50‑by‑50 ft hangar by Todd Bilbrey in the NW Aviation Development Area
• Discuss updates on Jet‑A fuel system and AWOS/Beacon projects (informational)
• Discuss Vets That Matter Chillin’ & Grillin’ BBQ Competition and Car Show scheduled for Oct 10‑11

Municipal Authority

The Sand Springs City Council and Municipal Authority will hold a special meeting for an informational tour. Attendees will receive a short presentation at the Sand Springs Municipal Building, then visit the Wastewater Complex on West 21% Street and the Water Treatment Plant on Morrow Road. No business will be acted upon during this meeting.

• Presentation at Sand Springs Municipal Building, 100 East Broadway Street
• Tour of Wastewater Complex on West 21% Street
• Tour of Water Treatment Plant on Morrow Road

On October 7, 2025, the Sand Springs City Council met at City Hall for a tour of the Wastewater Treatment Plant Complex and Water Treatment Plant. The meeting included a short presentation, a site visit, and lunch. It was designated as an informational session with no business to be acted upon by councilors.

City Council

The Sand Springs City Council and Municipal Authority Trust will conduct tours of the Wastewater Complex and Water Treatment Plant. This meeting is for informational purposes only, and no business will be acted upon.

• Tour of Wastewater Complex on West 21S Street
• Tour of Water Treatment Plant on Morrow Road

The Sand Springs City Council met on October 7, 2025 for a special informational session. Council members toured the Wastewater Treatment Plant Complex and the Water Treatment Plant after a brief presentation. The meeting was designated for informational purposes only, with any business to be acted upon at a later date. No formal actions, approvals, or votes were recorded.

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving, denying, amending, or revising the minutes from its August 4, 2025 meeting. The remainder of the agenda consists of informational updates on the General Obligation Bond projects, KAF property annexation, upcoming special events, golf course activities, and recreation and park projects. No other decisions are scheduled for this meeting.

• Vote on approval of August 4, 2025 meeting minutes
• GO Bond project updates (informational)
• KAF Property Annexation update (informational)
• Special Events updates (informational)
• Golf Course updates (informational)

The Sand Springs Park Advisory Board met on October 6, 2025. The meeting included sign‑in procedures for speakers and reminders of comment limits and civility rules. No agenda items were recorded as decided, approved, denied, or tabled.

Sand Springs & Sapulpa Joint Board

Members of the Sand Springs City Council, Municipal Authority and the Sand Springs/Sapulpa Joint Board will attend an informational tour of the Skiatook Raw Water Conveyance System near Skiatook Lake. The meeting begins with a short presentation at the Sand Springs — Spring Lake Municipal Complex, then proceeds to the site, followed by lunch and a return to the complex. No business will be acted upon; the meeting is for informational purposes only.

• Informational tour of the Skiatook Raw Water Conveyance System

Municipal Authority

The Sand Springs City Council, Municipal Authority, and Sand Springs/Sapulpa Joint Board toured the Skiatook Raw Water Conveyance System after a short presentation at the Spring Lake Municipal Complex. The meeting was designated informational only, and no business or votes were taken. No decisions were approved, denied, or tabled.

City Council

The Sand Springs City Council, Sand Springs Municipal Authority, and Sand Springs/Sapulpa Joint Board will tour the Skiatook Raw Water Conveyance System. The meeting is for informational purposes only, with no business to be acted upon. The agenda includes a short presentation at the Spring Lake Municipal Complex, a site visit near Skiatook Lake, and a lunch break. The notice was posted by City Clerk Janice L. Almy on September 16, 2025.

• Informational tour of the Skiatook Raw Water Conveyance System near Skiatook Lake
• Short presentation at Sand Springs — Spring Lake Municipal Complex (13101 West 46" Street)

The Sand Springs City Council, Municipal Authority Trust, and Joint Board toured the Skiatook Raw Water Conveyance System. The meeting was for informational purposes only. No business was acted upon by any body.

Municipal Authority

The Sand Springs Municipal Authority approved its consent agenda, including minutes, a sales‑tax renewal, and a purchase of 81 Yamaha golf carts. It also adopted Resolution No. M26-02, authorizing appropriations, budget amendments, and contracts for acquiring a large hangar at Sand Springs‑Pogue Airport. A financial report was presented for information only.

• Approval of minutes for July 21, August 6, and August 19, 2025 Municipal Authority meetings
• Renewal of annual sales‑tax agreements between the City of Sand Springs and the Municipal Authority
• Agreement with Yamaha Golf Car Company to purchase 81 fleet, 6 utility, 1 beverage, and 1 range utility gasoline‑powered golf carts
• Resolution No. M26-02 authorizing funds and contracts for acquisition of a large hangar at Sand Springs‑Pogue Airport
• Monthly financial report presented for informational purposes

The council approved the Consent Agenda items (including a $264,032 trail agreement and a $129,740 construction award) with a 7‑0 vote. Ordinance 1438 (PUD amendment) and Ordinance 1440 (disturbing the peace) were each approved 7‑0, and the emergency clause for Ordinance 1440 also passed 7‑0. Ordinance 1439 (annexation of 2.11 acres) was approved 6‑0.

• Approved Consent Agenda Items No.5A‑5G (including $264,032 trail agreement and $129,740 construction award) – 7‑0‑0
• Approved Ordinance No.1438 (PUD‑31‑C amendment) – 7‑0‑0
• Approved Ordinance No.1440 (disturbing the peace, loud music, amplified sound) – 7‑0‑0
• Approved Emergency Clause for Ordinance No.1440 – 7‑0‑0
• Approved Ordinance No.1439 (annexation of 2.11 acres at 521 South 209 West Avenue) – 6‑0‑0
• Approved motion to retire into Executive Session for economic development discussion – 6‑0‑0 (no action taken thereafter)

City Council

The Sand Springs City Council approved the minutes from recent meetings and a consent agenda covering routine items. It also confirmed board appointments and adopted Resolution No. 26-09, authorizing a cell tower easement. Additional actions included approving urban project agreements for the 113th West Avenue widening and a $64,156.70 change order for the Lincoln Avenue sanitary sewer project.

• Resolution No. 26-09 authorizing a cell tower easement and related agreement
• Urban Project Agreements with ODOT for Phase 2 and Phase 3 of the 113th West Avenue widening
• Final Change Order No. 1 increasing the Lincoln Avenue sanitary sewer contract by $64,156.70
• Acceptance of the Lincoln Avenue Sanitary Sewer project constructed by Sapulpa Digging, Inc.
• Reappointment of Ryan Walker and Brent Kellogg to the Sand Springs Economic Development Authority

The council unanimously approved the consent agenda items and adopted Ordinance 1438 to amend a Planned Unit Development. It also approved Ordinance 1440 amending the city’s noise ordinance and added an emergency clause to it. Additionally, the council approved the annexation of 2.11 acres at 521 South 209 West Avenue. All votes were unanimous (7‑0‑0 except the annexation, which was 6‑0‑0).

• Approved Consent Agenda Items No. 5A‑5G (7‑0‑0)
• Approved Ordinance No. 1438 (Planned Unit Development amendment) (7‑0‑0)
• Approved Ordinance No. 1440 (noise ordinance amendment) (7‑0‑0)
• Approved Emergency Clause for Ordinance No. 1440 (7‑0‑0)
• Approved Ordinance No. 1439 annexation of 2.11 acres at 521 South 209 West Avenue (6‑0‑0)
• Approved motion to retire into Executive Session for economic‑development discussion (6‑0‑0)

Municipal Authority

The Sand Springs City Council and Municipal Authority will review a proposed Ordinance No. 1440 that updates the city’s noise regulations, sets penalties, and declares an emergency. They will also consider a right‑of‑way encroachment request for 10 W. Broadway Street and discuss Resolutions Nos. 26-05 & M26-03 concerning public‑record retention. Additional items include an overview of a state DOT trail agreement, bids for the Sheffield Crossing Phase 4A concrete box extension, and several project updates that are informational only.

• Proposed Ordinance No. 1440 – amendment to noise ordinance, penalty provisions, emergency declaration
• Proposed Right‑of‑Way (ROW) Encroachment – 10 W. Broadway Street
• Proposed Resolutions Nos. 26-05 & M26-03 – retention of public records for city and authority
• Supplemental and Modification Agreement No. 1 – Sand Springs 81S West Avenue Connector Trail with OK DOT
• Sheffield Crossing Phase 4A – bids received for Concrete Box Extension project (City project no. R‑2502)

The September 16, 2025 special session of the Sand Springs City Council and Municipal Authority was held for informational purposes only. Councilors and staff presented updates on proposed ordinances, right‑of‑way agreements, and numerous city projects, but no motions were made, voted on, or adopted. The meeting adjourned at 12:48 p.m.

City Council

The City Council and Municipal Authority Trust will discuss several items for future meetings, including a proposed noise ordinance and public records retention. No action is requested or will be taken during this meeting; all items are for discussion or informational purposes.

• Proposed Ordinance No. 1440 regarding disturbing the peace, loud noise, music, and amplified sound
• Proposed Resolution Nos. 26-05 & M26-03 regarding retention of public records
• Proposed Right-of-Way (ROW) Encroachment at 10 W. Broadway Street
• Bids for Sheffield Crossing Phase 4A — Concrete Box Extension project (no. R-2502)
• Supplemental and Modification Agreement No. 1 for the Sand Springs 81% West Avenue Connector Trail

The Sand Springs City Council and Municipal Authority Trust met in a special session on September 16, 2025. Councilors and staff presented updates on proposed ordinances, projects, and agreements, but all items were for informational purposes only. No motions were made, and no decisions were approved, denied, or tabled.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to approve routine items, review financial reports, and consider action on GO Bond roof drains and a plumbing quote.

• Approval of August 19, 2025 minutes
• Consideration of Apex Plumbing quote for roof repairs
• Review of GO Bond punch list items with a November 2025 deadline
• Review of financial reports for September 2025
• Discussion of operational fundraising ideas

The Trust Authority voted to use grant funds to pay a $1,200 quote from Window Film Solutions for new window film in the museum office and storage room. The board also approved the rollover of the museum’s Certificate of Deposit and kept the existing committee assignments for FY 2026. All motions passed unanimously.

• Approved $1,200 grant spend for window‑film replacement (5‑0‑0)
• Approved rollover of the entire CD balance with interest (5‑0‑0)
• Approved maintaining current committees for FY 2026 (5‑0‑0)
• Approved Consent Agenda for August 19 2025 (4‑0‑1)

Airport Advisory Board

The Sand Springs Airport Advisory Board will vote on the minutes from the August 14, 2025 meeting and approve the 2026 meeting schedule. It will discuss the ISR 1000 Committee topics, including advertising, event scheduling, terminal renovations, and governmental affairs. The board will consider an update to the airport’s 5‑Year Capital Improvement Program and related NPIAS Twenty‑Year Plan for potential FAA and ODAA grant funding. Additional informational items include engineering updates, Northwest Apron and hangar development, and reports from the City Manager and Airport Supervisor.

• Approve or amend minutes of the August 14, 2025 meeting
• Approve or amend the 2026 Airport Advisory Board meeting schedule
• Consider the 5‑Year CIP and NPIAS Twenty‑Year Plan update for FAA/ODAA funding
• Discuss updates on the Jet‑A fuel system and AWOS/beacon projects
• Discuss Northwest Apron development, sewer line construction, and hangar projects

Board of Adjustment

The Sand Springs Board of Adjustment meeting scheduled for September 8, 2025, was canceled because no agenda items were submitted. The next regular meeting is set for October 13, 2025, at 6:00 p.m. in the City Council Chambers at Sand Springs City Hall.

Planning Commission

The commission is reviewing technical site plans and surveys for a project located at 1 W. 32nd Court S. The documents include a topographic survey, demolition plan, and area plans for the Amended River Heights PUD 31-B and Park Hills Estates.

• Review of site plans for 1 W. 32nd Court S.
• Topographic survey of Amended River Heights PUD 31-B, Block 1, Lots 1-3
• Demolition and erosion control plans for the project site
• Review of boundary and area plans involving Park Hills Estates

The Sand Springs Planning Commission unanimously approved the minutes from the August 11 meeting. It also approved the PUD‑31‑C amendment to allow office use on two lots, approved the SSLC‑748 lot‑combination request, approved the annexation of a 2.11‑acre commercial parcel, and approved the SSLC‑752 parcel‑combination request. All motions carried by a 5‑0‑0 vote.

• Approved August 11, 2025 minutes (5-0-0)
• Approved PUD‑31‑C amendment for office use on Lots 1‑2 (5-0-0)
• Approved SSLC‑748 to combine Lots 1‑2 in River Heights Addition (5-0-0)
• Approved annexation of 2.11‑acre commercial parcel at 521 S. 209" W. Ave. (5-0-0)
• Approved SSLC‑752 to combine two parcels for commercial development (5-0-0)

Municipal Authority

The Municipal Authority is meeting to consider the approval, denial, amendment, or revision of minutes from three previous meetings held between July 21 and August 19, 2025.

• Approval of July 21, 2025 regular City Council and Municipal Authority Trust minutes
• Approval of August 8, 2025 special City Council meeting minutes
• Approval of August 19, 2025 special City Council and Municipal Authority Trust minutes

The Sand Springs Municipal Authority unanimously approved all items on the consent agenda, including minutes, a sales‑tax renewal resolution, and a purchase agreement with Yamaha Golf Car Company. It also approved Resolution No. M26‑02, authorizing appropriations, budget amendments and contracts for acquiring a large hangar at Sand Springs‑Pogue Airport. The financial report and correspondence were presented for information only. The meeting was then adjourned.

• Approved Consent Agenda Items 3A‑3E (minutes, sales‑tax renewal, Yamaha golf cart purchase) (6‑0‑0)
• Approved Resolution No. M26‑02 authorizing funds and contracts for a large airport hangar (6‑0‑0)

City Council

The Sand Springs City Council will administer the Oath of Office to three new police officers. The meeting will also include procedural approval of past minutes and an informational financial report.

• Oath of Office for Sand Springs Police Officers Cage Edgemon, Mitchell Hoffman, and Guillermo Ramirez
• Approval of minutes from July 21, August 8, and August 19 meetings
• Rezone 215 W. 40th Place from RS-1 to RS-3
• Amendment to City Manager purchasing authority (Ordinance No. 1436)
• Transfer of surplus real property (Ordinance No. 1437)

The City Council voted unanimously to adopt all items on the consent agenda, which included meeting minutes, a sales‑tax renewal, ODOT West Avenue widening agreements, street improvements, a change order and sewer project acceptance. The council also reappointed Ryan Walker and Brent Kellogg to the Sand Springs Economic Development Authority and appointed Josh Stuckey to the Board of Adjustment. Finally, the council approved Resolution No. 26‑09 authorizing a cell‑tower easement. The financial report and correspondence items were presented for information only.

• Approved Consent Agenda items (7-0-0)
• Reappointed Ryan Walker to Economic Development Authority (7-0-0)
• Reappointed Brent Kellogg to Economic Development Authority (7-0-0)
• Appointed Josh Stuckey to Board of Adjustment (7-0-0)
• Approved Resolution No. 26‑09 for cell‑tower easement (7-0-0)

Municipal Authority

The Sand Springs Municipal Authority will consider two items: approval of a revised inter-local SWAT agreement with Bixby, Sapulpa, Jenks, and Glenpool to form the Southwest Area Tactical Team, and an amended contract with Centurion Health Systems (Mercy Regional) to address residual EMS fees for uninsured residents. Both items require formal approval.

• Revised inter-local SWAT agreement with Cities of Sapulpa, Bixby, Jenks, and Glenpool for Southwest Area Tactical Team
• Annual operations fee of $12,000 per participating agency for SWAT team
• Amended contract with Centurion Health Systems d/b/a Mercy Regional of Oklahoma for EMS services
• Proposed changes to cover residual EMS fees for uninsured Sand Springs residents

The council voted 6-0 to approve the revised Inter-Local South West Area Tactical Team (SWAT) agreement, giving the mayor authority to sign. They also approved an amended contract with Centurion Health Systems, Inc. for EMS fee reimbursement. Finally, they approved Resolution No. 26-08 to transfer city real property and accept a quit‑claim deed, authorizing the city manager, mayor, and clerk to execute the conveyance.

• Approved Revised Inter-Local SWAT Agreement (6-0)
• Approved amended EMS contract with Centurion Health Systems, Inc. (6-0)
• Approved Resolution No. 26-08 for real‑property transfer and quit‑claim deed (6-0)

City Council

The Sand Springs City Council will decide whether to approve a revised inter-local agreement for the Southwest Area Tactical Team (SWAT) and an amended contract with Mercy Regional of Oklahoma for emergency medical services. The SWAT agreement involves cooperation with Bixby, Sapulpa, Jenks, and Glenpool, while the Mercy contract addresses reimbursement for uninsured residents' EMS fees.

• Approval of revised SWAT inter-local agreement with Cities of Bixby, Sapulpa, Jenks, and Glenpool
• Annual SWAT operations fee set at $12,000 per participating agency
• Amended contract with Mercy Regional of Oklahoma (Mercy) for EMS services
• Reimbursement plan for residual EMS fees for uninsured Sand Springs residents

The council unanimously approved a revised Inter‑Local South West Area Tactical Team agreement, giving the mayor authority to sign. It also approved an amended contract with Centurion Health Systems d/b/a Mercy Regional for EMS fee reimbursement. Finally, the council approved Resolution No. 26‑08 to transfer city real property and accept a quit‑claim deed.

• Approved Revised Inter‑Local S.W.A.T. Agreement, mayor signing authority (6-0-0)
• Approved amended contract with Centurion Health Systems d/b/a Mercy Regional for EMS fee reimbursement (6-0-0)
• Approved Resolution No. 26‑08 to transfer real property and accept quit‑claim deed (6-0-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to discuss museum improvement projects and grant expenditures. Trustees will consider a quote from Apex Plumbing for roof drains and repairs, as well as a list of ten GO Bond projects due by November 2025.

• Consideration of Apex Plumbing quote for roof drains/repairs
• Review of ten GO Bond punch list projects with a November 2025 deadline
• Approval of grant fund updates and expenditures
• Approval of the 2026 Schedule of Regular Meetings
• Determination of FY 2026 committee assignments

The board approved the July 15 consent agenda with a 4‑0‑0 vote. Trustees voted 5‑0‑0 to let the museum director decide on accepting recent donations of newspapers, albums and a circus sculpture. A 5‑0‑0 vote also approved the 2026 schedule of regular meetings. No other actions were taken.

• Approved Consent Agenda (July 15 minutes) (4-0-0)
• Approved director discretion for donation acceptance (5-0-0)
• Approved 2026 schedule of regular meetings (5-0-0)

Airport Advisory Board

The Sand Springs Airport Advisory Board will hold its regular meeting to consider approval of the July 2025 minutes and receive updates on airport operations, infrastructure projects, and upcoming events. All agenda items are informational except for the minutes approval.

• Approval of July 10, 2025 meeting minutes
• Renovations/improvements to airport terminal
• Update on construction of Jet-A fuel system
• Update Northwest Apron Development Area
• Update City Maintenance Hangar/Skyboss Aviation

Board of Adjustment

The Sand Springs Board of Adjustment will review four zoning variance applications at its August 11 meeting. These include requests to reduce lot sizes, modify rear yard setbacks, and allow carports to encroach into required side yards in RS-3 zoned residential districts. The board will also discuss and vote on approving the minutes from the July 14 meeting and consider proposed meeting dates for 2026.

• Variance for 6,500 sf lot size at 218 N. Grant Ave. (SSBOA-869)
• Variance for 5,150 sf lot size and 5' rear yard setback at 413 N. Industrial Ave. (SSBOA-870)
• Special exception for carport side-yard encroachment at 4921 S. Spruce Dr. (SSBOA-871)
• Approval of minutes from July 14, 2025 meeting

The Board approved the July 14, 2025 minutes and three variance applications (SSBOA‑869, SSBOA‑870, SSBOA‑871) with unanimous votes. It also approved the 2026 meeting dates and elected Michael Phillips as chairperson, David Parker as vice‑chairperson, and Michael Zimmerman as secretary.

• Approved July 14, 2025 BOA minutes (4-0-1)
• Approved SSBOA‑869 variance for 218 N. Grant Ave (5-0-0)
• Approved SSBOA‑870 variance for Contreras lot split (5-0-0)
• Approved SSBOA‑871 variance for carport with gutter condition (5-0-0)
• Approved 2026 meeting dates (4-0-1)
• Elected Michael Phillips as chairperson (4-0-1)
• Elected David Parker as vice‑chairperson (4-0-1)
• Elected Michael Zimmerman as secretary (4-0-1)

Planning Commission

The Sand Springs Planning Commission will consider approving three requests to split existing residential lots into smaller parcels for duplex construction. The body will also discuss the 2026 meeting schedule and elect officers.

• Consider approval of July 7, 2025 minutes
• Review lot split request for 218 N. Grant Ave. (SSL-749)
• Review lot split request for 413 N. Industrial Ave. (SSL-750)
• Review lot split request for 215 W. 40th Pl. (SSL-751)
• Discuss 2026 Planning Commission meeting dates

The Planning Commission unanimously approved three lot‑split requests (SSL‑749, SSL‑750, SSL‑751). The commission also adopted the proposed 2026 meeting dates. Finally, the commission elected its officers for the next term.

• Approved SSL‑749 lot split (5-0-0)
• Approved SSL‑750 lot split (5-0-0)
• Approved SSL‑751 lot split (6-0-0)
• Approved 2026 Planning Commission meeting dates (6-0-0)
• Elected William Yemma as secretary (6-0-0)
• Elected Harold Neal as vice‑chairman (6-0-0)
• Elected Paul Shindel as chairman (6-0-0)

City Council

The Sand Springs City Council and Municipal Authority Trust will meet for the State of the Dam program. This meeting is for informational purposes only, and no business will be acted upon.

• State of the Dam program

The August 6, 2025 special meeting was held for the State of the Dam program. It was purely informational and no business was acted upon by the City Council or Municipal Authority Trustees. No decisions, approvals, or denials were recorded.

Park Advisory Board

The board elected its officers for 2025-2026 and approved moving the Hometown Hero Award presentation to the Seating of Council. Members reviewed conceptual designs for a new dog park and the Case Community Park parking lot. Staff provided updates on GO Bond projects and recreation spending.

• Election of Cathy Burdge (Chair), Ari Montross (Vice Chair), and Melissa Cartwright (Secretary)
• Review of revised dog park concepts by GH2
• Review of Case Community Park parking lot master conceptual design by CEC Corporation
• Report of $8,000 expenditure for ADA doors at Case Center restrooms
• GO Bond updates including construction of golf parking lot, sports fields, and portable restrooms

The Park Advisory Board approved the minutes of the June 2, 2025 meeting. It also approved the amended 2025 regular meeting schedule and the 2026 regular meeting schedule. Each motion passed unanimously with a 6‑0‑0 vote.

• Approved June 2, 2025 meeting minutes (6-0-0)
• Approved amended 2025 regular meeting schedule (6-0-0)
• Approved 2026 regular meeting schedule (6-0-0)

Municipal Authority

The Municipal Authority is meeting to approve, deny, or amend minutes from four previous City Council and Municipal Authority Trust meetings held between June 23 and July 15, 2025.

• Approval of June 23, 2025 regular City Council and Municipal Authority Trust minutes
• Approval of June 27, 2025 special City Council and Municipal Authority Trust minutes
• Approval of July 8, 2025 regular City Council (Workshop) minutes
• Approval of July 15, 2025 special City Council and Municipal Authority Trust minutes

The Sand Springs Municipal Authority met on July 21, 2025 and approved all Consent Agenda items 3A‑3F with a 7‑0‑0 vote. The approvals covered minutes from June 23, June 27 and July 15 meetings, adoption of the 2026 meeting schedule, a $16,851 change order for emergency repairs, and authority for financing documents for Plane Junkies LLC at Pogue Airport. The financial report and correspondence were presented for information only. The meeting adjourned at 6:22 p.m.

• Approved minutes of the June 23, 2025 regular Municipal Authority meeting (7‑0‑0)
• Approved minutes of the June 27, 2025 special City Council/Municipal Authority meeting (7‑0‑0)
• Approved minutes of the July 15, 2025 special City Council/Municipal Authority meeting (7‑0‑0)
• Adopted the 2026 meeting schedule for the Municipal Authority (7‑0‑0)
• Approved Change Order No. 1 for Emergency Repairs 2024 with T‑G Excavating, Inc. ($16,851) (7‑0‑0)
• Authorized the Mayor/Chairman and City Manager to execute financing documents for Plane Junkies, LLC hangar project at Pogue Airport (7‑0‑0)

City Council

The City Council is meeting to decide on the approval, denial, amendment, or revision of minutes from four separate meetings held between June 23 and July 15, 2025.

• Approval of June 23, 2025 regular City Council and Municipal Authority Trust minutes
• Approval of June 27, 2025 special City Council and Municipal Authority Trust minutes
• Approval of July 8, 2025 regular City Council (Workshop) minutes
• Approval of July 15, 2025 special City Council and Municipal Authority Trust minutes

The council approved the routine consent agenda items, including meeting minutes and a $86,651.52 expenditure for the River City Sanitary Sewer Lift Station project. It approved Ordinance No. 1435 rezoning 215 W. 40 Place from RS‑1 to RS‑3. It approved Ordinance No. 1436 amending the City Manager's purchasing authority and added an emergency clause. It also approved Ordinance No. 1437 transferring city real property and authorized the mayor and city manager to sign an economic development agreement with MF Legacy Holdings for a retail center at Sheffield Crossing. All votes were 7‑0‑0.

• Approved Consent Agenda Items No. 5A‑5I, including $86,651.52 sewer lift station expenditure (7‑0‑0)
• Approved Ordinance No. 1435 rezoning 215 W. 40 Place (7‑0‑0)
• Approved Ordinance No. 1436 amending purchasing authority (7‑0‑0)
• Approved Emergency Clause for Ordinance No. 1436 (7‑0‑0)
• Approved Ordinance No. 1437 transfer of real property (7‑0‑0)
• Authorized Mayor and City Manager to sign economic development agreement with MF Legacy Holdings for Sheffield Crossing retail center (7‑0‑0)

Development Authority (SSDA)

The Development Authority will receive informational updates on the Urban Renewal Plan and the Downtown Streetscape Project. Trustees may take action following an executive session regarding real property appraisal, purchase, and economic development.

• Update on Downtown Streetscape Project-Phases 2 and 3
• Update on the Urban Renewal Plan
• Executive session for appraisal or purchase of real property
• Executive session for economic development of real property

The Sand Springs Development Authority approved the minutes from its April 16, 2025 regular meeting. The board received informational updates on the Downtown Streetscape Project Phases 2 and 3, the Urban Renewal Plan, and the City Manager's report, but took no action on these items. The board also held an executive session on economic development matters, with no action taken afterward.

• Approved minutes of April 16, 2025 regular meeting (5-0)
• Held executive session on economic development (5-0)
• Returned to regular meeting after executive session (5-0)
• No action taken on Downtown Streetscape Project update
• No action taken on Urban Renewal Plan update
• No action taken on City Manager's report

Sand Springs & Sapulpa Joint Board

The Sand Springs and Sapulpa Joint Board will discuss a change order to extend an emergency repairs contract for the Skiatook Raw Water Conveyance System. The board will also receive informational reports on system insurance and operational status.

• Change Order No. 1 for T/G Excavating, Inc. in the amount of $16,851.00 for bonds and insurance
• 365-day contract extension for T/G Excavating, Inc. through August 16, 2026
• Retention of $112,111.00 in available contract funds for emergency repairs
• Renewal of OMAG Municipal Property Insurance for FY 2026 with a total premium of $17,582.00

Municipal Authority

The City Council is considering two options for Amended Resolution No. 25-17 to establish how the Mayor and Vice Mayor are selected. The decision focuses on whether candidates should provide a written statement or give a speech to their peers.

• Amended Resolution No. 25-17 Option 1: Candidates submit a one-page written statement by April 25th
• Amended Resolution No. 25-17 Option 2: Candidates give a three-minute speech at a Special Council meeting

The council reviewed Amended Resolution No. 25-17, which outlines two methods for selecting the mayor and vice mayor. After discussion, members voted to adopt Option 2. The motion carried unanimously, 6‑0‑0. No other actions were taken; the remaining agenda items were discussed for information only.

• Approved Amended Resolution No. 25-17 – Option 2 (vote 6-0-0)

City Council

The City Council will consider two options for Amended Resolution No. 25-17 to establish how the Mayor and Vice Mayor are selected. The body is deciding whether candidates should submit a written statement or give a speech to their peers during the selection process.

• Amended Resolution No. 25-17 Option 1: Requires candidates to submit a one-page written statement by April 25th
• Amended Resolution No. 25-17 Option 2: Allows candidates up to three minutes to speak at an open Special Council meeting

The council voted to adopt Amended Resolution No. 25-17 – Option 2, which sets the process for selecting the Mayor and Vice Mayor. The motion was made by Councilor Matt Barnett, seconded by Vice Mayor Cody Worrell, and passed unanimously with a 6-0-0 vote. All other agenda items were discussed for information only and no actions were taken.

• Approved Amended Resolution No. 25-17 Option 2 (6-0-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider updates to a ten-project GO Bond punch list due in November 2025. The body will also review the receiving or discharging of items and potential expenditures of city-provided grant money.

• Review of GO Bond punch list for ten projects with a November 2025 deadline
• Consideration of grant money expenditures provided by the City of Sand Springs
• Approval or revision of item accession and de-accession
• Updates on elevator usage and training
• Discussion of museum improvement projects

The board approved the June 17 consent agenda with a 6‑0‑1 vote. It also voted 7‑0‑0 to recommend using GO Bond funds to cover museum drying costs based on an Apex Plumbing quote, and directed the city to obtain two additional quotes that include overtime, roof repair, street work, and cabinet removal.

• Approved June 17 consent agenda (6-0-1)
• Recommended GO Bond funds for museum drying per Apex Plumbing quote (7-0-0)
• Directed city to obtain two additional quotes covering overtime, roof repair, street work, and cabinet removal

Board of Adjustment

The Board of Adjustment will review a request from Matthew and Jenny Reeves for a special exception to allow a carport to encroach into a required side yard. The board will also consider approving the minutes from the June 9, 2025, meeting.

• SSBOA-868: Special Exception request for a 9' x 20' carport at 1006 Forest Dr. to encroach roughly 4' into the required side yard setback

The Board of Adjustment approved the minutes from the June 9, 2025 meeting with a 4‑0‑0 vote. It also voted to table the special exception application (SSBOA‑868) for a carport at 1006 Forest Dr. until engineered site plans showing runoff control are provided, also by a 4‑0‑0 vote. No other actions were taken before adjournment.

• Approved minutes of June 9, 2025 (4-0-0)
• Tabled SSBOA-868 carport exception until engineered plans (4-0-0)

Airport Advisory Board

The Board will review updates on airport infrastructure and operational reports. All primary agenda items are listed for informational purposes only.

• Renovations and improvements to the airport terminal
• Design update for the Jet-A fuel system
• Northwest Apron Development Area and Sanitary Sewer Project updates
• Hangar construction and infrastructure codes
• Updates on City Maintenance Hangar/Skyboss Aviation and Sand Springs Home Hangar

The Airport Advisory Board approved the minutes from the June 12, 2025 meeting. The motion passed with five ayes and two members giving no response. No other actions were decided.

• Approved June 12, 2025 meeting minutes (5 ayes, 2 no response)

City Council

The City Council will consider resolutions requesting state legislative changes and supporting levee improvements. The body will also review the current status of City Council Committees and a proposed 2026 meeting schedule.

• Resolution 26-01: Requesting OML support for a 'stop and identify' law and changes to the Civil Defense Disaster Relief Matching Fund (63 § 683.24)
• Resolution 26-02: Supporting rehabilitation of levee system A and B in Tulsa County
• Review of Resolution No. 23-40 regarding the establishment and use of City Council Committees
• Presentation of the proposed 2026 Annual Meeting Schedule

The Sand Springs City Council voted to approve Resolution No. 26-01, requesting the Oklahoma Municipal League to support legislation for the 2026 state session. The council also approved Resolution No. 26-02, supporting levee rehabilitation. Both motions passed unanimously with a 7-0-0 vote.

• Approved Resolution No. 26-01 supporting OML legislation for 2026 (7-0-0)
• Approved Resolution No. 26-02 supporting levee rehabilitation (7-0-0)

Planning Commission

The Planning Commission will review a request to rezone .41 acres at 215 W. 40th Pl. from low-density to high-density residential. The body will also consider approving the minutes from the June 9, 2025, meeting.

• Proposed Ordinance 1435: Rezone .41 acres at 215 W. 40th Pl. from RS-1 to RS-3 for Potenza Construction LLC

The commission approved the minutes from the June 9, 2025 meeting with a 4-0-1 vote. It then voted 5-0-0 to recommend that City Council approve Ordinance 1435, which would rezone .41 acres at the corner of Skylane Dr. and W. 40" PI from RS-1 to RS-3 for higher‑density single‑family homes. No other actions were taken and the meeting adjourned at 4:05 p.m.

• Approved June 9, 2025 minutes (4-0-1)
• Recommended approval of Ordinance 1435 rezoning .41 acres at 215 W. 40" PI (5-0-0)

Municipal Authority

The Municipal Authority and City Council are considering an agreement with Arledge & Associates, P.C. to perform the FY2025 audit. The audit will cover financial statements for governmental and business-type activities, major funds, and component units.

• Contract with Arledge & Associates, P.C. for FY2025 audit services
• General Fund cost: $29,500 for the City and $2,000 for the Museum
• MA Water Utility Fund cost: $27,500

The council approved an engagement letter for Arledge & Associates to provide audit services for FY25, with a 5-0-0 vote. The council also approved an engagement letter for Crawford & Associates to provide accounting and consulting services for the FY25 audit, also with a 5-0-0 vote. Councilors Mike Burdge and Beau Wilson were noted as absent.

• Approved Arledge & Associates audit services contract (5-0-0)
• Approved Crawford & Associates accounting & consulting contract (5-0-0)

City Council

The City Council is reviewing a request to enter into an agreement with Arledge & Associates, P.C. for audit services for the fiscal year ending June 30, 2025. The audit will cover governmental activities, business-type activities, and major funds.

• Contract with Arledge & Associates, P.C. for FY2025 audit services
• General Fund cost of $29,500 for the City
• General Fund cost of $2,000 for the Museum
• MA Water Utility Fund cost of $27,500

The council voted to authorize the mayor to sign engagement letters with Arledge & Associates, P.C. for audit services and with Crawford & Associates, P.C. for accounting and consulting services for FY25. Both motions passed unanimously with a 5‑0‑0 vote. No other actions were taken.

• Approved Arledge & Associates, P.C. audit services contract (5-0-0)
• Approved Crawford & Associates, P.C. accounting and consulting contract (5-0-0)

Municipal Authority

The Municipal Authority is meeting to consider the approval, denial, or revision of minutes from three previous meetings held on May 19 and June 17, 2025.

• Approval of May 19, 2025 regular City Council meeting minutes
• Approval of May 19, 2025 regular Municipal Authority meeting minutes
• Approval of June 17, 2025 special City Council/Sand Springs Municipal Authority Trust meeting minutes

The board unanimously approved the Consent Agenda items (3A‑3K). It then adopted Amended Resolution No. M25‑06, the FY 2026 budget and budget amendment authority, with a 6‑0‑0 vote. Finally, the trustees reappointed Lea Anderson Judge and Rick Westcott to the Airport Advisory Board for three‑year terms, also 6‑0‑0.

• Approved Consent Agenda Items No. 3A‑3K (6-0-0)
• Approved Amended Resolution No. M25‑06 FY 2026 budget (6-0-0)
• Reappointed Lea Anderson Judge to Airport Advisory Board (3‑year term) (6-0-0)
• Reappointed Rick Westcott to Airport Advisory Board (3‑year term) (6-0-0)

City Council

The City Council will receive a presentation from Deputy Police Chief Todd Enzbrenner regarding the 2025 Sand Springs Police Department Policing Plan. Mayor Spoon will declare a public hearing to gather input from council members and citizens on the plan. The items are presented for informational purposes.

• Presentation of 2024 policing plan highlights and 2024 statistics
• Public hearing for citizen and Council input on the 2025 Policing Plan
• Proposed initiatives for trust, legitimacy, and transparency
• Discussion of technology upgrades including body cameras and FLOCK camera system
• Review of community policing and crime reduction strategies

The council approved the consent agenda items, including the FY26 budget and related contracts, by a 6‑0‑0 vote. Ordinance No. 1434 annexing 826.64 acres in Osage County was also approved 6‑0‑0. The amended resolution for the FY26 budget (Resolution 25‑33) and the amended resolution on the mayor/vice‑mayor selection process (Resolution 25‑17, Option 1) each passed 6‑0‑0, and the appointment of Leonard (Len) Gardner to the Planning Commission was confirmed 6‑0‑0.

• Approved Consent Agenda items 6A‑6L and 6N‑60 (including FY26 budget) (6‑0‑0)
• Approved Ordinance No. 1434 annexing 826.64 acres in Osage County (6‑0‑0)
• Approved Amended Resolution No. 25‑33 FY26 budget adoption (6‑0‑0)
• Approved Amended Resolution No. 25‑17 Option 1 for mayor/vice‑mayor selection (6‑0‑0)
• Approved appointment of Leonard (Len) Gardner to Planning Commission (6‑0‑0)

Municipal Authority

The City Council is considering two options to amend Resolution No. 25-17 regarding how the Mayor and Vice Mayor are selected. The decision focuses on whether candidates should submit a written statement or give a speech to their peers.

• Amended Resolution No. 25-17 Option 1: Candidates submit a one-page written statement by April 25th
• Amended Resolution No. 25-17 Option 2: Candidates give a three-minute speech at a Special Council meeting

A motion to approve Amended Resolution No. 25-17 – Option 2, which would change the process for selecting the mayor and vice mayor, failed with a 3‑3‑0 vote. The council then moved to table the same resolution for a later meeting, and that motion passed unanimously 6‑0‑0. No other actions were taken.

• Motion to approve Amended Resolution No. 25-17 – Option 2 failed (3-3-0)
• Motion to table Item No. 3 (Amended Resolution No. 25-17) carried (6-0-0)

City Council

The City Council will consider two options for Amended Resolution No. 25-17 to establish how the Mayor and Vice Mayor are selected. The decision focuses on whether candidates provide a written statement or give a speech to their peers.

• Amended Resolution No. 25-17 Option 1: Candidates submit a one-page written document by April 25th
• Amended Resolution No. 25-17 Option 2: Candidates give a three-minute speech at a Special Council meeting

The council considered Amended Resolution No. 25-17 – Option 2, which would change the process for selecting the mayor and vice mayor. The motion to approve the resolution failed with a 3‑3‑0 vote. Afterwards, councilors moved to table Item No. 3 for future consideration, and the motion carried unanimously 6‑0‑0. No other actions were taken.

• Failed to approve Amended Resolution No. 25-17 – Option 2 (3-3-0)
• Tabled Item No. 3 to a future meeting (6-0-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to elect its Chairman, Vice Chairman, Secretary, and Treasurer for FY 2025-2026. Trustees will also consider updates to a ten-project GO Bond punch list and discuss museum improvement goals.

• Election of FY 2025-2026 officers (Chairman, Vice Chairman, Secretary, and Treasurer)
• Review of GO Bond punch list updates for ten projects with a November 2025 deadline
• Approval of expenditures for projects using City of Sand Springs grant money
• Proposed form for documenting lost debit card receipts
• Consideration of receiving or discharging items via Accession/De-Accession

The Trust Authority approved the consent agenda and a $18,414.34 contract with Window Film Solutions, LLC. Trustees elected Nathan Woodmansee as Chairman, Mayme Crawford as Vice Chairman, Lisa Riggs as Secretary, and Cynthia Phillips as Treasurer for FY2025‑2026. The board also approved a Lost Debit Card Receipt form for museum director Ginger Murphy. All votes were recorded as 6‑0‑0.

• Approved Consent Agenda (6-0-0)
• Approved $18,414.34 contract with Window Film Solutions, LLC (6-0-0)
• Retained Nathan Woodmansee as Chairman (6-0-0)
• Retained Mayme Crawford as Vice Chairman (6-0-0)
• Retained Lisa Riggs as Secretary (6-0-0)
• Retained Cynthia Phillips as Treasurer (6-0-0)
• Approved Lost Debit Card Receipt form for Ginger Murphy (6-0-0)

Airport Advisory Board

The Airport Advisory Board will review a license agreement for flight training and aircraft rental. Members will also consider a ground lease for a new hangar and updates to site development standards.

• Proposed SASO License Agreement with Tulsa Flight Training, LLC for flight instruction and aircraft rental
• Proposed ground lease for a 60-foot by 80-foot hangar by Mr. Joe Cavett in the NW Aviation Development Area
• Updates to Airport Policy Documents, Site Development Standards
• Election of AAB Officers for Fiscal Year 2026
• Update on installation of Jet-A fuel system

The Airport Advisory Board unanimously approved the minutes from the May 8, 2025 meeting. It also approved an update to the Airport Policy Documents and Site Development Standards. Finally, the board approved a Specialized Aviation Service Operations license agreement with Tulsa Flight Training, LLC for flight instruction and aircraft rental at the airport.

• Approved May 8, 2025 meeting minutes (unanimous aye vote)
• Approved update to Airport Policy Documents, Site Development Standards (unanimous aye vote)
• Approved SASO license agreement with Tulsa Flight Training, LLC (unanimous aye vote)

Board of Adjustment

The Board of Adjustment will review a request for a special exception to the zoning code to allow a carport at a residential property. The board will also consider approving the minutes from the April 14, 2025, meeting.

• Special Exception request (SSBOA-867) for a carport at 4811 S. Spruce Dr. (Lot 6 Block 4, Angus Valley Acres 3rd)

The Board approved the minutes of its April 14, 2025 meeting with a 4-0-1 vote. It also approved a special exception (SSBOA-867) allowing Jamesa Reece to construct a double carport that encroaches about 20° into the front yard at 4811 S. Spruce Dr., with a 5-0-0 vote. No other actions were taken.

• Approved minutes of April 14, 2025 meeting (4-0-1)
• Approved special exception SSBOA-867 for carport at 4811 S. Spruce Dr. (5-0-0)

Planning Commission

The Planning Commission will review a petition to annex 826.64 acres of agricultural land in Osage County into the city limits. The body will also consider requests for a lot split and two lot combinations on N. Renaissance Dr.

• Proposed Ordinance 1434 to annex 826.64 acres for Alan and Susan Ringle
• Lot split request (SSL-745) for 1117 N. Renaissance Dr.
• Lot combination request (SSLC-746) for a vacant lot between 1117 and 1125 N. Renaissance Dr.
• Lot combination request (SSLC-747) for 1125 N. Renaissance Dr.

The commission approved the April 14, 2025 meeting minutes. It voted to recommend City Council approve Ordinance 1434 to annex 826.64 acres owned by Alan and Susan Ringle. It also approved three development applications: SSL-745 lot split, SSLC-746 lot combination, and SSLC-747 lot combination. All votes were 4‑0‑0.

• Approved April 14, 2025 minutes (4-0-0)
• Recommended approval of Ordinance 1434 annexation (4-0-0)
• Approved SSL-745 lot split application (4-0-0)
• Approved SSLC-746 lot combination application (4-0-0)
• Approved SSLC-747 lot combination application (4-0-0)

Park Advisory Board

The board will review conceptual designs for a new city dog park and the Case Community Park parking lot. Members will also elect board officers for 2025-2026 and a representative for the Park Friends Board of Directors.

• Presentation of new dog park concepts by architectural firm GH2
• Presentation of Case Community Park parking lot conceptual design by engineering firm CEC
• Decision on whether to present the Hometown Hero Award at Seating of Council instead of Herbal Affair
• Election of Chairperson, Vice Chairperson, and Secretary for 2025-2026
• Election of one board member to the Park Friends Board of Directors

The board approved the April 7, 2025 meeting minutes unanimously. Members re‑elected Cathy Burdge as chair, Ari Montross as vice chair, and Melissa Cartwright as secretary for 2025‑2026, each with a 7‑0 vote. PJ Baker was appointed to the Park Friends board, also by a 7‑0 vote. The board voted 6‑0 to present the Hometown Hero Award at the Seating of Council instead of the Herbal Affair.

• Approved April 7, 2025 minutes (7-0)
• Retained Cathy Burdge as Chairperson (7-0)
• Retained Ari Montross as Vice Chairperson (7-0)
• Retained Melissa Cartwright as Secretary (7-0)
• Appointed PJ Baker to Park Friends board (7-0)
• Changed Hometown Hero Award presentation to Seating of Council (6-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to decide on the FY 2026 budget, approve or amend the Betty Sanders Collection accession, and vote on two window film installation estimates totaling $18,414.34. Officers for FY 2025-2026 will also be elected, and the GO Bond Punch List updates will be reviewed.

• FY 2026 Budget approval, denial, or revision
• Betty Sanders Collection accession approval, denial, amendment, or revision
• Window Film Solutions, LLC estimates for solar control window film installation ($18,414.34)
• Election of Chairman, Vice Chairman, Secretary, and Treasurer for FY 2025-2026
• GO Bond Punch List updates review (November 2025 deadline)

The board approved the FY 2026 budget unanimously. It also authorized up to $20,000 of grant funds for window‑film tint and tabled the election of officers until the next meeting. Earlier items included approval of the consent agenda and acceptance of photos from the Betty Sanders collection.

• Consent agenda (April 15) approved, vote 5-0-1
• Accepted photos of The Rogues’ 5 Band collection, vote 6-0-0
• Authorized up to $20,000 grant spend on window‑film tint, vote 6-0-0
• Election of officers tabled until next meeting, vote 6-0-0
• FY 2026 budget approved with amendments, vote 6-0-0
• Window film installation: no action taken
• Grant money expenditures: no action on other items
• Received $500 donation from Pilot Club (reported, not a vote)

City Council

The City Council will consider the adoption of the Fiscal Year 2026 budget and the process for selecting the mayor and vice mayor. The body will also review several public works agreements and board appointments.

• Resolution No. 25-33: Fiscal Year 2026 Budget Adoption
• Resolution No. 25-34: Legal action regarding city code violations at 514 North Oak Ridge Drive
• Resolution No. 25-35: Public improvements for Case Park Sports Fields
• Resolution No. 25-31: Rehabilitation of Automated Weather Observation System and Rotating Beacon at Sand Springs Pogue Airport
• Transfer of $10,000 within the Capital Improvement Water & Wastewater fund for the WWTP SBR Blower project

The council adopted the Fiscal Year 2026 budget by a 6‑0 vote. It also approved resolutions authorizing litigation over 514 North Oak Ridge Drive, funding for Case Park sports fields, and rehabilitation of the airport weather observation system. The consent agenda items, including water line replacement and a $10,000 fund transfer, were approved unanimously. Board and committee appointments for the next term were confirmed.

• Approved Consent Agenda items 5A‑5H (6‑0‑0)
• Adopted FY 2026 budget (Resolution 25‑33) (6‑0‑0)
• Approved litigation resolution for 514 North Oak Ridge Drive (Resolution 25‑34) (6‑0‑0)
• Approved public improvements for Case Park sports fields (Resolution 25‑35) (6‑0‑0)
• Approved award and funding for AWOS and rotating beacon at Sand Springs Pogue Airport (Resolution 25‑31) (6‑0‑0)
• Approved water & wastewater fund transfer and change order for WWTP SBR Blower project (part of Consent Agenda) (6‑0‑0)
• Approved board and committee appointments (items 11A‑11B) (6‑0‑0)
• Tabled amended Resolution 25‑17 on mayor/vice mayor selection process (no vote)

Municipal Authority

The Municipal Authority will discuss the adoption of the Fiscal Year 2026 budget and the rehabilitation of the Sand Springs Pogue Airport's weather observation system and rotating beacon. Trustees will also consider operation plans for the Skiatook Raw Water Conveyance System.

• FY26 budget adoption and establishment of budget amendment authority (Resolution No. M25-06)
• Operation and Maintenance Plan for FY26 for the Skiatook Raw Water Conveyance System (SRWCS) totaling $354,973.00, with a $212,983.80 share for the Municipal Authority
• Resolution No. M25-05 for the rehabilitation of the Automated Weather Observation System (AWOS) and Rotating Beacon at Sand Springs Pogue Airport
• Memorandum of Understanding for Operation and Maintenance of the Skiatook Raw Water Conveyance System (SRWCS) for FY2026
• Appointments of Michael S. Carter and Derek Campbell to the Sand Springs/Sapulpa Joint Board

The Authority approved its FY 2026 budget, including a $212,983.80 share of the Skiatook Raw Water Conveyance System operation and maintenance costs. It also approved the rehabilitation of the airport's automated weather observation system and rotating beacon, and confirmed new appointments to the Sand Springs/Sapulpa Joint Board. All actions passed unanimously.

• Approved Consent Agenda Items 3A‑3D, including FY26 O&M plan for Skiatook Raw Water Conveyance System ($354,973 total; Authority share $212,983.80) (6-0-0)
• Approved Resolution No. M25-05 to rehabilitate AWOS and rotating beacon at Sand Springs Pogue Airport (6-0-0)
• Approved Resolution No. M25-06 adopting the Sand Springs Municipal Authority FY 2026 budget (6-0-0)
• Approved Chairman and Vice Chairman appointments to Sand Springs/Sapulpa Joint Board (6-0-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust meet for a special discussion-only session to review bid results for several projects, including the AWOS and Beacon Rehabilitation, a water line replacement, and sports fields grading and resurfacing. No votes or formal actions are scheduled; all items are for informational purposes only.

• Overview of Bid No. 1148 – AWOS and Beacon Rehabilitation project (Resolution Nos. 25-31, M25-05)
• Discussion of Airport Building Standards (setbacks, lot spacing, ownership criteria)
• Bid No. 1143 – 113 West Avenue and 43rd Street 2-inch Water Line Replacement project
• Acceptance of WWTP SBR Blower Replacement project (Project No. S-2401)
• Bid No. 1136 – Sand Springs Sports Fields Grading and Resurfacing project

The Sand Springs City Council and Municipal Authority met in a special session on May 13, 2025. All agenda items were presented for discussion only, and no approvals, denials, or other actions were recorded. The meeting adjourned at 12:59 p.m. after informational updates on various projects.

City Council

This is a special informational meeting of the Sand Springs City Council and Municipal Authority Trust. Councilors and staff will discuss upcoming agenda items, including bid results for the AWOS and Beacon Rehabilitation project, a water line replacement on West Avenue and 43rd Street, and the Sports Fields Grading and Resurfacing project. No votes or decisions will be taken. The meeting also includes updates on ongoing projects such as the Trails Residential Subdivision, Highway 51 Sewer Lift Station, and Downtown Streetscape Phase 2 and 3.

• Overview of Bid No. 1148 — AWOS and Beacon Rehabilitation project (Resolution Nos. 25-31 and M25-05)
• Overview of Bid No. 1143 — 113 West Avenue and 43rd Street 2-inch water line replacement
• Overview of Bid No. 1136 — Sand Springs Sports Fields Grading and Resurfacing
• Discussion of Airport Building Standards, including setbacks, lot spacing, and ownership criteria
• Updates on Trails Residential Subdivision, Highway 51 Sewer Lift Station, and Downtown Streetscape Phase 2/3

The Sand Springs City Council and Municipal Authority Trust met in a special session on May 13, 2025 at the Spring Lake Municipal Complex. Council members present were Mayor James O. Spoon, Vice Mayor Cody Worrell, and Trustees Matt Barnett, Erik Stuckey, and Beau Wilson; Trustees Mike Burdge and Brian Jackson were absent. Agenda items A‑F were discussed for informational purposes only, and no motions, votes, or approvals were recorded. The meeting adjourned at 12:00 p.m.

Board of Adjustment

The May 12, 2025 meeting of the Sand Springs Board of Adjustment has been canceled due to lack of agenda items. The next regular meeting is scheduled for June 9, 2025, at City Hall.

City Council

This agenda is a procedural notice only: the Sand Springs City Council regular meeting has been rescheduled from May 5 to May 12, 2025, and the location moved to The Canyons at Blackjack Ridge Golf Course Banquet Room. No substantive items for discussion or decision are listed in the provided agenda text.

• No substantive items listed — agenda is a date and location change notice only

The council amended the notice for its regular meeting, moving the date from May 5 to May 12, 2025. The meeting location was also changed from the Municipal Building at 100 East Broadway Street to the Canyons at Blackjack Ridge Golf Course Banquet Room, 1801 North McKinley Avenue. No other actions or decisions were taken.

City Council

The City Council will swear in new members and the Assistant City Manager. The body will then hold elections to select a Mayor and Vice Mayor for one-year terms ending in May 2026.

• Election of Mayor between candidates James O. Spoon and Mike Burdge
• Election of Vice Mayor between candidates Brian Jackson, Beau Wilson, and John “Cody” Worrell
• Swearing-in of Assistant City Manager Brad Bates
• Swearing-in of Councilors John “Cody” Worrell, Matthew Barnett, and L. Erik Stuckey
• Mayoral Proclamations for Nancy Riley, David Litterell, and Ward Sherrill

The City Council voted 6‑1 to elect Mayor Jim Spoon for a term ending May 2026 and then ratified the election with a unanimous 7‑0‑0 vote. Councilors also voted 3‑2‑2 to elect Cody Worrell as Vice Mayor, followed by a unanimous 7‑0‑0 ratification. Both officials were seated for one‑year terms to May 2026.

• Elected Jim Spoon as Mayor (6-1 vote)
• Ratified Jim Spoon as Mayor (7-0-0 vote)
• Elected Cody Worrell as Vice Mayor (3-2-2 vote)
• Ratified Cody Worrell as Vice Mayor (7-0-0 vote)

Airport Advisory Board

The Airport Advisory Board will consider awarding bids to upgrade the Automated Weather Observation System (AWOS) and Rotating Beacon, including a grant application with a 5% sponsor match. Members will also consider a lease transfer for a ground hangar. Other items are for informational purposes regarding airport infrastructure and development.

• Award of bid for Automated Weather Observation System (AWOS) and Rotating Beacon upgrades
• Transfer of Brent Doeksen Ground Lease to Pierce Warren
• Update on Jet-A fuel system construction
• Update on sewer line construction to airport
• Discussion on Northwest Apron Development Area

The Airport Advisory Board approved the minutes from the April 10 meeting. It also approved the agreement to upgrade the Automated Weather Observation System and rotating beacon, and approved the transfer of the Brent Doeksen ground lease to Pierce Warren. All motions passed with ayes from the members present.

• Approved minutes of the April 10, 2025 Airport Advisory Board meeting (aye votes from Fleenor, Stephenson, Anderson, Westcott, Wagner)
• Approved agreement to upgrade the AWOS and rotating beacon (aye votes from Fleenor, Stephenson, Anderson, Westcott, Wagner)
• Approved transfer of the Brent Doeksen ground lease to Pierce Warren (aye votes from Fleenor, Stephenson, Anderson, Wagner)

Planning Commission

The Sand Springs Planning Commission meeting scheduled for May 6, 2025, has been canceled because no agenda items were submitted. The next regular meeting will be held on June 9, 2025.

City Council

This is a notice of a rescheduled regular meeting of the Sand Springs City Council. The meeting will be held on May 5, 2025, at 6:00 p.m. at The Canyons at BlackJack Ridge, 1801 N. McKinley Avenue, instead of its usual location. The agenda contains only procedural information with no substantive items for discussion or decision.

• Rescheduled regular meeting moved to The Canyons at BlackJack Ridge, 1801 N. McKinley Avenue

The May 12, 2025 meeting was primarily ceremonial. Councilors were sworn in for new terms and the council conducted elections for Mayor and Vice Mayor, but no vote totals or outcomes were recorded in the minutes. No other actions or resolutions were adopted.

Municipal Authority

The Sand Springs Municipal Authority will hold a public hearing on the proposed Fiscal Year 2026 budget and consider a consent agenda including a specialized aviation license agreement with Horizon Aviation, a master fee schedule update, and insurance renewal agreements. The meeting also includes a financial report and approval of previous meeting minutes.

• Public hearing on FY26 proposed budget (no vote, informational only)
• Approval of SASO License Agreement with Horizon Aviation, LLC for flight training and aircraft rental at Sand Springs-Pogue Airport
• Resolution M25-04 establishing a Master Fee Schedule modifying fees, fines, and rates
• Resolution M25-03 authorizing renewal of employee insurance benefits for FY26
• Authorization to purchase a Kubota Tractor and brush cutter for wastewater maintenance

At the April 28, 2025 Sand Springs Municipal Authority meeting, Trustees voted to approve all items on the consent agenda (Items 3A‑3E). The motion, made by Vice Chairman Wilson and seconded by Trustee Worrell, passed unanimously with a 6‑0‑0 vote. Approved items included the March 24, 2025 meeting minutes, a Specialized Aviation Service Operation (SASO) License Agreement with Horizon Aviation, LLC, FY26 employee insurance benefit renewal resolutions, a Master Fee Schedule, and the purchase of a Kubota tractor and brush cutter for wastewater maintenance. Other agenda items such as the FY26 budget presentation and financial report were for information only, and the meeting adjourned at 6:36 p.m.

• Approved minutes of March 24, 2025 meeting (6‑0‑0)
• Approved Specialized Aviation Service Operation (SASO) License Agreement with Horizon Aviation, LLC (6‑0‑0)
• Approved FY26 Employee Insurance Benefit Renewal Agreements (6‑0‑0)
• Approved Master Fee Schedule establishing/modifying fees, fines, rates (6‑0‑0)
• Approved purchase of Kubota tractor and brush cutter for wastewater maintenance (6‑0‑0)

City Council

The Sand Springs City Council will hold a public hearing on the proposed Fiscal Year 2026 budget and consider several legislative items. Actions include updates to the zoning code (Ordinance No. 1433) to allow accessory dwellings and duplexes, a comprehensive revision of the animal ordinance (Ordinance No. 1429), and adoption of a new master fee schedule (Resolution No. 25-29). The council will also appoint a member to fill the vacant Ward 4 seat and enter executive session to discuss economic development properties and the city manager's evaluation.

• Public hearing on FY26 proposed budget
• Ordinance No. 1433: zoning code update for accessory dwellings and duplexes
• Ordinance No. 1429: revision of Title 6 – Animals
• Resolution No. 25-29: establishing a master fee schedule
• Appointment to fill Ward 4 council vacancy (unexpired term to May 2026)

The council unanimously approved the Consent Agenda items, which covered meeting minutes, employee insurance agreements, a retirement plan amendment, dilapidation nuisance actions, water improvements, a zoning code update, and an urban‑renewal plan. Erik Stuckey was appointed as the Ward 4 representative to serve until May 2026. Ordinance No. 1429 was adopted, revising Title 6 to limit dogs to three per household, and Resolution No. 25‑29 establishing a Master Fee Schedule was also approved.

• Approved Consent Agenda Items No. 7A‑71 (minutes, insurance, retirement plan, nuisance actions, water improvements, zoning code update, urban renewal) – vote 6‑0‑0
• Appointed Erik Stuckey as Ward 4 representative to serve an unexpired term to May 2026 – vote 6‑0‑0
• Approved Ordinance No. 1429 (Title 6 – Animals) limiting dogs to three per household – vote 6‑0‑0
• Approved Resolution No. 25‑29 establishing a Master Fee Schedule for city fees, fines, and rates – vote 6‑0‑0

Municipal Authority

The Sand Springs Municipal Authority will review applications for a Ward 4 City Councilor vacancy (discussion only, vote April 28), discuss candidates for the OMAG Board of Trustees, consider proposed changes to the Master Fee Schedule for utility rates outside city limits, and discuss a proposed Specialized Aviation Service Operation License Agreement with Horizon Aviation, LLC for flight training and aircraft rental at Sand Springs-Pogue Airport. No final votes are scheduled on these items at this meeting.

• Review of four applications for Ward 4 City Council seat (Erik Stuckey, Mayo L. Baugher, Richard Barnett, Troy Cox) — discussion only
• Discussion of candidates for OMAG 2025 Board of Trustees election (Vickie Patterson, Lindsey Grigg-Moak, Julie Casteen, Daniel McClure Jr.)
• Proposed changes to Master Fee Schedule affecting utility rates for customers outside city limits
• Proposed Specialized Aviation Service Operation License Agreement with Horizon Aviation, LLC (annual fee $500 plus fuel revenue)
• All items are for review and discussion; no final action at this meeting

The Sand Springs City Council and Municipal Authority met in a special session on April 22, 2025. Councilors and staff presented and discussed several agenda items, including a proposed aviation license, water line improvements, and project updates. No motions were adopted, no votes were taken, and no decisions were recorded. The meeting adjourned at 1:16 p.m.

City Council

The council will discuss applications for the Ward 4 councilor seat, candidates for the OMAG board election, proposed changes to utility rates outside city limits, and a proposed license agreement with Horizon Aviation for flight training at the airport. No votes are scheduled at this meeting; the Ward 4 appointment will be voted on at the April 28 regular meeting.

• Review of applications for Ward 4 City Councilor vacancy (applicants: Erik Stuckey, Mayo L. Baugher, Richard Barnett, Troy Cox)
• Proposed changes to Master Fee Schedule for utility rates outside city limits
• Proposed Specialized Aviation Service Operation License Agreement with Horizon Aviation, LLC ($500 annual fee plus fuel revenue)
• Review of OMAG 2025 Board Election candidates (Lindsey Grigg-Moak, Vickie Patterson, Julie Casteen, Daniel McClure Jr.)

The Sand Springs City Council and Municipal Authority Trust met in a special session on April 22, 2025. Councilors and staff presented several agenda items for discussion, including a proposed aviation service agreement, water line improvements, and updates on various projects. All items were informational or for discussion only, and no motions were adopted, denied, or tabled.

Development Authority (SSDA)

The Sand Springs Development Authority will consider a resolution recommending that City Council update the urban renewal plan and authorize voluntary purchase of commercial properties. Trustees will also receive an informational update on the Downtown Streetscape Project Phases 2 and 3, including bid results, and may enter executive session to discuss real property appraisal or purchase. The meeting includes approval of January 2025 minutes and the City Manager's report.

• Consider Resolution 25-28 setting urban renewal land acquisition priorities and authorizing voluntary purchases of commercial properties within the expanded urban renewal area
• Informational update on Downtown Streetscape Project Phases 2 and 3, with a recommendation to award the contract to Magnum Construction for $1,180,949
• Request for executive session to discuss real property appraisal or purchase (O.S. Title 25, Section 307)
• Approval of minutes from the January 15, 2025 regular meeting

The board approved the minutes from the January 15, 2025 meeting by a 5‑0 vote. Trustees voted 5‑0 to recommend Resolution 25‑28, which sets urban‑renewal land‑acquisition priorities, to the City Council. The Authority entered and later exited executive session, each motion passing 5‑0, and took no further action on other items.

• Approved Jan 15, 2025 meeting minutes (5-0)
• Recommended Resolution 25‑28 to City Council (5-0)
• Retired into Executive Session (5-0)
• Returned from Executive Session to regular meeting (5-0)

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will meet to discuss operating account funding and grant expenditures. Trustees will also review updates for ten GO Bond projects and the de-accession of the Eichenfeld Pastel.

• De-accession of the Eichenfeld Pastel
• Funding for operating accounts
• Expenditures of grant money provided by the City of Sand Springs
• Updates to ten GO Bond punch list projects
• Review of workman’s comp insurance providers and expenses

The Sand Springs Cultural & Historical Museum Trust Authority approved several motions, all passing unanimously (6-0-0). They adopted the consent agenda, de‑accessed the Eichenfeld Pastel, accepted a $400 quote for workers’ compensation insurance, approved the purchase of the STAS Mini‑Rail System with grant funds not to exceed $4,000, and funded the workers’ compensation budget line with $400. No other substantive actions were taken.

• Approved Consent Agenda (6-0-0)
• De‑accessed the Eichenfeld Pastel (6-0-0)
• Accepted $400 Markel workers’ comp insurance quote (6-0-0)
• Approved purchase of STAS Mini‑Rail System up to $4,000 with grant funds (6-0-0)
• Funded Workers’ Compensation budget category with $400 (6-0-0)

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will consider approving a memorandum of understanding and an operations plan for the Skiatook Raw Water Conveyance System (SRWCS) for Fiscal Year 2026, with a total cost of $354,973. The board will also hear informational reports on the March 2025 maintenance shutdown, FY2024 savings, and a status report from the chief operator. Meeting minutes from January 2025 are also up for approval.

• Consider approval of MOU for operation and maintenance of the Skiatook Raw Water Conveyance System for FY2026
• Consider approval of SRWCS Operations Plan costing $354,973 (Sand Springs 60% share: $212,983.80; Sapulpa 40% share: $141,989.20)
• Discussion of 2025 tri-annual SRWCS maintenance shutdown period (March 1–14, 2025) — informational only
• Discussion of FY2024 operations plan savings — informational only
• Discussion of SRWCS status report for March 2025 — informational only

The Sand Springs/Sapulpa Joint Board approved the minutes from the January 21, 2025 meeting. It also approved the Memorandum of Understanding for operation and maintenance of the Skiatook Raw Water Conveyance System for fiscal year 2026, and approved the FY 2026 operation plan costing $354,973.00. The meeting was then adjourned.

• Approved January 21, 2025 meeting minutes (3-0)
• Approved Skiatook Raw Water Conveyance System MOU for FY 2026 (3-0)
• Approved Skiatook Raw Water Conveyance System Operation Plan for FY 2026, $354,973.00 total (Sand Springs 60% $212,983.80, Sapulpa 40% $141,989.20) (3-0)
• Adjourned meeting (3-0)

Board of Adjustment

The Sand Springs Board of Adjustment will consider approving a special exception to allow a carport to encroach into the required front yard at 410 Tobago Dr. They will also vote on minutes from the February 10, 2025 meeting. City Manager and Director reports are informational only.

• Approval of minutes from the February 10, 2025 Board of Adjustment meeting
• Special exception SSBOA-866 for a 20'x20' carport at 410 Tobago Dr. (RS-3 zone), staff recommends approval
• City Manager's report with updates on events and operations (no action)

The Board approved the minutes from the February 10, 2025 meeting by a 4‑0‑0 vote. It also approved a special exception (SSBOA‑866) allowing Gary and Kathy Fisher to construct a double carport that would encroach about 19 feet into the front yard at 410 Tobago Dr., with a 4‑0‑0 vote. No other actions were taken.

• Approved February 10, 2025 meeting minutes (4-0-0)
• Approved special exception SSBOA-866 for 410 Tobago Dr. carport (4-0-0)

Planning Commission

The Planning Commission will discuss Ordinance 1433, which proposes updates to Chapters 2, 3, and 5 of the Zoning Code. The changes would modify how duplexes and accessory dwelling units (ADUs) are permitted on lots of record in residential districts.

• Proposed Ordinance 1433 to allow duplexes by right in RS-3 and RS-4 districts
• Proposed addition of a formal definition for accessory dwelling units (ADUs)
• Proposed creation of a new section outlining accessory dwelling conditions
• Approval of March 10, 2025 meeting minutes

The Planning Commission approved the minutes from the March 10, 2025 meeting by a 6-0 vote. It also voted to recommend that City Council approve Ordinance 1433, which would amend Chapters 2, 3, and 5 of the Sand Springs Zoning Code, by a 6-0 vote.

• Approved March 10, 2025 minutes (6-0-0)
• Recommended City Council approve Ordinance 1433 zoning amendment (6-0-0)

Airport Advisory Board

The Airport Advisory Board will consider approving a Specialized Aviation Service Operation license agreement with Horizon Aviation, LLC for flight instruction and aircraft rental. The board will also discuss airport improvements including a Jet-A fuel system, sewer line construction, hangar development, and a proposed transfer of the Sand Springs Home Hangar lease. Informational updates include the ISR 1000 committee report, engineer's report, and city manager's report.

• Proposed SASO license agreement with Horizon Aviation, LLC for flight school and aircraft rental
• Letter of Intent to transfer Sand Springs Home Hangar lease to a third party
• Update on construction of Jet-A fuel system
• Update on Northwest Apron Development Area and sewer line construction to airport
• Discussion of hangar construction and infrastructure development

The board approved the minutes from the March 13, 2025 meeting. It also approved a SASO license agreement with Horizon Aviation, LLC for flight instruction and aircraft rental. Additionally, the board approved the transfer of the Sand Springs Home Hangar lease to a third party. Each action passed with six ayes and one member not responding.

• Approved March 13, 2025 meeting minutes (6 ayes, 1 no response)
• Approved SASO license agreement with Horizon Aviation, LLC (6 ayes, 1 no response)
• Approved transfer of Sand Springs Home Hangar lease to third party (6 ayes, 1 no response)

City Council

The council will consider two resolutions: one to apply for $95,098 in Community Development Block Grant (CDBG) funds through the Tulsa County Urban County program, and another to proclaim April 2025 as Fair Housing Month. Both are routine procedural items required by the city's participation in the CDBG program.

• Resolution 25-23: Declare intent to apply for $95,098 in CDBG funds for projects serving low/moderate-income areas
• Resolution 25-24: Proclaim April 2025 as Fair Housing Month in Sand Springs

The council unanimously approved a transfer of $20,000 within the Water & Wastewater Fund and a matching $20,000 supplemental appropriation from the CDBG‑EDIF Fund for a water line replacement project. It also approved Resolution 25‑23 to apply for FY2025 CDBG‑Urban County funds and Resolution 25‑24 declaring April Fair Housing Month. A motion to retire into Executive Session to evaluate the City Manager was approved, with no action taken thereafter.

• Approved Resolution 25‑23 intent to apply for FY2025 CDBG‑Urban County funds (5‑0‑0)
• Approved Resolution 25‑24 declaring April Fair Housing Month (5‑0‑0)
• Approved Transfer of Appropriation $20,000 Water & Wastewater Fund and $20,000 supplemental CDBG‑EDIF appropriation (5‑0‑0)
• Approved motion to retire into Executive Session for City Manager evaluation (5‑0‑0); no action taken

Park Advisory Board

The Sand Springs Park Advisory Board will consider approval of the March 3, 2025 minutes and receive several informational updates. The main item is a presentation from architectural firm GH2 on initial concepts for a new city dog park. Other updates cover GO Bond projects, special events, golf course operations, recreation programs, and park projects. No votes on substantive policy or spending items are scheduled.

• New dog park initial concept presentation by GH2 architects (informational)
• GO Bond projects update (portable restrooms, Page Park, etc.)
• Special events updates (upcoming city events)
• Golf course updates (course conditions and tournaments)
• Recreation updates (senior programs, Keystone Ancient Forest activities)

The Park Advisory Board approved the minutes from the March 3, 2025 meeting. The motion passed with a 4-0-0 vote. All other agenda items were presented for information only and no further actions were taken.

• Approved March 3, 2025 meeting minutes (4-0-0)

Municipal Authority

The Municipal Authority is meeting to request the approval, denial, amendment, or revision of minutes from the February 24, 2025, regular meeting and the March 18, 2025, special meeting.

• Approval of February 24, 2025, City Council & Municipal Authority regular meeting minutes
• Approval of March 18, 2025, City Council/Sand Springs Municipal Authority Trust special meeting minutes

The trustees voted to approve Consent Agenda Items 3A‑3C. The items included approval of the February 24, 2025 meeting minutes, the March 18, 2025 special meeting minutes, and an amendment to Resolution 24‑16 and M24‑03 authorizing a grant and contract for a Jet‑A fuel system. The motion passed unanimously, 6‑0‑0. No other substantive actions were taken.

• Approved minutes of February 24, 2025 meeting (6-0)
• Approved minutes of March 18, 2025 special meeting (6-0)
• Approved amendment to Resolution 24-16 & M24-03 for Jet‑A Fuel System grant and contract (6-0)

City Council

The City Council is considering approval of the minutes from its February 24 regular meeting and March 18 special meeting. This is a procedural consent agenda item with no other business listed.

• Approval of minutes from February 24, 2025 City Council & Municipal Authority regular meeting
• Approval of minutes from March 18, 2025 City Council/Sand Springs Municipal Authority Trust special meeting

The Sand Springs City Council approved the Consent Agenda items covering several project awards and fund transfers. It also adopted Ordinance No. 1432 with an emergency clause to set specific pollutant limits. Additional approvals included a golf‑course parking improvement, a Jet‑A fuel system for the airport, a $220,000 appropriation for an animal‑welfare facility, a planning‑commission appointment, and the 2025 John M. Hess Municipal Award.

• Approved Consent Agenda Items 5A‑5G (including project awards and fund transfers) (5‑0‑0)
• Approved Ordinance No. 1432 – Specific Pollutant Limitations (5‑0‑0)
• Approved Emergency Clause for Ordinance No. 1432 (5‑0‑0)
• Approved Resolution No. 25‑25 – Golf Course Parking improvements (5‑0‑0)
• Approved Resolution No. 24‑16 & M24‑03 – Jet‑A Fuel System for airport (5‑0‑0)
• Approved Transfer of Appropriations and Supplemental Appropriation of $220,000 for Animal Welfare Facility (5‑0‑0)
• Approved appointment of Councilor Barnett to the Sand Springs Planning Commission (5‑0‑0)
• Approved John M. Hess Municipal Award to former Councilor Ward Sherrill (5‑0‑0)

City Council

The City Council will consider Ordinance No. 1430 regarding a right-of-way closure on West 7th Street. The body will also discuss a scheduling change for a special meeting and receive an update on the Fiscal Year 2026 budget process.

• Ordinance No. 1430: Closing a portion of West 7th Street right-of-way to public use
• FY26 Budget: Update on the budget process and timeline
• Bid No. 1139: Lincoln Avenue Sanitary Sewer project results (discussion only)
• Bid No. 1140: 2024 CDBG Water Line (5 Street) Replacement project results (discussion only)
• Bid No. 1146: Golf Course Parking project results (discussion only)

The Sand Springs City Council and Municipal Authority Trust held a special meeting on March 18, 2025, and approved Ordinance No. 1430, closing a portion of West 7th Street right-of-way to public use, with a 5-0 vote. No other formal actions were taken; other agenda items were informational or discussion-only, including a budget update and previews of future projects.

• Approved Ordinance No. 1430 closing West 7th Street right-of-way (5-0)

Museum Trust Authority

The board will vote on approving the February 25 special meeting minutes, updating the GO Bond punch list of ten projects, spending grant money from the City, adjusting contract employee/personnel, and acquiring the Eichenfeld Pastel. They will then hold an executive session to discuss Museum Director Ginger Murphy's employment and salary, with potential action afterward. Several informational reports and financial statements are also on the agenda.

• Approval or revision of February 25, 2025 special meeting minutes (consent agenda)
• GO Bond punch list updates: ten projects approved October 2024
• Possible grant money expenditures from the City of Sand Springs
• Contract employee and/or personnel changes
• Accession of the Eichenfeld Pastel, plus executive session on Ginger Murphy's employment and salary

The Sand Springs Cultural & Historical Museum Trust Authority voted unanimously to increase Museum Director Ginger Murphy's salary effective July 1, 2025, following an executive session. The board also accepted a pastel artwork donation from Eichenfeld and approved the February 25, 2025 meeting minutes. Several other items were discussed but no action was taken.

• Approved salary increase for Museum Director Ginger Murphy effective July 1, 2025 (7-0)
• Accepted Eichenfeld pastel donation (6-0)
• Approved February 25, 2025 meeting minutes (4-0-1)

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust will consider Ordinance No. 1430 to close a portion of West 7th Street right-of-way. The meeting also includes a scheduling change for the Special City Council meeting and an FY26 budget update for informational purposes. Several upcoming project bids and updates will be discussed but no action is expected on those items.

• Ordinance No. 1430: closure of a portion of West 7th Street right-of-way
• Scheduling change for the Special City Council meeting (formerly Public Works Advisory Committee) on April 22, 2025
• FY26 Budget update presented by City Manager Michael S. Carter
• Bid results for Lincoln Avenue Sanitary Sewer project (Bid No. 1139) and 2024 CDBG Water Line Replacement (Bid No. 1140)
• Overview of proposed Downtown Plaza Development Agreement amendment with Sand Springs Public Schools relating to sidewalks

The Sand Springs City Council and Municipal Authority Trust met in special session and approved Ordinance No. 1430, closing a portion of West 7th Street right-of-way to public use, with a 5-0 vote. No other formal actions were taken; other agenda items were informational or procedural only.

• Approved Ordinance No. 1430 closing West 7th Street right-of-way (5-0)
• No action on Special Council meeting scheduling change
• FY26 budget presentation moved to April 28, 2025, adoption consideration May 19, 2025
• No action on anticipated agenda items (discussion only)
• No action on new/ongoing projects (informational only)
• No action on City Manager/Council reports (informational only)

Airport Advisory Board

The Airport Advisory Board will review the updated 5-Year Capital Improvement Plan (CIP). If approved, the plan will be submitted to the FAA and ODAA to seek grant funding through the Airport Improvement Program.

• Approval or revision of the Sand Springs-Pogue Airport 5-Year CIP update

Airport Advisory Board

The Airport Advisory Board will consider approving minutes from December 2024 and February 2025, and vote on a proposed ground lease for a 50x50-foot hangar by Mark Weigt/Mark 2 Aviation in the NW Aviation Development Area. They will also consider a Letter of Intent to transfer the Sand Springs Home Hangar Lease to a third party. Other discussions include updates on the Jet-A fuel system construction, Northwest Apron development, and terminal renovations.

• Proposed ground lease for 50x50-foot hangar by Mark Weigt, Mark 2 Aviation, LLC in NW Aviation Development Area
• Letter of Intent to transfer Sand Springs Home Hangar Lease to a third party
• Approval of minutes from December 5, 2024 and February 13, 2025 meetings
• Update on construction of Jet-A fuel system
• Update on Northwest Apron Development Area and sewer line construction

The Sand Springs Airport Advisory Board approved the 5-Year Capital Improvement Plan update for submission to the FAA and ODAA, and approved a ground lease for a 50x50-foot hangar to Mark 2 Aviation, LLC. The board initially failed to approve the December 2024 minutes due to multiple abstentions, but later approved them on reconsideration. Other items were discussion-only.

• Approved 5-Year CIP update for FAA/ODAA submission (7-0)
• Approved ground lease for 50x50-foot hangar to Mark 2 Aviation, LLC (7-0)
• Approved December 5, 2024 minutes on reconsideration (7-0)
• Initial motion to approve December 2024 minutes failed (2-0, 4 abstentions)

Board of Adjustment

The Board of Adjustment meeting scheduled for March 10, 2025, has been canceled. The cancellation is due to a lack of agenda items.

Planning Commission

The Planning Commission will discuss and consider recommending to City Council the closure of the south 18 feet of West 7th Street right-of-way adjacent to Lot 1, Block 24, Sunrise Second Addition (613 N. Industrial Ave.) due to a structural encroachment. They will also consider approving the minutes from the February 10 meeting and hear informational reports from staff and the city manager. This is the only action item on the agenda.

• Proposed Ordinance 1430 to close the south 18' of West 7th Street right-of-way immediately adjacent to 613 N. Industrial Ave.
• Consider approval of the February 10, 2025 meeting minutes
• Director's Report (informational only)
• City Manager's Report on recent and upcoming events and projects (informational only)

The Sand Springs Planning Commission voted 6-0 to recommend that the City Council approve closing the south 18 feet of the 7th Street right-of-way adjacent to Lot 1, Block 24, Sunrise Second Addition, commonly known as 613 N. Industrial Ave. The closure was requested by GLR Investments, LLC, because a mortgage survey found the residence encroached into the ROW, which is not open to vehicular traffic. No utility providers objected. The commission also approved the minutes from the February 10, 2025 meeting.

• Approved the minutes of the February 10, 2025 meeting as presented (6-0).
• Recommended to City Council the approval of closing the south 18 feet of the 7th Street ROW adjacent to Lot 1, Block 24, Sunrise Second Addition (6-0).

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving a Hometown Hero nominee to be honored at the Herbal Affair & Festival on April 19, 2025, and decide on an award for the honoree. The board will also receive informational updates on GO Bond projects, special events, golf course operations, recreation programs, park projects, and reports from the director, board members, and city manager.

• Consider approval of a Hometown Hero nominee from submitted applications (Brandee Harris and Faron Kelly)
• Consider selection of an award for the 2025 Hometown Hero honoree
• Receive updates on GO Bond projects: portable restrooms, neighborhood trail improvements, Page Park historic review, dog park, new maintenance building, golf course parking lot
• Receive updates on Herbal Affair with ~115 vendors and potential additional stages
• Receive updates on golf course: new food vendor Holly's Grill, 62 large events scheduled for 2025

The Sand Springs Park Advisory Board approved the February 3, 2025 minutes and unanimously elected David Litterell as the 2025 Hometown Hero, also approving a plaque and mayoral proclamation for him. The board received informational updates on GO Bond projects, special events, golf course, recreation, and park projects, but took no other formal action.

• Approved February 3, 2025 minutes (6-0)
• Elected David Litterell as 2025 Hometown Hero (6-0)
• Approved plaque and mayoral proclamation for David Litterell (6-0)

Park Advisory Board

The board is reviewing application forms for the 2025 Hometown Hero of Sand Springs. The provided documents contain nomination submissions for David Litterell, Jadine Cox Nollan, and a BMX club organizer.

• Nomination of David Litterell for leadership at the Sand Springs Salvation Army
• Nomination of Jadine Cox Nollan for community service and fundraising for the Case Community Park splash pad
• Nomination of a BMX club organizer for promoting ridership at the Sand Springs BMX Track

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will vote on approving a list of ten GO Bond projects, possible grant money expenditures, and the accession of the Montie Box and Scratch Purser collections. They will also discuss museum improvement projects and receive reports from committees and staff.

• Approval of GO Bond punch list updates (ten projects from Oct. 2024 meeting)
• Possible grant money expenditures from City of Sand Springs
• Accession of Montie Box Collection
• Accession of Scratch Purser Collection
• Discussion of museum improvement projects (informational)

The Sand Springs Cultural & Historical Museum Trust Authority met in special session and approved the January 21, 2025 minutes. The board voted to accept the Montie Box collection of western prints and the Scratch Purser collection as donations. No other formal actions were taken; remaining items were informational updates.

• Approved January 21, 2025 meeting minutes (4-0)
• Accepted Montie Box collection of western prints (4-0)
• Accepted Scratch Purser collection (4-0)

City Council

The Sand Springs City Council and Municipal Authority will meet on February 24, 2025, to consider approving the minutes from the January 27, 2025 Regular and Special (Budget Fair) meetings. This agenda appears to be limited to this procedural consent item.

• Approval of minutes from January 27, 2025 Regular City Council & Municipal Authority meeting
• Approval of minutes from January 27, 2025 Special City Council & Municipal Authority Budget Fair meeting

The Sand Springs City Council approved Ordinance No. 1431 amending the Emergency Medical Services code, along with an emergency clause, both by 6-0 votes. It also approved a $67,500 supplemental appropriation and purchase of TopCon GPS Grade Control for a Komatsu dozer, a $409,983 deposit for West 41st Street improvements, an amendment to the Keithline Engineering agreement, and Resolution No. 25-22 for Sheffield Crossing infrastructure. All votes were 6-0. The consent agenda, including the school resource officer inter-local agreement and zoning ordinance amendments, was approved 6-0.

• Approved Ordinance No. 1431 amending EMS code (6-0)
• Adopted emergency clause for Ordinance No. 1431 (6-0)
• Approved $67,500 supplemental appropriation for GPS dozer (6-0)
• Authorized purchase/install of TopCon GPS Grade Control (6-0)
• Approved $409,983 ODOT deposit for West 41st Street project (6-0)
• Approved Amendment No. 2 with Keithline Engineering for West 41st design (6-0)
• Approved Resolution No. 25-22 for Sheffield Crossing improvements (6-0)
• Approved consent agenda including school resource officer agreement and zoning ordinance (6-0)

Municipal Authority

The Municipal Authority is considering the creation of a new utility fund to manage revenues and expenses for the Mercy Ambulance Service. The body will also review meeting minutes from January 2025 and financial report highlights through December 31, 2024.

• Proposed budget for EMS/Mercy Subsidy Revenues of $278,250
• Proposed budget for Fire-Other Services & Fees expense of $165,000
• Approval of January 27, 2025, Regular and Special meeting minutes
• Review of FY25 Financial Report Highlights as of December 31, 2024

The Sand Springs Municipal Authority approved the consent agenda (items 3A-3D) in a 6-0 vote. This included approving the January 27, 2025 meeting minutes, creating a budget for EMS/Mercy Subsidy Revenues ($278,250) and Fire-Other Services Fees ($165,000), and authorizing a $67,500 transfer for a TopCon GPS Grade Control system for a Komatsu Dozer. The financial report and correspondence were presented for informational purposes only. No other substantive decisions were made.

• Approved consent agenda items 3A-3D (6-0)
• Approved minutes of January 27, 2025 regular and special meetings
• Created EMS/Mercy Subsidy Revenues budget of $278,250 and Fire-Other Services Fees expense of $165,000
• Authorized $67,500 transfer from General Fund for utility projects and machinery/equipment
• Authorized purchase and installation of TopCon GPS Grade Control on existing Komatsu Dozer
• Received financial report and sales/use tax updates for information only
• Received regular monthly bills for information only

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust are meeting to decide on funding and purchasing GPS grade control for a Komatsu dozer. The body will also discuss several upcoming infrastructure projects and leadership selection processes.

• Proposed $67,500 supplemental appropriation and purchase for GPS Grade Control on a Komatsu dozer
• Discussion of Bid No. 1144 Aerial Crossing Over Fisher Creek project
• Discussion of West 415 Street Improvements from South 129th West Avenue to SH-97
• Discussion of General Obligation Bond for Golf Course Parking project
• Discussion of proposed leadership selection process for Mayor and Vice Mayor

Municipal Authority

The Sand Springs City Council and Municipal Authority Trust will receive an update from City Manager Michael S. Carter on Specific Use Permit (SUP-79) for property at 1651 East Old North Road. This item is for discussion only, with no decisions scheduled.

• Discussion of Specific Use Permit (SUP-79) for 1651 East Old North Road, Sand Springs, Oklahoma

Municipal Authority

The February 18, 2025 special meeting of the Sand Springs City Council and Municipal Authority has been cancelled because of inclement weather. No decisions or discussions will take place.

City Council

The Sand Springs City Council and Municipal Authority special meeting scheduled for February 18, 2025, has been cancelled because of inclement weather. No agenda items were considered.

The special meeting of the Sand Springs City Council and Municipal Authority scheduled for February 18, 2025, was cancelled due to inclement weather. No decisions were made.

• Cancelled special meeting of Feb 18, 2025 due to inclement weather

City Council

The Sand Springs City Council will discuss an update on Specific Use Permit SUP-79, which pertains to a property at 1651 East Old North Road. City Manager Michael S. Carter will present the update. This item is for discussion purposes only, with no action expected.

• Update on Specific Use Permit SUP-79 regarding 1651 East Old North Road
• Presentation by City Manager Michael S. Carter
• Discussion only; no decision scheduled

The Sand Springs City Council and Municipal Authority special meeting scheduled for February 18, 2025, was cancelled due to inclement weather. No decisions were made or actions taken at this meeting.

• Cancelled special meeting of Feb 18, 2025 due to inclement weather

City Council

This special working meeting of the Sand Springs City Council and Municipal Authority Trust includes one action item: approval of a supplemental appropriation and purchase order totaling $67,500 for a GPS grade control system on an existing Komatsu dozer. The rest of the agenda is discussion-only, covering anticipated future agenda items (Fisher Creek crossing, West 41st Street improvements, golf course parking bond, and mayoral selection process) and informational updates on ongoing projects.

• Supplemental appropriation of $67,500 from Hotel/Motel Tax Reserves and General Fund to MA Short Term Capital Fund for GPS grade control
• Purchase and installation of GPS grade control on existing Komatsu dozer not to exceed $67,500
• Discussion of Bid No. 1144 Aerial Crossing Over Fisher Creek project
• Discussion of West 41st Street Improvements from SH-97 to East Corporate Limits
• Discussion of General Obligation Bond for Golf Course Parking project

The February 18, 2025 special meeting of the Sand Springs City Council and Municipal Authority was cancelled due to inclement weather. No decisions were made or items considered.

• Special meeting cancelled due to inclement weather

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority regular meeting scheduled for February 18, 2025, has been cancelled because of inclement weather. No business was conducted.

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will vote on approving the GO Bond punch list of ten projects, accessions of the Montie Box and Scratch Purser collections, and possible grant expenditures. Several reports from staff, committees, and officials are for informational purposes only.

• GO Bond Punch List Updates: approval of ten previously approved museum improvement projects
• Possible Grant Money Expenditures: approval of projects using City-provided grant funds
• Montie Box Collection: accession of the collection
• Scratch Purser Collection: accession of the collection
• Consent Agenda: approval of January 21, 2025 meeting minutes

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving a GO Bond punch list of ten projects, possible grant money expenditures, and accession of two historical collections. They will also discuss museum improvement ideas and receive reports from staff and committees. The meeting includes consent approval of January 21 minutes.

• GO Bond Punch List Updates — approval of ten previously approved projects
• Possible Grant Money Expenditures — using city grant funds for projects
• Accession of Montie Box Collection
• Accession of Scratch Purser Collection
• Museum Improvement Projects Discussion — ideas and goals

Airport Advisory Board

The Airport Advisory Board will consider approving a Letter of Intent to transfer the Sand Springs Home Hangar lease to a third party. The meeting also includes informational updates on airport improvements, Jet-A fuel system construction, northwest apron development, hangar construction, and training on the Open Meeting Act.

• Consideration of Letter of Intent to transfer Sand Springs Home Hangar lease
• Update on construction of Jet-A fuel system
• Update on Northwest Apron Development Area and sewer line construction
• Discussion of hangar construction and infrastructure development
• Training on public meetings and Open Meeting Act compliance

The Airport Advisory Board met on February 13, 2025, but took no substantive action. The only vote was on approving the December 5, 2024 minutes, which failed due to abstentions and no responses; the minutes will be reconsidered at the March 13 meeting. All other agenda items were discussion only.

• December 2024 minutes not approved; will be reviewed at March 13, 2025 meeting

Board of Adjustment

The Board of Adjustment will review two applications from Marion Grigsby for a 2,400 sf detached accessory building. The board will also consider the approval of minutes from the January 13, 2025, meeting.

• SSBOA-864: Special Exception for a 2,400 sf detached accessory building at 1116 and 1117 N. Industrial Ave.
• SSBOA-865: Special Exception for a 2,400 sf all-metal detached accessory building at 1116 and 1117 N. Industrial Ave.
• Approval of minutes from the January 13, 2025, meeting

The Sand Springs Board of Adjustment approved two special exceptions for Marion Grigsby's 2,400 sq ft detached accessory building at 1116 and 1117 N. Industrial Pl. The first exception (SSBOA-864) allowed the building size, and the second (SSBOA-865) allowed the all-metal exterior with conditions to update the facade. The board also approved the January 13, 2025 meeting minutes.

• Approved minutes of January 13, 2025 (4-0-1, Mikles abstained)
• Approved SSBOA-864 special exception for 2,400 sq ft accessory building size (5-0)
• Approved SSBOA-865 special exception for all-metal exterior with conditions to update facade (4-1, Parker dissented)

Planning Commission

The Commission will consider a lot combination request at 1116/1117 N. Industrial Ave. and vote on a recommendation to City Council for Ordinance 1426, which updates height exception rules for structures in residential districts and sets time limits for Specific Use Permits. Approval of prior meeting minutes is also on the agenda.

• Lot combination (SSLC-744) to merge four lots at 1116 and 1117 N. Industrial Ave. to legalize a detached accessory building
• Zoning code amendment (Ordinance 1426) adding height limits for belfries, spires, etc. in residential zones
• Zoning code amendment adding a 6-month cessation and 2-year implementation time limit for Specific Use Permits
• Approval of minutes from the December 2, 2024 regular meeting

The Sand Springs Planning Commission approved a lot combination request (SSLC-744) for properties at 1116 and 1117 N. Industrial Pl., and recommended approval to City Council of Ordinance 1426, which updates the zoning code regarding height exceptions and specific use permit time limits. Both motions passed unanimously 6-0.

• Approved lot combination SSLC-744 for Marion Grigsby (6-0)
• Recommended approval of Ordinance 1426 to City Council (6-0)

Park Advisory Board

The Sand Springs Park Advisory Board will consider approving minutes from November and December 2024 meetings. The remainder of the agenda consists of informational updates from staff on GO Bond projects, special events, golf course operations, recreation programs, park projects, and director/board/city manager reports. No votes or public hearings are scheduled on other items.

• Approval of minutes from November 4, 2024 regular meeting and December 2, 2024 special meeting
• GO Bond updates on parking lot, dog park location behind Pratt Library, Page Park, Case Park, and Katy Trail extension
• Special events updates including Christmas Tree Lighting and Herbal Affair 2025
• Golf course revenue projection of $1.11M and 35,000–36,000 rounds for 2024
• Recreation updates: Indian Nation Youth Basketball, Winter Blitz, Ancient Trail Trek, new senior bus

The Sand Springs Park Advisory Board met on February 3, 2025, and approved the minutes from its November 4, 2024, regular meeting and December 2, 2024 special meeting, both by 6-0 votes. All other agenda items were informational only, including updates on GO Bond projects, special events, golf course operations, recreation, park projects, and the director's report. No other formal decisions were made.

• Approved November 4, 2024 meeting minutes (6-0)
• Approved December 2, 2024 special meeting minutes (6-0)

Municipal Authority

The Sand Springs City Council and Municipal Authority are holding a special meeting as a Budget Fair to gather suggestions and input for the FY26 Budget. The meeting is for informational purposes only, with no business to be acted upon.

• Budget Fair for FY26 Budget

The Sand Springs City Council and Municipal Trust Authority held a special meeting as a Budget Fair to gather public suggestions for the FY26 budget. The meeting was informational only, with no business acted upon by the Council or Authority.

• No formal decisions made; meeting was informational only

City Council

The City Council and Municipal Authority are meeting to review and potentially approve, deny, or amend minutes from meetings held on December 14, 2024, January 14, 2025, and January 21, 2025.

• Approval of December 14, 2024 regular City Council and Municipal Authority meeting minutes
• Approval of January 14, 2025 regular City Council (Workshop) and special Municipal Authority meeting minutes
• Approval of January 21, 2025 City Council/Municipal Authority special meeting minutes

The Sand Springs City Council approved the consent agenda (items 5A-5I) unanimously, including budget transfers, a software upgrade, and a bid award. It also passed three ordinances (Nos. 1425, 1427, 1428) with emergency clauses, authorized a billboard lease with Whistler Billboards, and approved an agreement with AMS Global for portable restrooms. All votes were 7-0. The council entered executive session for economic development and real property discussions but took no action afterward.

• Approved consent agenda items 5A-5I (7-0), including budget transfers, software upgrade, and bid award
• Approved Resolution No. 25-20 for The Trails Residential Subdivision project (7-0)
• Approved Ordinance No. 1425 on water meter access with emergency clause (7-0)
• Approved Ordinance No. 1427 amending council quorum and voting rules with emergency clause (7-0)
• Approved Ordinance No. 1428 amending treasurer duties with emergency clause (7-0)
• Authorized lease negotiation with Whistler Billboards for Highway 412 site (7-0)
• Approved AMS Global portable restroom systems agreement (7-0)
• Entered executive session on economic development and property acquisition; no action taken

City Council

The Sand Springs City Council and Municipal Authority Trust are holding a special meeting for a Budget Fair to gather public suggestions and input for the FY26 budget. The meeting is informational only, with no votes or official actions scheduled.

• Budget Fair for FY26 budget input

The Sand Springs City Council and Municipal Trust Authority held a special meeting as a Budget Fair to gather public suggestions for the FY26 budget. The meeting was informational only, with no business acted upon by the Council or Authority.

• No decisions made; meeting was informational only

Municipal Authority

The Sand Springs Municipal Authority will consider approving the minutes from three prior meetings: a regular City Council/Municipal Authority meeting on December 14, 2024; a regular City Council workshop and special Municipal Authority meeting on January 14, 2025; and a special joint meeting on January 21, 2025. No other business is listed on the agenda. This item is routine and procedural.

• Approval of minutes from December 14, 2024 regular City Council and Municipal Authority meeting
• Approval of minutes from January 14, 2025 regular City Council workshop and special Municipal Authority meeting
• Approval of minutes from January 21, 2025 joint City Council/Municipal Authority special meeting

The Sand Springs Municipal Authority approved the consent agenda (items 3A-3D) in a 7-0 vote, which included minutes from prior meetings and Ordinance No. 1425 adding a new section on access to water meters and equipment. The financial report and correspondence were received for informational purposes only. No other substantive decisions were made.

• Approved consent agenda items 3A-3D (7-0)
• Approved minutes of Dec 16, 2024 regular meeting
• Approved minutes of Jan 14, 2025 special meeting
• Approved minutes of Jan 21, 2025 special joint meeting
• Approved Ordinance No. 1425 on water meter access (Section 13.08.115)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will discuss establishing a grant process, including a presentation on grant writing services and possible approval of a grant services agreement. Trustees may also set guidelines and deadlines for funding commitments and consider an agreement with the City of Sand Springs for return and investment of economic development funds. Additionally, they will review financial reports and consider paying $1,000 for tax return preparation.

• Grant writing services agreement (no dollar amount specified)
• Establishing guidelines and deadlines for funding/investment commitments
• Agreement with City for return and/or investing of economic development funds
• Payment of $1,000 to Preston Smith, PLLC for tax return preparation
• Approval of minutes from October 10, 2024 meeting

The Sand Springs Economic Development Authority approved a grant writing services agreement with Sharp Shooter Communications for up to $2,500, covering sports tourism and related economic development topics. The board also approved a $1,000 payment to Preston Smith, PLLC, for tax return preparation. No action was taken on establishing funding guidelines or an agreement with the city for fund investments.

• Approved grant writing services agreement up to $2,500 (7-0)
• Approved $1,000 payment to Preston Smith, PLLC for tax return preparation (7-0)
• Approved minutes of October 10, 2024 meeting (5-0)
• No action taken on establishing funding/investment guidelines
• No action taken on agreement with city for fund investments

Sand Springs & Sapulpa Joint Board

The Sand Springs/Sapulpa Joint Board will meet to consider approving minutes from October 2024 and revised minutes from July 2024, as well as a revised 2025 calendar year schedule for regular meetings. Staff reports on the 2025 SRWCS maintenance shutdown (March 1-14) and a status report as of December 31, 2024, are for discussion only.

• Consider approval of October 15, 2024 minutes
• Consider approval of revised July 16, 2024 minutes
• Consider approval of revised 2025 schedule of regular meetings
• Discussion of 2025 Tri-Annual SRWCS Maintenance Shutdown (March 1-14)
• Discussion of Skiatook Raw Water Conveyance System status report as of Dec 31, 2024

The Sand Springs/Sapulpa Joint Board approved the minutes from the October 15, 2024 and revised July 16, 2024 meetings, and approved the revised 2025 calendar year schedule of regular meetings. Staff reports on the SRWCS maintenance shutdown and Skiatook Raw Water Conveyance System status were informational only, with no action taken.

• Approved minutes of October 15, 2024 meeting (3-0)
• Approved revised minutes of July 16, 2024 meeting (3-0)
• Approved revised 2025 schedule of regular meetings (3-0)

Municipal Authority

This is a special working meeting of the Sand Springs City Council and Municipal Authority Trust for discussion only, with no votes or actions taken. Topics include a proposed process for electing the mayor and vice mayor, a software system upgrade, and several infrastructure projects. The meeting is informational and allows councilors and staff to review items ahead of future meetings.

• Proposed Leadership Selection Process for election of Mayor and Vice Mayor
• CentralSquare ERP Software System Upgrade project
• Ordinance No. 1425 amending water meter access rules
• The Trails development bid and retaining wall construction
• Highway 51 Sewer Lift Station Pump Replacement and budget transfer

The Sand Springs City Council and Municipal Authority Trust met in special session on January 21, 2025, but took no formal votes or decisions. All agenda items were for discussion only, covering topics such as leadership selection, voting forms, software upgrades, water meter access, and various infrastructure projects. The meeting adjourned at 1:22 p.m.

• No formal actions taken; all items were discussion-only
• Leadership Selection Process to be discussed further at February meeting
• Bid results for The Trails, Northwoods Flow Meter Vault, and Morrow Road Water Line projects reviewed, no action
• Traffic Calming Policy amendments discussed, no action
• Dog Park and Mobile Restrooms projects discussed, no action

City Council

This is a special working meeting for discussion only, with no votes or formal action. Council will review several anticipated agenda items including the proposed leadership selection process for mayor and vice mayor, updates to the code of ordinances, a software system upgrade, and a new water meter access ordinance. They will also discuss development projects such as The Trails retaining wall construction, sewer lift station pump replacement, and road improvements. Informational updates on traffic calming policy, dog park bond, and mobile restroom quotes are also on the agenda.

• Proposed Leadership Selection Process for election of Mayor and Vice Mayor
• Ordinance No. 1425 adding Section 13.08.115 – Access to Water Meters and Equipment
• The Trails – Resolution and Award of Bid No. 1141 for retaining wall construction
• Highway 51 Sewer Lift Station Pump Replacement project and budget transfer
• Morrow Road Water Line Replacement project – Acceptance of Easements

The Sand Springs City Council and Municipal Authority Trust met in special session on January 21, 2025, but took no formal action. All agenda items were for discussion only, covering topics such as the leadership selection process, voting forms, software upgrades, and various infrastructure projects. The meeting adjourned at 1:22 p.m.

• No formal votes or decisions made during the special meeting
• Discussed Leadership Selection Process for Mayor and Vice Mayor, to be continued in February
• Discussed Forms of Voting for Council/Authority meetings
• Discussed Treasurer Duties and Banking Authority code updates
• Discussed CentralSquare ERP Software System Upgrade project
• Discussed Ordinance No. 1425 on Access to Water Meters and Equipment
• Discussed The Trails development, including Bid No. 1141 and retaining wall construction
• Discussed Highway 51 Sewer Lift Station Pump Replacement project and budget transfer

Museum Trust Authority

The Sand Springs Cultural & Historical Museum Trust Authority will consider approving a list of ten projects funded by GO Bonds, authorize expenditures of grant money from the City of Sand Springs, and vote on accession of the Beryl Ford Collection from the Sand Springs Rotary Club. The board will also discuss a proposed meeting sign-in sheet and review notes from October 2024 museum site visits. Regular reports from the Museum Association, director, chair, parks director, city manager, and committees are for information only.

• Approval of GO Bond punch list — ten priority projects for museum improvements
• Authorization of grant money expenditures from City of Sand Springs
• Accession of the Beryl Ford Collection from the Sand Springs Rotary Club
• Discussion of proposed meeting sign-in sheet
• Review of museum site visit recap notes from October 2024

The Sand Springs Cultural & Historical Museum Trust Authority accepted the Beryl Ford collection of photos from the Sand Springs Rotary Club. The board also approved the consent agenda. No other formal actions were taken; remaining items were informational or involved no action.

• Approved consent agenda (4-0)
• Accepted Beryl Ford photo collection from Sand Springs Rotary Club (4-0)

Development Authority (SSDA)

The Sand Springs Development Authority will review a presentation on the Downtown Streetscape Project Phases 2 and 3. Trustees may make a recommendation to the City Council regarding the project's design and acceptance.

• Downtown Streetscape Project Phases 2 and 3 design and acceptance recommendation
• Executive session for real property appraisal, purchase, and economic development

The Sand Springs Development Authority voted 5-0 to authorize city staff to forward the Downtown Streetscape Project Phases 2 and 3 to City Council, after a presentation and public comments on parking, trees, lighting, and ADA ramps. The board also approved the October 16, 2024 meeting minutes 5-0. No executive session was held.

• Approved minutes of October 16, 2024 (5-0)
• Authorized staff to forward Downtown Streetscape Project Phases 2 and 3 to City Council (5-0)

Municipal Authority

The Municipal Authority will consider approving a Community Development Block Grant (CDBG) contract for a water line replacement project. The project involves replacing approximately 1,160 linear feet of 3-inch galvanized water line with 8-inch PVC pipe along 5th Street between N. Main Street and N. Cleveland Avenue. The total cost is $378,115, with $95,098 from CDBG funds and $283,017 from the city. This item is on the consent agenda for approval.

• 2024 CDBG Urban County Program Contract totaling $378,115
• CDBG contribution of $95,098; city contribution of $283,017
• Replacement of 1,160 l.f. of 3" galvanized water line with 8" PVC waterline and appurtenances
• Project located on 5th St. between N. Main St. and N. Cleveland Ave.
• Existing service lines and meter cans to be replaced

The Sand Springs Municipal Authority Trust approved the 2024 Community Development Block Grant (CDBG) contract for Tulsa County Urban County funds and authorized the Mayor to sign it. They also approved a supplemental appropriation of $378,115 to the CDBG-EDIF Fund, funded by $283,017 from the Municipal Authority Water Utility Fund and $95,098 in increased intergovernmental revenues. Both motions passed 5-0.

• Approved 2024 CDBG Urban County contract and Mayor authorization to sign (5-0)
• Approved $378,115 supplemental appropriation to CDBG-EDIF Fund, with $283,017 transfer from Water Utility Fund (5-0)

City Council

The City Council will receive an update from City Manager Michael S. Carter on the General Obligation Bond-funded Dog Park project. This item is for discussion only; no action is scheduled.

• General Obligation Bond – Dog Park project update (discussion only)

The Sand Springs City Council reappointed Mayme Crawford to the Cultural and Historical Museum Trust Authority and approved the 2024 CDBG Urban County Program contract and a supplemental appropriation. Several items were discussed but not decided, including traffic calming policy, a public purpose resolution, voting forms, treasurer duties, and leadership selection. No action was taken after executive session.

• Reappointed Mayme Crawford to museum trust authority (5-0)
• Approved 2024 CDBG Urban County Program contract (5-0)
• Approved supplemental appropriation of $378,115 for CDBG-EDIF fund (5-0)

City Council

The City Council will consider approving a $378,115 contract for replacing water lines along 5th Street between Main and Cleveland Avenue, with $95,098 from a CDBG grant and $283,017 from the city. The council will also vote on reappointing Mayme Crawford to the Sand Springs Cultural and Historical Museum Trust Authority for a term ending December 2028. A traffic calming policy from 2015 is included in the agenda but no action is proposed on it.

• Approval of $378,115 2024 CDBG Urban County Program Contract for water line replacement on 5th St between N Main St and N Cleveland Ave
• Reappointment of Mayme Crawford to the Sand Springs Cultural and Historical Museum Trust Authority (term to December 2028)
• City's share of water line project is $283,017; CDBG grant covers $95,098

The Sand Springs City Council reappointed Mayme Crawford to the Cultural and Historical Museum Trust Authority through December 2028, approved the 2024 CDBG Urban County contract, and approved a supplemental appropriation of $378,115 for the CDBG-EDIF fund. Several items were discussed but not voted on, including traffic calming policy, a public purpose resolution, and ordinance updates. The council entered executive session but took no action afterward.

• Reappointed Mayme Crawford to museum trust authority (5-0)
• Approved 2024 CDBG Urban County contract (5-0)
• Approved $378,115 supplemental appropriation for CDBG-EDIF (5-0)

Planning Commission

The Planning Commission meeting scheduled for January 13, 2025, has been canceled due to a lack of agenda items.

Board of Adjustment

The Sand Springs Board of Adjustment will vote on seven zoning requests, including special exceptions for carports, an accessory building, and duplex dwellings, plus a variance for reduced setbacks. Two variance applications have been withdrawn. The board will also approve the minutes from November 4, 2024.

• SSBOA-854: Special exception for carport at 4810 S. Bermuda Circle (RS-3 district)
• SSBOA-855: Special exception for a 360 sq. ft. accessory building at 203 W. 41st St. (RS-1)
• SSBOA-856: Special exception for carport at 114 W. 31st St. (RS-3)
• SSBOA-858: Special exception for duplex dwelling at 407 N. Washington Ave. (RS-3)
• SSBOA-863: Special exception for duplex dwelling at 402 N. Garfield Ave. (RS-3)

The Board of Adjustment approved all eight applications that were considered, with two applications withdrawn before the meeting. Approvals included carport encroachments, accessory buildings, duplex dwellings, and a variance. One approval (SSBOA-855) passed 3-1, and another (SSBOA-863) included a condition to increase alley parking space length to 20 feet.

• Approved minutes of November 4, 2024 meeting (4-0)
• Approved SSBOA-854 carport encroachment at 4810 S. Bermuda Circle (4-0)
• Approved SSBOA-855 accessory building at 203 W. 41st St. (3-1)
• Approved SSBOA-856 carport encroachment at 114 W. 31st St. (4-0)
• Approved SSBOA-858 duplex at 407 N. Washington Ave. (4-0)
• Approved SSBOA-860 duplex at 409 N. Washington Ave. (4-0)
• Approved SSBOA-861 variance at 205 N. Cleveland Ave. (4-0)
• Approved SSBOA-862 carport encroachment at 614 S. 205th W. Ave. (4-0)

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority regular meeting scheduled for January 9, 2025 has been cancelled. No business was conducted.

• Meeting cancelled; no items to consider

Sand Springs Economic Development Authority - SSEDA

The Sand Springs Economic Development Authority will vote on establishing guidelines and deadlines for community project funding, an agreement with the City for return or investment of economic development funds, and a new grant process. Members will also consider a grant services agreement and pay $1,000 to Preston Smith, PLLC for tax return preparation. Other items include approval of minutes, a financial report, tax return updates, and a trust indenture committee report.

• Establishing guidelines and deadlines for funding/investment commitments for community projects
• Agreement with City of Sand Springs for return and/or investing of economic development funds, including interest
• Establishing a grant process for potential community projects
• Grant services agreement (vendor not specified)
• Payment of $1,000 invoice to Preston Smith, PLLC for preparation of tax returns

Airport Advisory Board

The regular meeting of the Sand Springs Airport Advisory Board scheduled for January 9, 2025 at the Sand Springs-Pogue Airport terminal has been cancelled. No agenda items will be considered.

Airport Advisory Board

The Airport Advisory Board will vote on a proposal from Garver Engineers to design and bid an upgrade to the Automated Weather Observation System and rotating beacon. They will also consider a letter of intent to transfer the Sand Springs Home Hangar lease to a third party. Informational updates include the Jet-A fuel system construction, hangar and infrastructure development, and the Sand Springs Schools Aviation Program.

• Consider proposal from Garver Engineers for AWOS and rotating beacon upgrade design and bidding services
• Consider letter of intent to transfer Sand Springs Home Hangar lease to a third party
• Update on construction of Jet-A fuel system
• Update on Northwest Apron development, sewer line construction, and hangar infrastructure
• Discussion of advertising, events, terminal renovations, and aviation program (informational)