Santa Clara public meetings in 2021

Downtown Community Task Force

The Downtown Community Task Force will discuss the introduction of a Downtown Management Entity. Staff will also provide an update on the CEQA schedule and report back on downtown office space assumptions in the Preferred Plan.

• Introduction and discussion on the Downtown Management Entity
• Update on the CEQA Schedule
• Report Back on Downtown Office Space Assumptions in the Preferred Plan

Youth Commission

The Santa Clara Youth Commission will meet to approve the minutes from the November 9, 2021, meeting. The commission will also receive committee reports regarding work plan goals.

• Approval of November 9, 2021, meeting minutes
• Committee reports on Work Plan Goals

City Council and Authorities Concurrent

The City Council will vote on 2022 employee salary plans and software contract amendments. They will also receive updates on the COVID-19 pandemic and local drought emergency.

• $1,420,640 increase for Accela, Inc. land management software contract
• Adoption of 2022 salary plans for classified and unclassified employees
• $750,000 agreement with Mesa Energy Systems for HVAC services
• $184,975 agreement with Black & Veatch for water and sewer rate studies
• Electrical maintenance purchase orders up to $543,000 total

Civil Service Commission

The Civil Service Commission will consider one-time adjustments to examination weighting plans for four different job classifications. The commission will also act on extending the probationary period for a Water Resources Specialist.

• One-time exam weighting adjustments for Public Works Inspector, Office Specialist III, Staff Aide II, and Customer Service Representative
• Extension of probationary period for a Water Resources Specialist
• Approval of October 14, 2021 meeting minutes
• Review of the November 30, 2021 Status and Requisition Report

Task Force on Diversity, Equity, and Inclusion

The Task Force will discuss feedback from the November 4, 2021, Community Listening Session and review survey responses. The group will also discuss a quarterly update to the City Council for October through December 2021. Additionally, members will review received email communications.

• Review of feedback from the November 4, 2021, Community Listening Session
• Referral of community listening session survey responses to the Working Group
• Discussion on the October-December 2021 quarterly update to Council
• Review of received email communications

Independent Redistricting Commission

The Independent Redistricting Commission will discuss population balancing and tutorials for the Pieces Tool and Maptitude Online Redistricting (MORE) Tool. The commission will also review the redistricting schedule and next steps for presenting draft maps in January. Members will also discuss the meeting format for the January 13, 2022, meeting.

• Approval of September 23, 2021, meeting minutes (21-1599)
• Approval of October 23, 2021, meeting minutes (21-1698)
• Tutorial of the Pieces Tool and Maptitude Online Redistricting (MORE) Tool
• Review of redistricting schedule and draft map presentations in January
• Discussion regarding hybrid or virtual format for the January 13, 2022 meeting

Planning Commission

The Planning Commission will consider a use permit for Agape Playschool / Learning Center at 3700 Thomas Road to allow outdoor activity. The meeting also includes approval of the November 17, 2021 meeting minutes and a budget update from the Director of Community Development.

• Use permit for Agape Playschool / Learning Center at 3700 Thomas Road
• Approval of November 17, 2021 meeting minutes
• Planning Commission budget update

City Council and Authorities Concurrent

The City Council will review several contract amendments and infrastructure projects. This includes a $1,420,640 increase for land management software and urgent sewer repairs on Lafayette Street. The meeting also includes updates on the Purified Water Project and holiday observance recommendations.

• $1,420,640 increase to Accela, Inc. software contract
• $452,300 for sanitary sewer repairs on Lafayette Street
• $400,000 grant for the Santa Clara Station Area Plan
• $217,700 agreement for voter research regarding 2022 ballot measures
• Action on designating Indigenous Peoples’ Day as a city holiday

Governance and Ethics Committee

The regular meeting of the Santa Clara Governance and Ethics Committee scheduled for December 6, 2021, has been cancelled. The next meeting is tentatively scheduled for March 7, 2022.

Board of Library Trustees

The Board will review its long-term work plan to establish timeframes for new and continuing items. The meeting also includes an informational discussion regarding the fine-free library movement.

• Review of Board of Library Trustees Long-Term Work Plan
• Discussion of Fine-Free Library Movement
• Introduction of the New Assistant City Librarian
• City Librarian Report on Library Programs and Activities

Cultural Commission

The commission will discuss updates to its work plan goals and activities for fiscal years 2021/22 and 2022/23. The agenda also includes the approval of meeting minutes from November 1, 2021.

• Approval of November 1, 2021, meeting minutes
• Updates to Cultural Commission work plan goals and activities for FY 2021/22 and FY 2022/23

Development Review Hearing

The Development Review Hearing will consider several residential project applications. These include home additions, ADU conversions, and a demolition for new construction. Some items are presented for immediate action while others are scheduled for further review.

• Demolition of 1,680 sq ft residence and new 2,563 sq ft home at 73 Jenkins Place
• Addition and remodel at 517 Hubbard Avenue
• Ground floor addition and remodel at 2742 Glorietta Circle
• First and second floor additions with ADU conversion at 4739 Snead Drive
• New construction of a 2,748 sq ft home at 1922 Main Street

City-School Liaison Committee

The committee will review the minutes from the September 1, 2021 meeting. The agenda includes an update on school year progress and COVID-19 impacts. Members will also discuss the Walking School Bus Pilot Program.

• Approval of September 1, 2021 meeting minutes
• Update on school year progress and COVID-19 impacts
• Discussion on Walking School Bus Pilot Program
• Updates from City and School District departments

Audit Committee

The Audit Committee will review the draft Annual Comprehensive Financial Report (ACFR) for the City of Santa Clara and Silicon Valley Power for the fiscal year ended June 30, 2021. The committee is also scheduled to approve the minutes from the September 16, 2021 meeting.

• Acceptance of draft City ACFR and Silicon Valley Power financial statements for fiscal year ended June 30, 2021
• Approval of Audit Committee minutes from September 16, 2021

Senior Advisory Commission

The Senior Advisory Commission will discuss its work plan and goals for fiscal year 2021/22. The commission will also consider approving meeting minutes from May, September, and October 2021.

• Approval of amended May 24, 2021, meeting minutes (21-1579)
• Approval of September 27, 2021, meeting minutes (21-1460)
• Approval of October 25, 2021, meeting minutes (21-1570)
• Discussion of the FY2021/22 work plan and goals (21-1571)

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will discuss survey responses regarding the observance of Columbus Day and Indigenous Peoples’ Day. The body will review these responses for possible action.

• Review of Columbus Day and Indigenous Peoples’ Day survey responses (Item 21-1668)

Deferred Compensation Committee

The Deferred Compensation Committee will review financial performance reports for the third quarter of 2021. The committee will also establish meeting dates for the 2022 calendar year and approve previous meeting minutes.

• Approval of August 20, 2021, meeting minutes
• Establishment of 2022 meeting dates
• Third Quarter 2021 performance report from Nationwide
• Third Quarter 2021 performance and plan review from Hyas Group

Planning Commission

The Planning Commission will hold a study session regarding an overview of the draft zoning code. The commission will also consider approving the minutes from the October 27, 2021, meeting. Additionally, the Director of Community Development will provide a budget update.

• Study session on draft zoning code overview
• Approval of October 27, 2021, meeting minutes
• Planning Commission budget update

Economic Development, Communications, and Marketing Committee

The regular meeting of the Economic Development, Communications, and Marketing Committee scheduled for Wednesday, November 17, 2021, has been cancelled. The next meeting is tentatively scheduled for February 16, 2022.

Parks & Recreation Commission

The Commission will discuss schematic designs for new parks at 5150 Calle Del Sol and 1205 Coleman Avenue. They will also consider the Westwood Oaks Park Master Plan update and review water conservation strategies for the drought emergency.

• Westwood Oaks Park Master Plan Update and Playground Schematic Design Options
• Schematic design input for new park at 5150 Calle Del Sol & 2350 Calle De Luna
• Public input on schematic design for new park at 1205 Coleman Avenue
• Presentation on water conservation strategies to address the drought emergency

City Council and Authorities Concurrent

The Council will discuss a potential Quiet Zone and Vision Zero policy. They are also considering an ordinance for all-electric buildings and electric vehicle charging. Additionally, the meeting includes reports on COVID-19 and drought emergencies.

• Adoption of All-Electric Reach Code including EV charging requirements
• Agreement with Motorola Solutions for a system upgrade up to $115,207
• Purchase order for Cisco SmartNet License Renewals not to exceed $105,000
• Introduction of an ordinance for Edible Food Recovery programs
• Discussion on Levi’s Stadium compliance regarding nighttime outdoor events

Youth Commission

The Santa Clara Youth Commission will review its work plan and goals for the 2021/22 fiscal year. The commission will also consider approving the minutes from the October 12, 2021 meeting.

• Approval of October 12, 2021, Youth Commission minutes
• Discussion of FY2021/22 Work Plan & Goals

City Council and Authorities Concurrent

The City Council will discuss addressing the unhoused population through Project HomeKey and potential new taskforces. The meeting also includes discussions on updating board qualifications and establishing a new Housing Commission. Additionally, the council will review environmental reports for a data center project.

• $1,000,000 budget amendment for the El Camino Real Specific Plan
• Agreement with Santana Terrace Seniors, LLC at 190 N. Winchester Boulevard
• Audit agreement with Maze & Associates up to $703,427
• Stadium Authority architectural service agreements up to $5 million over five years
• Environmental Impact Report for a data center at 1200-1310 Memorex Drive

Civil Service Commission

The Civil Service Commission meeting scheduled for November 8, 2021, has been canceled. The next meeting is scheduled for December 13, 2021.

Task Force on Diversity, Equity, and Inclusion

The Task Force will review background information regarding the elected Police Chief and City Clerk positions. The agenda includes an update on the Columbus Day and Indigenous Peoples’ Day Survey and a review of Community Listening Session survey responses. Members will also review received email communications.

• Background information on Police Chief and City Clerk positions (21-1311)
• Update on Columbus Day and Indigenous Peoples’ Day Survey (21-1587)
• Review of Community Listening Session survey responses (21-1588)
• Review of received email communications (21-1589)

Historical & Landmarks Commission

The Historical & Landmarks Commission is reviewing Significant Property Alteration permits for two historic single-family homes. Proposed work includes foundation and floor conversions at 1037 Harrison Street and a rear addition at 450 Monroe Street. The meeting also covers Berryessa Adobe maintenance.

• SPA Permit for 1037 Harrison Street (foundation replacement and attic conversion)
• SPA Permit for 450 Monroe Street (528 square foot addition)
• Staff report on Berryessa Adobe Maintenance
• Approval of October 7, 2021 meeting minutes

Task Force on Diversity, Equity, and Inclusion

The Santa Clara Task Force on Diversity, Equity, and Inclusion will hold a special virtual meeting on November 4, 2021. The agenda includes public presentations, reports from task force members, and a community listening session scheduled for 6:30 p.m. to 8:00 p.m.

• Community listening session
• Task Force members report
• Public presentations

Development Review Hearing

The Development Review Hearing will consider several residential and commercial development projects. This includes approvals for home additions and accessory dwelling units, as well as a time extension for a data center. A new retail building is also scheduled for further review.

• Time extension for an 80,000 square-foot data center at 2175 Martin Avenue
• New 9,310 square-foot retail building at 4565 Stevens Creek Boulevard and 40 Woodhams Road
• Interior remodel and addition at 1621 Cunningham Street
• Proposed 781 square-foot ADU at 2043 Larsen Court
• New construction of a residence and ADU at 143 Claremont Avenue

City-School Liaison Committee

The regular meeting of the Santa Clara City-School Liaison Committee scheduled for November 3, 2021, has been cancelled. The next meeting is scheduled for December 1, 2021.

Cultural Commission

The commission will discuss budget allocations to continue activities within approved levels. It will also review updates to the FY 2021/22 work plan goals and activities.

• Approval of October 4, 2021, meeting minutes
• Discussion of Commission Budget Allocations
• Updates to FY 2021/22 work plan goals and activities

Board of Library Trustees

The Board will review its long-term work plan and receive a monthly update on library activities. The meeting also includes the introduction of a new program coordinator for the Mission Branch Library.

• Introduction of New Mission Branch Library Program Coordinator
• Review of Board of Library Trustees Long-Term Work Plan
• City Librarian Report on Library Programs and Activities
• Approval of October 4, 2021 meeting minutes

Planning Commission

The Planning Commission will review an amendment to a use permit for the NVIDIA corporate campus at 2788-2888 San Tomas Expressway to allow for beer and wine sales. The commission will also receive an orientation on the draft updated Zoning Code.

• Amendment to Use Permit (PLN2017-12796) for ABC License Type 41 at NVIDIA campus
• Orientation regarding the draft updated Zoning Code
• Approval of October 13, 2021, meeting minutes

City Council and Authorities Concurrent

The City Council will discuss alternative tax structures and revenue measures for the November 2022 ballot. The meeting also includes a decision to postpone environmental and architectural approvals for a data center at 1200-1310 Memorex Drive. Several service contracts for security, utilities, and chemical delivery are also up for approval.

• Deferral of EIR and architectural approval for 1200-1310 Memorex Drive data center project
• Digital Services Agreement with Siemens Industry, Inc. up to $1,200,000
• Security guard services contract with First Shield Security and Patrol, Inc. up to $801,000 for Parks & Recreation
• Agreement with Hill Brothers Chemical Company for ammonia delivery up to $1,500,000
• Presentation on potential business tax ballot measures for November 2022

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will review applications for four committee appointments. The committee will also discuss the 2022 Annual Paving Project and approve the 2022 Annual Work Plan. Additionally, members will consider recommendations for shared mobility device regulations.

• Voting on four committee member appointments to recommend to City Council
• Review of the 2022 Annual Paving Project maintenance and rehabilitation
• Approval of the 2022 Annual Work Plan
• Recommendation for updated shared mobility device (bicycle/scooter) regulations

Independent Redistricting Commission

The Independent Redistricting Commission will hold discussions regarding the redistricting process. Agenda items include an overview of redistricting, a presentation of new census data, and a tutorial on map drawing. The commission will also address communities of interest and the format for the December 9 meeting.

• Presentation of new census data
• Tutorial on map drawing
• Discussion regarding communities of interest
• Notice that September 23, 2021, meeting minutes will be delayed until December 9, 2021

Downtown Community Task Force

The Downtown Community Task Force will discuss community workshop feedback and the plan's approach to historic buildings. The meeting also includes the approval of minutes from March and April 2021 meetings.

• Discussion on Community Workshop Feedback
• Discussion on the Plan's Approach to Historic Buildings
• Approval of March 18, 2021 Meeting Minutes
• Approval of March 31, 2021 Meeting Minutes
• Approval of April 15, 2021 Meeting Minutes

Development Review Hearing

The Development Review Hearing is reviewing several residential demolition and construction projects. The agenda includes actions on residences at 758 Clara Vista Avenue and 2985 Fresno Street, as well as a design review for a new six-story hotel. One item regarding a balcony construction was continued to the November 3, 2021 meeting.

• New six-story dual branded hotel at 312 Brokaw Road and 1240/1290 Coleman Avenue
• Construction of a new residence at 758 Clara Vista Avenue
• Construction of a new residence at 2985 Fresno Street
• Proposed construction at 510 Meadow Avenue
• Addition to an existing residence at 3885 Baldwin Drive

Parks & Recreation Commission

The commission will recommend nominees to the Mayor for the 2021 Honorary Holiday Tree Lighter role. The meeting also includes a progress report on FY2021/22 Work Plan Goals and the potential appointment of subcommittees.

• Recommend nominees for 'Honorary Holiday Tree Lighter 2021'
• Report on progress of FY2021/22 Work Plan Goals
• Approve September 21, 2021 meeting minutes

City Council and Authorities Concurrent

The Council will consider alternatives for the El Camino Real Specific Plan, including potential consultant contracts and budget amendments. A study session will review potential business tax ballot measures for November 2022. The Council will also act on increasing the Transient Occupancy Tax rate to 11.5%.

• El Camino Real Specific Plan consultant contract up to $750,000 and budget amendment of $900,000
• Ordinance increasing Transient Occupancy Tax rate to 11.5%
• Event parking services agreement with Impark up to $1,064,700
• Master Service Agreements for engine parts supply up to $10,000,000
• VTA funding for De La Cruz, Monroe, and Walsh Avenue bikeway studies

Neighborhood-University Relations Committee

The Neighborhood-University Relations Committee will hear presentations from the Community Development Department, Santa Clara University, and the Police Department. These reports will be followed by community questions.

• Presentations by Community Development Department
• Presentations by Santa Clara University
• Presentations by Police Department

Task Force on Diversity, Equity, and Inclusion

The Task Force will consider recommending a candidate to fill a current member vacancy and discuss elected Police Chief and City Clerk positions. The group will also review community listening session survey responses and recent email communications.

• Recommendation of a candidate for a Task Force vacancy
• Discussion on elected Police Chief and City Clerk positions
• Review of Community Listening Session survey responses
• Approval of September 13, 2021 meeting minutes

Civil Service Commission

The Civil Service Commission is reviewing proposals to create a new Senior Electric Crew Foreperson job classification. The commission will also consider adjusting examination weighting plans for several city roles, including engineers, accountants, and inspectors. Additionally, the meeting includes the approval of past meeting minutes and a status report.

• Creation of Senior Electric Crew Foreperson class specification
• Adjustments to examination weighting plans for various city positions
• Approval of May 10 and August 9, 2021, meeting minutes
• Review of the September 30, 2021 Status and Requisition Report

Planning Commission

The Planning Commission will hold a study session regarding parking lift technologies and considerations for designing garages for future adaptive re-use. Presenters from Watry Design, Inc. are scheduled to provide information on this topic. The commission will also consider approving the minutes from the September 22, 2021 meeting.

• Study session on parking lift technologies and garage adaptive re-use (File 21-1433)
• Approval of Planning Commission meeting minutes from September 22, 2021 (File 21-1445)
• Planning Commission budget update

Youth Commission

The Santa Clara Youth Commission is meeting to conduct elections for its Chair and Vice Chair positions. The commission will also discuss its work plan and goals for fiscal year 2021/22. Additionally, the body will review the 2022 meeting calendar and approve previous meeting minutes.

• Election of Chair and Vice Chair
• FY2021/22 Work Plan & Goals
• Recommendation of 2022 meeting calendar to City Council
• Approval of September 14, 2021, meeting minutes

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion meeting scheduled for October 11, 2021, has been cancelled. The meeting has been rescheduled to Monday, October 18, 2021, at 6:00 p.m.

• Rescheduling of the October 11 meeting to October 18

Historical & Landmarks Commission

The Commission will consider a Historical Preservation Agreement and a 10-year restoration plan for the property at 1390 Madison Street. The agenda also includes a staff report on Berryessa Adobe maintenance and the approval of September 2, 2021, meeting minutes.

• Public hearing for Mills Act Contract at 1390 Madison Street
• Approval of September 2, 2021, meeting minutes
• Staff report on Berryessa Adobe Maintenance

City Council and Authorities Concurrent

The City Council will conduct interviews and take action on two commission appointments. The council will also meet in closed session regarding the appointment of an Interim City Attorney.

• Appointment to the Senior Advisory Commission for a term ending June 30, 2023
• Appointment to the Historical and Landmarks Commission for a term ending June 30, 2025
• Establishment of an eligibility list for the Historical and Landmarks Commission
• Closed session discussion regarding the appointment of an Interim City Attorney

Cultural Commission

The Cultural Commission will discuss updates to its work plan goals and activities for fiscal year 2021/22. The commission will also review the August 2, 2021 meeting minutes and a proposed 2022 meeting calendar.

• Updates to FY 2021/22 work plan goals and activities
• Approval of August 2, 2021 meeting minutes
• Recommendation for the 2022 meeting calendar

Board of Library Trustees

The Board of Library Trustees will consider accepting a $91,026 grant award for the Read Santa Clara adult and family literacy program. The meeting also includes an introduction of the new City Librarian and updates on the library bookmobile. Additionally, staff will present preliminary results from a community survey regarding the restoration of library services.

• Acceptance of $91,026 California Library Literacy Services (CLLS) Grant for Read Santa Clara
• Introduction of new City Librarian and overview of Board priorities
• Library Bookmobile update
• Preliminary results from the Library's Restoration of Services Community Survey

City Council and Authorities Concurrent

The City Council and Authorities will discuss the Preferred Framework Plan for the Downtown Precise Plan. The meeting also includes reports on the COVID-19 pandemic, the local drought emergency, and updates from the Diversity, Equity, and Inclusion Task Force. Additionally, several utility contracts and budget amendments are scheduled for consideration.

• Review of the Preferred Framework Plan for the Downtown Precise Plan
• Silicon Valley Power Three-Year System Growth Plan budget amendments
• Electric equipment repair contract with Power Pros up to $3,500,000
• Fire station alerting system agreement up to $665,167.54
• Property management for 900 and 1000 Lafayette Street up to $366,784

Senior Advisory Commission

The commission will discuss its work plan and goals for the 2021/22 fiscal year. The meeting also includes reviewing previous meeting minutes and recommending a 2022 meeting calendar to the City Council.

• Approval of August 23, 2021, meeting minutes
• Recommendation for the 2022 meeting calendar
• Review of FY2021/22 work plan and goals

Planning Commission

The Planning Commission will consider amending a use permit for outdoor activity at a child daycare facility located at 2931 El Camino Real. The agenda also includes a request for an alcohol use permit for Happy Hooligans at 1686 Lafayette Street and a report on the Housing Element Update.

• Use Permit for ABC License Type 47 at 1686 Lafayette Street
• Expansion of outdoor activity for child daycare facility at 2931 El Camino Real
• Housing Element Update report
• Request to use Planning Commission funds for Parking Lift Technology Training

Parks & Recreation Commission

The commission will review the schematic design for a new public neighborhood park at 3905 Freedom Circle. Members will also provide input on the Pruneridge Avenue Complete Streets Plan and the Westwood Oaks Park playground rehabilitation project. Additionally, the commission will recommend nominees for the 2021 Honorary Holiday Tree Lighter.

• Schematic design for new public neighborhood park at 3905 Freedom Circle
• Pruneridge Avenue Complete Streets Plan presentation and input
• Westwood Oaks Park playground rehabilitation project discussion
• Nominees for the 2021 Honorary Holiday Tree Lighter
• FY2021/22 Work Plan Goals progress report

Governance and Ethics Committee

The regular meeting of the Santa Clara Governance and Ethics Committee scheduled for September 20, 2021, has been cancelled. The next regular meeting is scheduled for December 6, 2021.

Downtown Community Task Force

The Downtown Community Task Force will discuss building height refinements and an update on the online community survey. The meeting also includes the introduction of work regarding the Form Based Zoning Code for the Downtown Precise Plan.

• Review of Building Heights/Shade and Shadow Refinements
• Update on the Release of the Online Community Survey
• Introduction of work on the Form Based Zoning Code for the Downtown Precise Plan

Audit Committee

The Audit Committee will review the Santa Clara Stadium Authority's fiscal year 2020/21 annual financial statements and audit results presented by KPMG, LLP. The committee will also discuss the City Auditor’s Office semi-annual status report as of June 30, 2021.

• Santa Clara Stadium Authority FY 2020/21 annual financial statements and audit results presentation by KPMG, LLP
• City Auditor’s Office Semi-Annual Status Report as of June 30, 2021
• Approval of March 11, 2021, Audit Committee minutes

Development Review Hearing

The Development Review Hearing Officer is reviewing several residential development projects. These include new single-family home constructions, additions to existing residences, and accessory dwelling units.

• New 2,690 square foot residence at 615 Armanini Avenue
• Addition and 280 square foot ADU at 2029 Francis Avenue
• Demolition and new single-story residence with ADU at 3054 Harding Avenue
• Residential addition at 1762 Townsend Avenue
• Two-story addition at 641 Wilson Court

Youth Commission

The Santa Clara Youth Commission will discuss the Pruneridge Avenue Complete Streets Plan. The commission is also scheduled to review its work plan and goals for fiscal year 2021/22. Additionally, the body will consider approving the minutes from the May 11, 2021 meeting.

• Pruneridge Avenue Complete Streets Plan
• Youth Commission FY2021/22 Work Plan & Goals
• Approval of May 11, 2021 meeting minutes

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will vote on appointments for Older Adult and Younger Adult Advisory Member vacancies. The group will also discuss the next Community Listening Session and review survey results.

• Appointment of Dr. Nira Singh as Older Adult Advisory Member
• Appointment of Anagha Dogiparthi as Younger Adult Advisory Member
• Re-interviewing applicants for a member vacancy
• Planning the next Community Listening Session and appointing a working group member
• Review of the Community Listening Session Survey

Board of Library Trustees

The Board will review updates regarding adult services, library statistics, and general programs. Members will also vote to approve meeting minutes from May, June, and August 2021.

• Approval of May 3 and June 10, 2021, meeting minutes
• Approval of August 2, 2021, meeting minutes
• Adult Services Division Update
• Statistical Report of Library Activity
• Verbal Report on Library Programs and Activities

Civil Service Commission

The Civil Service Commission meeting scheduled for September 13, 2021, was cancelled. The next meeting is scheduled for October 14, 2021.

City Council and Authorities Concurrent

The City Council, Planning Commission, and Downtown Community Task Force will hold a joint study session regarding Form Based Zoning Codes. There is no staff recommendation provided for this item.

• Study session on Form Based Zoning Codes (21-1244)

City Council and Authorities Concurrent

The Santa Clara City Council and Authorities will review several budget amendments and contract extensions. This includes funding for the Freedom Circle Focus Area Plan and engineering services for city properties. The agenda also features personnel classification changes and proclamations.

• $330,000 budget amendment to the City Manager’s Office operating budget
• Contract increase for Freedom Circle Focus Area Plan to $751,635
• Engineering services increase for Benicia and Loyalton properties to $356,021
• $100,000 increase for noise monitoring services at Levi’s Stadium
• HVAC maintenance purchase order with Syserco, Inc. up to $37,137

Historical & Landmarks Commission

The Commission will hold public hearings regarding a proposed data center at 1200-1310 Memorex Drive and property alterations at 1511 Harrison Street. The agenda also includes the approval of previous meeting minutes and the 2022 meeting calendar. Staff will provide updates on Berryessa Adobe maintenance and liaison staffing.

• Environmental Impact Report for a data center at 1200-1310 Memorex Drive
• Significant Property Alteration permit for 1511 Harrison Street
• Approval of July 1, 2021 meeting minutes
• Approval of the 2022 Calendar of Meetings
• Report on Berryessa Adobe Maintenance

City-School Liaison Committee

The City-School Liaison Committee will discuss the start of the school year and COVID-19 safety protocols. The meeting also includes discussions regarding city crossing guards and potential marketing collaborations between the city and district adult education programs.

• Approval of June 23, 2021 meeting minutes
• Update on school year opening, timings, and COVID safety
• Discussion on crossing guards
• Potential marketing collaboration between City Communications and District Adult Ed Programs
• Updates from City Community Development, Parks and Recreation, and Police departments

City Council and Authorities Concurrent

The Santa Clara City Council and associated authorities have called a special meeting for September 1, 2021. The agenda is focused on a closed session to consider public employee discipline, dismissal, or release. No other specific items are listed for discussion in this notice.

• Closed session regarding public employee discipline, dismissal, or release

Planning Commission

The commission will consider several land use permits and building variances. This includes a proposal for a 396-room hotel with live music at Brokaw Road and Coleman Avenue, as well as an alcohol permit for a restaurant on El Camino Real.

• Use permit for a 396-room hotel at 312 Brokaw Road and 1240/1290 Coleman Avenue
• Alcohol license permit for Taqueria La Veracruzana at 1205 El Camino Real
• Outdoor activity use permit for Agape Playschool / Learning Center at 3700 Thomas Road
• Building setback variances at 794 Park Court and 343 Kellogg Way
• Variance request for a two-story addition at 3467 Golden State Drive

City Council and Authorities Concurrent

The City Council will hold a study session regarding homeless encampments and vehicle dwelling. The agenda also includes several items for decision, including contracts for energy storage, park improvements, and water conservation programs.

• Agreements with Santa Clara University and Tesla, Inc. for the Battery Energy Storage System (BESS) Project
• Design services contract with NUVIS Landscape Architecture for Central Park improvements ($148,305)
• Lead remediation agreement with TMC Shooting Range Specialists, Inc. ($60,220)
• Participation in the WaterSmart Customer Engagement and Conservation Program ($337,205)
• Amendment to HouseKeys, Inc. for Below Market Price Purchase Program services ($701,250)

Senior Advisory Commission

The Senior Advisory Commission will discuss its work plan and goals for the 2021/22 fiscal year. The meeting also includes a review of the Pruneridge Avenue Complete Streets Plan. Additionally, the commission will consider approving the minutes from the July 26, 2021, meeting.

• Approval of July 26, 2021, meeting minutes
• Review of FY2021/22 work plan and goals
• Pruneridge Avenue Complete Streets Plan

Bicycle & Pedestrian Advisory Committee

The committee will review several project updates, including the Pruneridge Complete Streets Plan and Creek Trail Master Plan. Members will also use rank choice voting to prioritize topics for the 2022 work plan.

• Pruneridge Complete Streets Plan Update
• Creek Trail Master Plan Update
• Prioritizing 2022 Work Plan Topics via rank choice voting
• Signalized Trail Crossing Standards and Pedestrian Push Button Upgrade updates
• Subcommittee reports on bicycle story maps, police collision history, bike to shop day, and roundabouts

Deferred Compensation Committee

The committee will review second-quarter 2021 performance reports from Nationwide and Hyas Group. Members will also consider actions to change a Vanguard fund share class and replace a mid-cap opportunities fund with a JPMorgan fund. A staff report will address the investment advisory agreement with Hyas Group, LLC.

• Action to change Vanguard Small Cap Growth Fund to a lower cost institutional share class
• Action to replace WTC-CIF II Mid Cap Opportunities Fund with JPMorgan Mid Cap Growth Fund
• Q2 2021 performance reports from Nationwide and Hyas Group
• Update on the investment advisory agreement with Hyas Group, LLC

Development Review Hearing

The Development Review Hearing is reviewing several residential construction projects. This includes actions on home additions and accessory dwelling units (ADUs), as well as proposals for townhomes and single-family homes at 1530 and 1540 Pomeroy Avenue that are scheduled for further review.

• Addition and remodel at 579 Meadow Avenue
• Remodel and new ADU at 3472 Elmhurst Avenue
• Addition and ADU project at 1943 De La Pena Avenue
• Townhome and single-family home development at 1530 and 1540 Pomeroy Avenue

Economic Development, Communications, and Marketing Committee

The committee will consider modifications to the Community Grant Policy and request direction on parade permits. The meeting also includes updates on COVID-19 small business grants and downtown ground leases.

• Modifications to Community Grant Policy (P&P 049)
• COVID-19 Small Business Assistance Grant Programs report
• Status of Commerce Plaza and Peddler’s Plaza ground leases
• Santa Clara Convention Center sales and marketing update
• Request for direction on no-fee parade permits

Parks & Recreation Commission

The Parks & Recreation Commission will review meeting minutes from July 20, 2021. The commission will also recommend candidates for the 2021 Honorary Holiday Tree Lighter and discuss progress on FY2021/22 work plan goals.

• Approval of July 20, 2021, meeting minutes
• Recommendation of nominees for the 2021 Honorary Holiday Tree Lighter
• Progress update on FY2021/22 Work Plan Goals and subcommittee appointments

City Council and Authorities Concurrent

The City Council will review several 2021 priorities, such as a "Vision Zero" policy and an ad hoc committee for the unhoused population. The agenda also includes discussions on the sale of Loyalton Ranch property and a petition regarding Councilmember Park.

• Adoption of Ordinance No. 2030 to reinstate the International Exchange Commission
• Discussion on the potential sale of the Loyalton Ranch property
• Action on a petition for the censure or admonishment of Councilmember Park
• Consideration of a "Vision Zero" policy and data center policies
• Creation of an ad hoc committee to discuss issues concerning the unhoused population

Civil Service Commission

The Santa Clara Civil Service Commission will discuss changes to city job classifications and examination plans. The meeting also includes the election of a new Chair and Vice-Chair.

• Merging Assistant Water Superintendent and Assistant Sanitary Sewer Superintendent roles into one classification
• Abolishing the eligible list for Water and Sewer Maintenance Worker I
• One-time adjustments to examination weighting plans for Public Works Inspector and Staff Aide I
• Election of Civil Service Commission Chair and Vice-Chair

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will discuss filling Chair, Vice Chair, and Member vacancies. Members will also review racial justice committee recommendations and community survey responses.

• Appointment of Chair, Vice Chair, and Member vacancies
• Approval of amendments to Task Force bylaws
• Review of Cities Association Racial Justice Committee recommendations
• Review of Community Listening Session Survey Responses

Cultural Commission

The commission will review the final status report for the FY 2020/21 work plan. Members will also discuss and develop goals and activities for the upcoming 2021/22 work plan. Additionally, the commission will hold elections for Chair and Vice Chair.

• Approval of June 7, 2021 meeting minutes
• Final report on FY 2020/21 work plan goals and activities
• Development of FY 2021/22 work plan goals and activities
• Election of Cultural Commission Chair and Vice Chair

Board of Library Trustees

The Board of Library Trustees will meet to elect its Chair and Vice Chair for the 2021/22 fiscal year. The agenda also includes approving meeting minutes from May and June 2021 and establishing a meeting calendar for 2022. Additionally, staff will provide a verbal report on library programs and activities.

• Selection of Board Chair and Vice Chair for FY 2021/22
• Approval of May 3, 2021, and June 10, 2021, meeting minutes
• Establishment of the 2022 meeting calendar
• Verbal report on library programs and activities

Development Review Hearing

The Development Review Hearing is considering several development proposals. These include architectural reviews for two data centers and various residential additions or new builds.

• Proposed 703,450 square foot data center at 2600 De La Cruz Boulevard
• Architectural review for a 250,000 square foot data center at 2905 Stender Way
• New construction of a 3,292 square foot residence at 143 Brookside Avenue
• Proposed ADU and addition at 3080 Atherton Drive
• Residential additions at 3766 Eastwood Circle and 2109 Quinn Avenue

Senior Advisory Commission

The Senior Advisory Commission is meeting to review its work plan and goals for the 2021/22 fiscal year. The commission will also consider approving the minutes from the June 28, 2021, meeting.

• Approval of June 28, 2021, meeting minutes
• Review of FY2021/22 work plan and goals

Parks & Recreation Commission

The Commission will discuss schematic designs for new parks at 1205 Coleman Avenue and 3905 Freedom Circle. The meeting also includes the election of a Chair and Vice Chair for the FY2021/22 term. Additionally, members will recommend work plan goals and appoint subcommittees.

• Schematic design input for new park at 1205 Coleman Avenue (Gateway Crossings)
• Proposed schematic design recommendation for new park at 3905 Freedom Circle (Greystar Development)
• Election of Chair and Vice Chair for the FY2021/22 term
• Recommendation of FY2021/22 Work Plan Goals and subcommittee appointments

Board of Library Trustees

The Board of Library Trustees will hold a special meeting to discuss a personnel matter in closed session. This item involves the appointment of the City Librarian. The agenda also includes public comment and reports on actions taken in previous closed sessions.

• Closed session personnel matter regarding the appointment of the City Librarian

City Council and Authorities Concurrent

The joint special meeting scheduled for July 15, 2021, has been canceled. This cancellation affects the City Council, Planning Commission, and Downtown Community Task Force.

• Cancellation of the Joint Special Meeting

City Council and Authorities Concurrent

The City Council will consider a resolution to proclaim a local drought emergency. The agenda also includes discussions on network upgrades, the BART Silicon Valley Phase II Extension, and various utility service agreements.

• Resolution to proclaim a local emergency regarding the drought
• Network upgrade agreement not to exceed $1,535,232.74
• Serra Substation Construction change orders up to $7,339,773
• Performance Mechanical services agreement up to $2,000,000
• Lafayette Street Class IV Bikeway project budget amendment of $200,000

Planning Commission

The Planning Commission will consider a developer's request to modify the Santana Terrace Apartments project to remove age restrictions. The proposal seeks to change the property from a 55 or older requirement to allow residents of all ages. The commission will also elect its Chair, Vice Chair, and Secretary.

• Rezone request for 190 N. Winchester Boulevard to allow all-age occupancy
• Election of Planning Commission Chair, Vice Chair, and Secretary
• Approval of May 10, 2021, meeting minutes

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will review recommendations from the Cities Association of Santa Clara County Racial Justice Committee. The group will also examine survey responses from a community listening session and consider proposed changes to task force bylaws.

• Approval of June 14, 2021 meeting minutes
• Informational report from William Armaline
• Introduction of amendments to Task Force Bylaws
• Discussion on Cities Association Racial Justice Committee Recommendations
• Review of Community Listening Session Survey Responses

City Council and Authorities Concurrent

The City Council will consider establishing an Independent Redistricting Commission following the 2020 U.S. Census. The agenda also includes direction on the El Camino Real Specific Plan and updates regarding Silicon Valley Power. Additionally, the council will address several written petitions.

• Resolution establishing an Independent Redistricting Commission
• Agreement with Gates and Associates Landscape Architecture, Inc. for Westwood Oaks Playground Rehabilitation Project
• Amendment to Orchard Commercial, Inc. agreement for Santa Clara Convention Center property management
• Direction on next steps for the El Camino Real Specific Plan
• Purchase orders for fuel storage tank services from Technology, Engineering & Construction, Inc. and California Hazardous Services, Inc.

Historical & Landmarks Commission

The Commission will consider an Environmental Impact Report regarding the demolition of historic properties and construction of a data center at 1200-1310 Memorex Drive. The meeting also includes action on commission assignments for Fiscal Year 2021/2022.

• Environmental Impact Report for a data center at 1200-1310 Memorex Drive
• Board and Commission assignments for Fiscal Year 2021/2022
• Window replacement and interior reconfiguration at 1511 Harrison Street
• Berryessa Adobe maintenance report

Salary Setting Commission

The Salary Setting Commission meeting scheduled for June 30, 2021, has been cancelled. This notice contains only procedural information regarding the cancellation.

Senior Advisory Commission

The commission will elect a Chairperson and Vice Chairperson for the 2021/22 fiscal year. Members will also discuss updates to the 2020/21 work plan and goals for the upcoming 2021/22 term. The agenda includes approval of the May 24, 2021 meeting minutes.

• Election of Chair and Vice Chair for FY 2021/22
• FY 2020/21 Work Plan updates and discussion
• FY 2021/22 Work Plan goals
• Approval of May 24, 2021 minutes

Bicycle & Pedestrian Advisory Committee

The committee will review updates on several local transit and infrastructure studies, including the Central Bikeway and Tasman Corridor projects. Members will also consider approving proposed bicycle facilities for the 2022 annual paving project.

• Approval of proposed bicycle facilities for the 2022 annual paving project
• Central Bikeway Study Project update
• Tasman Corridor Complete Streets Study update
• Update on the 2021 Annual Paving Project
• Subcommittee report on Police Collision History

Salary Setting Commission

The Salary Setting Commission meeting scheduled for June 23, 2021, was cancelled. No agenda items were provided for this session.

City-School Liaison Committee

The committee will receive updates regarding the end of the school year and plans for Fall 2021. The meeting also includes discussions on the Youth Activity Center lease and gate installation at Mission City Center for Performing Arts.

• Approval of May 5, 2021 meeting minutes
• Update on Youth Activity Center (YAC) Lease
• Discussion regarding gate installation at Mission City Center for Performing Arts
• Update on SCUSD contribution to D.A.R.E Program
• Update on City Budget Items related to SCUSD

City Council and Authorities Concurrent

The City Council will review several items, including a substation agreement and new election district boundaries. The agenda also includes property negotiations with Intel Corporation and updates on the COVID-19 pandemic.

• Substation Agreement for Freedom Circle Junction involving $3,737,962 in developer contributions
• Adoption of Ordinance No. 2031 establishing boundaries for by-district elections
• $90,000 Cannabis Tax Fund Grant from the California Highway Patrol
• Extension of affordable housing requirements for 41 units at 2602 Newhall Street
• Property negotiations with Intel Corporation regarding 3600 Juliette Lane

Downtown Community Task Force

The Downtown Community Task Force will consider accepting the Preferred Land Use Plan for the Downtown Precise Plan. The agenda also includes a placemaking workshop led by consultant WRT and the approval of previous meeting minutes.

• Acceptance of the Preferred Land Use Plan for the Downtown Precise Plan
• Placemaking Workshop activity facilitated by WRT
• Approval of May 20, 2021 meeting minutes

Salary Setting Commission

The Salary Setting Commission meeting scheduled for June 16, 2021, was cancelled. No agenda items were provided for this session.

Parks & Recreation Commission

The commission will discuss updates to the FY 2020/21 work plan and develop goals for FY 2021/22. They will also consider recommending a preferred schematic design for the City Plaza Park Gazebo Enhancement Project.

• Recommendation of preferred schematic design for City Plaza Park Gazebo Enhancement Project
• Development of FY 2021/22 work plan goals and subcommittee appointments
• Approval of May 18, 2021 meeting minutes

City Council and Authorities Concurrent

The City Council will consider the El Camino Real Specific Plan, which includes new land use designations and the removal of on-street parking. The meeting also includes a contract extension for IT services and a rezoning request for a data center at 2905 Stender Way.

• El Camino Real Specific Plan: new land use designations and removal of on-street parking
• Extension of IT services contract with Unisys Corporation up to $8,356,309
• Rezoning 2905 Stender Way for a 250,000 square-foot data center
• Proclamation of June 19, 2021, as Juneteenth

Task Force on Diversity, Equity, and Inclusion

The Task Force will review recommendations regarding the selection process for Youth and Senior Advisory Roles. The meeting also includes an informational presentation on BiasSync and a discussion regarding domestic violence topics. Additionally, members will review survey responses from a recent listening session.

• Informational presentation on BiasSync
• Review of selection process for Youth and Senior Advisory Roles
• Referral regarding the topic of Domestic Violence
• Review of Listening Session Survey Responses
• Discussion on Quarterly Update to Council (April-June 2021)

Civil Service Commission

The Civil Service Commission meeting scheduled for June 14, 2021, was cancelled. The next meeting is scheduled for July 12, 2021.

Board of Library Trustees

The Board of Library Trustees will consider making a recommendation for the City Plaza Park Gazebo Enhancement Project schematic design. The meeting also includes a monthly update on library programs and activities.

• Recommendation to Parks & Recreation Commission on schematic design for the City Plaza Park Gazebo Enhancement Project
• Monthly report on library programs and activities

City Council and Authorities Concurrent

The City Council will review resolutions regarding solid waste service rates and parkland in-lieu fees for the 2021/22 fiscal year. The meeting also includes a discussion on a benefit assessment for the Convention Center Complex and a petition requesting a public apology.

• Resolution setting solid waste service rates effective July 1, 2021
• Transfer of $33,600 from the General Fund to the Solid Waste Fund
• Allocation of $75,000 from the Solid Waste Fund to hire a consultant
• Update to Parkland In-Lieu Fee Schedule for new residential development
• Benefit assessment for the Santa Clara Convention Center Complex

Development Review Hearing

The Development Review Hearing is reviewing several residential construction projects. Proposed items include home additions on Avenida De Carmen and Catalina Avenue. A project on Quinn Avenue requires redesign due to design guideline inconsistencies.

• Proposed addition and remodel at 4971 Avenida De Carmen
• Proposed addition and remodel at 3271 Catalina Avenue
• Redesign of a second-floor addition for 2109 Quinn Avenue

Salary Setting Commission

The Salary Setting Commission meeting scheduled for June 9, 2021, has been cancelled.

City Council and Authorities Concurrent

The City Council will review proposed operating and capital improvement budgets for the next two fiscal years. The session includes discussions on municipal fee schedules and the implementation of a transient occupancy tax rate increase. Additionally, the council will consider appointments to the Youth Commission.

• Review of FY 2021/22 and FY 2022/23 biennial operating and capital improvement budgets
• Discussion on implementing a transient occupancy tax rate increase
• Purchase order with Dasher Technologies for hardware maintenance up to $162,930
• Contract amendment for SPX Transformer Solutions up to $1,500,000
• Appointments and reappointments to the Youth Commission

Cultural Commission

The commission will provide status reports on the FY 2020/21 work plan goals and activities. The meeting also includes the approval of minutes from the May 3, 2021, meeting.

• Approval of May 3, 2021, meeting minutes
• Status reports on FY 2020/21 work plan goals and activities

Governance and Ethics Committee

The committee will discuss proposed reforms to the city Purchasing Code and potential adjustments to City Council meeting schedules. Members will also review amendments to lobbying regulations and facility naming policies. Discussion regarding the Citizen’s Advisory Committee has been deferred until September 20, 2021.

• Proposed reforms to the city Purchasing Code for recommendation to City Council
• Adjusting Public City Council meeting start times to 6:00 p.m. and end times to 11:00 p.m.
• Review of amendments to lobbying regulations (SCSC Chapter 2.155)
• Review of DEI Task Force recommendations for naming city facilities (Council Policy 035)
• Deferral of Citizen’s Advisory Committee formalization discussion until September 20, 2021

Historical & Landmarks Commission

The Commission will hold a public hearing regarding the historic designation and construction permits for 794 Park Court. The agenda also includes an election for the Chair and Vice Chair positions. Additionally, staff will present a report on Berryessa Adobe maintenance.

• Historic designation and permit review for 794 Park Court
• Election of Commission Chair and Vice Chair
• Berryessa Adobe maintenance report
• Approval of May 6, 2021 meeting minutes

Salary Setting Commission

The Salary Setting Commission meeting scheduled for June 2, 2021, was cancelled. No other items were listed on the agenda.

Salary Setting Commission

The Salary Setting Commission meeting scheduled for May 26, 2021, has been cancelled. No agenda items were listed for this session.

City Council and Authorities Concurrent

The Council will review the proposed biennial operating budget and capital improvement program amendments for fiscal years 2021/22 and 2022/23. The session includes discussions on the municipal fee schedule and direction regarding a Transient Occupancy Tax rate increase. Additionally, the City Manager will provide a verbal report regarding the COVID-19 pandemic.

• Review of Proposed FY 2021/22 and FY 2022/23 Biennial Operating Budget
• Tax audit services agreement with MuniServices, LLC up to $1,500,000
• Downtown Precise Plan Consultant Services amendment increasing compensation by $300,000
• Electrical support services agreement with NAZ & CO up to $300,000
• Direction on Transient Occupancy Tax rate increase implementation

Senior Advisory Commission

The Senior Advisory Commission will discuss updates to the FY 2020/21 Work Plan and Goals. The commission will also consider approving the minutes from the April 26, 2021 meeting.

• Approval of April 26, 2021, meeting minutes
• Discussion and update on FY 2020/21 Work Plan and Goals

City Council and Authorities Concurrent

This special meeting of the City Council and associated authorities will focus on board appointments. The council will conduct interviews and take action regarding vacancies on the Board of Library Trustees and the Cultural Commission.

• Appointment to the Board of Library Trustees for a term ending June 30, 2025
• Declaration of a vacancy on the Cultural Commission
• Appointments to the Cultural Commission for terms ending June 30, 2024 and June 30, 2025
• Establishment of eligibility lists for future vacancies

Downtown Community Task Force

The Downtown Community Task Force will discuss implementation topics for the Downtown Precise Plan. The meeting includes a discussion on market conditions, land/building requirements, and operations for a theater anchor. Members will also discuss the timing and content of an online community survey regarding the Preferred Land Use Framework.

• Downtown Precise Plan implementation topics
• Theater Anchor discussion including land and building requirements
• Online Community Survey on the Preferred Land Use Framework

Economic Development, Communications, and Marketing Committee

The committee will review a report regarding policies to reduce youth access to tobacco products. The agenda also includes an update on the Worker Cooperative Program and a presentation on the Levy Premium Foodservice Community Enrichment Plan.

• Proposed tobacco retailer license program with distance requirements from schools and existing retailers
• Presentation of Levy Premium Foodservice Community Enrichment Plan
• Update on Worker Cooperative Program
• Approval of March 3, 2021, special meeting minutes

Salary Setting Commission

The Salary Setting Commission meeting scheduled for May 19, 2021, has been cancelled. No other items were listed in the agenda.

• No items listed due to cancellation

Parks & Recreation Commission

The Parks & Recreation Commission will review proposed revisions to the city's policy on naming facilities. The meeting also includes a presentation regarding the City Plaza Park Gazebo Enhancement Project. Additionally, the commission will act to approve minutes from the April 20, 2021, meeting.

• Approval of April 20, 2021, meeting minutes
• Informational report on revisions to Council Policy 035 ('Naming of Facilities')
• Presentation on the City Plaza Park Gazebo Enhancement Project
• Progress update on FY 2020/21 Work Plan Goals

Deferred Compensation Committee

The Deferred Compensation Committee will review first quarter 2021 performance reports and a quarterly plan review. The committee will also consider terminating the MFS International Intrinsic Value Fund to replace it with the Vanguard International Value Fund.

• Approval of February 16, 2021 meeting minutes
• First Quarter 2021 performance reports
• Replacement of MFS International Intrinsic Value Fund with Vanguard International Value Fund
• Annual Fiduciary Training

Neighborhood-University Relations Committee

The committee will hear presentations from the Community Development Department, Santa Clara University, and the Police Department. These reports will be followed by a period for community questions.

• Presentation by Community Development Department
• Presentation by Santa Clara University
• Presentation by Police Department

Development Review Hearing

The Development Review Hearing will consider architectural reviews for several residential projects. These include an 89-unit multi-family development and various single-family home demolitions and additions.

• 89-unit multi-family residential project at 2354 Calle Del Mundo
• New two-story home construction at 2605 Painted Rock Drive
• Home addition and remodel at 1772 Main Street/1863 Clifford Street
• New 4,251 square foot residence at 136 Douglane Avenue

Salary Setting Commission

The Salary Setting Commission meeting scheduled for May 12, 2021, has been cancelled. The agenda contains only this cancellation notice.

Santa Clara Stadium Authority

The scheduled meeting of the Santa Clara Stadium Authority for May 11, 2021, has been canceled. No agenda items were listed for this session.

Youth Commission

The Santa Clara Youth Commission will meet virtually to review committee reports regarding work plan goals. The agenda also includes a presentation from Breathe California on youth vaping and tobacco. Additionally, the commission will consider approving the minutes from the April 6, 2021, meeting.

• Approval of April 6, 2021, meeting minutes
• Breathe California presentation on youth vaping and tobacco
• Committee reports on work plan goals

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will review proposed edits to Council Policy 035 regarding the naming of facilities. The meeting also includes a community listening session scheduled for 7:30 p.m. Additionally, the task force will consider approving minutes from the April 12, 2021 meeting.

• Review of amendments to Council Policy 035 - Naming of Facilities
• Community listening session scheduled for 7:30 p.m. to 9:00 p.m.
• Approval of April 12, 2021 meeting minutes

Civil Service Commission

The Civil Service Commission will consider modifying the class specification for a Water Resources Specialist. The commission will also discuss making certain Human Resources Technician positions flexibly staffed and review city recruitment efforts.

• Modification of Water Resources Specialist class specification (Job Code 907)
• Flexible staffing for Human Resources Technician and Senior Human Resources Technician roles
• Informational report regarding City recruitment efforts

Planning Commission

The commission will consider recommendations for the El Camino Real Specific Plan, including new land use designations and a new zoning district. The meeting also includes a review of a master sign program permit and a request for training funds.

• El Camino Real Specific Plan, General Plan Amendment, and Environmental Impact Report
• Master Sign Program Use Permit at 2350 Mission College Boulevard
• Request to use Planning Commission funds for Form Based Code Training
• Approval of April 28, 2021 meeting minutes

Historical & Landmarks Commission

The Commission will hold a public hearing regarding a Historical Preservation Agreement for 834 Main Street. The agenda also includes a request for an informational plaque at 710 Madison Street and a report on Berryessa Adobe maintenance.

• Public hearing for a Mills Act contract at 834 Main Street
• Request for an informational plaque at 710 Madison Street
• Staff report regarding Berryessa Adobe maintenance
• Vote on travel funds for the California Preservation Conference ($150 per person after 6 free tickets)

City Council and Authorities Concurrent

The City Council will discuss potential charter amendments to establish six single-member districts and the 2021 redistricting process. The meeting also includes a public hearing on HUD grant funds for the FY 21/22 Annual Action Plan. Additionally, officials will consider petitions regarding council censure policies.

• Authorization of up to $10,000,000 for repairs at Gianera Generating Station
• Agreement with AECOM Technical Services, Inc. for microgrid study ($461,564)
• Agreement with County of Santa Clara for Senior Nutrition Program meals ($209,280)
• Discussion on the sale of the Loyalton Ranch property
• Public hearing for HUD grant funds Annual Action Plan

Cultural Commission

The Cultural Commission will provide status reports on the goals and activities for the FY 2020/21 work plan. The commission will also consider approving the meeting minutes from April 5, 2021.

• Approval of April 5, 2021, meeting minutes
• Status reports on FY 2020/21 Cultural Commission work plan goals and activities

Board of Library Trustees

The Board of Library Trustees will review several informational reports. These include updates on the City Librarian recruitment process, youth services programs, and the City Plaza Park Gazebo Enhancement Project. The Board will also approve the minutes from the April 5, 2021 meeting.

• Recruitment process for the City Librarian position
• City Plaza Park Gazebo Enhancement Project presentation
• El Día Del Niño programs report
• Monthly library activities update
• Approval of April 5, 2021 meeting minutes

Planning Commission

The Planning Commission will consider a General Plan Amendment for the El Camino Real Specific Plan. The commission will also review a conditional use permit for Twisters Gymnastics at 2800 Bowers Avenue. Staff has requested that the El Camino Real item be continued to a special meeting on May 10, 2021.

• El Camino Real Specific Plan and General Plan Amendment
• Conditional Use Permit for Twisters Gymnastics at 2800 Bowers Avenue
• Approval of April 14, 2021, meeting minutes

Salary Setting Commission

The Salary Setting Commission meeting scheduled for April 28, 2021, was cancelled.

Senior Advisory Commission

The Senior Advisory Commission will discuss updates to the FY 2020/21 Work Plan and Goals. The commission will also consider approving the minutes from the March 22, 2021, meeting.

• Approval of March 22, 2021, meeting minutes
• Discussion and update on FY 2020/21 Work Plan and Goals

Development Review Hearing

The Development Review Hearing is reviewing several residential development applications in Santa Clara. These include proposed home additions, demolitions, and new constructions. An 89-unit multi-family project was continued to May 12, 2021.

• Addition to single-family residence at 2852 Humbolt Avenue
• Continuation of 89-unit multi-family project at 2354 Calle Del Mundo
• Demolition and new two-story construction at 159 Brookside Avenue
• Demolition and replacement of residence at 2337 Warburton Avenue
• 1,650 square foot addition to residence at 3725 Daniel Way

Salary Setting Commission

The scheduled meeting for the Santa Clara Salary Setting Commission on April 21, 2021, has been cancelled.

City/Mission College Liaison Committee

The committee will receive an update on the Mission College plan to return to campus. Members will also discuss collaboration opportunities for student basic needs and housing options for students and employees.

• Approval of November 30, 2020 meeting minutes
• Update on Mission College Plan to Return to Campus
• Discussion of collaboration for addressing student basic needs
• Discussion of housing opportunities for Mission College employees and students

City Council and Authorities Concurrent

This special meeting of the Santa Clara City Council includes a closed session regarding a public employee appointment. The rest of the agenda consists of procedural items and public presentations.

• Public employee appointment for a Performance Evaluation Facilitator (closed session)

City Council and Authorities Concurrent

The Santa Clara City Council and Authorities will consider several items, including a $4 million loan for 80 affordable housing units at Kifer Road. The agenda also includes agreements for software services and storm drain rehabilitation. Additionally, the council will receive updates on the COVID-19 pandemic.

• $4,000,000 loan to Allied Housing, Inc. for 80 affordable housing units at 3333-3337 Kifer Road
• Software agreement with CentralSquare Technologies, LLC not to exceed $250,000
• Amendment to affordable housing agreement for 4 homes at 1433-1493 El Camino Real
• $428,817 contract with Mott MacDonald Group, Inc. for storm drain rehabilitation
• Continuation of Ordinance No. 2030 regarding the International Exchange Commission

Parks & Recreation Commission

The Parks & Recreation Commission will review progress on the fiscal year 2020/21 work plan goals and may appoint subcommittees as needed. The commission will also take action to approve the minutes from the March 16, 2021 meeting.

• Approval of March 16, 2021, meeting minutes (Item 21-548)
• Progress review on FY 2020/21 work plan goals and subcommittee appointments (Item 21-549)

Downtown Community Task Force

The Downtown Community Task Force will hold discussions regarding the Surplus Land Act and a community outreach plan. There are no items on the consent calendar for this meeting.

• Surplus Land Act discussion
• Community Outreach Plan discussion

Planning Commission

The Planning Commission will consider a rezoning request at 2905 Stender Way to allow for the development of a four-story data center. This project, known as CoreSite SV9, includes a new substation and equipment yards. The commission will also review past meeting minutes and a retroactive vote to expend funds for Planning Commission items.

• Rezoning of 2905 Stender Way for a 250,000 square-foot data center (CoreSite SV9)
• Retroactive vote to expend funds for Planning Commission items
• Approval of meeting minutes from August 26, 2020, September 23, 2020, and February 24, 2021

Salary Setting Commission

The Salary Setting Commission meeting scheduled for April 14, 2021, was cancelled. No agenda items were provided for this session.

Santa Clara Stadium Authority

The Santa Clara Stadium Authority meeting scheduled for April 13, 2021, was canceled. No agenda items were presented or discussed.

City Council and Authorities Concurrent

The Santa Clara City Council and associated authorities are holding a special virtual meeting. The agenda includes a closed session to conduct a performance evaluation of the City Attorney.

• Closed session: Public employee performance evaluation of the City Attorney

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will discuss hosting community listening sessions and potential advisory roles for youth and seniors. The group will also consider releasing a survey regarding the renaming of Columbus Day and provide input on Council Policy 035.

• Discussion on hosting community listening sessions
• Discussion on youth and senior advisory roles
• Possible action on OpenGov Survey for renaming Columbus Day
• Input on Council Policy 035 regarding naming of facilities
• Approval of March 8, 2021, meeting minutes

Civil Service Commission

The Civil Service Commission will consider one-time adjustments to examination weighting plans for the Meter Reader and Human Resources Technician positions. The commission will also approve February 2021 meeting minutes and review a recent status and requisition report.

• One-time adjustment to the Meter Reader (Job Code 595) examination weighting plan
• One-time adjustment to the Human Resources Technician (Job Code 508) examination weighting plan
• Approval of February 22, 2021, meeting minutes
• Review of the March 31, 2021, Status and Requisition Report

City Council and Authorities Concurrent

The Santa Clara City Council and associated authorities will hold a special virtual meeting on April 12, 2021. The agenda includes a closed session for a public employee performance evaluation of the City Attorney. No other specific legislative or policy items are listed for action.

• Closed session performance evaluation of the City Attorney

Salary Setting Commission

The Salary Setting Commission meeting scheduled for April 7, 2021, was cancelled. No items were presented for discussion or decision.

City Council and Authorities Concurrent

The City Council will review the Housing Element Update and receive a report regarding the COVID-19 pandemic. The agenda also includes several votes on service agreements for IT support, software licenses, and utility infrastructure.

• $6,840,367 contract for 2021 Annual Street Maintenance and Rehabilitation Project
• $4,500,000 agreement with Milton Security Group, Inc. for IT support services
• $1,382,424 for Microsoft Office 365 and enterprise licenses
• $3,186,900 agreement for gas pipeline compliance and maintenance
• $224,000 design services for Utilities Corporation Yard renovation

Youth Commission

The Youth Commission will review the minutes from the March 9, 2021 meeting. The agenda includes a presentation on COVID-19 updates by Dr. Dylan Kann of Kaiser Permanente. Commissioners will also hear committee reports regarding work plan goals.

• Approval of March 9, 2021 meeting minutes
• COVID-19 information and updates presentation
• Committee reports on work plan goals

Cultural Commission

The Cultural Commission will review status reports regarding the FY 2020/21 work plan goals and activities. The commission will also consider approving the minutes from the March 1, 2021, meeting.

• Approval of March 1, 2021, meeting minutes
• Status reports on FY 2020/21 work plan goals and activities

Board of Library Trustees

The Board will discuss potential interview topics for the City Librarian recruitment to forward to the City Manager. The meeting also includes an informational report on the recruitment process and a monthly update on library activities. Additionally, the Board will consider approving minutes from the March 1, 2021, meeting.

• Approval of March 1, 2021, meeting minutes
• Informational report on City Librarian recruitment process
• Discussion of potential interview topics for City Librarian recruitment
• Verbal report on library programs and activities

Historical & Landmarks Commission

The Historical & Landmarks Commission will hold a public hearing for an architectural review of a proposed addition at 1772 Main Street. The commission also intends to consider a bronze plaque for 710 Madison Street and the 2019-2020 CLG Annual Report.

• Architectural review of a proposed addition at 1772 Main Street
• Approval of a bronze plaque for 710 Madison Street (approx. $200.00)
• Action on the Certified Local Government 2019-2020 Annual Report
• Staff report regarding Berryessa Adobe maintenance

City Council and Authorities Concurrent

The Santa Clara City Council has called a special virtual meeting for April 1, 2021. The agenda includes a closed session with the city's outside attorney regarding one item of anticipated litigation.

• Closed session conference regarding anticipated litigation

Salary Setting Commission

The Salary Setting Commission will review the March 24, 2021, meeting minutes. The commission will also consider delegating authority to the Chair to approve the minutes of the March 31, 2021, meeting.

• Approval of March 24, 2021, meeting minutes (21-529)
• Delegating authority to the Chair to approve March 31, 2021, meeting minutes (21-527)

Downtown Community Task Force

The Downtown Community Task Force will discuss the budget and scope of work for the Downtown Precise Plan. This item is a continuation from the March 18, 2021 meeting. There are no items on the consent calendar.

• Discussion on the budget and scope of work for the Downtown Precise Plan

Governance and Ethics Committee

The Governance and Ethics Committee will review its 2021 workplan and a draft agenda for the City Council Budget Study Session. The committee will also consider recommendations to amend the City Code regarding the Bicycle and Pedestrian Advisory Committee.

• Action on the 2021 Governance and Ethics Committee Workplan
• Review of draft agenda for City Council Budget Study Session/Priority Setting Session Check-In
• Recommendation to amend City Code regarding the Bicycle and Pedestrian Advisory Committee
• Review of revisions to Bicycle and Pedestrian Advisory Committee Policy Guidelines

Salary Setting Commission

The Salary Setting Commission will consider a resolution to keep the Police Chief's salary unchanged from July 1, 2021, to June 30, 2023. The commission will also act to approve the meeting minutes from March 10, 2021.

• Resolution to keep Police Chief salary (Job Code 141) unchanged for July 1, 2021, to June 30, 2023
• Approval of March 10, 2021, meeting minutes

City Council and Authorities Concurrent

The Santa Clara City Council and Stadium Authority will discuss the potential sale of the Loyalton Ranch property and review the 2021/22 stadium budget. A public hearing is scheduled regarding federal HUD grant funds for the upcoming fiscal year. The agenda also includes updates on COVID-19 responses and a resolution condemning hate crimes against Asian Americans and Pacific Islanders.

• Potential sale of Loyalton Ranch property
• 2021/22 Stadium Authority budget including $5.1 million G&A budget
• FY 2021-2022 HUD Grant Annual Action Plan public hearing
• Resolution condemning hate crimes against Asian Americans and Pacific Islanders
• Approval of the City's Annual Investment Policy Statement

Senior Advisory Commission

The Senior Advisory Commission will meet to provide an update on its FY 2020/21 work plan and goals. The commission will also consider approving the minutes from the February 22, 2021, meeting.

• Approval of the February 22, 2021, meeting minutes
• Discussion and update on the FY 2020/21 Work Plan and Goals

Bicycle & Pedestrian Advisory Committee

The committee will receive several information reports regarding local infrastructure and planning projects. These include updates on the Pruneridge Avenue Complete Streets Plan, El Camino Real Specific Plan, and Tasman East Specific Plan. The meeting also includes approval of January 25, 2021, meeting minutes.

• Pruneridge Avenue Complete Streets Plan update
• El Camino Real and Tasman East Specific Plan updates
• Updated Bicycle Parking Standards in the Zoning Code
• Subcommittee Report on Police Collision History Report
• De La Cruz Connector update

Downtown Community Task Force

The Downtown Community Task Force will review meeting minutes from February 2021. The group will also discuss requested additions to the scope of work for the Downtown Precise Plan. Additionally, a consultant is scheduled to present the Preferred Land Use Plan.

• Discussion on scope of work additions for the Downtown Precise Plan
• Consultant presentation of the Preferred Land Use Plan
• Approval of February 3, 2021 Special Meeting minutes
• Approval of February 18, 2021 meeting minutes

Development Review Hearing

The Development Review Hearing is considering architectural reviews for several local development projects. These include multi-family residential units and a new pedestrian bridge spanning San Tomas Expressway. The agenda also includes the Phase 1 design plan for the Gateway Crossings Project.

• Architectural review of 89-unit multi-family project at 2354 Calle Del Mundo
• Architectural review of 80-unit senior affordable housing at 3335 Kifer Road
• Architectural review of a new pedestrian bridge spanning San Tomas Expressway
• Phase 1 design plan for Gateway Crossings Project at 1205 Coleman Avenue

Parks & Recreation Commission

The commission will discuss progress on the Fiscal Year 2020/21 Work Plan Goals and may appoint subcommittees as needed. The agenda also includes an informational presentation regarding Brown Act provisions and a vote to approve February meeting minutes.

• Approval of February 16, 2021, meeting minutes
• Informational presentation on Brown Act provisions
• Progress update on FY 2020/21 Work Plan Goals

City Council and Authorities Concurrent

The City Council and authorities will discuss the potential sale of Loyalton Ranch property and an appeal regarding a data center project at 1111 Comstock Street. The meeting also includes a study session on the El Camino Real Specific Plan draft. Additionally, officials will consider endorsing a regional plan to end homelessness.

• Appeal of development review for data center project at 1111 Comstock Street
• Discussion on the potential sale of Loyalton Ranch property
• Endorsement of Santa Clara County Community Plan to End Homelessness
• Purchase of electric utility easements on Lafayette Street and Martin Avenue
• Review of El Camino Real Specific Plan draft

Audit Committee

The committee will discuss the Draft Single Audit Report for the fiscal year ended June 30, 2020. They will also consider approving the meeting minutes from December 3, 2020.

• Review of Draft Single Audit Report for fiscal year ended June 30, 2020
• Approval of December 3, 2020, Audit Committee minutes

Salary Setting Commission

The Salary Setting Commission is meeting to determine compensation for city officials. The agenda includes setting the Police Chief's salary and a resolution to keep the City Clerk's salary unchanged through June 30, 2023.

• Action to set the salary of the Police Chief (Job Code 141)
• Resolution to keep the City Clerk salary unchanged from July 1, 2021, to June 30, 2023
• Approval of March 3, 2021, meeting minutes

City Council and Authorities Concurrent

The City Council will review findings from a solid waste rate study for fiscal year 2021/22. The agenda also includes actions to reappoint commissioners and declare vacancies on several city commissions. Additionally, the Council will consider a petition to adjust meeting start times.

• Presentation on Solid Waste Rate Study findings and recommendations for FY 2021/22
• Reappointment of six commissioners to terms ending June 30, 2025
• Declaration of vacancies on five city commissions
• Consideration of a petition to adjust meeting start times

City Council and Authorities Concurrent

The City Council will consider rescheduling a public hearing regarding an appeal for the Comstock Data Center Project at 1111 Comstock Street. The agenda also includes budget amendments for bicycle upgrades, law enforcement services, and professional services for the Tasman East Specific Plan.

• Rescheduling a public hearing for the Comstock Data Center Project appeal to March 16, 2021
• $94,054 budget amendment for the TDA 20-21 Bicycle Facilities Upgrade Project
• Law enforcement services agreement with Monterey County Sheriff’s Office for Levi’s Stadium
• $275,000 contract increase for professional services regarding the Tasman East Specific Plan
• Purchase orders for hot mix asphalt not to exceed $362,981

Youth Commission

The Youth Commission will discuss committee reports regarding work plan goals. The meeting also includes the approval of minutes from the February 9, 2021, meeting.

• Approval of February 9, 2021, meeting minutes
• Committee reports on Work Plan Goals

Task Force on Diversity, Equity, and Inclusion

The Task Force will discuss strategies for reviewing police use of force policies and potential community listening sessions. The meeting also includes discussions on the rise in Asian hate crimes and appointing a Task Force Secretary.

• Review of police use of force policies
• Proposal for community listening sessions
• Creation of youth and senior advisory roles
• Discussion on recent rise in Asian hate crimes
• Approval of February 25, 2021 meeting minutes

Historical & Landmarks Commission

The Historical & Landmarks Commission is reviewing an architectural proposal for a property near a historic resource at 1772 Main Street. The commission will also consider a request for a plaque at 1415 Benton Street and conduct a study session on the Ralph M. Brown Act.

• Architectural review of a proposed addition at 1772 Main Street
• Request for a bronze plaque at 1415 Benton Street with an approximate $200 cost
• Study session regarding the Ralph M. Brown Act
• Staff report on Berryessa Adobe Maintenance

Salary Setting Commission

The Salary Setting Commission will consider actions regarding the pay of several city officials. This includes a resolution to keep Mayor and Council Member salaries unchanged from July 1, 2021, to June 30, 2023. The commission will also review information to set salaries for the City Clerk and Police Chief.

• Resolution to keep Mayor and Council Member salaries unchanged through June 30, 2023
• Action to set the salary of the City Clerk (Job Code 063)
• Action to set the salary of the Police Chief (Job Code 141)

Economic Development, Communications, and Marketing Committee

The Economic Development, Communications, and Marketing Committee will meet to consider approving its 2021 workplan. The agenda also includes updates on the Santa Clara Convention Center Refresh Project and street pole banner brackets.

• Approval of 2021 committee workplan
• Update on Santa Clara Convention Center Refresh Project
• Verbal update of inventory of street poles with banner brackets
• Approval of November 18, 2020 meeting minutes

City-School Liaison Committee

The City-School Liaison Committee will discuss the status of returning to school in person and updates on food distribution programs. The agenda also includes a city budget discussion and comments regarding the Patrick Henry Drive Specific Plan.

• Status of returning to school in person
• Update on Food Distribution Program
• City Budget Discussion
• Fee Based After School Programming from Parks and Recreation Department
• Comments on the Patrick Henry Drive Specific Plan

City Council and Authorities Concurrent

The City Council and Stadium Authority will review budget amendments for the 2020/21 fiscal year to address COVID-19 impacts. The meeting also includes a study session on marketing plans for non-NFL events at Levi’s Stadium. Additionally, officials will discuss target setting for the Climate Action Plan update.

• FY 2020/21 budget rebalancing actions to address COVID-19 impacts
• Draft 2021 Non-NFL Events Marketing Plan for Levi’s Stadium
• Proposed Stadium Authority Fiscal Year 2021/22 Budget and policies
• Target setting for the Climate Action Plan (CAP) update
• Agreement with DemandStar Corporation for e-procurement services at no cost to the Stadium Authority

Cultural Commission

The commission will review status reports on the FY 2020/21 work plan goals and activities. It will also consider recommending that the City apply for a National Endowment of the Arts grant.

• Recommendation for a National Endowment of the Arts grant for a potential Citywide Arts Master Plan
• Status reports on FY 2020/21 work plan goals and activities
• Report on the reinstatement of the International Exchange Commission (IEC)
• Approval of February 1, 2021 meeting minutes

Board of Library Trustees

The Board will review an informational report regarding the recruitment process for the City Librarian position. The meeting also includes the approval of minutes from December 7, 2020, and February 8, 2021.

• Recruitment process report for the City Librarian position
• Approval of December 7, 2020 meeting minutes
• Approval of February 8, 2021 meeting minutes
• Verbal report on library programs and activities

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will consider its 2021 workplan and discuss appointments for subcommittees and advisory roles. The meeting also includes a review of Council Policy 035 regarding the naming of facilities.

• Approval of January 11, 2021 meeting minutes
• Discussion and possible action on 2021 Task Force workplan
• Update on Columbus Day and Indigenous Peoples' Day survey
• Action on referral regarding Council Policy 035 (Naming of Facilities)
• Discussion on appointing a Task Force Secretary

Planning Commission

The Planning Commission will hold a study session regarding the Draft El Camino Real Specific Plan. The commission will also consider approving meeting minutes from October 2020 and January 2021. Additionally, the Director of Community Development will present a budget update.

• Study session on the Draft El Camino Real Specific Plan (21-236)
• Approval of October 28, 2020 meeting minutes (21-333)
• Approval of January 27, 2021 meeting minutes (21-31)
• Planning Commission Budget Update

Salary Setting Commission

The Salary Setting Commission will meet to consider setting the salary for the City Clerk. The commission will also review comparative information to set salaries for the Mayor and City Council. Additionally, the commission will consider approving meeting minutes from February 17, 2021.

• Setting the salary of City Clerk (Job Code 063)
• Setting salaries of Mayor and City Council
• Approval of February 17, 2021, meeting minutes

City Council and Authorities Concurrent

The City Council will consider several contract amendments and budget updates. The agenda includes a $4,961,100 award for the Laurelwood Pump Station Rehabilitation Project and an ordinance regarding tobacco possession laws.

• Contract award of $4,961,100 for the Laurelwood Pump Station Rehabilitation Project
• Amendments to tree trimming contracts with Bay Area Tree Specialists and West Coast Arborists, Inc.
• Agreement with KONE, Inc. for citywide elevator maintenance up to $413,161
• Purchase of fitness equipment for the Santa Clara Senior Center up to $119,910.09
• Adoption of Ordinance No. 2029 repealing tobacco possession laws for persons under 21

Senior Advisory Commission

The Senior Advisory Commission will discuss updates to its fiscal year 2020/21 work plan and goals. The commission will also review the minutes from the January 25, 2021, meeting.

• Approval of January 25, 2021, meeting minutes
• Discussion and update on FY 2020/21 Work Plan and Goals

Civil Service Commission

The commission will consider several requests to extend probationary periods for fire, water, and customer service staff. They will also review extensions for certain job eligible lists and address a vacancy on the Salary Setting Commission.

• Extending probationary periods for two Fire Captains and two Water Sewer Maintenance Worker I's
• Requesting extensions for Fire Captain and Firefighter I eligible lists
• One-time adjustment to examination weighting for Water Sewer Maintenance Worker I
• Acceptance of Dave Stealey’s resignation from the Salary Setting Commission
• Considering R. Misra for a vacancy on the Salary Setting Commission

Downtown Community Task Force

The Downtown Community Task Force will discuss the budget and scope of work for the Downtown Precise Plan. The meeting also includes a review of an art initiative proposal for Franklin Street and discussion regarding 906 Monroe Street.

• Franklin Forward art initiative proposal for Franklin Street alignment
• Discussion on comment letter for 906 Monroe Street project
• Review of Downtown Precise Plan budget and scope of work
• Presentation on differences between Precise Plans and Specific Plans

Development Review Hearing

The Development Review Hearing will consider a proposed addition to a single-family residence at 1680 Eberhard Street. The agenda also includes a request to modify construction hours for a project at 2300 Calle de Luna.

• Proposed 134 square foot first floor and 881 square foot second floor addition at 1680 Eberhard Street
• Request to allow Saturday construction hours between 9:00 a.m. and 6:00 p.m. at 2300 Calle de Luna

Economic Development, Communications, and Marketing Committee

The Economic Development, Communications, and Marketing Committee meeting scheduled for Wednesday, February 17, 2021, was cancelled. The meeting has been rescheduled to Wednesday, March 3, 2021.

Salary Setting Commission

The Salary Setting Commission will review comparative information to determine compensation levels. The commission is scheduled to act on setting the salaries for the Mayor and City Council. Additionally, the meeting includes approval of the February 10, 2021, meeting minutes.

• Action to consider comparative information and set salaries for the Mayor and City Council
• Approval of the February 10, 2021, meeting minutes

Deferred Compensation Committee

The Deferred Compensation Committee will review fourth quarter 2020 performance reports and fund search results. The committee is also considering an action to approve a change to lower cost Vanguard Institutional Share Class Target Date Funds. Additionally, the meeting includes approval of November 19, 2020 meeting minutes.

• Approval of change to lower cost Vanguard Institutional Share Class Target Date Funds
• Reports on fourth quarter 2020 performance and quarterly plan review
• Report regarding Mid-Cap Growth Fund search results
• Approval of November 19, 2020 meeting minutes

Parks & Recreation Commission

The commission will discuss several park improvement projects, including Bowers Park parking lot upgrades and playground conditions at Henry Schmidt Park. Members will also receive a report on an EPA water quality grant and discuss potential grant applications for Machado Park. The meeting includes opportunities for public input on these developments.

• Bowers Park parking lot improvement project and EPA grant report
• Machado Park community input regarding Proposition 68 grant funds
• Prioritization of Henry Schmidt Park playground for the Capital Improvement Project Budget
• Approval of January 19, 2021 meeting minutes

City Council and Authorities Concurrent

The meeting includes a verbal report from the City Manager regarding the COVID-19 pandemic. The Stadium Authority will also review bills, claims, and a purchase order for software integration services. Additionally, officials will consider administrative equipment purchases and public safety expenses.

• Purchase order to ECS Imaging, Inc. for Laserfiche integration up to $9,000
• Approval of Stadium Authority bills and claims from November and December 2020
• Authorization for administrative equipment purchases including a laptop and docking station
• Approval of miscellaneous CapEx public safety expenses incurred between July 4, 2020 and February 5, 2021

Salary Setting Commission

The Salary Setting Commission is meeting to consider setting salaries for the Mayor and City Council. The commission will also review informational reports regarding the city budget forecast and employment and labor agreements. Additionally, the commission will act to approve minutes from the January 27, 2021, meeting.

• Action to consider setting salaries for the Mayor and City Council
• Approval of January 27, 2021, meeting minutes
• Informational report regarding city budget and forecast
• Informational report regarding city employment and labor agreements

Ad-Hoc Committee on 2021 City Council Committee Assignments

The Ad-Hoc Committee will discuss and potentially recommend council appointments to various city and outside agency committees for the 2021 calendar year. The meeting is being held virtually in accordance with COVID-19 executive orders.

• Recommendations for 2021 City Council committee and outside agency appointments

Youth Commission

The Youth Commission will discuss committee reports regarding work plan goals. The commission will also consider approving the minutes from the January 12, 2021 meeting.

• Approval of January 12, 2021, Youth Commission minutes
• Committee reports on work plan goals

Task Force on Diversity, Equity, and Inclusion

The regular meeting of the Santa Clara Task Force on Diversity, Equity, and Inclusion scheduled for February 8, 2021, was cancelled. The meeting is rescheduled to February 25, 2021.

Neighborhood-University Relations Committee

The Neighborhood-University Relations Committee will hear presentations from the Community Development Department, Santa Clara University, and the Police Department. These reports will be followed by a period for community questions.

• Presentations by Community Development Department, Santa Clara University, and Police Department

City Council and Authorities Concurrent

The Santa Clara City Council and associated authorities will hold a special virtual meeting on February 8, 2021. The agenda focuses on closed session conferences regarding existing litigation and real property negotiations. No open session items are listed for decision.

• Litigation: County of Santa Clara, et al., v. City of San Jose, et al.
• Litigation: City of Santa Clara v. Yumori Kaku, et al.
• Negotiations for the purchase, sale, exchange, or lease of real property

Board of Library Trustees

The Board of Library Trustees will meet to approve meeting minutes from December 7, 2020. The agenda also includes a presentation by the Santa Clara County Historical and Genealogical Society and a report on library programs.

• Approval of December 7, 2020, meeting minutes
• Presentation by Linda Sanders of the Santa Clara County Historical and Genealogical Society
• Verbal report on Library programs and activities

Historical & Landmarks Commission

The Historical and Landmarks Commission will review a staff report regarding Berryessa Adobe maintenance. The agenda also includes the approval of January 7, 2021 meeting minutes and updates on various committee assignments.

• Approval of January 7, 2021, meeting minutes
• Staff report on Berryessa Adobe maintenance
• Review of board and committee assignments

Development Review Hearing

The Development Review Hearing will consider approvals for single-family home remodels on Avenida De Los Arboles and Silveria Court. The meeting also includes a review of a proposed 371-unit multi-housing project. Additionally, the body will review public comments regarding the Gateway Crossings Project design plan.

• Proposed 371-unit multi-housing project at 2225 Calle De Luna & 2232 Calle Del Mundo
• Remodel and addition of single-family residence at 4878 Avenida De Los Arboles
• First and second-story addition to residence at 2336 Silveria Court
• Proposed first- and second-story addition and new ADU at 2550 Dixon Drive
• Review of public comments for Gateway Crossings Project Phase 1 design plan

Downtown Community Task Force

The Downtown Community Task Force is continuing a discussion from December 17, 2020. The item concerns the Task Force's comments regarding a Concept Board presented by a consultant at a November 2020 meeting.

• Continuation of discussion regarding Task Force comments on a consultant's Concept Board

City Council and Authorities Concurrent

The City Council is holding a special meeting as part of a two-day priority setting session. The council will consider adopting FY 2021-2022 budget principles and accepting the 10-year general fund forecast. The agenda also includes a review of the COVID-19 emergency response.

• Adoption of FY 2021-2022 Budget Principles
• Acceptance of the 10-Year General Fund Forecast
• Validation of Council Pillars and amendments
• Review of COVID-19 Emergency Response

Cultural Commission

The Cultural Commission will review status reports regarding the FY 2020/21 work plan goals and activities. The commission will also consider approving the minutes from the January 4, 2021, meeting.

• Approval of January 4, 2021, meeting minutes
• Status reports on FY 2020/21 work plan goals and activities

Board of Library Trustees

The Board of Library Trustees will meet to approve minutes from the December 7, 2020 meeting. The agenda also includes a presentation by the Santa Clara County Historical and Genealogy Society and a monthly report on library activities.

• Approval of December 7, 2020, meeting minutes
• Presentation by Linda Sanders of the Santa Clara County Historical and Genealogy Society
• Monthly update on library activities

City Council and Authorities Concurrent

The City Council and associated authorities are holding a special priority setting session. The meeting includes discussions on fiscal outlooks, city governance transitions, and communication norms. The council will also consider adopting budget principles for FY 2021-2022.

• Adoption of FY 2021-2022 Budget Principles
• Acceptance of the 10-Year General Fund Forecast
• Validation of pillars and approval of amendments

Planning Commission

The Planning Commission will hold a public hearing to consider an appeal of the development review for a data center project at 1111 Comstock Street. The agenda also includes a use permit for a new Verizon telecommunications facility at 0 Richard Avenue and a study session on state housing legislation updates.

• Use permit for a 70-foot Verizon telecommunications facility at 0 Richard Avenue
• Appeal of development review for a data center project at 1111 Comstock Street
• Study session regarding 2020 State Housing Legislation Update
• Approval of Planning Commission meeting minutes from October and December 2020

Salary Setting Commission

The commission will elect its Chair and Vice-Chair and establish future meeting dates. Staff will also present an overview of the process and recommendations for setting compensation for elected officials.

• Election of Commission Chair and Vice-Chair
• Setting of future meeting dates
• Review of process to set Mayor and Council compensation

City Council and Authorities Concurrent

The Santa Clara City Council and Authorities will review various contract amendments and infrastructure projects. The agenda includes updates on the COVID-19 pandemic and the appointment of a new Vice Mayor. Additionally, the council will consider committee appointments and financial reports.

• $364,096 contract award for Pruneridge Avenue-Lawrence Expressway Bicycle Lane Improvements
• Guidehouse, Inc. contract amendment increasing compensation from $149,000 to $274,000
• $200,000 agreement with EOA, Inc. for stormwater compliance services
• Townsend Public Affairs contract amendment increasing total amount to $252,000
• Ordinance to update Fairway Glen Park Master Plan to include a restroom

Senior Advisory Commission

The Senior Advisory Commission is meeting to discuss and update its work plan and goals for fiscal year 2020/21. The commission will also consider approving the minutes from the November 23, 2020, meeting.

• Approval of November 23, 2020, meeting minutes
• Discussion and update on FY 2020/21 Work Plan and Goals

Bicycle & Pedestrian Advisory Committee

The committee will review recommendations to apply for TFCA and TDA funding for specific local infrastructure projects. Members will also discuss revising bylaws and receive updates regarding crosswalks and bicycle lanes.

• TFCA funding application for Mission College Blvd, Lafayette St, and Scott Blvd projects
• TDA funding application for curb ramps or LED crosswalk signals
• Proposed amendments to BPAC Bylaws and City Code
• Discussion on striping unmarked crosswalks
• Update on El Camino Real temporary bicycle lanes

Downtown Community Task Force

The Downtown Community Task Force will review a developer presentation regarding the 906 Monroe Street Development Project. The agenda also includes an informational presentation from Public Works Traffic Engineering and a proposal for the Franklin Forward art initiative. Additionally, members will continue discussions concerning previous comments on a consultant's Concept Board.

• 906 Monroe Street Development Project developer presentation
• Public Works Traffic Engineering informational presentation
• Franklin Forward community art initiative proposal
• Continuation of discussion regarding the consultant's Concept Board

Parks & Recreation Commission

The commission will discuss a potential city application for the Machado Park expansion and rehabilitation project through the Proposition 68 grant program. The meeting also includes reviewing progress on FY 2020/21 work plan goals.

• Potential grant application for Machado Park expansion and rehabilitation
• Review of FY 2020/21 Parks & Recreation Commission Work Plan Goals
• Approval of November 17, 2020 meeting minutes

City Council and Authorities Concurrent

The City Council and Stadium Authority will hold a special meeting to conduct closed session conferences with legal counsel. The agenda focuses on discussing existing and anticipated litigation involving the City and the Stadium Authority.

• Conference regarding one item of anticipated litigation
• Existing litigation: City of Santa Clara v. Yumori Kaku, et al.
• Existing litigation: Nevarez v. City of Santa Clara, et al.
• Litigation regarding Stadium Authority budget and $9,231,000 legal contingency
• Arbitration demands from Forty Niners SC Stadium Company LLC

Development Review Hearing

The Development Review Hearing will consider several residential remodeling and addition projects. The meeting also includes a review of the Phase 1 design plan for the Gateway Crossings Project. Some items are presented for immediate action, while others are scheduled for further review.

• Proposed rear addition at 2091 Corte Primavera
• Second time extension for architectural review at 3001 Tasman Drive
• Remodel and 804 square foot addition at 2110 Coolidge Drive
• Addition to a residence at 2694 Elliot Street
• Phase 1 design plan for Gateway Crossings Project at 1205 Coleman Avenue

City Council and Authorities Concurrent

The City Council will consider several agreements for repairs at the Gianera Generating Station and the Serra Substation. The agenda also includes approvals for playground designs in Central Park and various Silicon Valley Power service contracts.

• Repairs and maintenance at Gianera Generating Station up to $2,567,736
• Change order for Serra Substation Rebuild Project totaling up to $6,576,773
• Approval of schematic designs for the Magical Bridge All-Inclusive Playground
• Tourism strategy consulting agreement with JLL for up to $300,000
• Amendment to Flynn Resource Consultants agreement increasing compensation by $500,000

Youth Commission

The commission will meet to approve the minutes from the December 8, 2020, meeting. The agenda also includes receiving public health updates and hearing committee reports regarding work plan goals.

• Approval of December 8, 2020, meeting minutes
• City, County, and Regional public health updates
• Committee reports on work plan goals

Task Force on Diversity, Equity, and Inclusion

The Task Force on Diversity, Equity, and Inclusion will approve minutes from four 2020 meetings. The meeting includes updates from the Community Communicators and Columbus Day Outreach subcommittees. Members will also review received email communications.

• Approval of meeting minutes from November 9, December 2, December 9, and December 16, 2020
• Update from Community Communicators Subcommittee
• Update from Subcommittee on Columbus Day Outreach
• Review of received email communications

Civil Service Commission

The Civil Service Commission will review meeting minutes from December 2020 and a personnel requisition report. The commission will also consider an action to extend the probationary period for a Fire Captain.

• Approval of December 14, 2020, meeting minutes
• Review of the Current Status and Requisition Report dated December 31, 2020
• Action to extend the probationary period of a Fire Captain (Employee No. 05752)

City Council and Authorities Concurrent

This special meeting is being held virtually via Zoom. The agenda includes a closed session for the City Council and authorities to confer with legal counsel regarding existing litigation.

• Closed session conference with legal counsel regarding City of Santa Clara v. Yumori Kaku, et al.

Historical & Landmarks Commission

The Historical and Landmarks Commission will hold public hearings regarding a new plaque for 1357 Main Street and a Mills Act contract for 904 Madison Street. The meeting also includes the review of previous meeting minutes and committee assignments.

• Public hearing for a bronze plaque at 1357 Main Street, costing approximately $200.00
• Consideration of a Mills Act contract and 10-year maintenance plan for 904 Madison Street
• Approval of the November 5, 2020, meeting minutes

Cultural Commission

The Cultural Commission will review and discuss its goals and activities for the 2020/21 fiscal year work plan. The meeting also includes an informational presentation regarding the San Jose Public Art Master Plan.

• Approval of December 7, 2020, meeting minutes
• Review of FY2020/21 Work Plan goals and activities
• Presentation regarding the San Jose Public Art Master Plan