Santa Clara public meetings in 2023

Downtown Community Task Force

The Downtown Community Task Force will review a consultant presentation regarding the Civic Center Relocation Study concept refinements and financing. The meeting includes an update on edits to the Downtown Precise Plan, Form Based Code, and building height diagrams. Staff will also provide a status report on the project schedule for these plans and the Environmental Impact Report.

• Consultant presentation on Civic Center Relocation Study refinements and financing
• Update on Downtown Precise Plan and Form Based Code edits
• Confirmation of Building Height Diagram
• Status update on the Environmental Impact Report schedule

Civil Service Commission

The Civil Service Commission will hold a special meeting to deliberate on matters regarding public employee discipline, dismissal, or release. This discussion is scheduled for a closed session and continues from the December 11, 2023, meeting. No other specific business items are listed on the agenda.

• Closed session deliberation regarding public employee discipline/dismissal/release (23-1535)

City Council and Authorities Concurrent

The City Council will hold a closed session to confer with legal counsel regarding anticipated litigation. The matter involves a letter from the Sutton Law Firm concerning a proposed charter amendment to make the Chief of Police position appointed by the City Manager.

• Closed session: Conference with Legal Counsel-Anticipated Litigation

Development Review Hearing

The Development Review Hearing will consider a proposal for a residential expansion at 116 Arcadia Avenue. The project involves a 624 square foot first-floor addition to an existing single-story home. The hearing includes determining if the project is exempt from CEQA guidelines.

• Proposed 624 square foot first-floor addition at 116 Arcadia Avenue
• Expansion of residence to a six-bedroom, three-bathroom home including a garage and porch

City Council and Authorities Concurrent

The Santa Clara City Council will review several budget amendments, including a $3.5 million increase for electric utility engine repairs. The agenda also includes contracts for bikeway design and instrument maintenance services.

• $3,500,000 increase in Electric Utility Capital Fund for engine overhaul and repair project
• $588,385 contract with BKF Engineers for Lafayette Street Class IV Bikeway design
• Up to $1,000,000 each for maintenance agreements with Telstar Instruments and Rosemount Inc.
• Police grant revenue recognition of $205,975 and $173,161
• Agreement with RCR Tasman I, LLC for park improvements in the Tasman East area

Youth Commission

The Youth Commission will review the Fiscal Year 2023/24 Work Plan and Goals. The body will also consider approving the meeting minutes from November 14, 2023.

• Approval of November 14, 2023, meeting minutes
• Discussion of FY2023/24 Work Plan & Goals

Civil Service Commission

The Civil Service Commission will meet to discuss personnel appointments and disciplinary appeals. The agenda includes the reappointment of MV Kumar to the Salary Setting Commission for a term ending in 2027. A Board of Review hearing is also scheduled regarding an appeal of disciplinary action for a Pump Maintenance Technician.

• Reappointment of MV Kumar to the Salary Setting Commission through 2027
• Board of Review hearing for an appeal of disciplinary action for a Pump Maintenance Technician
• Closed session regarding public employee discipline, dismissal, or release

Historical & Landmarks Commission

The commission is reviewing several property alteration permits and an environmental impact report. These include proposed additions to historic residences at 1277 Jackson Street and 324 Madison Street. The body will also consider the demolition of a structure for new housing at 1957 Pruneridge Avenue.

• Demolition of a structure for 22 single-family dwellings at 1957 Pruneridge Avenue
• 1,207 square foot addition to a historic residence at 1277 Jackson Street
• Additions and garage variance for a Mills Act residence at 324 Madison Street
• HLC Board and Committee Assignments

Planning Commission

The Planning Commission is considering a proposal for a 198-unit housing development and four commercial condominiums at 5185 Lafayette Street. The commission will also review permits for new emergency generators at the McLaren Data Center and a renovation for a Lincoln dealership on Stevens Creek Boulevard.

• 198-unit housing development and four commercial condos at 5185 Lafayette Street
• Installation of four additional emergency generators at the McLaren Data Center, 737 Mathew Street
• Renovation and addition for a new Lincoln dealership at 3155 Stevens Creek Boulevard
• Approval of November 15, 2023, Planning Commission meeting minutes

City Council and Authorities Concurrent

The City Council will consider a resolution to hold a special municipal election on March 5, 2024, regarding charter amendments. The agenda also includes approving federal grant funding for the Vision Zero Plan and several utility and equipment contracts.

• Resolution for a March 5, 2024, special election regarding City Clerk and Police Chief appointments
• $1,820,000 contract for sod removal and related services at Levi’s Stadium
• $450,000 federal grant for the Santa Clara Vision Zero Plan
• $6,500,000 purchase of steel transmission poles for Silicon Valley Power
• Subdivision map for 22 townhouse units at 3378-3386 El Camino Real

Cultural Commission

The Cultural Commission will meet to discuss the Work Plan Goals and Activities for fiscal year 2023/24. The body will also consider approving the meeting minutes from November 6, 2023.

• Action on Cultural Commission Regular Meeting Minutes of November 6, 2023
• Discussion of Cultural Commission Work Plan Goals and Activities for FY 2023/24

Governance and Ethics Committee

The committee is reviewing amendments to policies regarding constituent complaints and the submission of public materials for council meetings. Members will also consider a recommendation to name the Police Building’s Motorcycle Garage.

• Naming the Police Building’s Motorcycle Garage the 'Pete Malae Traffic Unit Motorcycle Garage'
• Amending Council Policy 007 regarding constituent complaints
• Amending Council Policy 041 regarding public submittal of materials
• Reviewing meeting management procedures

City Council and Authorities Concurrent

The Santa Clara City Council and Authorities have scheduled a closed session for December 4, 2023. The agenda is limited to a public employee performance evaluation for the City Manager. No open session items are listed for this meeting.

• Public employee performance evaluation of the City Manager

Senior Advisory Commission

The commission will review draft design concepts for the De La Cruz/Coleman Bikeway Planning Project. Members will also provide feedback on a draft ADA Self-Evaluation and Transition Plan, the FY2023/24 work plan, and a new community survey outreach plan.

• De La Cruz/Coleman Bikeway Planning Project design concepts
• Draft ADA Self-Evaluation and Transition Plan
• Senior Advisory Commission Work Plan & Goals for FY2023/24
• 2017 Senior Needs Assessment review and 2024 community survey outreach plan

Parks & Recreation Commission

The Commission will consider a recommendation for the Henry Schmidt Park playground rehabilitation project. Members will also receive a presentation on draft design concepts for the De La Cruz/Coleman Bikeway Planning Project.

• Recommendation for Henry Schmidt Park Playground Rehabilitation Project
• Presentation and feedback on De La Cruz/Coleman Bikeway Planning Project
• Report on FY2023/24 Work Plan Goals
• Approval of October 17, 2023 meeting minutes

Planning Commission

The Planning Commission will hold a public hearing regarding the Comprehensive Zoning Code Update. The commission is considering recommendations for City Council to adopt text amendments and an EIR addendum. These proposals include changes to parking requirements, single-family districts, and medical use allowances.

• Recommendation to adopt an EIR addendum for the Zoning Code Update
• Proposed removal of manufacturing limitations in certain Office/R+D zones
• Proposal to allow medical uses in High-Intensity Office/R+D designations
• Proposed changes to single-family districts and reduced parking requirements
• Approval of October 25, 2023 meeting minutes

City Council and Authorities Concurrent

The City Council will review several items including a $1.8 million state award for the Santa Clara Cares program and energy-related exclusivity agreements. The Stadium Authority is considering multiple budget amendments and contracts related to Levi's Stadium maintenance and security.

• $1.8 million award from the State of California for Santa Clara Cares Overnight Locations Pilot Program
• Purchase order to EyeP Solutions, Inc. for $220,201 for AXIS cameras at Levi's Stadium
• Agreement with Colony Landscape and Maintenance, Inc. not to exceed $1,820,000 over three years for Levi's Stadium sod removal
• Agreement with CWS Construction Group, Inc. for $95,000 to replace overhead doors at Levi's Stadium
• Real property sale negotiations involving the Washoe Tribe of Nevada and California

Youth Commission

The commission will receive a presentation on the De La Cruz Blvd./Coleman Ave. Bike Planning Project to provide feedback on draft design concepts. The meeting also includes a review of the FY2023/24 Work Plan and Goals and approval of October 10, 2023, meeting minutes.

• Presentation on De La Cruz Blvd./Coleman Ave. Bike Planning Project
• Review of Youth Commission FY2023/24 Work Plan & Goals
• Approval of October 10, 2023 meeting minutes

Civil Service Commission

The Civil Service Commission will review several proposed changes to city job specifications. The agenda includes actions to modify classifications for electricians and staff analysts.

• Modify Electric Utility Electrician class specification (Job Code 885)
• Modify Staff Analyst I (Job Code 796) class specification
• Modify Staff Analyst II (Job Code 797) class specification
• Approve October 12, 2023 meeting minutes

City Council and Authorities Concurrent

The City Council will review several infrastructure contracts and budget amendments. Key items include a large grant for the Central Santa Clara Bicycle and Pedestrian Improvement Project and upgrades to traffic signals. The meeting also features proclamations for Diwali and Sikh American Awareness Month.

• $9,029,000 grant for Central Santa Clara Bicycle and Pedestrian Improvement Project
• $1,267,360 contract award to Bear Electric Solutions, Inc. for ITS Rehabilitation Phase 2
• $552,000 purchase order with St. Francis Electric for LED traffic signal upgrades
• $169,115 grant for the Read Santa Clara library program
• Mills Act Contract for historic preservation at 2566 Homestead Road

Cultural Commission

The Cultural Commission will review its work plan goals and activities for the 2023/24 fiscal year. The meeting also includes a request to approve the commission's previous meeting minutes from October 2, 2023.

• Action on Cultural Commission Regular Meeting Minutes of October 2, 2023
• Discussion of Cultural Commission Work Plan Goals and Activities for FY 2023/24

Stevens Creek Corridor Steering Committee

The committee is overseeing the Stevens Creek Corridor Study to improve transportation options. Members will review community engagement results and provide guidance on a vision statement.

• Approval of June 23, 2023 meeting minutes
• Adoption of Committee bylaws
• Discussion of future meeting dates for April 10, 2024, and August 28, 2024

Historical & Landmarks Commission

The Historical & Landmarks Commission will hold a virtual meeting. The agenda consists of procedural items including a staff report and commissioner report.

Development Review Hearing

The Development Review Hearing will consider architectural reviews for several residential projects. These include home additions at 684 Marshall Court and 1667 Calabazas Boulevard, as well as a new accessory dwelling unit at 260 Hillsdale Avenue.

• 975 square-foot addition to a residence at 684 Marshall Court
• New 562 square-foot attached ADU at 260 Hillsdale Avenue
• First and second floor addition at 1667 Calabazas Boulevard
• Future review for expansion at 980 Blossom Drive

City Council and Authorities Concurrent

The City Council is holding a special meeting for a training session regarding California's open meeting laws and ethics requirements. No official City Council action is contemplated during this session.

• Training on California's Open Meetings Laws (the Brown Act) and Ethics Requirements

Planning Commission

The Planning Commission will consider recommendations for the Downtown Precise Plan and related zoning amendments. The commission will also review a time extension request for a 396-room hotel at 312 Brokaw Road and Coleman Avenue.

• Downtown Precise Plan and Form Based Zoning Code amendments
• Time extension for a 396-room hotel at 312 Brokaw Road and 1240/1290 Coleman Avenue
• Approval of October 11, 2023 meeting minutes
• Funding for CLE CEQA Conference registration ($995 or $895 per person)

City Council and Authorities Concurrent

The City Council will review a work plan for potential November 2024 revenue measures. The meeting also includes several consent calendar items regarding budget amendments, public works contracts, and housing allocations.

• Study session on unfunded needs and November 2024 ballot revenue measure options
• Budget amendment for $519,612 in the Electric Utility Capital Fund
• Acceptance of $17,289 in Edward Byrne Memorial Justice Assistance Grant funding for law enforcement equipment
• Contract award of $340,566 to GSW Construction, Inc. for storm drain slide gate rehabilitation
• Allocation of $306,063 to the County of Santa Clara for assisting persons at risk of homelessness

Senior Advisory Commission

The Senior Advisory Commission will review its work plan and goals for fiscal year 2023/24. The body will also receive an informational report regarding discussion items from a joint meeting with the City Council held on September 12, 2023.

• Approval of September 25, 2023, meeting minutes
• Senior Advisory Commission Work Plan & Goals for FY2023/24
• Informational report regarding the September 12, 2023, joint meeting with City Council

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will review and approve the recommended 2024 Annual Work Plan and select a member for the Station Area Task Force. The committee will also prepare for an upcoming joint dinner meeting with City Council. Staff updates will cover several local biking and walking projects.

• Voting on the 2024 Annual Work Plan
• Selection of a committee member for the Station Area Task Force
• Preparation for a joint dinner meeting with City Council
• De La Cruz Boulevard / Coleman Avenue Bikeway Planning Study update
• Complete Streets Review for Bassett-Laurelwood, Great America Parkway, and Mission College Boulevard

Downtown Community Task Force

The Downtown Community Task Force is meeting to discuss refinements to the Civic Center Relocation Study, including financing. The group will also receive updates on edits to the Downtown Precise Plan and Form Based Code. Additionally, members will discuss participation in upcoming Planning Commission hearings.

• Presentation on Civic Center Relocation Study concept refinements and financing
• Update on final edits for the Downtown Precise Plan and Form Based Code
• Confirmation of building height diagrams
• Discussion regarding participation at the Planning Commission hearing

Development Review Hearing

The Development Review Hearing is reviewing architectural plans for several local projects. These include a single-family home on McKinley Drive and a large multifamily development at 5185 Lafayette Street. Some items are scheduled for further review following these hearings.

• New 2,917 square foot residence at 3074 McKinley Drive
• Four-story mixed-use development with 39 units at 2655 The Alameda
• 21-story, 198-unit multifamily development at 5185 Lafayette Street

Parks & Recreation Commission

The Commission will consider the schematic design and master plan for a new public neighborhood park. Other business includes setting the 2024 meeting calendar and developing the FY2023/24 work plan.

• Schematic Design - Master Plan for the New Public Neighborhood Park at 2200 Calle Del Luna
• 2024 Parks & Recreation Commission Calendar of Meetings
• FY2023/24 Commission Work Plan goals and activities
• Nomination of the 2023 Honorary Holiday Tree Lighter

Charter Review Committee

The Charter Review Committee will discuss recommendations regarding proposed charter amendments for the Chief of Police and City Clerk positions. The committee will review draft ballot language and recommendations for appointing authority. Findings are scheduled to be reported to the City Council on November 7, 2023.

• Review of draft ballot measure language for the City Clerk position
• Review of draft ballot measure language for the Chief of Police position
• Discussion of appointing authority recommendations for both positions
• Approval of meeting minutes from September 14 and September 21, 2023

Neighborhood-University Relations Committee

The Neighborhood-University Relations Committee will hear reports and discussions from the Community Development Department, Santa Clara University, and the Police Department. These presentations will be followed by community questions.

• Presentations by Community Development Department
• Presentations by Santa Clara University
• Presentations by Police Department

Civil Service Commission

The Civil Service Commission will consider several administrative actions, including abolishing an eligible list for Associate Engineer (Civil) and extending a probationary period for a Water & Sewer Maintenance Worker I. The commission will also hold closed sessions regarding public employee discipline and a dismissal appeal requested by a Police Officer.

• Abolish the eligible list for Associate Engineer (Civil) (Job Code 321)
• Extend probationary period of a Water & Sewer Maintenance Worker I to March 25, 2024, or longer if on modified duty
• Closed session hearing on an appeal requested by a Police Officer (650)
• Closed session regarding public employee discipline, dismissal, or release

Planning Commission

The Planning Commission will review several land use items including a proposed ambulatory surgery center and a restaurant beer and wine permit. Additionally, the commission will consider a recommendation for a 22-unit townhouse subdivision.

• Use Permit for an Ambulatory Surgery Center at 1871 Martin Avenue
• Use Permit for on-site beer and wine consumption at 2450 El Camino Real
• Vesting Tentative Subdivision Map for 22 townhouse units at 3378-3386 El Camino Real
• Approval of Planning Commission meeting minutes from April 12, 2023, and September 20, 2023

City Council and Authorities Concurrent

The City Council will hold closed sessions regarding labor negotiations and a property purchase at 575 Pomeroy Avenue. The regular meeting includes decisions on utility line extensions, federal infrastructure grants, and several contract amendments.

• $4,631,813 contract for Memorex and San Tomas Junction Transmission Line Extension
• $398,860 contract for Freedom Circle Junction Cut-In Transmission Line Extension
• Acceptance of federal funding for bicycle improvements and flood protection projects
• $2,200,000 increase to building division consultant agreements
• Proclamations for Hindu American Awareness, Domestic Violence Awareness, Hangul Day, and Filipino American History Month

Youth Commission

The Youth Commission is holding a special meeting with the Senior Advisory Commission. The body will consider the 2024 meeting calendar and discuss a proposed community art center located in the Patrick Henry Drive Specific Plan Area.

• Approval of September 12, 2023, meeting minutes
• Recommendation of the 2024 Youth Commission Calendar of Meetings to City Council
• Discussion on the proposed Community Art Center Project in the Patrick Henry Drive Specific Plan Area

Historical & Landmarks Commission

The Historical & Landmarks Commission will conduct an election for Chair and Vice Chair. The body will also receive an informational report regarding a proposed plinth installation at the Memorex Data Center.

• Election of Historical and Landmarks Commission Chair and Vice Chair
• Informational report on proposed Plinth Installation at 1200-1310 Memorex Drive
• Review of September 7, 2023, meeting minutes

City Council and Authorities Concurrent

The Santa Clara City Council and Stadium Authority have scheduled a special meeting for October 4, 2023. The agenda is limited to a closed session conference with legal counsel regarding existing litigation involving Forty Niners SC Stadium Company LLC.

• Closed session conference regarding Forty Niners SC Stadium Company LLC v. Santa Clara Stadium Authority

Cultural Commission

The Cultural Commission will review a presentation regarding the proposed Community Art Center Project within the Patrick Henry Drive Specific Plan Area. The commission is also scheduled to take action on its work plan goals and activities for fiscal year 2023/24.

• Proposed Community Art Center Project in the Patrick Henry Drive Specific Plan Area
• Action on FY 2023/24 Work Plan Goals and Activities
• Recommendation of the 2024 meeting calendar to City Council
• Approval of August 7, 2023, meeting minutes

Santa Clara Stadium Authority

The Santa Clara Stadium Authority will review several reports regarding stadium events and finances. This includes reviewing past construction fund transactions and revenues from the 2019 College Football Playoff. The board will also consider authorizing a new engagement to analyze non-NFL events for fiscal years 2021 through 2023.

• Authorization of additional engagement to analyze Non-NFL Events for FY 2021, 2022, and 2023
• Report on Stadium Construction Fund and Public Safety Transactions (2013–2015)
• Review of 2019 College Football Playoff Game revenues and expenses
• Updates on Super Bowl LX and FIFA World Cup 2026
• Report on July 2, 2023 Concacaf Gold Cup impacts at Levi’s Stadium

Senior Advisory Commission

The Senior Advisory Commission will receive a presentation regarding the Benton, Monroe, and Walsh-Martin Bikeway Planning Projects. The body will also consider the August 28 minutes and a recommendation for the 2024 meeting calendar.

• Benton, Monroe, and Walsh-Martin Bikeway Planning Projects presentation
• Senior Advisory Commission Calendar of Meetings for 2024
• Approval of August 28, 2023, meeting minutes

Charter Review Committee

The Charter Review Committee will review staff responses to previous questions and discuss preliminary recommendations regarding the elected Chief of Police and City Clerk. The committee is tasked with providing direction to staff so that draft ballot language can be reviewed at a future meeting.

• Staff response to questions from the 2023 Charter Review Committee
• Discussion on charter provisions related to the elected Chief of Police and City Clerk

Planning Commission

The Planning Commission will conduct a study session regarding the Zoning Code Update. The Director of Community Development will also provide a budget update and report on upcoming agenda items.

• Study Session on the Zoning Code Update (23-584)
• Planning Commission Budget Update

City Council and Authorities Concurrent

The City Council will meet to discuss real property negotiations in closed session and several items in open session. Key actions include the potential $22,500,000 sale of the Techmart building parcel and updates to municipal fee schedules.

• Sale of Techmart Building Parcel at 5201 Great America Parkway for $22,500,000
• Amendment to Psychiatric Emergency Response Team (PERT) program budget up to $250,000
• Amendment to Municipal Fee Schedule regarding CUPA operational permit late fees
• Acceptance of a $150,000 cybersecurity grant from the Bay Area Urban Areas Security Initiative
• Extension of grazing lease at Altamont Ranch through September 26, 2027

Parks & Recreation Commission

The Commission will review presentation materials regarding the Benton, Monroe, and Walsh-Martin Bikeway Planning Projects. Members will also work to develop an initial draft of the FY2023/24 Work Plan goals and activities. Additionally, the body will consider nominees for the 2023 Honorary Holiday Tree Lighter.

• Presentation and feedback on Benton, Monroe, and Walsh-Martin Bikeway Planning Projects
• Development of the FY2023/24 Commission Work Plan goals and activities
• Recommendation of nominees for the 2023 Honorary Holiday Tree Lighter
• Approval of August 15, 2023 meeting minutes
• Recommendation of the 2024 meeting calendar to City Council

Civil Service Commission

The Civil Service Commission is holding a special meeting to conduct a closed session. This session involves deliberation regarding public employee discipline, dismissal, or release.

• Closed Session: Public employee discipline, dismissal, or release (Item 23-1150)

Downtown Community Task Force

The Downtown Community Task Force will conduct a final review of adoption drafts for the Downtown Precise Plan and Form Based Zoning Code. Staff will also present an update on the project schedule regarding the plan, code, and Environmental Impact Report. The task force will also consider approving meeting minutes from July and August 2023.

• Final review of adoption drafts for the Downtown Precise Plan and Form Based Zoning Code
• Staff report on project schedule status for the Downtown Precise Plan, Form Based Code, and Environmental Impact Report
• Approval of July 20, 2023 meeting minutes
• Approval of August 17, 2023 meeting minutes

Charter Review Committee

The Committee will review presentations regarding the attributes of elected versus appointed positions for the Police Chief and City Clerk. The meeting includes a community forum to gather input on whether to consider charter changes for these roles. Additionally, the body will review minutes from previous meetings.

• Presentation on elected vs. appointed Chief of Police and City Clerk
• Community forum on potential Charter changes for Police Chief and City Clerk positions
• Review of August 10, 2023 meeting minutes
• Review of August 24, 2023 meeting minutes

Development Review Hearing

The Development Review Hearing is acting on several residential expansion projects, including additions and accessory dwelling units (ADUs). The agenda also includes a notice for the future review of a 21-story, 198-unit multi-family development.

• Residential expansions at 463 Maria Court and 423 Dayton Avenue
• Addition and ADU construction at 2627 Pilot Knob Drive
• First-floor addition at 449 Kiely Boulevard
• Proposed 198-unit multi-family development at 5185 Lafayette Street

City Council and Authorities Concurrent

The City Council will hold a public hearing regarding $95 million in tax-exempt bonds for a 200-unit low-income rental housing project at 80 Saratoga Avenue. The agenda also includes contracts to update the city's water supply master plan and develop a parks and recreation master plan.

• $95,000,000 bond issuance for low-income housing at 80 Saratoga Avenue
• $949,502 contract to update the City’s Water Supply Master Plan
• $442,624 agreement for a Parks & Recreation Master Plan
• $225,000 increase for Silicon Valley Power GIS software licenses
• Special permit for clothing sales at 958 Homestead Road during a gun show

Youth Commission

The Youth Commission will elect a Chairperson and Vice Chairperson for the 2023/24 term. The commission will also receive a presentation regarding the Benton, Monroe, and Walsh-Martin Bikeway Planning Projects. Additionally, members will review the FY2023/24 Work Plan and Goals.

• Election of Chairperson and Vice Chairperson for FY2023/24
• Presentation on Benton, Monroe, and Walsh-Martin Bikeway Planning Projects
• Review of FY2023/24 Work Plan & Goals
• Approval of May 9, 2023 meeting minutes

Civil Service Commission

The Civil Service Commission will hold a Board of Review hearing regarding an appeal of disciplinary action for a Pump Maintenance Technician. The meeting also includes the approval of August 14, 2023, meeting minutes and a review of the August 31, 2023, Status and Requisition Report.

• Board of Review Hearing for appeal of disciplinary action (Pump Maintenance Technician)
• Approval of August 14, 2023, meeting minutes
• Review of August 31, 2023, Status and Requisition Report
• Closed session regarding public employee discipline/dismissal

Governance and Ethics Committee

The committee will consider amendments to Council Policies regarding facility naming and adding items to the agenda. Members will also review the framework for the 2024 Council Priority Setting Session. Staff will provide updates on open government and email retention policies.

• Amendment to Council Policy 035 (Naming of Facilities)
• Review of 2024 Council Priority Setting Session Framework
• Amendment to Council Policy 030 (Adding an Item on the Agenda)
• Informational report on transcription services for meeting recordings
• Update on AB1234 Open Government and Ethics

Historical & Landmarks Commission

The Historical & Landmarks Commission will review a Mills Act contract and 10-year restoration plan for the property at 2566 Homestead Road. The meeting also includes study sessions on commission roles and the draft Downtown Precise Plan, as well as the election of a new Chair and Vice Chair.

• Mills Act Contract and 10-Year Restoration Plan for 2566 Homestead Road
• Election of Historical & Landmarks Commission Chair and Vice Chair
• Study Session: Draft Downtown Precise Plan
• Study Session: Historical and Landmarks Commission Roles and Responsibilities
• Approval of the June 29, 2023, meeting minutes

City Council and Authorities Concurrent

The meeting includes closed session negotiations regarding the purchase of property at 5201 Great America Parkway and labor discussions. In the open session, the Council will consider utility contract amendments, a new policing grant, and seasonal business permits.

• Property interest negotiations for 5201 Great America Parkway
• $340,000 increase to Advanced Chemical Transport, Inc. contract
• $75,068 grant from the California Department of Alcoholic Beverage Control
• Special permits for seasonal pumpkin patch and Christmas tree sales
• Extension of water treatment services contract with Nalco Company LLC

Senior Advisory Commission

The Senior Advisory Commission will discuss its goals and work plan for fiscal year 2023/24. The meeting includes a presentation on the Age-Friendly Cities and Communities Initiative. The commission will also consider approving minutes from the July 24, 2023, meeting.

• Approval of July 24, 2023, meeting minutes
• Presentation on Age-Friendly Cities and Communities Initiative
• Discussion regarding FY 2023/24 work plan and goals

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will review the 2024 Annual Work Plan for approval. The meeting also includes several reports on bikeway studies, development projects, and subcommittee updates.

• 2024 Annual Work Plan
• Benton Street Bikeway Study
• Monroe Street Bikeway Study
• Walsh Avenue and Martin Avenue Bikeway Planning Study
• Mission Point by Kylli Development

Charter Review Committee

The Charter Review Committee will hold a community forum regarding whether to consider charter amendments for the Police Chief and City Clerk positions. The committee will also discuss meeting management protocols, including proposed schedule changes and public presentation time limits.

• Community forum on considering charter changes for Police Chief and City Clerk positions
• Proposed rescheduling of the October 11, 2023 meeting to October 17, 2023
• Discussion on public presentation time limits and meeting start time adjustments
• Presentation on attributes and constraints of elected versus appointed officials

Planning Commission

The Planning Commission will review several land use items including rezoning requests and use permits. Discussion includes childcare facility expansions, restaurant alcohol sales, and residential additions.

• Entitlement extension for childcare expansion at 2931 El Camino Real
• Use permit for beer and wine sale at 3443 El Camino Real
• Rezoning and property alteration at 1365 Main Street and 1070 Lewis Street
• Rezone for first- and second-story addition at 1485 Bellomy Street
• Use permit for outdoor play area at 2280 El Camino Real

City Council and Authorities Concurrent

The Santa Clara City Council and Authorities will discuss a proposed zoning code update and review several service agreements. The agenda includes actions on rental assistance grants and master agreements for water and sewer design services. The meeting also includes closed session discussions regarding existing litigation.

• Grant agreement with ABODE Services for rental assistance up to $1,127,939
• Master agreements for water and sewer design services up to $3,000,000
• Insulation and heat trace service agreements totaling up to $2,000,000
• Historic Resource Inventory designation for 1053 Lexington Street
• $21,076 grant for the City’s Container Gardening Program

Downtown Community Task Force

The Downtown Community Task Force will review updates regarding the City Hall Relocation Study. The meeting also includes a staff report on the progress of the Downtown Precise Plan, Form Based Code, and Environmental Impact Report.

• City Hall Relocation Study presentation on case studies, concept refinements, and financial strategies
• Approval of December 16, 2021 meeting minutes
• Approval of June 15, 2023 meeting minutes
• Status report on Downtown Precise Plan, Form Based Code, and Environmental Impact Report

Deferred Compensation Committee

The Deferred Compensation Committee will review second quarter 2023 performance reports from Hyas Group and Nationwide. The committee is also scheduled to approve the meeting minutes from June 1, 2023. Staff recommends no action on the informational reports.

• Approval of June 1, 2023 meeting minutes
• Hyas Group Q2 2023 and quarterly plan review
• Nationwide Q2 2023 performance report

Development Review Hearing

The Development Review Hearing includes several residential projects and a multi-unit housing development. Items include an accessory dwelling unit, a home addition, and the demolition of a commercial building for new townhouses.

• 546 square-foot attached accessory dwelling unit at 1785 Hogan Drive
• 1,131 square-foot first floor addition at 3684 Londonderry Drive
• Demolition of a commercial building and construction of 22 townhouse units at 3378-3386 El Camino Real

Parks & Recreation Commission

The Commission will discuss starting public input processes for a new neighborhood park and the Community Art Center Project. The agenda also includes reviewing updates to the Wade Brummal Youth Sports Grant Program and the Park Amenities & Design Standards Manual. Additionally, the body will consider a grant for Golden Triangle Soccer Club equipment.

• Initiate community input for new park at 2200 Calle De Luna (Holland)
• Initiate public input for Community Art Center Project
• Consider $2,123.69 grant to Golden Triangle Soccer Club for player equipment
• Review updates to the Wade Brummal Youth Sports Grant Program
• Review final draft of Park Amenities & Design Standards Manual

Civil Service Commission

The Civil Service Commission will conduct an election for its Chair and Vice-Chair positions. The commission will also consider abolishing certain eligible lists and adjusting examination weighting plans for city roles. Additionally, the body will establish meeting dates for 2024.

• Election of Civil Service Commission Chair and Vice-Chair
• Abolishing eligible lists for Senior Electric Utility Engineer (730) and Water & Sewer Maintenance Worker I (914)
• Adjusting examination weighting plans for Assistant Planner (232) and Street Sweeper Operator (825)
• Establishing 2024 meeting and Board of Review dates

Charter Review Committee

The committee will hold an election for the roles of Chair and Vice-Chair. Members will also consider proposed community engagement strategies and review historical information on past ballot measures. Additionally, the committee will act to approve a final meeting schedule.

• Election of Committee Chair and Vice-Chair
• Approval of proposed community engagement strategies
• Review of prior ballot measures regarding Police Chief and City Clerk positions
• Finalization of the 2023 meeting schedule

Cultural Commission

The Cultural Commission is scheduled to discuss its work plan goals and activities for fiscal year 2023/24. The commission will also take action to approve the meeting minutes from June 5, 2023.

• Discussion of FY 2023/24 work plan goals and activities (23-831)
• Approval of June 5, 2023, meeting minutes (23-809)

Senior Advisory Commission

The commission is scheduled to discuss its work plan and goals for fiscal year 2023/24. The agenda also includes the approval of meeting minutes from June 26, 2023.

• Approval of June 26, 2023, meeting minutes
• Discussion of FY 2023/24 Work Plan & Goals

Downtown Community Task Force

The Downtown Community Task Force will review information regarding Community Benefits in the Downtown Precise Plan. Staff will also provide a status report on the project schedule for the Downtown Precise Plan, Form Based Code, and Environmental Impact Report.

• Review of Community Benefits in the Downtown Precise Plan
• Status report on Downtown Precise Plan project schedule
• Approval of December 16, 2021 meeting minutes
• Approval of June 15, 2023 meeting minutes

City Council and Authorities Concurrent

The City Council will consider authorizing up to $80 million in agreements for Silicon Valley Power system expansion planning. The agenda also includes ratifying large utility equipment purchases and accepting grants for electric vehicle charging infrastructure.

• Authorize $80 million in master agreements for Silicon Valley Power expansion planning
• Ratify $3,389,254 in purchase orders for electric transformers, switches, and meters
• Approve $494,110 for Creek Trail pavement maintenance and rehabilitation projects
• Accept a $177,487 grant for electric vehicle charging at 1715 Martin Avenue
• Rescind Stage 2 of the Water Shortage Contingency Plan

Parks & Recreation Commission

The Commission will elect a Chairperson and Vice Chairperson for the FY2023/24 term. Members will also consider initiating public input for playground renovations at Henry Schmidt Park and Warburton Park.

• Election of Commission Chair and Vice Chair for FY2023/24
• Public input initiation for Henry Schmidt Park Playground Rehabilitation Project
• Public input initiation for Warburton Park Playground Rehabilitation Project
• $2,123.69 grant for Golden Triangle Soccer Club player equipment
• Review of Park Amenities & Design Standards Manual Administrative Draft

City Council and Authorities Concurrent

The Santa Clara City Council will conduct a special meeting to interview and appoint members to various local commissions. This includes filling vacancies on the Parks and Recreation Commission, the Bicycle and Pedestrian Advisory Committee, and the Civil Service Commission.

• Appointment of one applicant to the Parks and Recreation Commission (23-883)
• Filling vacancies and appointing three applicants to the Bicycle and Pedestrian Advisory Committee (23-884)
• Appointment of three applicants to the Civil Service Commission (23-885)

Planning Commission

The Planning Commission will consider rezoning requests and environmental reports for two residential projects. These include a six-story development at 906-950 Monroe Street and a four-story project at 2655 The Alameda. The commission will also elect its Chair, Vice Chair, and Secretary.

• Rezoning for 906-950 Monroe Street and 1341 Homestead Road
• Proposed six-story mixed-use development with 50 units, four townhomes, and three single-family residences
• Rezone for 2655 The Alameda to allow multi-family housing
• Four-story project at 2655 The Alameda featuring 39 rental units and 1,500 square feet of commercial space
• Election of Planning Commission Chair, Vice Chair, and Secretary

City Council and Authorities Concurrent

The City Council and various authorities will meet to discuss several items including real property negotiations and budget amendments. The agenda includes discussions on creating an independent ethics commission and reviewing stadium operations following a recent soccer match.

• Real property negotiation for 925 Walsh Avenue
• Purchase orders for GE Grid Solutions, LLC up to $2,000,000
• Stadium Authority budget amendments totaling over $194,000
• Amendment to Mission Trail Waste Systems franchise agreement
• Discussion on the creation of an Independent Ethics Commission

Civil Service Commission

The July 10, 2023, meeting of the Santa Clara Civil Service Commission was cancelled. The next meeting is scheduled for August 14, 2023.

Historical & Landmarks Commission

The Commission will consider recommendations for the 950 Monroe Street Mixed-Use Project, including rezoning and design review. The meeting also includes staff reports on Berryessa Adobe maintenance and a Downtown Post Office history survey.

• Review of 950 Monroe Street Mixed-Use Project rezoning and design
• Approval of May 17 and June 1, 2023, meeting minutes
• Staff report on Berryessa Adobe maintenance
• Staff report on Downtown Post Office history survey

Development Review Hearing

The Development Review Hearing is reviewing several residential construction projects, including accessory dwelling units and home additions. The agenda also includes the continuation of a review for two multifamily design schemes in the Tasman East area.

• Two multifamily design schemes at 2101, 2111, and 2121 Tasman Drive and 2220 Calle de Luna (900 to 950 units)
• Construction of a 322 square-foot ADU at 720 Woodhams Road
• Second-floor addition and renovation at 257 Rodonovan Drive
• Addition to a residence at 721 Clyde Avenue
• New 680 square foot second-story ADU at 1860 Market Street

City Council and Authorities Concurrent

The Santa Clara City Council will consider several infrastructure contracts and housing agreements. This includes approving a density bonus agreement for an affordable housing project and awarding contracts for park and utility renovations. The meeting also includes reviewing financial reports and recognizing local donations.

• Density Bonus Agreement for 198 affordable rental units at 80 Saratoga Avenue
• $2,767,000 contract for Westwood Oaks Park Playground Rehabilitation Project
• $470,733 contract for the 2023 ADA Curb Ramps Project
• $704,248 contract for Utilities Corporation Yard Renovation Project
• $1,625,000 increase to PFM Asset Management LLC investment services agreement

Senior Advisory Commission

The Senior Advisory Commission will discuss work plan updates for fiscal years 2022/23 and 2023/24. The commission will also elect a new Chair and Vice Chair for the upcoming fiscal year.

• Election of Chair and Vice Chair for FY2023/24
• Discussion of FY 2023/24 Work Plan & Goals
• Update on FY2022/23 Work Plan & Goals
• Approval of May 22, 2023 meeting minutes

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will review several updates on local transit and safety programs. The committee is scheduled to approve recommended bicycle facilities for the 2024 annual maintenance and rehabilitation project. Other items include reports on police collision history and various street studies.

• Approval of bicycle facilities for the 2024 annual paving project
• Police Collision History subcommittee report
• Stevens Creek Boulevard Visioning Study update
• San Tomas Aquino Creek Trail Enhancements update
• Safe Routes to School Program update

Parks & Recreation Commission

The Parks & Recreation Commission will elect a Chairperson and Vice Chairperson for the FY2023/24 term. The body will also consider a $2,123.69 grant for Golden Triangle Soccer Club equipment.

• $2,123.69 grant for Golden Triangle Soccer Club player equipment
• Election of Commission Chair and Vice Chair for FY2023/24
• Report on FY2022/23 Work Plan Goals

Downtown Community Task Force

The Downtown Community Task Force will review additional information regarding City Hall concepts for the study site. The meeting also includes a presentation on developer investments in architecture and placemaking, alongside a status report on the Downtown Precise Plan.

• Presentation of City Hall Concepts on the Study Site by consultant WRT
• Case studies on developer investment in placemaking and architecture presented by Member Varshney
• Status report on the Downtown Precise Plan, Form Based Code, and Environmental Impact Report
• Approval of meeting minutes from March 14, 2023, and April 20, 2023

Planning Commission

The Planning Commission will consider re-adopting the city's 2023-2031 Housing Element. The agenda also includes decisions on use permits for office space, a child day care play area, and historic property renovations. Several items regarding rezoning and data center conversions are scheduled for continuance.

• Re-adoption of the 2023-2031 Housing Element
• Use permit for office/R&D use at 3305 The Alameda
• Rezoning to Heavy Industrial at 700 Mathew Street
• Outdoor play area permit at 2280 El Camino Real
• Variance request for an electrified fence at 1800 Duane Avenue

City Council and Authorities Concurrent

The City Council will hold a special meeting to conduct interviews and take action on several commission vacancies. This includes appointing applicants to the Senior Advisory, Historical and Landmarks, Cultural, and Planning Commissions.

• Appointment of one applicant to the Senior Advisory Commission
• Appointment of one applicant to the Historical and Landmarks Commission
• Appointment of one applicant to the Cultural Commission
• Appointment of one applicant to the Planning Commission

Civil Service Commission

The Civil Service Commission meeting scheduled for June 12, 2023, was cancelled. The next meeting is scheduled for July 10, 2023.

Development Review Hearing

The Development Review Hearing will consider multiple residential construction projects, including new homes and additions. The meeting also includes discussions on future reviews for large-scale multifamily design schemes in the Tasman East area.

• New 1,922 square foot residence at 2516 Parkland Court
• Addition to a residence at 3349 Soares Court
• Demolition and new construction at 1982 Graham Lane including an ADU and JADU
• Construction of a 734 square foot attached ADU at 1940 Larsen Place
• Review of multifamily design schemes for up to 950 units in the Tasman East area

City Council and Authorities Concurrent

The City Council will review proposed operating and capital improvement budgets for fiscal years 2023/24 and 2024/25. The council will also discuss timelines for 2024 ballot measures, including potential changes to make the Police Chief and City Clerk appointed positions.

• $2,526,640 contract award to O’Grady Paving, Inc. for street maintenance
• $25 million initial agreement with Davey Tree Surgery Company for power line clearance
• $4,007,230 agreement with the City of Cupertino for a joint on-demand shuttle service
• $4,275,000 in purchase orders for vehicles and equipment across city departments
• Potential charter amendments to change Police Chief and City Clerk from elected to appointed positions

Cultural Commission

The Cultural Commission will review updates for the FY 2022/23 and FY 2023/24 work plans. The body will also develop and recommend goals for the FY 2023/24 period. Additionally, members will elect a Chairperson and a Vice Chairperson for one-year terms.

• Approval of May 1, 2023 meeting minutes
• Updates to Cultural Commission Work Plan Goals and Activities for FY 2022/23 and FY 2023/24
• Development of Cultural Commission Work Plan Goals and Activities for FY 2023/24
• Election of Cultural Commission Chair and Vice Chair for FY 2023/24

Governance and Ethics Committee

The Governance and Ethics Committee is reviewing several city policies regarding special meetings, agenda items, and commissioner attendance. The committee will also discuss the creation of an independent ethics commission.

• Review of process for Mayor and Council calling a Special Meeting (23-638)
• Discussion of Council Policy 030 regarding adding items to the agenda (23-653)
• Proposed amendments to Policy and Procedure 006 for Commissioner attendance and training (23-658)
• Evaluation of creating an Independent Ethics Commission (23-770)
• City Attorney update on AB 1234 Training Program

Historical & Landmarks Commission

The Commission will consider a historical preservation agreement and property designation for 1053 Lexington Street. It will also review several components of the 950 Monroe Street mixed-use project, including rezoning and design review.

• Historic Resource Inventory designation and Mills Act Contract for 1053 Lexington Street
• 950 Monroe Street Mixed-Use Project: Minor SPA, Rezoning, Design Review, and CEQA/EIR review
• Staff report on Berryessa Adobe Maintenance

Deferred Compensation Committee

The Deferred Compensation Committee will review reports on the first quarter 2023 performance of the city's plan. The committee will also receive information regarding the plan's exposure to Silicon Valley Bank and Signature Bank NY. Other items include updates on the SECURE Act Provision 2.0 and the acquisition of Hyas Group by Morgan Stanley.

• Approval of February 16, 2023 meeting minutes
• Q1 2023 performance report from Hyas Group
• Report on exposure to Silicon Valley Bank and Signature Bank NY
• Q1 2023 performance report from Nationwide
• Update on SECURE Act Provision 2.0

Planning Commission

The Planning Commission will consider a use permit to convert an industrial building at 3060 Raymond Street into a data center. The agenda also includes several project continuances and a three-year review of a school's use permit.

• Use permit for data center conversion at 3060 Raymond Street
• Residential intensification at 1095 Madison Street
• Three-year review of Live Oak Academy at 2499 Homestead Road
• Continuance of rezone and addition at 1485 Bellomy Street
• Continuance of 2023-2031 Housing Element re-adoption

City Council and Authorities Concurrent

The City Council will review several routine items including financial reports, budget amendments, and lease extensions. Key discussions include asphalt maintenance contracts, land subdivision at 3000 Patrick Henry Drive, and updated zoning for fuel cells and photovoltaic panels.

• Asphalt and concrete maintenance contract with CSG Consultants, Inc. up to $293,710
• Vesting Tentative Map for subdivision at 3000 Patrick Henry Drive
• Lease extensions for commercial spaces at 1000 Lafayette Street (Peddler’s Plaza)
• Police Northside Substation lease extension at Rivermark Village through May 2028
• Ordinance to permit fuel cells and photovoltaic panels without a use permit

Senior Advisory Commission

The Senior Advisory Commission will review updates to the FY2022/23 work plan and goals. The commission will also discuss the upcoming FY 2023/24 work plan and goals.

• Approval of April 24, 2023 minutes
• FY2022/23 Work Plan & Goals update and discussion
• FY 2023/24 Work Plan & Goals discussion

Neighborhood-University Relations Committee

The committee will review the minutes from the February 6, 2023 meeting. The agenda also includes presentations and discussions involving the Community Development Department, Santa Clara University, and the Police Department.

• Approval of February 6, 2023, meeting minutes (23-713)
• Presentations by Community Development Department, Santa Clara University, and Police Department

Deferred Compensation Committee

The scheduled meeting for the Deferred Compensation Committee on Thursday, May 18, 2023, has been cancelled. The next regularly scheduled Salary Setting Committee meeting is set for August 17, 2023.

Americans with Disabilities Act Committee

The committee will review the October 10, 2019 meeting minutes and receive several verbal updates. These reports cover the ADA Self-Evaluation and Transition Plan Project, as well as updates from Public Works, Parks & Recreation, Traffic Engineering, and the Stadium.

• Approval of October 10, 2019 meeting minutes
• ADA Self-Evaluation and Transition Plan Project update
• Public Works verbal update
• Parks & Recreation Department projects verbal update
• Traffic Engineering and Stadium verbal updates

Historical & Landmarks Commission

The Commission will consider several property alteration permits and accessory dwelling unit (ADU) proposals near historic resources. They will also review the 2021-2022 Annual Report and authorize up to $5,000 for Downtown Post Office vendor quotes.

• Mills Act Contract and property alteration permit at 1365 Main Street
• Property alteration permit for 4120 Bassett Street
• Proposed ADU at 611 Hilmar Street
• Proposed ADU at 1860 Market Street
• Authorization of up to $5,000 for Downtown Post Office vendor quotes

Parks & Recreation Commission

The Parks & Recreation Commission will consider financial grants for local youth sports clubs. The commission will also review potential updates to the Wade Brummal Youth Sports Grant Program. Additionally, the body will review applications for volunteer support at the 2023 Art & Wine Festival.

• $42,458.85 grant to Santa Clara Swim Club for scholarships and equipment
• $3,323.69 grant to Golden Triangle Soccer Club for scholarships and equipment
• Review of possible updates to the Wade Brummal Youth Sports Grant Program
• Volunteer support applications for the 2023 Art & Wine Festival

Salary Setting Commission

The Salary Setting Commission meeting scheduled for May 15, 2023, was cancelled. The next regular meeting is scheduled for May 22, 2023.

Development Review Hearing

The Development Review Hearing includes actions on multiple residential construction projects. The body will consider requests for home additions, remodels, and an accessory dwelling unit.

• Construction of a 366 square foot attached Accessory Dwelling Unit at 3849 De La Cruz Boulevard
• Second story addition, first floor addition, and remodel at 74 Woodhams Road
• First floor and second floor additions to a residence at 462 Muriel Court
• Proposed 822 square foot addition at 3876 Baldwin Drive
• Garage conversion and new two-story garage construction at 4628 Demaret Avenue

City Council and Authorities Concurrent

The City Council will review the proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget. The meeting includes discussions on youth commissioner appointments, water shortage contingency plans, and several service agreements.

• Review of Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget
• Agreement with Cormetech, Inc. for power plant services up to $1,500,000
• Agreement with Noll and Tam Architects for Community Art Center project at $529,353
• Resolution to terminate Emergency Drought Conditions and establish 15% voluntary water reduction
• Public Hearing regarding FY23/24 Annual Action Plan for HUD grant funds

Youth Commission

The Youth Commission will discuss its work plan and goals for fiscal year 2022/23. The commission is also scheduled to approve meeting minutes from March 14 and April 11, 2023.

• Approval of March 14, 2023, meeting minutes
• Approval of April 11, 2023, meeting minutes
• Discussion of FY2022/23 Work Plan & Goals

Civil Service Commission

The Civil Service Commission will meet to consider modifying the Code Enforcement Technician class specification. The body will also act to reschedule a Board of Review hearing for an employee disciplinary appeal matter.

• Modification of Code Enforcement Technician Class Specification (Job Code 329)
• Rescheduling of Board of Review Hearing for Employee Disciplinary Appeal Matter to September 11, 2023
• Approval of April 10, 2023, meeting minutes
• Review of Current Status and Requisition Report dated April 30, 2023

Salary Setting Commission

The Salary Setting Commission will consider a resolution establishing the salary and benefits for the Police Chief from July 1, 2023, to June 30, 2025. The commission will also review meeting minutes from May 1, 2023.

• Resolution setting Police Chief salary and benefits (July 1, 2023 – June 30, 2025)
• Approval of May 1, 2023, meeting minutes
• Delegation of authority to the Chair to approve May 8, 2023, meeting minutes

Historical & Landmarks Commission

The Historical & Landmarks Commission will review several property alteration permits, including accessory dwelling units near historic resources. The body will also consider a request to solicit vendor quotes for the Downtown Post Office.

• Proposed ADU at 1860 Market Street
• 950 Monroe Street Mixed-use Project rezoning and design review
• Additions and renovations to historic property at 4120 Bassett Street
• Proposed ADU and attic modification at 611 Hilmar Street
• Authorization of HLC funds up to $5,000 for Downtown Post Office vendor quotes

City Council and Authorities Concurrent

The City Council is reviewing actions for a proposed 30-unit Homekey interim housing project at Lawrence Expressway and Benton Street. The items include authorizing negotiations for a three-party letter of intent involving LifeMoves and Santa Clara County. The council will also consider applying for state Homekey Program funding and updating the County's housing allocation plan.

• Three-party letter of intent between LifeMoves, Santa Clara County, and the City
• Application for California Department of Housing and Community Development Homekey Program funding
• Update to the County’s Permanent Local Housing Allocation 5-year plan

Cultural Commission

The Cultural Commission will discuss updates to its work plan goals for fiscal years 2022/23 and 2023/24. The commission will also work on developing and recommending new goals and activities for the 2023/24 fiscal year. The meeting includes the approval of minutes from the April 3, 2023, meeting.

• Approval of April 3, 2023, meeting minutes
• Updates to FY 2022/23 and FY 2023/24 work plan goals and activities
• Development of FY 2023/24 work plan goals and activities

Salary Setting Commission

The Salary Setting Commission will meet to review comparative information and set the salary for the Police Chief (Job Code 141). The commission will also consider approving the meeting minutes from March 29, 2023.

• Action to consider setting the salary of Police Chief (Job Code 141)
• Approval of Salary Setting Commission Meeting Minutes from March 29, 2023

City Council and Authorities Concurrent

The provided document contains only procedural header information for the Council and Authorities Concurrent Meeting. There are no specific items, motions, or discussions listed in the text.

City Council and Authorities Concurrent

The City Council is considering a proposal for a 30-unit interim housing project on County-owned land. The action includes authorizing a letter of intent between the City, LifeMoves, and Santa Clara County to manage financing and construction.

• Proposed 30-unit Homekey interim housing development at Lawrence Expressway and Benton Street
• Authorization for a three-party letter of intent involving LifeMoves, County of Santa Clara, and the City of Santa Clara
• Resolution to apply for California Department of Housing and Community Development Homekey Program funding

Senior Advisory Commission

The commission will discuss updates to the FY2022/23 work plan and goals. The body will also hold a discussion regarding the upcoming FY 2023/24 work plan and goals. Additionally, the commission will consider approving the minutes from the March 27, 2023 meeting.

• Approval of March 27, 2023, meeting minutes
• Update and discussion of FY2022/23 Work Plan & Goals
• Discussion of FY 2023/24 Work Plan & Goals

Salary Setting Commission

The Salary Setting Commission meeting scheduled for April 24, 2023, has been cancelled. The next regularly scheduled meeting is set for May 1, 2023.

Downtown Community Task Force

The Downtown Community Task Force will review updates on city-owned property lease agreements and a City Hall relocation study. Members will also discuss developer case studies regarding architecture and placemaking, alongside a review of the Downtown Form Based Code.

• Update on lease agreements for City owned property in the Downtown
• Presentation by WRT on City Hall Relocation Study Site Criteria and Comparison
• Review of Section 6.3.k regarding Architecturally Significant Historical Sites in the Downtown Form Based Code
• Staff report on the Downtown Precise Plan, Form Based Code, and Environmental Impact Report

Development Review Hearing

The Development Review Hearing body will consider several residential projects, including home expansions, demolitions, and a multi-family building entitlement extension. Some items are scheduled for further review following the conclusion of these hearings.

• 1,077 square foot first floor expansion at 3049 Barkley Avenue
• Demolition of one-story residence and construction of a two-story residence at 2888 Fresno Street
• Entitlement extension for an 89-unit multi-family building with 75 parking stalls (PLN2019-14040)
• Garage conversion and new two-story garage construction at 4628 Demaret Avenue
• Demolition of a two-family residence and construction of a single-family home with an ADU at 2467 Park Avenue

City Council and Authorities Concurrent

The City Council will review cleanup campaign alternatives and community survey results during a study session. During the regular meeting, the council will consider several service contracts, including citywide janitorial services and traffic signal upgrades. Additionally, the council will discuss a resolution regarding surplus property on Gianera Street.

• $7,830,683 contract for citywide janitorial services with Impec Group, Inc.
• $5,954,703 total budget for sanitary sewer condition assessment repairs
• $2,194,258 agreement for traffic signal management software and hardware upgrades
• $200,000 agreement for transportation demand management monitoring
• $300,000 increase to the Landscape Rebate Program with Valley Water

Parks & Recreation Commission

The Commission will review the Wade Brummal Youth Sports Grant Program for possible updates. Members will also receive a report on activities related to the FY2022/23 Work Plan Goals.

• Review of the Wade Brummal Youth Sports Grant Program
• Report on Parks & Recreation Commission Work Plan Goals for FY2022/23
• Approval of the March 21, 2023 meeting minutes

Salary Setting Commission

The Salary Setting Commission meeting scheduled for April 17, 2023, was cancelled. The next regular meeting is scheduled for April 24, 2023.

Station Area Task Force

The Station Area Task Force is meeting to select two members to serve on the Consultant Selection Review Board. There are no items listed on the consent calendar for this meeting.

• Election of two SATF members to the Consultant Selection Review Board (Item 23-533)

Planning Commission

The Planning Commission is reviewing a zoning amendment to allow fuel cells and solar panels without a use permit in specific industrial and public zones. The commission will also consider expanding beer and wine sales at 2339 and 2341 El Camino Real and review an alcohol permit for the Elite Event Center.

• Zoning amendment to allow fuel cells and photovoltaic panels without a use permit
• Expansion of beer and wine sales at 2339 and 2341 El Camino Real
• Review of alcohol and live entertainment permits for 2670 El Camino Real
• Continuance request for a rezone project at 1485 Bellomy Street

Youth Commission

The Youth Commission will discuss its work plan and goals for fiscal year 2022/23. The agenda also includes the approval of meeting minutes from February 14, 2023.

• Approval of February 14, 2023, meeting minutes
• Review of FY2022/23 Work Plan & Goals

City Council and Authorities Concurrent

The City Council will hold a special meeting to appoint four additional members to the Santa Clara Station Area Plan Task Force (SATF). These appointments will be selected from eight applicant interviews.

• Appointment of four additional members to the Santa Clara Station Area Plan Task Force (SATF)

Civil Service Commission

The Civil Service Commission will consider modifying a weighting plan and removing typing certification requirements for certain job classes. The body will also review an exception to recruitment policies and conduct interviews for the Salary Setting Commission.

• Modification of weighting plan and removal of typing certification requirement
• Exception to Board and Commissions Recruitment and Interview Policy
• Interviews and appointment to the Salary Setting Commission
• Board of Review hearing regarding disciplinary action for a Pump Maintenance Technician (677)
• Closed session regarding public employee discipline, dismissal, or release

Historical & Landmarks Commission

The Historical & Landmarks Commission will review several residential projects near historic resources. The body will also consider a mixed-use development at 950 Monroe Street and potential funding for the Downtown Post Office.

• Proposed attached ADU at 1860 Market Street
• Proposed attached ADU and attic conversion at 611 Hilmar Street
• 950 Monroe Street Mixed-use Project (SPA, Rezoning, Design Review, and CEQA)
• Authorization of up to $5,000 for Downtown Post Office vendor quotes

City Council and Authorities Concurrent

The City Council will review a central bikeway feasibility study and Mission City Memorial Park operations. The meeting also includes discussions on surplus land at 2319 Gianera Street and various city agreements.

• Central Bikeway Feasibility Study final report adoption
• Mission City Memorial Park (Cemetery) operations review
• Reconsideration of surplus land declaration for 2319 Gianera Street
• Agreement with Ray Klein Inc., dba Professional Credit for collection services
• Levi’s Stadium sod contract with West Coast Turf up to $4,800,000 over three years

Cultural Commission

The Cultural Commission will discuss a potential recommendation to the City Council regarding the recognition of residents of the Hindu civilization and the celebration of Diwali. The body will also discuss goals and activities related to the FY 2022/23 work plan.

• Potential recommendation to recognize residents of the Hindu civilization and the celebration of Diwali
• Discussion of Cultural Commission work plan goals and activities for FY 2022/23
• Approval of March 6, 2023 meeting minutes

Salary Setting Commission

The scheduled meeting for the Salary Setting Commission on April 3, 2023, has been cancelled.

Audit Committee

The Audit Committee will review the Single Audit Report for the fiscal year ended June 30, 2022. The committee will also discuss and consider approving the proposed 2023-2024 audit work plan.

• Acceptance of the Single Audit Report for Fiscal Year Ended June 30, 2022
• Discussion and approval of the proposed 2023-2024 audit work plan
• Approval of the Audit Committee minutes from November 30, 2022, and February 3, 2023

Salary Setting Commission

The Salary Setting Commission will review comparative information to set the salary for the Police Chief. The commission will also consider a resolution to keep the City Clerk's salary unchanged through June 30, 2025.

• Set the salary of Police Chief (Job Code 141)
• Resolution setting the salary of City Clerk as unchanged from July 1, 2023, to June 30, 2025
• Approval of March 20, 2023, meeting minutes

Senior Advisory Commission

The Senior Advisory Commission will review its work plan and goals for fiscal year 2022/23. The commission will also consider the approval of meeting minutes from February 27, 2023.

• Approval of February 27, 2023, meeting minutes
• Review of Senior Advisory Commission Work Plan & Goals for FY2022/23