Saratoga public meetings in 2025

Youth Commission

The Saratoga Youth Commission's regular meeting scheduled for December 23, 2025 was cancelled. The notice of cancellation was posted on December 2, 2025 at City Hall, 13777 Fruitvale Avenue, and on the city's website. The next regular meeting is set for January 27, 2026, and a special meeting is scheduled for January 13, 2026.

City Council

The Saratoga City Council will hold a public hearing to introduce an ordinance amending speed regulations near schools. The body will also approve council assignments for 2026 and receive financial reports.

• Public hearing on speed zones at Saratoga schools
• Adoption of 2026 City Council assignments
• Approval of 2026 meeting schedule
• Acceptance of 2024-25 Annual Comprehensive Financial Report
• Appointments to Heritage Preservation and Traffic Safety Commissions

Library & Public Art Commission

The Library and Public Arts Commission will review and approve the minutes from the October 6, 2025 special meeting. It will receive reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and Friends of the Saratoga Libraries. The commission will discuss next steps for its FY25‑26 work plan and consider items for future meetings.

• Approve minutes from the October 6, 2025 Special Meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Discuss FY25‑26 Library & Public Art work plan
• Consider future agenda items

The Library & Public Art Commission approved the minutes from the October 6, 2025 special meeting by unanimous vote. The commission received reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and the City of Saratoga. Subcommittee updates on the Gateway sculpture, mural projects, banner project, and Saratoga Rocks were discussed, and the FY25‑26 work plan was reviewed with subcommittees asked to prepare proposals for the next meeting.

• Approved October 6, 2025 Library & Public Art Commission minutes (unanimous)
• Received Saratoga Teen Advisory Board report
• Received Santa Clara County Library District report
• Received Saratoga Community Library report
• Received Friends of the Saratoga Libraries report
• Received updates from temporary subcommittees (gateway sculpture, murals, banner, Saratoga Rocks)
• Discussed FY25‑26 work plan; subcommittees to prepare proposals
• Considered future agenda items; next meeting to approve new work plan

Planning Commission

The Planning Commission will hold public hearings on proposed amendments to the municipal code regarding short-term rental licensing and city-wide tree regulations for fire protection. The body will also review several residential design and variance applications.

• Proposed ordinance to regulate the allowance, licensing, and taxation of short-term rentals
• Proposed amendment to Section 15-50 Tree Regulations to strengthen fire protection
• Design review for a 5,181 sq ft home and 1,129 sq ft ADU at 14700 Farwell Avenue
• Variance request for overhead electrical service lines at 18645 Paseo Lado
• Design review and variances for a three-story two-unit multi-family building at 14575 Oak Street

The commission approved the minutes from the October 8, 2025 meeting. It adopted a resolution amending the city’s tree regulation to strengthen fire protection. It approved a short‑term rental ordinance establishing licensing, fines, enforcement, and quarterly state‑reporting requirements. It also approved design‑review projects and variances for properties at 14700 Farwell Ave, 18645 Paseo Lado, and 14575 Oak St.

• Approved minutes of Oct 8, 2025 (7‑0)
• Adopted Resolution 25‑021 amending Tree Regulation (7‑0)
• Adopted Resolution 25‑022 establishing short‑term rental ordinance (6‑1)
• Adopted Resolution 25‑019 approving 14700 Farwell Ave project (6‑0)
• Adopted Resolution 25‑018 approving variance for 18645 Paseo Lado (7‑0)
• Adopted Resolution 25‑020 approving 14575 Oak St multi‑family project (7‑0)

City Council

The Saratoga City Council will hold Commission Interviews for Heritage Preservation and Traffic Safety vacancies, a Joint Session with the Saratoga Ministerial Association, and a Regular Session to appoint new Mayor and Vice Mayor. The Council will also approve meeting minutes, accept financial reports, and approve final map approvals for two residential developments.

• Commission Interviews for Heritage Preservation and Traffic Safety
• Joint Session with Saratoga Ministerial Association
• Appointment of Mayor and Vice Mayor
• Final Map Approval for 14470 Sobey Road
• Final Map Approval for 13540 Saraview Drive

The City Council appointed Council Member Chuck Page as Mayor and Council Member Tina Walia as Vice Mayor, with oaths of office administered by the Sheriff. The Council also reappointed Bill Cooper to the Heritage Preservation Commission and appointed Jason Mount and George Mednick to the Traffic Safety Commission. Additionally, the Council approved several resolutions, map approvals, and routine reports such as the November meeting minutes and the Treasurer’s Report.

• Appointed Chuck Page as Mayor (motion passed 5-0)
• Appointed Tina Walia as Vice Mayor (motion passed 4-0-1 abstention)
• Reappointed Bill Cooper to the Heritage Preservation Commission (unanimous)
• Reappointed Jason Mount and appointed George Mednick to the Traffic Safety Commission (unanimous)
• Adopted Resolutions 25-066 and 25-067 for the Landscaping & Lighting Assessment District (unanimous)
• Adopted Resolution 25-068 granting final map approval for 14470 Sobey Road (unanimous)
• Adopted Resolution 25-069 granting final map approval for 13540 Saraview Drive (unanimous)
• Approved November 5, 17, and 19, 2025 meeting minutes, 11/13/2025 accounts payable check registers, and the Treasurer’s Report (unanimous)

Youth Commission

The Saratoga Youth Commission will review and approve the minutes from its October 28, 2025 meeting. Commissioners will debrief the staff liaison on that meeting and discuss feedback from recent youth events. The body will plan participation in the Saratoga Tree Lighting and Candy Cane Village events on November 28 and receive reports from subcommittees, marketing, the treasurer, and city staff.

• Approve minutes from the October 28, 2025 Youth Commission meeting
• Debrief staff liaison on the October 28 meeting
• Discuss Youth Commission participation in the Saratoga Tree Lighting and Candy Cane Village on November 28
• Review subcommittee activities: Farmers’ Market, Bingo Night, SED Talks, Parks and Recreation Hike
• Treasurer report on tracking Youth Commission expenditures

The Youth Commission unanimously approved the minutes from the October 28, 2025 meeting. Commissioners set youth shift times for the Candy Cane Village event at 2:30‑4:30 PM and 4:00‑6:00 PM. They agreed on ball‑park budgets of $150 for larger events and $50 for smaller events. Several commissioners confirmed they will attend the Saratoga Tree Lighting and Candy Cane Village activities.

• Approved October 28, 2025 meeting minutes (unanimous)
• Set youth shift times for Candy Cane Village: 2:30‑4:30 PM and 4:00‑6:00 PM
• Agreed on budget estimates: $150 for larger events, $50 for smaller events
• Confirmed commissioner attendance for Saratoga Tree Lighting and Candy Cane Village

City Council

The Saratoga City Council will review recent check registers and adopt several contracts, including a three‑year financial software agreement with CentralSquare Technologies for up to $77,036 in the first year. The council will also award a $59,424 construction contract to Sanchez Electric for a KSAR booth addition and designate a giant sequoia at 13282 Pierce Road as a Heritage Tree. Additional actions include signing a memorandum for the Chester/Allendale Builder’s Remedy Project and approving a Mills Act agreement for 19490 Glen Una Drive. A joint session will receive updates from Valley Water and San Jose Water.

• Approve CentralSquare PLUS financial software agreement, up to $77,036 first year
• Award $59,424 construction contract (plus 10% contingency) to Sanchez Electric for KSAR booth addition
• Designate giant sequoia at 13282 Pierce Road as a Heritage Tree
• Authorize MOU for conditional tolling and withdrawal of Chester/Allendale Builder’s Remedy Project at 14001 Chester Avenue
• Adopt resolution for Mills Act agreement for property at 19490 Glen Una Drive

The council accepted the 10/30/2025 and 11/05/2025 accounts‑payable check registers, approved a three‑year financial‑software agreement with CentralSquare for up to $77,036 in the first year, and awarded a $59,424 contract to Sanchez Electric for the KSAR booth addition. It also approved a weed‑abatement agreement with Santa Clara County, adopted a heritage‑tree designation for a giant sequoia at 13282 Pierce Road, and denied a Mills Act agreement for 19490 Glen Una Drive.

• Accepted 10/30/2025 and 11/05/2025 accounts payable check registers (5-0)
• Approved CentralSquare financial‑software agreement, up to $77,036 first year (5-0)
• Awarded $59,424 construction contract to Sanchez Electric for KSAR booth addition (5-0)
• Approved weed and brush abatement agreement with Santa Clara County (5-0)
• Received PERB fact‑finding report (4-0, Page recused)
• Adopted MOU with Saratoga Employee Association (4-0, Page recused)
• Designated giant sequoia at 13282 Pierce Road as a Heritage Tree (5-0)
• Denied Mills Act agreement for 19490 Glen Una Drive (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will review preliminary design concepts for the Bellgrove Park playground replacement. The body will also vote on the 2026 Commission Chair and Vice-Chair and receive updates on park grants and volunteer programs.

• Review of preliminary design concepts A-I for Bellgrove Park Playground Replacement
• Nomination and vote for 2026 Commission Chair and Vice-Chair
• Update on Wildwood Park Grant
• Review of Let’s Work volunteer events and future projects
• Review of scheduled Let’s Hike events

The commission unanimously approved the draft minutes from the June 17 special meeting. They elected Priya Shastri as the new Vice Chair. No other actions were taken; the remaining agenda items were informational updates.

• Approved draft minutes (4‑0 vote)
• Elected Priya Shastri as Vice Chair

City Council

The City Council, Planning Commission, and Heritage Preservation Commission will hold a joint session to examine the preliminary draft of the Village Design Standards and related zoning ordinance amendments. Staff will present draft text and feedback from an ad hoc committee and public correspondence. Council members will provide comments that may be incorporated into a draft ordinance for the Planning Commission's later review.

• Review preliminary draft text of Village Design Standards (Attachment A)
• Review draft zoning ordinance amendments for consistency with new Article (Attachment B)
• Consider feedback from Ad Hoc Committee and public correspondence (Attachments C & D)

The City Council met with the Planning and Heritage Preservation Commissions to review the preliminary draft of the Village Design Standards and related zoning ordinance amendments. Staff presented the draft and the council invited public comment from several residents. No formal action, approval, denial, or vote was recorded.

Finance Advisory Committee

The Finance Advisory Committee will approve the minutes from its September 8, 2025 meeting. It will receive the City’s draft 2024‑25 Annual Comprehensive Financial Report and an update from the auditor, and recommend that the City Council file the report at its December 17 meeting. The Committee will also receive a presentation on the City’s pension from the actuary Foster and Foster.

• Approve Finance Advisory Committee minutes for September 8, 2025.
• Receive draft 2024‑25 ACFR and auditor update; recommend City Council file ACFR at Dec 17 meeting.
• Receive presentation on the City’s pension from actuary Foster and Foster.

The Finance Advisory Committee voted to approve the minutes from the September 8, 2025 meeting. The motion was moved by Page and Aftab and passed with all votes in favor. No other items received a vote; the remaining agenda items were presented for discussion only.

• Approved September 8, 2025 Finance Advisory Committee minutes (unanimous)

Traffic Safety Commission

The Traffic Safety Commission will review and make recommendations on several specific street safety items and a speed survey. The body will also receive a Sheriff's report on citations and collisions from August and September 2025.

• TSC Matrix 623 – Glen Brae Dr
• TSC Matrix 624 – Braemar Dr
• TSC Matrix 626 – Herriman Ave at Saratoga Ave
• TSC Matrix 627 – (North) Brookglen Dr
• Review of Speed Survey

The Traffic Safety Commission approved the minutes from the August 28 meeting and accepted the sheriff’s citation and collision report. It adopted a series of actions for seven road locations, including new striping, signage upgrades, and a request for a decoy operation. The commission also approved a speed survey with engineer‑recommended limits, noting one abstention. Finally, Stephen Li was elected Chair and Jason Mount Vice Chair.

• Approved August 28, 2025 minutes (5-0-0-0)
• Accepted sheriff’s August‑September citation and collision report (5-0-0-0)
• Approved Glen Brae Dr safety actions: radar feedback, shoulder/centerline striping, speed measurement (5-0-0-0)
• Approved Braemar Dr safety actions: edge/center striping, chatter bars, stop sign, bulb‑out stripes (5-0-0-0)
• Requested sheriff decoy/sting operation at Herriman Ave & Saratoga Ave crosswalks (5-0-0-0)
• Approved Brookglen Dr updates: new speed warning signs, reflectors, 15 mph sign replacement (5-0-0-0)
• Approved speed survey with engineer‑recommended limits (4-0-1-0, abstain: Li)
• Elected Stephen Li Chair (5-0-0-0) and Jason Mount Vice Chair (5-0-0-0)

Planning Commission

The Saratoga Planning Commission meeting scheduled for November 12, 2025, has been canceled. The notice of cancellation was posted on October 27, 2025.

• Notice of cancellation for the November 12, 2025 meeting
• Certificate of posting for the cancellation notice

City Council

The City Council will discuss updating the 2025 annual city code and adopting the 2025 California Building Standards Code. The body will also hold public hearings on amending the city fee schedule and removing two properties from the heritage resource inventory.

• Proposed fee schedule amendments effective January 5, 2026
• Contract with Urban37, Inc. for Public Works staffing not to exceed $50,000
• Agreement with Flock Systems for license plate readers not to exceed $187,000 annually
• Budget amendment adding $20,000 to Greenbriar LLA Zone 3
• Termination of heritage resource designations for 14650 6th St and 19050 Camino Barco

The council waived reading and adopted Ordinance 414, adopting the 2025 California Building Standards Code with local amendments. It also approved a $20,000 budget amendment for Greenbriar LLA Zone 3, a staffing contract for Public Works up to $50,000, and a $187,000 amendment to the ALPRS agreement. Additional actions included adopting the 2026 fee schedule and terminating two heritage resource designations.

• Adopt Ordinance 414 (2025 building standards) (5-0)
• Adopt Resolution 25-059 (findings of fact on building standards) (5-0)
• Add $20,000 to Greenbriar LLA Zone 3 budget (5-0)
• Approve Urban37 staffing contract up to $50,000 (5-0)
• Approve Amendment No. 2 to Flock Systems ALPRS up to $187,000 (5-0)
• Adopt Resolution 25-060 fee schedule effective Jan 5 2026 (5-0)
• Adopt Resolution 25-061 terminating heritage designation of 14650 6th St (5-0)
• Adopt Resolution 25-062 terminating heritage designation of 19050 Camino Barco (5-0)

Parks and Recreation Commission

The Saratoga Parks & Recreation Commission's regular meeting scheduled for November 4, 2025 has been cancelled. A special meeting will be held on November 19, 2025. The cancellation notice was posted on November 3, 2025 at City Hall and on the city website.

• Regular meeting cancelled for November 4, 2025
• Special meeting scheduled for November 19, 2025

Youth Commission

The Youth Commission will debrief on a joint session with the City Council and past community events. Members will plan for upcoming activities and discuss the implementation of the commission's work plan.

• Participation in MSET Pumpkin Smash (Nov 1) and Tree Lighting and Candy Cane Village (Nov 28)
• Debrief of Scarecrow Contest and Witchy Walk-A-Bout
• Discussion on Youth Commission apparel options
• Review of expenditure tracking practices with the newly-elected Treasurer
• Brainstorming for Movie Night selection

The Youth Commission unanimously approved the September 23, 2025 meeting minutes. Commissioner Agrawal was appointed to lead all three Farmer’s Market events, with primary dates set for Dec 6, March 7, and May 16 (and alternatives Dec 13, Feb 28). Commissioners Miin and Chiu were tasked with designing and distributing T‑shirt apparel, and the commission decided to continue using T‑shirts for apparel.

• Approved September 23, 2025 minutes (unanimous)
• Appointed Commissioner Agrawal as head of all three Farmer’s Market events
• Set primary date Dec 6 for first Farmer’s Market (alternative Dec 13)
• Set primary date March 7 for second Farmer’s Market (alternative Feb 28)
• Set primary date May 16 for third Farmer’s Market
• Assigned Commissioner Miin and Commissioner Chiu to design and distribute Youth Commission T‑shirts
• Decided to continue T‑shirts as the apparel option

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee meeting scheduled for October 21, 2025, has been cancelled. The cancellation was posted on October 16, 2025.

• Meeting cancelled
• Posted on October 16, 2025

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian, & Bicycle Trails Advisory Committee (PEBTAC) will hold a special meeting consisting of a site visit at 21720 Villa Oaks Lane. The committee will walk a proposed alignment to gather information regarding a realignment request. No formal votes or motions will be taken during this visit.

• Site visit for South Villa Oaks Trail Segment realignment request at 21720 Villa Oaks Lane

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will consider a request to approve a new alignment for the South Villa Oaks Trail segment. It will also review and approve the July 15, 2025 meeting minutes and receive staff updates on several trail projects and traffic safety, which require no action.

• South Villa Oaks Trail Segment – Realignment Request (approval recommended)
• Review and approval of July 15, 2025 PEBTAC meeting minutes
• Staff Report: Pending Trails Update (no action required)
• Staff Report: Traffic Safety Update (no action required)
• Staff Report: Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Update (no action required)

City Council

The council will approve the selection of Gateway Structure artists in a joint session with the Library & Public Art Commission, and receive updates from the Santa Clara Valley Transportation Authority. A consent calendar will address routine items including minutes, check registers, and final map approval for two lots at 13305 Pierce Road. Public hearings will consider the 2025 Annual Code Update and adoption of the 2025 California Building Standards Code with local modifications. The council will also discuss priorities for the Santa Clara County Sheriff contract and traffic safety reports.

• Approve Gateway Structure artists and locations (Joint Session with Library & Public Art Commission)
• Receive updates from Santa Clara Valley Transportation Authority (Joint Session)
• Adopt final map approval for parcel map application No. ULS23-0012 at 13305 Pierce Road (APN 503-16-055)
• Public hearing on the 2025 Annual Code Update covering multiple City Code amendments
• Public hearing on Ordinance adopting the 2025 California Building Standards Code with local modifications

The City Council adopted the final map approval for two parcels at 13305 Pierce Road. It also introduced and waived the first reading of the 2025 Annual Code Update and the 2025 Building Standards Code ordinance, directing staff to place them on the consent calendar. The council directed staff to prepare an ordinance for school speed zones and proclaimed October 2025 as National Domestic Violence Awareness Month.

• Approved final map for two lots at 13305 Pierce Road (5-0)
• Adopted first reading of the 2025 Annual Code Update (5-0)
• Adopted first reading of the 2025 Building Standards Code ordinance (5-0)
• Included REACH codes in the building ordinance (3-2)
• Directed staff to prepare ordinance for school speed zones (5-0)
• Proclaimed October 2025 as National Domestic Violence Awareness Month (5-0)
• Recognized students awarded Silicon Valley Clean Energy scholarships (5-0)
• Approved October 1, 2025 City Council meeting minutes (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will review and approve the minutes from its September 16, 2025 special meeting. It will consider a recommendation to have the City Council designate the giant sequoia at 13282 Pierce Road as a Heritage Tree. The commission will also discuss an upcoming October 20 tour, funding and grant matters, and receive a liaison report that includes a City Council update and the commission's application term ending December 2025.

• Approve minutes from the September 16, 2025 Heritage Preservation Commission special meeting
• Recommend City Council designate the giant sequoia at 13282 Pierce Road as a Heritage Tree
• Discuss the October 20 tour
• Discuss funding and grants
• HPC liaison report: City Council update and application term ending December 2025

The Heritage Preservation Commission approved the September 16, 2025 meeting minutes. A motion to approve both the giant sequoia and a redwood as heritage trees failed because it lacked a second. The commission then voted to reject the redwood as a heritage tree and to approve the giant sequoia as a heritage tree.

• Approved September 16, 2025 Heritage Preservation minutes (5-0)
• Motion to approve both trees as heritage trees failed (no second)
• Rejected the redwood as a heritage tree (4-1)
• Approved the giant sequoia as a heritage tree (5-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request for a fence exception at 19518 Glen Una Dr. The body will also review and approve minutes from two September 2025 meetings.

• Public hearing for Application FER25-0005: Fence Exception for 4’-2” open metal fence with 4’-4” columns at 19518 Glen Una Dr
• Approval of September 10, 2025 meeting minutes
• Approval of September 24, 2025 special meeting minutes

The Planning Commission approved the minutes from the September 10 and September 24, 2025 meetings. It also approved Resolution No. 25-017 granting a fence exception for 19518 Glen Una Dr, subject to conditions. Both motions passed unanimously among those present.

• Approved September 10 and September 24, 2025 minutes (5-0)
• Approved fence exception for 19518 Glen Una Dr (Resolution 25-017) (6-0)

Library & Public Art Commission

The Library and Public Art Commission will present final sculpture selections and locations for the Gateway Sculpture Project. The body will also select its 2025-2026 Chair and Vice Chair and discuss the FY25-26 work plan.

• Presentation of final selected sculptures and locations for the Gateway Sculpture Project
• Selection of Chair and Vice Chair for 2025-2026
• Discussion on creating a subcommittee for the Paint the City utility box painting program
• Discussion of the FY25-26 work plan
• Updates on mural projects, banner project, and Saratoga Rocks

The commission unanimously approved the minutes from the August 11, 2025 meeting. Eric Lewis was unanimously elected Chair and Jeri Bromley unanimously elected Vice Chair for 2025‑2026. The commission decided to postpone forming a subcommittee for the Paint the City utility‑box painting project until next year. The next special meeting was scheduled for December 15, 2025.

• Approved August 11, 2025 minutes (unanimous)
• Eric Lewis elected Chair (unanimous)
• Jeri Bromley elected Vice Chair (unanimous)
• Postponed creation of Paint the City subcommittee until next year
• Set December 15, 2025 as date for next special meeting

City Council

The Saratoga City Council will hold a joint session with youth and recreation commissions before a regular session. The Council will discuss a proposed Short-Term Rentals ordinance, a Wildland Urban Interface boundary amendment, and Climate Resilience Districts.

• Receive 2025-2026 work plan from Saratoga Youth Commission
• Receive updates from Los Gatos-Saratoga Recreation
• Proclaim October 2025 as OCD Awareness Month
• Discuss draft Short-Term Rentals (STR) Ordinance
• Direct staff on Wildland Urban Interface (WUI) boundary adjustments

The City Council proclaimed October 2025 as OCD Awareness Month and reappointed commissioners to the Parks & Recreation and Library & Public Art commissions. It approved the September 17 meeting minutes, the September accounts payable registers, and the Treasurer's August report. The council also directed staff to refer the short‑term rentals ordinance to the Planning Commission and to include Option 1 boundary adjustments in the Wildland Urban Interface map.

• Proclaimed October 2025 as Obsessive‑Compulsive Disorder Awareness Month
• Reappointed Isabelle Gecils, Cristina Meiser and appointed Shalu Pandey to commissions (5-0)
• Approved September 17, 2025 City Council meeting minutes (5-0)
• Accepted September 10 and 17, 2025 accounts payable check registers (5-0)
• Accepted Treasurer's Report for August 31, 2025 (5-0)
• Directed staff to refer short‑term rentals ordinance to Planning Commission (5-0)
• Directed staff to include Option 1 WUI boundary adjustments in annual building code update (5-0)

Planning Commission

The Saratoga Planning Commission will consider a staff‑recommended resolution to amend Chapter 15 of the City’s Zoning Regulations. The resolution, numbered 25‑016, asks the City Council to adopt the proposed ordinance. This item is presented as a public hearing and is the only agenda item requiring a decision.

• Adopt Resolution No. 25-016 recommending City Council amend Chapter 15 (Zoning Regulations) of the Saratoga City Code

The Saratoga Planning Commission voted to adopt Resolution 25-016, which recommends that the City Council adopt an ordinance amending Chapter 15 (Zoning) of the City Code. The motion passed unanimously with seven ayes and no noes. No other substantive actions were taken at the meeting.

• Approved Resolution 25-016 recommending City Council adopt zoning amendment (7-0)

Youth Commission

The Saratoga Youth Commission will introduce its members, approve the May 22, 2025 minutes, and receive a staff briefing on the Commissioner Handbook and Brown Act. Commissioners will discuss the 2025‑2026 schedule, create a work plan and slideshow for a joint session with the City Council on October 1, 2025, and elect a Treasurer, Secretary, and Marketing Chair. The meeting also includes a city staff report and a review of attendance expectations and upcoming agenda items.

• Introduce new Youth Commissioners and brief Summer 2025 activities
• Review and approve minutes from the May 22, 2025 regular meeting
• Receive staff presentation on the Commissioner Handbook and Brown Act
• Create a work plan and slideshow for the Youth Commission presentation to the City Council on Oct 1, 2025
• Select Treasurer, Secretary, and Marketing Chair positions

The commission unanimously approved the May 22, 2025 meeting minutes. It approved the creation of temporary committees for six planned events, excluding the Farmer’s Market. Commissioners Jain, Anand, Chen, and Chiu were appointed as Treasurer, Secretary, and Co‑Marketing Chairs, respectively. Commissioners Chen, Chiu, Xia, and Suh were selected to plan and build the commission’s scarecrow for the Build‑A‑Scarecrow Contest.

• Approved May 22, 2025 meeting minutes (unanimously)
• Approved creation of temporary committees for six events, except Farmer’s Market (unanimously)
• Appointed Commissioner Jain as Treasurer (unanimously)
• Appointed Commissioner Anand as Secretary (unanimously)
• Appointed Commissioners Chen and Chiu as Co‑Marketing Chairs (unanimously)
• Selected Commissioners Chen, Chiu, Xia, and Suh to plan and build scarecrows for contest (unanimously)

City Council

The council will hold a special meeting at 6:00 p.m. on September 18, 2025 at the Joan Pisani Community Center, Multi‑Purpose Room, 19655 Allendale Avenue. The agenda contains a single item: a discussion of the Saratoga WUI map. No other actions, contracts, or ordinances are listed.

• Saratoga WUI map discussion

City Council

The Saratoga City Council will vote on a $4,259,237 contract for the 2025 Pavement Management Program and authorize change orders up to $426,000. The council will also adopt a budget amendment moving Safe Routes funds, designate 19490 Glen Una Drive as a historic landmark, and approve the final map for 18501 Vessing Road. Additional items include reestablishing the bench dedication program, reviewing AI use guidelines, and amending the city code compliance policy.

• Award $4,259,237 contract to Teichert Construction for Pavement Management Program (allow up to $426,000 change orders)
• Budget amendment to transfer Safe Routes to School Assessment funds to Safe Routes to School Implementation CIP project for FY25‑26
• Ordinance designating 19490 Glen Una Drive (APN 510‑06‑003) as a historic landmark
• Resolution granting final map approval for 18501 Vessing Road
• Review of guidelines for use of artificial intelligence in city operations

The council unanimously approved a $4,259,237 contract with Teichert Construction for the 2025 Pavement Management Program and authorized up to $426,000 in change orders. It also reappointed members to two commissions, adopted a historic‑landmark ordinance, transferred Safe Routes to School funds in the FY25‑26 budget, approved a final map for 18501 Vessing Road, reestablished the bench dedication program, and amended the city code‑compliance policy.

• Reappointed Isabelle Gecils to Parks & Recreation Commission – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Reappointed Cristina Meiser and appointed Shalu Pandey to Library & Public Art Commission – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted ordinance designating 19490 Glen Una Drive as a Historic Landmark – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution transferring Safe Routes to School needs funds to implementation funds in FY25‑26 CIP budget – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution granting final map approval for 18501 Vessing Road – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Awarded $4,259,237 contract to Teichert Construction for Pavement Management Program and authorized change orders up to $426,000 – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Reestablished the Bench Dedication Program – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution amending the City Code Compliance policy to add proactive enforcement – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)

Heritage Preservation Commission

The Heritage Preservation Commission will consider and vote to approve the minutes from its April 8, June 5 and July 8, 2025 meetings. It will also adopt a recommendation for the City Council on the draft Mills Act Policy. The agenda includes a liaison report covering a Village Design Standards update, a 6th Street HRI appeal update, and upcoming council meetings.

• Approve minutes from the April 8, 2025 Heritage Preservation Commission meeting
• Approve minutes from the June 5, 2025 Heritage Preservation Commission special meeting
• Approve minutes from the July 8, 2025 Heritage Preservation Commission meeting
• Provide a recommendation to the City Council on the draft Mills Act Policy
• Receive liaison report updates on Village Design Standards, 6th Street HRI appeal, and upcoming council meetings

The commission approved the minutes from its April 8, June 5, and July 8 meetings. It then adopted a recommendation for the City Council to include specific restoration‑plan items, tour provisions, tax‑saving thresholds, and renewal conditions in the draft Mills Act Policy. The motion passed with all members voting aye.

• Approved April 8, 2025 Heritage Preservation minutes (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Approved June 5, 2025 Heritage Preservation minutes (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Approved July 8, 2025 Heritage Preservation minutes, amended to reflect Awbrey’s no vote on item 3 (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Recommended City Council add period‑appropriate interior improvements, double‑pane windows, wildland‑urban interface upgrades, evaluation costs, and tour provisions to the draft Mills Act Policy (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Recommended City Council adopt a 6.25% tax‑savings reinvestment threshold and renewal conditions in the Mills Act Policy (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)

Planning Commission

The commission will consider two public hearing items. Item 2.1 is the application PDR23-0014 for a 6,512‑sq‑ft two‑story residence with a 783‑sq‑ft ADU at 13947 Albar Court, including a grading exception for 4,258 cubic yards and removal of five protected coast live oak trees. Staff recommends adopting Resolution No. 25‑014 to approve the project and the grading exception. Item 2.2 is an appeal (APPC25‑0001) for 14650 6th Street to remove its historic designation so a third‑story addition can be built; staff recommends the commission find the property does not meet the criteria and return the case to the Heritage Preservation Commission.

• Public hearing: Application PDR23-0014, 13947 Albar Court – design review approval, 6,512 sq ft residence with 783 sq ft ADU, grading exception for 4,258 cubic yards, removal of five coast live oak trees (Resolution 25‑014)
• Public hearing: Application APPC25-0001, 14650 6th Street – appeal to remove historic designation for third‑story addition; staff recommends finding it does not meet criteria and returning to Heritage Preservation Commission (Resolution 25‑015)
• Approval of minutes from the August 13 2025 Planning Commission meeting
• Oral communications on non‑agenda items (public may address up to three minutes)
• Notice of appeal rights: appeals to City Clerk within fifteen days of the decision

The Planning Commission unanimously approved the August 13, 2025 meeting minutes. It also approved the design‑review application for 13947 Albar Court (PDR23‑0014) and the development application for 14650 6th Street (APPC25‑0001). A motion to send the 6th Street appeal back to the Heritage Preservation Commission failed.

• Approved minutes of Aug 13, 2025 (ayes: Brownley, Germeraad, Kausar, Hassan, Sridharan, Zheng)
• Approved application PDR23‑0014 (Resolution 25‑014) (ayes: Brownley, Germeraad, Kausar, Hassan, Sridharan, Zheng)
• Motion to refer application APPC25‑0001 back to Heritage Preservation Commission failed (ayes: Germeraad, Hassan; noes: Brownley, Kausar, Sridharan, Zheng)
• Approved application APPC25‑0001 (Resolution 25‑012) (ayes: Brownley, Germeraad, Kausar, Hassan, Li, Sridharan, Zheng)

Parks and Recreation Commission

The Parks and Recreation Commission will review preliminary design concepts for the Bellgrove Park playground replacement and discuss volunteer events. The meeting is held in person at 13777 Fruitvale Avenue.

• Review preliminary design concepts for Bellgrove Park playground replacement
• Review current volunteer events and discuss future projects
• Review currently scheduled Let's Hike events
• Receive update on Wildwood Park grant
• Approve minutes from June 17, 2025, special meeting

Finance Advisory Committee

The committee approved the minutes from the May 12, 2025 Finance Advisory Committee meeting. It accepted Attachment A containing the 2024‑25 preliminary year‑end results and 2025‑26 budget indicators. The committee also agreed to provide key pension topics for the November Finance Committee meeting.

• Approved May 12, 2025 Finance Advisory Committee minutes (unanimous)
• Received Attachment A – 2024‑25 Preliminary Results & Future Financial Strategies
• Accepted presentation of 2025‑26 budget indicators
• Agreed to provide key pension topics for November Finance Committee meeting

City Council

The council approved several service contracts totaling $737,000, adopted a resolution granting consent for the Santa Cruz Mountains Wine Improvement District, and moved historic‑landmark and delegate designations forward. A motion to reconsider council decisions failed, and the council voted not to proceed with a fire‑hazard mapping contract.

• Approved $75,000 Planning Services staff augmentation contract with Metropolitan Planning Group (5-0)
• Authorized two‑year building inspection contracts: 4Leaf Inc. $200,000, CSG Consultants $200,000, Urban37 $100,000 (5-0)
• Authorized $37,000 GIS consultant contract with Lynx Technologies, Inc. (5-0)
• Approved janitorial services contract with YN Maintenance LLC (5-0)
• Adopted resolution granting consent to Santa Cruz County to establish the Santa Cruz Mountains Wine Improvement District and include Saratoga (5-0)
• Waived first reading of historic‑landmark ordinance for 19490 Glen Una Drive and directed staff to place it on the consent calendar (5-0)
• Designated Mayor Aftab as voting delegate and Vice Mayor Page as alternate for the 2025 League of California Cities conference (5-0)
• Motion to direct staff to bring back an ordinance for reconsideration of council decisions failed (2-3)

Traffic Safety Commission

The commission approved the July 10, 2025 Traffic Safety Commission minutes. It passed motions to add new signage, markings, enforcement measures and other safety upgrades at several intersections, and directed staff to investigate a crosswalk at Fruitvale Ave and Valle Vista Dr. The draft September Safe Driving Campaign postcards were also approved.

• Approved July 10, 2025 commission minutes (4-0-0-1)
• Approved stop‑ahead signage, centerline striping, targeted enforcement and vegetation trimming at Scotland Dr & Cumberland Dr (4-0-0-1)
• Approved yield markings, striped median, asphalt berm, directed enforcement, crossing flags and double‑threat investigation on Quito Rd at Ravenwood Dr (4-0-0-1)
• Approved radar feedback signs and replacement of undersized speed‑limit sign on Quito Rd between Pollard Rd and Old Adobe Rd (4-0-0-1)
• Approved advanced notice signage on Saratoga Ave at Fruitvale Ave (4-0-0-1)
• Directed staff to investigate installing a crosswalk at Fruitvale Ave & Valle Vista Dr, with further review if not feasible (4-0-0-1)
• Approved draft September Safe Driving Campaign postcards

City Council

The Saratoga City Council unanimously approved a series of contracts and budget adjustments, including a tree‑planting amendment, library lease, farmers market license, emergency‑management services, and a major crosswalk and sidewalk construction contract. The council also extended a 2‑hour parking zone on Oak Street and amended the City Manager’s employment agreement. All motions passed with five affirmative votes and no opposition.

• Approved amendment to extend Our City Forest tree‑planting contract, up to $72,075 (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Approved budget amendment to appropriate tree‑fine receipts to the Citywide Tree Replanting CIP (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized execution of amended lease with Santa Clara County Library Joint Powers Authority (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized license agreement for All Bay Farmers Market at City Hall parking lot (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized second amended contract with Pacific Preparedness, not to exceed $50,625 (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Declared Villalobos & Associates lowest bidder and awarded $295,487 construction contract for Village Crosswalk & Sidewalk project, with change‑order authority up to $59,853 and budget match funds (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted 475‑foot extension of 2‑hour parking zone on Oak Street between State Route 9 and 3rd Street (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Approved resolution amending the City Manager’s employment agreement (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)

City Council

The council approved the July 2, 2025 meeting minutes, several financial reports, and multiple contracts and budget adjustments, including a $72,075 amendment for residential tree planting and a $295,487 award for the Village Crosswalk & Sidewalk project. It also adopted a 475‑foot extension of a 2‑hour parking zone on Oak Street and authorized service agreements for the library lease, farmers market, emergency management, labor law services, and a CEQA analysis contract.

• Approved July 2, 2025 City Council meeting minutes (unanimous vote)
• Approved accounts payable vendor payment check registers for July 2025 (unanimous vote)
• Approved amendment to extend tree‑planting contract with Our City Forest to $72,075 (unanimous vote)
• Approved budget amendment to appropriate tree‑fine receipts to the Citywide Tree Replanting CIP (unanimous vote)
• Authorized City Manager to execute amended lease with Santa Clara County Library Joint Powers Authority (unanimous vote)
• Authorized City Manager to execute license agreement for All Bay Farmers Market at City Hall parking lot (unanimous vote)
• Awarded Villalobos & Associates, Inc. a $295,487 construction contract for Village Crosswalk & Sidewalk project and authorized change orders up to $59,853 (unanimous vote)
• Adopted motor‑vehicle resolution extending the 2‑hour parking zone on Oak Street by 475 feet (unanimous vote)

Planning Commission

The Saratoga Planning Commission will consider two public hearings. One involves an appeal to remove a historic designation for a property at 14650 6th Street to allow for a third-story addition. The other is a request to approve a development project and tentative map at 13845 Saratoga Road to subdivide a 1.6-acre parcel into five lots with two accessory dwelling units.

• Public hearing on appeal to remove historic designation at 14650 6th Street
• Public hearing to approve development project and tentative map at 13845 Saratoga Road
• Item 2.1 continued to September 10, 2025
• Project includes removal of 31 protected trees
• Project includes two accessory dwelling units for low-income households

The Planning Commission approved the minutes from the June 11, 2025 meeting. It voted to continue the historic‑preservation appeal for 14650 6th Street (Application APPC25‑0001) to September 10, 2025. It also approved Resolution No. 25‑012, conditionally approving the subdivision and development project at 13845 Saratoga Road (Application CPX24‑0001).

• Approved June 11, 2025 meeting minutes (ayes: all present, noes: none)
• Continued Application APPC25-0001 to September 10, 2025 (ayes: all present, noes: none)
• Approved Resolution No. 25-012 for Development Project CPX24-0001 (ayes: Germeraad, Kausar, Hassan, Li, Sridharan; noes: Zheng)

Library & Public Art Commission

The Library & Public Art Commission unanimously approved the minutes from the June 9, 2025 meeting. It confirmed a special meeting for October 6 and cancelled the scheduled meeting for October 14. No other formal actions or votes were recorded.

• Approved June 9, 2025 minutes (unanimous)
• Confirmed October 6 special meeting; cancelled October 14 meeting

Traffic Safety Commission

The commission approved the minutes from the May 8, 2025 meeting. It directed staff to clear foliage at Padero Ave and Pierce Rd, added chevrons and changed the advisory speed to 14 mph at Herriman Ave and Lannoy Ct, and approved a speed hump process revision. Additional actions included installing stop signs, double‑yellow striping, and other signage at several locations, all passing with a 3‑0‑0‑2 vote.

• Approved May 8, 2025 Traffic Safety Commission minutes (3-0-0-2)
• Directed staff to clear foliage at Padero Ave and Pierce Rd (3-0-0-2)
• Added chevrons, set advisory speed to 14 mph, and increased reflectors at Herriman Ave & Lannoy Ct (3-0-0-2)
• Requested weekend directed enforcement and moved forward with RRFB at 6th Street; added 25 mph signs and legends (3-0-0-2)
• Asked resident to trim walkway bush, install stop sign on Beaumont Ave, and add double‑yellow striping on Glasgow Dr (3-0-0-2)
• Trimmed bushes and added green skip striping at Saratoga‑Sunnyvale Rd and Brandywine Dr (3-0-0-2)
• Approved the speed hump process revision (3-0-0-2)

Heritage Preservation Commission

The commission approved the proposed project at 15400 Montalvo Road (Villa Montalvo) with a unanimous 5‑yes vote. It voted to keep 14650 Sixth Street on the Heritage Resource Inventory, rejecting its removal (4‑yes, 1‑no). It recommended removal of 19050 Camino Barco from the inventory (4‑yes, 1‑no). The commission also recommended city council approve point‑of‑interest markers for Pacific Congress Springs and Paul Masson Champagne Cellars, and appointed two members to an ad‑hoc subcommittee on Village Design Standards (both unanimous 5‑yes votes).

• Approved Villa Montalvo project at 15400 Montalvo Road (5‑yes)
• Rejected removal of 14650 Sixth Street from Heritage Resource Inventory (4‑yes, 1‑no)
• Recommended removal of 19050 Camino Barco from Heritage Resource Inventory (4‑yes, 1‑no)
• Recommended city council approve Pacific Congress Springs and Paul Masson Champagne Cellars markers (5‑yes)
• Appointed Commissioners Cooper and Craig to ad‑hoc subcommittee on Village Design Standards (5‑yes)

City Council

The council approved several annexations for new assessment districts, rejected one, and adopted a policy to rotate the mayor and vice mayor each term. It also approved major contracts for janitorial, landscape, and traffic‑engineering services. All actions were taken with unanimous or recorded votes as noted in the minutes.

• Adopted Resolution 25-038 approving annexation of Zone 49 (all 5 council members voted yes)
• Adopted Resolution 25-039 approving annexation of Zone 33A (all 5 council members voted yes)
• Rejected annexation of Zone 50 (4 yes, 12 no votes)
• Adopted Resolution 25-040 approving annexation of Zone 51 (all 5 council members voted yes)
• Adopted Resolution 25-041 approving annexation of Zone 52 (all 5 council members voted yes)
• Approved a two‑year public restrooms janitorial contract with North Bay Building Maintenance up to $126,096 (all 5 council members voted yes)
• Approved amendment to Dinsmore Landscape Company contract for $535,880.92 (all 5 council members voted yes)
• Adopted Mayor Rotation Policy (Resolution 25-043) with vote 4‑1

City Council

The Saratoga City Council held a closed session and then a joint session with the Planning Commission. During the joint session, staff presented preliminary findings for the Village Design Standards project. The Council accepted the findings and provided feedback for inclusion in a final analysis memo. No vote tally was recorded for this action.

• Received preliminary Village Design Standards findings and provided feedback (no vote recorded)

City Council

The council held a joint session with the Planning Commission and received the preliminary findings of the Village Design Standards study. Council members and planning staff discussed the findings and offered feedback for the final analysis. No formal actions, approvals, or votes were recorded.

City Council

The council approved the City’s FY 2025‑26 budget, set the appropriations limit, and adopted tax‑levy resolutions for the Arrowhead Community Facility District and the Library Series 2011 bonds. It also adopted an ordinance designating fire‑hazard severity zones, approved final map approval for two lots at 20199 Guava Court, and supported a grant application for the Saratoga Avenue Walkway Project. A public‑hearing resolution for the Landscaping & Lighting Assessment District was adopted and the mayor‑rotation policy was amended.

• Adopted FY 2025‑26 City budget (vote 5‑0)
• Adopted resolution establishing FY 2025‑26 appropriations limit (vote 5‑0)
• Adopted FY 2025‑26 property tax levy $6,000 per parcel for Arrowhead CFD (vote 5‑0)
• Adopted FY 2025‑26 tax levy rate $0.0036 per $100 SA for Library Series 2011 bonds (vote 5‑0)
• Adopted Ordinance 411 designating Fire Hazard Severity Zones (vote 5‑0)
• Adopted final map approval for two lots at 20199 Guava Court (APN 386‑54‑037, 386‑54‑017) (vote 5‑0)
• Adopted resolution supporting MTC TDA Article 3 grant for Saratoga Avenue Walkway Project (vote 5‑0)
• Adopted resolution ordering improvements and confirming assessments for LLA‑1 district FY 25‑26 (vote 5‑0)

Parks and Recreation Commission

The commission voted to approve the draft minutes from the May 13, 2025 meeting, with all four members voting aye. The commission then voted to adjourn the June 17 meeting, also unanimously. No other formal actions were taken during the session.

• Approved May 13, 2025 Parks & Rec draft minutes (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Commission approved the minutes from the May 14, 2025 Planning Commission meeting. It adopted resolutions approving a variance for a new home on Mt Eden Road, a fence exception on Short Hill Court, and a design‑review modification for a residence on Bella Vista Avenue. All motions passed with ayes from Brownley, Germeraad, Kausar, Hassan, Li, Sridharan and Zheng; no noes were recorded.

• Approved May 14, 2025 meeting minutes (unanimous)
• Approved variance V AR25-0001 for Mt Eden Rd (Resolution 25-009) (unanimous)
• Approved fence exception FER24-0002 for 14208 Short Hill Court (Resolution 25-011) (unanimous)
• Approved design‑review modification MOD25-0002 for 19931 Bella Vista Ave (Resolution 25-010) (unanimous)

Library & Public Art Commission

The Library and Public Art Commission voted to approve the minutes from the April 14, 2025 meeting. The commission received reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and Friends of the Saratoga Libraries. Members discussed next steps for the banner project, gateway structures, mural locations, and upcoming community events. No other formal approvals, denials, or tablings were recorded.

• Approved April 14, 2025 minutes (unanimous)

Heritage Preservation Commission

The Heritage Preservation Commission voted to recommend that the City Council approve the purchase and installation of a point‑of‑interest marker/plaque for the historic Saratoga Jail. The motion was moved by Awbrey and Cooper and passed with three votes in favor and one against. Commissioner Minar voted no; Boyce‑Bender was absent.

• Recommend city council approve purchase and installation of Saratoga Jail plaque (3-1)

City Council

The Saratoga City Council adopted Ordinance 410, amending Article 7‑45 of the Municipal Code to address vacant storefronts. It also appointed five new Youth Commissioners and approved several consent‑calendar items, including the May 21 meeting minutes, recent accounts‑payable check registers, and the April 30 Treasurer’s Report. The council authorized the City Manager to execute two amended lease agreements and granted a 90‑day extension for two Mills Act agreements.

• Adopted Ordinance 410 amending Article 7‑45 (vacant storefronts) (4‑0)
• Approved Resolution 25‑029 appointing five Youth Commissioners (4‑0)
• Approved minutes of the May 21, 2025 City Council meeting (4‑0)
• Accepted May 15 and May 21, 2025 accounts‑payable check registers (4‑0)
• Accepted Treasurer’s Report for the month ended April 30, 2025 (4‑0)
• Authorized City Manager to execute second amended lease with Los Gatos‑Saratoga Community Education and Recreation (4‑0)
• Authorized City Manager to execute third amended lease with Saratoga Area Senior Coordinating Council (4‑0)
• Approved 90‑day extension for Mills Act agreements at 11995 Walbrook Drive and 14065 Saratoga Avenue (4‑0)

Youth Commission

The commission unanimously approved the minutes from the March 25 and April 22 meetings. In a blind vote, Commissioner Xia was elected Chair of the 2025‑2026 Youth Commission and Commissioner Fugman was elected Vice Chair. The year‑end presentation slideshow was finalized and will be sent to Assistant City Manager Leslie Arroyo by May 29. The commission decided not to provide a lava‑lamp craft at the upcoming movie night event due to lack of time and resources.

• Approved March 25 and April 22 meeting minutes (unanimous)
• Elected Commissioner Xia as Chair (blind vote)
• Elected Commissioner Fugman as Vice Chair (blind vote)
• Finalized year‑end presentation slideshow; to be sent to Assistant City Manager Arroyo by May 29
• Decided not to provide lava‑lamp craft at movie night event (lack of time/resources)

City Council

The council approved a contract amendment of up to $200,000 with Urban37, Inc. for consulting and staff augmentation. It also adopted a no‑parking zone on McCoy Avenue, a list of Road Repair Act projects, and a hazardous‑waste agreement amendment of $109,546. Additional actions included a capital‑improvement budget transfer, a sidewalk pilot program, and the introduction of a commercial‑property maintenance ordinance.

• Approved contract amendment up to $200,000 with Urban37, Inc. (4‑0)
• Adopted No Parking Anytime zone on south side of McCoy Ave at Quito Rd (4‑0)
• Adopted resolution establishing list of Road Repair and Accountability Act projects for FY 2025‑26 (4‑0)
• Authorized first amendment to Santa Clara County hazardous waste agreement with $109,546 augmentation (4‑0)
• Adopted budget amendment transferring park‑in‑lieu funds to Heritage Orchard Pathway Replacement (4‑0)
• Approved Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants (4‑0)
• Introduced and waived first reading of ordinance amending Article 7‑45 (Commercial Property Maintenance) (4‑0)
• Moved FY 2025‑26 budget to a future council meeting for final consideration (4‑0)

Planning Commission

The commission adopted a resolution confirming that the FY 2025‑26 Capital Improvement Program projects conform to the Saratoga General Plan. It also approved a fence exception at 20361 Kilbride Dr and approved four design‑review applications for new single‑family homes and accessory dwelling units. All motions passed with recorded vote tallies.

• Adopted Resolution No. 25-008 finding FY 2025‑26 CIP projects conform to General Plan (6-0)
• Approved Fence Exception Application FER25-0007 (6-0)
• Approved Modification Application MOD25-0001 (5-1)
• Approved Design Review Application PDR24-0006 (6-0)
• Approved Design Review Application PDR24-0017 (6-0)

Parks and Recreation Commission

The Parks and Recreation Commission approved the draft minutes for the March 11, 2025 meeting with a unanimous 4‑0 vote. The commission also voted to adjourn the May 13, 2025 meeting at 7:49 p.m. No other actions or approvals were taken during the meeting.

• Approved March 11, 2025 meeting minutes (4-0)
• Adjourned meeting (4-0)

City Council

The council interviewed applicants for the Youth Commission. A motion was made to appoint Sonia Agarwal, Aarav Anand, Kevin Chen, Alexis Chiu, and Alyssa Lee to full two‑year terms. The motion passed with all five council members voting aye and no noes. No other actions were taken.

• Approved appointment of Sonia Agarwal, Aarav Anand, Kevin Chen, Alexis Chiu, Alyssa Lee to full 2-year Youth Commission terms (5-0)

Finance Advisory Committee

The committee approved the minutes from the April 7, 2025 Finance Advisory Committee meeting. Mayor Aftab moved to approve, and the motion passed with Ayes from Page/Aftab and no Noes or abstentions. A budget overview for FY 2025‑26 was presented, and staff were asked to prepare a detailed analysis of the unfunded pension liability for a future meeting. No other actions were taken.

• Approved April 7, 2025 Finance Advisory Committee minutes (unanimous)

City Council

The council approved the annexation of five new zones (33A, 52, 49, 50, 51) into the Landscaping and Lighting Assessment District (LLA‑1) and adopted the corresponding resolutions of intention. All motions passed unanimously with four affirmative votes and no opposition. The meeting also approved several routine items, including the city’s financial policies, a wage agreement with the carpenters union, and community event grant funding.

• Approved annexation of Zone 33A (Carnelian Glen) into LLA‑1 (4‑0)
• Approved annexation of Zone 52 (Foothill Elementary) into LLA‑1 (4‑0)
• Approved annexation of Zone 49 (McCoy Berwick) into LLA‑1 (4‑0)
• Approved annexation of Zone 50 (Mt Eden Estates) into LLA‑1 (4‑0)
• Approved annexation of Zone 51 (Thelma West) into LLA‑1 (4‑0)
• Approved tentative wage reopener agreement for carpenters (3‑0, Page recused)
• Approved community event grant funding for four organizations (4‑0)
• Approved updates to city financial policies (4‑0)

Traffic Safety Commission

The Traffic Safety Commission approved the March 13, 2025 meeting minutes and adopted several traffic‑engineer recommendations, including shrub removal, a new speed limit sign, and a conditional stop‑sign removal. It added new approval steps to the speed‑hump process and installed a rapid‑flashing beacon at Allendale Ave. The commission also approved a two‑part September Safe Driving Campaign titled “Bike Better Saratoga” and “Walk Wise Saratoga.”

• Approved March 13, 2025 Traffic Safety Commission minutes (3-0-0-2)
• Did nothing on Stoneridge Dr hardened centerline and yield sign (motion withdrawn, then do nothing passed 4-0-0-1)
• Approved shrub removal and hardened centerline at Canyon View Dr & 4th St (4-0-0-1)
• Approved installation of downhill traffic speed limit sign (4-0-0-1)
• Approved conditional stop‑sign removal at Scully Ave & Viewridge Dr, pending community feedback (4-0-0-1)
• Approved rectangular rapid flashing beacon at Allendale Ave & Harleigh Dr (4-0-0-1)
• Added fire‑department and city‑council approval step to speed‑hump process (4-0-0-1)
• Approved September Safe Driving Campaign with two parts titled “Bike Better Saratoga” and “Walk Wise Saratoga” (4-0-0-1)

Youth Commission

Commissioners approved a $200 increase to the Movie Night budget, passing unanimously. They adopted three activity stations—scavenger hunt, stress balls, and friendship‑bracelet making—for the June movie night. The commission also assigned duties for the end‑of‑year slideshow. No other motions were voted on.

• Approved $200 budget increase for Movie Night (8‑0 vote)
• Adopted three stations for June movie night: scavenger hunt, stress balls, friendship‑bracelet making (unanimous agreement)
• Assigned commissioners to duties for the end‑of‑year slideshow (decision)

City Council

The council unanimously approved the April 2 meeting minutes and two vendor payment registers. It authorized a $40,000 document‑scanning contract with SyTech Solutions and a $200,000 planning‑services staff‑augmentation contract. Finally, it adopted Resolution 25‑011 to amend the city’s fee schedule starting July 1, 2025.

• Approved April 2, 2025 City Council minutes (5‑0)
• Accepted 03/26/2025 and 04/02/2025 accounts‑payable check registers (5‑0)
• Authorized city manager to execute two‑year document‑scanning agreement with SyTech Solutions, not to exceed $40,000 (5‑0)
• Approved planning services staff‑augmentation contracts, not to exceed $200,000, and authorized city manager to execute (5‑0)
• Adopted Resolution 25‑011 amending the city’s fee schedule effective July 1, 2025 (5‑0)

PEBTAC (Trails Advisory Committee)

The advisory committee approved the minutes from the January 21, 2025 meeting with a 4‑0‑0‑2 vote. It also voted to keep the Rice Court pedestrian trail, again with a 4‑0‑0‑2 vote. No action was taken on the South Villa Oaks trail segment, and the item was moved to old business for possible future discussion. All other agenda items required no action.

• Approved Jan 21, 2025 PEBTAC minutes (vote 4-0-0-2)
• Kept Rice Court pedestrian trail (vote 4-0-0-2)
• No action taken on South Villa Oaks Trail Segment; moved to old business
• Staff report items required no action

Library & Public Art Commission

The commission approved the newly established subcommittees for Gateway Sculptures, Downtown Mural, Downtown Banners, and Saratoga Rocks. Motions to table the Gateway Structures, mural, and banner projects and refer them back to the committee were each unanimously approved. No other motions were made.

• Table Gateway Structures project and refer back to committee (unanimously approved)
• Table mural projects and refer back to committee (unanimously approved)
• Table banner project and refer back to committee (unanimously approved)
• Approve subcommittee assignments for Gateway Sculptures, Downtown Mural, Downtown Banners, and Saratoga Rocks (unanimously approved)

Planning Commission

The commission elected Anjali Kausar as chair and Ping Li as vice‑chair, with all seven members voting in favor. They approved the March 12, 2025 meeting minutes unanimously. They adopted Resolution No. 25‑003, recommending the City Council approve the House Family Vineyard conditional‑use permit, design‑review items, and an open‑space easement exchange, with a 7‑0 vote.

• Elected Anjali Kausar as Planning Commission Chair (7-0)
• Elected Ping Li as Vice‑Chair (7-0)
• Approved March 12, 2025 meeting minutes (7-0)
• Adopted Resolution 25‑003 recommending City Council approve House Family Vineyard project (7-0)
• Adjourned meeting at 9:55 p.m. (7-0)

Heritage Preservation Commission

The Heritage Preservation Commission approved the minutes from the March 13, 2025 meeting. It recommended that the City Council designate 19490 Glen Una Drive as a landmark property and enter a Mills Act contract with the owner. The commission also accepted the Certified Local Government annual report.

• Approved minutes for the March 13, 2025 meeting (4-0)
• Recommended City Council designate 19490 Glen Una Drive as a landmark and enter a Mills Act contract (4-0)
• Received the Certified Local Government annual report (4-0)

Finance Advisory Committee

The committee approved the March 10, 2025 Finance Advisory Committee minutes with a unanimous vote. Mayor Aftab directed staff to prepare a detailed budget analysis of parks, landscaping, protective services, insurance, and support programs and to include it with the city’s economic outlook at the September Finance Advisory Committee meeting. No other actions were taken.

• Approved March 10 Finance Advisory Committee minutes (2-0)
• Directed staff to provide detailed budget analysis and report by September meeting

City Council

The Saratoga City Council approved the March 18 and 19 meeting minutes, accepted recent accounts‑payable registers, and accepted the February 28 Treasurer’s Report. It approved a $91,500 contract amendment with Environmental Science Associates for bridge CEQA support, adopted a final map for two lots at 18470 Sobey Road, and adopted ordinances adding an inclusionary‑housing article to the zoning code and revising massage‑establishment regulations. The council also approved a $155,480‑per‑year maintenance contract for the Heritage Orchard, with a 3‑2 vote.

• Approved March 18 & 19 meeting minutes (5-0)
• Accepted 03/12/2025 and 03/19/2025 accounts payable registers (5-0)
• Accepted Treasurer’s Report for February 28, 2025 (5-0)
• Approved ESA contract amendment up to $91,500 for bridge CEQA support (5-0)
• Adopted final map approval for parcels at 18470 Sobey Road (5-0)
• Adopted inclusionary housing ordinance amending Chapter 15 (5-0)
• Adopted ordinance repealing and replacing Article 4‑55 on massage establishments (5-0)
• Approved $155,480‑per‑year Heritage Orchard maintenance contract (3-2)

Youth Commission

The commission voted to approve the minutes from the February 25, 2025 meeting. All seven commissioners present voted in favor and no oppositions were recorded. The remainder of the agenda consisted of event recaps, committee updates, and reports, with no additional decisions made.

• Approved February 25, 2025 minutes (7-0)

City Council

The council approved a suite of actions, including appointing two members to the Planning Commission, authorizing a memorandum of understanding for a West Valley shelter feasibility study, and adopting a stormwater pollution control ordinance. It also approved budget amendments of $175,000 for the El Quito Park Community Garden and $25,000 for city vehicle and equipment repairs, granted final map approval for two lots at 14771 Montalvo Road, and authorized a sidewalk expansion pilot project on Big Basin Way. Additionally, the council introduced first‑reading waivers for ordinances on massage establishments and an inclusionary housing ordinance.

• Appointed Zaheer Hassan and Badrinath Sridharan to the Planning Commission (unanimous)
• Authorized City Manager to execute MOU for West Valley shelter feasibility study (unanimous)
• Adopted final map approval for two lots at 14771 Montalvo Road, APN 517-19-040 (unanimous)
• Approved $175,000 budget amendment for El Quito Park Community Garden CIP (unanimous)
• Approved $25,000 budget amendment for City Vehicle and Equipment Repair and Maintenance (unanimous)
• Adopted Stormwater Pollution Control ordinance (Ordinance 407) (unanimous)
• Approved Village Sidewalk Expansion Pilot Project for 14503 Big Basin Way, authorizing licensing agreements (unanimous)
• Introduced and waived first reading of Inclusionary Housing ordinance (Article 15-82) (unanimous)