Shoreham public meetings in 2025

Board of Trustees

The Shoreham Board of Trustees will vote on routine approvals including past meeting minutes and financials. Key actions include approving a three‑year cleaning contract with S&S Cleaning, acknowledging the Justice Court audit, and hiring John Jarski as Building Inspector at $10,000 per year. The board will also approve a mental‑health talk by Mather Hospital and the use of village space by the Shoreham Country Club.

• Approve RFP Cleaning Contract with S&S Cleaning for 3 years (2/1/26‑1/31/29) pending legal approval
• Hire John Jarski as Building Inspector at an annual salary of $10,000 effective 1/1/26
• Acknowledge completion of the Village Justice Court 2024‑25 audit
• Approve use of the lower level by Shoreham Country Club for its board meeting on Jan 27, 2026, 7‑8:30 pm
• Approve Mather Hospital Psychiatry Department mental‑health talk on Jan 8, 2026, 6:30 pm

Planning Board

The Planning Board unanimously adopted a resolution that the minor subdivision at 9 Tower Hill Road is an Unlisted action under SEQRA and that the Board will serve as the lead agency. The resolution also authorizes the Building Inspector and Village Clerk to notify all potentially interested agencies of this lead‑agency status. The Board asked the applicant to provide additional information before a second work session and a public hearing can be scheduled.

• Adopted resolution designating the subdivision as an Unlisted SEQRA action (unanimous)
• Designated the Planning Board as lead agency for SEQRA (unanimous)
• Authorized Building Inspector and Village Clerk to notify interested agencies (unanimous)

Board of Trustees

The Board of Trustees will review financial expenditures and various facility use requests. The body is deciding on a multi-year service contract and the acceptance of a safety equipment grant.

• 3-year contract with W&M Fire Protection for annual fire sprinkler testing at $500 per year
• Acceptance of up to $5,000 PERMA Grant from New Pig for Village Hall safety equipment
• Refund of $1,000 security deposit to Sherry Neff
• Discussion of FEMA reimbursement for August 2024 storm
• Building use requests for Shoreham Country Club and Kathy Simos

Board of Trustees

The Board approved its September 10, 2025 minutes and the village financial expenditures. It adopted a new Village Hall Capital Improvement Committee and approved several contracts, including snow removal, a credit‑card limit increase, and a NYSDEC permit application. The Deer Committee’s presentation on humane deer management was also approved.

• Approved September 10, 2025 minutes (5-0)
• Approved operating fund expenditures totaling $120,385.32 (5-0)
• Approved NYMIR insurance policy quote of $34,702.89 (5-0)
• Approved increase of Chase credit card limit to $5,000 (5-0)
• Approved 2025/26 snow removal contract with S&S Landscaping Corp. (5-0)
• Approved 2025/26 snow removal agreement with Town of Brookhaven (5-0)
• Approved establishment of Village Hall Capital Improvement Committee (3-0, 2 abstentions)
• Approved Deer Committee presentation on humane deer management (5-0)

Planning Board

The Planning Board voted unanimously to approve the site plan submitted by Doug and Lynn Stubbe for a new two‑story single‑family home at 125 Briarcliff Road. The Board also adopted a negative environmental declaration for the project. No other actions were taken.

• Approved site plan for new home at 125 Briarcliff Road (unanimous)
• Adopted negative environmental declaration for the project (unanimous)

Board of Trustees

The Shoreham Board of Trustees approved the village's minutes, financial statements, and a series of contracts and rentals. It accepted a $111,000 Sea Grant award, a $30,000 JCAP grant request, and adopted the Suffolk County Multi‑Jurisdictional Hazard Mitigation Plan. Additional actions included opening three Chase CDs, approving a $2,500 Chase credit‑card limit, and applying for Tree City USA membership.

• Adopted Suffolk County Multi‑Jurisdictional Hazard Mitigation Plan (4‑0)
• Accepted Sea Grant award up to $111,000 (4‑0)
• Approved JCAP grant application up to $30,000 (4‑0)
• Approved opening of three Chase CDs: $150,000 (3 mo), $200,000 (6 mo), $300,000 (9 mo) (4‑0)
• Approved Chase credit‑card limit of $2,500 (4‑0)
• Approved Tree City USA membership application and Arbor Day celebration (4‑0)
• Approved Day Elevator annual maintenance contract for $885 (4‑0)
• Approved NYS DEC beach‑nourishment permit application up to $2,500 (4‑0)

Board of Trustees

The Board approved the July 23, 2025 meeting minutes and the village financial statements. It authorized refunds of $1,000 each to Andrea Alonso and Michelle Wood, a $2,000 rental of the upper level to Sherry Neff, a retroactive $114 pay increase for Elizabeth Ward, a $10,905 contract to maintain the platform tennis courts, a $2,500 website‑support contract with CivicPlus, and a purchase of a sprinkler master controller up to $600. All motions passed unanimously (5‑0).

• Approved July 23, 2025 minutes (5-0)
• Approved financials/expenditures totaling $55,760.42 (5-0)
• Approved $1,000 refund to Andrea Alonso (5-0)
• Approved $2,000 rental to Sherry Neff for Oct 17, 2025 (5-0)
• Approved $1,000 refund to Michelle Wood (5-0)
• Approved retroactive $114 pay increase for Elizabeth Ward (5-0)
• Approved $10,905 contract for platform tennis court maintenance (5-0)
• Approved $2,500 CivicPlus website support contract (5-0)

Board of Trustees

The Board approved the June 11 meeting minutes and the village’s operating and capital fund expenditures totaling $128,462.40. It authorized several contracts, including a $2,925 security upgrade by Etopia, $27,824 emergency sinkhole repairs, $6,000 engineering work, $800 tree removal, and payments for window replacements. The Board also hired a Code Officer at $22 per hour and approved multiple Village Hall rentals.

• Approved June 11, 2025 minutes (5-0)
• Approved operating and capital fund expenditures $128,462.40 (5-0)
• Approved Etopia security upgrades $2,925 (5-0)
• Approved emergency sinkhole repair contract up to $27,824 (5-0)
• Approved engineering work for sinkholes up to $6,000 (5-0)
• Approved tree removal at 5 Wardencliff Road $800 (3-0, 2 abstentions)
• Approved hiring Code Officer $22/hr (5-0)
• Approved window replacement payments $22,527.16 and $20,863.01 (5-0)

Board of Trustees

The Board adopted the tax rate for the 2025/2026 fiscal year, setting the overall village tax at 4.32% and specifying rates for three bonds and refuse collection. It also approved several staffing hires, the cleaning contract extension, and the financial expenditures for the operating fund. A motion to fund emergency drainage repairs up to $18,000 was placed on hold pending an email vote.

• Approved May 8 & May 14 work session minutes (3-0)
• Approved financial expenditures totaling $39,588.76 (3-0)
• Approved 2025/2026 tax rate of 4.32% (3-0)
• Approved event staff hires at $16.50/hr (3-0)
• Approved hiring of lifeguard Terrance Winters at $16.50/hr (3-0)
• Extended S&S Cleaning contract through Sept 30, 2025 (3-0)
• Approved rehiring of lifeguards for 2025 season (3-0)
• Motion to approve up to $18,000 emergency drainage repair put on hold for email vote

Board of Trustees

The Board adopted Local Law No. 1, allowing a property‑tax levy that exceeds the state cap for the fiscal year starting August 1 2025. It also ratified the June 17 village election, approved window‑replacement and painting contracts, and accepted several assessor grievance recommendations that lower property assessments. Additional actions included approving an inter‑municipal dumping agreement, hiring an assistant steward, and permitting community use of the village lower level.

• Adopted Local Law No. 1 authorizing a tax levy above the cap for FY 2025‑26 (no vote recorded)
• Ratified the 2025 Village Election, designating Village Hall as polling place and appointing six inspectors (4-0)
• Approved VIP Glass window replacement estimates totaling $44,866.61 (4-0)
• Approved LI Pro Painting estimate of $4,900 for lower‑level walls (4-0)
• Accepted Assessor Donato’s grievance recommendations, reducing assessments for several properties (each 4-0)
• Approved Town of Brookhaven inter‑municipal agreement for dumping street‑sweepings (4-0)
• Approved hiring of Patricia Lopez as assistant steward at $25 per hour (4-0)
• Approved use of the lower level for SCC meeting on June 22 and for an early‑stroke‑care presentation on June 10 (4-0)

Board of Trustees

The Board voted to close the special work session at 7:47 p.m. The motion passed unanimously with a 4‑0 vote. No other actions were formally approved or denied.

• Approved motion to close meeting at 7:47 p.m. (4-0)

Board of Trustees

The Board approved a contract up to $160,000 with Suffolk Paving Corp. to pave Circle Drive, Dickerson Drive, and Willow Court. It also approved extending the intermunicipal fire‑marshal services agreement with the Town of Brookhaven and authorizing the Mayor to sign it. Additional approvals included a $25,763.01 JCAP grant, a $7,000 municipal valuation service, and several small community expense items.

• Approved $160,000 contract with Suffolk Paving for road paving (5-0)
• Approved extension of fire‑marshal intermunicipal agreement with Town of Brookhaven (5-0)
• Approved acceptance of $25,763.01 JCAP Grant check (5-0)
• Approved $7,000 Municipal Valuation proposal (5-0)
• Approved $750 SCC Martini Night event (5-0)
• Approved $650 rental of lower level to Elizabeth Mockler (5-0)
• Approved $70,000 payment to Suffolk Paving upon project completion (5-0)
• Approved $1,000 security‑deposit refund to Samantha Schembri (5-0)

Finance Committee

The committee reviewed the final 2023‑24 profit & loss, noting about $400,000 in reserves and a plan to pay down the $180,000 bond balance in fall 2025. It reported current bond interest rates of 3.5%‑3.9% and reminded members that the Board of Trustees approved the final paving project (Woodville, Dickerson & Willow Court) in December 2024, with work to begin in April. Chairman Vail recommended that the Board examine 2025‑26 salary levels at the April Executive Committee meeting. No formal votes or approvals were recorded.