Solon public meetings in 2023
100 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
SPECIAL Public Works
The Public Works body is reviewing bid tabulations for two infrastructure projects. The Engineering Department recommends awarding the Miles Road project to Fabrizi Trucking & Paving Co. Inc. for $405,603.00.
- Miles Road Sanitary Sewer Replacement & Pedestrian Accommodations Project bid tabulation
- Fox Hill Sanitary and Storm Replacement, Contract 2022.16 bid tabulation
- Recommendation to award Miles Road project to Fabrizi Trucking & Paving Co. Inc. for $405,603.00
- Miles Road project engineer's estimate of $600,000.00
Finance Committee
The committee discussed the preliminary 2024 operating and capital budget updates, including projected revenue and expenditure increases. Members also reviewed upcoming renewals for employee medical, dental, and vision insurance plans.
- 2024 preliminary operating budget with $50.8 million in estimated General Fund revenue
- Proposed 2.5% wage increase for full-time and part-time employees
- Renewal of employee medical benefits with Medical Mutual
- Renewal of employee dental benefits with Guardian Dental
- Renewal of employee vision benefits with MetLife
City Council
Solon City Council will hold its final 2024 meeting, with key items including a presentation on a proposed mixed-use development at the Liberty Ford site, final readings of the 2024 appropriations ordinances (including a $6 million payment to ODOT for the US 422/Harper Road interchange), and approval of wage schedules for non-union employees. The agenda also includes several consent items for contracts and ordinances, plus a resolution to auction surplus city property.
- Presentation on proposed mixed-use development in MPD-A, including Liberty Ford site
- Ordinance 2023-245: 2024 appropriations for personal services and other expenditures
- Ordinance 2023-246: 2024 capital appropriations, amended to include $6M ODOT payment
- Ordinance 2023-247: 2024 wage increases for non-union employees
- Ordinance accepting bid for Miles Road Sanitary Sewer Replacement & Pedestrian Accommodations Project
Planning Commission
The Solon Planning Commission will consider five pending and new variance requests, including a fence visibility variance and site plan for Liberty Hill Apartments, setback variances for a vacant lot on Miles Road, and a mechanical equipment variance for a home on Witchhazel Lane. The agenda also includes new requests for an accessory structure variance on Meadowdale Drive and an additional ground sign for Hana Technologies. Several items were previously tabled and are being revisited.
- 32207 Hamilton Court: 25% fence visibility variance and site plan for Liberty Hill Apartments (tabled multiple times)
- Vacant lot on Miles Road: 10 ft. side yard and 20 ft. cumulative side yard setback variances (new site plan received)
- 7155 Witchhazel Lane: mechanical equipment location, 10 ft. side yard setback, and 16 decibel level variances
- 36281 Meadowdale Drive: 72 sq. ft. accessory structure area and 7 ft. side yard setback variances
- 29050 Aurora Road: variance for 1 additional free-standing ground sign for Hana Technologies
Safety and Public Properties
The Safety and Public Properties committee will review routine reports and consider rescinding Ordinance 2023-18 to hire Regency Construction Services for police firing range design services. The agenda also includes updates on the Community Center and Liberty Hills Park, which has been tabled multiple times.
- Rescind Ordinance 2023-18 and consider Regency Construction Services proposal for police firing range design services
- Liberty Hills Subdivision; Liberty Hills Park - tabled 9/13/23, 10/11/23, 11/8/23
- Jail report for October 2023
- Police November traffic report
- Fire department November response time report
Public Works
The Solon Public Works Committee will meet to adopt minutes, receive status updates on storm response and the 2023 Infrastructure Improvement Program, and consider several contract change orders and project reports. Items include final change orders for sewer grouting contracts, a fire hydrant painting contract change order, and updates on the Secondary Effluent Screw Pumps and Trickling Tower Distribution Arm Replacement Project.
- Final change order for 2020 Annual Sewer Grouting (Contract 2020.11) to close out at $319,822.24
- Final change order for 2021 Annual Sewer Grouting (Contract 2021.11) to close out at $260,369.75
- Final change order for 2022 Annual Sewer Grouting (Contract 2022.11) to close out at $175,644.70
- 2023 Fire Hydrant Painting Contract 2023.09 – Final Change Order
- Secondary Effluent Screw Pumps and Trickling Tower Distribution Arm Replacement Project Contract 2023.73
City Council
The Solon City Council will hold its second reading of ordinances adopting the 2024 annual appropriations for personal services and capital expenditures, and approving 2024 wage schedules for non-union employees. The council will also consider a new ordinance authorizing a Declaration of Restrictions Agreement with Cleveland Metroparks for City funds in exchange for restrictions on property to be acquired by the park district. Additionally, the council will act on consent items, including an agreement with Mytee Inc. under the Job Creation Grant Program and an amendment to the McCaulley & Company grant-writing contract.
- Ordinance 2023-245: 2024 appropriations for personal services and other expenditures (2nd reading)
- Ordinance 2023-246: 2024 appropriations for capital expenditures (2nd reading)
- Ordinance 2023-247: 2024 wage increases for non-union employees (2nd reading)
- New ordinance: Declaration of Restrictions Agreement with Cleveland Metroparks for City funds
- Consent: Agreement with Mytee Inc. under Job Creation Grant Program
Planning Commission
The Solon Planning Commission will hold a public hearing and consider 12 items, mostly variance requests for residential properties and a few commercial site plans. Several items were previously tabled and are returning, including a lot split at 6441 Davis Industrial Parkway and a fence visibility variance for Liberty Hill Apartments. The commission will also review new variance requests for accessory pavement, mechanical equipment, and signage.
- Public hearing for lot split and variances at 6441 Davis Industrial Parkway (A&R Limited)
- Fence visibility variance and site plan for Liberty Hill Apartments at 32207 Hamilton Court
- Setback variances for vacant lot on Miles Road (Build CLE)
- Wall sign and free-standing sign variances at 6140 SOM Center Road (Butterfli Holdings)
- Multiple accessory pavement area variances on Burlwood, Miles, Arlington, Tidewater, and other roads
Economic Development Committee
The Economic Development Committee is reviewing a request to approve a job creation grant agreement with Mytee Inc., an online retailer of tarps and cargo equipment, for a project at 30701 Carter Street. The grant would provide a 30% rebate of new payroll taxes for 8 years, tied to the company creating 120 new full-time jobs in Solon. The committee is also considering an ordinance authorizing the mayor to enter into the agreement.
- Mytee Inc. purchasing 337,000 sq ft building at 30701 Carter Street for $11,552,000
- Total project investment of $13,614,476 including machinery, fixtures, and construction
- Grant of 30% of new payroll taxes for 8 years, max $75,239 per year
- Company to create 120 new jobs by 2032, currently has 59 employees in Ohio
- Ordinance declaring emergency for immediate passage
Finance Committee
The Solon Finance Committee will consider adopting the 2024 annual appropriations for operating and capital expenditures, approve wage schedules for non-union employees, and amend a prior wage ordinance. The committee will also review equipment purchases, including a city-wide network switch replacement, and hear a 2024 budget update from the Finance Director.
- Adopting 2024 annual appropriations for personal services, other expenditures, and transfers out
- Adopting 2024 annual appropriations for capital expenditures
- Approving wage schedules and increases for non-union employees effective January 1, 2024
- Approving purchase of equipment from SHI International for city-wide network switch replacement
- Amending agreement with Technology Install Partners for building access control equipment
City Council
The Solon City Council is meeting to consider a range of items including the 2024 annual appropriations for personal services and capital expenditures, wage schedules for non-union employees, and several contracts for park improvements, police equipment, and fire apparatus. The agenda also includes a presentation on the Solon Innovation Center project and multiple consent items for routine approvals.
- Ordinance authorizing agreement with Mammoth Sports Construction for Solon Community Park playground and Cisar Baseball Field renovations
- Ordinance adopting 2024 annual appropriations for personal services and capital expenditures
- Ordinance approving 2024 wage schedules for non-bargaining unit employees
- Ordinance authorizing purchase of 2026 E-One Custom Cyclone Rescue Pumper for Fire Department
- Ordinance accepting Flock Safety proposal for five-year LPR camera maintenance plan
Planning Commission
The Solon Planning Commission will hold a public hearing and consider multiple variance and site plan requests, including a lot split, fence visibility, setback, and mechanical equipment variances. Several items were tabled from the October 24 meeting, including the Liberty Hill Apartments fence variance and the Miles Road lot. The commission will also review new applications for accessory structures and site plans.
- Public hearing for lot split and variances at 6441 Davis Industrial Parkway (A&R Limited)
- 25% fence visibility variance and site plan for Liberty Hill Apartments at 32207 Hamilton Court (Goldberg Companies)
- Setback variances for vacant lot on Miles Road (Build CLE)
- 447 sq. ft. accessory pavement variance at 5140 Leighton Court
- Site plan for Erico International at 34600 Solon Road
Safety and Public Properties
The Safety and Public Properties Committee will review police and fire reports, consider contracts for police duty sidearms, jail services for Twinsburg and Shaker Heights, a Flock Safety license plate reader contract, and a replacement fire apparatus for 2025. They will also discuss engineering items including a haul road for the irrigation project and a playground/ball diamond renovation at Solon Community Park, plus a grant award and equipment disposal.
- Police duty sidearm replacement project and trade-in request (AIR-23-391, AIR-23-392)
- Jail services contracts with Twinsburg and Shaker Heights (AIR-23-394, AIR-23-395)
- Flock Safety license plate reader contract (AIR-23-402)
- Replacement fire apparatus for 2025 (AIR-23-407)
- Solon Community Park playground and ball diamond renovation via Mammoth Sports Construction (AIR-23-412)
Public Works
The Solon Public Works Committee will meet to discuss and potentially act on several infrastructure items, including the 2024 Infrastructure Improvement Program, bid tabulations for the Creekside Trail storm sewer and Windy Hill sidewalk project, and multiple contract change orders. The agenda also includes routine updates on storm response, ongoing construction projects, and departmental reports.
- 2024 Infrastructure Improvement Program update
- Creekside Trail Storm Sewer Replacement and Windy Hill Sidewalk Installation, Contract 2021.24 - Bid Tabulation
- Miles Road Sanitary Sewer Replacement & Pedestrian Accommodations, Contract 2020.17 - Perpetual and Irrevocable Storm Sewer Easement at 33450 Miles Road
- 2023 Annual Traffic Signal Maintenance Program, Contract 2023.15 - Change Order 1
- Ferric Chloride Bids
City Council
The Solon City Council will hold its regular meeting on November 6, 2023, with a caucus at 7:00 PM and the meeting at 7:30 PM. The agenda includes pending legislation, consent items, and public comments. The most consequential item is Ordinance No. 2023-145, which would expand the use of the city's income tax to fund capital improvements, pending the November 7 election. Other items include contract approvals and bids for various public works projects.
- Ordinance No. 2023-145: Expand income tax use for capital improvements (water, streets, sewers, parks) - pending election
- Ordinance No. 2023-222: Retain McCaulley & Company LLC for grant writing and government relations - third reading
- Consent: Accept bid of Fechko Excavating for Creekside Trail Storm Sewer Replacement and Windy Hill Sidewalk Installation
- Consent: Accept bid of PVS Technologies for ferric chloride purchase for Water Reclamation Department
- Consent: Approve Change Order No. 1 with Perram Electric for 2023 Annual Traffic Signal Maintenance Program
SPECIAL City Council
The Solon City Council is holding a special meeting to consider two ordinances authorizing the mayor to retain contractors: The Superlative Group for naming rights and sponsorship services, and McCaulley & Company for grant writing and government relations. Council will also consider waiving competitive bidding to rent automated rubbish trucks from Premier Truck Sales & Rental, and will hear a presentation on playground and baseball field upgrades at Solon Community Park.
- Ordinance 2023-221: Retain The Superlative Group for naming rights/sponsorship services; $60,000 Phase 1 fee, $5,000/month retainer, 20% commission on sponsorship income
- Ordinance 2023-222: Retain McCaulley & Company for grant writing and strategic government relations
- Ordinance waiving competitive bidding to accept rental agreement with Premier Truck Sales & Rental for automated rubbish trucks
- Presentation from Mammoth Sports Construction on Solon Community Park playground, Cisar Baseball Field, and site improvements (Task 01)
SPECIAL City Council
The Solon City Council met in special session solely to adjourn into executive session to discuss potential property acquisition and the potential sale of public property. The motion to enter executive session passed 7-0, and the meeting was adjourned after reconvening. No decisions or votes on the property matters themselves were made in open session.
- Adjourned into executive session to discuss potential property acquisition and potential sale of public property
- Motion to enter executive session passed 7-0 on a recorded vote
- Executive session attended by Council, Mayor Ed Kraus, Economic Development Director Angee Shaker, and Mrs. MacDougall
Planning Commission
The Solon Planning Commission will consider eight items, including lot splits, variances for signs, mechanical equipment, fences, and setbacks, and a site plan. The agenda includes public hearings and correspondence from residents on several items. The meeting is a regular session with no pending items from prior meetings.
- 6441 Davis Industrial Parkway: lot split and 75 ft. lot width variance (A&R Limited)
- 31200 Bainbridge Road: variance for 2 additional freestanding signs (Solon Place II, LLC)
- 32207 Hamilton Court: 25% fence visibility variance and site plan (Goldberg Companies, Inc. / Liberty Hill Apartments)
- 5605 Richmond Road: 1,471 sq. ft. accessory pavement area and 25 ft. rear yard setback variances
- Vacant lot on Miles Road: 10 ft. side yard and 1 ft. front yard setback variances (Build CLE)
Finance Committee
The Solon Finance Committee will consider accepting proposals from Medical Mutual, Guardian Dental, and Metlife for 2024 employee benefits, and approving amendments to the non-bargaining employee classification plan. The committee will also receive presentations on the 2024 health care plan renewals and the preliminary operating budget preview, along with monthly financial reports.
- Accepting Medical Mutual proposal for employee medical and prescription benefits effective January 1, 2024
- Accepting Guardian Dental proposal for employee dental benefits effective January 1, 2024
- Accepting Metlife proposal for employee vision insurance effective January 1, 2024
- Approving amendments to the City's non-bargaining employee classification plan
- Authorizing payment of amounts due for which the Finance Director issued Then and Now certificates
City Council
The Solon City Council will consider several ordinances, including a pending measure to expand the use of the city's income tax for capital improvements, which is slated for the November 7 election. They will also review a zoning code update for outdoor dining areas and authorize contracts for naming rights, grant writing, and employee benefits. The agenda includes multiple consent items for contract adjustments and service agreements.
- Ordinance 2023-145: Expand income tax use for capital improvements (water, streets, sewers, parks) - pending until Nov 7 election
- Ordinance 2023-189: Enact zoning code for outdoor dining areas - third reading
- Ordinance: Retain Superlative Group for naming rights and sponsorship services
- Ordinance: Retain McCaulley & Company for grant writing and government relations
- Ordinance: Accept Medical Mutual employee medical benefits plan for 2024
Economic Development Committee
The Solon Economic Development Committee is meeting to consider a Growth and Revitalization Incentive Program grant application from Annex Bar & Grille at 36200 Pettibone Road. The owners, Patricia and Rick Ledinsky, are seeking support for a building addition project estimated at around $256,150, which includes demolition, a new roof, siding, new HVAC, ADA accessibility, and a kitchen expansion.
- Growth and Revitalization Incentive Program grant application for Annex Bar & Grille, 36200 Pettibone Road
- Project estimated at approximately $256,150
- Building addition includes demolition, new roof, siding, new HVAC, ADA accessibility, and kitchen expansion
Safety and Public Properties
The Solon Safety and Public Properties Committee will review routine reports on jail, traffic, fire response, and engineering projects, and will consider accepting a $158,358 Cuyahoga County Community Social Services Program grant. The agenda also includes a tabled discussion on Liberty Hills Park, where the city is exploring options after the HOA president stepped down and no replacement was found, with potential legal issues regarding the park's use.
- Accepting a 2024-2025 Cuyahoga County Community Social Services Program grant award of $158,358
- Liberty Hills Subdivision; Liberty Hills Park - tabled from 9/13/23, discussing park maintenance and legal issues
- Community Park Design Build Report - Task 1 Review
- September traffic report and fire department response time analysis
- Engineering project status update for September 2023
Planning Commission
The Solon Planning Commission will consider a variance request from Dogtopia of Solon to install vinyl window graphics exceeding the city's 25% maximum window coverage limit. The proposed coverage is 51%, requiring a 26% variance under Section 1287.04 of the Zoning Code. Staff recommend a contingency that clings be affixed to the fourth surface of the window if approved.
- Variance request for 26% maximum window coverage at 6025 Kruse Drive, Suite 156
- Proposed window graphics include opaque privacy vinyl at 4' height for dog safety
- Staff memo recommends contingency for fourth-surface affixing
- Applicant: Alex Mazzenga, Dogtopia; Owner: UG2 Solon OH, LP
Public Works
The Solon Public Works Committee will meet to discuss and vote on several infrastructure items, including the 2024 Infrastructure Improvement Program, a final change order for the Solon Road Reconstruction Project, and an inspection and maintenance agreement for a local Sikh temple. The agenda also includes updates on storm response, ongoing construction projects, and a request to auction obsolete city vehicles.
- 2024 Infrastructure Improvement Program review
- Solon Road Reconstruction Project, Contract 2018.38 - Final Change Order
- Inspection and Maintenance Agreement - Guru Gobind Singh - Sikh Temple of Solon, 33955 Sherbrook Park Drive
- Request to Auction/Salvage Obsolete City Vehicles and Equipment
- WRF Concrete Repairs, Contract 2020.21 - Change Order 1
SPECIAL City Council
The Solon City Council is holding a special meeting to consider a Planning Commission consent item: a request by Louis Lichtenberg for a 72-square-foot area variance to build a 240-square-foot shed at 6485 Woodbury Drive. The Planning Commission approved the variance contingent on compliance with Engineering Department requirements. The council will also hear public comments on agenda items.
- Area variance for 72 sq ft over the 168 sq ft accessory structure limit at 6485 Woodbury Drive
- Planning Commission approved contingent on Engineering Department memo dated September 20, 2023
- Engineering requires positive drainage and final grading inspection before final seeding
- Public comments regarding agenda items
Planning Commission
The Solon Planning Commission will consider an appeal by Oak River Church of the Planning Department's denial of a land use application for 32425 Aurora Road, and a variance request for an accessory structure at 6485 Woodbury Drive. The agenda also includes adoption of minutes from the September 12 meeting and public comment periods.
- Appeal of denied land use application for Oak River Church, 32425 Aurora Road (PCPC-2023-087)
- 72 sq. ft. accessory structure area variance at 6485 Woodbury Drive (PCPC-2023-088)
- Adoption of minutes from September 12, 2023 Planning Commission meeting
Finance Committee
The Solon Finance Committee will consider a professional services agreement with Safebuilt Ohio for chief building official and inspection services, authorize payments via Then and Now certificates, and receive presentations on the 2024 budget development, preliminary capital plan, general fund five-year forecast, and financial policy framework. Monthly reports on ERP, financial summary, purchasing, and income tax collections will also be presented.
- Professional services agreement with Safebuilt Ohio, LLC for chief building official and inspection services
- Authorizing payment of amounts due via Then and Now certificates
- 2024 Budget Development and Preliminary Capital Plan Preview
- General Fund Five Year Forecast Update
- Financial Policy Framework, Fund Reserve Policy
City Council
The Solon City Council is meeting to consider several ordinances, including a proposed expansion of the city's income tax purpose to fund capital improvements, which was tabled until the November election. The agenda also includes consent items for various contracts and easements, and a liquor permit application. Most items are routine approvals or public hearings.
- Ordinance 2023-145 to expand income tax use for capital improvements (tabled to Nov. 7 election)
- Ordinance 2023-189 to enact Outdoor Dining Areas zoning code section
- Liquor permit application for Gogien LLC, 6025 Kruse Drive, Suite 120
- Ordinance amending Declaration of Restrictions with Burton Insurance Agency for Hawthorn Parkway
- Contract with Johnson Controls for HVAC replacement at Community Center
Safety and Public Properties
The Safety and Public Properties Committee will review routine safety reports and consider several new items, including a cooperative deer management agreement with the USDA, a proposal for HVAC unit replacements at the Community Center, and amendments to a development agreement with Cleveland Metroparks. The agenda also includes approval of prior minutes and a jail services contract with University Heights.
- Cooperative Service Agreement with USDA for deer management
- Proposal from Johnson Controls for HVAC replacement at Community Center
- Amend Ordinance 2022-034 for Project Development Agreement with Cleveland Metroparks
- Jail Services Contract with University Heights
- Approval of August 9 and Special August 23 draft minutes
Planning Commission
The Commission is scheduled to hold public hearings for lot consolidations at 6655 Clearwater Court and 7010 Arlington Boulevard. Additionally, the body will consider several residential variance requests involving accessory structures, setbacks, and mechanical equipment locations.
- Public hearing: Lot consolidation at 6655 Clearwater Court
- Public hearing: Lot consolidation at 7010 Arlington Boulevard
- Mechanical equipment location variance at 5464 Stone Creek Drive
- Accessory structure and setback variances at 7528 Stockwood Drive
- Detached garage area and height variances at 36650 Aurora Road
Public Works
The Solon Public Works Committee will meet to discuss storm response updates, monthly progress on the 2023 and 2024 Infrastructure Improvement Programs, and several contract modifications and easements. Items include design services for the Enterprise Parkway culvert, an ODOT agreement amendment for the US 422/Harper Road interchange, and permanent easements for the Solon Road reconstruction project. The agenda also includes adoption of minutes from prior meetings and routine departmental reports.
- Storm Response Status Update
- 2023 Infrastructure Improvement Program Monthly Update
- 2024 Infrastructure Improvement Program
- Enterprise Parkway Culvert Replacement Project - Burgess & Niple contract modification
- US 422/Harper Road Interchange - amendment to Codified Ordinance 2022-214
SPECIAL Public Works
The Public Works Committee will consider two items: authorizing the appropriation of three remaining parcels for the US 422 and Harper Road Interchange Project, and authorizing a grant application for the Miles Road Waterline Replacement Project. The committee will also discuss submitting a funding application to the Ohio Public Works Commission for the waterline project.
- Appropriation of 3 parcels for US 422/Harper Road project, total appraised value $119,515
- Parcels owned by David E. Sternberg ($2,025) and Nestle Prepared Foods Company ($990 and $116,500)
- Miles Road Waterline Replacement Project: estimated construction cost $3,885,100
- City to commit $2,719,570 (70%) and apply for $1,165,530 (30%) from OPWC SCIP
- OPWC grant application deadline September 14, 2023
City Council
The Solon City Council will consider an ordinance to expand the use of the city's income tax to fund capital improvements, including water facilities, streets, sewers, parks, and related debt. The council will also vote on several consent items, including contracts, donations, and zoning variances. The meeting includes a public hearing on the income tax ordinance, which was tabled until the November election.
- Ordinance No. 2023-145 to expand income tax use for capital improvements (tabled until Nov. 7 election)
- Ordinance to enact Section 1287.10 'Outdoor Dining Areas' and amend definitions
- Ordinance authorizing Mammoth Sports Construction for Solon Community Park Phase 2 design and fundraising
- Ordinance extending Aramark Correctional Services for prisoner food service
- Resolution declaring intent to appropriate property for US 422 and Harper Road Interchange Project
Special Safety and Public Properties
The Safety and Public Properties Committee is considering a proposal from Mammoth Sports Construction for Phase II design and engineering services for Solon Community Park, totaling $558,600, plus $46,750 for fundraising services, for a combined $605,350. The administration requests legislation to accept the proposal and an emergency clause to begin design work immediately. The agenda includes only this item and roll call.
- Proposal from Mammoth Sports Construction for Phase II design and engineering services at $558,600
- Fundraising services from Mammoth for $46,750
- Combined total of $605,350 for design and marketing assistance
- Scope includes Cisar Field and playground improvements, central park area, parking renovation, maintenance facility, and pickleball courts
- Emergency clause requested to start design as soon as possible
Finance Committee
The Solon Finance Committee will consider several financial items, including payments for software hosting, a benefits consultant, and property tax rates for 2023. They will also discuss the 2024 budget development schedule and receive updates on the general fund forecast and monthly financial reports.
- Authorizing payment to Tyler Technologies for annual software hosting fees for the Enterprise Permits and Licensing application (Energov)
- Accepting a proposal from USI Insurance Services LLC for employee benefits consultant services
- Accepting property tax rates for tax year 2023 (collection year 2024) as determined by the Cuyahoga County Budget Commission
- Amending the 2023 Annual Operating Appropriations Measure (Ordinance 2022-244, Amendment #7)
- General Fund five-year forecast update and 2024 budget development schedule
Planning Commission
The Solon Planning Commission will hold a public hearing on a proposed amendment to Ordinance No. 2013-170 regarding the Declaration of Restrictions for properties on Hawthorn Parkway, requested by Burton Insurance Agency Inc./Mary Lambert. The commission will also consider several variance requests for accessory structures, setbacks, and mechanical equipment at various residential properties. The meeting includes adoption of minutes from the July 25, 2023 meeting and comments from the audience.
- Public hearing on amendment to Ordinance No. 2013-170 for Hawthorn Parkway (Burton Insurance Agency Inc.)
- 25-ft accessory pavement front yard setback variance at 33382 Warwickshire Lane (Andrew Dougherty)
- Mechanical equipment location variance at 7000 Woodlands Lane (Firas Yacoub)
- Variances for accessory structure area, height, and side yard setback at 7490 Liberty Road (Scott R. Smiley)
- Variance to allow building permit without fully improving lot at 35100 Aurora Road (Solon Community Living)
Safety and Public Properties
The Safety and Public Properties Committee will review routine safety reports and engineering updates, and vote on several items including a no-parking zone on North Park Boulevard, accepting grants for the Senior Center, renewing the jail food service contract, and a police support dog program. The agenda also includes a temporary fireworks permit discussion and a change order for a community center repair contract.
- Amend traffic map to create no parking zone on North Park Boulevard
- Accept $26,000 grant from Solon Community Church for Senior Center
- Accept $3,000/year donation from Rotary Club of Solon for 2023-2026
- Jail food service contract renewal
- Change Order #2 for Community Center caulking/EFIS repair (Contract 2023.17)
City Council
The Solon City Council is meeting to consider ordinances and consent items, including a proposed amendment to expand the use of the city's income tax to fund capital improvements, which was tabled until the November election. The agenda also includes several property variances and site plan approvals from the Planning Commission, as well as contracts for paving, sewer grouting, and right-of-way purchases. Most items are routine approvals or procedural matters.
- Ordinance No. 2023-145: expand income tax use for capital improvements (tabled to Nov. 7 election)
- Contract with United Survey for 2023 Sewer Grouting Program
- Contract with Ronyak Paving for 2023 Annual Asphalt Repair Program
- Right-of-way purchases for US 422 and Harper Road Interchange Project (3 properties)
- Agreement with UG2 Solon OH, LP (Dogtopia) under Growth and Revitalization Incentive Program
Economic Development Committee
The Economic Development Committee is reviewing two incentive requests to forward to City Council. It recommends a $20,000 Growth and Revitalization Incentive Program grant for United Growth Solon OH to improve the Uptown Solon shopping center, and it recommends rescinding the existing Job Creation Grant agreement with Digital Room and issuing a new one for 30% over 7 years due to expanded operations.
- $20,000 GRIP grant for Uptown Solon shopping center improvements (parking lot, roof, landscaping), project cost $375,202
- Rescind Job Creation Grant agreement with Digital Room at 30500 Bruce Industrial Parkway
- New 7-year, 30% Job Creation Grant for Digital Room, tied to 98 new jobs and $3.7M payroll by 2025
- United Growth must apply for building permit by Jan 1, 2024 and begin construction within 90 days
- Grant payment contingent on verification of completed work and itemized costs
Public Works
The Solon Public Works Committee is meeting to review and act on several infrastructure items, including bid tabulations for the 2023 Annual Asphalt Repair Program, final change orders for the Brookland Avenue Reconstruction and 2022 Materials Testing projects, and right-of-way acquisitions for the US 422 and Harper Road Interchange Project. The committee will also receive monthly updates on the Infrastructure Improvement Program, storm response, and various departmental reports.
- 2023 Annual Asphalt Repair Program, Contract 2023.08 - Bid Tabulation
- Brookland Avenue Reconstruction Project, Contract 2019.19 - Final Change Order
- US 422 and Harper Road Interchange Project - Right-of-Way Acquisition for Parcels 1T, 3T, 4T1 & 4T2
- Solon Road Reconstruction Project (Swagelok) - Proposed Easement for Highway Purposes
- 2023 Infrastructure Improvement Program Monthly Update
Planning Commission
The Solon Planning Commission will hold public hearings and vote on multiple variance requests, lot splits, and site plans, including a proposed zoning code amendment for outdoor dining areas. Items range from residential setback variances to commercial site plans, with several tabled or revised items on the agenda.
- Public hearing: lot consolidation at 5304 SOM Center Road (Arballo)
- Public hearing: lot split at 29605 Aurora Road (Circle K)
- Amendment to Ordinance 2013-170 for Hawthorn Parkway (Burton Insurance)
- Site plan for 33140 Aurora Road (H & W Aurora Road, LLC)
- Zoning code update for outdoor dining areas and patios (Council referral)
City Council
The Solon City Council will consider ordinances and resolutions related to expanding the use of the city's income tax for capital improvements, including water facilities, roads, sewers, parks, and municipal buildings, with a potential ballot question. The agenda also includes several Planning Commission-approved variances and site plans, as well as consent items for contracts, donations, and bids.
- Ordinance 2023-145 and Resolution 2023-146 to expand income tax use for capital improvements and place on ballot
- Ordinances 2023-149 and 2023-150 to rezone properties at 29500 Aurora Road and 5900/5910 Harper Road to C-4 Motorist Service Commercial
- Planning Commission approvals for variances and site plans at 5704 Westminster Drive, 5750 Harper Road (Nestle USA), 33955 Sherbrook Park Drive, 7150 Witchhazel Lane, and 5194 Cheswick Drive
- Consent items include accepting Swagelok donation for Police National Night Out, stormwater agreement with Square Foot Companies, right-of-way purchase for US 422/Harper Road project, and bids for road maintenance and parking lot expansion
- Liquor permit application for Homewood Suites Solon at 6085 Enterprise Parkway
Finance Committee
The Solon Finance Committee will consider a professional services agreement with LPV Productions for video production, an amendment to the 2023 operating appropriations, and payment of Then and Now Certificates. The committee will also discuss a proposed amendment to the city income tax code that would broaden the use of the half-percent infrastructure tax to include parks, recreational facilities, and municipal buildings, without raising the tax rate. Additionally, they will review quarterly financial reports and an ERP project update.
- Professional services agreement with LPV Productions for video production services
- Amendment #6 to 2023 annual operating appropriations (Ordinance 2022-244)
- Payment of amounts due via Then and Now Certificates issued by Finance Director
- Discussion of proposed amendment to Income Tax Code Section 891.01 to expand use of half-percent tax
- Overview of 2023 second quarter results of operations
Special City Council Work Session
The Solon City Council is holding a special work session to review a preliminary design for upgrades to Solon Community Park, presented by Mammoth Sports Construction, the city's consultant. The design includes new amenities such as pickleball courts, a competition pool, a community room, and improvements to Cisar Field. No final decisions are being made at this session; it is a discussion and review of the draft plan.
- Preliminary design for Solon Community Park upgrades
- New pickleball courts (30,720 sf) and bocce courts (5,280 sf)
- 8-lane competition pool with changing rooms
- Cisar Field improvements: new pressbox, batting cages, bullpens, lights, seating
- New community room and concessions/stage
Safety and Public Properties
The Safety and Public Properties Committee will review bids for the Community Center senior parking lot expansion, consider purchases for police in-vehicle modems and phased MDT replacement, and discuss an animal control services contract. The agenda also includes a proposed amendment to a fire department ordinance and routine reports on jail, traffic, and engineering projects.
- Community Center Senior Parking Lot Expansion, Contract 2018.16 - bid tabulation
- Cradlepoint NetCloud Modems for in-vehicle mobile data terminals
- Police Dept - Phased MDT Replacement Project Purchase
- Police Dept - A & S Animal Control Services
- Fire Dept - Amend Ordinance 2023-109 for Liquid Spring Suspension
Planning Commission
The Solon Planning Commission will consider seven variance and site plan requests, including a lot consolidation, parking and setback variances, and a site plan for Nestle USA. The commission will also hold a public hearing on a proposed zoning code amendment regarding outdoor dining areas and patios, referred from City Council.
- 7280 Rollingbrook Trail: 927 sq ft accessory pavement area variance
- 5704 Westminster Drive: accessory structure location variance
- 5304 SOM Center Road: lot consolidation
- 5750 Harper Road (Nestle USA): 2 ft parking space length variance, 2 ft parking area setback variance, site plan
- Public hearing: proposed amendment to Zoning Code Sections 1261 and 1287 on Outdoor Dining Areas and Patios
City Council
The Solon City Council is meeting to consider several items, including ordinances that would expand the use of the city's income tax to fund capital improvements and submit related rezoning questions to voters. The council will also vote on consent agenda items, including agreements with companies under job creation and incentive programs. The agenda includes routine procedural items such as approval of minutes and announcements.
- Ordinance 2023-145: expand income tax use for capital improvements (3rd reading)
- Resolution 2023-146: election on income tax expansion (3rd reading)
- Ordinance 2023-149: rezoning 5.27 acres at 29500 Aurora Road to C-4 (2nd reading)
- Ordinance 2023-150: rezoning 5910 and 5900 Harper Road to C-4 (2nd reading)
- Ordinance rescinding Job Creation Grant with Channel Products; new agreements with Epic Steel and CLESolon
Public Works
The Solon Public Works Committee will meet to adopt minutes, receive updates on storm response and infrastructure projects, and review bid tabulations for the Lake Avenue Resurfacing Project and the 2023 Annual Preventative Maintenance Program. They will also consider an inspection and maintenance agreement with Square Foot Companies for a Bank of America property on Aurora Road, and a right-of-way acquisition for the US 422 and Harper Road Interchange Project.
- Inspection and Maintenance Agreement - Square Foot Companies, LLC (Bank of America) 34205 Aurora Road
- US 422 and Harper Road Interchange Project, Contract 2019.23, PID 113889 Right-of-Way Acquisition - Parcel 2 WL,T
- Lake Avenue Resurfacing Project - Contract 2023.18 - Bid Tabulation
- 2023 Annual Preventative Maintenance Program, Contract 2023.06 - Bid Tabulation
- 2022 Annual Emergency & Misc. Roadway Repair, Contract 2022.12 – Final Change Order
Audit Committee
The Solon Audit Committee will meet to discuss electing officers, adopting a formal committee charter, and receiving an update on the city's 2022 financial audit from Finance Director Matt Rubino. The agenda also includes adopting minutes from the September 20, 2022 meeting. This is a working session focused on organizational and oversight matters.
- Discussion of electing committee officers (Chair and Vice Chair)
- Discussion of adopting a formal Audit Committee charter
- Update on the city's 2022 financial audit by Finance Director Matt Rubino
- Adoption of meeting minutes from September 20, 2022
Planning Commission
The Solon Planning Commission will consider several site plans and variances, including converting a former restaurant at 6140 SOM Center Road into a University Hospitals Urgent Care and a Tractor Supply Co. store at 6025 Kruse Drive. One item was removed because a variance was deemed unnecessary. The commission will also discuss a proposed zoning code amendment to allow permanent outdoor dining areas.
- 6140 SOM Center Road: UH Urgent Care conversion, 1 ft. parking space length variance, building color variance (red awnings), site plan
- 6025 Kruse Drive, Suite #100: Tractor Supply Co., fence visibility variance, site plan
- 6875 Parkland Boulevard: Permatex Inc., site plan
- 7625 Worlington Drive: accessory structure area variance removed from agenda
- Referral from Council: proposed amendment to zoning code Sections 1261 and 1287 for outdoor dining areas and patios
Economic Development Committee
The Economic Development Committee will review three items: a job creation grant for Epic Steel Company, a growth and revitalization grant for CLE Solon LLC, and a proposal to rescind a grant agreement with Channel Products. The committee will make recommendations for City Council action at its July 10 meeting.
- Epic Steel Company: 5-year, 30% job creation grant for 23 new jobs at 29125 Hall Street, $2.08M project investment
- CLE Solon LLC: $35,000 grant for $2.125M redevelopment of MRI Software building at 28925 Fountain Parkway
- Rescind job creation grant agreement with Channel Products for failing to meet requirements for 3 consecutive years
- Epic Steel grant capped at $15,075 per year, based on 2% income tax rate
- CLE Solon project includes façade, lighting, parking, roof, and HVAC improvements
Special Public Works
The Public Works Committee is considering awarding the Aurora Road Reconstruction Project Phase I Rebid to Tri Mor as the lowest bidder, at a total of $14,261,385.65, including a traffic signal detection camera alternate. The project is funded in part by $2,354,071 from the Ohio Department of Transportation, leaving the city's cost at $11,907,314.65. The committee will also review the bid tabulation and may approve legislation under emergency to begin work as soon as possible.
- Award base bid and traffic signal detection camera alternate to Tri Mor for $14,261,385.65
- Five bids received; Tri Mor apparent low bidder at $15,065,059.65 total including alternates
- Storm sewer pipe alternate not recommended; detection camera alternate recommended at $40,000 net
- Project includes asphalt binder price adjustment for 18-month schedule
- City received $2,354,071 from ODOT; net city cost $11,907,314.65
Finance Committee
The Finance Committee will consider adopting the 2024 tax budget, which shows a $773,134 shortfall in General Fund revenue versus expenditures, and will hear an overview of a proposed amendment to the city income tax code. The committee will also receive monthly reports on the ERP project, financial summary, purchasing, and income tax collections.
- Adoption of 2024 tax budget showing $49,048,271 estimated revenue and $49,821,406 estimated expenditures
- Proposed amendment to Income Tax Code Section 890.01
- Authorization of payments via Then and Now Certificates
- Monthly ERP project update for June 2023
- Monthly financial summary for May 2023
City Council
The Solon City Council will hold public hearings on expanding the use of the city's income tax to fund capital improvements and on two rezonings to C-4 Motorist Service Commercial district. It will also consider consent items including contracts for road projects and a subdivision plat.
- Public hearing on Ordinance 2023-145 to expand income tax use for capital improvements
- Public hearing on rezoning 29500 Aurora Road from I-2 to C-4
- Public hearing on rezoning 5900 and 5910 Harper Road from O-2 to C-4
- Ordinance to accept Tri Mor Corporation bid for Aurora Road Reconstruction Phase I
- Ordinance approving preliminary plat of Hawthorne Golf Estates Subdivision
Safety and Public Properties
The Safety and Public Properties Committee is reviewing routine reports and several proposed ordinances, including a new fire code requirement for electric vehicle charging stations, a $233,328 ambulance purchase, and a $16,693 change order for Community Center repairs. The committee will also hear updates on the US 422 and Harper Road interchange project and a zoning code amendment for outdoor dining areas.
- Proposed fire code amendment requiring remote shutoffs for EV charging stations at non-residential sites
- $233,328 for ambulance build on supplied chassis via Ohio state term schedule
- $16,693.69 change order for Community Center caulking and EIFS repairs, extending completion to July 31, 2023
- Zoning code amendment for outdoor dining areas and patios (Sections 1261 and 1287)
- US 422 and Harper Road interchange project right-of-way dedication at Fire Station 1
Planning Commission
The Solon Planning Commission will consider five accessory structure location, setback, and fence height variance requests at properties across the city, plus a referral from Council on proposed zoning code amendments for outdoor dining areas and patios. One pending item, a variance at 6740 Som Center Road, was tabled in May with no new material. The commission will also adopt minutes from its May 23 meeting.
- 6740 Som Center Road: accessory structure location variance (tabled, no new material)
- 28185 Cannon Road: accessory structure location and 15 ft. side yard setback variances
- 5845 Briarhill Drive: accessory structure location variance and site plan
- 34800 Miles Road (Moreland Hills): accessory structure location variance
- Referral from Council: proposed amendment to Zoning Code Sections 1261 and 1287 on outdoor dining areas and patios
Public Works
The Solon Public Works Committee will review routine items including adoption of prior meeting minutes and monthly status reports, and will consider a Memorandum of Understanding with the City of Reminderville for the Lake Avenue Resurfacing Project. The committee will also discuss a contract modification request for engineering design services on the Churchill Drive, Brushwood Drive, and Blue Grass Oval reconstruction project.
- Lake Avenue Resurfacing Project MOU with City of Reminderville (AIR-23-201)
- Contract modification request for Burgess & Niple engineering design services on Churchill Drive, Brushwood Drive, Blue Grass Oval reconstruction (AIR-23-212)
- 2023 Infrastructure Improvement Program monthly update (AIR-23-213)
- Storm response status update
- Adoption of minutes from May 1 and May 3, 2023 meetings
City Council
Solon City Council will consider ordinances to expand the use of the city's income tax to fund capital improvements like water, roads, sewers, parks, and buildings, and to place the question on the ballot. The agenda also includes several Planning Commission-approved variances and site plans for residential and commercial properties, plus routine correspondence and consent items.
- Ordinance to expand income tax use for capital improvements starting Jan 1, 2024
- Resolution to put income tax expansion question on the ballot
- Rezoning request for 29500 Aurora Road (17 parcels) from I-2 to C-4 for a Sheetz store
- Rezoning request for 5900/5901 Harper Road from O-2 to C-4
- Ordinance accepting K-9 donation from Solon Italian Club for Police Department
Planning Commission
The Solon Planning Commission will hold public hearings and consider several variance requests, including a major subdivision plan for Hawthorne Golf Estates with numerous setback and design variances, and a rezoning referral for a proposed Sheetz gas station at 29500 Aurora Road. The commission will also hear requests for lot splits, accessory structure variances, and other property-specific adjustments. Several items were previously tabled and are being reconsidered.
- Public hearing on rezoning 29500 Aurora Road (17 parcels) from I-2 to C-4 for a Sheetz convenience store/gas station
- Hawthorne Golf Estates subdivision at 27840 Aurora Road: dozens of variances for setbacks, building heights, roads, and parking
- Public hearing on lot split and variances for 28405 & 28445 Aurora Road (Nicholson Family Trust)
- Variance requests for accessory structures at 6740 SOM Center Road, 5125 Ramblewood Court, 37175 Broadstone Drive, and 5357 Brainard Road
- City of Solon seeks parking space width variance and site plan approval at 35000 Portz Parkway
Finance Committee
The Solon Finance Committee is meeting to review and vote on several financial items, including budget amendments to the operating appropriations ordinance, authorization of payments via then-and-now certificates, and monthly reports on the ERP project, financial summary, purchasing, and income tax collections. The agenda includes both legislative actions and informational updates.
- Budget Amendment #5 to Operating Appropriations Ordinance 2022-244
- Authorization of payments for Finance Director-issued then-and-now certificates
- Monthly ERP project update for May 2023
- Monthly financial summary for April 2023
- Monthly income tax collection summary for May 2023
City Council
Solon City Council will hold its third reading of ordinances adopting a Financial Policy Framework and updating purchasing policy, and will consider a request from Sheetz to rezone 29500 Aurora Road from I-2 to C-4. The agenda also includes numerous consent items such as contracts for recycling, solid waste, fuel, an ambulance, and various construction projects, plus several Planning Commission variance approvals.
- Sheetz rezoning request for 29500 Aurora Road (16 parcels) from I-2 to C-4
- Ordinance No. 2023-90: Financial Policy Framework (3rd reading)
- Ordinance No. 2023-91: Update purchasing policy (3rd reading)
- Ordinance to renew recycling agreement with Kimble Company
- Ordinance to renew solid waste disposal agreement with Republic Services
Safety and Public Properties
The Safety and Public Properties Committee will consider several new items, including a proposed ordinance to regulate electric vehicle charging stations, a contract to build an ambulance from a supplied chassis, and the disposal of miscellaneous park and recreation equipment. The committee will also review a change order for the Community Center caulking and EIFS repair contract, and discuss a temporary right-of-entry and storm water discharge license for the Solon Community Living Subdivision. Additionally, they will receive safety reports and an engineering status update.
- Proposed addition to Solon's Codified Ordinances for Electric Vehicle Charging Stations (EVCS)
- Ambulance manufacture from Horton Emergency Vehicles using supplied chassis
- Change Order for Community Center Caulking Replacement and EIFS Repair Contract 2023-17
- Disposal of miscellaneous park and recreation equipment and accessories
- 34165 Aurora Road - Vacation of Old Aurora Road Right of Way & 30' Wide Multi-Purpose Path Easement
Planning Commission
The Solon Planning Commission will consider a referral from City Council to rezone 29500 Aurora Road (16 parcels) from I-2 Industrial to C-4 Motorist Service Commercial for a Sheetz application, along with several variance requests and a pending subdivision plan for Hawthorne Golf Estates. The commission will also hear new variance requests for residential properties and a lot split on Aurora Road.
- Rezoning referral for Sheetz at 29500 Aurora Road (16 parcels) from I-2 to C-4
- Pending subdivision plan for Hawthorne Golf Estates at 27840 Aurora Road (referred from Public Works)
- Lot split and variances for 28405 & 28445 Aurora Road (Nicholson Family Trust)
- Driveway width variance at 6592 Edgemoor Avenue (1 ft 8 in)
- Accessory structure variances at 6441 Liberty Road, 5645 Janet Boulevard, 6400 Dorset Lane, 6594 Hyllwynd Circle, and 5640 SOM Center Road
Special City Council
Solon City Council will consider two ordinances related to a new collective bargaining agreement with the Service Department Union, including retroactive wage increases, and a rezoning application from Sheetz for a property on Aurora Road.
- Ordinance authorizing Mayor to enter into Collective Bargaining Agreement with City of Solon Service Department Union, LLC
- Ordinance authorizing payment of retroactive wage increases to two former Service Department employees
- Application from Sheetz to rezone 29500 Aurora Road (16 parcels) from I-2 Industrial to C-4 Motorist Service Commercial
Public Works
The Solon Public Works Committee will consider reactivating the Hawthorne Golf Estates subdivision plan and review its revised preliminary plat and water quality plan. The agenda also includes routine updates on storm response, infrastructure projects, and contract extensions for recycling and solid waste services.
- Hawthorne Golf Estates subdivision revised preliminary plat and water quality plan review
- Contract extension with Kimble Company for recycling materials processing (Option Year 1, Oct 2023-Sep 2024)
- Contract extension with Republic Services for solid waste disposal (Option Year 1, Oct 2023-Sep 2024)
- Bid tabulation for 2023 Annual Catch Basin Repair Program, Contract 2023.04
- Final change order for Water Reclamation Facility Clarifier Painting Project Contract 2021.20
Special Public Works
The Public Works Committee is considering rejecting the two bids received for the Aurora Road Reconstruction Project Phase I because both exceed the engineer's estimate by more than 10%. The Engineering Department recommends rejecting the bids and rebidding the project under emergency to proceed as soon as possible.
- Reject bids for Aurora Road Reconstruction Project Phase I (Contract 2016.19, PID 109517)
- Low bid: Eclipse Companies, LLC at $15,873,036.98; second bid: Anthony Allega Cement at $17,309,651.46
- Engineer's estimate revised from $12,500,000 to $15,000,000 after bidder feedback
- Two alternates planned: $80,000 for ADS Sanitite storm sewer pipe, $35,000 for Autoscope traffic signal detection cameras
- Rebid under emergency authorization requested
City Council
Solon City Council will hold a special meeting with a caucus and regular session on May 1, 2023. The agenda includes second readings of ordinances on a financial policy framework and purchasing policy updates, new ordinances on employee compensation and part-time instructor pay, and consent items including a grant application for playground reconstruction and rejecting bids for the Aurora Road Reconstruction Project Phase I. Several Planning Commission variances and site plans are also on the agenda for approval.
- Ordinance to reject bids for Aurora Road Reconstruction Project Phase I and re-advertise
- Ordinance to apply for ODNR NatureWorks grant for Solon Community Park Playground Reconstruction
- Ordinance amending employee Classification Plan and Compensation Schedule
- Ordinance establishing compensation for part-time instructors in Community Life Departments
- Planning Commission approvals for variances at 33549 Solon Road, 5315 Fairfield Oval, 32800 Aurora Road, 5140 Leighton Court, 6472 Dorset Lane, 33298 Cottesmore Place, and 30275 Bainbridge Road
Planning Commission
The Solon Planning Commission will consider six variance requests and site plans, including a sign variance for Nestle USA, fence and setback variances for residential properties, and a variance for a generator at 5315 Fairfield Oval that was tabled at the previous meeting. The commission will also review a revised subdivision plan from Hawthorne Golf Estates that was referred to Public Works.
- 5315 Fairfield Oval - mechanical equipment location variance (tabled from 4/11)
- 27840 Aurora Road - Hawthorne Golf Estates revised subdivision plan referred to Public Works
- 33549 Solon Road - Pop Culture CLE: material, color variances and site plan
- 32800 Aurora Road - Solon Park Estates: 25% fence visibility variance and site plan
- 30275 Bainbridge Road - Nestle USA: number of signs variance (to permit 1 additional)
SPECIAL Safety and Public Properties
The Safety and Public Properties Committee will consider authorizing a $83,000 contract with Mammoth Sports Construction for preliminary design and engineering services for Solon Community Park. The work covers improvements to the pool, pickleball courts, soccer fields, and other amenities. The committee is also asked to include an emergency clause to expedite the project.
- $83,000 contract with Mammoth Sports Construction for park design
- Improvements to existing pool, pickleball courts, soccer fields, bocce courts, baseball/softball fields
- New maintenance complex, food truck amenities, band shell, EV charging stations
- Site paving, trails, lighting, and utility infrastructure
- Emergency clause requested to start project as soon as possible
Finance Committee
The Solon Finance Committee will consider several items requiring legislation, including approving a financial policy framework, a revised purchasing policy, amended wage rates for arts center instructors, and a copier equipment purchase from Dex Imaging. The committee will also review monthly financial reports and an ERP project update.
- Approving a financial policy framework for the City of Solon
- Approving a revised purchasing policy for Solon Code Section 234.03
- Amending wage rates for instructors at the Solon Center for the Arts
- Authorizing purchase of copier equipment for various city departments from Dex Imaging through Sourcewell and Omnia
- Amending 2023 operating and capital appropriations measures
City Council
Solon City Council meets April 17, 2023, to consider ordinances and resolutions, including a public hearing on rezoning 34501 Aurora Road from O-1 to C-3, new sewer rates, a financial policy framework, and numerous contracts and purchases. The agenda also includes two accessory structure variances and a plaque request for Gil Novak.
- Public hearing on rezoning 34501 Aurora Road from O-1 to C-3 (Central Retail District)
- Ordinance establishing sewer rates (Section 1046.04(c))
- Cost Sharing Agreement with NE Ohio Regional Sewer District for Miles Road Culvert C-13 Replacement
- Burgess and Niple engineering design for Duneden Avenue Reconstruction (Inwood to Arthur Road)
- Annual appropriations for capital and personal services for 2023
Safety and Public Properties
The Safety and Public Properties Committee will review and potentially act on several public safety and property items, including a part-time pay ordinance for police auxiliaries and crossing guards, replacement of police radio equipment, new firefighter protective clothing, purchase of a cab and chassis for a new ambulance, HVAC upgrades at the service garage, the 2023 fireworks display, K-9 unit support, and annual fleet vehicle upfitting. The agenda also includes routine reports on jail and traffic, a plaque referral, and a status update on the Community Center & Park Design Build project.
- Part-Time Pay Ordinance for Police Auxiliary Officers & School Crossing Guards
- Police Primary Radio Communications Equipment Replacement Project
- Replacement of Firefighter Protective Clothing
- Purchase of Cab and Chassis from Ganley Chevy for a New Ambulance
- Replacement of Front Office HVAC and Electrical Upgrade at Service Garage
Planning Commission
The Solon Planning Commission will consider three variance requests: two for additional accessory structures and one for mechanical equipment location. The agenda also includes correspondence from Hawthorne Golf Estates requesting reactivation of a previously inactive subdivision application. The meeting includes public comment periods and adoption of prior minutes.
- 6910 Longview Drive - variance for 1 additional accessory structure
- 5315 Fairfield Oval - mechanical equipment location variance
- 32250 Burlwood Drive - variance for 3 additional accessory structures and 504 sq ft area variance
- Hawthorne Golf Estates (27840 Aurora Road) requests move from Inactive to Active Agenda
- Public hearings for approved applications set for April 17, 2023 Council meeting
Public Works
The Solon Public Works Committee is meeting to review routine updates on storm response, infrastructure projects, and construction reports, and to consider several contract awards, change orders, and agreements. Items include bid tabulations for materials testing, traffic pole painting, and mulching services, as well as cost-sharing for the Miles Road culvert replacement and right-of-way acquisition for Aurora Road reconstruction.
- Miles Road Culvert C-13 Replacement: cost-sharing agreement with Northeast Ohio Regional Sewer District
- Duneden Avenue Reconstruction: general engineering design services with Burgess & Niple
- Aurora Road Reconstruction Phase I: right-of-way acquisition, request to amend Ordinance 2022-12
- 2023 Annual Materials Testing Program, Contract 2023.10: bid tabulation
- Authorization to participate in ODOT Cooperative Purchasing Agreement for rock salt
City Council
Solon City Council will hold its third reading of Ordinance 2023-63, which would rezone a Brainard Road parcel from C-3 commercial and R-1-D residential to only R-1-D residential, and submit it to voters. The council will also consider a resolution condemning antisemitism and an ordinance waiving competitive bidding to accept a proposal from Aqua Seal for pool matting replacement. Six Planning Commission consent items are on the agenda, and correspondence includes a rezoning request for 34501 Aurora Road and a resident's complaint about sewer work fumes.
- Third reading of Ordinance 2023-63: rezoning Brainard Road parcel (PP# 951-04-006) from C-3/R-1-D to R-1-D only, to be submitted to voters
- Resolution condemning antisemitic violence and harassment
- Ordinance waiving competitive bidding to accept Aqua Seal proposal for Community Center Outdoor Pool matting replacement
- Planning Commission consent items: variances at 35890 Pettibone Road, 33631 Aurora Road, 37755 Flanders Drive, 33800 Miles Road, 5680 Janet Boulevard, 5845 Briarhill Drive
- Correspondence: rezoning request from RVM Holdings LLC for 34501 Aurora Road (O-1 to C-3) and resident complaint about sewer work fumes
Planning Commission
The Solon Planning Commission will consider six variance requests at its March 28, 2023 meeting, covering items like a detached garage front yard setback, window coverage, accessory structure sizes and locations, and a site plan review. The agenda also includes adoption of minutes from the prior meeting and an inactive agenda item for Hawthorne Golf Estates. Public comments will be heard.
- 35890 Pettibone Road: detached garage location variance, 14' 6" front yard setback variance
- 33631 Aurora Road: 75% window coverage variance
- 37755 Flanders Drive: 24 sq. ft. accessory structure area variance and additional accessory structure
- 33800 Miles Road: 84 sq. ft. accessory structure area variance
- 5845 Briarhill Drive: accessory structure location variance, 30' side yard setback variance, site plan review
City Council
Solon City Council will hold its regular meeting on March 20, 2023, with a second reading of a rezoning ordinance for a Brainard Road parcel, a public hearing on allowing animal day care centers in commercial districts, and several consent agenda items including equipment purchases and annual appropriations. The agenda includes multiple planning commission approvals for variances and lot splits, as well as routine administrative ordinances.
- Second reading of Ordinance 2023-63 to rezone Permanent Parcel No. 951-04-006 on Brainard Road from C-3 Commercial and R-1-D Residential to only R-1-D Residential
- Public hearing on zoning code amendments to permit Animal Day Care Centers in C-1, C-2, C-3-A, and C-6 districts in the Central Retail District
- Consent agenda includes purchase of a Ventrac Tractor for Grantwood Golf Course, repairs to Fire Department engine E-63, two 2023 Dodge Durango SUVs for Police, and a Tyler Technologies payments processing solution
- Annual appropriations ordinances for personal services and capital expenditures for 2023
- Planning commission approvals for variances at 6960 Woodlands Lane, 6958 SOM Center Road, 35100 Aurora Road, 7424 Liberty Road, and 32001 Cannon Road
Finance Committee
The Solon Finance Committee will consider several legislative items, including authorizing an agreement with Tyler Technologies for payment processing services, amending the 2023 operating and capital appropriations, and authorizing payment of amounts due via then-and-now certificates. The committee will also receive presentations on a financial policy framework update, proposed changes to the procurement policy, and the impacts of proposed HB1 on property and income taxes. Monthly reports on the ERP project, financial summary, and income tax collections are also on the agenda.
- Authorizing agreement with Tyler Technologies for payment processing services
- Amending 2023 operating appropriations (Ordinance 2022-244, Amendment #3)
- Amending 2023 capital appropriations (Ordinance 2022-254, Amendment #2)
- Authorizing payment of amounts due via then-and-now certificates
- Proposed updates to Solon Procurement Policy (Solon Code 234.03)
Planning Commission
The Solon Planning Commission will consider four variance requests, including a tabled accessory structure location variance for a storage pod at 35625 Spicebush Lane, a lot split at 6958 SOM Center Road, a pavement depth variance at 35100 Aurora Road, and new variances for a decorative wall at 7424 Liberty Road and a fence at 32001 Cannon Road. The agenda also includes adoption of minutes and public comments. The Spicebush Lane item was tabled twice previously and faces opposition from neighbors and city officials.
- 35625 Spicebush Lane: accessory structure location variance (tabled 2/14 and 2/28)
- 6958 SOM Center Road: lot split, 12.5' lot width variance, variance to not combine non-conforming lots (public hearing)
- 35100 Aurora Road: 2" pavement depth variance for Solon Community Living
- 7424 Liberty Road: 30' decorative wall front yard setback variance and construction materials variance
- 32001 Cannon Road: 2' fence height variance and 25% fence visibility variance
Safety and Public Properties
The Safety and Public Properties Committee will review routine reports and consider several new items, including equipment purchases, a bidding waiver for fire apparatus repairs, and the annual fleet replacement program. The agenda is largely procedural, with most items being discussed for potential legislation.
- Waiver of competitive bidding for fire apparatus repairs
- Replacement of jail breath testing equipment
- Annual fleet replacement program and trade-in request
- Grantwood Golf Course Ventrac tractor purchase
- Community Center & Park design build update
City Council
Solon City Council will hold a public hearing on a proposal to rezone 5045 Brainard Road from commercial and single-family to single-family only, and will consider several consent ordinances for contracts and purchases. The agenda also includes planning commission items for variances and a proposed zoning code amendment to allow animal day care centers in certain commercial districts.
- Public hearing on rezoning 5045 Brainard Road to R-1-D single-family residential
- Proposed zoning code amendment to permit animal day care centers in C-1, C-2, C-3-A, and C-6 districts
- Ordinance accepting bid of Duramark for 2023 Annual Street Striping Program
- Ordinance accepting bid of Konstruction King for 2023 Annual Concrete Repair Program
- Ordinance accepting VanCuren Tree Services three-year contract for tree removal, pruning, and stump grinding
Public Works
The Solon Public Works Committee is meeting to discuss and decide on several infrastructure and equipment items, including storm response updates, infrastructure program updates, and multiple contract awards and purchases. The agenda includes bid tabulations for street striping and concrete repair, as well as requests for legislation to purchase vehicles and equipment. This is a regular working meeting with multiple actionable items.
- Miles Road Culvert C13 Replacement - Contract 2021.25
- Fox Hill Storm & Sanitary Sewer Replacement Project - Burgess & Niple engineering design services
- 2023 Annual Street Striping Program - bid tabulation
- Purchase of Freightliner 5-ton chassis upfitting with hook lift and snow/ice equipment from Concord Road Equipment
- Purchase of 2022 Chrysler Voyager Van for Senior Center
Planning Commission
The Solon Planning Commission will hold a public hearing and consider several variance requests and a lot split. The long-pending Hawthorne Golf Estates subdivision plat at 27840 Aurora Road remains tabled pending a sewer connection letter from the Village of Oakwood. Other items include accessory structure, setback, and parking variances, plus a lot split on SOM Center Road.
- Public hearing: Hawthorne Golf Estates subdivision plat, 27840 Aurora Road, tabled pending Oakwood sewer approval
- 35625 Spicebush Lane: accessory structure location variance (tabled from 2/14)
- 6958 SOM Center Road: lot split, 12.5' lot width variance, variance to not combine non-conforming lots
- 6135 Kruse Drive: variances for drive aisle width, parking space length, and 3 additional free-standing signs; site plan
- 35100 Aurora Road: 2" pavement depth variance
Finance Committee
The Solon Finance Committee will consider accepting a $64,730 NOPEC Energized Community grant, establishing a petty cash fund for Public Works, and amending the 2023 operating appropriations. They will also receive presentations on 2022 operations and a draft financial policy framework, plus monthly updates on the ERP project, financial summary, and income tax collections.
- Accepting 2022 NOPEC Energized Community grant of $64,730
- Establishing petty cash fund for Department of Public Works (Ordinance 234.07)
- Amending 2023 Annual Operating Appropriations (Ordinance 2022-244, Amendment #2)
- Review of 2022 Operations Report and draft Financial Policy Framework
- Monthly ERP project update, financial summary, and income tax collection summary
City Council
Solon City Council will consider a consent agenda with ordinances for the 2023 appropriations, a new fire department vehicle, a wellness program, and several other purchases and agreements. They will also review Planning Commission recommendations on four property variance requests and two Brainard Road rezoning requests, one of which the Planning Commission recommended withdrawing.
- Ordinance adopting 2023 annual appropriations for personal services and other expenditures
- Ordinance authorizing purchase of a 2023 Chevrolet Tahoe SSV for the Fire Department from Ganley Chevrolet of Aurora
- Ordinance authorizing purchase of upfitting equipment for five 2023 Chevrolet Tahoe police vehicles from Hall Public Safety Upfitters
- Rezoning requests for 5045, 5065, and 5075 Brainard Road from C-3 Commercial and R-1-D Residential to R-1-D only; one recommended for withdrawal
- Ordinance accepting proposal from Wellness Works of Cleveland, LLC for a two-year Firefighter Wellness Program
Planning Commission
The Solon Planning Commission will hold a public hearing and consider tabling the Hawthorne Golf Estates subdivision plat at 27840 Aurora Road, pending sewer connection approval from Oakwood Village. The commission will also review several new variance requests for fences, accessory structures, and setbacks at residential properties, plus two rezoning requests on Brainard Road.
- Public hearing on Hawthorne Golf Estates subdivision plat and variances at 27840 Aurora Road (PCPC-2021-171)
- Variance requests for 6960 Woodlands Lane, 35625 Spicebush Lane, 7343 Shelford Drive, 5503 Stone Creek Drive, and 5022 Hidden Creek Circle
- Rezoning requests for 5065 Brainard Road (Daniel and Cynthia Bomeli) and 5075 Brainard Road (Dorothy Smercina) from C-3/R-1-D to R-1-D only
- No new material submitted for Hawthorne Golf Estates; item tabled at previous meetings
Safety and Public Properties
The Safety and Public Properties Committee will review monthly safety reports, including jail and traffic data, and the 2022 Fire Rescue annual report. They will also discuss several new items, such as a fire department wellness program, replacement of a command vehicle, retrofitting exhaust systems in fire stations, and purchasing a mid-size SUV for administration. The agenda includes updates on the Solon to Chagrin Falls Trail and deer management.
- Replacement Fire Department Command Vehicle
- Retrofit of Vehicle Exhaust Extraction Systems in three Fire Stations
- Annual Fleet Replacement Program - Vehicle Upfitting
- Purchase of a Mid-Size SUV for the Administration
- Articles of Dedication and Management Plan - Solon Woods Nature Preserve
Solon Community Improvement Corporation
The Solon Community Improvement Corporation held its annual meeting and unanimously re-elected its officers, including Mayor Ed Kraus as Executive Director and President. The board discussed the CIC's potential use for upcoming redevelopment projects, including the former Liberty Ford and AMC Classic Solon 16 sites, Community Park Master Plan, Bicentennial Park, Rails to Trails, and Solon Connects. No other substantive business was conducted.
- Re-elected Mayor Ed Kraus as Executive Director and President (7-0)
- Re-elected Councilwoman Nancy Meany as Vice President (7-0)
- Re-elected Clerk of Council Donna Letourneau as Secretary (7-0)
- Re-elected Finance Director Matt Rubino as Treasurer (7-0)
- Discussed using CIC for redevelopment of former Liberty Ford and AMC Classic Solon 16 sites
Special Public Works
The Public Works Committee will consider rescinding Ordinance 2022-153, which authorized a Ford Transit van that has not been produced, and approving a new purchase of a 2023 Ram Promaster 2500 from Bus Service, Inc. for $60,212. The department recommends waiving competitive bidding to expedite the purchase. Three proposals were received, and this was deemed the best offer.
- Rescind Ordinance 2022-153 for Ford Transit van ($54,229)
- Approve $60,212 purchase of 2023 Ram Promaster 2500 from Bus Service, Inc.
- Waive competitive bidding requirement (Codified Ordinance 234.03c)
- Three proposals received for the van
- Van needed for Water Reclamation Department operations
City Council
Solon City Council will hold its regular meeting on February 6, 2023, starting with a special Public Works session at 6:45 P.M. and caucus at 7:00 P.M. The Council will consider ordinances on second reading for 2023 wage increases and a revised classification plan for non-union employees, plus a new ordinance to establish sewer rates. It will also act on a consent agenda covering police vehicle purchases, road and sewer repair contracts, and appraisal services for the US 422 & Harper Road interchange project. Several Planning Commission-approved variances and site plans are on the consent list, and a rezoning request for Brainard Road parcels remains pending.
- Ordinance amending sewer rates (Section 1046.04 of Streets, Utilities, and Public Services Code)
- Ordinance No. 2023-3: 2023 wage increases for non-union employees (2nd reading)
- Ordinance No. 2023-4: Amended classification plan and compensation schedule for non-union employees (2nd reading)
- Purchase of five 2023 Chevrolet Tahoe police vehicles from Ganley Chevrolet of Aurora (amended to include trade-ins)
- Contracts for US 422 & Harper Road Diverging Diamond Project: O.R. Colan Associates (appraisal/acquisition) and Charles P. Braman & Co. (appraisal review)
Finance Committee - Special
The Solon Finance Committee is holding a special meeting on February 1, 2023. The agenda lists no items requiring legislation. The only substantive action is a planned executive session to consider the appointment, employment, or compensation of a public employee, followed by adjournment.
- No items requiring legislation on the agenda
- Executive session scheduled to discuss appointment, employment, or compensation of a public employee
Public Works
The Solon Public Works Committee will review storm response updates, monthly infrastructure program progress, and bid tabulations for several 2023 repair and maintenance contracts. The agenda also includes requests to authorize purchases of snow/ice equipment, a wheelchair bus, and payments for hydrant fees, along with a sewer usage rates memorandum. The meeting will also adopt minutes from the January 4, 2023 meeting.
- Bid tabulations for 2023 Annual Sanitary & Storm System Repair Program (Contract 2023.14) and Emergency & Miscellaneous Roadway Repair Program
- Right of way appraisal and appraisal review services fee proposals for US 422 & Harper Road Diverging Diamond Project (Contract 2019.23)
- Purchase of upfitting for F-450 and Freightliner 5-ton chassis with snow/ice equipment from Concord Road Equipment
- Purchase of a fourteen-passenger wheelchair bus for Senior Center and Community Life
- Authorizing payment to Cleveland Water for annual hydrant fee
Planning Commission
The Solon Planning Commission will hold a public hearing and consider tabling the Hawthorne Golf Estates subdivision plat and variances at 27840 Aurora Road, pending a sewer connection letter from Oakwood Village. The commission will also review four new items: a side yard setback variance at 31585 Crabtree Lane, a mechanical equipment location variance at 6985 Liberty Road, a wall sign variance and site plan for Nestle Stouffer's at 5750 Harper Road, and a site plan for Solon Square LLC at 33625-33631 Aurora Road.
- Public hearing: Hawthorne Golf Estates subdivision plat and variances, 27840 Aurora Road (tabled multiple times, no new material)
- 3' side yard setback variance, 31585 Crabtree Lane (PCPC-2023-001)
- Mechanical equipment location variance, 6985 Liberty Road (PCPC-2023-002)
- Wall sign variance (2 additional signs) and site plan, 5750 Harper Road - Nestle Stouffer's (PCPC-2023-004)
- Site plan, 33625-33631 Aurora Road - Solon Square LLC (PCPC-2023-005)
Finance Committee
The Solon Finance Committee will hear a presentation on the Archer Company classification and compensation study, then consider legislation to adopt recommended changes and approve 2023 wage increases for non-bargaining employees. The committee will also review contracts for payroll system upgrade project management, annual financial statement preparation, and cooperative purchasing agreements with several vendors, along with amendments to operating and capital appropriations and cash transfers.
- Approve recommended changes to classification and compensation plan for non-bargaining employees
- Amend wage schedule and annual wage increases for non-bargaining employees effective Jan 1, 2023
- Approve Civica proposal for payroll system upgrade project management
- Approve Auditor of State Local Government Services proposal for annual financial statements
- Authorize cooperative purchasing agreements with Home Depot, Staples, Amazon, W.B. Mason, and Office Depot
City Council
Solon City Council is meeting to vote on the 2023 operating and capital budgets, adopt the Community Park Master Plan, and approve numerous contracts and purchases. The agenda includes public hearings on the park plan and a zoning code amendment, plus a rezoning request. Most items are routine approvals, but the budget and park plan are significant.
- Public hearing on Ordinance 2022-252 adopting the Community Park Master Plan
- Public hearing on zoning code amendment (Chapter 1291)
- Rezoning request for 5045 Brainard Road from C-3/R-1-D to R-1-D
- 2023 appropriations for personal services and capital expenditures
- Purchase of five 2023 Chevrolet Tahoe police vehicles
Economic Development Committee
The Solon City Council's Economic Development Committee is reviewing two incentive agreements: a $40,000 Growth and Revitalization Incentive Program (GRIP) grant for Solon Square's exterior improvements, and a Job Creation Grant for The Third Estimate Corporation. The committee will also discuss a joint-use agreement for a future Innovation Center. These items are recommendations for approval at the January 17 City Council meeting.
- GRIP grant of $40,000 to Solon Square LLC for façade, pavement, crosswalk, and streetscaping improvements at 33615-33631 Aurora Road, with total project investment estimated at $1,265,922.
- Job Creation Grant Agreement with The Third Estimate Corporation for 30500 Solon Industrial Parkway, a 5-year, 30% grant, bringing 25 employees from Twinsburg.
- Joint-use agreement between Solon library and Cuyahoga Community College for a future Innovation Center.
Safety and Public Properties
The Safety and Public Properties Committee will review routine reports and consider several capital projects, including authorizing design-build for the Community Park and Community Center renovations, bidding the senior parking lot expansion, and approving the 2023 police fleet replacement. The agenda also includes a jail report, traffic report, and a proposal for police firing range design services.
- Authorization to bid Community Center Senior Parking Lot Expansion Project, Contract 2018.16
- Request to authorize design-build project delivery for Solon Community Park redesign per master plan
- Request to advertise RFQ for design-build team for Community Center buildings and grounds renovation
- Proposal from Regency Construction Services for Police Department firing range design services
- Solon Police Department Annual Fleet Replacement Project - 2023
Planning Commission
The Solon Planning Commission will hold a public hearing and consider a subdivision plat and multiple variances for Hawthorne Golf Estates at 27840 Aurora Road, which has been tabled several times pending a sewer connection letter from Oakwood Village. The commission will also review site plans for 6045 Cochran Road and 31100 Solon Road, and hold a public hearing on a request to rezone 5045 Brainard Road from C-3 and R-1-D to R-1-D only. The agenda includes adoption of minutes from December 13 and December 19, 2022 meetings.
- Public hearing and consideration of Hawthorne Golf Estates subdivision plat and variances at 27840 Aurora Road (PCPC-2021-171)
- Site plan review for 6045 Cochran Road (PCPC-2022-320)
- Site plan review for 31100 Solon Road (PCPC-2022-321)
- Public hearing on rezoning request for 5045 Brainard Road from C-3 and R-1-D to R-1-D only (AIR-22-427)
Special City Council - Jan 04 2023 at 7:00 PM
The Solon City Council is holding a public hearing and second reading of Ordinance No. 2022-252 to adopt the Community Park Master Plan, which outlines goals for redevelopment, expansion, and enhancement of Solon Community Park. The plan was developed with community input and is recommended by the Recreation Director. The ordinance is declared an emergency to begin work as soon as possible.
- Public hearing on Ordinance No. 2022-252 adopting the Community Park Master Plan
- Plan includes goals for redevelopment, expansion, and enhancement of Solon Community Park
- Master Plan developed by Brandstetter Carroll, Inc. with community surveys and stakeholder input
- Ordinance declared emergency for immediate preservation of health, safety, and welfare
- Plan recommends upgrades to trails, playgrounds, and new features like splash pads and pickleball courts
Public Works
The Solon Public Works Committee will meet to discuss a storm response status update, the 2023 Infrastructure Improvement Program, and several equipment purchase requests. They will also consider a post-construction inspection agreement for properties on Aurora Road and an application for ODOT funding for the Enterprise Parkway culvert replacement. The agenda includes routine items like adopting previous minutes and receiving monthly reports.
- Post Construction Inspection and Maintenance Agreement - Solon Medical LLC, 34500 & 34575 Aurora Road
- Enterprise Parkway Culvert Replacement Project, Contract 2020.34 - Authorization to Apply for ODOT Municipal Bridge Program Funding
- 2021 Fire Hydrant Painting, Contract 2021.19 – Final Change Order
- Purchase of Freightliner 108SD 5-ton chassis with dual steer
- Purchase of two 48" Hustler Fast-trak mowers and one 60" Hustler Super Z from KTS Equipment LLC