Southborough public meetings in 2024

Neary School Building Committee - Finance Subcommittee

The Neary Building Committee Finance Subcommittee approved prior meeting minutes and two outstanding invoices totaling $98,060. The next meeting was scheduled for February 7, 2025, with February 8 as a backup. No other business or public comment was raised.

• Approved minutes from 11-14-24 (unanimous)
• Approved Skanska invoice #1323833-000-12 for $10,560 (unanimous)
• Approved Arrowstreet invoice #729863 for $87,500 (unanimous)
• Scheduled next meeting for February 7, 2025 (with February 8 as backup)

Select Board

This is a procedural agenda for a Select Board executive session. No public discussion items, votes, or proposals are listed; the agenda contains only references to two PDF documents. The meeting appears to be focused on matters exempt from open meeting law.

• Meeting is an executive session with no publicly listed agenda items
• Two PDF documents referenced but no titles or descriptions provided

The Select Board unanimously approved the renewal of the Class II Auto Dealer License for CAC Auto Group Boston, LLC at 206 Turnpike Road. The board then voted unanimously to enter executive session to discuss personnel matters and did not return to open session. No other substantive decisions were made.

• Approved Class II Auto Dealer License renewal for CAC Auto Group Boston, LLC (5-0)
• Entered executive session under Open Meeting Law and did not return to open session (5-0)

Housing Authority

The Southborough Housing Authority held a regular meeting on December 19, 2024, with three of four commissioners present. They approved the November 12, 2024 meeting minutes and the accounts payable as of December 19, 2024, both by unanimous 3-0 votes. The executive director reported on operational updates, including a new tractor with a salter attachment, toilet replacement grant exploration, and progress on hallway/floor/stairs and door projects. No new business or public comments were raised.

• Approved November 12, 2024 meeting minutes (3-0)
• Approved accounts payable as of December 19, 2024 (3-0)
• Accepted executive director's report (3-0)

Master Plan Implementation Committee

The Master Plan Implementation Committee met and discussed progress on Master Plan goals, including housing, connectivity, and community themes. No substantive decisions were made; the committee approved the November 7th meeting minutes and adjourned.

• Approved November 7th meeting minutes (4-0)
• Agreed to continue search for committee vacancy
• Action: Share Housing Theme Summary with AHT (DD)
• Action: Share Connectivity Theme Summary with EDC (DD)
• Action: Set up meeting with Planning Board's Ms Luttrell (DD)
• Action: Develop annual report to Planning Board for February (All)

Board of Commissioners of Trust Funds

The Board approved a $900 emergency payment to the Friends of the Southborough Youth Commission to provide temporary lodging for a resident in need until the New Year. The funds will be returned to the Waldo Fay Fund if not used. The board also approved the minutes from the November 13, 2024 meeting with a minor spelling correction.

• Approved $900 emergency housing assistance to Friends of the Southborough Youth Commission (3-0)
• Approved minutes of 11-13-24 meeting with spelling correction (2-0)

Pre-K to 8 School Building Committee

The Neary Building Committee presented a project update recommending Option 3: new construction for grades 2-5, estimated at $113.6 million with $31.8 million in state reimbursement, leaving $81.8 million for the town. No formal votes were taken on the project; the committee only adjourned. The project will require a Special Town Meeting vote on May 10, 2025, and a ballot question on May 13, 2025.

• Recommended Option 3: New construction for grades 2-5 (no formal vote)
• Adjourned meeting unanimously (6-0)

Planning Board

The Planning Board held a consolidated public hearing with the Tree Warden on National Grid's Scenic Road Tree Removal Application. After discussion, the board approved trimming 14 trees and approved the removal of numerous trees in blocks, with several votes passing 5-1 or 4-2. The board also decided to have the Tree Warden determine which trees qualify for minimal cutting per the Open Space Preservation Commission's recommendation, and discussed a replanting plan.

• Approved trimming of trees #3, 8, 9, 36, 51, 82, 83, 90, 93, 97, 101, 102, 106, 109 (5-0)
• Approved removal of trees #1, 3-7 (4-2)
• Approved removal of trees #10-15 (5-1)
• Approved removal of trees #17-22 (4-2)
• Approved removal of trees #24-28 (5-1)
• Approved removal of trees #29-33, 35 (5-1)
• Approved removal of trees #43, 45, 46, 49 (5-1)
• Approved removal of trees #52-56 (5-1)

Municipal Technology Committee

The Municipal Technology Committee approved the November meeting minutes unanimously. The committee discussed upcoming budget inputs, including DPW fiber for cameras, ESRI software limitations, and potential SCADA hardware upgrades. No substantive decisions were made beyond the minutes approval.

• Approved November meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee meeting scheduled for December 17, 2024, was cancelled because a quorum was not present. No substantive decisions were made or discussed.

Advisory Committee

The Advisory Committee, in a joint meeting with the Select Board, approved $146,162.21 in interdepartmental transfers funded by health insurance savings, with no reserve fund transfers. They discussed but did not vote on a potential CPA surtax increase to 3% and a stormwater enterprise fund, agreeing to further explore both. The committee also approved prior meeting minutes and re-elected Andrew Pfaff as Chair and Marci Jones Salow as Vice Chair.

• Approved $146,162.21 in interdepartmental transfers (5-0)
• Approved February 13, 2024 minutes with corrections (4-0-1)
• Approved February 20, 2024 minutes (5-0)
• Approved February 28, 2024 minutes with correction (5-0)
• Re-elected Andrew Pfaff as Chair (4-0-1)
• Re-elected Marci Jones Salow as Vice Chair (5-0)

Select Board

The agenda for the Southborough Select Board meeting on December 17, 2024, consists solely of references to PDF documents and time entries. No specific discussion items, votes, or proposals are described. This appears to be a procedural meeting with no actionable items.

• No substantive items listed in the agenda

The Select Board unanimously approved the appointment of two new police officers and the promotion of two officers to sergeant and lieutenant. The board also heard a detailed presentation on the proposed $113.6 million Neary School construction project, which will require votes at Town Meeting and the ballot in May 2025. The board approved the consent agenda, including accepting donations and declining the right of first refusal on an affordable unit.

• Appointed Jonathan Paiva and Adalberto Lopez-Aponte as probationary police officers (5-0)
• Promoted Jeff Norton to Police Sergeant (5-0)
• Promoted Michael Whelan to Police Lieutenant (5-0)
• Approved consent agenda: open warrant, donations, NECC PILOT, declining right of first refusal (5-0)
• Approved December 3, 2024 meeting minutes as amended (5-0)

Pre-K to 8 School Building Committee

The Town Clerk's Office notified the Neary Building Committee that its minutes and documents from the December 16, 2024 meeting were not submitted within the required 45-day period. The committee must provide the missing materials or explain why they are unavailable. No substantive decisions from the meeting are recorded in this notice.

• No decisions recorded; notice of overdue minutes issued

Planning Board

The Planning Board voted unanimously to continue three public hearings without testimony to January 6, 2025: the 250 Turnpike Rd. contractor's yard building site plan, the 2 East Main St. mixed-use building site plan and special permit, and the 26 Meadow Ln. Reservoir Meadows site plan and special permits. The continuations were requested because peer review comments from Fuss & O'Neill were not yet submitted. No substantive decisions were made on these projects.

• Continued 250 Turnpike Rd. contractor's yard building public hearing to Jan 6, 2025, decision deadline Jan 10 (5-0)
• Continued 2 East Main St. mixed-use building public hearings to Jan 6, 2025 (5-0)
• Continued 26 Meadow Ln. Reservoir Meadows public hearings to Jan 6, 2025 (5-0)
• Adjourned meeting at 7:42pm (5-0)

Personnel Board

The Personnel Board unanimously approved the FY26 salary grid under Section 20 of the Salary Administration Plan, which includes a 3% cost-of-living adjustment for all SAP employees. The board also discussed potential changes to the board's structure with the Town Moderator, but no vote was taken. Additionally, the board approved the minutes from the November 19, 2024 meeting and noted the upcoming start of a new Youth and Family Services Coordinator.

• Approved FY26 salary grid with 3% COLA (3-0)
• Approved November 19, 2024 meeting minutes (3-0)
• Discussed potential board structure changes with Town Moderator; no vote taken

Library Board of Trustees

The Southborough Library Board of Trustees unanimously approved the FY26 library budget of $684,380, a 4.5% increase over the current year. The budget removes Ancestry from electronic subscriptions due to the vendor's restriction on home access. The board also approved the November meeting minutes and discussed the Safe Child Policy draft, which is under review by Town Counsel.

• Approved FY26 library budget of $684,380 (5-0)
• Approved November 18, 2024 meeting minutes as amended (5-0)
• Removed Ancestry Library Edition from FY26 electronic resource renewals
• Discussed Safe Child Policy draft; Town Counsel to review
• Library closed Christmas Eve, Christmas Day, and New Year's Day

Tricentennial Committee

The committee approved the November 20, 2024 minutes as amended by a roll call vote. They discussed forming subcommittees, updating the brick fundraiser, and preparing a report to the Select Board. No major decisions were made beyond the minutes approval.

• Approved November 20, 2024 minutes as amended (5-0)
• Agreed to split volunteer contact list among members
• Adjourned meeting by roll call vote (5-0)

Southborough Cultural Arts Council

The Southborough Cultural Arts Council met virtually on December 11, 2024, and discussed grants that required further details on location and date specifics. A roll call vote was held, and all four members present approved the grants unanimously (4/4). The meeting was brief, lasting from 7:51 pm to 8:05 pm.

• Approved grants requiring location and date details (4/4 roll call vote)

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee has not submitted minutes and documents from its December 11, 2024 meeting to the Town Clerk's Office, as required by Southborough Town Code § 9-25. Deputy Town Clerk Amy Berry notified committee chair Jason W. Malinowski of the overdue submission and requested a response. No substantive decisions from the meeting are recorded in this document.

• No decisions recorded; minutes for 12/11/2024 meeting not yet submitted

Taxation Aid Committee

The Taxation Aid Committee approved the minutes from the October 10, 2024 meeting and confirmed that revisions to the application form are complete, making it ready for distribution. The committee discussed limited public donations and scheduled the next meeting for February 19, 2025. No other substantive decisions were made.

• Approved minutes of October 10, 2024 meeting (3-0, Jeff not voting)
• Confirmed application form revisions complete and ready for distribution

Board of Health

The Board of Health unanimously approved the FY26 department budget of $294,352 and the elected budget of $450, with changes including a 5% pay increase for employees and a reduction in contracted services. The board also unanimously approved the minutes from the November meetings and appointed Town Clerk Jim Hegarty as Town Burial Agent. No public comments were made, and the meeting was adjourned.

• Approved FY26 department budget of $294,352 and elected budget of $450 (3-0)
• Approved minutes from 11/12/24 and 11/15/24 meetings (3-0)
• Appointed Jim Hegarty as Town Burial Agent (3-0)

Board of Assessors

The Board of Assessors unanimously approved the FY25 tax commitments, including real estate, personal property, and other levies, and signed the commitment forms. They also approved the FY26 department budget of $303,530, a 6.75% increase, and voted to submit three articles to the 2025 Annual Town Meeting. Additionally, they approved motor vehicle excise tax commitments and abatements, and approved several property tax exemptions in executive session.

• Approved FY25 tax commitments totaling $52,863,697.65 (unanimous)
• Approved FY26 department budget of $303,530 (unanimous)
• Approved submission of ATM article for 5-year personal property contract (unanimous)
• Approved submission of ATM article to adopt MGL c.59 s21A stipend (unanimous)
• Approved submission of ATM article for $14,000 overlay transfer for cyclical inspections (unanimous)
• Approved motor vehicle excise tax commitment #2024-06 for $50,003.85 (unanimous)
• Approved monthly motor vehicle excise abatements totaling $5,240.91 (unanimous)
• Approved 5 personal property exemption applications (unanimous)

21 Highland Future Use Committee

The 21 Highland Future Use Committee reviewed its extended charge from the Select Board, now running to June 30, 2025, with an interim report due February 28, 2025, and a final report due June 30, 2025. The committee discussed the building's condition, noting no major immediate capital needs, and planned next steps including a fact sheet and community outreach. No substantive decisions were made beyond approving the meeting minutes.

• Approved meeting minutes (5-1, 1 abstention)
• Set timeline: interim report due Feb 28, 2025; final report due June 30, 2025
• Scheduled next meetings tentatively for Jan 13 and Jan 27, 2025

Pre-K to 8 School Building Committee

The committee unanimously approved the minutes from the November 21, 2024 meeting. They discussed community outreach plans, design updates, gym size options (with potential $1M cost for larger gyms), and sustainability incentives. No formal votes were taken on these topics.

• Approved November 21, 2024 meeting minutes (unanimous)

Conservation Commission

The Commission issued a Negative Determination of Applicability with conditions for 38 Presidential Drive, allowing the homeowners to proceed with proposed work including a balcony, stone walls, and coops, while requiring erosion controls and wetland renaturalization. It also continued two public hearings (26 Meadow Lane and 120 Turnpike Road) to January 2, 2025, and approved certificates of compliance for 6 Dairy Farm Lane and 1 Andrews Way. The Commission approved its FY26 budget request, which includes funding to increase a shared part-time administrative position to full-time.

• Issued Negative Determination of Applicability with conditions for 38 Presidential Dr (3-0)
• Continued public hearing for 26 Meadow Lane flexible development to Jan 2, 2025 (3-0)
• Continued public hearing for 120 Turnpike Rd 60-unit apartment building to Jan 2, 2025 (3-0)
• Approved Certificate of Compliance for 6 Dairy Farm Lane (3-0)
• Approved Certificate of Compliance for 1 Andrews Way (3-0)
• Approved and recommended FY26 budget submittal (3-0)
• Approved minutes of 11/14/2024 (3-0)

Neary School Building Committee - Communications Subcommittee

The subcommittee approved the November 21, 2024 meeting minutes unanimously. They discussed the communication plan, including recording a video series and distributing flyers, and planned to develop a project justification document. No other formal decisions were made.

• Approved November 21, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Board

This meeting agenda contains only document references and times, with no rezonings, contracts, or public hearings described. It appears to be a procedural or administrative meeting.

Tricentennial Committee

The agenda for this meeting consists of procedural timestamps and references to document packets. No specific discussion items or decisions are listed in the provided text.

Personnel Board

The Personnel Board is holding a meeting at 8:30 AM, but the provided agenda text only lists PDF document filenames and timestamps with no described items. No decisions or discussions are specified in the available document. The meeting appears to be procedural or the agenda content is not included in this text.

• No specific items—only document references and times

Select Board

This Select Board agenda for November 19, 2024 lists only a 6:30 P.M. start time and references to multiple PDF documents, but no specific decisions, proposals, or discussions are described. The agenda is purely procedural with no actionable items.

Southborough School Committee

The Southborough and Northborough School Committees are holding a special open meeting of the Operational Budget Subcommittee. The provided agenda contains no specific discussion items or decision points.

Planning Board

The posted agenda for the Southborough Planning Board meeting on November 4, 2024, contains only references to PDF documents and repeated time slots with no specific discussion or decision items listed. This appears to be a procedural or placeholder agenda with no actionable business.

Southborough Housing Opportunity Partnership Committee

The provided agenda contains only the meeting time and references to PDF documents without listing specific discussion items or votes. It is primarily procedural boilerplate.

Conservation Commission

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions. It indicates a meeting start time of 7:00 P.M.

Neary School Building Committee - Finance Subcommittee

The meeting scheduled for October 23, 2024, was canceled. The provided agenda contains no substantive items for decision or discussion.

Select Board

The provided agenda consists of procedural timestamps and references to document packets. There are no specific decisions, proposals, or discussion topics listed in the text.

Southborough School Committee

The agenda for the Southborough School Committee special open meeting on October 17, 2024, is purely procedural. It references two PDF documents but lists no specific decisions, discussions, or public hearings. The only items are two 7:00 P.M. time slots with no accompanying substance.

• Agenda consists only of document references and time slots; no concrete items listed.

Select Board

This Select Board meeting agenda lists only times and document references with no substantive agenda items. No decisions, proposals, or discussions are identified in the provided text.

Conservation Commission

The provided agenda contains only the meeting time and references to document packets. There are no specific items, proposals, or decisions listed in the text.

Historical Commission

The Southborough Historical Commission voted 5-0-2 to support Special Town Meeting Article 10, a citizens' petition to change how Community Preservation Committee members are appointed, removing the Select Board's secondary appointing authority. The Commission also voted 7-0 to sponsor a $20,000 Community Preservation Act application for Rural Cemetery water tower restoration. Additionally, the Commission approved several historic house signs and a related letter, and tabled officer elections.

• Supported Special Town Meeting Article 10 on CPC appointment process (5-0-2)
• Sponsored $20,000 CPA application for Rural Cemetery water tower restoration (7-0)
• Approved historic house sign for Francis D. Bigelow house at 6 Ward Road (7-0)
• Approved historic house sign for Caleb Williams house at 14 Newton Street (7-0)
• Approved historic house sign for F.D. Newton house at 6 Winter Street (7-0)
• Approved historic house sign for Bemis House at 17 Oak Hill Road (7-0)
• Approved letter for historic house sign recipients (6-1)
• Tabled election of officers

Southborough Cultural Arts Council

The Southborough Cultural Arts Council approved the minutes from its 7/30/24 meeting and discussed raising community awareness of the grant cycle. The council reviewed recommendations from the Chair's presentation to the Select Board, including applying for FY2025 town budget funds, and postponed decisions on grant scoring and other items to the October meeting.

• Approved minutes from 7/30/24 meeting
• Discussed applying for FY2025 town budget funds (no vote recorded)
• Postponed grant scoring mechanism decision to October meeting
• Postponed Historical Society/Arts Center initiative discussion to October meeting

Board of Health

The Southborough Board of Health unanimously approved an intermunicipal agreement (IMA) with Northborough to share a Health Agent, which will be presented to the Select Board for a vote. The board also approved minutes from previous meetings, a revised addendum for the Business Administrator I position, and discussed opioid abatement, a regional nurse hire, and upcoming flu clinics. No public comments were made.

• Approved minutes from 8/13/24 meeting (3-0)
• Approved but not released executive session minutes from 8/13/24 and 9/4/24 (3-0)
• Approved intermunicipal agreement with Northborough for shared Health Agent (3-0)
• Approved revised addendum for Business Administrator I position (3-0)

Dissolved - Affordable Housing Trust Fund Committee

The Town Clerk's Office notified the Affordable Housing Trust Fund Committee that it had not received the minutes and documents from the 9/17/24 meeting, as required by Southborough Town Code § 9-25. The committee was asked to respond and submit the missing materials, or explain if the meeting was cancelled, lacked a quorum, or involved executive session minutes.

• No substantive decisions recorded; minutes and documents from 9/17/24 meeting not submitted to Town Clerk

Council on Aging

The Town Clerk's Office notified the Council on Aging that it had not received the minutes and documents used at the September 17, 2024 meeting, as required by Southborough Town Code § 9-25. The notice asks the council to submit the missing materials or explain why they cannot be provided, such as cancellation or lack of quorum. No substantive decisions from the meeting are recorded in this notice.

• Council on Aging notified of missing Sept. 17 meeting minutes and documents
• Council on Aging asked to submit minutes or provide a reason for non-submission

Pre-K to 8 School Building Committee

The committee received an update that the MSBA increased cost per square foot and site allowances, reducing the estimated town share from $83.4M to $81.8M. They also discussed the schematic design schedule, with MSBA approval expected October 30, 2024, and a town vote tentatively set for April 26, 2025. The committee decided not to form a design working group, instead having Arrowstreet meet with the superintendent's team, with Denise Eddy attending as the committee's representative. No formal votes were taken on these items.

• Decided not to form a design working group; Arrowstreet to meet with superintendent's team as needed
• Appointed Denise Eddy to attend design meetings with Arrowstreet and district staff
• Adjourned meeting unanimously (6-0)

Tricentennial Committee

The Tricentennial Committee is scheduled to meet on September 16, 2024, at 6:30 PM. The agenda contains only times and document references, with no specific discussion items, proposals, or votes listed.

• No specific agenda items provided; only times and document attachments are noted.

The Tricentennial Committee voted to recommend James Harding for appointment to the Select Board and approved spending up to $3,000 for Heritage Day merchandise. They also approved the August 26, 2024 minutes and discussed but took no action on the draft Expenditure Policy and a musical proposal from Keane Southard.

• Recommended James Harding to Select Board for appointment (5-0-1)
• Approved $3,000 spending authorization for Heritage Day merchandise (6-0)
• Approved August 26, 2024 meeting minutes (6-0)
• Adjourned meeting at 8:35 P.M. (6-0)

Economic Development Committee

The Economic Development Committee approved a not-to-exceed $1,000 contract with CCR Consulting to assist in preparing presentation materials for the 9/30/24 Town Meeting. The committee also approved the June 10, 2024 draft meeting minutes. No other substantive decisions were made; the rest of the meeting was informational and procedural.

• Approved $1,000 contract with CCR Consulting for Town Meeting materials (3-0)
• Approved June 10, 2024 draft meeting minutes (3-0)

Pre-K to 8 School Building Committee

The Neary Building Committee voted unanimously to authorize Skanska to submit a Preferred Schematic Report (PSR) addendum to the Massachusetts School Building Authority (MSBA), responding to the MSBA's request for additional cost information on all design options. The addendum includes costs for base repair options and the 450-student new construction alternative. No other substantive decisions were made.

• Authorized Skanska to submit PSR addendum to MSBA (unanimous roll call vote)
• Initial motion to accept changes and submit was withdrawn before vote

Conservation Commission

The Southborough Conservation Commission issued Orders of Conditions for restoration work at 20 and 22 Turnpike Road and an Order of Resource Area Delineation for 25 Park Street. Several other hearings were continued to October 3, 2024, including those for 66 Oak Hill Road, 116 Main Street, Central Street, 27 Pine Hill Road, and 120 Turnpike Road. Certificates of Compliance were issued for 4 Dairy Farm Lane and 10 Overlook Drive.

• Issued Order of Conditions for 20 & 22 Turnpike Road restoration (3-0)
• Issued Order of Resource Area Delineation for 25 Park Street with conditions (3-0)
• Issued Certificate of Compliance for 4 Dairy Farm Lane (3-0)
• Issued Certificate of Compliance for 10 Overlook Drive (3-0)
• Issued Administrative Amendment for BHCL Farm Dump access road (3-0)
• Continued hearings to Oct 3 for 66 Oak Hill, 116 Main St, Central St, 27 Pine Hill, 120 Turnpike (3-0)
• Issued negative Determination of Applicability for 42 Wildwood Drive (3-0)
• Approved minutes of 8/22/2024 (2-0-1)

Neary School Building Committee - Finance Subcommittee

The Finance Subcommittee approved the Arrowstreet Inc. invoice #729715 for $19,680 and held the Skanska USA Building Inc. invoice pending questions about the timesheet. They also approved the August 9, 2024 meeting minutes as amended. The subcommittee discussed the Massachusetts School Building Authority's increased reimbursement rates, which lower the town's share of the Neary project from $84 million to $81.8 million, and planned to push for cost reductions before town meeting.

• Approved August 9, 2024 meeting minutes as amended (unanimous)
• Approved Arrowstreet Inc. invoice #729715 for $19,680 (unanimous)
• Held Skanska USA Building Inc. invoice pending timesheet questions

Select Board

The Select Board and K-8 School Committee held a joint meeting to interview three candidates for a vacancy on the School Committee. After interviews, the board voted 7-0-2 to appoint Kamali O'Meally to fill the seat until the next town election in May 2025. Two members abstained, citing a preference for a different candidate.

• Appointed Kamali O'Meally to K-8 School Committee vacancy (7-0-2, with two abstentions)
• Adjourned meeting (5-0)

Golf Course Committee

The Golf Course Committee approved installing a new fence between green 3 and tee box 4 to minimize wayward golf balls, and will form a subcommittee to get specifications and costs. Other options along the 7th fairway and additional signage were discussed but not decided. The meeting was a walkthrough with neighbors and golf league representatives.

• Approved new fence between green 3 and tee box 4
• Subcommittee to identify resource for fence spec and cost
• Approved minutes from September 4, 2024

Recreation Commission

The Recreation Commission voted 4-0 to support a citizens petition that would change how Community Preservation Committee members are appointed, giving appointing authority back to the boards and commissions they represent. The commission also discussed the dog park project at Lundblad Field, noting that DEP considers it a change of use requiring a post-closure process, and agreed to seek an informal meeting with DEP. Other updates included a successful Summer Nights event, fall program registrations, and capital plan proposals.

• Supported citizens petition to correct CPC appointing authority (4-0)
• Approved meeting minutes from 8/22/24 (4-0)
• Agreed to schedule informal meeting with DEP regarding dog park
• Discussed capital plan proposals including dog park, turf field, and court replacements

Advisory Committee

The Advisory Committee met jointly with the Select Board and Planning Board to discuss the MBTA Communities zoning bylaw. The Select Board voted 5-0 to support the bylaw as modified by the Planning Board. The Planning Board voted to continue its hearing. No other substantive decisions were made by the Advisory Committee.

• Select Board approved MBTA Communities Overlay District Bylaw (5-0)
• Planning Board continued its hearing on the bylaw

Personnel Board

The Personnel Board approved the continuation of expanded hours for the ZBA Business Administrator under Section 13(a) through November 30, 2024, due to ongoing 40B project hearings. The board also approved a 3-week vacation accrual request for the new Civil Engineer, Caitlin Cervello, per Section 11b(2). The August 12, 2024 minutes were approved unanimously. No other substantive decisions were made.

• Approved continuation of ZBA expanded hours through Nov 30, 2024 (3-0)
• Approved 3-week vacation accrual for new Civil Engineer Caitlin Cervello (3-0)
• Approved August 12, 2024 meeting minutes (3-0)

Southborough Housing Opportunity Partnership Committee

The scheduled meeting of the Southborough Housing Opportunity Partnership Committee on September 9, 2024, was cancelled because a quorum was not present. No decisions were made or items discussed.

Select Board

The Southborough Select Board reviewed the September 30, 2024 Special Town Meeting warrant and voted on positions for several articles. They unanimously supported restructuring the Affordable Housing Trust (Article 11) and dissolving the Southborough Housing Opportunity Partnership Committee (Article 12). They also voted to remove Article 13, which would have allowed additional Community Preservation Act contributions, at the request of the Community Preservation Committee. The board assigned members to speak on each warrant article and voted against supporting a citizen petition for a recall process (Article 19).

• Supported Article 11 to restructure Affordable Housing Trust (5-0)
• Supported Article 12 to dissolve SHOPC (5-0)
• Removed Article 13 (CPA additional contributions) from STM warrant (5-0)
• Supported amended Article 2 (Pilot Committee changes) (5-0)
• Opposed Article 19 (citizen petition for recall process) (0-5)
• Assigned board members to speak on each warrant article

Southborough Housing Opportunity Partnership Committee

The committee voted unanimously to support the Planning Board's zoning plan for the MBTA Communities Act, which includes higher-density multi-family housing on 10 acres near the MBTA station. They also voted 3-0-1 to recommend merging the Affordable Housing Trust Fund Committee with SHOPC, with one abstention. Discussions covered Chapter 61A parcels, reducing zoning barriers, and using trust funds for rental assistance, but no other formal decisions were made.

• Approved June 6, July 11, and July 23 meeting minutes (unanimous)
• Voted to support Planning Board's MBTA Communities Act plan (4-0)
• Voted to recommend merging AHTFC and SHOPC to Town Meeting (3-0-1, Jesse abstained)

Registrar of Voters

The Board of Registrars reviewed and voted to count 8 ballots from the September 3 State Primary that were not brought to the polling station, including 1 UOCAVA, 5 specially qualified, and 2 received before the 8pm deadline. All were approved 3-0. The board also voted 3-0 to authorize the Town Clerk to prepare and submit the meeting minutes.

• Approved 8 late ballots (1 UOCAVA, 5 specially qualified, 2 pre-deadline) 3-0
• Authorized Town Clerk to prepare and submit meeting minutes 3-0

Select Board

The posted agenda for the September 4, 2024 Select Board meeting lists only time stamps and document attachments with no specific items for discussion or decision. The agenda appears to be purely procedural boilerplate.

Southborough Housing Opportunity Partnership Committee

The Southborough Housing Opportunity Partnership Committee voted 5-0 to approve transferring the available balance of funds designated for affordable housing from the Community Preservation Committee (CPC) to the Affordable Housing Trust Fund (AHTF). The transfer aims to streamline the process, which currently takes 7-19 months, and enable quicker action on housing opportunities. No substantive objections were raised during discussion.

• Approved transfer of available affordable housing funds from CPC to AHTF (5-0)
• Adjourned meeting (5-0)

Board of Assessors

The Board of Assessors approved a transfer of $17,068 from the Assessor's Overlay Surplus to fund FY2025 salary adjustments and other costs, including $6,200 for cloud migration of the assessors' software. They also approved motor vehicle excise tax commitments totaling $316,668.06, abatements totaling $11,481.56, and a $58,491.51 transfer from the FY2021 overlay reserve to surplus. The board signed the LA-15 form confirming the FY25 valuation model meets DOR guidelines.

• Approved $17,068 transfer from Overlay Surplus for FY25 adjustments (unanimous)
• Approved $6,200 annual cost for AP-5 cloud hosting (unanimous)
• Approved 2024 motor vehicle excise tax commitments totaling $316,668.06 (unanimous)
• Approved 60 motor vehicle excise tax abatements totaling $11,481.56 (2-0, Widdiss abstained)
• Approved 2 abatements from 2022 totaling $527.22 (unanimous)
• Approved $58,491.51 transfer from FY2021 overlay reserve to surplus (unanimous)
• Signed LA-15 form confirming FY25 valuation model within DOR guidelines
• Signed LA-3 sales report for submission

Advisory Committee

The Advisory Committee, in a joint meeting with the Select Board, voted to support Article 16, which increases funding for the EDC coordinator position by $27,929, and also supported several other warrant articles for the Special Town Meeting, including amendments to the Salary Administration Plan, reducing the PILOT Committee membership, and establishing a PEG Access fund. The committee withheld votes on the MBTA Communities zoning bylaw and Article 5 (meeting minutes) pending further review. No final decisions were made on the warrant articles themselves, as they are subject to Town Meeting vote.

• Supported Article 16 to increase EDC coordinator funding by $27,929 (7-0)
• Supported Articles 1, 2, 3, 4 (Salary Plan, PILOT Committee, Solid Waste Committee, Consumer Advisory Commission) (5-0)
• Supported Article 6 to allow Treasurer-Collector to collect unclaimed checks (5-0)
• Supported Article 19 to establish PEG Access and Cable Related Fund (5-0)
• Supported Article 9 (Regional Emergency Communication Services) language (5-0)
• Supported Article 11 to allow other funding sources with CPA projects (5-0)
• Supported Article 12 to transfer $17,068 from Assessor's Overlay Surplus (5-0)
• Supported Article 13 for additional $2.1M for Breakneck Hill remediation (5-0)

Select Board

The provided agenda contains only timestamps and references to document packets. There are no specific discussion items or decisions listed in the text.

Pre-K to 8 School Building Committee

The Neary Building Committee unanimously voted to authorize Skanska USA to submit the Preferred Schematic Report (PSR) to the Massachusetts School Building Authority (MSBA) by August 28, 2024. The PSR recommends Option C.4, a new construction of a 610-student school on the existing Neary site, with an estimated total project cost of $113.4 million. The committee also approved the meeting minutes from August 9, 12, and 19, 2024.

• Authorized Skanska USA to submit the Preferred Schematic Report to the MSBA (unanimous)
• Approved meeting minutes from August 9, 12, and 19, 2024 (unanimous)
• Approved August 26, 2024 meeting minutes (unanimous)

Council on Aging

The Southborough Council on Aging voted to rescind its earlier decision to give the Senior Center a new name and to end all discussion on the matter. The motion passed with all in favor and two abstentions. The rest of the meeting covered program updates, volunteer coordination, and event planning, with no other formal votes taken.

• Rescinded original vote to rename Senior Center (all in favor, 2 abstentions)
• Ended discussion on Senior Center name change (all in favor)

Conservation Commission

The agenda for the Southborough Conservation Commission meeting on August 22, 2024, contains only document references and time entries with no specific decisions, proposals, or discussions listed. This appears to be a procedural placeholder agenda.

• No substantive items, rezonings, contracts, or public hearings are included in the agenda.

The Southborough Conservation Commission approved Orders of Conditions for pool and addition projects at 34 Central Street and 170 Woodland Road, and continued several other hearings to September 12, 2024. The hearing for 27 Pine Hill Road was continued pending additional information, and the hearing for 20 & 22 Turnpike Road was continued at the applicant's request.

• Approved Order of Conditions for 34 Central Street addition (3-0-1, Widdiss abstained)
• Approved Order of Conditions for 170 Woodland Road pool and shed relocation (4-0)
• Continued hearing for 27 Pine Hill Road pool to Sept 12 (4-0)
• Continued hearing for 20 & 22 Turnpike Road restoration to Sept 12 (4-0)
• Continued hearing for 25 Park Street resource area delineation to Sept 12 (4-0)
• Continued hearing for 120 Turnpike Road 60-unit apartment building to Sept 12 (4-0)
• Approved minutes of 8/1/2024 (4-0)

Recreation Commission

The Southborough Recreation Commission approved a $45,000 payment from the 911 Revolving Fund for the next bond payment, with a unanimous 5-0 vote. The commission also discussed updates on the Peninsula Trail Bridge and Boardwalk project, capital planning for Choate Field, and the search for a new cross-country coach. No other formal decisions were made.

• Approved $45,000 from 911 Revolving Fund for bond payment (5-0)
• Approved meeting minutes from 6/18/24 and 7/2/24 (5-0)

Planning Board

The scheduled Planning Board meeting on August 21, 2024, was cancelled because a quorum was not present. No substantive decisions were made.

Registrar of Voters

The Southborough Board of Registrars of Voters voted unanimously to delegate its authority to the Town Clerk for certifying nomination papers, processing voter registrations, using signature stamps, selecting election workers, authorizing an advance opening and central tabulation facility, and investigating provisional and FWAB ballots for the 2024 State Primary and State Election. The board also voted not to recommend extending in-person early voting hours beyond state requirements. Tentative meetings were set to count UOCAVA and specially qualified ballots on September 4, 2024, and November 8, 2024.

• Delegated authority to Town Clerk to certify nomination papers and process voter registration (4-0)
• Delegated authority to use Registrar's signature stamps on election documents (4-0)
• Delegated authority to select election workers (4-0)
• Authorized Advance Opening, Early Deposit, and Central Tabulation Facility for 2024 State Election (4-0)
• Authorized Town Clerk to investigate and count Provisional or FWAB ballots for 2024 State Primary and State Election (4-0)
• Voted not to recommend extending In-Person Early Voting hours beyond state requirements (4-0)
• Set tentative meeting for 9/4/24 to count UOCAVA or Specially Qualified ballots for State Primary
• Set tentative meeting for 11/8/24 to count UOCAVA or Specially Qualified ballots for State Election

Pre-K to 8 School Building Committee

The Neary Building Committee met virtually and reviewed the draft Preferred Schematic Report for the new Margaret A. Neary Elementary School, providing comments to the design team. No vote was taken to approve the report; the committee will vote on a future draft. The committee also approved meeting minutes from July 22, 2024, and subcommittee minutes from June 14 and July 26, 2024.

• Approved July 22, 2024 meeting minutes (unanimous)
• Approved Sustainability Subcommittee minutes for June 14, 2024 (2-0-3)
• Approved Communications Subcommittee minutes for July 26, 2024 (3-0-2)
• Reviewed draft Preferred Schematic Report; no vote taken

Planning Board

The Planning Board voted to publicly support a Citizen's Petition to correct the Community Preservation Committee's appointment authority (3-0, 1 abstention) and appointed William Warren to the Master Plan Implementation Committee (4-0). The board continued two public hearings to September 9, 2024: the MBTA Communities overlay district zoning amendment and the 250 Turnpike Road contractor's yard major site plan. It also approved an updated charge for the Master Plan Implementation Committee (3-0, 1 abstention) and approved minutes from July 22 and July 31, 2024.

• Approved public support for CPC Citizen's Petition to correct appointment authority (3-0, 1 abstention)
• Appointed William Warren to Master Plan Implementation Committee, term to 6/30/2025 (4-0)
• Continued MBTA Communities overlay district public hearing to September 9, 2024 (4-0)
• Continued 250 Turnpike Road contractor's yard site plan hearing to September 9, 2024 (4-0)
• Approved Master Plan Implementation Committee charge update, version 2 (3-0, 1 abstention)
• Approved minutes from July 22, 2024 (4-0)
• Approved minutes from July 31, 2024 (4-0)

Southborough Housing Opportunity Partnership Committee

The scheduled meeting of the Southborough Housing Opportunity Partnership Committee was cancelled because a quorum was not present. No substantive decisions were made.

Library Board of Trustees

The Library Board of Trustees approved removing the Red Cross donation bin from library property and allowing Southborough Youth and Family Services to place a Suicide Prevention Month sign on the grounds. They also approved minutes from three prior meetings and discussed budget, facilities, and strategic planning updates.

• Approved minutes of June 3, June 15, and June 24, 2024 meetings (unanimous)
• Supported removing Red Cross donation bin; director to arrange pickup
• Approved SYFS Suicide Prevention Month sign on library grounds
• Discussed teak bench repair funded by Friends of Southborough Library
• Reviewed FY25 budget and supplemental accounts
• Noted strategic planning forum scheduled for September 5, 2024

Southborough Youth Commission

The Southborough Youth Commission approved the July 9, 2024 meeting minutes as amended and discussed a proposed $20,000 community needs assessment with Trendline, to be funded by a Southborough Community Fund grant. No formal votes were taken on the assessment or other substantive items; the meeting was primarily informational and planning-focused.

• Approved July 9, 2024 meeting minutes (all present, Sara M. abstained)
• Discussed $20K Trendline community needs assessment proposal (no vote)
• Discussed returning $36K in unused ARPA clinician funds to town (no vote)
• Discussed requesting ~$500 additional salary/mileage funds at Fall Town Meeting (no vote)

Dissolved - Affordable Housing Trust Fund Committee

The provided agenda consists of timestamps and document references without listed discussion items or motions. The record is procedural and does not contain specific business for decision.

The Town Clerk's Office notified the Affordable Housing Trust Fund Committee that it had not received the minutes and documents used at the 8/13/24 meeting, as required by Southborough Town Code § 9-25. The committee was asked to respond and submit the missing materials. No substantive decisions from the meeting are recorded in this notice.

• No decisions recorded; minutes for 8/13/24 meeting not submitted to Town Clerk

Recreation Commission

The provided agenda contains only meeting times and does not list any specific discussion items or decisions. The record is procedural boilerplate.

Pre-K to 8 School Building Committee

The Neary Building Committee unanimously voted to advance the new four-grade school option (C.4) for 610 students to the Massachusetts School Building Authority (MSBA) for review. The estimated total project cost is $113.4 million, with an estimated town share of $83.4 million. The committee also approved the July 18 and July 22 (AM) meeting minutes, while holding the July 22 (PM) minutes for clarification.

• Approved meeting minutes for July 18, 2024 and July 22, 2024 (AM) (unanimous)
• Voted to bring new four-grade school option C.4 to MSBA (unanimous roll call, 7-0)
• Held July 22, 2024 PM meeting minutes for clarification

Southborough School Committee

This is a special open meeting of the Southborough School Committee. The agenda lists only a 6:00 P.M. start time and references to documents but provides no specific discussion or decision items. This appears to be a procedural or placeholder agenda.

Personnel Board

The Personnel Board unanimously approved the draft language for the September 30, 2024 Special Town Meeting warrant article, which includes updates to Schedule A and C of the Salary Administration Plan. The board also discussed longevity payments, a salary survey with low response rates, and next steps for a tuition reimbursement policy, but took no formal action on these items.

• Approved July 12, 2024 meeting minutes (4-0)
• Approved draft warrant language for SAP Schedule A and C updates (4-0)
• Agreed to include only SAP pages impacted by changes in the warrant
• Agreed to prioritize salary survey data collection and plan for March Town Meeting
• Agreed to have Town Administrator contact Attorney Feodoroff regarding salary study timing
• Agreed to continue tuition reimbursement policy work for October meeting

Pre-K to 8 School Building Committee

The Finance Subcommittee reviewed updated cost estimates for three Neary Elementary School project scenarios, with total project costs ranging from $83 million to $113.6 million. They approved the June 26, 2024 meeting minutes and five outstanding invoices. No final decision was made on which construction option to pursue.

• Approved 6-26-24 meeting minutes as amended (unanimous)
• Approved Arrowstreet invoice #729620 for $34,440 (unanimous)
• Approved Arrowstreet invoice #729652 for $58,888.24 (unanimous)
• Approved Skanska USA Building invoice dated 8-2-24 for $16,540 (unanimous)
• Approved Kiinsta invoice dated 3-5-2024 for $350.00 (unanimous)
• Approved GoDaddy invoice from 3-5-2024 for $44.53 (unanimous)

Select Board

The scheduled Select Board meeting on August 9, 2024, was cancelled because a quorum was not present. No decisions were made or items discussed.

Neary School Building Committee - Finance Subcommittee

The Finance Subcommittee approved five outstanding invoices totaling about $110,223 and reviewed updated cost estimates for three Neary School building options. The subcommittee discussed the impact of the estimated $67–$92 million construction costs on the town budget and tax levies, but took no action on the options. A member raised concerns about budget assumptions and the need to consult the Capital Planning Subcommittee.

• Approved Arrowstreet invoice #729620 for $34,440 (unanimous)
• Approved Arrowstreet invoice #729652 for $58,888.24 (unanimous)
• Approved Skanska USA Building invoice dated 8-2-24 for $16,540 (unanimous)
• Approved Kiinsta invoice dated 3-5-2024 for $350.00 (unanimous)
• Approved GoDaddy invoice from 3-5-2024 for $44.53 (unanimous)
• Approved minutes from 6-26-24 as amended (unanimous)

Select Board

The provided agenda contains only timestamps and document references. There are no specific discussion items, decisions, or proposals listed in the text.

The Southborough Select Board approved the FY25 Transfer Station Regulations, appointed new full-time police and communications officers, and made several board and committee appointments. The board also reviewed the Special Town Meeting warrant, removing two articles and agreeing to support a CPA bylaw amendment. A proposed 40B project at 352 Turnpike Road was discussed but no action was taken.

• Approved FY25 Transfer Station Regulations (5-0)
• Appointed Marlo Taylor as full-time Communications Officer (5-0)
• Appointed Anthony Vega and Andrew Whamond as full-time Police Officers (5-0)
• Appointed Sheri Widdiss to Conservation Commission (5-0)
• Appointed Jane Gates and Nicole Boloz to Cultural Arts Council (5-0)
• Approved Consent Agenda including election warrants and appointments (5-0)
• Removed CPA surtax and Storm Water Enterprise Fund articles from Special Town Meeting warrant
• Agreed to support CPA bylaw amendment article for Special Town Meeting

Historical Commission

The Historical Commission met jointly with the Select Board to review recent accomplishments and future plans. They discussed updating the Demolition Delay Bylaw to align with the Zoning Code's definition of historic buildings (structures over 85 years old) instead of the fixed 1925 date, and requested public storage space for artifacts. No formal votes were taken on these items; the only action was a unanimous 5-0 vote to adjourn.

• Adjourned meeting at 8:12 PM (5-0)

Southborough Stewardship Committee

The Southborough Stewardship Committee approved its amended charge, adding that members be appointed by the Select Board for one-year terms, and endorsed a request to add a conservation commissioner and open space preservation commission member. The Conservation Commission supported the request and sent a letter to the Select Board. The committee also discussed plans for 120 Turnpike Road, preferring to preserve the land as is and avoid clear-cutting any of the 6.2 donated acres, and will send a letter to relevant boards. No other substantive decisions were made.

• Approved July 23, 2024 minutes as amended (5-0)
• Approved amended charge adding 'appointed by the Select Board for one-year terms' (5-0)
• Endorsed request for conservation commissioner and open space preservation commission membership
• Discussed 120 Turnpike Road plans, preferring preservation over clear-cutting
• Agreed to send letter to Conservation Commission, Planning Board, and ZBA regarding 120 Turnpike Road

Southborough School Committee

The Southborough School Committee is holding a special meeting on August 5, 2024. The revised agenda lists only meeting times (7:00 P.M.) and references to PDF documents, with no specific discussion items, votes, or public hearings identified. This appears to be a procedural meeting or a placeholder agenda.

• Agenda contains only meeting times and references to PDF documents; no substantive items listed.

Conservation Commission

The Commission issued an Order of Conditions for replacing 17 and installing 3 distribution poles along Main St, Ware Rd, Brigham St, and Johnson Rd, with standard conditions plus removal of waste materials and no stump grinding. It also voted to support the Stewardship Committee's proposal to reconfigure its membership to include one Conservation Commission member, one Open Space Preservation Commission member, and three at-large members. Several hearings were continued to August 22, 2024, including for 34 Central Street, 25 Park Street, 170 Woodland Road, 20 & 22 Turnpike Road, and 120 Turnpike Road. A Certificate of Compliance was issued for 5 Cordaville Road, and an enforcement letter was approved for 34 Sears Road with fines up to $300 per day starting August 2, 2024.

• Issued Order of Conditions for pole replacement/installation project (4-0)
• Supported Stewardship Committee membership reconfiguration (4-0)
• Issued Certificate of Compliance for 5 Cordaville Road (4-0)
• Approved enforcement letter for 34 Sears Road with fines up to $300/day (4-0)
• Issued Negative Determination of Applicability for shed at 46 Flagg Road (4-0)
• Continued hearings to August 22 for 34 Central Street, 25 Park Street, 170 Woodland Road, 20 & 22 Turnpike Road, and 120 Turnpike Road (4-0 each)
• Approved minutes of 7/11/2024 (3-0-1)

Master Plan Implementation Committee

The Master Plan Implementation Committee met on August 1, 2024, and approved the June 13th meeting minutes with minor corrections. The committee discussed progress tracking and agreed to prepare a summary progress report for the August 19th Planning Board meeting, including changes to responsibilities for Master Plan recommendations approved in June. No substantive policy decisions were made; the meeting focused on administrative updates and planning.

• Approved June 13th meeting minutes with minor corrections (3-0)
• Agreed to prepare summary progress report for August 19th Planning Board meeting
• Agreed to include changes to MDP responsibilities in Planning Board report
• Agreed to provide updated MPIC charge reflecting six-monthly updates to Planning Board

Southborough Trails Committee

The Southborough Trails Committee approved the July 18, 2024 meeting minutes (4-0) and discussed the Peninsula Trail Phase I MassTrails grant, including interpretive signage content and pending paving quotes. They also discussed Phase II next steps, including wetland delineation and a potential parking license agreement with Sanofi, and heard a proposal for a bike path connecting Southborough T-Station to Marlborough.

• Approved minutes from 07/18/2024 (4-0)
• Discussed interpretive signage content for Peninsula Trail Phase I
• Discussed Phase II next steps, including wetland delineation and parking license with Sanofi
• Discussed proposed Assabet Southborough Greenway bike path

Planning Board

The Planning Board, meeting jointly with the Zoning Board of Appeals (ZBA), continued the public hearing for the 120 Turnpike Road 40B comprehensive permit to August 21, 2024. The applicant reported revisions reducing the building from six to five stories and moving it onto the existing parking lot. The board also continued the Residences at Park Central 40B hearing to September 4, 2024, with a request for the applicant to engage abutters.

• Continued 120 Turnpike Road 40B public hearing to August 21, 2024 (5-0)
• Continued Residences at Park Central 40B public hearing to September 4, 2024 (3-0)
• Noted applicant's plan revision reducing building height from six to five stories
• Scheduled height test with 50-ft weather balloon for August 8, 2024

Board of Health

The Town Clerk's Office notified the Board of Health that it has not received the minutes and documents used at the 7/29/24 meeting, as required by Southborough Town Code § 9-25. The board is asked to submit the missing materials as individual files and reply to the email, with the response posted on the town website until compliance. No substantive decisions are recorded in this notice; it is a procedural reminder about a reporting requirement.

• No decisions recorded; notice of missing minutes for 7/29/24 meeting issued by Town Clerk

Municipal Technology Committee

The Municipal Technology Committee approved the previous meeting's minutes with a correction and discussed ongoing technology projects, including website feedback, Wi-Fi upgrades, employee training, and a strategic tech plan. No formal decisions were made beyond the minutes approval; most items were updates or planning discussions.

• Approved meeting minutes with correction (unanimous)
• Adjourned meeting (unanimous)

Council on Aging

The Southborough Council on Aging met on July 29, 2024, and approved the minutes of the June 7th meeting. The board discussed plans for the new common room dedication on September 18th, Heritage Day on October 14th, and reviewed ongoing programs and survey results. No formal votes were taken on substantive matters; the meeting was primarily informational and planning-focused.

• Approved minutes of June 7th meeting (all in favor)
• Set dedication of new common room for September 18th
• Booked space for Heritage Day booth on October 14th for $50 entry fee
• Volunteers assigned for QR codes (Mike and Carol) and dedication sub-committee (Pam, Peg, Mary Ann, Sandy, Mike)
• Adjourned at 1:15 pm (all in favor)

Neary School Building Committee - Communications Subcommittee

The Communications Subcommittee approved the minutes from June 10, 2024, and finalized a communication plan ahead of the August 12, 2024 vote on the Neary School building project. The plan includes Facebook updates, ParentSquare posts, a Community Advocate article, and office hours at the Senior Center. The subcommittee also agreed to post a new FAQ about the School Committee's vote and will create a survey on the 2-grade versus 4-grade school cost question.

• Approved June 10, 2024 meeting minutes (unanimous)
• Approved communication plan for August 12 vote: Facebook updates, ParentSquare posts, Community Advocate article, Senior Center office hours
• Agreed to post new FAQ on School Committee's vote with link to presentation by Keith Lavoie
• Agreed to create community survey on 2-grade vs 4-grade school cost
• Established ParentSquare public group for Neary Building Project updates

Neary School Building Committee - Finance Subcommittee

The agenda for the Neary School Building Committee Finance Subcommittee meeting on July 25, 2024, contains only a scheduled start time of 1:00 PM and references to documents, with no specific discussion items or actions listed. The provided agenda text includes a PDF file marked as cancelled, but also a separate PDF without that notation. The agenda is purely procedural.

• Meeting set for 1:00 PM with no further details
• Document references only; no agenda items specified
• One PDF filename includes 'CXLD' indicating possible cancellation

Southborough Stewardship Committee

The committee voted 4-0 to approve a revised charge that reduces membership to five, keeps Conservation Commission and Open Space Preservation Commission designees, and drops the Recreation Commission seat. They also discussed the town dump cleanup, requesting $2.1 million at fall town meeting, and reviewed trail, meadow, and invasive species updates.

• Approved minutes as amended (4-0)
• Endorsed revised charge with 5 members, keeping Conservation and OSPC designees, dropping Recreation (4-0)
• Requested $2.1 million for dump cleanup at fall special town meeting
• Discussed moving spigot to Beecology and allocating cleanup funds for restoration
• Reviewed trail boardwalk supplies purchase by Trails Committee
• Discussed invasive species treatment and meadow restoration

Select Board

The Select Board held a brief meeting with a single agenda item: approving up to $10,000 in ARPA funds for soil testing around and under the current Neary School. The funds are needed because the $950,000 allotted by the 2022 Town Meeting for the school project's feasibility and design work has been fully committed. The motion was approved unanimously (4-0). The Board also discussed the timeline for the Neary Building Committee's decision on which project to bring to Town Meeting.

• Approved up to $10,000 in ARPA funds for Neary School soil testing (4-0)
• Adjourned meeting at 9:26 a.m. (4-0)

Southborough Housing Opportunity Partnership Committee

The Southborough Housing Opportunity Partnership Committee (SHOPC) met virtually and made two appointments. Douglas Manz was appointed to the AHTFC-SHOPC Consolidation Working Group and to the CPC Committee, both by unanimous votes of 4-0. No other substantive decisions were made.

• Appointed Douglas Manz to AHTFC-SHOPC Consolidation Working Group (4-0)
• Appointed Douglas Manz to CPC Committee (4-0)

Pre-K to 8 School Building Committee

The Southborough School Committee unanimously voted to support the administration's relocation plan for students during the Neary School construction project. The Neary Building Committee is still evaluating design options and will hold a Preferred Schematic Vote on August 12, 2024. No final decision on the school's design or location has been made yet.

• Supported relocation plan for students during construction (unanimous)
• Adjourned meeting (unanimous)

Pre-K to 8 School Building Committee

The Neary Building Committee voted to eliminate the auditorium from all cost estimation options for the new Neary School, and directed Arrowstreet to cost out the two-story configuration for the 610-enrollment option. The committee also approved minutes from July 8 and July 15, and heard updates on landfill monitoring and space reductions.

• Approved July 8 and July 15 meeting minutes (6-0-1, Eddy abstained)
• Directed Arrowstreet to cost out the two-story configuration (4-3, Cook, Davis, Challen opposed)
• Eliminated auditorium from all cost estimation options (unanimous)
• Selected option C.4.B for cost estimation (unanimous)

Board of Health

The scheduled Board of Health meeting was cancelled because a quorum was not reached. No substantive decisions were made or discussed.

Planning Board

The Planning Board approved a Major Site Plan (Change of Use) for an adult daycare facility at 337 Turnpike Road, operated by Gracious Home Adult Day Care Center, LLC, with conditions and Board of Health approval. The board also continued the public hearing on the MBTA Communities Overlay District zoning amendment to August 19, 2024, and discussed the One Stop Grant/Route 9 study and 40B projects at 120 and 250 Turnpike Road.

• Approved Major Site Plan (Change of Use) for adult daycare at 337 Turnpike Road (5-0)
• Approved waivers requested by applicant for 337 Turnpike Road (5-0)
• Closed public hearing for 337 Turnpike Road adult daycare (5-0)
• Continued MBTA Communities Overlay District public hearing to August 19, 2024 (5-0)
• Approved June 3, 2024 meeting minutes as amended (5-0)
• Approved June 17, 2024 meeting minutes as amended (5-0)
• Approved June 18, 2024 meeting minutes as amended (5-0)

Southborough Housing Opportunity Partnership Committee

The Southborough Housing Opportunity Partnership Committee meeting scheduled for July 22, 2024, was cancelled because a quorum was not present. No decisions were made or discussed.

Dissolved - Affordable Housing Trust Fund Committee

The Southborough Affordable Housing Trust Fund Committee voted 6-0 to appoint Al Hamilton and Andrew Dennington to a new ad hoc working group considering a merger with the Southborough Housing Opportunity Partnership Committee. The committee approved minutes for the July 3, 2024 meeting, but deferred approval of June 4 and June 14 minutes pending review and redistribution. The committee then voted 6-0 to enter executive session, despite one member's objection to the stated reasons.

• Appointed Hamilton and Dennington to merger working group (6-0)
• Approved July 3, 2024 meeting minutes (6-0)
• Deferred approval of June 4 and June 14 minutes
• Entered executive session (6-0)

Pre-K to 8 School Building Committee

The committee discussed design options for the Neary School project but took no formal votes, deferring approval of meeting minutes and the selection of options for cost estimation to the July 22 meeting. They reviewed site analysis, program requirements, and cost estimates, with concerns raised about soft costs, reimbursement rates, and the auditorium.

• Deferred approval of July 8 and July 15 meeting minutes to July 22 meeting
• Deferred vote on options to send for cost estimation to July 22 meeting
• Agreed to add auditorium question to July 22 vote

21 Highland Future Use Committee

The scheduled meeting of the 21 Highland Future Use Committee was cancelled because a quorum was not present. No decisions were made or items discussed.

Southborough Trails Committee

The Southborough Trails Committee approved the June 25, 2024 meeting minutes (4-0) and discussed the Peninsula Trail Phase I signage and grant reports, including proposing 4-6 interpretive signs. For Phase II, they reviewed a wetland delineation sketch, confirmed the current trail route remains as originally proposed, and noted that Beals and Thomas are preparing a Notice of Intent application. The Select Board has allowed the committee to spend ARPA funds as originally proposed.

• Approved minutes from 06/25/2024 (4-0)
• Discussed signage options for Peninsula Trail Phase I, proposing 4-6 interpretive signs
• Confirmed current proposed trail route for Peninsula Trail Phase II remains as originally proposed
• Noted Beals and Thomas are preparing Notice of Intent application for Phase II
• Select Board allowed Trails Committee to spend ARPA as originally proposed

Economic Development Committee

The Economic Development Committee voted unanimously to appoint Michael Nordstrom as chair. Members discussed pursuing a One Stop grant for a Route 9 corridor study to update zoning and allow mixed-use development, and reviewed wastewater capacity reports. No other formal votes were taken.

• Appointed Michael Nordstrom as EDC Chair (3-0)
• Adjourned meeting at 8:16 pm (3-0)

Select Board

The provided text contains a list of document filenames and timestamps but does not list specific agenda items, motions, or discussion topics. The meeting is scheduled for 6:30 P.M.

Southborough Housing Opportunity Partnership Committee

The provided agenda text contains only procedural information and does not list any specific topics, motions, or decisions for discussion.

Conservation Commission

The Conservation Commission meeting scheduled for June 20, 2024, was cancelled. No agenda items or substantive topics were listed in the provided document.

Select Board

The provided text consists only of meeting document titles and time stamps. No substantive topics, motions, or decisions are detailed in this record.

Planning Board

The provided agenda for the Southborough Planning Board meeting on June 17, 2024, consists only of document filenames and meeting times. No specific proposals, hearings, or decisions are listed in the text.

Neary School Building Committee - Sustainability Subcommittee

The provided agenda contains only time references and document names, with one file name including a cancellation indicator. No specific topics, decisions, or discussions are recorded in the text.

Personnel Board

The provided agenda text consists only of procedural boilerplate and file references. No specific discussion topics, motions, or decisions are documented in the text.

Cable Television Committee

The committee is reviewing documents related to the proposed Southborough Verizon cable license. These materials include a draft of the license and a summary prepared by Attorney William Solomon.

• Proposed Verizon cable license draft
• License summary from Attorney William Solomon

Select Board

The provided text contains only file names and meeting times for the June 4, 2024, Select Board meeting. It does not list specific topics, motions, or discussions.

Conservation Commission

The provided agenda contains only meeting times and references to document packets. There are no specific items, proposals, or decisions listed in the text.

Select Board

The provided agenda text consists only of timestamps and document references. No specific topics, decisions, or discussion items are listed.

Northborough-Southborough Regional School District Committee

The Northborough-Southborough Regional School Committee is holding a joint open meeting of its policy development subcommittees. The provided agenda contains no specific discussion topics or action items.

Planning Board

The provided agenda contains only meeting times and references to document packets. There are no specific discussion items or decisions listed in the text.

Select Board

The provided text consists of a list of document filenames and timestamps without any listed discussion topics or action items. It is procedural boilerplate.

Southborough Housing Opportunity Partnership Committee

The provided agenda for the April 4, 2024, Southborough Housing Opportunity Partnership Committee meeting contains only procedural time and document placeholders. No topics, discussions, or decisions are documented in the text.

Planning Board

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions. No substantive projects, contracts, or ordinances are detailed in the text.

Planning Board

The provided agenda contains only meeting times and references to revised documents. There are no specific discussion items or decisions listed in the text.

Select Board

The provided text contains only file names for the March 19, 2024, Select Board meeting. No specific discussion topics, proposals, or decisions are listed in the document.

Southborough Housing Opportunity Partnership Committee

The agenda for the Southborough Housing Opportunity Partnership Committee contains only file references and indicates a cancellation for the March 18, 2024, meeting.

Personnel Board

The provided agenda contains only timestamps and references to document packets. There are no specific discussion items or decisions listed in the text.

Southborough Youth Commission

The provided agenda contains only the meeting time and references to document packets. There are no specific discussion items or decisions listed in the text.

Conservation Commission

The provided agenda contains only timestamps and document references. There are no specific items, proposals, or decisions listed in the text.

Select Board

The provided agenda text consists only of timestamps and references to document packets. No specific discussion or decision items are listed in the text.

Select Board

The provided agenda consists of timestamps and document references without listed topics. No specific decisions or discussions are detailed in the text.

Southborough Youth Commission

The provided agenda contains only timestamps and document references. There are no specific discussion items or decisions listed in the text.

Southborough School Committee

The agenda for this special open meeting contains no listed discussion items or decisions. The document consists of procedural boilerplate.

Select Board

The provided agenda contains only time stamps and references to document packets. There are no specific motions, votes, or discussion topics listed in the text.

Neary Building School Committee –Designer Selection Subcommittee

The Neary School Building Committee's Designer Selection Subcommittee is meeting to discuss the selection of a designer. The provided agenda contains only the meeting time and no specific action items.

Northborough-Southborough Regional School District Committee

The meeting scheduled for January 17, 2024, was cancelled. No other items were listed on the agenda.

Personnel Board

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions.

Select Board

The provided agenda contains only timestamps and document references. There are no specific discussion items or decisions listed in the text.

Southborough School Committee

The provided agenda for the Margaret A. Neary School Council is procedural and contains no specific discussion items or decisions. One version of the agenda is marked as cancelled.

Northborough-Southborough Regional School District Committee

The Northborough-Southborough Regional School Committee Operational Budget Subcommittee meeting scheduled for January 8, 2024, was cancelled.

Community Center Exploration Committee

The agenda for this meeting consists of procedural boilerplate and does not list specific discussion items or decisions.