Southborough public meetings in 2025

Master Plan Implementation Committee

The committee approved the minutes from October 2023 and December 2 2025 by unanimous vote. Ms. DeMuria agreed to add a new column for 2026 to the MPIC tracker. Sam Stivers and Debbie DeMuria were assigned to confirm dates with the Select Board and Planning Board for a joint MPIC meeting. The meeting was adjourned after a motion passed with two votes.

• Approved October 2023 and December 2 2025 meeting minutes (Stivers YES, DeMuria YES, Warren YES)
• Ms. DeMuria to add new column for 2026 to the MPIC tracker
• Sam Stivers to check dates with the Select Board for a joint meeting
• Debbie DeMuria to check dates with the Planning Board for a joint meeting
• Motion to adjourn passed (Stivers YES, DeMuria YES)

Select Board

The Select Board voted unanimously to set a Special Town Meeting for Monday, March 2, 2026 at 6:00 PM. The motion was made by Chairman Andrew Dennington and seconded by Marguerite Landry. The board also adjourned the meeting unanimously.

• Approved Special Town Meeting date: Monday March 2, 2026 at 6:00 PM (5-0-0)
• Adjourned meeting (5-0-0)

Board of Health

The Board approved the minutes from the December 9 meeting and adopted the FY27 elected budget, each by a 2‑0 vote. It granted a variance for 6 Brook Lane, requiring an annual maintenance plan and as‑built drawings. It also approved the 12/19/25 septic plans for the 250 Turnpike Road townhouse project, pending a DPW memo on water and sewer line crossings. The meeting was adjourned at 9:37 am.

• Approved 12/9/25 meeting minutes (2-0)
• Approved FY27 elected budget (2-0)
• Approved variance request for 6 Brook Lane with maintenance plan condition (2-0)
• Approved 250 Turnpike Road septic plans with DPW memo condition (2-0)
• Adjourned meeting (2-0)

Planning Board

The Planning Board voted to delegate the response to the December 19, 2025 Open Meeting Law complaint to Town Counsel. The motion passed unanimously with a 4‑0 vote. The board then adjourned the meeting, also by unanimous vote.

• Refer response to Open Meeting Law complaint to Town Counsel – approved (4-0)
• Adjourn meeting – approved (4-0)

Personnel Board

The Southborough Personnel Board meeting scheduled for December 22, 2025, includes only the start time (8:00 A.M.) and links to agenda and packet PDFs. No specific personnel actions, contracts, or policy items are detailed in the agenda text provided. Consequently, the board appears to have no substantive agenda items for this meeting.

The board approved the minutes from the November meetings, authorized temporary extra hours for a recreation employee, and adopted the updated job description for the DPW Business Administrator. It also approved the FY27 Personnel Board budget, keeping $12,000 for workplace development, and recommended a $25,000 warrant article to fund a salary study. All votes were unanimous or with one abstention as recorded.

• Approved minutes from Nov 17 & 21, 2025 (5-0-0)
• Approved temporary additional hours for Recreation employee Lisa Novello (5-0)
• Approved updated DPW Business Administrator job description for Tammi Rice (4-0-1)
• Approved FY27 Personnel Board budget, maintaining $12,000 workplace development funding (5-0-0)
• Recommended $25,000 salary study budget warrant article (5-0-0)

Planning Board

The Southborough Planning Board will hold an executive session at 10:30 A.M. on December 19, 2025. The agenda documents contain no specific items, proposals, or decisions. Therefore the meeting appears to be procedural with no disclosed substantive business.

The provided minutes consist of coded entries and placeholders without any clear statements of approvals, denials, or actions. No specific decisions, votes, or resolutions can be identified from the text. Therefore, the meeting appears to have recorded no substantive actions.

Southborough Trails Committee

The Southborough Trails Committee unanimously approved the minutes from the October‑December 2025 meetings. It also approved the Peninsula Trail Phase I regulatory signage quote presented by Signarama. The committee discussed Phase II cost overruns but took no action, and the meeting was adjourned unanimously.

• Approved Oct‑Dec 2025 meeting minutes (4‑0)
• Approved Peninsula Trail Phase I signage quote (4‑0)
• Adjourned meeting (4‑0)

Community Preservation Committee

The Southborough Community Preservation Committee meeting scheduled for Dec 18, 2025 shows only headings and placeholders for documents. No specific agenda items, proposals, or decisions are detailed in the agenda. As a result, the meeting appears to be procedural with no substantive matters to discuss.

The Community Preservation Committee voted 6‑0 to conditionally approve the Affordable Housing Trust application. The committee also agreed to postpone voting on the Fayville Park Improvements and the Rural Cemetery Water Tower Restoration projects. A FY27 budget review was presented, but no budget decisions were made. The meeting concluded with procedural items and next‑step discussions.

• Conditionally approve Affordable Housing Trust application (6-0)
• Postpone vote on Fayville Park Improvements project
• Postpone vote on Rural Cemetery Water Tower Restoration project

Wastewater Study Committee

The Southborough Wastewater Study Committee voted 6‑0‑0 to approve the minutes from the November 13, 2025 meeting. No other motions were adopted; the committee discussed project updates and financing options but did not vote on them. The meeting was then adjourned by a 6‑0‑0 vote.

• Approved November 13, 2025 minutes (6-0-0)
• Adjourned meeting (6-0-0)

Northborough-Southborough Regional School District Committee

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions.

Select Board

The Southborough Select Board will convene at 6:30 P.M. to review and discuss the agenda items listed in the packet.

• Review of agenda documents and packets
• Discussion of agenda items
• Public meeting to follow agenda

Southborough Trails Committee

The Trails Committee received two sealed bids—R.Bates & Sons, Inc. and The Aulson Company Inc.—for the Peninsula Trail boardwalk and footbridge. Both bids were higher than the allocated budget, so no award was made and the committee will consider scope and funding options. The meeting was adjourned with a 4‑0 vote.

• No award made for Peninsula Trail Boardwalk and Bridge project (bids exceeded budget)
• Next meeting scheduled for Thursday, Dec 18, 2025 at 6:30 PM
• Motion to adjourn approved 4-0

Taxation Aid Committee

The committee approved the minutes from the August 6, 2025 meeting. It decided to keep the application period in February each year. The committee adopted several edits to the application form, including removing the email field, adding a required copy of the last federal tax filing, adding a note that missing the copy may delay processing, and adding contact information for additional assistance. The next meeting is scheduled for January 14, 2026.

• Approved August 6, 2025 minutes (all in favor: Brian, Mary Ann, Hal)
• Set application month to February annually
• Removed email field from identification section
• Added required copy of last federal tax filing to attachments
• Added note that not providing the copy may delay processing
• Added contact info for additional tax assistance on application

Tricentennial Committee

The Tricentennial Committee approved the minutes from the October 8 and November 12 meetings by unanimous vote. It also voted unanimously to approve a draft letter authorizing the 215th Army Band to participate in the Tricentennial parade. The Committee agreed on January 1 as the date for the drone show and assigned members to follow up on funding and a time‑capsule project.

• Approved October 8 and November 12 meeting minutes (unanimous: Morris, Hokinson, Dennington, Oldershaw, Falconi, Enge)
• Approved draft letter to the 215th Army Band for parade participation (unanimous: Morris, Hokinson, Dennington, Oldershaw, Falconi, Ange)
• Set January 1 as the date for the Tricentennial drone show (Committee agreement)
• Assigned Mr. Dennington to discuss drone‑show funding with the Friends group
• Mr. Enge agreed to research and collect information for the time capsule
• Mr. Ackley will volunteer with the working group after stepping down as appointed member

Southborough Trails Committee

The Southborough Trails Committee approved the Phase I signage document with a unanimous 4‑0 vote. Approval of the 11/20/2025 minutes was postponed to the next meeting. The committee scheduled a bid opening for Phase II on Dec. 15 at 11:00 AM and set the next meetings for Dec. 15 and Dec. 18. The meeting was adjourned by a 4‑0 vote.

• Approved Phase I signage document (4-0)
• Postponed approval of 11/20/2025 minutes (to be taken up next meeting)
• Scheduled Phase II bid opening for Dec 15, 2025 at 11:00 AM
• Set next meeting for Dec 15, 2025 at 11:00 AM at Town Office
• Set additional meeting for Dec 18, 2025 at 7:00 PM
• Adjourned meeting (4-0)

Southborough Zoning Board of Appeals

The board unanimously voted to close the public hearing on the special permit for 150 Cordaville Road. No approval or denial of the battery energy storage system was made; the board noted the use is allowed in the Industrial District but further site‑plan and fire‑department permits are required. Safety concerns raised by the fire chief and board members were discussed, and the applicant was told additional plans are needed.

• Motion to close public hearing carried 5-0 (unanimous)
• Special permit not approved; board deferred pending site‑plan and fire‑department approvals

Recreation Commission

The Recreation Commission approved the November 10, 2025 meeting minutes by unanimous roll‑call vote. Commissioners scheduled the next meeting for Wednesday, December 10, 2025. The meeting was adjourned at 8:45 pm by unanimous vote. The Summer Program Fee Structure was tabled until the January meeting.

• Approved November 10, 2025 minutes (Dumont, Rehlander, LaVault yes)
• Scheduled next meeting for Dec 10, 2025
• Adjourned meeting at 8:45 pm (Dumont, Rehlander, LaVault, O’Day yes)
• Tabled Summer Program Fee Structure until January meeting

Board of Health

The agenda for the Southborough Board of Health on December 9, 2025 includes only the meeting start time at 9:00 A.M. and placeholders for documents. No specific agenda items, such as rezoning proposals, contracts, ordinances, or public hearings, are listed.

The Deputy Town Clerk notified the Board of Health that the Town Clerk has not received the minutes for the November 4, 2025 and December 9, 2025 meetings. The email cites Town Code § 9‑25, which requires minutes to be submitted within 45 days. No substantive actions, approvals, or votes were documented in the provided text.

Board of Assessors

The December 9, 2025 Board of Assessors agenda for Southborough, MA consists of three PDF references and three entries showing a 4:15 P.M. meeting time with “Documents:” placeholders. No specific agenda items, such as rezoning proposals, contracts, or ordinance discussions, are listed in the provided document.

The Board accepted the November 4 minutes and FY26 tax commitments unanimously. It approved the FY27 department budget of $318,347, transferred $207,189.98 from the overlay reserve, and awarded a five‑year personal‑property valuation contract to Real Estate Research Consultants for $113,660. The Board also approved motor‑vehicle excise tax commitments, monthly abatements, and two personal real‑estate exemption applications.

• Accepted November 4, 2025 meeting minutes (unanimous)
• Approved FY26 tax commitments totaling $54,574,991.07 (real estate) and $1,780,138.78 (personal property) (unanimous)
• Approved FY26 motor‑vehicle excise tax commitment for 277 vehicles, $48,061.49 (unanimous)
• Approved October motor‑vehicle excise tax abatements totaling $2,668.60 (unanimous)
• Authorized transfer of $207,189.98 from overlay reserve to surplus (unanimous)
• Awarded personal‑property services contract to Real Estate Research Consultants, $113,660 (unanimous)
• Approved FY27 department budget, $318,347.00 (unanimous)
• Approved two FY26 personal real‑estate exemption applications (Clause 18 Hardship, Clause 22 Veteran) (unanimous)

Southborough Youth Commission

The commission voted to approve the November 4, 2025 meeting minutes as amended. A motion to support the FY27 Budget Request Proposal Memo was also approved. Both votes were unanimous among members present.

• Approved November 4, 2025 meeting minutes (all present approve)
• Approved FY27 Budget Request Proposal Memo (all present approve)

Capital Improvement & Planning Committee

The Southborough Capital Improvement & Planning Committee will hold a joint meeting with the Select Board, Advisory, and School Committee at 6:30 p.m. on December 8, 2025. The agenda document does not list any specific items for discussion or decision. The meeting will be conducted virtually via the provided link.

Housing Authority

The board approved the November 17, 2025 meeting minutes and the December 8, 2025 accounts payable. It accepted the Executive Director's report and voted to extend the contract with Forever Mechanical HVAC/R, Inc. for an additional year. The meeting was then adjourned.

• Approved November 17, 2025 meeting minutes (3-0)
• Approved Accounts Payable as of Dec 8, 2025 (4-0)
• Accepted Executive Director report (4-0)
• Extended Forever Mechanical HVAC/R contract by one year (4-0)
• Adjourned meeting (4-0)

Affordable Housing Trust

The Southborough Affordable Housing Trust meeting scheduled for December 8, 2025 was cancelled. The cancellation was due to a lack of quorum. No agenda items were considered, and no decisions were made.

Library Board of Trustees

The trustees approved the minutes from the November 17, 2025 meeting. They reviewed a draft FY27 library budget, but no final approval was made and the budget will be finalized in January. The meeting was then adjourned.

• Approved November 17 meeting minutes (5-0)
• Adjourned meeting (4-0)
• Reviewed FY27 budget draft; final approval scheduled for January

Advisory Committee

The Advisory Committee will hold a joint meeting with the Select Board, School Committee, and Capital Improvement and Planning. No specific items are listed on the agenda, indicating a procedural session. The meeting is scheduled for 6:30 p.m. on December 8, 2025.

The Advisory Committee, Select Board, School Committee and Capital Improvement and Planning Committee voted unanimously to adjourn the meeting at 8:39 p.m. They also approved a motion, seconded by the Select Board chair, to place a warrant before a Special Town Meeting that would present three options for the Neary School project, including a separate article for the roof replacement.

• Adjourn meeting at 8:39 p.m. – unanimous votes (Select Board 5-0-0, School Committee 4-0-0, Advisory Committee 6-0-0, CIPC 4-0-0)
• Approve motion to bring Neary school issue to a Special Town Meeting with a warrant covering three options, including a roof article – unanimous (5-0-0)

Council on Aging

The council voted unanimously to allow Raeleen to sign invoices and payroll while Peg is absent. The remaining reports were tabled because of the Friend’s Annual Staff Party. No other decisions were recorded.

• Approved Raeleen signing authority for invoices and payroll (unanimous)
• Tabled remaining reports (no vote)

Select Board

The Select Board and participating committees discussed the Neary School roof and future building options. A motion was made to place a warrant before a Special Town Meeting that would list three school‑site options and a separate article for the roof. The motion was unanimously approved (5‑0‑0). No other substantive actions were taken.

• Motion to bring Neary roof and school options to Town Meeting approved (5-0-0)

Planning Board

The Southborough Planning Board held a meeting on December 8, 2025. Members heard a presentation on battery energy storage systems and discussed safety standards, training, and emergency plans. The board also reviewed input from the Affordable Housing Trust on 55+ housing bylaws and examined a proposed development on Southville Road. No formal actions, approvals, or votes were recorded.

Master Plan Implementation Committee

The Master Plan Implementation Committee decided to move the goal‑tracking database to the town’s OneDrive and make it publicly viewable as PDFs. It approved continuing updates to the tracker, creating a 2025 MPIC Annual Report that will also serve as the Planning Board update, and arranging a joint meeting with the Select Board and Planning Board in March. The meeting was adjourned unanimously.

• Carry forward transition of the Goal Tracking Database to OneDrive into 2026 (all members)
• Implement tracker updates such as color‑coding and year filtering (DD)
• Create a 2025 MPIC Annual Report to also use for the Planning Board update (DD)
• Reach out to the Select Board and Planning Board for a joint meeting in March (SS/DD)
• Adjourn meeting – motion passed 4-0

Planning Board

The Planning Board voted unanimously to authorize Chair Meme Luttrell to negotiate with Town Counsel, the Building Commissioner, the Town Administrator, and Michael Weishan to create a promissory note for a bond supporting a four‑day Temporary Certificate of Occupancy for 40‑41 Central Street/Fayville Hall. The board also voted unanimously to adjourn the emergency meeting. Both motions passed with a 4‑yes, 0‑no roll‑call vote.

• Authorized Ms. Luttrell to negotiate a bond promissory note for a 4‑day TCO (Yes‑4, No‑0)
• Adjourned the meeting (Yes‑4, No‑0)

Community Preservation Committee

The Southborough Community Preservation Committee approved the amended minutes from July 16, 2025, September 17, 2025, and September 24, 2025 by unanimous roll‑call votes (6‑0 each). The committee then adjourned the meeting unanimously (6‑0). No new projects, funding, or policy decisions were approved at this meeting.

• Approved July 16, 2025 minutes (6‑0)
• Approved September 17, 2025 minutes (6‑0)
• Approved September 24, 2025 minutes (6‑0)
• Adjourned meeting (6‑0)

Board of Commissioners of Trust Funds

The Board approved the December 3, 2025 meeting minutes as presented with a 2‑0 vote. Members discussed a consolidated assistance application and agreed to schedule a joint meeting after the holidays, with Mr. Ballantine following up with Youth/Family. The session was adjourned by a 2‑0 vote.

• Approved 11-05-25 meeting minutes (2-0)
• Adjourned meeting (2-0)

Golf Course Committee

Deputy Town Clerk Stephanie Secino notified Committee Chair Jennifer Selig that the minutes and supporting documents for the Golf Course Committee meeting held on December 2, 2025 have not been submitted as required by Southborough Town Code § 9‑25. She asked the chair to explain why the minutes are missing, offering three possible reasons: meeting cancellation, lack of quorum, or executive‑session material withheld. No substantive actions or votes were recorded at this time.

Select Board

The provided agenda consists of procedural boilerplate and document references. There are no specific discussion items or decisions listed in the text.

The Select Board unanimously approved up to $5,000 in engineering funds to cost‑out improvements to the Cemetery Water Tank. It also approved the Municipal Technology Committee’s business‑process survey and several consent‑agenda items, including the November 18 meeting minutes, 2026 license renewals, and a revised job description for the DPW Business Administrator.

• Approved MTC business processes survey (5-0-0)
• Approved Open Session minutes (Nov 18, 2025) (5-0-0)
• Approved 2026 license renewals (5-0-0)
• Approved up to $5,000 engineering funds for Cemetery Water Tank cost study (5-0-0)
• Approved revised job description for DPW Business Administrator (5-0-0)

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee did not record any substantive decisions at its December 1, 2025 meeting. Deputy Town Clerk Stephanie Secino notified Chair Jason Malinowski that the required minutes and supporting documents have not been submitted to the Town Clerk as required by Town Code § 9‑25.

Personnel Board

The board voted to approve a cost‑of‑living adjustment (COLA) of 3% for SAP employees for fiscal year 2027. The motion passed by a roll‑call vote of 3‑2‑0. The meeting was then adjourned by a unanimous 5‑0‑0 vote.

• Approved 3% COLA for SAP employees FY27 (3-2-0)
• Adjourned meeting (5-0-0)

Southborough Trails Committee

The Southborough Trails Committee unanimously approved the minutes from the October 2, 2025 meeting (4‑0 vote). The committee also unanimously approved the motion to adjourn the meeting at 7:55 PM (4‑0 vote). No other actions were taken; the committee received updates on trail projects and the mowing contract.

• Approved minutes from 10/2/2025 (4-0)
• Approved motion to adjourn meeting (4-0)

Community Preservation Committee

The Southborough Community Preservation Committee unanimously approved eligibility for three FY27 projects: the Fayville Park Improvement (splash pad, dog park, and walking trail), a transfer to the Affordable Housing Trust Fund, and the Rural Cemetery Water Tower Restoration. All three motions passed with a 6‑0 vote. The committee also approved the March 17, 2025 minutes and adjourned the meeting.

• Approved eligibility of Fayville Park Improvement – Splash Pad, Dog Park & Walking Trail (6-0)
• Approved eligibility of Transfer to the Affordable Housing Trust Fund (6-0)
• Approved eligibility of Rural Cemetery Water Tower Restoration Project (6-0)
• Approved March 17, 2025 Community Preservation Committee minutes as amended (6-0)
• Adjourned the meeting (6-0)

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals approved a special permit allowing multiple uses at 118‑120 Turnpike Road, provided they are otherwise permitted in the district. The board also approved a special permit for a 200‑sq‑ft addition at 32 Central Street and extended the public hearing for 250 Turnpike Road to December 10 2025 and the deadline to close that hearing to February 4 2026. All motions passed unanimously with a 4‑0‑0 roll‑call vote.

• Approved special permit for 118‑120 Turnpike Road to allow multiple uses (4-0-0)
• Approved special permit for 32 Central Street addition (200 sq ft) (4-0-0)
• Approved continuation of public hearing for 250 Turnpike Road to Dec 10 2025 (4-0-0)
• Approved extension of deadline to close public hearing for 250 Turnpike Road to Feb 4 2026 (4-0-0)
• Motion to close public hearing for 32 Central Street approved (4-0-0)
• Motion to close public hearing for 118‑120 Turnpike Road approved (4-0-0)
• Motion to close public hearing for 355 Turnpike Road approved (4-0-0)

Board of Health

The board voted to approve the proposed FY2027 budget. It also approved the minutes from the October 7 and November 3, 2025 meetings by a 3‑0 vote. The meeting was adjourned by a 3‑0 vote. A request from 250 Turnpike Road to discuss its item was deferred to the next meeting.

• Approved FY2027 budget
• Approved 10/7/25 and 11/3/25 minutes (3-0)
• Adjourned meeting (3-0)
• Deferred 250 Turnpike Road item to next meeting

Southborough Cultural Arts Council

The council approved the September and October meeting minutes (motion carried). It approved grant funding for thirteen applicants, allocating a total of $7,620. The approved grants include $750 for Algonquin Regional High School Graphic Novel Experience and $1,500 for Juliana Perez’s Tricentennial project. Funding letters will be prepared and sent before year‑end.

• Approved September and October meeting minutes (motion carried)
• Approved $750 grant for Algonquin Regional High School Graphic Novel Experience
• Approved $250 grant for Assabet Valley Mastersingers
• Approved $300 grant for Interboro Community Band
• Approved $400 grant for Michelle Liu
• Approved $750 grant for Massachusetts Educational Theater Guild
• Approved $250 grant for Messiah Community Chorus
• Approved $1,500 grant for Juliana Perez Tricentennial project

Select Board

The provided agenda contains only meeting times and document references. No specific discussion items or decisions are listed in the text.

The board appointed Eric Enge to the Tricentennial Committee and David Joyner to the Affordable Housing Trust, both unanimously. It approved the November 4 and 12 open‑session minutes, the 2026 winter parking ban, a utility easement for the Water Department, and a $1,000 donation from Pilgrim Congregational Church. The board also accepted a Harvard PILOT payment. A motion to require Board approval of all job postings was rejected.

• Appointed Eric Enge to Tricentennial Committee (5-0-0)
• Appointed David Joyner to Affordable Housing Trust (5-0-0)
• Approved November 4 & 12 open‑session minutes (5-0-0)
• Approved 2026 Winter Parking Ban (5-0-0)
• Approved utility easement for Water Department (5-0-0)
• Accepted $1,000 donation from Pilgrim Congregational Church (5-0-0)
• Accepted Harvard PILOT payment (5-0-0)
• Rejected motion requiring Board approval of all job postings (2-3-0)

Housing Authority

The board approved the October 20, 2025 meeting minutes, the current Accounts Payable, and accepted the Executive Director's report, each by a 3‑0 vote. The meeting was then adjourned at 6:02 p.m. by a unanimous vote. No new business was taken.

• Approved October 20, 2025 meeting minutes (3-0)
• Approved Accounts Payable as of November 17, 2025 (3-0)
• Accepted Executive Director report (3-0)
• Adjourned meeting at 6:02 p.m. (3-0)

Library Board of Trustees

The trustees approved the revised circulating wireless hotspot lending policy. A majority voted to remove the wooden eagle statue from the Judy Williams Reading Room. The library will close at 2:00 PM on Monday, Jan 26 for staff suicide‑prevention (QPR) training. The annual holiday potluck is set for Monday, Dec 8.

• Approved revised wireless hotspot policy (5 votes in favor)
• Majority approved removal of the wooden eagle statue
• Library closure at 2:00 PM on Jan 26 for QPR suicide‑prevention training
• Holiday potluck scheduled for Dec 8
• Trustees supported purchase of a new transport chair for the library

Personnel Board

The Personnel Board approved the October 17 minutes and authorized a second signing member. It funded $1,000 for a Recreation professional‑development request. The Board elected Jason Malinowski as Chair and John Thorburn as Vice‑Chair.

• Approved October 17, 2025 minutes (5-0-0)
• Approved Committee and Board signature authorization form (5-0-0)
• Funded $1,000 professional‑development request for Recreation (4-0-1, Thorburn abstained)
• Elected Jason Malinowski as Board Chair (4-0-1, Malinowski abstained)
• Elected John Thorburn as Board Vice‑Chair (4-0-1, Thorburn abstained)
• Adjourned meeting at 9:43 A.M. (5-0-0)

Southborough Trails Committee

The committee changed the bid opening date for Peninsula Trail Phase II to Wednesday, December 10, 2025 at 11:00 AM and scheduled a pre‑bid meeting with Beals for Monday, November 24, 2025 at 11:00 AM. The next Trails Committee meeting was set for Thursday, November 20, 2025 at 7:30 PM. Approval of the minutes from 10/2, 10/7, and 11/6 2025 was deferred to the next meeting. The motion to adjourn was approved unanimously (3‑0).

• Bid open date for Peninsula Trail Phase II moved to Dec 10, 2025 (decision)
• Pre‑bid meeting with Beals scheduled for Nov 24, 2025 at 11:00 AM (decision)
• Next Trails Committee meeting set for Nov 20, 2025 at 7:30 PM (decision)
• Approval of prior meeting minutes deferred to next meeting (decision)
• Motion to adjourn approved 3‑0 (unanimous) (decision)

Affordable Housing Trust

The Affordable Housing Trust board approved the June 24, August 14 and September 11, 2025 meeting minutes (3‑0). It also approved the August 14, August 28, September 4 and September 11, 2025 executive‑session minutes (3‑0). The meeting was then adjourned (3‑0). No other substantive actions were taken.

• Approved June 24, Aug 14, Sep 11, 2025 meeting minutes (3-0)
• Approved Aug 14, Aug 28, Sep 4, Sep 11, 2025 executive‑session minutes (3-0)
• Adjourned meeting (3-0)

Wastewater Study Committee

The Wastewater Study Committee approved the October 23, 2025 minutes (6‑0‑1). It voted unanimously (7‑0) to ask Vanessa Hale to arrange a FY26 One Stop debrief session. The committee also set the next meeting for December 18, 2025 (7‑0) and adjourned (7‑0).

• Approved October 23, 2025 minutes (6-0-1)
• Approved request for FY26 One Stop debrief session (7-0)
• Approved next meeting date: Thursday, December 18, 2025 (7-0)
• Adjourned meeting (7-0)

Tricentennial Committee

The Tricentennial Committee will hold a meeting to discuss plans for the town's 300th anniversary celebration. The session is scheduled for 6:30 P.M. on November 12, 2025.

• Review of 2025.11.12 TRICENTENNIAL MEETING AGENDA - REVISED.PDF
• Review of 2025.11.12 TRICENTENNIAL MEETING AGENDA.PDF

The committee unanimously approved September 18, 2027 as the date and time (12 p.m.–3 p.m.) for the Tricentennial House Tour. It also unanimously appointed Erik Enge to the committee, approved a support letter for a Southborough Cultural Arts Council grant, and endorsed the History‑in‑Bloom event for April 2027. Additional motions to launch a “People of Southborough Making History today” project and to move forward with the grant‑support letter were approved unanimously.

• Approved September 18, 2027 House Tour date (12‑3 PM) – unanimous
• Appointed Erik Enge to Tricentennial Committee – unanimous
• Approved drafting a support letter for Southborough Cultural Arts Council grant – unanimous
• Approved support for History in Bloom event (April 2027) – unanimous
• Approved “People of Southborough Making History today” project – unanimous
• Tabled approval of October 8, 2025 meeting minutes
• Tabled expense policy approval

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee meeting scheduled for November 12, 2025 was cancelled because a quorum was not present. No decisions were made.

Southborough School Committee

The Southborough School Committee agenda for November 12, 2025 contains no specific agenda items. It lists three time slots at 6:30 P.M. with placeholders for documents, but no decisions or discussions are identified.

Housing Authority

The Southborough Housing Authority meeting on November 10, 2025 was cancelled because a quorum was not present. No agenda items were considered, and no actions were approved, denied, or tabled.

Recreation Commission

The commission voted to approve the FY27 operating budget of $200,247, which includes a position change from Program Coordinator to Assistant Recreation Director. The minutes from the October 6, 2025 meeting were adopted. The meeting was adjourned at 8:45 pm. The aerator purchased by DPW was transferred to the revolving fund per the capital plan.

• Approved FY27 operating budget $200,247 (3-0)
• Approved October 6, 2025 meeting minutes (3-0)
• Adjourned meeting at 8:45 pm (4-0)
• Transferred aerator cost to revolving fund (no vote recorded)

Planning Board

The Board voted unanimously to release $59,586 from the bond for 250 Turnpike Road, subject to contingencies. It also approved the full 2026 Planning Board meeting schedule. The minutes from the October 20 and October 27, 2025 meetings were approved, and the board adjourned the session.

• Released $59,586 from bond for 250 Turnpike Rd (Yes-4, No-0)
• Approved 2026 Planning Board meeting dates (Yes-4, No-0)
• Approved October 20, 2025 meeting minutes (Yes-4, No-0)
• Approved October 27, 2025 meeting minutes (Yes-4, No-0)
• Adjourned the meeting (Yes-4, No-0)

Southborough Trails Committee

The Southborough Trails Committee voted 3‑0 to accept the draft bid for Phase II with the due date moved to December 10, 2025. The committee scheduled its next meeting for November 13, 2025 and set the bid opening date for December 10, 2025. A motion to adjourn the meeting also passed unanimously (3‑0).

• Accepted draft bid amendment for Peninsula Trail Phase II (due date 12/10/25) – vote 3‑0
• Scheduled next committee meeting – Thursday, November 13, 2025 at 7:30 PM
• Set bid open date – Wednesday, December 10, 2025 at 11:00 AM
• Motion to adjourn meeting – vote 3‑0

Historical Commission

The commission denied a motion to preferentially preserve an accessory building at 2 Chestnut Hill Road (2‑3). It approved a letter of support to the Mass Cultural Council for the Southborough Historical Society (5‑0). It adopted a FY2027 budget request of $1,000 (5‑0) and approved a historic house sign for the Charles L. and Marie E.H. Fairbanks house at 34 Main Street (5‑0). The minutes of the October 1, 2025 meeting were also approved (5‑0).

• Denied preferential preservation of accessory building at 2 Chestnut Hill Road (2‑3)
• Approved letter of support to Mass Cultural Council (5‑0)
• Approved FY2027 budget request of $1,000 (5‑0)
• Approved historic house sign for 34 Main Street (5‑0)
• Approved minutes of October 1, 2025 meeting (5‑0)
• Adjourned meeting (5‑0)

Board of Assessors

The Board of Assessors accepted the October 21 minutes and approved motor‑vehicle excise tax abatements totaling $5,006.32 for 2023‑2025. They also approved a $495,831.78 FY2026 overlay reserve. In a joint session with the Select Board, the Select Board voted unanimously to adopt a single tax rate and to decline both residential and small‑commercial exemptions.

• Accepted October 21, 2025 minutes (all in favor)
• Approved motor‑vehicle excise tax abatements: $56.56 (2023), $257.24 (2024), $4,692.52 (2025) (all in favor)
• Approved FY2026 overlay reserve of $495,831.78 (all in favor)
• Signed FY26 Tax Recap forms for electronic submission (no vote recorded)
• Moved joint meeting to McAuliffe Hearing Room for Tax Classification Hearing (all in favor)
• Select Board unanimously adopted a single tax rate (unanimous vote)
• Select Board unanimously rejected a residential exemption (unanimous vote)
• Select Board unanimously rejected a small‑commercial exemption (unanimous vote)

Southborough Youth Commission

The Southborough Youth Commission unanimously approved the minutes from the October 14, 2025 meeting. Afterwards, the commission voted to adjourn the November 4 meeting at 8:06 pm. No other substantive actions were taken.

• Approved October 14, 2025 SYC minutes (unanimous)
• Adjourned meeting at 8:06 pm (unanimous)

Select Board

The Southborough Select Board meeting agenda contains no specific items; only the meeting time and document references are listed.

The Board approved a single tax rate for the town and voted not to adopt the Residential or Small Commercial exemptions. It denied Pratts Automotive’s Class II Auto Dealer license and approved a Class II license for Venture Auto Services at 145 Boston Road. The Board also approved the October open‑session minutes and directed the Administrator to seek consultant quotes for a government‑structure study.

• Adopt single tax rate – approved 4-1-0
• Reject Residential Exemption – approved 5-0-0
• Reject Small Commercial Exemption – approved 5-0-0
• Deny Pratts Automotive Class II Auto Dealer license (without prejudice) – approved 3-2-0
• Approve Venture Auto Services Class II Auto Dealer license for five cars through Jan 1 2027 – approved 5-0-0
• Approve October 21, 2025 open‑session minutes – approved 5-0-0
• Approve October 27, 2025 open‑session minutes – approved 5-0-0
• Ask Administrator to obtain three consultant quotes for a town‑government structure study

Board of Health

The Southborough Board of Health voted 3‑0 to support bringing the 88 Turnpike Road case to housing court after an inspection found 19 violations. The board also voted 3‑0 to adjourn the meeting. No other actions were taken.

• Support bringing case to housing court (vote 3-0)
• Adjourn meeting (vote 3-0)

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee voted to reorganize its leadership. Jason Malinowski was elected Chair, Mike Nute was elected Vice Chair, and Mike Nute was also elected Clerk, each with a 3‑0‑1 vote. The committee then adjourned by a 5‑0 roll‑call vote.

• Jason Malinowski elected Chair (vote 3-0-1)
• Mike Nute elected Vice Chair (vote 3-0-1)
• Mike Nute elected Clerk (vote 3-0-1)
• Motion to adjourn approved (vote 5-0)

Council on Aging

The Southborough Council on Aging approved the minutes from the October 14, 2025 meeting with all members in favor. The board also noted a budget restriction that no new staff hours or positions will be added. Additional program updates and reports were discussed, but no further actions were voted on.

• Approved October 14, 2025 minutes (all in favor)
• Adopted budget restriction: no new hours or positions (no vote recorded)

Municipal Technology Committee

The committee could not hold its scheduled meeting on November 3, 2025 because a quorum was not reached, so the meeting was canceled. No actions or votes were taken at that session. Minutes from the March 3, 2026 meeting were later approved and attached. No other substantive decisions were recorded.

• 11/3/2025 meeting canceled (no quorum)
• Approved March 3, 2026 meeting minutes

Southborough Trails Committee

The Southborough Trails Committee scheduled its next meeting for Thursday, November 6, 2025 at 7:30 PM. A motion to adjourn the October 30 meeting was approved by a 3‑0 vote. No other actions were formally approved; items such as trail‑sign design and Phase II wage documentation were discussed for future work.

• Adjourn meeting approved (3‑0)
• Next meeting scheduled for Nov 6, 2025 at 7:30 PM

Southborough Cultural Arts Council

The meeting lacked a voting quorum, so approval of the September and October minutes was postponed. The council voted to move forward with official recognition of former members Catherine Weber, Jen Hansen, and Liz Kesselman. Additional actions included tabling the secretary appointment, assigning a review of 25 FY26 grant applications, drafting a prompt for a new $4,000 town‑funded grant, and scheduling the next meeting for November 18.

• Postponed approval of September and October minutes (no quorum)
• Agreed to recognize former members Catherine Weber, Jen Hansen, and Liz Kesselman
• Tabled Committee Secretary appointment for future consideration
• Assigned members to conduct cursory review of 25 FY26 grant applications before November
• Directed Chair to draft grant prompt and framework for new ~$4,000 town‑funded grant opportunity
• Scheduled next meeting for November 18, 2025 (virtual, two‑hour block)

Select Board

The Board approved the Finance Director's recommendation to award the health/benefits consulting bid to Borislow Insurance. It also approved the Executive Session minutes, delegated Ms. Landry to handle two appeals, and indefinitely postponed Article 2 of the Special Town Meeting agenda. The meeting was adjourned unanimously.

• Approved recommendation to award health consultant bid to Borislow Insurance (5-0-0)
• Approved Executive Session minutes for Oct 7 and Oct 21, 2025 (5-0-0)
• Approved Ms. Landry to represent Board in building‑permit‑fee and water‑bill appeals (5-0-0)
• Approved indefinite postponement of Article 2 (Golf Club capital plan) (5-0-0)
• Adjourned meeting (5-0-0)

Planning Board

The Board closed the public hearing and approved the major site plan and special permit for the 2 East Main St multi‑family building, including a lighting waiver. It also approved a zoning amendment adding Highway Major Retail to the town’s definitions and requiring a special permit. The Board approved a zoning amendment to amend language for Accessory Dwelling Units. The October 9, 2025 meeting minutes were approved.

• Closed public hearing for 2 East Main St major site plan & special permit – Yes 4-0
• Granted lighting waiver for 2 East Main St – Yes 4-0
• Approved decision for 2 East Main St major site plan – Yes 4-0
• Approved decision for 2 East Main St special permit – Yes 4-0
• Approved zoning amendment adding Highway Major Retail – Yes 5-0
• Approved zoning amendment for Accessory Dwelling Units – Yes 5-0
• Approved October 9, 2025 meeting minutes – Yes 5-0
• Adjourned meeting – Yes 5-0

Master Plan Implementation Committee

The Master Plan Implementation Committee elected Debbie DeMuria as Chair and Alan Belniak as Vice‑Chair, with all members voting yes. The committee also approved the minutes from the September 18 2025 and February 24 2025 meetings. No other substantive actions were taken.

• Appointed Debbie DeMuria as Chair (Stivers‑Yes, Belniak‑Yes, Warren‑Yes, DeMuria‑Yes)
• Appointed Alan Belniak as Vice‑Chair (Stivers‑Yes, Belniak‑Yes, Warren‑Yes, DeMuria‑Yes)
• Approved September 18 2025 minutes (Stivers‑Yes, DeMuria‑Yes, Belniak‑Yes, Warren‑Yes)
• Approved February 24 2025 minutes (Stivers‑Yes, DeMuria‑Yes, Belniak‑Yes, Warren‑Yes)

Conservation Commission

The Southborough Conservation Commission approved the meeting minutes and closed two public hearings. It adopted an amended Order of Conditions for 118‑120 Turnpike Road by a 4‑0‑0 vote and issued a mixed positive 2A/negative 5 determination of applicability for the MBTA commuter rail ROW by a 4‑0‑1 vote. The meeting was then adjourned unanimously.

• Approved meeting minutes (3‑0‑1)
• Closed public hearing on 118‑120 Turnpike Road (4‑0‑0)
• Issued Amended Order of Conditions for 118‑120 Turnpike Road (4‑0‑0)
• Closed public hearing on MBTA commuter rail ROW (5‑0‑0)
• Issued positive 2A and negative 5 Determination of Applicability for MBTA ROW (4‑0‑1)
• Adjourned meeting (5‑0‑0)

Wastewater Study Committee

The committee unanimously approved the September 25, 2025 meeting minutes. It decided to table the discussion of potential plant and groundwater discharge sites. The meeting was then unanimously adjourned.

• Approved September 25, 2025 minutes (5‑0)
• Tabled discussion of potential plant site and groundwater discharge site (no vote recorded)
• Adjourned meeting (5‑0)

Community Preservation Committee

The Community Preservation Committee approved the Peninsula Trail Phase I & II permanent sign with a 5‑1 vote. It also adopted a unanimous position rejecting Article 2 of the Golf Course Revolving Fund. No actions were taken on the Recreation Commission or Golf Course Committee signage projects, and the meeting was adjourned unanimously.

• Approved Peninsula Trail Phase I & II sign (5‑1 roll‑call vote)
• Adopted CPC position opposing Article 2 (Golf Course Revolving Fund) (6‑0 roll‑call vote)
• No action on Recreation Commission signage projects
• No action on Golf Course Committee signage projects
• No approval of meeting minutes (none taken up)
• Adjourned meeting (6‑0 roll‑call vote)

Board of Commissioners of Trust Funds

The Board of Commissioners of Trust Funds will meet to approve minutes from July 2, 2025, and consider a vote on Applicant #67. The meeting will be held at the Southborough Town House.

• Approval of minutes from July 2, 2025
• Consideration of a vote on Applicant #67
• Meeting at Southborough Town House, 17 Common Street

The Board approved the October 2, 2025 minutes by a 3‑0 roll‑call vote. It agreed to postpone any assistance for applicant #67 until more information is received. The meeting was adjourned by a 3‑0 roll‑call vote.

• Approved 07-02-25 minutes (3-0 roll call)
• Postponed any action on applicant #67 pending additional information
• Approved motion to adjourn (3-0 roll call)

Board of Assessors

The Board of Assessors will review a Tax Classification Hearing presentation and sign motor vehicle excise tax abatements. The meeting includes an executive session to vote on personal real estate tax exemptions and conduct contract negotiations for the Principal Assessor.

• Review of Tax Classification Hearing presentation
• Signing of monthly motor vehicle excise tax abatements
• Votes on personal real estate tax exemption applications
• Contract negotiations with the Principal Assessor

The Board accepted the September 30, 2025 meeting minutes and set the Assessors Office to close at 1:00 pm on November 26. It adopted a single tax rate for the November 4 classification hearing and voted against both residential and small‑commercial exemptions. After an executive session, the Board approved a Clause 22 Veterans real‑estate exemption and ratified the Principal Assessor’s employment contract effective July 1 2026 through June 30 2029. The meeting was adjourned unanimously.

• Accepted September 30, 2025 minutes (all in favor)
• Approved office close at 1:00 pm on November 26 (all in favor)
• Adopted single tax rate for November 4 hearing (all in favor)
• Rejected residential exemption (all in favor)
• Rejected small commercial exemption (all in favor)
• Entered executive session (Klein aye; Rice aye)
• Approved Clause 22 Veterans real‑estate exemption (approved)
• Approved Principal Assessor contract July 1 2026‑June 30 2029 (all in favor)

Select Board

The provided agenda contains only timestamps and document references. There are no specific discussion items or decisions listed in the text.

The Board appointed Jamie Falconi to the Tricentennial Committee and approved several Open Session minutes and a Transfer Station Attendant hire. It adopted FY27 budget guidelines, limiting the capital budget to $1.5 million and approved related consent‑agenda items including a golf‑course funding request. The Board reconsidered and then unanimously supported Article 1 (highway major retail zoning) for the upcoming Special Town Meeting. Finally, the Board entered Executive Session by unanimous vote.

• Appointed Jamie Falconi to Tricentennial Committee (5-0-0)
• Approved September 30, 2025 Open Session minutes (5-0-0)
• Approved October 9, 2025 Open Session minutes (5-0-0)
• Approved Transfer Station Attendant hiring (Consent Agenda item c) (5-0-0)
• Approved Consent Agenda items: October 7 minutes, Golf Course funding request, OML complaint assignment (5-0-0)
• Reconsidered vote on Article 1 for Special Town Meeting (5-0-0)
• Supported Article 1 for Special Town Meeting (5-0-0)
• Approved entry into Executive Session (5-0-0)

Capital Improvement & Planning Committee

The Capital Improvement and Planning Committee will review capital presentations from Southborough Public Schools and Algonquin Regional. The committee will also receive an update on the Pre-K to 8 School Building Committee and the FY26 capital process timeline.

• Southborough Public Schools capital presentation
• Algonquin Regional capital presentation
• Pre-K to 8 School Building Committee update
• FY26 Capital Process Timeline update
• Committee reorganization

The Capital Improvement & Planning Committee voted to elect Jason Malinowski as chair, Mike Szczepanski as vice chair, and Mike Nute as clerk, each with a 3‑0‑1 roll‑call vote. The motion to adjourn the meeting passed unanimously 4‑0. No capital project approvals were made; discussion centered on school capital plans and future timelines.

• Chair elected: Jason Malinowski, vote 3-0-1 (aye/aye/aye/abstain)
• Vice Chair elected: Mike Szczepanski, vote 3-0-1 (aye/aye/aye/abstain)
• Clerk elected: Mike Nute, vote 3-0-1 (aye/aye/aye/abstain)
• Motion to adjourn passed 4-0 (aye all)
• Outstanding meeting minutes moved to next month (no vote recorded)

Housing Authority

The Southborough Housing Authority board will consider several motions, including approval of the FY 2026 budget and the top five compensation form for FY 2025. They will also certify year‑end financial statements, confirm compliance with lead‑paint notification laws, and adopt a new gardening and recreational activity policy. Additional discussion items cover CPC Funds, a realty trust, and collaboration with an affordable housing trust.

• Motion to approve the FY 2026 budget of the Southborough Housing Authority
• Motion to approve the Top 5 Compensation Form for FY 2025 (ending September 30, 2025)
• Motion to certify Year‑End Financial Statements and Tenant Accounts Receivables for FY 2025
• Motion to acknowledge compliance with Federal and State Lead Paint Notification Procedures
• Motion to adopt the Gardening and Recreational Activity Policy

The board approved the September 15, 2025 meeting minutes and supported moving CPC housing funds into the Affordable Housing Trust (4‑0). It approved the October 20 accounts payable, accepted the executive director’s report, and adopted the FY2026 budget, the FY2025 top‑5 compensation form, the FY2025 financial certification, lead‑paint compliance certification, public housing notices, and the gardening and recreational activity policy (all 4‑0). The meeting adjourned at 6:30 p.m.

• Approved September 15, 2025 minutes (4-0)
• Supported CPC funds placement in Affordable Housing Trust (4-0)
• Approved Accounts Payable as of Oct 20, 2025 (3-0)
• Accepted Executive Director report (3-0)
• Approved FY2026 budget (4-0)
• Approved FY2025 Top 5 Compensation Form (4-0)
• Approved FY2025 financial statements and tenant receivables certification (4-0)
• Approved Gardening and Recreational Activity Policy (4-0)

Advisory Committee

The Southborough Advisory Committee will meet via Zoom on Monday, October 20, 2025 at 6:00 p.m. The committee will discuss and vote on its letter to the Town Meeting. The agenda also includes standard items such as calling the meeting to order, any other business, public comment, and adjournment.

• Discuss and approve Advisory Committee letter to Town Meeting

The committee unanimously approved its letter to the Special Town Meeting. It also voted unanimously to support ten advisory articles, including a zoning amendment for major retail, fund transfers for the golf course, environmental remediation, salary adjustments, and other operational items. The vacation leave schedule change passed with a 6‑1 vote. All decisions were recorded as unanimous except the vacation amendment.

• Approved advisory letter with edits (6-0-0)
• Approved Article 1 zoning change to add Highway Major Retail definition (7-0-0)
• Approved Article 2 transfer of golf course excess funds to General Fund (7-0-0)
• Approved Article 3 $100K for environmental remediation engineering (7-0-0)
• Approved Article 4 $7,412 salary adjustment for Business Administrator positions (7-0-0)
• Approved Article 5 vacation leave increase to three weeks (6-1-0)
• Approved Article 6 $78,783 market adjustment for non‑union Schedule A employees (7-0-0)
• Approved Article 7 audiovisual equipment upgrade in McAuliffe Hearing Room (57-0-0)

Recreation Commission

The Southborough Recreation Commission will meet remotely on October 20, 2025. The agenda includes a capital discussion and vote on the Fayville Hall parking project. The commission will also discuss the CPC Fayville Project and a fall town meeting. Additional items are approval of previous minutes and scheduling future meetings.

• Capital discussion and vote on Fayville Hall parking
• CPC project discussion – Fayville Project
• Fall Town Meeting discussion
• Approve minutes from October 6, 2025
• Schedule upcoming meeting dates

The commission unanimously approved the October 6, 2025 meeting minutes. It scheduled the next commission meeting for Monday, November 10, 2025. The meeting was adjourned at 8:05 pm by unanimous vote. No other substantive decisions were made.

• Approved October 6, 2025 meeting minutes (unanimous)
• Scheduled next meeting for Monday, November 10, 2025
• Adjourned meeting at 8:05 pm (unanimous)

Planning Board

The Planning Board approved the September 29, 2025 meeting minutes unanimously. It voted to continue the public hearing on the proposed Highway Major Retail zoning amendment to October 27, 2025, at 5:30 pm. It also postponed the public hearing on the Accessory Dwelling Unit amendment to October 27, 2025, at 5:35 pm. No other substantive actions were taken.

• Approved September 29, 2025 minutes (Yes-5, No-0)
• Postponed Highway Major Retail zoning amendment hearing to Oct 27, 2025 (Yes-5, No-0)
• Postponed ADU zoning amendment hearing to Oct 27, 2025 (Yes-5, No-0)

Library Board of Trustees

The Southborough Library Board will approve the September 15, 2025 minutes, hear the Director's and expense reports, consider removing an asphalt pathway, review the Library Disaster/Emergency Plan, and discuss the preliminary FY27 budget. The meeting is conducted remotely with no public attendance.

• Approval of September 15, 2025 meeting minutes
• Removal of an asphalt pathway at the library
• Review of the Library Disaster/Emergency Plan
• Preliminary FY27 budget discussion
• Director’s and expense reports (informational)

The trustees approved the minutes from the September 15 board meeting with a unanimous vote. They then moved to adjourn the October 20 meeting, also unanimously. No other formal actions were decided at this meeting.

• Approved September 15 minutes (5-0)
• Adjourned meeting (5-0)

Personnel Board

The Personnel Board unanimously approved the minutes from the September 10, 2025 meeting. It also approved a $3,000 request for IT Director Jason Montijo’s cyber security seminar. The board set its next meeting for November 17, 2025 at 8:00 AM via Zoom. No other actions were decided.

• Approved September 10, 2025 meeting minutes (5-0-0)
• Approved $3,000 IT professional development funding (5-0-0)
• Set November 17, 2025 board meeting at 8:00 AM (unanimous agreement)

Community Preservation Committee

The committee rejected the $718,000 irrigation system bid for the golf course, citing it exceeds the budget by over $200,000, and will re‑bid the project. Discussion of signage projects was postponed to the next meeting. No action was taken on the Affordable Housing Trust Fund transfer, and the meeting was adjourned unanimously.

• Rejected $718,000 golf course irrigation bid; project to be re‑bid
• Postponed discussion of Recreation and Golf Course signage projects to next meeting
• No action taken on Transfer to the Affordable Housing Trust Fund
• Minutes not approved (no action)
• Adjourned meeting unanimously (6-0 vote)

Affordable Housing Trust

The Affordable Housing Trust board voted 4‑0 to support Article 1, a proposed zoning amendment that would allow a Costco store on the Dell/EMC property at Route 9 near Route 495. The board also voted 4‑0 to enter an executive session to discuss a potential property acquisition. No other motions were adopted; discussions on the CPC funding application and financing options were continued.

• Approved support for Article 1 permitting Costco on Dell/EMC property (Yes‑4, No‑0, Abstain‑0)
• Approved entry into executive session to discuss potential property acquisition (Yes‑4, No‑0, Abstain‑0)

Northborough-Southborough Regional School District Committee

The Northborough‑Southborough Regional School Committee will vote on several grant and donation approvals, including a $60,000 Comprehensive Health and Wellness Grant and an $8,100 World Languages grant. It will also consider the FIRST Robotics Team overnight field trip to the 2026 championship in Houston, Texas. Additional agenda items include a legislative update, a food services update, and a discussion of transportation information.

• Approval of the Comprehensive Health and Wellness Grant – $60,000
• Approval of the Proficiency Outcomes in World Languages Grant – $8,100
• Approval of a $150 donation to the Best Buddies Program (in memory of Joyce Hausemann)
• Approval of a $1,000 donation from Wegmans Food Markets to support Algonquin DECA
• Approval of the FIRST Robotics Team overnight field trip to the 2026 championship in Houston, TX (April 29‑May 2, 2026)

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals closed the public hearing and then voted 6‑0‑0 to grant the special permit for 144 Turnpike Road. The permit allows a wall sign that exceeds the usual height limit, with restrictions on illumination. No vote was taken on the 355 Turnpike Road application; the board continued discussion without a decision.

• Closed public hearing (6-0-0 roll call)
• Granted special permit for 144 Turnpike Road (6-0-0 roll call)
• No decision on 355 Turnpike Road special permit – discussion continued

Southborough Stewardship Committee

The Stewardship Committee approved the May 21, 2025 meeting minutes with a 4‑0 vote. No formal motions were passed on forest signage, scout projects, or meadow work; those items were only discussed. The meeting was then adjourned by a 4‑0 vote.

• Approved May 21, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Registrar of Voters

The board voted unanimously to designate Keith Ackley as chair and James Hegarty as clerk. It also voted to delegate the registrars’ authority to the town clerk for certifying nomination papers, processing voter registration paperwork, and using the registrars' signature stamps. The town clerk was authorized to select election workers and to prepare and submit the meeting minutes. The meeting was adjourned at 6:06 p.m.

• Designated Keith Ackley as chair (3-0)
• Designated James Hegarty as clerk (3-0)
• Delegated authority to town clerk to certify nomination papers (3-0)
• Delegated authority to town clerk to process voter registration paperwork (3-0)
• Delegated authority to town clerk to use registrars' signature stamps (3-0)
• Authorized town clerk to select election workers (3-0)
• Authorized town clerk to prepare and submit meeting minutes (3-0)
• Adjourned meeting at 6:06 p.m. (3-0)

Golf Course Committee

The Golf Course Committee approved the September meeting minutes. It voted to obtain additional bids for the irrigation project after the sole bid exceeded the budget. The committee scheduled paving of the first‑hole cart path for October 21, 2025, and set tee boxes on holes 2, 8, and 9 to be resodded. The Special Town Meeting is slated for October 27, 2025.

• Approved September meeting minutes
• Ordered additional bids for the irrigation project
• Scheduled paving of first‑hole cart path on Oct 21, 2025
• Planned resodding of tee boxes on holes 2, 8, and 9
• Set Special Town Meeting date for Oct 27, 2025

Southborough Youth Commission

The Southborough Youth Commission unanimously approved the minutes from the September 11, 2025 meeting. Earlier, the September meeting had unanimously approved the August 12, 2025 minutes. Both meetings then adjourned with all members in favor.

• Approved September 11, 2025 SYC minutes (unanimous)
• Approved August 12, 2025 SYC minutes (unanimous)
• Motion to adjourn passed (unanimous)

Advisory Committee

The Advisory Committee voted 5‑0‑0 to approve Article 9, the proposed zoning amendment for Accessory Dwelling Units. It also approved Article 8 to appropriate Cable Funds for Southborough Access Media and Article 10 supporting the Town Government Structure Committee, each by a 5‑0‑0 vote. The committee gave a 6‑1 vote to the vacation‑accrual article and voiced affirmative support for several Special Town Meeting warrant articles.

• Approved Article 9 (ADU zoning amendment) (5-0-0)
• Approved Article 8 to appropriate Cable Funds for Southborough Access Media (5-0-0)
• Approved Article 10 supporting Town Government Structure Committee (5-0-0)
• Approved vacation‑accrual article (now Article 5) (6-1)
• Supported STM warrant Article 1 (industrial park district) – affirmative support
• Supported STM warrant Article 2 (revolving funds > $75k for golf course) – affirmative support
• Supported former Article 4 (now Article 3) on remediation – affirmative support
• Supported former Article 5 (now Article 4) consolidating Business Admin 1 & 2 – affirmative support

Council on Aging

The Town Clerk has not received the minutes and supporting documents for the Council on Aging meeting held on October 14, 2025, as required by Southborough Town Code § 9‑25. Deputy Town Clerk Stephanie Secino sent a notice asking for an explanation, listing possible reasons such as cancellation, lack of quorum, or executive‑session restrictions. No substantive decisions were documented for that meeting.

Pre-K to 8 School Building Committee

The Pre‑K‑8 Building Committee approved the minutes from August 26, 2025; September 22 and October 7, 2025; and the October 12, 2025 meeting. All five members voted Yes on the August 26 and October 12 approvals, while the September 22/October 7 approval passed with four Yes votes and one abstention. The committee also reviewed and implemented minor document updates before adjourning.

• Approved August 26, 2025 meeting minutes (5 Yes)
• Approved September 22 and October 7, 2025 minutes (4 Yes, 1 abstain)
• Approved October 12, 2025 meeting minutes (5 Yes)
• Reviewed and implemented minor document updates
• Adjourned meeting (5 Yes)

Select Board

The Board held a public forum on the proposed Highway Major Retail zoning amendment, fielding questions from residents and the Atlantic Management team. No vote or formal action on the amendment was taken. The meeting was adjourned by a unanimous motion (5-0).

• Motion to adjourn approved (5-0)

Tricentennial Committee

The Tricentennial Committee voted 5‑0 to welcome Mr. Falconi as a volunteer. The September 10 minutes were approved as amended and the meeting was adjourned at 8:30 PM by a 5‑0 vote. The committee assigned Mr. Ackley to draft a financial policy, Ms. Hale to check insurance coverage, and will ask Town Counsel to determine who signs event contracts.

• Welcomed Mr. Falconi as committee volunteer (5‑0)
• Approved September 10, 2025 minutes as amended (unanimous)
• Adjourned meeting at 8:30 PM (5‑0)
• Tasked Mr. Ackley with drafting a financial policy
• Tasked Ms. Hale with checking town insurance coverage for events
• Directed the issue of contract signatory to Town Counsel

Pre-K to 8 School Building Committee

The committee presented cost and educational analyses for ten configuration options but did not vote on any option. The meeting concluded with a motion to adjourn the committee portion, which passed unanimously. No substantive approvals, denials, or tabled items were recorded.

• Motion to adjourn PreK–8 Building Committee portion passed unanimously

Board of Health

The Deputy Town Clerk notified that the Town Clerk’s Office has not received the minutes and supporting documents for the Board of Health meeting held on October 7, 2025. The notice asks for an explanation if the meeting was cancelled, lacked a quorum, or involved executive‑session material that cannot be released. No substantive actions or decisions from that meeting are recorded.

Southborough Trails Committee

The Southborough Trails Committee met virtually on October 7, 2025. Members discussed Phase I of the Peninsula Trail, including signage, a grant extension, and outreach to Nipmuc counsel, but no formal actions were approved. The committee scheduled its next meeting for October 23, 2025 at 7:30 PM and voted 3‑0 to adjourn.

• Adjournment motion approved (3-0)
• Next meeting scheduled for Oct 23, 2025 at 7:30 PM

Select Board

The agenda for the Southborough Select Board meeting on October 7, 2025 contains only timestamps and references to PDF documents. No specific agenda items, such as rezoning proposals, contracts, or ordinances, are listed. Therefore the meeting appears to have no disclosed substantive business in this agenda.

Municipal Technology Committee

The Municipal Technology Committee approved the meeting minutes by unanimous vote. A motion introduced by Matt was approved with three votes in favor and one abstention. The committee then adjourned the meeting by unanimous consent.

• Approved meeting minutes (unanimous)
• Matt motion approved (3 in favor, 1 abstain)
• Adjourned meeting (unanimous)

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee approved the outstanding minutes from the June 30, 2025 meeting with a 2-0-1 vote. The meeting was then adjourned by a unanimous 3-0 vote. No other actions were decided at this meeting.

• Approved June 30, 2025 meeting minutes (2-0-1)
• Adjourned meeting (3-0)

Northborough-Southborough Regional School District Committee

The Northborough‑Southborough Regional School Capital Planning and Operational Budget Subcommittee held a joint meeting on October 6, 2025. No specific agenda items are listed, indicating the meeting may be procedural or for general discussion of the district's capital and operational budgeting.

Recreation Commission

The Recreation Commission approved the minutes from the September 3, 2025 meeting by a unanimous roll‑call vote. Members scheduled the next commission meeting for Monday, October 20, 2025. The commission then adjourned the meeting. No other formal actions or votes were recorded.

• Approved September 3, 2025 meeting minutes (Dumont yes, Rehlander yes, LaVault yes)
• Scheduled next commission meeting for Monday, October 20, 2025 (motion passed)
• Adjourned meeting at 8:25 pm (motion passed)

Southborough Trails Committee

The Southborough Trails Committee unanimously approved the minutes from the meetings on 08/28/2025, 09/15/2025, and 09/25/2025. The committee discussed signage for Peninsula Trail Phase I, bid steps for Phase II, trail mowing, and logistics for bench placement and wood relocation, but no votes were taken on those items. A motion to adjourn the meeting was also approved unanimously. No other decisions were recorded.

• Approved minutes from 08/28/2025, 09/15/2025, 09/25/2025 (3-0)
• Approved motion to adjourn meeting (3-0)

Conservation Commission

The Conservation Commission approved the meeting minutes and issued a Negative Determination of Applicability for the demolition at 21 Coslin Drive. It also adopted Orders of Conditions for projects at 21 Southville Road (deck and sunroom), 13 Foley Drive (in‑ground pool), and 26 Granuaile Road (garage addition). The public hearing on the MBTA commuter rail ROW resource area boundaries was continued to October 23, 2025, and the meeting was adjourned.

• Approved meeting minutes (4-0-0)
• Issued Negative Determination of Applicability for 21 Coslin Drive (5-0-0)
• Issued Order of Conditions for 21 Southville Road deck and sunroom (5-0-0)
• Issued Order of Conditions for 13 Foley Drive in‑ground pool (5-0-0)
• Issued Order of Conditions for 26 Granuaile Road garage addition (5-0-0)
• Continued MBTA ROW resource area boundaries hearing to Oct 23, 2025 (5-0-0)
• Adjourned meeting (5-0-0)

Southborough Stewardship Committee

Deputy Town Clerk Stephanie Secino notified Jim Hegarty that the Town Clerk’s Office has not received the minutes and supporting documents for the Board of Registrars of Voters meeting held on October 14, 2025. She requested clarification on whether the meeting was cancelled, lacked a quorum, or involved executive‑session material that cannot be released. No substantive decisions were recorded in this notice.

Historical Commission

The Southborough Historical Commission voted 5‑0 to deem the outbuilding at 2 Chestnut Hill Road historically and architecturally significant and scheduled a public hearing for November 5. The commission also voted 5‑0 to affirm the historical significance of the Rural Cemetery Water Tower and to support its Community Preservation Application. New officers were elected: Grant Farrington as Vice Chair, Kevin Miller as Chair, and Annie Pfaff as Treasurer, each approved 5‑0.

• Deemed 2 Chestnut Hill Rd outbuilding historically significant (5-0)
• Scheduled hearing for 2 Chestnut Hill Rd outbuilding on Nov 5 (5-0)
• Affirmed historical significance of Rural Cemetery Water Tower (5-0)
• Supported Rural Cemetery Water Tower CPA application (5-0)
• Approved minutes of 9/15/2025 (5-0)
• Elected Grant Farrington as Vice Chair (5-0)
• Elected Kevin Miller as Chair (5-0)
• Elected Annie Pfaff as Treasurer (5-0)

Pre-K to 8 School Building Committee

The Pre‑K to 8 Building Committee unanimously approved the September 11, 2025 meeting minutes. No public comment was received, and members discussed space assumptions and feasibility. The committee decided to present its comparison matrix at the October 7, 2025 Select Board meeting, with Tim Fling finalizing the matrix and Beth Wittcoff co‑leading the presentation. The meeting was adjourned by unanimous vote.

• Approved September 11, 2025 meeting minutes (unanimous)
• Tabled approval of August 26, 2025 meeting minutes until next meeting (no vote recorded)
• Decided to present findings at October 7, 2025 Select Board meeting
• Tim Fling to finalize matrix for Select Board presentation
• Beth Wittcoff to help lead the Select Board presentation
• Adjourned meeting (unanimous)

Board of Assessors

The Board accepted the August 12, 2025 meeting minutes and approved monthly motor vehicle excise tax abatements for August and September. It signed the LA-3 sales report and FY25 LA-4 Assessment Classification and LA-13 Tax Base Levy Growth reports. The Board unanimously approved a series of FY26 personal real estate tax exemptions and deferrals, denied one exemption application, and then adjourned the meeting.

• Accepted August 12, 2025 meeting minutes (unanimous)
• Approved monthly motor vehicle excise tax abatements for August and September totaling $10,689.67 (unanimous)
• Signed LA-3 sales report and FY25 LA-4 Assessment Classification and LA-13 Tax Base Levy Growth reports (unanimous)
• Approved FY26 personal real estate tax exemptions: 14 Clause 22 Veterans, 8 Clause 22E Veterans, 3 Clause 22D Veterans, 1 Clause 22P Veteran, 7 Clause 37A Blind, 3 Clause 41C Senior, 2 CPA exemptions (unanimous)
• Approved FY26 personal real estate tax deferrals: 2 Clause 41A (unanimous)
• Denied one Clause 41C exemption application (unanimous)
• Adjourned meeting (unanimous)

Advisory Committee

The Advisory Committee voted to approve several Special Town Meeting warrant articles. Articles 1, 2, 4, 5, 7 and 8 passed unanimously, while Article 6 passed with a 6‑1 vote. The approved measures include adding a Highway Major Retail definition, authorizing non‑real‑estate revenue sources, allocating $100,000 for Atwood water‑tank site remediation, consolidating Business Administrator positions with $8,577 funding, granting a three‑week vacation accrual, providing a $66,802 market adjustment for long‑tenured employees, and funding AV equipment upgrades for the McAuliffe Hearing Room. Articles 3, 9, 10 and 11 received no vote.

• Approved Article 1 – support with minor edits (vote 7-0-0)
• Approved Article 2 – support with edit to section D (vote 7-0-0)
• Approved Article 4 – appropriate $100,000 for Atwood water‑tank site remediation (vote 7-0-0)
• Approved Article 5 – consolidate Business Administrator classifications and appropriate $8,577 (vote 7-0-0)
• Approved Article 6 – amend vacation accrual to three weeks (vote 6-1-0)
• Approved Article 7 – appropriate $66,802 for market adjustment of long‑tenured employees (vote 7-0-0)
• Approved Article 8 – appropriate cable funds for AV equipment in McAuliffe Hearing Room (vote 7-0-0)
• No vote taken on Articles 3, 9, 10, and 11

Select Board

The Advisory Committee voted to support Article 1, which amends the zoning code to add a highway major retail use, with any non‑substantive edits approved by Ms. Jones. The motion passed unanimously with a 7‑0‑0 roll‑call vote. The Select Board asked that the Advisory Committee’s report be completed by October 18 and then adjourned the meeting unanimously (3‑0‑0).

• Advisory Committee supports Article 1 zoning amendment (7-0-0)
• Select Board requests Advisory Committee report by Oct 18
• Select Board adjourns meeting (3-0-0)

Southborough School Committee

The Southborough School Committee will hold a joint special open meeting to review the 2025-09-29 final operational budget and capital planning documents.

• Review of final operational budget documents
• Capital planning committee review
• Joint special open meeting

Planning Board

The agenda for the Southborough Planning Board meeting on September 29, 2025 contains only placeholders for documents and does not list any specific agenda items. No decisions, proposals, or public hearings are identified in the provided agenda.

The Board voted 4‑0 to approve removal of two Norway Maple trees and the adjacent stone wall at Richards Road and Killam Farm Lane, and then voted 4‑0 to close the public hearing on that item. It also approved the Fresh Monkee Minor Site Plan, contingent on Board of Health approval and a parking‑space calculation, with a 5‑0 vote. The Board agreed to draft a letter to the Zoning Board of Appeals regarding compliance issues at 355 Turnpike Rd.

• Approved removal of two trees and stone wall at Richards Rd @ Killam Farm Ln (Vote Yes‑4, No‑0)
• Closed public hearing for Richards Rd tree and stone wall removal (Vote Yes‑4, No‑0)
• Approved Fresh Monkee Minor Site Plan contingent on Board of Health approval and parking calculation (Vote Yes‑5, No‑0)
• Agreed to write a letter to the ZBA about 355 Turnpike Rd compliance issues

Southborough Trails Committee

The committee postponed approval of the August 28 and September 15 minutes to the next meeting. It confirmed a Yoga on the Trails session for September 27, 2025, and approved another session in October. Upcoming meetings were scheduled for October 2 and October 7, 2025, and the meeting was adjourned with a 4‑0 vote.

• Minutes from 08/28/2025 and 09/15/2025 postponed; to be taken up at next meeting
• Yoga on the Trails session scheduled for 09/27/2025 at 9:00 AM confirmed
• Additional Yoga on the Trails session in October confirmed
• Next committee meetings set for Oct 2 and Oct 7, 2025 at 7:30 PM
• Motion to adjourn approved 4‑0
• Three benches installed on 9/18/2025 reported
• Work party planned for two additional benches; wood relocation scheduled for 10/04/2025

Wastewater Study Committee

The committee voted 7‑0 to approve the July 23, July 23 Executive Session, and August 27, 2025 meeting minutes. The meeting was then adjourned by a 7‑0 vote. No other actions were decided.

• Approved July 23, July 23 Executive Session, and August 27 minutes (7-0)
• Adjourned the meeting (7-0)

Community Preservation Committee

The Southborough Community Preservation Committee approved the minutes from the April 24, May 22, June 11, and June 18 meetings, each with a unanimous 5-0-0 vote. After the approvals, the committee adjourned the September 24 meeting with a unanimous 5-0-0 vote. No other actions were taken.

• Approved April 24 minutes (5-0-0)
• Approved May 22 minutes (5-0-0)
• Approved June 11 minutes (5-0-0)
• Approved June 18 minutes (5-0-0)
• Adjourned meeting (5-0-0)

Select Board

The Select Board approved a letter of support for Article 1 to be used at the October 27 Special Town Meeting. The Board appointed Mark Robidoux as the town's Building Commissioner for a three‑year term starting October 27. The Board also approved Robidoux's employment agreement. All motions passed unanimously.

• Approved letter of support for Article 1 (5 ayes)
• Appointed Mark Robidoux as Building Commissioner (5 ayes)
• Approved employment agreement for Mark Robidoux (5 ayes)

Master Plan Implementation Committee

The committee accepted the resignation of Judith Watson, thanking her for her service. A motion to approve the February 27, 2025 meeting minutes passed with two votes in favor and one abstention. It was agreed that the February 24, 2025 minutes will be updated and reviewed at the next meeting. The meeting was then adjourned.

• Accepted resignation of Judith Watson (no vote recorded)
• Approved February 27, 2025 minutes (2 Yes, 0 No, 1 Abstain)
• Agreed to update February 24, 2025 minutes for next meeting
• Motion to adjourn adopted (no vote recorded)

Southborough Cultural Arts Council

The council approved the minutes from the May 2025 meeting. It decided to table major Heritage Day projects and focus on a simple rock‑painting activity, using the $500 budget allocated for the event. The chair proposed a new “Moonshot” grant using about $2,000, to be drafted and sent to the Select Board for approval.

• Approved May 2025 meeting minutes (motion passed)
• Tabled major Heritage Day projects and chose a rock‑painting project
• Allocated $500 from the council budget for the Heritage Day initiative
• Proposed a $2,000 “Moonshot” grant (to be drafted and presented to the Select Board)

Select Board

The Select Board agenda for September 16, 2025 contains only document headings and time slots. No specific resolutions, contracts, or hearings are described. Therefore the board has no listed decisions or discussions for this meeting.

The board appointed Brenna Pierson to the Golf Course Committee and Michelle Oldershaw to the Tricentennial Committee. It approved support for Article #2 (Golf Revolving Fund), Article #3 (Board of Cemetery Commissioners), Articles #5‑7 (Salary and Administration Plan Bylaw adjustments), and Article #11 (Town Government Structure Committee) for the October 27 Special Town Meeting. All motions were unanimously approved.

• Appointed Brenna Pierson to Golf Course Committee (5-0-0)
• Appointed Michelle Oldershaw to Tricentennial Committee (5-0-0)
• Supported Article #2 (Golf Revolving Fund) at Special Town Meeting (5-0-0)
• Supported Article #3 (Board of Cemetery Commissioners) at Special Town Meeting (5-0-0)
• Supported Articles #5, #6, #7 (Salary and Administration Plan Bylaw adjustments) at Special Town Meeting (5-0-0)
• Supported Article #11 (Town Government Structure Committee) with amendment at Special Town Meeting (5-0-0)
• Agreed to sponsor Article #1 (Costco zoning change) pending final language (no vote recorded)
• Agreed to support Article #4 (Atwood remediation appropriation) and seek clarification before future vote (no vote recorded)

Library Board of Trustees

The trustees voted to remove the asphalt path from Route 30/85 to the library entrance and to fund the removal and landscape remediation with State Aid. They also approved the August 25 minutes, allowed a suicide‑prevention sign and continued diaper drive, and scheduled an active‑shooter training that will close the library on Oct 6.

• Approved August 25 minutes (motion passed, 6‑0)
• Removed asphalt path from Route 30/85 to library entrance (motion passed, 6‑0)
• Used State Aid funds to remove asphalt path and remediate landscape (motion passed, 6‑0)
• Allowed Youth and Family Services suicide‑prevention sign on library grounds (board agreed)
• Allowed continuation of diaper drive (board agreed)
• Scheduled active‑shooter training with police on Oct 6, library closed 2‑5 PM (decision made)
• Employed ASL interpreter for virtual cooking program after request (service provided)
• Discussed ongoing website updates (no formal vote recorded)

Southborough Trails Committee

The committee scheduled a bench‑placement work party for September 18, 2025. It approved one additional Yoga on the Trails session in October. The next committee meeting was set for Thursday, September 25, 2025 at 7:30 PM. The motion to adjourn was approved unanimously (4‑0).

• Scheduled bench‑placement work party on 09/18/2025 (unanimous)
• Approved one additional Yoga on the Trails session in October (unanimous)
• Set next meeting for Thursday, September 25, 2025 at 7:30 PM
• Motion to adjourn approved 4-0

Housing Authority

The board approved the July 14, 2025 meeting minutes and the September 15, 2025 accounts payable. It accepted the executive director’s report and approved two contracts: a Management Services Agreement amendment extending the term with Framingham Housing Authority to September 30 2027, and a 36‑month electricity supply contract with Smartest Energy. Both contracts were approved unanimously (4‑0). The meeting was adjourned at 6:17 p.m.

• Approved July 14, 2025 meeting minutes (4-0)
• Approved Accounts Payable as of Sep 15 2025 (4-0)
• Accepted Executive Director report (4-0)
• Approved Management Services Agreement Amendment with Framingham Housing Authority (4-0)
• Approved electricity supply contract with Smartest Energy (4-0)
• Adjourned meeting (4-0)

Historical Commission

The Historical Commission reviewed a demolition request for the outbuilding at 11 Newton Street and voted on whether to deem it historically or architecturally significant. The motion failed with a vote of 1-2-1 (Miller No, Pfaff No, Farrington Yes, O’Brien Abstain). The commission also approved authorizing the Chair and Vice Chair to sign invoices and payroll (4-0) and approved the minutes from April 3 and July 9, 2025. The meeting was adjourned by a unanimous vote.

• Motion to deem 11 Newton Street outbuilding historically significant – failed (1-2-1)
• Authorize Kevin Miller and Annie Pfaff to sign invoices/payroll – approved (4-0)
• Approve minutes of April 3, 2025 – approved (4-0)
• Approve minutes of July 9, 2025 – approved (3-0-1)
• Adjourn meeting – approved (4-0)

Select Board

The scheduled Select Board meeting on September 15, 2025 was cancelled because a quorum was not present. No agenda items were considered, and no actions were approved, denied, or tabled.

Planning Board

The Southborough Planning Board agenda for September 15, 2025 contains only procedural headings and document references. No specific rezoning, contract, ordinance, fee change, or public hearing items are detailed.

The board held a public hearing on a proposed zoning amendment to add Highway Major Retail as a use requiring a special permit. Members, the town planner, and counsel debated using an overlay, notice requirements, and whether to identify specific parcels, but no vote or formal decision was recorded. The board will submit a report to Town Meeting before any zoning article is voted on.

Pre-K to 8 School Building Committee

The Pre‑K‑8 Building Committee approved the August 12, 2025 minutes after a motion and unanimous vote. The meeting was then adjourned by unanimous vote. No other substantive actions or approvals were taken.

• Approved August 12, 2025 meeting minutes (unanimous vote)
• Adjourned the meeting (unanimous vote)

Affordable Housing Trust

The Southborough Affordable Housing Trust meeting scheduled for September 11, 2025 includes three agenda entries. The entries are listed at 8:45 A.M., 8:45 A.M., and 7:00 P.M., each followed only by the word “Documents:” and no description of topics, proposals, or decisions. No concrete items such as rezoning actions, contracts, ordinances, or fee changes are identified in the agenda.

The board voted to withdraw its $200,000 offer to the town for cleaning up the Water Tower parcel. It also approved an extension of the CPC filing deadline and authorized Ms. Marya to submit a general housing‑fund request. The board entered executive session, invited Select Board member Marguerite Landry, and approved an offer of $200,000 for the rear 3‑acre portion of 44 Atwood Street.

• Withdraw $200,000 remediation offer for Water Tower site – Approved (5‑0‑0)
• Extend CPC filing deadline – Approved (5‑0‑0)
• Authorize Ms. Marya to submit general housing‑fund request to CPC – Approved (5‑0‑0)
• Invite Select Board member Marguerite Landry to executive session – Approved (5‑0‑0)
• Enter executive session to discuss property acquisition – Approved (5‑0‑0)
• Authorize Al Hamilton and Ellen Marya to offer $200K for rear 3‑acre parcel at 44 Atwood – Approved (4‑1‑0)
• Adjourn meeting – Approved (5‑0‑0)

Conservation Commission

The Conservation Commission approved the meeting minutes and denied applicability for a shed at 6 Dairy Farm. It continued hearings for projects at 13 Foley Drive and 26 Granuaile Road. It also closed hearings and issued Orders of Conditions for the septic system at 6 Brook Lane, the driveway at 34 Sears Road, the utility pole/road ROW project, and the septic replacement at 3 Bridge Street.

• Approved meeting minutes (7/31/25) – vote 3-0-1
• Issued negative Determination of Applicability for 6 Dairy Farm shed – vote 4-0-0
• Continued public hearing for 13 Foley Drive to Oct 2, 2025 – vote 4-0-0
• Closed hearing and issued Order of Conditions for 6 Brook Lane septic system – vote 4-0-0
• Closed hearing and issued Order of Conditions for 34 Sears Road driveway – vote 4-0-0
• Continued public hearing for 26 Granuaile Road garage addition to Oct 2, 2025 – vote 4-0-0
• Closed hearing and issued Order of Conditions for utility pole/road ROW project – vote 4-0-0
• Closed hearing and issued Order of Conditions for 3 Bridge Street septic replacement – vote 4-0-0

Southborough Youth Commission

The Southborough Youth Commission unanimously approved the minutes from the August 12, 2025 meeting and the September 11, 2025 meeting. A motion to adjourn the September meeting was also passed unanimously. No other substantive decisions were recorded.

• Approved August 12, 2025 SYC minutes (all present approved)
• Approved September 11, 2025 SYC minutes (all present approved)
• Adjourned September 11, 2025 meeting (all members present in favor)

Tricentennial Committee

The committee approved the July 16 and September 10 meeting minutes. Don Morris was re‑elected Chair (4‑0) and Patricia Burns‑Fiore was elected Vice‑Chair unanimously. A motion to thank former volunteer Ginny Martins and motions to adjourn were also approved unanimously.

• Approved July 16, 2025 minutes (unanimously)
• Elected Don Morris as Chair (4‑0)
• Elected Patricia Burns‑Fiore as Vice‑Chair (unanimously)
• Approved September 10, 2025 minutes (unanimously)
• Motion to thank Ginny Martins approved unanimously
• Adjourned July 16 meeting (5‑0)
• Adjourned September 10 meeting unanimously

Personnel Board

The Personnel Board approved the July 16 and August 20, 2025 meeting minutes. It voted to raise the interim Building Commissioner’s compensation as outlined in the memo. The board also approved the FY26 pay rate for Conservation Agent Melissa Danza, retroactive to July 1, 2025. Future meeting dates for October‑December were agreed to be set by email.

• Approved July 16 and August 20, 2025 minutes (3-0-0)
• Approved compensation adjustment for interim Building Commissioner (4-0-0)
• Approved FY26 pay rate for Melissa Danza, Conservation Agent (4-0-0)
• Set October, November, and December meeting dates via email (agreement)
• Adjourned meeting at 8:13 A.M. (4-0-0)

Board of Health

The Board of Health unanimously approved the minutes from the August 12, 2025 meeting. It also voted to designate the Board, a MetroWest Tobacco Control representative, the health director and agents to conduct smell and taste tests for flavored tobacco and to remove such products from stores. The meeting was adjourned at 9:27 a.m.

• Approved August 12, 2025 meeting minutes (3-0)
• Authorized staff and representatives to test and remove flavored tobacco products (3-0)
• Adjourned meeting at 9:27 a.m. (3-0)

Golf Course Committee

The Golf Course Committee approved the minutes from the August meeting. The committee also approved a $9,000 expenditure to hire an architect for the 5th‑hole design, with the motion passing unanimously. Other items such as irrigation bids, cart‑path scheduling, and wayward‑ball mitigation were discussed but no further actions were taken.

• Approved August meeting minutes (unanimous)
• Approved $9,000 for architect plan of the 5th hole (unanimous)

Municipal Technology Committee

The Municipal Technology Committee approved the minutes of the July 2025 meeting with a unanimous vote. No other items were voted on; the committee reviewed technology updates, upcoming proposals, and set the next meeting for Oct 7. An executive session was held to discuss security deployment and related strategies.

• Approved July 2025 MTC minutes (unanimous)

Affordable Housing Trust

The Affordable Housing Trust meeting scheduled for September 8, 2025 was cancelled because a quorum was not present. No decisions were made or actions taken.

Council on Aging

The council approved the July 28 meeting minutes with a correction that Doug was absent, with all members in favor. A committee was created to address signage on and outside the Center, consisting of Mike S., Bill, Jeff, and Carol. The meeting was adjourned at 11:15 am, also unanimously.

• Approved July 28 minutes (all in favor)
• Formed signage committee – members: Mike S., Bill, Jeff, Carol
• Adjourned meeting at 11:15 am (all in favor)

Planning Board

The Planning Board voted to continue the public hearing on the proposed zoning amendment that would add Highway Major Retail to the town’s definitions, moving it to September 15, 2025. It also postponed the public hearing for the 2 East Main Street multi‑family site‑plan approval to September 29, 2025, and extended the decision due date for that project to October 3, 2025. All three motions passed unanimously.

• Continue public hearing for Proposed Zoning Amendment – add Highway Major Retail to §174-2.B Definitions and as a Special Permit use, postponed to Sep 15, 2025 (Yes‑5, No‑0)
• Continue public hearing for 2 East Main St Major Site Plan Approval, postponed to Sep 29, 2025 at 7:20 pm (Yes‑4, No‑0)
• Extend decision due date for 2 East Main St Major Site Plan Approval to Oct 3, 2025 (Yes‑4, No‑0)

Affordable Housing Trust

The Affordable Housing Trust Board voted 4‑0 to enter an executive session to discuss a potential property acquisition. In the session members reviewed options for 40 Atwood Street and the Water Tower site but did not reach a consensus on any offer. The board then voted 4‑0 to adjourn the meeting.

• Enter executive session to discuss potential property acquisition (vote 4‑0)
• Adjourn the meeting (vote 4‑0)

Recreation Commission

The Recreation Commission voted 3‑0 to adopt the FY26‑FY3G capital plan, incorporating a set of revisions. The revisions move Fayville Park upgrades to FY27 and fund them through the CPC, adjust the 911 ReId Backstop Netting System to 50% funding from the 911 Revolving Fund, shift the Open Space Recreation Plan to FY29, and remove the Kallander project from the plan. The commission also approved the August 11, 2025 meeting minutes and set the next meeting for Monday, October 6, 2025.

• Approved FY26‑FY3G capital plan with revisions (3‑0 vote)
• Moved Fayville Park upgrades to FY27, funded through CPC
• Adjusted 911 ReId Backstop Netting System funding to 50% from 911 Revolving Fund
• Shifted Open Space Recreation Plan to FY29
• Removed Kallander project from Capital Plan
• Approved August 11, 2025 meeting minutes
• Scheduled next commission meeting for Monday, October 6, 2025

Select Board

The Board unanimously approved the continuation of the Pratts Automotive Class II license hearing. It approved the August 19, 2025 open‑session minutes as amended. The National Grid easement for an EV‑charging pole was tabled until the September 16 meeting. The Board unanimously supported a salary appropriation retroactive to July 1 2025. It removed the DIF Overlay District article from the Fall Special Town Meeting warrant and agreed to sponsor Article 6 for that meeting. The Governance Committee article was kept on the warrant.

• Continue Pratts Automotive Class II license hearing (5‑0‑0)
• Approve August 19, 2025 open‑session minutes as amended (5‑0‑0)
• Table National Grid easement for EV‑charging pole until Sep 16
• Approve retroactive salary appropriation to July 1 2025 (5‑0‑0)
• Remove DIF Overlay District article from Fall Special Town Meeting warrant
• Sponsor Article 6 for Fall Special Town Meeting
• Keep Governance Committee article on the warrant
• Schedule School Committee and roofing consultant to appear at Sep 16 meeting

Southborough Trails Committee

The Southborough Trails Committee approved the minutes from the July 17 and August 14 meetings by a 4‑0 vote. It also approved buying additional lumber needed for the bog‑bridge portion of the Peninsula Trail Phase II, also 4‑0. The meeting was then adjourned unanimously. Bench installation is scheduled for September 18, 2025.

• Approved minutes from 07/17/2025 and 08/14/2025 (4-0)
• Approved purchase of additional lumber for bog‑bridge construction (4-0)
• Approved meeting adjournment (4-0)

Affordable Housing Trust

The Affordable Housing Trust Board voted to enter executive session to discuss a property acquisition. It approved authorizing Mr. Hamilton to approach the Select Board about acquiring the 1.8‑acre Water Tower site in exchange for up to $200,000 toward cleanup costs. It also approved authorizing Mr. Hamilton and Ms. Marya to offer $100,000 to the owners of 40 Atwood Street for the rear three‑acre parcel, subject to conditions. All motions passed unanimously.

• Approved entering Executive Session to discuss potential property acquisition (vote 3‑0)
• Authorized Mr. Hamilton to approach the Select Board about acquiring the Water Tower site with up to $200,000 cleanup contribution (vote 3‑0)
• Authorized Mr. Hamilton and Ms. Marya to offer $100,000 to owners of 40 Atwood Street for rear three‑acre parcel, pending environmental review and other conditions (vote 3‑0)
• Approved motion to adjourn the meeting (vote 3‑0)

Southborough Stewardship Committee

The Southborough Stewardship Committee met on August 27, 2025 and discussed items including forest sign finials, meadow damage, beecology meadow conditions, recent tours, trail maintenance, boundary uncertainty, and encroachment inquiries. The only formal action taken was a motion to adjourn, which was seconded and approved by all members present.

• Adjourned meeting (unanimous)

Wastewater Study Committee

The Wastewater Study Committee approved the July 17, 2025 meeting minutes with a 6‑0 vote. No other formal votes were taken on project options or financing. The committee then adjourned the meeting by a 7‑0 vote. Discussions continued about wastewater system options, but no decisions were recorded.

• Approved July 17, 2025 minutes (6-0)
• Adjourned meeting (7-0)

Pre-K to 8 School Building Committee

The committee tabled the August 12 minutes and revised the evaluation matrix criteria to be non‑subjective and priority‑ranked. It agreed that expanding Trottier and Finn is needed for any added grades and split Options B and C into sub‑categories while keeping Option H in the matrix pending more data. The next meeting was set for September 11 at 7 p.m.

• Tabled minutes from the August 12, 2025 meeting
• Revised matrix criteria to be non‑subjective and priority‑ranked
• Concluded expansion of Trottier and Finn is necessary for added grades
• Split Option B into B1 (no additions, not feasible) and B2 (with additions, may meet needs)
• Split Option C into C1 and C2 to distinguish minimal vs. broader renovations
• Retained Option H in the matrix pending additional space information
• Scheduled next meeting for Thursday, September 11, 2025 at 7:00 p.m.
• Adjourned the meeting by roll‑call vote

Select Board

The Select Board unanimously approved the appointment of Ryan Gervais as a full‑time Communications Officer for the Police Department. A motion to request an extension of the MSBA grant for the new Neary school was rejected unanimously. The meeting was then adjourned by a unanimous vote.

• Appointed Ryan Gervais as Full-Time Communications Officer to Police Dept (5-0-0)
• Motion to request MSBA grant extension denied (0-5-0)
• Adjourned meeting (5-0-0)

Library Board of Trustees

The trustees approved the minutes from the July 14, 2025 meeting after a motion and second, with all voting members in favor. They also approved a motion to obtain three additional quotes for removing the asphalt sidewalk in the library parking lot, again with all voting members in favor. Both motions passed.

• Approved July 14, 2025 board minutes (motion passed)
• Authorized obtaining three additional quotes for sidewalk removal (motion passed)

Cable Television Committee

The Southborough Cable TV Committee approved the minutes of the April 2, 2025 joint Select Board/CTVC meeting unanimously after a motion by Chairman Sam Stivers, seconded by Will Warren. The committee agreed to amend the current Charter license, targeting PEG payment, dropping the IP encoder request, and updating the effective date and signature page. The meeting was adjourned at 4:15 PM by a motion from Tony Schoener, seconded by Will Warren, and the adjournment was approved unanimously.

• Approved April 2, 2025 CTVC meeting minutes (unanimous)
• Agreed to amend current Charter license (no vote recorded)
• Adjourned meeting at 4:15 PM (unanimous)

Tricentennial Committee

The scheduled Tricentennial Committee meeting on August 20, 2025 was cancelled because a quorum was not present. No decisions were made.

Southborough Zoning Board of Appeals

The Zoning Board approved a modification to the existing special permit for Richard Saunders at 71 Mt. Vickery Rd and granted a new special permit for an indoor golf facility at 118 Turnpike Road. Both motions passed unanimously (5‑0‑0). The board also postponed the public hearing for the comprehensive permit at 250 Turnpike Road/0 Parkerville Road, setting a new hearing date of September 17, 2025 and extending the closing deadline to October 15, 2025. All votes were 5‑0‑0.

• Closed public hearing for 71 Mt Vickery Rd (5-0-0)
• Granted Special Permit for 71 Mt Vickery Rd (5-0-0)
• Closed public hearing for 118 Turnpike Rd (5-0-0)
• Granted Special Permit for 118 Turnpike Rd (5-0-0)
• Continued public hearing for 250 Turnpike Rd/0 Parkerville Rd to Sep 17, 2025 (5-0-0)
• Extended deadline to close public hearing to Oct 15, 2025 (5-0-0)

Personnel Board

The Personnel Board approved the recommendation to set the salary and leave accrual for the Business Administrator I (Benefit & Payroll Coordinator) and to set a three‑week vacation accrual rate. The motion was passed unanimously with a 4‑0‑0 roll‑call vote. The position will be placed at grade 4, step 12, with a possible future change pending a warrant article.

• Approved salary, leave accrual and three‑week vacation rate for Business Administrator I (Benefit & Payroll Coordinator) (4-0-0)

Select Board

The Southborough Select Board is scheduled to meet on August 19, 2025. The agenda includes several items, though the specific details are not provided in the text.

• Review of agenda documents
• Discussion of agenda items
• Public comment session

The Board unanimously appointed two police student officers and two Youth & Family Services interns, and moved a pending Class II license hearing to September 2. It approved the appointment of Christine Russell as Business Administrator I (Payroll & Benefits) by a 4‑1 vote. The Board also approved the FY26 fuel oil contract, funding for a SCADA water‑system upgrade, a contract with Southborough Access Media, and a warrant article to fund Personnel Board compensation adjustments.

• Appointed Christopher Biondi and Joseph Deluca as Police Student Officers (5-0-0)
• Continued Pratts Automotive Group license hearing to Sept 2 (5-0-0)
• Appointed Delaney Couture and Rebecca Milligan as YFS interns (5-0-0)
• Appointed Christine Russell as Business Administrator I (Payroll & Benefits) (4-1-0)
• Approved FY26 Fuel Oil Contract (5-0-0)
• Approved funding request for SCADA upgrade for water system (5-0-0)
• Approved contract with Southborough Access Media (SAM) (5-0-0)
• Supported warrant article to fund Personnel Board compensation proposals (5-0-0)

Affordable Housing Trust

Deputy Town Clerk Stephanie Secino wrote to Doug Manz stating the Town Clerk’s Office has not received the minutes and documents for the Affordable Housing Trust meetings on 8/18/2025, 8/28/2025, and 9/4/2025. She asked for an explanation if minutes cannot be provided because the meeting was cancelled, lacked a quorum, or involved executive‑session portions that cannot be released. No substantive decisions were recorded in this notice.

Planning Board

The Board approved the Major Site Plan Change of Use for 118 Turnpike Rd, Ste 103, with conditions, by a 4‑0 vote. It also approved the Modification to the Major Site Plan for the storage facility at 10 Turnpike Rd, also by a 4‑0 vote. Both projects were closed for public hearing unanimously. Other topics such as ADU bylaw updates, industrial park district changes, and a proposed zoning amendment were discussed but no votes were taken.

• Closed public hearing for 118 Turnpike Rd, Ste 103 – vote Yes‑4, No‑0
• Approved 118 Turnpike Rd, Ste 103 major site plan change of use (conditioned) – vote Yes‑4, No‑0
• Closed public hearing for 10 Turnpike Rd storage facility – vote Yes‑4, No‑0
• Approved 10 Turnpike Rd storage facility modification to major site plan – vote Yes‑4, No‑0

Southborough Trails Committee

The committee scheduled a brush‑clearance work party on the Peninsula Trail for August 25, 2025. The minutes from the July 17, 2025 meeting were postponed to the next meeting. The meeting was adjourned with a 3‑0 vote in favor of the motion.

• Scheduled Peninsula Trail brush‑cleanup work party for 08/25/2025 (no vote recorded)
• Deferred approval of July 17, 2025 minutes to the next meeting
• Motion to adjourn approved 3‑0

Affordable Housing Trust

The trustees approved the minutes from four prior meetings and the release and retention of recent executive‑session minutes, each with a 4‑yes vote. They then voted 4‑yes to enter an executive session to discuss a possible acquisition of 40 Atwood Street and related parcels. The meeting was adjourned by a unanimous 4‑yes vote.

• Approved 06.03.2025, 06.17.2025, 07.10.2025 and 07.14.2025 meeting minutes (Yes‑4)
• Approved release of 07.23.2025 executive‑session minutes (Yes‑4)
• Approved retain of 07.10.2025 and 07.14.2025 executive‑session minutes (Yes‑4)
• Entered executive session to discuss potential property acquisition (Yes‑4)
• Adjourned meeting (Yes‑4)

Pre-K to 8 School Building Committee

The PreK‑8 School Building Committee approved the July 22, 2025 minutes with a clarification to the Open Meeting Law reminder, passing the motion by unanimous roll‑call vote. Members agreed to hold the next committee meeting on August 26, 2025. The meeting was then adjourned by unanimous roll‑call vote.

• Approved July 22, 2025 minutes as amended (unanimous roll‑call vote)
• Scheduled next committee meeting for August 26, 2025
• Adjourned meeting (unanimous roll‑call vote)

Board of Health

The Board of Health approved the proposed tobacco regulations, increasing fines to $1,000 for violations and limiting sales to adult‑only retail tobacco stores. The Board also accepted the July 15 minutes, adopted the department mission statement, and set future meeting dates. The meeting was adjourned at 9:17 am.

• Approved July 15, 2025 meeting minutes (2-0 vote)
• Approved tobacco regulations as presented (2-0 vote)
• Adopted the Health Department mission statement (2-0 vote)
• Scheduled Board meetings for Sep 9, 2025 and Oct 7, 2025
• Adjourned the meeting (3-0 vote)

Board of Assessors

The Board approved the June 17 minutes, two motor‑vehicle excise tax commitments (340 bills for $122,246.18 and 315 bills for $147,788.93), and related abatements of $9,440.25, all unanimously. It then denied the Trustees of Reservations' request to keep the leased farmland and residences tax‑exempt, also unanimously. The meeting was adjourned after the motions were passed.

• Approved June 17 minutes (all in favor)
• Approved motor‑vehicle excise tax commitment #2025-04, 340 bills totaling $122,246.18 (all in favor)
• Approved motor‑vehicle excise tax commitment #2025-03, 315 bills totaling $147,788.93 (all in favor)
• Approved motor‑vehicle excise tax abatements, 41 abatements totaling $9,440.25 (all in favor)
• Denied Trustees' request to retain tax‑exempt status for leased Chestnut Hill Farm land and homes (all in favor)
• Adjourned session (all in favor)

Golf Course Committee

The committee approved the minutes from the July meeting. The board approved McNulty paving for the cart path. No other actions were formally decided at this meeting.

• Approved July meeting minutes
• Approved McNulty paving for cart path

Southborough Youth Commission

The Southborough Youth Commission unanimously approved the July 8, 2025 minutes and the August 12, 2025 minutes. Members voted to adjourn the meeting at 7:47 pm. The commission also scheduled the next meetings for September 11, 2025 (remote) and November 4, 2025 (in‑person).

• Approved July 8, 2025 SYC minutes (all present in favor)
• Approved August 12, 2025 SYC minutes (all present in favor)
• Adjourned meeting at 7:47 pm (all members present in favor)
• Scheduled September 11, 2025 meeting at 7 pm remote
• Scheduled November 4, 2025 meeting at 7 pm in‑person

Recreation Commission

The Recreation Commission voted 3‑0‑0 to approve $8,537 for Turf Specialized Services and $1,800 for Stumpy’s tree‑branch removal, both from the Park Improvement Fund. Commissioners also voted 3‑0‑0 to appoint K. LaVault as the commission’s representative to the CPC. The meeting was then adjourned by unanimous vote.

• Approved $8,537 for Turf Specialized Services (3-0-0)
• Approved $1,800 for Stumpy’s tree‑branch removal (3-0-0)
• Appointed K. LaVault as CPC Representative (3-0-0)
• Motion to adjourn passed (all members yes)

Southborough Trails Committee

The Trails Committee meeting scheduled for August 7, 2025 was cancelled. No items were discussed, and no actions or votes were recorded.

Taxation Aid Committee

The committee approved the May 8, 2025 meeting minutes by a unanimous 3‑0 vote. It decided to use the same application and decision dates for the upcoming tax year as in the current year. The committee also agreed to review the Hopkinton Taxation Aid application at the next meeting. The meeting was adjourned by a unanimous vote.

• Approved May 8, 2025 minutes (3‑0)
• Adopted same application and decision dates for 2025‑26 tax year
• Planned review of Hopkinton Taxation Aid application at next meeting
• Adjourned meeting (3‑0)

Select Board

The board appointed Jake Flanigan to the Laborer position in the Department of Public Works (5‑0). It approved the Department of Public Works equipment lease (5‑0). The July 14, 2025 meeting minutes were approved as amended (5‑0). The meeting was adjourned (5‑0).

• Appointed Jake Flanigan as Laborer (5-0)
• Approved DPW equipment lease (5-0)
• Approved July 14, 2025 meeting minutes as amended (5-0)
• Adjourned meeting (5-0)

Conservation Commission

The commission approved the minutes from the June 26 and July 10 meetings by unanimous vote. It issued a negative Determination of Applicability for the deck construction at 17 Granuaile Road, requiring that yard waste not be disposed within the 20‑ft buffer zone. The commission also voted to continue three public hearings—MBTA commuter rail ROW, utility pole/ROW project, and 3 Bridge Street septic replacement—to August 21, 2025.

• Approved June 26, 2025 minutes (4-0-0)
• Approved July 10, 2025 minutes (4-0-0)
• Issued negative determination for 17 Granuaile Road deck with yard‑waste condition (4-0-0)
• Continued public hearing for MBTA commuter rail ROW to Aug 21, 2025 (4-0-0)
• Continued public hearing for utility pole/ROW project to Aug 21, 2025 (4-0-0)
• Continued public hearing for 3 Bridge Street septic replacement to Aug 21, 2025 (4-0-0)

Municipal Technology Committee

The Municipal Technology Committee voted unanimously to accept the June 2025 meeting minutes as recorded. After reviewing town technology updates and upcoming surveys, the committee moved to adjourn, which also passed unanimously. No other actions were taken.

• Approved June 2025 MTC meeting minutes (unanimous)
• Approved adjournment of the meeting (unanimous)

Council on Aging

The council approved the June 6 minutes unanimously. Members voted 8‑1 to adopt the darker shade for the Center’s new logo. A unanimous motion approved Jeff’s outreach to Renee about the newsletter format and compensation. The board also scheduled a staff reception for the new Outreach Coordinator and Program Manager.

• Approved June 6 minutes (unanimous)
• Selected darker logo shade for Center (8‑1)
• Approved Jeff to approach Renee on newsletter format and compensation (unanimous)
• Scheduled staff reception for new Outreach Coordinator and Program Manager (no vote recorded)
• Adjourned meeting at 11:45 am (unanimous)

Affordable Housing Trust

The Affordable Housing Trust Board voted 4‑0 to enter an executive session to discuss a potential property acquisition at 105 Fisher Road. Members reviewed a proposal to purchase a one‑acre lot for $200,000, with a $10,000 option payment and possible variances for a duplex. The Board agreed that Mr. Hamilton will continue talks with the owner and report back to the Committee. The meeting was then adjourned by a 4‑0 vote.

• Motion to enter executive session approved (4-0)
• Motion to adjourn the meeting approved (4-0)

Wastewater Study Committee

The committee voted to table the approval of the July 17, 2025 meeting minutes. Members then approved entering an executive session by a 5‑0 vote. The meeting was adjourned by a 5‑0 vote.

• Tabled approval of July 17, 2025 meeting minutes
• Entered executive session (5-0 vote)
• Adjourned meeting (5-0 vote)

Pre-K to 8 School Building Committee

The Pre‑K‑8 Building Committee elected Beth Wittcoff as Chair and Howard Anderson as Vice Chair, each with unanimous approval. The meeting was then adjourned unanimously.

• Elect Beth Wittcoff as Chair – unanimous approval
• Elect Howard Anderson as Vice Chair – unanimous approval
• Adjourn meeting – unanimous approval

Southborough Trails Committee

The Southborough Trails Committee approved the minutes from the May 6, May 15, June 5 and June 26, 2025 meetings by a 3‑0 vote. A motion to adjourn the July 17 meeting was also approved by a 3‑0 vote. No other formal actions were taken; remaining agenda items were discussed for future work.

• Approved minutes from 05/06/2025, 05/15/2025, 06/05/2025 and 06/26/2025 (3-0)
• Motion to adjourn meeting approved (3-0)

Wastewater Study Committee

The Wastewater Study Committee reorganized its leadership, naming Sam Stivers chair, Brian Shea vice‑chair and Claire Reynolds clerk, with a unanimous 6‑0‑0 vote. The committee also approved the June 12, 2025 meeting minutes by a 5‑0‑1 vote. Members decided not to discuss the Weston & Sampson invoice issue, and the financing options agenda item was tabled.

• Appointed Sam Stivers Chair, Brian Shea Vice‑chair, Claire Reynolds Clerk (vote 6‑0‑0)
• Approved June 12, 2025 meeting minutes (vote 5‑0‑1)
• Committee chose not to discuss the Weston & Sampson invoice matter
• Tabled discussion of financing options

Tricentennial Committee

The Tricentennial Committee unanimously approved the June 11, 2025 minutes. It also unanimously passed a motion to thank former member Ginny Martins for her fundraising efforts. The meeting was then adjourned with a 5‑0 vote. No other substantive actions were decided.

• Approved June 11, 2025 minutes (unanimous)
• Thanked Ginny Martins for fundraising (unanimous)
• Adjourned meeting (5-0)

Community Preservation Committee

The committee approved a one‑year renewal of its membership in the Community Preservation Coalition at a cost of $1,750, with a unanimous 5‑0‑0 vote. It also decided to send slides and project summaries to the Select Board for inclusion in the meeting packet. The meeting was adjourned after unanimously approving the minutes and setting a tentative September meeting date.

• Renew Community Preservation Coalition membership for $1,750 (unanimous 5‑0‑0)
• Approve sending slides and project summaries to the Select Board
• Table minutes for additional review at the next meeting
• Motion to adjourn passed (unanimous 5‑0‑0)
• Tentatively schedule September meeting for the 16th or 17th

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals voted to extend the date to close the public hearing for the 250 Turnpike Road comprehensive permit to September 17, 2025. A prior motion to continue the hearing to August 20, 2025 at 7:20 PM also passed. The board approved the May 21 and June 18, 2025 meeting minutes and then adjourned the meeting.

• Extended public hearing close date to September 17, 2025 (6-0-0)
• Continued public hearing to August 20, 2025 at 7:20 PM (6-0-0)
• Approved May 21, 2025 meeting minutes (5-0-1)
• Approved June 18, 2025 meeting minutes (6-0-0)
• Adjourned the meeting (6-0-0)

Personnel Board

The Personnel Board approved the June 17, 2025 minutes with a 4-0-1 vote. It set a three‑week vacation accrual rate for new Senior Center staff, passing 5-0-0. The board approved a draft memorandum recommending FY26 compensation proposals to the Select Board, also 5-0-0. The meeting was adjourned at 9:15 A.M. with a unanimous 5-0-0 vote.

• Approved June 17, 2025 minutes (4-0-1)
• Set vacation accrual to three weeks for Laura West and Raeleen Gallivan (5-0-0)
• Approved draft memo to Select Board on FY26 compensation proposals (5-0-0)
• Adjourned meeting at 9:15 A.M. (5-0-0)

Advisory Committee

The Southborough Advisory Committee approved draft minutes from prior meetings, elected Marci Jones as chair and Andrew Pfaff as vice‑chair, nominated Eric Glaser to the Pre‑K‑to‑8 School Building Committee, and approved $2,266 in FY25 interdepartmental budget transfers. All votes were unanimous (6‑0‑0). The meeting adjourned at 7:34 pm.

• Approved May 5, April 3, and May 8 draft minutes (6-0-0)
• Elected Marci Jones as chair (6-0-0)
• Elected Andrew Pfaff as vice-chair (6-0-0)
• Nominated Eric Glaser to Pre‑K‑to‑8 School Building Committee (6-0-0)
• Approved FY25 interdepartmental transfers totaling $2,266 (6-0-0)
• Adjourned meeting at 7:34 pm (6-0-0)

Select Board

The Board unanimously approved a referral of Atlantic Management’s proposed amendment to the Industrial Park District zoning bylaw to the Planning Board. It also approved FY25 interdepartmental budget transfers of $2,266 and moved the Fall Special Town Meeting to October 27, 2025. Additional unanimous actions included appointing members to committees, approving the Neary Survey, and adopting recent meeting minutes.

• Referred Atlantic Management zoning amendment to Planning Board (5-0-0)
• Approved FY25 interdepartmental budget transfers of $2,266 (5-0-0)
• Moved Fall Special Town Meeting to Oct 27, 2025 (5-0-0)
• Approved Neary Survey with requested changes (5-0-0)
• Appointed Keith Ackley to Tricentennial Committee (5-0-0)
• Appointed Raeleen Gallivan as Senior Center Outreach Coordinator (5-0-0)
• Appointed Erik Glaser to PreK-8 Building Committee (5-0-0)
• Adopted Open Session Meeting Minutes for June 17 and July 1, 2025 (5-0-0)

Recreation Commission

The scheduled Southborough Recreation Commission meeting on July 15, 2025 was cancelled because a quorum was not present. No agenda items were considered or decided.

Planning Board

The Planning Board meeting featured a presentation by Atlantic Management on their proposed project. Select Board members discussed potential tax impacts and the Route 9 corridor. A motion was made and passed to have the Select Board refer Atlantic Management’s proposed zoning bylaw to the Planning Board. No other actions were taken.

• Refer Atlantic Management’s proposed zoning bylaw to Planning Board – motion passed by show of hands

Library Board of Trustees

The trustees approved the amended minutes from the June 9 meeting. They authorized $950 from State Aid for Youth Services Librarian Marianna Sorensen to attend a library leadership program. The board signed and reappointed Ryan Donovan as Library Director for three years starting July 1, 2025. They also accepted a gardeners‑funded drip‑irrigation system for the library gardens.

• Approved amended minutes from June 9, 2025 (motion passed)
• Authorized $950 State Aid for Marianna Sorensen's library leadership training (motion passed)
• Signed three‑year contract with Library Director Ryan Donovan effective July 1, 2025 (motion passed)
• Reappointed Ryan Donovan as Library Director effective July 1, 2025 (motion passed)
• Accepted gardeners‑funded drip irrigation system proposal for library gardens (motion passed)

Housing Authority

The board approved the Fair Housing Marketing Plan, Language Access Plan, and Reasonable Accommodation/Modification Policy, each with a unanimous 3‑0 vote. It also approved the July 14 accounts payable, accepted the executive director’s report, and set the next meeting for September 8, 2025 after deciding to skip the August session. All motions were passed unanimously.

• Approved June 9, 2025 meeting minutes (3-0)
• Approved Accounts Payable as of July 14, 2025 (3-0)
• Accepted Executive Director report (3-0)
• Decided not to hold August meeting; next meeting set for September 8, 2025 (3-0)
• Approved Fair Housing Marketing Plan, Language Access Plan, and Reasonable Accommodation/Modification Policy (3-0)
• Adjourned meeting (3-0)

Affordable Housing Trust

The Affordable Housing Trust board voted unanimously to approve and adopt the town's Housing Production Plan. The motion was introduced by Al Hamilton and seconded by Paul Desmond, with all five members voting yes. The board also approved entering an executive session to discuss a potential property acquisition, again with a 5-0 vote.

• Approved and adopted Housing Production Plan (5-0)
• Entered executive session to discuss potential property acquisition (5-0)

Select Board

The Select Board unanimously reappointed Al Hamilton and Jesse Stein to the Board of Trustees of the Affordable Housing Trust, with terms ending June 30, 2027. The Board also unanimously approved and adopted the town’s 2025‑2030 Housing Production Plan. Both actions passed by a 5‑0‑0 roll‑call vote.

• Reappointed Al Hamilton and Jesse Stein to Affordable Housing Trust (terms to 6/30/2027) – unanimous (5-0-0)
• Adopted the 2025 Housing Production Plan – unanimous (5-0-0)

Planning Board

The Planning Board reappointed Jesse Stein and Al Hamilton to the Affordable Housing Trust Board. The Board, the Select Board, and the Trust’s Board of Trustees all approved the town’s 2025‑2030 Housing Production Plan. Several site‑plan and special‑permit applications were also approved, including waivers for lower‑impact development and major site plans for 250 Turnpike Rd and 26 Meadow Ln.

• Reappointed Jesse Stein and Al Hamilton to the Affordable Housing Trust Board (Yes‑4, No‑0)
• Approved the 2025‑2030 Housing Production Plan (Planning Board) (Yes‑5, No‑0)
• Adopted the 2025‑2030 Housing Production Plan (Select Board) (Yes‑5, No‑0)
• Adopted the 2025‑2030 Housing Production Plan (Board of Trustees of the Affordable Housing Trust) – unanimous show of hand vote
• Endorsed the Approval Not Required plan for 38 Turnpike Road (Yes‑5, No‑0)
• Approved waivers for LID Sections 3.11 and 3.12 (Yes‑4, No‑0, Abstain‑1 each)
• Approved the Major Site Plan and Special Permit for 250 Turnpike Rd (Yes‑4, No‑0, Abstain‑1)
• Approved the Major Site Plan for 26 Meadow Lane (Yes‑4, No‑0, Abstain‑1)

Affordable Housing Trust

The trustees approved the April 24 and May 15 executive meeting minutes with votes of 4‑0‑1 (abstain). They voted 5‑0 to enter an executive session under M.G.L. Chapter 30A to discuss a possible property acquisition. The meeting was then adjourned.

• Approved 04.24.2025 executive meeting minutes (Yes‑4, No‑0, Abstain‑1)
• Approved 05.15.2025 executive meeting minutes (Yes‑4, No‑0, Abstain‑1)
• Entered executive session to discuss potential property acquisition (Yes‑5, No‑0, Abstain‑0)
• Adjourned meeting (Yes‑5, No‑0, Abstain‑0)

Conservation Commission

The Conservation Commission approved certificates of compliance for 17 Red Gate Lane, 77 Deerfoot Road, and lifted the enforcement order for 98 Southville Road, each by a 6‑0‑0 vote. It also approved an enforcement order and an administrative amendment for 250 Turnpike Road (DEP #290‑1109) by a 6‑0‑0 vote. Public hearings for the Cordaville Road irrigation project, the Bridge Street septic replacement, and the MBTA commuter row determination were each continued to July 31, 2025 with unanimous votes.

• Issued Certificate of Compliance for 17 Red Gate Lane (6-0-0)
• Issued Certificate of Compliance for 77 Deerfoot Road (6-0-0)
• Lifted Enforcement Order for 98 Southville Road with CoC issuance (6-0-0)
• Issued Enforcement Order for 250 Turnpike Road, DEP #290-1109 (6-0-0)
• Issued Administrative Amendment for 250 Turnpike Road, DEP #290-1109 (6-0-0)
• Continued public hearing for 36 Cordaville Road irrigation project to July 31, 2025 (6-0-0)
• Continued public hearing for 3 Bridge Street septic replacement to July 31, 2025 (6-0-0)
• Continued public hearing for MBTA commuter row determination to July 31, 2025 (6-0-0)

Historical Commission

The commission voted to reappoint Grant Farrington to the Community Preservation Committee (3-0-1). The historic house sign application for the J. Carrigan House was approved with a date of circa 1880 (4-0). The meeting minutes from February 20, 2025 were approved (4-0). The meeting was adjourned at 8:41 PM (4-0).

• Reappoint Grant Farrington as Historical Commission representative to Community Preservation Committee – approved (3-0-1)
• Approve historic house sign for J. Carrigan House (circa 1880) – approved (4-0)
• Approve meeting minutes of February 20, 2025 – approved (4-0)
• Adjourn meeting – approved (4-0)

Golf Course Committee

The committee approved the minutes from the June meeting. Funding for the cart‑path project was approved. Jen Selig was tasked with meeting to prioritize the refurbishment projects, and the management company will obtain quotes for tree work. The next committee meeting was scheduled for August 12, 2025 at 9:00 AM.

• Approved June meeting minutes
• Approved funding for cart‑path project
• Assigned Jen Selig to prioritize refurbishment projects
• Directed management company to obtain tree quotes
• Scheduled next meeting for Aug 12, 2025 at 9:00 AM

Southborough Youth Commission

The Southborough Youth Commission voted to approve the minutes from the June 10, 2025 meeting. The motion passed with three members in favor, three members abstaining, and no votes against. After the approval, the commission moved to adjourn the July 8, 2025 meeting, with all members present voting in favor.

• Approved June 10, 2025 minutes (3-0-3)
• Adjourned July 8, 2025 meeting (all in favor)

Board of Commissioners of Trust Funds

The Board approved the minutes from May 12, 2025 with a 3-0 vote. It then authorized a $9,000 expense from the Waldo Fay fund to the Southborough Community Fund, also by a 3-0 vote. The meeting was adjourned by unanimous consent.

• Approved 05-12-25 minutes (3-0)
• Authorized $9,000 transfer from Waldo Fay fund to Southborough Community Fund (3-0)
• Adjourned meeting (3-0)

Select Board

The Select Board appointed a probationary police officer and a member to the Capital Improvement and Planning Committee. It voted to enlarge the PreK-8 School Building Committee, increase its at-large seats, extend the charge deadline, and appoint five new members. The Board also directed a solid‑waste options analysis and approved the Animal Control services contract. All motions were approved with the recorded vote totals.

• Appointed Jillisa Smith as Probationary Police Officer (5-0-0)
• Appointed Mike Nute to Capital Improvement and Planning Committee (5-0-0)
• Increased PreK-8 School Building Committee size to nine members (3-2-0)
• Increased at-large seats on PreK-8 Committee from three to five (3-2-0)
• Extended committee charge expiration to Sep 30, 2025 (3-1-1)
• Appointed five interviewed applicants to PreK-8 Committee (3-2-0)
• Requested John Butler to develop solid waste options analysis (5-0-0)
• Approved Animal Control services contract award (5-0-0)

Wastewater Study Committee

The Wastewater Study Committee could not conduct business because a quorum was not present. The meeting proceeded with a public session briefing and discussion, but no votes or approvals occurred.

21 Highland Future Use Committee

The Deputy Town Clerk informs that the minutes and documents for the 21 Highland Future Use Committee meeting on June 30, 2025 have not been received. The notice asks the committee to explain if the meeting was cancelled, lacked a quorum, or included executive‑session material that cannot be released. No substantive decisions were recorded for that meeting.

Pre-K to 8 School Building Committee

The Deputy Town Clerk informed the Pre‑K‑8 School Building Committee chair that minutes and supporting documents for the June 30, 2025 meeting have not been received within the required 45‑day deadline. The notice outlines three possible reasons: the meeting was cancelled, no quorum was present, or executive‑session minutes are being withheld. No substantive decisions from that meeting are recorded in the provided text.

Capital Improvement & Planning Committee

The Capital Improvement & Planning Committee approved the March 10, 2025 meeting minutes with a 3‑0‑1 vote (three ayes, one abstention). It then voted 4‑0 to recommend Stephen Holland as the CIPC’s representative on the Pre‑K‑to‑8 School Building Committee. The meeting was adjourned by a unanimous 4‑0 vote.

• Approved March 10, 2025 minutes (3-0-1)
• Recommended Stephen Holland as CIPC representative to Pre‑K‑to‑8 School Building Committee (4-0)
• Adjourned meeting (4-0)

Southborough Trails Committee

The committee voted to pay Beal’s $1,851 invoice from the Trails Budget. It also selected tools and chose bench designs for the Peninsula Trail Phase II. The next meeting was scheduled for Thursday, July 17, 2025, and the motion to adjourn was approved unanimously (3‑0).

• Approved payment of $1,851 invoice from Trails Budget (unanimous)
• Selected tools to purchase and approved bench selection for Phase II
• Scheduled next meeting for Thursday, July 17, 2025
• Motion to adjourn approved 3-0

Conservation Commission

The Conservation Commission voted unanimously to continue the MBTA commuter‑rail hearing, to issue a negative Determination of Applicability for the CSX railway ROW, and to approve waivers and standard orders of conditions for the Woodland Road and Richards Road sidewalk projects. It also approved a waiver for increased storm‑water flows at Meadow Lane and adopted the related Order of Conditions and Stormwater Management Permit.

• Continued MBTA commuter‑rail ROW hearing to July 10, 2025 (4‑0‑0)
• Issued negative Determination of Applicability for CSX Railway ROW, conditioned as described (4‑0‑0)
• Closed public hearing for Woodland Road sidewalk project (4‑0‑0)
• Issued waiver for work within 20 ft buffer for Richards Road sidewalk project (4‑0‑0)
• Issued Order of Conditions with standard conditions for Woodland Road project (4‑0‑0)
• Issued Order of Conditions with standard conditions for Richards Road project (4‑0‑0)
• Issued waiver for increased storm‑water flows to wetland adjacent to runway at Meadow Lane (4‑0‑0)
• Issued Order of Conditions and Stormwater Management Permit for Meadow Lane development (4‑0‑0)

21 Highland Future Use Committee

The 21st Highland Future Use Committee meeting scheduled for June 25, 2025 was cancelled. The cancellation was due to a lack of quorum, so no agenda items were considered or decided. No votes or actions were recorded.

Affordable Housing Trust

The trustees approved the May 15 and June 3, 2025 meeting minutes by a 4‑0 vote. They agreed to arrange a joint meeting with the Southborough Housing Authority, with Mr. Hamilton volunteering to make contact. The board chose not to hold an executive session. The meeting was adjourned by a 5‑0 vote.

• Approved May 15, 2025 minutes (vote 4‑0)
• Approved June 3, 2025 minutes (vote 4‑0)
• Agreed to meet with Southborough Housing Authority (outreach by Hamilton)
• Elected not to hold an Executive Session
• Adjourned the meeting (vote 5‑0)

Cable Television Committee

The committee voted to keep Sam Stivers as Chair, Tony Schoener as Vice Chair, and Will Warren as Clerk for the 2025‑2026 year. The minutes from the April 2, 2025 meeting were approved with a spelling correction. The meeting was adjourned at 3:58 PM.

• Retained CTVC officers for 2025‑2026 – motion by Sam Stivers, seconded by Will Warren, approved
• Approved April 2, 2025 meeting minutes unanimously with spelling correction – motion by Tony Schoener, seconded by Will Warren
• Adjourned meeting at 3:58 PM – motion by Sam Stivers, seconded by Will Warren, unanimously approved

Planning Board

The board voted unanimously to continue the public hearing for the 10 Turnpike Rd storage facility modification to July 14, 2025, and to extend its decision deadline to July 18, 2025. It also unanimously continued the public hearing for the 250 Turnpike Rd Contractor’s Yard major site plan and special permit to July 14, 2025, and extended its decision deadline to July 18, 2025. No other items received formal approval at this meeting.

• Continue public hearing for 10 Turnpike Rd (Storage Facility) to July 14, 2025 – Approved (Yes-5, No-0)
• Extend decision deadline for 10 Turnpike Rd to July 18, 2025 – Approved (Yes-5, No-0)
• Continue public hearing for 250 Turnpike Rd (Contractor’s Yard) to July 14, 2025 – Approved (Yes-4, No-0) (Belniak did not vote)
• Extend decision deadline for 250 Turnpike Rd to July 18, 2025 – Approved (Yes-4, No-0) (Belniak did not vote)

Neary School Building Committee - Finance Subcommittee

The minutes consist of coded entries (e.g., numbers and i255 markers) without any readable approvals, denials, or actions. No concrete decisions were documented.

Community Preservation Committee

The Southborough Community Preservation Committee approved the final FY27 Application Handbook with a 5-1-0 vote. The Committee set an October 10 deadline for historical projects to receive a vote from the Historical Commission. A July 16 meeting with Town Counsel was scheduled to discuss grant agreements. The meeting was adjourned by a unanimous 6-0-0 vote.

• Approved FY27 Application Handbook (5-1-0 vote)
• Set Oct 10 deadline for historical projects to receive Historical Commission vote
• Scheduled July 16 meeting with Town Counsel to discuss grant agreements
• Motion to adjourn passed unanimously (6-0-0)

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals approved special permits for 12 Winchester Street and 118 Turnpike Road, both with 5‑0‑0 votes. The board also approved the easement and subdivision plans for 120 Turnpike Road, extended the action deadline to August 31 2025, and set the next public hearing for July 16 2025.

• Granted special permit for 12 Winchester Street (5-0-0)
• Granted special permits for 118 Turnpike Road (5-0-0)
• Approved easement plan for 120 Turnpike Road (5-0-0)
• Approved subdivision plan for 120 Turnpike Road (5-0-0)
• Extended deadline to act to August 31, 2025 (5-0-0)
• Continued public hearing to July 16, 2025 at 7 PM (5-0-0)
• Approved May 7, 2025 meeting minutes (5-0-0)

Board of Assessors

The Board approved the FY2026 preliminary tax commitments for real estate, personal property, CPA surcharge and septic bettenrient, totaling $27,292,376.44. It also approved write‑offs of uncollectable FY24 personal‑property taxes ($13,691.89) and FY22 motor‑vehicle excise taxes ($5,665.86), and the motor‑vehicle excise tax commitment #2025‑03 for $147,788.93. All motions were seconded and voted all in favor. The Principal Assessor’s performance review was also approved.

• Approved FY2026 tax commitments (real estate $26,274,599.36, personal property $778,726.62, CPA surcharge $237,647.46, septic bettenrient $1,402.86) – all in favor
• Approved write‑off of uncollectable FY24 personal‑property taxes $13,691.89 – all in favor
• Approved write‑off of uncollectable FY22 motor‑vehicle excise taxes $5,665.86 – all in favor
• Approved motor‑vehicle excise tax commitment #2025‑03 for 315 bills totaling $147,788.93 – all in favor
• Approved motor‑vehicle excise tax abatements: 2024 levy $100.37 and 2025 levy $1,784.69 – all in favor
• Approved Principal Assessor Paul Cibelli’s performance review (rating “3—Above Expectations”) – all in favor

Affordable Housing Trust

The board discussed the draft Housing Production Plan and scheduled future review meetings. No substantive actions or approvals were taken. The meeting was adjourned by a motion that passed 3‑0.

• Motion to adjourn approved (Yes–3, No–0, Abstain–0)

Select Board

The Board unanimously approved the FY26 Transfer Station Rules and adopted fee Option #2, creating a $103,407 town deficit. It also accepted a $100,000 donation from St. Mark’s School for a police vehicle and general budget needs, and approved funding for a golf‑course capital improvement. The Board approved the charge for the new Pre‑K‑to‑8 School Building Committee (4‑1‑0) and appointed representatives to develop a survey and serve on the committee. Several consent‑agenda items, including meeting minutes and DPW employee grade changes, were also unanimously approved.

• Approved FY26 Transfer Station Rules and adopted fee Option #2 (5-0-0)
• Accepted $100,000 donation from St. Mark’s School (5-0-0)
• Approved funding for Golf capital improvement from Golf Revolving Fund (5-0-0)
• Approved DPW employee grade changes (5-0-0)
• Approved June 3, 2025 Open Session Meeting Minutes (5-0-0)
• Tabled June 11, 2025 Open Session Meeting Minutes until July 1 (unanimous)
• Approved charge for Pre‑K‑to‑8 School Building Committee (4-1-0)
• Appointed Mr. Hamilton to develop survey for the new committee (5-0-0)

Personnel Board

The Personnel Board rejected a request to reset Ms. O’Brien’s salary (2‑2 vote). It approved the May 2 and June 10 meeting minutes, FY26 Library pay rates, a proposal to move tenured employees to the midpoint step (Step 8) effective July 1 2025‑Jan 1 2026, and a plan to eliminate the Business Administrator I position by reclassifying those roles to Business Administrator II effective Jan 1 2026. All of these motions passed unanimously (4‑0‑0).

• Salary reset for Ms. O’Brien failed (2‑2‑0)
• Approve May 2 and June 10 minutes passed (4‑0‑0)
• Approve FY26 Library pay rates passed (4‑0‑0)
• Support moving tenured employees to midpoint Step 8 passed (4‑0‑0)
• Support removing Business Administrator I and reclassifying to Business Administrator II passed (4‑0‑0)
• Adjourn meeting passed (4‑0‑0)

Wastewater Study Committee

The Wastewater Study Committee approved the May 30 meeting minutes by a 5‑0 vote. It then voted 5‑0 to enter executive session under MGL Ch 30A Sec 21 to consider the purchase, exchange, lease, or value of real property. The committee adjourned the meeting by a 5‑0 vote. Chair Hamilton will brief the Select Board on 6/19 about the committee’s progress and funding plans.

• Approved May 30, 2025 meeting minutes (5‑0)
• Entered executive session to consider real‑property transaction (5‑0)
• Deferred decision on next meeting date until after Select Board briefing
• Adjourned the meeting (5‑0)

Board of Health

The Board accepted the minutes from the May 6 meeting and confirmed officer positions. It reappointed the Tobacco Control Manager for FY26 and approved the FY26 contract for the Sanitary Inspector. The Board approved an increase in septic flow to 880 gal/day and accepted the septic plans for the 2 East Main Street development. It also accepted the Health Director’s performance review.

• Approved May 6, 2025 meeting minutes (2-0)
• Confirmed board officer positions: Chair, Vice Chair, Clerk (3-0)
• Reappointed Parivallal Thillaigovindan as Tobacco Control Manager through 6/30/26 (3-0)
• Approved increase in septic flow to 880 gal/day for 2 East Main Street (3-0)
• Accepted septic plans for 2 East Main Street (3-0)
• Approved FY26 contract for Sanitary Inspector Dennis Costello (3-0)
• Accepted performance evaluation for Health Director Taylor West (3-0)

Tricentennial Committee

The Tricentennial Committee unanimously approved July 17, 2027 as the date for the Fireman's Muster competition. The committee also approved the minutes from the May 2, 2025 meeting with minor amendments. The meeting was adjourned at 8:48 PM.

• Approved July 17, 2027 as date for Fireman's Muster (unanimous)
• Approved May 2, 2025 minutes with minor amendments (unanimous)
• Adjourned meeting at 8:48 PM (unanimous)

Community Preservation Committee

The Southborough Community Preservation Committee met via Zoom, reviewed updates to the application handbook and discussed improvements to the FY2026 application and project signage. No minutes were reviewed or approved, and no substantive project decisions were made. The meeting was adjourned unanimously with a 7-0-0 vote.

• Adjourned meeting (unanimous 7-0-0)
• No minutes approved (none reviewed)

Select Board

The Board set a series of goals for Fiscal Year 2026, including an AI study, building‑department staffing review, zoning proposals, and financial initiatives. It also scheduled future committee presentations and agreed to pursue several agreements and grants. The meeting was adjourned unanimously.

• Adopted goal for IT and Municipal Technology Committee to identify top 15 AI uses
• Set goal to review Building Department staffing and explore regional collaboration
• Directed DPW Superintendent Bill Cundiff to present Pavement Management Plan process at next meeting
• Planned to pursue an Access Media agreement with Southborough Access Media
• Agreed to explore zoning changes near Route 9 to promote commercial development
• Assigned Advisory Committee to study a Storm Water Enterprise Fund at a future meeting
• Tasked Affordable Housing Trust to discuss ways to increase affordable housing stock at a future meeting
• Unanimously adjourned the meeting (5‑0‑0)

Golf Course Committee

Deputy Town Clerk Stephanie Secino emailed the Golf Committee on Aug 4 2025 to report that minutes for the meetings on 1/9/2025, 3/11/2025, 5/1/2025, 5/12/2025, and 6/10/2025 have not been received, contrary to Town Code §9-25. The notice asks the committee to explain why the minutes are unavailable, offering possible reasons such as cancellation, lack of quorum, or executive‑session restrictions. No substantive decisions were recorded in this communication.

Southborough Youth Commission

The commission approved the May 15 minutes with one amendment (changing Lauren R to Laura R on line 53). Lauren Richey nominated Nancy Sutton as Chair, and Sutton accepted. Sara Michas was confirmed to continue as Secretary, and Karen Anglim offered to serve as Vice‑Chair. The meeting was adjourned at 7:47 pm.

• Approved May 15 minutes as amended (motion by Karen Anglim, all members present)
• Nancy Sutton nominated and accepted as Chair (nominated by Lauren Richey)
• Sara Michas accepted continuation as Secretary
• Karen Anglim offered to serve as Vice‑Chair
• Motion to adjourn passed (all members present in favor)

Municipal Technology Committee

The Municipal Technology Committee unanimously approved the May 2025 meeting minutes and later unanimously adjourned the June 10 meeting. The committee assigned Matt to test clickers at Trottier Middle School and to contact the senior center about its website compatibility. Angela presented a new draft of the five‑year strategic tech plan and asked members to review it and provide KPI feedback. Matt will circulate the latest satisfaction survey draft to the committee, and the next meeting is set for July 29, 2025.

• Approved May MTC meeting minutes (unanimous)
• Adjourned meeting (unanimous)
• Assigned Matt to test clickers at Trottier Middle School
• Assigned Matt to contact senior center about website compatibility
• Requested feedback on new five‑year strategic tech plan draft
• Tasked Matt to send latest survey draft to MTC

Personnel Board

The board approved FY26 salary adjustments for employees with satisfactory performance reviews, passing the motion unanimously. A letter to the Library Board of Trustees was approved to address missing performance reviews. The May 2, 2025 minutes were tabled, and the next meeting was scheduled for June 17, 2025 at 8:30 a.m.

• Approved FY26 pay rates effective July 1, 2025 (unanimous)
• Tabled approval of May 2, 2025 minutes (no vote recorded)
• Approved sending a letter to the Library Board of Trustees (unanimous)
• Scheduled next Personnel Board meeting for June 17, 2025 at 8:30 a.m. (unanimous)
• Adjourned meeting (4-0-0)

Housing Authority

The Southborough Housing Authority approved its Fiscal Year 2026 plan for state‑aided public housing. The board also approved the May 12 meeting minutes, the current accounts payable, and accepted the Executive Director’s report. The meeting was adjourned at 5:39 p.m.

• Approved May 12, 2025 meeting minutes (3‑0)
• Approved Accounts Payable as of June 9, 2025 (3‑0)
• Accepted Executive Director report (3‑0)
• Approved FY2026 plan for State‑Aided Public Housing (3‑0)
• Adjourned meeting at 5:39 p.m. (3‑0)

Southborough Trails Committee

The Southborough Trails Committee voted 4‑0 to allocate up to $2,500 from its annual budget and additional CPA money to cover extra engineering costs for Phase II of the Peninsula Trail, and to purchase a bench, tools, and a yoga session if held. The meeting was then adjourned by a 3‑0 vote.

• Approved allocation of up to $2,500 from yearly budget and CPA funds for Phase II engineering fees, bench, tools, and yoga (4-0)
• Approved motion to adjourn the meeting (3-0)

Recreation Commission

The commission approved a $1,008.04 purchase of turf products from TPC. It authorized K. LaVault to sign invoices and payrolls. The light fee for fields was increased from $15 to $20 per hour effective September 1 2025. Commissioners elected K. LaVault as chair and D. Dumont as vice‑chair, and approved the April 1 2025 meeting minutes.

• Approved $1,008.04 purchase of turf products from TPC (4-0-0)
• Authorized K. LaVault to sign invoices and payrolls (4-0-0)
• Increased light fee from $15 to $20 per hour effective Sep 1 2025 (4-0-0)
• Elected K. LaVault as chair (4-0)
• Elected D. Dumont as vice‑chair (4-0)
• Approved minutes from 04/01/2025 (3-0-1)
• Tabled Fall Program Initiatives to July meeting
• Adjourned meeting (4-0-0)

Affordable Housing Trust

The Affordable Housing Trust board voted to adjourn the June 3, 2025 meeting. The motion was made by Mr. Desmond, seconded by Ms. Marya, and approved by a 3‑0 vote. No other substantive actions were decided at this meeting.

• Adjourned meeting (3-0)

Southborough Scholarship Advisory Committee

The Scholarship Advisory Committee presented several scholarship awards to students, including the Stephanie Ranieri Scholarship, Southborough Town Scholarship, Carroll Harris Scholarship, and Linda Hubley Scholarship. Representatives presented citations of recognition from the Massachusetts House of Representatives to the award recipients and to committee members. The committee then moved to adjourn, and the motion passed with all members in favor.

• Adjourned (motion passed, all in favor)

Select Board

The Select Board approved the Fire Chief’s proposal to create a Junior Firefighter Academy (5-0-0). A motion to refuse an extension from the Massachusetts School Building Authority for the Neary project was defeated (2-3-0). The Board also approved several consent‑agenda items, including donations, a one‑day liquor license, and FY25 salary fund use (all 5-0-0). Additional actions included appointing a transit representative and re‑appointing FY26 committee members (both 5-0-0).

• Approved Junior Firefighter Academy proposal (5-0-0)
• Defeated motion to not request MSBA extension (2-3-0)
• Approved Open Session Minutes for May 20, 2025 (5-0-0)
• Accepted $52,036 donation from New England Center for Children (5-0-0)
• Accepted $250 donation from Phaneuf Concrete (5-0-0)
• Approved One Day Liquor License for Kindergroup (5-0-0)
• Appointed Sam Stivers as MWRTA/MWRC representative (5-0-0)
• Re‑appointed FY26 committee members (except specified) (5-0-0)

Wastewater Study Committee

The Wastewater Study Committee meeting on June 3, 2025 did not have a quorum, so no agenda items were approved, denied, or tabled.

Council on Aging

Deputy Town Clerk Stephanie Secino sent a notice that the Town Clerk’s Office has not received the required minutes for five Council on Aging meetings held in 2025. The meetings listed are 1/13/2025, 3/3/2025, 4/7/2025, 5/5/2025, and 6/2/2025. Recipients were asked to explain the delay, citing possible cancellation, lack of quorum, or executive‑session restrictions. No decisions or approvals were recorded in this notice.

Planning Board

The Board appointed Meme Luttrell as Chair and Marnie Hoolahan as Vice Chair. It also filled several committee seats, including Jesse Stein to the Deed Research Subcommittee and Lisa Braccio to the Community Preservation Committee, and reappointed members to the Master Plan Implementation, Metro West Regional Collaborative, MAPC, and 21 Highland Street Future Use committees. The Board approved a covenant extension for 96 Mt. Vickery Rd and extended public‑hearing decision dates for projects at 10 Turnpike Rd, 250 Turnpike Rd, and 26 Meadow Ln.

• Appointed Meme Luttrell as Chair (Yes‑4, No‑0, Abstain‑1)
• Appointed Marnie Hoolahan as Vice Chair (Yes‑4, No‑0, Abstain‑1)
• Appointed Jesse Stein to Deed Research Subcommittee (Yes‑5, No‑0)
• Extended covenant for 96 Mt. Vickery Rd to June 11, 2027 (Yes‑5, No‑0)
• Extended decision date for 10 Turnpike Rd to June 27, 2025 (Yes‑5, No‑0)
• Extended decision dates for 250 Turnpike Rd to June 27, 2025 (Yes‑4, No‑0, Not Voting‑1)
• Extended decision dates for 26 Meadow Ln to June 27, 2025 (Yes‑4, No‑0, Not Voting‑1)
• Reappointed members to MAPC and appointed Alan Belniak (Yes‑4, No‑0, Abstain‑1)

Wastewater Study Committee

The committee approved the minutes from the May 28, 2025 meeting by a 4‑0 vote. They approved the submission of the current Route 9 wastewater application with a 4‑1 vote. Members were tasked to prepare an updated draft of the Downtown application for distribution by June 2. The meeting was adjourned by a unanimous 5‑0 vote.

• Approved 5/28/25 meeting minutes (4-0)
• Approved Route 9 application submission (4-1)
• Assigned Reynolds, Stivers, and Wojick to prepare updated Downtown draft (deadline June 2)
• Adjourned meeting (5-0)

Conservation Commission

The Conservation Commission voted unanimously to grant a waiver for work within the 20‑ft no‑disturb zone at 45 Southville Road and to adopt the associated Order of Conditions. It also approved a Stormwater Management Permit for 48 Main Street with a 4‑0‑0 vote. All motions were carried and the meeting was then adjourned.

• Issued waiver for work within 20‑ft no‑disturb zone at 45 Southville Road (5‑0‑0)
• Issued Order of Conditions for 45 Southville Road (5‑0‑0)
• Issued Stormwater Management Permit for 48 Main Street (4‑0‑0)
• Adjourned the meeting (4‑0‑0)

Wastewater Study Committee

The Southborough Wastewater Study Committee meeting scheduled for May 29, 2025 was cancelled. No agenda items were discussed, no votes were taken, and no decisions were made.

Southborough Scholarship Advisory Committee

The committee approved five scholarship awards, each passing with a unanimous 5‑0 vote. It also approved a motion authorizing the Town House to sign the scholarship checks, also 5‑0. The approval of the previous meeting minutes was tabled. No other matters were acted upon.

• Approved Stefanie Ranieri Scholarship $1,500 to Applicant #1 (5-0)
• Approved Carol Harris Scholarship $1,000 to Applicant #2 (5-0)
• Approved Southborough Town Scholarship $1,500 to Applicant #3 (5-0)
• Approved Linda Hubley Scholarship $1,000 to Applicant #4 (5-0)
• Approved Stefanie Ranieri Scholarship $1,500 to Applicant #5 (5-0)
• Authorized Town House to sign checks for scholarship recipients (5-0)
• Tabled approval of past meeting minutes
• Adjourned meeting (5-0)

Wastewater Study Committee

The committee approved the May 19 and May 22 meeting minutes unanimously (5‑0 each). It decided to defer work on the downtown One Stop application until the next meeting on May 29. The meeting was then adjourned unanimously (6‑0).

• Approved 5/19/25 meeting minutes (5‑0 vote)
• Approved 5/22/25 meeting minutes (5‑0 vote)
• Deferred downtown One Stop application to next meeting (May 29)
• Adjourned meeting (6‑0 vote)

Board of Assessors

The Board elected Jeffrey Klein as Chair and Tammi Rice as Vice‑Chair for the coming year. It approved the April 22 minutes, the May motor vehicle excise tax abatements totaling $15,264.60, and the motor vehicle excise tax commitment #2025‑02 for 623 bills totaling $378,205.51. The Board set the next meeting for June 17 and entered executive session to review pending items.

• Jeffrey Klein elected Chair (2 votes in favor, 1 abstention)
• Tammi Rice elected Vice‑Chair (2 votes in favor, 1 abstention)
• April 22, 2025 minutes approved (unanimous)
• Monthly motor vehicle excise tax abatements approved: 46 abatements, $15,264.60 (unanimous)
• Motor vehicle excise tax commitment #2025‑02 approved: 623 bills, $378,205.51 (unanimous)
• Board adjourned open session and entered executive session (all three members aye)
• Next meeting scheduled for June 17, 2025

Community Preservation Committee

The Southborough Community Preservation Committee approved a $30,000 transfer of surplus Halloran bond proceeds to fund annual debt service for the historic Southborough Townhouse restoration. The committee also adopted updates to the Application Handbook, set new eligibility and final‑approval deadlines, and scheduled the annual public forum for June 18, 2025. Minutes from three prior meetings were approved and the meeting was adjourned.

• Approved $30,000 transfer of Halloran bond surplus to historic townhouse restoration (unanimous 5-0-0)
• Adopted updated Application Handbook with Oct 10 eligibility deadline and Dec 31, 2025 final‑approval date
• Scheduled annual public forum for June 18, 2025 and preparatory meeting for June 11, 2025
• Assigned Ellen and Grant to develop signage samples for open and closed projects
• Tasked Katie to create a PDF fillable application for FY2026
• Approved minutes from 2/14/25 (unanimous 5-0-0)
• Approved minutes from 3/11/25 (unanimous 5-0-0)
• Approved minutes from 4/24/25 (unanimous 5-0-0)

Conservation Commission

The Conservation Commission voted to continue the public hearings for the Woodland Road and Richards Road sidewalk projects until June 12, 2025, with a 5‑0‑0 roll‑call vote. The commission also tabled approval of the April 10 and May 1 minutes. Separate motions closed the public hearings on the 45 Southville Road septic upgrade (5‑0‑0) and the 48 Main Street building‑addition stormwater permit (4‑0‑1).

• Continue public hearing on Woodland Road sidewalk project to June 12, 2025 (5-0-0)
• Continue public hearing on Richards Road sidewalk project to June 12, 2025 (5-0-0)
• Table approval of April 10 and May 1 meeting minutes (no vote recorded)
• Close public hearing on 45 Southville Road septic upgrade (5-0-0)
• Close public hearing on 48 Main Street stormwater permit for building addition (4-0-1)

Wastewater Study Committee

The Southborough Wastewater Study Committee met on May 22, 2025, jointly with the Conservation Commission via Zoom. No quorum was present, so the committee could not conduct business. The agenda item on using treated effluent to irrigate the golf course was not acted upon.

Wastewater Study Committee

The committee agreed to use the town‑owned property behind the transfer station, with frontage on Middle Road, as the initial primary site for the Route 9 wastewater application. Members were assigned follow‑up tasks, including Hamilton providing the site address and Stivers drafting text on potential development users. The meeting was adjourned by a unanimous 5‑0 vote.

• Selected town-owned property behind transfer station (Middle Road frontage) as initial primary site for Route 9 wastewater system (unanimous agreement)
• Hamilton to provide detailed site address for the application (task assigned)
• Stivers to prepare text describing potential Route 9 development users (task assigned)
• Wojick to collect application information from members and submit completed applications (task assigned)
• Reynolds to coordinate with Vanessa Hale to input applications into IGX system starting June 2 (task assigned)
• Scheduled three additional meetings: Wednesday 7:30 PM, Thursday 6:30 PM, Friday 12:00 PM (meeting dates set)
• Motion to adjourn passed 5‑0 (unanimous)

Golf Course Committee

The committee unanimously approved the March 11, 2025 minutes. They accepted the resignation of Chair Tony Schoener and unanimously elected Jen Selig as the new chair and Patricia Lally as secretary. The committee voted to appropriate up to $25,000 for paving the first‑hole cart path, pending an email of intent to the Sudbury Valley Trustees.

• Approved March 11, 2025 minutes (unanimous)
• Approved resignation of Chair Tony Schoener (unanimous)
• Elected Jen Selig as Chair (unanimous)
• Elected Patricia Lally as Secretary (unanimous)
• Approved appropriation of up to $25,000 for first‑hole cart path paving (approved, pending trustee email)

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals approved a special permit for the sign at 154 Turnpike Road with a 4‑1 vote, granting height relief. It also approved a special permit for the sign at 250 Turnpike Road unanimously. The board continued the public hearing on the comprehensive permit for 250 Turnpike Road and approved the prior meeting minutes.

• Closed public hearing for 154 Turnpike Road sign (5‑0‑0)
• Approved special permit for 154 Turnpike Road sign (4‑1‑0)
• Closed public hearing for 250 Turnpike Road sign (5‑0‑0)
• Approved special permit for 250 Turnpike Road sign (5‑0‑0)
• Continued public hearing on comprehensive permit for 250 Turnpike Road (5‑0‑0)
• Approved April 30 and May 7 meeting minutes (5‑0‑0)
• Adjourned the meeting (5‑0‑0)

Southborough Stewardship Committee

The committee approved the April 10, 2025 meeting minutes with a 3‑0 vote and two abstentions. It authorized spending $784 to repair the roadside fence, with Joyce coordinating the work. The members decided that no spray signs will be placed on the town forest. A motion to adjourn passed unanimously (5‑0).

• Approved April 10, 2025 minutes (3-0, 2 abstentions)
• Approved $784 fence repair (committee agreement)
• Decided no spray signs will be placed
• Motion to adjourn passed (5-0)

Pre-K to 8 School Building Committee

The Neary Building Committee met on May 20, 2025. The only action taken was to adjourn the meeting, with a motion moved by Jason Malinowski, seconded by Denise Eddy, and approved unanimously. No substantive decisions on the Neary School project were made. The committee will continue discussions on next steps.

• Adjourned meeting (unanimous roll‑call vote)

Southborough Cultural Arts Council

The council approved the March 18, 2025 meeting minutes. It adopted a FY26 meeting calendar with dates in September, October, November, December, January, February, March, and a reception in late April. The members reached consensus on promoting the FY26 grant cycle and on planning Heritage Day activities. Action items were assigned to Kate, Ryan, and Liz.

• Approved March 18, 2025 meeting minutes
• Adopted FY26 meeting calendar (Sept 16, Oct 28, Nov 18, Dec 16, Jan 20, Feb 24, Mar 17, reception week of Apr 27)
• Consensused to promote FY26 grant cycle with June announcements and August FAQ session
• Consensused to plan Heritage Day; Liz to email about tent and community art ideas

Select Board

The Board unanimously appointed Brian Collins as a probationary officer for the Southborough Police Department and Christine Rehlander to the Recreation Commission (term ending 6/30/2027). The Board discussed upcoming EPA storm‑water requirements and took no immediate action. Members voted to adjourn both the Neary Building Committee and the K‑8 School Committee.

• Appointed Brian Collins as Probationary Officer (5-0-0)
• Appointed Christine Rehlander to Recreation Commission, term to 6/30/2027 (5-0-0)
• Adjourned Neary Building Committee (6-0-0)
• Adjourned K-8 School Committee (4-0-0)
• Discussed EPA stormwater changes; no action taken

Planning Board

The Board unanimously approved a covenant extension for the Chestnut Meadow Subdivision through April 30, 2026. It also approved a waiver for the Total Site Lumen Limit and gave final approval to the major site plan for 48 Main St (Fay School Building addition). The public hearing for that project was closed and the meeting was adjourned.

• Approved Chestnut Meadow covenant extension to April 30, 2026 (Yes-5, No-0)
• Approved waiver from 174-12.1.f for Total Site Lumen Limit (Yes-4, No-0)
• Approved major site plan for 48 Main St (Fay School Bldg. Addition) (Yes-4, No-0)
• Closed public hearing for 48 Main St (Fay School Bldg. Addition) (Yes-4, No-0)
• Adjourned meeting at 7:29 pm (Yes-5, No-0)

Wastewater Study Committee

The committee approved the May 12, 2025 meeting minutes with a 4‑0‑1 vote (one abstention). Members discussed the Route 9 and Downtown grant applications and possible sites for a treatment plant, but no formal decisions were made on those items. The meeting was then adjourned by a 4‑0 vote.

• Approved May 12, 2025 meeting minutes (4-0-1)
• Adjourned meeting (4-0)

21 Highland Future Use Committee

The committee unanimously approved the minutes from the February 27, 2025 meeting. It agreed to seek input from the Historical, Open Space, and Recreation Commissions, as well as local developers, the Economic Development Committee, and the Kindergroup. Members also agreed to create a parcel‑layout map and to hold a public forum in June, with the format modeled on MBTA zoning forums. The meeting was adjourned unanimously at 8:33 p.m.

• Approved February 27, 2025 minutes (unanimous)
• Agreed to seek input from Historical, Open Space, and Recreation Commissions
• Agreed to solicit views from local developers, Economic Development Committee, and Kindergroup
• Agreed to create a parcel‑layout map distinguishing town‑owned vs school‑owned land
• Agreed to hold a public forum on Finn School future use in June (location secured, pending calendar confirmation)
• Agreed on public forum format similar to MBTA zoning forums
• Adjourned meeting at 8:33 p.m. (unanimous)

Pre-K to 8 School Building Committee

The Neary Building Committee unanimously approved the April 5 and May 5, 2025 meeting minutes. No other actions were taken. The meeting was then unanimously adjourned.

• Approved April 5 and May 5, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)
• No other business taken

Southborough Trails Committee

The Southborough Trails Committee met virtually on May 15, 2025. Bench assembly was reported completed and locations were discussed. The meeting was adjourned after a motion moved by William Warren and seconded by Satyendra Sharma was approved 3-0. No other decisions were recorded.

• Motion to adjourn meeting approved (3-0)

Affordable Housing Trust

The board approved the minutes from the April 24 and May 1 meetings. Members entered an executive session to discuss a possible property purchase. They voted to let Mr. Desmond send a letter to the owner and attorney of 61 Newton Street about the acquisition. The board also agreed to contact Saint Mark’s about its old ski‑area parcel and then adjourned the meeting.

• Approved 04.24.2025 meeting minutes (vote 4-0-1)
• Approved 05.01.2025 meeting minutes (vote 4-0-1)
• Entered executive session to discuss potential property acquisition (vote 5-0)
• Authorized Mr. Desmond to send a letter to the owner and attorney of 61 Newton Street (vote 4-0-1)
• Agreed to reach out to Saint Mark’s about its ski‑area parcel for affordable housing
• Adjourned the meeting (vote 5-0)

Southborough Scholarship Advisory Committee

The Deputy Town Clerk sent a notice that minutes and documents for four Scholarship Advisory Committee meetings (3/26/2025, 5/15/2025, 5/28/2025, 6/3/2025) have not been received. The notice asks the committee to explain why the minutes cannot be provided, citing possible cancellation, lack of quorum, or executive‑session restrictions. No substantive decisions were made at this time.

Southborough Youth Commission

The Southborough Youth Commission approved the minutes from the April 8, 2025 meeting. The board also approved the SYC position‑description document as amended. Nominations for Chair, Vice‑Chair and Secretary were presented but will be voted on at the next meeting. The meeting was adjourned at 7:55 p.m.

• Approved April 8, 2025 SYC meeting minutes (unanimous)
• Approved SYC position‑description document as amended (unanimous)
• Nominations for Chair (Melissa Shields), Vice‑Chair (Susan Beyer) and Secretary (Sara Michas) presented; vote scheduled for next meeting
• Adjourned meeting at 7:55 p.m. (unanimous)

Library Board of Trustees

The trustees reviewed the Library Director contract draft, noting it is being reworked by labor counsel. Trustee Janet Maney offered to assist with the contract review. The board then voted to adjourn the executive session.

• Adjourned executive session (all voted in favor)
• Agreed Trustee Janet Maney will assist with contract review
• Labor counsel will rework contract draft to fit town template

Golf Course Committee

The Southborough Golf Course Committee meeting on May 12, 2025 was cancelled because a quorum was not present. No decisions were made or actions approved.

Housing Authority

The Southborough Housing Authority unanimously approved the meeting minutes, accounts payable, and the Executive Director's report. It also approved several contracts, including a $1,750 door replacement, a $120,000 painting project, and a one‑year plumbing service, as well as a $206,866 amendment to a financial assistance contract. Commissioners Barry and Wood were appointed as joint representatives to the Community Preservation Committee, and the Authority's affirmative‑action goal was affirmed.

• Approved April 14, 2025 meeting minutes (4-0)
• Approved Accounts Payable as of May 12, 2025 (4-0)
• Accepted Executive Director report (4-0)
• Approved Certificate of Final Completion for FISH Project #277062 ($1,750) (4-0)
• Approved Amendment #17 to Contract CFA 5001 ($206,866.33) (4-0)
• Approved one‑year on‑call plumbing contract with N&T Mechanical (4-0)
• Approved $120,000 painting contract with Fox Painting Co. for FISH Project #277070 (4-0)
• Appointed Commissioners Barry and Wood as joint CPC representatives (4-0)

Board of Commissioners of Trust Funds

The board approved the May 3, 2025 minutes by a 2‑0 vote. It then approved a $1,000 assistance request for applicant #66, allocating $476.21 to the water bill and leaving $523.79 for the applicant to designate. The meeting was adjourned by a 2‑0 vote.

• Approved May 3, 2025 minutes (2-0)
• Approved $1,000 assistance for applicant #66 (2-0)
• Adjourned meeting (2-0)

Planning Board

The Planning Board approved the minor site plan for 361 Turnpike Rd (Valvoline Instant Oil Change) by a 3‑2 vote. It also approved the minor site plan for 118 Turnpike Rd, Suite 2 (Pilates Studio) unanimously. The Board voted unanimously to continue the public hearing on the modification to the major site plan for 10 Turnpike Rd (Storage Facility) to June 2 2025 at 7:00 pm. No other substantive actions were taken.

• Approved Minor Site Plan for 361 Turnpike Rd (Valvoline Instant Oil Change) (3‑2)
• Approved Minor Site Plan for 118 Turnpike Rd, Suite 2 (Pilates Studio) (5‑0)
• Continued public hearing for 10 Turnpike Rd (Storage Facility) to June 2 2025, 7:00 pm (5‑0)

Wastewater Study Committee

The committee unanimously approved the May 1 and May 6, 2025 meeting minutes (5‑0 votes each). Members discussed One Stop grant applications, identified the town administrator as the project CEO, and assigned staff to gather and share application information. The group scheduled the next meeting for Friday, May 16, 2025 at 12 PM via Zoom.

• Approved May 1 2025 meeting minutes (5‑0)
• Approved May 6 2025 meeting minutes (5‑0)
• Scheduled next meeting for Friday, May 16 2025 at 12 PM via Zoom
• Assigned Ms. Reynolds to forward grant application information to Weston & Sampson
• Assigned Mr. Moss and Mr. Stivers to specify project impact details
• Assigned Mr. Stivers to send a copy of the Master Plan to Weston & Sampson
• Assigned Mr. Hamilton to send the irrigation presentation to Weston & Sampson
• Adjourned meeting (5‑0)

Pre-K to 8 School Building Committee

The Neary Building Committee met on May 10, 2025, to prepare for the upcoming Town Meeting presentation. No substantive actions were taken; the only formal action was a unanimous motion to adjourn the meeting at 8:25 AM so members could attend the Town Meeting.

• Adjourned meeting (unanimous)

Advisory Committee

The minutes consist of numeric codes without readable agenda items. No approvals, denials, or motions were documented. Consequently, no actionable decisions can be reported.

Select Board

The May 10, 2025 Select Board convened at Algonquin Regional High School and was called to order at 8:31 a.m. The board discussed meeting logistics and reviewed the Advisory Committee report on the Neary School project. The meeting was adjourned at 8:36 a.m. No formal actions, approvals, or votes were recorded.

Taxation Aid Committee

The committee approved the minutes from the March 5 and April 2 meetings. It voted to award $1,500 to each of the six qualified applicants for FY 26 property tax aid. Committee members signed the award forms for check issuance.

• Approved March 5, 2025 minutes (4 in favor, 1 not voting)
• Approved April 2, 2025 minutes (3 in favor, 3 not voting)
• Approved $1,500 tax‑aid award to each of six applicants (5 in favor)
• Signed award forms for check issuance
• Adjourned meeting (unanimous in favor)

Advisory Committee

The committee tabled the approval of draft minutes from prior meetings, taking no vote. Members discussed and edited a draft advisory letter on the Neary Building Project budget, but no vote was taken. A motion to adjourn was made and approved unanimously (5-0-0). No other business or public comments were presented.

• Draft minutes from prior meetings tabled (no vote)
• Adjournment motion approved (5-0-0)

Neary School Building Committee - Communications Subcommittee

The Deputy Town Clerk notified the Communications Subcommittee chair that the Town Clerk has not received minutes for five listed meetings. The notice requests an explanation if minutes cannot be provided, citing possible reasons such as cancellation, lack of quorum, or executive‑session restrictions. No decisions or actions were taken at this time.

Neary School Building Committee - Finance Subcommittee

The Deputy Town Clerk notified the Finance Subcommittee that minutes for NBC Finance meetings on 5/2/25, 5/6/25, and 5/7/25 have not been submitted as required by Town Code § 9‑25. The notice requests an explanation if the minutes cannot be provided, citing possible reasons such as cancellation, lack of quorum, or executive‑session restrictions. No substantive actions or votes were recorded.

Pre-K to 8 School Building Committee

The New Building Committee lacked a quorum on May 6 and May 7, 2025, so no official actions were taken. Only the NBC Finance Subcommittee had a quorum, but no decisions were recorded.

Tricentennial Committee

The Tricentennial Committee approved Cait Otenti as a volunteer to assist with marketing, with the motion passing unanimously. The minutes from the previous meeting were approved unanimously (5-0). The committee voted unanimously not to give a presentation at the upcoming Special Town Meeting. The meeting was adjourned by a unanimous (5-0) vote.

• Accepted Cait Otenti as a volunteer (unanimously approved)
• Approved previous meeting minutes (5-0)
• Voted not to present at Special Town Meeting (unanimously, 5-0)
• Adjourned meeting (5-0)

Community Preservation Committee

The minutes consist of coded entries without any recorded approvals, denials, or vote tallies. No concrete actions or decisions were documented for this session.

Southborough Zoning Board of Appeals

The Zoning Board of Appeals approved a variance allowing the Connellys to build a garage that encroaches the side setback at 26 Granuaile Road, with a unanimous 5‑0‑0 vote. The Board also approved a special permit for a sign exceeding the height limit at 153 Cordaville Road, also by a 5‑0‑0 vote. Minutes from the March 19, 2025 meeting were approved (5‑0‑0) and the meeting was adjourned (6‑0‑0).

• Approved variance for 26 Granuaile Road garage (5-0-0)
• Approved special permit for sign height at 153 Cordaville Road (5-0-0)
• Approved amended meeting minutes (5-0-0)
• Closed public hearing for 26 Granuaile Road (5-0-0)
• Closed public hearing for 153 Cordaville Road (5-0-0)
• Adjourned meeting (6-0-0)

Neary School Building Committee - Finance Subcommittee

The Deputy Town Clerk informed the Neary School Building Committee Finance Subcommittee that the town clerk has not received minutes for the meetings held on May 2, May 6, and May 7, 2025. The notice requests an explanation if the minutes cannot be provided due to cancellation, lack of quorum, or executive‑session restrictions. No decisions or actions were recorded in the meeting minutes themselves.

Pre-K to 8 School Building Committee

The New Building Committee met on May 6 and May 7, 2025. Neither meeting had a quorum of the full NBC, so no official actions could be taken. Only the NBC Finance Subcommittee had a quorum. Consequently, no decisions were approved, denied, or tabled.

Board of Health

The Board of Health voted to accept the minutes from the April 8, 2025 meeting. The board then voted to adjourn the May 6, 2025 meeting. No other actions were decided.

• Approved 4/8/25 meeting minutes (2-0)
• Adjourned meeting (3-0)

Southborough Trails Committee

The Southborough Trails Committee approved the minutes from the April 24, 2025 meeting with a 3‑0 vote. A motion to adjourn the May 6 meeting was also passed unanimously (3‑0). All other agenda items were discussed or deferred for future meetings.

• Approved 04/24/2025 meeting minutes (3-0)
• Approved motion to adjourn meeting (3-0)

Select Board

The board approved the town's debt management policy, removing language about OPEB liability, with a 4-1-0 vote. It also unanimously appointed Jeff Mayer as a Probationary Officer and Patricia Lally to the Golf Committee, renewed the Health Insurance Opt-Out program, and approved the MWRA loan and related consent agenda items. Open Session minutes for April 18, 2025 were also approved unanimously.

• Appointed Jeff Mayer as Probationary Officer (5-0-0)
• Appointed Patricia Lally to Golf Committee (5-0-0)
• Approved Health Insurance Opt-Out Program policy renewal (5-0-0)
• Approved MWRA Loan (5-0-0)
• Approved debt management policy, striking OPEB liability language (4-1-0)
• Approved Open Session Minutes for April 18, 2025 (5-0-0)
• Reappointed Kelly O’Brien to Tax Aid Committee (5-0-0)
• Approved consent agenda items b and d together (5-0-0)

Wastewater Study Committee

The Wastewater Study Committee voted unanimously to have Mr. Cundiff contact Weston & Sampson to assist with the One Stop grant applications, with a fallback to Pare if needed. The motion passed with a 6‑0 vote. The committee also approved adjourning the meeting by a 6‑0 vote.

• Approved motion for Cundiff to engage Weston & Sampson for One Stop grant assistance (6-0)
• Approved motion to adjourn the meeting (6-0)

Pre-K to 8 School Building Committee

The Neary Building Committee voted unanimously to adjourn the meeting at 10:16 p.m. No other actions, approvals, or denials were taken during this session.

• Adjourned meeting (unanimous roll‑call vote)

Advisory Committee

The committee approved the minutes from six prior meetings with various vote totals. It then voted 3-1-2 to support article 1 at the upcoming Special Town Meeting. The meeting was adjourned unanimously.

• Approved Sep 9 2024 minutes (7-0-0)
• Approved Sep 25 2024 minutes (6-0-1)
• Approved Dec 17 2024 minutes (4-0-3)
• Approved Jan 7 2025 minutes (5-0-2)
• Approved Feb 5 2025 minutes (5-0-2)
• Approved Mar 11 2025 minutes (4-0-3)
• Supported article 1 for Special Town Meeting (3-1-2)
• Adjourned meeting (7-0-0)

Council on Aging

The council approved the April 7 minutes with a deletion of the MCOA Conference sentence. It approved a $1,000 emergency‑fund grant for a woman’s hearing aid. The discussion on new board members was tabled until the fall, and the summer meeting was set for July 28 at 10:00 a.m. The Volunteer of the Year award was not reactivated.

• Approved April 7 minutes with deletion of MCOA Conference sentence (unanimous)
• Approved $1,000 emergency fund grant for hearing aid (email vote)
• Tabled potential board members until Fall
• Scheduled summer meeting for July 28 at 10:00 a.m.
• Decided not to reactivate Volunteer of the Year award
• Adjourned meeting at 11:38 a.m. (unanimous)

Municipal Technology Committee

The committee voted to forego electronic clickers at the upcoming Saturday town meeting due to technical problems. Members agreed to simplify the strategic metric table and develop a shortlist of metrics. The meeting was adjourned unanimously and the next MTC session was set for June 10 at 6:00 PM.

• Clickers will not be used for the upcoming Saturday town meeting (decision by Jim & moderator)
• Consensus to simplify the strategic metric table and create a shortlist of metrics (action agreed)
• Motion to adjourn passed unanimously
• Angela assigned to circulate updated slide deck and prior survey
• Sam assigned to follow up with the school superintendent for IT representation
• Jay assigned to provide a technology inventory list via executive session
• All members to submit their top two metrics per category for consolidation
• Next MTC meeting scheduled for June 10 at 6:00 PM

Library Board of Trustees

The trustees voted 5‑1‑0 to approve the electric vehicle charger project at the library. The board also approved the amended minutes from the April 14 meeting. The meeting was then adjourned unanimously.

• Approved electric vehicle charger installation (5-1-0)
• Approved amended April 14 minutes (unanimous)
• Adjourned meeting (unanimous)

Neary School Building Committee - Finance Subcommittee

The Deputy Town Clerk notified the Finance Subcommittee that minutes for several meetings have not been submitted as required by town code. No actions, votes, or approvals were taken at this time. The notice asks the committee to explain why the minutes are missing.

Personnel Board

The Personnel Board approved the March 10, 2025 meeting minutes (3‑0‑0). It accepted a retroactive salary increase for Peg Leonard, the Council on Aging Director (3‑0‑0). The board also set a three‑week vacation accrual for Deputy Town Clerk Stephanie Secino (4‑0‑0) and established a pay rate for Summer Camp/Program Supervisor Zac Allor (4‑0‑0). The meeting was adjourned by a unanimous vote (4‑0‑0).

• Approved March 10, 2025 minutes (3-0-0)
• Approved salary for COA Director Peg Leonard, retroactive to appointment (3-0-0)
• Approved three‑week vacation accrual for Deputy Town Clerk Stephanie Secino (4-0-0)
• Approved pay rate for Summer Camp/Program Supervisor Zac Allor (4-0-0)
• Adjourned meeting (4-0-0)

Pre-K to 8 School Building Committee

The minutes consist solely of numeric codes and do not document any approvals, denials, or actions taken by the Pre‑K to 8 School Building Committee.

Golf Course Committee

The Southborough Golf Course Committee meeting scheduled for May 1, 2025 was cancelled because a quorum was not present. No agenda items were considered, and no decisions were made or recorded.

Affordable Housing Trust

The Affordable Housing Trust Fund Committee voted 4‑0 to accept Community Scale’s Housing Production Plan proposal. Ms. Ellen Marya was tasked to follow up with Community Scale and the Town to move the process forward. The committee also postponed releasing Executive Session minutes on a potential property acquisition, set the next meeting for May 15, 2025 at 6:30 PM (virtual), and adjourned the meeting unanimously.

• Approved Community Scale Housing Production Plan proposal (vote 4‑0)
• Assigned Ms. Ellen Marya to follow up with Community Scale and the town
• Held off releasing Executive Session minutes on potential property acquisition
• Scheduled next meeting for May 15, 2025 at 6:30 PM (virtual)
• Approved motion to adjourn the meeting (vote 4‑0)

Conservation Commission

The Conservation Commission voted 6‑0‑0 to close the public hearing on the 60‑unit apartment project at 120 Turnpike Road and then voted 6‑0‑0 to issue the Order of Conditions for that project. Earlier, the commission issued a negative determination of applicability for the asphalt path at 36 Cordaville Road (5‑0‑0) and continued public hearings for three other projects to May 22, 2025. All votes were unanimous with no dissenting or abstaining members where noted.

• Closed public hearing for 120 Turnpike Road apartment project (6-0-0)
• Issued Order of Conditions for 120 Turnpike Road project (6-0-0)
• Issued Negative Determination of Applicability for 36 Cordaville Road asphalt path (5-0-0)
• Continued public hearing for 45 Southville Road septic upgrade to May 22 (5-0-0)
• Continued public hearing for 48 Main Street building addition to May 22 (4-0-1)
• Continued public hearing for 26 Meadow Lane flexible development to May 22 (5-0-0)

Wastewater Study Committee

The committee approved the April 17, 2025 meeting minutes with a 4‑0‑1 vote. Members decided to reassess the consultant pricing proposals and postpone a consultant selection vote until all members are present. Chair Hamilton will discuss a possible disposal site on the town golf course with the Conservation Commission and follow up on a private system on Newton Street. The next meetings were scheduled for May 6 at noon (Zoom) and May 8 at 6:30 PM.

• Approved 4/17/25 meeting minutes (vote 4-0-1)
• Postponed consultant selection vote pending price reassessment
• Hamilton to discuss golf‑course property disposal site with Conservation Commission
• Hamilton to follow up on private wastewater system on Newton Street
• Scheduled meeting for May 6, 2025 at 12:00 PM via Zoom
• Scheduled meeting for May 8, 2025 at 6:30 PM
• Adjourned meeting (vote 5-0)

Wastewater Study Committee

The Wastewater Study Committee met remotely on May 1, 2025. No quorum was present, so the committee could not conduct business. Consequently, no items were approved, denied, or tabled.

Taxation Aid Committee

The minutes consist of coded numeric entries without clear descriptions of actions. No decisions, approvals, denials, or tabling of items were documented in readable form. Therefore, no substantive outcomes can be reported.

Southborough Zoning Board of Appeals

The Zoning Board of Appeals voted unanimously (5‑0) to grant a Special Permit for the proposed garage at 6 Lorenzo Drive. The Board also agreed to include a finding that the project will not increase traffic and therefore does not conflict with public health, safety, and welfare. The public hearing was formally closed by a 5‑0 vote and the meeting was adjourned by a 6‑0 vote.

• Granted Special Permit for 6 Lorenzo Drive (5-0-0 roll call)
• Added finding that proposal will not increase traffic (unanimous agreement)
• Closed public hearing (5-0-0 roll call)
• Adjourned meeting (6-0-0 roll call)

Pre-K to 8 School Building Committee

The Neary Building Committee approved the outstanding minutes for the March 31 and April 3, 2025 meetings. It also approved the March 27, 2025 Communications Subcommittee minutes. The committee then moved to adjourn, which was approved unanimously.

• Approved March 31 and April 3 2025 meeting minutes (unanimous roll‑call vote)
• Approved March 27 2025 Communications Subcommittee minutes (unanimous roll‑call vote)
• Adjourned the meeting (unanimous roll‑call vote)

Select Board

The board approved the appointment of Mike Szczepanski to the Capital Improvement and Planning Committee. It agreed to task the CIPC and John Parent with studying future uses for the Finn School. The board also agreed to review the proposed debt policy input at the May 6 meeting and to make the Neary project tax calculators available on MySouthborough and social media.

• Approved appointment of Mike Szczepanski to Capital Improvement and Planning Committee (5-0-0)
• Agreed to task CIPC and John Parent with investigating future uses for the Finn School
• Agreed to review Mr. Roselli’s input on the proposed debt financial policy at the May 6 meeting
• Agreed to provide Neary project tax calculators to MySouthborough and other social media outlets

Pre-K to 8 School Building Committee

The Pre‑K to 8 School Building Committee meeting scheduled for April 28, 2025 was cancelled because a quorum was not present. No agenda items were considered and no decisions were made.

Planning Board

The Board unanimously approved a Major Site Plan amendment to allow medical/clinical lab use at 2 Park Central Drive. It also voted to continue the public hearing for the 10 Turnpike Rd storage facility modification to May 12, 2025, and to close the public hearing. Additionally, the Board agreed to develop a GIS update plan for the CPC and use the remaining $7,800 from the 2012 project within a year.

• Approved continuation of public hearing for 10 Turnpike Rd (Storage Facility) to May 12, 2025 – Yes-4, No-0
• Approved Major Site Plan amendment (Change of Use Suite 140) for 2 Park Central Drive – Yes-4, No-0
• Approved motion to close the public hearing – Yes-4, No-0
• Agreed to develop GIS update plan for CPC and use remaining $7,800 within a year
• Sign criteria votes: two criteria approved unanimously, two tied 2‑2, one approved 3‑1

Southborough Trails Committee

The Southborough Trails Committee approved the minutes from the March 20, 2025 meeting by a 4‑0 vote. No other motions were voted on. The committee set the next meeting for May 6, 2025. The meeting was adjourned by a 4‑0 vote.

• Approved 03/20/2025 meeting minutes (4-0)
• Scheduled next meeting for May 6, 2025
• Adjourned meeting (4-0)

Community Preservation Committee

The Southborough Community Preservation Committee approved the minutes from 3/11/25 and 3/5/25 unanimously (5-0-0). It approved the minutes from 2/14/25 (4-0-1) and later rescinded that approval unanimously (5-0-0). The minutes from 2/27/25 were approved (4-0-1). The meeting was then adjourned by a unanimous vote (5-0-0).

• Approved minutes from 03/11/25 (5-0-0)
• Approved minutes from 3/5/25 (5-0-0)
• Approved minutes from 2/14/25 (4-0-1)
• Rescinded approval of minutes for 2/14/25 (5-0-0)
• Approved minutes from 2/27/25 (4-0-1)
• Adjourned meeting (5-0-0)

Affordable Housing Trust

The trustees approved the minutes from the March 25, 2025 regular and executive sessions. They voted 4‑0 to enter an executive session to discuss a possible property acquisition. The executive‑session minutes were also approved, and the meeting was adjourned.

• Approved 03.25.2025 regular meeting minutes (Yes-4, No-0, Abstain-0)
• Entered executive session to discuss potential property acquisition (Yes-4, No-0, Abstain-0)
• Approved 03.25.2025 executive session minutes (Yes-4, No-0, Abstain-0)
• Adjourned meeting (Yes-4, No-0, Abstain-0)

Tricentennial Committee

The Tricentennial Committee approved the March 19, 2025 meeting minutes by a 5‑0 vote. Members agreed to combine the musical festival with a BBQ for the 300th‑anniversary celebrations. They also decided to invite John Cook of the Rotary Club to the April meeting. The meeting was adjourned by a 5‑0 vote.

• Approved March 19, 2025 meeting minutes (5-0-0)
• Agreed to combine musical festival with BBQ (unanimous)
• Invited John Cook to attend the April meeting
• Adjourned meeting (5-0-0)

Board of Assessors

The Board accepted the March 11, 2025 meeting minutes and approved motor vehicle excise tax abatements totaling $10,855.21 for the 2024 and 2025 levies. It accepted the FY25 Community Preservation Surcharge Report, resulting in a net raised surcharge of $458,752.78. The Board also approved two personal real estate tax exemption applications and postponed the filing extension for the 3ABC form to the next meeting.

• Accepted March 11, 2025 meeting minutes (unanimous)
• Approved 2024 motor vehicle excise tax abatements: 8 abatements totaling $670.49 (unanimous)
• Approved 2025 motor vehicle excise tax abatements: 57 abatements totaling $10,184.72 (unanimous)
• Accepted Community Preservation Surcharge Report for FY25 with net $458,752.78 (board signed)
• Entered executive session (Rice and Widdiss voted aye)
• Approved two personal real estate tax exemption applications (unanimous)
• Continued filing extension of 3ABC form to next meeting (postponed)
• Adjourned the meeting

Planning Board

The Southborough Planning Board voted to approve the Fiscal Year 2026 Vegetation Management Plan presented by National Grid. The motion was made by Ms. Hoolahan, seconded by Ms. DeMuria, and passed with a roll‑call vote of Yes‑4, No‑0. The board also unanimously approved a motion to adjourn the meeting at 12:43 pm.

• Approved FY26 Vegetation Management Plan (Yes‑4, No‑0)
• Approved motion to adjourn meeting (Yes‑4, No‑0)

Select Board

The Select Board appointed Panajoti Samarxhi as a probationary police officer and Gene Novack as interim Building Commissioner, both effective immediately. It also authorized DPW Superintendent Bill Cundiff to sign the CSX road opening permit for the Main Street construction scheduled for April 22‑24, 2025. The consent agenda items to close and sign the May 10 Special Town Meeting warrant and to approve the May 13 Annual Town Election warrant, including assigning police officers to the polls, were approved.

• Appointed Panajoti Samarxhi as Probationary Police Officer (4-0-0)
• Appointed Gene Novack as Interim Building Commissioner (4-0-0)
• Authorized Bill Cundiff to sign CSX road opening permit for Main Street project (4-0-0)
• Approved consent agenda item a: Close and sign May 10, 2025 Special Town Meeting warrant (4-0-0)
• Approved consent agenda item b: Approve May 13, 2025 Annual Town Election warrant and assign police officers to polls (4-0-0)

Golf Course Committee

The minutes consist of numeric codes and placeholders without any readable actions, approvals, or votes. No concrete decisions, approvals, denials, or tabling of items can be identified from the provided text.

Wastewater Study Committee

The committee approved the minutes from the March 31, 2025 meeting. It voted unanimously to have Bill Cundiff locate three pro‑bono consultants for the One Stop applications for both the downtown wastewater system and the Route 9 wastewater system. The next meeting was scheduled for May 1, 2025 at 6:30 PM and the session was adjourned.

• Approved minutes for 3/31/25 (5‑0)
• Approved motion for Cundiff to find three pro‑bono consultants for downtown wastewater One Stop application (5‑0)
• Approved motion for Cundiff to find three pro‑bono consultants for Route 9 wastewater One Stop application (5‑0)
• Set next meeting for May 1, 2025 at 6:30 PM
• Adjourned meeting (5‑0)

Pre-K to 8 School Building Committee

The minutes for the Southborough Pre‑K to 8 School Building Committee on April 16 2025 contain no recorded decisions, approvals, denials, or motions. The entries consist of numeric codes and placeholders without substantive content.

Board of Health

The April 16, 2025 Southborough Board of Health minutes contain no substantive actions, approvals, or denials. Only procedural entries are listed, with no decisions recorded.

Tricentennial Committee

The meeting minutes consist only of numeric entries and do not contain any recorded decisions, approvals, or votes. No substantive actions were documented.

Southborough Scholarship Advisory Committee

The minutes for the April 16, 2025 meeting consist only of numeric codes and contain no readable record of decisions, approvals, or actions. Consequently, no substantive actions were documented. Residents should consult the town’s official website for any updates.

Southborough Zoning Board of Appeals

The minutes for the Southborough Zoning Board of Appeals meeting on April 16, 2025 contain only numeric codes and no readable record of actions taken. No approvals, denials, or tablings are documented. The meeting appears to have been procedural or the record is incomplete.

Board of Assessors

The minutes consist of coded entries without readable decisions. No approvals, denials, or motions were documented. The board did not record any substantive actions during this session.

Southborough Cultural Arts Council

The minutes contain no recorded approvals, denials, or other decisions. Only procedural entries are present.

Select Board

The minutes consist only of numeric codes and contain no clear record of approvals, denials, or actions. No substantive decisions were documented.

Library Board of Trustees

The Library Board approved the minutes from the March 13, 2025 meeting. Trustees voted unanimously to adjourn the April 14 session at 12:15 PM. No other substantive actions or votes were recorded.

• Approved March 13, 2025 minutes (6‑0)
• Adjourned meeting at 12:15 PM (6‑0)

Housing Authority

The board approved the corrected March minutes and changed its regular meeting day to the second Monday of each month. It approved the April 14 accounts payable, accepted the Executive Director’s report, and voted to investigate forming a Southborough Housing Realty Trust, LLC. The board also acknowledged recent public housing notices and adjourned the meeting.

• Approved March 11, 2025 meeting minutes as amended (3-0)
• Changed regular meeting day to second Monday each month at 5:30 p.m. (3-0)
• Approved Accounts Payable as of April 14 2025 (3-0)
• Accepted Executive Director’s report (3-0)
• Approved further investigation of Southborough Housing Realty Trust, LLC (3-0)
• Acknowledged receipt of Public Housing Notices 2023‑03 and 2019‑16 (3-0)
• Adjourned meeting at 6:11 p.m. (3-0)

Select Board

The Select Board entered an executive session at 8:00 a.m. to discuss discipline or dismissal of a public officer or employee. The motion was made by Chair Kathy Cook, seconded by Sam Stivers, and approved by a 5‑0‑0 roll‑call vote. No other actions were taken during this meeting.

• Entered executive session to discuss personnel discipline (5-0-0)

Pre-K to 8 School Building Committee

The Southborough Pre‑K to 8 School Building Committee meeting on April 10, 2025 had no quorum. Because a quorum was not present, no decisions were made or actions approved.

Affordable Housing Trust

The Deputy Town Clerk sent a notice that the Town Clerk’s Office has not received minutes for four Affordable Housing Trust meetings held on 2/14/2025, 4/10/2025, 6/3/2025, and 6/17/2025. The notice asks the board to explain why minutes are unavailable, offering possible reasons such as cancellation, lack of quorum, or executive‑session restrictions.

Conservation Commission

The Southborough Conservation Commission approved an Emergency Certification for a water main repair on Lynbrook Road/Route 30 and issued a Certificate of Compliance for St Mark’s Dorm, each by a 4‑0‑0 vote. It also postponed three pending permit hearings—48 Main Street, 26 Meadow Lane, and 120 Turnpike Road—to the May 1, 2025 meeting. All motions were adopted by roll‑call vote.

• Approved Emergency Certification for water main at Lynbrook Road & Route 30 (4-0-0)
• Issued Certificate of Compliance for St Mark’s Dorm (4-0-0)
• Continued Stormwater Management Permit – 48 Main Street hearing to May 1, 2025 (3-0-1)
• Continued Notice of Intent & Stormwater Management Permit – 26 Meadow Lane hearing to May 1, 2025 (4-0-0)
• Continued Notice of Intent – 120 Turnpike Road hearing to May 1, 2025 (4-0-0)
• Closed public hearing for 38 Sears Road reconstruction (4-0-0)

Southborough Stewardship Committee

The Stewardship Committee presented its preliminary restoration plan and cost estimate for the farm dump area at Breakneck Hill Conservation Land. The Conservation Commission disclosed the cost of continuing the fence lease around the dump site ($8,400 for six months) and committed in writing to follow up with the contractors. No formal approvals or votes were recorded.

• Commission disclosed fence lease cost of $8,400 for six months
• Commission committed to follow up in writing with contractors

Pre-K to 8 School Building Committee

The Southborough Pre‑K to 8 School Building Committee met on April 8, 2025, but no quorum was present. As a result, the committee did not take any actions, approvals, or votes. The meeting was recorded as having no substantive decisions.

Board of Health

The Board approved the minutes from the March 11 meeting (3‑0). It approved an increase in daily septic flow from 725 to 880 gal/day based on historical use (3‑0) and conditionally approved the proposed septic system for 2 East Main Street (3‑0). The meeting was adjourned (3‑0).

• Approved March 11 meeting minutes (vote 3‑0)
• Approved increase in septic flow to 880 gal/day (vote 3‑0)
• Conditionally approved septic plan for 2 East Main Street (vote 3‑0)
• Adjourned the meeting (vote 3‑0)

Housing Authority

The minutes consist solely of numeric codes and placeholders without any readable agenda items, motions, or vote tallies. No decisions, approvals, denials, or tablings are documented.

Southborough Youth Commission

The Southborough Youth Commission approved the March 18 minutes. It ordered five PocketTalk translation devices costing $1,400 after a demo with the Police Chief. The commission voted to give the Laurie‑Sugarman Whittier Wellness Award to Julianna Topliffe and the Ellen Piontek Scholarship to applicant E. Members also agreed that Chairman Richey will draft a memo to the Select Board on salary‑disparity concerns.

• Approved March 18, 2025 minutes (all members present)
• Ordered five PocketTalk devices for $1,400 total (approved by commission)
• Awarded Laurie‑Sugarman Whittier Wellness Award to Julianna Topliffe (all present in favor)
• Awarded Ellen Piontek Scholarship to applicant E (all present in favor)
• Chairman Richey to draft memo to Select Board on salary disparities (motion approved)
• Approved use of ARPA $15k balance for Community Needs Assessment (Select Board approval noted)

Community Preservation Committee

The minutes consist solely of numeric codes and placeholder entries, providing no readable agenda items or outcomes. No approvals, denials, or actions were documented. Consequently, the committee's decisions cannot be identified from the supplied text.

Council on Aging

The Council on Aging approved the minutes from the February 10 and March 10 meetings with the noted corrections. The board announced it will not add new members until the fall. The meeting was then adjourned at 11:15 a.m.

• Approved minutes of February 10, 2025 (change: Mike Sheff absent) – all in favor
• Approved minutes of March 10, 2025 (correction: Pam’s last day April 11) – all in favor
• Decided the Board will not take new members until fall – stated by Doug
• Adjourned meeting at 11:15 a.m. – all in favor

Select Board

The board voted 4-1 to support the Neary School proposed project. They voted 5-0 to open the warrant for the May 10, 2025 Special Town Meeting. A motion to support Articles 28 and 29 was defeated with a 0-5 vote.

• Neary School proposed project approved (4-1)
• Warrant for May 10, 2025 Special Town Meeting opened (5-0)
• Articles 28 and 29 not supported (0-5)

Planning Board

The Southborough Planning Board voted 5‑0 to support Accessory Dwelling Unit Articles 28 and 29 on the 2025 Annual Town Meeting warrant. It also voted 5‑0 to approve the Shared Parking zoning amendment (Article 30). The Board approved the March 10, 2025 minutes, extended hybrid meetings through June 30, 2027, and adjourned the meeting at 11:12 PM.

• Approved ADU Article 28 (by‑right) and Article 29 (special permit) – Yes-5, No-0
• Approved Shared Parking Zoning Amendment (Article 30) – Yes-5, No-0
• Approved March 10, 2025 meeting minutes – Yes-5, No-0
• Extended hybrid meetings until June 30, 2027 – board action reported
• Adjourned meeting at 11:12 PM – Yes-5, No-0

Neary School Building Committee - Finance Subcommittee

The Neary Building Committee Finance Subcommittee met on April 5, 2025 and reviewed the financial aspects of the proposed Neary School project. Members asked questions about the amounts and the town budget. The committee unanimously voted to adjourn both the full Neary Building Committee and the Finance Subcommittee. No other actions were taken.

• Motion to adjourn the Neary Building Committee – unanimous roll call
• Motion to adjourn the Finance Subcommittee – unanimous roll call

Pre-K to 8 School Building Committee

The Neary Building Committee Finance Subcommittee discussed the financial aspects of the proposed Neary School project and answered resident questions. A motion to adjourn was moved, seconded, and passed unanimously by roll call. No other substantive actions were taken.

• Adjourned Finance Subcommittee meeting (unanimous roll‑call vote)

Pre-K to 8 School Building Committee

The committee reviewed the proposed Neary School project, including design options, costs, and impacts, but no formal vote on the project was recorded. The meeting concluded with a motion to adjourn, which was moved by Jason Malinowski, seconded by Denise Eddy, and passed unanimously.

• Motion to adjourn – unanimous

Southborough Scholarship Advisory Committee

The Southborough Scholarship Advisory Committee approved the minutes from the March 11 meeting. It voted unanimously to establish a new Stefanie Ranieri Scholarship with criteria that include community service, academics, financial need, extracurricular activities, and written expression. The committee also authorized Brian Ballentine to sign payables and directed any unused scholarship proceeds to be invested in a money‑market account.

• Approved March 11 minutes (5-0)
• Created Stefanie Ranieri Scholarship (5-0)
• Adopted scholarship criteria: volunteer work, academics, need, activities, expression (5-0)
• Authorized Brian Ballentine to sign payables (5-0)
• Directed unused proceeds to be invested in a money‑market account (5-0)
• Approved April 3 minutes (5-0)
• Adjourned meeting (5-0)

Southborough Stewardship Committee

The Stewardship Committee approved the March 3, 2025 minutes (5-0) and the March 27, 2025 minutes (3-0 with two abstentions). A motion was adopted for the Committee to comment at Town Meeting that it does not support Article 37. The meeting was adjourned by a 5-0 vote.

• Approved March 3, 2025 minutes (5-0)
• Approved March 27, 2025 minutes (3-0, 2 abstentions)
• Motion passed for Committee to comment at Town Meeting that it is not in support of Article 37
• Motion to adjourn passed (5-0)

Advisory Committee

The committee voted to support the Neary School Project article for the Special Town Meeting, passing 4‑1. It rejected Articles 28 and 29 with a unanimous 0‑5 vote. The committee also approved the advisory letter supporting the project (5‑0) and adjourned the meeting (5‑0).

• Approved support for Neary project article (4‑1‑0)
• Rejected Articles 28 & 29 (0‑5‑0)
• Approved advisory letter supporting the project (5‑0‑0)
• Approved motion to adjourn the meeting (5‑0‑0)

Historical Commission

The Historical Commission approved the March 26, 2025 meeting minutes with a 3‑0‑2 vote. It reduced the annual budget request for the Revolutionary War graves marker from $4,250 to $1,500 after an anonymous donor pledged to fund the project. The commission deferred a decision on a historic house sign for 24 East Main Street pending more research. It also temporarily postponed the CPC application for the Rural Cemetery Water Tower.

• Approved March 26, 2025 minutes (3-0-2 vote)
• Reduced graves‑marker budget request to $1,500
• Deferred historic house sign decision for 24 East Main
• Postponed Rural Cemetery Water Tower CPC application
• Adopted adjournment motion (5-0 vote)

Select Board

The Board discussed the Neary School project but did not take a vote on it. No decision was made on the project at this meeting. The Board then voted to adjourn, passing the motion 5-0.

• No vote taken on Neary School project (decision postponed)
• Adjourned meeting (5-0)

21 Highland Future Use Committee

The committee assigned Kristin LaVault to draft a handout slide for the April 10 Annual Town Meeting, with Freddie Gillespie to review it by the end of the week. Freddie Gillespie will follow up with John Parent to confirm the date of the first public building tour and will facilitate that tour. The next committee meeting was set for April 15 to coincide with the Select Board meeting. A motion to adjourn at 8:10 pm was unanimously approved.

• K LaVault to create draft handout slide for review by F Gillespie by week’s end
• F Gillespie to review the draft slide
• F Gillespie to follow up with John Parent to confirm building tour date
• F Gillespie to facilitate the first public building tour
• Next committee meeting set for April 15 at the Select Board meeting
• Motion to adjourn at 8:10 pm unanimously approved

Taxation Aid Committee

The Southborough Taxation Aid Committee met on April 2, 2025 and postponed acceptance of the March 5 minutes. Members reviewed six applications, finding five met the requirements while applicant 5 lacked required tax forms. The committee voted to adjourn the meeting.

• Postponed acceptance of March 5, 2025 minutes until next meeting
• Motion to adjourn passed (in favor of Mary Ann Anderson, David Birri, Hal Kiess)

Cable Television Committee

The committee approved the July 16, 2024 meeting minutes unanimously. Sam Stivers was elected chair, Will Warren clerk, and Tony Schoener vice‑chair, each by unanimous vote. William (Bill) Soloman was appointed legal counsel for the Charter license renewal, and the committee will consult Southborough Access Media on equipment needs and consider whether Charter‑specific public hearings are required.

• Approved July 16, 2024 CTVC meeting minutes (unanimous)
• Elected Sam Stivers as Chair (unanimous)
• Elected Will Warren as Clerk (unanimous)
• Elected Tony Schoener as Vice Chair (unanimous)
• Appointed William (Bill) Soloman as legal counsel for Charter negotiations
• Decided to consult Southborough Access Media on equipment needs for new Charter agreement
• Decided to consult Bill Soloman on need for Charter‑specific public hearings

Municipal Technology Committee

The Southborough Municipal Technology Committee approved the meeting minutes and later adjourned the session unanimously. The committee reviewed technology status updates and noted no department updates. An in‑person meeting was scheduled for Monday, May 5, 2025 at 5 pm. No other actions were taken.

• Approved meeting minutes (motion passed)
• Scheduled next in‑person meeting for May 5, 2025 at 5 pm
• Adjourned meeting (unanimous vote)

Select Board

The minutes for the Southborough Select Board meeting on April 1, 2025 contain no recorded decisions, approvals, or votes. The document appears to be missing or unavailable.

Recreation Commission

The Recreation Commission voted 4‑0‑0 to approve the minutes from the March 4, 2025 meeting. Later, the board voted unanimously to adjourn the April 1, 2025 meeting at 8:00 pm. No other motions were decided during this session.

• Approved 03/04/2025 meeting minutes (4-0-0)
• Adjourned meeting at 8:00 pm (4-0-0)

Neary School Building Committee - Finance Subcommittee

The provided minutes contain no recorded approvals, denials, or votes. They consist only of placeholder codes and lack any concrete actions or outcomes.

Pre-K to 8 School Building Committee

The committee presented updated cost estimates for the Neary School project, noting a revised total project cost of $108,517,025 and a town share of $68,202,266. No votes were taken on project approval; the only action was a unanimous motion to adjourn.

• Adjourned meeting (unanimous roll call)

Pre-K to 8 School Building Committee

The Neary Building Committee voted unanimously to accept the minutes from the March 17, 2025 meeting. No vote was taken on the updated cost projections, which were presented for information only. The committee then unanimously adjourned the meeting.

• Approved March 17, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Wastewater Study Committee

The committee elected Al Hamilton as Chair (5-0-1) and Brian Shea as Vice‑Chair (5-0-1). Minutes from the March 13 and March 20 meetings were approved unanimously (6-0 each). The meeting was then adjourned by a 6-0 vote.

• Al Hamilton elected Chair (5-0-1)
• Brian Shea elected Vice‑Chair (5-0-1)
• Approved March 13 minutes (6-0)
• Approved March 20 minutes (6-0)
• Adjourned meeting (6-0)

Neary School Building Committee - Communications Subcommittee

The Communications Subcommittee approved the March 12, 2025 meeting minutes by unanimous roll‑call vote. No other substantive actions were taken; the meeting was then adjourned unanimously.

• Approved March 12, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Neary School Building Committee - Finance Subcommittee

The committee unanimously approved the minutes from the February 28 meeting. It also approved two outstanding invoices: Skanska invoice #1323833-000-15 for $40,020 and Arrowstreet invoice #730000 for $87,500. The members discussed the projected cost of the Neary School building project, estimated at about $108 million, but no further actions were taken. The meeting was adjourned unanimously.

• Approved minutes from Feb 28, 2025 (unanimous)
• Approved Skanska invoice #1323833-000-15 for $40,020 (unanimous)
• Approved Arrowstreet invoice #730000 for $87,500 (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Commission approved the meeting minutes for both the executive and open sessions. It voted to continue public hearings for four pending projects—38 Sears Road, 48 Main Street, 26 Meadow Lane, and 120 Turnpike Road—until April 10, 2025. It also closed the public hearing on the 12 Wood Street septic‑system notice. All motions were adopted by roll‑call vote.

• Approved executive‑session minutes (4‑0‑1)
• Approved open‑session minutes (4‑0‑1)
• Continued public hearing for 38 Sears Road to April 10 (6‑0‑0)
• Continued public hearing for 48 Main Street to April 10 (5‑0‑1)
• Continued public hearing for 26 Meadow Lane to April 10 (6‑0‑0)
• Continued public hearing for 120 Turnpike Road to April 10 (6‑0‑0)
• Closed public hearing on 12 Wood Street notice (6‑0‑0)

Open Space Preservation Commission

Deputy Town Clerk Stephanie Secino notified commission chair Frederica Gillespie that the minutes for the Open Space Preservation Commission meetings held on February 24, 2025 and March 27, 2025 have not been submitted to the Town Clerk’s Office as required by Southborough Town Code § 9‑25. The notice requests an explanation if a meeting was cancelled, lacked a quorum, or involved executive‑session material that cannot be released. No substantive decisions were recorded in this communication.

Southborough Stewardship Committee

The Southborough Stewardship Committee met via Zoom with the Conservation Commission to review the proposed restoration plan for the farm dump at Breakneck Hill. The Commission expressed support for the stewards’ recommendation to crush most boulders for subgrade fill, to use a cover‑crop rather than the contractors’ seed mixes, to extend the chain‑link fence lease beyond the contractor’s work, and to hold contractors fully accountable for damage to Beecology Meadow. The Commission also asked the stewards to provide a budget estimate for the next meeting. No formal vote tallies were recorded.

• Conservation Commission supported crushing most boulders for subgrade fill
• Conservation Commission supported using a cover‑crop instead of contractor seed mixes
• Conservation Commission supported extending the chain‑link fence lease beyond contractor work
• Conservation Commission supported enforcing contractor obligations for Beecology Meadow damage
• Conservation Commission requested a budget estimate for the restoration plan at the next meeting

Southborough Scholarship Advisory Committee

The committee tabled approval of the prior meeting minutes. It reviewed and updated the scholarship application and criteria for the Town, Carroll Harris, and Linda Hubley scholarships. The next meeting was scheduled for April 3, 2025. The meeting was adjourned unanimously (5‑0).

• Prior minutes tabled (not approved)
• Scholarship application and criteria updated
• Next meeting scheduled for April 3, 2025
• Meeting adjourned unanimously (5-0)

Historical Commission

The Southborough Historical Commission voted 5‑0 to determine that the granite post‑and‑iron rail fence surrounding the Town Common is historically, architecturally, and culturally significant. The commission also voted 5‑0 to support the joint Select Board‑Historical Commission CPA application for the Town Common fencing restoration project. No other substantive matters were decided. The meeting was adjourned at 7:12 PM.

• Determined Town Common fence is historically, architecturally, and culturally significant (5‑0)
• Supported joint Select Board‑Historical Commission CPA application for fence restoration project (5‑0)
• Adjourned meeting (5‑0)

Affordable Housing Trust

The Affordable Housing Trust board voted unanimously to allocate trust funds for updating the Housing Production Plan. It also authorized staff to finalize and issue the RFQ for the plan update, added the committee’s 16 powers to the town website description, and entered an executive session to discuss a potential property acquisition. All motions were approved with votes of 5‑0 unless noted otherwise.

• Approved regular meeting minutes from 02.27.2025 (5-0)
• Approved AHT CPC meeting minutes from 02.27.2025 (4-0, 1 abstain)
• Approved AHT CPC meeting minutes from 03.05.2025 (3-0, 2 abstain)
• Authorized Ms. Marya and Mr. Stein to work with Melanie Otsuka to finalize and send the RFQ (5-0)
• Authorized use of Affordable Housing Trust Funds to fund the HPP update (5-0)
• Approved adding the 16 powers to the AHT website description (5-0)
• Entered Executive Session to discuss potential property acquisition (5-0)
• Approved and retained 02.27.2025 Executive Session meeting minutes (5-0)

Planning Board

The minutes for the March 24, 2025 Planning Board meeting contain only numeric placeholders and no readable actions, votes, or approvals. Consequently, no concrete decisions, approvals, denials, or tablings can be identified from the record. The document provides no substantive information for residents.

Wastewater Study Committee

The Southborough Wastewater Study Committee met remotely via Zoom on March 24, 2025. The agenda included a discussion with Mass Development regarding DIF financing. No motions, approvals, denials, or votes were recorded during the meeting.

Southborough Trails Committee

The Southborough Trails Committee approved the February 27 minutes with a 3‑0 vote. A motion to adjourn was also approved 3‑0. The committee scheduled its next meeting for Thursday, April 10, 2025 at 7:30 PM. No other substantive actions were decided.

• Approved February 27 minutes (3-0)
• Approved motion to adjourn (3-0)
• Scheduled next meeting for April 10, 2025

Wastewater Study Committee

The committee voted 5‑0 to ask Claire Reynolds and Brian Shea to prepare and submit a MassDevelopment expression of interest for the Route 9 wastewater system. Claire Reynolds was also tasked with coordinating the downtown wastewater pilot EOI. The next meeting was set for March 27, 2025 at 6:30 PM, location to be determined. The meeting was adjourned by a 5‑0 vote.

• Approved request for Claire Reynolds and Brian Shea to submit MassDevelopment EOI for Route 9 project (5‑0)
• Assigned Claire Reynolds to coordinate downtown wastewater pilot EOI
• Set next meeting for March 27, 2025 at 6:30 PM, location TBD
• Adjourned meeting (5‑0)

Tricentennial Committee

The Tricentennial Committee voted 5-0 to acknowledge Ms. Pochapin’s resignation and to approve the February 13 minutes. Members agreed to draft a letter to the Select Board requesting that the committee be expanded from seven to nine members. The committee also decided to attend the Annual Town Meeting and the Spring Special Town Meeting and to explore a storefront fundraising option for 2027.

• Acknowledge Ms. Pochapin’s resignation (5-0)
• Approve February 13, 2025 minutes (5-0)
• Draft letter to Select Board to increase committee membership to nine (agreed)
• Attend Annual Town Meeting and Spring Special Town Meeting (decided)
• Continue exploring storefront fundraising option for 2027 (agreed)
• Form small volunteer groups that meet weekly for event planning (agreed)
• Adjourn meeting (5-0)

Southborough Zoning Board of Appeals

The Southborough Zoning Board of Appeals approved special permits for Eliot Fontaine at 264 Cordaville Road and for Capital Group Properties at 2 Park Central Drive, each by a 5‑0‑0 roll‑call vote. The board also voted to continue the public hearing on the Lorenzo Drive garage project to April 16, 2025 (5‑0‑0) and to continue the hearing on the 250 Turnpike Road comprehensive permit to April 16, 2025 at 7:45 PM (5‑0‑1). Separate motions to close the public hearings for the Cordaville Road and Park Central Drive permits each carried 5‑0‑0.

• Grant Special Permit for 264 Cordaville Road (Fine Automotive Services) – approved 5-0-0
• Grant Special Permit for 2 Park Central Drive (Capital Group Properties) – approved 5-0-0
• Continue public hearing for 6 Lorenzo Drive to April 16, 2025 at 7:00 PM – approved 5-0-0
• Continue public hearing for 250 Turnpike Road to April 16, 2025 at 7:45 PM – approved 5-0-1
• Close public hearing for 264 Cordaville Road – approved 5-0-0
• Close public hearing for 2 Park Central Drive – approved 5-0-0