South Hadley public meetings in 2024

Electric Light Department

The Board of Commissioners will meet to discuss and vote on the General Manager's contract. The board will also review a revision to the vegetation management contract.

• Vote on General Manager’s contract
• Revision to Vegetation Management Contract

Tree Committee

The Tree Committee will consider approval of previous meeting minutes and hear a presentation from the Planning & Conservation Director on design guidelines. They will also discuss risk tree reporting, Master Plan implementation goals, and the Tree Warden's report including the DCR Environmental Justice Tree Planting Program. New business includes setting 2025 meeting dates and future discussions.

• Guest presentation by Anne Capra on Design Guidelines
• Review of Risk Tree Reporting
• Master Plan Implementation Goals
• DCR Environmental Justice Tree Planting Program update
• Approval of past meeting minutes

The Tree Committee approved the formation of a subcommittee to develop suggestions for updating the Tree and Planting Guide for subdivision regulations and landscaping guidelines for the Business A1 zone. The subcommittee will meet on January 23. The committee also discussed unlawful tree removal fines, risk-tree reporting, and grant-funded tree planting plans.

• Approved previous meeting minutes with correction to Austin Ford's last name
• Approved subcommittee to develop planting guide suggestions (unanimous)
• Subcommittee meeting scheduled for January 23, 5:00

Public Schools

The School Committee will discuss the preparation of the FY25-26 budget and consider a public hearing for the FY26 budget. The body will also vote on formal support for funding formula revisions regarding charter schools, school choice, and vocational transportation reimbursement.

• Approval of warrants totaling $1,965,082.40
• Consideration of public hearing for FY26 Budget
• Vote on formal support for Vocational Transportation Reimbursement and Charter School and School Choice Funding Formula Revisions
• Update on implementation of Elementary Standards Based Report Card
• Update on FY25-26 Budget Preparation

The South Hadley School Committee approved four warrants totaling about $1.96 million, with Chair Friesner abstaining on two votes due to a conflict of interest. They also approved the December 5, 2024 minutes and unanimously endorsed two advocacy letters: one for equal vocational transportation reimbursement and one for the Mass Promise to invest school funding proposal. No public comment was received, and no other substantive decisions were made.

• Approved warrant #2025-134 for $441,517.75 (4-0-1, Cooke abstained)
• Approved warrants #2025-128 ($463,209.61), #2025-141 ($187,111.43), and biweekly payroll ($873,243.61) (4-0-1, Friesner abstained)
• Approved minutes of December 5, 2024 (unanimous)
• Endorsed advocacy for equal vocational transportation reimbursement (unanimous)
• Endorsed Mass Promise to invest school funding proposal (unanimous)

Housing Authority

The South Hadley Housing Authority Board of Commissioners will hold a regular meeting to discuss the budget with CPA Michael Kane and Gary DePace regarding Project 275075, and consider the Executive Director contract. The board will also approve bills, receive the executive director's report, and discuss an insurance incentive.

• Approval of bills from September 25 to December 17, 2024
• Budget discussion with CPA Michael Kane and Gary DePace on Project 275075
• Consideration of the Executive Director contract
• Discussion of an insurance incentive
• Treasurer's report

Selectboard

The Selectboard will discuss a collective bargaining agreement for the Police Union, annual alcohol license renewals, and a possible letter of support for a channel marker bill. Other items include a report on Ledges operations, 2025 BBP park fees, and a resolution on paint stewardship legislation. Resignations from the Cultural Council and SEC are also on the agenda.

• Collective bargaining agreement (CBA) for the Police Union
• Resolution in support of paint stewardship legislation
• Annual alcohol license renewals for 2025
• Snow and ice removal procedures and sidewalk plowing list
• ARPA fund balances as of Dec. 4, 2024

The Selectboard unanimously approved the FY23-FY25 police union collective bargaining agreement, accepted a $4,000 donation for the comfort dog program, and approved annual license renewals with conditions for Anthony's Dance Club. They also allocated ARPA funds to several programs and set the 2025 Independence Day celebration for July 3.

• Approved police union CBA FY23-FY25 (unanimous)
• Accepted $4,000 comfort dog donation from Mount Holyoke College (unanimous)
• Approved 2025 license renewals except Anthony's Dance Club, pending completion of requirements (unanimous)
• Renewed Anthony's Dance Club license subject to special permits (3-1-1)
• Approved Buttery Brook Park fees with log cabin non-resident fee increase to $200 (unanimous)
• Approved sidewalk list for snow removal (unanimous)
• Approved ARPA fund allocations totaling $79,670.86 (unanimous)
• Set Independence Day celebration for July 3, 2025 with rain date July 5 (unanimous)

Planning and Conservation Department

The Routes 202/33 Corridor Rezoning Advisory Committee will meet to review progress, discuss a community forum summary, and consider draft design guidelines and zoning recommendations for the corridor. The meeting is a working session to refine proposals before further public input and formal adoption.

• Review of Community Forum Summary and Analysis
• Discussion of Design Guidelines Draft Outline
• Review of Draft Zoning Recommendations for the Routes 202/33 corridor
• Planning for next steps in the rezoning process

Board of Assessors

The Board of Assessors will meet to review the status of tax billing and the Fiscal 2025 Tax Rate Recapitulation. The board will also discuss the Fiscal 2026 budget and additional exemption approvals for Fiscal 2025.

• Fiscal 2025 Tax Rate Recapitulation status
• Tax billing status
• Fiscal 2025 additional Exemption approvals
• Fiscal 2026 budget

The Board of Assessors approved one additional fiscal 2025 tax exemption application for Carrignan under clause 17D in the amount of $179.38. They also reviewed and edited the FY2026 budget narrative for submission and discussed tax rate approvals, with Fire District #2 still pending. The meeting was largely procedural, with no other substantive decisions.

• Approved additional FY2025 exemption for Carrignan, clause 17D, $179.38 (3-0)
• Approved minutes of December 2, 2024, as written (3-0)
• Agreed to submit FY2026 budget narrative after edits
• Adjourned meeting at 10:06 a.m. (3-0)

Electric Light Department

The Board of Commissioners will meet in hybrid format, starting with an executive session for real property, trade secrets, and contract negotiations. In open session, they will review September 2024 financials, discuss the 2025 budget, consider approval of a vegetation management RFP, and review the general manager's contract. Manager's updates on outages, AMI/MDM, and Fiberspring are also on the agenda.

• Executive session to discuss real property, trade secrets, and contract negotiations
• September 2024 financials
• 2025 budget discussion
• 2025-2026 Vegetation Management RFP approval
• General Manager's review and contract

Master Plan Implementation Committee

The committee is meeting virtually to approve previous minutes and introduce new members. The session includes a review of a meeting with the Town Clerk’s Office regarding supporting committees and improving municipal communications.

• Review of meeting with Town Clerk’s Office regarding municipal communications

The Master Plan Implementation Committee met virtually and approved the minutes from the November 14 meeting. Chair Nate Therien reported that the Planning Board's proposed amendment to the Flexible Development Bylaw was rejected at the November Special Town Meeting, a setback for housing and natural resource goals. However, the town agreed to establish an Affordable Housing Trust, with a commission to be appointed and capitalization efforts to follow. The committee also discussed next steps from a meeting with the Town Clerk, welcomed two new members, and scheduled the next meeting for January 9.

• Approved minutes from November 14, 2024 meeting
• Noted rejection of Flexible Development Bylaw amendment at Special Town Meeting
• Agreed to assist Town Clerk in developing communication channels and a more robust town website
• Welcomed Gail Vivian and Silas Gelinas as new members

Fire District 2

The Prudential Committee will review warrants, approve minutes from November and December, and receive the Fire Chief & Ambulance Report. Discussion items include a final shared services report, the start of the budget process at the next monthly meeting, and annual report submissions due January 30. No major decisions or new ordinances are on the agenda.

• Review of warrants under the Municipal Modernization Act
• Approval of minutes from Nov 21, 2024, Dec 3, 2024, and Dec 3 Tax Classification Hearing
• Fire Chief & Ambulance Report
• Final Shared Services Report discussion
• Budget process to begin at next monthly meeting; annual report submissions due Jan 30

Cultural Council

The South Hadley Cultural Council will meet to approve November minutes, review the treasurer's report, and discuss outstanding paperwork for 2024 and 2023 grants. Key topics include the status of 2025 grant notifications, assignment of contacts for grantees, and a calendar of events. The council will also consider support for the South Hadley Showcase and an appointment to the South Hadley Human Rights Commission.

• Status of 2025 grant notifications and receipt of agreements and W-9 forms
• Assignment of Cultural Council contacts for 2025 grantees
• Calendar of events for 2025 grants
• Discussion of SHCC support for the South Hadley Showcase
• Appointment of SHCC member to the South Hadley Human Rights Commission

The South Hadley Cultural Council approved a grant extension for Karen Krolak's project until March 2025 and allowed Collaborative Education Services to keep $16 in unspent funds. The council also required the Climate Healing Chorus to submit a plan for a 2025 event or return funds from a 2023 grant. No new grants were awarded at this meeting.

• Approved Karen Krolak's grant extension to March 2025
• Approved Collaborative Education Services keeping $16 unspent
• Required Climate Healing Chorus to submit 2025 event plan or return funds
• Accepted Caroline Martin's resignation from the Council

Human Rights Commission

The South Hadley Human Rights Commission will hold a hybrid meeting to discuss updates from appointing bodies, new business including a visit from MPIC liaisons and the Master Plan Implementation Forum worksheet, and old business including next steps for the Women of Color Health Equity Collective Training and a video sub-group report. No votes or decisions are explicitly scheduled.

• Women of Color Health Equity Collective Training next steps
• SHCTV 15 Video sub-group report (draft script and visit notes)
• Membership pipeline/recruitment discussion
• Master Plan Implementation Forum worksheet
• Visit from MPIC liaisons

The Human Rights Commission met and heard from MPIC liaisons John Parento and Dan Hamel about the commission's organization. Members discussed how to complete Master Plan Implementation Forum tasks, including partnering with local groups and inviting speakers. No formal votes or decisions were taken; items were discussed and tabled.

• Heard updates from School Committee, Select Board, and other bodies
• Discussed Master Plan Implementation Forum worksheet and potential partners
• Agreed Judy and Renee will work on an ad hoc committee for the LIVE strategy
• Tabled Women of Color Health Equity Collective Training next steps
• Discussed membership recruitment and coalition building

Hampshire County Retirement Board

The board will meet to discuss scheduled appearances from four investment firms. The meeting includes the review and approval of retirement benefits, disability applications, and liability acceptances.

• Scheduled appearances by Dahab Associates, Inc., Lexington Partners, Glouston Capital Partners, and Perella Weinberg Partners
• Approval of applications for retirement benefits
• Review of disability applications
• Approval of purchases of prior service
• Acceptance of new members

Elementary School Project Building Committee

The South Hadley Elementary School Building Project Committee will meet to discuss and vote on a Request for Services (RFS) document. The committee will also review tentative dates for the Owner's Project Manager (OPM) review panel meetings.

• Vote on Request for Services (RFS) for the school project
• Review of OPM Sub Committee review panel dates
• Discussion of snow policy and staff availability
• Establishment of meeting dates for January, February, and March 2025

The South Hadley Elementary School Building Project Committee unanimously approved the Request for Services (RFS) document with revisions, including adjusted scoring criteria and a corrected date. The committee also approved the legal notice and discussed project timelines, safety standards, and grade configuration options.

• Approved November 12, 2024 meeting minutes with correction to member name (unanimous)
• Approved legal notice for the project (unanimous)
• Approved Request for Services (RFS) with changes, including scoring adjustments (unanimous)
• Adjusted scoring criteria: increased points for items #1b, #6a/b, and #8 from 5 to 10 points
• Capped total evaluation points at 125
• Clarified that subcommittee conducts initial scoring; full committee votes during interviews
• Corrected date in RFS from April 2024 to April 2023
• Scheduled site visit for January 10, 2024, and follow-up proposal ranking meeting

Recreation Commission

The Recreation Commission will review minutes, bills, and correspondence before discussing old business including the PARC Grant committee, cheerleading exhibition, and fall/winter programs. New business includes setting the 2025 fireworks date, establishing BBP rental rates, and a Ledges RFP. An open forum will also be held.

• PARC Grant/Committee update
• Cheerleading Exhibition
• Set Fireworks Date 2025
• BBP Rental Rates 2025
• Ledges RFP

The South Hadley Recreation Commission approved the 2025 fireworks date (July 3 with rain date July 5), set 2025 rental rates including raising the non-resident log cabin rate to $200, and voted to contribute $200,000 toward the stage as part of the PARC Grant project. The commission also approved the schedule of opening and closing times and rates for Buttery Brook Park. All votes were unanimous (6-0).

• Approved fireworks on July 3, 2025 with rain date July 5 (6-0)
• Raised non-resident log cabin rental rate from $175 to $200 (6-0)
• Approved 2025 park schedule and rates as presented (6-0)
• Voted to contribute $200,000 toward the stage for the PARC Grant project
• Approved minutes of October 8, 2024 (5-0)
• Approved bills payable (5-0)

Board of Health

The South Hadley Board of Health will receive a report on the Dry Brook Aquifer Isotope study, follow up on flexible development and a Planning Board request to record public meetings, and discuss a letter to Representative Richard Neal regarding gun violence and the Springfield Armory Magazine. The Board will also hear an update on the Master Plan goals and from the Drug & Alcohol Prevention Coalition.

• Dry Brook Aquifer Isotope study report
• Follow up on flexible development and Planning Board request for recorded meetings
• Letter to Representative Richard Neal re: gun violence and Springfield Armory Magazine
• Update on Master Plan roles and goals
• CredibleMind follow-up questions

Fire District 2

The South Hadley Fire District 2 Water Commissioners are meeting for their regular monthly session. The agenda includes routine items such as approval of minutes, warrants and balances, and a projects update. Interviews for an open position are also scheduled. No specific financial amounts or project details are listed.

• Interviews for open position
• Approval of minutes from previous meeting
• Warrants, balances, charts, and overdue bills review
• Projects update discussion
• Other business as needed

Board of Health

The CPVHD Advisory Board (serving South Hadley, Holyoke, and Chicopee) will meet to approve minutes, receive reports from the regional nurse and inspectors, and discuss new business including a monthly PHE meeting update, Gist Branding update, mentoring options for staff, and MHOAH housing training. Old business includes shadowing Holyoke in housing and a follow-up on Biobot/MHOA. The meeting is procedural with no major funding or policy decisions listed.

• Regional Nurse's Report and Regional Inspectors' Report
• Gist Branding update and related December 4 meeting
• Mentoring options for Krysta and David (regional health inspectors)
• MHOAH housing training discussion
• Follow-up on Biobot/MHOA and shadowing Holyoke in housing

Planning Board

The Planning Board will hold a public hearing continuation regarding a site plan amendment for a new retail store and garden center. The board will also discuss design guidelines and subdivision regulation updates.

• Public hearing continuation for South Hadley Plaza to develop a retail store and garden center at 501 Newton Street
• Discussion of Business A-1 Design Guidelines
• Discussion of Subdivision Regulation Updates

The Planning Board approved an amended Site Plan Review and Stormwater Management Permit for a new Rocky's Ace Hardware store at 501 Newton Street, with conditions limiting truck deliveries and trash pickup to 7 AM–8 PM, prohibiting idling outside operating hours, and requiring conformity to the photometric plan. The board also approved the December 2 public hearing minutes and discussed, but did not act on, a proposal for Business A-1 design guidelines.

• Approved amended Site Plan Review and Stormwater Management Permit for Rocky's Hardware at 501 Newton Street (5-0)
• Approved December 2 public hearing minutes (5-0)
• Closed public hearing for the site plan amendment (5-0)
• Adjourned the regular meeting (5-0)

Public Schools

The School Committee will vote on warrants totaling $1,038,520.18, approve minutes, and consider holding a public hearing for the FY26 budget. They will also vote on a second reading of the District Wellness Policy. Additionally, the committee will discuss formal support for revisions to vocational transportation reimbursement and charter school/school choice funding formulas. Information will be presented on Google Terms of Service.

• Vote on warrants: November 12 warrant $155,726.84 and December 5 biweekly payroll $882,793.34
• Approval of minutes from November 21, 2024 (vote)
• Second reading and vote on District Wellness Policy
• Consideration of public hearing for FY26 budget
• Consideration of formal support for vocational transportation reimbursement and charter school/school choice funding formula revisions

The South Hadley School Committee unanimously approved two warrants totaling $1,038,520.18, the minutes from the November 21 meeting, and the district wellness policy as presented. They also discussed upcoming changes to Google's terms of service requiring parental consent, and considered scheduling a public hearing for the FY26 budget and formal support for vocational transportation reimbursement and charter school funding formula revisions, both to be revisited later.

• Approved warrant #2025-120 for $155,726.84 (5-0)
• Approved biweekly payroll warrant for $882,793.34 (5-0)
• Approved minutes from 11/21/24 meeting (5-0)
• Accepted district wellness policy as presented (5-0)

Redevelopment Authority

The Redevelopment Authority will meet to review the Treasurer's report and adopt previous meeting minutes. The body will discuss the Frank DeToma Memorial Fund and the current status of redevelopment projects.

• Frank DeToma Memorial Fund discussion
• Status of redevelopment projects

Conservation Commission

The Conservation Commission will discuss Mount Holyoke College's administrative review for Campus Conversion Project Phase 3 affecting Riverfront Area to Stony Brook. Other items include requests for certificates of compliance at 80 River Rd and Lithia Springs Reservoir, a tree removal request at 6 Edgewater Ln, and an invasive species removal permit at Leblanc Conservation Area.

• Mount Holyoke College Administrative Review – Campus Conversion Project Phase 3 (Riverfront Area to Stony Brook)
• Request for Certificate of Compliance at 80 River Rd (#288-0477)
• Request for Certificate of Compliance at Lithia Springs Reservoir (#288-0480)
• Request for Determination for tree removal within Riverfront Area of CT River at 6 Edgewater Ln
• Application for Conservation Permit for invasive species removal at Leblanc Conservation Area (Brainard St)

Fire District 1

The South Hadley Fire District No. 1 Prudential Committee will hold a public meeting to vote on the Union Local 5048 contract, appoint Lieutenant Morley and Full-time Firefighter Brianna Cote, and consider ambulance adjustments. Other agenda items include approval of past meeting minutes, reports from the chief and treasurer, and any new business brought within 24-48 hours.

• Vote on Union Local 5048 contract
• Appointment of Lieutenant Morley and Full-time Firefighter Brianna Cote
• Ambulance adjustments and vote on acceptance
• Chief's Report with discussion and potential votes
• Treasurer's Report with discussion and potential votes

Fire District 1

The Prudential Committee of South Hadley Fire District 1 will hold a public hearing to consider tax rate options under property tax classification regulations, followed by a vote on the district's tax rate classification. The meeting on December 3, 2024, at the Senior Center is the primary action item; no other substantive business is listed.

• Public hearing on tax rate options under property tax classification regulations
• Prudential Committee vote on the District tax rate classification

Fire District 2

The Prudential Committee and Water Commissioners will hold a joint meeting to discuss and possibly vote on Section 11 (Vacation Policy) of the SHFD2 Personnel Policies and Procedures Handbook and Benefits Package. No other agenda items are listed.

• Discussion and possible vote on Section 11 Vacation Policy of the Personnel Handbook

Fire District 2

The South Hadley Fire District No. 2 Prudential Committee is meeting for a tax classification hearing. Votes on tax classification matters may be taken during the session. No other agenda items are listed.

• Tax classification hearing and potential votes

Selectboard

The Selectboard will hold two public hearings: one on the FY25 tax classification and one on the town's hazard mitigation plan. New business includes a discussion of the police chief's contract and the master plan. The board will also vote on the draft minutes from November 26, 2024.

• Tax Classification Public Hearing for FY25
• Hazard Mitigation Plan Public Hearing
• Police Chief Contract (Chief Gundersen contract and extension documents referenced)
• Master Plan discussion
• Approval of draft minutes from Nov. 26, 2024

Planning Board

The Planning Board will hold a public hearing regarding a request to amend a site plan and stormwater permit at 501 Newton Street. The board will also discuss updates to subdivision regulations and review department reports on development projects.

• Public hearing for a new retail store with garden center and outdoor display at 501 Newton Street (Woodlawn Plaza)
• Discussion of Subdivision Regulation updates

Board of Assessors

The South Hadley Board of Assessors will discuss and likely approve the Fiscal 2025 tax rate recapitulation for the Town and two Fire Districts, and review the Tax Classification Hearing packet. The board will also consider a fee change for the abutters list, approve exemptions, and receive an update on the Data Digitization Project. The meeting is held virtually via Zoom.

• Fiscal 2025 Tax Rate Recapitulation for Town, Fire District #1, and Fire District #2
• Fiscal 2025 Tax Classification Hearing packet review
• Abutters list fee change discussion/vote (2nd reading)
• Fiscal 2025 Exemption approvals
• Data Digitization Project update

The South Hadley Board of Assessors approved 229 fiscal 2025 exemption applications totaling $155,402.29, which will be applied to third and fourth quarter tax bills. They also approved changes to the Certified Abutters List Fee Policy, adding a $5.00 fee for electronic mailing labels, and approved the Fiscal 2025 Tax Classification Hearing Packet. Monthly abatement reports for November were approved, and a special meeting was scheduled for December 16.

• Approved 229 fiscal 2025 exemption applications totaling $155,402.29 (3-0)
• Approved Certified Abutters List Fee Policy changes adding $5.00 for electronic mailing labels (3-0)
• Approved Fiscal 2025 Tax Classification Hearing Packet (3-0)
• Approved November monthly abatement reports (2-0)
• Approved bills payable including $118.00 to New England Archives (3-0)
• Approved minutes of November 18, 2024 (2-0, one abstention)
• Set additional meeting for December 16 at 9:30 a.m.

Public Library

The Board of Library Trustees will hold a routine meeting to approve previous meeting minutes, authorize payment of bills, and discuss the Gaylord branch update in the director's report. The agenda is mostly procedural with no major policy decisions or financial actions.

• Director's report includes Gaylord branch update
• Approval of minutes from previous meetings (vote)
• Disposition of bills (vote)

Planning Board

The Planning Board will hold a public hearing to consider an application from South Hadley Plaza, LLC. The applicant seeks to amend a previously approved Site Plan Review and Stormwater Management Permit for a retail store with a garden center. Proposed changes include site lighting and layout.

• Amendment to Site Plan Review and Stormwater Management Permit for 501 Newton Street

Planning Board

The Planning Board is holding a joint meeting with the Select Board to discuss and potentially appoint an associate member to the Planning Board. The agenda contains only this single item, and the chair notes that not all listed topics may be reached for discussion.

• Appointment of a Planning Board Associate Member, a joint appointment between the Select Board and Planning Board.

Selectboard

The Selectboard, Planning Board, and Library Trustees are holding a joint meeting to conduct a public hearing on a covenant removal, interview and appoint candidates to multiple boards and commissions, and discuss old business including trash/recycling, the MRF contract, and a town meeting recap.

• Public hearing on removal of a covenant (CoD) at 7:05 p.m.
• Tri-annual interviews and appointments for Board of Library Trustees (4), Planning Board Associate, Conservation Commission, ZBA Associate, MPIC/COA, and Veterans Council
• Discussion of trash and recycling services and the MRF contract
• Town meeting recap and review of related comments
• Resignations accepted from Cultural Council and Conservation Commission (Associate)

Public Library

The Board of Library Trustees will hold interviews and consider appointments for four trustee candidates: Susan Perry, Neil Broome, Jenn Couturier, and Kelly Woods. The agenda is limited to these procedural items and adjournment, with no other business discussed.

• Susan Perry – candidate for Board of Library Trustee
• Neil Broome – candidate for Board of Library Trustee
• Jenn Couturier – candidate for Board of Library Trustee
• Kelly Woods – candidate for Board of Library Trustee

Planning Board

The South Hadley Planning Board will hold a hybrid meeting to discuss and potentially act on several items, including a request for waivers from site plan review for vehicle rentals at 460 Amherst Road and an illuminated sign request for the new Rocky's Hardware store at 501 Newton Street. The board will also consider appointments for an associate member vacancy, discuss actions from the November 13 Special Town Meeting on Articles 9-12, and review Business A-1 Zoning Amendments approved by the Attorney General's Office. A study of the Dry Brook Aquifer and a department report on planning projects are also on the agenda.

• Illuminated sign request for new Rocky's Hardware store at 501 Newton Street (Map 28 Parcel 200)
• Request for waivers from Site Plan Review and Special Permit for vehicle rentals at 460 Amherst Road (Map 58 Parcel 80)
• Appointment or recommendation for Associate Planning Board Member vacancy
• Discussion and action on Special Town Meeting November 13, 2024 Articles 9, 10, 11 & 12
• Discussion of Business A-1 Zoning Amendments as approved by the State Attorney General's Office

Fire District 1

The South Hadley Fire District 1 Board of Water Commissioners will discuss lead service line replacement, budget preparation for the upcoming year, and contracts. Also on the agenda is the Fairlawn St. watermain project and the status of Quabbin Reservoir drought conditions. The meeting is scheduled for November 25, 2024, at the Water Department Office.

• Lead Service Line discussion
• Budget preparation discussion
• Contracts Discussion
• Fairlawn St. Watermain
• Status of Quabbin Reservoir drought conditions

Hampshire County Retirement Board

The Hampshire County Retirement Advisory Council will hold an election for Vice Chairperson for a three-year term beginning January 1, 2025, with incumbent Joseph Shea as a candidate. The meeting also includes a review and update by the Board Chairman and a presentation on the FY26 Appropriation Assessment Reports.

• Election for Vice Chairperson of the Advisory Council (term Jan 1, 2025 – Dec 31, 2027; incumbent Joseph Shea)
• Presentation by Board Chairman Patrick Brock: 'A Quick Review and Update'
• Presentation by Board Administrator Mary Baronas: 'FY 26 Appropriation Assessment Reports'

Public Schools

The School Committee will meet via Zoom to approve payroll and warrants and review a revised District Wellness Policy. The body will also consider the acceptance of donations and receive updates on grant awards and labor management.

• Vote on November 5, 2024 Warrant #2025-114 for $158,053.97
• Vote on November 21, 2024 Biweekly Payroll for $855,546.74
• Vote on donation of Merlin Machine
• Vote on donation to SHS words Swim Team
• First review of Revised District Wellness Policy

Fire District 2

The Prudential Committee will review and potentially approve warrants (payments) and minutes from the October 10 meeting. The Fire Chief will present an ambulance report. The Committee will discuss free cash approval and a letter from Granby regarding a tax classification hearing.

• Review and possible approval of warrants per Municipal Modernization Act
• Approval of minutes from October 10, 2024
• Fire Chief & Ambulance Report
• Discussion of Free Cash approval
• Discussion of Granby letter re Tax Classification Hearing

Fire District 2

The South Hadley Fire District 2 Water Commissioners will hold a regular monthly meeting. Topics include approval of minutes, warrants and balances, an open position, the Park Street Tank, an isotope study update, and a Boy Scouts project at Elmer Brook. No major votes or significant financial decisions are indicated on the agenda.

• Park Street Tank discussion
• Isotope Study update
• Boy Scouts – Elmer Brook project
• Open Position for hiring
• Warrants, balances, and overdue bills review

Board of Assessors

The Board of Assessors will discuss the fiscal 2025 revaluation process, including public disclosure, valuation submission (LA4), and new growth submission (LA13). They will also consider a change to the abutters list fee and receive an update on the tax classification hearing and tax rate. Other business includes approval of minutes, bills payable, and monthly reports.

• Fiscal 2025 Revaluation update with public disclosure, LA4 valuation submission, and LA13 new growth submission
• Abutters list fee change discussion and vote
• Fiscal 2025 Tax Classification Hearing and tax rate status update
• Approval of open session minutes from October 28, 2024
• October monthly reports

Board of Health

The Board of Health will meet via Zoom to receive reports from regional nurses and inspectors. The body will discuss updates regarding Foundational Public Health Services and Gist branding, as well as a review of Food Code Pro inspections.

• Foundational Public Health Services (FPHS) update
• Gist Branding update
• Food Code Pro inspections review
• Housing shadowing in Holyoke
• Biobot/MHOA follow-up

Tree Committee

The South Hadley Tree Committee will reorganize by electing a chair, vice chair, and clerk. They will discuss master plan implementation, risk tree reporting, and shade tree plantings. A key item is a $23,000 DCR Environmental Justice Tree Planting Program grant. The Tree Warden will also report on the tree inventory and update on the Arboretum Wayfinding project.

• Reorganization of Committee (chair, vice chair, clerk)
• DCR Environmental Justice Tree Planting Program grant ($23K)
• Master Plan Implementation discussion
• Risk Tree Reporting
• Arboretum Wayfinding project update

Board of Registrar of Voters

The Board of Registrars will meet to count any Federal Write-In Ballots received by November 15 and to perform a post-election tabulation session for mail ballots from the November 5 state election, as required by the VOTES Act. Both actions are procedural steps in finalizing the election results.

• Count Federal Write-In Ballots received by November 15 at 5:00 p.m.
• Post-election tabulation session for mail ballots from November 5 election returned by November 8
• Session conducted under Chapter 92 of the Acts of 2022 (VOTES Act)

Council on Aging

The South Hadley Council on Aging Board of Directors will hear from Town Administrator Lisa Wong on a community-wide needs assessment and review a plan to move to hybrid meetings. The board will also consider updated Senior Center hours, a plumbing project update, and monthly statistics on food services. Reports from the Policy Committee and Friends of the South Hadley Seniors are scheduled.

• Community-wide needs assessment presentation by Town Administrator Lisa Wong
• Review of plan to transition to hybrid meetings
• Updated Council on Aging hours discussion
• Plumbing update at the Senior Center
• FY2025 monthly statistics on food services from the Director's Report

Master Plan Implementation Committee

The committee is meeting virtually to discuss Diversity, Equity, and Inclusion (DEI) with Town Administrator Lisa Wong. The agenda also includes reports from committees and a scheduled meeting with the Town Clerk regarding committee support.

• Discussion on DEI with Town Administrator Lisa Wong
• Reports from Committees
• Town Support for Committees (meeting with Town Clerk on November 26)

Fire District 2

The Prudential Committee will review warrants, approve minutes from October 10, receive a Fire Chief and Ambulance Report, and discuss free cash approval and a letter from Granby regarding a tax classification hearing. Votes may be taken on these items.

• Review of warrants for approval
• Approval of minutes from October 10, 2024
• Fire Chief and Ambulance Report
• Discussion of free cash approval
• Granby letter regarding tax classification hearing

Planning and Conservation Department

The Planning and Conservation Department is hosting a public forum to discuss potential rezoning changes along a 1-mile stretch of Routes 202 and 33. Residents will identify preferred land uses, design guidelines, and locations for housing, mixed-use development, commercial businesses, and parks/open space.

• Community forum for Routes 202/33 Corridor Rezoning Project
• Breakout groups to identify land use locations and design preferences
• Visual Preference Survey for architectural styles and site layouts
• Group report-outs on selected parcels and design choices
• Next steps to be determined based on feedback

Hampshire County Retirement Board

The Hampshire County Retirement Board will hear presentations from Glouston Capital Partners, Ascent Venture Partners, and Barings. The board will also consider routine approvals including minutes, warrants, retirement benefits, disability applications, and transfers. It will review investment and financial status reports and receive legislative and legal updates.

• Glouston Capital Partners presentation at 9:30 AM
• Ascent Venture Partners presentation at 10:15 AM
• Barings presentation at 11:00 AM
• Approval of applications for retirement benefits and payments to beneficiaries
• Review/accept investment and financial status reports

Board of Health

The Board of Health will discuss amending the Rental Registry Regulation and consider a letter to Rep. Richard Neal regarding gun violence and the Springfield Armory Magazine. Updates on the Groundwater Protection Regulation, the Dry Brook Aquifer Isotopic Study, and other ongoing matters are also on the agenda.

• Amend Rental Registry Regulation
• Letter to Rep. Richard Neal on gun violence and Springfield Armory Magazine
• Update on Groundwater Protection Regulation
• Update on Dry Brook Aquifer Isotopic Study
• Master Plan follow-up

Bike/Walk Committee

The South Hadley Bike/Walk Committee will meet remotely to approve October minutes and discuss old business, including upcoming bike events, an update on the Commemorative Bench Program, and a Complete Streets Evaluation link. No new business items are scheduled beyond an open forum. The agenda is largely procedural with updates and planning.

• Update on Commemorative Bench Program at Route 202/Leaping Well Reservoir
• Discussion of community seating inventory project progress
• Reference to Complete Streets Evaluation sidewalk inventory and pedestrian master plan
• Schedule future bike events after recent rides on October 27 and November 3

Selectboard

The South Hadley Selectboard will discuss several new business items including an amendment to the town's Materials Recovery Facility (MRF) contract, a capital request for a dog park, and an ARPA funding request from the Drug and Alcohol Prevention Coalition. They will also review a community needs assessment, quarterly financial report, and consider appointments to the Affordable Housing Trust. Old business includes a police forum and town meeting assignments.

• Affordable Housing Trust board appointments
• Dog Park capital request
• ARPA request – Drug and Alcohol Prevention Coalition
• MRF Contract amendment
• Community Needs Assessment draft

Elementary School Project Building Committee

The Elementary School Building Project Committee will review results from the Massachusetts School Building Authority (MSBA) vote and orientation meeting. The body intends to form an OPM Review Committee and discuss the project team structure.

• Results of MSBA Vote to Invite South Hadley to Feasibility Study
• Results of the MSBA Orientation Meeting
• Formation of OPM Review Committee
• Discussion of Request for Services (RFS) document for OPM Review Panel Meeting dates

Board of Registrar of Voters

The Board of Registrar of Voters will conduct a mandatory post-election public audit for Precincts D and E on November 11, 2024, at the South Hadley Senior Center. Under state law, 3% of Massachusetts precincts are hand-counted after presidential elections, with precincts chosen by a random, public drawing. The audit will cover only certain races with more than one candidate and a randomly selected statewide ballot question.

• Audit of Precincts D and E at South Hadley Senior Center, 45 Dayton Street
• Hand count required by Chapter 54, Section 109A(c) of Massachusetts General Laws
• Random selection of precincts within 48 hours after polls close
• Audit includes only specified races with multiple candidates and one statewide ballot question

Public Schools

The South Hadley School Committee will vote on district and school improvement plans and review the 2025-2026 SHHS Program of Studies. The body will also discuss the proposed FY26 budget cycle schedule and an introduction to elementary standards-based report cards.

• Vote on warrants totaling $2,757,351.66
• Review of 2025-2026 SHHS Program of Studies
• Vote on District & School Improvement Plans
• Introduction to Elementary Standards Based Report Card
• Proposed FY26 Budget Cycle Schedule

Cultural Council

The council will review 2025 grant applications, including council-initiated programming and administrative expenses. They will also approve minutes from the September meeting and hear the treasurer's report. Any other business will be discussed as needed.

• Approval of minutes from September meeting
• Treasurer's report
• Review of 2025 grant applications and council-initiated programming and admin expenses
• Other business

Redevelopment Authority

The South Hadley Redevelopment Authority will vote on minutes from October, hear a treasurer's report, and discuss the Frank DeToma Memorial Fund. They will also interview a candidate for a new member and receive an update on redevelopment projects. No specific project details or dollar amounts are listed in the agenda.

• Discussion of the Frank DeToma Memorial Fund
• Interview with prospective new member Madison Dresler
• Status update on redevelopment projects
• Adoption of minutes from October 4, 2024 meeting
• Treasurer's report (no details provided)

Planning and Conservation Department

This advisory committee meeting will review a draft agenda for a November 14 community forum and a draft visual preference survey, both part of the ongoing Routes 202/33 corridor rezoning process. The committee will also discuss next steps and other business.

• Review draft agenda for Community Forum 3 scheduled November 14, 2024
• Review draft Visual Preference Survey for corridor rezoning
• Discussion of next steps in the rezoning process

Conservation Commission

The Conservation Commission will hold a public hearing regarding an Order of Conditions for improvements at Buttery Brook Park. The body will also consider a request for vegetation management for a micro-orchard and a site plan modification at 125 Amherst Rd.

• Proposed Buttery Brook Park improvements on Willimansett St: pickleball courts, disc golf course, walking path, and band shell relocation
• Proposed removal of red pines at Buttery Brook Park with native plantings to offset loss
• Request for Determination for a micro-orchard at 11 & 13 San Souci Dr
• Modification of Site Plan at 125 Amherst Rd (DEP #288-0489)

Fire District 1

The Prudential Committee of South Hadley Fire District 1 is meeting on November 5, 2024 to discuss routine business, including approval of prior meeting minutes, reports from the chief and treasurer, and a vote on ambulance adjustments. The meeting also includes discussion of the tax classification hearing and annual meeting. Not all listed topics may be reached.

• Ambulance adjustments and vote on acceptance
• Discussion of Tax Classification hearing and Annual meeting
• Approval of meeting minutes from October 1 and October 8, 2024
• Chief's Report discussion and votes on related items
• Treasurer's Report discussion and votes on related items

Board of Health

The CPVHD Advisory Board, comprising health directors from South Hadley, Holyoke, and Chicopee, will meet via Zoom to approve October 21 minutes, hear regional nurse and inspector reports, and discuss new business including a Gist Branding Update and training/grant reporting. Old business includes follow-up on completed Food Preference Surveys and Biobot/MHOA wastewater monitoring. The next meeting is scheduled for November 18.

• Approval of October 21 meeting minutes
• Regional Nurse’s Report and Regional Inspectors’ Report
• Gist Branding Update and planning for November 6 meeting
• Follow-up on Biobot/MHOA wastewater testing
• Food Preference Surveys marked as completed

Planning Board

The Planning Board will conduct a question and answer session regarding Zoning Bylaw Amendments Articles 9, 10, 11, and 12. These items are for consideration at the Special Town Meeting on November 13, 2024. The board will also interview candidates for an Associate Planning Board Member vacancy.

• Q&A session for Zoning Bylaw Amendments Articles 9, 10, 11, and 12
• Interviews for Associate Planning Board Member vacancy
• Discussion of policies for Hybrid Meeting format

Public Library

The Board of Library Trustees will meet to approve previous minutes and dispose of bills. The agenda includes a report on the Gaylord branch and the resignation of Trustee R. Berwick.

• Resignation of Trustee R. Berwick
• Gaylord branch update
• Disposition of bills

Electric Light Department

This is a regular virtual meeting of the South Hadley Electric Light Department Board of Commissioners. The agenda includes approval of prior minutes, a manager's report on outages and system updates, review of August 2024 financials, a discussion of Clean Heat Standard regulations for large buildings, and succession planning. No specific contracts or votes with dollar amounts are listed.

• Minutes approval for September 26, 2024 open session
• Manager's report: Outages, AMI update, Fiberspring update
• Review of August 2024 financials
• Discussion of Clean Heat Standard-Large Building Reporting Regulations
• Succession planning discussion

Planning Board

The Planning Board and Appropriations Committee will hold a joint public hearing on the FY25 Financial Special Town Meeting warrant articles. They will also review the warrant articles for the Nov. 13 Special Town Meeting. No specific articles or dollar amounts are listed on the agenda.

• Public hearing on FY25 Financial Special Town Meeting warrant articles
• Review of Nov. 13 Special Town Meeting warrant articles

Selectboard

The Appropriations Committee holds a public hearing on the FY25 Financial Special Town Meeting warrant articles and reviews the warrant articles for the November 13, 2024 Special Town Meeting. No specific articles or dollar amounts are listed.

• Public hearing on FY25 Financial Special Town Meeting warrant articles
• Review of November 13, 2024 Special Town Meeting warrant articles

Bylaw Review Committee

The Bylaw Review Committee will meet virtually to approve minutes from September and discuss warrant articles for the upcoming November 13 Special Town Meeting. The agenda does not list specific articles to be reviewed.

• Approval of draft minutes from Sept. 30, 2024
• Discussion of warrant articles for Nov. 13, 2024 Special Town Meeting

Planning Board

The Planning Board will hold a question-and-answer session and then vote on a report to the Special Town Meeting regarding four zoning bylaw amendments (Articles 9, 10, 11, and 12) scheduled for November 13, 2024. The board will also conduct interviews to fill an Associate Planning Board member vacancy.

• Interviews for Associate Planning Board member vacancy
• Q&A and approval of report on Zoning Bylaw Amendment Articles 9, 10, 11 & 12 for Nov. 13 Special Town Meeting
• Planning & Conservation Department report on projects and development updates

Board of Assessors

The Board of Assessors will consider approving minutes from September 9, 2024, and discuss old and new business. Key topics include the Fiscal 2025 revaluation update, covering sales data, valuation information, and new growth, as well as a data collection update. The meeting also includes an associate assessor report and a discussion of the meeting schedule.

• Approval of minutes from September 9, 2024 open session
• Fiscal 2025 revaluation update: sales data (LA3) and valuation information (LA4)
• New growth update for Fiscal 2025
• Data collection update
• Associate assessor report on trainings, meetings, and webinars

Board of Registrar of Voters

The Board of Registrars will open early voted and absentee ballots for the November 5, 2024 State Election. This preprocessing will take place at the Selectboard Meeting Room in Town Hall.

• Preprocessing of ballots from October 28, 2024, through November 2, 2024
• Location: South Hadley Town Hall, 116 Main Street

Board of Registrar of Voters

The Board of Registrars of Voters is conducting public testing of the Imagecast tabulation equipment to be used for the November 5, 2024 State Election. The testing takes place on October 23, 2024 at 9:30 a.m. in the Selectboard Meeting Room. This is a procedural event open to public viewing.

• Testing of Imagecast tabulation equipment for the November 5, 2024 State Election

Human Rights Commission

The South Hadley Human Rights Commission will hold a hybrid meeting to discuss updates from the Master Plan Implementation Forum, review draft materials for a SHCTV video project, and plan next steps for a Women of Color Health Equity Collective training. The meeting also includes reorganization, approval of minutes, and a membership recruitment discussion.

• Master Plan Implementation Forum outcomes and next steps
• Women of Color Health Equity Collective Training next steps
• SHCTV video sub-group report with draft script and visit notes
• Membership pipeline/recruitment discussion
• Reports from appointing bodies

Elementary School Project Building Committee

The Elementary School Project Building Committee will hold an organizational meeting to appoint a committee chair and establish a regular meeting schedule. No substantive project decisions or contracts are on the agenda; the session is limited to procedural startup items.

• Appointment of committee chair
• Establishment of meeting schedule

Appropriations Committee

The Appropriations Committee will hold a public hearing on the warrant articles for the FY2025 Financial Special Town Meeting and review the warrant for the November 13, 2024 Special Town Meeting. No specific article details or dollar amounts are listed in the agenda.

• Public hearing on FY25 Financial Special Town Meeting warrant articles
• Review of November 13, 2024 Special Town Meeting warrant articles

Selectboard

The South Hadley Selectboard will consider a special town meeting warrant and a Nov. 5 state election warrant, appoint a Commission on Disabilities member, and accept a library trustee's resignation. Several one-day beer and wine licenses are up for approval as part of the consent agenda.

• Multiple one-day beer and wine license requests from Mike McKenna for Dec. 2 (Library and Blanchard) and Dec. 17
• One-day beer and wine request from Elizabeth Sawyer for Nov. 15 at MHC Art Museum
• Commission on Disabilities Appointment for Anne Marie Mahnken
• Town Meeting Warrant for Special Town Meeting
• Resignation of Bob Berwick as Library Trustee

Board of Health

The CPVHD Advisory Board meets to discuss routine reports and updates, including a recent South Hadley vaccine clinic, a branding update for Gist, and completion of self-assessments. The agenda is largely procedural with no major decisions expected.

• South Hadley Vaccine Clinic on 10/16
• Gist Branding Update
• Self-assessments completed for all communities
• Food preference surveys translated into Russian
• Follow-up on Biobot/MHOA

Council on Aging

The Council on Aging Board of Directors will meet to discuss policy reviews and receive updates from the Friends of the South Hadley Seniors. The meeting includes a Director's report featuring FY2025 monthly statistics for social services.

• Policy Committee update on policy review
• Update from Friends of the South Hadley Seniors
• FY2025 Monthly Statistics for Social Services
• Update from Social Services Coordinator Emily Joslin
• Go Green update

Planning and Conservation Department

The Routes 202/33 Corridor Rezoning Advisory Committee is meeting to review the project schedule and tasks completed to date. Members will discuss the outcomes of Community Forums #1 and #2, as well as updates on existing conditions and zoning nonconformity analysis. They will also consider a visual preference survey and plan the next phase of public outreach.

• Review of project schedule and completed tasks
• Discussion of Community Forum #1 and Community Forum #2 outcomes
• Update on existing conditions and zoning nonconformity analysis
• Discussion of visual preference survey for public input
• Planning next phase of public outreach

Board of Registrar of Voters

The Board of Registrar of Voters has posted the schedule for in-person early voting for the November 5, 2024 State Election. All early voting will take place at the Town Clerk's Office in Town Hall. The agenda is informational only, with no decisions or discussions listed.

• Early voting begins Saturday, October 19, 2024, 9:00 am to 3:00 pm
• Weekday early voting: October 21–25 and October 28–November 1, 8:30 am to 4:00 pm
• Additional Saturday session on October 26, 9:00 am to 3:00 pm
• Location: Town Clerk's Office, 116 Main St, South Hadley, MA 01075
• Contact [email protected] or 413-538-5030 ext. 6183

Public Schools

The School Committee will discuss the 2024-2026 District and School Improvement Plans. Members will vote on a cafeteria substitute rate increase and the South Hadley School District Civility Policy.

• Vote on warrants totaling $1,256,458.93
• Vote on Cafeteria Substitute Rate Increase
• Vote on South Hadley School District Civility Policy
• Discussion of 2024-2026 District Improvement Plan
• Discussion of 2024-2026 School Improvement Plans

Master Plan Implementation Committee

The Master Plan Implementation Committee will review the minutes of its September meeting and discuss the upcoming Master Plan Forum. Members will also plan future meetings and prepare highlights for an oral report to the November 15 Town Meeting, along with a coordination meeting with the Town Clerk on November 26.

• Review of September 12, 2024 meeting minutes
• Master Plan Forum review
• Preparing oral report highlights for Town Meeting (November 15)
• Meeting with Town Clerk regarding town support for committees (November 26)

Planning and Conservation Department

This is a virtual community forum for the Routes 202/33 Corridor Rezoning Committee. No specific agenda items or decisions are listed; the meeting is intended for public discussion and input on the corridor rezoning.

• Public forum to discuss the Routes 202/33 corridor rezoning

Conservation Commission

The Conservation Commission will hold a public hearing to consider improvements at Buttery Brook Park, including new pickleball courts, disc golf course, pavilion, walking path, playground upgrades, and removal of red pines. A continued hearing also addresses an underground conduit replacement by the South Hadley Electric Light Department between Woodbridge St and 6 The Knolls. The commission will also approve past meeting minutes and receive updates on field management at River to Range and other projects.

• Public hearing on Buttery Brook Park improvements: new pickleball courts, disc golf, picnic/pavilion, accessible walking path, playground upgrades, sidewalks, accessible parking, band shell relocation, removal of red pines with new native plantings
• Continued public hearing for South Hadley Electric Light Department line replacement: abandon antiquated underground conduit, install new conduit along southern property boundary, relocate transformer (Map 52, Parcel 4, DEP #288-0495)
• Approval of meeting minutes from August 21, September 4 & 25, 2024
• Update on field management at River to Range (240 Ferry St)

Capital Planning Committee

The Capital Planning Committee will review and vote on capital projects and funding sources to be included in the upcoming Special Town Meeting. They will also approve minutes from their October 1 meeting.

• Review and vote on projects and funding sources for Special Town Meeting

Board of Registrar of Voters

The Board of Registrars will review planning, timelines, and voter outreach strategies for the November 5, 2024 General Election. The board will also discuss the April 8, 2025 Annual Town Election ballot and local office candidate information.

• November 5, 2024 General Election planning and logistics
• April 8, 2025 Annual Town Election ballot review
• Review of September 23, 2024 Running for Local Office Information Session
• Update on Selectboard candidate interviews

Appropriations Committee

The Appropriations Committee will hold a virtual meeting to review articles for an upcoming Special Town Meeting. No votes or decisions are scheduled; the review is preparatory.

• Review of Special Town Meeting warrant articles

Fire District 2

The Prudential Committee of South Hadley Fire District 2 will meet to review warrants, approve minutes, receive the Fire Chief and Ambulance report, and discuss several items including personnel policy approval, a meeting with Water Commissioners, and a Google Workspace migration update. Votes may be taken on these matters.

• Review and approval of warrants
• Approval of minutes from previous meetings
• Fire Chief and Ambulance report
• Personnel policy approval discussion
• Google Workspace migration update

Fire District 2

The Water Commissioners of Fire District No. 2 will hold their regular monthly meeting. The body will review warrants and project updates, and discuss specific service agreements.

• T-Mobile/Sprint Agreement
• Pearl St./Hadley St. Water Services
• Warrants, balances, and overdue bills
• Projects update

Cultural Council

The South Hadley Cultural Council will meet to approve minutes, review 2023 grant outstanding issues with grantees Kate O'Connor and Dee Boyle-Clapp, and discuss 2024 grant calendar and final reports. The council will also schedule the longer review meetings for the 2025 grant cycle in November and provide an update on SHOWCASE 2025 scheduled for April 25-27, 2025. Additional items include a debrief on the recent Grantee Reception, Google Drive cleanup, and efforts to find South Hadley artists.

• Approval of minutes from September meeting and treasurer's report
• Outstanding issues on 2023 grants with requests from Kate O'Connor and Dee Boyle-Clapp
• Discussion of 2024 grant calendar, publicity, and outstanding final reports
• Scheduling of 2025 grant cycle review meetings in November
• Update on SHOWCASE 2025 event planned for April 25-27, 2025

Hampshire County Retirement Board

The Hampshire County Retirement Board is meeting to conduct routine business including approval of minutes, warrants, retirement benefits, disability applications, and membership changes. A scheduled discussion with Portfolio Advisors on investment matters is set for 10:15 a.m. The agenda also includes updates on legal and administrative issues.

• Scheduled appearance by Portfolio Advisors for investment discussion
• Review and approval of applications for retirement benefits
• Approval of purchases of prior service and transfers
• Review of disability applications and pending retirements
• Acceptance of new members and liability acceptances

Board of Health

The South Hadley Board of Health will meet to approve previous minutes, hear a director's report, and discuss new and old business. New business includes a presentation on CredibleMind and an update on the Master Plan's roles and goals. Old business covers updates on firearm injury protection legislation and the Drug & Alcohol Prevention Coalition. No votes on specific proposals or expenditures are listed.

• CredibleMind overview presentation by Scott Dahl (6:30–7:30 p.m.)
• Master Plan roles and goals discussion with Nate Therien, Michelle Theroux, and Daniel Hamel
• Update on Firearm Injury Protection and Legislation
• Update on South Hadley Drug & Alcohol Prevention Coalition
• Director's Report from Sharon Hart

Bike/Walk Committee

The South Hadley Bike-Walk Committee will meet to discuss updates on bike events, a commemorative bench program, and a Complete Streets Evaluation. The agenda includes approval of previous minutes, old business items, and a new business item on a Complete Streets Evaluation. This is a regular committee meeting focused on pedestrian and bicycle initiatives.

• Discussion of Complete Streets Evaluation - link to Andover's sidewalk inventory and pedestrian master plan
• Update on commemorative bench program at Route 202/Leaping Well Reservoir
• Progress update on community seating inventory project
• Upcoming bike events: Oct 27 ride from Rocky's, Nov 3 River to Range Loop ride

Fire District 1

The South Hadley Fire District No. 1 Prudential Committee will meet to discuss and vote on the Chief’s contract. The board may also take up any new business brought to its attention in the preceding 24–48 hours.

• Discussion and vote on the Chief’s contract

Recreation Commission

The South Hadley Recreation Commission will hold a hybrid meeting to discuss old business including the PARC Grant/Committee, a cheerleading exhibition on October 19, SHOWCASE South Hadley, and fall programs. New business items include winter activities. The meeting will also approve minutes from August 13, 2024, and address bills payable and correspondence.

• PARC Grant/Committee update
• Cheerleading Exhibition scheduled for October 19
• SHOWCASE South Hadley discussion
• Fall Programs review
• Winter Activities planning

Selectboard

The Selectboard will discuss several proposed bylaws covering dangerous dogs, nuisances, and unhitched trailers, and consider a $1,976,400 sewer use fee warrant. They will also interview candidates for five town committees and review a draft Special Town Meeting warrant. Old business includes selecting a location for the Special Town Meeting and the Selectboard action plan.

• Sewer Use Fee Warrant - $1,976,400
• Proposed Dangerous Dog Bylaw
• Proposed Nuisance Bylaw
• Proposed Unhitched Trailer Bylaw
• Draft Special Town Meeting warrant (includes Planning Board zoning bylaw articles)

Board of Health

The CPVHD Advisory Board will consider approving minutes from September 23 and receive reports from the regional nurse and inspectors. New business includes discussing air quality monitors, while old business covers self-assessments, food preference surveys, and a follow-up on Biobot/MHOA. Not all listed topics may be reached during the meeting.

• Discussion of air quality monitors
• Self-assessment updates
• Food preference surveys
• Follow-up on Biobot/MHOA

Planning Board

The Planning Board will consider two requests for illuminated signs at local businesses. The board will also provide a report to Town Meeting regarding several bylaw amendments and the creation of new bylaws.

• Illuminated sign request for Ebenezer’s Bar & Grille at 60 Bridge Street
• Illuminated sign request for Saigon Chef at 501 Newton Street (481 Newton Street)
• Report on amendments to Flexible Development, Use Regulation Schedule, and Multifamily and Multiple Dwelling bylaws
• Report on the creation of a new Common Drive Bylaw
• Report on the creation of a new Common Open Space Bylaw

Public Library

The Board of Library Trustees will meet to discuss library operations and administrative tasks. The board is scheduled to vote on recommendations for early closing on November 27 and December 31.

• Vote on early closing recommendations for Nov. 27 and Dec. 31
• Gaylord branch update
• Disposition of bills

Redevelopment Authority

The South Hadley Redevelopment Authority will hold a virtual meeting on October 4, 2024, to adopt minutes from the September meeting, receive a treasurer’s report, discuss the Frank DeToma Memorial Fund, and review the status of redevelopment projects. New member discussion and other business items are also on the agenda.

• Adoption of minutes from September 4, 2024 meeting
• Frank DeToma Memorial Fund discussion
• Status update on redevelopment projects

Fire District 1

The Board of Water Commissioners will meet to discuss infrastructure updates and administrative matters. The agenda includes a review of water main breaks and a specific update regarding Fairlawn St.

• Step increase for Russ Jerome
• Fairlawn St. water main update
• USDA proposal regarding geese on leaping wells
• IT grant for metering
• AT&T on Industrial Drive Tank

Public Schools

The South Hadley School Committee will vote on the second reading of five district policies on non-discrimination, including Title IX and harassment. It will also vote on a series of warrants totaling over $1.7 million and a budget transfer request. The agenda includes updates from the South Hadley Education Association, a report on the therapy dog program, and a summary of anti-bullying month activities.

• Approval of warrants totaling $1,796,403.22 across nine dates from July to September
• Vote on budget transfer request
• Second reading and vote on non-discrimination policies (AC-R, ACA-R, ACA, AC, ACAB)
• Update on early impact of therapy dog Mac at South Hadley High School
• Summary of district activities for National Anti-Bullying Month

Fire District 1

The Prudential Committee will hold a joint meeting with the Board of Water Commissioners to fill a vacancy on that board. They will also vote on an ambulance adjustments and reconciliation report, hear the Chief's report, and approve past meeting minutes. The meeting will conclude with an executive session to discuss contract negotiations with the Fire Chief and collective bargaining with the firefighters association.

• Joint meeting with Board of Water Commissioners to fill vacancy
• Approval of meeting minutes from 04/02/2024, 06/04/2024, 08/06/2024, 09/03/2024
• Ambulance adjustments and reconciliation report with vote on acceptance
• Chief's report and discussion on items put forward by the Chief with possible votes
• Executive session for contract negotiations with Chief Thomas Stark and collective bargaining with SH Dist. 1 Professional Firefighters Association

Capital Planning Committee

The South Hadley Capital Planning Committee will meet to review completed capital projects, discuss potential new requests for Fall Special Town Meeting, and elect officers for fiscal year 2025. The agenda includes standard procedural items such as approving minutes and adjourning.

• Review of completed capital projects
• Potential new capital requests: DPW Vactor truck and dump body at BBP restroom, ADA grant accessibility/egress pathway at the high school, School Department van
• Election of officers for FY25

Fire District 1

The Board of Water Commissioners will hold a joint meeting with the Prudential Board to fill a vacancy on the Board. No other substantive business is listed.

• Joint meeting with Prudential Board to fill a vacancy on the Board of Water Commissioners

Bylaw Review Committee

The Bylaw Review Committee will review three proposed bylaw amendments for the 2024 Special Town Meeting: a new prohibition on trailers parked on public ways, updates to the pets and domesticated animals bylaw, and a nuisance bylaw amendment covering noise, property maintenance, and discarded furniture. The committee discusses the proposed language, fines, and enforcement provisions but takes no final vote.

• Proposed bylaw banning unattached trailers on public ways, with a $50 fine and removal authority for police
• Amendment to pet bylaw (Chapter 194) raising fines to $50 first offense, $300 within two years, and expanding impoundment causes
• Nuisance bylaw amendment (Chapter 179) adding decibel-based noise limits, escalating fines ($100 second, $300 third+), and new property maintenance rules ($100/day)
• Discarded furniture ban with $100 per day fine, enforced by Police or Health Department
• Review of enforcement procedures including non-criminal disposition under G.L. c. 40, § 21D

Electric Light Department

This is a regular hybrid meeting of the South Hadley Electric Light Department Board of Commissioners. The board will consider minutes, hear public comment, receive the manager's report on outages and technology updates (AMI and Fiberspring), and review July 2024 financials. No votes on specific contracts or ordinances are listed.

• Manager's report includes an update on recent outages
• AMI (Advanced Metering Infrastructure) update to be presented
• Fiberspring update to be presented
• July 2024 financials to be reviewed

Historical Commission

The South Hadley Historical Commission will review comments from a September 21 public hearing regarding the Historic District Study. The body will also discuss a grant application for the MA Historical Commission Survey and Planning Grant.

• Comments from the South Hadley Historic District Study Committee regarding the September 21 public hearing
• MA Historical Commission Survey and Planning Grant application
• South Hadley Cultural Council
• Master Plan Annual Forum scheduled for October 11
• Potential use of Zoom for future meetings

Human Rights Commission

The South Hadley Human Rights Commission will hold a hybrid meeting to approve June minutes, reorganize, and receive updates. New business includes a visit from WOCHEC and feedback from the September 5 municipal DEI training. Old business covers a SHCTV video sub-group, membership recruitment, a police staffing study, and the MVP 2.0 project.

• Reorganization of the commission
• Discussion of WOCHEC visit and related 2022 Town Meeting article
• Feedback from September 5 municipal DEI training
• Police staffing study update
• MVP 2.0 project update

Conservation Commission

The Conservation Commission will hold public hearings and reviews for several infrastructure and land-use projects. The body is considering requests for Orders of Conditions and Determinations related to utility work, road drainage, and residential improvements.

• Administrative Review of Mount Holyoke College Campus Conversion Project Phase 3 (Riverfront Area to Stony Brook)
• Public Hearing for South Hadley Electric Light Department line replacement between Woodbridge St and 6 The Knolls
• Public Hearing for South Hadley DPW culvert and headwall replacement between 755 and 775 New Ludlow Rd
• Request for Determination for retaining wall and patio replacement at 208 Mosier St
• Discussion of field management at River to Range (240 Ferry St)

Housing Authority

The Board of Commissioners will meet to review the annual plan and bid reviews for projects 275070 and 275076. The board will also discuss the Pha-Web system and the Od answering service.

• Bid review for project 275070
• Bid review for project 275076
• Discussion of project 275075
• Review of the annual plan
• Od answering service

Selectboard

The Selectboard will hold two public hearings: a continued hearing for 3 Corners Package Store and a hearing to transfer a liquor license at 460 Amherst Rd. The board will also discuss a dangerous and nuisance dog bylaw, trash/recycling cart pricing, ARPA funding for SHOWCASE, and a streetlight request at pole 74 on Newton Street.

• Continued public hearing for 3 Corners Package Store at 460 Amherst Rd.
• Public hearing on liquor license transfer for VJS Convenience at 460 Amherst Rd.
• Discussion of a proposed Dangerous and Nuisance Dog Bylaw.
• Trash/Recycling Carts pricing and implementation.
• ARPA Funding proposal for SHOWCASE (South Hadley Community Center).

Board of Health

The CPVHD Advisory Board will hear reports from regional health staff, including inspections at the Big E. New business includes a presentation on Biobot wastewater surveillance and information on opioid settlement funds. The board will also vote on simplifying the meeting agenda and minutes posting process.

• Biobot Presentation on wastewater surveillance by Celia Groeneveldt and Dr. Marisa Donnelly
• Opioid Settlement Fund Information with Cheryl Sbarra
• Update from the PHE (Public Health Emergency) meeting of 9/18/24
• Self-Assessment for Holyoke
• Vote on simplifying meeting agenda and minutes posting

Planning Board

The Planning Board is continuing a public hearing on proposed changes to the town's Zoning Bylaw. These amendments aim to update subdivision regulations, improve stormwater management, and address multimodal transportation safety.

• Amendment to 255-31 Flexible Development Bylaw
• Amendment to 255-47 Multifamily and Multiple Dwellings
• Amendment to 255 Attachment 1 Use Regulations Schedule
• Proposed new 255-95 Common Drive Bylaw
• Proposed new 255-96 Common Open Space Bylaw

Planning Board

The Planning Board will hold a continued public hearing on proposed amendments to the Flexible Development Bylaw, Use Regulation Schedule, Multifamily and Multiple Dwelling Bylaw, and creation of new Common Drive and Common Open Space Bylaws. The meeting also includes a department report on planning projects and other routine business.

• Continued public hearing on amendments to Flexible Development Bylaw, Use Regulation Schedule, Multifamily and Multiple Dwelling Bylaw, and creation of Common Drive and Common Open Space Bylaws
• Planning & Conservation Department report on planning projects and development updates

Board of Registrar of Voters

The Town Clerk’s Office and Board of Registrars are holding an information session regarding the April 8, 2025, annual town election. The session will cover how to run for local office, timelines, and roles such as town meeting members and town-wide offices.

• Information session on running for local office
• Discussion of April 8, 2025, annual town election
• Guidance on becoming a town meeting member

Historical District Study Committee

The Historic District Study Committee holds a public hearing to present and discuss a proposal for a Local Historic District centered on the Old Firehouse Museum at 4 North Main St. Committee members will offer statements on the museum's role, historical context, and preservation. Public comments and questions are invited before the hearing adjourns for tours.

• Presentation on the Old Firehouse Museum Local Historic District Proposal by Chair Melissa Taylor
• Statements by committee members Diane LaRoche, Leo Labonte, and Robert Judge
• Public comment period and panel Q&A
• Tours of the museum and grounds following the hearing

Public Schools

The South Hadley School Committee will vote on the MSBA Enrollment Certification for the South Hadley Elementary Building Project. They will also consider approval of warrants totaling over $1.6 million, review updated handbooks, and vote on settlement agreements for Unit D1 and cafeteria employees. Other items include a request to support a senior trip to London and updates on Title IX policy.

• Approval of warrants for biweekly payrolls on Aug 29 ($779,242.46) and Sept 12 ($834,636.83)
• Vote on MSBA Enrollment Certification for Elementary Building Project
• Review and update of Title IX policy
• Vote on Unit D1 Year Settlement Agreement and Cafeteria Employees 3-Year Settlement Agreement
• Request to support Senior Trip to London (Liz Wood & Amy Foley)

Fire District 2

The South Hadley Fire District No. 2 Prudential Committee will meet to review warrants and reports from the Fire Chief and Ambulance service. The committee may vote on a personnel policy review and an amendment to the MHC contract.

• Personnel Policy Review
• Amendment to the MHC Contract
• Fire Chief & Ambulance Report
• Review of warrants

Hampshire County Retirement Board

The Board will meet to approve retirement benefit applications, payments to beneficiaries, and the acceptance of new members. The agenda includes a scheduled appearance by Dahab Associates and a review of investment and financial status reports.

• Scheduled appearance by Dahab Associates
• Review and approval of applications for retirement benefits
• Approval of payments to beneficiaries
• Review of disability applications
• Review of investment and financial status reports

Planning Board

The Planning Board is reviewing a Notice of Intent to Request Release of Funds for a $950,000 Community Development Block Grant. The project would make roadway, sidewalk, drainage, sewer, and water improvements on Center, Graves, and Warner Streets. The board is expected to authorize submission of the request to the state housing agency.

• Request for $950,000 in Community Development Block Grant funds for the Center Street Neighborhood Improvement Project
• Improvements to Center Street, Graves Street, and Warner Street including roadway, sidewalks, drainage, sewer, and water systems
• Project area is approximately 2,000 linear feet
• Public comments on the Environmental Review Record accepted until September 16, 2024

Historical District Study Committee

The South Hadley Historic District Study Committee is meeting to plan for an upcoming public hearing. The agenda includes discussion of logistics, distribution of notices, and preparation of displays. No decisions are expected at this procedural meeting.

• Discussion of planning for public hearing
• Distribution of invites and notices
• Posters and displays preparation
• Walk through of agenda

Master Plan Implementation Committee

The South Hadley Master Plan Implementation Committee meets virtually to approve prior minutes, receive committee reports, and plan for future meetings with entities. A Master Plan Forum is scheduled for discussion. The agenda is largely procedural with no specific votes or financial items.

• Approval of minutes from August 8, 2024 meeting
• Reports from committees
• Planning for future meetings with entities
• Master Plan Forum discussion

The Master Plan Implementation Committee approved the minutes from its August 8, 2024 meeting. The committee discussed and organized the upcoming Master Planning Forum scheduled for October 11, focusing on implementing DEI training within town departments and committees. No other substantive decisions were made.

• Approved August 8, 2024 meeting minutes
• Scheduled Master Planning Forum for October 11 at the Library (9 am-12 noon)

Fire District 2

The Water Commissioners of Fire District No. 2 will hold their regular monthly meeting on September 12, 2024. The agenda includes routine items such as approval of minutes, warrants, and a projects update. The only specific non-routine item is discussion of the T-Mobile/Sprint Agreement, though no further details are provided.

• Approval of minutes from previous meeting
• Review of warrants, balances, and overdue bills
• Projects update on district infrastructure
• Discussion of T-Mobile/Sprint Agreement
• Setting of next meeting date

Zoning Board of Appeals

This Zoning Board of Appeals meeting continues, closes, and decides on an administrative appeal filed by Marc Desrosiers regarding failure to enforce Zoning By-Law 255-D at 460 Amherst Road. The board will also approve minutes from the previous meeting and consider any new business.

• Continued hearing on administrative appeal re: failure to enforce Zoning By-Law 255-D at 460 Amherst Road
• Closing of hearing on same appeal
• Decision on the administrative appeal

The Zoning Board of Appeals voted 3-0 to uphold the Building Commissioner's determination and deny the administrative appeal regarding 460 Amherst Road. The board accepted July 10, 2024 as the reopening date of the nonconforming business, based on submitted receipts, and closed the public hearing.

• Approved minutes of August 29, 2024 as edited (3-0)
• Accepted documents establishing closing date of July 24, 2024 (3-0)
• Closed public hearing on 460 Amherst Road appeal (3-0)
• Accepted July 10, 2024 as reopening date of business (3-0)
• Denied motion to overturn Building Commissioner's Determination (0-3)
• Upheld Building Commissioner's decision; appeal denied

Cultural Council

The South Hadley Cultural Council will meet to approve August minutes and receive the treasurer's report. They will address outstanding issues on 2023 grants, including specific grantee requests, and discuss the 2024 grant calendar, final reports, and another grantee request. The council will also plan a grantee reception on September 19 and receive an update on SHOWCASE 2025 scheduled for April 25-27, 2025.

• Grantee requests for 2023 grants: Friends of So. Hadley Seniors, Kate O’Connor, Dee Boyle-Clapp
• Grantee request for 2024 grants: Shakira Barron
• Grantee Reception scheduled for September 19
• Update on SHOWCASE 2025 (April 25-27, 2025)

The South Hadley Cultural Council approved minutes from August, postponed the treasurer's report, and granted Shakira Barron's written request to hold her 2024 grant-funded event in 2025. The council also discussed follow-ups on outstanding 2023 grants, final reports for 2024 grants, and plans for the September 19 grantee reception and the April 2025 SHOWCASE event.

• Approved August meeting minutes
• Granted extension for Shakira Barron's event to 2025
• Postponed treasurer's report to next meeting
• Discussed follow-up on 2023 grants (Kate O'Connor, Dee Boyle-Clapp)

Capital Planning Committee

The Capital Planning Committee will meet virtually to discuss updates on capital projects, review completed projects for potential fund re-appropriation, and consider new capital requests for the upcoming Fall Special Town Meeting. The committee will also review the format for the five-year capital plan. No specific projects or dollar amounts are listed in the agenda.

• Approval of minutes from May 6, 2024 meeting
• Updates on ongoing capital projects
• Review completed capital projects and discuss re-appropriation of unused funds
• Discuss potential new capital requests for Fall Special Town Meeting
• Review format for the five-year capital plan

The Capital Planning Committee tabled discussion on funding the Buttery Brook project until next month, despite an $850k approved budget and a $1.1M expected cost, with a $500k grant requiring completion by June 2025. The committee unanimously approved the DPW's initial estimate of $741,000 for purchasing 13,200 trash and recycling carts, noting the final cost may be lower pending grants and Selectboard decisions. The emergency egress project at the high school was also tabled until a funding source recommendation is provided.

• Tabled Buttery Brook funding discussion until next month (7-0)
• Approved DPW's $741,000 trash cart estimate (7-0)
• Tabled high school emergency egress project until funding source recommendation
• Approved May 6 minutes (unanimous)

Board of Health

The Board of Health will discuss several items including a draft regulation for groundwater protection, an update from the Building Commissioner on North Pole Estates, and an amendment to the March 12 meeting minutes. Old business includes updates on firearm injury prevention legislation and the South Hadley Drug & Alcohol Prevention Coalition. The meeting also includes approval of July minutes, announcements, and the director's report. Note that not all topics listed may be reached for discussion.

• Groundwater Protection Draft Regulation
• North Pole Estates – Building Commissioner Jason Forgue
• Firearm Injury Protection and Legislation update
• South Hadley Drug & Alcohol Prevention Coalition update
• Approval of amending the March 12, 2024 meeting minutes

The Board of Health unanimously approved amending the March 12, 2024 meeting minutes to attach Stephen Frantz's statement about a ceasefire in Gaza as an appendix. The board also accepted the July 9, 2024 minutes. No other substantive decisions were made; updates were provided on trash pickup, the Chicopee Concrete site, and vaccination messaging.

• Approved July 9, 2024 meeting minutes (unanimous)
• Approved amending March 12, 2024 minutes to include ceasefire statement as appendix (unanimous)

Bike/Walk Committee

The South Hadley Bike-Walk Committee will meet to review upcoming bike events and provide updates on the commemorative bench program. The meeting includes discussions on community seating inventory and specific site updates.

• Bike events scheduled for Sept 21 (Leaping Well/Arboretum) and Nov 3 (River to Range Loop)
• Update on Route 202/Leaping Well Reservoir commemorative bench
• Progress report on community seating inventory project

The committee approved the previous meeting's minutes and discussed upcoming walks and bike rides, including a September 21 walk at Leaping Well/Arboretum and a November 3 walk at Bachelor Brook. No formal votes were taken on substantive policy items; the meeting was primarily planning and updates.

• Approved meeting minutes (all in favor)
• Scheduled September 21 walk at Leaping Well/Arboretum
• Scheduled November 3 walk at Bachelor Brook/River to Range Loop
• Delayed bench installation at Water District 1 due to water main project
• Discussed sharing email access with chair Ruth Camuse

Selectboard

The Selectboard will conduct public hearings regarding a liquor license transfer and a continued hearing for 3 Corners Package Store. The board will also discuss land donations, a land swap on Lithia Springs Road, and a police study.

• Public hearing for liquor license transfer at 460 Amherst Rd
• Continued public hearing for 3 Corners Package Store at 460 Amherst Rd
• Land donation at 654 New Ludlow Road
• Land swap between 0 Lithia Springs Road (Parcel 23) and 12 Lithia Springs Road (Parcel 134)
• Auction of 144 Pearl Street

The Selectboard unanimously waived the town's right of first refusal for a land swap involving two Lithia Springs Road parcels and also waived the 120-day waiting period. The board approved several other items, including a $1,475,775 trash fee warrant, a Community Compact grant application, and a POW/MIA Chair of Honor placement. Several items were postponed, including a liquor license hearing and a land donation discussion.

• Waived right of first refusal for Lithia Springs land swap (unanimous)
• Approved $1,475,775 trash fee warrant (unanimous)
• Approved Community Compact grant application for at least $50,000 and $15,000 (unanimous)
• Approved POW/MIA Chair of Honor at Memorial Field (unanimous)
• Appointed Treasurer/Collector as tax title custodian for FY2025 (unanimous)
• Continued 3 Corners Package Store hearing to Sept. 24 (unanimous)
• Continued liquor license transfer hearing to Sept. 24 (unanimous)
• Postponed 654 New Ludlow Road land donation discussion

Board of Registrar of Voters

The Board of Registrars is meeting to evaluate the September 3, 2024 Primary Election and plan for the November 5, 2025 General Election. Members will discuss voter outreach, training, and the upcoming Annual Election Information Session on September 23, 2024. The board will also address the reorganization of a posted position.

• Evaluation of September 3, 2024 Primary Election outcomes and turnout
• Planning for November 5, 2025 General Election logistics and voter info
• Review of the September 23, 2024 Annual Election Information Session at South Hadley Public Library
• Review of April 8, 2025 Annual Town Election ballot items
• Scheduling of Selectboard candidate interviews for a posted position

The Board of Registrars unanimously approved the August 20, 2024 minutes. They reviewed primary election results (22.8% turnout) and discussed planning for the November 5 General Election, including voter registration events and a local office information session. No substantive policy decisions were made.

• Approved August 20, 2024 minutes (unanimous)

Public Library

The Board of Library Trustees will vote on a draft Security Camera policy and dispose of bills. The Director's report includes a Gaylord branch update. The board will also acknowledge visitors from the Master Plan Implementation Committee and hear public comments.

• Disposition of bills [vote]
• Draft Security Camera policy [vote]
• Director's report: Gaylord branch update
• Acknowledge visitors: Master Plan Implementation Committee
• Approval of minutes of previous meeting(s) [vote]

The Board of Library Trustees approved the library's bills unanimously and approved the minutes from the June 3, 2024 meeting. The Library Director reported on a new town union contract, a wage study, a $25,000 commitment from the Friends of SHPL, and a donation of 10 Kindles from E-Ink. A draft security camera policy was discussed but not approved, with trustees requesting more technical details. No other substantive decisions were made.

• Approved minutes from 6/3/24 meeting (Sweeney, Scanlon)
• Approved payment of library bills if found in order (unanimous)

Council on Aging

The Council on Aging will meet to review the Director's report and discuss the FY2025 budget. The board will also address updates regarding the Friends of the South Hadley Seniors and a memorial for Rachel Tierney.

• FY2025 budget discussion
• Policy Committee new business
• Friends of the South Hadley Seniors update
• Rachel Tierney memorial at SHCOA

Planning Board

The Planning Board will hold a public hearing on proposed amendments to the Flexible Development Bylaw, Use Regulation Schedule, Multifamily & Multiple Dwelling Bylaw, and creation of a new Common Drive Bylaw and Common Open Space Bylaw. The board will also consider an extension request for a permit and stormwater management permit for a 60-unit apartment building at 501 Newton Street, and a right of first refusal for a land swap between 0 and 12 Lithia Springs Road.

• Public hearing on amendments to multiple zoning bylaws and creation of new Common Drive and Common Open Space bylaws
• Extension request for permit approval and stormwater management permit for a 60-unit apartment building by South Hadley Plaza, LLC on Newton Street (Route 116) and Lyman Street (Route 33)
• Right of first refusal for a land swap between 0 Lithia Springs Road (Map 58, Parcel 23) and 12 Lithia Springs Road (Map 58, Parcel 134)
• Planning & Conservation Department report on planning projects and development updates
• Open comment period and other new business

The South Hadley Planning Board voted 4-0 to extend the permit approval and stormwater management permit for The Clover, a 60-unit apartment building at Newton and Lyman Streets, with a construction commencement deadline of October 31, 2025. The board also voted 4-0 to recommend the Selectboard not exercise the Town's Right of First Refusal for a land swap at 0 and 12 Lithia Springs Road. The public hearing on proposed zoning bylaw amendments (Flexible Development, Use Regulations, Multifamily, Common Drive, Common Open Space) was continued to September 23, 2024, with no final decisions made.

• Approved permit extensions for The Clover apartments with Oct 31, 2025 deadline (4-0)
• Recommended Selectboard not act on Right of First Refusal for Lithia Springs Road land swap (4-0)
• Continued public hearing on zoning bylaw amendments to Sept 23, 2024 (4-0)

Planning Board

The South Hadley Planning Board is holding a virtual public hearing to discuss amendments to existing zoning bylaws and the adoption of two new bylaws. These changes affect land development and housing regulations.

• Proposed amendments to 255-31 Flexible Developments
• Proposed amendments to Use Regulations Schedule
• Proposed amendments to 255-47 Multifamily and multiple dwellings
• Proposed new bylaws for Common Drive (255-95) and Common Open Space (255-96)

Board of Assessors

The Board of Assessors will consider right of first refusal and rollback taxes for two parcels under Chapter 61A, Section 14. They will also approve minutes, pay bills, review monthly reports, and appoint a new MPIC representative. The meeting includes updates from the associate assessor and discussion of the meeting schedule.

• Right of First Refusal/Rollback taxes, Chapter 61A, Section 14, map 44 parcel 55
• Right of First Refusal/Rollback taxes, Chapter 61A, Section 14, map 58 parcel 23
• New MPIC representative – Mary Jo Maydew
• July and August monthly reports
• Board of Registrars – Town election information session

Board of Health

This is a regular board meeting with procedural items: approving minutes, discussing inspector interest in Housing Court coordination with Holyoke, receiving nurse and inspector updates, and reviewing a self-assessment tool. No major decisions or public hearings are listed.

• Review of minutes from August 12 and August 26 meetings
• Discussion of shared inspectors' interest in attending Housing Court with Holyoke
• Nurse and inspector updates
• Logins for Food and Housing Code Pro software
• Self-assessment tool review

The Board of Health accepted the minutes from the August 12 and 26 meetings with one correction. Members discussed and supported the idea of shared inspectors attending Housing Court with Holyoke. The board reviewed updates on vaccination billboards, mental health awareness materials, and an upcoming vaccine clinic in South Hadley on October 16. No formal votes were taken on substantive policy decisions.

• Accepted minutes from 8/12 & 8/26 meetings with one correction (unanimous)
• Supported shared inspectors attending Housing Court with Holyoke (discussion only)
• Scheduled South Hadley vaccine clinic for 10/16 (discussion only)
• Agreed to use host fees for membership fees for municipal employees (discussion only)
• Agreed to explore pooling opioid funds with Cheryl Sbarra (discussion only)

Redevelopment Authority

The South Hadley Redevelopment Authority will discuss adoption of July meeting minutes, reorganization of members, new bank account authorized signatories, a letter of support for the Old Firehouse Museum Historic District, the Frank DeToma Memorial Fund, and the status of Falls Business Improvement Grants.

• Adoption of minutes from July 10, 2024 meeting
• Reorganization of members
• New bank account authorized signatories
• Letter of support for Old Firehouse Museum Historic District
• Falls Business Improvement Grants status

The South Hadley Redevelopment Authority held a routine meeting, approving minutes and unanimously electing Michelle Theroux as Chair, Helen Fantini as Vice-Chair, and Diane LaRoche as Clerk/Treasurer. They also endorsed the Old Firehouse Museum Historic District, discussed the Frank Detoma Memorial Fund, and noted progress on business grants and upcoming construction projects.

• Approved minutes from July 10, 2024
• Elected officers: Chair Michelle Theroux, Vice-Chair Helen Fantini, Clerk/Treasurer Diane LaRoche (unanimous)
• Endorsed Old Firehouse Museum Historic District proposal
• Planned to advertise vacant board position and add notice to November 13 Special Town Meeting warrant
• Assigned filing of annual reports with DHCD and Secretary of State
• Noted all three Falls Business Improvement Grant projects underway, completion expected by December 1, 2024

Conservation Commission

The Conservation Commission will hold a public hearing regarding a request for an Order of Conditions for a utility project. The body will also discuss field management and conservation area violations.

• Public hearing for South Hadley Electric Light Department Line Replacement Project between Woodbridge St and 6 The Knolls
• Discussion of field management with Steve McCray
• Discussion of Conservation Area Complaints & Violations

Conservation Commission

The South Hadley Conservation Commission's Diversity, Equity, Inclusion, & Belonging subcommittee will meet virtually on September 4, 2024, to discuss fall program ideas, including events for Indigenous Peoples Day and tree-related activities. The meeting will also cover approval of minutes and setting the next date. No formal decisions or votes are on the agenda; this is a working session.

• Discussion of Indigenous Peoples Day programming
• Discussion of tree-related fall programs
• Other program ideas to be proposed
• Approval of prior meeting minutes
• Setting next subcommittee meeting date

Fire District 1

The Prudential Board will review the Chief's report and ambulance reconciliation. The meeting includes an executive session to prepare for contract negotiations with Chief Thomas Stark and collective bargaining with the Professional Firefighters Association.

• Chief's report and related votes
• Ambulance adjustments and reconciliation report
• Contract negotiation strategy for Chief Thomas Stark
• Collective bargaining strategy for SH Dist. 1 Professional Firefighters Association

Electric Light Department

The Board of Commissioners will meet to discuss fiber expansion and the Master Plan Implementation Committee. The meeting includes an executive session to review trade secrets regarding fiber projects and the value of real property.

• Executive session regarding fiber project trade secrets and real property purchase, exchange, lease, or value
• Update on AMI (Advanced Metering Infrastructure)
• Fiberspring update
• Review of June 2024 Financials
• Discussion of employee survey

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on August 29, 2024, to consider Marc Desrosiers' appeal of the Building Commissioner's decision not to issue a cease-and-desist order for a convenience store at 460 Amherst Road. The property lies within both the Business B and Agricultural Zoning Districts and has historically been used as a convenience/retail store.

• Public hearing on appeal by Marc Desrosiers regarding cease-and-desist for convenience store at 460 Amherst Road (Assessors Map 58, Parcel 80)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a hearing and issue a decision regarding an administrative appeal filed by Marc Derosiers. The appeal concerns the failure to enforce Zoning By Law 255-D at 460 Amherst Road.

• Decision on administrative appeal regarding Zoning By Law 255-D at 460 Amherst Road
• Introduction of new Associate Member John Parenteau

Board of Registrar of Voters

The South Hadley Board of Registrars will open and deposit early voted ballots in the Selectboard Meeting Room at Town Hall on August 27 and 29, 2024, beginning at 9:30 am. The proceedings are open to the public.

Planning Board

The South Hadley Planning Board will review draft bylaws for Common Drive and Common Open Space, and conduct a final review of another draft bylaw for a public hearing scheduled September 9, 2024. The meeting also includes open comment, minutes, correspondence, and a department report on planning projects and development updates.

• Review Draft Common Drive Bylaw
• Review Draft Common Open Space Bylaw
• Final review of other draft bylaw for 9/9/24 public hearing
• Planning & Conservation Department report on planning projects and development updates
• Open comment period via Google form or email

Board of Health

The agenda consists of routine updates and administrative items, including a review of prior minutes, discussion of shared employee requests, and reports from the nurse and inspectors. No new ordinances or public hearings are listed.

• Review of minutes from August 12 meeting
• Requests for shared employees
• Nurse's update and inspectors' update
• Discussion of self-assessment tool and training/budget items

Public Schools

The School Committee is meeting to conduct an executive session. The body will discuss strategy regarding collective bargaining or litigation.

• Executive session under M.G.L. 30A section 21(A)(3) regarding collective bargaining or litigation

Board of Registrar of Voters

The Board of Registrar of Voters is discussing and confirming in-person early voting dates and times for the September 3, 2024 State Primary. Early voting will be held at the Town Clerk's Office in Town Hall from Saturday, August 24 through Friday, August 30, 2024, with varying hours. No other business is on the agenda.

• Early voting runs August 24–30, 2024, at 116 Main St, South Hadley
• Hours: Aug 24 (9am–4pm); Aug 26–30 (8:30am–4pm)
• Contact Town Clerk: 413-538-5030 ext. 6183 or [email protected]

Board of Registrar of Voters

The Town Clerk’s Office is conducting testing of Imagecast and Automark equipment. This process is for the September 3, 2024 State Primary Election and is open for public viewing.

• Testing of Imagecast and Automark equipment
• Public viewing at Town Hall, 116 Main Street

Selectboard

The Selectboard is meeting to consider several requests for temporary alcohol licenses. These requests cover beer, wine, and all-alcohol permits for specific dates in August and September.

• One-day beer and wine license requests from Larry Dubois for Aug. 23, 30 and Sept. 6
• One-day beer and wine license request from Elizabeth Sawyer for Sept. 19
• One-day all alcohol license request from David Isakson for Sept. 8

The Selectboard unanimously approved a consent agenda containing five one-day alcohol license requests. The meeting was brief and procedural, with no other substantive decisions made.

• Approved one-day beer & wine licenses for Larry Dubois for Aug. 23, 30 & Sept. 6 (unanimous)
• Approved one-day beer & wine license for Elizabeth Sawyer for Sept. 19 (unanimous)
• Approved one-day all alcohol license for David Isakson for Sept. 8 (unanimous)

Fire District 2

The Water Commissioners will meet to review financial warrants and project updates. The agenda consists of standard monthly business.

• Approval of minutes
• Review of warrants, balances, charts, and overdue bills
• Project updates

Conservation Commission

The Conservation Commission will hold two postponed public hearings: one for a MassDOT project to address flooding at a culvert on Route 116 (Amherst Road) through downstream channel restoration, and another for Big Y Foods to delineate resource areas at the Big Y Plaza. They will also discuss a right of first refusal on Lithia Springs Road and approve previous meeting minutes.

• Public hearing for MassDOT culvert flood mitigation at 315 Amherst Rd (Map 58 Parcel 86)
• Public hearing for Big Y Foods ANRAD at 44 Willimansett St, Big Y Plaza (Map 14 Parcel 67)
• Discuss Right of First Refusal – Lithia Springs Rd (Map 58, Parcel 23)
• Approve meeting minutes from July 10 and 17, 2024
• Administrator's report on projects and violations

Conservation Commission

The Diversity, Equity, Inclusion, & Belonging subcommittee of the Conservation Commission is meeting to discuss upcoming fall programming. The group will consider initiatives related to Indigenous People's Day and trees.

• Discussion of Indigenous People's Day programming
• Discussion of tree-related programming

Hampshire County Retirement Board

The Hampshire County Retirement Board will meet to approve meeting minutes, warrants, retirement benefits, and beneficiary payments. They will also review disability applications, pending retirements, purchases of prior service, and accept new members. The agenda is primarily procedural with routine financial and administrative items.

• Approval of applications for retirement benefits
• Review of disability applications
• Approval of purchases of prior service
• Review/accept investment and financial status reports
• Legal and legislative updates

Board of Registrar of Voters

The Board of Registrars will discuss logistics and outreach for the September 3 state primary and November 5 general election. The board will also plan for the 2025 annual local election and an information session on running for local office.

• Planning for 2024 state primary (9/3/24) and general election (11/5/24)
• Planning for 2025 annual local election
• Annual Election Information Session scheduled for 9/23/24 at South Hadley Public Library
• Reorganization and election of officers

The Board of Registrars approved the July 8, 2024 minutes and discussed planning for the fall election and the 2025 town election. They will forward draft information sheets about town-wide offices to committee chairs for comment, to be used in a 'Running for Local Office' information session on September 23, 2024. No formal votes were taken on these planning items.

• Approved July 8, 2024 minutes (unanimous)
• Forwarded draft office information sheets to committee chairs for comment
• Scheduled 'Running for Local Office' info session for Sept. 23, 2024 at 6pm

Council on Aging

The Council on Aging Board of Directors will meet to address new business and director reports. The body is scheduled to discuss nominations for the vacant Vice Chairperson position.

• Nominations for Vice Chairperson
• Rachel Tierney-Memorial at SHCOA
• Friends of the South Hadley Seniors update
• FY2024 Monthly Statistics
• Update on COA open roles

Planning and Conservation Department

This is the fourth meeting of the Routes 202/33 Zoning Study Advisory Committee. Members will discuss a non-conforming parcel analysis, an interactive project website (Social Pinpoint), and finalize the run of show for a September community forum.

• Non-conforming parcel analysis for Routes 202/33 corridor
• Interactive project website (Social Pinpoint) to be reviewed
• September community forum planning: run of show and next steps

Historical District Study Committee

The South Hadley Historic District Study Committee will discuss the status of a local historic district proposal and plan for upcoming public hearings. This is a discussion-only meeting with no votes or decisions expected.

• Status update on the local historic district proposal
• Planning for the first public hearing on the historic district
• Planning for additional public hearings

Public Schools

The South Hadley School Committee is meeting to approve three warrants totaling $2,172,500.99, including payroll and other expenses. They will also consider a vape detector donation, review the 2022-2024 District Improvement Plan, and discuss an updated bullying prevention policy. The new MES/MS administrative team will be introduced.

• Approval of warrants: June 30, 2024 Warrant #2024-336A for $597,339.06, August 1 biweekly payroll $789,521.80, August 15 biweekly payroll $785,640.13
• Vape detector donation presented by Jenn Voyik
• Final review of 2022-2024 District Improvement Plan
• Review of updated District Bullying Prevention & Implementation Policy (possible vote)
• Introduction of new MES/MS Administrative Team

The South Hadley School Committee unanimously approved three warrants totaling over $2.1 million, accepted a $1,000 donation from St. Patrick's Parish for a vape detector at MESMS, and adopted an updated bullying prevention policy that explicitly includes harassment. The committee also reviewed the final 2022-2024 District Improvement Plan and introduced new MESMS administrators.

• Approved warrants totaling $2,172,500.99 (5-0)
• Approved minutes from 3/20/24 and 7/18/24 (5-0)
• Accepted $1,000 vape detector donation from St. Patrick's Parish (5-0)
• Adopted updated bullying prevention & implementation policy (5-0)

Cultural Council

The South Hadley Cultural Council will approve minutes, hear a treasurer's report, and discuss outstanding 2023 grant issues. They will also plan for 2024 grants and a grantee reception on September 19. A key agenda item is a request from Friends of SH Seniors to redirect funds from a cancelled ice cream social to a holiday concert.

• Consider request to reallocate grant funds from cancelled July ice cream social to Friends of SH Seniors' Dan Kane holiday concert
• Plan grantee reception on September 19 at Library Community Room (new date and location)
• Discuss SHOWCASE 2025 date and Cultural Council's relationship with SHOWCASE/MASH
• Review outstanding issues on 2023 grants and set 2024 grant calendar and publicity
• File cleanup and other business

Recreation Commission

The Recreation Commission will meet to review summer programs, including the Big Rig and fireworks. The body will also discuss fall programming and updates regarding the SHHS scoreboard.

• Review of summer programs, Big Rig, fireworks, and concerts
• Update on SHHS scoreboard
• Discussion of new bench for Water Dept #1
• Planning for fall programs
• Cheerleading Exhibition scheduled for October 19

The South Hadley Recreation Commission approved a proposal allowing a high school pickleball club to use the courts at Buttery Brook Park for practices and matches. The commission also accepted a proposal for a permanent POW MIA Chair of Honor at the high school turf field, which will now go to the Selectboard. All other items were informational or routine approvals.

• Approved minutes of June 11, 2024 (5-0)
• Approved bills payable (5-0)
• Approved club pickleball use of Buttery Brook Park courts (6-0)
• Accepted POW MIA Chair of Honor proposal for high school turf field (6-0)
• Adjourned meeting (6-0)

Bike/Walk Committee

The South Hadley Bike/Walk Committee will vote on officers and discuss filling two vacancies. They will also review updates on the commemorative bench program at Route 202/Leaping Well Reservoir, the community seating inventory, the Valley Bike Program, and the Leaping Well Nature Trail. The meeting includes approval of prior minutes and planning future bike/walk treks.

• Vote to elect officers for the committee
• Two vacancies on the committee to be filled
• Update on commemorative bench program at Route 202/Leaping Well Reservoir
• Progress report on community seating inventory project
• Status update on Leaping Well Nature Trail

The committee approved minutes with corrections, scheduled upcoming treks for September and November, and discussed a bench installation at Water District 1 with a future dedication. Officers were re-elected, and the committee will rotate minute-taking alphabetically. No major policy decisions were made.

• Approved minutes with corrections (unanimous)
• Scheduled September 21 trek at Leaping Well/Arboretum
• Scheduled November 3 trek at Bachelor Brook/River to Range
• Re-elected Ruth Camuse as Chair and Anne Barry as Vice Chair
• Decided to rotate minute-taking alphabetically

Board of Health

The South Hadley Board of Health will meet to discuss routine administrative matters including contract status for Fiscal Year 2025, inventory of inspectional and nursing supplies, requests for shared employees, and updates from the nurse and inspectors. Also slated are a training headcount estimate and a reply from the state on posting meetings.

• FY25 contract status review as of July 11
• Inventory of inspectional and nursing supplies
• Requests for shared employees between departments
• Training headcount estimate for August 15

The Board of Health decided to wait before sharing wastewater data with engineers and the state until they better understand what the data indicates. They also approved the minutes from the July 29 meeting and discussed various operational updates, including a new lab partner and staffing changes.

• Approved minutes from July 29 meeting as written (all in favor)
• Decided to delay sharing wastewater data with engineers and state until further analysis
• Noted Biobot partnering with GT Molecular Labs; contract may need amending
• FY25 workplan and budget approved as of 7/11; state contract not yet received
• Agreed to use old process for posting meeting notices in each municipality pending state reply
• Distributed inspectional and nursing supplies to Holyoke and Chicopee; follow-up planned quarterly
• Coordinated shared employee Krstya to spend time in Holyoke for inspections
• Set next meeting for August 26, 2024 at 11:00

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on August 12, 2024, to hear an appeal by Marc Desrosiers challenging the Building Commissioner's decision not to issue a cease-and-desist order for a convenience store at 460 Amherst Road. The property lies within Business B and Agricultural Zoning Districts and has historically operated as a retail store.

• Appeal of Building Commissioner's refusal to issue cease and desist for convenience store at 460 Amherst Road (Assessor's Map 58, Parcel 80)

Council on Aging

This meeting of the South Hadley Council on Aging Board of Directors was canceled. The agenda had included minutes approval, new business (Vice Chair nominations, Rachel Tierney Memorial), old business (Friends of the South Hadley Seniors update), and a Director's Report. No decisions or discussions occurred.

• Approval of June 10, 2024 minutes
• Vice Chair nominations
• Rachel Tierney Memorial discussion
• Friends of the South Hadley Seniors update
• Director's report: FY2024 statistics, COA open roles, Go Green

Fire District 2

The South Hadley Fire District No. 2 Prudential Committee will meet on August 8, 2024 to review warrants, hear reports from the fire chief and ambulance service, and discuss several action items. Notable items include a proposal to declare a WD mower as surplus property and a vote to rescind the June 6, 2024 transfer of $10,538.60 from the reserve account to the chief's salary account. Account transfers and a personnel policy review are also on the agenda, with votes expected.

• Declare WD mower as surplus property
• Rescind June 6 vote to transfer $10,538.60 from reserve to chief's salary
• Account transfers discussion
• Personnel policy review
• Review warrants for approval

Tree Committee

The Tree Committee will review risk tree reporting, discuss shade tree plantings including follow-up on spring planting and plans for fall, and consider an arboretum wayfinding sign project. They will also receive a Tree Warden report on inventory updates and grant status. No votes or decisions are listed; these are discussion items.

• Risk Tree Reporting
• Shade Tree Plantings – Spring follow-up and Fall planting discussion
• Arboretum Wayfinding Sign Project – schedule site visit and review signage
• Tree Warden Report – Tree Inventory Update and Tree Planting Grants Status

The Tree Committee discussed at-risk trees, shade-tree plantings, and grant applications. They successfully applied for a $20,000 DCR Community Forest Challenge Grant, matched by the town, to develop a shade-tree management plan. Other grants are pending, and the committee planned a site visit for the arboretum sign project.

• Approved DCR Community Forest Challenge Grant application for $20K with $20K town match
• Planned site visit for arboretum way-finding sign posts
• Discussed at-risk trees on Lathrop Street; Linda to email list of additional trees
• Noted 15 new trees planted in spring; fall plantings scheduled for Zones 1-4
• Tree inventory update complete; final report expected from BETA group

Master Plan Implementation Committee

The Master Plan Implementation Committee will meet virtually to approve July meeting minutes, elect officers as part of reorganization, and review a joint meeting with the Select Board and Planning Board held on August 6. The agenda also includes committee reports and planning for future meetings. No specific financial, zoning, or project actions are on the agenda.

• Approval of minutes from July 11, 2024
• Nomination and election of officers (reorganization)
• Review of joint meeting with Select Board and Planning Board (August 6, 2024)
• Reports from committees
• Planning for future meetings with entities

The Master Plan Implementation Committee approved its July 11, 2024 minutes and unanimously re-elected Nate Therien as Chair, Susan Perry as Vice Chair, and Mary Jo Maydew as Clerk. The committee discussed notes from an August 6 joint meeting, reviewed a draft outreach letter and talking points for initial meetings with town committee chairs, and set a goal to hold those meetings before the end of September. No substantive policy decisions were made; the meeting was procedural and planning-focused.

• Approved July 11, 2024 meeting minutes (unanimous)
• Re-elected Nate Therien as Chair (unanimous)
• Re-elected Susan Perry as Vice Chair (unanimous)
• Re-elected Mary Jo Maydew as Clerk (unanimous)
• Set goal for initial meetings with town committee chairs before end of September

Master Plan Implementation Committee

The Master Plan Implementation Committee will hold a virtual meeting to approve prior minutes, nominate and elect officers, and review a recent joint meeting with the Select Board and Planning Board. The agenda is largely procedural and organizational, with no substantive policy items or financial decisions scheduled.

• Reorganization: Nomination and Election of Officers
• Review of Joint Meeting with Select Board and Planning Board (August 6, 2024)
• Approval of Minutes of July 11, 2024
• Planning for future meetings with entities

The Master Plan Implementation Committee approved its July minutes, unanimously elected officers (Mary Jo Maydew as Clerk, Susan Perry as Vice Chair, Nate Therien as Chair), and discussed plans for outreach to town committees, including a draft letter and talking points. No substantive policy decisions were made; the meeting was largely procedural and planning-focused.

• Approved minutes from July 11, 2024 meeting
• Elected Mary Jo Maydew as Clerk (unanimous)
• Elected Susan Perry as Vice Chair (unanimous)
• Elected Nate Therien as Chair (unanimous)
• Discussed draft letter to committee chairs for outreach
• Set initial committee meetings to occur before end of September

Conservation Commission

The South Hadley Conservation Commission will meet virtually on August 7, 2024, to hold two public hearings: one for MassDOT's proposed flood mitigation project at 315 Amherst Road involving stream and wetland restoration, and another for Big Y Foods' resource area delineation at 44 Willimansett Street. The commission will also discuss approving previous meeting minutes and a right of first refusal on Lithia Springs Road.

• Public hearing on MassDOT Order of Conditions for culvert flood mitigation on Route 116 at 315 Amherst Rd, involving work in Bordering Vegetated Wetland and Bank
• Public hearing on Big Y Foods' Abbreviated Notice of Resource Area Delineation (ANRAD) at 44 Willimansett St in the Big Y Plaza
• Discussion of right of first refusal on Lithia Springs Road (Map 58, Parcel 23)
• Consideration of meeting minutes from July 10 and July 17, 2024
• Open public forum and administrator's report on projects and violations

Master Plan Implementation Committee

The Master Plan Implementation Committee is meeting jointly with the Select Board and Planning Board to discuss implementation of the town's Master Plan. No specific proposals, votes, or financial items are listed on the agenda. The meeting is primarily a discussion session.

• Joint meeting with Select Board and Planning Board to discuss Master Plan implementation

Fire District 1

The Prudential Board will consider approving minutes from eight prior meetings, hear the Chief's Report, and vote on ambulance adjustments. The meeting will then move into executive session at 6:30 PM to discuss litigation strategy for a pending public records lawsuit, prepare for contract negotiations with Chief Thomas Stark, and discuss collective bargaining with the firefighters' union. The board will not return to open session afterward.

• Approval of meeting minutes from 2/29/2024, 3/7/2024, 3/21/2024, 4/10/2024, 4/12/2024, 5/7/2024, 6/14/2024, and 7/2/2024
• Chief's Report and discussion of items put forward by the Chief
• Vote on acceptance of ambulance adjustments
• Executive session for litigation strategy in Docket No. 2480CV00009 (Hampshire Superior Court)
• Executive session for contract negotiations with Chief Thomas Stark and collective bargaining with SH Dist. 1 Professional Firefighters Association

Selectboard

The Selectboard is holding a joint meeting with the Planning Board and MPIC. The body will discuss a draft police staffing study, recycling center fees, and various licensing requests.

• Police Staffing Study Draft Report
• Recycling Center Fees price list
• 2024 Farm License agreement with Barstow and McCray
• Common Victualler License Request for VJs Convenience at 460 Amherst Rd
• One-Day Beer & Wine License Request by Robert Abram for Sept. 2, 2024

The Selectboard voted 3-2 against exercising its right of first refusal to purchase land on Edgewater Lane (Map 44, Parcel 55) owned by HBB Trust. The board unanimously approved several items, including the 2024 farm license agreements, recycling center fee adjustments (minus yard waste changes), a common victualler license for VJs Convenience, and the September 3 State Primary warrant. The police staffing study was discussed but no action was taken.

• Rejected right of first refusal to purchase Edgewater Lane land (3-2)
• Approved 2024 Farm License agreements for McCray and Barstow (5-0)
• Approved recycling center fee adjustments, removing yard waste changes (5-0)
• Approved Common Victualler license for VJs Convenience at 460 Amherst Road (5-0)
• Approved September 3, 2024 State Primary warrant (5-0)
• Approved consent agenda subject to TIPS certification (5-0)
• Approved minutes of July 9, 2024 (5-0)

Planning Board

The Planning Board is holding a joint public meeting with the Select Board and the Master Plan Implementation Committee (MPIC) to discuss the implementation of the town's Master Plan. The meeting is hybrid, with in-person attendance at the South Hadley Senior Center and remote access via Zoom. No other substantive items are on the agenda.

• Joint public meeting with Select Board and MPIC to discuss Master Plan Implementation

Selectboard

The Selectboard is meeting to conduct a public hearing concerning a dangerous dog at 47 Pynchon. No other substantive items are listed on the agenda.

• Public hearing regarding dangerous dog at 47 Pynchon

The Selectboard held a dangerous dog hearing for Boone, a dog owned by Alice Stalker at 47 Pynchon Rd, and unanimously deemed the dog dangerous. Following that finding, the board unanimously ordered the dog be humanely euthanized under MGL Ch 140 section 157. The decision will be drafted by town counsel and issued to the owners, who have 10 days to appeal to district court.

• Deemed dog Boone a dangerous dog (5-0)
• Ordered humane euthanasia of Boone under MGL Ch 140 §157 (5-0)

Board of Health

The Board of Health will review minutes, discuss a pending FY25 contract, and vote on adopting meeting posting methods per state regulation. Routine updates from nursing, inspections, and public relations are also scheduled.

• FY25 budget approved 7/11 but contract still pending
• Vote on adoption of meeting posting methods per 940 CMR 29.03(3)
• Work plan progress on food inspections, housing software, and health communications
• Requests for shared employees
• Nurse and inspector updates

The Board of Health unanimously approved adopting new meeting posting methods to comply with 940 CMR 29.03(3), allowing posting in one location (South Hadley's website) as recommended by the AG's office. The board also approved the minutes from the July 1 meeting. No other substantive decisions were made; other items were updates or discussions.

• Approved minutes from July 1 meeting (unanimous)
• Adopted meeting posting methods per 940 CMR 29.03(3) (unanimous)

Electric Light Department

The South Hadley Electric Light Department Board of Commissioners will meet to approve minutes, hear public comment, and receive the manager's report covering outages, AMI (Advanced Metering Infrastructure) progress, and Fiberspring updates including Multi-Dwelling Unit (MDU) installations. The board will also review April 2024 financials and discuss old business such as changes to SHELD business hours and the next meeting date.

• Manager's report on outages, AMI update, and Fiberspring update with MDU update
• Review of April 2024 financials
• Reminder of SHELD business hours change
• Scheduling of next meeting on August 29, 2024
• Approval of minutes from June 27, 2024 open and executive sessions

Hampshire County Retirement Board

The Hampshire County Retirement Board will meet to approve retirement benefits, beneficiary payments, and membership changes. The board will also review investment and financial status reports and discuss legislative and legal updates.

• Approval of applications for retirement benefits
• Approval of payments to beneficiaries
• Review of disability applications
• Approval of purchases of prior service
• Review of investment and financial status reports

Fire District 1

The Fire District No. 1 Board of Water Commissioners will meet to discuss water infrastructure maintenance and equipment procurement. The board will review proposals for tank cleaning and a new loader.

• Vote on Aqueous Solutions proposal for Alvord St. Water tank interior cleaning and inspection
• Review and award of bids for a new skid steer loader
• Lease proposal from MD7 representing AT&T for Alvord St. Water Tank
• Update on Easy St. water main
• Leaping Wells Dam Safety Inspection scheduled for 7-8-24

Board of Assessors

The Board of Assessors will meet to review monthly reports and bills payable. The board is scheduled to discuss a penalty tax and the Chapter 61A Right of First Refusal for a specific property parcel.

• Chapter 61A Right of First Refusal (map 44 parcel 55)
• Penalty tax discussion
• Fiscal 2024 ending budget and encumbrances
• June monthly reports

The Board of Assessors approved bills payable, including CAI and Bishop & Associates invoices, and the June monthly abatement reports. They discussed a Chapter 61A Right of First Refusal request for property on Alvord St., noting they await the Selectboard's vote on penalty taxes. The board also set tentative meeting dates for August and September.

• Approved minutes from June 3, 2024, as written (3-0)
• Approved Executive Session minutes ES2024ABT6 from June 3, 2024 (3-0)
• Approved bills payable: CAI $650.00 and Bishop & Associates $2,600.00 (3-0)
• Approved June monthly abatement reports (3-0)
• Set tentative meeting date for August 5 at 9:30 a.m.
• Set next meeting for September 9 at 9:30 a.m.

Planning Board

The Planning Board will hold a virtual meeting to discuss an Approval Not Required (ANR) plan for a land swap involving properties at 0 and 12 Lithia Springs Road, filed by Neal O'Meara and Paul Wanat. The meeting also includes an open comment period, correspondence, and reports from committee representatives.

• Approval Not Required (ANR) plan for land swap between 0 Lithia Springs Road (Map 58, Parcel 23) and 12 Lithia Springs Road (Map 58, Parcel 134)
• Public comment period open via Google form or email
• Reports from representatives on various committees including the PVPC

The South Hadley Planning Board voted 5-0 to endorse an Approval Not Required (ANR) plan filed by Neal O'Meara and Paul Wanat for a land swap between 0 Lithia Springs Road (Map 58, Parcel 23) and 12 Lithia Springs Road (Map 58, Parcel 134). The swap would allow a preferred building footprint at 12 Lithia Springs Road. The board also noted that the property is enrolled in Chapter 61A tax classification and advised the applicant to follow notification requirements. No other substantive decisions were made.

• Endorsed ANR plan for land swap between 0 and 12 Lithia Springs Road (5-0)
• Advised applicant on Chapter 61A notification requirements

Public Schools

The South Hadley School Committee will meet on July 18, 2024 via Zoom. Items for discussion and possible votes include a proposal to increase athletic fees, a donation of backpacks, and a donation for the SHHS Music Department. The committee will also approve warrants totaling over $2.5 million and receive updates from student services. The public may comment on any school-related matter.

• Vote on athletic fee increase proposal
• Vote on donation of backpacks
• Approval of warrants: June 11 Warrant #2024-320 ($159,668.47), June 18 Warrant #2024-328 ($476,361.83), June 30 Warrant #2024-336 ($247,854.75), July 4 biweekly payroll ($820,696.20), July 18 biweekly payroll ($795,942.07)
• Vote on SHHS Music Department donation
• Resignation of Nina Nedrebo from Human Rights Commission

The South Hadley School Committee approved an athletic fee increase proposed by the high school principal and athletic director to cover expenses such as supplies, officials, and transportation. The committee also accepted donations of 175 backpacks from Second Baptist Church and $400 to the high school music program, and approved routine warrants and minutes.

• Approved athletic fee increase as proposed (unanimous)
• Accepted donation of 175 backpacks from Second Baptist Church (unanimous)
• Accepted $400 donation to SHHS music program (unanimous)
• Approved warrants #2024-328 ($476,361.83) and #2024-336 ($247,854.75) (4-0-1, Cooke abstained)
• Approved warrants #2024-320 ($159,668.47), biweekly payroll July 4 ($820,696.20), and biweekly payroll July 18 ($795,942.07) (unanimous)
• Approved minutes of June 25, 2024 (unanimous)

Conservation Commission

The Growing Wild Subcommittee of the South Hadley Conservation Commission will meet virtually to discuss ongoing pollinator garden projects. Items include care of the Gaylord Library pollinator garden, plans to finish native flower planting at the River to Range Trailhead, and preparations for a public talk by Conservation Administrator Rebekah Cornell. The subcommittee will also consider mapping a pollinator pathway for the town.

• Review and continuing care of the Gaylord Library pollinator garden
• Plans to finish native flower planting at the River to Range Trailhead
• Rebekah Cornell's public talk 'Growing Wild - Why It Makes a Difference' on July 24
• Discussion of mapping a pollinator pathway in South Hadley
• HHCD workshops and work with residents on pollinator gardens

Conservation Commission

The South Hadley Conservation Commission will discuss a request by Nicholas Magnolia to perform work within the buffer zone of a bordering vegetative wetland at 5 Ethan Cir. The board also plans to review 2024 Farm License Agreements, adopt Conservation Area Enforcement Guidelines, and approve June meeting minutes.

• Request for Determination by Nicholas Magnolia for work within buffer zone to bordering vegetative wetland at 5 Ethan Cir (Map 47, Parcel 81)
• Discussion and consideration of 2024 Farm License Agreements
• Discussion and consideration of Conservation Area Enforcement Guidelines
• Approval of meeting minutes from June 10, 2024
• Administrator’s report on projects, violations, and next meeting dates

Planning and Conservation Department

The Routes 202/33 Zoning Study Advisory Committee meets to review progress on the study, discuss existing conditions, and plan outreach for a public meeting scheduled for September. The committee will also outline next steps and future meetings.

• Progress update on the Routes 202/33 zoning study
• Review of existing conditions along Routes 202/33
• Planning for a public meeting in September
• Discussion of next steps for the study
• Scheduling of future committee meetings

Selectboard

The Selectboard will meet to discuss goal setting and an action plan. No other substantive business items are listed on the agenda.

• Goal Setting
• Action Plan

Master Plan Implementation Committee

The committee will review a draft report intended for the Town Meeting. Members will also plan a joint meeting with the Planning Board, Select Board, and Town Administrator.

• Approval of June 13, 2024 minutes
• Review of draft report to Town Meeting
• Planning for a joint meeting with the Planning Board, Select Board, and Town Administrator
• Discussion of committee assignments

Fire District 2

The Water Commissioners will review meeting minutes, warrants, balances, and overdue bills. The agenda also includes a projects update and discussion regarding the College St. water main brakes.

• Review of warrants, balances, charts, and overdue bills
• Projects update
• College St. water main brakes
• Meeting with Granby

Fire District 2

The Prudential Committee will review warrants and receive a report from the Fire Chief and Ambulance service. The committee is also scheduled to discuss account transfers and a personnel policy review.

• Review of warrants
• Fire Chief & Ambulance Report
• Discussion of account transfers
• Personnel policy review

Cultural Council

The council will review June meeting minutes and the treasurer's report. Agenda items include discussing 2024 grant calendars, publicity, and the September 17 grantee reception. Members will also discuss the relationship between SHOWCASE, MASH, and the Cultural Council.

• Approval of June meeting minutes
• Treasurer's report
• 2024 grants calendar and publicity
• September 17 grantee reception planning
• SHOWCASE/MASH/Cultural Council leadership discussion

Redevelopment Authority

The authority will consider a concept for the Frank DeToma South Hadley Falls Redevelopment Memorial Fund. The meeting also includes updates on Governor’s Appointee status and the Old Firehouse Museum Local Historic District status.

• Frank DeToma South Hadley Falls Redevelopment Memorial Fund concept consideration
• Old Firehouse Museum Local Historic District status update
• Redevelopment Authority incorporation and fiscal organization

Conservation Commission

The South Hadley Conservation Commission will meet to discuss several land-use items. The agenda includes requests for tree removal at 508 River Road and 218 Lathrop St. The commission will also consider 2024 Farm License Agreements and a right of first refusal for Edgewater Lane.

• Tree removal request at 508 River Road
• Tree removal request at 218 Lathrop St
• Right of First Refusal for Edgewater Lane
• 2024 Farm License Agreements

Selectboard

The Selectboard and Appropriations Committee will meet to review year-end transfers and new business items. Discussion topics include a request for a dangerous dog hearing, wage and compensation, and the Old Firehouse Museum Historic District. The meeting also addresses recent resignations from town commissions.

• Year-end transfers
• Request for Dangerous Dog Hearing
• Wage and Compensation discussion
• Old Firehouse Museum Historic District project
• Resignations from the Historic District Study Committee and Sustainability & Energy Commission

Board of Health

The Board of Health will consider a non-binding resolution for the protection of pollinator species and habitat enhancement. The agenda also includes a review of draft groundwater protection regulations and an update on the South Hadley Drug & Alcohol Prevention Coalition.

• Non-binding Resolution for the Protection of Pollinator Species and Enhancement of Pollinator Habitat
• Groundwater Protection Draft Regulation
• Update on South Hadley Drug & Alcohol Prevention Coalition

Appropriations Committee

The Appropriations Committee and Selectboard will hold a joint meeting to discuss year-end transfers. No other specific business items are listed on the agenda.

• Year-end transfers

Board of Registrar of Voters

The Board of Registrars will discuss election updates and planning for the 2024 state primary, general, and 2025 local elections. The meeting also includes the reorganization and election of officers.

• Planning for 2024 state primary and general elections
• Planning for 2025 local elections
• Reorganization and election of officers

Planning Board

The South Hadley Planning Board will discuss proposed changes to the Flexible Development Bylaw. The board will also review an ANR plan for 654 New Ludlow Road and a sign refacing request for Ben & Meg's Farm & Garden Center.

• ANR plan to create two lots from one at 654 New Ludlow Road
• Sign refacing request for Ben & Meg's Farm & Garden Center at 300 Newton Street
• Discussion on Flexible Development Bylaw and associated amendments

Fire District 1

The Prudential Board will review the Chief's Report and vote on ambulance adjustments. The board will also enter executive session to discuss the Union contract and Fire Chief contract.

• Vote on ambulance adjustments
• Chief's Report discussion
• Union contract discussion (executive session)
• Fire Chief contract discussion (executive session)

Board of Health

The Board of Health will review and vote on the minutes from the June 17, 2024, meeting. The agenda also includes updates on the FY 25 grant and the end of FY24 spending.

• Vote to review June 17, 2024, meeting minutes
• Status of FY 25 grant
• End of FY24 spend down
• Biobot update
• Updates from inspectors and nursing staff

Board of Health

The CPVHD meeting consists of departmental updates and procedural business. The board will review minutes from 6/17/24 and discuss the status of the FY25 grant and FY24 spending.

• Biobot update
• Review of minutes from 6/17/24
• Status of FY 25 grant
• End of FY24 spend down
• Requests for shared employees

Electric Light Department

The Board of Commissioners will review the 2023 Audited Financial Statements and March 2024 financials. The agenda also includes an update on S&P credit ratings and discussions regarding fiber projects.

• 2023 Audited Financial Statements Report & Presentation
• Executive session regarding fiber projects and real property
• March 2024 Financials review
• S&P Credit Rating Update
• Fiberspring MDU Approval

Planning and Conservation Department

The meeting includes community agreements and a discussion regarding Affordable Housing Trusts. The session features representatives from the Mass Housing Partnership and the Amherst Affordable Housing Trust.

• Discussion of Affordable Housing Trusts
• Presentation by Shelly Goehring, Mass Housing Partnership
• Presentation by Erica Piedade and Carol Lewis, Amherst Affordable Housing Trust

Public Schools

The committee will receive an update on the investigation into a SHEA vote of no confidence and review UFLI data for the elementary reading initiative. Members will also vote on several warrants and biweekly payrolls. An executive session is scheduled to discuss potential charges against a staff member or principal.

• Approval of May 14 ($458,825.61), May 28 ($406,255.42), and June 4 ($139,428.39) warrants
• Approval of June 6 ($865,049.28) and June 20 ($925,754.37) biweekly payrolls
• Update on Elementary Reading Initiative - UFLI Data Report
• Update regarding investigation into SHEA Vote of No Confidence
• Executive session to discuss complaints or charges against a staff member or principal

Fire District 1

The Fire District No. 1 Special Meeting will vote on three articles regarding fund transfers. The proposals include moving money to purchase a new ambulance and a new boat. One article proposes transferring funds to the Admin - Legal Account.

• Transfer $410,000.00 from Ambulance Stabilization Account to New Ambulance Account
• Transfer $65,000.00 from Fire Vehicle Stabilization Account to New Boat Account
• Transfer $10,000.00 from Fire Reserve Account to Admin - Legal Account

Planning Board

The Planning Board will discuss the Flexible Development Bylaw and related bylaw amendments. The meeting also includes a report from the Planning & Conservation Department regarding development updates and projects.

• Discussion on Flexible Development Bylaw and Associated Bylaw Amendments
• Planning & Conservation Department Report on planning projects and development updates
• Reports of representatives on various committees including the PVPC

Board of Health

The South Hadley Board of Health will meet via Zoom on June 21, 2024. The board is scheduled to discuss approving a quarterly payment amount for the Director of Public Health to manage the Public Health Excellence (PHE) grant.

• Approval of quarterly payment amount for PHE grant management

Fire District 2

The Water Commissioners will review meeting minutes and financial warrants, balances, and overdue bills. The agenda also includes updates on water meters, ongoing projects, and a leak on Faculty Lane.

• Water meter update
• Project update
• Leak on Faculty Lane
• Review of warrants, balances, and overdue bills

Selectboard

The Selectboard will meet to discuss collective bargaining strategies for Units A and B in executive session. The agenda also includes reviews of the Ledges contract, a Comfort Dog proposal, and various license requests.

• Collective bargaining strategy for Units A & B
• Common Victualler License for 7 Eleven at 426 Newton St
• Multi-Day All-Alcohol license request from Larry Dubois
• Ledges Contract review
• Special Municipal Employee appointment for the Board of Assessors

Board of Health

The South Hadley Board of Health will review meeting minutes from June 3, 2024, and discuss the status of the FY25 grant. The agenda also includes discussions regarding vaccine advertising and tick campaigns.

• Vote on June 3, 2024, meeting minutes
• Status of FY25 grant due June 14
• Vaccine campaign and website advertising discussion
• Tick campaign and fish signs update
• End of FY24 spenddown process

Fire District 1

The Board of Water Commissioners will discuss closing capital accounts for a new lawnmower, office roof, and utility truck. The meeting also includes updates on recent water main breaks on Easy St., Fairlawn St., and Newton St.

• Vote to close capital accounts for New Lawnmower, New Office Roof, and New Utility Truck account
• Easy St. water main update
• Fairlawn St. Water main break 5-6-24
• Water main break on Newton St. 5-30-24
• Bench proposal from Bike Walk Committee/ Recreation

Planning and Conservation Department

The advisory committee is holding its second meeting regarding the Routes 202/33 Corridor ReZoning Study. The agenda includes reviewing public input from the first plan and discussing outreach for a September public meeting.

• Review of public input from the first plan
• Discussion of outreach for the September public meeting
• Process update

Fire District 1

The Fire District No. 1 Prudential Committee will meet to discuss and approve a Special Meeting Warrant. The agenda contains only these procedural items.

• Discussion and approval of Special Meeting Warrant

Master Plan Implementation Committee

The committee will review a draft report intended for the Town Meeting. Members will also plan a joint meeting with the Planning Board, Select Board, and Town Administrator.

• Approval of May 23, 2024, meeting minutes
• Review of draft report to Town Meeting
• Planning for joint meeting with Planning Board, Select Board, and Town Administrator
• Discussion of future meetings and committee assignments

Cultural Council

The Council will discuss the calendar and publicity for 2024 grants. Agenda items also include planning next steps for SHOWCASE South Hadley and coordination with Music & Arts South Hadley (MASH).

• Approval of April meeting minutes
• Review of outstanding issues on 2023 grants
• Planning for 2024 grant calendar and publicity
• Coordination with MASH regarding SHOWCASE South Hadley
• Discussion of membership and terms

Board of Health

The Board will review the Annual Drinking Water Program Report from the Department of Environmental Protection. Discussion is also scheduled for Connecticut River signage and firearm legislation updates. The Board will enter executive session to discuss litigation strategy regarding Chicopee Concrete Service, Inc. v. Hutchinson et al.

• Annual Drinking Water Program Report
• Connecticut River Signage
• Firearm Legislation Update
• South Hadley Drug & Alcohol Prevention Coalition update
• Litigation strategy for Chicopee Concrete Service, Inc. v. Hutchinson et al.

Bike/Walk Committee

The committee will review recent biking and walking events and discuss future schedules. Members will also receive updates on the Commemorative Bench Program and the Valley Bike Program.

• Update on Route 202/Leaping Well Reservoir bench program
• Update on mapping program
• Valley Bike Program discussion
• Review of past Earth Day and Arbor Day events

Recreation Commission

The commission will review the April 9, 2024 minutes and process bills payable. The agenda includes updates on the PARC Grant, Human Services Department, and the SHHS scoreboard.

• PARC Grant/Committee update
• SHHS scoreboard update
• Summer program volunteer needs
• October 19 cheerleading exhibition

Conservation Commission

The Growing Wild Subcommittee is planning logistics for a June 13 pollinator talk at the South Hadley Public Library. The committee will also discuss the Gaylord Library Garden proposal and set a date to finish planting at River to Range Rain Garden.

• Planning details for 'How to Transform Your Yard to Support Pollinators' event on June 13
• Reviewing remaining items for the Gaylord Library Garden proposal to HHCD
• Setting a date to finish planting at River to Range Rain Garden

Planning Board

The Planning Board will hold a virtual public hearing regarding a site plan review application. Ryan Olszewski has applied to establish an owner-occupied short term rental at 15 Berwyn Street. The property is located within the Residential A-2 zoning district.

• Site Plan Review for an owner-occupied short term rental at 15 Berwyn Street

Planning Board

The Planning Board will hold a public hearing regarding a site plan review for an owner-occupied short-term rental at 15 Berwyn Street. The meeting also includes discussions on the redevelopment of the former library at 27 Bardwell Street into multifamily dwellings and potential changes to the Flexible Development Bylaw.

• Public hearing for a short-term rental application at 15 Berwyn Street
• Discussion of special permit extension for multifamily dwellings at 27 Bardwell Street
• Discussion regarding the Old Firehouse Museum Local Historic District Study
• Discussion on Flexible Development Bylaw and associated amendments

Public Schools

The South Hadley School Committee will review student year-end updates and committee reports. Members are scheduled to vote on several committee reorganizations and updated Memorandums of Understanding for coaches and Unit C. The committee will also vote on the South Hadley Energy Reduction Plan.

• Approval of $831,369.19 biweekly payroll warrant
• Vote on HRC, Capital Planning, and MSBA committee reorganizations
• Review of updated MOU for coaches
• Review of updated MOU for Unit C
• Vote on South Hadley Energy Reduction Plan

Fire District 2

The South Hadley Fire District No. 2 Prudential Committee will meet to review district warrants and receive a report from the fire chief and ambulance service. Members may vote on account transfers and discuss a new contract for the fire chief. This agenda lists procedural items without detailed financial figures or specific outcomes.

• Review of district warrants
• Fire Chief and ambulance service report
• Discussion of a new fire chief contract
• Account transfers between funds
• Request by William Selkirk to appear on the committee agenda

Human Rights Commission

The South Hadley Human Rights Commission will meet to discuss membership recruitment and the MVP 2.0 project. The agenda also includes updates on a police staffing study and planning for a July event.

• Membership recruitment discussion
• MVP 2.0 project update
• Police staffing study report
• July event planning
• SHCTV15 Video sub-group report

Redevelopment Authority

The authority will discuss the status of Falls Business Improvement Grants and ongoing redevelopment projects in South Hadley Falls. The meeting also includes consideration of a memorial fund concept.

• Status of Falls Business Improvement Grants
• Ongoing redevelopment projects in South Hadley Falls
• Consideration of Frank DeToma South Hadley Falls Redevelopment Memorial Fund concept

Conservation Commission

The South Hadley Conservation Commission will review meeting minutes and administrative reports. The agenda includes discussions on Eversource tree removal at Bachelor Brook and an emergency certification for Brunelle’s Marina. Members will also consider requests for work in buffer zones and riverfront areas.

• Eversource tree removal at Bachelor Brook
• Ratification of Emergency Certification for Brunelle’s Marina
• Tree removal request at 508 River Road
• Work in Buffer Zone request at 5 Ethan Cir
• Expenditure of Conservation Land Funds at 654 New Ludlow Rd

Board of Registrar of Voters

The Board of Registrars will discuss updates and planning for upcoming elections. This includes reviewing timelines, voter information needs, and outreach strategies for the 2024 state primary and general elections, as well as 2025 local elections.

• Planning for 2024 state primary and general elections
• Planning for 2025 local elections
• Review of election timelines and voter outreach strategies

Fire District 1

The board will open and discuss bids for a new boat and hold a discussion and vote on the ambulance rate structure. The agenda also includes reviews of ambulance adjustments and potential new hires.

• Opening and discussing bids for a new boat
• Discussion and vote on ambulance rate structure
• Review of ambulance adjustments and reconciliation report
• Discussion and vote on new hires

Selectboard

The Selectboard will discuss proposed FY 2025 fee increases for Weights & Measures and review the South Hadley Energy Reduction Plan. The board will also meet in executive session to discuss litigation strategy regarding an MCAD charge.

• Proposed Weights & Measures fee increases for FY 2025
• Review of the South Hadley Energy Reduction Plan
• Discussion of litigation strategy regarding an MCAD Charge
• Update on Chapter 41C Trash & Sewer Abatement
• Review of the March Quarterly Financial Report

Board of Health

The South Hadley Board of Health will review remaining FY24 funds, discuss FY25 workplan questions, and receive updates on wastewater testing and staff training. The agenda does not list formal votes or policy changes beyond accepting previous meeting minutes. Items under discussion include equipment purchases, website updates, and a new self-assessment process.

• Review of FY24 spenddown for vaccines, scanners, tick pickers, tents, and inspectional supplies
• Biobot wastewater testing update
• Workplan questions for FY25
• CART self-assessment initiation
• Updates on SSA employee training and oral health programs

Board of Assessors

The Board of Assessors will review May monthly reports and receive an update on the Unknown Property Reassessment. The meeting also includes discussion regarding Fiscal 2024 Personal Property revised and omitted billing.

• Unknown Property Reassessment update
• May monthly reports
• Fiscal 2024 Personal Property revised & omitted billing

Public Library

The Board of Library Trustees will meet to handle routine business, including the approval of minutes and the disposition of bills. The meeting includes a director's report regarding the Gaylord branch.

• Disposition of bills
• Gaylord branch update
• Determination of September meeting date

Electric Light Department

The Board of Commissioners will meet to vote on the IBEW 455 CBA and discuss collective bargaining strategy in executive session. The meeting also includes a review of December 2023 financials and a report on a cyber security grant.

• IBEW 455 CBA Vote
• December 2023 Financials
• Cyber Security Grant
• Introduction of New Commissioner Tom Terry
• APPA Certificate of Excellence in Reliability

Planning and Conservation Department

The Planning and Conservation Department's steering committee is meeting to initiate a zoning study for Routes 202/33. The group will discuss the project timeline, public engagement strategy, and the schedule for future workshops.

• Review of project process and timeline
• Review of public engagement strategy
• Discussion of meeting and workshop schedules

Master Plan Implementation Committee

The committee is meeting to introduce new members and review reports. Members will plan a joint meeting with the Select Board, Planning Board, and Town Administration, as well as a written report for the Town Meeting.

• Approval of March 19, 2024 meeting minutes
• Planning for joint meeting with Town Administration, Select Board, and Planning Board
• Planning for written report to Town Meeting

Fire District 1

The District will vote on the FY25 budget, including personnel services and operating expenses for fire and water departments. Voters will also consider a citizen's petition to fund a financial analysis for combining Fire District 1 with Fire District 2.

• Appropriation of $2,768,628 for Personnel Services and $375,000 for Fire Department Operating Expenses
• Appropriation of $2,148,446 for Water Department operating costs
• Citizen's petition to spend up to $50,000 for a financial analysis of merging Fire District 1 and Fire District 2
• Salary fixes for elective officers, including $75,587.03 for the District Clerk/Treasurer
• Transfers from Free Cash for fire gear replacement ($20,000) and a new fire station account ($20,000)

Fire District 1

The Fire District No. 1 will hold a Special Meeting to vote on transferring funds from the Fire Reserve Account to the Fire Office Account. These transfers are intended to cover a FEMA bill and a consultant fee.

• Transfer of $848.00 to pay a prior years’ bill to FEMA
• Transfer of $6,300.00 to pay Public Safety Consultants, LLC for the Chief Assessment Center

Conservation Commission

The Growing Wild Subcommittee is meeting to finalize planting plans for River to Range and determine dates for planting at Gaylord Library. The group is also coordinating a guest speaker from the Mass Pollinator Network for a June 13 event.

• Final planting plans for River to Range scheduled for May 23
• Planting date coordination for Gaylord Library
• Guest speaker Heidi Dollard from Mass Pollinator Network on June 13 at SH Public Library

Electric Light Department

The Board of Commissioners is holding a joint meeting with the Selectboard. The purpose of the meeting is to conduct interviews and make an appointment for a SHELD Commissioner.

• Joint meeting with Selectboard for SHELD Commissioner interviews and appointment

Housing Authority

The Board of Commissioners will meet to review bids for Project 275075 and discuss DLS rates regarding union negotiations. The board will also consider the adoption of an Affirmative Action Goal Policy.

• Bid Review for Project 275075
• DLS Rates Union Negotiations
• Affirmative Action Goal Adoption Policy
• Approval of bills from 3/28/24 to 5/17/24

Selectboard

The Selectboard and Municipal Light Board are meeting to discuss several administrative and financial matters. Key items include a trash and recycling contract and the approval process for opioid funds.

• Interview and appointment of Tom Terry for the Municipal Light Board
• Republic Services trash and recycling contract
• Opioid funds approval process
• Administrative Consent Order regarding South Hadley SSO
• Chapter 41C trash and sewer abatement

Planning Board

The Planning Board will discuss potential amendments to the Flexible Development Bylaw and associated bylaws. The board will also review a lot carve-off request and the future format of its meetings.

• Approval Not Required (ANR) Plan for 525 Hadley Street to carve off a building lot with an existing dwelling
• Discussion on amendments to the Flexible Development Bylaw and Associated Bylaws
• Discussion on meeting format (virtual, in person, and/or hybrid)

Board of Health

The Board will review meeting minutes and discuss adding new municipalities to CPVHD. The agenda also includes updates on Biobot wastewater testing and end-of-fiscal-year spending for vaccines and inspectional supplies.

• Updates on adding new municipalities to CPVHD
• Biobot Wastewater testing update
• End of FY24 spenddown for vaccines (MMR, HepA, Flu, Covid)
• Spending on inspectional supplies including PPE and meters

Public Schools

The School Committee will review school improvement plans and social emotional learning curriculum development. The meeting includes votes on several financial warrants and district policies regarding purchasing and procurement.

• Approval of Warrant #2024-269 for $168,453.64
• Approval of Warrant #2024-280 for $431,210.22
• Approval of Warrant #2024-288 for $163,976.18
• Approval of Biweekly Payroll totaling $839,398.80
• Vote on Purchasing Authority (DJA) second reading

Conservation Commission

The Conservation Commission will discuss several environmental projects, including culvert replacements and a certificate of compliance. The body will also consider an extension for the Mill at Stoney Brook and a new assessment for Lauzier Farm.

• Culvert replacement at Gorse Parking Lot (Mount Holyoke College)
• Emergency certification for culvert replacement at Talcott Rd (Mount Holyoke College)
• Extension of Order of Conditions for Mill at Stoney Brook
• Request for Certificate of Compliance (DEP File #288-199)
• Lauzier Farm APR Match new assessment

Conservation Commission

The Diversity, Equity, Inclusion, & Belonging subcommittee of the Conservation Commission is meeting to organize its structure and finalize plans for upcoming public events. The group will also discuss biking in conservation areas.

• Spring Bird Talk scheduled for May 16th at 7pm
• Spring Bird Walk scheduled for May 18th at 9am (River to Range)
• Discussion on biking in conservation areas

Council on Aging

The Council on Aging Board of Directors will meet to introduce a new Senior Services Director and discuss board member terms. The meeting includes a report on FY 2024 statistics as of April 2024.

• Introduction of New Senior Services Director
• Discussion of Council on Aging representation on Human Services Council
• Review of Council on Aging Board Member Terms
• Update on Friends of the South Hadley Seniors
• Review of FY 2024 statistics (April 2024)

Board of Assessors

The Board of Assessors will meet to review monthly reports and provide an update on the Fiscal 2025 Recertification. The board will also discuss or vote on the overlay surplus and review reassessments for Fiscal 2024 and prior years.

• Vote or discussion on overlay surplus
• Fiscal 2025 Recertification update
• Fiscal 2024 and prior year reassessments
• Fiscal 2024 Exemption and 2024 Motor Vehicle Reimbursements
• Executive session to discuss one abatement application and decision

Historical District Study Committee

The committee will discuss a draft report and hold elections for the positions of Vice-Chair and Clerk. The meeting also includes time for public comment.

• Discussion of Draft Report
• Election of Vice-Chair
• Election of Clerk

Conservation Commission

The Conservation Commission's Growing Wild Subcommittee is meeting to review progress on pollinator gardens and educational outreach. The body will discuss a proposal for the Gaylord Library garden and planting schedules for the River to Range garden.

• Approval of letter of support for Gaylord Library Pollinator Garden
• Review of proposal to Hampden Hampshire Conservation District
• River to Range Pollinator Garden planting scheduled for May 23
• Planning for educational talks and Town Reminder articles

Fire District 2

The South Hadley Fire District No. 2 Prudential Committee will meet to review warrants and reports. The committee may vote on a Memorandum of Agreement regarding a new Chief.

• Review of warrants
• Fire Chief & Ambulance Report
• Memorandum of Agreement for New Chief

Fire District 1

The Prudential Board will review ambulance rate structures and a reconciliation report. The board will also vote on articles for the Annual Meeting and the scheduling of a special District meeting.

• Vote on Ambulance Rate structure
• Vote on acceptance of ambulance reconciliation report
• Vote on account closures and transfer of funds
• Vote on articles for the Annual Meeting
• Executive session regarding collective bargaining strategy with SH District 1 Professional Firefighters’ Union

Planning and Conservation Department

The body is meeting to review preliminary community data and develop seed projects for the MVP 2.0 initiative. The session includes discussions on community engagement and next steps.

• Preliminary overview of gathered community data
• Seed project development
• Community engagement planning

Selectboard

The Selectboard will consider a gift acceptance from Mt. Holyoke for Valleybike and review the Valleybike MOU final draft. The board is also reviewing the Town Meeting Review Committee draft report and processing several one-day alcohol license requests.

• One-day beer and wine license request from John Anz for May 22
• One-day beer and wine license request from Elizabeth Sawyer for multiple dates June-August
• One-day all alcohol license request from Larry Dubois for multiple dates May-June
• Gift acceptance from Mt. Holyoke for Valleybike
• Review of the Town Meeting Review Committee (TMRC) draft report

Planning Board

The Planning Board will hold a virtual public hearing to consider a Site Plan Review application. The applicant, Mary Callahan, seeks to establish an owner-occupied short-term rental at 5 Pine Street.

• Site Plan Review for owner-occupied short-term rental at 5 Pine Street (Assessor’s Map 40 Parcel 10)

Planning Board

The Planning Board is holding a virtual public hearing to review a Special Permit application. The request is to establish a non-owner occupied short-term rental at a single-family home.

• Special Permit application by Teachin Beag, LLC for a short-term rental at 112 River Road

Planning Board

The Planning Board will conduct public hearings regarding two short-term rental requests. The board will also discuss amendments to the Flexible Development Bylaw and associated bylaws.

• Special Permit application for a non-owner occupied short-term rental at 112 River Road
• Site Plan Review application for an owner occupied short-term rental at 5 Pine Street
• Discussion on amendments to the Flexible Development Bylaw and Associated Bylaws

Capital Planning Committee

The committee will discuss updates regarding town, school, wastewater, ledges, and landfill projects. Members will also review the Capital Planning Report and a facility update.

• Updates on Town Projects
• Updates on School Projects
• Updates on Wastewater Projects
• Updates on Ledges Projects
• Updates on Landfill Projects

Board of Health

The Board will consider Title 5 Groundwater variances and a remote participation policy. Members will also receive updates on cannabis, kratom, and the marijuana bylaw. An executive session is scheduled to discuss litigation strategy regarding Chicopee Concrete Service, Inc. v. Hutchinson et al.

• Variances to Title 5 Groundwater
• Remote Participation Policy
• Cannabis & Kratom update
• Marijuana Bylaw discussion
• Litigation strategy for Chicopee Concrete Service, Inc. v. Hutchinson et al.

Board of Health

This agenda outlines routine administrative updates and planning items rather than policy votes or new funding decisions. The board will discuss a new public health nurse introduction, FY25 grant status, air quality monitors, and Biobot wastewater testing. Internal coordination topics include expanding the PHE group to additional towns and scheduling future meetings.

• Introduction of a new public health nurse
• Status update on FY25 grants
• Review of air quality monitors and Biobot wastewater testing
• Expansion of the PHE group to include additional towns
• Scheduling for next meeting on May 20

Fire District 2

Voters will decide on funding for the Prudential Committee, Fire Department, Ambulance service, and Water Department. The meeting includes votes on debt payments, capital improvements, and equipment leases. A proposed by-law change to reduce the meeting quorum from 40 to 30 voters will also be considered.

• Water Department operations budget recommended at $902,391.00
• Fire Department operations budget recommended at $793,635.00
• Prudential Committee operating budget recommended at $600,590.00
• Water System Capital Improvements recommended at $130,500.00
• Proposed by-law amendment to change meeting quorum from 40 to 30 voters

Fire District 2

The Prudential Committee and Water Commissioners will meet to review warrants and hold a pre-meeting discussion regarding the Annual District Meeting.

• Review of warrants
• Pre-meeting discussion for the Annual District Meeting

Public Library

The Board of Library Trustees will meet to reorganize the board and approve previous minutes and bills. The Director will provide an update regarding the Gaylord branch.

• Board reorganization vote
• Disposition of bills
• Gaylord branch update

Public Library

The Board of Library Trustees will meet to perform the annual inspection of the library building and grounds. The meeting is primarily focused on this single operational task.

• Annual inspection of the building and grounds

Town Meeting Review Committee

The Town Meeting Review Committee is meeting to review and vote on its final report. The session also includes the approval of meeting minutes from January through April 2024.

• Review and vote on final report
• Approval of meeting minutes from 1/18/24, 2/1/24, 2/15/24, 3/7/24, 3/21/24, 4/11/24, and 4/18/24

Redevelopment Authority

The South Hadley Redevelopment Authority will meet to review grant applications for business improvement in the Falls area. The body will also discuss a memorial fund concept and the status of Governor's appointees.

• Falls Business Improvement Grant Applications
• Frank DeToma South Hadley Falls Redevelopment Memorial Fund Concept
• Election of New Members at Annual Town Meeting, May 2024
• Governor’s Appointee Status

Public Schools

The School Committee will meet via Zoom to discuss curriculum updates and SHEA updates. The body is scheduled to vote on procurement requirements and purchasing policies.

• First reading of Purchasing Authority DJA
• Vote on Procurement Requirements DJE
• Vote on Purchasing DJ
• Curriculum and programming updates

Human Rights Commission

The Human Rights Commission will meet to review training recommendations and a police staffing study. The body will also discuss human rights in schools and planning for a July BBQ.

• HRC training recommendation
• Police staffing study
• Town/Special Meeting update
• Human Rights in Schools discussion
• July BBQ planning

Conservation Commission

The Conservation Commission will hold public hearings regarding two town-led pipe repairs for Buttery Brook and a private request for a septic system installation. The body will also discuss a culvert replacement for Mount Holyoke College and a support letter for a library garden.

• Culvert replacement at Grose Parking Lot (Mount Holyoke College)
• Order of Conditions for Buttery Brook outlet pipe repair at 426 Newton St
• Order of Conditions for Buttery Brook outlet structure repair at 40 Joffre Ave
• Order of Conditions for new Title V Septic System and cottage razing at 34 Upper River Rd
• Letter of Support for the Gaylord Library Pollinator Garden

Conservation Commission

The Diversity, Equity, Inclusion, & Belonging subcommittee is meeting to organize its internal structure and plan upcoming events. The group will discuss preparations and outreach for two bird-related activities in May.

• Spring Bird Talk on May 16th at 7pm (Online)
• Spring Bird Walk on May 18th at 9am (River to Range)

Public Schools

The South Hadley School Committee and Select Board are meeting to discuss appointments. The agenda focuses on filling a School Committee seat and community appointments for the Mosier Elementary School Building Committee.

• School Committee appointment
• Mosier Elementary School Building Committee community appointments

Selectboard

The Selectboard and School Committee are meeting jointly to fill a vacancy on the School Committee. They will also interview and appoint community members to the Mosier Elementary School Building Committee.

• Appointment of a member to the School Committee
• Selection of 3 community members with architecture, construction, or engineering experience for the Mosier Elementary School Building Committee
• Selection of 2 parents for the Mosier Elementary School Building Committee
• Selection of 2 staff members for the Mosier Elementary School Building Committee

Board of Registrar of Voters

The Board of Registrars is meeting to discuss logistics and planning for the 2024 state primary and general elections. The board will review voter information needs and outreach strategies for the fall elections.

• 2024 state primary and general election planning
• Voter information needs review
• Fall election outreach and education strategies

Selectboard

The Selectboard is meeting to discuss the Annual Rural Massachusetts Selectboard Association Rural & Western MA Conference. No other substantive business is listed on the agenda.

• Annual Rural Massachusetts Selectboard Association Rural & Western MA Conference

Electric Light Department

The Board of Commissioners will meet to discuss board reorganization and a board vacancy. The agenda also includes items regarding the Audit Committee and annual town disbursements.

• Reorganization of the Board
• Board Vacancy
• Audit Committee
• Annual Town Disbursement
• SHHS Career Day/Senior Center Workshop

Public Schools

The School Committee will meet to reorganize the committee and review a presentation of the revised district website. The body will also vote on several payment warrants and donations.

• Warrant #2024-248: $295,149.08
• Warrant #2024-25: $69,686.41
• Warrant #2024-262: $473,008.56
• Biweekly Payrolls: $836,372.49 and $823,021.61
• Donations from Mosier PTO and Frontera Grill

Appropriations Committee

The Appropriations Committee will hold a public hearing regarding the FY25 Budget and Financial Town Meeting Warrant Articles. The committee will also review the warrant articles for the Annual and Special Town Meeting scheduled for May 8, 2024.

• Public hearing: FY25 Budget & Financial Town Meeting Warrant Articles
• Review of May 8, 2024 Annual and Special Town Meeting Warrant Articles
• Mosier Elementary School Building Committee appointment

Historical Commission

The South Hadley Historical Commission will meet to elect a new Chair and welcome member Alex Hunter. The commission will also discuss home improvement funding requests and provide comments regarding 50 College Street.

• Election of HistComm Chair
• Approval of “Home Improvement Funding” request
• Comments regarding 50 College Street (010026-PR)
• Review of FY23 Annual Town Report
• Oral History: Remembering South Hadley High School 1936-1958

Board of Health

The Board of Health will discuss new hires and training updates for public health nursing. Members will also consider adding West Springfield, Westfield, East Longmeadow, and Agawam to the CPVHD. Additionally, the board will review a proposal for hoarding training services.

• New hires Krysta Pacheco (PT) and David Powers (FT)
• Potential plotter purchase using 2024 funds
• Biobot wastewater testing update
• Consideration of adding West Springfield, Westfield, East Longmeadow, and Agawam to CPVHD
• Training services proposal from Center for Hoarding and Cluttering

Board of Health

The Board of Health is considering adding West Springfield, Westfield, East Longmeadow, and Agawam to the CPVHD. The agenda also includes updates on new hires Krysta Pacheco and David Powers and a potential plotter purchase using 2024 funds.

• Consideration of adding West Springfield, Westfield, East Longmeadow, and Agawam to CPVHD
• New hires: Krysta Pacheco (PT) and David Powers (FT)
• Potential purchase of a plotter using 2024 funds
• Biobot wastewater testing update

Planning Board

The Planning Board will conduct a public listening session to discuss proposed amendments to the Flexible Development Bylaw and associated bylaws. The meeting also includes the introduction of new member Rob Watchilla and a board reorganization.

• Public listening session on Flexible Development Bylaw and Associated Bylaws amendments
• Introduction of new Planning Board Member Rob Watchilla
• Planning Board Reorganization
• Planning & Conservation Department report on projects and development updates

Town Meeting Review Committee

The South Hadley Town Meeting Review Committee is meeting to review and vote on its final recommendations, and to discuss its final report. The agenda also includes approval of minutes from several prior meetings and public comment.

• Final review and vote on committee recommendations
• Discussion on final report
• Approval of minutes from 8 prior meetings

Fire District 2

The Water Commissioners will conduct their regular monthly meeting. The agenda includes approving minutes, reviewing warrants and overdue bills, and finalizing the budget.

• Finalize Budget
• Review of Warrants, Balances, Charts, and Overdue Bills

Redevelopment Authority

The South Hadley Redevelopment Authority will meet to discuss business improvement grants and a memorial fund concept. The body will also address member elections for the May 2024 Annual Town Meeting.

• Falls Business Improvement Grant Applications
• Frank DeToma South Hadley Falls Redevelopment Memorial Fund Concept
• Election of new members at May 2024 Annual Town Meeting

Conservation Commission

The Conservation Commission will meet to consider permits and certificates of compliance for specific local sites. The body will also discuss a Town Meeting Warrant Article regarding the removal of General Bylaw §179-4.

• Conservation Permit for tree removal at the Sullivan Ln wellhead (Water District #2)
• Certificate of Compliance request for 508 River Rd (DEP #288-472)
• Certificate of Compliance request (DEP File #288-199)
• Town Meeting Warrant Article regarding General Bylaw §179-4 Removal

Capital Planning Committee

The Appropriations, Capital Planning, and Selectboard are meeting to review the FY2025 operating and capital budgets. The boards will also discuss wastewater and trash/recycling rates and the Town Meeting Warrant.

• FY2025 Operating Budget
• FY2025 Capital Budget
• Wastewater rates
• Trash/Recycling Rates
• Town Meeting Warrant

Appropriations Committee

The joint committee is meeting to discuss the FY2025 operating and capital budgets. The body will also review wastewater and trash/recycling rates and the Town Meeting Warrant.

• FY2025 Operating Budget
• FY2025 Capital Budget
• Wastewater rates
• Trash/Recycling Rates
• Town Meeting Warrant

Appropriations Committee

The committee is scheduled to meet to discuss the FY25 Budget. No other specific business items are listed on the agenda.

• FY25 Budget discussion

Selectboard

The Selectboard will hold a multi-board meeting with Appropriations & Capital Planning to review the FY2025 operating and capital budgets. The meeting includes continued public hearings on sewer and trash changes, as well as wastewater and recycling rates.

• Public hearing for 3 Corners Package Store
• Public hearing on Sewer & Trash Changes
• FY2025 Operating and Capital Budgets
• Police Staffing Study
• One-day alcohol licenses for David Smith, Bridget Carroll, Jeff Millard, Kim Prough, and Kelly Dobbins

Selectboard

The Selectboard will hold public hearings regarding proposed increases to sewer rates and changes to curbside trash collection. These sessions are scheduled for 9 a.m. and 10 a.m., respectively.

• Public hearing on Sewer Rate Increases
• Public hearing on Curbside Trash Collection Changes

Fire District 1

The Prudential Board of South Hadley Fire District 1 will meet to discuss and vote on the budget. The meeting is scheduled for April 12, 2024, at the Fire District Headquarters.

• Budget discussion and vote

Board of Assessors

The Board of Assessors will meet to review monthly reports and fiscal year reimbursements. The board is scheduled to discuss Fiscal 2025 Preliminary Assessment Sale Ratios and may vote on up to four abatement applications in executive session.

• Fiscal 2025 Preliminary Assessment Sale Ratios
• 2024 Motor Vehicle Reimbursements
• Fiscal 2024 Exemption Reimbursements
• Vote on up to four abatement applications
• Fiscal 2023 Annual report

Town Meeting Review Committee

The committee is meeting to review and vote on recommendations for committee members. The session also includes the approval of minutes from seven previous meetings.

• Votes on committee member recommendations

Fire District 2

The Prudential Committee will review warrants and approve minutes from March and April 2024. The body will also discuss a Memorandum of Agreement for a new Chief and the associated transition.

• Memorandum of Agreement for New Chief
• Transition discussion
• Review of warrants per Municipal Modernization Act

Fire District 1

The Prudential Board will meet to discuss the district budget and a Clerk description in the District Bylaws. The board will also enter an executive session to prepare for contract negotiations with Chief Stark.

• Budget discussion and vote on budget
• Discussion of Prudential Committee Clerk Description
• Executive session regarding strategy for contract negotiations with Chief Stark

Cultural Council

The Cultural Council will discuss outstanding reports for 2023 grants and paperwork for 2024 grants. The body will also review the Job Description for the Publicity and Marketing Coordinator role.

• Follow-up requests for 2023 grant final reports
• 2024 grant paperwork and calendar of events
• Planning for Grantee Reception
• Review of Publicity and Marketing Coordinator job description

Bike/Walk Committee

The South Hadley Bike-Walk Committee is meeting to coordinate a series of April and May events, including nature walks and bike activities. The body will also review updates on the Commemorative Bench Program and bike rack initiatives.

• Earth Day Vernal Pool event at Bynan on April 20
• Arbor Day event on April 26
• Historical walk with Leo and COA on May 8
• River to Range Bird Walk on May 18
• Update on Route 202/Leaping Well Reservoir Commemorative Bench Program

Planning Board

The Planning Board will hold a virtual public hearing to consider a Site Plan Review application. The applicant, Karyna Rondeau, seeks to establish a Home Occupation II for a cottage kitchen.

• Site Plan Review for a cottage kitchen at 20 Meadow Lane (Assessor’s Map 52 Parcel 127)

Recreation Commission

The Recreation Commission will meet to discuss the winter season review and upcoming spring sports. The body will also address the PARC Grant/Committee and plans for kids concerts at Buttery Brook.

• PARC Grant/Committee
• Winter Season Review
• Easter Egg Hunt and Hat Parade
• Kids Concerts at Buttery Brook
• Spring Sports

Board of Health

The Board of Health will consider ratifying an emergency order to vacate 14 Tampa Street. The meeting also includes updates on opioid mitigation funds, public health grants, and cannabis regulations.

• Ratification of Emergency Order to Vacate at 14 Tampa Street
• Opioid Mitigation Funds/Survey update
• Public Health Excellence Grant update
• South Hadley Drug & Alcohol Prevention Coalition update
• Discussion on Cannabis & Kratom

Bylaw Review Committee

The committee will meet remotely to discuss and approve minutes from January and February 2024. The body will also review and approve bylaws intended for the 2024 Annual Town Meeting.

• Approval of 1/24/24 meeting minutes
• Approval of 2/28/24 meeting minutes
• Review and approval of bylaws for the 2024 Annual Town Meeting

Planning Board

The Planning Board will hold a public hearing regarding a Home Occupation II application for a cottage kitchen. Members will also discuss a zoning amendment request for Business A-1 and the Flexible Development Bylaw.

• Public hearing for Site Plan Review for a cottage kitchen at 20 Meadow Lane
• Discussion of Report to Town Meeting on Business A-1 Zoning Amendment Request
• Discussion on Flexible Development Bylaw and associated amendments
• Canceled public hearing for a Short Term Rental at 5 Pine Street due to application withdrawal

Council on Aging

The South Hadley Council on Aging Board of Directors will meet to review the FY23 Annual Report and discuss room use policies. Town Administrator Lisa Wong will provide updates on capital requests and the search for a Senior Services Director.

• Council on Aging Meeting Room Policy & Rules of Use
• Council on Aging capital requests
• FY23 Annual Report
• Update on Senior Services Director search
• Volunteer Appreciation event scheduled for 4/24/2024

Fire District 1

The Board of Water Commissioners will meet to conduct interviews for a maintenance position and discuss proposed by-law changes regarding elections and re-organization. The board will also address the annual report and a date for the Annual Meeting at PVPA.

• Interviews for Maintenance Position
• Proposed by-law changes regarding BOWC elections and re-organization
• Proposed date for Annual Meeting at PVPA
• Report of the Board of Water Commissioners for Annual Report

Capital Planning Committee

The committee will review and vote on capital requests for the 2025 fiscal year. The meeting also includes the appointment of a committee member to the School Building Committee.

• Review and vote on FY25 Department capital requests
• Appointment of a member to the School Building Committee

Appropriations Committee

The Appropriations Committee will meet to discuss the FY25 Budget. No other specific business items are listed on the agenda.

• FY25 Budget

Fire District 2

The Prudential Committee will review warrants and approve minutes from March meetings. The committee is also scheduled to discuss the Chief position, including an assessment review and the appointment of a new Chief, as well as finalizing the budget.

• Review and approval of March 14 and March 28 minutes
• Discussion regarding Chief position assessment and appointment
• Budget finalization
• Approval of warrant articles