South Orange Village public meetings in 2022

General

The South Orange Board of Trustees met virtually to conduct routine business, approve contracts totaling over $7.7 million, and discuss a new dual-stream curbside recycling program starting January 2023. The Board also received updates from the Board of Health on interim services and communicable disease trends.

• Amendment to recreation program fees (Chapter 143, Fees)
• Contract extensions: HVAC services to RAMAS Climate & Refrigeration ($12,747/year) and janitorial services to PJ Building Cleaning ($4,249/month at 298 Walton Ave)
• Purchases: four MDTs ($10,795.84), police vehicle radios ($19,559), video evidence management software ($15,739), live scan solution ($31,063), in-car video system ($25,780)
• Change order #2 for Baird Community Center renovations ($48,300)
• Approval of bills totaling $7,706,722.56

The Board of Trustees adopted Ordinance 2022-35, amending recreation program membership and fees, and approved a consent agenda of 15 resolutions, including hiring, budget transfers, and a fire services agreement. The board also approved a liquor license transfer and authorized payment of bills totaling $7,706,722.56. All votes were unanimous among present members, with Trustee Coallier absent.

• Adopted Ordinance 2022-35 amending recreation fees (6-0)
• Approved consent agenda Resolutions 2022-343 through 2022-357 (6-0)
• Approved liquor license transfer from Eden Cafe & Dining LLC to DM Restaurant Ventures II LLC (7-0)
• Approved payment of bills totaling $7,706,722.56 (6-0)
• Approved minutes of December 12, 2022 meeting (5-0, Trustee Jones abstained)

General

The South Orange Environmental Commission is meeting virtually to approve October minutes, discuss policy updates including a passed clarification on park damage, and receive updates on projects like dual-stream recycling and a greenway strategy. The meeting includes a 15-minute executive session at the start and public comments.

• Village Code clarification on removing or damaging park elements passed 11/14
• New dual stream recycling communications update
• Greenway strategy proposal memo discussion
• ERI intern update
• Social media growth: Facebook 844 likes, Instagram 409

The South Orange Environmental Commission met virtually on December 22, 2022. They discussed the Greenway Strategy Proposal Memo, seeking endorsement for the next section, and noted that Linda Beck is stepping down as Chair, requiring a new chair. No formal votes were taken on these items; the only passed action mentioned was a Village Code clarification on park element damage, which passed on 11/14.

• Village Code clarification on illegality of removing/damaging park elements passed 11/14
• Discussed Greenway Strategy Proposal Memo for next section, seeking endorsement
• Noted Linda Beck stepping down as Chair; new chair needed
• Confirmed Beau Shwegman to fill open Alternate role and act as Treasurer

General

The South Orange Parking Authority will discuss updates regarding pay stations and the Taylor Place Garage. The Commission is scheduled to take action on the final 2023 budget and several professional re-appointments. Additionally, the body will vote on employee raises and stipends.

• Adoption of the Final 2023 Budget
• Re-appointment of accountants Lerch, Vinci, Bliss
• Re-appointment of auditors PKF O’Connor
• Re-appointment of legal counsel Greg Busch
• Resolutions regarding employee raises and stipends

General

The South Orange Village Planning & Economic Development Committee is meeting to discuss several planning items, including an application checklist amendment, a concept pre-application for 202 South Orange Avenue, a parking ordinance review, and finalization of an Accessory Dwelling Unit (ADU) ordinance. The committee will also set 2023 planning goals. This is a working session with reports from code enforcement, the acting administrator, and the South Orange Downtown office.

• Application/completeness checklist amendment
• 202 South Orange Avenue concept pre-application
• Parking Ordinance Review
• ADU ordinance finalization and next steps
• 2023 Planning Goals discussion

The Planning & Economic Development Committee discussed a pre-application for a five-story building at 202 South Orange Avenue, which would require variances for density, height, front yard setback, and parking. The committee also reviewed an application/completeness checklist amendment and discussed next steps for the ADU ordinance. No formal votes or final decisions were recorded.

• Discussed 202 South Orange Ave pre-application (five-story, 18 units, 18 parking spaces) with variances to go to zoning board
• Reviewed application/completeness checklist amendment, to be sent to BOT after village attorney review
• Discussed ADU ordinance next steps, hoping to schedule before Seton Hall hearing
• Noted three store closings in South Orange Downtown
• Reported Martin's Petzel ribbon cutting set for January 6, 2023
• Reported Indigo Clay ribbon cutting date TBD
• Discussed Community Co-Retail Space completion anticipated by Q2 2023

General

The Historic Preservation Commission will hold a virtual meeting to approve the minutes from the November 10, 2022 meeting and adopt a resolution establishing the 2023 annual meeting schedule. No substantive decisions or discussions are listed on the agenda.

General

This is a routine meeting of the Strategic Partnerships and Citizen Engagement committee, covering updates on volunteer management, website images, grants, and community engagement. The agenda includes reports and discussions on ongoing projects, with no major decisions or public hearings scheduled.

• Discussion of Transit Village Grant status and other grants for upcoming year
• Funding estimate for Quarterly New Residents Meet & Greets: $300 per event, $1,200 per year
• Revisit status of volunteer management application form
• Discussion of Sizzle Reel and Village website images
• Next steps for HPC Ordinance and communicating ordinances under review

General

The South Orange Village Board of Trustees will hold a regular meeting with public hearings and votes on several ordinances, including one amending water rates, one regulating parking and loading on Valley Street at Hixon Place, and one authorizing the private sale of municipally-owned land. The board will also consider a consent agenda with numerous resolutions, including contracts for cameras, benches, LED lighting, and legal services, as well as a resolution to pay bills totaling $15,232,918.35. The meeting will begin with a resolution to enter executive session.

• Ordinance 2022-36: Amends water system cost provisions (first reading)
• Ordinance 2022-32: Prohibits/regulates parking and loading on Valley Street at Hixon Place (second reading, public hearing)
• Ordinance 2022-33: Authorizes private sale of municipally-owned land to contiguous owner (second reading, public hearing)
• Resolution 2022-315: Authorizes $2,020,000 note to NJ Infrastructure Bank for water bank construction
• Resolution 2022-341: Authorizes payment of bills totaling $15,232,918.35

The Board of Trustees approved a consent agenda of 26 resolutions (2022-315 through 2022-340) covering contracts, appointments, and budget transfers, and authorized payment of bills totaling $15,232,918.35. They also adopted ordinances for second reading on Valley Street parking and the private sale of municipal land, and introduced an ordinance amending water costs. Trustee Coallier announced she would not seek re-election.

• Approved consent agenda resolutions 2022-315 to 2022-340 (6-0, Jones absent)
• Approved payment of bills totaling $15,232,918.35 (6-0)
• Adopted Ordinance 2022-32 regulating parking/loading on Valley Street at Hixon Place (6-0)
• Adopted Ordinance 2022-33 authorizing private sale of municipal land to contiguous owner (6-0)
• Introduced Ordinance 2022-36 amending water cost section for first reading (6-0)
• Set public hearing for Ordinance 2022-36 for January 9, 2023 (unanimous)
• Approved minutes of November 28, 2022 meeting (6-0)
• Authorized executive session for legal, contract, and personnel matters (unanimous)

Board of Trustees

The South Essex Fire Department Management Committee will meet to approve a bills list totaling $14,759.64. The committee also plans to enter an executive session to discuss personnel matters and Local 240 / 25 contract negotiations.

• Resolution 2022-40: Authorization of bills totaling $14,759.64
• Resolution 2022-41: Authorization of executive session for personnel and Local 240 / 25 contract negotiations
• Payment to State Line Fire & Safety Inc. for saw kits ($3,490.00)
• Payment to Tango Inc. for radio integration ($5,880.00)
• Payment to Battaglia Associates LLC for financial management services ($4,500.00)

General

This is the regular meeting of the Community Police Collaborative, a body that discusses police-community relations. The agenda includes updates from the trustee, police department, and various subcommittees, followed by new business and public comments. No specific decisions or proposals are listed.

• Police Department Update
• CPC Committee Updates (CC&J, Data and Analytics, Operations, Community Outreach, Maplewood Community Board on Police Liaison)
• Public Comments
• Executive Session

General

The Health & Public Safety Committee will meet virtually to review the 2023 budget. The committee will also discuss upcoming resolutions, ordinances, and vendor purchase orders.

• 2023 Budget discussion
• Review of upcoming resolutions and ordinances
• Review of vendor purchase orders and items greater than $5000

The Health & Public Safety Committee approved the October 13, 2022 meeting minutes. Departments presented 2023 budget priorities, including road repairs, dispatch system upgrades, and OEM uniform updates. The Village is awaiting FEMA approval for Tropical Storm Ida mitigation, with potential reimbursement up to 90% for road work. No formal resolutions or ordinances were acted on.

• Approved October 13, 2022 meeting minutes (all present)
• Discussed 2023 budget priorities from departments
• Reviewed FEMA mitigation plan for Tropical Storm Ida reimbursement
• Discussed dispatch system upgrade request

Zoning Board of Adjustment

The Zoning Board of Adjustment will hear a continuation of Case #1051 regarding a request to convert commercial units into a two-family house. The board will also discuss a request for an extension of variance relief for 212 Edgewood Terrace.

• Case #1051: Bulk variance relief to convert commercial units to a two-family house at 468 Irvington Avenue
• Case #1046: Extension request for granted variance relief at 212 Edgewood Terrace
• Resolution establishing 2023 meeting dates

The Zoning Board of Adjustment approved Case #1051, granting bulk variance relief to convert existing commercial units at 468 Irvington Avenue into a two-family house with two bedroom units. The board also approved minutes from the November 1 meeting, set 2023 meeting dates, and granted a nine-month extension for variance relief at 212 Edgewood Terrace.

• Approved Case #1051 variance relief for two-family conversion at 468 Irvington Avenue (5-0)
• Approved minutes of November 1, 2022 meeting (5-0)
• Approved resolution establishing 2023 meeting dates (5-0)
• Granted 9-month extension for variance relief at 212 Edgewood Terrace, extending construction start to July 7, 2023 (5-0)

General

The South Orange Village Planning Board will hold a regular meeting to review applications, including a conditional use request for a cannabis retail business and a continuation of Seton Hall University's site plan for an addition to its athletic center. The board will also discuss an ordinance amendment to permit accessory dwelling units and approve meeting dates for 2023.

• Case #293: CannaBoy TreeHouse, LLC, conditional use for cannabis retail at 57 W. South Orange Avenue
• Case #292: Seton Hall University, 12,862 SF addition to Regan Recreation and Athletic Center at 400 South Orange Avenue
• Ordinance 2022-34: amendment to Chapter 185 to permit Accessory Dwelling Units
• Resolution establishing 2023 meeting dates
• Approval of minutes from November 7, 2022 meeting

The Planning Board approved the 2023 meeting schedule and deemed a cannabis retail application complete. A proposed addition to Seton Hall University's athletic center was carried to January 5th following public opposition regarding flooding and environmental concerns.

• Approved minutes from November 7, 2022 (unanimous)
• Approved resolution establishing 2023 meeting dates (unanimous)
• Deemed Case #293/CannaBoy TreeHouse, LLC application complete (unanimous)
• Carried Case #292/Seton Hall University to January 5th
• Deferred Ordinance 2022-34 discussion on Accessory Dwelling Units to January 5th

General

The South Orange Village Finance and Capital Projects Committee is meeting to discuss financial and capital project matters. The agenda includes updates from the IT department, recycling expenses, and old business items such as Open Space Trust Fund expenditures, lead line special assessments, revaluation planning, and the FY'23 budget process. Department updates will be provided by Finance, Tax Collector, Water, and Tax Assessor/QPA.

• IT Department Update
• Recycling Expenses
• Open Space Trust Fund Expenditures
• Lead Line Special Assessment Status
• FY'23 Budget Process-budget hearings

The Finance and Capital Projects Committee approved the October 27, 2022 meeting minutes. Members discussed IT network improvements, recycling expenses, Open Space Trust Fund spending options, lead line replacement assistance, revaluation planning, and the FY'23 budget process. No formal votes were taken on these items; the meeting was primarily informational and procedural.

• Approved October 27, 2022 meeting minutes
• Discussed IT network improvements and testing
• Discussed Open Space Trust Fund spending options
• Discussed lead line replacement assistance with NJ American Water
• Discussed revaluation contract status and tax map edits
• Discussed FY'23 budget process and hearing schedule

General

The Recreation, Arts & Cultural Affairs Committee is holding a regular virtual meeting. The agenda consists of standard procedural items: approving minutes, public comments, and reports. No specific decisions, proposals, or dollar amounts are listed; the meeting is primarily for receiving updates on programs, memberships, fields, facilities, special events, and cultural arts.

• Approval of minutes
• Public comments
• Recreation program, membership, and fields updates
• Facilities & capital projects update
• Cultural arts update

The Recreation, Arts & Cultural Affairs Committee met virtually and discussed updates on recreation programs, cultural events, and capital projects. No formal votes were taken; the committee noted the Baird project is delayed, the Cameron Recreation Area design proposal exceeded expectations, and program scholarships will increase to $425 per person as a policy decision. The next meeting is scheduled for January 5, 2023.

• Increased program scholarship amount to $425 per person (policy decision, no vote)
• Noted Baird project delay; contractor pushed to complete as soon as possible
• Cameron Recreation Area design proposal higher than anticipated; to be included in 2023 capital requests
• Discussed adding pickleball programming once Baird opens (no action taken)

General

The South Orange Village Board will review budget overviews and reports from the Joint Meeting of Elected Officials Committee (JMEUC), Public Works, Water Utility, and Engineering departments. No formal decisions are listed on this procedural agenda.

The Public Works & Utilities Committee discussed budget overviews for JMEUC, Public Works, Water Utility, and Engineering. A proposed ordinance for a 5% water rate increase was mentioned, and the next roads to be paved were identified as Glenview Road and Whitecoat Drive. No formal votes or decisions were recorded.

• Proposed ordinance for 5% water rate increase (discussed, not voted)
• Identified Glenview Road and Whitecoat Drive as next roads to be proposed for paving

General

The Board of Trustees will discuss an ordinance to amend recreation program fees and consider several resolutions. The meeting also includes a session for the Board of Health to receive updates on flu, COVID, and animal control.

• Ordinance 2022-35: Amending Village Code Chapter 143 regarding recreation program membership and fees
• Resolution 2022-307: Rejecting a proposal for architectural consulting for Founders Park enhancements
• Resolution 2022-310: Approving the hiring of part-time, seasonal employees for Recreation and Cultural Affairs
• Resolution 2022-313: Authorizing payment of bills totaling $8,378,169.86
• Board of Health updates on flu, COVID, and foodborne illnesses

The Board of Trustees approved the payment of bills totaling $8,378,169.86 and adopted six consent agenda resolutions, including rejecting a proposal for Founders Park architectural consulting and hiring seasonal recreation employees. They also introduced an ordinance amending recreation fees and approved the minutes of the November 14 meeting. The meeting included an executive session and a Board of Health session with updates on health programs.

• Approved payment of bills totaling $8,378,169.86 (2022-313)
• Adopted consent agenda resolutions 2022-307 through 2022-312, including rejecting Founders Park proposal and hiring seasonal employees
• Introduced Ordinance 2022-35 amending recreation fees (first reading)
• Set public hearing for Ordinance 2022-35 for December 27, 2022
• Approved minutes of November 14, 2022 meeting (Trustees Brown and Coallier abstained)
• Authorized executive session (2022-306) for personnel, redevelopment, water utility, public safety, and Baird Center matters

General

The South Orange Planning & Economic Development Committee meets to approve minutes, hear reports from code enforcement, administration, and downtown officials, and discuss old business including permitted uses in the central business district, a parking ordinance review, and finalization of an accessory dwelling unit ordinance.

• CBD Permitted Uses discussion
• Parking Ordinance Review
• ADU Ordinance finalization with next steps and HPC comments
• 2023 Planning Goals

The committee discussed the Accessory Dwelling Unit (ADU) ordinance, which will go before the Board of Trustees for a second reading and public hearing on December 12, 2022, before being reviewed by the Planning Board for Master Plan consistency. No formal votes were taken; the meeting was informational and procedural. Other items included reports on code enforcement, downtown events, and HPC Master Plan recommendations.

• Scheduled ADU ordinance for second reading and public hearing at Dec. 12 BOT meeting
• Discussed creating an FAQ information sheet for residents on ADUs
• Discussed HPC recommendations for Master Plan changes and new approval process
• Trustee Schnall asked to follow up with HPC Secretary on application fees

General

The Parking Authority will meet to discuss updates regarding pay stations and the Taylor Place Garage. The Commission is scheduled to take action on the 2023 budget and the 2021 annual audit certification.

• Updates on Pay Stations & Taylor Place Garage
• Resolution Adopting Introduced 2023 Budget
• Resolution Adopting Delayed Introduced 2023 Budget
• Resolution Adopting Certification of the 2021 Annual Audit
• Employee Raises (Closed Session)

The South Orange Parking Authority approved its 2023 budget and the certification of the 2021 annual audit. The board also authorized several payments and adopted the 2023 board reorganization.

• Approved ACH payments and checks totaling $12,740.90 (SOPA) and $2,327.75 (NJ Transit)
• Approved October 18, 2022 open minutes (4-0, 1 abstention)
• Approved 2023 Board Re-Org
• Approved Delayed Introduced 2023 Budget
• Approved Introduced 2023 Budget
• Approved Certification of the 2021 Annual Audit

General

The South Orange Village Board of Trustees will hold a regular meeting with public hearings on several ordinances, including one to permit accessory dwelling units, one authorizing the private sale of municipally-owned land, and a bond ordinance for flood mitigation. The board will also consider resolutions on a consent agenda, including a contract for parking modernization and a housing element plan, and will enter executive session.

• Ordinance 2022-34 to permit accessory dwelling units (ADUs)
• Ordinance 2022-33 authorizing private sale of a portion of municipally-owned land
• Ordinance 2022-28 to acquire 232 Waverly Place for $210,000 for affordable housing
• Bond ordinance 2022-29 appropriating $1,060,000 for flood mitigation
• Resolution 2022-297 for Topology parking planning services up to $25,500

The Board of Trustees approved several ordinances, including a $1.06M bond for flood mitigation and the $210,000 purchase of 232 Waverly Place for affordable housing. The Board also advanced ordinances regarding accessory dwelling units and parking regulations to public hearings.

• Approved $1.06M bond for flood mitigation facilities (4-0)
• Approved $210,000 purchase of 232 Waverly Place for affordable housing (4-0-1)
• Approved $3,469,478.00 in bill payments (4-0)
• Adopted Ordinance 2022-34 (Accessory Dwelling Units) for first reading (4-0)
• Adopted Ordinance 2022-32 (Valley Street parking/loading) for first reading (4-0)
• Adopted Ordinance 2022-33 (Private sale of municipal land) for first reading (4-0)
• Approved salary of $61,000 for Recreation Leader Ryan Pagano (4-0)
• Approved renewal of a liquor license for 2022-2023 (4-0)

General

The Historic Preservation Commission holds its regular meeting to approve minutes from the October 20 session, receive a Village Hall project update, and discuss old business including the Baird and Library updates. No formal decisions are listed on this agenda.

• Village Hall Project Update presented by John Mazza
• Request for HPC to attend Planning and Economic Committee Meeting
• Baird Update
• Library Update

The commission approved sending a recommendation to the Planning Board regarding HVAC screening, building façade additions, and the removal of window bars at Village Hall. The board also noted updates on the Baird and Library projects.

• Approved minutes from October 20, 2022 (unanimous)
• Approved recommendation to Planning Board for Village Hall HVAC screening (option #4), façade addition, and window bar removal (unanimous)

General

The Community Police Collaborative will hold a virtual meeting to receive updates from the Police Department and various committees. The agenda includes reports on data and analytics, operations, and community outreach.

• Police Department Update
• Trustee Update
• CC&J Committee Update
• Data and Analytics Committee Update
• Maplewood Community Board on Police Liaison update

General

The South Essex Fire Department Management Committee will consider resolutions to purchase a CivicPlus website subsite for $9,388 and to pay bills totaling $43,015.56. The committee will also hold a public comment period and may enter closed session to discuss personnel matters and contract negotiations.

• Resolution 2022-36: Authorizes $9,388 contract with CivicPlus for website subsite
• Resolution 2022-38: Authorizes payment of bills totaling $43,015.56
• Resolution 2022-39: Authorizes executive session for personnel and contract negotiations
• Public comment limited to 3 minutes per speaker

General

The South Orange Village Planning Board will hold a regular meeting to consider adopting an amended Housing Element and Fair Share Plan, presented by Topology, and to continue reviewing Seton Hall University's proposal for an addition to the Regan Recreation and Athletic Center. The board will also approve minutes from the October 3 meeting and receive a report from the Planning & Economic Development Committee.

• Resolution adopting amended Housing Element and Fair Share Plan
• Seton Hall University: 12,862 SF addition to Regan Recreation and Athletic Center, 176 SF vestibule, site plan at 400 South Orange Avenue
• Approval of minutes from October 3, 2022 regular meeting
• Report from Board of Trustee member on Planning & Economic Development Committee

The Planning Board unanimously approved an amendment to the Housing Element and Fair Share Plan to reflect changes to the 41-45 Third Street Project, and deemed it consistent with the Master Plan. The board also continued the Seton Hall University site plan application to the December 5 meeting. No other substantive decisions were made.

• Deemed Amended Housing Element & Fair Share Plan consistent with Master Plan (unanimous)
• Adopted resolution amending Housing Element & Fair Share Plan (unanimous)
• Approved minutes of October 3, 2022 regular meeting (unanimous)
• Continued Seton Hall University site plan application to December 5, 2022

General

The South Orange Village Design Review Board is meeting virtually to review new and ongoing design matters. They will consider a material board review for Mosaic, and continue discussions on signs and a walkway for Vose & Taylor. The board will also approve minutes from previous meetings and take public comments.

• Mosaic Material Board Review
• Vose & Taylor Signs
• Vose & Taylor Walkway
• Approval of minutes from August 29 and October 11, 2022

General

The Recreation, Arts & Cultural Affairs Committee is meeting virtually to discuss recreation program updates, cultural events, and facility projects. They will also review old business items like Baird pricing and program scholarships, and consider capital and operating budgets for 2022.

• Food Truck Festival on 10/15
• Cornhole Tournament on 10/30
• Veterans Day event on 11/11
• Baird facility update and membership pricing
• Carter Park and Cameron Recreation Area updates

The Recreation, Arts & Cultural Affairs Committee unanimously approved fee increases and named the new building the “South Orange Community Center at the Baird.” The committee also discussed budget priorities and program updates.

• Approved fee increases (unanimous)
• Named new building 'South Orange Community Center at the Baird' (unanimous)

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will hold a regular meeting on November 1, 2022, to consider one application: MGM Realty, LLC seeks bulk variance relief to convert existing commercial units at 468 Irvington Avenue into a two-family house with two bedroom units. The board will also approve minutes from the October 6 meeting and set the next meeting date.

• Case #1051 - MGM Realty, LLC: C-Variance relief to convert commercial units to a two-family house at 468 Irvington Avenue (Block 2113 Lot 3)
• Approval of minutes from October 6, 2022 regular meeting
• Next meeting scheduled for Tuesday, December 6, 2022 at 7pm

The Zoning Board of Adjustment approved the minutes of the October 6, 2022 meeting. The board heard testimony on Case #1051, a request by MGM Realty, LLC for bulk variances to convert commercial units at 468 Irvington Avenue into a two-family house, but carried the application to the December 6, 2022 meeting to allow the applicant to prepare revised plans. No other substantive decisions were made.

• Approved minutes of October 6, 2022 regular meeting (unanimous)
• Carried Case #1051 (MGM Realty, LLC) to December 6, 2022 for revised plans

General

The Board of Trustees met for a special session to consider various consent agenda resolutions and announcements. Items include hiring part-time staff, approving construction change orders, and providing information on water assistance and leaf collection.

• Hiring an as-needed part-time building inspector
• Appointing the initial Board of Directors for SOV Community Co-Retail Space, LLC at 59 South Orange Avenue
• Three change orders for Frankoski Construction Company totaling up to $51,078.17
• Awarding a professional services contract to Remington & Vernick Engineers for water system consulting up to $15,000
• Appointment of Michael Maza as an alternate member to the Design Review Board

The Board of Trustees approved a consent agenda containing 10 resolutions covering personnel hiring, construction change orders, and professional services. The Village President also appointed an alternate member to the Design Review Board.

• Approved hiring of as-needed part-time building inspector (Resolution 2022-280)
• Approved initial Board of Directors for SOV Community Co-Retail Space, LLC (Resolution 2022-282)
• Approved hiring of part-time crossing guard (Resolution 2022-283)
• Approved Frankoski Construction change order #23 for structural support up to $18,537.83 (Resolution 2022-284)
• Approved Frankoski Construction change order #24 for shingle siding up to $23,035.29 (Resolution 2022-285)
• Approved Frankoski Construction change order #25 for conduit relocation up to $9,505.05 (Resolution 2022-286)
• Approved professional services contract for Remington & Vernick Engineers up to $15,000 (Resolution 2022-289)
• Appointed Michael Maza as alternate member to the Design Review Board (2022-VP06)

General

The South Orange Environmental Commission met virtually to approve minutes, discuss policy updates including park element protection, and receive updates on ongoing projects like storm-drain adoption, solar initiatives, and recycling changes. Communications metrics and volunteer work were also reviewed.

• Policy update clarifying illegality of removing or damaging park elements
• Adopt-A-Storm-Drain program announced with inquiries received
• Village Solar and Climate site visit summary presented
• New Dual Stream Recycling communications update
• Trex Bench Standard Operating Procedure at South Orange Public Library (SOPL) discussed

General

The Finance and Capital Projects Committee of South Orange Village, NJ, met virtually on October 27, 2022, to discuss budget processes, contracts, and department updates. The meeting included procedural items such as approval of minutes and public comments, with a focus on old business including the FY'23 budget process and departmental updates.

• Enterprise Auto contract update scheduled for November meeting
• Recycling expenses discussed
• Lead Line Special Assessment status reviewed
• FY'23 Budget Process with budget hearings
• Operating & Capital FY'22 Budget reviewed

The committee approved the minutes from the September 15, 2022 meeting. Members discussed the FY'23 budget process, recycling expenses, and the status of the lead line special assessment program, which is currently on hold.

• Approved September 15, 2022 meeting minutes

General

The South Orange Village Public Works & Utilities meeting will cover standard procedural items, public comment, and reports from Water Utility, Engineering, Public Works, and JMEUC. No formal decisions are listed on the agenda.

The committee received reports on water utility projects, engineering contracts, and public works operations. No formal votes or decisions were recorded in the minutes.

General

The South Orange Village Planning & Economic Development Committee is meeting to discuss 2023 planning goals and review several ongoing items, including permitted uses in the Central Business District (CBD), a parking ordinance review, and finalization of an Accessory Dwelling Unit (ADU) ordinance. The agenda includes reports from the Construction Official, Acting Administrator, and South Orange Downtown Executive Director, followed by public comment.

• 2023 Planning Goals discussion
• CBD Permitted Uses review
• Parking Ordinance Review
• ADU Ordinance finalization

General

The South Orange Village Design Review Board holds a special meeting to discuss new and old business items, including a review of Mosaic Material Board and updates on Vose & Taylor Signs and Walkway projects.

• Mosaic Material Board Review
• Vose & Taylor Signs
• Vose & Taylor Walkway

General

The South Orange Board of Trustees meets to approve bills totaling $12,766,078.18, adopt an ordinance regulating parking on Valley Street, and hold public hearings on three ordinances including a $210,000 affordable housing property purchase at 232 Waverly Place and a $1.06M flood mitigation bond. The board also discusses redevelopment updates, health department services, and liquor license renewals.

• $12,766,078.18 in bills approved for payment
• Ordinance to prohibit and regulate parking on Valley Street at Hixon Place
• Public hearing on $210,000 purchase of 232 Waverly Place for affordable housing
• Public hearing on $1,060,000 bond ordinance for flood mitigation project
• Public hearing on $18,537.83 change order for structural support at Frankoski Construction project

The South Orange Village Board of Trustees held a regular meeting on October 24, 2022, but due to technical issues, most agenda items—including ordinances, resolutions, appointments, and the Board of Health—were carried to the next meeting. The only substantive action taken was approving Resolution 2022-290, authorizing payment of bills totaling $12,766,078.18, passed unanimously (5-0). The board also approved an executive session resolution (2022-279) to discuss redevelopment, liquor license, property sale, charter, and personnel matters.

• Approved Resolution 2022-290 authorizing payment of bills totaling $12,766,078.18 (5-0)
• Approved Resolution 2022-279 authorizing executive session (unanimous)
• Carried ordinances 2022-32, 2022-27, 2022-28, 2022-29 to next meeting due to technical issues
• Carried resolutions 2022-280 through 2022-288 to next meeting due to technical issues
• Carried Village President appointment 2022-VP06 to next meeting due to technical issues
• Carried Board of Health and Alcohol Beverage Control Board to next meeting due to technical issues

General

The South Orange Village Historic Preservation Commission will hold a virtual meeting on October 20, 2022, with no substantive decisions or discussions listed beyond procedural items like approving minutes and receiving reports.

The Historic Preservation Commission approved the September 15 minutes, rescheduled the November 17 meeting to November 10, and had no objection to the NEPA Survey cellular antenna facility. No new business was discussed, and construction updates were provided for the Baird and Library projects.

• Approved September 15, 2022 minutes (all in favor, Wright abstained)
• Rescheduled November 17 meeting to November 10 at 7:30 PM (all in favor)
• No objection to NEPA Survey cellular antenna facility; no comment letter to be sent

General

The Parking Authority will review financial reports and approve checks and meeting minutes. The commission will also discuss updates regarding pay stations and the Taylor Place Garage.

• Resolution approving checks
• Resolution adopting minutes for August 16, 2022, and Sept. 20, 2022
• Discussion on pay stations and Taylor Place Garage

The South Orange Parking Authority approved several ACH payments and checks for SOPA and NJ Transit accounts. The board also adopted meeting minutes from August and September 2022.

• Approved SOPA checks #2086-2096 and three ACH payments totaling $10,357.39 (unanimous)
• Approved NJ Transit checks #1120-1122 totaling $1,860.75 (unanimous)
• Approved August 16, 2022 open minutes (approved; Commissioner Sandow abstained)
• Approved September 20, 2022 open minutes (approved; Commissioner Borden abstained)

General

The committee will review old business regarding the Sizzle Reel and various community nomination programs. Members will also discuss a recap of South Orange Community Day and plan newcomer meet and greets.

• Sizzle Reel discussion
• Villager of the Month Nominations
• Village Spotlight Nomination
• South Orange Community Day recap
• Newcomers Meet and Greets

General

The Community Police Collaborative (CPC) will hold its regular meeting to receive updates from trustees, the police department, and various CPC committees. The meeting includes public comments and an executive session before adjournment.

General

The Health & Public Safety Committee is holding a routine virtual meeting to review minutes, hear public comments, and discuss general updates, upcoming resolutions, and ordinances. The agenda is largely procedural, with no specific action items listed.

• Approval of minutes from May 12, July 14, and September 8, 2022
• Discussion of upcoming resolutions, including vendor purchase orders over $5,000
• Public comments period
• Next meeting scheduled for November 10, 2022

The Health & Public Safety Committee approved minutes from May 12, July 14, and September 8, 2022 meetings, with two trustees abstaining on the September minutes. No substantive decisions were made; the meeting consisted of quarterly updates from departments including OEM, Engineering, SORS, Health, and Police, plus discussion of upcoming 2023 budget talks.

• Approved May 12, 2022 meeting minutes
• Approved July 14, 2022 meeting minutes
• Approved September 8, 2022 meeting minutes (Trustee Brown and Trustee Haskins abstained)

General

The Strategic Partnerships and Citizen Engagement committee will meet to discuss ongoing projects, including volunteer management, website updates, and community events. They will also hear reports from Seton Hall University and South Orange Downtown, and discuss new business like communicating ordinances and new resident meet-and-greets.

• NPP Grant status update
• Seton Hall University partnership update
• Community Day wrap-up
• Hola Fest on October 15th
• Groundbreaking ceremony on October 22nd

The committee discussed volunteer management, upcoming community events, and partnerships with Seton Hall University. No formal votes were recorded; the session focused on status updates and planning for future outreach.

• Approved previous minutes via email
• Assigned Sizzle Reel project to Sally Unsworth
• Cancelled tonight's Community Board meeting

General

The Design Review Board will meet virtually to address old business regarding specific local projects. The agenda includes discussions on the Vose & Taylor walkway and signs, as well as the Chipoba awning.

• Vose & Taylor Walkway
• Vose & Taylor Signs
• Chipoba Awning

General

The South Orange Village Board of Trustees is holding a regular meeting with several ordinances and resolutions for consideration. Key items include a first reading of salary ranges for non-union staff, an ordinance about park property damage, and a public hearing on the Central Business District redevelopment plan amendment. The board will also vote on a consent agenda with contracts for recycling, road repairs, and other services.

• Ordinance 2022-30: establishing salary ranges for non-union and supervisory personnel
• Ordinance 2022-31: amending code to include damage, displacement, or embedding of materials in parks
• Ordinance 2022-26: adopting first amendment to Central Business District redevelopment plan (public hearing)
• Resolution 2022-276: contract with F. Basso Jr. Rubbish Removal for recyclables collection, not to exceed $333,333 for 2023
• Resolution 2022-278: authorizing payment of bills totaling $3,257,680.22

The South Orange Village Board of Trustees approved the first amendment to the Central Business District Redevelopment Plan, introduced two new ordinances regarding salary ranges and park property rules, and passed a consent agenda with numerous hiring actions, contracts, and appointments. The Board also authorized a payment of bills totaling $3,257,680.22.

• Approved Resolution 2022-264 for an executive session
• Approved minutes from the September 28, 2022 regular meeting
• Adopted Ordinance 2022-30 for first reading establishing non-union salary ranges (6-0)
• Adopted Ordinance 2022-31 for first reading amending Village Code on park property and materials (6-0)
• Adopted Ordinance 2022-26 for second reading adopting the first amendment to the Central Business District Redevelopment Plan (6-0)
• Approved Resolutions 2022-265 through 2022-277 covering various hirings, contract awards, and recycling/infrastructure agreements (6-0)
• Approved Resolution 2022-278 authorizing payment of bills totaling $3,257,680.22 (6-0)

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will swear in Susie Adamson as a new regular member. The board will also consider a minor site plan and variance for a retaining wall at 306 Western Drive North.

• Swearing in of new regular member Susie Adamson
• Case #1047: Minor Site Plan and C-Variance for a 3-foot retaining wall at 306 Western Drive North
• Case #1051: C-Variance for converting commercial units to a two-family house at 468 Irvington Avenue (carried to November 1st)

The Zoning Board of Adjustment approved a resolution for a minor site plan and variance to install a front yard retaining wall. One application for a commercial-to-residential conversion was carried to a future meeting.

• Swore in Susie Adamson as a regular board member
• Approved September 6, 2022 meeting minutes (4-0)
• Approved Case #1047 for 306 Western Drive North to install a 3-foot retaining wall (4-0)
• Carried Case #1051 for 468 Irvington Avenue to November 1st at applicant's request

General

The South Orange Recreation, Arts & Cultural Affairs Committee meets virtually to approve minutes, hear public comments, and receive reports on fall programming, cultural events, and facility updates. No formal decisions are listed; the meeting focuses on routine updates and future planning.

The committee received updates on fall and winter programming, upcoming community events, and the status of the Baird and Carter Park projects. No formal votes were recorded for the items discussed.

General

The South Orange Planning Board will hold a regular meeting to consider two major applications: a final site plan for a 26-unit apartment complex at 41-45 Third Street, and a preliminary/final site plan for a 12,862 SF addition to Seton Hall University's Regan Recreation and Athletic Center. The board will also swear in new members and approve minutes from the previous meeting.

• Case #291: Final site plan for 26-unit multi-family apartment complex at 41-45 Third Street (Block 1902, Lots 39 & 40)
• Case #292: Seton Hall University preliminary/final site plan for 12,862 SF addition to Regan Recreation and Athletic Center at 400 South Orange Avenue
• Swearing in of new members Stephen Schnall (Trustee) and Lillian Harris (Alternate)
• Approval of minutes from September 7, 2022 regular meeting

The Planning Board approved a final site plan for a multi-family apartment complex on Third Street. A proposed addition to Seton Hall University's athletic center was carried to the November meeting. The board also swore in two new members.

• Approved final site plan for Case #291 (BCUW/Madeline Housing Partners, LLC) to construct a 26-unit multi-family apartment complex at 41-45 Third Street (6-0)
• Approved minutes from September 7, 2022 meeting
• Swore in Stephen Schnall as Trustee Member
• Swore in Lillian Harris as Alternate Member
• Carried Case #292 (Seton Hall University) regarding a 12,862 SF addition to the Regan Recreation and Athletic Center to November 7

General

The South Orange Village Board of Trustees is holding a regular meeting with several ordinances and resolutions for consideration. Key items include first readings of ordinances for a special emergency appropriation, the purchase of 232 Waverly Place for $210,000 for affordable housing, and a $1,060,000 bond for flood mitigation. The board will also hold public hearings on second-reading ordinances, including adding crossing guards to salary ranges and handicapped parking changes.

• Ordinance 2022-28: Authorizes purchase of 232 Waverly Place for $210,000 for affordable housing development
• Ordinance 2022-29: Bond ordinance for $1,060,000 for flood mitigation facilities project
• Resolution 2022-251: Contract with HDR, Inc. for water main replacement engineering, up to $124,295
• Resolution 2022-252: Contract with E&LP for Founders Park enhancements, $178,770
• Resolution 2022-258: Contract with Andrew Berman Architect for library renovation, $1,196,357

The Board of Trustees approved several ordinances for first reading, including a bond for flood mitigation and the purchase of property for affordable housing. The Board also passed a consent agenda covering police promotions, professional contracts, and municipal appointments.

• Approved first reading of Ordinance 2022-29 for $1,060,000 flood mitigation bond
• Approved first reading of Ordinance 2022-28 to purchase 232 Waverly Place for $210,000 for affordable housing
• Approved first reading of Ordinance 2022-27 for special emergency appropriation
• Adopted Ordinance 2022-23 regarding crossing guard salary ranges
• Adopted Ordinance 2022-24 regarding handicapped parking spaces
• Approved $1,196,357 contract for South Orange Municipal Library renovation (Res 2022-258)
• Promoted Zavian Bryant and Nicholas Lonero to Police Sergeant (Res 2022-260, 2022-261)
• Authorized $2,856,970.96 in bill payments (Res 2022-263)

General

The Design Review Board will meet virtually to discuss various aesthetic and signage items. The agenda includes reviews for a walkway, a mural, and several business signs and awnings.

• Vose & Taylor walkway review
• Village Plaza Mural
• 3 Birds Yoga sign
• Pirates Pizza sign and awning
• Chipoba awning color

General

The committee will discuss old business including CBD permitted uses and a parking ordinance review. Members will also work on the finalization of an Accessory Dwelling Unit (ADU) ordinance.

• CBD Permitted Uses discussion
• Parking Ordinance Review
• ADU ordinance finalization
• Code Enforcement Report
• South Orange Downtown Report

General

The South Orange Parking Authority is meeting to discuss and potentially adopt the 2023 introduced budget and a new dumpster fee schedule, along with updates on pay stations and the Taylor Place Garage. The board will also approve checks and adopt open and closed minutes from prior meetings. Public comment is scheduled, and all agenda items are open for discussion, with asterisked items up for action.

• Resolution adopting 2023 introduced budget
• Resolution adopting dumpster fee schedule
• Updates on pay stations and Taylor Place Garage
• Resolution approving checks
• Resolution adopting open minutes for July 19 and August 16, 2022

The Board approved a dumpster fee schedule of $300 for 30 days. It also approved several ACH and check payments totaling $36,341.07. The 2023 Introduced Budget and August 16 minutes were tabled.

• Approved dumpster fee schedule of $300 for 30 days (unanimous)
• Approved SOPA checks #2077-2085 and ACH payments totaling $12,355.32 (unanimous)
• Approved NJ Transit checks #1116-1119 totaling $23,985.75 (unanimous)
• Approved July 19, 2022 open minutes (4-0, 1 abstention)
• Tabled August 16, 2022 open minutes
• Tabled Resolution Adopting the 2023 Introduced Budget

General

The Community Relations Committee is meeting to plan activities and communications for South Orange Community Day on October 2nd. The committee will also discuss nominations for Villager of the Month and Village Spotlight.

• South Orange Community Day scheduled for Sunday, October 2nd, from 1pm to 3pm
• Villager of the Month nominations
• Village Spotlight nomination next steps

Board of Trustees

The Management Committee will hold a meeting to discuss department business, including updates from the Chief Executive Officer and the introduction of new firefighters. The committee will also discuss logistics for a South Essex Fire Department celebration.

• Introduction of new firefighters
• South Essex Fire Department Celebration Logistics
• Resolution to enter Executive Session for personnel matters and Local 240 / 25 contract negotiations

General

The South Orange Historic Preservation Commission is holding a regular virtual meeting. The agenda includes approval of minutes, updates on old business items (Baird, Library, 167 N. Ridgewood Road), and discussions on the Grove Park Plan and Community Day. Subcommittee updates cover the Master Plan Element, Ordinance Revision, and Website Update.

• Approval of minutes from July 21, 2022 regular meeting
• Update on 167 N. Ridgewood Road
• Discussion of Grove Park Plan by Montrose Park Historic District Association
• Subcommittee updates: Master Plan Element, Ordinance Revision, Website Update
• Public comments period

The commission approved the minutes from the July 21, 2022, meeting. Members discussed updates on local construction projects and proposed revisions to the commission's ordinance. No new business was introduced.

• Approved July 21, 2022 meeting minutes (unanimous)
• Removed 167 N. Ridgewood Road from the agenda
• Renamed Master Plan Element Update to Master Plan Implementation

General

This is a routine meeting of the South Orange Village Public Works & Utilities committee. The agenda includes approval of minutes, public comment, and reports from the DPW Director, Water Utility Administrator, and Consulting Engineer. No specific decisions or proposals are listed.

• Reports from JMEUC, Water Utility, Public Works, and Engineering

The committee received reports on water utility bid packages and upcoming road work. No formal votes or decisions were recorded in the minutes.

General

The South Orange Village Finance and Capital Projects Committee is meeting virtually to discuss financial and capital matters. New business includes lead line special assessment status, revaluation planning, new finance software, audit findings, senior freeze, and the FY'23 budget process. Old business covers the FY'22 operating and capital budget, lead water line replacement plans, and department updates.

• Lead Line Special Assessment Status
• Revaluation Planning
• Finance New Software
• Audit Findings
• FY'23 Budget Process - budget hearings

The committee approved the minutes from the July 21, 2022 meeting. Members discussed the status of lead line replacements, revaluation planning, and the transition to new finance software scheduled for January 1, 2023.

• Approved July 21, 2022 meeting minutes (Trustee Schnall abstained)

General

The Strategic Partnerships and Citizen Engagement committee is meeting to review grant status, website updates, and ongoing projects like volunteer kiosks and community boards. They will also discuss partnerships with Seton Hall University and South Orange Downtown, and plan upcoming events including Community Day and Veterans Day.

• NPP Grant status update
• Volunteer Kiosk Project status
• Community Day on October 2nd
• Veterans Day on November 11th
• Partnership with Seton Hall University

The committee approved the previous meeting minutes. Several items, including the status of the community board and the village website, were tabled or placed on hold.

• Approved previous meeting minutes

General

The South Orange Village Board of Trustees is holding its regular meeting with several significant items. They will vote on an ordinance to permit accessory dwelling units, adopt an amendment to the Central Business District redevelopment plan, and consider resolutions for a $1.89 million water infrastructure note and a $3 million construction financing note. The board will also appoint a new trustee to fill a vacancy and handle numerous contracts and appointments.

• Ordinance 2022-25 to permit accessory dwelling units (first reading)
• Ordinance 2022-26 adopting first amendment to Central Business District Redevelopment Plan
• Resolution 2022-219 authorizing $1,890,000 note for water bank construction financing
• Resolution 2022-239 authorizing up to $3,000,000 in notes for construction financing
• Resolution 2022-216 appointing Stephen Schnall to fill Board vacancy

The South Orange Village Board of Trustees appointed Stephen Schnall to fill a board vacancy and approved first readings for ordinances permitting accessory dwelling units and amending the Central Business District Redevelopment plan. The Board also authorized a water infrastructure financing note not to exceed $1,890,000, awarded multiple professional and construction contracts, and approved a bills list totaling $2,822,367.33.

• Appointed Stephen Schnall to the Board of Trustees (Res. 2022-216)
• Adopted Ordinance 2022-25 on first reading to permit accessory dwelling units (5-1)
• Adopted Ordinance 2022-26 on first reading for Central Business District Redevelopment Plan amendment
• Authorized NJ Infrastructure Bank water bank construction financing note up to $1,890,000 (Res. 2022-219)
• Authorized payment of bills totaling $2,822,367.33 (Res. 2022-246)
• Amended resolution withdrawing Eden Cafe & Diner liquor license renewal until state authorization (Res. 2022-245)
• Authorized hiring of nine firefighter/EMTs (Res. 2022-244)
• Approved lease with Village Mews Association, Inc. (Res. 2022-226)

General

The South Orange Recreation, Arts & Cultural Affairs Committee will meet to approve minutes, hear public comments, and receive reports on fall programming, cultural events, and facility updates. No formal decisions are listed in the agenda.

The committee rejected all bids for the Farrell Tennis Courts because the lowest bid was 50% higher than estimates. The board received updates on fall programming and several upcoming community events.

• Rejected all bids for Farrell Tennis Courts due to costs
• Tabled Parks Administration discussion until new business administrator starts

General

The South Orange Village Community Police Collaborative will hold its regular meeting to receive updates from trustees, police, and five subcommittees. No new decisions are listed on the agenda; the body will review past minutes and hear public comments.

General

The South Orange Health & Public Safety Committee held a virtual meeting on September 8, 2022, with no substantive decisions or discussions recorded beyond procedural items. The agenda included roll call, approval of prior meeting minutes, public comments, and general discussion topics such as mobility and traffic safety, but no specific proposals or ordinances were presented.

The committee discussed pedestrian and bike safety initiatives, including a partnership with Safe Streets NJ and upcoming village-wide striping. No formal votes were taken during the meeting.

• Approval of May 12 and July 14 minutes tabled until October 13, 2022

General

The South Orange Village Planning Board will hold a regular meeting to consider a final site plan for a 26-unit apartment complex at 41-45 Third Street, and to hear a request to modify conditions of a previously approved resolution for a storage platform project. The board will also vote on an ordinance amending land development fees and a referral regarding the Central Business District Redevelopment Plan. A presentation from the Environmental Commission is scheduled.

• Final site plan for 26-unit apartment complex at 41-45 Third Street (Case #291)
• Modification/clarification of conditions for Storage Platform at Lackawanna Place and Valley Street (Case #285)
• Ordinance #2022-18 amending Village Code fees for land development and escrow
• Referral on proposed first amendment to Central Business District Redevelopment Plan
• Seton Hall University site plan for 12,862 SF addition to Regan Recreation and Athletic Center (carried to later date)

The Planning Board approved a final site plan for a multi-family apartment complex and confirmed a developer's compliance regarding facade materials. The board also adopted resolutions for Master Plan consistency and a business district redevelopment amendment.

• Approved final site plan for 26-unit apartment complex at 41-45 Third Street (6-0)
• Declared Storage Platform in compliance with facade conditions for 1 & 15 Lackawanna Pl. and Valley St. properties (6-0)
• Adopted Resolution for Ordinance #2022-18 regarding Master Plan Consistency (5-0)
• Adopted Resolution for first amendment to the Central Business District Redevelopment Plan (5-0)
• Approved August 1, 2022 meeting minutes (unanimous)
• Carried Seton Hall University application for Regan Recreation and Athletic Center addition to a later date

General

The South Orange Zoning Board of Adjustment will hold a regular meeting to approve minutes and resolutions, review applications for completeness, and hear one application. The main item is a minor site plan and C-variance request for a retaining wall at 306 Western Drive North. Other items include resolutions for garage additions and a commercial-to-residential conversion application.

• Case #1047: Retaining wall (~3 ft) in front yard at 306 Western Drive North
• Case #1048: Garage and exercise room addition at 360 Cumberland Road
• Case #1050: Garage addition and exterior renovations at 76 Speir Drive
• Case #1051: Convert commercial units to two-family house at 468 Irvington Avenue

The Zoning Board of Adjustment approved C-variance relief for two residential renovation projects and a minor site plan for a retaining wall. The board also deemed a commercial-to-residential conversion application complete, subject to additional submissions. All motions passed with recorded roll-call votes.

• Approved August 2, 2022 minutes (4-0)
• Approved C-variance for 360 Cumberland Road garage addition (4-0)
• Approved C-variance for 76 Speir Drive garage renovation (4-0)
• Deemed 468 Irvington Avenue conversion application complete (4-1)
• Approved 306 Western Drive North retaining wall with conditions (5-0)

General

The South Essex Fire Department Management Committee is holding a regular meeting with routine items like roll call, public comment, and reports. The main action is a resolution to enter closed executive session to discuss personnel matters and a contract with Maplewood EMS, as permitted by New Jersey's Open Public Meetings Act.

• Resolution #2022-32 authorizing executive session for personnel matters and Maplewood EMS contract
• Public comment periods limited to 3 minutes per speaker
• Meeting at Maplewood Township Building, 574 Valley St.

General

The South Orange Village Design Review Board is meeting virtually to review new business, including signage for Vose & Taylor, Pirates Pizza, and Great Wall, and to follow up on old business such as a storage building, Mosaic signage, Pandang, and Valley Cleaners. The meeting includes public comments and approval of minutes from June 23, 2022.

• Vose & Taylor signage: apartment banners and new business signage
• New Pirates Pizza signage
• New Great Wall signage
• Storage building follow-up
• Mosaic signage follow-up

The Design Review Board approved renderings for apartment banners at Vose & Taylor. The board reviewed and discussed signage renderings for Pirates Pizza and New Great Wall, as well as updates on a storage building and Mosaic signage.

• Approved June 23, 2022 meeting minutes
• Approved Vose & Taylor apartment banner renderings

General

The South Orange Environmental Commission is meeting virtually to discuss policy updates, public works, and various environmental projects. Key topics include the Village Solar and Climate site visit, the Energy Aggregation program status, and drought conditions. The commission also seeks volunteers for secretary and other roles.

• Volunteers needed for Secretary position
• Shade Tree fall planting and Grove Park plan
• Community Garden Bat Project update
• Adopt-A-Storm-Drain program
• Energy Aggregation program status update

The commission approved the implementation of the Adopt-A-Storm-Drain program in South Orange. Members discussed drought-related water restrictions and the status of several pending environmental resolutions.

• Approved June 2022 minutes
• Approved Adopt-A-Storm-Drain program for implementation

General

The South Orange Village Board of Trustees will hold public hearings and vote on two bond ordinances totaling $3 million for water infrastructure projects: a $1.5M Crest Drive water tank replacement and a $1.5M West End Road water main rehabilitation. The board will also consider ordinances on crossing guard salaries and handicapped parking, plus a resolution to enter executive session. Several police promotions and appointments are on the agenda, along with numerous consent agenda resolutions.

• Bond ordinance for Crest Drive water tank replacement, $1,500,000
• Bond ordinance for West End Road water main rehabilitation, $1,500,000
• Ordinance adding crossing guards to salary ranges for non-union personnel
• Ordinance amending handicapped parking spaces in Chapter 340
• Resolution supporting cannabis retailer license applications for four businesses

The Board of Trustees approved two bond ordinances totaling $3 million for water tank replacement and water main rehabilitation. The board also appointed several police officers and granted support for five cannabis retailer licenses.

• Approved $1.5M bond for Crest Drive water tank replacement (5-0)
• Approved $1.5M bond for West End Road water main rehabilitation (5-0)
• Appointed John Niedzinski and Richard Lombardi as Police Lieutenants (6-0)
• Appointed 8 new Patrol Officers (6-0)
• Approved support for 5 Class 5 cannabis retailer license applications (5-0)
• Approved $14,488,233.49 in bill payments (5-0)
• Approved liquor license transfer from Kool Wine Inc. to RLVK NJ 7 LLC (5-0)
• Approved $24,125 software purchase for advanced metering infrastructure (5-0)

General

The Health & Public Safety Committee is meeting to discuss health and emergency preparedness, upcoming resolutions, and a crosswalk request at Blanchard and Wyoming. The agenda is largely procedural, with public comments and approval of minutes from May 12, 2022.

• Crosswalk request at Blanchard & Wyoming
• Discussion of upcoming resolutions and vendor purchase orders over $5,000
• Approval of minutes from May 12, 2022

General

The South Orange Village Public Works & Utilities Committee is meeting to receive reports from engineering, water utility, and public works departments. Topics include the River Greenway, water conservation and drought resiliency, park trees, and geese management. The meeting is primarily informational with no major decisions listed on the agenda.

• River Greenway engineering report
• Water conservation / drought resiliency discussion
• Park trees report
• Geese management discussion

The committee discussed pipe cleaning, road contract statuses, and water usage. No formal votes or decisions were recorded in the minutes.

General

The South Orange Parking Authority will meet to discuss financial reports, adopt open and closed minutes, and receive updates on pay stations, EV chargers, Taylor Place Garage, and pay-by-plate systems. The body will also vote on resolutions approving checks and adopting minutes.

• Resolution Approving Checks
• Resolution Adopting Open Minutes for July 19, 2022
• Resolution Adopting Closed Minutes for July 19, 2022
• Updates on Pay Stations, EV Chargers, Taylor Place Garage, & Pay by Plate

The Board approved several ACH payments and checks for SOPA and NJ Transit accounts. The resolution to adopt the July 19, 2022, open minutes was tabled.

• Approved SOPA ACH payments and checks #2067-2076 totaling $7,729.98 (unanimous)
• Approved NJ Transit checks #1114-1115 totaling $2,048.25 (unanimous)
• Tabled resolution adopting Open Minutes for July 19, 2022

General

The committee will discuss planning for South Orange Community Day scheduled for October 2, 2022. Members will also receive reports on volunteer management, a sizzle reel, and the Newcomers Hub.

• South Orange Community Day planning (October 2, 1pm - 3pm)
• Volunteer Management report
• Newcomers Hub status report
• Villager of the Month nominations
• Village Spotlight nominations

General

The Recreation, Arts & Cultural Affairs Committee will hold its regular virtual meeting to review program updates, facility projects, and new business. The agenda includes reports on active older adult programming, pool activities, fall programs, summer events, and capital projects like Baird and Carter Park updates. No formal decisions are listed; the meeting is primarily procedural and informational.

The committee received updates on fall programming, summer event recaps, and several capital projects. No formal votes or policy decisions were recorded during the meeting.

Zoning Board of Adjustment

The South Orange Village Zoning Board of Adjustment will hold a regular meeting to hear applications for variances and site plan approval. Three applications are scheduled to be heard, while one has been withdrawn. The board will also approve minutes from its July 5 meeting.

• Case #1047: Retaining wall (3 ft) in front yard at 306 Western Drive North
• Case #1048: Garage, exercise room, covered entry steps, mud room at 360 Cumberland Road
• Case #1049: Backyard deck at 376 Irving Avenue (WITHDRAWN)
• Case #1050: Siding renovation, garage addition/demolition at 76 Speir Drive

The Zoning Board of Adjustment approved two applications for residential property improvements and variances. One application was withdrawn, and another was carried to a future date.

• Approved C-Variance for 360 Cumberland Road to add a 2-car garage, exercise room, and mud room (4-0)
• Approved C-Variance for 76 Speir Drive for garage additions, demolition, and front setback relief (4-0)
• Approved July 5, 2022 meeting minutes
• Withdrew Case #1049 for 376 Irving Avenue regarding a backyard deck
• Carried Case #1047 for 306 Western Drive North regarding a retaining wall

General

The South Orange Planning Board will review site plans for 154 Valley Street and a Seton Hall University facility addition. The board will also discuss a proposed amendment to the Central Business District Redevelopment Plan.

• Site Plan and parking variances for 154 Valley Street (Case #290)
• 12,862 SF addition to Seton Hall's Regan Recreation and Athletic Center (Case #292)
• Proposed first amendment to the Central Business District Redevelopment Plan
• Report from the Planning & Economics Development Committee

The Planning Board approved an amendment to the Central Business District Redevelopment Plan to ensure consistency with the Village's Master Plan. The board also approved a site plan resolution for 154 Valley Street and deemed a Seton Hall University application complete.

• Approved amendment to Central Business District Redevelopment Plan (6-0-1)
• Approved site plan and bulk variance resolution for 154 Valley Street (5-0)
• Deemed Seton Hall University application for Regan Recreation and Athletic Center addition complete (unanimous)
• Approved July 6, 2022 regular meeting minutes (4-0)
• Approved July 18, 2022 special meeting minutes (5-0)

Board of Trustees

The South Essex Fire Department Management Committee is meeting to discuss routine business, including a hiring update and interview schedule. The committee will also consider a resolution to enter closed executive session to discuss personnel matters under attorney-client privilege. Public comment is limited to agenda items.

• Hiring update and interview schedule under old business
• Resolution 2022-21 authorizing executive session for personnel matters
• Public comment periods with 3-minute speaker limit
• Meeting at Maplewood Township Building, 574 Valley St.

General

The Planning & Economic Development Committee will hold a virtual meeting to receive reports from code enforcement, administration, and downtown staff. The committee will discuss permitted uses in the central business district, review parking ordinances, and finalize an accessory dwelling unit (ADU) ordinance.

• CBD Permitted Uses review
• Parking Ordinance Review
• ADU Ordinance finalization

The committee reviewed updates on demolition permits for the former Wells Fargo location and the status of the CBD Permitted Uses and Parking ordinances. No legislative actions were taken, though members agreed to change the date of the next meeting.

• Approved changing the next meeting date to August 23, 2022

General

The Board of Trustees is reviewing several bond ordinances for water infrastructure and flood mitigation. The meeting also includes a session for the Board of Health to discuss infectious diseases and community health updates.

• Bond ordinance for Crest Drive water tank replacement and infrastructure ($1,500,000)
• Bond ordinance for West End Road water main rehabilitation ($1,500,000)
• Bond ordinance for Phase III flood mitigation facilities ($1,890,000)
• Ordinance to add up to one Deputy Chief of Police
• Purchase of a Caterpillar loader for DPW and Recreation ($95,329.00)

The Board of Trustees approved over $3 million in payments and advanced four ordinances for first reading, including two $1.5 million water project bonds. The Board also finalized a $1.89 million bond for flood mitigation facilities and appointed a Chief Municipal Judge.

• Approved $3,096,981.67 in bill payments (5-0)
• Approved $1.89M flood mitigation bond for second reading (5-0)
• Advanced $1.5M Crest Drive water tank replacement bond for first reading (5-0)
• Advanced $1.5M West End Road water main rehab bond for first reading (5-0)
• Advanced ordinance to add one Deputy Chief of Police for first reading (5-0)
• Advanced tax exemption and financial agreement for 8 Second Street Urban Renewal, LLC for first reading (5-0)
• Designated Jonathan H. Rosenbluth as Chief Municipal Judge (5-0)
• Rejected proposals for recyclable materials removal and water meter installation, authorizing re-advertisement (5-0)

General

The South Orange Historic Preservation Commission is meeting to consider a Certificate of Appropriateness for a facade renovation at 333 Centre Street and to provide a non-binding advisory opinion on a proposed backyard deck at 376 Irving Avenue. The commission will also receive updates on several ongoing projects and subcommittee work.

• Certificate of Appropriateness HPC-Case-2022-01 for 333 Centre Street: facade renovation, new portico, dormer, and siding replacement
• Non-binding advisory HPC Case 2022-02 for 376 Irving Avenue: proposed backyard deck increasing lot coverage
• Updates on Baird, Library, and 167 North Ridgewood Road projects
• Subcommittee updates on Master Plan Element, Ordinance Revision, and Website

The commission approved a no-objection letter for a proposed backyard deck at 376 Irving Avenue. An informal review was conducted for renovations at 333 Centre Street, though the commission noted it had no jurisdiction over the project.

• Approved minutes from May 19, 2022 (unanimous)
• Approved no-objection letter for backyard deck at 376 Irving Avenue (unanimous)
• Issued informal review for facade renovations at 333 Centre Street

Board of Trustees

The South Orange Village Board of Trustees is holding a virtual public works and utilities meeting. The agenda includes approval of minutes, public comment, and reports from the water utility, public works, engineering, and JMEUC. No specific decisions or proposals are listed.

• Approval of minutes
• Public comment
• Reports from Water Utility, Public Works, Engineering, and JMEUC
• Next meeting scheduled for Thursday, August 18th at 8:00am

The Board approved a purchase order for CCTV. The meeting included reports on water utility lead line replacements, FEMA-funded road projects, and public works maintenance.

• Approved March 2022 minutes
• Approved April 2022 minutes
• Approved May 2022 minutes
• Approved CCTV Purchase Order

General

The South Orange Village Finance and Capital Projects Committee will hold a virtual meeting to discuss the operating and capital budgets for fiscal year 2022, water usage concerns, and lead water line replacement plans. The committee will also review funding for a revaluation and receive department updates.

• Review of Operating & Capital FY'22 Budget
• Discussion of Water Usage Concern
• Lead Water Line Replacement Plans
• Revaluation Funding
• Department Updates (Finance, Tax Collector, Water, Tax Assessor/QPA)

The committee approved the minutes from the June 16, 2022 meeting. Other business consisted of discussions regarding revaluation funding, water usage, a library budget error, and the development of a five-year capital plan.

• Approved June 16, 2022 meeting minutes

General

The South Orange Parking Authority will meet to discuss and vote on a resolution approving the purchase of a Sema Connect EV charging station. The meeting will also include financial reports, adoption of open and closed minutes, and public comment.

• Resolution Approving Purchase of Sema Connect EV Charging Station
• Resolution Approving Checks
• Resolution Adopting Open Minutes for June 21, 2022
• Resolution Adopting Closed Minutes for June 21, 2022

The South Orange Parking Authority approved the purchase of a Sema Connect EV charging station to be installed at the Taylor Place garage. The board also approved several ACH payments and checks totaling $36,513.30.

• Approved purchase of Sema Connect EV Charging Station (unanimous)
• Approved SOPA ACH payments and checks #2055-2066 totaling $10,377.55 (unanimous)
• Approved NJ Transit checks #1111-1113 totaling $26,135.75 (unanimous)
• Approved June 21, 2022 open minutes (unanimous)

General

The South Orange Planning Board will hold a special meeting to review two applications. The board will consider a 26-unit multi-family apartment project and a site plan request involving parking variances.

• Case #291: Final site plan for a 26-unit multi-family apartment complex at 41-45 Third Street
• Case #290: Preliminary and Final Site Plan and parking variances for 154 Valley Street

The South Orange Village Planning Board deemed complete and approved a site plan with variance relief for Elitist Coffee at 154 Valley Street, subject to conditions including bike rack installation and employee parking passes. A second application for a 26-unit apartment complex at 41-45 Third Street was carried to the September 7th meeting at the applicant's request.

• Deemed Case #290 (154 Valley Street) complete (6-0)
• Approved Case #290 site plan and bulk variance with conditions for bike racks, employee parking passes, and revised plans (6-0)
• Carried Case #291 (41-45 Third Street) to the September 7th meeting

General

The South Orange Village Community Relations Committee is meeting to discuss volunteer management, a promotional video, a newcomers hub, and to plan the South Orange Community Day scheduled for October 2nd. They will also consider nominations for Villager of the Month and Village Spotlight. The meeting is largely organizational and planning-focused.

• South Orange Community Day – Sunday, October 2, 1pm-3pm
• Volunteer Management – Next Steps
• Sizzle Reel Status
• Newcomers Hub Status
• Villager of the Month Nominations

Board of Trustees

The South Essex Fire Department Management Committee is holding a regular meeting. The agenda includes committee member reports, a hiring update under old business, and a resolution to enter executive session to discuss personnel matters. Public comment is limited to three minutes per speaker.

• Resolution 2022-20 authorizing executive session for personnel matters
• Hiring update under old business
• Public comment periods for agenda items and general comments

General

This is the regular meeting of the Community Police Collaborative, a body that works with the police department. The agenda includes updates from the trustee, police department, and various committee subcommittees, followed by new business, public comments, and an executive session. No specific decisions or proposals are listed on the agenda.

• Police Department Update
• CPC Committee Updates (CC&J, Data and Analytics, Operations, Community Outreach, Maplewood Community Board on Police Liaison)
• Public Comments
• Executive Session

The Community Police Collaborative tabled approval of the June minutes until September because it was unsure whether Chief Morillo had reviewed them, and a motion was made to cancel the August meeting. The board received a police department update (about 2,105 calls this month, 43 tier one calls, body-worn camera program running) and a use-of-force update (3 incidents in June, 8 year-to-date through June). Amy Dixon submitted an application to join the CPC, and the meeting went into executive session at 8:42 PM before adjourning at 8:53 PM.

• Tabled approval of June minutes until September meeting
• Motion made to cancel August meeting
• Received police update: about 2,105 calls this month, 43 tier one calls
• Body-worn camera program reported off and running; redaction software acquired
• Use of force: 3 incidents in June, 8 year-to-date through June
• Amy Dixon submitted application to join CPC
• Went into executive session at 8:42 PM; adjourned at 8:53 PM

General

The Health & Public Safety Committee is holding a routine virtual meeting. The agenda includes approval of minutes, public comment, and general discussion covering quarterly updates, upcoming resolutions, and special items. No specific decisions or proposals are listed.

• Approval of April 14, 2022 minutes
• Discussion of upcoming resolutions, including vendor purchase orders and items over $5,000
• Quarterly update from committee members
• Public comment periods

The Health & Public Safety Committee met to discuss quarterly updates from the Health Department, SORS, Fire Department, SOPD, and OEM. The minutes record no substantive votes, resolutions, or ordinances discussed or decided.

• Approved April 14, 2022 meeting minutes

General

The South Orange Village Board of Trustees is holding a regular meeting with public hearings and votes on two ordinances: one amending rental property fees and another authorizing a $1.25 million bond for water utility improvements. The board will also vote on a consent agenda of resolutions, including a contract award for Redmond Road reconstruction, and adopt the downtown FY 2022 operating budget. The meeting includes an executive session and public comment periods.

• Ordinance 2022-15 amending Chapter 143 'Fees' for rental property fees
• Bond ordinance 2022-16 appropriating $1,250,000 for water utility improvements
• Resolution 2022-165 awarding contract to Crossroads Paving for Redmond Road reconstruction (IDA repairs)
• Resolution 2022-172 authorizing purchase of sewer cleaner for $295,069.85
• Resolution 2022-174 authorizing payment of bills totaling $6,789,981.24

The Board of Trustees approved a bond ordinance for water utility upgrades and adopted the South Orange Downtown FY 2022 operating budget. The Board also authorized several construction contracts, equipment purchases, and a redevelopment plan amendment.

• Approved $1.25M bond for water utility improvements (5-0)
• Adopted South Orange Downtown FY 2022 operating budget (5-0)
• Approved $6,789,981.24 in bill payments (5-0)
• Approved $295,069.85 for a DPW high pressure sewer cleaner (5-0)
• Approved contract for Redmond Road reconstruction (5-0)
• Approved amendment to Central Business District Redevelopment Plan (5-0)
• Approved Ordinance 2022-15 amending rental property fees (5-0)
• Authorized two change orders for Frankoski Construction totaling $27,182.29 (5-0)

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss updates on recreation programs, cultural events, and facilities. They will review summer activities like camps and concerts, and hear about capital projects at Baird, Carter Park, Cameron Recreation Area, and Farrell Tennis Courts. The meeting also includes approval of minutes, public comments, and old business items.

• Update on Active Older Adult Programming, Pool Programming, and Summer Camps
• Cultural events update: Summer Concerts, National Night Out, Summer Movies
• Facilities update: Baird, Carter Park, Cameron Recreation Area, Farrell Tennis Courts
• Old business: Parks Administration, Memorial Donations, Arts and Cultural Events Committee, Cougar Soccer Partnership

The South Orange Recreation, Arts & Cultural Affairs Committee met to review updates on recreation programs, cultural events, and facility projects including the Baird, Carter Park, Cameron Recreation Area, and Farrell Tennis Courts. The minutes record reports, discussions, and updates on upcoming agenda items for the Board of Trustees, but list no formal votes or final decisions taken by the committee itself.

• No formal decisions, votes, or ordinances were recorded in these procedural minutes.

General

The South Orange Village Planning Board is holding a regular meeting to hear applications, approve minutes and resolutions, and discuss a proposed ordinance amending village fees. The board will consider a site plan application for 154 Valley Street, which has been carried to a special meeting on July 18, and an amended minor subdivision approval for 201 Ridgewood Road North. They will also discuss Ordinance #2022-18, which amends various fee sections of the village code.

• Case #290: Preliminary and Final Site Plan and bulk variance for parking spaces at 154 Valley Street (carried to July 18 special meeting)
• Case #281A: Amended minor subdivision approval for tree removal and replanting plan at 201 Ridgewood Road North
• Ordinance #2022-18: Amending Village Code Chapter 143 Fees and related sections
• Approval of minutes from June 6 and June 15, 2022 meetings

The Planning Board approved Ordinance 2022-18, which amends Village Code fees for land development and escrow and adds definitions for major and minor site plans, and approved a resolution for an amended minor subdivision at 201 Ridgewood Road North tied to a tree removal and replanting plan. The board also approved minutes from its June 6 and June 15, 2022 meetings. Case #290 at 154 Valley Street was carried to a special virtual meeting on July 18 at 7:30pm at the agreement of the applicant's attorney and the board attorney. Trustee Zuckerman reported the Planning & Economic Development Committee is reviewing the parking ordinance and cannabis applications, with a possible recommendation to the Board of Trustees in the near future.

• Approved Ordinance 2022-18 amending land development, other, and escrow fees and adding major/minor site plan definitions (6-0)
• Approved resolution for Case #281A, amended minor subdivision at 201 Ridgewood Road North, including tree removal and replanting plan (4-0)
• Approved minutes of the June 6, 2022 regular meeting (5-0)
• Approved minutes of the June 15, 2022 special meeting (4-0)
• Carried Case #290 (154 Valley Street) to a special virtual meeting July 18 at 7:30pm
• Adjourned the meeting at approximately 8:20pm

General

The South Orange Zoning Board of Adjustment will hold a regular meeting to hear two applications for C-variance relief: one for a retaining wall at 306 Western Drive North and another for a garage and exercise room addition at 360 Cumberland Road. The board will also review two new applications for completeness: a backyard deck at 376 Irving Avenue and exterior renovations at 76 Speir Drive. The meeting includes approval of minutes from June 8, 2022, and is open to the public in person or via WebEx.

• Case #1047: Retaining wall (3 ft) in front yard at 306 Western Drive North
• Case #1048: 2-car garage, exercise room, covered entry steps, mud room at 360 Cumberland Road
• Case #1049: Backyard deck increasing lot coverage at 376 Irving Avenue
• Case #1050: Exterior siding renovation, garage addition, outdoor court expansion at 76 Speir Drive
• Minutes approval for June 8, 2022 regular meeting

The Zoning Board of Adjustment deemed two C-variance applications conditionally complete: a backyard deck at 376 Irving Avenue (Case #1049) and garage/siding renovations at 76 Speir Drive (Case #1050), both subject to outstanding items and revised plans submitted 14 days before their hearings. A third application, a retaining wall at 306 Western Drive North (Case #1047), was carried to a date to be determined. The board also approved the minutes of its June 8, 2022 meeting and heard testimony on a garage and mudroom addition at 360 Cumberland Road (Case #1048), which was adjourned for revised plans. No variances were granted or denied at this meeting.

• Approved June 8, 2022 meeting minutes (all in favor, none opposed)
• Deemed Case #1049 (376 Irving Avenue, backyard deck) conditionally complete, subject to items discussed and revised plans 14 days before hearing (4-0)
• Deemed Case #1050 (76 Speir Drive, siding/garage renovation) conditionally complete, subject to items discussed and revised plans 14 days before hearing (4-0)
• Case #1047 (306 Western Drive North, retaining wall) carried, date to be determined
• Case #1048 (360 Cumberland Road, garage and mudroom addition) adjourned; applicant to submit revised plans 10 days before the hearing

General

The South Essex Fire Department Management Committee will convene for a regular meeting to receive updates from member fire departments, including a transition plan, and to consider a resolution authorizing an executive session for personnel matters. The meeting follows procedural requirements under New Jersey’s Open Public Meetings Act.

• 2022-19 Resolution Authorizing an Executive Session for personnel matters (Attorney/Client Privilege)
• Update from South Orange and Maplewood fire departments on transition plan

General

The South Orange Environmental Commission is holding a routine meeting to approve minutes, receive updates on projects like the Greenway Committee and Church Street Development, and discuss public communications. The agenda is largely procedural, with no major decisions or votes listed.

• Greenway Committee next steps
• Church Street Development – securing public access to woods
• Tree planting completed
• Village Solar and Climate – site visit pending
• Pollinator Working Group – new postcard

The South Orange Environmental Commission met on June 29, 2022, and discussed ongoing projects including the River Greenway, tree planting, native plants, and a poison hemlock education campaign. The commission reviewed the May 26, 2022 minutes and heard public comments on idling by Wonder Trucks and Church Street planning. No motions, votes, or formal approvals are recorded in the minutes. The meeting adjourned at 8:49 PM.

General

The South Orange Village Board of Trustees is holding a special virtual meeting. The main actions are a resolution to enter executive session and several resolutions regarding shared fire services agreements with Maplewood and the South Essex Fire Department. Public comment is scheduled.

• Resolution 2022-159 to enter executive session
• Resolution 2022-160: shared service agreement for fire protection with Maplewood and South Essex Fire Department
• Resolution 2022-161: shared service agreement for services of Adam Loehner
• Resolution 2022-162: shared service agreement for services of Dawn Ross
• Resolution 2022-163: first amendment to fire services regional agency agreement

At a special meeting on June 29, 2022, the South Orange Board of Trustees approved four resolutions authorizing shared service agreements for fire protection services involving the Township of South Orange Village, the Township of Maplewood, and the South Essex Fire Department. The board also approved a resolution to enter executive session to discuss Fire Department personnel, contract negotiations, and attorney-client privilege matters. No members of the public commented, and there was no new business. The meeting adjourned at approximately 8:20 PM.

• Approved Resolution 2022-159 authorizing an executive session on Fire Department personnel, contract negotiations, and attorney-client privilege (all in favor, none opposed)
• Approved Resolutions 2022-160 through 2022-163 authorizing shared service agreements for fire protection services with Maplewood and South Essex Fire Department (5-0, Zuckerman absent)

General

The South Essex Fire Department Management Committee will consider several resolutions, including appointing special labor counsel, reappointing the CEO, and awarding a $10,000 contract for contract analysis. The agenda also includes approving prior meeting minutes, hearing public comment, and entering executive session for personnel and legal matters.

• Resolution 2022-19: Appoint special labor counsel and authorize contract with Apruzzese, McDermott, Mastro & Murphy for 2022
• Resolution 2022-20: Appoint Adam D. Loehner as CEO and authorize contract with Armogan Strategic Partners for 2022
• Resolution 2022-21: Award contract to Phoenix Consulting Group LLC for contract analysis, not to exceed $10,000
• Resolution 2022-22: Authorize 2022 meeting schedule
• Resolution 2022-23: Authorize executive session for personnel and attorney-client matters

General

The committee will review reports from Code Enforcement, the Deputy Administrator, and South Orange Downtown. Discussion items include CBD permitted uses, a parking ordinance review, and the finalization of an ADU ordinance.

• CBD Permitted Uses discussion
• Parking Ordinance Review
• ADU Ordinance finalization
• Rental Registration discussion

The committee approved the minutes from April 19 and May 24, 2022. Members discussed a proposed parking study, redevelopment plan amendments for the CBD, and a pre-application for 108 Prospect Street.

• Approved April 19, 2022 meeting minutes
• Approved May 24, 2022 meeting minutes

General

The South Orange Village Board of Trustees will hold a regular meeting with votes on three ordinances, including two bond ordinances totaling $3.14 million for water utility improvements and flood mitigation. The board will also consider a consent agenda with resolutions for grant applications, contracts, and other routine items, plus a resolution to pay bills totaling $3.16 million.

• Bond ordinance 2022-16: $1,250,000 for water utility improvements
• Bond ordinance 2022-17: $1,890,000 for flood mitigation facilities (Phase III)
• Ordinance 2022-18: Amends Village Code fees for land development and other fees
• Resolution 2022-154: Emergency contract for sinkhole repair at Meadowbrook Place and Meeker Street
• Resolution 2022-156: Payment of bills totaling $3,161,802.55

The Board of Trustees approved over $3.1 million in payments and passed first readings for bond ordinances totaling $3.14 million for water utility and flood mitigation projects. The Board also approved several grant applications, emergency repair contracts, and appointed Julie Doran as Acting Village Administrator.

• Approved $3,161,802.55 in bill payments (5-0)
• Passed first reading of $1.25M water utility bond ordinance (5-0)
• Passed first reading of $1.89M flood mitigation bond ordinance (5-0)
• Passed first reading of Ordinance 2022-18 amending fee codes (4-0, 1 abstain)
• Approved appointment of Julie Doran as Acting Village Administrator (5-0)
• Approved renewal of 2022-2023 liquor licenses (6-0)
• Approved emergency contract for sinkhole repair at Meadowbrook Place and Meeker Street (5-0)
• Approved service agreement with Maplewood for Health Officer services (5-0)

General

The South Orange Village Design Review Board is meeting virtually to review sign applications for two businesses, 8 Village Plaza and Pandang. The board will also approve minutes from its February 17, 2022 meeting and discuss meeting dates for July and August. Public comments will be accepted.

• Sign review for 8 Village Plaza
• Sign review for Pandang
• Approval of February 17, 2022 minutes
• Discussion of July/August meeting dates

The Design Review Board Committee approved its February 17, 2022 minutes and discussed two sign applications. For Pandang at 8 Village Plaza, the board discussed an illuminated replacement sign and asked for more clarification from the Zoning Department on scaling down the sign size. For T-Mobile at 9 Sloan St., the board recommended keeping the lettering size the same and preferred gold lettering to match nearby store signs. No sign was formally approved or denied, and the board also discussed July/August meeting dates to be confirmed by email and posted on the Village website.

• Approved February 17, 2022 minutes (all members present)
• Pandang sign at 8 Village Plaza: discussed only; clarification requested from Zoning Department on scaling down sign size
• T-Mobile sign at 9 Sloan St.: board recommended keeping lettering size the same and preferred gold color; no formal approval recorded
• July/August meeting dates: discussed; Chair to confirm by email and post on Village website

General

The South Essex Fire Department Management Committee is holding a regular meeting to discuss routine business, including inspections, shared service agreements, and updates from member fire departments. The committee will also vote on a resolution to enter a closed executive session to discuss personnel matters under attorney-client privilege.

• Resolution #2022-18 authorizing executive session for personnel matters
• Update on transition plan from South Orange and Maplewood fire departments
• Discussion of new hires under old business
• Working group updates on inspections and shared service agreements
• Logo meeting scheduled for June 23, 2022

General

The South Orange Parking Authority is meeting to discuss and vote on parking changes, including doubling the hourly rate at the Firehouse lot and converting two lots to Pay by Plate. They will also consider a contract amendment for pay station equipment and handle routine approvals of minutes and checks.

• Resolution to increase Firehouse lot rate from $0.50/hr to $1.00/hr
• Resolution to convert SO Ave. lot and Firehouse lot to Pay by Plate
• Resolution to amend Parkeon/Flowbird pay station purchase to include installation, training, and collection boxes
• Closed session discussion on NJ Transit & Mountain Station lease payments
• Resolution approving checks and open minutes for May 17, 2022

The Board approved increasing the hourly parking rate at the Firehouse lot and converting the South Orange Avenue and Firehouse lots to a pay-by-plate system. The Board also approved a purchase for Parkeon/Flowbird pay stations including installation and training.

• Approved increasing Firehouse lot rate from $0.50/hr to $1.00/hr
• Approved conversion to Pay by Plate in SO Avenue and Firehouse lots
• Approved amended Parkeon/Flowbird Pay Station purchase including installation, training, and collection boxes
• Approved ACH payments and checks totaling $15,564.74 (SOPA) and $735.75 (NJ Transit)
• Approved May 17, 2022 open minutes

General

The South Orange Village Finance and Capital Projects Committee is meeting to discuss new business including the JMEUC Flood Mitigation Project Phase III and a Capital Improvement/Repair and Replacement request. They will also review old business such as the Open Space Trust Fund, the FY'22 budget, and water department lead line replacement. The meeting includes public comment periods.

• JMEUC Flood Mitigation Project - Phase III
• Capital Improvement/Repair and Replacement (CI/RR) Request
• Open Space Trust Fund
• Operating & Capital FY'22 Budget
• Water Department: Lead Lines

The Finance and Capital Projects Committee recommended that Water Administrator Howard Levison request either $1.25 million or $1.5 million for the first phase of a water utility capital project, rather than the $1 million he initially presented. The committee tabled the Open Space Trust Fund item until the next Municipal Election. No action was taken on the JMEUC flood mitigation project Phase III, and the committee discussed lead line identification in private homes, with Trustee Hartshorn Hilton suggesting a special meeting on the topic.

• Recommended Water Administrator request $1.25M or $1.5M for first phase of water utility capital project (no vote recorded)
• Tabled Open Space Trust Fund item until next Municipal Election
• No further action from finance committee on JMEUC flood mitigation project Phase III
• Approved May 19, 2022 meeting minutes (all members present)

General

The South Orange Planning Board is holding a special meeting to hear a single application. The board will consider a request from Ampere Parkway LLC regarding a tree removal and replanting plan.

• Case #281A/209: Amended minor subdivision for tree removal and replanting at 201 Ridgewood Road North

The Planning Board held a special meeting on June 15, 2022 and approved an amended minor subdivision application for 209 Ampere Parkway LLC (Block 1303 Lot 37, 201 Ridgewood Road North) to obtain approval of a tree removal and replanting plan. The applicant presented two witnesses and four exhibits; the board asked questions and the public offered no comments. The motion carried by roll call vote, 7-0, with three members absent. The next meeting is scheduled for Wednesday, July 6, 2022 at 7:30pm.

• Approved amended minor subdivision for tree removal and replanting plan at 201 Ridgewood Road North (7-0)
• Set next meeting for Wednesday, July 6, 2022 at 7:30pm
• Adjourned the meeting at approximately 9:20 pm

General

The South Essex Fire Department Management Committee is meeting to discuss regular business, including updates from member fire departments and a transition plan. The main action is a resolution to enter a closed executive session to discuss personnel matters under attorney-client privilege. The meeting includes public comment periods for agenda items.

• Resolution #2022-17 authorizing executive session for personnel matters
• Updates from South Orange and Maplewood fire departments on transition plan
• Public comment periods limited to 3 minutes per speaker
• Meeting scheduled at Maplewood Township Building, 574 Valley St.

General

The Board of Trustees is reviewing the South Orange Downtown FY 2022 operating budget and several personnel and service contracts. The meeting also includes discussions on summer municipal hours, upcoming hydrant flushing, and community events.

• Introduction of the South Orange Downtown FY 2022 operating budget
• Ordinance 2022-15 to amend rental property fees
• Contract with PJ Building Cleaning LLC for janitorial services up to $4,249.00 monthly
• Change order #18 for Frankoski Construction Company up to $382,836.44 for audio visual and electrical work
• Authorization of bills totaling $7,433,064.24

The Board of Trustees approved over $7.4 million in payments and a series of resolutions for personnel hiring and janitorial services. The Board also advanced an ordinance to amend rental property fees and renewed liquor licenses for the 2022-2023 term.

• Approved payment of bills totaling $7,433,064.24
• Approved Ordinance 2022-15 for first reading to amend rental property fees
• Approved contract for PJ Building Cleaning LLC for janitorial services not to exceed $4,249.00 monthly
• Approved $382,836.44 change order for Frankoski Construction Company for audio visual equipment
• Approved renewal of liquor licenses for 2022-2023 term
• Approved FY 2022 operating budget for South Orange Downtown
• Authorized hiring of Code Enforcement Inspector Trainee, part-time Clerk Typist, and part-time Building Department employee
• Authorized hiring of part-time crossing guards and seasonal recreation employees

General

The South Orange Village Community Police Collaborative is holding its regular meeting to discuss police department updates, including a year-to-date use of force review, and feedback from its committees. Topics include body-worn cameras, data, and Maplewood liaison activities. The agenda is largely procedural, with no specific votes or dollar amounts listed.

• Use of Force YTD Review by Police Department
• Operations committee discussion on Body Worn Cameras
• CPC committee updates: CC&J, Data, Maplewood Liaison
• Public comments session
• Executive session scheduled

The South Orange Community Police Collaborative met on June 9, 2022, to hear updates from Police Chief Morillo on staffing, the Junior Police Academy, the recent budget, use of force data, and the conclusion of a racial profiling investigation. The collaborative also received subcommittee reports and discussed training, data requests, and body-worn cameras. No formal votes or substantive decisions were recorded in the minutes.

• April and May minutes tabled to the July meeting (no vote recorded)
• Adjourned at 9:29 PM

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will hold a regular meeting to consider two applications: one for a garage addition and related changes at 360 Cumberland Road, and another for a retaining wall at 306 Western Drive North. The board will also reappoint and appoint members, and approve minutes from the previous meeting.

• Case #1048: Julie and Philip Schwegman, 360 Cumberland Road, propose a 2-car garage, exercise room, covered entry steps, and mud room conversion (C-Variance relief)
• Case #1047: Robin Reikes, 306 Western Drive North, proposes a 3-foot retaining wall in front yard (Minor Site Plan and C-Variance relief)
• Reappointment of Mia Charlene White as regular member
• Appointment of Clifford Pomerantz as regular member
• Approval of minutes from April 5, 2022 meeting

The Zoning Board of Adjustment approved the minutes from April 5, 2022, and swore in two board members. The board voted to deem a variance application for 360 Cumberland Road complete. No other applications were decided during the meeting.

• Reappointed Mia Charlene White as regular member
• Appointed Clifford Pomerantz as regular member
• Approved April 5, 2022 meeting minutes
• Deemed Case #1048 (360 Cumberland Road) application complete

General

The South Orange Village Board’s Strategic Partnerships and Citizen Engagement meeting discussed ongoing projects like the kiosk initiative, volunteer management, and community events. Reports included updates on a municipal grant for the kiosk project and ongoing collaborations with Seton Hall University and the South Orange Downtown organization.

• NPP Grant Status update
• Kiosk Project status with potential municipal grant funding
• Pride/Juneteenth event planning
• Veterans Day/Plaque Promotion discussion
• Newcomers Day coordination

The committee reviewed status updates on various community initiatives, including the Neighborhood Preservation Program grant, volunteer management, and upcoming local events. No formal legislative actions or votes were taken during this meeting, which focused on project coordination and status reporting.

• Approved minutes from previous meeting

General

The South Essex Fire Department Management Committee holds a virtual meeting to conduct routine business, including a resolution to enter a closed executive session to discuss personnel matters under New Jersey’s Open Public Meetings Act. The committee also receives updates from member fire departments and committee working groups.

• 2022-16 Resolution Authorizing an Executive Session for personnel matters (attorney/client privilege)
• Regular meetings scheduled for Tuesdays at 3:00 PM in Maplewood Town Hall, 574 Valley St.

Planning Board

The South Orange Village Planning Board is holding a regular meeting with a light agenda. The main item is an amended minor subdivision application for tree removal and replanting at 201 Ridgewood Road North, which has been carried to a special meeting on June 15. The board will also approve minutes, appoint a new member, and receive a presentation from South Orange Downtown.

• Case #281A/209 Ampere Parkway LLC: amended minor subdivision for tree removal and replanting at 201 Ridgewood Road North (carried to June 15 special meeting)
• Appointment of Julie Doran, Deputy Village Administrator, as new board member
• Presentation by South Orange Downtown
• Approval of minutes from May 2, 2022 regular meeting

The South Orange Village Planning Board approved minutes from its May 2, 2022 meeting and administered the oath of office to new member Julie Doran. The board also carried Case #281A for 201 Ridgewood Road North to a special meeting on June 15, and heard presentations and updates regarding downtown development, parking, and a proposed accessory dwelling unit ordinance.

• Approved May 2, 2022 regular meeting minutes (all in favor)
• Carried Case #281A (201 Ridgewood Road North) to a special meeting on June 15, 2022

General

The Recreation, Arts & Cultural Affairs Committee is meeting to review program updates, including spring, older adult, and pool programming, plus recaps of recent events like the Watershed Poetry Event and Undercover Music Festival. They will also discuss facility updates for Baird, Carter Park, and Cameron Recreation Area, and address old business on parks administration and memorial donations.

• Spring, Active Older Adult, and Pool programming updates
• Recaps of Watershed Poetry Event, Undercover Music Festival, Memorial Day Ceremony
• Summer Concerts planning
• Facility updates: Baird, Carter Park, Cameron Recreation Area
• Old business: Parks Administration, Memorial Donations

The committee received reports on spring programming, pool operations, and the status of the Baird and Carter Park projects. Members discussed upcoming summer concerts and National Night Out planning. No formal votes were recorded in the minutes.

General

The South Essex Fire Department Management Committee is holding a regular meeting to discuss routine business, including updates from member fire departments, a transition plan, new hires, and committee reports. The committee will also consider a resolution to enter executive session for personnel and attorney-client privileged matters. Public comment is limited to agenda items, with a second comment period at the end.

• Resolution 2022-15 authorizing executive session for personnel and attorney-client matters
• Discussion of transition plan involving South Orange and Maplewood fire departments
• Update on new hires under old business
• Working group updates on inspections, inventory, and EMT plan
• Public comment periods limited to 3 minutes per speaker

General

The South Orange Environmental Commission is meeting virtually to discuss policy updates, including education on the leaf blower ordinance, and receive updates on public works and current projects. The agenda includes reports on recent events like the Greenway Bike Parade and River Day, as well as tree planting and solar/climate initiatives. Public comments are also scheduled.

• Leaf Blower Ordinance education by SO Village
• Greenway Bike Parade success with 70+ participants
• River Day attendance of 300 people
• Tree Planting and Village Solar and Climate updates
• Native planting work day at Buy Rite on 05/29

The South Orange Village Environmental Commission approved its April 2022 minutes and agreed to send a shade tree mission statement framework to the Board of Trustees. It received updates on tree removal and planting, a leaf blower ordinance, recycling and hauling RFPs, and energy aggregation, where a new contract was reported as not viable. The commission also heard that a Church Street property has 8 townhouses proposed and that a Squier house property special meeting is set for June 15. No other formal decisions were recorded.

• Approved April 2022 minutes
• Agreed to move shade tree mission statement framework to the Board of Trustees
• Received update: 9 trees taken down this month
• Received update: leaf blower ordinance start pushed to May 15
• Received update: energy aggregation new contract not viable at this point
• Received update: Church Street property — 8 townhouses proposed
• Received update: Squier house property special meeting June 15 on tree replanting plan
• Adjourned at 8:29

General

The South Essex Fire Department Management Committee is meeting to consider resolutions awarding a $14,000 branding and design contract to Peralta Design and a helmet purchase not to exceed $9,000 from State Line Fire and Safety, Inc. The committee will also enter executive session to discuss personnel matters under attorney-client privilege, and will hear reports on the promotional process, working group updates, and transition plans from member fire departments.

• Resolution 2022-13: Award contract to Peralta Design for branding/logo services, not to exceed $14,000
• Resolution 2022-14: Authorize purchase of helmet frames and inserts from State Line Fire and Safety, Inc., not to exceed $9,000
• Resolution 2022-12: Authorize executive session for personnel matters (attorney-client privilege)
• Approval of minutes from April 8, 19, 26, and May 10, 2022 meetings
• Public comment limited to 3 minutes per speaker, agenda items only

General

The Planning & Economic Development Committee is meeting to discuss and potentially finalize several items, including permitted uses in the Central Business District (CBD), a review of the parking ordinance, finalization of an Accessory Dwelling Unit (ADU) ordinance, and rental registration. Reports will be given on code enforcement, deputy administrator activities, and downtown initiatives.

• Review of CBD permitted uses
• Parking ordinance review
• Finalization of ADU ordinance
• Rental registration discussion
• Reports from Code Enforcement, Deputy Administrator, and South Orange Downtown

The Planning & Economic Development Committee met on May 24, 2022 and discussed several items but took no recorded votes. The ADU ordinance is still being reviewed over concerns about walk-out basement units, and the rental registration ordinance is being worked on with Village Counsel before a draft goes to the full Board of Trustees. The parking ordinance review was tabled to the next meeting, and CBD permitted uses were deferred to next month, with an ordinance to be drafted. The committee also heard reports on code enforcement, cannabis application deadlines, and downtown events.

• Parking ordinance review tabled to next meeting
• CBD permitted uses discussion deferred to next month; ordinance to be drafted by Mr. Otis
• ADU ordinance still under review regarding walk-out basement unit concerns
• Rental registration ordinance draft being prepared with Village Counsel for circulation to full Board of Trustees
• Cannabis application deadline set for end of June; administration to contact interested applicants
• Next meeting scheduled for June 21, 2022

General

The South Orange Village Board of Trustees will hold public hearings and vote on a $4,058,780 bond ordinance for various capital improvements, and adopt the 2022 municipal budget. The board will also consider a resolution to exceed state budget appropriation limits and establish a cap bank. Several contracts for roadwork and other services are on the consent agenda.

• Bond ordinance 2022-14: $4,058,780 for capital improvements, issuing $2,854,800 in bonds
• Ordinance 2022-13: exceed municipal budget appropriation limits and establish cap bank
• Resolution 2022-127: $218,000 contract with Tilcon New York Inc. for resurfacing Connett Place, Stone Hill Road, and Harding Drive
• Resolution 2022-126: $200,000 contract with Denville Line Painting Inc. for traffic striping
• Resolution 2022-125: $30,000 for water treatment chemicals from Main Pool and Chemical Company

The Board of Trustees approved the 2022 municipal budget and a bond ordinance for capital improvements. The board also authorized several infrastructure contracts and the payment of bills totaling over $10.5 million.

• Adopted 2022 Municipal Budget (Resolution 2022-130)
• Approved $4,058,780 bond ordinance for capital improvements (Ordinance 2022-14)
• Authorized $10,547,221.94 in bill payments (Resolution 2022-131)
• Approved $218,000 contract for resurfacing Connett Place, Stone Hill Road, and Harding Drive
• Approved $200,000 contract for roadway traffic striping
• Authorized up to $30,000 for water treatment chemicals
• Approved Ordinance 2022-13 to exceed municipal budget appropriation limits
• Appointed Gregory Roman as full-time DPW laborer

General

The committee received updates on the launch of body-worn cameras and the hiring of two new police officers. Members discussed filling three vacancies on the CPC and an upcoming panel discussion on crime and bias. No formal votes or decisions were recorded.

General

The South Orange Historic Preservation Commission approved the minutes of its April 21, 2022 meeting and voted to send a letter to Trileaf stating the board has no comment on proposed new antennas on the water tank at 676 Brentwood Drive. The commission heard updates on window and roof work at the Baird, library building plans and grants, and a Planning Board special meeting on 167 North Ridgewood Road set for June 15. No new business was taken up, and there were no public comments.

• Approved minutes of the April 21, 2022 regular meeting (all in favor, none opposed)
• Directed counsel to send Trileaf a letter stating the board has no comment on proposed antennas at 676 Brentwood Drive (all in favor, none opposed)
• Adjourned the meeting at approximately 8:35 pm

General

The Finance and Capital Projects Committee approved its March 17 and April 21, 2022 minutes and discussed several items. The committee agreed to raise the Open Space Trust Fund tax and asked CFO Chris Battaglia to confirm with the state the maximum amount it can be raised. The FY'22 operating and capital budget's second reading is set for the Board of Trustees meeting on May 23, 2022, and the committee discussed debt service numbers. The COVID-19 ratepayer installment plan closes May 20, 2022 with no one enrolled, and the committee continued discussing a lead service line program for residents.

• Approved minutes of March 17 and April 21, 2022 meetings (all present)
• Agreed to raise the Open Space Trust Fund tax; asked CFO to confirm state maximum
• FY'22 operating and capital budget second reading scheduled for May 23, 2022 BOT meeting
• COVID-19 ratepayer installment plan closes May 20, 2022; no enrollments, no extension
• Lead line program next step: create individual tax assessments and discuss full project with BOT

General

The Public Works & Utilities committee met to receive reports on ongoing projects, including tree planting, water meter replacements, and roadwork. No formal votes or legislative actions were taken during this meeting.

• No substantive decisions or votes recorded

General

The Board of Trustees held its annual reorganization meeting to appoint members to various standing committees, boards, and liaison positions. The Board also held an executive session to discuss redevelopment, fire department matters, and cannabis, and conducted a discussion regarding the 2022 municipal budget.

• Approved executive session for redevelopment, fire department, and cannabis (unanimous)
• Adopted Resolutions 2022-093 through 2022-118 regarding committee appointments (6-0)

General

The Health & Public Safety Committee met on May 12, 2022 and received updates only; no resolutions, ordinances, or special items were discussed and no votes were recorded. The rescue squad reported increased call volume and a rise in COVID cases and said it will reinstate protective measures used earlier in the pandemic, and announced a new ambulance plus an ordered supervisor vehicle. The police chief discussed the April report, motor vehicle thefts, body-worn cameras, training, and a campaign urging residents to lock their cars. The OEM coordinator reported working with FEMA on reimbursements for 15 Hurricane Ida-related projects, and the village engineer said a village-wide striping contract bid was expected within the week.

• No resolutions or ordinances were discussed or voted on
• No special items, new items, or public comments were recorded
• No executive session was held
• April 22, 2022 minutes were not approved; approval deferred to the May meeting
• Rescue squad to reinstate protective measures used at the height of COVID (announced, not voted)
• New ambulance arrived and a new supervisor vehicle was ordered (announced, not voted)
• Village-wide striping contract bid expected to be published within the week (announced, not voted)

General

The Recreation, Arts & Cultural Affairs Committee met on May 12, 2022 and received reports and public comments but recorded no substantive decisions, approvals, or denials. Director Travers presented two design concepts for the Cameron Recreation Area, costing $1,172,137.50 and $916,837.50, and said both plans will be presented to the Board of Trustees. Other items, including park rental fees, Memorial Donations resolutions, and the Arts and Cultural Events Committee, were discussed or deferred, with no recorded votes.

General

The Strategic Partnerships and Citizen Engagement committee met on May 11, 2022 and discussed volunteer management, a kiosk project, a community board, a communication plan, and upcoming events. No motions were voted on; the minutes for this meeting will be approved via email, and there was no public comment. Several items were listed as ongoing, in progress, or tabled, including the communication plan, a sizzle reel, and inventorying contacts.

• No substantive decisions or votes recorded; minutes to be approved via email
• Volunteer management next steps discussed: profile committee members, connect volunteering page, redesign volunteer page
• Kiosk project update: municipal grants opened; Julie Doran to discuss project priorities
• Community board update: email to be sent to schedule separate meetings with each neighborhood
• Communication plan, sizzle reel, and strategic partnership contact inventory listed as ongoing or tabled
• No public comment recorded

General

The Board of Trustees approved ten resolutions on the consent agenda, including contracts for a library elevator update and new water meters. They also authorized the payment of bills totaling $3,760,285.69 and appointed several individuals to boards and police positions. The meeting included announcements about local events and public comments regarding school COVID-19 protocols.

• Approved Resolution 2022-080 to enter Executive Session (5-0)
• Approved minutes from April 25, 2022 meeting (5-0)
• Approved Resolutions 2022-081 through 2022-090 (5-0)
• Awarded $174,950 max contract for library elevator ADA updates
• Awarded $1,367,215 max contract for water meters and equipment
• Authorized $3,760,285.69 payment for bills through May 9 (5-0)
• Appointed Julie Doran to Planning Board as Class II member
• Appointed Clifford Pomerantz to Zoning Board of Adjustment

General

The Planning Board approved a resolution for Case #288 at 8 Second Street, a 42-unit multi-family development with ground-floor artist space and 47 parking stalls, with one member recused. The Board also appointed its engineer, planner, and attorney for the year and deemed a tree removal and replanting plan application at 201 Ridgewood Road North complete. In discussion, Trustee Zuckerman reported the cannabis ordinance has been adopted and two applications reviewed, and said an accessory dwelling units ordinance will be introduced at an upcoming Board of Trustees meeting.

• Approved Resolution for Case #288, 42-unit development at 8 Second Street (7-0, Lerman recused)
• Approved resolution appointing Bowman Consultant Group as Board Engineer (all in favor)
• Approved resolution appointing Topology as Board Planner (all in favor)
• Approved resolution appointing Scarinci Hollenbeck as Board Attorney (all in favor)
• Deemed Case #281A tree removal/replanting plan at 201 Ridgewood Road North complete (6-0, Colton-Max and Busch-Vogel recused)
• Approved April 4, 2022 minutes (all in favor, Lerman abstained)

General

The Environmental Commission met to approve previous minutes and review the passed Leaf Blower Ordinance. The meeting included updates on various environmental projects and upcoming community events.

• Leaf Blower Ordinance passed
• Meadowland Park rain garden/American Water Grant update
• New Waterlands Bat Box Grant update
• Gold Star Amphitheatre in Meadowland Park concept overview
• River Day logistics and volunteer needs

The commission approved the March meeting minutes. Members discussed the implementation of the Leaf Blower Ordinance and the upcoming State Plastic Ban. The body deliberated on whether to recommend creating a separate commission for the shade tree group, concluding that a detailed mission statement is required first.

• Approved March meeting minutes (Unanimous)

General

The South Essex Fire Department Management Committee is meeting to consider three resolutions: entering executive session for personnel matters, appointing a chair and vice chair, and awarding a one-year contract to Lexipol for policy and training software not to exceed $29,000. The agenda also includes committee reports, updates from member fire departments, and public comment periods.

• Resolution 2022-08 appointing Sheena Collum as Chair and Frank McGehee as Vice Chair
• Resolution 2022-09 awarding Lexipol a $29,000 contract for policy software under Sourcewell cooperative purchasing
• Executive session authorized for personnel matters under OPMA exception
• Working group updates on inspections, inventory, branding, EMT plan, and operational transition
• Public comment limited to 3 minutes per speaker for agenda items

General

The South Orange Village Board of Trustees will consider a $4,058,780 bond ordinance for various capital improvements, a first reading of an ordinance to exceed state budget caps, and a second reading of a leaf blower regulation ordinance. The board will also vote on a consent agenda including contracts, change orders, and hiring, plus introduce the 2022 municipal budget.

• Bond ordinance 2022-14: $4,058,780 for capital improvements, issuing $2,854,800 in bonds
• Ordinance 2022-13: to exceed municipal budget appropriation limits and establish a cap bank
• Ordinance 2022-06: second reading to regulate leaf blower use (public hearing)
• Resolution 2022-070: $3,000 amendment for Connett Building exterior architectural services
• Resolution 2022-077: $23,101.60 contract for Baird Community Center appliances

The Board of Trustees adopted Ordinance 2022-06 regulating leaf blowers on second reading, with Trustees Brown and Jones voting no. It also advanced two ordinances on first reading: one to exceed 2022 municipal budget appropriation limits and establish a cap bank, and a $4,058,780 bond ordinance for capital improvements authorizing $2,854,800 in bonds or notes. Public hearings on both are set for May 23, 2022. The board also approved a resolution authorizing Village Counsel to acquire a parking lot adjacent to affordable housing to be constructed on West Third Street, and approved paying bills totaling $3,013,857.05.

• Adopted Ordinance 2022-06 regulating leaf blowers (5-2; Brown and Jones no)
• Advanced Ordinance 2022-13 to exceed 2022 budget appropriation limits and establish a cap bank (6-0, first reading)
• Advanced $4,058,780 capital bond ordinance authorizing $2,854,800 in bonds or notes (6-0, first reading)
• Set public hearings on Ordinances 2022-13 and 2022-14 for May 23, 2022
• Approved Resolution 2022-068 authorizing Village Counsel to acquire a parking lot adjacent to affordable housing on West Third Street (6-0; Collum recused)
• Approved Resolutions 2022-069 through 2022-077, including $3,000 for Connett Building exterior services, $23,101.60 for Baird Community Center appliances, and change orders to Frankoski Construction (6-0)
• Rejected all proposals for the 2022 Pavement/Management Program and the 2022 Storm Drain System Video Inspection, authorizing re-advertisement of both bids
• Approved Resolution 2022-079 authorizing payment of bills totaling $3,013,857.05 (6-0)

General

The South Orange Historic Preservation Commission is holding its regular virtual meeting. The agenda includes approval of minutes, updates on several properties, and subcommittee reports. No major decisions or public hearings are listed; the meeting appears to be primarily for discussion and status updates.

• Approval of minutes from March 17, 2002 meeting
• Update on Baird property
• Update on Library
• Update on 167 North Ridgewood Road
• Subcommittee updates on Master Plan Element, Ordinance Revision, and Website

The Commission approved the minutes from their March 17, 2022, meeting and agreed to send a letter of support for interior elevator and door modifications at the South Orange Public Library. The board also received updates on ongoing projects, including the Baird, the Connett building, and Village Hall.

• Approved March 17, 2022, meeting minutes (unanimous)
• Agreed to send letter of support for library elevator modifications

General

The South Orange Village Public Works & Utilities Committee is meeting to discuss routine reports from PSEG, the Department of Public Works, the Water Utility, the Joint Meeting of Essex & Union County (sewer), and the consulting engineer. Topics include recycling facility signage and striping, lead water line updates, roadwork, stormwater, the River Greenway, and the Squire House. The agenda is largely procedural, with no major decisions or public hearings listed.

• Lead water lines update from Water Utility Administrator
• Recycling facility signage and striping report
• Roadwork, stormwater, River Greenway, and Squire House updates from engineer
• Joint Meeting of Essex & Union County (sewer) report
• Next meeting scheduled for May 19, 2022

The Public Works & Utilities committee met on April 21, 2022, but the minutes record no votes, approvals, denials, or tabled items. The meeting consisted of roll call, public comment on the tree and leaf blower ordinance, and reports from PSEG, Public Works, Water Utility, the Joint Meeting of Essex & Union County, and the Engineer. The next meeting is scheduled for Thursday, May 19th at 8:00am.

General

The Finance and Capital Projects Committee will discuss the FY '22 operating and capital budget, COVID-19 ratepayer relief measures, and the Open Space Trust Fund. They will also receive updates on lead line replacement and department operations. Public comment is scheduled.

• Open Space Trust Fund discussion
• Operating & Capital FY '22 Budget review
• COVID-19 Ratepayer Relief Measures: Installment Plan
• Water Department: Lead Lines update
• Department updates from Finance, Tax Collector, Water, Tax Assessor

The Finance and Capital Projects Committee met on April 21, 2022 and approved minutes from its February 24 and March 10 meetings. The committee discussed, but did not vote on, the Open Space Trust Fund, the FY '22 operating and capital budget, a COVID-19 sewer installment plan, and a state requirement to inventory and replace lead water lines. The operating budget was set to be introduced at the Board of Trustees meeting on April 25, 2022. No public comment was offered at either comment period.

• Approved minutes of the February 24, 2022 regular meeting and March 10, 2022 special meeting (all members present)
• No vote recorded on the FY '22 operating and capital budget; introduction scheduled for the April 25, 2022 Board of Trustees meeting
• No vote recorded on the COVID-19 sewer installment plan; residents must respond by May 20, 2022
• No vote recorded on lead line inventory and replacement planning; Village must report a plan to the DEP by early July
• No vote recorded on the Open Space Trust Fund discussion
• No public comment offered at either public comment period

General

The committee will conduct a quarterly update for all departments. The meeting includes a welcome for Chief Morrillo and discussions regarding upcoming resolutions and ordinances.

• Quarterly update for all departments
• Discussion of upcoming resolutions and ordinances
• Review of vendor purchase orders and items greater than $5,000

The Health & Public Safety Committee met on April 21, 2022 and approved the minutes of its March 10, 2022 meeting. The committee received quarterly updates from Traffic/Engineering, OEM, the Rescue Squad, Health, Fire, and Police, including that a drainage RFP drew only one bid and was rejected, so the department will re-bid. No resolutions or ordinances were discussed, there was no executive session, and the meeting adjourned at 7:30 PM. The next meeting is scheduled for May 12, 2022 at 6 PM.

• Approved March 10, 2022 meeting minutes (all members present)
• Drainage RFP rejected after only one bid was received; department will go back out to bid
• No upcoming resolutions or ordinances discussed
• No executive session held
• Meeting adjourned at 7:30 PM; next meeting May 12, 2022 at 6 PM

General

The South Orange Village Community Police Collaborative is holding a regular meeting to discuss police department updates, conduct a final review of the police budget, and engage in open discussion with Chief Morillo. The meeting also includes feedback from CPC committees on data analysis, community engagement, and operations.

• Final review of police department budget analysis and input
• Open discussion with Chief Morillo on CPC engagement and priorities
• Updates from CPC committees: Data Analysis and Publication, CC&J, SOPD Operations, Community Engagement
• Public comments session
• Executive session scheduled

The Community Police Collaborative approved the minutes from their March meeting. The board also received updates from Chief Morillo regarding police staffing levels, upcoming community events, and the "Click it or Ticket" safety campaign.

• Approved March meeting minutes (unanimous)

General

The Planning & Economic Development Committee is meeting virtually to review reports, discuss new business including a 'Wonder' item, and address old business such as finalizing an Accessory Dwelling Unit (ADU) ordinance, the Cannabis Task Force, and Master Plan priorities. The meeting includes approval of prior minutes and reports from code enforcement, deputy administrator, and downtown director.

• Finalization of ADU ordinance
• Cannabis Task Force discussion
• Priorities from Master Plan
• Code Enforcement Report by Anthony Grenci
• South Orange Downtown Report by Melissa Hodge

The committee approved moving the finalized Accessory Dwelling Unit (ADU) ordinance forward to the full Board of Trustees. Members also agreed to proceed with a tiered structure and late fees for the Rental Registration Ordinance.

• Approved moving ADU ordinance forward to the full BOT
• Approved March 15, 2022 meeting minutes
• Agreed to move forward with tiered structure and late fees for Rental Registration Ordinance

General

The South Essex Fire Department Management Committee is meeting to consider a resolution to enter executive session for personnel and contract matters, then reconvene publicly. In open session, they will hear reports, discuss old business including chair and vice chair selection, and take up new business on the Fire Operations Transitional Plan, dispatch communications, and personnel hiring letters. Public comment is limited to agenda items, with speakers given up to 3 minutes.

• Resolution 2022-06 authorizing executive session for personnel and contracts
• Discussion of Fire Operations Transitional Plan
• Discussion of dispatch communications
• Timeline of personnel hiring letters
• Chair and Vice Chair selection

General

The South Orange Parking Authority is holding its regular monthly meeting. The board will hear reports on finances and legal matters, and vote on resolutions approving checks and adopting the open and closed minutes from the March 15, 2022 meeting. They will also discuss pay stations and EV chargers in open session, and address personnel matters after returning from closed session.

• Resolution approving checks
• Resolution adopting open minutes for March 15, 2022
• Discussion of pay stations
• Discussion of EV chargers
• Resolution adopting closed minutes for March 15, 2022

The South Orange Parking Authority approved several ACH payments and checks totaling $12,639.18. The board also adopted the open minutes from the March 15, 2022 meeting.

• Approved three ACH payments and SOPA checks #2023-2034 totaling $12,639.18 (unanimous)
• Approved Open Minutes for March 15, 2022 (unanimous)

Board of Trustees

The Community Relations Committee is meeting to discuss volunteer management, the Gaslight publication, and the Newcomers Hub. The committee is also reviewing nominations for Villager of the Month and planning for South Orange Day.

• Discussion of Volunteer Management program forms
• Reports on Gaslight (4th Edition) and Sizzle Reel status
• Villager of the Month nominations for May and June 2022
• Discussion of South Orange Day/Art Bender
• Goal setting and potential budget discussion

General

The South Orange Village Health and Public Safety Committee is holding a routine meeting with department updates and discussion of upcoming resolutions and ordinances. The agenda includes welcoming the new Police Chief Morrillo and a quarterly update from all departments. No specific decisions or proposals are listed on the agenda.

• Welcome new Police Chief Morrillo
• Quarterly update from all departments
• Discussion of upcoming resolutions, including vendor purchase orders and items over $5,000
• Approval of minutes from March 10, 2022

General

The Citizen Budget Advisory Committee is meeting to review the proposed FY2022 capital and operating budgets, discuss the overall tax impact versus the statutory cap, and update the budget timeline. The committee will also address a shortfall of two members and set the next meeting date.

• Review of March, April, and May budget calendar items
• Introduction of budget at BOT meeting on April 11, 2022
• Public comment and final passage of 2022 budget on May 16, 2022
• Discussion of capital and operating budgets
• Committee shortfall of 2 members (1 Secretary, 1 at-large)

General

The South Orange Village Board discussed ongoing strategic partnerships and citizen engagement initiatives, including volunteer management, a kiosk project, and plans for a new grant committee. Reports covered progress on a transit-oriented development grant and upcoming heritage celebrations.

• Volunteer Management Status update
• Kiosk Project discussion
• Proposal to establish ad-hoc Grant Committee for NJDOT transit-oriented grant
• Upcoming heritage celebrations: Asian/Pacific American Heritage (May), ArtBender (June), Pride/Juneteenth (June), Fourth of July (July)

The committee discussed updates to the village website's volunteer modules and the need for a grant writer for an upcoming NJDOT Transit oriented grant. Members reviewed plans for May, June, and July community events, including Pride and Juneteenth. No formal votes were recorded during the meeting.

• Approval of minutes deferred to email
• Proposed creation of an ad-hoc Grant Committee for NJDOT Transit oriented grant

Board of Trustees

The South Orange Village Board of Trustees is holding a regular meeting with a public hearing and second reading of an ordinance amending the water system cost provisions, and will vote on a resolution authorizing payment of bills totaling $14,660,498.04. The board will also consider a consent agenda including a contract amendment for the Baird Community Center and hiring of seasonal employees. The meeting includes an executive session and public comment periods.

• Ordinance 2022-11 amending Chapter 351, Section 15(A) regarding the cost of water
• Resolution 2022-066 authorizing payment of bills totaling $14,660,498.04
• Resolution 2022-063 amending contract with Frankoski Construction for Baird Community Center to include audio system from Audio Inc.
• Resolution 2022-064 and 2022-065 authorizing hiring of part-time seasonal employees in Public Works and Recreation
• Resolution 2022-062 authorizing executive session

The Board approved a large payment of bills and adopted an ordinance regarding water system costs. They also authorized seasonal hiring for public works and recreation, and amended a contract for the Baird Community Center.

• Approved $14,660,498.04 in bill payments (6-0)
• Adopted Ordinance 2022-11 regarding water system costs (5-0, 1 abstain)
• Approved amended contract for Baird Community Center audio system (6-0)
• Approved hiring of part-time seasonal DPW employees (6-0)
• Approved hiring of part-time seasonal Recreation and Cultural Affairs employees (6-0)
• Approved March 28, 2022 meeting minutes (6-0)
• Authorized executive session for fire department, redevelopment, and affordable housing (6-0)

General

The South Essex Fire Department Management Committee is meeting to appoint a third member and vote on several contracts for payroll, finance software, Google Workspace, and financial management services. The agenda also includes discussion of a LEAP grant, chair and vice chair selection, and scheduling regular meeting dates.

• Resolution 2022-01: Appoint Greg Lembrich as third member to SEFD
• Resolution 2022-02: Payroll services contract with Primepoint LLC, $9,173.70 for 1 year
• Resolution 2022-03: Finance software contract with Edmunds GovTech, $10,250 initial year for 5 years
• Resolution 2022-04: Google Workspace Business Plus via SHI International, $10,987.66/year for 3 years
• Resolution 2022-05: Financial management services with Battaglia Associates, up to $48,000

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss routine updates on recreation programs, cultural events, and capital projects. Items include spring programming, pool programming, the Watershed Poetry Event, summer concerts, and updates on Baird, Carter Park, and Cameron Recreation Area. The agenda is largely procedural with no major decisions or public hearings listed.

• Spring programming, Active Older Adult Programming, and pool programming updates
• Watershed Poetry Event and summer concerts
• Facilities updates: Baird, Carter Park, Cameron Recreation Area
• Park rentals (birthdays, picnics, parties) and memorial donations
• New business: swim lessons, Founders Park, Arts and Cultural Events Committee

The Recreation, Arts & Cultural Affairs Committee met on April 7, 2022, and received updates on spring programming, capital projects, and park policies. The committee voted to move a tree as part of memorial donation changes, but most items were reports or discussions with no formal action. A budget proposal was noted as under review by the Board of Trustees. The meeting adjourned at 9:48 a.m.

• Vote passed by Recreation committee to move a tree related to memorial donations
• No other substantive decisions recorded; most items were updates or discussions

General

The Citizen Budget Advisory Committee (CBAC) is meeting to review the proposed FY 2022 capital and operating budgets, discuss the overall tax impact versus the statutory cap, and receive a budget timeline update. The committee will also address membership vacancies. This is a working session with public comment, not a final decision-making meeting.

• Review of proposed FY 2022 capital and operating budgets
• Discussion of overall tax impact vs statutory cap
• Budget timeline: introduction at BOT meeting April 11, 2022; public comment and final passage May 16, 2022
• CBAC has 2 vacancies (1 Secretary, 1 at-large) to fill
• Next meeting scheduled for May 4, 2022

Zoning Board of Adjustment

The South Orange Village Zoning Board of Adjustment will hold a regular meeting to review one application for completeness: a minor site plan and C-variance request for a retaining wall at 306 Western Drive North. The board will also approve minutes from the January 4, 2022 meeting and set the next meeting date.

• Case #1047 - Robin Reikes, Block 2402 Lot 18, 306 Western Drive North: minor site plan and C-variance for a 3-foot front yard retaining wall
• Approval of minutes from January 4, 2022 regular meeting
• Next meeting scheduled for May 3, 2022 at 7:00 PM

The South Orange Zoning Board of Adjustment met on April 5, 2022 with several members absent. The board approved the minutes of its January 4, 2022 regular meeting and deemed Case #1047 (Robin Reikes, 306 Western Drive North) conditionally complete, subject to the applicant submitting requested items 14 days before the hearing. No other applications were decided; the meeting adjourned at about 8:10 pm.

• Approved minutes of the January 4, 2022 regular meeting (all in favor, none opposed)
• Deemed Case #1047 (Robin Reikes, 306 Western Drive North) conditionally complete, subject to submission of requested items 14 days before the hearing (4-0: Levine, MacIntosh, Mason, Breene yes)

Planning Board

The South Orange Planning Board will hold a regular meeting, primarily to continue reviewing a site plan application for a 42-unit residential building with artist space and 47 parking stalls at 8 Second Street. The board will also receive a presentation from the South Orange Parking Authority and discuss a committee report. The meeting is virtual via Webex.

• Case #288/8 Second Street, LLC: Preliminary & Final Site Plan with C-Variance for 42-unit multi-family development, 1,975 SF ground floor artist incubator space, 47 parking stalls (continuation from March 7)
• Presentation by South Orange Parking Authority
• Approval of minutes from March 7, 2022 regular meeting
• Report from Board of Trustee member on Planning & Economic Development Committee

The Planning Board approved a preliminary and final site plan with C-variance relief for a 42-unit multi-family development at 8 Second Street, including a 1,975 SF ground floor artist incubator space and 47 parking stalls. The vote was 7-0 in favor, with member Lerman recused and members Kraiker and Mason absent. The Board also approved the minutes of its March 7, 2022 meeting and heard a presentation from the South Orange Parking Authority. Trustee Zuckerman deferred his committee report to the next meeting.

• Approved 42-unit multi-family development with artist incubator space at 8 Second Street (7-0)
• Approved minutes of the March 7, 2022 regular meeting (all in favor)
• Deferred Board of Trustee Planning & Economics Development Committee report to next meeting

General

The South Orange Village Board of Trustees is holding a special meeting with a single substantive action: a resolution to promote and appoint Ernesto Morillo as Police Chief in the Department of Public Safety/Police Force, followed by a swearing-in ceremony. The rest of the agenda is procedural (call to order, roll call, notice statement, adjournment).

• Resolution promoting and appointing Ernesto Morillo as Police Chief
• Swearing-in ceremony for new Police Chief

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with public hearings and votes on several ordinances, including a first reading to regulate leaf blowers and second readings to amend building and rental property fees and re-authorize a government energy aggregation program. The board will also vote on a consent agenda that includes a $24,680 contract for tennis court design at Farrell Field, a change order for gym demolition, and an agreement with Maplewood for a regional fire service agency. The meeting includes an executive session, proclamations, and reports from officials.

• Ordinance 2022-06: First reading to create Chapter 187 to regulate leaf blowers
• Ordinance 2022-08: Second reading to amend building and code enforcement fees
• Ordinance 2022-10: Second reading to amend rental property fees
• Resolution 2022-058: Award $24,680 contract to Fastech Consulting Engineers for Farrell Field tennis court improvements
• Resolution 2022-060: Agreement with Maplewood for regional fire department service agency

The Board of Trustees approved an agreement to create a regional service agency for the South Orange and Maplewood fire departments. The board also passed several ordinances regarding local fees and energy aggregation, and advanced a new leaf blower regulation to a public hearing.

• Approved regional fire department merger with Maplewood (6-0)
• Approved $2,109,492.13 in bill payments (6-0)
• Approved $24,680 contract to Fastech Consulting Engineers for Farrell Field tennis courts (6-0)
• Approved $12,398 change order for Frankoski Construction Company gym ceiling demolition (6-0)
• Passed Ordinance 2022-08 amending building and code enforcement fees (6-0)
• Passed Ordinance 2022-09 re-authorizing government energy aggregation (6-0)
• Passed Ordinance 2022-10 amending rental property fees (6-0)
• Approved first reading of leaf blower regulation Ordinance 2022-06 (5-1)

General

The South Orange Environmental Commission is meeting virtually to approve minutes, discuss policy updates including a leaf blower ordinance scheduled for the next Board of Trustees meeting, and receive updates on various environmental projects and initiatives. Public comments are also on the agenda.

• Leaf Blower Ordinance scheduled for next BOT meeting (March 28)
• Updates on Founders Park, Meadowland Park, and Farrell Field Park conservancies
• Adopt-a-Storm-Drain program update
• Rain garden/American Water Grant at Meadowland Park
• Social media followers: Facebook 872, Instagram 326

The Environmental Commission approved its February 2022 minutes pending two attendee corrections. The body received updates on tree removal (17 ash trees removed), recycling, park conservancies, and River Day preparations, but took no formal votes on new policy. Members noted the Leaf Blower Ordinance is up for approval at the Board of Trustees meeting on March 28 and encouraged attendance.

• Approved February 2022 minutes (pending two attendee corrections)
• No vote recorded on Leaf Blower Ordinance; noted it is up for approval at the March 28 Board of Trustees meeting
• No vote recorded on Founders Park Conservancy request to rescind the landscape architect RFP

Board of Trustees

The South Orange Village Community Relations Committee met virtually and in person to review routine liaison reports, discuss ongoing community initiatives, and plan future activities. No formal decisions were listed on the agenda, and minutes approval was marked as not applicable.

General

The South Orange Village Design Review Board is holding a regular committee meeting to discuss and potentially take action on the 8 Sloan Street application and a storage building memo. Public comments will be heard before adjournment.

• Discussion/follow-up on 8 Sloan Street application
• Storage building memo discussion

General

The Finance and Capital Projects Committee will discuss financing options for lead water lines and additional capital authorizations for the water department. The meeting also includes an overview of budget planning and reviews of the FY'22 capital budget and operating budget calendar.

• Proposed financing options for lead water lines
• Additional capital authorizations for water
• FY'22 Capital Budget review
• Operating Budget Calendar overview
• Department updates from Finance, Tax, and Water

The Finance and Capital Projects Committee discussed lead water line inventory and financing options, departmental updates, and budget planning timelines. The committee tabled requests for additional water capital authorizations and discussion of the Open Space Tax. No formal votes or final policy approvals were recorded.

• Tabled Water - Additional Capital Authorizations item
• Tabled Open Space Tax discussion until the next meeting
• Deferred February 24, 2022 meeting minutes approval to next month's meeting

General

The South Orange Historic Preservation Commission is holding a regular meeting to discuss new business, including recommendations on an Accessory Dwelling Unit Ordinance and the reappointment of a member. They will also receive updates on the Baird, Library, and 167 North Ridgewood Road projects, and discuss a revision to Ordinance 2016-09.

• Reappointment of regular member Anina Rossen
• Accessory Dwelling Unit Ordinance Recommendations
• Baird Update
• Library Update
• 167 North Ridgewood Road Update

The Historic Preservation Commission approved its February 17, 2022 minutes as amended, with all members in favor and none opposed. Commission Counsel William Sullivan administered the Oath of Office to reappointed regular member Anina Rossen. The board reviewed a memo from planner Topology on a proposed Accessory Dwelling Unit ordinance and discussed bulk standards and wording; Sullivan will email the board's comments to Topology. Updates were given on construction at Baird, the Connett Building library, and 167 North Ridgewood Road, and a subcommittee was formed to revise Ordinance 2016-09.

• Approved February 17, 2022 minutes as amended (all in favor, none opposed)
• Reappointment of Anina Rossen as regular member; Oath of Office administered
• Formed subcommittee (Chair Levine, Ms. McCourt, Mr. Wright) to revise Ordinance 2016-09
• Directed Counsel Sullivan to email board comments on Accessory Dwelling Unit ordinance to planner Topology
• Adjourned at approximately 8:40 pm (all in favor)

General

The South Orange Village Public Works & Utilities Committee is meeting virtually to discuss routine reports from the Public Works Department, Water Utility, Joint Meeting of Essex & Union County (sewer), and the consulting engineer. Topics include recycling, lead water lines, roadwork, stormwater, River Greenway, and Squire House. The agenda is primarily procedural, with no specific decisions or proposals listed.

• Reports on Public Works general operations and recycling facility
• Water Utility report including lead water lines
• Joint Meeting of Essex & Union County sewer report
• Engineer report covering roadwork, stormwater, River Greenway, and Squire House

The Public Works & Utilities committee met March 17, 2022 and received reports rather than voting on substantive measures. The Water Utility reported that waiving of late fees and water shutoffs expired on 3/15/22, after being extended from 1/1/22 due to the Omicron variant, and outlined a payment timeline ending in shutoff at day 78 for balances greater than $100. Other updates included plans to replace 10% of lead water lines per year, a new tank and meter work, road paving design on West End & Redmond, and a sewer fee increase for South Orange residents from $300 to $325. No motions, votes, or approvals are recorded in these minutes.

• No substantive decisions or votes recorded; meeting consisted of reports and public comment
• Late-fee waiver and water shutoff moratorium expired 3/15/22 (previously extended from 1/1/22 due to Omicron)
• Water Utility plans to replace 10% of lead water lines per year
• Sewer fees for South Orange residents increased from $300 to $325 (Joint Meeting of Essex & Union County)
• Roadwork survey ongoing on 8-9 roads; design started on West End & Redmond
• Recycling Center fence to be replaced, with new signage and striping
• Next meeting set for Thursday, April 21 at 8:00am

General

The South Orange Village Planning & Economic Development Committee is meeting to discuss new concept applications for properties at 164-186 Valley Street and 211 Irvington Avenue, along with a rental registration fee discussion and an escrow deposit ordinance change. They will also receive reports on code enforcement, the deputy administrator, and South Orange Downtown, and continue old business on the Cannabis Task Force, accessory dwelling units, and Master Plan priorities.

• New concept applications: 164-186 Valley Street and 211 Irvington Avenue
• Rental registration fee discussion
• Escrow deposit ordinance change
• Cannabis Task Force update
• Accessory dwelling units discussion

The Planning & Economic Development Committee met on March 15, 2022, and approved the February 15, 2022 minutes, with Trustee Jones abstaining. The committee received reports on code enforcement, development projects, and downtown activities, and discussed new pre-sketch applications for 164-186 Valley Street and 211 Irvington Avenue, potential rental registration fee increases, an escrow deposit ordinance change, cannabis application status, and accessory dwelling units. No formal decisions were made on these items; they remain under discussion or review.

• Approved February 15, 2022 meeting minutes (Trustee Jones abstained)

General

The South Orange Parking Authority will hold its regular meeting to review financial reports, adopt open and closed minutes from February 15, 2022, and vote on approving professional service providers for 2022. The meeting includes public comment and an update from New Jersey Transit.

• Resolution approving checks (Treasurer's report)
• Resolution adopting open minutes for February 15, 2022
• Resolution approving 2022 professionals: LVH Accountants, PKF Auditors, Greg Bush Counsel
• NJ Transit update
• Resolution adopting closed minutes for February 15, 2022

The South Orange Parking Authority approved three resolutions at its March 15, 2022 meeting: LVH Accountants, PFK Auditors, and Gregory Busch as counsel, each by unanimous vote. It also approved three ACH payments and SOPA checks #2012-2020 totaling $9,881.00, and approved the February 15, 2022 open minutes. No financial reports were sent to the Treasurer or Board in advance because of ongoing updates with the accountant; the Executive Director reported cash positions of $229,714 for SOPA accounts and $493,006 for NJ Transit. The Authority briefly entered and exited closed session, and no service changes to the Jitney were made, with ridership to be analyzed in June.

• Approved LVH Accountants (all in favor)
• Approved PFK Auditors (all in favor)
• Approved Gregory Busch as counsel (all in favor)
• Approved three ACH payments and SOPA checks #2012-2020 totaling $9,881.00 (all in favor)
• Approved February 15, 2022 open minutes (all in favor)
• Entered closed session at 5:10pm and returned to open session at 5:12pm (all in favor)
• No Jitney service changes now; ridership to be analyzed in June; one additional early evening pick up added
• Adjourned at 5:19pm (all in favor)

Board of Trustees

The South Orange Village Board of Trustees is holding a regular meeting with several action items, including a first reading of an ordinance to amend water system costs, a second reading and public hearing on stormwater control regulations, and resolutions to establish the 2022 sewer user charge and pay bills totaling $7,565,958.66. The board will also consider a resolution endorsing a state reparations task force act and a contract for water distribution model engineering services.

• Ordinance 2022-11: first reading to amend water system cost provisions
• Ordinance 2022-07: second reading and public hearing on stormwater control replacement
• Resolution 2022-048: $34,829 contract with HDR, Inc. for water distribution model update
• Resolution 2022-049: establishing calendar year 2022 sewer user charge
• Resolution 2022-050: authorizing payment of bills totaling $7,565,958.66

The Board of Trustees appointed a new Police Chief and approved over $7.5 million in bill payments. The board also advanced ordinances regarding water costs and stormwater control, and endorsed the New Jersey Reparations Task Force Act.

• Appointed Ernesto Morillo as Police Chief (4-0)
• Authorized payment of bills totaling $7,565,958.66 (4-0)
• Approved Ordinance 2022-07 replacing 'Stormwater Control' chapter on second reading (4-0)
• Approved Ordinance 2022-11 regarding water system costs on first reading (4-0)
• Endorsed Assembly Bill A938/S386, the 'New Jersey Reparations Task Force Act' (4-0)
• Authorized up to $34,829 for HDR, Inc. for water distribution model services (4-0)
• Established Calendar Year 2022 sewer user charge (4-0)
• Approved Resolution 2022-046 to enter Executive Session (4-0)

General

The South Orange Village Health & Public Safety Committee held a virtual meeting on March 10, 2022. The agenda focused on procedural items and general discussion topics, with no specific decisions or dollar amounts listed. The next meeting is scheduled for April 14, 2022.

The Health & Public Safety Committee approved the February 10, 2022 minutes and held a discussion-only meeting on March 10, 2022. Interim Police Chief Capt. Dolinac presented the police department's third annual Crash Report, which recorded 416 motor vehicle accidents, 1 bicycle accident, 16 pedestrians involved in accidents, 112 parked vehicles involved, 56 hit-and-run accidents, and 0 fatalities in 2021. Fire Chief Sullivan briefed the committee on emergency system replacements costing upwards of $50,000, with two thirds paid from the facility capital budget, and on radio repeater work. No ordinances, resolutions, or spending items were voted on; there were no special items, no new items, and no executive session.

• Approved February 10, 2022 meeting minutes (all committee members present)
• No new items, special items, or executive session were recorded
• No ordinances, resolutions, or spending measures were voted on

General

The Finance and Capital Projects Committee is holding a special meeting to discuss the municipal sewer rate and the village's plan to address lead water lines. No decisions are listed; the agenda indicates discussion items only.

• Discussion of municipal sewer rate
• Village plan to address lead water lines

The Finance and Capital Projects Committee agreed to recommend a new municipal sewer rate of $325.00, up from the current $300.00. The committee also discussed the state-mandated plan to identify and replace lead water lines.

• Recommended increasing municipal sewer rate to $325.00

General

The South Orange Village Community Police Collaborative is meeting to discuss police department updates, including a racial profiling investigation, the search for a new police chief, and a second review of the police department budget. The committee will also gather feedback on its approach, goals, and structure, and receive updates from its subcommittees.

• Racial profiling investigation update
• SOPD Chief Search Update
• PD Budget Analysis and Input (Second Review)
• Feedback on CPC Committee Approach, Goals and Structure
• Committee updates: Data Analysis, CC&J, SOPD Operations, Community Engagement

The Community Police Collaborative approved February's minutes unanimously and reviewed the police department budget a second time. Members voted unanimously to drop a recommendation that the PD seek other fueling options and to drop moving traffic counters to Village Engineering, and voted unanimously to recommend an IT full-time employee who would report to the IT department but be based in the PD. The village announced Lt. Morillo will be promoted to Chief of Police, and Trustee Coallier said she is leaving the CPC.

• Approved February CPC minutes unanimously
• Removed recommendation that PD seek other fueling options (unanimous)
• Removed recommendation to move traffic counters under Village Engineering (unanimous)
• Recommended an IT FTE reporting to IT but based in the PD (unanimous)
• Announced Lt. Morillo to be promoted to Chief of Police
• Trustee Coallier announced she is leaving the CPC

General

The meeting includes reports on NPP grant status and the Italian Center. Officials will discuss volunteer management, a kiosk project, and potential NJDOT transit-oriented grants. The agenda also covers upcoming heritage celebrations and partnerships with Seton Hall University and South Orange Downtown.

• NPP Grant Status report
• Kiosk Project and NJDOT Transit oriented grant discussion
• Discussion of community heritage celebrations
• Strategic partnership discussions with Seton Hall University and South Orange Downtown
• Refocusing of SPACE meetings

The South Orange Village Strategic Partnerships and Citizen Engagement committee met to hear reports on grants, community events, and volunteer management. The meeting included discussions on upcoming heritage celebrations, Seton Hall University partnerships, and plans to refocus committee directions.

• Discussed NPP Grant status and upcoming Seton Hall events
• Discussed volunteer management and website redesign updates
• Discussed planning for an ad-hoc Grant Committee for the NJDOT Transit oriented grant
• Discussed upcoming heritage events including Women's History Month, Asian/Pacific American Heritage, Pride/Juneteenth, and Fourth of July
• Agreed that Trustee Zuckerman and Trustee Jones will work together to refocus SPACE meetings and directions

Planning Board

The South Orange Village Planning Board is meeting to approve minutes and resolutions, hear a presentation on board responsibilities, and continue reviewing a site plan application for a 42-unit residential development at 8 Second Street. The board will also discuss a report from the Planning & Economic Development Committee. The agenda includes two ordinance resolutions related to master plan consistency, one on parking exemptions for new businesses and one on permitting cannabis businesses.

• Case #288/8 Second Street, LLC: preliminary & final site plan for 42-unit multi-family development with 1,975 SF artist incubator space and 47 parking stalls
• Ordinance #2021-25: parking requirement exemption for new businesses in Central Business District
• Ordinance #2022-02: remove cannabis businesses from prohibited uses and permit their operation
• Approval of minutes from Feb 7 and Feb 24 meetings
• Presentation on general purpose and responsibilities of Planning Board members

The South Orange Planning Board approved two Master Plan consistency resolutions: one for Ordinance #2021-25, which would create parking requirement exemptions for new businesses in the Central Business District, and one for Ordinance #2022-02, which would remove cannabis businesses from the list of prohibited uses and permit them within the Village. The board also approved minutes from its February 7 and February 24 meetings. A site plan application for a 42-unit development at 8 Second Street was carried to the next meeting because revised plans were submitted late. The board received a presentation on planning board roles and will next meet on April 4, 2022.

• Approved Master Plan consistency resolution for Ordinance #2021-25 (CBD parking exemptions) (8-0)
• Approved Master Plan consistency resolution for Ordinance #2022-02 (allow cannabis businesses) (6-0, 2 abstentions)
• Approved minutes of February 7, 2022 regular meeting (all in favor)
• Approved minutes of February 24, 2022 special meeting (all in favor)
• Carried Case #288/8 Second Street site plan application to next meeting due to late revised plans

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss updates on spring programming, pool programming, and summer camp, as well as cultural events and facility projects. The agenda includes reports on Baird, Carter Park, and Cameron Recreation Area, and old business on park rentals and memorial donations.

• Spring programming, pool programming, and summer camp updates
• Black History Month recap and Women's History Month events
• Watershed Poetry Event
• Facility updates: Baird, Carter Park, Cameron Recreation Area
• Park rentals and memorial donations

The Recreation, Arts & Cultural Affairs Committee met to receive updates on seasonal programming, capital projects including the Baird and Carter Park, and park rental policies. No formal votes were taken during the meeting; the session focused on administrative reports and project status updates.

• No formal actions or votes recorded

General

The Board of Trustees will hold a special virtual meeting on March 1, 2022. The primary purpose of the meeting is to authorize an executive session to conduct interviews for the position of Police Chief.

• Resolution 2022-045 to authorize an executive session
• Police Chief interviews

General

The South Orange Village Board of Trustees will hold public hearings and vote on several ordinances, including a $16 million bond for library renovations and three ordinances related to legal cannabis businesses. The board will also consider resolutions for a $250,000 grant for shared fire services with Maplewood and other items. The meeting includes an executive session on the water system valuation report.

• Bond ordinance appropriating $16,000,000 for library renovations
• Ordinances to establish licensing fees, permit cannabis businesses, and create a municipal tax on cannabis sales
• Resolution authorizing application for $250,000 LEAP grant for shared fire services with Maplewood
• Ordinance amending building and code enforcement fees and rental property fees
• Resolution authorizing payment of bills totaling $10,570,208.13

The Board of Trustees adopted a $16 million bond ordinance to renovate the Village Library and approved three ordinances allowing cannabis businesses to operate and be taxed in the village. They also advanced three new ordinances on building fees, energy aggregation, and rental property fees for public hearing on March 28. A consent agenda of seven resolutions and a $10.57 million bills payment were approved.

• Adopted bond ordinance appropriating $16,000,000 for library renovations (6-0)
• Adopted ordinance permitting cannabis businesses within village boundaries (5-1, Hilton no)
• Adopted ordinance establishing licensing fees and regulations for cannabis businesses (5-1, Hilton no)
• Adopted ordinance creating a municipal tax on cannabis sales (5-1, Hilton no)
• Advanced ordinance amending building and code enforcement fees to first reading (6-0)
• Advanced ordinance re-authorizing government energy aggregation program to first reading (6-0)
• Advanced ordinance amending rental property fees to first reading (6-0)
• Approved consent agenda resolutions 2022-037 through 2022-043 (6-0)

General

The South Orange Planning Board is holding a special meeting to continue reviewing a proposal for a 42-unit multi-family residential development at 8 Second Street, which includes a ground-floor artist incubator space and 47 parking stalls. The applicant is seeking preliminary and final site plan approval with C-variance relief. This is a continuation from a February 7th meeting.

• Case #288/8 Second Street, LLC: 42-unit multi-family residential development
• 1,975 SF ground floor artist incubator space
• 47 parking stalls proposed
• Preliminary & Final Site Plan with C-Variance Relief
• Next meeting scheduled for March 7, 2022

The Planning Board heard testimony from a landscape architect and an architect regarding a proposed 42-unit multi-family development. No final decision was made on the application.

• Adjourned Case #288/8 Second Street, LLC to the next regular meeting

General

The Community Police Collaborative Committee is meeting in executive session to discuss South Orange Police Department chief interviews, a personnel matter. The meeting is virtual and includes roll call and scheduling of the next meeting.

• Executive session for police chief interviews
• Next meeting scheduled for March 10, 2022 at 7:30 PM
• Virtual meeting via Webex

General

The South Orange Environmental Commission will vote on changes to the proposed Leaf Blower Ordinance and discuss proposed changes to the Tree Protection Ordinance. The meeting also includes updates on various projects and policies, including a proposed memorial bench and tree policy.

• Vote on Leaf Blower Ordinance changes
• Proposed changes to Tree Protection Ordinance
• Proposed Memorial Bench and Tree policy
• Updates on Founders Park, Meadowland Park, and Farrell Field Park conservancies
• Squier House developer to meet with Planning Board on March 7

The commission approved moving forward with proposed changes to the Tree Protection Ordinance and the adoption of an 'Adopt-a-Storm-Drain' program. Members also discussed potential updates to the leaf blower ordinance and a new memorial bench and tree policy.

• Approved moving forward with proposed changes to the Tree Protection Ordinance
• Approved pursuing the 'Adopt-a-Storm-Drain' program
• Approved January 2021 minutes (with one minor edit)

General

The South Orange Village Finance and Capital Projects Committee is meeting virtually to discuss funding for environmental initiatives, receive updates from the finance, tax, and water departments, and review budget planning for the upcoming fiscal year. The meeting includes public comment and approval of previous minutes.

• Discussion of funding for environmental initiatives and sustainability
• Department updates from Finance, Tax Collector, Water, and Tax Assessor
• Budget planning overview
• FY'22 Capital Budget review
• Operating budget calendar discussion

The Finance and Capital Projects Committee met on February 24, 2022, and discussed environmental spending, a proposed sewer fee increase, state energy tax legislation, trust funds, and the open space tax. No final decisions were made: the sewer rate increase was deferred for further discussion and a memo, and the open space tax change was only discussed with no ordinance or referendum scheduled. The committee also received department updates and reviewed the capital budget process.

• Deferred decision on raising sewer fee from $300 to $325; requested administration memo on need
• Discussed tracking environmental spending in budget; no action taken
• Discussed raising Open Space Penny Tax from one to three cents; no ordinance or referendum scheduled
• Approved minutes of December 16, 2021 regular meeting
• Received update on Senate 330 energy tax receipt; no action taken
• Reviewed FY'22 capital budget; no authorization by committee
• Heard department updates on finance, tax collection, water, and tax assessment; no decisions

General

The South Orange Historic Preservation Commission is holding its regular meeting, primarily consisting of procedural items. The commission will consider the reappointment of Anina Rossen and receive updates on the Baird, Library, and 167 North Ridgewood Road projects, along with subcommittee reports on the Master Plan and website.

• Reappointment of Anina Rossen
• Update on Baird project
• Update on Library project
• Update on 167 North Ridgewood Road
• Master Plan Element subcommittee report

The commission approved the minutes from the January 20, 2022, meeting. Members discussed updates on the Baird and Library projects, as well as proposed ordinance revisions for designating historic properties in the Montrose Historic District.

• Approved January 20, 2022 regular meeting minutes (unanimous)
• Tabled reappointment of member Anina Rossen

General

The South Orange Village Design Review Board is holding a regular meeting to discuss old and new business, including a follow-up on a storage platform and a new application for 8 Sloan Street. The board will also approve minutes from several 2021 meetings and take public comments.

• 8 Sloan Street application
• Storage platform follow-up
• Approval of minutes from April 21, May 12, June 9, and July 8, 2021

The Design Review Board discussed priorities for a recommendation memo to the Planning Board about the 8 Sloan Street application. The developer has agreed to recommendations on windows, the art box, and trellis finishing materials, and the memo will also address making all metal finishes the same and reducing the size of the corner cap. Chair Katherine Crenshaw will circulate a draft memo for board review. Minutes from four 2021 meetings were not approved and will be taken up at the next meeting; there was no discussion of the storage platform follow-up and no public comments.

• Discussed recommendation memo to Planning Board on 8 Sloan Street application
• Developer agreed to recommendations on windows, art box, and trellis finishing materials
• Memo to include all metal finishes being the same and reducing the size of the corner cap
• Chair Crenshaw to circulate draft memo to board for review
• Approval of April 21, May 12, June 9, and July 8, 2021 minutes deferred to next meeting
• No discussion on storage platform follow-up
• No public comments

General

The South Orange Village Public Works & Utilities Committee is meeting virtually to discuss routine reports from Public Works, the Water Utility, the Joint Meeting of Essex & Union Counties (sewer), and the consulting engineer. The agenda includes a review of the 2022 Water Utility budget, roadwork, stormwater ordinance 2022-07, River Greenway, and Squire House. No votes or decisions are listed; the meeting is primarily for discussion and updates.

• 2022 Water Utility budget review
• Stormwater Ordinance 2022-07 discussion
• Roadwork review
• River Greenway project update
• Squire House update

The Public Works & Utilities committee met on February 17, 2022 and received reports on snow-related work delays, water main breaks, meter replacement, roadwork, and stormwater rules. No motions, votes, or approvals are recorded in these minutes. The only formal action noted is that Stormwater Ordinance 2022-07 had its first reading the prior Monday, with a second reading scheduled for 3/14/22. The next meeting is set for Thursday, March 17 at 8:00am.

• No decisions, votes, or approvals recorded in these minutes
• Stormwater Ordinance 2022-07 first reading held Monday (prior to this meeting); second reading scheduled 3/14/22
• Next meeting set for Thursday, March 17 at 8:00am

General

The South Orange Parking Authority is meeting to adopt its 2022 budget, approve professional appointments, and discuss electric vehicle charging stations. The board will also consider applying for a rebate program for charging stations and handle routine approvals of checks and minutes.

• Resolution adopting 2022 budget
• Resolution approving 2022 professionals: LVH Accountants, PKF Auditors, Greg Bush Counsel
• Resolution to enter into application with Energy Solutions for NJDEP/PSE&G Charging Station Rebate Program
• Closed session discussion on EV charging station
• Resolution approving checks and adopting minutes

The South Orange Parking Authority held a regular meeting on February 15, 2022, where it approved the 2022 budget, check disbursements, and agreements for 2022 professionals. The board also approved the January 18, 2022 open minutes, while tabling a resolution regarding an Energy Solutions charging station rebate application. Additionally, the board discussed low Jitney ridership and decided to hold off on service adjustments until March.

• Approved three ACH payments and SOPA checks #2002-2010 totaling $11,282.67 and NJ Transit check 1108 for $1,100.00
• Approved open minutes for January 18, 2022
• Approved the 2022 Budget
• Approved terms and agreements for 2022 professionals (LVH Accountants, PKF Auditors, and Greg Busch Counsel)
• Tabled and carried resolution to enter into and sign an application with Energy Solutions for a NJDEP/PSE&G Charging Station Rebate Program to next month

General

The South Orange Village Planning & Economic Development Committee is meeting virtually to discuss several planning and economic items. They will consider permitted uses, potential fee increases for escrow and building, and receive reports from code enforcement, the deputy administrator, and South Orange Downtown. Old business includes the Cannabis Task Force, accessory dwelling units, and priorities from the Master Plan.

• Discussion of permitted uses
• Fee increases for escrow and building
• Cannabis Task Force update
• Accessory Dwelling Units discussion
• Master Plan priorities discussion

The Planning & Economic Development Committee approved its prior meeting minutes and received reports on code enforcement, downtown projects, and business activity. The committee discussed a possible amendment to the CBD (1,2,3) permitted-uses ordinance after an inquiry about an arcade downtown, but took no vote and referred further review to the next meeting. The Deputy Administrator announced a second reading of the Cannabis Ordinance at the next Board of Trustee meeting and a Planning Board special meeting on February 23, 2022 on traffic circulation. No substantive decisions were made; several items were carried to the March 15, 2022 meeting.

• Approved minutes of November 9, 2021, December 14, 2021, and January 18, 2022 (all members present)
• No vote on amending the CBD (1,2,3) permitted-uses ordinance; referred to next meeting for further review
• Cannabis Ordinance second reading announced for next Board of Trustee meeting (not voted on here)
• Old business items carried to next month's meeting
• Next meeting set for March 15, 2022, 8:30 AM

Board of Trustees

The Board of Trustees is meeting to consider a $16,000,000 bond ordinance for library renovations and several local ordinances. The agenda also includes a cannabis presentation and various resolutions for professional services and infrastructure repairs.

• Bond ordinance for $16,000,000 in library facility renovations
• Ordinance to regulate the use of leaf blowers
• Contract for Van Cleef Engineering for $296,300.00 for Tropical Storm Ida repairs
• Contract for Van Cleef Engineering for $174,100.00 for West End Road reconstruction
• Resolution for $32,109.91 for TruGreen Commercial field preparation

The Board of Trustees advanced a $16,000,000 bond ordinance for library renovations on first reading, with a public hearing set for February 28, 2022. Trustees tabled a leaf blower regulation ordinance and advanced a stormwater control ordinance on first reading. The board also approved a consent agenda of 18 resolutions and authorized payment of $3,008,679.00 in bills. Trustee Coallier was absent.

• Advanced $16,000,000 library renovation bond ordinance (2022-05) on first reading; public hearing set for Feb 28, 2022 (6-0, Coallier absent)
• Tabled leaf blower regulation ordinance (2022-06) on first reading (6-0, Coallier absent)
• Advanced stormwater control ordinance (2022-07) on first reading; public hearing set for Mar 14, 2022 (6-0, Coallier absent)
• Adopted parking requirement exemption ordinance (2021-25) on second reading (6-0, Coallier absent)
• Approved consent agenda of resolutions 2022-017 through 2022-034 (6-0, Coallier absent)
• Authorized payment of bills totaling $3,008,679.00 (2022-035) (6-0, Coallier absent)
• Approved minutes of January 24, 2022 regular meeting (5-0, Zuckerman abstained, Coallier absent)
• Approved executive session resolution 2022-016 for personnel and contract redevelopment matters (all in favor)

General

The South Orange Village Community Police Collaborative is holding a regular meeting to discuss police department updates, including a racial profiling investigation, a second review of the police budget, and the search for a new police chief. Committee updates on data analysis, community engagement, and operations are also on the agenda. The meeting is open to the public with a public comment period.

• Police Department update including Racial Profiling Investigation
• Police Department Budget Analysis and Input (2nd Review)
• SOPD Chief Search - Interview Questions
• Updates from CPC Committees on Data Analysis, CC&J, SOPD Operations, and Community Engagement
• Public Comments

The committee approved the minutes from the January meeting. Members received updates on police recruitment, body camera rollout, and the ongoing racial profiling investigation. The group also established goals for its data analysis and operations subcommittees.

• Approved January meeting minutes (unanimous)

General

The committee will hold a virtual meeting to discuss health, emergency preparedness, and upcoming resolutions. The agenda includes reviewing vendor purchase orders and items in the bills list exceeding $5,000.

• Discussion of health and emergency preparedness
• Review of upcoming resolutions and ordinances
• Review of vendor purchase orders and bills over $5,000

The Health & Public Safety Committee met on February 10, 2022 and approved the minutes of its January 13, 2022 meeting. The rest of the meeting was discussion only: the Health Officer reported 2,645 total COVID cases and 67% of residents boosted, the Rescue Squad reported selling an ambulance ahead of a new one, and the Fire Chief updated on a digital in-vehicle repeater and a possible ordinance on radio reception in existing buildings. No resolutions, ordinances, or other substantive decisions were recorded; the committee noted there were no reports under upcoming resolutions and no new items.

• Approved the January 13, 2022 meeting minutes (all committee members present)
• No resolutions or ordinances were reported or acted on
• No executive session was held
• Next meeting set for March 10, 2022 at 6PM

General

The Village is discussing various strategic partnerships and methods to improve communication with residents. The meeting includes updates on cannabis, the Italian Center, and potential grant opportunities for a kiosk project.

• NPP Grant Status report
• Cannabis update
• Kiosk Project and NJDOT Transit oriented grant discussion
• Discussion of 2022 goals and community involvement
• Updates on strategic partnerships with Seton Hall University and South Orange Downtown

The Strategic Partnerships and Citizen Engagement committee reviewed past minutes, heard reports on the NPP Grant status, cannabis policy updates, volunteer management, and various community outreach initiatives. The meeting focused on updates regarding local grants, upcoming heritage events, and brainstorming 2022 goals for communication and community involvement. No formal legislative votes or final ordinances were adopted during the session.

• Approved previous meeting minutes

General

The South Orange Village Planning Board will hold a regular meeting to hear a preliminary and final site plan application for a 42-unit multi-family residential development at 8 Second Street, which includes an artist incubator space and 47 parking stalls. The board will also review two ordinances for master plan consistency: one exempting new Central Business District businesses from certain parking requirements, and another permitting cannabis businesses in the village. Additionally, the board will receive a presentation on the general purpose and responsibilities of a municipal planning board.

• Case #288/8 Second Street, LLC: Preliminary & Final Site Plan with C-Variance Relief for 42-unit residential development with 1,975 SF artist incubator space and 47 parking stalls
• Review Ordinance #2021-25: Parking requirement exemption for new businesses in Central Business District
• Review Ordinance #2022-02: Remove cannabis businesses from prohibited uses and permit their operation
• Presentation: Review of General Purpose of a Municipal Planning Board and Responsibilities of Board Members
• Approval of minutes from January 3, 2022 regular meeting

The Planning Board found two ordinances consistent with the Master Plan, one regarding cannabis business operations and another regarding parking exemptions in the Central Business District. A site plan application for a residential development at 8 Second Street was continued to a later date.

• Approved Ordinance 2021-25 for Master Plan Consistency regarding parking requirement exemptions in the Central Business District (8-0)
• Approved Ordinance 2022-02 for Master Plan Consistency to permit Cannabis businesses (6-0-2)
• Approved minutes from January 3, 2022 meeting (unanimous)
• Tabled review of Planning Board general purpose and responsibilities
• Continued Case #288/8 Second Street, LLC site plan application to February 24

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss updates on recreation programs, cultural events, and capital projects, as well as old business items like the User Fee Trust Fund and park rentals. They will also consider a new proposal for a rain garden at Meadowland. The meeting is largely a discussion and update session, with no final decisions listed on the agenda.

• Program updates: senior, spring, and pool programming
• Cultural events: Black History Month, Women's History Month, Watershed Poetry Event
• Facilities updates: Baird, Carter Park, Cameron Recreation Area
• Old business: User Fee Trust Fund, Parks Administration, park rentals, memorial donations
• New business: Meadowland Rain Garden Proposal

The South Orange Recreation, Arts & Cultural Affairs Committee met on February 3, 2022 and received updates on recreation programs, cultural events, and capital projects. No motions, approvals, denials, or vote tallies are recorded in these minutes. Items such as the Carter Park sculpture purchase order, park rental insurance rules, and a rain garden proposal were discussed or referred for follow-up rather than decided. The meeting adjourned at 9:17 a.m.; the next meeting is March 3, 2022 at 8:00 a.m.

• No formal decisions, votes, or approvals recorded in the minutes
• Baseball Clinic Camp RFP reported awarded to The Gym Maplewood
• Dresner Robin reported awarded bid to design new Cameron Recreation Area
• Carter Park sculpture purchase order submitted; approval by Trustee Committee suggested
• US Sports Institute camp agreement being extended
• User Fee Trust Fund agreement reported expired under sunset clause
• Park rental insurance requirements discussed; possible ordinance change noted
• Meadowland rain garden grant application and location discussed

General

The committee will review the budget calendar for January through April 2022 and receive a recap of the 2021 budget versus actual spending. Members will also discuss follow-up questions from January departmental budget presentations and address two membership vacancies.

• Review of FY 2022 budget calendar and timeline
• Year-end 2021 budget vs actual recap
• Discussion of departmental budget presentation follow-ups
• Addressing two CBAC membership vacancies

General

The South Orange Environmental Commission is meeting virtually to discuss updates on environmental policies and projects. They will review the status of several ordinances, including leaf blower and tree protection, and hear updates on grants, park conservancies, and other initiatives. The meeting includes public comments and approval of previous minutes.

• Leaf Blower Ordinance status update
• Riparian Protection Ordinance in progress
• Tree Protection Ordinance in progress
• NJUCF and American Water Grants closed out
• Squier House developer to meet Planning Board in March regarding illegal cutting

The Environmental Commission approved its December 2021 minutes and discussed several draft ordinances and projects, but took no binding decisions. A Leaf Blower Ordinance is set for first reading at the February 14 Board of Trustees meeting, and a Tree Protection Ordinance is still in progress. The Commission agreed to drop a home composting pilot as not suited to South Orange and will send questions on cannabis ordinances to Trustee Zuckerman.

• Approved December 2021 minutes
• Agreed to pass on a home composting pilot after reviewing Maplewood and Millburn programs
• Leaf Blower Ordinance first reading scheduled for February 14 Board of Trustees meeting
• Tree Protection Ordinance remains in progress; next step is feedback from Bill Haskins and Karen Hilton
• Riparian Protection Ordinance in progress; Linda will circulate a draft
• Will send a list of questions on cannabis ordinances to Trustee Zuckerman
• Adopt-a-Storm-Drain item held for February meeting
• No public comment recorded

General

The South Orange Village Design Review Board is meeting virtually to follow up on a resolution regarding Storage Platform, LLC, and to set the February meeting date. The board will also approve minutes from several 2021 meetings and take public comments.

• Follow-up on Storage Platform, LLC resolution
• Set February monthly meeting date
• Approve minutes from April 21, May 12, June 9, July 8, 2021 meetings
• Public comments

The Design Review Board heard a presentation from Storage Platform, LLC on signage options and discussed whether a weathered or modern sign design was preferable, with the Chair noting the Planning Board favored the historic version. The board set its next meeting for February 15, 2022 at 7:30pm and deferred approval of minutes from April 21, May 12, June 9, and July 8, 2021 to that meeting. A resident comment on the Founder's Park green wall concept was read into the record. No substantive decisions or votes were recorded.

• No approvals, denials, or votes recorded
• Next meeting set for February 15, 2022 at 7:30pm
• Approval of April 21, May 12, June 9, and July 8, 2021 minutes deferred to February 15, 2022
• Storage Platform, LLC signage design discussed; no action taken

General

This is a routine meeting of the Public Works & Utilities committee. The agenda includes approval of minutes, public comment, and reports from the Public Works, Water Utility, Joint Meeting of Essex & Union County (sewer), and the consulting engineer. The main substantive item is a follow-up on budget presentations from Public Works and the Engineer.

• Budget presentation follow-up from Public Works
• Budget presentation follow-up from Engineer
• Report from Water Utility
• Report from Joint Meeting of Essex & Union County (sewer)

The Public Works & Utilities board met on January 27, 2022 and received reports rather than voting on substantive items. The engineer reported that the 2022 plan includes 2.5 times more streets and roads than a typical year due to Ida, and that there will be no reconstruction or hydraulics for Harding Drive, Stone Hill Road, and Connett Place. The board also discussed lead pipes in the water utility, with more information expected at the March meeting, and noted that the last recycling pickup was missed due to rising Omicron cases. No approvals, denials, or tabled motions are recorded in these minutes.

General

The Board of Trustees is reviewing several ordinances to establish licensing, regulations, and taxes for legal cannabis businesses. The meeting also includes the adoption of the 2022 temporary budget and approval of various departmental resolutions.

• First reading of three cannabis ordinances regarding licensing, land use, and municipal tax
• Adoption of the 2022 temporary budget for the Township of South Orange Village
• Resolution awarding $24,500 to Dresdner Robin for Cameron tennis court improvements
• Resolution authorizing participation in nationwide opioid crisis settlement agreements
• Approval of bills totaling $5,254,088.42

The Board of Trustees advanced four ordinances related to legal cannabis businesses to a public hearing scheduled for February 28, 2022. The board also approved a $24,500 contract for tennis court improvements, adopted the 2022 temporary budget, and authorized a liquor license transfer. Public comments were received requesting the removal of cultivation and manufacturing from the cannabis ordinances.

• Ordinances 2022-01, 2022-02, and 2022-03 (cannabis licensing, zoning, and tax) advanced to first reading
• Ordinance 2022-04 (community garden membership fees) advanced to first reading
• Public hearing for cannabis and garden ordinances set for Feb 28, 2022
• Approved $24,500 contract with Dresdner Robin for Cameron Tennis Courts Phase 1
• Adopted 2022 Temporary Budget (Resolution 2022-012)
• Authorized participation in nationwide opioid settlement agreements
• Approved liquor license transfer from A & D Deli & Liquors to BuyRite Wine & Liquor
• Approved payment of bills totaling $5,254,088.42

General

The South Orange Village Board of Trustees is holding a special virtual meeting on January 22, 2022. The agenda consists of presentations from several village departments, including Public Works, Administration, Clerk's Office, Health, Tax Assessor, Recreation, and the Library, followed by public comment. No formal decisions or votes are listed on the agenda.

• Department of Public Works presentation at 9:00 AM
• Administration presentation at 10:00 AM
• Clerk's Office presentation at 10:30 AM
• Health Department presentation at 11:00 AM
• Tax Assessor presentation at 11:30 AM

The South Orange Board of Trustees held a special virtual meeting on Saturday, January 22, 2022, starting at 9:00 AM via WebEx. The agenda consisted of a roll call, a meeting notice statement, a series of department presentations (Public Works, Administration, Clerk's Office, Health, Tax Assessor, Recreation, and Library), a public comment period, and adjournment. The minutes as provided record no motions, votes, approvals, denials, or other substantive actions by the Board.

General

The South Orange Village Board of Trustees is holding a special virtual meeting on January 21, 2022, to receive presentations from several village departments, including Building and Code Enforcement, Tax Collector, IT, Engineering/Community Development, Police, and Fire. The meeting includes a public comment period. No formal decisions or votes are listed on the agenda.

• Presentations from Building & Code Enforcement, Tax Collector, IT, Engineering/Community Development, Police, and Fire departments
• Public comment period
• Virtual meeting via WebEx due to COVID-19 pandemic

The Board of Trustees held a special meeting on January 21, 2022, to receive presentations from various village departments. The agenda included reports from Building & Code Enforcement, the Tax Collector, IT, Engineering/Community Development, the Police Department, and the Fire Department. No substantive legislative actions or votes were recorded in the minutes.

• Received presentation from Building & Code Enforcement
• Received presentation from Tax Collector
• Received presentation from IT Department
• Received presentation from Engineering/Community Development
• Received presentation from Police Department
• Received presentation from Fire Department

General

The South Orange Development Committee will meet virtually to hear a presentation from the developer regarding the Second & Sloan Street Project. No other specific business items are listed on the agenda.

• Presentation by Developer of Second & Sloan Street Project

General

The Commission will discuss updates regarding Baird, the Library, and 167 North Ridgewood Road. The agenda also includes the reappointment of three commission members and subcommittee updates.

• Reappointment of Anina Rossen, Gretchen Schumann, and David Wright
• Update on 167 North Ridgewood Road
• Baird updates
• Library updates
• Master Plan Element update

The Historic Preservation Commission reappointed Gretchen Schumann and David Wright to their positions. The commission unanimously approved the minutes from the December 16, 2021 meeting. Updates were provided on the Baird project, library renovations, and construction at 167 North Ridgewood Road, but no new zoning or preservation decisions were made.

• Approved minutes from December 16, 2021 meeting (unanimous)
• Reappointed Gretchen Schumann and David Wright as commissioners
• Created subcommittee for Master Plan Element Update with Karen Marlowe as Chair

General

The South Orange Village Planning & Economic Development Committee is meeting virtually to discuss several ongoing items, including an update on a parking ordinance, the Cannabis Task Force, the Master Plan, an application for Irvington Avenue, and accessory dwelling units. The committee will also hear reports from code enforcement, the deputy administrator, and South Orange Downtown, and approve minutes from previous meetings.

• Update on Parking Ordinance
• Cannabis Task Force update
• Master Plan discussion
• NPP Application for Irvington Avenue
• Accessory Dwelling Units discussion

The committee reviewed reports on code enforcement, downtown facade grants, and the Master Plan implementation matrix. Members discussed potential accessory dwelling unit regulations, specifically regarding walkout basements, and received updates on upcoming parking and cannabis ordinances.

• Tabled approval of November 9 and December 14, 2021 meeting minutes
• Consensus reached to allow walkout basements for accessory dwelling units

Board of Trustees

The South Orange Parking Authority Board of Trustees will hold a meeting on January 18, 2022. The agenda includes financial and legal reports, public comment, and resolutions to approve checks, adopt previous meeting minutes, and reorganize the board for 2022.

• Resolution Approving Checks
• Resolution Adopting Open Minutes for December 21, 2021
• Resolution Adopting Re-Org of Board for 2022
• Resolution Adopting Closed Minutes for December 21, 2021

The Board approved several ACH payments and checks totaling $22,917.30. Members also voted to maintain current board positions for the 2022 reorganization. The Executive Director reported that Jitney service resumed on January 18, 2022.

• Approved three ACH payments and checks #1990-2000 totaling $22,917.30 (unanimous)
• Approved December 21, 2021 open minutes (approved; Agnellino and Borden abstained)
• Approved 2022 Board reorganization to keep positions the same (unanimous)

Board of Trustees

The South Orange Senior Advisory Committee meets virtually to review reports, discuss 2022 goals, and consider the process for selecting the Nan Sammons Award recipient. The committee will also take up final approval of its December 2021 Mission Statement.

• Discussion of SOSCAC Goals for 2022
• Discussion of the process to determine the recipient of the Nan Sammons Award
• Final approval of the SOSCAC Mission Statement developed December 2021

The South Orange Senior Advisory Committee approved the minutes from their December 21, 2021, meeting. The committee also discussed 2022 goals, including community engagement, pedestrian safety, and senior housing, and received reports on upcoming programs and village budget hearings.

• Approved December 21, 2021, meeting minutes
• Adjourned meeting at 6:40pm

General

The South Orange Community Police Collaborative is holding a regular committee meeting to discuss updates on the South Orange Police Department chief search, review the committee's new structure and goals for 2022, and preview subcommittees on data, community engagement, and operations. The meeting also includes approval of minutes, public comments, and an executive session.

• Update on SOPD Chief Search
• Overview of new CPC Committee Structure and 2022 goals
• Preview of CPC subcommittees: Data Analysis, CC&J, SOPD Operations, Community Engagement
• Preview of liaison relationship with Maplewood

The Community Police Collaborative (CPC) established a new committee structure and defined 2022 objectives, including supporting data-driven policing and the Community Care & Justice program. Members reviewed South Orange Police Department (SOPD) budget requests, including proposals for new personnel and equipment. The meeting minutes were tabled for later approval via email.

• Established new committee structure and 2022 goals
• Tabled approval of meeting minutes
• Appended budget feedback from members Maini and Davis to the record

General

The Health & Public Safety Committee is meeting to discuss the 2022 capital and operating budget requests from all departments, along with updates on first responder radios. The meeting includes approval of prior minutes and public comments, with no new items listed.

• 2022 Capital and Operating Budget Request - All departments
• First Responder Radio Updates
• Approval of minutes from October 14, November 4, and December 9, 2021

The South Orange Village Health & Public Safety Committee approved meeting minutes from October, November, and December 2021. The committee also held general discussions regarding 2022 capital and operating budget requests from the fire department, OEM, health department, and SORS, alongside first responder radio updates.

• Approved meeting minutes for October 14, 2021, November 4, 2021, and December 9, 2021

Board of Trustees

The South Orange Village Board of Trustees Strategic Partnerships and Citizen Engagement committee will meet virtually to discuss various community reports, old business including volunteer management and the Kiosk Project, and new business regarding 2022 goals and upcoming heritage celebration events.

• NPP Grant Status report by Sally Unsworth
• Jespy House Survey report
• Volunteer Management Status update by Laura Fernandes
• Gaslight Status paid advertising discussion with Deputy Administrator Julie Doran
• Kiosk Project and Placemaking Grants for Main Street organizations discussion with Trustee Zuckerman

The Strategic Partnerships and Citizen Engagement committee met on January 12, 2022 and approved its prior minutes. The rest of the session was reports and discussion: an NPP grant update, Gaslight advertising, a new village website, kiosk and placemaking grants, Seton Hall University partnerships, and planning for heritage-month events. No ordinances, resolutions, contracts or spending items were voted on at this meeting.

• Approved prior meeting minutes
• No public comments were offered
• No new ordinances, resolutions or spending items were voted on

General

The South Orange Village Community Board is meeting virtually to approve minutes, hear public comments, and discuss a neighborhood communications plan that includes $500 per neighborhood association to help build contact lists. They will also discuss village issues including the MLK Luminary Celebration, cannabis, alert sign-ups, volunteer organizations, the Squier House at 167 No Ridgewood Road, construction projects, and heritage months. The meeting is primarily a discussion session with no formal votes or ordinances on the agenda.

• $500 per neighborhood association for communications lists
• Discussion of MLK Luminary Celebration
• Discussion of cannabis
• Open position on Citizens Budget Advisory Committee (CBAC)
• Discussion of 167 No Ridgewood Road – Squier House

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with several public hearings and votes, including first readings of three ordinances related to legal cannabis businesses: licensing fees, zoning, and a municipal tax. The board will also consider a consent agenda with resolutions on CDBG funding, a redevelopment agreement for 8 Second Street, and a municipal auditor contract, among other items.

• Ordinance 2022-01: Establish licensing fees and regulations for cannabis businesses
• Ordinance 2022-02: Amend zoning to permit cannabis businesses
• Ordinance 2022-03: Create municipal tax on cannabis sales
• Resolution 2022-005: Designate 8 Second Street, LLC as redeveloper for Block 1905, Lot 1
• Resolution 2021-008: Award professional service contract to PKF O'Connor Davies as municipal auditor for 2022

The Board of Trustees tabled three ordinances regarding the regulation, zoning, and taxation of cannabis businesses. The Board also approved seven resolutions, including the appointment of a municipal prosecutor, the designation of a redeveloper for 8 Second Street, and the hiring of a municipal auditor.

• Tabled ordinances 2022-01, 2022-02, and 2022-03 (6-0)
• Approved 2022 CDBG grant application (6-0)
• Re-appointed Gracia Robert Montilus as Municipal Prosecutor (6-0)
• Designated 8 Second Street, LLC as property redeveloper (6-0)
• Awarded 2022 municipal auditor contract to PKF O'Connor Davies (6-0)
• Approved 2022 part-time nursing rates (6-0)
• Approved minutes for December 27 and December 31, 2021 meetings

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss the 2022 budget, including staffing at Baird, and to receive updates on programs such as senior and spring programming, the community garden, and pool programming. They will also review cultural events, including a holiday recap and Black History Month plans, and discuss facilities projects at Baird, Carter Park, and Cameron Recreation Area. The agenda includes old business on user fees, park administration, rentals, and memorial donations.

• 2022 Budget review, including Baird staffing
• Program updates: senior, spring, community garden, pool
• Cultural events: holiday recap, special events 2022, Black History Month
• Facilities updates: Baird, Carter Park, Cameron Recreation Area
• Old business: User Fee Trust Fund, park rentals, memorial donations

The South Orange Recreation, Arts & Cultural Affairs Committee met to discuss proposed 2022 budget staffing for the Baird building, program updates for sports and senior activities, and park projects. The committee heard public comments regarding a bench donation campaign and a Tau sculpture event, and addressed old business concerning user fee trust funds and field maintenance agreements.

• Discussed 2022 budget staffing for the Baird building
• Reviewed updates on spring and senior recreation programming
• Addressed user fee trust fund agreements with the Board of Education and Maplewood Township

General

The South Orange Village Citizen Budget Advisory Committee (CBAC) is meeting to review the FY2022 budget timeline, including upcoming public discussions in February, and to assess the status of the 2021 budget versus actual spending. The committee will also discuss specific concerns such as census data, reinstated services, the Fire Department's status, and the impact of the COVID wave on expenses. The committee is operating with two vacancies and will address filling them.

• Review of December 2021, January 2022, and February 2022 budget calendar items
• Status of 2021 budget vs actual, including 4Q actuals
• Discussion of census resident count and projected vs actual
• Fire Department status after Trenton meeting
• CBAC has 2 vacancies (1 Secretary, 1 at-large)

Zoning Board of Adjustment

This is a procedural meeting of the South Orange Village Zoning Board of Adjustment. The board will approve minutes from its December 7, 2021 meeting, reappoint member Jacob Levine, and conduct its annual reorganization, including electing officers and appointing professionals. No applications or public hearings are scheduled.

• Approval of minutes from December 7, 2021 regular meeting
• Re-appointment of Jacob Levine to the board
• Election of Chairman and Vice Chairman
• Appointments of Planner, Attorney, Consultant Engineer, and Board Secretary
• Next meeting set for Tuesday, February 1, 2022 at 7:00 PM

The Zoning Board of Adjustment held its annual reorganization meeting. Members elected Paul Breene as Chairman and Jacob Levine as Vice Chairman, and approved the appointment of the board's planner, attorney, engineer, and secretary for 2022. No zoning applications or land-use decisions were heard during this procedural meeting.

• Approved minutes from December 7, 2021 meeting (5-1 with 1 abstention)
• Elected Paul Breene as Chairman (5-0)
• Elected Jacob Levine as Vice Chairman (5-0)
• Appointed Topology as Board Planner (unanimous)
• Appointed Nusbaum Stein as Board Attorney (unanimous)
• Appointed Bowman as Board Engineer (unanimous)
• Appointed Ojetti Davis as Board Secretary (unanimous)

Planning Board

The South Orange Village Planning Board will hold its regular meeting to reorganize for 2022, approve prior minutes, and act on two site plan applications. The board will also discuss a 42-unit residential development application and a Master Plan update.

• Case #286: 1-story addition at 10 Sloan Street for restaurant seating
• Case #287: Conversion of 6-8 South Orange Avenue to mixed-use with retail and residential
• Case #288: 42-unit residential development at 8 Second Street with artist incubator space
• Appointment of new alternate member Christine Mason
• Election of officers and appointment of professionals for 2022

The Planning Board held its annual reorganization meeting, electing officers and appointing professional staff. The board also approved resolutions for site plan and variance relief for 10 Sloan Street and 6-8 South Orange Avenue, and deemed an application for 8 Second Street conditionally complete.

• Elected Harold Colton-Max as Chairman
• Elected Michael Lerman as Vice Chairman
• Reappointed professional attorney, planner, engineer, and secretary
• Approved resolution for Case #286 (10 Sloan Street)
• Approved resolution for Case #287 (6-8 South Orange Avenue)
• Deemed Case #288 (8 Second Street) conditionally complete