South Orange Village public meetings in 2023

General

The South Orange Village Board of Trustees will hold a public hearing and vote on a bond ordinance to fund the restoration of the South Orange Community Pool, appropriating $2,000,000 and authorizing $1,900,000 in bonds. The board will also consider a resolution to correct a police officer's salary and approve a bills list totaling $17,320,435.08.

• Bond ordinance 2023-18 for pool restoration, appropriating $2,000,000 and issuing $1,900,000 in bonds
• Resolution 2023-374 correcting Police Officer Anthony Gulla's annual salary from $42,500.00 to $48,512.00
• Resolution 2023-375 authorizing payment of bills totaling $17,320,435.08

The Board of Trustees adopted Ordinance 2023-18, appropriating $2,000,000 for the restoration of the South Orange Community Pool and authorizing the issuance of $1,900,000 in bonds or notes. The board also approved a resolution correcting a police officer's salary and authorized payment of bills totaling $17,320,435.08. All votes were unanimous among the five trustees present; two trustees were absent.

• Adopted Ordinance 2023-18 for pool restoration, appropriating $2,000,000 and authorizing $1,900,000 in bonds (5-0)
• Approved Resolution 2023-374 correcting Police Officer Anthony Gulla's salary from $42,500.00 to $48,512.00 (5-0)
• Approved Resolution 2023-375 authorizing payment of bills totaling $17,320,435.08 (5-0)

General

The Historic Preservation Commission will consider two applications for non-binding advice regarding proposed 4-story buildings. These projects involve professional offices and supportive housing for adults with developmental or intellectual disabilities. The Commission will also establish its 2024 meeting schedule.

• Proposed 4-story building with 31 apartments at 102-110 Prospect Street
• Proposed 4-story building with 6 apartments at 111 Milligan Place
• Resolution to establish 2024 annual meeting dates
• Discussion regarding Master Plan Implementation and Ordinance Revisions

The Historic Preservation Commission approved the 2024 meeting schedule and authorized a non-binding advice letter to the Planning Board opposing a proposed 4-story JESPY House building due to its scale and impact on neighborhood character. A second JESPY House application was carried to the January meeting.

• Approved October 19, 2023 meeting minutes (unanimous)
• Approved Resolution establishing 2024 annual meeting dates (unanimous)
• Approved drafting a non-binding advice letter to the Planning Board with recommendations opposing the JESPY House project at 102-110 Prospect Street (unanimous)
• Carried application HPC-2023-04 for 111 Milligan Place to the January meeting

Board of Trustees

The South Orange Parking Authority Board of Trustees is meeting to discuss and act on several resolutions, including adopting a temporary budget for 2024, approving a late budget submission, and approving hourly and salary employee raises effective January 1, 2024. They will also consider a promotional title change for an employee. The meeting includes public comment and a closed session.

• Resolution adopting a temporary budget for 2024
• Resolution approving late submission of 2024 budget
• Resolution adopting 2024 hourly employee raises effective January 1, 2024
• Resolution adopting 2024 salary employee raises effective January 1, 2024
• Resolution approving promotional title for Neva Rodriguez from Office Manager to Assistant Director

The South Orange Parking Authority adopted a 2024 temporary budget and approved salary increases for hourly and salaried employees. The board also approved a promotional title for Neva Rodriguez and authorized several payments.

• Approved ACH payments and checks totaling $62,422.25 (all in favor)
• Adopted 2024 Temporary Budget (all in favor)
• Approved late submission of the 2024 Budget (all in favor)
• Adopted 2024 hourly employee raises effective January 1, 2024 (all in favor)
• Adopted 2024 salary employee raises effective January 1, 2024 (all in favor)
• Approved promotion of Neva Rodriguez to Assistant Director effective January 1, 2024 (all in favor)
• Tabled November 21, 2023 minutes to next month

General

The Planning & Economic Development Committee is meeting virtually to receive reports from code enforcement, administration, and South Orange Downtown. The main item of new business is a discussion of amendments to the Church Street Redevelopment Plan. The committee will also address old business regarding a pre-application meeting.

• Church Street Redevelopment Plan Amendments
• Code Enforcement Report
• Administration Report
• South Orange Downtown Report
• Pre-Application Meeting

General

The Walk Bike Ride South Orange committee is meeting to discuss traffic calming, pedestrian safety, and bicycling initiatives. Key items include the village's award of a federal Safe Streets and Roads for All (SS4A) grant, a traffic calming process document awaiting trustee clarification, and follow-ups on police data requests and crossing guard times. The agenda also includes updates on the Academy Street speed study, a new webpage sharing traffic studies, and reports from various subcommittees and working groups.

• South Orange awarded SS4A federal Safe Streets & Roads For All grant
• Academy Street speed study and traffic studies webpage launch
• Discussion on crossing guard times before school dismissal (budget constraints)
• Follow-up on SOPD crash report, data requests, tinted windows, and license plate covers
• 3rd & Sloan construction corner visibility concerns from 12/12 Public Safety meeting

The committee discussed the award of a federal Safe Streets & Roads For All (SS4A) grant to South Orange, which will fund a traffic safety plan. They also reviewed traffic studies on Academy Street, noting that results did not meet criteria for traffic control changes, and discussed a proposed $16,000 use of developer funds for radar speed signs. No formal votes were taken; the meeting was primarily informational and planning-focused.

• Awarded SS4A federal grant for traffic safety plan (discussed, no vote)
• Proposed $16,000 developer funds for two radar speed signs (discussed)
• Discussed rescheduling January and February meetings due to holidays (no decision)
• Discussed using communication tools like Slack for committee members (no decision)

General

The South Orange Village Health & Public Safety Committee will hold a virtual meeting on December 12, 2023, at 6:00 PM. The agenda includes public comments, reports from the Health Department, OEM, Rescue Squad, and Police Department, and discussion of upcoming resolutions or ordinances. The meeting is open to the public via Webex.

• Public comments session
• Health Department report
• OEM report
• Rescue Squad report
• Police Department/Traffic report

General

The South Essex Fire Department Management Committee is meeting to approve a $1,064,992.59 bills list and a resolution appointing Brown & Brown as its 2024 Risk Management Consultant. The committee will also discuss updates from the Chief Executive Officer and Chiefs, including civil service testing, budget process, and training. Public comment is limited to agenda items, and the meeting will close with an executive session on personnel matters.

• Resolution 2023-44: Appoint Brown & Brown as 2024 Risk Management Consultant
• Resolution 2023-45: Authorize payment of bills totaling $1,064,992.59 through Dec. 8, 2023
• Resolution 2023-46: Authorize executive session for personnel matters
• Bills include $404,570 to First Responder Joint Insurance Fund and $384,222.71 EMS billing due to Maplewood
• Discussion: Civil Service test for Deputy Chief and Captains; budget process begins

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with a public hearing and vote on a $2 million bond ordinance to restore the community pool, and a second reading of a $1 million water utility improvement bond. The board will also consider several resolutions, including contracts for surveying, building commissioning, and an employee assistance program, plus appointments to boards and commissions. The meeting includes an executive session and public comment periods.

• Bond ordinance 2023-18: $2,000,000 appropriation for South Orange Community Pool restoration, issuing $1,900,000 in bonds
• Bond ordinance 2023-16: $1,000,000 for water utility improvements, issuing $1,000,000 in bonds
• Ordinance 2023-17: amending Chapter 143 'Fees' for recreation program membership and fees
• Resolution 2023-372: $51,790 contract to Edison Energy for library building commissioning
• Resolution 2023-373: payment of bills totaling $2,582,046.69

The Board of Trustees introduced a $2 million bond ordinance for the South Orange Community Pool restoration, with a public hearing set for December 26, 2023. It also gave final approval to a $1 million water utility bond ordinance and a recreation fees ordinance. All consent agenda resolutions, including contracts and appointments, were approved unanimously. The board approved payment of bills totaling $2,582,046.69.

• Adopted Ordinance 2023-18 (pool restoration bond, $2M appropriation) for first reading (6-0)
• Set public hearing for Ordinance 2023-18 for December 26, 2023 (6-0)
• Adopted Ordinance 2023-16 (water utility bond, $1M) for final adoption (6-0)
• Adopted Ordinance 2023-17 (recreation fees amendment) for final adoption (6-0)
• Approved consent agenda resolutions 2023-360 through 2023-372 (6-0)
• Approved Resolution 2023-373 for payment of bills totaling $2,582,046.69 (6-0)
• Approved minutes of November 27, 2023 meeting (5-0, Trustee Greenberg ineligible)

General

The South Orange Planning Board will consider applications for new residential developments and a multifamily apartment building. The board will also review a request for an extension of approval for a project on Irvington Avenue.

• Case #300: Proposed 4-story building with 31 residential units at 102-110 Prospect Street
• Case #301: Proposed 4-story residential building with 6 units and 20 bedrooms at 111 Milligan Place
• Case #299: Proposed multifamily apartment building with elevator and parking at 179 Irvington Avenue
• Case #283: Request for extension of approval for 270-274 Irvington Avenue, LLC

The South Orange Planning Board deemed two JESPY House applications complete, subject to discussed items, and approved an extension for Case #283. A multifamily apartment application at 179 Irvington Avenue was continued to January 3, 2024. Minutes from November 6 were approved.

• Approved minutes of November 6, 2023 (all in favor, House abstained)
• Approved extension of approval for Case #283 - 270-274 Irvington Avenue (5-0)
• Deemed Case #300 - JESPY House at 102-110 Prospect Street complete (5-0)
• Deemed Case #301 - JESPY House at 111 Milligan Place complete (5-0)
• Continued Case #299 - Bataineh Holdings at 179 Irvington Avenue to January 3, 2024

General

The South Orange Village Finance and Capital Projects Committee is meeting to discuss the 2024 budget timetable and review capital expenditures for several community projects. The agenda also includes department updates from Finance, Water, Tax Collector, and Tax Assessor. Public comments are scheduled at two points in the meeting.

• 2024 Budget Timetable discussion
• Capital expenditures review: Baird Community Center, River Greenway, Library, Meadowland Duck Pond
• Department updates: Finance, Water, Tax Collector, Tax Assessor/QPA
• Approval of October 26, 2023 minutes

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting on November 27, 2023, to consider a consent agenda that includes several contracts for engineering services, a change order, a purchase, and a police officer hire. They will also vote on paying bills totaling $6,468,454.60 and approve minutes from the November 13 meeting. The board will enter executive session to discuss a water utility matter under attorney-client privilege.

• Resolution 2023-352: Change order #72 for Frankoski Construction, adding up to $25,131.13 for exit signs and emergency lighting
• Resolution 2023-353: Purchase shelving for Baird from Global Equipment Company under Omnia Partners co-op contract, not to exceed $12,712.35
• Resolution 2023-354: Award $79,600 contract to Van Cleef Engineering for Lenox Avenue improvements
• Resolution 2023-355: Award $73,100 contract to Van Cleef Engineering for Vose Avenue improvements Phase 1
• Resolution 2023-356: Award $36,500 contract to Van Cleef Engineering for Duck Pond rehabilitation

The Board of Trustees approved the consent agenda (resolutions 2023-352 through 2023-357) and the bills list totaling $6,468,454.60, all by unanimous roll call votes with Trustee Greenberg absent. The consent agenda included change orders, equipment purchases, engineering contracts, and hiring a police officer. The board also approved minutes from the November 13 meeting and entered executive session for a water utility matter.

• Approved consent agenda resolutions 2023-352 through 2023-357 (unanimous)
• Approved bills list totaling $6,468,454.60 (unanimous)
• Approved minutes of November 13, 2023 regular meeting (unanimous)
• Authorized executive session for water utility attorney/client privilege matter (unanimous)

General

The South Orange Environmental Commission is holding a routine virtual meeting. They will approve the September minutes, discuss filling open leadership roles (Chair and Recording Secretary), and receive updates from category leaders. Public comments will be heard.

• Approval of September 2023 minutes
• Discussion of open roles: Chair, Recording Secretary
• Category leader check-ins on advancements or ideas
• Public comments period
• Next meeting scheduled for December 21, 2023

General

The South Orange Parking Authority is holding its regular monthly meeting. The board will vote on routine items including approving checks, adopting minutes, and setting the 2024 meeting schedule. They will also re-appoint legal counsel and accountants for 2024, and discuss and potentially adopt employee raises effective January 1, 2024.

• Resolution approving checks
• Resolution adopting open and closed minutes for October 17, 2023
• Resolution approving board re-organization for 2024
• Resolution adopting 2024 meeting schedule
• Resolution re-appointing legal counsel and accountants for 2024

The South Orange Parking Authority approved payments totaling $14,816.74 for SOPA and NJ Transit accounts. Commissioners reappointed legal counsel and accountants for 2024 and adopted the 2024 meeting schedule. A resolution regarding 2024 employee raises was tabled to the next meeting.

• Approved SOPA checks #2242-2255 totaling $11,070.99 (all in favor)
• Approved NJ Transit checks #1148-1150 totaling $3,745.75 (all in favor)
• Adopted Open Minutes for October 17, 2023 (all in favor)
• Approved no changes to Board positions for 2024 (all in favor)
• Adopted 2024 SOPA Meeting Schedule (all in favor)
• Reappointed Greg Busch as Legal Counsel for 2024 (all in favor)
• Reappointed Lerch, Vinci & Higgins as accountants for 2024 (all in favor)
• Tabled Resolution Adopting 2024 Employee Raises

General

The South Essex Fire Department Management Committee is meeting to approve a $266,688.69 bill list, discuss updates on PERC grievances, a U.S. District Court case, civil service exams, and the start of the budget process. The agenda is largely routine, with no major policy decisions or public hearings listed.

• Resolution 2023-43 authorizes payment of bills totaling $266,688.69 through November 17, 2023
• Resolution 2023-44 authorizes closed executive session for personnel matters
• Discussion of PERC grievances (Local 25 and 240) and U.S. District Court case
• Civil service call for test for Deputy Chief and Captains; new hire list
• Budget process begins

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with several votes, including a $1 million bond ordinance for water utility improvements and an ordinance amending recreation program fees. The board will also hold public hearings on ordinances updating sanitary standards and noise regulations, and will consider a consent agenda with resolutions for various administrative and financial matters.

• Ordinance 2023-16: $1,000,000 bond for water utility improvements
• Ordinance 2023-17: Amends Chapter 143 'Fees' for recreation program membership and fees
• Public hearings on ordinances 2023-14 (sanitary standards/nuisances) and 2023-15 (noise)
• Resolution 2023-338: Change order #69 for Frankoski Construction, up to $9,388.85 for roof terrace tiles
• Resolution 2023-348: Purchase of 2021 Subaru Forester for police detective bureau for $21,800

The Board of Trustees approved the first reading of a $1 million bond ordinance for water utility improvements, along with a recreation fees ordinance. It also gave final adoption to ordinances updating sanitary standards and noise regulations. All consent agenda resolutions, including vehicle purchases and change orders, were approved unanimously.

• Adopted Ordinance 2023-16 for first reading: $1M water utility bond (6-0)
• Adopted Ordinance 2023-17 for first reading: recreation fees amendment (6-0)
• Adopted Ordinance 2023-14 for final adoption: sanitary standards nuisance amendment (6-0)
• Adopted Ordinance 2023-15 for final adoption: noise ordinance restatement (6-0)
• Approved consent agenda resolutions 2023-334 through 2023-349 (6-0)
• Approved payment of bills totaling $4,295,740.01 (6-0)
• Approved minutes of October 23, 2023 meeting (6-0)

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will hold a regular meeting to consider a C-variance application for a property at 58 Crest Drive, involving driveway improvements, stormwater management, and renovations. The board will also approve minutes from the October 3 meeting and a resolution setting 2024 meeting dates. Two other applications were withdrawn or carried to December, and the meeting is virtual via Webex.

• Case #1053: John & Mara Sirhal, 58 Crest Drive, C-variance for driveway, stormwater, pool patio, shed, deck, kitchen/family room renovation
• Case #1055: Hertz application withdrawn (310 Western Drive North)
• Case #1056: Marshall application carried to Dec 5 (345 Ravine Drive)
• Case #1057: Cribbs application carried to Dec 5 (157 Milton Place)
• Resolution establishing 2024 annual meeting dates

The Zoning Board approved a C-Variance for 58 Crest Drive, allowing driveway improvements, stormwater management, and home renovations. The board also approved the 2024 meeting schedule and the previous meeting's minutes. Two other variance applications were withdrawn or carried to the next meeting at the applicants' request.

• Approved minutes from October 3, 2023 meeting (4-0)
• Approved resolution establishing 2024 meeting dates (4-0)
• Approved C-Variance for 58 Crest Drive (Case #1053) (4-0)
• Case #1055 (310 Western Drive North) withdrawn by applicant
• Case #1056 (345 Ravine Drive) carried to December 5th meeting
• Case #1057 (157 Milton Place) carried to December 5th meeting

Planning Board

The Planning Board will review a proposal for a new multi-family apartment building at 179 Irvington Avenue. The board will also consider a site plan amendment for Meridia South Orange 4 Urban Renewal LLC and an extension request for 270-274 Irvington Avenue, LLC.

• Case #299: Proposed multi-family apartment building with elevator and open parking garage at 179 Irvington Avenue
• Case #260A: Site plan amendment for Meridia South Orange 4 Urban Renewal LLC at 209 Valley Street and 4th Street properties
• Case #283: Request for extension of approval for 270-274 Irvington Avenue, LLC
• Resolution to establish 2024 annual meeting dates

The board approved minutes and set 2024 meeting dates. It granted a one-year extension of prior approval for Case #283 at 270-274 Irvington Avenue due to the applicant's death. A new application for a multi-family building at 179 Irvington Avenue was continued to December 4.

• Approved minutes of October 2, 2023 (unanimous)
• Approved resolution establishing 2024 meeting dates (unanimous)
• Approved site plan amendment for Meridia South Orange (Case #260A) (unanimous)
• Granted one-year extension of approval for Case #283 (unanimous)
• Continued Case #299 (179 Irvington Ave) to December 4

General

The Finance and Capital Projects Committee is meeting to discuss a recreation fee proposal and review capital expenditures for the Baird Community Center, River Greenway, and Library. The agenda also includes department updates from Finance, Water, Tax Collector, and Tax Assessor. No votes are scheduled; items are for discussion only.

• Recreation Fee Proposal
• Capital Expenditures: Baird Community Center, River Greenway, Library
• Department Updates: Finance, Water, Tax Collector, Tax Assessor/QPA

The Finance and Capital Projects Committee approved the September 21, 2023 minutes and recommended moving forward with a recreation fee proposal, which will be introduced to the full Board of Trustees. No other formal decisions were made; capital project updates and department reports were presented for discussion.

• Approved September 21, 2023 meeting minutes (all present)
• Recommended recreation fee proposal to full Board of Trustees

General

The South Orange Village Public Works & Utilities Committee is meeting to receive updates from the Water Utility, Engineering, and Public Works departments. Topics include water meters, lead line identification, billing issues, CCTV inspections, Meadowland Park pond, Redmond Road tree planting, Grove Park planning, River Greenway, fall tree planting, leaves, and the 3rd quarter recycling report. The meeting includes public comment and approval of minutes.

• Water Utility update: meters, lead line ID, billing issues
• Engineering update: CCTV, Meadowland Park pond, Redmond Road tree planting, Grove Park planning, River Greenway
• Public Works update: fall tree planting, leaves, 3rd quarter recycling report
• Public comment period

The Public Works & Utilities Committee met and received updates on ongoing projects. No formal votes or decisions were recorded; the meeting was informational, covering water utility, engineering, and public works progress.

General

The Strategic Partnerships and Citizen Engagement committee will meet to discuss ongoing partnerships with Seton Hall University, South Orange Downtown, and SOPAC, as well as volunteer management and community engagement efforts. The agenda includes updates on advisory committees, recruitment, and a demographics survey, plus new business like a photo contest. No formal decisions are expected; the meeting is primarily for discussion and updates.

• Discussion with Seton Hall University representatives
• Update from South Orange Downtown chair
• Update from SOPAC executive director
• Review of advisory committee list and volunteer recruitment
• Discussion of kiosks and municipal grants

Board of Trustees

The South Orange Village Board of Trustees is holding a regular meeting with a consent agenda that includes several resolutions: a $95,000 grant transfer to SOV Community Co-Retail Space, LLC, a $17,575 change order for additional tree planting, a contract with Lightpath, the permanent appointment of Lieutenant Adrian Acevedo to Captain of the Police Department, a $10,000 payment to Jacmel Construction for affordable housing improvements, and a contract award to Crossroads Paving for Kingman Road improvements. The board will also go into executive session to discuss a Baird update, hear a presentation from the SOV Community Co-Retail Group, and receive reports from the Board of Health.

• Resolution 2023-329: Transfer of grant funds up to $95,000 to SOV Community Co-Retail Space, LLC
• Resolution 2023-328: Permanent appointment of Lieutenant Adrian Acevedo to Captain of the South Orange Police Department
• Resolution 2023-326: Change order for SJC Lawncare Inc. to plant additional trees, increase not to exceed $17,575
• Resolution 2023-331: Award contract to Crossroads Paving for improvements to Kingman Road (Hamilton Rd to South Orange Ave)
• Resolution 2023-332: Payment of bills totaling $7,096,649.03

The Board of Trustees approved a bills list totaling $7,096,649.03 and passed a consent agenda including police promotions and infrastructure contracts. The Board also authorized grant funds for a community co-retail space and approved a change order for park tree planting.

• Approved payment of bills totaling $7,096,649.03 (6-0)
• Authorized $95,000 grant fund transfer to SOV Community Co-Retail Space, LLC (6-0)
• Approved permanent appointment of Lieutenant Adrian Acevedo to Captain of Police (6-0)
• Approved contract for Kingman Road improvements awarded to Crossroads Paving (6-0)
• Approved $17,575 change order for SJC Lawncare Inc. to plant additional park trees (6-0)
• Approved service agreement contract with Lightpath (6-0)
• Authorized payment up to $10,000 to Jacmel Construction LLC for affordable housing program (6-0)
• Approved minutes from October 9, 2023 meeting (5-0, 1 abstention)

General

The South Orange Historic Preservation Commission is holding a regular meeting to review a proposal for a new multi-family apartment building with an elevator and open parking garage at 179 Irvington Avenue. The commission will also discuss updates on the Baird and Library projects, as well as subcommittee items including master plan implementation and ordinance revisions.

• HPC-2023-02: Bataineh Holdings, LLC proposes new multi-family apartment building at 179 Irvington Avenue (Block 2021 Lot 14)
• Approval of minutes from September 14, 2023 regular meeting
• Discussion of Baird and Library updates
• Subcommittee updates on Master Plan Implementation and Ordinance Revision

The Historic Preservation Commission voted unanimously to send a non-binding advice letter in favor of a proposed multi-family apartment building at 179 Irvington Avenue to the Planning Board. The board also approved the September 14, 2023 meeting minutes as amended. No other substantive decisions were made; remaining items were updates or procedural.

• Approved sending non-binding advice letter in favor of HPC-2023-02 apartment project at 179 Irvington Avenue (unanimous)
• Approved September 14, 2023 meeting minutes as amended (unanimous)

General

The South Orange Village Planning & Economic Development Committee is meeting to discuss several items, including impervious coverage regulations, cottage food licenses, and a Historic Preservation Commission ordinance. The agenda also includes reports from the Code Enforcement, Administration, and South Orange Downtown, as well as old business on pre-application meetings. No final decisions are listed on this agenda; items are for discussion.

• Discussion of impervious coverage
• Discussion of cottage food licenses
• Historic Preservation Commission ordinance
• Pre-application meetings (old business)
• Reports from Code Enforcement, Administration, and South Orange Downtown

General

The South Orange Parking Authority is meeting to discuss and take action on several items, including approving checks, adopting minutes, setting meter bagging dates, adopting the introduced 2024 budget, and amending guest pass language. Public comment is scheduled. The meeting includes a closed session for adopting closed minutes.

• Resolution approving checks
• Resolution adopting open minutes for September 19, 2023
• Resolution approving meter bagging dates
• Resolution adopting the introduced 2024 budget
• Resolution adopting amended language for guest passes

The South Orange Parking Authority approved the introduced 2024 budget and a resolution setting holiday meter bagging dates, with all commissioners voting in favor. They also approved checks and prior meeting minutes, but tabled a resolution on amended guest pass language to the next meeting. No other substantive decisions were made.

• Approved 2024 introduced budget (all in favor)
• Approved holiday meter bagging dates: Nov 22 and Dec 1, removal Jan 2 (all in favor)
• Approved ACH payments and checks totaling $9,059.39 (SOPA) and $1,485.75 (NJ Transit) (all in favor)
• Approved September 19, 2023 minutes (all in favor; Siskind abstained)
• Tabled amended guest pass language to next meeting

General

The Walk Bike Ride South Orange committee is meeting to discuss pedestrian, bicycle, and transit improvements. Key topics include the delayed Greenway construction, a new NJ Transit bus route, and potential budget requests for 2024. The meeting also covers community events and updates from the police and village engineer.

• Greenway phase construction delayed due to construction bid issue
• New NJT bus #31 from South Orange to Newark Penn Station
• SS4A Vision Zero grant award notifications expected in October
• Walk/Bike to School Day at Clinton postponed indefinitely
• Committee to begin discussing 2024 budget requests

The meeting was primarily administrative and planning-focused, with no formal votes or binding decisions. Members discussed upcoming community events, including a Critical Mass bike ride and Halloween with the rescue squad, and noted delays in the Waterlands phase of the Greenway due to a construction bid issue. They also discussed outreach to the county planner, a transit poll, and potential budget requests for 2024.

• Approved minutes from 9/18/2023 meeting
• Scheduled SOMa Critical Mass Bike Ride for Sat 10/21 at 10 AM
• Requested volunteers for Halloween event with SO Rescue Squad
• Requested lead planner for Crossing Guard Appreciation Week
• Noted Greenway Waterlands phase construction delayed due to bid issue
• Scheduled meeting with county planner for week of 10/23
• Discussed developing poll on transit uses and needs
• Noted 2020-2022 Annual Crash Reports posted on SO website

General

The South Essex Fire Department Management Committee will consider resolutions to join the First Responder Joint Insurance Fund, appoint a risk management consultant and fund commissioner, and approve a bills list totaling $67,548.99. The committee will also discuss a PERC grievance filing and hold an executive session on personnel matters. Public comment is limited to agenda items, with a 3-minute limit per speaker.

• Resolution 2023-37: appointing a risk management consultant for the First Responder Joint Insurance Fund
• Resolution 2023-38: appointing a fund commissioner to the First Responder Joint Insurance Fund
• Resolution 2023-39: approving the First Responder Joint Insurance Fund indemnity and trust agreement
• Resolution 2023-40: resolution to join the First Responder Joint Insurance Fund
• Resolution 2023-41: authorizing payment of bills totaling $67,548.99

General

The Health & Public Safety Committee is holding a regular meeting to receive reports from the Health Department, Office of Emergency Management, Rescue Squad, and Police Department. The committee will also discuss upcoming resolutions for vendor purchases over $5,000 and any ordinances. Public comments are scheduled at the start and end of the meeting.

• Health Department Report
• OEM Report
• Rescue Squad Report
• Police Dept./Traffic Report
• Discussion of upcoming resolutions for purchases over $5,000

General

The Board of Trustees will review a roads assessment presentation from the Village Engineer and consider several ordinances regarding sanitary standards and noise. The meeting also includes resolutions for infrastructure financing, construction change orders, and street resurfacing contracts.

• Roads Assessment Presentation by Village Engineer David Battaglia
• Ordinance 2023-14 regarding sanitary standards and nuisances
• Ordinance 2023-15 regarding noise regulations and fees
• Ordinance 2023-13 regarding parking time limits on Centre Street South
• Resurfacing of Prospect Street, Wilden Place, and Berkeley Avenue up to $332,000.00

The Board of Trustees approved a contract for resurfacing Prospect Street, Wilden Place, and Berkeley Avenue. They also passed several construction change orders for the Baird Center and authorized the issuance of water bank financing notes. Two ordinances regarding nuisances and noise were introduced for first reading.

• Approved $332,000 contract for resurfacing Prospect St, Wilden Pl, and Berkeley Ave
• Approved issuance of Water Bank construction financing notes up to $925,000 and $390,000
• Approved hiring of a Code Enforcement Inspector Trainee
• Reappointed Jonathan H. Rosenbluth as Chief Municipal Judge for a three-year term
• Approved four Frankoski Construction change orders totaling $26,827.20
• Approved PILOT agreement with Setton Hall University
• Adopted Ordinance 2023-13 regarding parking time limits on Centre Street South
• Introduced Ordinances 2023-14 (nuisances) and 2023-15 (noise) for first reading

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will meet to vote on a garage and mudroom addition at 52 Glenview Road. The board will also hear a case regarding driveway, stormwater, and kitchen renovations at 58 Crest Drive.

• Resolution for garage and mudroom addition at 52 Glenview Road
• Completeness application for garage, mudroom, and driveway expansion at 310 Western Drive North
• Completeness application for a 4-foot picket fence at 157 Milton Place
• Public hearing for driveway, stormwater, and kitchen renovations at 58 Crest Drive
• Case for 345 Ravine Drive carried to November 8th

The board approved Case #1053, a C-variance for a home renovation at 58 Crest Drive, with conditions on driveway width. It also approved minutes from August 1, 2023, and a resolution for Case #1054 at 52 Glenview Road. Two other applications were carried to the November meeting, and one was deemed complete.

• Approved Case #1053 variance for 58 Crest Drive renovation (6-1, Levine dissenting)
• Approved resolution for Case #1054 at 52 Glenview Road (4-0)
• Deemed Case #1057 at 157 Milton Place complete (5-0)
• Carried Case #1055 at 310 Western Drive North to November meeting
• Carried Case #1056 at 345 Ravine Drive to November meeting
• Approved August 1, 2023 meeting minutes (4-0)

Planning Board

The South Orange Village Planning Board will hold its regular meeting on October 2, 2023, to consider several applications. They will vote on a resolution for a preliminary and final site plan for a 10-unit residential building at 202 South Orange Avenue, and hear a presentation from the Design Review Board. The board will also review a new application for a multi-family building at 179 Irvington Avenue and an amendment to an existing site plan for properties on Valley and 4th Streets.

• Case #298: 202 South Orange Avenue LLC - 4-story, 10-unit residential building with elevator and parking garage at 202 South Orange Avenue
• Case #299: Bataineh Holdings LLC - new multi-family apartment building with elevator and open parking garage at 179 Irvington Avenue
• Case #260A: Meridia South Orange 4 Urban Renewal LLC - amendment to site plan to allow roof leaders and canopies to remain as constructed at 209 Valley Street and 16, 14, 10, 8 4th Street
• Presentation by Design Review Board Chair Katherine Crenshaw
• Report from Board of Trustee member on Planning & Economic Development Committee

The board approved a site plan amendment for a project on Valley Street and 4th Street to allow constructed roof leaders and canopies to remain. A resolution for a 10-unit residential building at 202 South Orange Avenue was also approved.

• Approved Resolution for Case #298: 10-unit residential building at 202 South Orange Avenue (4-0)
• Deemed Case #299 application conditionally complete for multi-family building at 179 Irvington Avenue (6-0)
• Approved Case #260A site plan amendment for 209 Valley Street and 4th Street properties (6-0)
• Approved September 6, 2023 regular meeting minutes (4-0)
• Approved September 13, 2023 special meeting minutes (4-0)

General

The South Orange Environmental Commission is holding its organizational meeting to list community initiatives, categorize them, and assign co-leaders. The group will not discuss issues in depth until next month's meeting. The agenda also includes approval of July minutes and public comments.

• Organizational restructuring: list initiatives, categorize, assign co-leaders
• Approval of July 2023 minutes
• Public comments period
• Next meeting scheduled for October 19, 2023

The South Orange Environmental Commission held an organizational meeting, approving the July 2023 minutes unanimously. Members listed community initiatives, organized them into categories, and assigned co-leaders, with assignments for absent members left as TBD. No other substantive decisions were made; in-depth issue discussions were deferred to the next meeting.

• Approved July 2023 meeting minutes (unanimous)
• Organized initiatives into categories and assigned co-leaders (TBD for absent members)

General

The Public Works & Utilities committee will receive updates regarding the Water Utility, Engineering, and Public Works departments. Discussions will include meter updates, Meadowland Park Pond, and fall tree planting.

• Water Utility meter updates
• Engineering CCTV and Meadowland Park Pond updates
• Fall tree planting and road work updates

The committee received updates on water meter replacements, sidewalk work, and fuel tank maintenance. No formal votes or substantive decisions were recorded in the minutes.

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with a consent agenda that includes a resolution expressing no confidence in Senator Robert Menendez and demanding his resignation. The board will also vote on routine items such as approving minutes, paying bills totaling $12,148,891.82, and several contracts and resolutions. The meeting includes an executive session and a public comment period.

• Resolution 2023-311: No confidence in Senator Robert Menendez and demand for resignation
• Resolution 2023-312: Authorizing payment of bills totaling $12,148,891.82
• Resolution 2023-309: Awarding fall tree planting contract to SJC Lawncare Inc. for up to $62,475.00
• Resolution 2023-305: Change order #64 for Frankoski Construction for elevator sump pump electrical work, not to exceed $1,988.18
• Resolution 2023-310: Rejecting all bids for River Greenway bicycle/pedestrian bridge and pathway project

The Board of Trustees adopted a consent agenda of resolutions (2023-302 through 2023-310) covering audit certification, hiring, a change order, grants, and contract awards, and separately adopted Resolution 2023-311 expressing no confidence in Senator Robert Menendez and demanding his resignation. The board also approved payment of bills totaling $12,148,891.82 and approved the September 11, 2023 meeting minutes. All votes were unanimous among the six present trustees (Trustee Hartshorn Hilton absent).

• Adopted Resolution 2023-311 expressing no confidence in Senator Menendez and demanding resignation (5-0)
• Adopted consent agenda Resolutions 2023-302 through 2023-310 (5-0)
• Approved payment of bills totaling $12,148,891.82 (5-0)
• Approved minutes of September 11, 2023 regular meeting (5-0)
• Approved Resolution 2023-301 to enter executive session (unanimous)

General

The South Orange Village Planning & Economic Development Committee is meeting virtually to discuss several planning and economic development items. The agenda includes reports from code enforcement, the village administrator, and South Orange Downtown, followed by new business on a tree ordinance, impervious coverage, and cottage food licenses. Old business includes pre-application meetings. The meeting is primarily for discussion, with no final decisions listed on the agenda.

• Discussion of Tree Ordinance
• Discussion of Impervious Coverage (related to a zoning office customer email)
• Discussion of Cottage Food Licenses
• Reports from Code Enforcement, Village Administrator, and South Orange Downtown

The Planning & Economic Development Committee approved the July 18, 2023 meeting minutes. Reports covered code enforcement, including updates on several properties and a new code enforcement officer, as well as the Seton Hall follow-up, the expired 270 Irvington Avenue redevelopment agreement, and downtown events. New business included discussions on a tree ordinance, with impervious coverage and cottage food licenses deferred to the next meeting.

• Approved July 18, 2023 meeting minutes
• Discussed code enforcement updates on multiple properties
• Discussed Seton Hall follow-up items, including rental unit list and gate closure
• Noted 270 Irvington Avenue redevelopment agreement expired; extension pending escrow fees
• Discussed tree ordinance draft, including Shade Tree Commission options
• Deferred impervious coverage discussion to October 17, 2023
• Deferred cottage food license discussion to October 17, 2023

General

The South Orange Village Design Review Board will hold a virtual meeting to review new business items, including a discussion about a Wells Fargo project and a presentation to the Planning Board. The meeting includes procedural roll call, public comments, and adjournment.

• Wells Fargo project discussion
• DRB presentation to Planning Board

The Design Review Board approved the light fixtures for 55 Academy Street, which had already been approved by the Planning Board. The board also discussed creating an ordinance to update grandfathered signs in the village, prompted by Wells Fargo's sign placement, and reviewed a draft presentation for the Planning Board. No public comments were made, and the meeting adjourned at 7:35 PM.

• Approved light fixtures at 55 Academy Street
• Discussed creating ordinance for grandfathered signs
• Reviewed draft DRB presentation for Planning Board

General

The Finance and Capital Projects Committee of South Orange Village, NJ held a virtual meeting on September 21, 2023. The agenda covered only procedural items such as roll call, approval of prior minutes, public comments, and department updates with no new decisions or votes scheduled.

• Open Space Trust Fund discussed under New Business

The committee approved the minutes from the July 27, 2023 meeting. Members discussed potential open space trust fund projects, water department improvements, and the status of the tax reevaluation process.

• Approved July 27, 2023 meeting minutes

General

The South Orange Parking Authority is meeting to discuss and potentially adopt its introduced 2024 budget, amend guest pass language, and discuss a new fee for on-street parking in closed session. The meeting also includes routine approvals of checks and minutes, plus public comment.

• Resolution adopting the introduced 2024 budget
• Resolution adopting amended language for guest passes
• Discussion of a new fee for on-street parking (closed session)
• Resolution approving checks
• Resolution adopting open minutes for August 15, 2023

The South Orange Parking Authority tabled a proposed amendment to its guest pass policy that would restrict guest passes to owner-occupied single-family homes, excluding one- and two-family rental units. The board decided to carry the item to next month's meeting after Commissioner Sandow raised concerns about documentation requirements. The board also approved routine financial items, including checks and prior meeting minutes.

• Approved ACH payments and checks totaling $12,181.14 (SOPA) and $52,285.75 (NJ Transit) (unanimous)
• Approved minutes of August 15, 2023 meeting (unanimous)
• Tabled guest pass policy amendment to next meeting
• Entered closed session at 7:28pm and returned at 7:48pm (unanimous)

General

The Walk Bike Ride South Orange committee is meeting to discuss pedestrian and bicycle infrastructure projects, including sidewalk repairs, bike lane designs on several streets, and traffic calming measures. They will also review recent updates from the Village Engineer and the police department, and plan community events.

• Sidewalk repair contract awarded; 6 locations may be addressed in 2023
• Design for Lenox and Vose streets to start; too narrow for bike lanes without removing parking
• West Montrose design under NJ DOT review; construction likely in spring
• Ordinance to remove parking from bike lanes on West Montrose
• Speed study on Academy near Roland

The Walk Bike Ride South Orange committee approved minutes from July and August meetings and discussed various traffic safety and road improvement projects. No formal votes were taken on substantive items; the meeting focused on updates and planning for future actions.

• Approved minutes from 7/17/2023 and 8/21/2023
• Changed timing of 4 crossing guard posts to match new school hours
• Noted 6 sidewalk damage locations for potential 2023 repair under active contract
• Reviewed West Montrose design submitted to NJ DOT, pending bid
• Discussed parking ordinance to remove parking from bike lanes on West Montrose

General

The Historic Preservation Commission of South Orange, NJ, held a virtual meeting on September 14, 2023. The meeting included procedural items such as roll call, approval of minutes, and updates from subcommittees. A presentation from the South Orange Public Library was featured under new business.

The Historic Preservation Commission voted unanimously to submit a letter supporting the proposed South Orange Public Library renovation as presented. The board heard a detailed presentation from architect Andrew Berman and library director Jill Faherty, and all commissioners expressed support for the design.

• Approved minutes of July 20, 2023 meeting (unanimous)
• Voted to submit letter supporting library renovation design (5-0)

General

The South Orange Village Planning Board will hold a special meeting to continue reviewing Case #298, a proposal by 202 South Orange Avenue LLC to build a four-story, 10-unit residential building with an elevator and parking garage at 202 South Orange Avenue. The board will also set the next regular meeting date and adjourn.

• Case #298: 202 South Orange Avenue LLC, preliminary and final site plan with C variance relief for a 10-unit residential building
• Property location: Block 2022 Lot 14, 202 South Orange Avenue
• Continuation from September 6th meeting
• Next regular meeting: Monday, October 2, 2023 at 7:30 pm

The Planning Board approved Case #298 for a four-story, 10-unit residential building with an elevator and parking garage at 202 South Orange Avenue. The approval included C variance relief and was subject to conditions discussed during the meeting. The motion passed with a unanimous 6-0 roll call vote.

• Approved Case #298 preliminary and final site plan with C variance relief (6-0)
• Approved conditions for stormwater management, traffic, and landscape plans

General

The South Essex Fire Department Management Committee will meet to approve routine leases and pay bills. No substantive policy decisions are listed on the agenda, and the meeting follows a standard procedural format.

• Approving South Orange Equipment Lease Agreement
• Approving South Orange Lease Agreement for Premise
• Authorizing payment of bills totaling $200,436.77
• Resolution to enter executive session for personnel matters

General

The Health & Public Safety Committee is holding a regular meeting to discuss reports from the Health Department, OEM, Rescue Squad, and Police/Traffic. They will also consider upcoming resolutions, such as vendor purchase orders over $5,000, and any ordinances. Public comments are scheduled at the start and end of the meeting.

• Health Department Report
• OEM Report
• Rescue Squad Report
• Police Dept./Traffic Report
• Upcoming resolutions for vendor purchase orders over $5,000

The committee discussed public concerns about Academy Street traffic and pedestrian safety, with police committing to a new traffic study and interim enforcement. No formal votes or resolutions were taken; the meeting was informational, covering health, OEM, rescue squad, and police reports.

• Police to conduct traffic study on Academy Street
• Officers to be deployed on Academy Street for enforcement before study results
• Four school crossing posts addressed and hours adjusted
• Draft chicken coop and rodent ordinance to circulate to committee before BOT introduction

General

The South Orange Village Board holds its regular Community Police Collaborative meeting to receive updates from trustees, police, and committee members. No specific decisions or new business items are listed on this procedural agenda.

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with public hearings on ordinances, including one to add lead-based paint inspections for rental properties and another to amend the village charter. The board will also vote on a consent agenda with numerous resolutions, including equipment purchases and contracts, and approve a bills list totaling $9,708,651.86.

• Ordinance 2023-13: amend parking time limits on Centre Street South
• Ordinance 2023-12: add lead-based paint inspection and fees for rental properties
• Resolution 2023-276: amend wheel loader purchase to $224,705.00
• Resolution 2023-284: award asbestos abatement contract for Connett Library, $114,800.00
• Resolution 2023-300: authorize payment of bills totaling $9,708,651.86

The Board of Trustees adopted Ordinance 2023-11, which authorizes a petition to the State Legislature to amend the village's special charter, including changes to official titles and stipends. The board also approved a series of resolutions authorizing asbestos abatement and monitoring contracts for the Connett Library building. Additionally, the board introduced an ordinance to amend parking time limits on Centre Street South and approved a bills list totaling $9,708,651.86.

• Adopted Ordinance 2023-11 for second reading/final adoption (5-1)
• Adopted Ordinance 2023-12 for second reading/final adoption (6-0)
• Adopted Ordinance 2023-13 for first reading/introduction (6-0)
• Approved Resolutions 2023-276 through 2023-299 on consent agenda (6-0)
• Approved Resolution 2023-300 for payment of bills totaling $9,708,651.86 (6-0)
• Approved Resolution 2023-275 for executive session (6-0)
• Approved minutes from August 14, 2023 meeting (6-0)

Planning Board

The South Orange Village Planning Board will hold a regular meeting to review several applications and resolutions. They will consider a minor site plan for a cannabis dispensary, a site plan amendment for an existing development, and a preliminary/final site plan for a new residential building. The board will also vote on a resolution for an electric vehicle charging ordinance and hear a report from the Planning & Economic Development Committee.

• Resolution: Master Plan Consistency Review for Ordinance #2023-10 (EV charging equipment)
• Case #297: Lushly LLC, 55 Academy Street - minor site plan for Class 5 cannabis dispensary
• Case #260A: Meridia South Orange 4 Urban Renewal LLC, 209 Valley St & 4th St - site plan amendment for roof leaders/canopies
• Case #298: 202 South Orange Avenue LLC - 4-story, 10-unit residential building with parking garage

The South Orange Village Planning Board approved the minutes from August 7, 2023, and adopted resolutions for a Master Plan consistency review of an electric vehicle parking ordinance and a cannabis dispensary application at 55 Academy Street. The board also deemed an amendment site plan application for Meridia South Orange complete. An application for a residential building at 202 South Orange Avenue was heard and carried to a special meeting on September 13, 2023.

• Approved minutes of the August 7, 2023 regular meeting
• Approved resolution for Master Plan Consistency Review for Ordinance #2023-10 (7-0)
• Approved resolution for Case #297 Lushly LLC for a cannabis dispensary at 55 Academy Street (6-0)
• Deemed Case #260A Meridia South Orange 4 Urban Renewal LLC amendment site plan application complete (6-0)
• Carried Case #298 (202 South Orange Avenue LLC) to a special meeting on September 13, 2023

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will hear applications for various residential variances. Items include a request for driveway and kitchen renovations at 58 Crest Drive and several applications for home additions and garage construction.

• Case #1053: Proposed driveway, stormwater, and kitchen renovations at 58 Crest Drive
• Case #1054: Proposed one-story garage and mudroom addition at 52 Glenview Road
• Case #1055: Proposed home addition and driveway expansion at 310 Western Drive North
• Case #1056: Proposed two-bedroom addition, deck, and pool area at 345 Ravine Drive

General

The committee will receive updates on water utility projects, engineering developments, and public works operations. Discussions include progress on the River Greenway and Meadowland Park Pond, as well as preparations for upcoming leaf collection and tree planting.

• Water utility updates regarding meters and lead lines
• Engineering updates for River Greenway, Meadowland Park Pond, and Grove Park
• Public works discussion on recycling facility changes and missed pickups
• Leaf collection guidance and communication improvements
• Capital expenditure discussions for a loader, generator, roll-off, and stump grinder

The Public Works & Utilities Committee meeting on August 24, 2023, was largely informational, with no formal votes or decisions recorded. Updates were provided on water meter replacements (58% complete), sidewalk work at 64 sites, and various public works projects. The next meeting is scheduled for October 26, 2023.

• No formal decisions or votes were recorded during the meeting

General

The South Orange Village Design Review Board is meeting to review signage for Wells Fargo and The Botanical Boutique, and to discuss a presentation to the Planning Board. The meeting is open to public comments.

• Wells Fargo signage review
• The Botanical Boutique sign review
• Discussion of DRB presentation to the Planning Board

General

The Community Relations Committee is organizing its annual All Things Community Day, including outreach, volunteers, activities, and promotional materials. The committee also discussed ongoing initiatives like Village Spotlight nominations and social media promotion.

• Save the Date Send Off – September 8th (RSVP Deadline)
• SOMA Living/Matters Magazine ad ($220) submitted and ran
• Village Spotlight nominations: South Orange History Preservation Society and SOMA Action
• New project: digital photo contest repository
• Next Farmers Market event planned for September

General

The committee discussed updates on local road projects, including a formal bike lane for West Montrose and sidewalk repairs. Members also reviewed greenway planning and upcoming community transit and safety events.

• West Montrose formal bike lane approved with adjusted curb lines and shoulder restriping
• Sidewalk repairs for damage from Village-owned trees to begin approximately 8/17
• NJDOT Municipal Aid grant applications submitted for Church & Third and Prospect St
• Maplewood Greenway plans including repaving Chyzyowych driveway to Parker
• SOPD update regarding Adrian Acevedo's promotion to Captain, Internal Affairs

The committee met to discuss road projects, transit, and community events, but no formal actions were decided or approved because a quorum was not present. Members reviewed updates on the Greenway project and the approved bike lane for West Montrose.

• No votes taken (lack of quorum)

Board of Trustees

The South Orange Parking Authority Board of Trustees is meeting for its regular monthly session. The agenda is largely procedural, including approval of checks, adoption of minutes, and public comment. No major policy decisions or projects are listed for discussion.

• Resolution approving checks
• Resolution adopting open minutes for July 18, 2023
• Resolution adopting closed minutes for July 18, 2023
• Public comment period
• Next meeting scheduled for September 19, 2023

The South Orange Parking Authority approved ACH payments and checks totaling $13,189.33 for SOPA and $1,485.75 for NJ Transit, and adopted the July 18, 2023 minutes. The board also received updates on meter installations, new hires, and the 2022 audit. No substantive policy decisions were made beyond routine approvals.

• Approved ACH payments and SOPA checks #2205-2220 totaling $13,189.33 (unanimous)
• Approved NJ Transit checks #1140-1141 totaling $1,485.75 (unanimous)
• Adopted July 18, 2023 open minutes (unanimous; Agnellino abstained)

Board of Trustees

The South Orange Village Board of Trustees is holding a regular meeting with several significant items. They will vote on ordinances for first reading, including one to add lead-based paint inspections for rental properties and another to petition the state legislature for a special charter amendment. They will also hold a public hearing on an ordinance encouraging electric vehicle charging stations. The consent agenda includes a $333,333 per year contract extension for recycling collection and several other contracts and change orders.

• Ordinance 2023-12: Adds lead-based paint inspection requirements and fees for rental properties
• Ordinance 2023-11: Authorizes petition to state legislature for special charter amendment
• Ordinance 2023-10: Public hearing on electric vehicle supply equipment and make-ready parking spaces
• Resolution 2023-256: Extends recycling contract with F. Basso Jr. Rubbish Removal for $333,333/year for 2024-2025
• Resolution 2023-260: Awards $64,850 contract to LAN Associates for Peter S. Connor Memorial Pool improvements

The Board of Trustees adopted Ordinance 2023-10, which encourages electric vehicle supply equipment and make-ready parking spaces, with no public comment. The board also introduced two ordinances for first reading: one to petition the state legislature for a special law amending the Village's special charter, and another adding lead-based paint inspection requirements and fees for rental properties. A consent agenda of 18 resolutions was approved, including contract extensions, grant applications, and hiring actions, with Resolution 2023-271 pulled for separate action and approved.

• Adopted Ordinance 2023-10 on EV supply equipment and make-ready parking spaces (6-0)
• Introduced Ordinance 2023-11 to petition legislature for special charter amendment (5-1)
• Introduced Ordinance 2023-12 adding lead-based paint inspection and fees for rentals (6-0)
• Approved consent agenda Resolutions 2023-256 through 2023-273, except 2023-271 (6-0)
• Approved Resolution 2023-271 to publish notice of intention for special local law petition (5-1)
• Approved payment of bills totaling $3,516,054.20 (6-0)
• Approved minutes of July 19 special meeting (5-0, 1 abstention)
• Approved minutes of July 24 regular meeting (5-0, 1 abstention)

General

The Health & Public Safety Committee is holding a regular meeting to discuss reports from the Health Department, OEM, South Orange Rescue Squad, and Police/Traffic. They will also consider upcoming resolutions for vendor purchase orders or large items over $5,000, and any related ordinances. Public comments are scheduled at two points in the meeting.

• Approval of minutes from July 11, 2023
• Health Department Report
• OEM Report
• South Orange Rescue Squad Report
• South Orange Police Dept./Traffic Report

General

The South Essex Fire Department Management Committee meets to conduct routine business including approving bills, discussing grants, and reviewing union negotiations. The committee will also consider a resolution to enter executive session for personnel matters.

• Lease of Ricoh IMC4500 digital imaging system for $246.50/month for 60 months
• Increase to Fire Chief's salary to $188,863.87 effective July 1, 2023
• Payment of $96,706.67 in bills for period through August 7, 2023

Planning Board

The South Orange Village Planning Board will hold a regular meeting to approve minutes and a resolution for a cannabis retailer, discuss an EV charging ordinance, and hear two applications: a micro cannabis dispensary and a 10-unit residential building. The meeting is virtual via Webex.

• Case #296: Conditional use for cannabis retailer at 111 South Orange Avenue
• Case #297: Micro adult-use cannabis dispensary at 55 Academy Street
• Case #298: 4-story, 10-unit residential building at 202 South Orange Avenue
• Discussion of Ordinance #2023-10 on electric vehicle supply equipment
• Approval of minutes from July 5, 2023

The Planning Board approved a conditional use permit for a cannabis retailer at 111 South Orange Avenue (Case #296) and a minor site plan for a micro cannabis dispensary at 55 Academy Street (Case #297), both subject to conditions. The board also deemed Ordinance #2023-10 (electric vehicle requirements) consistent with the Master Plan. A site plan for a 10-unit residential building at 202 South Orange Avenue was carried to September 6th.

• Approved conditional use for cannabis retailer at 111 South Orange Ave (Case #296) (unanimous)
• Approved minor site plan and conditional use for cannabis dispensary at 55 Academy St (Case #297) (7-0, Miller abstained)
• Deemed Ordinance #2023-10 (EV requirements) consistent with Master Plan (unanimous)
• Carried Case #298 (202 South Orange Ave residential) to September 6th

Zoning Board of Adjustment

The South Orange Zoning Board of Adjustment will hold a regular meeting to review applications for variances. The board will hear two requests for C-variance relief for home additions, and will also consider the completeness of a new application. One application from a previous meeting has been carried to September.

• Case #1055 - Hertz, 310 Western Drive North: C-Variance for side addition (garage & mudroom) and driveway expansion
• Case #1054 - Calhoon, 52 Glenview Road: C-Variance for one-story, two-car attached garage and mudroom/laundry addition
• Case #1053 - Sirhal, 58 Crest Drive: C-Variance carried to September 5th for driveway, stormwater, pool patio, shed, deck, kitchen & family room work
• Approval of minutes from July 6, 2023 regular meeting

The Board approved a C-Variance application for a one-story attached garage and mudroom addition. Two other cases were either tabled or carried to a future meeting.

• Approved C-Variance for garage and mudroom addition at 52 Glenview Road (4-0)
• Approved July 6, 2023 meeting minutes (4-0)
• Tabled completeness hearing for Case #1055 (310 Western Drive North)
• Carried Case #1053 (58 Crest Drive) to September 5th

General

The South Orange Village Finance and Capital Projects Committee is meeting to discuss routine business, including a presentation from Millennium Strategies about a grants portal service and updates from the finance, water, tax collector, and tax assessor departments. The agenda is largely procedural, with no major decisions or proposals listed.

• Presentation by Millennium Strategies on Grants Portal Service
• Approval of minutes from June 22, 2023
• Department updates: Finance, Water, Tax Collector, Tax Assessor/QPA
• Public comment periods

The Finance and Capital Projects Committee approved the June 22, 2023 minutes and heard a presentation from Millennium Strategies on a grants portal service. The committee did not make a formal recommendation, with Trustee Hartshorn Hilton stating they would pass along the information. Department updates were given, including the completed audit and water project funding discussions, but no substantive decisions were made.

• Approved June 22, 2023 meeting minutes (all present)
• Deferred formal recommendation on Millennium Strategies grants portal service

General

The Public Works & Utilities Committee is holding a regular meeting with updates from the Water Utility, Engineering, and Public Works departments. The agenda includes public comment and scheduling the next meeting for August 24, 2023. No specific decisions or proposals are listed.

• Water Utility update
• Engineering update
• Public Works update
• Public comment period
• Next meeting: August 24, 2023

The committee received status updates on water meter replacements and road work. No substantive decisions were made during the meeting.

General

The Strategic Partnerships and Citizen Engagement committee is meeting to discuss ongoing initiatives, including partnerships with Seton Hall University and South Orange Downtown, and citizen engagement efforts. They will also review a website demo and plan Community Day activities. The agenda is largely procedural, with reports and updates rather than major decisions.

• Website demo by Village Administrator Julie Doran
• Community Day activities planning
• Newcomers Meet & Greet planning
• Seton Hall University partnership update
• South Orange Downtown partnership update

Board of Trustees

The South Orange Village Board of Trustees will hold a regular meeting with a public hearing and vote on an ordinance to encourage electric vehicle charging infrastructure, and will consider a resolution to purchase a new wheel loader for the Department of Public Works. The board will also vote on a consent agenda including multiple contracts, change orders, and personnel actions, and will enter executive session for discussion.

• Ordinance 2023-10: Authorizing and encouraging electric vehicle supply/service equipment and make-ready parking spaces (first reading)
• Resolution 2023-235: Purchase of one 2023 Caterpillar 926M wheel loader for DPW, not to exceed $205,779.00
• Resolution 2023-242: Award contract to Mind's Eye Technologies for cameras and installation, not to exceed $59,999.98
• Resolution 2023-253: Award contract to LAN Associates for engineering/surveying at Peter S. Connor Memorial Pool, $45,621 for Phase 1
• Resolution 2023-254: Authorize payment of bills totaling $7,866,900.67

The Board of Trustees tabled an ordinance to amend the Special Charter following public opposition to proposed stipends. The Board introduced an ordinance to encourage electric vehicle charging equipment and approved several DPW equipment purchases and personnel promotions.

• Tabled Ordinance 2023-09 regarding Special Charter amendments (6-0)
• Introduced Ordinance 2023-10 for electric vehicle supply/service equipment (6-0)
• Approved $205,779 purchase of a Caterpillar wheel loader (6-0)
• Approved $59,999.98 contract for Mind's Eye Technologies cameras and installation (6-0)
• Approved $45,621 contract for Peter S. Connor Memorial Pool design phase 1 (6-0)
• Approved $7,866,900.67 in bill payments through July 24, 2023 (6-0)
• Approved promotions for five DPW employees and several seasonal hires (6-0)
• Appointed Kathleen Grant and Andrew Stone as alternates to the Environmental Commission

General

The South Orange Environmental Commission is meeting virtually to discuss policy updates, including a tree ordinance, and receive updates on projects like an energy study for SOPAC. The agenda is largely routine, covering minutes, reports, and planning, with no major decisions or public hearings scheduled.

• Tree Ordinance policy update to be routed to EC and others
• Energy Study for SOPAC update
• Planning Board update by D. Kraiker
• No Mow May meeting date to be set
• Work crew scheduled for 7/23 at rain park

The South Orange Environmental Commission held a meeting to discuss ongoing projects, including energy audits for SOPAC and potential updates to the tree ordinance. The commission voted to recommend Kathleen Grant and Andy Stone to the Village President for appointment as commissioners following the resignation of the current chair.

• Approved recommendation of Kathleen Grant and Andy Stone as commissioners (unanimous)

General

The South Orange Historic Preservation Commission is holding a regular meeting with a standard agenda. They will approve the June 29, 2023 minutes, receive updates on the Baird and Library projects, and discuss items like the Master Plan, ordinance revisions, and website updates. Public comments are also scheduled.

• Approval of June 29, 2023 meeting minutes
• Baird project update
• Library project update
• Master Plan implementation subcommittee update
• Ordinance revision discussion

The Historic Preservation Commission approved the minutes from the June 29 meeting and adopted a revised ordinance incorporating amendments discussed in June, directing counsel to forward it to the Board of Trustees. No other substantive decisions were made; all other agenda items had no reports or updates.

• Approved June 29, 2023 meeting minutes (unanimous)
• Adopted revised ordinance with June amendments, forwarded to Board of Trustees (unanimous)

General

The Board of Trustees is holding a special meeting to discuss proposed revisions to the Village Charter. The agenda includes an overview of proposed changes by Trustees Jones and Hilton, an explanation of the legislative process by Village Counsel, and public comments. No formal action will be taken at this meeting.

• Discussion of proposed Village Charter revisions
• Explanation of legislative process by Village Counsel
• Public comment period

The Board of Trustees held a special meeting to discuss proposed revisions to the Village Charter, including changing the town's name to South Orange Village, renaming elected officials to Mayor and Council, changing the election from May to November, and allowing stipends for elected officials. No formal action was taken, as the meeting was called for discussion only. Public comments were mixed, with some residents opposing stipends and others supporting the changes.

• No formal action taken; meeting held to discuss charter revision options
• Charter review discussion included name change, election timing, and stipend proposals

General

The South Orange Parking Authority is holding its regular monthly meeting. The agenda is mostly procedural, including approving checks, adopting open and closed minutes from the previous meeting, and receiving reports from the executive director, treasurer, and legal counsel. There is also time for public comment and open session discussion.

• Resolution approving checks
• Resolution adopting open minutes for July 18, 2023
• Resolution adopting closed minutes for July 18, 2023
• Financial and treasurer reports

The South Orange Parking Authority approved three ACH payments and checks totaling $17,799.96 for SOPA and $52,285.75 for NJ Transit, and adopted the June 20, 2023 minutes. The board also received updates on meter installations, hiring, the 2022 audit, a digital kiosk grant, and pool parking issues, then entered closed session briefly before adjourning.

• Approved ACH payments and SOPA checks #2194-2204 totaling $17,799.96 (unanimous)
• Approved NJ Transit checks #1136-1139 totaling $52,285.75 (unanimous)
• Adopted minutes of June 20, 2023 (unanimous)

General

The Planning & Economic Development Committee will review reports from code enforcement and the South Orange Downtown. The meeting includes discussions on new ordinances regarding electric vehicles and trees, as well as pre-application updates for specific properties.

• Pre-Application Update: 185 Church Street
• Pre-Application Update: 231 Ward Place
• EV Ordinance discussion
• Tree Ordinance discussion
• Discussion on construction work disturbing rodent nests

General

The Walk Bike Ride South Orange committee is meeting to discuss pedestrian and bicycle safety, including a potential Greenway route through an NJT parking lot, a Vision Zero planning grant, and school transportation changes. They will also consider a vote against NJ's turnpike widening proposal, though members cannot sign as committee representatives.

• Greenway walk with Maplewood, SO, SOMSD on 7/21
• Letter of support submitted for SS4A Vision Zero planning grant
• Reflective gear handouts with JESPY House and SOPD at Farmers Market
• School start times changed due to busing; transportation forms due 8/1
• Vote on opposing NJ turnpike highway widening proposal

The Walk Bike Ride South Orange committee voted to publicly oppose New Jersey's turnpike highway widening proposal, but per the village lawyer, members can only sign on as unaffiliated residents, not as committee members. The committee also approved the June 20, 2023 minutes and discussed various mobility projects, including the Greenway, traffic calming, and bus service cuts.

• Approved minutes from 6/20/2023
• Voted to oppose NJ turnpike widening, with sign-on as unaffiliated residents only
• Agreed to keep social media posts minimal and related to WBRSO activities
• No objections raised to becoming involved in Greenway planning

General

The South Orange Village Community Relations Committee is meeting virtually to discuss planning for Community Day, old business including Villager of the Month and Village Spotlight nominations, and new business such as social media activities and promoting village services. The agenda is largely procedural and planning-focused, with no major decisions or public hearings listed.

• Community Day planning
• Villager of the Month nominations
• Village Spotlight nomination
• Sizzle reel coverage discussion
• CRC social media activities (Instagram, Facebook)

General

The Health & Public Safety Committee is holding a virtual meeting to discuss reports from the Health Department, OEM, Rescue Squad, and Police/Traffic, and to consider upcoming resolutions and ordinances. The agenda includes public comments and an executive session. No specific decisions are listed on the agenda.

• Approval of June 8, 2023 executive session minutes
• Health Department Report
• OEM Report
• South Orange Rescue Squad Report
• South Orange Police Department/Traffic report

Board of Trustees

The Board of Trustees will consider several resolutions, including grant applications for street improvement projects and a construction management contract for the public library. The meeting also includes a second reading of an ordinance regarding salary ranges for certain personnel.

• Grant applications for Prospect Street and Church Street & West Third Street improvements
• $495,050.00 contract for South Orange Public Library construction management
• $101,352.91 net decrease for Longview Road & Laurel Place repairs
• Up to $34,800.00 for Biber Partnership consulting for the Baird Community Center
• Ordinance 2023-08 amending salary ranges for non-union and supervisory personnel

The Board of Trustees adopted an ordinance amending salary ranges for non-union and supervisory personnel and approved a $495,050 contract for construction management services at the South Orange Public Library. Trustees also authorized several grant applications for street improvements and approved a $2.7 million payment of bills. Additionally, the Board appointed two new members to the Public Library Board of Trustees.

• Adopted Ordinance 2023-08 regarding salary ranges (6-0)
• Approved $495,050 library construction management contract (6-0)
• Approved $2.7M payment of bills (6-0)
• Authorized grant applications for street improvement projects (6-0)
• Approved $101,352.91 decrease in Longview Road/Laurel Place contract (6-0)
• Appointed Jane Bean-Folkes to Library Board
• Appointed Shama Diegnan to Library Board
• Approved June 26, 2023 meeting minutes (5-0-1)

Zoning Board of Adjustment

The South Orange Village Zoning Board of Adjustment will meet virtually on July 6, 2023, to approve minutes, extend a previously granted variance for a property at 212 Edgewood Terrace, and hear three new applications for C- and D-variance relief. Two cases are carried to the August 1 meeting.

• Extend variance relief for 212 Edgewood Terrace (Case 1046)
• Hear preliminary/final site plan with C & D variances for 202 South Orange Avenue (Case 1052)
• Review driveway and stormwater upgrades at 58 Crest Drive (Case 1053)
• Consider one-story garage addition at 52 Glenview Road (Case 1054)

The Zoning Board of Adjustment approved the minutes from the June 7, 2023, meeting and granted a second extension for a variance at 212 Edgewood Terrace. Additionally, the Board voted to transfer Case #1052 regarding 202 South Orange Avenue to the Planning Board. Two other applications were carried over to the August 1, 2023, meeting due to incomplete documentation.

• Approved June 7, 2023, meeting minutes (4-0)
• Approved second variance extension for 212 Edgewood Terrace (4-0)
• Transferred Case #1052 to Planning Board (5-0)
• Carried Case #1053 to August 1 meeting
• Carried Case #1054 to August 1 meeting

Planning Board

The South Orange Village Planning Board is meeting to continue a conditional use application for a cannabis retailer at 111 South Orange Avenue, and to discuss a report from the Planning & Economic Development Committee. The board will also swear in a new member and approve minutes from the previous meeting.

• Case #296: Garden State of Mind LLC, 111 South Orange Ave, conditional use for Class 5 Cannabis Retailer (continuation)
• Case #297: Lushly LLC, 55 Academy St, minor site plan and conditional use for Class 5 Micro Adult Use Cannabis Dispensary (carried to Aug 7)
• Swearing in of Bill Haskins as Trustee Member
• Approval of minutes from June 5, 2023 meeting
• Report from Board of Trustee Member on Planning & Economic Development Committee

The Planning Board approved a conditional use application for a cannabis retailer at 111 South Orange Avenue. One other cannabis dispensary application was carried to a future meeting. The board also swore in a new member and approved previous meeting minutes.

• Approved conditional use for cannabis retailer at 111 South Orange Avenue (6-0-1)
• Carried Case #297 (Lushly LLC) at 55 Academy Street to August 7th
• Approved June 5, 2023 meeting minutes
• Swore in Bill Haskins as Trustee Member

General

The South Orange Board of Trustees meets virtually to vote on a federal Safe Streets grant, police and code-enforcement hires, and a second amendment to the regional fire-services agreement with Maplewood Township. No substantive discussion items appear on this agenda.

• 2023-218 SS4A planning and demonstration grant
• 2023-219 correction to Police Officer Evan Rugel start date (July 3, 2023)
• 2023-220 second amendment to Maplewood Township fire-services agreement
• 2023-221 hiring one South Orange police officer
• 2023-222 hiring one code-enforcement inspector trainee

The Board of Trustees unanimously approved a consent agenda of five resolutions covering a federal Safe Streets grant application, a correction to a police officer's start date, an amendment to the fire services agreement with Maplewood, and hiring for a police officer and a code enforcement inspector trainee. No public comments were made, and the meeting adjourned after about 20 minutes.

• Authorized SS4A planning and demonstration grant application (unanimous)
• Amended Resolution 2023-209 to change Police Officer Evan Rugel's start date to July 3, 2023 (unanimous)
• Authorized second amendment to fire services agreement with Maplewood Township (unanimous)
• Authorized hiring of a police officer for South Orange Police Department (unanimous)
• Authorized hiring of a code enforcement inspector trainee (unanimous)

General

The South Orange Environmental Commission is meeting virtually to discuss policy updates, including a tree ordinance in development, and receive updates on projects like an energy study for SOPAC. The agenda includes reports from subcommittees and planning board updates, with public comments and a next meeting date of July 20, 2023.

• Tree Ordinance in development
• Energy Study for SOPAC
• Planning Board Update by D. Kraiker
• Sub Group/Green Team Reports (Shade Tree, River Greenway, Walk/Bike, No Mow May)
• Social media growth: Facebook followers up from 932, Instagram up from 441

The commission approved the May 2023 meeting minutes. The remainder of the meeting consisted of project updates and discussions regarding food waste prevention and green building ordinances; no other formal actions were taken.

• Approved May 2023 minutes

General

The South Orange Historic Preservation Commission is holding a regular virtual meeting. The agenda includes approval of minutes from prior meetings, updates on the Baird and Library projects, and reports from subcommittees on the Master Plan, ordinance revisions, and the website. Public comments will be taken.

• Approval of minutes from April 20 and May 18, 2023 meetings
• Baird update
• Library update
• Master Plan Implementation subcommittee update
• Ordinance Revision Discussion

The Historic Preservation Commission approved minutes from April and May meetings, received updates on the Baird construction project, and discussed proposed ordinance revisions across multiple sections. No new business or public comments were presented, and no substantive decisions were made beyond approving the minutes.

• Approved minutes from April 20 and May 18 meetings (unanimous)
• Discussed ordinance revisions across Sections 2, 3, 6-9, 11, 12, and 15; no vote taken

General

The Strategic Partnerships and Citizen Engagement committee is meeting to discuss reworking the SPACE program for 2023, including evaluating past successes and membership. They will also decide on next steps for the Community Board and receive updates on partnerships with Seton Hall University and South Orange Downtown, as well as citizen engagement projects like the website update and volunteer management.

• Reworking SPACE for 2023
• Community Board decision on next steps
• Seton Hall University partnership update
• South Orange Downtown partnership update
• Website update and volunteer management status

General

The Board of Trustees is considering an ordinance to petition the state for a special law to amend the Village Charter. The meeting also includes sessions for the Board of Health and the Alcohol Beverage Control Board to address public health updates and liquor license renewals.

• Ordinance 2023-09 to petition the state for a special law to amend the Village Charter
• Ordinance 2023-07 to amend fire prevention fees in the Village Code
• Resolution to award a $9,500.00 contract to GZA Geoenvironmental, Inc. for 133 Fairview Avenue
• Resolution for TruGreen Commercial landscape treatment not to exceed $9,615.58
• Approval of bills totaling $12,537,246.21

The Board of Trustees approved a consent agenda of 19 resolutions (2023-196 through 2023-214, with 2023-211 pulled and passed separately), adopted Ordinance 2023-07 on fire prevention fees for final reading, and introduced Ordinance 2023-09 to petition the legislature for a special charter amendment. The board also approved the South Orange Downtown FY 2023 operating budget, renewed liquor licenses, and authorized payment of bills totaling $12,537,246.21. Trustee Lewis-Chang was absent; all votes were unanimous among the five present trustees except Resolution 2023-211, which passed 4-1 with Trustee Hilton voting no.

• Adopted Ordinance 2023-07 amending fire prevention fees (5-0)
• Introduced Ordinance 2023-09 for special charter amendment petition (5-0)
• Approved consent agenda Resolutions 2023-196 through 2023-214, except 2023-211 (5-0)
• Approved Resolution 2023-211 for soil investigation at 133 Fairview Avenue (4-1)
• Approved Resolution 2023-215 adopting South Orange Downtown FY 2023 budget (5-0)
• Approved Resolution 2023-216 renewing liquor licenses for 2023-2024 (5-0)
• Approved Resolution 2023-217 authorizing payment of bills totaling $12,537,246.21 (5-0)
• Approved minutes of June 12, 2023 meeting (5-0)

General

The committee will discuss municipal election costs and receive updates from several village departments. The meeting includes reports from the Finance, Water, Tax Collector, and Tax Assessor departments.

• Discussion of municipal election costs
• Finance Department update
• Water Department update
• Tax Collector update
• Tax Assessor/QPA update

The Finance and Capital Projects Committee approved the May 22, 2023 meeting minutes. They discussed the May 9th Municipal Election cost, with the Village Clerk noting she was not informed of the increase beforehand and will meet with the Board of Election office. The committee also reviewed the STAY NJ senior tax break program, with updated caps of $6,500 for homeowners and $250 for renters, and an income limit of $500,000. No formal decisions were made on these items; the meeting was informational and procedural.

• Approved May 22, 2023 meeting minutes (all members present)
• Discussed May 9th Municipal Election cost; CFO to generate report for BOT
• Reviewed STAY NJ senior tax break program (caps $6,500 homeowner, $250 renter, income limit $500,000)
• Water Department: Crest Drive project estimate discussed; anticipates fall bid, construction end of year
• Tax Collector: estimated tax bills based on 3.649% rate discussed
• Tax Assessor: reevaluation status discussed; final numbers expected by September

General

The Walk Bike Ride South Orange committee will discuss applying for a Safe Streets and Roads for All (SS4A) grant to create a Vision Zero Plan, coordinate with Essex County on traffic calming, and consider taking a position against NJ's turnpike widening proposal. The meeting also includes routine updates on the Greenway, pedestrian safety, and subcommittee reports.

• SS4A grant application due 7/10 for Vision Zero Plan
• Greenway Walk with Maplewood on 6/23
• Reflective gear handout with JESPY House and SOPD at Farmers Market on 7/5
• Vote on opposing NJ turnpike highway widening proposal
• Committee zoom account suggested contribution $5-10

The Walk Bike Ride South Orange committee voted to publicly oppose the NJ Turnpike expansion, with Dave drafting the statement. The committee also discussed a federal grant application for a Vision Zero Plan, heard updates on the Greenway and local safety efforts, and approved the previous meeting's minutes.

• Approved minutes from 5/15/2023
• Voted to oppose NJ Turnpike expansion (passed)
• Discussed applying for SS4A grant for Vision Zero Plan (due 7/10)

General

The South Orange Parking Authority is holding its regular monthly meeting. The board will vote on routine items like approving checks and minutes, and will discuss updates and personnel matters in closed session. The main action item is a resolution to approve a rate change for non-resident commuters at the Third St. Garage.

• Resolution approving checks
• Resolution adopting open minutes for May 16, 2023
• Resolution adopting closed minutes for May 16, 2023
• Resolution approving Third St. Garage rate change for non-resident commuters
• Closed session discussion on personnel and Third St. Garage

The South Orange Parking Authority held a regular meeting via Zoom, approving routine financial items and minutes. A resolution to adopt a new Third St garage commuter rate for non-residents was tabled, meaning no decision was made on that item. The meeting included a closed session and adjourned without further substantive action.

• Approved ACH payments and checks totaling $17,291.58 for SOPA and $2,141.75 for NJ Transit
• Approved minutes from May 16, 2023 meeting
• Tabled resolution for new Third St garage commuter rate for non-residents

General

The South Orange Village Planning & Economic Development Committee will hold a virtual meeting to review code enforcement, downtown planning, and discuss new business including short-term rental regulations, cannabis updates, and 2023 planning goals. Old business includes property reviews at 102-108 Prospect and 111 Milligan Place, the River Greenway Planning Study, and a parking ordinance review.

• Short Term Rentals discussion
• Cannabis Update
• 102-108 Prospect property review
• 111 Milligan Place property review
• River Greenway Planning Study

The Planning & Economic Development Committee reviewed reports on code enforcement, downtown events, and ongoing construction projects. They discussed three candidate cannabis businesses and reviewed draft changes to the parking ordinance. No new ordinances were passed or voted on during this meeting.

• Reviewed cannabis license candidates: Cannaboy Treehouse, Lushly, Garden State of Mind
• Reviewed draft parking ordinance; only design standards may be modified
• Reviewed pre-application memorandums for 102-108 Prospect and 111 Milligan Place
• Reviewed River Greenway Planning Study progress and funding
• Reviewed 2023 Planning Accomplishments and Goals list
• No votes taken; items tabled for next meeting

General

The South Essex Fire Department Management Committee is holding a regular meeting with agenda items including an official payroll rollover, civil service matters, an update to the contract between municipalities, and a resolution to enter executive session for personnel matters. Public comment is limited to agenda items, with speakers given up to 3 minutes each.

• Official Payroll Rollover
• Civil Service update
• Update to the Contract between Municipalities
• Resolution 2023-25 authorizing executive session for personnel matters

General

The Public Works & Utilities Committee is holding a regular meeting with updates from the Water Utility, Engineering, and Public Works departments. The agenda includes public comment and scheduling the next meeting for July 20th.

• Water Utility update
• Engineering update
• Public Works update
• Public comment period

The Public Works & Utilities Committee met on June 15, 2023, and received updates from the Water Utility, Engineering, and Public Works departments. No formal decisions or votes were recorded; the meeting was informational and procedural.

• No formal decisions or votes recorded

General

The South Orange Village Board of Trustees will hold a regular meeting, starting with an executive session, followed by public comment and votes on ordinances and resolutions. Key actions include a first reading of an ordinance amending salary ranges for non-union and supervisory personnel, and a consent agenda with contracts and change orders, including a sidewalk replacement contract and multiple change orders for the Baird project. The board will also approve the payment of bills totaling $4,850,377.25 and renew liquor licenses for 2023-2024.

• Ordinance 2023-08: Amending salary ranges for non-union and supervisory personnel
• Resolution 2023-183: Awarding contract to A. Takton Concrete Corporation for 2023 sidewalk replacement
• Change orders #44-46 for Frankoski Construction: $13,634.38, $20,226.62, and $170,549.49 for Baird project
• Resolution 2023-191: Extending contract to Jay Shapiro & Associates for Baird project construction manager services, not to exceed $87,000
• Resolution 2023-194: Authorizing payment of bills totaling $4,850,377.25

The South Orange Village Board of Trustees approved a consent agenda of 12 resolutions, including a $4.85 million bill payment, a sidewalk replacement contract, and several construction change orders. The board also introduced an ordinance amending salary ranges for non-union and supervisory personnel, with a public hearing set for July 10. Trustees unanimously supported moving forward with charter changes that would shift municipal elections to November and change official titles.

• Approved $4,850,377.25 in bills and checks (2023-194)
• Approved consent agenda 2023-181 through 2023-192, including sidewalk contract to A. Takton Concrete Corp.
• Introduced Ordinance 2023-08 amending salary ranges for non-union and supervisory personnel (6-0)
• Set public hearing for Ordinance 2023-08 for July 10, 2023
• Approved renewal of liquor licenses for 2023-2024 term (2023-193)
• Approved executive session resolution 2023-180 (unanimous)
• Approved minutes of May 22, 2023 meeting (Trustee Jones abstained)
• Unanimously supported moving forward with charter changes (elections to November, title changes)

General

This is the regular meeting of the Community Police Collaborative, a body that works on police-community relations. The agenda includes updates from the trustee, police department, and various subcommittees, followed by new business, public comments, and an executive session. No specific decisions or proposals are listed; the meeting is primarily for receiving updates and hearing public input.

• Police Department Update
• CPC Committee Updates: CC&J, Data and Analytics, Operations, Community Outreach, Maplewood Community Board on Police Liaison
• Public Comments
• Executive Session

General

The Health & Public Safety Committee is holding an executive session (closed to the public) on June 8, 2023. The agenda includes a general discussion with quarterly updates from all departments and a possible change to the committee's meeting schedule. No specific decisions or proposals are listed on the public agenda.

• Executive session (closed meeting) for general discussion
• Quarterly update from all departments
• Discussion of HPS meeting schedule change

The Health & Public Safety Committee held an executive session with department introductions and updates. The committee decided to change its meeting schedule to the 2nd Tuesday of each month at 6pm. No substantive policy decisions were made.

• Changed committee meeting schedule to 2nd Tuesday monthly at 6pm

General

The South Orange Zoning Board of Adjustment will hold a regular meeting to review applications for completeness, hear a variance request, and discuss a variance extension and standards. Two new applications will be reviewed for completeness, while a proposed 14-unit residential building at 202 South Orange Avenue has been carried to July 6th.

• Case #1053: 58 Crest Drive - C-Variance for driveway, stormwater, pool patio, shed, deck, kitchen/family room improvements
• Case #1054: 52 Glenview Road - C-Variance for one-story two-car garage and mudroom/laundry addition
• Case #1052: 202 South Orange Avenue - 4-story, 14-unit residential building (carried to July 6th)
• Discussion: ZBA Case #1046 - 212 Edgewood Terrace - additional variance extension request
• Discussion: D-Variance Standard and Requirements Review

The Zoning Board of Adjustment approved minutes from May 2 and deemed two applications complete: a C-variance for 58 Crest Drive and a C-variance for 52 Glenview Road. Both were approved subject to revised plans submitted 14 days before their hearings. A site plan for 202 South Orange Avenue was carried to July 6, and a variance extension for 212 Edgewood Terrace was favored but not yet memorialized.

• Approved minutes of May 2, 2023 meeting (5-0)
• Deemed complete Case #1053, 58 Crest Drive C-variance application (5-0)
• Deemed complete Case #1054, 52 Glenview Road C-variance application (5-0)
• Carried Case #1052, 202 South Orange Avenue site plan to July 6 meeting
• Favored variance extension for Case #1046, 212 Edgewood Terrace; resolution to be memorialized July 6

Planning Board

The Planning Board will hear an application for a conditional use change to allow a Class 5 Cannabis Retailer at 111 South Orange Avenue. The board will also receive a report from the Planning & Economic Development Committee.

• Case #296: Conditional Use for Class 5 Cannabis Retailer at 111 South Orange Avenue
• Case #297: Minor Site Plan and Conditional Use for Class 5 Micro Adult Use Cannabis Dispensary at 55 Academy Street (carried to July 5th)
• Report from the Board of Trustee Member regarding the Planning & Economic Development Committee

The Planning Board heard testimony on a conditional use application for a cannabis retailer at 111 South Orange Avenue (Case #296) and carried it to the July 5 meeting for continuation. A second cannabis dispensary application (Case #297) was also carried to July 5 at the applicant's request. The board approved the minutes of the May 1, 2023 meeting.

• Approved minutes of May 1, 2023 regular meeting (all in favor, none opposed; Miller abstained)
• Carried Case #296 (cannabis retailer at 111 South Orange Ave) to July 5 meeting
• Carried Case #297 (cannabis dispensary at 55 Academy St) to July 5 meeting at applicant's request

General

The South Essex Fire Department Management Committee is meeting to consider routine business, including resolutions to authorize a deferred compensation plan, pay bills totaling $82,045,023, and participate in the state health benefits program. The committee will also discuss contract negotiations, insurance leases, and civil service matters, and may enter closed session to discuss a fact-finder decision.

• Resolution 2023-21: agreement with Empower for a deferred compensation plan
• Resolution 2023-22/23: payment of bills through May 30, 2023 totaling $82,045,023
• Resolution 2023-24: executive session to discuss Local 240/25 fact-finder decision
• Resolution to participate in NJ State Health Benefits Program (SHBP/SEHBP) effective July 1, 2023
• Discussion items: FMBA contract negotiations, insurance leases, civil service

General

The South Orange Environmental Commission is meeting virtually to discuss routine updates, including the denial of an NJAW grant proposal, an energy study for SOPAC, and various project reports. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• NJAW grant proposal was not awarded
• Energy study for SOPAC to be discussed
• Work days scheduled: June 5th (NW trees), June 11th (3rd St trees)
• Social media reach up 91% (Facebook) and 64% (Instagram) in past 28 days

The South Orange Environmental Commission met virtually and unanimously approved the April 2023 minutes. Members discussed updates on the shade tree ordinance, a rejected NJAW grant proposal, and an energy study for SOPAC. They also planned future initiatives including a No Mow May ordinance and food waste education.

• Approved April 2023 minutes unanimously
• Discussed NJAW grant proposal rejection; will try again
• Planned energy study for SOPAC with estimated cost of $3,000-$4,500
• Progressed shade tree ordinance with Topology and Village Engineer
• Scheduled work crew for June 11th at 3rd St trees
• Moved meetings to 3rd Thursday of month

General

The South Orange Village Board of Trustees will hold a regular meeting with a consent agenda covering contracts, tax bills, and personnel actions. They will also introduce an ordinance amending fire prevention fees and vote on the downtown alliance budget. The meeting includes an executive session and public comment periods.

• Ordinance 2023-07 amending fire prevention fees (first reading)
• Resolution 2023-171: Motorola Solutions contract up to $263,103.35 for radio system migration
• Resolution 2023-176: water treatment chemicals purchase up to $60,000
• Resolution 2023-177: change order for MeterTek curb box repairs up to $45,000
• Resolution 2023-178: South Orange Downtown FY 2023 budget introduction

The Board of Trustees approved a consent agenda of resolutions, including a $7.2M bill payment, and introduced an ordinance amending fire prevention fees. A resolution to award a police weapons contract was tabled. The board also approved the South Orange Downtown FY 2023 operating budget for introduction.

• Approved payment of bills totaling $7,224,924.04 (5-0)
• Introduced Ordinance 2023-07 amending fire prevention fees (5-0)
• Approved consent agenda resolutions 2023-165 through 2023-177, excluding tabled 2023-170 (5-0)
• Tabled Resolution 2023-170 for police weapons and ammunition purchase
• Introduced Resolution 2023-178 for South Orange Downtown FY 2023 budget (5-0)
• Approved minutes of May 8 and May 15 meetings (5-0)

General

The Finance and Capital Projects Committee is meeting to discuss the 2023 proposed budget and receive updates from the finance, tax collector, water, and tax assessor departments. The agenda includes approval of the April 20, 2023 minutes and public comments. No new business is listed.

• 2023 Proposed Budget discussion
• Department updates: Finance, Tax Collector, Water, Tax Assessor/QPA
• Approval of April 20, 2023 minutes
• Public comments period

General

The South Orange Historic Preservation Commission is meeting to discuss new and old business, including a non-binding review of a proposal for a cannabis dispensary at 55 Academy Street. The commission will also receive updates on the Baird and Library projects, along with subcommittee reports. This is a regular meeting with public comment and standard procedural items.

• HPC-2023-01: Lushly, LLC, Block 2006 Lot 6, 55 Academy Street - non-binding advice on a Minor Site Plan & Conditional Use for a Class 5 Micro Adult Use Cannabis Dispensary
• Baird Update
• Library Update
• Subcommittee updates: Master Plan Implementation, Ordinance Revision, Website Update
• Next meeting: June 15, 2023

The Historic Preservation Commission determined that a proposed cannabis dispensary will not negatively impact the historic district's character. The board approved sending a letter with this finding to the Planning Board.

• Approved letter to Planning Board stating 55 Academy Street application has no negative impact on historic district (unanimous)

General

The South Orange Village Design Review Board is meeting virtually to review four properties: 111 S.O. Avenue, 55 Academy Street, 1 South Orange Avenue, and Botanica Boutique at 70 Taylor Place. The board will issue memos for the planning board on the first two, and review signage, colors, and lighting for the others. Public comments will be accepted.

• 111 S.O. Avenue - review/memo for planning board
• 55 Academy Street - review/memo for planning board
• 1 South Orange Avenue - review sign/colors/lighting for lower level
• Botanica Boutique, 70 Taylor Place - sign review

General

The South Essex Fire Department Management Committee is meeting to hear a budget presentation from the CEO, discuss FMBA contract negotiations, and consider a resolution to enter closed session for contract talks. Public comment is limited to agenda items.

• Budget presentation by Chief Executive Officer
• FMBA contract negotiations under old business
• Resolution 2023-20 authorizing executive session for Local 240/25 contract negotiations
• Public comment periods for agenda items

General

This is a routine monthly meeting of the South Orange Parking Authority. The board will hear reports on finances and legal matters, approve checks and prior meeting minutes, and take public comment. No major policy decisions or projects are listed.

• Resolution approving checks
• Resolution adopting open minutes for May 16, 2023
• Resolution adopting closed minutes for May 16, 2023

The South Orange Parking Authority approved a consent agenda adopting new meter rates of $0.25 per 15 minutes for certain street and lot meters, increasing parking time limits at certain locations, and removing ten meters in the Library Lot to replace them with permit parking. The changes are expected to take effect by end of summer, pending meter hardware and software updates. The board also approved checks and the April 18, 2023 minutes. No legal issues were discussed.

• Approved new $0.25/15-minute meter rate for certain street meters (unanimous)
• Approved new $0.25/15-minute meter rate for certain lot meters (unanimous)
• Approved increasing parking time on street meters in certain locations (unanimous)
• Approved increasing parking time on lot meters in certain locations (unanimous)
• Approved removing ten meters in Library Lot and replacing with permit parking (unanimous)
• Approved checks totaling $8,513.19 and NJ Transit checks totaling $1,485.75 (unanimous)
• Approved minutes of April 18, 2023 meeting (unanimous)

General

This is a meeting of the Walk Bike Ride South Orange committee, a volunteer group, not the Village Council. They will discuss organizing a Greenway Bike/Walk Parade, review committee updates, and plan outreach. The agenda is mostly administrative and project planning, with no formal government decisions or votes.

• Greenway Bike/Walk Parade on Sunday 5/21, 3-5pm at Meadowland Park
• Seeking Secretary and Pedestrian Subcommittee Captain volunteers
• Reflective gear handouts with JESPY House and SOPD at Farmers Market in June/July
• Meeting to discuss bike lanes with Topology and David Battaglia
• Safe Streets and Roads for All (SS4A) Grant Opportunity discussed

The Walk Bike Ride South Orange committee approved the April 17 meeting minutes and discussed upcoming events, including a Greenway parade and reflective gear handouts. No formal votes were taken on policy items; most actions were organizational or informational.

• Approved minutes from 4/17/2023 meeting
• Approved member-funded Zoom account setup
• Approved reflective gear handout with JESPY House and SOPD at Farmers Market
• Tabled decision on opposing NJ turnpike widening until June meeting

General

The South Orange Village Board of Trustees is holding its annual reorganization meeting, including administering oaths to the Village President and new trustees, and appointing trustees to various committees and liaisons. The board will also consider a resolution requesting an extension for the West End Road reconstruction project contract award.

• Oath of office for Village President Sheena C. Collum and new trustees Summer Jones, Jennifer Greenberg, and Olivia Lewis-Chang
• Resolution 2023-138 requesting NJDOT extension to August 14, 2023 for West End Road reconstruction contract award
• Appointments to standing committees, including Planning Board, Board of Health, and School Estimate
• Appointment of Trustee Summer Jones as Acting Village President for one year
• Appointments of liaisons to various boards including the South Orange Performing Arts Center and the Community Coalition on Race

The Board of Trustees held its annual reorganization meeting, certified election results, and approved a consent agenda of 26 resolutions. These resolutions requested a deadline extension for a road construction contract and appointed trustees to various committees and liaison positions. No other substantive decisions were made.

• Certified Sheena C. Collum as Village President and Summer Jones, Jennifer Greenberg, and Olivia Lewis-Chang as Trustees (unanimous)
• Approved resolution 2023-138 requesting NJDOT extension for West End Road reconstruction contract award (unanimous)
• Approved resolutions 2023-139 through 2023-162 appointing trustees to standing committees and liaison roles (unanimous)
• Approved resolution 2023-163 appointing Trustee Summer Jones as Acting Village President for one year (unanimous)

General

The South Orange Village Board of Trustees is holding a regular meeting with a public hearing and vote on an ordinance to adopt a revised land development application checklist. The board will also vote on a consent agenda of resolutions, including contracts, appointments, and change orders for the Baird Community Center renovation, and approve payment of bills totaling $3,775,988.27. The meeting includes an executive session and public comment periods.

• Ordinance 2023-06 to adopt revised Land Development Application Checklist (public hearing and vote)
• Resolution 2023-137 authorizing payment of bills totaling $3,775,988.27
• Contract award to GZA GeoEnvironmental, Inc. for soils/foundation investigation at Library Complex for $13,000
• Change orders #40-43 for Frankoski Construction on Baird Community Center renovation totaling $67,391.15
• Resolution 2023-125 to cancel tax and sewer charges for Block 2111 Lot 11, 232 Waverly Place

The Board of Trustees approved a revised land development application checklist and authorized over $3.7 million in bill payments. The Board also approved several personnel appointments and construction change orders for the Baird Community Center.

• Adopted Ordinance 2023-06 revising the Land Development Application Checklist
• Approved $3,775,988.27 in bill payments (Resolution 2023-137)
• Awarded $13,000 contract to GZA GeoEnvironmental, Inc. for library complex investigation
• Approved four change orders for Frankoski Construction Company totaling $67,349.15
• Appointed Alec DeSocio as Fire Captain and David Klugel as Deputy Fire Chief
• Appointed Julie Doran as Morris County Join Insurance Fund Commissioner
• Authorized cancellation of tax and sewer charges for 232 Waverly Place
• Corrected Resolution 2023-119 setting Peter Travers' salary at $120,000

Board of Trustees

The South Essex Fire Department Management Committee met to conduct routine business including approving bills totaling $81,091.71 and scheduling a public budget discussion. The meeting also included public comment periods and updates from committee members and chiefs. No substantive decisions were recorded beyond standard procedural actions.

• RESOLUTION AUTHORIZING PAYMENT OF BILLS totaling $81,091.71 for the period through May 1, 2023
• RESOLUTION AUTHORIZING EXECUTIVE SESSION for Local 240/25 contract negotiations
• Scheduling a Public Budget Discussion as new business
• FMBA Contract Negotiations listed under old business

General

The South Orange Zoning Board of Adjustment will hold a regular meeting to review a preliminary and final site plan application for a four-story, 14-unit residential building at 202 South Orange Avenue, which requires variance relief. The board will also approve minutes from its February 7 meeting and swear in its planner and consultant engineer.

• Case #1052 - 202 South Orange Avenue LLC: 4-story, 14-unit residential building with ancillary site improvements
• Preliminary & Final Site Plan with C & D Variance Relief
• Approval of minutes from February 7, 2023 regular meeting
• Next regular meeting scheduled for June 7, 2023

The Zoning Board of Adjustment deemed Case #1052 for 202 South Orange Avenue complete, subject to conditions and revised plans submitted 14 days before the public hearing. The board also approved the February 7, 2023 meeting minutes and administered oaths to the planner and engineer. No other substantive decisions were made.

• Deemed 202 South Orange Ave site plan application complete (6-0)
• Approved February 7, 2023 meeting minutes (6-0)
• Administered oath of office to planner Greer Patras and engineer Eric Keller

Planning Board

The South Orange Village Planning Board will meet virtually on May 1, 2023, to discuss and decide on land-use matters including a cannabis retailer application, a minor site plan for a cannabis dispensary, and a site plan amendment for Seton Hall University’s athletic center. The board will also review a resolution to update the land development application checklist and hear a report from a trustee on the Planning & Economic Development Committee.

• Master Plan Consistency Review - Ordinance #2023-06 to update land development application checklist
• Case #292/Seton Hall University: 12,862 SF addition to Regan Recreation and Athletic Center at 400 South Orange Avenue
• Case #296 - Garden State of Mind LLC: Conditional Use for Cannabis Retailer Business at 111 South Orange Avenue
• Case #297 - Lushly LLC: Minor Site Plan & Conditional Use for Class 5 Micro Adult Use Cannabis Dispensary at 55 Academy Street

The Planning Board approved resolutions for a Master Plan consistency review of Ordinance #2023-06 and for Seton Hall University's site plan (Case #292) for a 12,862 SF addition to the Regan Recreation and Athletic Center. The board also deemed two cannabis-related applications complete: Case #296 (Garden State of Mind LLC, a Class 5 Cannabis Retailer at 111 South Orange Avenue) and Case #297 (Lushly LLC, a Class 5 Micro Adult Use Cannabis Dispensary at 55 Academy Street), subject to revised plans and other conditions. No other substantive decisions were made.

• Approved Master Plan consistency review for Ordinance #2023-06 (unanimous)
• Approved Seton Hall University site plan for 12,862 SF addition (unanimous)
• Deemed complete Case #296 cannabis retailer application, subject to revised plans (unanimous)
• Deemed complete Case #297 cannabis dispensary application, subject to revised plans (unanimous)

General

The South Orange Village Public Works & Utilities Committee is meeting to receive reports from the Water Utility, Engineering, and Public Works departments. Topics include capital projects, AMI/lead line identification, road paving, West End Road lighting, the River Greenway, trees, and recycling. The agenda is primarily for discussion and reports, with no formal votes or ordinances listed.

• Water Utility report on capital projects and AMI/lead line identification
• Engineering report on road paving and West End Road lighting
• River Greenway project update
• Public Works report on trees and recycling

The Public Works & Utilities Committee met on April 27, 2023, and received updates from department heads. No formal decisions or votes were taken; the meeting was informational, covering water meter replacements, road remobilization, and tree removal. Public comment addressed gas lamps and DPW yard activities.

• No formal decisions or votes recorded; meeting was informational only

General

The South Orange Environmental Commission is meeting virtually to discuss policy updates, ongoing projects, and volunteer opportunities. Key topics include a pending NJAW grant proposal, the Inflation Reduction Act, River Day organization, and the Repair Café. The commission will also review social media engagement and reports from sub-groups like Shade Tree and Walk/Bike.

• NJAW Grant Proposal awaiting response
• Discussion of Inflation Reduction Act opportunities for South Orange
• River Day organization and volunteer staffing
• Repair Café volunteer recruitment
• Social media engagement update: 849 page likes, 922 following on Facebook

The South Orange Environmental Commission approved its February minutes and elected Walter Clarke as Chair, with Linda Beck moving to Vice Chair and Recording Secretary. The commission discussed the spring tree planting of 100 trees starting May 2nd, the new dual-stream recycling system, and upcoming events like the Walk/Bike Parade and Repair Café. No formal votes were taken on policy items.

• Approved February 2023 minutes (moved by Linda, seconded by David)
• Elected Walter Clarke as Chair (all commissioners in favor)
• Linda Beck moved to Vice Chair and Recording Secretary
• Communications team expanded to include Linda, Walter, Larry, Katie, and Kathleen Grant

General

The South Orange Village Board of Trustees will hold a regular meeting, entering executive session first. The board will vote on several resolutions, including hiring a police officer, setting salaries for non-union staff, appointing a new village administrator, and approving a bills list totaling $18,316,338.12. The board will also convene as the Board of Health to consider a resolution supporting public health funding.

• Resolution 2023-115: hiring a police officer for the South Orange Police Department
• Resolution 2023-117: setting 2023 salaries for certain non-union and supervisory personnel
• Resolution 2023-118: appointing Julie Doran as Village Administrator
• Resolution 2023-119: appointing Peter Travers as Deputy Village Administrator at $120,000 annually
• Resolution 2023-123: authorizing payment of bills totaling $18,316,338.12

The Board of Trustees appointed Julie Doran as Village Administrator and Peter Travers as Deputy Village Administrator. The Board also approved over $18 million in bill payments and several personnel hirings. The Board of Health passed a resolution supporting the reinstatement of public health priority funding.

• Appointed Julie Doran as Village Administrator (6-0)
• Appointed Peter Travers as Deputy Village Administrator with $120,000 annual salary (6-0)
• Authorized payment of bills totaling $18,316,338.12 (6-0)
• Approved hiring of a police officer (6-0)
• Approved hiring of part-time seasonal employee in Recreation and Cultural Affairs (6-0)
• Approved hiring of two Recreation Leaders (6-0)
• Approved $2,925 change order for library elevator upgrades (6-0)
• Board of Health approved Resolution 2023-BOH01 supporting public health priority funding (7-0)

General

The Finance and Capital Projects Committee is meeting to discuss the 2023 proposed budget and receive updates from the Finance, Tax Collector, Water, and Tax Assessor departments. The agenda includes approval of minutes and public comment periods, with no new business listed.

• 2023 Proposed Budget discussion
• Department updates: Finance, Tax Collector, Water, Tax Assessor/QPA
• Approval of March 2, 2023 minutes
• Public comment periods

General

The South Essex Fire Department Management Committee is meeting to discuss EMS financial analysis and contract negotiations. The committee will also consider a resolution to award a contract to Phoenix Consulting Group LLC.

• Resolution 2023-15: Awarding a contract to Phoenix Consulting Group LLC for EMS financial review and analysis, not to exceed $10,000
• FMBA contract negotiations
• Executive session regarding Deputy Chief/Captain promotion
• Executive session regarding Local 240 / 25 contract negotiations
• Executive session regarding Member Organization Contract Agreement - Allocation of Cost

General

The South Orange Historic Preservation Commission is holding its regular meeting, primarily to approve minutes from January, receive updates on the Baird and Library projects, and discuss items like a pre-application meeting and subcommittee reports. The agenda is mostly procedural with no major decisions or public hearings listed.

• Approval of minutes from January 19, 2023 regular meeting
• Update on Baird project
• Update on Library project
• Discussion of pre-application meeting
• Subcommittee updates: Master Plan Implementation, Ordinance Revision, Website Update

The Historic Preservation Commission met virtually on April 20, 2023, with roll call and notice confirmation. The meeting was largely procedural, covering approval of prior minutes, updates on the Baird and Library projects, and subcommittee reports. No substantive decisions or votes were recorded.

• Approved minutes of January 19, 2023 regular meeting
• Set next meeting date for May 18, 2023

General

The South Orange Parking Authority is meeting to vote on several parking changes, including a new meter rate of 25 cents for 15-minute increments on certain street and lot meters, and increasing time limits on some meters. They will also consider removing ten meters in the Library Lot to replace them with permit parking. The agenda includes routine items like approving checks and minutes, plus a closed session.

• Resolution adopting new meter rate of 25 cents per 15 minutes on certain meters
• Resolution increasing parking time from one to two hours on street meters and from two to three hours in certain lots
• Resolution approving removal of ten meters in the Library Lot and replacing with permit parking
• Resolution approving checks
• Resolution adopting open and closed minutes for April 18, 2023

The South Orange Parking Authority approved recent financial payments and the March 21, 2023, minutes. The Board discussed a proposal to increase meter rates and adjust time limits but decided to carry that discussion to the May meeting.

• Approved three ACH payments and checks #2158-2167 totaling $10,653.41
• Approved March 21, 2023, open minutes
• Tabled discussion regarding proposed meter rate and time limit increases

General

The Planning & Economic Development Committee is meeting to discuss new business on short-term rentals and receive reports on code enforcement, including fraternity houses and the leaf blower ban. Old business items include several development projects and planning studies. The meeting is open to public comment.

• Short-term rentals discussion
• Code enforcement report on fraternity houses and leaf blower ban
• 102-108 Prospect Street project
• 111 Milligan Place project
• River Greenway Planning Study

The Planning & Economic Development Committee met virtually and received reports on code enforcement, downtown activities, and administrative updates. No formal votes were taken; discussions included short-term rental policy, cannabis business status, and enforcement of the leaf blower ban. The committee recommended starting with definitions for short-term rentals and noted updates on various properties and events.

• No formal decisions or votes recorded
• Discussed short-term rental policy; recommended starting with definitions and policy review
• Noted code enforcement actions, including summons for business at 100 Blanchard Road
• Reviewed leaf blower ban enforcement shared between code enforcement and police
• Heard update on Cannaboy Treehouse conditional state license and pending BOT approval

General

The Walk Bike Ride South Orange advisory committee is meeting to discuss pedestrian and bicycling initiatives, including a Greenway bike/walk parade, bike lane coordination with Maplewood, and reflective gear handouts. The agenda includes updates from the Village Engineer and police, plus discussion of school busing proposals.

• Greenway Bike/Walk Parade scheduled for Sunday 5/21 at Meadowland Park, rain date 6/3
• Reflective gear handouts at train station with JESPY House and SOPD on Apr 19 and Apr 26
• Meeting with Topology & David Battaglia re bike lanes
• SOMSD proposed busing > 1.25 mi
• Volunteer request for Tabling at River Day Sunday 5/7

The committee approved the March 20, 2023, meeting minutes and established a rotating notetaker system. Members coordinated upcoming safety events, including a reflective gear handout and a Greenway Bike/Walk Parade. The Village Engineer provided updates on paving and roadway reconstruction projects.

• Approved minutes from 3/20/2023
• Decided to implement a rotating notetaker for meetings
• Scheduled Greenway Bike/Walk Parade for Sunday 5/21 (rain date 6/4)
• Appointed Alan Kriegel as Transit subcommittee captain
• Appointed Drew Pattison as bicycling subcommittee captain

General

This is the regular meeting of the Community Police Collaborative, a body that works on police-community relations. The agenda includes updates from the trustee, police department, and various subcommittees, followed by new business, public comments, and an executive session. No specific decisions or proposals are listed.

• Police Department Update
• CPC Committee Updates (CC&J, Data and Analytics, Operations, Community Outreach)
• Maplewood Community Board on Police Liaison update
• Public Comments
• Executive Session

General

The South Orange Village Health & Public Safety Committee will meet virtually to receive a quarterly update from all departments and discuss upcoming resolutions or ordinances. No specific decisions are listed on the agenda.

General

The South Orange Village Board of Trustees will hold a regular meeting to consider several items, including a $2.78 million bond ordinance for capital improvements, the adoption of the 2023 municipal budget, and a zoning amendment to remove tattoo parlors from prohibited uses and add short-term rentals. The board will also vote on a resolution authorizing payment of bills totaling $9,463,015.24 and other routine matters.

• Bond ordinance 2023-05 appropriating $2,783,080 for capital improvements, issuing $1,821,500 in bonds
• Zoning amendment 2023-07 to remove tattoo parlors from prohibited uses and add short-term rentals
• Resolution 2023-112 adopting the 2023 municipal budget
• Resolution 2023-107 awarding contract to Hutton Construction LLC for $88,319.00 for NJAW interconnect meter vault replacement
• Resolution 2023-113 authorizing payment of bills totaling $9,463,015.24

The Board of Trustees adopted the 2023 municipal budget and a bond ordinance for capital improvements. The board also approved several administrative resolutions and a contract for a meter vault installation.

• Adopted 2023 Municipal Budget (6-0)
• Approved Bond Ordinance #2023-05 for $2,783,080 in capital improvements (6-0)
• Approved $88,319 contract to Hutton Construction LLC for NJAW interconnect meter vault (6-0)
• Approved Ordinance #2023-04 to exceed municipal budget appropriation limits (6-0)
• Approved $9,463,015.24 in bill payments (6-0)
• Appointed Katie Skibinski as alternate member to Environmental Commission
• Tabled Ordinance #2023-07 regarding tattoo parlors and short-term rentals
• Approved Resolution #2023-110 opposing Assembly Bill A-4498/S-3090 (6-0)

General

The South Essex Fire Department Management Committee is meeting to approve a $33,672.59 bill list, recommend fire officers as deputy OEM representatives for member municipalities, and discuss FMBA contract negotiations. The committee will also enter a closed executive session to discuss personnel, contract negotiations, and cost allocation.

• Resolution 2023-12: Recommend Chief Jos rez (South Orange Village) and Deputy Chief Michael DeMartini (Maplewood) as deputy OEM representatives
• Resolution 2023-13: Authorize payment of bills totaling $33,672.59
• Resolution 2023-14: Authorize executive session for personnel, contract negotiations, and cost allocation
• Old business: FMBA contract negotiations
• Bills include $5,830.53 for SCBA maintenance, $8,035.75 for vehicle maintenance, and $1,436.00 for a catered holiday dinner

Planning Board

The South Orange Village Planning Board will hold a regular meeting to discuss and vote on several items, including a master plan consistency review for an ordinance updating the land development application checklist, and a resolution for an amended minor site plan for Seton Hall University's scoreboard. The board will also continue hearing Seton Hall's application for a 12,862 SF addition to the Regan Recreation and Athletic Center and a 176 SF vestibule, along with site modifications. The meeting is virtual via Webex.

• Ordinance #2023-06: Master Plan Consistency Review for revised Land Development Application Checklist
• Case #294: Seton Hall University amended minor site plan for scoreboard illuminated area increase to 9'6" x 16'
• Case #292: Seton Hall University preliminary and final site plan for 12,862 SF addition to Regan Recreation and Athletic Center and 176 SF vestibule
• Case #292 also includes modifications to drive aisles, parking, and pedestrian walks

The Planning Board approved a site plan for an addition to the Regan Recreation and Athletic Center subject to specific conditions. The board also found a revised land development application checklist consistent with the Master Plan and approved a scoreboard modification for Seton Hall University.

• Approved Ordinance 2023-06 revising the Land Development Application Checklist as consistent with the Master Plan (7-0)
• Approved Resolution for Case #294 Seton Hall University scoreboard illuminated area increase (7-0)
• Approved Case #292 Seton Hall University 12,862 SF addition and vestibule subject to conditions (5-1)
• Approved March 6, 2023 regular meeting minutes (unanimous)
• Approved March 14, 2023 special meeting minutes (unanimous)

General

This is a routine meeting of the Public Works & Utilities committee. The agenda includes approval of minutes, public comment, and reports from the Public Works, Water Utility, and Engineering departments. Topics to be discussed include trees, recycling, AMI/lead line identification, road paving, and the River Greenway project. No specific decisions or proposals are listed.

• Discussion of AMI/Lead Line ID and Lead Line Identification
• Engineering report on Road Paving
• River Greenway project update
• Public Works report on Trees and Recycling

The Public Works & Utilities Committee met on March 30, 2023, with Trustee Hartshorn Hilton acting as chair. No formal decisions were made; the meeting consisted of reports and discussion on topics like street lights, recycling, tree removal, and water projects. The approval of minutes was held until the next meeting.

• Approval of minutes held until next meeting
• No formal votes or resolutions taken

General

The South Orange Village Board of Trustees will hold a regular meeting with a consent agenda covering multiple resolutions, including change orders for the Baird Community Center renovation, a contract for police weapons disposal, and the issuance of water bank construction notes. The board will also consider an ordinance to adopt a revised land development application checklist and hear reports from the Board of Health and various departments.

• Ordinance 2023-06 to adopt revised Land Development Application Checklist
• Change orders for Frankoski Construction: $16,678.07 (porch waterproofing), $45,829.21 (hotbox components), $8,197.44 (flooring finish)
• Resolution 2023-095: $79,318.38 furniture purchase for Baird Center via BuyBoard co-op
• Resolution 2023-096: issuance of water bank construction notes up to $695,000, $2,495,000, and $465,000
• Resolution 2023-093: sale of police weapons and ammunition to Phoenix Distributors

The Board of Trustees approved a resolution authorizing the payment of bills totaling $2,774,567.08 through March 27, 2023. They also adopted a consent agenda including resolutions for Water Bank construction financing notes totaling up to $3.655 million, several change orders for the Baird Community Center renovation, and a first reading of an ordinance updating the land development application checklist. An executive session was held regarding a personnel matter, and the Board of Health discussed public health updates and animal control.

• Approved Resolution 2023-102 authorizing payment of bills totaling $2,774,567.08 (6-0)
• Adopted Resolutions 2023-088 through 2023-101 as consent agenda (6-0)
• Authorized issuance of Water Bank construction financing notes up to $695,000, $2,495,000, and $465,000
• Approved change orders for Frankoski Construction Company for Baird Center renovation totaling up to $70,704.72
• Approved change orders for Metro Elevator for library elevator work totaling up to $28,970.00
• Adopted Ordinance 2023-06 for first reading regarding Land Development Application Checklist (6-0)
• Set public hearing for Ordinance 2023-06 for May 8, 2023
• Approved hiring of part-time clerk-typist and police dispatcher trainee

General

The South Orange Village Planning & Economic Development Committee is meeting to discuss new business items including properties at 102-108 Prospect Street and 111 Milligan Place, as well as a River Greenway planning study. They will also receive reports on code enforcement, administration, and downtown activities, and continue old business such as parking ordinance review and 2023 planning goals.

• 102-108 Prospect Street
• 111 Milligan Place
• River Greenway Planning Study
• Parking Ordinance Review
• 2023 Planning Goals

General

The South Orange Parking Authority will convene to review financial reports, approve checks, and adopt open and closed meeting minutes from February. No substantive decisions on parking policy or contracts are listed for action.

• Resolution Approving Checks
• Resolution Adopting Open Minutes for February 21, 2023
• Resolution Adopting Closed Minutes for February 21, 2023

The South Orange Parking Authority approved routine financial items, including ACH payments and checks totaling $17,974.19 for SOPA and $50,800.00 for NJ Transit. They also approved the minutes from the February 21, 2021 meeting. The board discussed updates on benefits review, parking validation, and a new 'Pay by Text' option, then moved into closed session.

• Approved ACH payments and checks #2148-2157 totaling $17,974.19 (all in favor)
• Approved NJ Transit checks #1129-1130 totaling $50,800.00 (all in favor)
• Approved minutes from February 21, 2021 (all in favor)
• Moved into closed session at 7:12pm (all in favor)

General

The meeting was largely procedural, covering committee updates and upcoming events. Votes were held for Vice Chair and member term end dates, but outcomes were not recorded in the minutes. No substantive policy decisions were made.

• Vote on Vice Chair held (outcome not recorded)
• Vote on Member Term end dates held (outcome not recorded)

General

The South Essex Fire Department Management Committee is meeting to consider resolutions on its consent agenda, including appointing a Chief Executive Officer and authorizing a contract for management services, as well as approving payment of bills totaling $103,649.32. The committee will also discuss FMBA contract negotiations and assigning Deputy OEM Coordinators to each municipality, and may enter executive session for personnel and contract matters.

• Resolution 2023-09: Appointing Adam D. Loehner (Armogan Strategic Partners) as CEO and authorizing a management services contract for 2023
• Resolution 2023-10: Authorizing a $15,000 increase to the CEO's contract for work on initial FMBA contract negotiations
• Resolution 2023-11: Authorizing payment of bills totaling $103,649.32 through March 14, 2023
• Discussion of FMBA contract negotiations (Local 240/25)
• New business: Assigning Deputy OEM Coordinator to each municipality

Planning Board

The South Orange Village Planning Board is holding a special meeting to continue reviewing Seton Hall University's application for a preliminary and final site plan. The proposal includes a 12,862 square foot addition to the Regan Recreation and Athletic Center and a 176 square foot vestibule, along with modifications to drive aisles, parking, and pedestrian walks. This is a continuation from a December 5th meeting.

• Case #292: Seton Hall University, Block 901 Lot 3, 400 South Orange Avenue
• Proposed 12,862 SF addition to Regan Recreation and Athletic Center
• Proposed 176 SF vestibule on northern side of building
• Modifications to drive aisles, parking, and pedestrian walks
• Continuation from December 5th meeting

The Planning Board heard continued testimony on Seton Hall University's proposed 12,862 SF addition to the Regan Recreation and Athletic Center and a 176 SF vestibule, along with site modifications. The applicant completed its case, and the board carried the application to the next regular meeting on April 3, 2023, without a decision.

• Carried Seton Hall University site plan application to April 3, 2023 meeting

General

The South Orange Village Board of Trustees is meeting to introduce the 2023 municipal budget and a $2.78 million bond ordinance for capital improvements, along with other ordinances and resolutions. The board will also hold public hearings on a flood mitigation bond and salary ranges for non-union personnel. Several routine items, including a consent agenda and bill payments, are scheduled.

• 2023-05: Bond ordinance appropriating $2,783,080 for capital improvements, issuing $1,821,500 in bonds
• 2023-02: Bond ordinance for flood mitigation project phases, appropriating $2,735,000
• 2023-03: Ordinance establishing salary ranges for non-union and supervisory personnel
• 2023-085: Resolution introducing the 2023 municipal budget
• 2023-086: Payment of bills totaling $2,850,887.08

The Board of Trustees introduced the 2023 municipal budget and advanced a $2,783,080 capital improvements bond ordinance (2023-05) for first reading, with public hearings set for April 10, 2023. It also adopted a flood mitigation bond ordinance (2023-02) and salary ranges for non-union personnel. A resolution for animal control services was tabled to the next meeting.

• Introduced 2023 municipal budget (Resolution 2023-085) (6-0)
• Adopted first reading of $2,783,080 capital improvements bond ordinance (2023-05) (6-0)
• Adopted first reading of cap bank ordinance (2023-04) (6-0)
• Adopted $2,735,000 flood mitigation bond ordinance (2023-02) (6-0)
• Adopted salary ranges for non-union personnel (2023-03) (6-0)
• Approved consent agenda resolutions 2023-077 to 2023-083, except 2023-080 voted separately and 2023-081 tabled (6-0)
• Approved provisional appointment of Captain Stephen Dolinac to Deputy Chief (2023-080) (6-0)
• Approved payment of bills totaling $2,850,887.08 (2023-086) (6-0)

General

The South Orange Village Community Police Collaborative will hold its regular virtual meeting to receive updates from trustees, police, and its five subcommittees. No substantive decisions are listed on the agenda.

Planning Board

The South Orange Village Planning Board will hold a virtual meeting to discuss and vote on land-use applications, including a cannabis retail business at 57 W. South Orange Avenue and Seton Hall University’s athletic center expansion. The board will also hear updates from the Planning & Economic Development Committee and review a minor subdivision proposal.

• Case #293: CannaBoy TreeHouse, LLC seeks conditional use to operate a cannabis retail business at 57 W. South Orange Avenue
• Case #294: Seton Hall University requests amended minor site plan for scoreboard expansion at 400 South Orange Avenue
• Case #292: Seton Hall University proposes 12,862 SF addition to Regan Recreation and Athletic Center at 400 South Orange Avenue
• Case #295: Township seeks minor subdivision of Lot 77.01 on West 3rd Street off Village Mews Lane

The Planning Board approved a conditional use resolution for a cannabis retail business and a minor site plan for a new scoreboard at Seton Hall University. A courtesy review for a Village subdivision on West 3rd Street was discussed, and one university application was carried to a future meeting.

• Approved Resolution for Case #293/CannaBoy TreeHouse, LLC cannabis retail business (4-0)
• Approved Case #294/Seton Hall University minor site plan for scoreboard increase (8-0)
• Carried Case #292/Seton Hall University site plan for athletic center addition to March 14th
• Approved minutes from February 6 and February 15, 2023 meetings

General

The Finance and Capital Projects Committee is meeting to discuss the 2023 proposed budget and provide updates on the ongoing property revaluation. The agenda also includes department updates from Finance, Tax Collector, Water, and Tax Assessor offices, with public comment periods.

• 2023 Proposed Budget
• 2023 Revaluation update
• Department updates: Finance, Tax Collector, Water, Tax Assessor/QPA
• Approval of January 19, 2023 minutes

General

The South Orange Village Board of Trustees is meeting to consider a consent agenda with resolutions including a $2.7 million federal grant for the River Greenway bicycle/pedestrian bridge and pathway project, several change orders for construction work, and various appointments and contracts. The board will also enter executive session, hear reports, and take public comment. The meeting includes routine items like bill payments and minutes approval.

• Resolution 2023-073: $2,706,506.10 federal aid grant for River Greenway Bicycle/Pedestrian Bridge and Pathway Project
• Change orders #32-35 for Frankoski Construction: $11,484.40, $9,049.05, $15,203.10, $4,463.61 for gym wall strapping, ADA door alarms, electrical power, and lighting fixtures
• Resolution 2023-065: $90,388.76 change order for traffic striping with Denville Line Painting
• Resolution 2023-067: Ricoh copier lease at $1,189.38 per quarter for 48 months
• Resolution 2023-075: Payment of bills totaling $6,287,725.05

The South Orange Village Board of Trustees approved a consent agenda of 17 resolutions (2023-058 through 2023-074) covering hiring, contracts, grants, and change orders, and authorized payment of bills totaling $6,287,725.05. The board also approved the minutes from the February 13, 2023 meeting. No substantive public comment or new business was conducted.

• Approved consent agenda resolutions 2023-058 through 2023-074 (5-0)
• Approved payment of bills totaling $6,287,725.05 (5-0)
• Approved minutes of February 13, 2023 regular meeting (5-0)

General

The South Orange Environmental Commission is meeting virtually to approve January minutes, discuss policy updates, and receive updates on projects including a grant proposal and the process for filling an open commission member position. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of January 2023 minutes
• Discussion of grant proposal
• Criteria and process for open commission member position
• Date for commissioner recommendation
• Social media updates: Facebook page likes up to 856, Instagram followers up to 418

The South Orange Environmental Commission approved the January 2023 meeting minutes unanimously. No policy updates were reported. The commission discussed ongoing projects including a $10k grant proposal for reforestation, a new tree ordinance being developed with Topology, and recycling service improvements. No substantive policy decisions were made beyond the minutes approval.

• Approved January 2023 meeting minutes (unanimous)

General

The Planning & Economic Development Committee is meeting to discuss new business including a memo from the South Orange Economic Committee, a Greenway memo, and a guide on opening a business. They will also review old business items such as the parking ordinance, 2023 planning goals, the ADU ordinance, and a completeness checklist amendment. The meeting includes reports from code enforcement, the acting administrator, and South Orange Downtown, plus public comment.

• Parking Ordinance Review
• ADU Ordinance
• Completeness Checklist Amendment
• 2023 Planning Goals
• SOEC Memo 2023

General

The South Orange Parking Authority is meeting to discuss and vote on several items, including a proposed rate increase at the Taylor Place Garage, outsourcing state pension and health benefits, and a validation program. The board will also consider routine approvals of checks and minutes, and hear public comment.

• Resolution approving new rate at Taylor Place Garage
• Resolution approving outsourcing state pension and health benefits
• Resolution approving a validation program
• Resolution approving checks
• Resolution adopting open and closed minutes for January 17, 2023

The South Orange Parking Authority approved increasing the Taylor Place garage rate to $1.00 per hour (50 cents for 30 minutes) with a two-hour max, matching other lots. A discussion on extending maximum parking rates at various locations was tabled. The board also discussed a proposal to outsource pension and health benefits, but no decision was recorded.

• Approved Taylor Place garage rate increase to $1.00/hour with 2-hour max
• Tabled discussion on extending maximum parking rates at various locations

General

The South Orange Village Community Relations Committee is meeting virtually to discuss routine business, including nominations for Villager of the Month and Village Spotlight, as well as planning for newcomer activities and cultural event celebrations. The agenda is largely procedural, with no major decisions or financial items listed.

• Villager of the Month nominations
• Village Spotlight nomination
• Newcomers Meet and Greet activities
• Sizzle reel content discussion
• Celebration of cultural events

General

The South Essex Fire Department Management Committee is meeting to consider awarding a contract to JCT Solutions for IT management services, not to exceed $36,000. The committee will also discuss the 2023 budget and billing, and will go into executive session to discuss personnel matters and contract negotiations with Local 240/25.

• Resolution 2023-07: Award contract to JCT Solutions for IT management services, not to exceed $36,000
• Budget discussion and 2023 billing
• FMBA contract negotiations calendar
• Executive session for personnel matters and Local 240/25 contract negotiations

General

The South Orange Village Public Works & Utilities Committee is meeting to review budget proposals for the Public Works, Water Utility, and Engineering departments. They will also receive reports on recycling, leaves, trees, AMI, lead line identification, Grove Park, stormwater, River Greenway, and road paving. The meeting is open to the public.

• Review of Public Works budget proposals
• Review of Water Utility budget proposals, including AMI and lead line identification
• Review of Engineering budget proposals, including Grove Park, stormwater, River Greenway, and road paving
• Reports on recycling, leaves, and trees

The Public Works & Utilities Committee met and reviewed budget proposals, with the Water Utility announcing plans to begin replacing all water meters in the Village next month, including identifying lead or galvanized service lines. No formal votes were taken; the meeting was informational and procedural.

• Approved ordinance for financing FEMA flood mitigation phases 2-6 (via JMEUC report)
• Reviewed budget proposals for Public Works, Water Utility, and Engineering
• Discussed scheduling leaf pickup
• Noted 4 trees removed in January and 5-6 in February
• Water meter replacement program to begin next month

Planning Board

The South Orange Village Planning Board is holding a special meeting to continue hearing Case #293, a conditional use application from CannaBoy TreeHouse, LLC to operate a cannabis retail business at 57 W. South Orange Avenue. The applicant proposes only interior changes, with no exterior alterations. The board will also set the next regular meeting date.

• Case #293: CannaBoy TreeHouse, LLC — conditional use for cannabis retail at 57 W. South Orange Avenue (Block 1904 Lot 12), continuation from January 5
• No exterior improvements or alterations proposed; only interior changes
• Next regular meeting scheduled for Monday, March 6, 2023 at 7:30 pm

The Planning Board approved a conditional use application for CannaBoy TreeHouse, LLC to operate a cannabis retail business. The approval includes conditions regarding employee parking permits, a loading plan, and design requirements.

• Approved cannabis retail business application for 57 W. South Orange Avenue (5-1, 1 abstain)

General

The South Orange Village Design Review Board is meeting to review downtown streetscape post lights, specifically their color temperature, and to review sconces at 270-299 Irvington Ave. They will also continue a sign review for Vose & Taylor on the South Orange side. The meeting includes public comment.

• Review downtown streetscape post lights (temperature of lights)
• Review sconce 270-299 Irvington Ave
• Sign review Vose & Taylor/South Orange Side

General

The South Orange Board of Trustees met virtually to conduct routine business, approve contracts and ordinances, and hear reports. The meeting included a public hearing on accessory dwelling units and a liquor-license transfer, plus presentations on the Engineering Department and downtown budgets.

• $2,735,000 bond ordinance for flood-mitigation project phases II(b), III(b), IV, V, VI
• $6,147,911.43 in bills paid, including $8,535.07 change order for Frankoski Construction bathroom tile work
• $13,876.39 change order for Frankoski Construction fire-alarm modules
• $56,134.50 contract with Fairfield Maintenance for above-ground fuel tanks
• 2022-34 ordinance amendment to permit accessory dwelling units in Village Code Chapter 185

The Board of Trustees adopted an ordinance permitting accessory dwelling units (2022-34) and amended loading/unloading rules on Sloan and Second Streets (2023-01). It also introduced a $2,735,000 bond ordinance for flood mitigation and a salary range ordinance for non-union staff. The board approved a consent agenda of resolutions including appointments, contracts, and change orders, and authorized payment of bills totaling $6,147,911.43.

• Adopted ADU ordinance 2022-34 (6-0)
• Adopted loading/unloading amendment 2023-01 (6-0)
• Introduced flood mitigation bond ordinance 2023-02, $2,735,000 (6-0)
• Introduced salary range ordinance 2023-03 (6-0)
• Approved consent agenda resolutions 2023-035 to 2023-047 and 2023-050 to 2023-054 (6-0)
• Approved engineering service resolutions 2023-048 and 2023-049 (5-1, Hilton no)
• Approved liquor license transfer to Neighbors Wine LLC (6-0)
• Approved payment of bills totaling $6,147,911.43 (6-0)

General

The Walk Bike Ride South Orange committee was formally established, with a resolution approved at the Board of Trustees meeting. Members were listed, and terms were set for two years, with half of initial members serving one-year terms. The committee discussed various projects including pedestrian safety, bike infrastructure, and the greenway, but no formal votes were taken on these items.

• Committee established with members at large and liaisons
• Committee terms set at two years, half initial members one year
• Ed Moore volunteered as Health & Public Safety Meeting Liaison
• Shazia Anam requested to join Pedestrian Subcommittee
• Julia Flath to follow up on Valley St project with County
• Greenway Bike/Walk Parade tentatively scheduled for 5/20 with rain date 5/21

General

The Health & Public Safety Committee is holding a routine virtual meeting to approve minutes, hear public comments, and receive quarterly updates from all departments. They will also discuss upcoming resolutions, including vendor purchase orders and items over $5,000, and any ordinances.

• Approval of December 8, 2022 minutes
• Quarterly update from all departments
• Discussion of upcoming resolutions for vendor purchase orders and items over $5,000
• Public comments

General

The South Orange Village Board reviews updates on citizen engagement initiatives, volunteer management, and strategic partnerships with Seton Hall University and the downtown organization. No formal decisions are listed; most items are ongoing or tabled.

• Volunteer management form status update
• Transit Village Grant status (not accepted)
• South Orange Downtown kiosks and municipal grants discussion
• Seton Hall University partnership update
• 2023 SPACE reworking plan

General

The South Orange Zoning Board of Adjustment is holding a regular virtual meeting. The agenda is largely procedural: it includes the swearing in of a new regular member and the board's planner and engineer consultants, approval of the prior meeting's minutes, and setting the next meeting date. No substantive applications, hearings, or decisions are listed on this agenda.

• Swearing in of new regular member Ritu Pancholy
• Swearing in of planner and engineer consultant
• Approval of minutes from January 3, 2023 regular meeting
• Next meeting set for Tuesday, March 7, 2023 at 7pm

The Zoning Board of Adjustment held a procedural meeting, swearing in Ritu Pancholy as a new regular member and approving the minutes from the January 3, 2023 meeting. No substantive decisions were made; the swearing in of a planner and engineer consultant was carried to the next meeting.

• Swore in Ritu Pancholy as regular member
• Approved January 3, 2023 meeting minutes (5-0)

General

The South Orange Planning Board will hold a regular meeting to review an ordinance on accessory dwelling units, discuss a report from the Planning & Economic Development Committee, and consider applications for completeness and hearings. The board will also hear or carry applications from Seton Hall University and a cannabis retail business.

• Ordinance 2022-34 review for Master Plan consistency to permit Accessory Dwelling Units
• Case #294: Seton Hall University scoreboard modification to increase illuminated area to 9 ft 6 in by 16 ft
• Case #292: Seton Hall University 12,862 SF addition to Regan Recreation and Athletic Center plus 176 SF vestibule
• Case #293: CannaBoy TreeHouse, LLC conditional use for cannabis retail at 57 W. South Orange Avenue
• Swearing in of Lillian Harris and Susie Adamson as board members

The Planning Board adopted a resolution confirming that an ordinance permitting accessory dwelling units is consistent with the Master Plan. The board also deemed a site plan application for a Seton Hall University scoreboard complete. Two other site plan and conditional use cases were carried to future meetings.

• Approved Master Plan Consistency for Ordinance 2022-34 regarding Accessory Dwelling Units (7-0, 1 abstain)
• Deemed Case #294 (Seton Hall University scoreboard modifications) application complete (9-0)
• Carried Case #292 (Seton Hall University athletic center addition) to March 14
• Carried Case #293 (CannaBoy TreeHouse, LLC cannabis retail) to February 15
• Approved January 5, 2023 meeting minutes (7-0, 1 abstain)

General

The South Essex Fire Department Management Committee is meeting to consider a resolution authorizing payment of bills totaling $28,888.00, discuss the budget, and receive updates on FMBA contract negotiations. The committee will also hold public comment periods and may enter executive session to discuss personnel and contract matters.

• Resolution 2023-05: Authorizes payment of bills and issuance of checks through February 1, 2023, totaling $28,888.00
• Budget discussion led by Chief Executive Officer Adam D. Loehner
• FMBA contract negotiations listed under old business
• Resolution 2023-06: Authorizes executive session for personnel matters and Local 240/25 contract negotiations
• Bills list includes $15,000 to South Orange Rescue Squad for EMS services

General

The Recreation, Arts & Cultural Affairs Committee is meeting to discuss updates on recreation programming, cultural events, and facilities. They will review spring sports and summer camp plans, Black History Month events, and capital projects at Baird, Carter Park, and Cameron Recreation Area. The committee will also address old business including capital and operating budgets for 2023 and Baird signage.

• Spring programming: baseball, soccer, field hockey
• Summer camp program update
• Black History Month events: Erasing South Orange Borders, SODT Black Entrepreneurs and Community Leaders
• Facilities updates: Baird, Carter Park, Cameron Recreation Area
• Capital and operating budgets 2023

General

The South Orange Village Board of Trustees is holding a special meeting on January 28, 2023, to hear presentations from several village departments, including Building & Code Enforcement, Health, IT, Clerk's Office, Tax Assessor, Tax Collector, and Administration. Each presentation is followed by a public comment period. The agenda is primarily procedural, with no specific decisions or proposals listed.

• Building & Code Enforcement presentation at 9:00 AM
• Health Department presentation at 9:30 AM
• IT Department presentation at 10:15 AM
• Clerk's Office presentation at 10:45 AM
• Tax Assessor and Tax Collector presentations at 11:00 AM and 11:15 AM

General

The South Orange Environmental Commission is meeting to discuss policy updates, including a lighting ordinance, and to consider approving the ERI project. They will also review new projects, such as the dual stream recycling communications and a greenway strategy proposal, and hear public comments.

• Lighting Ordinance policy update
• ERI project approval discussion
• New Dual Stream Recycling communications
• Greenway Strategy Proposal memo update
• Criteria for Commission Member positions

The South Orange Environmental Commission approved the ERI project and endorsed the Greenway Strategy Proposal Memo. They also approved the December 2022 minutes and discussed a lighting ordinance, recycling enforcement, and commission member criteria.

• Approved December 2022 minutes (unanimous)
• Approved ERI project (unanimous)
• Endorsed Greenway Strategy Proposal Memo

Planning Board

The South Orange Village Planning Board is holding a special meeting to review Ordinance 2022-34, which amends Chapter 185 to permit Accessory Dwelling Units, for consistency with the Master Plan. The board will also continue hearing Case #293 from CannaBoy TreeHouse, LLC, which seeks a conditional use permit to operate a cannabis retail business at 57 W. South Orange Avenue. Two new members will be sworn in at the start of the meeting.

• Ordinance 2022-34 review: amends Chapter 185 to permit Accessory Dwelling Units
• Case #293/CannaBoy TreeHouse, LLC: conditional use for cannabis retail at 57 W. South Orange Avenue (Block 1904 Lot 12)
• Swearing in of Lillian Harris (Regular Member) and Susie Adamson (Alternate Member)

General

The South Orange Board of Trustees met virtually to conduct routine business, approve bills totaling $6,417,532.37, and vote on multiple resolutions including hiring staff, renewing contracts, and allocating funds. The meeting also featured presentations on the 2023 revaluation and annual budgets for SOPAC and YouthNet, as well as a proclamation honoring the South Orange-Maplewood Adult School Association.

• Approved $6,417,532.37 in bills and checks for January 2023
• Awarded $46,000 contract to PKF O'Connor Davies as municipal auditor for 2023
• Allocated $100,000 from Affordable Housing Trust Fund to Wealth Gap Equalizer Loan Program
• Hired part-time public health nurse, crossing guard, fire inspector, and seasonal recreation employees
• Awarded food service contract to Miele’s Concessions for South Orange Municipal Swimming Pool for 2023

The South Orange Board of Trustees adopted the 2023 temporary budget and authorized bill payments totaling $6,417,532.37. The board also approved multiple resolutions regarding personnel hires, professional service contracts including municipal auditing by PKF O'Connor Davies not to exceed $46,000, and an allocation of $100,000 from the Affordable Housing Trust Fund for the Wealth Gap Equalizer Loan Program. Resolutions regarding an EEOC compliance guide, a police sergeant promotion, and a new advisory committee were withdrawn.

• Authorized an Executive Session via Resolution 2023-013
• Approved meeting minutes from January 9, 2023
• Adopted consent agenda resolutions 2023-014 through 2023-032, excepting withdrawn items 2023-027, 2023-028, and 2023-032
• Approved municipal auditor contract to PKF O'Connor Davies for 2023 not to exceed $46,000 (Resolution 2023-024)
• Authorized allocation of $100,000 from the Affordable Housing Trust Fund for the Wealth Gap Equalizer Loan Program (Resolution 2023-026)
• Adopted the 2023 temporary budget via Resolution 2023-019
• Appointed Beau Schwegman as an alternate member to the South Orange Environmental Commission
• Approved payment of bills and issuance of checks totaling $6,417,532.37 via Resolution 2023-033

General

The South Orange Board of Trustees convened a special meeting with presentations from multiple village departments, including the Police Department, Department of Public Works, Recreation Department, Water Department, and Library. The meeting followed standard procedural steps and included a public comment period.

General

The South Orange Historic Preservation Commission is holding a regular virtual meeting. The agenda includes approval of minutes and a resolution for 2023 meetings, along with updates on the Baird and Library projects, subcommittee reports, and public comments. No major decisions or public hearings are listed.

• Approval of minutes from November 10, 2022 regular meeting
• Resolution establishing 2023 annual meeting schedule
• Update on Baird project
• Update on Library project
• Subcommittee updates: Master Plan, Ordinance Revision, Website

The South Orange Village Historic Preservation Commission approved the minutes from its November 10, 2022 meeting and passed a resolution establishing its 2023 annual meeting dates. The commission also discussed updates regarding the Baird construction, library façade plans, ordinance revisions, and a proposed $25,000 budget.

• Approved minutes of the November 10, 2022 regular meeting (all in favor)
• Approved resolution establishing 2023 annual meeting dates (all in favor)

General

The Community Police Collaborative holds its regular meeting to receive updates from trustees, police, and subcommittees including data analytics, operations, and community outreach. Residents may speak during the public comments period.

• Trustee update
• Police Department update
• Subcommittee reports: CC&J, Data and Analytics, Operations, Community Outreach, Maplewood Community Board on Police Liaison
• Public comments period scheduled

General

The South Orange Health & Public Safety Committee will hold a virtual meeting to preview the upcoming 2023 budget presentation and discuss a resolution supporting the Walk Bike Ride South Orange initiative. No formal decisions are listed; the body will also review minutes, hear public comments, and adjourn.

General

The South Essex Fire Department Management Committee is meeting to appoint its chair, vice chair, and a third member, and to approve the 2023 meeting schedule. The agenda also includes public comment, committee reports, and a resolution to enter executive session to discuss personnel matters and contract negotiations.

• Resolution 2023-01 appoints Sheena Collum as Chair and Victor De Luca as Vice Chair (Jan 1–Mar 31, 2023), then swaps roles (Apr 1, 2023–Jan 2024 meeting)
• Resolution 2023-02 appoints Greg Lembrich as the third member of the committee
• Resolution 2023-03 notices monthly meetings on 1st and 3rd Thursdays at 4:00 PM at Maplewood Township Building, 574 Valley St.
• Resolution 2023-04 authorizes executive session for personnel matters and Local 240/25 contract negotiations
• Old business includes FMBA contract negotiations

General

The South Orange Village Finance and Capital Projects Committee is meeting virtually to discuss financial matters. The agenda includes approval of minutes, public comments, and new business on finance software, as well as old business on the 2023 revaluation and department updates. No specific decisions or dollar amounts are listed.

• Discussion of finance software
• 2023 revaluation update
• Department updates from Finance, Tax Collector, Water, and Tax Assessor

General

The South Orange Village Public Works & Utilities Committee meets to receive routine updates from its departments. No formal decisions are listed on this agenda; the body hears reports on recycling, water-meter modernization, lead-line identification, the River Greenway project, and 2023 road-paving plans.

The Public Works & Utilities Committee discussed updates on lead line identification, recycling, and water meter replacement. A contractor will be hired in early February for water meter replacement, with postcards to be sent to residents. No formal votes or decisions were recorded; the meeting was informational.

• Water meter replacement contractor to be hired in February (discussed)
• Postcards to residents about meter replacement schedule (planned)
• River Greenway project authorized to go out to bid (reported)
• Recycling pickup schedule updated with public input (reported)

General

The South Orange Parking Authority will meet to discuss and vote on resolutions for restaurant valet parking at Village Hall and a new fee schedule for the Jespy Jitney. The board will also review financial reports, adopt open and closed minutes, and hear public comments.

• Resolution approving checks (financial report)
• Resolution adopting open minutes for January 17, 2023
• Resolution adopting closed minutes for January 17, 2023
• Resolution setting Village Hall restaurant valet parking policy
• Resolution adopting Jespy Jitney fee schedule

The South Orange Parking Authority approved three ACH payments and checks totaling $12,203.03, and approved the December 20, 2022 minutes pending a date correction. All new pay stations are installed and operational. A resolution was tabled with no action taken.

• Approved ACH payments and checks #2120-2130 totaling $12,203.03 (unanimous)
• Approved December 20, 2022 minutes pending date correction (unanimous)
• Tabled resolution with no action taken

General

The Strategic Partnerships and Citizen Engagement committee is meeting to discuss ongoing items including volunteer management, communications of ordinance changes, website updates, and kiosk grants. They will also review strategic partnerships with Seton Hall University and South Orange Downtown, and consider funding for new resident meet-and-greets.

• Quarterly New Residents Meet & Greets: estimated $300 per event, $1,200 per year, funding to be identified for FY23
• Transit Village Grant status update
• Volunteer management application form status and next steps
• Sizzle reel and village website images discussion
• Community board next steps (on hold)

General

The South Orange Village Board of Trustees is holding a regular meeting with several action items, including a first reading of a loading ordinance, a second reading of a water rate ordinance, and a consent agenda with contracts and appointments. The board will also hear annual budget presentations from the Community Coalition on Race and the Environmental Commission. The meeting includes an executive session and public comment periods.

• Resolution 2023-005: Award contract to MeterTek Utility Services for replacement water meters, $463,675
• Ordinance 2023-01 (first reading): Amend loading/unloading rules on Sloan Street and Second Street
• Ordinance 2022-36 (second reading): Amend water system cost provisions
• Resolution 2023-004: Appoint Brown and Brown Insurance as risk manager for 2023
• Resolution 2023-011: Award contract to D&L Paving for improvements to 133 Fairview Avenue parking lot

The Board of Trustees adopted Ordinance 2022-36 amending water system costs, and approved a consent agenda including a $463,675 contract to MeterTek Utility Services for replacement water meters. The board also introduced Ordinance 2023-01 regarding loading/unloading on Sloan and Second Streets, with a public hearing set for February 13, 2023. All votes were unanimous among present members; Trustee Schnall was absent.

• Adopted Ordinance 2022-36 amending water system costs (5-0)
• Introduced Ordinance 2023-01 on loading/unloading restrictions (5-0)
• Approved consent agenda including $463,675 water meter contract to MeterTek (5-0)
• Approved liquor license renewal for Eden Cafe & Dining LLC (5-0)
• Approved minutes of December 27, 2022 (4-0-1 abstention)
• Appointed Susie Adamson and Lillian Harris to Planning Board
• Authorized executive session on recycling, personnel, redevelopment, shared services (unanimous)

General

The South Orange Planning Board will hold its regular meeting to reorganize for 2023, appoint professionals, and discuss an ordinance on accessory dwelling units. The board will also hear two applications: a cannabis retail business at 57 W. South Orange Avenue and a Seton Hall University expansion at 400 South Orange Avenue, though the latter has been carried to February 6th.

• Ordinance 2022-34 review for Master Plan consistency to permit Accessory Dwelling Units
• Case #293/CannaBoy TreeHouse, LLC: Conditional Use for Cannabis Retail Business at 57 W. South Orange Avenue
• Case #292/Seton Hall University: 12,862 SF addition to Regan Recreation and Athletic Center and 176 SF vestibule at 400 South Orange Avenue (carried to Feb 6)
• Resolutions appointing Bowman Consultant Group as Board Engineer, Topology as Board Planner, and Scarinci Hollenbeck as Board Attorney
• Election of officers and swearing in of planner and engineer for 2023

The Planning Board completed its annual reorganization by electing officers and appointing professional consultants. The board also reviewed and approved an ordinance regarding accessory dwelling units for consistency with the Master Plan.

• Elected Harold Colton-Max as Chairman
• Elected Michael Miller as Vice Chairman
• Appointed Topology as Board Planner for 2023
• Appointed Bowman Consultant Group as Board Engineer for 2023
• Appointed Scarinci Hollenbeck as Board Attorney for 2023
• Appointed Ojetti Davis as Board Secretary
• Approved December 5, 2022 meeting minutes
• Deemed Ordinance 2022-34 (Accessory Dwelling Units) consistent with Master Plan (7-1)

General

The South Orange Village Zoning Board of Adjustment held a virtual meeting on January 3, 2023, to reorganize officers, reappoint members, and approve minutes. The board also discussed two variance cases for property changes at 468 Irvington Avenue and 212 Edgewood Terrace.

• Reappointment of Paul Breene and Anthony Mason as regular members
• Case #1051: MGM Realty seeks C-variance to convert commercial units to a two-family house at 468 Irvington Avenue
• Case 1046: Michael Rocks & Stephen McGee request extension for C-variance to add a 2-story rear addition at 212 Edgewood Terrace

The Zoning Board of Adjustment completed its reorganization by electing a Chair and Vice Chair and appointing professional consultants. The board also approved variance relief for a commercial-to-residential conversion and a construction extension.

• Elected Paul Breene as Chair (5-0)
• Elected Jacob Levine as Vice Chair (5-0)
• Appointed Topology as Planner, Nusbaum Stein as Attorney, Bowman Consultant Group as Engineer, and Ojetti Davis as Secretary
• Approved minutes from December 6, 2022 (4-0, 2 abstentions)
• Granted C-Variance Relief for Case #1051 to convert commercial units to a two-family house at 468 Irvington Avenue (4-0)
• Granted an extension for Case #1046 regarding a 2-story rear addition at 212 Edgewood Terrace (4-0)

General

The South Orange Village Design Review Board will hold a virtual meeting to approve past meeting minutes and review a new business facade application for Cannabis Treehouse LLC.

• Cannabis Treehouse LLC - Facade Review