Spencer, IA

General

General

The Historic Preservation Commission will meet to review previous minutes and discuss ongoing projects. The agenda includes updates on the SPACE/Art Alliance and a planned cemetery walking tour.

• Clay County Fair Photography Contest HPC Division display
• Facebook content planning
• SPACE/Art Alliance update
• Winter 2026 Cemetery Walking Tour story map with Ed Lawver

Zoning Board of Adjustment

Golf Course Board

City Council

City Council

Airport Board

Park Board

Planning & Zoning Commission

City Council

General

Zoning Board of Adjustment

Golf Course Board

City Council

City Council

Park Board

Planning & Zoning Commission

Airport Board

City Council

General

City Council

Zoning Board of Adjustment

City Council

Airport Board

Park Board

Zoning Board of Adjustment

City Council

City Council

Airport Board

Park Board

Zoning Board of Adjustment

City Council

Airport Board

Park Board

Zoning Board of Adjustment

City Council

Airport Board

Park Board

City Council

Zoning Board of Adjustment

Airport Board

Park Board

City Council

General

The Hoeppner Trustees will meet to approve previous meeting minutes and discuss recommendations for the distribution of funds.

• Approval of October 31, 2025 minutes
• Discussion and recommendation on distribution of funds

General

The Committee of the Whole will meet to conduct old and new business. The agenda includes a scheduled discussion regarding e-bikes.

• E-Bike Discussion

City Council

The City Council will hold multiple public hearings regarding CDBG-DR application requirements for housing and sewer infrastructure. The body is also deciding on several demolition contracts and a payment for a new pumper truck.

• Payment of $1,097,953.00 to Reliant Fire Apparatus, Inc. for a new pumper truck
• Demolition of Group 1 and 2 High Density Apartments with Muddy Creek Contracting for $363,250
• Demolition of Group 3 Low Density Small Footprint with Vaughn DeLoss Construction for $32,800
• Payment of $335,374.98 to Woodruff Construction for 2026 Splash Pad at Riverview Park
• Public hearings on CDBG-DR requirements for rental housing, single family housing, and sewer separation

Planning & Zoning Commission

Airport Board

The Spencer Airport Board will meet to approve claims and a specific project payment. The board will also discuss and make a recommendation regarding the Lift Station Access Road.

• Payment Estimate No. 8 for the 2025 8-Plex Nested T-Hangar Project to Graves Construction Co., Inc. for $9,378.00
• Discussion and recommendation on Lift Station Access Road

Park Board

The Joint Park Board and Parks, Recreation and Culture Committee will meet to discuss several park facility updates. The board may make a recommendation regarding a proposed fee schedule.

• Proposed fee schedule discussion and possible recommendation
• Dennis Price Courts addition
• Riverview Park pickleball courts update
• Pour in place material for parks
• Spencer Tiger logos on Pedersen Park dugouts

Zoning Board of Adjustment

The Spencer Zoning Board of Adjustment will hold a regular meeting to consider one variance request. The board will decide whether to approve or deny a variance for an unpermitted front deck at 218 E 9th St, which was built to replace deteriorated steps. The meeting also includes approval of prior meeting minutes and is otherwise routine.

• Variance request by Linda Sterling for unpermitted front deck at 218 E 9th St, Spencer, IA
• Deck dimensions: 6'9" W x 8'6" L, located within 19'10" of the front (north) property line
• Motion to approve variance with or without conditions, or deny
• Approval of minutes from June 1, 2026 and July 6, 2026

The Zoning Board of Adjustment approved a variance for an unpermitted front deck at 218 E 9th St. The board also approved the minutes from June 1 and July 6, 2026.

• Approved variance for 6’-9” W x 8’-6” L front deck at 218 E 9th St (4-0)
• Approved June 1, 2026 and July 6, 2026 meeting minutes (4-0)

City Council

The Spencer City Council meets Monday, October 5, 2026, to vote on a consent agenda and several new resolutions. The most consequential item is a resolution approving a voluntary FEMA Section 404 Hazard Mitigation Grant Program buy-out for certain residential properties damaged in the June 2024 flood, authorizing city officials to implement the program and conduct real estate closings. The council will also set public hearings and application requirements for three storm and sanitary sewer separation projects, a day care resiliency project, and rental and single-family housing programs. Other votes cover police rifle replacements, a street plow truck camera licensing agreement, and employee handbook and retirement health savings changes.

• Resolution approving a voluntary FEMA Section 404 Hazard Mitigation Grant Program buy-out for residential properties damaged in the June 2024 flood
• Resolutions setting public hearings and application requirements for Project 1, Project 2, and Project 3 storm and sanitary sewer separation infrastructure
• Resolution setting a public hearing and application requirements for an infrastructure day care resiliency project
• Resolutions setting public hearings and application requirements for rental housing and single-family housing programs
• Consent agenda purchases: 12 patrol rifle replacements from Vance's Law Enforcement for $9,772.72 and accessories from Brownells for $5,112.84; 17-month Samsara dash cam licensing agreement for $4,443.06

The City Council approved a voluntary FEMA hazard mitigation buy-out program for residential properties damaged in the June 2024 flood. The council also scheduled several public hearings for infrastructure and housing projects and updated employee handbook policies.

• Approved voluntary FEMA Section 404 Hazard Mitigation Grant Program Buy-Out Program (6-0)
• Approved Resolution No. 6792 amending employee handbook vacation and sick leave policies (6-0)
• Approved Resolution No. 6793 expanding Mission Square Retirement Health Savings Program to all employees (6-0)
• Approved public hearing resolutions for storm and sanitary sewer separation Projects 1, 2, and 3 (6-0)
• Approved public hearing resolutions for day care resiliency, rental housing, and single family housing (6-0)
• Approved $4,443.06 licensing agreement with Samsara for plow truck dash cams
• Approved $14,885.56 for police patrol rifle replacements and accessories
• Approved bills and claims totaling $1,021,474.46 (6-0)

Golf Course Board

The Spencer Golf Course Board meets Monday, October 5, 2026, at 5:00 PM in the Main Conference Room at City Hall, 101 W. 5th Street. The board will vote on approving the Director of Golf Operations Position Prospectus and making a recommendation for recruitment, and will discuss tree donations. It will also consider approving minutes from September 14, 2026, and claims from 09/15/2026 to 10/05/2026. A Golf Superintendent Report will be given with no action taken.

• Vote on Director of Golf Operations Position Prospectus and recommendation for recruitment
• Discussion of tree donations
• Approval of Golf Course Board minutes of September 14, 2026
• Approval of claims 09/15/2026-10/05/2026
• Golf Superintendent Report (no action to be taken)

City Council

General

The Personnel Committee of Spencer, Iowa, meets Wednesday, September 30, 2026, at 12:00 PM in the upstairs conference room at City Hall, 101 W. 5th Street. The agenda lists roll call, two new-business items on employee benefits, and adjournment. No dollar amounts, specific revisions, or decisions are stated in the agenda text. The note indicates some members may participate by telephone under Section 21.8 of the Code of Iowa.

• Mission Square Health Savings Account Revisions
• Accrued Benefit Revisions
• Some members may participate by telephone under Section 21.8 of the Code of Iowa

General

The Spencer Airport Board meets Wednesday, September 30, 2026 at 3:00 PM in the upstairs conference room at City Hall, 101 W. 5th Street. The only substantive agenda item is new business: authorizing an Airport Improvement Program application and ratifying existing documents related to that application. The agenda lists no other items beyond roll call and adjournment, and it does not state a dollar amount or project details.

• Authorize Airport Improvement Program application
• Ratify existing documents related to the application
• Roll call of members Norris, Veit, Peterson, Steffan, Schoorman

The Airport Board of Trustees met for a special session to handle a grant application. The board voted to authorize the Airport Improvement Program application and ratify related documents.

• Authorized Airport Improvement Program Application and ratified existing documents (unanimous)

General

The Spencer Historic Preservation Commission is meeting to approve prior minutes and discuss old and new business, including the Clay County Fair Photography Contest, the Preserve Iowa Summit, an update from SPACE/Art Alliance, and a fall cemetery walking tour. The agenda is largely procedural and informational, with no major decisions or financial actions listed.

• Approve April 28, 2026 minutes
• Clay County Fair Photography Contest – HPC division judging results and possible repeat in 2027
• Preserve Iowa Summit – 2027 regional meetings
• SPACE/Art Alliance update
• Cemetery Walking Tour – Fall 2026

General

The Spencer City Council is meeting as a Committee of the Whole to discuss two old business items: sewer rates and flood insurance. No new business is listed, and the meeting is otherwise procedural.

• Sewer rate discussion
• Flood insurance discussion

City Council

The City Council will consider several construction payments and new business items, including agreements for biosolids and drainage easements. The meeting also includes discussions on grant applications for recreational and transportation programs.

• Purchase of 2027 John Deere 670 P-Tier Motor Grader for $339,900
• Payment estimates for 2025 8-Plex Nested T-Hangar Project totaling $71,957.27
• Change order and payment for 2026 Spencer Sealcoat Project
• Payment estimate for Splash Pad at Riverview Park Project for $91,120.88
• Grant applications for Iowa Federal Recreational Trails and Statewide Transportation Alternatives Programs

The Spencer City Council approved a biosolids application agreement with Jones Dairy and passed six resolutions, including a 28E agreement with Clay County for the East 30th Street/330th PCC Mill and Overlay Project and a drainage easement from Cemstone Concrete Materials. The council also approved applications for state and federal recreational trails funding with local match commitments, and approved bills and claims totaling $1,217,023.53. All votes were unanimous among the six members present; Tom Nelson was absent.

• Approved consent agenda including 2027 John Deere motor grader purchase for $339,900 and airport hangar payments (6-0)
• Approved biosolids application agreement with Jones Dairy (6-0)
• Approved Resolution 6786: 28E agreement with Clay County for East 30th Street/330th PCC Mill and Overlay Project (6-0)
• Approved Resolution 6787: permanent drainage easement from Cemstone Concrete Materials LLC (6-0)
• Approved Resolution 6788: assessing past due invoices to property taxes (6-0)
• Approved Resolution 6789: engineering agreement with Brown IEC for 2027 City Hall standby emergency generator (6-0)
• Approved Resolutions 6790 and 6791: applications to Iowa Federal Recreational Trails and Statewide Transportation Alternatives programs with local match commitments (6-0)
• Approved bills and claims totaling $1,217,023.53 (voice vote, all ayes)

Golf Course Board

The Spencer Golf Course Board is meeting to approve minutes and claims, and to discuss new business including a cart path overlay project and a 2027 season pass special. They will also discuss a donor board update and receive a superintendent's report, with no action taken on the report.

• Approve Golf Board Minutes of August 03, 2026
• Approve Claims 08/04/2026-09/14/2026
• Cart Path Overlay Project
• 2027 Season Pass Special
• Donor Board update

Airport Board

The Spencer Airport Board will hold its regular meeting to approve minutes and claims, and to take action on several construction payments and a subcontractor approval. The board will also discuss the FAA's proposed cancellation of the RNAV (GPS) approach for Runway 18 and the Federal Airport Improvement Program's 5-year capital improvement plan.

• Discuss FAA proposed cancellation of RNAV (GPS) for Runway 18
• Approve Prime Service Providers, Inc. as subcontractor for 2026 AV-Gas Fuel System Improvement Project
• Approve Payment Estimate No. 7 to Graves Construction Co., Inc. for $63,568.29 (Contract No. 1, 2025 8-Plex Nested T-Hangar Project)
• Approve Payment Estimate No. 3 to Graves Construction Co., Inc. for $8,388.98 (Contract No. 2, 2025 8-Plex Nested T-Hangar Project)
• Discuss Federal Airport Improvement Program (AIP) 5-Year Capital Improvement Program

The Spencer Airport Board approved minutes, claims, a subcontractor for the 2026 AV-Gas Fuel System Improvement Project, and two payment estimates for the 2025 8-Plex Nested T-Hangar Project. The board also discussed the FAA's proposal to cancel RNAV (GPS) for Runway 18 and the AIP 5-Year Capital Improvement Program. All votes were unanimous among present members.

• Approved minutes of Aug 10 and Aug 17, 2026 (unanimous)
• Approved claims as presented (unanimous)
• Approved Prime Service Providers, Inc. as subcontractor for 2026 AV-Gas Fuel System Improvement Project (unanimous)
• Approved Payment Estimate No. 7 for Contract No. 1, 2025 8-Plex Nested T-Hangar Project, $63,568.29 to Graves Construction Co., Inc. (unanimous)
• Approved Pay Estimate No. 3 for Contract No. 2, 2025 8-Plex Nested T-Hangar Project, $8,388.98 to Graves Construction Co., Inc. (unanimous)

Planning & Zoning Commission

City Council

City Council

The Spencer City Council will hold a public hearing and vote on awarding a contract for the 2026 4th Ave West Drainage Project. They will also consider several licenses, tax abatements, and agreements, including a 28E agreement with the school district for utility task vehicles on the city trail system. The meeting includes routine consent agenda items and department updates.

• Public hearing and contract award for 2026 4th Ave West Drainage Project ($89,862 to BD Construction Services, LLC)
• Alcohol license updates for Sports Page Bar & Grill, Casey's #2877 & #2902, Cargo Express, and Clay County Fair
• Tobacco permit updates for Casey's at 805 Grand Ave & 411 W 18th St, and Cargo Express at 1804 Highway Blvd
• Residential tax abatement applications for Dennis & Dianne Phillips (2101 W 20th St) and Perry Revocable Living Trust (505 25th St SW)
• Final payment of $43,071.59 to Anderson Drainage & Excavation, LLC for 2025 Landfill Cell Project

The Spencer City Council approved the consent agenda, awarded a contract for the 2026 4th Ave West Drainage Project to BD Construction Services, LLC for $89,862, and approved a 28E agreement with Spencer Community Schools for utility task vehicles on the city trail system. The council also approved a supplemental agreement for bridge replacement on W 18th Street, approved bills and claims totaling $1,424,362.40, and entered a closed session to discuss litigation strategy. All votes were unanimous (7-0).

• Approved consent agenda including licenses, tax abatements, and final payment of $43,071.59 to Anderson Drainage & Excavation (7-0)
• Approved Resolution 6783 for 2026 4th Ave West Drainage Project plans and specs (7-0)
• Awarded contract to BD Construction Services, LLC for $89,862 for 4th Ave West Drainage Project (7-0)
• Approved 28E agreement with Spencer Community Schools for utility task vehicles on city trails (7-0)
• Approved Supplemental Professionals Agreement #4 for W 18th Street bridge replacement with Kirkham and Michael (7-0)
• Approved bills and claims totaling $1,424,362.40 (7-0)
• Approved closed session under Iowa Code 21.5(1)(c) for litigation strategy (7-0)

General

The Committee of the Whole will hold discussions regarding e-bikes and commercial roll-off services. No formal votes or decisions are listed on this agenda.

• E-Bike Discussion
• Commercial Roll Off Discussion

Zoning Board of Adjustment

Park Board

The Park Board will meet to discuss park audits and the use of e-bikes and e-scooters on trails. The board will also review the current fee schedule and consider a park use request for the Grand Dance Academy.

• Park use request: Grand Dance Academy for the Bandshell on 10/24/26
• Discussion: E-Bike/E-Scooter and self-propelled vs motor-driven use in parks and trails
• Discussion: Park Audit
• Discussion: Fee Schedule

General

General

The Spencer Airport Board is holding a special meeting to consider the 2026 AV-Gas Fuel System Improvement Project. They will hold a public hearing, then vote on resolutions to approve the plans and award the contract. The board will also discuss a T-hangar lease priority policy and review a storage diagram.

• Public hearing on 2026 AV-Gas Fuel System Improvement Project
• Resolution approving plans, specs, contract form, and cost estimate
• Resolution awarding contract for the fuel system project
• Approve T-Hangar Lease Priority Policy
• Review/discuss available storage diagram from Tim Steffen

The Spencer Airport Board of Trustees held a special session and approved plans and awarded a contract for the 2026 AV-Gas fuel system improvement project. The contract was awarded to Metco Fuel Systems for $137,655. The board also approved a T-Hangar lease priority policy.

• Approved Resolution 134 approving plans, specs, and cost estimate for 2026 AV-Gas fuel system project (4-0)
• Approved Resolution 135 awarding contract to Metco Fuel Systems for $137,655 (4-0)
• Approved T-Hangar Lease Priority Policy (3-1)

City Council

The Spencer City Council will hold public hearings on two projects: the 2026 Municipal Golf Course Cart Path HMA Overlay and a CDBG-DR buyout/demolition application for flood-affected areas near the Little Sioux River. The council will also consider several resolutions, including awarding contracts for the golf cart path and intake replacement, purchasing police in-car computers, and amending the employee handbook on weapons policies.

• Public hearing and contract award for 2026 Municipal Golf Course Cart Path HMA Overlay Project
• Public hearing on CDBG-DR buyout/demolition application for areas adjacent to Little Sioux River
• Purchase of 9 in-car computers for Police Department from Karl Emergency Vehicles & Apparel for $32,355.00
• Resolution approving quote for 2026 Intake Replacement Project to Marlin Concrete for $70,519.60
• Pay estimates totaling $615,127.94 for paving and splash pad projects

The Spencer City Council approved a consent agenda including licenses, pay estimates, and a right-of-way permit, then held public hearings and approved resolutions for the golf course cart path project, CDBG disaster recovery buyout support, and a citizen participation plan. It also approved purchases for police computers and an intake replacement, amended the employee handbook on weapons, and set a hearing for a drainage project.

• Approved consent agenda items including alcohol licenses and pay estimates (7-0)
• Approved Resolution 6773 for golf course cart path plans (7-0)
• Awarded golf course cart path contract to Blacktop Service Company for $241,134 (7-0)
• Approved Resolution 6775 supporting CDBG-DR buyout/demolition (7-0)
• Adopted citizen participation plan for CDBG (7-0)
• Approved purchase of 9 police in-car computers for $32,355 (voice vote)
• Approved Resolution 6777 for intake replacement to Marlin Concrete for $70,519.60 (7-0)
• Approved Resolution 6780 setting hearing for 4th Ave West drainage project (7-0)

Planning & Zoning Commission

Park Board

The Spencer Park Board will hold a regular meeting to approve minutes and discuss new business, including the NRCS River Clean Up and Bank Stabilization Project and an update on the park audit. The Park Director's report is informational only, with no action to be taken.

• NRCS River Clean Up and Bank Stabilization Project discussion
• Park Audit Update
• Approval of July 14, 2026 Park Board minutes

The Spencer Park Board met on August 11, 2026, and approved the minutes from the July 14, 2026 meeting. The board received updates on the NRCS River Clean Up and Bank Stabilization Project, which is expected to be complete by the end of 2026, and on a park audit that will include site visits at the next meeting. No other substantive decisions were made.

• Approved minutes of July 14, 2026 (unanimous)

Airport Board

The Spencer Airport Board will consider approving two pay estimates totaling $395,283.80 to Graves Construction for the 2025 8-Plex Nest T-Hangar project, and will set a public hearing for the 2026 AV-Gas Fuel System Project. The board will also vote on allowing the Black Knights Car Club to use Taxiway "C" for an event on September 27, 2026. Reports from the Public Works Director and Leading Edge Aviation will be given with no action taken.

• Approve Pay Estimate No. 6 for Contract No. 1 (8-Plex Nest T-Hangar) to Graves Construction Co., Inc. for $255,861.80
• Approve Pay Estimate No. 2 for Contract No. 2 (8-Plex Nest T-Hangar) to Graves Construction Co., Inc. for $139,422.00
• Resolution to set public hearing for 2026 AV-Gas Fuel System Project (bids opened Aug 6, hearing Aug 17)
• Approve Black Knights Car Club event on Taxiway "C" on September 27, 2026
• Approve minutes of July 13 and July 28, 2026 meetings

The Spencer Airport Board approved pay estimates for the 2025 8-Plex Nest T-Hangar project, including $255,861.80 for Contract No. 1 and $139,422.00 for Contract No. 2, both to Graves Construction Co., Inc. They also adopted Resolution No. 133 to set a public hearing on the 2026 Av-Gas Fuel System Improvement Project. Additionally, they approved the Airport Black Knights Car Club Event for Taxiway 'C' on September 27, 2026, and approved the minutes and claims as presented.

• Approved minutes of July 13, 2026 (unanimous)
• Approved claims as presented (unanimous)
• Approved Airport Black Knights Car Club Event for Taxiway 'C' on September 27, 2026 (unanimous)
• Approved Pay Estimate No. 6 for Contract No. 1 for 2025 8-Plex Nest T-Hangar to Graves Construction Co., Inc. for $255,861.80 (unanimous)
• Adopted Resolution No. 133 setting public hearing on 2026 Av-Gas Fuel System Improvement Project (unanimous)
• Approved Pay Estimate No. 2 for Contract No. 2 for 2025 8-Plex Nest T-Hangar to Graves Construction Co., Inc. for $139,422.00 (unanimous)

General

The Spencer City Council Committee of the Whole will hold a discussion-only meeting on electronic bikes and scooters. No formal votes or decisions are scheduled; the agenda includes only roll call, the discussion item, and adjournment.

• Discussion of electronic bike/scooter regulations