Springfield public meetings in 2023

Board of Mayor & Aldermen

The Springfield Board of Mayor & Aldermen will vote on amendments to the electric service section of the Conditions of Service Manual and the FY2024 budget. The board will also consider a rezoning request for the Summit View Subdivision on Blackpatch Drive and approve various utility and police department purchases.

• Ordinance 23-33: Amends Conditions of Service Manual 'Electric' section (Second/Final Reading)
• Ordinance 23-39: Amends schedule of rates and fees for electric service (First Reading)
• Ordinance 23-40: Rezoning parcels on Blackpatch Drive from RS10/RS20 to R7 for Summit View Subdivision PUD
• Consent: Purchase of two 2023 Dodge Durango patrol vehicles for $104,158.24
• Consent: Purchase of Itron endpoints and Sensus meters for $275,000

Airport Board

The Springfield-Robertson County Joint Airport Board will meet to review previous meeting minutes and the Treasurer’s report. The board will also consider replacing a heating unit in the Wingnuts hangar and appointing officers for the 2024 calendar year.

• Replacement of the heating unit in the Wingnuts hangar
• Selection of a nominee for a City/County appointment to the Board (five-year term)
• Appointment of Board officers including Chairman, Vice Chairman, and Secretary/Treasurer

Planning Commission

The Springfield Planning Commission will hold a public hearing regarding the Summit View Subdivision PUD. The commission will also discuss potential action on a performance bond for Reyes Estates Subdivision.

• Public Hearing: Summit View Subdivision PUD
• Rezoning request (RZ2023-11) for Summit View Subdivision from RS10/RS20 to R7 PUD overlay
• Discussion of Reyes Estates Subdivision Performance Bond at Hwy 41N and Wallace Road

Beer Board

The Springfield Beer Board will hold a regular meeting to approve minutes from its September 14, 2023 meeting and discuss a new on-premise beer permit application from Springfield Hotel Partnership, LLP for the Hampton Inn at 620 East 22nd Avenue. The board may take action on the permit.

• Approval of minutes from September 14, 2023 Beer Board meeting
• On-premise beer permit application by Springfield Hotel Partnership, LLP for Hampton Inn at 620 East 22nd Avenue

Airport Board

The Airport Board will discuss approving a volume discount program for fuel purchasing and reallocate funding for the Above Ground Fueling System Construction grant.

• Approval of minutes from October 11, 2023 meeting
• Approval of Treasurer’s report
• Volume discount program approval for fuel purchases
• Reallocation of local match funding for Above Ground Fueling System Construction grant

Planning Commission

The scheduled meeting for November 2, 2023, was canceled by the owner. No new business or discussions were held during this session.

Airport Board

The Springfield-Robertson County Joint Airport Board will meet to consider creating a committee for prospective land lease discussions. The board will also work to select a nominee to fill an upcoming vacancy on the board.

• Creation of a committee to pursue land lease discussions
• Selection of a nominee for a Joint Airport Board vacancy
• Approval of September 13, 2023, meeting minutes
• Review of the Treasurer’s report

Planning Commission

The Springfield Planning Commission will consider a rezoning request for property on Hwy 41N from CS to RI. The commission will also discuss policies and procedures regarding public comments.

• Rezone RZ2023-10: Highway 41N (Map 069, Parcel 026.02) from CS to RI
• Discussion on public comments policy & procedures

Beer Board

The Springfield Beer Board will hold a regular meeting to approve minutes from a prior special session, discuss and possibly act on an on-premise beer permit application for Ten 15 Bar & Grill, and consider action on a business cited for violating the municipal code's Chapter 8 (alcohol regulations).

• On-premise beer permit application by Alysha Cross for Ten 15 Bar & Grill, 1015 Bradley Drive
• Violation action against Jaime Ortiz Diaz, Tacos y Salsas, 1612 Memorial Boulevard
• Approval of minutes from August 17, 2023 special called session

Airport Board

The Springfield-Robertson County Joint Airport Board will meet to review the August meeting minutes and the Treasurer’s report. The board will also discuss awarding a construction bid for an above ground fueling system and amending airport personnel policies.

• Bid award for construction of an above ground fueling system
• Amendments to the Airport Personnel Policies and Procedures Manual
• Appointment to fill the vacancy left by Janice Wallace

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will consider a variance request to reduce the building setback from 40 feet to 20 feet on a portion of 22nd Avenue East (Map 091, Parcel 026.00). The board will also approve minutes from its August 8 meeting and set the next meeting date.

• VAR2023-09: variance to reduce building setback from 40 ft to 20 ft on 22nd Avenue East (Map 091, Parcel 026.00)
• Approval of minutes from August 8, 2023 regular meeting
• Next BZA meeting scheduled for October 10, 2023

Planning Commission

The Planning Commission will discuss several requests to change property zoning classifications in Springfield. The meeting also includes discussions regarding amendments to Subdivision Regulations and revisions to the City of Springfield Zoning Ordinance.

• Annexation and rezone request for Dorris Street from AG-2 to R7
• Rezone request for 511 Mabel Street from R7 to MPO
• Rezone request for 10th Avenue East from CG to CC
• Amendments to the Subdivision Regulations
• Revisions to Chapter 10 of the Zoning Ordinance regarding Specific Planned Districts

The Commission approved rezoning for residential development on Dorris Street, parking for the Robertson County campus, and a faith-based shelter on 10th Avenue East. It also approved an amendment to subdivision regulations and the establishment of a Specific Plan District (SP) for flexible land use.

• Approved annexation and rezoning of .95 acres on Dorris Street from AG-2 to R7 (8-0)
• Approved rezoning of 511 Mabel Street from R7 to MPO (8-0)
• Approved rezoning of properties on 10th Avenue East from CG to CC for My Father’s House shelter (8-0)
• Approved amendment to Subdivision Regulations Article 3, Section 3-6.2 regarding building permits and infrastructure (8-0)
• Approved revision to Zoning Ordinance Chapter 10 to establish a Specific Plan District (SP) (8-0)
• Approved August 3, 2023 meeting minutes (unanimous)

Beer Board

The Springfield Beer Board is holding a special called meeting to discuss and possibly take action on two on-premise beer permit applications. The board will also approve minutes from its July 13, 2023 regular meeting. The meeting is scheduled for August 17, 2023 at 5:30 p.m.

• On-premise beer permit application for Sweetie's Hookah Bar and Lounge, applicant Latronda Walker, at 313 Driveway Avenue
• On-premise beer permit application for BS Brew Works, applicant Mark S. Shoemaker, at 4635 Hwy 41 North
• Approval of minutes from the July 13, 2023 regular Beer Board meeting

The Beer Board offered two businesses the option to pay a $2,500 civil penalty instead of a 15-day suspension for violating Chapter 8 of the Municipal Code. Action regarding Taco Y Salsas was deferred to a special meeting. The board also approved the June 8, 2023, meeting minutes.

• Approved June 8, 2023 minutes (unanimous)
• Offered BS Brew Works Inc. $2,500 civil penalty in lieu of 15-day suspension (3-0-2)
• Offered Vallarta Mexican Restaurant $2,500 civil penalty in lieu of 15-day suspension (5-0)
• Deferred action on Taco Y Salsas violation to August 17, 2023 meeting (5-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen approved several large infrastructure contracts for paving, patching, and concrete work. They also approved adjustments to electric and gas rates and a first reading for a budget amendment.

• Approved $1,429,931.05 paving contract with McIntosh Construction Company, LLC (7-0)
• Approved $991,375 concrete construction contract with Pavement Restorations, Inc. (7-0)
• Approved $434,020 patching contract with Meadows Contracting, LLC (7-0)
• Approved $56,000 task order for wastewater plant upgrades with Griggs and Maloney (7-0)
• Approved $29,140 mowing and litter removal contract with 3C’s Lawn Care (7-0)
• Approved TVA wholesale fuel cost adjustment of $0.02442 per kWh (7-0)
• Approved first reading of Ordinance 23-22 to amend FY 2024 annual budget (7-0)
• Approved rezoning three parcels on Hwy 41 South from Commercial Services to Agricultural (7-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will meet to review the July 12, 2023, meeting minutes and the Treasurer’s report. The board will also consider amendments to the 'Benefits' section of the airport personnel policies and discuss compliance with new state laws regarding public comment on agendas.

• Approval of July 12, 2023, meeting minutes
• Review of Treasurer’s report
• Amendment to Chapter 5 of Airport Personnel Policies and Procedures Manual (Benefits)
• Discussion on compliance with new state law regarding public comment on agendas

The board adopted a public comment policy based on the Stokes Brown Public Library bylaws to comply with state law. The board also approved the July 2023 minutes and the July treasurer's report. Proposed changes to the Personnel Policies and Procedures Manual were discussed and will be reviewed in September.

• Approved July 12, 2023 meeting minutes (unanimous)
• Approved July 2023 Treasurer's Report (unanimous)
• Adopted Stokes Brown Public Library public comment policy (unanimous)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will hold a regular meeting on August 8, 2023, to discuss and possibly take action on three variance requests: a front and rear yard setback at 1516 Bessie St., a front yard setback at 503 Bransford Drive, and a reduction in parking spaces for the Mooreland Business Park/Shoppes of Mooreland on Tom Austin Hwy. The board will also approve minutes from the July 11 meeting and set the next meeting for September 12.

• VAR2023-06: front & rear yard setback variance at 1516 Bessie St. (Map 080O, Parcel 033.00)
• VAR2023-07: front yard setback at 503 Bransford Drive (Map 080P, Group B, Parcel 014.00)
• VAR2023-08: reduce parking spaces for Mooreland Business Park/Shoppes of Mooreland, Tom Austin Hwy (Map 091, Parcel 026.00)
• Approval of minutes from July 11, 2023 meeting

The Board approved three separate variance requests for residential and commercial projects. These decisions allow for reduced setbacks for two homes and a lower parking ratio for a shopping center development.

• Approved 6' front yard variance for 1516 Bessie Street (3-0)
• Approved front and rear yard setbacks for 503 Bransford Drive (3-0)
• Approved reduction of parking ratio to 4.0 per 1000 square feet for Shops at Mooreland (3-0)
• Approved July 11, 2023 meeting minutes

Planning Commission

The Springfield Planning Commission will discuss a request to rezone property at 401 15th Ave W. from CLS to R7. The commission will also consider a performance surety for Autumnwood Estates, Section 3.

• Rezone request (RZ2023-07) for 401 15th Ave W. from CLS to R7
• Performance surety action (SUB2022-16) for Autumnwood Estates, Section 3
• Road closure request (ROW2023-03) for a portion of 22nd Ave E. was removed from the agenda

The Commission approved a rezoning request to bring a residence into conformity and accepted a performance surety for a subdivision. Members also discussed a proposed 400-acre mixed-use development off South Main Street.

• Approved rezoning of 401 15 Avenue West from CLS to R7 (7-0)
• Approved performance surety for Autumnwood Estates, Section 3 (7-0)
• Approved July 6, 2023 meeting minutes (All in favor)

Board of Mayor & Aldermen

The Board approved the annual budget and tax rate for the upcoming fiscal year and amended the FY 2023 budget. Other key actions included updating sanitation rates, authorizing capital outlay notes, and approving several infrastructure contracts.

• Approved FY 2023-2024 annual budget and tax rate (7-0)
• Approved Ordinance 23-17 amending FY 2023 General and Utility Fund budgets (7-0)
• Approved Ordinance 23-19 setting new sanitation service rates and charges (7-0)
• Approved Resolution 23-17 for up to $515,000 in capital outlay notes (7-0)
• Approved $279,244.35 contract with Longbranch Construction, LLC for water line relocation (7-0)
• Approved contract up to $50,000 with CSR Engineering for stormwater pipe lining project (7-0)
• Approved TVA wholesale fuel cost adjustment of $0.025 per kWh (7-0)
• Approved 12-month contract extension with Green Village Recycling (7-0)

Beer Board

The Springfield Beer Board will hold a regular meeting to approve minutes and discuss possible action on three businesses cited for violating Chapter 8 of the City of Springfield Municipal Code. The board may take action on each case.

• BS Brew Works Inc., 1010 South Main Street, permit holder Mark S. Shoemaker
• Tacos y Salsas, 1612 Memorial Boulevard, permit holder Jaime Ortiz Diaz
• Vallarta Mexican Restaurant, 1602 Memorial Boulevard, permit holder Deiby Marte

The Beer Board approved three beer permit applications for businesses located on Memorial Boulevard, S. Willow Street, and East 8th Avenue. The board also approved the minutes from the May 11, 2023, meeting.

• Approved May 11, 2023 meeting minutes (unanimous)
• Approved Off Premise beer permit for Om Jay Goga Inc./Chintukumar Karji at Mort’s Market (4-0)
• Approved Off Premise beer permit for Nicholas Davis and Grant Morgan at Stoners Market (4-0)
• Approved On Premise beer permit for Matthew Richardson at Willie Maes Barbeque (4-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will review the Treasurer’s Report and the Airport Manager’s Report. The board will also consider amending the monthly rent section of the Airport Hangar Lease Agreement for non-commercial tenants.

• Amending Section 5 (Monthly Rent) of the Airport Hangar Lease Agreement
• Update on the Airport Capital Improvement Plan (ACIP) for Fiscal Year 2024
• Report on the status of the FY 2024 Airport Budget
• Approval of June 14 and June 28 meeting minutes

The Board approved changes to the Airport Hangar Lease Agreement for non-commercial tenants to simplify the language regarding rent increases. The Board also approved the June 2023 Treasurer's Report and previous meeting minutes.

• Approved June 14 and June 28, 2023 meeting minutes (unanimous)
• Approved June 2023 Treasurer's Report (unanimous)
• Amended non-commercial hangar lease rent increase language (unanimous)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will hold a regular meeting to approve minutes from June 13, 2023, and consider two items. A front yard setback variance request at 1516 Bessie St. was pulled by the applicant due to incomplete information, so no action is expected. The board will discuss and possibly act on a conditional use request for Carver Construction on Hwy 41N.

• Conditional use request CONDU2023-03 for Carver Construction on Hwy 41N (Map 069, Parcel 090.11)
• Front yard setback variance VAR2023-06 at 1516 Bessie St. (Map 080O, Parcel 033.00) — pulled by applicant
• Approval of minutes from June 13, 2023 meeting

The Board of Zoning Appeals approved a conditional use request for Carver Construction Company LLC to build a 5,000 square foot office and warehouse facility. The board also approved the minutes from the June 13, 2023 meeting.

• Approved conditional use for Carver Construction at Hwy 41N (Map 069, Parcel 090.11) (4-0)
• Approved June 13, 2023 meeting minutes

Planning Commission

The Springfield Planning Commission will discuss a request to rezone property at 3314 Hwy 41S from CS to A. One item regarding a performance bond for Autumnwood Estate, Section 3 was removed from the agenda.

• Rezone RZ2023-06: 3314 Hwy 41S from CS to A

The Planning Commission approved a request to rezone two parcels on Hwy 41S from Commercial (CS) to Agricultural (AG). The decision included an additional parcel requested by a neighbor.

• Approved minutes from June 1, 2023 meeting (unanimous)
• Approved adding 3336 Hwy 41S (Map 103, parcel 135.00) to the rezoning request (unanimous)
• Approved rezoning of 3314 Hwy 41S and 3336 Hwy 41S from CS to AG (7-0)

Airport Board

The Springfield-Robertson County Joint Airport Board is holding a special meeting to review lease agreements. The board will discuss potential action on a new contract with Wingnuts Aviation and a temporary contract with AMF Aviation.

• New lease contract with Wingnuts Aviation
• Temporary lease contract with AMF Aviation

The Board approved a five-year lease with Wingnuts Aviation that includes $20,000 in hangar improvements to be reimbursed via monthly rent discounts. Additionally, the Board authorized a four-month lease extension for AMF to clear damaged aircraft from leased land.

• Approved new lease agreement with Wingnuts Aviation (5-1)
• Approved $20,000 for heating and industrial fan improvements in Hangars C, D, and E to be reimbursed at $333 per month over five years
• Authorized Chairman Paul Nutting to sign a four-month lease extension with AMF at $500 per month (5-1)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold public hearings and vote on several ordinances, including the FY2024 annual budget and tax rate, an amendment to the FY2023 budget, a new sanitation rate schedule, and abandoning right-of-way on Robmont Drive. They will also discuss contracts, utility rate adjustments, and other administrative items.

• Ordinance 23-18: Adopts FY2024 budget and tax rate
• Ordinance 23-19: Rescinds Ordinance 18-13, sets new sanitation rates
• Ordinance 23-20: Abandons right-of-way on Robmont Drive
• Resolution 23-17: Authorizes up to $515,000 capital outlay notes
• Contract with Longbranch Construction for water line relocation on Experiment Station Road

The Board approved nine ordinances updating building, fire, and gas codes, as well as right-of-way abandonments. First readings were passed for the FY2024 annual budget, a budget amendment for FY2023, and new sanitation rates. The Board also approved several administrative rate adjustments for electric and gas services.

• Approved updates to building, plumbing, mechanical, property maintenance, energy conservation, fire, and gas codes (6-0)
• Approved abandoning right-of-way on Delight Court and Robmont Drive (6-0)
• Passed first reading of FY2024 annual budget and tax rate (6-0)
• Passed first reading of FY2023 budget amendment (6-0)
• Passed first reading of new sanitation service rates and charges (6-0)
• Approved $0.02441 per kWh TVA fuel cost adjustment, increasing average residential bills by $4.32 to $6.75 (6-0)
• Approved $25,000 contract for Freedom Fest headliner Megan Moroney (6-0)
• Approved consent docket including $38,000 for Legacy Golf Course equipment and various Electric Department transformer bids

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss and possibly vote on several items, including a new lease with Wingnuts Aviation, proceeding with site design for 30 new T-hangars funded by a BIL grant, increasing flexible benefits for full-time employees, and amending the hangar lease agreement's monthly rent section. They will also hear a report on possible local matching funds for FY2024 grant projects and consider changing the composition of ex-officio board members.

• New lease agreement with Wingnuts Aviation
• Site design for 30 new T-hangars funded by BIL grant
• Increase flexible benefits for full-time employees
• Amend Airport Hangar Lease Agreement Section 5 – Monthly Rent
• Report on Robertson County Economic Development Board matching funds for FY2024 grants

The Board established a $0.26 per square foot rate for uninsulated hangar space and granted a short-term land lease extension to AMF Aviation. Additionally, the Board approved a new accrual system for employee vacation and sick leave. The Board decided to delay T-hangar site preparation until federal BIL grant funds are received.

• Approved uninsulated hangar lease rate of $0.26 per square foot with 4% annual increase (unanimous)
• Approved prorating the cost of a hangar heater over 5 years in the lease contract (unanimous)
• Approved 4-month lease extension for AMF Aviation land at $500 per month (unanimous)
• Approved employee benefits of 96 hours vacation and 96 hours sick leave per year (unanimous)
• Approved May 2023 Treasurer's Report (unanimous)
• Decided to wait for BIL grant funds before paying for T-hangar preliminary design work
• Approved May 10, 2023 meeting minutes with one correction (unanimous)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will consider three requests: a conditional use for a second temporary parking lot for Electrolux Home Products, a front yard setback variance, and a variance for a pole sign at the Robertson County Fairgrounds. The board may take action on each item.

• Conditional use request CONDU2023-02 for a second temporary parking lot for Electrolux Home Products at 1100 Industrial Dr.
• Front yard setback variance request VAR2023-05 at 502 Scramblers Pointe.
• Variance request VAR2023-04 for Robertson County Fairgrounds pole sign at 4635 US Hwy 41.
• Approval of minutes from the May 9, 2023 meeting.

The Board of Zoning Appeals approved a conditional use permit for a temporary gravel parking area at 1100 Industrial Dr. A variance request for a pole sign at the Robertson County Fairgrounds was denied.

• Approved conditional use permit for 31,000 sq. ft. temporary gravel parking at 1100 Industrial Dr. (4-0)
• Denied variance request for Robertson County Fairgrounds pole sign at 4635 US Hwy 41 (5-0)
• Approved May 9, 2023 meeting minutes (all in favor)

Beer Board

The Springfield Beer Board will consider and possibly take action on three off-premise beer permit applications. The board will also approve minutes from its May 11, 2023 meeting. The meeting is scheduled for June 8, 2023, at 5:30 p.m.

• Off-premise beer permit for Mort's Market, 408 Memorial Boulevard, applicant Om Jay Goga Inc./Chintukumar Karji
• Off-premise beer permit for Stoners Market, 713 S. Willow Street, applicants Nicholas Davis/Grant Morgan
• Off-premise beer permit for Willie Maes Barbeque, 200 East 8th Avenue, applicant Matthew Richardson

The Beer Board approved off-premise beer permit applications for Dollar General #24417 and EL Vaquero Mexican Restaurant. The board also approved the minutes from the April 13, 2023 meeting.

• Approved minutes from April 13, 2023 meeting (unanimous)
• Approved off-premise beer permit for Dolgen Corp, LLC / Dollar General #24417 at 2311 Memorial Boulevard (6-0)
• Approved off-premise beer permit for Jovani Angel / EL Vaquero Mexican Restaurant at 1503 Memorial Boulevard (6-0)

Planning Commission

The meeting includes a training session led by Kevin Chastine, Director of Land Planning with Griggs & Maloney. One item regarding a preliminary plat for Lakeside Estate Section 7 was pulled from the agenda by the engineer.

• Training session with Kevin Chastine
• Notice of BZA meeting on June 13, 2023

The Planning Commission approved the minutes from the May 4, 2023, meeting. No other substantive actions were taken as the only case on the agenda was pulled at the request of the engineer.

• Approved May 4, 2023 meeting minutes (all in favor)
• Case SUB2023-03 (Preliminary Plat, Replat of Lot 131 of Lakeside Estate Section 7) pulled from agenda

Board of Mayor & Aldermen

The Springfield Board of Mayor and Aldermen will hold a public hearing and take final votes on several ordinances updating building, plumbing, mechanical, property maintenance, energy, fire, and gas codes, plus adopting an existing building code. They will also consider first readings of the FY2024 budget, sanitation rates, and a right-of-way abandonment on Robmont Drive, along with resolutions on surplus property, airport retirement, and a subdivision infrastructure letter of credit. Administrative items include electric and gas rate adjustments, E-911 dispatch agreement renewal, and a contract ratification for Freedom Fest.

• Ordinance 23-18: adopt FY2024 budget and tax rate (first reading)
• Ordinance 23-19: rescind Ordinance 18-13 and set new sanitation rates (first reading)
• Ordinance 23-15: abandon right-of-way on Delight Court (final reading)
• Resolution 23-15: accept letter of credit from Poplar Ranch Ventures for Eden Pointe Subdivision Phase 2
• Consent: $38,000 purchase of 2019 Toro Reelmaster 5510 for Legacy Golf Course

The Board of Mayor and Aldermen approved amendments to the fiscal year 2023 budget and a new fee schedule for The Legacy Golf Course. Several building, plumbing, mechanical, and fire codes were approved on first reading. The Board also authorized utility rate adjustments and several emergency equipment purchases.

• Approved Ordinance 23-06 amending FY2023 General and Utility Fund budgets (6-0)
• Approved Ordinance 23-07 establishing new fees for The Legacy Golf Course (6-0)
• Approved first readings of Ordinances 23-08 through 23-16 regarding building, plumbing, mechanical, property maintenance, energy, fire, and gas codes (6-0)
• Approved TVA wholesale fuel cost adjustment of $0.02409 per kWh (6-0)
• Approved adjustment of monthly gas rates (6-0)
• Ratified emergency purchase of storage/tractor building for $53,770 (6-0)
• Ratified emergency purchase of two meter reading trucks for $61,674 (6-0)
• Approved $78,000 contract with RaganSmith for Comprehensive Growth Plan (6-0)

Beer Board

The Springfield Beer Board will consider approving two off-premise beer permit applications. One is for Dollar General #24417 at 2311 Memorial Boulevard, and the other is for El Vaquero Mexican Restaurant at 1503 Memorial Boulevard. The board will also approve minutes from its April 13 meeting.

• Off-premise beer permit for Dollar General #24417, 2311 Memorial Boulevard
• Off-premise beer permit for El Vaquero Mexican Restaurant, 1503 Memorial Boulevard
• Approval of April 13, 2023 meeting minutes

The Beer Board approved an off-premise beer permit application for Family Dollar Store #20480. The board also approved the minutes from the January 12, 2023, meeting.

• Approved minutes from January 12, 2023 meeting (unanimous)
• Approved off-premise beer permit for Family Dollar Stores of Tennessee, LLC at 2017 Memorial Boulevard (4-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss lease negotiations with Wingnuts Aviation and updates on a public/private partnership for 30 new T-hangars. The board will also consider increasing flexible benefits for full-time employees and reviewing the FY2024 budget approval process.

• Extension of Wingnuts Aviation commercial lease to July 1, 2023
• Negotiation of a new lease agreement with Wingnuts Aviation
• Preparation of legal documentation for 30 new T-hangars
• Resolution regarding Tennessee Consolidated Retirement System participation
• Increase of flexible benefits for full-time employees

The board approved resolutions to join the Tennessee Consolidated Retirement System and a deferred compensation plan. They also extended the Wingnuts Aviation lease through June 30, 2023, and requested grant matching funds from the Economic Development Board.

• Approved April 12, 2023 meeting minutes (unanimous)
• Approved April 2023 Treasurer's Report (unanimous)
• Authorized joint venture participation in Tennessee Consolidated Retirement System (unanimous)
• Authorized resolution for TCRS deferred compensation plan (unanimous)
• Approved lease extension for Wingnuts Aviation to June 30, 2023 (unanimous)
• Requested Robertson County Economic Development Board fund $103,750 for three capital improvement project matches (4-2)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will consider two variance requests: one from Reyes Construction for property on Highland Street, and another for a pole sign at the Robertson County Fairgrounds on US Hwy 41. The board may take action on both items. The meeting also includes approval of the previous meeting's minutes.

• Variance request VAR2023-03 by Reyes Construction at Highland Street (Map 080K, Group E, Parcel 028.02)
• Variance request VAR2023-04 for Robertson County Fairgrounds pole sign at 4635 US Hwy 41 (Map 080C, Group A, Parcel 011.00)
• Approval of minutes from April 11, 2023 BZA meeting

The Board of Zoning Appeals approved a setback variance for a single-family home on Pitt Avenue. A request for sign variances from the Robertson County Fair Association was tabled pending legal review.

• Approved variance to reduce front yard setback from 25' to 11' on Pitt Avenue (5-0)
• Tabled Robertson County Fair Association request for freestanding and electronic sign variances (5-0)
• Approved April 11, 2023 meeting minutes

Planning Commission

The Planning Commission approved a 3-lot subdivision and a rezone from C1 to R40 on Hwy 41N, both by 7-0 votes. They also approved a performance bond extension for Eden Pointe Phase 2, a right-of-way abandonment on Robmont Dr, and site plans for Memorial Mansion Townhomes. All decisions were unanimous.

• Approved 3-lot subdivision on Hwy 41N (7-0)
• Approved rezone from C1 to R40 on Hwy 41N (7-0)
• Approved 1-year extension of performance bond for Eden Pointe Phase 2 (7-0)
• Approved right-of-way abandonment on Robmont Dr (7-0)
• Approved site plan for Memorial Mansion Townhomes with condition (7-0)
• Approved removal of second entrance condition for 17th Avenue Condos (7-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold a public hearing and likely take final votes on two ordinances: one amending the fiscal year 2023 budget for the General Fund and Utility Fund, and another rescinding the old fee schedule for The Legacy Golf Course. The board will also discuss and possibly act on several first-reading ordinances updating various building, plumbing, mechanical, and other codes, plus a resolution supporting a state grant application for local parks. Administrative items include possible rate adjustments for electric and gas utilities, ratification of emergency purchases, and selection of a firm for the city's Comprehensive Growth Plan.

• Public hearing and final vote on Ordinance 23-06 (FY2023 budget amendment)
• Public hearing and final vote on Ordinance 23-07 (rescind golf course fee schedule)
• First reading of ordinances 23-08 through 23-14 and 23-16 (adopting updated building, plumbing, mechanical, property maintenance, energy, fire, gas codes, and existing building code)
• Ordinance 23-15 to abandon right-of-way on Delight Court
• Ratify emergency purchase of two Toyota Tacoma trucks for $61,674 from Alan Jay Fleet Sales

The Board of Mayor and Aldermen approved several ordinances including a rezoning on Curtiswood Lane and budget amendments. They authorized the purchase of 66 golf cars for The Legacy and approved lower monthly electric and gas rates. Several resolutions regarding surplus property and infrastructure were also passed.

• Approved rezoning of parcel on Curtiswood Lane from R15 to MRO (7-0)
• Approved Ordinance 23-05 amending Electric policies in Conditions of Service Manual (7-0)
• Approved Ordinance 23-06 amending FY2023 General and Utility Fund budgets on first reading (7-0)
• Approved Ordinance 23-07 establishing new fees for The Legacy golf course (7-0)
• Approved $306,900 purchase of 66 Yamaha golf cars for The Legacy (7-0)
• Approved TVA wholesale fuel cost adjustment of $0.02103 per kWh (7-0)
• Approved adjustment of monthly gas rates (7-0)
• Approved $49,450 bid for LED street lights and $512,192 bid for transformers (7-0)

Beer Board

The Springfield Beer Board will hold a regular meeting to approve prior meeting minutes and discuss an off-premise beer permit application from Family Dollar Stores of Tennessee, LLC for its store at 2017 Memorial Boulevard. The board may take action on the permit application.

• Off-premise beer permit application by Family Dollar Stores of Tennessee, LLC/Edwin Porter for Family Dollar Store #20480 at 2017 Memorial Boulevard
• Approval of minutes from January 12, 2023 Beer Board meeting

The Beer Board addressed two businesses cited for violating Chapter 8 of the City of Springfield Municipal Code. One permit holder was given the choice between a suspension and a civil penalty, while another was found guilty of a second offense after surrendering their permit.

• Approved minutes from December 8, 2022 (unanimous)
• Ordered 15-day suspension for Sam Market (Emad Henary) with option to pay $2,500 civil penalty instead (6-0)
• Found Daniel’s (Joseph Metry) guilty of a 2nd offense violation; no suspension or revocation imposed as permit was surrendered (6-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss and possibly take action on several items, including awarding a contract for Hangar F floor restoration, advancing design and bidding for a new T-hangars project and an above-ground fuel tank, extending a commercial lease with Wingnuts Aviation, and approving the FY2024 airport budget. The board will also review minutes, the treasurer's report, and the airport manager's report.

• Award bid for Hangar F Floor Concrete Restoration Contract
• Final Site Design and Bidding for New T-Hangars Project funded with BIL grant ($25,000 total, $1,250 local match)
• Grant for Above Ground Fuel Tank Final Design and Bidding ($57,000 total, $2,850 local match)
• Extension of commercial lease with Wingnuts Aviation to July 1, 2023
• Approval of Airport Annual Budget for Fiscal Year 2024

The Board approved a contract for concrete floor repairs at the Highland Rim Aviation hangar, using reserve funds to cover costs exceeding the available grant. The board also approved the March 2023 Treasurer's Report and meeting minutes from March 8 and March 29, 2023.

• Approved $59,941 Nabholz bid for Highland Rim Aviation hangar floor repair (unanimous)
• Approved March 2023 Treasurer's Report (unanimous)
• Approved March 8 and March 29, 2023 meeting minutes (unanimous)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will consider two new business items: three variance requests from Burnett Builders for a property at 408 19th Ave W, and a conditional use request for a temporary parking lot for Electrolux Home Products at 1100 Industrial Dr. The board may take action on both items. The meeting also includes approval of minutes from the January 10, 2023 meeting.

• VAR2023-02: Three variance requests for Burnett Builders at 408 19th Ave W (Map 091A, Group C, Parcel 008.00)
• CONDU2023-01: Conditional use request for temporary parking lot for Electrolux Home Products at 1100 Industrial Dr (Map 080N, Group A, Parcel 065.00)
• Approval of minutes from January 10, 2023 regular meeting

The Board of Zoning Appeals approved three setback variances for a single-family home and a conditional use permit for a temporary gravel parking lot. Both requests passed with unanimous 3-0 votes.

• Approved VAR2023-02 for front and side yard setback variances for a single-family home (3-0)
• Approved CONDU2023-01 for a 6-month temporary gravel parking lot at 1100 Industrial Dr. (3-0)
• Approved January 10, 2023 meeting minutes (all in favor)

Planning Commission

The Springfield Planning Commission will discuss several land use items including a right-of-way abandonment request for Delight Court. The meeting also includes reviews of the Lahr Road Residential Condominiums and Legacy of Springfield, Section 6 Subdivision.

• Right of Way Abandonment Request for a portion of Delight Court
• Lahr Road Residential Condominiums case review
• Legacy of Springfield, Section 6 Subdivision case review

The Planning Commission approved a right-of-way abandonment on Delight Court and granted conditional approval for a residential condominium project on Lahr Road and a new section of the Legacy of Springfield development.

• Approved Right of Way Abandonment Request for northern portion of Delight Court (7-0)
• Conditionally approved Lahr Road Residential Condominiums pending Parks and Rec sidewalk approval and bond/improvement (7-0)
• Conditionally approved Legacy of Springfield, Section 6 pending submission and staff approval of HOA agreement (7-0)
• Approved March 2, 2023 meeting minutes (all in favor)

Airport Board

The Springfield-Robertson County Joint Airport Board will hold a special meeting on March 29, 2023, at 7:30 a.m. at the Airport Terminal building. The board will discuss and possibly approve the proposed Annual Budget for Fiscal Year 2024. The meeting is open to the public.

• Special meeting on March 29, 2023, at 7:30 a.m.
• Location: Airport Terminal, 4432 Airport Road, Springfield, TN
• Discussion and possible action on FY2024 Annual Budget

The Board approved the FY 2023-2024 budget, utilizing $39,840 in cash reserves to balance a deficit. The budget includes a 5% cost of living adjustment for employees and local match contributions for three grants totaling $2,075,000.

• Approved FY 2024 Budget as presented (unanimous voice vote)
• Approved use of $39,840 in cash reserves to balance the budget (unanimous voice vote)

Board of Mayor & Aldermen

The Springfield Board of Mayor and Aldermen will hold a public hearing and vote on two ordinances: one rezoning a parcel on Curtiswood Lane from R15 to MRO, and another amending electric policies in the Conditions of Service Manual. They will also consider first readings of a budget amendment and a golf course fee schedule rescission, plus resolutions on surplus property, safety program, a letter of credit, a road name, and industrial development funds. Administrative items include electric and gas rate adjustments, a commercial vacancy tax, and a $306,900 purchase of golf cars.

• Ordinance 23-04: Rezone parcel on Curtiswood Lane from R15 to MRO (second reading)
• Ordinance 23-05: Amend electric policies in Conditions of Service Manual (second reading)
• Ordinance 23-06: Amend FY2023 budget for General and Utility Funds (first reading)
• Resolution 23-08: Accept letter of credit for Belle Haven Subdivision infrastructure
• Purchase 66 golf cars for The Legacy golf course for $306,900 from Yamaha

The Board of Mayor and Aldermen approved amendments to the fiscal year 2023 annual budget and two rezoning ordinances. The board also authorized several utility rate adjustments and equipment purchases for the electric and police departments.

• Approved Ordinance 23-01 amending FY2023 General and Utility Fund budgets (7-0)
• Approved Ordinance 23-02 rezoning John L. Patterson St. and Bransford Dr. to Commercial Services District (6-1-0)
• Approved Ordinance 23-04 first reading for rezoning on Curtiswood Lane to Multiple Residential and Office District (7-0)
• Approved Ordinance 23-05 first reading amending Electric Conditions of Service Manual (7-0)
• Approved Resolution 23-04 declaring Police and Fire Department property as surplus (7-0)
• Approved Resolution 23-05 for bond issuance benefiting BTT Development IV, LLP and Housing Associates, LP (7-0)
• Approved $150,446 purchase of two EV Fast Chargers from Seven States Power Corporation (7-0)
• Approved $46,000 storm drain rehabilitation bid for Walker Building Group, LLC (7-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss and possibly take action on the FY2024 annual budget, a hangar renovation grant amendment, and grants for T-hangar design and fuel tank design. They will also get updates on a new lease with Wingnuts Aviation, a public-private partnership for 30 new T-hangars, and an FAA ARPA grant. The board will consider disposing of a dishwasher as surplus property.

• Approval of FY2024 annual budget
• Second amendment to Hangar Renovation grant for concrete floor in Hangar F
• BIL grant for T-hangar final design and bidding ($25,000)
• Grant for Above Ground Fuel Tank final design and bidding ($57,000 total, $2,850 local match)
• Disposal of dishwasher as surplus property

The Board approved a scouting program camp out for up to 250 people in April. Members also approved the February treasurer's report and the previous meeting's minutes. A special meeting will be held in late March to vote on the FY 2024 budget.

• Approved February 2023 regular board meeting minutes (unanimous)
• Approved February 2023 Treasurer's Report (unanimous)
• Approved Trail Life troops Spring Camp Out from April 21-23 (unanimous)
• Approved removing surplus dishwasher from sale list to install in Wingnuts kitchen (unanimous)

Planning Commission

The Planning Commission will consider a new road name, Woolen Mills Way, at 25 N. Main St. They will also discuss and possibly take action on a maintenance surety for the Belle Haven Subdivision. The meeting includes approval of prior minutes and a note that no BZA meeting is scheduled for March 14, 2023.

• New road name: Woolen Mills Way at 25 N. Main St
• Discussion and possible action on Maintenance Surety for Belle Haven Subdivision (SUB2020-02)
• Approval of minutes from February 2, 2023 meeting
• No BZA meeting on March 14, 2023

The Planning Commission approved the naming of a private road at 27 N. Main St. and a maintenance surety for the Belle Haven Subdivision. The board also received an update regarding a proposed exterior branding update for Wal-Mart.

• Approved naming 'Woolen Mills Way' as a private road at 27 N. Main St. (7-0)
• Approved maintenance surety for Belle Haven Subdivision (8-0)
• Approved February 2, 2023 meeting minutes

Board of Mayor & Aldermen

The Springfield Board of Mayor and Aldermen will hold a regular meeting with public hearings and votes on several ordinances and resolutions. Key items include a budget amendment, two rezonings, a bond issuance, and adjustments to electric and gas rates. The board will also consider contracts for police body cameras, EV chargers, and public works projects.

• Ordinance 23-01: FY2023 budget amendment for General and Utility Funds
• Ordinance 23-02: Rezone two parcels at John L. Patterson St & Bransford Dr from R7 to CS
• Ordinance 23-04: Rezone one parcel on Curtiswood Lane from R7 to MRO
• Resolution 23-05: Approve bond issuance for BTT Development IV, LLP and Housing Associates, LP
• Purchase of two EV Fast Chargers from Seven States Power Corp for $150,446

The Board approved several high-value engineering contracts for wastewater and water projects and passed a first reading to amend the fiscal year 2023 budget. One rezoning request was approved on first reading, while another was denied. The Board also approved adjustments to electric and gas rates.

• Approved Ordinance 23-01 (budget amendment) on first reading (6-0)
• Approved Ordinance 23-02 (rezoning John L. Patterson St. and Bransford Dr.) on first reading (5-0-1)
• Denied Ordinance 23-03 (rezoning 1801 and 1803 Nicklaus Drive) on first reading (0-5-1)
• Approved $514,000 engineering contract with Griggs and Maloney, Inc. (6-0)
• Approved $442,996 engineering contract with Gresham Smith, Inc. (6-0)
• Approved $25,306.25 contract with Hussey Gay Bell Nashville, LLC (6-0)
• Approved $35,000 donation to Springfield High School for weight training facility (6-0)
• Approved TVA wholesale fuel cost adjustment of $0.03364 per kWh (6-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss and possibly take action on the FY2024 budget, a second amendment to a hangar renovation grant, and a public-private partnership for 30 new T-hangars. Updates will be provided on design grants and a lease negotiation with Wingnuts Aviation.

• Discuss and possibly approve FY2024 budget preparation
• Second amendment to Hangar Renovation grant to replace Hangar F floor with concrete
• Update on $25,000 grant for T-hangar final design and bidding
• Update on $57,000 grant for above-ground fuel tank final design and bidding (includes $2,850 local match)
• Discuss proposed public-private partnership for 30 new T-hangars

The Board approved a resolution to seek city and county authorization for a new hangar project funded via public/private partnership. They also authorized the pursuit of higher-interest bank accounts and the hiring of an aviation law consultant.

• Approved resolution to seek city and county approval for a public/private partnership hangar project (unanimous)
• Approved retaining attorney Margaret Martin for hourly aviation law consultation (unanimous)
• Authorized Secretary-Treasurer to pursue CD and money market opportunities with United Community Bank (unanimous)
• Authorized Paul Nutting and Brian Urbach to select an engineering firm for Hangar Restoration grant work (unanimous)
• Approved January 11, 2023 meeting minutes (unanimous)

Planning Commission

The Planning Commission will hold a public hearing and consider amendments to the Subdivision Regulations in Articles 3, 4, and Appendix B. They will also discuss and possibly take action on the Draughon Plaza Subdivision (4 lots on Memorial Blvd.) and a rezone request for property on Literary Way (Map 091 Parcel 068.00) from R15 to MRO.

• Public hearing on amendments to Subdivision Regulations Articles 3, 4, and Appendix B
• Case SUB2022-21: Draughon Plaza Subdivision, 4 lots on Memorial Blvd.
• Case RZ2023-04: Rezone request on Literary Way from R15 to MRO

The Commission approved amendments to subdivision regulations regarding roadway widths, sidewalks, and fire hydrant densities. It also approved a subdivision for signage at Draughon Plaza and a rezone request for the Highlands Estates development on Literary Way.

• Approved minutes from January 5, 2023 meeting (unanimous)
• Approved amendments to Subdivision Regulations in Articles 3, 4 and Appendix B (8-0)
• Approved Draughon Plaza Subdivision for additional signage (8-0)
• Approved rezone of 55.77 acres on Literary Way from R15 to MRO for Highlands Estates (8-0)

Airport Board

The Springfield-Robertson County Joint Airport Board will discuss airport manager compensation, consider a new airport billing policy, and review adding a hallway security door for after-hours access. The board will also receive reports on finance, ACIP projects, fuel, traffic, and tenant database updates.

• Discussion of airport manager compensation
• Addition of hallway security door for after hours access
• Discussion and possible vote on new airport billing policy
• Report on upcoming ACIP projects
• Airport Road Entrance Sign Update

The board approved the December 2022 treasurer's report and the minutes from the previous meeting. Members voted to reaffirm the airport's by-laws after correcting typographical errors in the 2019 amended draft. The board also reached a consensus to allow a car show to use the airport at no cost for its first event.

• Approved December 14, 2022 meeting minutes (unanimous)
• Approved December 2022 Treasurer’s report (unanimous)
• Reaffirmed airport by-laws (unanimous)
• Approved no-cost airport use for first car show event (consensus)

Beer Board

The Springfield Beer Board will hold a regular meeting to approve minutes and discuss possible action on two businesses cited for violating Chapter 8 of the City of Springfield Municipal Code. The agenda includes administrative items and adjournment.

• Approval of minutes from December 8, 2022 meeting
• Discussion/action on Sam Market (202 Central Avenue East #A) for Chapter 8 violation
• Discussion/action on Daniel's (308 Memorial Boulevard) for Chapter 8 violation

The Beer Board approved a beer permit application for a business located on Memorial Boulevard. The board also approved the minutes from the October 13, 2022 meeting.

• Approved October 13, 2022 meeting minutes (unanimous)
• Approved 'Off Premise' beer permit for Micheal Youssef Shafek/Daniel’s, LLC at 308 Memorial Boulevard (5-0)

Board of Zoning Appeals

The Springfield Municipal Board of Zoning Appeals will hold a regular meeting to approve minutes from November 8, 2022, and consider a variance request (VAR2023-01) for a property owned by G.S. Moore at 17th Ave W. The board may discuss and take action on the variance. No other business is scheduled, and there will be no meeting in February.

• Variance request VAR2023-01 for G.S. Moore at 17th Ave W (Map 080O Group E Parcel 055.00)
• Approval of minutes from November 8, 2022 meeting

The Board of Zoning Appeals approved a request for two setback variances to allow for the construction of a two-story single-family home on 17th Ave W. The board also approved the minutes from the November 8, 2022 meeting.

• Approved VAR2023-01 for rear yard setback (15' to 5') and front yard setback (25' to 20') at 17th Ave W (3-0-1)
• Approved November 8, 2022 meeting minutes (all in favor)

Planning Commission

The Springfield Planning Commission will consider two rezoning applications: one on Nicklaus Drive from RS20 to MRO, and another on John L. Patterson St and Bransford Dr. from R7 to CS. They will also discuss and possibly act on the Autumnwoods Section 3 Subdivision (16 lots on Hunters Lane) and a maintenance surety for Eden Point, Phase 1. Additionally, a discussion on a possible annexation and specific plan district is scheduled.

• Rezone on Nicklaus Drive (Map 091J “B” Parcels 1 & 2) from RS20 to MRO
• Rezone on John L. Patterson St and Bransford Dr. (Map 091P “B” Parcels 73 & 74) from R7 to CS
• Autumnwoods Section 3 Subdivision on Hunters Lane (16 lots)
• Maintenance Surety for Eden Point, Phase 1
• Discussion on possible 400-acre annexation and Specific Plan District

The Commission denied a rezoning request for a proposed food truck park on Nicklaus Drive. It approved a rezone for the Bransford Community Center, a subdivision section for Autumnwood, and a maintenance surety for Eden Point.

• Denied rezoning of Nicklaus Drive parcels from RS20 to MRO (0-7)
• Approved rezoning of John L. Patterson St. and Bransford Dr. parcels from R7 to CS (7-0)
• Approved Autumnwood Section 3 Subdivision on Hunters Lane (7-0)
• Approved Maintenance Surety for Eden Point, Phase 1 (7-0)
• Approved December 1, 2022 meeting minutes (all in favor)