Spring Hill public meetings in 2025

Transportation Advisory Committee

The Spring Hill Transportation Advisory Committee will meet to receive an update from the Mayor on the GNRC and a report on traffic calming measures for Tanyard Springs. The meeting will include a roll call and a citizen comment period.

• GNRC Update – Mayor Matt Fitterer
• Tanyard Springs Traffic Calming report – Tyler Scroggins and Gerald Bolden

Board of Mayor & Aldermen

The Spring Hill Board will hold a public hearing on the second reading of Ordinance 25-27, which updates the Code of Ordinances. It will also consider the first reading of Ordinance 25-29 that creates a sewer moratorium and allocates remaining sewer capacity. Additional items include resolutions for firefighter turnout gear, road rights‑of‑way acceptance for Dartford Townhomes, personnel reclassifications, and contract renewals.

• Second reading of Ordinance 25-27 to adopt Supplement S‑6 to the Code of Ordinances
• First reading of Ordinance 25-29 to establish a sewer moratorium and allocate sewer capacity
• Resolution 25-287 to purchase fourteen sets of firefighter turnout gear and one set of boots
• Resolution 25-289 to accept road rights‑of‑way and public improvements for Dartford Townhomes
• Resolution 25-298 to renew the contract with Flex Digital for utility billing and property tax notice printing

The Board adopted the first reading of Ordinance 25-29, establishing a sewer moratorium and a one‑time capacity allocation framework (8‑0‑1, Fuqua abstained). It also approved the second and final reading of Ordinance 25-27 (9‑0) and the first reading of Ordinance 25-28, a budget amendment for FY 2025‑2026 (9‑0). The consent agenda, including Resolutions 25‑287 through 25‑298, was approved unanimously (9‑0). Additionally, Resolution 25‑300 directing staff to submit decentralized wastewater standards was approved (9‑0).

• Approved consent agenda resolutions 25-287 to 25-298 (9-0 unanimous)
• Approved second and final reading of Ordinance 25-27 (9-0 unanimous)
• Approved first reading of Ordinance 25-29 establishing sewer moratorium (8-0-1, Fuqua abstained)
• Approved Resolution 25-300 to submit draft decentralized wastewater standards (9-0 unanimous)
• Approved first reading of Ordinance 25-28, Budget Amendment #2 for FY 2025-2026 (9-0 unanimous)

Historic Commission

The Spring Hill Historic Commission will review a design proposal by Tobias Faucher for the Arbor Valley (Beechcroft) project. It will consider a funding request from Corrine Tomlinson on behalf of the SH Historical and Genealogical Society for a Founders Day Home Tour. The commission will also receive updates on ongoing projects and accept public comments.

• Design Review – Tobias Faucher, Arbor Valley (Beechcroft)
• Funding Request – Corrine Tomlinson, SH Historical and Genealogical Society – Founders Day Home Tour
• Project Updates (old business)
• Public Comment period
• Round Table discussion

Planning Commission

The Planning Commission will consider site plans for a 166,740 sf retail building and a 204,000 sf commerce center. The body will also review requests for a new wastewater dewatering facility and several residential plat approvals.

• PDF 1969-2025: Site plan for a 166,740 sf retail building and fueling station at Legacy Pointe
• PDF 1941-2025: Final approval for a 204,000 sf building at Spring Hill Commerce Center
• STP 1972-2025: Site plan for a new centrifuge dewatering facility at 3893 Mahlon Moore Road
• FPL 1971-2025: Final plat for 33 townhome and 24 duplex lots at June Lake, Pod E, Section 2
• STP 1901-2025: Site plan to convert a home at 434 Beechcroft Road into a dental office

The commission approved the November 10, 2025 meeting minutes and the modified agenda, each by a 6‑0 vote. The consent agenda, containing multiple bond and dedication resolutions, was also approved unanimously. The commission denied the Whataburger site‑plan application (STP‑1841‑2025) by a 6‑0 vote due to code violations. No vote outcome was recorded for the Legacy Pointe heavy‑retail project.

• Approved November 10, 2025 meeting minutes (6-0)
• Approved modified agenda (6-0)
• Approved consent agenda with bond and dedication resolutions (6-0)
• Denied STP 1841-2025 Whataburger site plan (6-0)

Board of Mayor & Aldermen

The Board will consider several resolutions related to water and sewer infrastructure, including the creation of decentralized treatment systems and a budget increase for the I&I program. The meeting also includes a formal request for a third ambulance to be based in the city.

• Resolution 25-284: Increase project budget by $2,140,391.31 for the I&I program
• Resolution 25-274: Request for a third Williamson Health Ambulance to be based at Fire Station 4
• Resolution 25-286: Payment of $102,298.76 IRS Tax Liability for General Obligation Bonds
• Resolution 25-273: Vacate a 10-foot drainage easement at 2975 Stewart Campbell Pointe
• Resolution 25-272: Award bid for Wastewater Treatment Plant Demolition and Grading

The Board of Mayor and Aldermen unanimously approved a $2,140,391.31 increase to the project budget, bringing the total to $3,000,000. It also approved a request for a third Williamson Health ambulance, a new employee appreciation award, and the adoption of Supplement S‑6 to the city code. Additional approvals included payment of an IRS tax liability for general obligation bonds and the disposal of public works equipment on GovDeals.

• Approved budget amendment increasing project budget by $2,140,391.31 to $3,000,000 (8-0)
• Approved request for a third Williamson Health ambulance to be based in Spring Hill (8-0)
• Approved Ordinance 25‑27, adopting Supplement S‑6 to the Code of Ordinances (8-0)
• Approved Resolution 25‑276, establishing the Employee Service Appreciation Award (8-0)
• Approved Resolution 25‑286, accepting Arbitrage Compliance Report and authorizing IRS tax payment (8-0)
• Approved disposal of Public Works vehicles and equipment on GovDeals (8-0)
• Approved consent agenda items (8-0)
• Approved motion to amend Resolution 25‑236 for the Reservoir Project (8-0)

Budget & Finance Advisory Committee

The Budget and Finance Advisory Committee will review financial updates and policies. The meeting includes discussions on the FY25 audit, FY26 updates, and Budget Amendment #2.

• FY25 Audit Update
• FY26 Update
• I&I Funding & Overview
• Budget Amendment #2
• Financial Policies Update – Budget Policy

Planning Commission

The Spring Hill Municipal Planning Commission work session will consider a series of bond resolutions establishing performance and maintenance bonds for the June Lake Pod E Section, Harvest Point Phase 18B, and multiple Dartford Townhomes phases. The commission will also review several site‑plan applications, including a conversion of a vacant drive‑through restaurant at 3004 Belshire Village Drive for Whataburger, a planned‑development approval for the Spring Hill Commerce Center east of I‑65, and a new dental office at 434 Beechcroft Road. Additional items include a dewatering facility site plan at 3893 Mahlon Moore Road and a heavy‑retail building proposal at Crossing Circle.

• PC Resolution 25-97 to Establish a Performance Bond for June Lake Pod E Section
• PC Resolution 25-100 to Establish a Performance Bond for Harvest Point Phase 18B
• PC Resolution 25-104 Dedication of Road ROW and Public Utilities for Dartford Townhomes
• STP 1841-2025: site‑plan approval request for Whataburger conversion at 3004 Belshire Village Drive
• PDF 1941-2025: planned‑development final approval for Spring Hill Commerce Center (≈86 acres east of I‑65)

Parks & Recreation Commission

The Spring Hill Parks & Recreation Commission will review and approve the October 2025 meeting minutes, hear updates on the BOMA and capital improvement program, receive the director's report, and accept any citizen comments. No new policy decisions or contracts are listed on the agenda.

• Approve Minutes – October 2025
• BOMA updates / Capital Improvement Program
• Director’s updates
• Citizen Comments

Library Board of Trustees

The Spring Hill Library Board of Trustees will meet to approve minutes, receive budget and director reports, and address foundation member approvals and a request from the Secretary of State. The meeting will also include a round table discussion.

• Approval of Minutes
• Director's Report: Dana Juriew
• Budget Report: Dana Juriew
• Foundation Member Approval by LBOT: Alicia Fitts
• Request from Secretary of State: Dana Juriew and Alicia Fitts

The board approved the meeting agenda and the September minutes by unanimous voice vote. It also voted unanimously to allow the Library Foundation to remove bylaws that require LBOT approval of Foundation board members. In addition, the board unanimously expressed its support for the library administration’s response to the October 27 letter from the Tennessee Secretary of State.

• Approved agenda (unanimous voice vote)
• Approved September minutes (unanimous voice vote)
• Allowed Library Foundation to remove bylaws requiring LBOT approval of Foundation board members (unanimous voice vote)
• Expressed support for library administration’s response to the 10/27 Secretary of State letter (unanimous voice vote)

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen will vote on several resolutions to accept dedicated road rights‑of‑way and public improvements for Copper Ridge Phase 6, Copper Ridge Phase 8, and Summer Meadows Phases 1 and 2. The meeting also includes a contract award for fleet refueling services to Tri‑Star Energy, LLC, and a lease agreement to relocate Water and Sewer Division staff to the former Police Department Headquarters. Financial reports for September 2025 and various department updates are presented as consent items.

• Resolution 25-260 – accept dedication of road rights‑of‑way and public improvements for Copper Ridge Phase 6
• Resolution 25-261 – accept dedication of road rights‑of‑way and public improvements for Copper Ridge Phase 8
• Resolution 25-262 – accept dedication of road rights‑of‑way and public improvements for Summer Meadows Phases 1 and 2
• Resolution 25-264 – award bid for fleet refueling services to Tri‑Star Energy, LLC
• Resolution 25-267 – approve lease of former Police Department Headquarters for temporary Water and Sewer Division staff relocation

The Board approved the meeting agenda with a unanimous 8‑0 vote. No other motions were decided; discussions on the Eastport Farms master plan, the inflow and infiltration program, and a request to vacate a 10‑foot right‑of‑way were noted for future consideration. The meeting concluded at 7:43 PM.

• Approved agenda (8-0)
• Moved vacating 10‑ft right‑of‑way request to consent agenda (no vote recorded)
• Directed staff to bring back recommendation on inflow & infiltration program (no vote recorded)

Beer Board

The Spring Hill Beer Board meeting on November 17, 2025 will review a request from Logan's Roadhouse Enterprises, LLC (dba Logan's Roadhouse #471) at 2008 Crossings Circle for an on‑premises beer permit. The board will consider the application together with background, school‑distance, and zoning letters attached to the agenda. No other items are listed on the agenda.

• Consider on‑premises beer permit request for Logan's Roadhouse #471, 2008 Crossings Circle

The Beer Board considered a request from Logan's Roadhouse Enterprises for an on-premises beer permit. Vice Mayor Linville asked the applicant about policies to prevent sales to minors, and the applicant confirmed server training and ID checks. The board voted to approve the permit, and the motion carried unanimously with an 8‑0 vote.

• Approved on-premises beer permit for Logan's Roadhouse #471 (8-0)

Historic Commission

The Spring Hill Historic Commission will meet on November 13, 2025. The agenda includes routine approvals of minutes and the agenda, a welcome to Tom Power s, and a proposal to designate 2474 Depot St, known as the Evans Home, as historically significant. The commission will also receive project updates and hold public comment and round‑table discussions.

• Approval of October meeting minutes
• Approval of the meeting agenda
• Consideration of historic designation for 2474 Depot St (the Evans Home)
• Project updates (old business)
• Public comment period

Planning Commission

The Planning Commission will consider several residential developments, including a 360-unit multi-family complex and various single-family lot plats. The body is also reviewing site plans for a Tito's Restaurant and a Whataburger conversion, along with numerous bond resolutions.

• PDF 1719-2025: 360 multi-family units in 12 buildings at Legacy Pointe, Phase 2A
• STP 1938-2025: 4,500 sf Tito's Restaurant at 1017 Jim Warren Parkway
• STP 1841-2025: Conversion of vacant drive-through to Whataburger at 3004 Belshire Village Drive
• FPL 1944-2025: 69 single family lots for Harvest Point, Phase 18B
• FPL 1945-2025: 72 single family lots for Barton Hills, Phase 2

The commission approved the final plat for Barton Hills Phase 2, allowing 72 single‑family lots and roadway dedications. It also approved the 2026 Planning Commission calendars. Several items were deferred or tabled, including a preliminary plat for Royalton Woods and a site‑plan for a Whataburger conversion.

• Approved final plat for Barton Hills Phase 2 (FPL 1945‑2025) – vote 6‑0
• Approved Planning Commission 2026 calendars – vote 6‑0
• Approved consent agenda (including bond items) – vote 6‑0
• Tabled preliminary plat for Royalton Woods (PPL 1855‑2025) – vote 6‑0
• Deferred site‑plan for Whataburger (STP 1841‑2025) – vote 6‑0
• Deferred construction‑traffic modification for Royalton Woods (PPM 1947‑2025) – vote 6‑0
• Approved October 13 2025 meeting minutes – vote 6‑0
• Approved agenda for the November 10 2025 meeting – vote 6‑0

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will conduct a strategic planning work session. The meeting includes discussions on the Capital Improvement Plan (CIP) and utility capital.

• Strategic Planning Session
• CIP Discussion
• Utility Capital discussion

The Spring Hill Board of Mayor and Aldermen met for a strategic planning work session, reviewing long‑range visioning, capital improvement priorities, and utility department updates. Participants discussed project ideas, funding considerations, and staffing needs, but no motions were voted on or formally approved. The board directed staff to continue preparing the next planning phases and a financing plan for the Capital Improvement Plan.

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will discuss a resolution to temporarily stop accepting and processing development applications. The meeting includes a public hearing on Unified Development Code amendments and a rezoning request for 66 acres.

• Ordinance 25-26: Rezoning 66 acres (Maury County Tax Map 025, Parcel 002.11 and 002.01) to Institutional Campus District
• Resolution 25-246: Contract with WBA Architects for new library conceptual design and studies
• Resolution 25-251: Contract extension with Rogers Group, Inc. for annual asphalt paving
• Resolution 25-252: Use of city contracts for Buckner Lane at June Lake Boulevard intersection improvements
• Resolution 25-259: Temporary suspension of development application processing

The board unanimously approved the agenda and a consent agenda covering several contracts and resolutions. It passed Ordinance 25-25 to amend the Unified Development Code and Ordinance 25-26, rezoning about 66 acres to the Institutional Campus District. The board also adopted resolutions honoring local groups and temporarily suspending the acceptance of development applications. All votes were 9‑0.

• Approved agenda (9-0)
• Approved consent agenda covering multiple contracts and resolutions (9-0)
• Approved Ordinance 25-25 amending the Unified Development Code (9-0)
• Approved Ordinance 25-26 rezoning 66 acres to Institutional Campus District (9-0)
• Approved Resolution 25-259 temporarily suspending development applications (9-0)
• Approved Resolution 25-248 honoring Summit High School Girls Volleyball (9-0)
• Approved Resolution 25-249 designating November as Adoption Awareness Month (9-0)
• Approved Resolution 25-253 adopting revised Schedule of Authorized Positions for FY 2025-2026 (9-0)

Budget & Finance Advisory Committee

The Budget & Finance Advisory Committee will discuss the FY25 audit update and the FY26 financial update. They will present the Tennessee Comptroller’s Budget Certificate and review the FY27 budget calendar and financial policy updates. A Financial Excellence Award from the Tennessee Comptroller of the Treasury will also be noted.

• FY25 Audit Update (discussion)
• FY26 Update (discussion)
• Presentation of Tennessee Comptroller’s Budget Certificate
• FY27 Budget Calendar (discussion)
• Financial Policies Update (discussion)

The Budget & Finance Advisory Committee approved the minutes from the June and July 2025 meetings. The Finance Director reported on the FY25 audit progress and FY26 financial outlook, noting a low general fund balance and upcoming property tax collections. The committee discussed the FY27 budget calendar and a plan to update financial policies monthly. No other motions were adopted.

• Approved June and July 2025 meeting minutes

Planning Commission

The Spring Hill Municipal Planning Commission work session will review and vote on multiple bond resolutions for ongoing phases, consider several site‑plan and plat applications, and decide on the planned‑development final approval for the Spring Hill Commerce Center. Items include a preliminary plat for 121 single‑family lots at Royalton Woods, a conversion of a vacant Whataburger drive‑through, and final plat approvals for Barton Hills Phase 2. Public comment will be taken before the commission proceeds to the agenda items.

• PC Resolutions 25‑84 to 25‑96 establishing or releasing performance and maintenance bonds for Arbor Valley, Barton Hills, Wilkerson Place, Copper Ridge, Summer Meadows, and other phases
• PPL 1855‑2025 – Royalton Woods Sections 3 & 4: preliminary plat approval for 121 single‑family residential lots
• STP 1841‑2025 – Whataburger: site‑plan approval to convert and reuse an existing vacant drive‑through restaurant building
• PDF 1941‑2025 – Spring Hill Commerce Center: planned‑development final approval for an approximately 204,000 sf building
• FPL 1945‑2025 – Barton Hills Phase 2: final plat approval for 72 single‑family lots and roadway dedications

Transportation Advisory Committee

The Transportation Advisory Committee will consider a recommendation to place a four‑way stop at New Port Royal Road and Burgess Lane. It will also review a recommendation concerning the Legacy Point interim intersection. The committee will discuss a proposed ordinance regulating electric bikes and scooters.

• Recommendation to place a 4‑way stop at New Port Royal Road and Burgess Lane
• Recommendation on the Legacy Point interim intersection
• Discussion of an ordinance on electric bikes and scooters

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen will review several resolutions, including funding for intersection improvements, road dedication for Williams Park Phase 1, and a stormwater pipe‑lining contract. New business includes a request to dedicate Battle Creek Way and 88 acres to Maury County and the first reading of two ordinances that amend the Unified Development Code, one of which rezones about 66 acres. The meeting also features financial reports, department updates, and public‑works discussions.

• Resolution 25‑239: approve funding request #2 for land acquisition for Buckner Lane‑Port Royal Road Intersection Improvements
• Resolution 25‑240: authorize acceptance of dedication of road rights‑of‑way and public improvements for Williams Park Phase 1
• Resolution 25‑241: authorize the City Attorney to enter condemnation proceedings for right‑of‑way acquisition
• Resolution 25‑242: award a contract to Proshot Concrete Improvements for stormwater pipe lining
• Ordinance 25‑26 (RZN 1888‑2025): rezoning of approximately 66 acres from Single Family (R‑2) and Corridor Commercial (C‑3) to Institutional Campus District

The Board adopted the consent agenda, approving seven resolutions covering land acquisition, road dedication, condemnation authority, a stormwater contract, police headquarters retainage release, Microsoft Office 365 subscriptions, and fire station lockers, all by a 9‑0 vote. It also approved Resolution 25‑247 to dedicate Battle Creek Way and about 88 acres for long‑term maintenance, and adopted Ordinance 25‑25 amending the Unified Development Code, each by a 9‑0 vote. Finally, the Board approved Ordinance 25‑26 rezoning roughly 66 acres from single‑family and commercial districts to an Institutional Campus District, also by a 9‑0 vote.

• Approved consent agenda items (Resolutions 25‑239 to 25‑245) (9-0)
• Approved Resolution 25‑247 to dedicate Battle Creek Way and ~88 acres (9-0)
• Approved Ordinance 25‑25 amending the Unified Development Code (9-0)
• Approved Ordinance 25‑26 rezoning ~66 acres to Institutional Campus District (9-0)
• Approved agenda (9-0)
• Approved motion to adopt consent agenda (9-0)
• Approved release of retainage for Police Headquarters Construction (Resolution 25‑243) (9-0)
• Approved award of stormwater pipe lining contract to Proshot Concrete Improvements (Resolution 25‑242) (9-0)

Parks & Recreation Commission

The Parks & Recreation Commission will meet to receive updates on an Eagle Scout project and BOMA. The body will also discuss the 2026 Fourth of July celebrations and a chalk art competition.

• 2026 Fourth of July planning
• Kavan Desai Eagle Scout Project update
• Chalk Art Competition presentation by Vicky Bechet
• BOMA updates from Alderman Brent Murray

The commission unanimously approved the September 2025 meeting minutes. A resolution for the 2026 Fourth of July celebration was passed. The chalk art competition was postponed to spring and a $500 donation for supplies was approved unanimously. The meeting was adjourned unanimously.

• Approved September 2025 minutes (unanimous)
• Approved 2026 Fourth of July celebration resolution (passed)
• Postponed chalk art competition until spring
• Approved $500 donation for chalk art supplies (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Spring Hill Municipal Planning Commission will consider approval of the September 8, 2025 meeting minutes and adopt the agenda. A consent agenda includes several bond releases, such as the $80,041.08 maintenance bond for Wilkes Lane Turn Lane and the $62,222.76 performance bond for Williams Park Phase 1. New business items propose establishing performance and maintenance bonds for Harvest Point Phase 17C and Phase 18A. The commission will also review final plat and site‑plan applications for Arbor Valley Phase 2, Harvest Point, Shadow Ridge, the Community Services Annex, and Royalton Woods.

• PC Resolution 25-75 – release $80,041.08 maintenance bond for Wilkes Lane Turn Lane
• PC Resolution 25-76 – release performance bond for Williams Park Phase 1 ($62,222.76)
• PC Resolutions 25-80 & 25-81 – establish performance and maintenance bonds for Harvest Point Phase 17C
• PC Resolutions 25-82 & 25-83 – establish performance and maintenance bonds for Harvest Point Phase 18A
• FPL 1910-2025 – final plat approval request for Arbor Valley Phase 2 (42 residential lots, 3 open‑space tracts)

The Planning Commission accepted the September 8, 2025 minutes and approved the agenda. It approved four resolutions establishing performance and maintenance bonds for Harvest Point Phase 17C and Phase 18A, each by a 7‑0 vote. The commission also approved a site‑plan modification for Shadow Ridge (7‑0), approved the Community Services Annex site plan (6‑1), and deferred the Royalton Woods preliminary plat (7‑0).

• Approved PC Resolution 25-80 to establish a performance bond for Harvest Point Phase 17C (7-0)
• Approved PC Resolution 25-81 to establish a maintenance bond for Harvest Point Phase 17C (7-0)
• Approved PC Resolution 25-82 to establish a performance bond for Harvest Point Phase 18A (7-0)
• Approved PC Resolution 25-83 to establish a maintenance bond for Harvest Point Phase 18A (7-0)
• Approved SPM 1917-2025 site‑plan modification for Shadow Ridge (7-0)
• Approved STP 1916-2025 site plan for Community Services Annex (6-1)
• Deferred PPL 1855-2025 preliminary plat for Royalton Woods (7-0)

Historic Commission

The Spring Hill Historic Commission will meet to approve the minutes from the September meeting and the agenda for the upcoming session. The agenda includes project updates and a roundtable discussion. The next meeting is scheduled for November 13, 2025.

• Approval of September meeting minutes
• Approval of October meeting agenda
• Project updates to be discussed
• Roundtable discussion
• Next meeting set for November 13, 2025

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on several infrastructure resolutions and the temporary suspension of development application processing. The body will also discuss library design, sewer upsizing, and water reclamation projects.

• Resolution 25-238: Temporarily suspending the acceptance and processing of development applications
• Resolution 25-234: Road closure request from MasTec Civil, LLC for the Buckner Lane South Widening Project
• Resolution 25-232: Funding for the Spring Hill Chamber of Commerce for America's 250th Anniversary celebration
• Resolution 25-235: Design and bidding services for Water Treatment Plant Chlorine Disinfection System Improvements
• Resolution 25-227: Data Use Agreement with INRIX for Traffic Signal Analytics Access

The Spring Hill Board of Mayor and Aldermen approved a series of consent items covering traffic data, street striping, water‑facility equipment, and a road‑closure request. In new business, the board funded the Chamber’s 250th‑anniversary celebration, authorized several water‑engineering contracts, and adopted a temporary suspension of development‑application processing. All motions passed unanimously with a 7‑0 vote.

• Approved Data Use Agreement with INRIX for traffic signal analytics (Resolution 25-227) – 7-0
• Approved street striping under FY2026 contracts (Resolution 25-228) – 7-0
• Approved purchase of Variable Frequency Drives for water reclamation carousel (Resolution 25-229) – 7-0
• Approved mayor’s letter to TDOT supporting I‑840 signal improvements (Resolution 25-230) – 7-0
• Approved purchase of flow monitors for water reclamation (Resolution 25-231) – 7-0
• Approved road closure request for Buckner Lane South widening (Resolution 25-234) – 7-0
• Approved funding to Spring Hill Chamber for 250th‑anniversary celebration (Resolution 25-232) – 7-0
• Approved temporary suspension of development‑application processing (Resolution 25-238) – 7-0

Budget & Finance Advisory Committee

The Budget and Finance Advisory Committee will meet to discuss the FY25 audit update, the FY26 budget update, and ongoing maintenance items for Spring Hill Water. The meeting will also include approval of previous minutes and citizen comments.

• Approval of June, July, and September 2025 minutes
• Discussion of FY25 Audit Update
• Discussion of FY26 Update
• Discussion of Spring Hill Water Ongoing Maintenance Items

The Budget & Finance Advisory Committee approved the minutes from the June and July 2025 meetings. The committee discussed the FY25 audit update, FY26 financial outlook, and ongoing water‑sewer maintenance planning. No items were brought up from the floor.

• Approved June and July 2025 minutes (approval recorded, vote tally not provided)

Town Center Redevelopment Committee

The Town Center Redevelopment Committee will review the current downtown redevelopment plan and provide background updates. The body will also discuss non-capital planning objectives for 2025 and updates to the Unified Development Code (UDC).

• Review of Downtown Redevelopment plan
• Discussion of BOMA update in relation to TCRC
• Updates on 2025 Unified Development Code (UDC)
• Discussion on the future of the TCRC

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold a special call meeting to discuss a requested full closure of Buckner Lane for utility work. The body will also review 10-year Capital Improvement Project (CIP) requests and details.

• MasTec Civil request to fully close Buckner Lane on October 9 and 10, 2025, for storm drain and water service crossings
• Review of CIP 10-Year project requests, details, and funding sources

The Board approved the consent agenda unanimously (9-0) and the meeting agenda unanimously (7-0). The MasTec lane‑closure request was directed to be placed on the consent agenda for the October 6, 2025 BOMA meeting. No other substantive actions were taken.

• Approved consent agenda (9-0 unanimous)
• Approved meeting agenda (7-0 unanimous)
• Moved MasTec lane‑closure request to consent agenda for Oct 6 BOMA meeting

Planning Commission

The commission will vote on several bond resolutions, including releasing an $80,041.08 maintenance bond for Wilkes Lane Turn Lane and a $62,222.76 performance bond for Williams Park Phase 1. It will also consider a dedication of road right‑of‑way and public utilities for Williams Park Phase 1 and establish performance bonds for the June Lake Pod A water line and retaining walls. New development items include a preliminary plat request for 121 single‑family lots at Royalton Woods (60.22 acres, zoned R‑2) and a final plat request for 42 residential lots at Arbor Valley Phase 2 (18.14 acres, zoned R‑2 PUD).

• Resolution 25-75: Release $80,041.08 maintenance bond for Wilkes Lane Turn Lane
• Resolution 25-76: Release $62,222.76 performance bond for Williams Park Phase 1
• Resolution 25-77: Dedication of road right‑of‑way and public utilities for Williams Park Phase 1
• Resolution 25-78 & 25-79: Establish performance bonds for June Lake Pod A water line and retaining walls
• PPL 1855-2025: Preliminary plat approval for 121 single‑family lots at Royalton Woods (60.22 acres, R‑2 zoning)

Parks & Recreation Commission

The Parks & Recreation Commission will vote to approve the August 2025 meeting minutes, receive updates on the Kavan Desai Eagle Scout project, discuss plans for the 2026 Fourth of July celebration, hear BOMA updates from Alderman Brent Murray, and get a director's report. No other decisions are listed.

• Approve August 2025 meeting minutes
• Update on Kavan Desai Eagle Scout project
• Discussion of 2026 Fourth of July celebration
• BOMA updates presented by Alderman Brent Murray
• Director’s updates

The Parks & Recreation Commission approved the June 2025 meeting minutes by unanimous vote. The commission discussed plans and cost estimates for the July 4th fireworks, including a proposed $80,000 budget, but no formal approval or vote was recorded. A $2.1 million fund was noted for future park improvements and skate‑park completion.

• Approved June 2025 meeting minutes (unanimous)

Board of Zoning Appeals

The Spring Hill Board of Zoning Appeals will approve the July 15, 2025 meeting minutes and review several pending applications. Items include a sunroom setback variance for 2025 Morton Drive, a wall setback variance for 797 Saint Clair Ave, a parking variance for Whataburger at 3004 Belshire Village Drive, and a special use permit for a Wells Fargo drive‑through at 4933 Main St. The board will also discuss bylaws revisions.

• Approve July 15, 2025 BOZA meeting minutes
• Variance request for rear‑setback encroachment (sunroom) at 2025 Morton Drive (R‑2 zoning)
• Variance request for side‑lot wall at 797 Saint Clair Ave (PZD‑Gateway zoning)
• Parking variance request for Whataburger at 3004 Belshire Village Drive (C‑4 zoning)
• Special use permit request for Wells Fargo drive‑through at 4933 Main St (C‑4 zoning)

The Board of Zoning Appeals approved the July 15, 2025 meeting minutes (3‑0). It then approved a special‑use permit for Wells Fargo to build a drive‑through at 4933 Main Street (3‑0). The Board also approved a variance for Whataburger to reduce off‑street parking at 3004 Belshire Village Drive (2‑1). The meeting was adjourned (3‑0).

• Approved July 15, 2025 meeting minutes (3-0)
• Approved BZA 1881-2025 special‑use permit for Wells Fargo drive‑through (3-0)
• Approved BZA 1897-2025 variance for Whataburger parking requirements (2-1)
• Adjourned meeting (3-0)

Transportation Advisory Committee

The Transportation Advisory Committee will discuss striping on Tom Lunn and John Lunn roads, consider guardrail installation on Port Royal Road and Denning Lane, and receive an update on Buckner Lane. The meeting also includes a call to order, roll call, citizen comments, and a round‑table discussion.

• Striping discussion for Tom Lunn/John Lunn roads
• Guardrail discussion for Port Royal Road and Denning Lane
• Buckner Lane update

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on rezoning two large properties to Institutional Campus District, approve the first amendment to the 2025-2026 budget, and authorize the mayor to sign opioid settlement agreements. The meeting also includes a public hearing on zoning changes.

• Hurt Road rezoning (47.52 acres) to Institutional Campus District
• Reservoir rezoning (153.41 acres) to Institutional Campus District
• First amendment to the 2025-2026 budget
• Authorization to sign Purdue/Sackler and Secondary Manufacturers opioid settlement agreements
• Accepting Tennessee Highway Safety Office grant for Police Department

The Board of Mayor and Aldermen approved the regular meeting agenda and the consent agenda. It also adopted several ordinances, including a public‑facilities code amendment, the FY 2025‑2026 budget amendment, and rezoning of Hurt Road and a 153.41‑acre reservoir property to Institutional Campus District. A resolution to begin selecting development‑review software was also approved. All votes were unanimous.

• Approved agenda (9‑0)
• Approved consent agenda (7‑0‑1‑1; Fuqua abstain, Jimenez did not vote)
• Approved Ordinance 25‑20 (Public Facilities code amendment) (9‑0)
• Approved Ordinance 25‑22 (FY 2025‑2026 budget amendment) (9‑0)
• Approved Ordinance 25‑23 (Hurt Road rezoning, 47.52 acres) (9‑0)
• Approved Ordinance 25‑24 (Reservoir rezoning, 153.41 acres) (9‑0)
• Approved Resolution 25‑226 (authorize staff to start development‑review software selection) (9‑0)

Historic Commission

The Spring Hill Historic Commission will meet on September 11, 2025. The agenda includes approvals of minutes and the agenda, updates on officers, and new business items such as the Gorham Wing Marker and the Newtown Cemetery “Gateway”. The commission will also review project updates, including a driving tour and recognition of historic sites, and discuss Historic Preservation Month for May 2026. The meeting will conclude with a round‑table and adjournment.

• Gorham Wing Marker
• Newtown Cemetery “Gateway”
• Bailey: Driving Tour
• Renovation Recognition: Spring Hill Eye Care
• Discussion: Historic Preservation Month, May 2026

Library Board of Trustees

The Spring Hill Library Board of Trustees will approve three new members of the Library Foundation: Jim Hagaman, Jim Hellier, and Jodie Richardson. The board will also welcome new trustee Carolyn Jett, elect officers, and select subcommittees for executive, by‑laws, strategic planning, and technology planning. Reports on the director, budget, Buffalo River Regional Library, Friends of the Library, and the Library Foundation will be presented.

• Approval of three new Library Foundation board members: Jim Hagaman, Jim Hellier, Jodie Richardson
• Welcome of new LBOT member: Carolyn Jett
• Election of board officers
• Selection of subcommittees (Executive, By‑Laws, Strategic Planning, Tech Planning)
• Director’s and budget reports presented

The Board voted unanimously by voice to appoint Alicia Fitts as Chair, Bill as Vice Chair, David as Treasurer, and Russ as Secretary. The Library Foundation approved three new members by unanimous voice vote. A motion to contact the original owner of a train donation was also passed unanimously. All agenda and July minutes were approved unanimously by voice vote.

• Chair election: Alicia Fitts elected (unanimous voice vote)
• Vice Chair election: Bill elected (unanimous voice vote)
• Treasurer election: David elected (unanimous voice vote)
• Secretary election: Russ elected (unanimous voice vote)
• Library Foundation members approved (unanimous voice vote)
• Motion to contact original owner of train donation approved (unanimous voice vote)
• Agenda approval (unanimous voice vote)
• July minutes approval (unanimous voice vote)

Planning Commission

The Planning Commission will discuss rezoning a 60-acre property on Beechcroft Road and amending the Unified Development Code regarding porches, decks, and residential use. The body will also review several final plat modifications for the Copper Ridge development.

• RZN 1888-2025: Request to rezone approximately 60 acres on the north side of Beechcroft Road from R-2 and C-3 to IC
• ZTA 1889-2025: Proposed UDC amendment for administrative approval of final plats and changes to porch/deck encroachments
• FPM 1884, 1886, and 1887-2025: Requests to remove 5' walking trails in Copper Ridge Phases 8, 6, and 4
• Kedron Square: Staff request for BOMA to call performance bonds for School Street and Kedron Road improvements
• PC Resolutions 25-70, 25-71, and 25-72: Establishing or releasing performance and maintenance bonds for Legacy Pointe, Flexmet Walking Trail, and Mid-State Oral Surgery

The commission approved the August 11, 2025 meeting minutes and the meeting agenda, each by a 5‑0 vote. It adopted the consent agenda, which included off‑site performance bonds and removal of walking trails in Copper Ridge parcels, also by 5‑0. The commission approved resolutions 25‑73 and 25‑74 to call performance bonds for Kedron Square school‑street and road improvements, with a 5‑0 vote. It also voted 5‑0 to recommend both the ZTA1889‑2025 Unified Development Code amendment and the RZN1888‑2025 rezoning of the CSA site to IC to the Board of Mayor and Alderman.

• Approved August 11, 2025 meeting minutes (5-0)
• Approved meeting agenda (5-0)
• Approved consent agenda items, including performance bonds and trail removals (5-0)
• Approved resolutions 25-73 and 25-74 for Kedron Square performance bonds (5-0)
• Recommended ZTA1889-2025 UDC amendment to Board of Mayor and Alderman (5-0)
• Recommended rezoning RZN1888-2025 (R-2, C-3 to IC) to Board of Mayor and Alderman (5-0)

Board of Mayor & Aldermen

The Board approved a rezoning of about 153.41 acres in Maury County from a Planned Unit Development Multi-Family District to an Institutional Campus District. It also adopted a revised Schedule of Authorized Positions for FY 2025‑2026 and approved a budget amendment for that fiscal year. Additional ordinances creating a new public‑facilities use category and amending the Neighborhood Traffic Calming Program were adopted unanimously.

• Adopted revised Schedule of Authorized Positions (Resolution 25-213) – 8-1
• Approved Ordinance 25-20 creating a Public Facilities use category – 9-0
• Approved Ordinance 25-22 first reading for FY 2025‑2026 budget amendment – 9-0
• Amended Ordinance 25-22 to add Parks and Recreation position – 9-0
• Approved rezoning of 47.52 acres (Hurt Road) to Institutional Campus District – 9-0
• Approved rezoning of 153.41 acres (Reservoir) to Institutional Campus District – 9-0
• Amended Neighborhood Traffic Calming Program (Resolution 25-210) – 9-0
• Approved Consent Agenda (including multiple resolutions) – 9-0

Budget & Finance Advisory Committee

The Budget & Finance Advisory Committee approved the June and July 2025 meeting minutes. The committee received a FY25 financial update noting a general‑fund deficit of about $1 million and a total $8 million deficit after moving a $7 million fire station commitment. Members discussed audit preparation and FY26 budget planning. No other motions were adopted.

• Approved June and July 2025 minutes (no vote tally recorded)

Parks & Recreation Commission

The Parks & Recreation Commission approved the June and July 2025 meeting minutes. It voted to donate up to $2,800 to the Quicksteps baseball team for the Sulpher Dell Cup Championship. It also approved a donation of up to $334 for Kavan Desai’s Eagle Scout bench project in Fisher Park. No other actions were decided at this meeting.

• Approved June 2025 meeting minutes (Yay)
• Approved July 2025 meeting minutes (Yay)
• Approved $2,800 donation to Quicksteps baseball team (All‑Yay)
• Approved $334 donation for Eagle Scout bench project (All‑Yay)

Transportation Advisory Committee

The committee will receive updates on the city's traffic calming policy and specific projects. Discussions include a traffic study for Bryson Cove and a potential 4-way stop on Hurt Road.

• Traffic Calming Policy update
• Tanyard Springs existing traffic calming update
• Bryson Cove traffic study
• Hurt Road 4-way stop discussion
• Battle Creek update

Board of Mayor & Aldermen

The Board approved Ordinance 25-21, rezoning approximately 18.6 acres (Parcels 011.12 and 011.13) from Agricultural District to Institutional Campus District. It also adopted Ordinance 25-18 amending backyard‑hen rules and Ordinance 25-19 amending development standards, both with recorded votes. Additional unanimous resolutions authorized a donation to the Battle of Franklin Trust and emergency repairs to a traffic signal at Duplex at Port Royal.

• Approved Ordinance 25-21 rezoning 18.6 acres (12.4 acres + 6.15 acres) from AG to IC (9-0)
• Approved Ordinance 25-18 amending backyard‑hen regulations (5-4)
• Approved Ordinance 25-19 amending Use, Design, and Development Standards (9-0)
• Approved Resolution 25-206 donation to Battle of Franklin Trust (9-0)
• Approved Resolution 25-207 emergency repairs to traffic signal at Duplex at Port Royal (9-0)
• Approved consent agenda items, including multiple special event permits and vehicle purchases (9-0)

Historic Commission

The Spring Hill Historic Commission will meet to approve previous minutes and the current agenda. The commission will conduct a design review for a duplex located at 2536 White Hall Addition.

• Design Review: 2536 Duplex, White Hall Addition, Dara Sanders

Planning Commission

The Planning Commission will review requests to rezone approximately 47 acres on Hurt Road and 157 acres near I-65 to industrial (IC) zoning. The body will also consider site plan approvals for a dental office, a pet care facility expansion, and a residential-to-commercial conversion.

• RZN 1869-2025: Rezone 47.48 acres on west side of Hurt Road from AG to IC
• RZN 1870-2025: Rezone 157 acres west of I-65 south of Derryberry Lane from R-6, PUD, TND to IC
• STP 1837-2025: Site plan for 5,000 sf dental office off June Lake Boulevard
• STP 1818-2025: 4,108 sf expansion of Pooch Playhouse at 1001 Parkway Drive
• STP 1822-2025: Residential to commercial conversion at 2536 Duplex Road

The Planning Commission approved the July 14, 2025 meeting minutes and the agenda by a 6‑0 vote. It unanimously recommended rezoning of the 47.48‑acre Hurt Road parcel (RZN 1869‑2025) and the 157‑acre Reservoir Property parcel (RZN 1870‑2025) to industrial/commercial classification for the Board of Mayor and Aldermen. The commission also approved site‑plan applications for the Pooch Playhouse (STP 1818‑2025) and a residential‑to‑commercial conversion on Duplex Road (STP 1822‑2025), each by a 6‑0 vote.

• Approved July 14, 2025 meeting minutes (6-0)
• Approved agenda (6-0)
• Approved consent agenda (6-0)
• Recommended rezoning of Hurt Road parcel (RZN 1869-2025) to industrial/commercial (6-0)
• Recommended rezoning of Reservoir Property parcel (RZN 1870-2025) to industrial/commercial (6-0)
• Approved site‑plan for Pooch Playhouse (STP 1818-2025) (6-0)
• Approved site‑plan for Duplex Road conversion (STP 1822-2025) (6-0)

Board of Mayor & Aldermen

The Board adopted a resolution to annex 18.6 acres of the World Wide Stages property into Spring Hill and, in a separate ordinance, rezoned the same land from Agricultural to Institutional Campus District. The board also approved several consent items, including a bridge contract amendment, a revised authorized‑positions schedule, emergency fire‑truck repairs, a finance payment, and a consent order, all unanimously.

• Approved Amendment No. 1 to the Jim Warren Road Bridge contract (Resolution 25-178) – 9-0
• Adopted revised Schedule of Authorized Positions for FY 2025-2026 (Resolution 25-179) – 9-0
• Approved annexation of 18.6 acres (World Wide Stages property) into city limits (Resolution 25-180) – 9-0
• Approved first reading of rezoning ordinance for the same 18.6 acres to Institutional Campus District (Ordinance 25-21) – 9-0
• Authorized emergency repairs to Fire Department Ladder Truck #63, estimate $21,000 (Resolution 25-181) – 9-0
• Authorized Finance Director to issue payment under Rippavilla Management and Operations Agreement (Resolution 25-182) – 9-0
• Authorized Mayor to execute Consent Order and Assessment (Case No. WPC2025-0093) (Resolution 25-183) – 9-0

Parks & Recreation Commission

The Parks & Recreation Commission met on July 17, 2025 but did not have a quorum. Consequently, no votes or formal decisions were recorded. The meeting included citizen comments about a baseball tournament tent, an Eagle Scout bench project, and ADA improvements, and discussed plans for the 2026 Fourth of July celebration and a proposed soccer field on Hurt Rd. All items were noted for future consideration pending a quorum.

Board of Zoning Appeals

The Board of Zoning Appeals approved the April 15, 2025 meeting minutes (3-0). It granted two variance requests: BZA1850-2025 for 2025 Morton Drive and BZA1851-2025 for 797 Saint Clair Ave, each passing 2-1. The Board also elected Rob Roten as Chairman and Art Davis as Vice Chairman, both votes 3-0.

• Approved April 15, 2025 meeting minutes (3-0)
• Approved variance BZA1850-2025 for 2025 Morton Drive (2-1)
• Approved variance BZA1851-2025 for 797 Saint Clair Ave (2-1)
• Elected Rob Roten as Chairman of BOZA (3-0)
• Elected Art Davis as Vice Chairman of BOZA (3-0)
• Adjourned meeting (3-0)

Planning Commission

The commission accepted the June 9 minutes and approved the agenda. It approved the consent agenda items and the STP 1724‑2025 retail/warehouse site plan. It also approved a bond amendment for Kedron Square, recommended annexation and rezoning of the Worldwide Stages site, and approved the June Lake Windfall Phase 1 preliminary plat for 141 residential lots.

• Accepted June 9, 2025 meeting minutes (6‑0)
• Approved meeting agenda (6‑0)
• Approved consent agenda resolutions 25‑55 through 25‑61 (6‑0)
• Approved STP 1724‑2025 retail and warehouse site plan (6‑0)
• Approved PC Resolution 25‑62 amending Kedron Square bond (6‑0)
• Recommended annexation of ANX 1762‑2025 to Board of Mayor and Aldermen (6‑0)
• Recommended rezoning of RZN 1761‑2025 to IC to Board of Mayor and Aldermen (6‑0)
• Approved PPL 1813‑2025 June Lake Windfall Phase 1 preliminary plat for 141 lots (6‑0)

Industrial Development Board

The Industrial Development Board approved an amendment to the agenda and adopted the April and May 2025 meeting minutes. The board voted 6‑0 to direct Michael Bligh to engage the city about money it may be holding for the IDB and to discuss a checking‑only contract with Regions Bank. The meeting was then adjourned.

• Amended agenda approved (6-0)
• April 2025 minutes approved (no vote recorded)
• May 2025 minutes approved (no vote recorded)
• Authorized Michael Bligh to discuss city funds and Regions Bank checking‑only contract (6-0)
• Meeting adjourned (no vote recorded)

Library Board of Trustees

The Library Board approved the agenda and minutes by unanimous voice votes. It passed a motion allowing Director Dana Juriew to approach the city about designating the library as an official evacuation site, also by unanimous voice vote. The meeting was then adjourned unanimously.

• Approved agenda (unanimous voice vote)
• Approved minutes (unanimous voice vote)
• Authorized director to request evacuation‑site designation (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Budget & Finance Advisory Committee

The Spring Hill Budget & Finance Advisory Committee met on July 7, 2025 and approved the April 2025 meeting minutes. The committee discussed the FY25 financial update, the audit timeline and requirements, and noted that FY26 budget feedback will be postponed to a future meeting. A brief update on the BFAC dashboard was given, and no items were presented from the floor.

• Approved April 2025 minutes

Parks & Recreation Commission

The Parks & Recreation Commission did not achieve a quorum, so no votes were taken on any agenda items. The April 17, 2025 minutes were not approved. Proposals such as the 2026 Fourth of July fireworks event and other updates were discussed but not decided.

• April 17, 2025 minutes not approved (no quorum, no vote)
• Fourth of July fireworks event proposal not decided (pending discussion with Mayor)
• BOMA updates discussed, no formal action taken
• Director’s staff report presented, no decision made

Board of Mayor & Aldermen

The board approved Ordinance 25-11 establishing a Water Drought Management Plan (9‑0). It also approved the fourth amendment to the FY 2024‑2025 budget (Ordinance 25-15) and adopted several resolutions, including a police motorcycle purchase and a contract for stormwater improvements. The rezoning ordinance for 1.8 acres was deferred, while the city administrator hiring process was approved with the name J. Carter Napier inserted.

• Approved Ordinance 25-11 Water Drought Management Plan (9‑0)
• Approved Ordinance 25-15 fourth amendment to FY 2024‑2025 budget (9‑0)
• Deferred Ordinance 25-16 rezoning of 1.8 acres (9‑0)
• Approved Ordinance 25-17 Legacy Pointe Heavy Retail amendment (9‑0)
• Approved Resolution 25-148 purchase of police motorcycle (9‑0)
• Approved Resolution 25-150 contract negotiations for City Administrator, inserting J. Carter Napier (8‑1)
• Approved Resolution 25-151 EMS coverage MOU extension with Williamson County (8‑0‑1)
• Approved Resolution 25-152 modify Fire Department authorized strength for FY 2026 (9‑0)

Beer Board

The Beer Board considered a request from Old School Vapor/Old School Sales, LLC for an off‑premises beer permit. Vice Mayor Linville asked the owner about minor‑sale prevention policies, which the owner confirmed. The board voted to approve the permit, with a 9‑0 unanimous vote.

• Approved off‑premises beer permit for Old School Vapor/Old School Sales, LLC (9-0 unanimous)

Board of Mayor & Aldermen

The board approved the city’s 2025‑2026 tax rates and adopted the annual budget, adding $60,000 for the Spring Hill Chamber welcome center. It also approved ordinances amending the Unified Development Code and authorizing several professional service agreements. All votes were unanimous (7‑0).

• Approved Ordinance 25-12 adopting tax rates for FY 2025‑2026 (7-0)
• Approved Ordinance 25-13 adopting the annual budget and tax rate, with $60,000 amendment for the welcome center (7-0)
• Approved Ordinance 25-14 amending Article 8, Article 11, and Article 15 of the Unified Development Code (7-0)
• Approved Resolution 25-139 authorizing the mayor to execute an Engagement Agreement with Sharon O. Jacobs (7-0)
• Approved Resolution 25-140 authorizing a Professional Services Agreement for on‑call review services (7-0)
• Approved Ordinance 25-11 establishing a Water Drought Management Plan (7-0)
• Approved Resolution 25-141 approving a Memorandum of Understanding with Columbia State Community College for the Fire Department EMT program (7-0)
• Approved Resolution 25-142 authorizing funding of the Spring Hill Welcome Center through tourism budget funds (7-0)

Budget & Finance Advisory Committee

The committee voted on a motion to recommend Budget Amendment #4 for FY 2024‑2025 to the Board of Mayor and Aldermen (BOMA). Alderman Vincent Fuqua moved to recommend the amendment and Vice Mayor Trent Linville seconded the motion. The motion was approved (vote tally not recorded). No other actions were decided.

• Motion to recommend Budget Amendment #4 to BOMA approved

Planning Commission

The commission approved its meeting agenda by a 5-0 vote. It then voted 5-0 to favorably recommend the Legacy Pointe development (PDM 1827-2025) to the Board of Mayor and Aldermen for added commercial uses.

• Approved agenda (5-0)
• Recommended PDM 1827-2025 Legacy Pointe to Board of Mayor and Aldermen (5-0)

Board of Mayor & Aldermen

The board approved the 2025‑2026 tax rate increase and the city’s annual budget. It also approved rezoning of 10.25 acres in the Spring Hill Commerce Center and rescinded an employee health‑insurance opt‑out incentive. Additional actions included accepting the 2023‑2024 audit report, awarding a new audit contract, and amending the Unified Development Code. A resolution to dissolve the Traffic Calming Program was deferred.

• Approved Ordinance 25-12 adopting 2025‑2026 tax rate (8-1)
• Approved Ordinance 25-13 adopting FY 2025‑2026 budget and tax rate (9-0)
• Approved Ordinance 25-10 rezoning 10.25 acres to Corridor Commercial District (9-0)
• Approved Ordinance 25-08 rescinding employee health‑insurance opt‑out incentive (9-0)
• Approved Resolution 25-135 awarding audit contract to Clifton Larson Allen, LLP (9-0)
• Approved Resolution 25-134 accepting 2023‑2024 audit report (9-0)
• Approved Ordinance 25-14 amending the Unified Development Code (9-0)
• Deferred Resolution 25-93 dissolving the Traffic Calming Program (9-0)

Industrial Development Board

The Spring Hill Industrial Development Board approved its agenda, approved the February meeting minutes with a 4‑0 vote, and approved the Banking Services RFP as presented, also with a 4‑0 vote. No other substantive actions were taken.

• Approved agenda (outcome: approved)
• Approved February meeting minutes (4-0)
• Approved Banking Services RFP (4-0)

Library Board of Trustees

The board approved the meeting agenda as presented and ratified the March meeting minutes by email. The proposed part‑time Library Tech I position was denied. The Library Director performance review was postponed to the July meeting. A motion to adjourn was adopted, ending the meeting at 7:03 p.m.

• Agenda approved as presented
• March meeting minutes approved via email
• Part‑time Library Tech I position denied
• Library Director performance review deferred to July meeting
• Motion to adjourn adopted

Planning Commission

The commission approved the final development plan modification for Arbor Valley PUD (PDM 1723-2025) with staff conditions, voting 5-0. It also approved the preliminary plat for Arbor Valley Phase 6 (PPL 1722-2025) and recommended a Rural Residential zoning change (RZN 1799-2025) to the Board of Mayor and Aldermen. Earlier agenda items, including acceptance of prior meeting minutes and several bond resolutions, were also approved unanimously.

• Accepted April 14 2025 and April 28 2025 meeting minutes (5-0)
• Approved meeting agenda (5-0)
• Approved consent agenda (5-0)
• Approved PC Resolution 25-48 to release and establish a maintenance bond for Harvest Point Bridge (5-0)
• Approved PDM 1723-2025 Arbor Valley final development plan modification (5-0)
• Approved PPL 1722-2025 Arbor Valley Phase 6 preliminary plat (5-0)
• Favorable recommendation of RZN 1799-2025 Rural Residential zoning to Board of Mayor and Aldermen (6-0)

Board of Mayor & Aldermen

The board approved a series of resolutions and ordinances, most notably extending the Spring Hill Commerce Center Planned Development approval for an additional year. Other actions included adopting an AI usage policy, rescinding an employee health‑insurance opt‑out incentive ordinance, recognizing May as Historic Preservation Month, accepting a donation of artifacts, and authorizing a legal services agreement for AFFF litigation. The consent agenda items—maintenance bond, waste‑management contract, engineering services RFQ, and bridge‑consultant services—were also approved unanimously.

• Extended Spring Hill Commerce Center PDP approval to 01/03/2027 (8-0)
• Adopted AI Usage Policy for municipal operations (8-0)
• Rescinded Ordinance 18-07 employee health‑insurance opt‑out incentive (7-1)
• Recognized May as Historic Preservation Month (8-0)
• Accepted donation of artifacts from Spring Hill Holdings, LLC (8-0)
• Authorized Legal Services Agreement for AFFF product liability litigation (8-0)
• Rezoned 10.25 acres from Multi‑Family (R-5) to Corridor Commercial (C-3) (8-0)
• Approved consent agenda items: Maintenance Bond Phase 1B, Waste Management recycling contract, RFQ for Bellagio Villas drainage engineering, and STV consultant services for Jim Warren Road Bridge (8-0)

Budget & Finance Advisory Committee

The Budget & Finance Advisory Committee reviewed FY25 financial reports and noted fraudulent P‑card transactions that were traced to the bank. Members discussed the overdue FY24 audit, the upcoming audit‑firm selection and possible penalties, and examined the 150 Fund depreciation process. The committee also talked about the FY26 budget deficit, development impact‑fee reductions, and a new financial dashboard, but no formal approvals, denials, or votes were recorded.

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen held a budget work session to review the Capital Projects Fund budgets (311, 313, 124, 125) and several pending projects such as the I‑65 interchange, library design, North‑South Connector study, skate park, Hurt Road, and park land. No formal votes or resolutions were recorded; the items were presented and noted for future consideration.

Planning Commission

The commission approved its meeting agenda unanimously (6-0). It also approved PC Resolution 25-51, which calls for a bond for Kedron Square and recommends the action to the Board of Mayor and Aldermen, again by a 6-0 vote.

• Approved agenda (6-0)
• Approved PC Resolution 25-51 to call bond for Kedron Square and recommend to Board (6-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen met on April 22, 2025 for a budget work session. Presentations were given on the Sanitation Fund, Stormwater Utility Fund, and Water and Sewer Fund budgets, as well as a proposed equipment subsidy transfer of $385,460. No votes, approvals, or denials were recorded.

Board of Mayor & Aldermen

The Board filled the vacant Ward 2 alderman seat by appointing Scott Wernert after a 4‑3 vote, and confirmed Trent Linville as Vice Mayor with a 7‑0‑1 vote. It also appointed Jaimee Davis to the Planning Commission. The Board unanimously approved two budget‑related ordinances and several infrastructure resolutions, including funding for U.S. 31 widening and fire‑station projects.

• Appointed Scott Wernert as Ward 2 alderman (final vote 4‑3; amended motion 7‑0 unanimous)
• Confirmed Trent Linville as Vice Mayor (vote 7‑0‑1)
• Appointed Jaimee Davis to the Planning Commission (vote 8‑0 unanimous; amended 7‑0‑1)
• Approved Ordinance 25‑06, third amendment to FY 2024‑2025 budget (8‑0 unanimous)
• Approved Ordinance 25‑07, changing medical offices to permitted use in the PZD (8‑0 unanimous)
• Approved Resolution 25‑106, committing STP funds to the U.S. 31 widening contract (8‑0 unanimous)
• Approved Resolution 25‑108, authorizing City Attorney to negotiate land purchase for a fire station (8‑0 unanimous)
• Approved Resolution 25‑109, authorizing contract with Mastec Civil for Buckner Lane South widening (8‑0 unanimous)

Beer Board

The Spring Hill Beer Board considered a request from Publix Tennessee, LLC #2036 for an off‑premises beer permit. After a discussion of the applicant's minor‑sale prevention policies, the board voted to approve the permit. The motion passed unanimously, 8‑0. No other actions were taken.

• Approved off‑premises beer permit for Publix Tennessee, LLC #2036 (8-0)

Parks & Recreation Commission

The commission unanimously approved the February and March 2025 meeting minutes. It also approved a $1,500 donation to the Well for the Porta Johns 5K hunger walk. The meeting was then adjourned.

• Approved February minutes (unanimous)
• Approved March minutes (unanimous)
• Approved $1,500 donation to the Well (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen elected Mayor‑Elect Matt Fitterer as chair by unanimous vote. No other formal actions or votes were recorded; budget items such as additional firefighters, an engineering clerk, and a $15,000 Parks and Recreation allocation were discussed but not decided. The meeting was adjourned at 7:39 p.m.

• Elected Mayor‑Elect Matt Fitterer as chair (unanimous)
• Meeting adjourned at 7:39 p.m.

Board of Zoning Appeals

The Board of Zoning Appeals approved the February 19, 2025 meeting minutes (5‑0). It then removed BZA 1618‑2024 from the table and approved the special‑use request for a drive‑through at 3004 Belshire Village Drive, both by unanimous 5‑0 votes. The meeting was adjourned (5‑0).

• Approved February 19, 2025 meeting minutes (5‑0)
• Removed BZA 1618‑2024 from the table (5‑0)
• Approved BZA 1618‑2024 special‑use for Whataburger drive‑through (5‑0)
• Adjourned the meeting (5‑0)

Planning Commission

The commission accepted the March 10, 2025 minutes and approved the meeting agenda, both by unanimous vote. The consent agenda containing multiple bond resolutions was approved unanimously. The commission recommended rezoning of Port Royal Commercial (RZN 1685-2024) from R‑6 to C‑3, and approved several site‑plan applications with conditions, also by unanimous votes.

• Accepted March 10, 2025 minutes (6‑0)
• Approved meeting agenda (6‑0)
• Approved consent agenda with bond resolutions (6‑0)
• Recommended rezoning RZN 1685-2024 from R‑6 to C‑3 (6‑0)
• Deferred STP 1724-2025 site‑plan application (6‑0)
• Approved STP 1734-2025 site‑plan for Image Studios (6‑0)
• Approved STP 1735-2025 site‑plan for Valvoline Infrastructure (6‑0)
• Amended STP 1735-2025 to add retaining‑wall review condition (6‑0)

Industrial Development Board

The Industrial Development Board approved the meeting agenda with a 5-0 vote. A motion to table the February minutes was also carried unanimously, 5-0. No public comments were received. The board discussed upcoming RFPs and project updates, but no further actions were voted on.

• Approved agenda (5-0)
• Tabled February minutes (5-0)

Board of Mayor & Aldermen

The board approved the third amendment to the FY 2024-2025 budget and a series of infrastructure resolutions, including a professional services agreement for Bellagio Villas drainage, funding for the Neighborhood Sidewalk Program, a contract for the Hurt Road fencing project, and a termination agreement with Central Square Technologies. It also approved a request to prioritize the I-65 widening project and the dedication of a new traffic signal at Battle Creek Way and Mahlon Moore Road. The resolution to dissolve the Traffic Calming Program was deferred to the April 19, 2025 meeting. All votes were unanimous or 8‑0, with one 7‑0‑1 vote for an honorary resolution.

• Approved Professional Services Agreement with HR Green for Bellagio Villas drainage (Resolution 25-81, 8-0)
• Approved funding for Neighborhood Sidewalk Program projects (Resolution 25-82, 8-0)
• Approved contract for Hurt Road Fencing Project (Resolution 25-83, 8-0)
• Approved termination agreement with Central Square Technologies (Resolution 25-84, 8-0)
• Approved third amendment to FY 2024-2025 budget (Ordinance 25-06, 8-0)
• Approved request to TDOT and GNRC to prioritize I-65 widening (Resolution 25-89, 8-0)
• Approved dedication of traffic signal at Battle Creek Way and Mahlon Moore Road (Resolution 25-90, 8-0)
• Deferred decision on dissolving Traffic Calming Program to April 19, 2025 (Resolution 25-93, 8-0)

Parks & Recreation Commission

The Parks & Recreation Commission did not achieve a quorum, so no votes were taken on any agenda items. The February 20, 2025 minutes were not approved, and the proposed donation for the Well Run For Hunger 5K was not decided. The director provided a staff report, and future budget discussions were postponed until quorum is met.