Spring Hill public meetings in 2025

Transportation Advisory Committee

The Spring Hill Transportation Advisory Committee will meet to receive an update from the Mayor on the GNRC and a report on traffic calming measures for Tanyard Springs. The meeting will include a roll call and a citizen comment period.

• GNRC Update – Mayor Matt Fitterer
• Tanyard Springs Traffic Calming report – Tyler Scroggins and Gerald Bolden

Board of Mayor & Aldermen

The Spring Hill Board will hold a public hearing on the second reading of Ordinance 25-27, which updates the Code of Ordinances. It will also consider the first reading of Ordinance 25-29 that creates a sewer moratorium and allocates remaining sewer capacity. Additional items include resolutions for firefighter turnout gear, road rights‑of‑way acceptance for Dartford Townhomes, personnel reclassifications, and contract renewals.

• Second reading of Ordinance 25-27 to adopt Supplement S‑6 to the Code of Ordinances
• First reading of Ordinance 25-29 to establish a sewer moratorium and allocate sewer capacity
• Resolution 25-287 to purchase fourteen sets of firefighter turnout gear and one set of boots
• Resolution 25-289 to accept road rights‑of‑way and public improvements for Dartford Townhomes
• Resolution 25-298 to renew the contract with Flex Digital for utility billing and property tax notice printing

The Board adopted the first reading of Ordinance 25-29, establishing a sewer moratorium and a one‑time capacity allocation framework (8‑0‑1, Fuqua abstained). It also approved the second and final reading of Ordinance 25-27 (9‑0) and the first reading of Ordinance 25-28, a budget amendment for FY 2025‑2026 (9‑0). The consent agenda, including Resolutions 25‑287 through 25‑298, was approved unanimously (9‑0). Additionally, Resolution 25‑300 directing staff to submit decentralized wastewater standards was approved (9‑0).

• Approved consent agenda resolutions 25-287 to 25-298 (9-0 unanimous)
• Approved second and final reading of Ordinance 25-27 (9-0 unanimous)
• Approved first reading of Ordinance 25-29 establishing sewer moratorium (8-0-1, Fuqua abstained)
• Approved Resolution 25-300 to submit draft decentralized wastewater standards (9-0 unanimous)
• Approved first reading of Ordinance 25-28, Budget Amendment #2 for FY 2025-2026 (9-0 unanimous)

Historic Commission

The Spring Hill Historic Commission will review a design proposal by Tobias Faucher for the Arbor Valley (Beechcroft) project. It will consider a funding request from Corrine Tomlinson on behalf of the SH Historical and Genealogical Society for a Founders Day Home Tour. The commission will also receive updates on ongoing projects and accept public comments.

• Design Review – Tobias Faucher, Arbor Valley (Beechcroft)
• Funding Request – Corrine Tomlinson, SH Historical and Genealogical Society – Founders Day Home Tour
• Project Updates (old business)
• Public Comment period
• Round Table discussion

Planning Commission

The Planning Commission will consider site plans for a 166,740 sf retail building and a 204,000 sf commerce center. The body will also review requests for a new wastewater dewatering facility and several residential plat approvals.

• PDF 1969-2025: Site plan for a 166,740 sf retail building and fueling station at Legacy Pointe
• PDF 1941-2025: Final approval for a 204,000 sf building at Spring Hill Commerce Center
• STP 1972-2025: Site plan for a new centrifuge dewatering facility at 3893 Mahlon Moore Road
• FPL 1971-2025: Final plat for 33 townhome and 24 duplex lots at June Lake, Pod E, Section 2
• STP 1901-2025: Site plan to convert a home at 434 Beechcroft Road into a dental office

The commission approved the November 10, 2025 meeting minutes and the modified agenda, each by a 6‑0 vote. The consent agenda, containing multiple bond and dedication resolutions, was also approved unanimously. The commission denied the Whataburger site‑plan application (STP‑1841‑2025) by a 6‑0 vote due to code violations. No vote outcome was recorded for the Legacy Pointe heavy‑retail project.

• Approved November 10, 2025 meeting minutes (6-0)
• Approved modified agenda (6-0)
• Approved consent agenda with bond and dedication resolutions (6-0)
• Denied STP 1841-2025 Whataburger site plan (6-0)

Budget & Finance Advisory Committee

The Budget and Finance Advisory Committee will review financial updates and policies. The meeting includes discussions on the FY25 audit, FY26 updates, and Budget Amendment #2.

• FY25 Audit Update
• FY26 Update
• I&I Funding & Overview
• Budget Amendment #2
• Financial Policies Update – Budget Policy

Board of Mayor & Aldermen

The Board will consider several resolutions related to water and sewer infrastructure, including the creation of decentralized treatment systems and a budget increase for the I&I program. The meeting also includes a formal request for a third ambulance to be based in the city.

• Resolution 25-284: Increase project budget by $2,140,391.31 for the I&I program
• Resolution 25-274: Request for a third Williamson Health Ambulance to be based at Fire Station 4
• Resolution 25-286: Payment of $102,298.76 IRS Tax Liability for General Obligation Bonds
• Resolution 25-273: Vacate a 10-foot drainage easement at 2975 Stewart Campbell Pointe
• Resolution 25-272: Award bid for Wastewater Treatment Plant Demolition and Grading

The Board of Mayor and Aldermen unanimously approved a $2,140,391.31 increase to the project budget, bringing the total to $3,000,000. It also approved a request for a third Williamson Health ambulance, a new employee appreciation award, and the adoption of Supplement S‑6 to the city code. Additional approvals included payment of an IRS tax liability for general obligation bonds and the disposal of public works equipment on GovDeals.

• Approved budget amendment increasing project budget by $2,140,391.31 to $3,000,000 (8-0)
• Approved request for a third Williamson Health ambulance to be based in Spring Hill (8-0)
• Approved Ordinance 25‑27, adopting Supplement S‑6 to the Code of Ordinances (8-0)
• Approved Resolution 25‑276, establishing the Employee Service Appreciation Award (8-0)
• Approved Resolution 25‑286, accepting Arbitrage Compliance Report and authorizing IRS tax payment (8-0)
• Approved disposal of Public Works vehicles and equipment on GovDeals (8-0)
• Approved consent agenda items (8-0)
• Approved motion to amend Resolution 25‑236 for the Reservoir Project (8-0)

Planning Commission

The Spring Hill Municipal Planning Commission work session will consider a series of bond resolutions establishing performance and maintenance bonds for the June Lake Pod E Section, Harvest Point Phase 18B, and multiple Dartford Townhomes phases. The commission will also review several site‑plan applications, including a conversion of a vacant drive‑through restaurant at 3004 Belshire Village Drive for Whataburger, a planned‑development approval for the Spring Hill Commerce Center east of I‑65, and a new dental office at 434 Beechcroft Road. Additional items include a dewatering facility site plan at 3893 Mahlon Moore Road and a heavy‑retail building proposal at Crossing Circle.

• PC Resolution 25-97 to Establish a Performance Bond for June Lake Pod E Section
• PC Resolution 25-100 to Establish a Performance Bond for Harvest Point Phase 18B
• PC Resolution 25-104 Dedication of Road ROW and Public Utilities for Dartford Townhomes
• STP 1841-2025: site‑plan approval request for Whataburger conversion at 3004 Belshire Village Drive
• PDF 1941-2025: planned‑development final approval for Spring Hill Commerce Center (≈86 acres east of I‑65)

Parks & Recreation Commission

The Spring Hill Parks & Recreation Commission will review and approve the October 2025 meeting minutes, hear updates on the BOMA and capital improvement program, receive the director's report, and accept any citizen comments. No new policy decisions or contracts are listed on the agenda.

• Approve Minutes – October 2025
• BOMA updates / Capital Improvement Program
• Director’s updates
• Citizen Comments

Library Board of Trustees

The Spring Hill Library Board of Trustees will meet to approve minutes, receive budget and director reports, and address foundation member approvals and a request from the Secretary of State. The meeting will also include a round table discussion.

• Approval of Minutes
• Director's Report: Dana Juriew
• Budget Report: Dana Juriew
• Foundation Member Approval by LBOT: Alicia Fitts
• Request from Secretary of State: Dana Juriew and Alicia Fitts

The board approved the meeting agenda and the September minutes by unanimous voice vote. It also voted unanimously to allow the Library Foundation to remove bylaws that require LBOT approval of Foundation board members. In addition, the board unanimously expressed its support for the library administration’s response to the October 27 letter from the Tennessee Secretary of State.

• Approved agenda (unanimous voice vote)
• Approved September minutes (unanimous voice vote)
• Allowed Library Foundation to remove bylaws requiring LBOT approval of Foundation board members (unanimous voice vote)
• Expressed support for library administration’s response to the 10/27 Secretary of State letter (unanimous voice vote)

Beer Board

The Spring Hill Beer Board meeting on November 17, 2025 will review a request from Logan's Roadhouse Enterprises, LLC (dba Logan's Roadhouse #471) at 2008 Crossings Circle for an on‑premises beer permit. The board will consider the application together with background, school‑distance, and zoning letters attached to the agenda. No other items are listed on the agenda.

• Consider on‑premises beer permit request for Logan's Roadhouse #471, 2008 Crossings Circle

The Beer Board considered a request from Logan's Roadhouse Enterprises for an on-premises beer permit. Vice Mayor Linville asked the applicant about policies to prevent sales to minors, and the applicant confirmed server training and ID checks. The board voted to approve the permit, and the motion carried unanimously with an 8‑0 vote.

• Approved on-premises beer permit for Logan's Roadhouse #471 (8-0)

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen will vote on several resolutions to accept dedicated road rights‑of‑way and public improvements for Copper Ridge Phase 6, Copper Ridge Phase 8, and Summer Meadows Phases 1 and 2. The meeting also includes a contract award for fleet refueling services to Tri‑Star Energy, LLC, and a lease agreement to relocate Water and Sewer Division staff to the former Police Department Headquarters. Financial reports for September 2025 and various department updates are presented as consent items.

• Resolution 25-260 – accept dedication of road rights‑of‑way and public improvements for Copper Ridge Phase 6
• Resolution 25-261 – accept dedication of road rights‑of‑way and public improvements for Copper Ridge Phase 8
• Resolution 25-262 – accept dedication of road rights‑of‑way and public improvements for Summer Meadows Phases 1 and 2
• Resolution 25-264 – award bid for fleet refueling services to Tri‑Star Energy, LLC
• Resolution 25-267 – approve lease of former Police Department Headquarters for temporary Water and Sewer Division staff relocation

The Board approved the meeting agenda with a unanimous 8‑0 vote. No other motions were decided; discussions on the Eastport Farms master plan, the inflow and infiltration program, and a request to vacate a 10‑foot right‑of‑way were noted for future consideration. The meeting concluded at 7:43 PM.

• Approved agenda (8-0)
• Moved vacating 10‑ft right‑of‑way request to consent agenda (no vote recorded)
• Directed staff to bring back recommendation on inflow & infiltration program (no vote recorded)

Historic Commission

The Spring Hill Historic Commission will meet on November 13, 2025. The agenda includes routine approvals of minutes and the agenda, a welcome to Tom Power s, and a proposal to designate 2474 Depot St, known as the Evans Home, as historically significant. The commission will also receive project updates and hold public comment and round‑table discussions.

• Approval of October meeting minutes
• Approval of the meeting agenda
• Consideration of historic designation for 2474 Depot St (the Evans Home)
• Project updates (old business)
• Public comment period

Planning Commission

The Planning Commission will consider several residential developments, including a 360-unit multi-family complex and various single-family lot plats. The body is also reviewing site plans for a Tito's Restaurant and a Whataburger conversion, along with numerous bond resolutions.

• PDF 1719-2025: 360 multi-family units in 12 buildings at Legacy Pointe, Phase 2A
• STP 1938-2025: 4,500 sf Tito's Restaurant at 1017 Jim Warren Parkway
• STP 1841-2025: Conversion of vacant drive-through to Whataburger at 3004 Belshire Village Drive
• FPL 1944-2025: 69 single family lots for Harvest Point, Phase 18B
• FPL 1945-2025: 72 single family lots for Barton Hills, Phase 2

The commission approved the final plat for Barton Hills Phase 2, allowing 72 single‑family lots and roadway dedications. It also approved the 2026 Planning Commission calendars. Several items were deferred or tabled, including a preliminary plat for Royalton Woods and a site‑plan for a Whataburger conversion.

• Approved final plat for Barton Hills Phase 2 (FPL 1945‑2025) – vote 6‑0
• Approved Planning Commission 2026 calendars – vote 6‑0
• Approved consent agenda (including bond items) – vote 6‑0
• Tabled preliminary plat for Royalton Woods (PPL 1855‑2025) – vote 6‑0
• Deferred site‑plan for Whataburger (STP 1841‑2025) – vote 6‑0
• Deferred construction‑traffic modification for Royalton Woods (PPM 1947‑2025) – vote 6‑0
• Approved October 13 2025 meeting minutes – vote 6‑0
• Approved agenda for the November 10 2025 meeting – vote 6‑0

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will conduct a strategic planning work session. The meeting includes discussions on the Capital Improvement Plan (CIP) and utility capital.

• Strategic Planning Session
• CIP Discussion
• Utility Capital discussion

The Spring Hill Board of Mayor and Aldermen met for a strategic planning work session, reviewing long‑range visioning, capital improvement priorities, and utility department updates. Participants discussed project ideas, funding considerations, and staffing needs, but no motions were voted on or formally approved. The board directed staff to continue preparing the next planning phases and a financing plan for the Capital Improvement Plan.

Budget & Finance Advisory Committee

The Budget & Finance Advisory Committee will discuss the FY25 audit update and the FY26 financial update. They will present the Tennessee Comptroller’s Budget Certificate and review the FY27 budget calendar and financial policy updates. A Financial Excellence Award from the Tennessee Comptroller of the Treasury will also be noted.

• FY25 Audit Update (discussion)
• FY26 Update (discussion)
• Presentation of Tennessee Comptroller’s Budget Certificate
• FY27 Budget Calendar (discussion)
• Financial Policies Update (discussion)

The Budget & Finance Advisory Committee approved the minutes from the June and July 2025 meetings. The Finance Director reported on the FY25 audit progress and FY26 financial outlook, noting a low general fund balance and upcoming property tax collections. The committee discussed the FY27 budget calendar and a plan to update financial policies monthly. No other motions were adopted.

• Approved June and July 2025 meeting minutes

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will discuss a resolution to temporarily stop accepting and processing development applications. The meeting includes a public hearing on Unified Development Code amendments and a rezoning request for 66 acres.

• Ordinance 25-26: Rezoning 66 acres (Maury County Tax Map 025, Parcel 002.11 and 002.01) to Institutional Campus District
• Resolution 25-246: Contract with WBA Architects for new library conceptual design and studies
• Resolution 25-251: Contract extension with Rogers Group, Inc. for annual asphalt paving
• Resolution 25-252: Use of city contracts for Buckner Lane at June Lake Boulevard intersection improvements
• Resolution 25-259: Temporary suspension of development application processing

The board unanimously approved the agenda and a consent agenda covering several contracts and resolutions. It passed Ordinance 25-25 to amend the Unified Development Code and Ordinance 25-26, rezoning about 66 acres to the Institutional Campus District. The board also adopted resolutions honoring local groups and temporarily suspending the acceptance of development applications. All votes were 9‑0.

• Approved agenda (9-0)
• Approved consent agenda covering multiple contracts and resolutions (9-0)
• Approved Ordinance 25-25 amending the Unified Development Code (9-0)
• Approved Ordinance 25-26 rezoning 66 acres to Institutional Campus District (9-0)
• Approved Resolution 25-259 temporarily suspending development applications (9-0)
• Approved Resolution 25-248 honoring Summit High School Girls Volleyball (9-0)
• Approved Resolution 25-249 designating November as Adoption Awareness Month (9-0)
• Approved Resolution 25-253 adopting revised Schedule of Authorized Positions for FY 2025-2026 (9-0)

Planning Commission

The Spring Hill Municipal Planning Commission work session will review and vote on multiple bond resolutions for ongoing phases, consider several site‑plan and plat applications, and decide on the planned‑development final approval for the Spring Hill Commerce Center. Items include a preliminary plat for 121 single‑family lots at Royalton Woods, a conversion of a vacant Whataburger drive‑through, and final plat approvals for Barton Hills Phase 2. Public comment will be taken before the commission proceeds to the agenda items.

• PC Resolutions 25‑84 to 25‑96 establishing or releasing performance and maintenance bonds for Arbor Valley, Barton Hills, Wilkerson Place, Copper Ridge, Summer Meadows, and other phases
• PPL 1855‑2025 – Royalton Woods Sections 3 & 4: preliminary plat approval for 121 single‑family residential lots
• STP 1841‑2025 – Whataburger: site‑plan approval to convert and reuse an existing vacant drive‑through restaurant building
• PDF 1941‑2025 – Spring Hill Commerce Center: planned‑development final approval for an approximately 204,000 sf building
• FPL 1945‑2025 – Barton Hills Phase 2: final plat approval for 72 single‑family lots and roadway dedications

Transportation Advisory Committee

The Transportation Advisory Committee will consider a recommendation to place a four‑way stop at New Port Royal Road and Burgess Lane. It will also review a recommendation concerning the Legacy Point interim intersection. The committee will discuss a proposed ordinance regulating electric bikes and scooters.

• Recommendation to place a 4‑way stop at New Port Royal Road and Burgess Lane
• Recommendation on the Legacy Point interim intersection
• Discussion of an ordinance on electric bikes and scooters

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen will review several resolutions, including funding for intersection improvements, road dedication for Williams Park Phase 1, and a stormwater pipe‑lining contract. New business includes a request to dedicate Battle Creek Way and 88 acres to Maury County and the first reading of two ordinances that amend the Unified Development Code, one of which rezones about 66 acres. The meeting also features financial reports, department updates, and public‑works discussions.

• Resolution 25‑239: approve funding request #2 for land acquisition for Buckner Lane‑Port Royal Road Intersection Improvements
• Resolution 25‑240: authorize acceptance of dedication of road rights‑of‑way and public improvements for Williams Park Phase 1
• Resolution 25‑241: authorize the City Attorney to enter condemnation proceedings for right‑of‑way acquisition
• Resolution 25‑242: award a contract to Proshot Concrete Improvements for stormwater pipe lining
• Ordinance 25‑26 (RZN 1888‑2025): rezoning of approximately 66 acres from Single Family (R‑2) and Corridor Commercial (C‑3) to Institutional Campus District

The Board adopted the consent agenda, approving seven resolutions covering land acquisition, road dedication, condemnation authority, a stormwater contract, police headquarters retainage release, Microsoft Office 365 subscriptions, and fire station lockers, all by a 9‑0 vote. It also approved Resolution 25‑247 to dedicate Battle Creek Way and about 88 acres for long‑term maintenance, and adopted Ordinance 25‑25 amending the Unified Development Code, each by a 9‑0 vote. Finally, the Board approved Ordinance 25‑26 rezoning roughly 66 acres from single‑family and commercial districts to an Institutional Campus District, also by a 9‑0 vote.

• Approved consent agenda items (Resolutions 25‑239 to 25‑245) (9-0)
• Approved Resolution 25‑247 to dedicate Battle Creek Way and ~88 acres (9-0)
• Approved Ordinance 25‑25 amending the Unified Development Code (9-0)
• Approved Ordinance 25‑26 rezoning ~66 acres to Institutional Campus District (9-0)
• Approved agenda (9-0)
• Approved motion to adopt consent agenda (9-0)
• Approved release of retainage for Police Headquarters Construction (Resolution 25‑243) (9-0)
• Approved award of stormwater pipe lining contract to Proshot Concrete Improvements (Resolution 25‑242) (9-0)

Parks & Recreation Commission

The Parks & Recreation Commission will meet to receive updates on an Eagle Scout project and BOMA. The body will also discuss the 2026 Fourth of July celebrations and a chalk art competition.

• 2026 Fourth of July planning
• Kavan Desai Eagle Scout Project update
• Chalk Art Competition presentation by Vicky Bechet
• BOMA updates from Alderman Brent Murray

The commission unanimously approved the September 2025 meeting minutes. A resolution for the 2026 Fourth of July celebration was passed. The chalk art competition was postponed to spring and a $500 donation for supplies was approved unanimously. The meeting was adjourned unanimously.

• Approved September 2025 minutes (unanimous)
• Approved 2026 Fourth of July celebration resolution (passed)
• Postponed chalk art competition until spring
• Approved $500 donation for chalk art supplies (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Spring Hill Municipal Planning Commission will consider approval of the September 8, 2025 meeting minutes and adopt the agenda. A consent agenda includes several bond releases, such as the $80,041.08 maintenance bond for Wilkes Lane Turn Lane and the $62,222.76 performance bond for Williams Park Phase 1. New business items propose establishing performance and maintenance bonds for Harvest Point Phase 17C and Phase 18A. The commission will also review final plat and site‑plan applications for Arbor Valley Phase 2, Harvest Point, Shadow Ridge, the Community Services Annex, and Royalton Woods.

• PC Resolution 25-75 – release $80,041.08 maintenance bond for Wilkes Lane Turn Lane
• PC Resolution 25-76 – release performance bond for Williams Park Phase 1 ($62,222.76)
• PC Resolutions 25-80 & 25-81 – establish performance and maintenance bonds for Harvest Point Phase 17C
• PC Resolutions 25-82 & 25-83 – establish performance and maintenance bonds for Harvest Point Phase 18A
• FPL 1910-2025 – final plat approval request for Arbor Valley Phase 2 (42 residential lots, 3 open‑space tracts)

The Planning Commission accepted the September 8, 2025 minutes and approved the agenda. It approved four resolutions establishing performance and maintenance bonds for Harvest Point Phase 17C and Phase 18A, each by a 7‑0 vote. The commission also approved a site‑plan modification for Shadow Ridge (7‑0), approved the Community Services Annex site plan (6‑1), and deferred the Royalton Woods preliminary plat (7‑0).

• Approved PC Resolution 25-80 to establish a performance bond for Harvest Point Phase 17C (7-0)
• Approved PC Resolution 25-81 to establish a maintenance bond for Harvest Point Phase 17C (7-0)
• Approved PC Resolution 25-82 to establish a performance bond for Harvest Point Phase 18A (7-0)
• Approved PC Resolution 25-83 to establish a maintenance bond for Harvest Point Phase 18A (7-0)
• Approved SPM 1917-2025 site‑plan modification for Shadow Ridge (7-0)
• Approved STP 1916-2025 site plan for Community Services Annex (6-1)
• Deferred PPL 1855-2025 preliminary plat for Royalton Woods (7-0)

Historic Commission

The Spring Hill Historic Commission will meet to approve the minutes from the September meeting and the agenda for the upcoming session. The agenda includes project updates and a roundtable discussion. The next meeting is scheduled for November 13, 2025.

• Approval of September meeting minutes
• Approval of October meeting agenda
• Project updates to be discussed
• Roundtable discussion
• Next meeting set for November 13, 2025

Budget & Finance Advisory Committee

The Budget and Finance Advisory Committee will meet to discuss the FY25 audit update, the FY26 budget update, and ongoing maintenance items for Spring Hill Water. The meeting will also include approval of previous minutes and citizen comments.

• Approval of June, July, and September 2025 minutes
• Discussion of FY25 Audit Update
• Discussion of FY26 Update
• Discussion of Spring Hill Water Ongoing Maintenance Items

The Budget & Finance Advisory Committee approved the minutes from the June and July 2025 meetings. The committee discussed the FY25 audit update, FY26 financial outlook, and ongoing water‑sewer maintenance planning. No items were brought up from the floor.

• Approved June and July 2025 minutes (approval recorded, vote tally not provided)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on several infrastructure resolutions and the temporary suspension of development application processing. The body will also discuss library design, sewer upsizing, and water reclamation projects.

• Resolution 25-238: Temporarily suspending the acceptance and processing of development applications
• Resolution 25-234: Road closure request from MasTec Civil, LLC for the Buckner Lane South Widening Project
• Resolution 25-232: Funding for the Spring Hill Chamber of Commerce for America's 250th Anniversary celebration
• Resolution 25-235: Design and bidding services for Water Treatment Plant Chlorine Disinfection System Improvements
• Resolution 25-227: Data Use Agreement with INRIX for Traffic Signal Analytics Access

The Spring Hill Board of Mayor and Aldermen approved a series of consent items covering traffic data, street striping, water‑facility equipment, and a road‑closure request. In new business, the board funded the Chamber’s 250th‑anniversary celebration, authorized several water‑engineering contracts, and adopted a temporary suspension of development‑application processing. All motions passed unanimously with a 7‑0 vote.

• Approved Data Use Agreement with INRIX for traffic signal analytics (Resolution 25-227) – 7-0
• Approved street striping under FY2026 contracts (Resolution 25-228) – 7-0
• Approved purchase of Variable Frequency Drives for water reclamation carousel (Resolution 25-229) – 7-0
• Approved mayor’s letter to TDOT supporting I‑840 signal improvements (Resolution 25-230) – 7-0
• Approved purchase of flow monitors for water reclamation (Resolution 25-231) – 7-0
• Approved road closure request for Buckner Lane South widening (Resolution 25-234) – 7-0
• Approved funding to Spring Hill Chamber for 250th‑anniversary celebration (Resolution 25-232) – 7-0
• Approved temporary suspension of development‑application processing (Resolution 25-238) – 7-0

Town Center Redevelopment Committee

The Town Center Redevelopment Committee will review the current downtown redevelopment plan and provide background updates. The body will also discuss non-capital planning objectives for 2025 and updates to the Unified Development Code (UDC).

• Review of Downtown Redevelopment plan
• Discussion of BOMA update in relation to TCRC
• Updates on 2025 Unified Development Code (UDC)
• Discussion on the future of the TCRC

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold a special call meeting to discuss a requested full closure of Buckner Lane for utility work. The body will also review 10-year Capital Improvement Project (CIP) requests and details.

• MasTec Civil request to fully close Buckner Lane on October 9 and 10, 2025, for storm drain and water service crossings
• Review of CIP 10-Year project requests, details, and funding sources

The Board approved the consent agenda unanimously (9-0) and the meeting agenda unanimously (7-0). The MasTec lane‑closure request was directed to be placed on the consent agenda for the October 6, 2025 BOMA meeting. No other substantive actions were taken.

• Approved consent agenda (9-0 unanimous)
• Approved meeting agenda (7-0 unanimous)
• Moved MasTec lane‑closure request to consent agenda for Oct 6 BOMA meeting

Planning Commission

The commission will vote on several bond resolutions, including releasing an $80,041.08 maintenance bond for Wilkes Lane Turn Lane and a $62,222.76 performance bond for Williams Park Phase 1. It will also consider a dedication of road right‑of‑way and public utilities for Williams Park Phase 1 and establish performance bonds for the June Lake Pod A water line and retaining walls. New development items include a preliminary plat request for 121 single‑family lots at Royalton Woods (60.22 acres, zoned R‑2) and a final plat request for 42 residential lots at Arbor Valley Phase 2 (18.14 acres, zoned R‑2 PUD).

• Resolution 25-75: Release $80,041.08 maintenance bond for Wilkes Lane Turn Lane
• Resolution 25-76: Release $62,222.76 performance bond for Williams Park Phase 1
• Resolution 25-77: Dedication of road right‑of‑way and public utilities for Williams Park Phase 1
• Resolution 25-78 & 25-79: Establish performance bonds for June Lake Pod A water line and retaining walls
• PPL 1855-2025: Preliminary plat approval for 121 single‑family lots at Royalton Woods (60.22 acres, R‑2 zoning)

Parks & Recreation Commission

The Parks & Recreation Commission will vote to approve the August 2025 meeting minutes, receive updates on the Kavan Desai Eagle Scout project, discuss plans for the 2026 Fourth of July celebration, hear BOMA updates from Alderman Brent Murray, and get a director's report. No other decisions are listed.

• Approve August 2025 meeting minutes
• Update on Kavan Desai Eagle Scout project
• Discussion of 2026 Fourth of July celebration
• BOMA updates presented by Alderman Brent Murray
• Director’s updates

The Parks & Recreation Commission approved the June 2025 meeting minutes by unanimous vote. The commission discussed plans and cost estimates for the July 4th fireworks, including a proposed $80,000 budget, but no formal approval or vote was recorded. A $2.1 million fund was noted for future park improvements and skate‑park completion.

• Approved June 2025 meeting minutes (unanimous)

Board of Zoning Appeals

The Spring Hill Board of Zoning Appeals will approve the July 15, 2025 meeting minutes and review several pending applications. Items include a sunroom setback variance for 2025 Morton Drive, a wall setback variance for 797 Saint Clair Ave, a parking variance for Whataburger at 3004 Belshire Village Drive, and a special use permit for a Wells Fargo drive‑through at 4933 Main St. The board will also discuss bylaws revisions.

• Approve July 15, 2025 BOZA meeting minutes
• Variance request for rear‑setback encroachment (sunroom) at 2025 Morton Drive (R‑2 zoning)
• Variance request for side‑lot wall at 797 Saint Clair Ave (PZD‑Gateway zoning)
• Parking variance request for Whataburger at 3004 Belshire Village Drive (C‑4 zoning)
• Special use permit request for Wells Fargo drive‑through at 4933 Main St (C‑4 zoning)

The Board of Zoning Appeals approved the July 15, 2025 meeting minutes (3‑0). It then approved a special‑use permit for Wells Fargo to build a drive‑through at 4933 Main Street (3‑0). The Board also approved a variance for Whataburger to reduce off‑street parking at 3004 Belshire Village Drive (2‑1). The meeting was adjourned (3‑0).

• Approved July 15, 2025 meeting minutes (3-0)
• Approved BZA 1881-2025 special‑use permit for Wells Fargo drive‑through (3-0)
• Approved BZA 1897-2025 variance for Whataburger parking requirements (2-1)
• Adjourned meeting (3-0)

Transportation Advisory Committee

The Transportation Advisory Committee will discuss striping on Tom Lunn and John Lunn roads, consider guardrail installation on Port Royal Road and Denning Lane, and receive an update on Buckner Lane. The meeting also includes a call to order, roll call, citizen comments, and a round‑table discussion.

• Striping discussion for Tom Lunn/John Lunn roads
• Guardrail discussion for Port Royal Road and Denning Lane
• Buckner Lane update

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on rezoning two large properties to Institutional Campus District, approve the first amendment to the 2025-2026 budget, and authorize the mayor to sign opioid settlement agreements. The meeting also includes a public hearing on zoning changes.

• Hurt Road rezoning (47.52 acres) to Institutional Campus District
• Reservoir rezoning (153.41 acres) to Institutional Campus District
• First amendment to the 2025-2026 budget
• Authorization to sign Purdue/Sackler and Secondary Manufacturers opioid settlement agreements
• Accepting Tennessee Highway Safety Office grant for Police Department

The Board of Mayor and Aldermen approved the regular meeting agenda and the consent agenda. It also adopted several ordinances, including a public‑facilities code amendment, the FY 2025‑2026 budget amendment, and rezoning of Hurt Road and a 153.41‑acre reservoir property to Institutional Campus District. A resolution to begin selecting development‑review software was also approved. All votes were unanimous.

• Approved agenda (9‑0)
• Approved consent agenda (7‑0‑1‑1; Fuqua abstain, Jimenez did not vote)
• Approved Ordinance 25‑20 (Public Facilities code amendment) (9‑0)
• Approved Ordinance 25‑22 (FY 2025‑2026 budget amendment) (9‑0)
• Approved Ordinance 25‑23 (Hurt Road rezoning, 47.52 acres) (9‑0)
• Approved Ordinance 25‑24 (Reservoir rezoning, 153.41 acres) (9‑0)
• Approved Resolution 25‑226 (authorize staff to start development‑review software selection) (9‑0)

Historic Commission

The Spring Hill Historic Commission will meet on September 11, 2025. The agenda includes approvals of minutes and the agenda, updates on officers, and new business items such as the Gorham Wing Marker and the Newtown Cemetery “Gateway”. The commission will also review project updates, including a driving tour and recognition of historic sites, and discuss Historic Preservation Month for May 2026. The meeting will conclude with a round‑table and adjournment.

• Gorham Wing Marker
• Newtown Cemetery “Gateway”
• Bailey: Driving Tour
• Renovation Recognition: Spring Hill Eye Care
• Discussion: Historic Preservation Month, May 2026

Library Board of Trustees

The Spring Hill Library Board of Trustees will approve three new members of the Library Foundation: Jim Hagaman, Jim Hellier, and Jodie Richardson. The board will also welcome new trustee Carolyn Jett, elect officers, and select subcommittees for executive, by‑laws, strategic planning, and technology planning. Reports on the director, budget, Buffalo River Regional Library, Friends of the Library, and the Library Foundation will be presented.

• Approval of three new Library Foundation board members: Jim Hagaman, Jim Hellier, Jodie Richardson
• Welcome of new LBOT member: Carolyn Jett
• Election of board officers
• Selection of subcommittees (Executive, By‑Laws, Strategic Planning, Tech Planning)
• Director’s and budget reports presented

The Board voted unanimously by voice to appoint Alicia Fitts as Chair, Bill as Vice Chair, David as Treasurer, and Russ as Secretary. The Library Foundation approved three new members by unanimous voice vote. A motion to contact the original owner of a train donation was also passed unanimously. All agenda and July minutes were approved unanimously by voice vote.

• Chair election: Alicia Fitts elected (unanimous voice vote)
• Vice Chair election: Bill elected (unanimous voice vote)
• Treasurer election: David elected (unanimous voice vote)
• Secretary election: Russ elected (unanimous voice vote)
• Library Foundation members approved (unanimous voice vote)
• Motion to contact original owner of train donation approved (unanimous voice vote)
• Agenda approval (unanimous voice vote)
• July minutes approval (unanimous voice vote)

Planning Commission

The Planning Commission will discuss rezoning a 60-acre property on Beechcroft Road and amending the Unified Development Code regarding porches, decks, and residential use. The body will also review several final plat modifications for the Copper Ridge development.

• RZN 1888-2025: Request to rezone approximately 60 acres on the north side of Beechcroft Road from R-2 and C-3 to IC
• ZTA 1889-2025: Proposed UDC amendment for administrative approval of final plats and changes to porch/deck encroachments
• FPM 1884, 1886, and 1887-2025: Requests to remove 5' walking trails in Copper Ridge Phases 8, 6, and 4
• Kedron Square: Staff request for BOMA to call performance bonds for School Street and Kedron Road improvements
• PC Resolutions 25-70, 25-71, and 25-72: Establishing or releasing performance and maintenance bonds for Legacy Pointe, Flexmet Walking Trail, and Mid-State Oral Surgery

The commission approved the August 11, 2025 meeting minutes and the meeting agenda, each by a 5‑0 vote. It adopted the consent agenda, which included off‑site performance bonds and removal of walking trails in Copper Ridge parcels, also by 5‑0. The commission approved resolutions 25‑73 and 25‑74 to call performance bonds for Kedron Square school‑street and road improvements, with a 5‑0 vote. It also voted 5‑0 to recommend both the ZTA1889‑2025 Unified Development Code amendment and the RZN1888‑2025 rezoning of the CSA site to IC to the Board of Mayor and Alderman.

• Approved August 11, 2025 meeting minutes (5-0)
• Approved meeting agenda (5-0)
• Approved consent agenda items, including performance bonds and trail removals (5-0)
• Approved resolutions 25-73 and 25-74 for Kedron Square performance bonds (5-0)
• Recommended ZTA1889-2025 UDC amendment to Board of Mayor and Alderman (5-0)
• Recommended rezoning RZN1888-2025 (R-2, C-3 to IC) to Board of Mayor and Alderman (5-0)

Budget & Finance Advisory Committee

The Budget & Finance Advisory Committee will review the fiscal year 2025 financial update, audit introduction, and a proposed budget amendment. Members will also gather public feedback for the fiscal year 2026 budget.

• FY25 financial update presentation by Finance Director Rebecca Holden
• FY25 audit introduction by Finance Director Rebecca Holden
• FY26 budget feedback discussion
• FY25 Budget Amendment #1 discussion and recommendation

The Budget & Finance Advisory Committee approved the June and July 2025 meeting minutes. The committee received a FY25 financial update noting a general‑fund deficit of about $1 million and a total $8 million deficit after moving a $7 million fire station commitment. Members discussed audit preparation and FY26 budget planning. No other motions were adopted.

• Approved June and July 2025 minutes (no vote tally recorded)

Beer Board

The Beer Board will meet to consider a request for both on-premises and off-premises beer permits. The request concerns a property located at 2014 Market Creek Drive.

• Request from Spring Hill Hotel Partners (2014 Market Creek Drive) for on-premises and off-premises beer permits

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will discuss several zoning changes, including the first reading of a budget amendment and new 'Public Facilities' use categories. The body will also consider various equipment purchases for Fire Station 4 and a police grant.

• Rezoning of 47.52 acres on Hurt Road from Agricultural to Institutional Campus District
• Rezoning of 153.41 acres at Reservoir from PUD Multi-Family to Institutional Campus District
• Acceptance of a $65,000 Tennessee Highway Safety Office Grant for the Police Department
• First reading of Ordinance 25-22 for the first amendment of the fiscal year 2025-2026 Budget
• Purchase of gear extractor, dryer, and furniture for Fire Station 4

The Board approved a rezoning of about 153.41 acres in Maury County from a Planned Unit Development Multi-Family District to an Institutional Campus District. It also adopted a revised Schedule of Authorized Positions for FY 2025‑2026 and approved a budget amendment for that fiscal year. Additional ordinances creating a new public‑facilities use category and amending the Neighborhood Traffic Calming Program were adopted unanimously.

• Adopted revised Schedule of Authorized Positions (Resolution 25-213) – 8-1
• Approved Ordinance 25-20 creating a Public Facilities use category – 9-0
• Approved Ordinance 25-22 first reading for FY 2025‑2026 budget amendment – 9-0
• Amended Ordinance 25-22 to add Parks and Recreation position – 9-0
• Approved rezoning of 47.52 acres (Hurt Road) to Institutional Campus District – 9-0
• Approved rezoning of 153.41 acres (Reservoir) to Institutional Campus District – 9-0
• Amended Neighborhood Traffic Calming Program (Resolution 25-210) – 9-0
• Approved Consent Agenda (including multiple resolutions) – 9-0

Planning Commission

The Spring Hill Municipal Planning Commission will hold a work session to review bond resolutions, final plat modifications for Copper Ridge phases, a Unified Development Code amendment, and a rezone request for the CSA site. Residents may submit public comments in advance.

• PC Resolution 25-70 to establish off-site performance bond for Legacy Pointe
• PC Resolution 25-71 to release performance bond for Flexmet Walking Trail
• PC Resolution 25-72 to release maintenance bond for Mid-State Oral Surgery
• FPM 1884-2025, FPM 1886-2025, FPM 1887-2025: Final Plat modifications for Copper Ridge Phases 8, 6, and 4 to remove 5-foot walking trails from open space areas along Boxbury Lane
• RZN 1888-2025: Rezone CSA site on Beechcroft Road from R-2 and C-3 to IC, covering ~60 acres

Parks & Recreation Commission

The Parks & Recreation Commission will review and approve minutes from June and July 2025, discuss updates on the Sulpher Dell Cup event and an Eagle Scout project, and receive reports on 2026 Fourth of July plans and B.O.M.A. updates. The meeting includes director’s updates and an open roundtable for new business.

• Approve minutes from June and July 2025
• Rocky Jackson – Quicksteps: $2800 Sulpher Dell Cup Event
• Kavan Desai – Eagle Scout Project: $334 benches
• 2026 Fourth of July planning discussion
• B.O.M.A. updates by Alderman Brent Murray

The Parks & Recreation Commission approved the June and July 2025 meeting minutes. It voted to donate up to $2,800 to the Quicksteps baseball team for the Sulpher Dell Cup Championship. It also approved a donation of up to $334 for Kavan Desai’s Eagle Scout bench project in Fisher Park. No other actions were decided at this meeting.

• Approved June 2025 meeting minutes (Yay)
• Approved July 2025 meeting minutes (Yay)
• Approved $2,800 donation to Quicksteps baseball team (All‑Yay)
• Approved $334 donation for Eagle Scout bench project (All‑Yay)

Transportation Advisory Committee

The committee will receive updates on the city's traffic calming policy and specific projects. Discussions include a traffic study for Bryson Cove and a potential 4-way stop on Hurt Road.

• Traffic Calming Policy update
• Tanyard Springs existing traffic calming update
• Bryson Cove traffic study
• Hurt Road 4-way stop discussion
• Battle Creek update

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will discuss a state-ordered moratorium on sewer connections and vote on several zoning amendments. The meeting includes decisions on police equipment purchases and the rezoning of 18.6 acres for World Wide Stages.

• Resolution 25-193: Implement a moratorium on sewer connections per Tennessee Department of Environment and Conservation Case No. WPC 25-0093
• Ordinance 25-21: Rezoning 18.6 acres (Maury County Tax Map 042, Parcels 011.12 and 011.13) from Agricultural to Institutional Campus District
• Ordinance 25-18: Amendment to Municipal Code regarding the keeping of backyard hens
• Resolution 25-203: Contract award to Kerr Brothers and Associates for city street road striping
• Resolution 25-191: Purchase of Police Department vehicles and equipment

The Board approved Ordinance 25-21, rezoning approximately 18.6 acres (Parcels 011.12 and 011.13) from Agricultural District to Institutional Campus District. It also adopted Ordinance 25-18 amending backyard‑hen rules and Ordinance 25-19 amending development standards, both with recorded votes. Additional unanimous resolutions authorized a donation to the Battle of Franklin Trust and emergency repairs to a traffic signal at Duplex at Port Royal.

• Approved Ordinance 25-21 rezoning 18.6 acres (12.4 acres + 6.15 acres) from AG to IC (9-0)
• Approved Ordinance 25-18 amending backyard‑hen regulations (5-4)
• Approved Ordinance 25-19 amending Use, Design, and Development Standards (9-0)
• Approved Resolution 25-206 donation to Battle of Franklin Trust (9-0)
• Approved Resolution 25-207 emergency repairs to traffic signal at Duplex at Port Royal (9-0)
• Approved consent agenda items, including multiple special event permits and vehicle purchases (9-0)

Historic Commission

The Spring Hill Historic Commission will meet to approve previous minutes and the current agenda. The commission will conduct a design review for a duplex located at 2536 White Hall Addition.

• Design Review: 2536 Duplex, White Hall Addition, Dara Sanders

Planning Commission

The Planning Commission will review requests to rezone approximately 47 acres on Hurt Road and 157 acres near I-65 to industrial (IC) zoning. The body will also consider site plan approvals for a dental office, a pet care facility expansion, and a residential-to-commercial conversion.

• RZN 1869-2025: Rezone 47.48 acres on west side of Hurt Road from AG to IC
• RZN 1870-2025: Rezone 157 acres west of I-65 south of Derryberry Lane from R-6, PUD, TND to IC
• STP 1837-2025: Site plan for 5,000 sf dental office off June Lake Boulevard
• STP 1818-2025: 4,108 sf expansion of Pooch Playhouse at 1001 Parkway Drive
• STP 1822-2025: Residential to commercial conversion at 2536 Duplex Road

The Planning Commission approved the July 14, 2025 meeting minutes and the agenda by a 6‑0 vote. It unanimously recommended rezoning of the 47.48‑acre Hurt Road parcel (RZN 1869‑2025) and the 157‑acre Reservoir Property parcel (RZN 1870‑2025) to industrial/commercial classification for the Board of Mayor and Aldermen. The commission also approved site‑plan applications for the Pooch Playhouse (STP 1818‑2025) and a residential‑to‑commercial conversion on Duplex Road (STP 1822‑2025), each by a 6‑0 vote.

• Approved July 14, 2025 meeting minutes (6-0)
• Approved agenda (6-0)
• Approved consent agenda (6-0)
• Recommended rezoning of Hurt Road parcel (RZN 1869-2025) to industrial/commercial (6-0)
• Recommended rezoning of Reservoir Property parcel (RZN 1870-2025) to industrial/commercial (6-0)
• Approved site‑plan for Pooch Playhouse (STP 1818-2025) (6-0)
• Approved site‑plan for Duplex Road conversion (STP 1822-2025) (6-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will consider annexing 18.6 acres for World Wide Stages and rezoning that land from Agricultural to Institutional Campus District. The board is also reviewing a contract amendment for the Jim Warren Road Bridge and emergency fire truck repairs.

• Resolution 25-180: Referendum to annex 18.6 acres for World Wide Stages (Maury County Tax Map 042, Parcels 011.12 and 011.13)
• Ordinance 25-21: Rezoning 18.6 acres for World Wide Stages from Agricultural District (AG) to Institutional Campus District (IC)
• Resolution 25-178: Amendment No. 1 to the Jim Warren Road Bridge over I-65 contract with TDOT
• Resolution 25-181: Authorization of emergency repairs to Fire Department Ladder Truck #63
• Resolution 25-182: Payment to Battle of Franklin Trust for Rippavilla Management and Operations Agreement

The Board adopted a resolution to annex 18.6 acres of the World Wide Stages property into Spring Hill and, in a separate ordinance, rezoned the same land from Agricultural to Institutional Campus District. The board also approved several consent items, including a bridge contract amendment, a revised authorized‑positions schedule, emergency fire‑truck repairs, a finance payment, and a consent order, all unanimously.

• Approved Amendment No. 1 to the Jim Warren Road Bridge contract (Resolution 25-178) – 9-0
• Adopted revised Schedule of Authorized Positions for FY 2025-2026 (Resolution 25-179) – 9-0
• Approved annexation of 18.6 acres (World Wide Stages property) into city limits (Resolution 25-180) – 9-0
• Approved first reading of rezoning ordinance for the same 18.6 acres to Institutional Campus District (Ordinance 25-21) – 9-0
• Authorized emergency repairs to Fire Department Ladder Truck #63, estimate $21,000 (Resolution 25-181) – 9-0
• Authorized Finance Director to issue payment under Rippavilla Management and Operations Agreement (Resolution 25-182) – 9-0
• Authorized Mayor to execute Consent Order and Assessment (Case No. WPC2025-0093) (Resolution 25-183) – 9-0

Planning Commission

The Planning Commission will hold a work session to discuss several rezoning requests, site plan approvals, and amendments to the Unified Development Code. The body is also reviewing the release and establishment of various performance and maintenance bonds.

• RZN 1870-2025: Request to rezone 157 acres (Reservoir Property) from R-6, PUD, TND to IC
• RZN 1869-2025: Request to rezone 47.48 acres on the west side of Hurt Road from AG to IC
• PDC 1840-2025: Concept plan for 91 townhomes and an 18,000 sf commercial building on Port Royal Road
• STP 1841-2025: Site plan for Whataburger at 3004 Belshire Village Drive
• ZTA 1871-2025: Proposed code amendment to allow public facilities like reservoirs and government offices

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold a public hearing and a final vote on amending municipal code regarding backyard hens. The body is also deciding on several equipment purchases for police, fire, and water departments, and discussing sewer capacity and wastewater systems.

• Ordinance 25-18: Amendment to municipal code regarding the keeping of backyard hens
• Resolution 25-172: Purchase of two rear loader garbage trucks for the Sanitation Division
• Resolution 25-177: Land swap agreement between the City, Hollingshead Materials, LLC, and Smyrna Ready Mix Concrete, LLC
• Resolution 25-170: Purchase of Motorola Radios and hardware for the Police Department
• Resolution 25-173: Purchase of SCBA Compressor and Fill System for Fire Station 4

Parks & Recreation Commission

The Parks & Recreation Commission will meet to hear updates from the Director and BOMA. The body will also discuss the 2026 Fourth of July event and hear from three individuals regarding specific projects and accessibility.

• 2026 Fourth of July planning
• Eagle Scout Project presentation by Kavan Desai
• Accessibility discussion with MaryAnn Lapenta
• Quicksteps presentation by Rocky Jackson
• BOMA updates from Alderman Brent Murray

The Parks & Recreation Commission met on July 17, 2025 but did not have a quorum. Consequently, no votes or formal decisions were recorded. The meeting included citizen comments about a baseball tournament tent, an Eagle Scout bench project, and ADA improvements, and discussed plans for the 2026 Fourth of July celebration and a proposed soccer field on Hurt Rd. All items were noted for future consideration pending a quorum.

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests regarding property setbacks. The board will also address the election of officers and review board bylaws.

• BZA 1850-2025: Variance request for 2052 Morton Drive to encroach the rear setback for a sunroom
• BZA 1851-2025: Variance request for 797 Saint Clair Ave to allow a wall within the side lot setback
• Election of officers
• Review of Board of Zoning Appeals Bylaws

The Board of Zoning Appeals approved the April 15, 2025 meeting minutes (3-0). It granted two variance requests: BZA1850-2025 for 2025 Morton Drive and BZA1851-2025 for 797 Saint Clair Ave, each passing 2-1. The Board also elected Rob Roten as Chairman and Art Davis as Vice Chairman, both votes 3-0.

• Approved April 15, 2025 meeting minutes (3-0)
• Approved variance BZA1850-2025 for 2025 Morton Drive (2-1)
• Approved variance BZA1851-2025 for 797 Saint Clair Ave (2-1)
• Elected Rob Roten as Chairman of BOZA (3-0)
• Elected Art Davis as Vice Chairman of BOZA (3-0)
• Adjourned meeting (3-0)

Planning Commission

The Planning Commission will review requests for the annexation and rezoning of 18.2 acres for Worldwide Stages. The body is also deciding on preliminary plats for residential and road projects and site plans for retail and banking facilities.

• Annexation and rezoning from M2 to IC for Worldwide Stages (18.2 acres) at Saturn Parkway and Nashville Highway
• Preliminary plat for 141 residential lots at June Lake Windfall Phase 1 (38.41 acres)
• Site plan for a 3,333-sf Chase Bank at Port Royal and Saturn Parkway
• Site plan for two retail and six warehouse buildings at 683 Beechcroft Road
• Preliminary plat for June Lake Collector Road (5.6 acres)

The commission accepted the June 9 minutes and approved the agenda. It approved the consent agenda items and the STP 1724‑2025 retail/warehouse site plan. It also approved a bond amendment for Kedron Square, recommended annexation and rezoning of the Worldwide Stages site, and approved the June Lake Windfall Phase 1 preliminary plat for 141 residential lots.

• Accepted June 9, 2025 meeting minutes (6‑0)
• Approved meeting agenda (6‑0)
• Approved consent agenda resolutions 25‑55 through 25‑61 (6‑0)
• Approved STP 1724‑2025 retail and warehouse site plan (6‑0)
• Approved PC Resolution 25‑62 amending Kedron Square bond (6‑0)
• Recommended annexation of ANX 1762‑2025 to Board of Mayor and Aldermen (6‑0)
• Recommended rezoning of RZN 1761‑2025 to IC to Board of Mayor and Aldermen (6‑0)
• Approved PPL 1813‑2025 June Lake Windfall Phase 1 preliminary plat for 141 lots (6‑0)

Historic Commission

The Historic Commission is meeting to approve previous minutes and discuss ongoing project assignments. Members will provide updates on signage, cemetery inventory, and book sales.

• Driving Tour Signage and State Signage updates
• Delivery of plaques to Dalton's, Sharber Lochridge, and (Bond) Scivally properties
• Cemetery Inventory and Spring Hill Historical and Genealogical Society updates
• Budget review

Industrial Development Board

The Industrial Development Board will meet to discuss and select proposals for banking services. The meeting also includes the approval of February 2025 minutes.

• Discussion and selection of Banking Services Proposals

The Industrial Development Board approved an amendment to the agenda and adopted the April and May 2025 meeting minutes. The board voted 6‑0 to direct Michael Bligh to engage the city about money it may be holding for the IDB and to discuss a checking‑only contract with Regions Bank. The meeting was then adjourned.

• Amended agenda approved (6-0)
• April 2025 minutes approved (no vote recorded)
• May 2025 minutes approved (no vote recorded)
• Authorized Michael Bligh to discuss city funds and Regions Bank checking‑only contract (6-0)
• Meeting adjourned (no vote recorded)

Library Board of Trustees

The Spring Hill Library Board of Trustees will meet to select an architect for conceptual design. The board will also discuss library security regarding soft targets and evacuations from local daycares.

• Selection of Architect for Conceptual Design
• Discussion on evacuations from local daycares
• Discussion on library as a soft target
• Library Director Performance Review
• Strategic Plan update

The Library Board approved the agenda and minutes by unanimous voice votes. It passed a motion allowing Director Dana Juriew to approach the city about designating the library as an official evacuation site, also by unanimous voice vote. The meeting was then adjourned unanimously.

• Approved agenda (unanimous voice vote)
• Approved minutes (unanimous voice vote)
• Authorized director to request evacuation‑site designation (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Budget & Finance Advisory Committee

The Budget and Finance Advisory Committee will meet to review financial updates for fiscal year 2025 and the associated audit. The committee will also discuss feedback regarding the FY26 budget and the BFAC Dashboard.

• FY25 financial update
• FY25 audit introduction
• FY26 budget feedback
• BFAC Dashboard discussion

The Spring Hill Budget & Finance Advisory Committee met on July 7, 2025 and approved the April 2025 meeting minutes. The committee discussed the FY25 financial update, the audit timeline and requirements, and noted that FY26 budget feedback will be postponed to a future meeting. A brief update on the BFAC dashboard was given, and no items were presented from the floor.

• Approved April 2025 minutes

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on several equipment purchases and infrastructure projects. Key items include the potential dissolution of the Traffic Calming Program and a proposed amendment to municipal code regarding backyard hens.

• Resolution 25-93 to dissolve the Traffic Calming Program
• Resolution 25-94 to grant Traffic Calming Program funding to the Police Department for 2-3 officers
• Ordinance 25-18 to amend municipal code regarding the keeping of backyard hens
• Resolution 25-158 to authorize street repaving for FY2026
• Resolution 25-154 to accept road rights-of-way for Harvest Point Phase 13, Sections B and C

Planning Commission

The Planning Commission will review requests for the annexation and rezoning of 18.2 acres for Worldwide Stages. The body will also consider several site plans and preliminary plats for residential and commercial developments, including the June Lake project.

• Annexation and rezoning from M2 to IC for Worldwide Stages (18.2 acres) at Saturn Parkway and Nashville Highway
• Preliminary plat for June Lake Windfall Phase 1 to create 141 residential lots
• Site plan for a 3,333-sf Chase Bank at Port Royal and Saturn Parkway
• Site plan for retail and warehouse buildings at 683 Beechcroft Road
• Sewer system modification for 28 lots in the Notting Hills development

Parks & Recreation Commission

The Parks & Recreation Commission will meet to discuss preparations for the 2026 Fourth of July event. The meeting also includes updates from the Director and Alderman Brent Murray.

• 2026 Fourth of July planning
• BOMA updates
• Director's updates

The Parks & Recreation Commission did not achieve a quorum, so no votes were taken on any agenda items. The April 17, 2025 minutes were not approved. Proposals such as the 2026 Fourth of July fireworks event and other updates were discussed but not decided.

• April 17, 2025 minutes not approved (no quorum, no vote)
• Fourth of July fireworks event proposal not decided (pending discussion with Mayor)
• BOMA updates discussed, no formal action taken
• Director’s staff report presented, no decision made

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold public hearings and final readings on a Water Drought Management Plan and the fourth amendment to the FY 2024-2025 budget. The meeting also includes decisions on zoning changes, city contracts, and police equipment.

• Ordinance 25-11: Establishment of a Water Drought Management Plan
• Ordinance 25-15: Fourth amendment of the fiscal year 2024-2025 budget
• Ordinance 25-16: Rezoning 1.8 acres (Maury County Tax Map 044, Parcel 002.00) from Agricultural to Rural Residential
• Resolution 25-147: Contract with Jarrett Builders, Inc. for Stormwater Capital Improvement Projects
• Resolution 25-148: Purchase of a police motorcycle for the Traffic Unit

The board approved Ordinance 25-11 establishing a Water Drought Management Plan (9‑0). It also approved the fourth amendment to the FY 2024‑2025 budget (Ordinance 25-15) and adopted several resolutions, including a police motorcycle purchase and a contract for stormwater improvements. The rezoning ordinance for 1.8 acres was deferred, while the city administrator hiring process was approved with the name J. Carter Napier inserted.

• Approved Ordinance 25-11 Water Drought Management Plan (9‑0)
• Approved Ordinance 25-15 fourth amendment to FY 2024‑2025 budget (9‑0)
• Deferred Ordinance 25-16 rezoning of 1.8 acres (9‑0)
• Approved Ordinance 25-17 Legacy Pointe Heavy Retail amendment (9‑0)
• Approved Resolution 25-148 purchase of police motorcycle (9‑0)
• Approved Resolution 25-150 contract negotiations for City Administrator, inserting J. Carter Napier (8‑1)
• Approved Resolution 25-151 EMS coverage MOU extension with Williamson County (8‑0‑1)
• Approved Resolution 25-152 modify Fire Department authorized strength for FY 2026 (9‑0)

Beer Board

The Beer Board will meet to review a request for an off-premises beer permit. The request is for a business located at 5270 Main Street.

• Off-premises beer permit request for Old School Vapor/Old School Sales, LLC at 5270 Main Street

The Beer Board considered a request from Old School Vapor/Old School Sales, LLC for an off‑premises beer permit. Vice Mayor Linville asked the owner about minor‑sale prevention policies, which the owner confirmed. The board voted to approve the permit, with a 9‑0 unanimous vote.

• Approved off‑premises beer permit for Old School Vapor/Old School Sales, LLC (9-0 unanimous)

Transportation Advisory Committee

The committee is meeting to review several infrastructure projects. Discussions will focus on road widening, intersection striping, and the installation of speed humps.

• Buckner Intersection striping
• Tanyard Springs speed humps
• Port Royal Road widening
• Kedron Road widening

Board of Mayor & Aldermen

The Board of Mayor and Aldermen is meeting to conduct interviews for the City Administrator position. The session includes individual and group interviews with four finalists and a period for citizen comments.

• Interviews with candidates Larry Burks, Bradley Gotshall, A.J. Krieger, and Carter Napier

Board of Mayor & Aldermen

The Board of Mayor and Aldermen is meeting to conduct interviews for the City Administrator position. The session includes individual and group interviews with four finalists followed by a board discussion.

• Interviews with candidates Larry Burks, Bradley Gotshall, A.J. Krieger, and Carter Napier

Historic Commission

The Historic Commission will conduct a design review for the 2536 Duplex (White Hall) and discuss the Old Stone Creamery National Register of Historic Places nomination. The body will also review the Certified Local Government (CLG) status and update various historic signage and property projects.

• Design Review: 2536 Duplex (White Hall) Resolution-08-26
• Old Stone Creamery National Register of Historic Places Nomination
• CLG Review and Update
• Driving Tour Signage and State Signage for Branham and Hughes, St Mark’s, and New Town
• Review of cemetery policies regarding privately held and UGB sites

Planning Commission

The Planning Commission will consider several development requests, including a major modification for an industrial warehouse and final plat approvals for residential and multi-family projects. The body will also review a request for additional parking at a Chick-fil-A location.

• SPM 1694-2024: Proposed 514,552-sf industrial warehouse at 3521 Cleburne Road
• FPL 1796-2025: Final plat for 75 residential lots and 10 open spaces at June Lake Phase 1 Pod A
• FPL 1797-2025: Final plat for Shadow Ridge Multi-family Phase 1 at 1109 & 1111 Old Kedron Road
• SPm 1726-2025: Request for 10 additional parking spaces at Chick-fil-A, 4885 Main Street
• PPM 1833-2025: Modification to PUD amenity requirements for The Arbors at Autumn Ridge

The Spring Hill Planning Commission approved the consent agenda, including several plats and bond resolutions, and denied a request by Chick-fil-A to add 10 parking spaces at 4885 Main Street. The denial was by a 2-4 vote, with the mayor, vice chairman, and two commissioners voting against. The meeting also included approval of prior meeting minutes and the agenda.

• Approved May 12 and May 27 meeting minutes (6-0)
• Approved agenda (6-0)
• Approved consent agenda with staff conditions (6-0), including performance bonds, plat approvals, and a PUD modification
• Denied Chick-fil-A parking expansion (SPm 1726-2025) by 2-4 vote

Budget & Finance Advisory Committee

The Budget & Finance Committee will discuss an update for Fiscal Year 2025 and a specific budget amendment. The committee will also review the BFAC Dashboard.

• FY25 Update discussion
• Recommendation for Budget Amendment #4, FY 2024-2025
• Discussion of the BFAC Dashboard

The committee voted on a motion to recommend Budget Amendment #4 for FY 2024‑2025 to the Board of Mayor and Aldermen (BOMA). Alderman Vincent Fuqua moved to recommend the amendment and Vice Mayor Trent Linville seconded the motion. The motion was approved (vote tally not recorded). No other actions were decided.

• Motion to recommend Budget Amendment #4 to BOMA approved

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will consider the final reading of the annual budget and tax rates for the upcoming fiscal year. The body is also reviewing updates to the Unified Development Code and a new Water Drought Management Plan.

• Ordinance 25-13: Adopting the annual budget and tax rate for FY July 1, 2025, through June 30, 2026
• Ordinance 25-14: Amendments to the Unified Development Code regarding food trucks, landscaping, and bonds
• Resolution 25-137: Approval of a $20,345 sidewalk project at Williams Park
• Ordinance 25-16: Rezoning 1.8 acres at 4664 Port Royal Road from Agricultural to Rural Residential
• Ordinance 25-11: Establishment of a Water Drought Management Plan

The board approved the city’s 2025‑2026 tax rates and adopted the annual budget, adding $60,000 for the Spring Hill Chamber welcome center. It also approved ordinances amending the Unified Development Code and authorizing several professional service agreements. All votes were unanimous (7‑0).

• Approved Ordinance 25-12 adopting tax rates for FY 2025‑2026 (7-0)
• Approved Ordinance 25-13 adopting the annual budget and tax rate, with $60,000 amendment for the welcome center (7-0)
• Approved Ordinance 25-14 amending Article 8, Article 11, and Article 15 of the Unified Development Code (7-0)
• Approved Resolution 25-139 authorizing the mayor to execute an Engagement Agreement with Sharon O. Jacobs (7-0)
• Approved Resolution 25-140 authorizing a Professional Services Agreement for on‑call review services (7-0)
• Approved Ordinance 25-11 establishing a Water Drought Management Plan (7-0)
• Approved Resolution 25-141 approving a Memorandum of Understanding with Columbia State Community College for the Fire Department EMT program (7-0)
• Approved Resolution 25-142 authorizing funding of the Spring Hill Welcome Center through tourism budget funds (7-0)

Planning Commission

The Spring Hill Planning Commission will discuss a requested amendment to the Legacy Pointe Planned Development (PDM 1827-2025). The applicant seeks to add heavy retail, rental, and service uses to the C-5 zoned site and revise bulk standards and architecture guidelines. Staff notes concerns about reduced design standards and phasing changes that could impact infrastructure trigger points.

• PDM 1827-2025: Legacy Pointe Planned Development modification to add Heavy Retail, Rental, and Service uses
• Proposed density change: 1,600 to 1,514 residential units; commercial expansion from 323,000 SF to 589,385 SF
• Staff concerns: reduced façade transparency (5% vs. UDC 35% ground floor) and single gas station access
• Phasing revision may delay infrastructure benchmarks; full build-out anticipated by 2030 vs. 2032

The commission approved its meeting agenda by a 5-0 vote. It then voted 5-0 to favorably recommend the Legacy Pointe development (PDM 1827-2025) to the Board of Mayor and Aldermen for added commercial uses.

• Approved agenda (5-0)
• Recommended PDM 1827-2025 Legacy Pointe to Board of Mayor and Aldermen (5-0)

Planning Commission

The Spring Hill Municipal Planning Commission holds a work session to review bonds, zoning modifications, and new development proposals. The meeting includes discussions on performance bonds for reforestation and subdivisions, as well as reviews of industrial, commercial, and residential projects.

• PC Resolution 25-52: Establish performance bond for June Lake Reforestation
• PC Resolution 25-53: Release existing bond and establish new bond for Hathaway at Kingsley Place
• PC Resolution 25-54: Release maintenance bond for Kedron Square Sewer Line Improvements
• SPM 1694-2024: Major modification for 514,552-sf industrial warehouse at 3521 Cleburne Road
• SPm 1726-2025: Review of 10 additional parking spaces for Chick-fil-A at 4885 Main Street

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will meet to discuss requested projects for the 10-year Capital Improvement Plan (CIP). The meeting includes an overview of these projects and a review of available funding options.

• Overview of 10-Year CIP requested projects
• Review of funding options for CIP projects

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will hold public hearings on four ordinances, including a rezoning of 10.25 acres from multi-family to commercial and an extension of a 499.68-acre planned development. They will vote on consent items such as police vehicle purchases and fire system upgrades, and consider first readings of the annual budget and tax rate for the upcoming fiscal year. Discussions include dissolving the traffic calming program and reallocating funds to police for traffic enforcement, as well as paving projects and sewer moratorium impacts.

• Public hearing and second reading of Ordinance 25-10 to rezone 10.25 acres at Port Royal Road from R-5 to C-3
• Consider first reading of Ordinance 25-13 adopting the 2025-2026 budget and tax rate
• Second reading of Ordinance 25-08 to rescind employee health insurance opt-out incentive
• Resolution 25-93 and 25-94 to dissolve the Traffic Calming Program and fund police traffic officers instead
• First reading of Ordinance 25-14 to amend the Unified Development Code for food trucks, landscaping, and bonds

The board approved the 2025‑2026 tax rate increase and the city’s annual budget. It also approved rezoning of 10.25 acres in the Spring Hill Commerce Center and rescinded an employee health‑insurance opt‑out incentive. Additional actions included accepting the 2023‑2024 audit report, awarding a new audit contract, and amending the Unified Development Code. A resolution to dissolve the Traffic Calming Program was deferred.

• Approved Ordinance 25-12 adopting 2025‑2026 tax rate (8-1)
• Approved Ordinance 25-13 adopting FY 2025‑2026 budget and tax rate (9-0)
• Approved Ordinance 25-10 rezoning 10.25 acres to Corridor Commercial District (9-0)
• Approved Ordinance 25-08 rescinding employee health‑insurance opt‑out incentive (9-0)
• Approved Resolution 25-135 awarding audit contract to Clifton Larson Allen, LLP (9-0)
• Approved Resolution 25-134 accepting 2023‑2024 audit report (9-0)
• Approved Ordinance 25-14 amending the Unified Development Code (9-0)
• Deferred Resolution 25-93 dissolving the Traffic Calming Program (9-0)

Transportation Advisory Committee

The Spring Hill Transportation Advisory Committee will hear updates on the FY 26 paving program and traffic calming projects for Countess Lane and Wilkes Lane. The committee will also review NSP submissions for spring 2025 and receive a GNRC update from Vice Mayor Trent Linville. Public works road projects and the traffic calming program are also on the agenda.

• Countess Lane traffic calming discussion
• FY 26 paving program update
• Greater Nashville Regional Council (GNRC) update by Vice Mayor Trent Linville
• NSP submissions for spring 2025 presented by CIP Director Missy Stahl
• Wilkes Lane traffic calming discussion

Parks & Recreation Commission

The Parks & Recreation Commission will meet to review an Eagle Scout project at Harvey Park. The body will also receive budget and director updates.

• Eagle Scout project at Harvey Park
• Budget updates

Industrial Development Board

The Industrial Development Board will meet on May 13, 2025, at City Hall. The board is set to discuss a Banking Services Request for Proposals (RFP) and approve minutes from February and April 2025. Public comment will be heard.

• Discussion of Banking Services Request for Proposals (RFP)
• Approval of February 2025 and April 2025 meeting minutes

The Spring Hill Industrial Development Board approved its agenda, approved the February meeting minutes with a 4‑0 vote, and approved the Banking Services RFP as presented, also with a 4‑0 vote. No other substantive actions were taken.

• Approved agenda (outcome: approved)
• Approved February meeting minutes (4-0)
• Approved Banking Services RFP (4-0)

Library Board of Trustees

The Spring Hill Library Board of Trustees is holding a regular meeting with reports from the Director, Budget, and affiliated groups, followed by old business items including the Strategic Plan and the Library Director's performance review. No new business is listed. Public comment periods are provided.

• Director's Report and Budget Report by Dana Juriew
• Buffalo River Regional Library report by Marion Bryant or Anne Osborne
• Friends of the Library report by Lisa Arnwine or Brandon McCulloch
• Strategic Plan discussion (old business)
• Library Director Performance Review (old business)

The board approved the meeting agenda as presented and ratified the March meeting minutes by email. The proposed part‑time Library Tech I position was denied. The Library Director performance review was postponed to the July meeting. A motion to adjourn was adopted, ending the meeting at 7:03 p.m.

• Agenda approved as presented
• March meeting minutes approved via email
• Part‑time Library Tech I position denied
• Library Director performance review deferred to July meeting
• Motion to adjourn adopted

Planning Commission

The Planning Commission will consider a final development plan modification to reallocate units in Arbor Valley phases 6-8 and a preliminary plat for Phase 6 creating 128 residential lots on Beechcroft Road. They will also hear a rezoning request for a 1.92-acre parcel on Port Royal Road from AG to R-R for Eastport Farms. Consent agenda items include bond releases for Royalton Woods and June Lake, and a bond release/maintenance for Harvest Point Bridge.

• PC Resolution 25-48 to release performance bond and establish maintenance bond for Harvest Point Bridge
• PDM 1723-2025: final development plan modification to reallocate units in Arbor Valley phases 6, 7, and 8
• PPL 1722-2025: preliminary plat approval for Arbor Valley Phase 6 creating 128 residential lots and 3 open space tracts
• RZN 1799-2025: rezoning 1.92 acres east of Port Royal Road from AG to R-R for Eastport Farms
• Consent agenda: bonds for Royalton Woods Section 2 Phase 1 and June Lake Pod C Amenity Center

The commission approved the final development plan modification for Arbor Valley PUD (PDM 1723-2025) with staff conditions, voting 5-0. It also approved the preliminary plat for Arbor Valley Phase 6 (PPL 1722-2025) and recommended a Rural Residential zoning change (RZN 1799-2025) to the Board of Mayor and Aldermen. Earlier agenda items, including acceptance of prior meeting minutes and several bond resolutions, were also approved unanimously.

• Accepted April 14 2025 and April 28 2025 meeting minutes (5-0)
• Approved meeting agenda (5-0)
• Approved consent agenda (5-0)
• Approved PC Resolution 25-48 to release and establish a maintenance bond for Harvest Point Bridge (5-0)
• Approved PDM 1723-2025 Arbor Valley final development plan modification (5-0)
• Approved PPL 1722-2025 Arbor Valley Phase 6 preliminary plat (5-0)
• Favorable recommendation of RZN 1799-2025 Rural Residential zoning to Board of Mayor and Aldermen (6-0)

Historic Commission

The Spring Hill Historic Commission will welcome new members, hear an update on Rippa Villa from the Battle of Franklin Trust, and review project updates including Founders Day, driving tour signage, and cemetery issues. They will also discuss the Old Stone Creamery National Register of Historic Places nomination and approve previous meeting minutes and the agenda.

• Welcome of new members Bailey Kuyat and Patrick Landrum
• Update on Rippa Villa presented by Eric Jacobson of the Battle of Franklin Trust
• Discussion of Old Stone Creamery National Register of Historic Places nomination
• Project reviews: Founders Day, driving tour signage, speaker series, renovation acknowledgment, Weaver Property, state signage, delivery of plaques to previously designated properties
• Updates on cemeteries, privately held property, and Urban Growth Boundary (UGB)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on a two-year renewal of the city's residential trash and recycling contract with Waste Management, raising the monthly fee from $17.13 to $17.96. Other voting items include calling a $2.22M maintenance bond for Kedron Square Phase 1B, rescinding a prior resolution for Bellagio Villas drainage engineering, and hiring STV, Inc. for Jim Warren Road bridge environmental review. New business includes a first reading to rezone 10.25 acres at Port Royal Road from Multi-Family to Corridor Commercial, adoption of an AI usage policy, and a one-year extension of the Spring Hill Commerce Center planned development. A work session will cover the commerce center revised development agreement, unified development code amendments, stormwater projects, water conservation, drought management, the 2026 budget, and financial impacts of the sewer moratorium.

• Renewal contract with Waste Management (two years, monthly rate increase $17.13 → $17.96)
• Call $2,218,590 maintenance bond for Kedron Square Phase 1B if renewal letter of credit not received by May 7
• First reading to rezone 10.25 acres at Port Royal Road from R-5 to C-3 (Corridor Commercial)
• First reading to extend Spring Hill Commerce Center planned development (499.68 acres) one year to 01/03/2027
• Adopt Artificial Intelligence (AI) Usage Policy for municipal operations

The board approved a series of resolutions and ordinances, most notably extending the Spring Hill Commerce Center Planned Development approval for an additional year. Other actions included adopting an AI usage policy, rescinding an employee health‑insurance opt‑out incentive ordinance, recognizing May as Historic Preservation Month, accepting a donation of artifacts, and authorizing a legal services agreement for AFFF litigation. The consent agenda items—maintenance bond, waste‑management contract, engineering services RFQ, and bridge‑consultant services—were also approved unanimously.

• Extended Spring Hill Commerce Center PDP approval to 01/03/2027 (8-0)
• Adopted AI Usage Policy for municipal operations (8-0)
• Rescinded Ordinance 18-07 employee health‑insurance opt‑out incentive (7-1)
• Recognized May as Historic Preservation Month (8-0)
• Accepted donation of artifacts from Spring Hill Holdings, LLC (8-0)
• Authorized Legal Services Agreement for AFFF product liability litigation (8-0)
• Rezoned 10.25 acres from Multi‑Family (R-5) to Corridor Commercial (C-3) (8-0)
• Approved consent agenda items: Maintenance Bond Phase 1B, Waste Management recycling contract, RFQ for Bellagio Villas drainage engineering, and STV consultant services for Jim Warren Road Bridge (8-0)

Budget & Finance Advisory Committee

The Spring Hill Budget and Finance Advisory Committee will discuss the FY25 update, FY24 audit, audit firm RFQ, 150 Fund (CERF), FY26 budget, development impact fees, and a BFAC dashboard. No votes are scheduled; all items are for discussion only.

• Discussion of FY25 financial update
• Discussion of FY24 audit
• Discussion of audit firm RFQ
• Discussion of FY26 budget
• Discussion of development impact fees

The Budget & Finance Advisory Committee reviewed FY25 financial reports and noted fraudulent P‑card transactions that were traced to the bank. Members discussed the overdue FY24 audit, the upcoming audit‑firm selection and possible penalties, and examined the 150 Fund depreciation process. The committee also talked about the FY26 budget deficit, development impact‑fee reductions, and a new financial dashboard, but no formal approvals, denials, or votes were recorded.

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will review proposed capital budgets for impact fees, development taxes, and capital projects funds. The session includes discussions on specific infrastructure and facility requests from city leadership and aldermen.

• Proposed Capital Budget for Impact Fees Fund (124)
• Proposed Capital Budget for Adequate Facilities/Development Tax Fund (125)
• Proposed Capital Budget for Capital Projects Funds (311 and 313)
• Discussion on Fire Station 5 land acquisition and a new library facility design
• Discussion on North-South Connector Alignment Study, Hurt Road, and a skate park

The Spring Hill Board of Mayor and Aldermen held a budget work session to review the Capital Projects Fund budgets (311, 313, 124, 125) and several pending projects such as the I‑65 interchange, library design, North‑South Connector study, skate park, Hurt Road, and park land. No formal votes or resolutions were recorded; the items were presented and noted for future consideration.

Planning Commission

The Spring Hill Municipal Planning Commission will hold a regular meeting on April 28, 2025 to vote on several land-use items. Key actions include a preliminary plat for 128 residential lots in Arbor Valley Phase 6, a final development plan modification to reallocate units in Arbor Valley Phases 6-8, and a rezoning request for Eastport Farms from AG to C-4. The commission will also decide on bond resolutions for Harvest Point Bridge, Royalton Woods, and June Lake Pod C amenity center.

• PC Resolution 25-48 to release performance bond and establish maintenance bond for Harvest Point Bridge
• PC Resolution 25-49 to release performance bond and establish maintenance bond for Royalton Woods Section 2 Phase 1
• PC Resolution 25-50 to establish performance bond for June Lake Pod C Amenity Center
• PDM 1723-2025: Arbor Valley final development plan modification to reallocate units in Phases 6, 7, and 8 (258.97 acres)
• RZN 1799-2025: Eastport Farms rezoning from AG to C-4 on 1.42 acres at Port Royal Road

Planning Commission

The Planning Commission is holding a special called meeting to consider Resolution 25-51, which recommends calling the $2,218,590 maintenance bond for Kedron Square Phase 1B. The recommendation would go to the Board of Mayor and Aldermen if a renewal letter of credit is not received by May 7, 2025. City staff and the City Attorney advise calling the bond because the current letter of credit expires May 17, 2025 and no renewal has been received.

• PC Resolution 25-51 to recommend calling the maintenance bond for Kedron Square Phase 1B
• Bond amount: $2,218,590
• Deadline for renewal letter of credit: May 7, 2025
• Current letter of credit expires May 17, 2025; no renewal received as of meeting date
• Funds would be held in reserve for future repairs within the development phase

The commission approved its meeting agenda unanimously (6-0). It also approved PC Resolution 25-51, which calls for a bond for Kedron Square and recommends the action to the Board of Mayor and Aldermen, again by a 6-0 vote.

• Approved agenda (6-0)
• Approved PC Resolution 25-51 to call bond for Kedron Square and recommend to Board (6-0)

Board of Mayor & Aldermen

The Spring Hill Board of Mayor and Aldermen held a budget work session to discuss proposed budgets for sanitation, stormwater, and water/sewer funds. Key topics included a $1 increase in sanitation charges, a $385,460 equipment request, and a proposed reorganization of the Utilities Department. The board also reviewed stormwater capital projects in specific subdivisions and a filter replacement at the 23-year-old water treatment plant. This was a discussion session only; no votes or decisions were made.

• $1 increase in sanitation charges proposed
• $385,460 equipment request for sanitation
• Stormwater capital projects at Cameron Farms, Augusta Trace, and Buckner Place
• Utilities Department reorganization: renaming "sewer" to "water reclamation", new employee titles and positions
• Water plant filter replacement at 23-year-old plant, delayed upgrade discussed

The Board of Mayor and Aldermen met on April 22, 2025 for a budget work session. Presentations were given on the Sanitation Fund, Stormwater Utility Fund, and Water and Sewer Fund budgets, as well as a proposed equipment subsidy transfer of $385,460. No votes, approvals, or denials were recorded.

Board of Mayor & Aldermen

This is the first meeting after the April 10 municipal election. The Board will administer oaths of office to newly elected Mayor Matt Fitterer and re-elected aldermen, then appoint a replacement for Fitterer's vacant Ward 2 aldermanic seat. They will also hold public hearings on a third budget amendment (Ordinance 25-06) and a zoning change allowing medical offices as permitted use in the PZD district (Ordinance 25-07), and vote on numerous resolutions for infrastructure projects including US 31 widening, Buckner Lane widening, a new library design RFQ, and fire station land acquisition. Work session discussions include renewal of the Waste Management contract, a rezoning request at Port Royal and Buckner, and an AI use policy.

• Appointment of an alderman to fill the vacant Ward 2 seat (Resolution 25-95)
• Public hearing and second reading of Ordinance 25-06, third amendment to FY 2024-2025 budget
• Public hearing and second reading of Ordinance 25-07, to make medical offices a permitted use in the PZD district (June Lake Gateway)
• Resolution 25-106 authorizing STP funds for US 31 / Main Street widening with TDOT
• Resolution 25-109 authorizing a construction contract with Mastec Civil for Buckner Lane South widening project

The Board filled the vacant Ward 2 alderman seat by appointing Scott Wernert after a 4‑3 vote, and confirmed Trent Linville as Vice Mayor with a 7‑0‑1 vote. It also appointed Jaimee Davis to the Planning Commission. The Board unanimously approved two budget‑related ordinances and several infrastructure resolutions, including funding for U.S. 31 widening and fire‑station projects.

• Appointed Scott Wernert as Ward 2 alderman (final vote 4‑3; amended motion 7‑0 unanimous)
• Confirmed Trent Linville as Vice Mayor (vote 7‑0‑1)
• Appointed Jaimee Davis to the Planning Commission (vote 8‑0 unanimous; amended 7‑0‑1)
• Approved Ordinance 25‑06, third amendment to FY 2024‑2025 budget (8‑0 unanimous)
• Approved Ordinance 25‑07, changing medical offices to permitted use in the PZD (8‑0 unanimous)
• Approved Resolution 25‑106, committing STP funds to the U.S. 31 widening contract (8‑0 unanimous)
• Approved Resolution 25‑108, authorizing City Attorney to negotiate land purchase for a fire station (8‑0 unanimous)
• Approved Resolution 25‑109, authorizing contract with Mastec Civil for Buckner Lane South widening (8‑0 unanimous)

Beer Board

The Beer Board will consider a request from Publix Tennessee, LLC for an off-premises beer permit at its store at 1021 Jim Warren Parkway. The location is zoned C-4 and is approximately 3,700 feet from Marvin Wright Elementary. This is the only substantive item on the agenda.

• Consideration of off-premises beer permit for Publix #2036 at 1021 Jim Warren Pkwy

The Spring Hill Beer Board considered a request from Publix Tennessee, LLC #2036 for an off‑premises beer permit. After a discussion of the applicant's minor‑sale prevention policies, the board voted to approve the permit. The motion passed unanimously, 8‑0. No other actions were taken.

• Approved off‑premises beer permit for Publix Tennessee, LLC #2036 (8-0)

Parks & Recreation Commission

The Spring Hill Parks and Recreation Commission will meet to approve minutes from February and March, discuss a permit for The Well Run For Hunger 5K, review the budget, and hear the director’s updates. No major policy decisions or public hearings are scheduled; the agenda is largely procedural.

• Approval of February 20 and March 20, 2025 meeting minutes
• Discussion of The Well Run For Hunger 5K event
• Budget review for parks and recreation
• Director’s updates on department operations

The commission unanimously approved the February and March 2025 meeting minutes. It also approved a $1,500 donation to the Well for the Porta Johns 5K hunger walk. The meeting was then adjourned.

• Approved February minutes (unanimous)
• Approved March minutes (unanimous)
• Approved $1,500 donation to the Well (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will review the proposed General Fund Budget and discuss specific funding requests. The session includes presentations from the Finance Director and requests from board members regarding personnel and parks.

• Proposed General Fund Budget presentation
• Request for fifteen (15) FTE Firefighters
• Request for an Engineering Clerk position
• Park Master Plan Update
• Parks and Recreation Commission allocation of $15,000

The Board of Mayor and Aldermen elected Mayor‑Elect Matt Fitterer as chair by unanimous vote. No other formal actions or votes were recorded; budget items such as additional firefighters, an engineering clerk, and a $15,000 Parks and Recreation allocation were discussed but not decided. The meeting was adjourned at 7:39 p.m.

• Elected Mayor‑Elect Matt Fitterer as chair (unanimous)
• Meeting adjourned at 7:39 p.m.

Board of Zoning Appeals

The Spring Hill Board of Zoning Appeals will consider a special use permit for a Whataburger drive-through at 3004 Belshire Way. Staff recommends approval with conditions, including submission of an updated site plan and expiration of the permit in one year if site plan approval is not obtained. The board will also approve minutes from its February 19, 2025 meeting and hear public comment on non-agenda items.

• BZA 1618-2024: Whataburger requests a special use permit for a drive-through at 3004 Belshire Way (C-4 zoning, ~1.12 acres); one drive-through lane only
• Staff finds the proposal consistent with the Comprehensive Plan and UDC, but notes concerns about site circulation and pedestrian safety to be mitigated during site plan review
• Approval of February 19, 2025 Board of Zoning Appeals meeting minutes
• Public comment period for non-agenda items

The Board of Zoning Appeals approved the February 19, 2025 meeting minutes (5‑0). It then removed BZA 1618‑2024 from the table and approved the special‑use request for a drive‑through at 3004 Belshire Village Drive, both by unanimous 5‑0 votes. The meeting was adjourned (5‑0).

• Approved February 19, 2025 meeting minutes (5‑0)
• Removed BZA 1618‑2024 from the table (5‑0)
• Approved BZA 1618‑2024 special‑use for Whataburger drive‑through (5‑0)
• Adjourned the meeting (5‑0)

Planning Commission

The Spring Hill Planning Commission will consider several development proposals and zoning code amendments. Key items include a rezoning request from R-6 to C-3 for 9.8 acres at Port Royal Road and Buckner Lane, a concept plan for 406 dwelling units at June Lake South, and site plans for a retail/warehouse complex and a hair salon. The commission will also vote on amendments to the Unified Development Code regarding food trucks, bonding, and landscaping.

• Rezoning of 9.8 acres at Port Royal Road and Buckner Lane from R-6 to C-3 (public hearing)
• Concept plan for 406 dwelling units at June Lake South: 271 single-family, 53 two-family, 82 townhomes
• Site plan for two retail and six warehouse buildings at 683 Beechcroft Road
• Site plan for a 7,735 sq ft hair salon (Image Studios) at June Lake
• UDC amendments to regulate food trucks, bonding requirements, and landscaping

The commission accepted the March 10, 2025 minutes and approved the meeting agenda, both by unanimous vote. The consent agenda containing multiple bond resolutions was approved unanimously. The commission recommended rezoning of Port Royal Commercial (RZN 1685-2024) from R‑6 to C‑3, and approved several site‑plan applications with conditions, also by unanimous votes.

• Accepted March 10, 2025 minutes (6‑0)
• Approved meeting agenda (6‑0)
• Approved consent agenda with bond resolutions (6‑0)
• Recommended rezoning RZN 1685-2024 from R‑6 to C‑3 (6‑0)
• Deferred STP 1724-2025 site‑plan application (6‑0)
• Approved STP 1734-2025 site‑plan for Image Studios (6‑0)
• Approved STP 1735-2025 site‑plan for Valvoline Infrastructure (6‑0)
• Amended STP 1735-2025 to add retaining‑wall review condition (6‑0)

Industrial Development Board

The Industrial Development Board will meet to discuss requests for proposals regarding professional and banking services. The agenda also includes a presentation and discussion with representatives from South Star.

• Presentation and discussion with South Star representatives
• Professional Services RFP discussion
• Banking Services RFP discussion

The Industrial Development Board approved the meeting agenda with a 5-0 vote. A motion to table the February minutes was also carried unanimously, 5-0. No public comments were received. The board discussed upcoming RFPs and project updates, but no further actions were voted on.

• Approved agenda (5-0)
• Tabled February minutes (5-0)

Board of Mayor & Aldermen

The Board will consider multiple resolutions including a request to TDOT to prioritize widening Interstate 65, a budget amendment, and amendments to the Spring Hill Commerce Center development agreement. Also up for discussion are a library concept design RFQ and the Peter Jenkins Greenway connector.

• Resolution 25-89 requesting TDOT prioritization for widening I-65 from I-840 (exit 59) to Bear Creek Pike (exit 46)
• Ordinance 25-06, first reading of third amendment to FY 2024-2025 budget
• Resolution 25-94 granting traffic calming funding to Spring Hill Police for 2-3 officers
• Resolution 25-81 approving $30,000 professional services agreement with HR Green for Bellagio Villas drainage remediation
• Resolution 25-58 to authorize contingency plans for a water and sewer moratorium

The board approved the third amendment to the FY 2024-2025 budget and a series of infrastructure resolutions, including a professional services agreement for Bellagio Villas drainage, funding for the Neighborhood Sidewalk Program, a contract for the Hurt Road fencing project, and a termination agreement with Central Square Technologies. It also approved a request to prioritize the I-65 widening project and the dedication of a new traffic signal at Battle Creek Way and Mahlon Moore Road. The resolution to dissolve the Traffic Calming Program was deferred to the April 19, 2025 meeting. All votes were unanimous or 8‑0, with one 7‑0‑1 vote for an honorary resolution.

• Approved Professional Services Agreement with HR Green for Bellagio Villas drainage (Resolution 25-81, 8-0)
• Approved funding for Neighborhood Sidewalk Program projects (Resolution 25-82, 8-0)
• Approved contract for Hurt Road Fencing Project (Resolution 25-83, 8-0)
• Approved termination agreement with Central Square Technologies (Resolution 25-84, 8-0)
• Approved third amendment to FY 2024-2025 budget (Ordinance 25-06, 8-0)
• Approved request to TDOT and GNRC to prioritize I-65 widening (Resolution 25-89, 8-0)
• Approved dedication of traffic signal at Battle Creek Way and Mahlon Moore Road (Resolution 25-90, 8-0)
• Deferred decision on dissolving Traffic Calming Program to April 19, 2025 (Resolution 25-93, 8-0)

Budget & Finance Advisory Committee

The Budget & Finance Committee will discuss the FY25 budget update and FY24 audit, and make recommendations on a budget amendment (Ord 25-06) and FY26 budget. Several resolutions address traffic improvements on Mahlon Moore Road and Battle Creek Way, including a signal, right-of-way, and funding partnership. The committee will also consider dissolving the Traffic Calming Program and redirecting funding to the Spring Hill Police Department for two to three additional traffic enforcement officers.

• Discussion of Ord 25-06, Budget Amendment Number 3
• Resolution 25-90 requesting traffic signal at Battle Creek Way and Mahlon Moore Road
• Resolution 25-91 requesting 75-foot right-of-way along Mahlon Moore Road and Battle Creek Way
• Resolution 25-92 establishing partnership for roadway improvements on Mahlon Moore Road and Battle Creek Way
• Resolution 25-93 dissolving the Traffic Calming Program and Resolution 25-94 granting funding to Spring Hill Police for two to three traffic enforcement officers

Planning Commission

The Spring Hill Planning Commission will deliberate on several development proposals, including a preliminary development plan for the 48.21-acre Eastport Farms mixed-use project with retail, hotel, and multi-family uses. They will also review a concept plan for 406 dwelling units on 95 acres at June Lake South, multiple site plans for retail and warehouse facilities, and a city-proposed amendment to zoning regulations regarding food trucks, bonding, and landscaping. Additionally, the commission will act on 11 bond resolutions for various subdivisions and infrastructure.

• PDP 1721-2025: Preliminary development plan for Eastport Farms (48.21 acres, mixed-use with retail, hotel, multi-family) on Port Royal Road
• NCP 1736-2025: Concept plan review for June Lake South (95 acres, 406 units: 271 single-family, 53 duplex, 82 townhomes) at Buckner Lane & Spring Station Drive
• ZTA 1787-2025: City staff proposes amending the Unified Development Code on food trucks, bonding requirements, and landscaping
• STP 1724-2025: Site plan for two retail and six warehouse buildings at 683 Beechcroft Road (5.31 acres, I-1 zoning)
• Bond resolutions: 11 bonds for Brandon Woods Phase 3, Barton Hills Phase 1C, Aubrey's Restaurant, Publix, and Arbor Valley Water Tank

Parks & Recreation Commission

The Parks and Recreation Commission will vote on February meeting minutes and receive an update on The Well Run For Hunger 5K event. Director’s updates and new business will also be discussed. The agenda is largely procedural with no major policy decisions or expenditures listed.

• Approval of February 20, 2025 meeting minutes
• Discussion of The Well Run For Hunger 5K
• Director’s updates on parks operations

The Parks & Recreation Commission did not achieve a quorum, so no votes were taken on any agenda items. The February 20, 2025 minutes were not approved, and the proposed donation for the Well Run For Hunger 5K was not decided. The director provided a staff report, and future budget discussions were postponed until quorum is met.

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on several police and fire department purchases, infrastructure projects for Buckner Lane, and a rezoning request for a multi-family district. The body will also discuss food trucks on public property and medical office use in June Lake.

• Ordinance 25-03: Rezoning 109 acres (Maury County Tax Map 044, Parcel 027.00) to Planned Development R-6
• Resolution 25-71: Purchase of Firearms Training Simulator for Police Department Headquarters
• Resolution 25-73: Roof repairs to Rippavilla Amphitheater
• Resolution 25-75, 25-76, 25-77: Contracts and land acquisition for Buckner Lane projects
• Resolution 25-80: Support for a Certificate of Need for an Ambulatory Surgery Center

The Board of Mayor and Aldermen voted unanimously to indefinitely defer the first reading of Ordinance 25-03, which would have rezoned approximately 109 acres from Traditional Neighborhood District to Planned Development with a base zoning of R-6 (Multi-family). The board also approved several resolutions related to the Buckner Lane widening project, including a task order contract, a funding request for land acquisition, and an amendment for construction phase services. A resolution supporting a Certificate of Need for an Ambulatory Surgery Center was approved 8-0-1, with Mayor Hagaman abstaining.

• Deferred indefinitely Ordinance 25-03, Stonecreek PDP rezoning (9-0)
• Approved Resolution 25-75, Thomas & Hutton CEI task order for Buckner Lane (9-0)
• Approved Resolution 25-76, funding request for Buckner Lane land acquisition (9-0)
• Approved Resolution 25-77, Amendment No. 12 for Kimley Horn services (9-0)
• Approved Resolution 25-78, Industrial Development Board appointments (9-0)
• Approved Resolution 25-80, supporting Ambulatory Surgery Center Certificate of Need (8-0-1)
• Approved Consent Agenda including resolutions 25-70 through 25-74 and 25-79 (9-0)

Transportation Advisory Committee

The committee will discuss traffic calming costs and road widening projects. Members will receive updates on sidewalk programs and specific intersection adjustments. The meeting includes reports from the Public Works Director and the CIP Director.

• Traffic calming costs
• School St. widening
• Battlecreek turn lanes
• Port Royal Rd @ Towne Crossing update
• Neighborhood sidewalk program and Buckner Ln. widening

Historic Commission

The Spring Hill Historic Commission is meeting to approve minutes from February and the current agenda. New business includes discussion of the Branham and Hughes Sign, a renovation acknowledgement, meeting scheduling, and the Heart for History Award. Old business covers project review and updates. The meeting includes a round table discussion.

• Minutes approval from February meeting
• Branham and Hughes Sign discussion
• Renovation Acknowledgement
• Heart for History Award
• Project Review and Updates from old business

The Spring Hill Historic Commission met March 13, 2025, and approved the February minutes and the meeting agenda. No formal votes were taken on substantive items; the chair proposed canceling the April meeting (with no action taken), and the Commission agreed by consensus that the Heart for History award should go to citizens, not professionals. Updates were given on a missing historical marker, a book project, cemetery records, and a city map.

• Approved February minutes (motion by Bill, second by Tom)
• Approved meeting agenda (motion by Tom, second by David)
• Agreed by consensus that Heart for History award should go to citizens, not professionals
• Proposed canceling April meeting, no action taken

Library Board of Trustees

The Spring Hill Library Board of Trustees will meet to discuss the library's strategic plan and conduct a performance review of the Library Director. The board will also review reports on the budget and the Buffalo River Regional Library.

• Library Director performance review
• Strategic plan discussion
• Proceeds from the sale of 'Spring Hill: A Pictorial History'
• Library Organizations donation brochure
• Budget report

The Spring Hill Library Board of Trustees met and approved a motion directing proceeds from the Spring Hill Pictorial History Book sales to a new library line item fund. The board also received updates on building repairs, the new library design, and the 50th anniversary celebration. No public comments were made, and all votes were unanimous.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Approved motion to direct book sale proceeds to new library line item fund (unanimous)

Planning Commission

The Planning Commission will vote on a rezoning request for 9.8 acres at Port Royal Road and Buckner Lane from R-6 to C-3, and a zoning text amendment for the 774-acre June Lake Gateway to allow medical offices by right. They will also consider revising a condition on the Spring Hill Industrial Park West to permit stormwater management within a protected setback. Consent agenda items include bonds and final plat approval for 41 single-family lots in Brandon Woods Phase 3.

• Rezoning 9.8 acres at Port Royal Road and Buckner Lane from R-6 to C-3 (Port Royal Commercial)
• Zoning text amendment for 774-acre June Lake Gateway to allow medical offices and clinics by right
• Revised condition for Spring Hill Industrial Park West (33.85 acres) to allow stormwater management within a 150-foot setback
• Final plat approval for 41 single-family lots in Brandon Woods Phase 3 on Port Royal Road
• Performance bonds for Wilkerson Place Phase 3 landscaping and Spring Hill TOA MOB

The Spring Hill Planning Commission voted 7-0 to recommend denial of a rezoning request for Spring Hill Industrial Park West, which sought to modify a condition from a 2015 ordinance to allow a stormwater management area and berm within a 150-foot setback. The commission also approved a consent agenda including several bonds and a final plat, deferred a rezoning for Port Royal Commercial to April 14, and favorably recommended a zoning text amendment for June Lake Gateway to allow medical offices by right.

• Recommended denial of RZN 1725-2025 (Spring Hill Industrial Park West) to Board of Mayor and Aldermen (7-0)
• Deferred RZN 1685-2024 (Port Royal Commercial) to April 14, 2025 (7-0)
• Favorably recommended PDA 1718-2025 (June Lake Gateway) to allow medical offices by right (7-0)
• Approved consent agenda including bonds, plat approvals, and road dedication (7-0)
• Approved February 10, 2025 meeting minutes (7-0)
• Approved the meeting agenda (7-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on a resolution to authorize the purchase of property for a water reservoir and another to pre-pay a promissory note. They will also discuss the legal basis for an apartment moratorium, purchase of a firearms training simulator, and irrigation policy amendments. Several items, including amendments to the Spring Hill Commerce Center development agreement and a rezoning for Stonecreek, are being deferred.

• Resolution 25-68: Authorize purchase of property for water reservoir (no dollar amount listed)
• Resolution 25-69: Authorize pre-payment of a promissory note (payoff as of 2025-04-25: $2,000,000 for 2841 Hurt Road Park Capital Outlay Note Series 2024)
• Resolution 25-63: Approve $? funding for interim roadway improvements at Commonwealth Drive, Port Royal Road, and Countess Lane
• Discussion of legal basis for apartment moratorium (Alderman Fuqua)
• Discussion of purchase of firearms training simulator for Police Department Headquarters

The Board of Mayor and Aldermen unanimously approved the consent agenda containing seven resolutions, including the Emergency Operations Plan, a revised position schedule, and several funding and change-order items. Two Commerce Center items and the Stonecreek rezoning were deferred to later meetings. The board also approved resolutions on tenure adjustment, property purchase for a water reservoir, and promissory note pre-payment.

• Approved consent agenda with 7 resolutions (9-0)
• Deferred Resolution 25-24 Commerce Center Development Agreement to April 7 (9-0)
• Deferred Ordinance 25-XX Commerce Center Planned Development Amendment to April 7 (9-0)
• Deferred Ordinance 25-03 Stonecreek PDP rezoning to March 17 (9-0)
• Approved Resolution 25-67 Tenure Adjustment for staff (9-0)
• Approved Resolution 25-68 authorizing property purchase for water reservoir (9-0)
• Approved Resolution 25-69 authorizing pre-payment of Promissory Note (9-0)

Budget & Finance Advisory Committee

The Budget and Finance Committee will discuss the FY25 budget update and the FY24 and FY23 audits. The body will also consider recommendations for three resolutions regarding a land purchase, a promissory note, and tenure adjustments.

• Resolution 25-68: land purchase for water reservoir
• Resolution 25-69: pre-payment of promissory note
• Resolution 25-67: Tenure Adjustment
• FY24 Audit submission and delivery dates
• FY23 Audit corrective actions for Expenditure Recognition and Investments

The Budget and Finance Advisory Committee voted 3-0 to recommend approval of three resolutions: Res 25-67 (tenure adjustments capped at $10k pending sales tax), Res 25-68 (land purchase for water reservoir, with a $40k deposit and $77k per acre price), and Res 25-69 (pre-payment of a promissory note for Hurt Rd. to legalize increased indebtedness). The committee also discussed FY25 financials and FY24 audit delays but took no action on those items.

• Recommended approval of Res 25-67, tenure adjustments capped at $10k (3-0)
• Recommended approval of Res 25-68, land purchase for water reservoir (3-0)
• Recommended approval of Res 25-69, pre-payment of promissory note for Hurt Rd. (3-0)

Planning Commission

The Spring Hill Municipal Planning Commission will discuss and possibly vote on several development items, including a rezoning request for 9.8 acres at Port Royal Road from R-6 to C-3, a zoning text amendment for the 774-acre June Lake Gateway to allow medical offices by right, and a final plat for 41 single-family lots in Brandon Woods Phase 3. The commission will also consider multiple performance and maintenance bond resolutions for various subdivisions.

• Rezoning (RZN 1685-2024) for 9.8 acres at Port Royal Road and Buckner Lane from R-6 to C-3
• Zoning text amendment (PDA 1718-2025) for 774-acre June Lake Gateway to allow medical offices by right
• Final plat approval (FPL 1744-2025) for 41 single-family lots in Brandon Woods Phase 3
• Condition revision (RZN 1725-2025) for Spring Hill Industrial Park West on Cleburne Road
• Bond resolutions for Wilkerson Place Phase 3 landscaping, Spring Hill TOA MOB, and road/utility dedications

Parks & Recreation Commission

The Spring Hill Parks and Recreation Commission is meeting for a routine session. The agenda includes approval of the January 16, 2025 minutes, a director's update, and a roundtable discussion. No specific projects, contracts, or policy changes are listed.

• Approval of January 16, 2025 meeting minutes

The Spring Hill Parks and Recreation Commission discussed capital priorities and reached consensus on a ranking: Harvey Park improvements, Skate Park final phase, Hurt Road design, and a master plan update. No formal votes were taken on these priorities. The commission also approved the previous meeting's minutes and discussed budget submissions, including a pay grade adjustment for senior center employees.

• Approved previous meeting minutes (motion by Brent, second by Patrick)
• Reached consensus on capital priority ranking: 1. Harvey Park, 2. Skate Park, 3. Hurt Road, 4. Master Plan update
• Discussed submitting Harvey Park repairs into the budget (no resolution needed)
• Discussed $1M for Harvey Park improvements and repair
• Discussed $1M for Skate Park final phase
• Discussed $300-400k for Hurt Road design and scope
• Discussed updating 10-year master plan (current plan is 5 years behind)
• Discussed filling Rebecca's part-time role starting March 3

Board of Zoning Appeals

The Board of Zoning Appeals will review a request to expand a non-conforming use at 1001 Parkway Drive. The board will also elect officers and approve previous meeting minutes.

• BZA 1737-2025: Variance request for Pooch Playhouse to add a 3,400 square-foot building and expand a 6,000 square-foot outdoor play area
• Election of Officers
• Approval of December 17, 2024 meeting minutes

The Board of Zoning Appeals approved a variance for Pooch Playhouse to expand an existing non-conforming use at 1001 Parkway Drive, based on staff recommendations. The board also approved the December 17, 2024 meeting minutes and re-elected Terry Cantrell as chairman and Rob Roten as vice chairman.

• Approved variance BZA 1737-2025 for Pooch Playhouse expansion (3-0)
• Approved December 17, 2024 meeting minutes (3-0)
• Re-elected Terry Cantrell as chairman (3-0)
• Re-elected Rob Roten as vice chairman (3-0)

Board of Mayor & Aldermen

The Board of Mayor and Aldermen will vote on consent items including acceptance of road dedications for The Cove and Wades Grove subdivisions, a social media policy, IT hardware for the police headquarters, and an annual electrical services contract. Under previous business, they will consider interim permitting rules for on-site rock crushing (deferred from Feb 3) and a resolution rescinding the mayor's letter on an election matter. New business includes opposing Tennessee House Bill 0895, applying for state revolving loan funds for water and sewer projects, calling a performance bond for Kedron Square Phase 1B, and accepting a park bench donation.

• Interim rock crushing permitting rules (Resolution 25-23) deferred from Feb 3
• Resolution 25-56 opposing Tennessee House Bill 0895
• Resolution 25-57 to apply for State Revolving Loan Funds for water/sewer projects
• Resolutions 25-43 to 25-52 accepting road dedications for The Cove and Wades Grove phases
• Resolution 25-53 approving purchase of IT hardware for Police Department HQ from CDW-G via Sourcewell

The board approved interim permitting requirements for on-site rock crushing, with amendments changing 'shall' to 'may' in two sections. It also passed a resolution opposing Tennessee House Bill 0895, which Alderman Fuqua said would jeopardize the Duck River. A resolution to rescind the mayor's January 24 letter about an election matter failed on a 5-2-1 vote, with Alderman Linville abstaining. The board deferred action on the Spring Hill Commerce Center development agreement and related ordinance to the March 3 meeting.

• Approved rock-crushing interim permit rules with amendments (8-0)
• Opposed Tennessee House Bill 0895 (8-0)
• Denied rescinding mayor's election letter (5-2-1)
• Deferred Commerce Center agreement to March 3 (8-0)
• Deferred Commerce Center ordinance to March 3 (8-0)
• Approved consent agenda including road dedications and IT purchase (8-0)
• Approved park bench donation from GFWC (8-0)
• Approved calling performance bond for Kedron Square Phase 1B (8-0)

Historic Commission

The Historic Commission will meet to review archaeological findings from SouthStar and discuss cemetery maintenance with city staff. The body will also receive updates from the Battle of Franklin Trust and discuss collaborations with Visit Franklin.

• Archaeological findings presentation by Houston McGehee of SouthStar
• Cemetery maintenance discussion with Tyler Scroggins
• Collaboration discussion with Maureen Haley Thornton of Visit Franklin
• Battle of Franklin Trust update from Eric Jacobson and Bailey Kuyat

Planning Commission

The Planning Commission will consider site plan approvals for a Starbucks and a Goddard School, as well as a preliminary plat for 75 townhome and duplex lots. The body will also address various bond releases and road dedications for multiple residential phases.

• STP 1690-2024: Site plan for a 2,443 sf Starbucks at Port Royal and Saturn Parkway
• STP 1683-2024: Site plan for a 13,860 sf Goddard School at Buckner Lane and Private Drive A
• PPL 1684-2024: Preliminary plat for 75 townhome and duplex lots at June Lake Phase 1
• FPL 1729-2025: Final plat for 35 single family lots at August Park Phase 3 on Hurt Road
• FPM 1674-2024: Modification to Wilkerson Place plat to remove a pedestrian bridge

The Spring Hill Planning Commission approved a consent agenda with numerous bond resolutions and two site plans, plus several new business items including a Starbucks site plan, a preschool site plan, and a preliminary plat for 75 townhome/duplex lots. All votes were unanimous except two abstentions. The commission also re-elected Liz Droke as Chairman and Ryan Connolly as Vice Chairman.

• Approved consent agenda with 29 resolutions and 2 site plans (6-0)
• Approved STP 1659-2024 multi-tenant office warehouse at 1032 Parkway Drive (5-0-1, Golias abstained)
• Approved PC Resolution 25-29 performance bond for Mountain View Phase 2 retaining wall (6-0)
• Approved PC Resolution 25-30 release performance bond and establish maintenance bond for Kedron Square Phase 1B (6-0)
• Approved FPM 1674-2024 major modification to Wilkerson Place final plat to remove pedestrian bridge and relocate greenway trail (6-0)
• Approved STP 1683-2024 Goddard School preschool at June Lake Pod K (5-0-1, Duda abstained)
• Approved PPL 1684-2024 preliminary plat for 75 townhome/duplex lots at June Lake Phase 1 Pod E Section 3 (6-0)
• Re-elected Liz Droke as Chairman and Ryan Connolly as Vice Chairman (6-0)

Board of Mayor & Aldermen

The Board will conduct a public hearing and second/final reading of Ordinance 25-02 to add a new chapter regulating short-term rentals. The consent agenda includes resolutions to install license plate recognition cameras on state right-of-way, a settlement, and various contracts for police headquarters and city services. New business proposes rezoning 109 acres at Stonecreek from Traditional Neighborhood District to Planned Development with R-6 multi-family base zoning, a cost-sharing agreement with Mallory Valley Utility District, and a rescission of a mayoral letter on an election matter. Work sessions will cover tourism data, a state revolving loan fund application for water/sewer, and a social media policy update.

• Public hearing and second reading of Ordinance 25-02 – new short-term rental regulations
• Resolution 25-26 – license agreement with State for automated license plate recognition (LPR) cameras on state right-of-way for 10 years
• First reading of Ordinance 25-03 – rezoning 109 acres at Stonecreek (Maury County Tax Map 044, Parcel 027.00) to Planned Development with R-6 base zoning
• Resolution 25-30 – authorizing a settlement (Old School settlement)
• Resolution 25-40 A & B – approving cost-sharing agreements with Mallory Valley Utility District

The Board unanimously approved the second and final reading of Ordinance 25-02, enacting new regulations for short-term rentals in Spring Hill. The consent agenda, including resolutions for license plate reader cameras, police headquarters purchases, and various contracts, was also approved 8-0. Several items were deferred to future meetings, including the Spring Hill Commerce Center development agreement and a rezoning request for 109 acres. A resolution regarding an election matter was deferred with a 6-1-1 vote, with one abstention due to a conflict of interest.

• Approved Ordinance 25-02 (short-term rental regulations) 8-0
• Approved consent agenda (13 resolutions) 8-0
• Deferred Resolution 25-24 (Commerce Center development agreement) to next meeting
• Deferred Ordinance 24-20 (Commerce Center Planned Development Amendment) to next meeting
• Deferred Ordinance 25-03 (Stonecreek rezoning) to March 3, 2025
• Deferred Resolution 25-39 (election matter) 6-1-1, with one abstention
• Approved Resolution 25-40 (cost sharing with Mallory Valley Utility District) 8-0
• Approved Resolution 25-41 (Hold Harmless Agreement for Embrey Multi-Family) 8-0

Budget & Finance Advisory Committee

The Budget and Finance Committee will discuss updates on the FY25 budget, the FY24 audit submission to the Comptroller and delivery to BOMA, and ongoing corrective actions for the FY23 audit. The meeting also includes approval of minutes and citizen comments.

• Discussion – FY25 budget update
• Discussion – FY24 audit submission to Comptroller and delivery date to BOMA
• Discussion – FY23 audit corrective actions on expenditure recognition and investments

The Budget and Finance Advisory Committee met and discussed updates on the FY25 budget, the FY24 audit, and corrective actions for the FY23 audit. No formal decisions or votes were made; the meeting was informational only.

• No formal decisions or votes taken during the meeting

Planning Commission

The Planning Commission will hear public comment, approve minutes, and act on 27 bond resolutions for subdivisions including August Park, Hampton Springs, The Cove, and Wades Grove. Under old business, they will review a multi-tenant building at 1032 Parkway Drive. New business includes a Starbucks restaurant with drive-thru at Port Royal and Saturn Parkway, a 75-lot townhome and duplex plat in June Lake, a pre-school (Goddard School) in June Lake Pod K, and a final plat for 35 single-family lots in August Park Phase 3.

• STP 1690-2024: Starbucks site plan approval for a 2,443 sf drive-thru restaurant at Port Royal and Saturn Parkway
• PPL 1684-2024: Preliminary plat for 75 townhome and duplex lots in June Lake, Phase 1, Pod E, Section 3
• STP 1683-2024: Site plan for a 13,860 sf Goddard School pre-school with playground in June Lake Pod K
• FPL 1729-2025: Final plat for 35 single-family lots in August Park Phase 3 on Hurt Road
• STP 1659-2024: Site plan review for a 6,600 sf multi-tenant office warehouse at 1032 Parkway Drive

Board of Mayor & Aldermen

The Board of Mayor & Aldermen will receive a financial compliance update and a base budget presentation. The meeting includes a discussion regarding the sewer plant and departmental briefings from various city services.

• Financial Compliance Update & Base Budget Presentation by Rebecca Holden
• Sewer Plant discussion with Dan Allen
• C.I.P. briefing with Missy Stahl
• Departmental briefings including Police, Fire, and Public Works

The Board of Mayor and Aldermen held an advance briefing on January 25, 2025, covering financial compliance updates and sewer plant issues. No formal votes or decisions were made; the meeting was informational, with presentations on budget deficits, software changes, and sewer repair recommendations.

• No formal decisions or votes taken during the advance briefing

Board of Mayor & Aldermen

The Board will hold a public hearing and consider the second and final reading of Ordinance 25-01, amending the FY2024-2025 budget. They will also vote on several resolutions including equipment purchases, a contract for a BDA system at the new police headquarters, and emergency repairs to the city hall water tank. New business includes first reading of an ordinance to regulate short-term rentals and a resolution to authorize a TDEC grant agreement. Work session discussions include Bellagio Villas repairs, a water pipeline feasibility study, and the Stone Creek planned development proposal.

• Second and final reading of Ordinance 25-01 (FY2024-2025 budget amendment)
• Resolution 25-21 authorizing emergency repairs to the city hall water storage tank
• First reading of Ordinance 25-02 to establish short-term rental regulations (Chapter 5, Title 20)
• Resolution 25-23 adopting interim permitting requirements for on-site rock crushing activities
• Resolution 25-17 authorizing purchase of a compact track loader and attachments for Stormwater Division via Sourcewell contract

Beer Board

The Spring Hill Beer Board is meeting to consider a request for an on-premises beer permit. The request is for a business located at 120 Kedron Parkway.

• On-premises beer permit request for Mezcal Cocina Mexican 2, Inc. at 120 Kedron Parkway

The Spring Hill Beer Board unanimously approved an on-premises beer permit for Mezcal Cocina Mexican 2, Inc. at 120 Kedron Parkway. The applicant confirmed ID-checking procedures and acknowledged potential penalties for violations. The motion carried 7-0.

• Approved on-premises beer permit for Mezcal Cocina Mexican 2, Inc. (7-0)

Parks & Recreation Commission

The Spring Hill Parks and Recreation Commission will hold a regular meeting with largely procedural items: welcoming a new member, electing a vice-chair and secretary, and approving December meeting minutes. The director will provide updates, and commissioners may discuss new business during a roundtable session.

• Welcome new member to the commission
• Election of Vice-Chair and Secretary
• Approval of December 19, 2024 meeting minutes
• Director’s updates on parks and recreation operations
• Any other new business and roundtable discussion

The Spring Hill Parks and Recreation Commission held a routine meeting with no public comments. They welcomed new member Patrick Severs, elected Matt Hudson as Vice-Chair and Patrick Severs as Secretary, and approved the December 19, 2024 minutes with one abstention. The rest of the meeting was discussion-only, covering staff updates, the Hurt Rd project, potential new parks or a sportsplex, and adding crosswalk detectors to the Bicycle and Greenway plan.

• Elected Matt Hudson as Vice-Chair (unanimous)
• Elected Patrick Severs as Secretary (unanimous)
• Approved December 19, 2024 minutes (5-0-1, Hidley abstaining)

Library Board of Trustees

The Spring Hill Library Board of Trustees meets jointly with the Friends of the Library and the Library Foundation. The agenda includes presentations on the missions of each board, plans for the library's 50th anniversary committee, and a discussion of the Placer.AI data analytics platform. The board will also receive director and budget reports.

• Library 50th anniversary committee plans presented by Amber Halter
• Placer.AI discussion with Jim Hellier, Ismail Ahmed, and Ben McKeeman
• Director's Report and Budget Report by Dana Juriew
• Approval of minutes from previous meeting
• Public comment period for audience members

The Spring Hill Library Board of Trustees met on January 14, 2025, and approved the agenda and the November minutes unanimously. The board received a presentation on Placer.AI data insights about library usage and discussed plans for the library's 50th anniversary, including a reading program with 250 participants. No substantive policy decisions were made; the meeting was largely informational and procedural.

• Approved agenda as presented (unanimous)
• Approved November minutes as submitted (unanimous)

Historic Commission

The Spring Hill Historic Commission will meet to approve prior meeting minutes and the agenda, discuss 2025 goals, review signage for Battleground Market and a driving tour, and provide project updates. All items are for discussion and review; no final decisions are indicated.

• Approval of November minutes
• Discussion of 2025 goals
• Review of Battleground Market signage
• Review of Driving Tour sign design
• Project updates and round table

The Spring Hill Historic Commission approved the minutes and agenda, then discussed setting a 2025 goal of adding 20 historic properties, including the Prados House and Hugh Brown (Weaver) house. They reviewed progress on the Battleground Market sign, which is ready for installation, and discussed updating driving tour signs, but took no action on the latter. The meeting was largely informational, with no formal votes on substantive items.

• Approved minutes of November 14, 2024 meeting
• Approved agenda as distributed
• Set 2025 goal to add 20 historic properties (discussed, no formal vote)
• Battleground Market sign design finalized, proceeding with installation
• Driving tour sign design reviewed, no action taken
• Cemetery project discussed, no action taken

Board of Mayor & Aldermen

The Board of Mayor and Aldermen meets to receive a report on a $54.19 million General Obligation Bond Series 2024 issued in December for police, stormwater, and utility improvements. The board will vote on a consent agenda including contracts for sludge disposal, street sweeping, roofing, asphalt paving, and equipment purchases. New business includes the first reading of Ordinance 25-01 for a budget amendment for fiscal year 2024-2025, appointments to boards, and an annexation ratification.

• Report on $54.19 million General Obligation Bonds Series 2024 for police station, stormwater, and water/sewer improvements
• First reading of Ordinance 25-01 to amend FY 2024-2025 budget
• Ratification of annexation via Resolution 25-13, adopting plan of services
• Approval of Neighborhood Sidewalk Program projects for FY 2025 Fall
• Amendment No. 2 for NEPA studies on Jim Warren Road Bridge over I-65

The Board of Mayor and Aldermen unanimously approved the consent agenda containing 13 resolutions, including certificates of compliance, contracts, and purchases. They also appointed members to the Industrial Development Board and Parks and Recreation Commission, and approved the first reading of a budget amendment. All votes were 9-0 except for a failed amendment and a successful amendment regarding Parks and Recreation appointments.

• Approved consent agenda with 13 resolutions (9-0)
• Approved Resolution 25-14 honoring Virgle Leon Stanford (9-0)
• Appointed Sydney Wilhelm and Sean Mayer to Industrial Development Board (9-0)
• Appointed Emily Shell and Patrick Severs to 4-year terms and Tim Hidley to 2-year term on Parks and Recreation Commission (9-0)
• Approved first reading of Ordinance 25-01, Budget Amendment #2 (9-0)

Budget & Finance Advisory Committee

The committee will review updates and a second amendment to the FY25 budget. Members will also discuss the status of the FY24 audit and corrective actions related to the FY23 audit.

• FY25 Budget Amendment #2
• FY24 Audit submission and delivery dates
• FY23 Audit corrective actions for Expenditure Recognition (2022-001) and Investments (2022-002)

The Budget and Finance Committee met and discussed the FY25 budget update, a proposed FY25 budget amendment #2, and the status of the FY24 and FY23 audits. No formal votes were taken; all items were discussion-only. The FY24 audit is delayed, with a new goal of January 31, and the FY23 audit corrective actions have been approved by the state comptroller.

• Discussed FY25 budget update, noting a misapplication of county data (Maury vs. Williamson)
• Discussed FY25 Budget Amendment #2, to be presented quarterly with fund balance adjustments
• Discussed FY24 audit, new completion goal of 1/31, not yet received
• Discussed FY23 audit corrective actions, approved by comptroller, including suspension of POs

Beer Board

The Beer Board will consider a request from Circle K #4703976 for an off-premises beer permit at 1001 Jim Warren Parkway. This is the only substantive item on the agenda; the remainder is procedural (call to order, member stipulation, adjournment).

• Request from Circle K #4703976 for an off-premises beer permit at 1001 Jim Warren Parkway in Spring Hill

The Spring Hill Beer Board unanimously approved an off-premises beer permit for Circle K #4703976 at 1001 Jim Warren Parkway. The district manager described employee training and ID-checking policies, and acknowledged potential penalties for violations. No other substantive decisions were made.

• Approved off-premises beer permit for Circle K #4703976, 1001 Jim Warren Parkway (9-0)