Spring Valley Village public meetings in 2021

Legacy Fund Board of Directors

The Board of Directors is meeting to consider and possibly act on Budget Amendment #1 for FY 2020-2021. This amendment is intended to align the budget with actual contributions of $31,555 and expenditures of $7,805.

• Approval of Budget Amendment #1 for FY 2020-2021

City Council

The City Council is reviewing a resolution to renew an interlocal agreement with Harris County for the housing and maintenance of municipal prisoners. The meeting agenda also references a public hearing regarding an amendment to the solar panel ordinance.

• Renewal of Interlocal Agreement with Harris County to house municipal prisoners through December 31, 2022
• Public hearing and action item for an amendment to the solar panel ordinance

The City Council approved a rate modification for Waste Corporation of America and updated the city's solar panel ordinances to comply with state law. The council also authorized payments for utility improvements and renewed a prisoner housing agreement with Harris County.

• Approved Waste Corporation of America rate modification (4-0)
• Approved Ordinance No. 2021-21 amending garbage and recycling fees (4-0)
• Approved Ordinance No. 2021-22 updating solar panel regulations per SB 398 (4-0)
• Approved $202,865.67 pay estimate for Pavement & Utility Improvements Project (4-0)
• Approved renewal of interlocal agreement with Harris County for prisoner housing (4-0)
• Approved November 16, 2021 meeting minutes (4-0)

City Council

The Spring Valley Village City Council adopted the Fiscal Year 2021-2022 budget and approved a property tax rate of $0.415000 per $100 in assessed value, which is a one-cent decrease from the previous year. The council also ratified several change orders for the Loeser, Traweek, Lone Star, Lariat, and West Tex paving and utilities improvement project, including Change Order Number 5 which increases the contract price by $136,565.20. Additionally, the council approved an ordinance designating The Memorial Examiner as the city's official newspaper.

• Adopted FY 2021-2022 budget via Ordinance No. 2021-16
• Set property tax rate at $0.415000 per $100 valuation (one-cent decrease)
• Ratified Change Order No. 5 for Conrad Construction Co., LTD. increasing paving project cost by $136,565.20
• Approved pay estimates for paving project ($288,471.42) and new production well ($48,589.20)
• Designated The Memorial Examiner as official newspaper via Ordinance No. 2021-XX

City Council approved an amendment to the 2020-2021 budget and authorized payments for paving and utility projects. The Council also appointed members to the Board of Adjustment and approved employee benefit insurance carriers for 2022.

• Approved Ordinance No. 2021-20 adopting Amendment No. 1 to the 2020-2021 budget (3-0)
• Appointed Doug Doyle, Steve Bass, Kenneth Schneider, Susan Diehl, and Travis Wells to the Board of Adjustment (3-0)
• Approved 2022 employee benefit insurance carriers including Blue Cross/Blue Shield, Guardian Life, Lincoln National, and Superior Vision (3-0)
• Approved Resolution No. 21-37 for Bingle Road Diet traffic signal and detection services (3-0)
• Approved Resolution No. 21-34 casting the City's ballot for Mike Sullivan to the Harris County Appraisal District Board (3-0)
• Approved Resolution No. 21-38 to participate in National Opioid Settlement Agreements (3-0)
• Approved $301,108.22 and $250,752.74 payments to Conrad Construction Co., LTD. for paving and utility projects (3-0)
• Approved $96,467.80 final pay application to Conrad Construction Co., LTD. for Green Valley Drive & Winningham Lane project (3-0)

City Council

The City Council approved the 2021-2022 fiscal year budget and set the ad valorem tax rates. The body also adopted the Sustainability & Resiliency chapter of the Comprehensive Plan and approved the 2021 certified appraisal roll.

• Approved FY 2021-2022 budget including new positions for Municipal Court Clerk II and Systems Operator II
• Set Maintenance and Operations Tax Rate at $0.349008 and Debt Service Tax Rate at $0.065992 per $100 valuation
• Approved $288,471.42 pay estimate for Loeser, Traweek, Lone Star, West Tex Pavement & Utility Improvements Project
• Approved $48,589.20 pay estimate for New Production Well Project
• Proposed Change Order No. 5 for Conrad Construction Company, Ltd. increasing contract price by $136,565.20

Planning and Zoning Commission

The Planning and Zoning Commission approved a Specific Use Permit for sports and recreation instruction at 1010 Bade Street. The commission also held public hearings regarding property replats on Burkhart Road and Traweek Drive.

• Approved Specific Use Permit for sports and recreation instruction at 1010 Bade Street with operating hours from 6:30 a.m. to 10 p.m.
• Public hearing for Preliminary and Final Re-Plat of Martin Estates at 8415 and 8421 Burkhart Road
• Public hearing for Preliminary and Final Re-Plat of Bonnie Oaks Section 2 at 1122 Traweek Drive
• Discussion of penalty up to $2,000.00 per day for violations of the 1010 Bade Street ordinance

The Planning and Zoning Commission updated solar panel regulations to comply with state law. The commission also approved two property re-plats, one of which was granted with a specific contingency regarding the property line.

• Approved July 13, 2021 meeting minutes (6-0)
• Approved re-plat of Martin Estates (8415 and 8421 Burkhart Road) with contingency for increased footage to create a straight line (6-0)
• Approved re-plat of Bonnie Oaks Section 2 (1122 Traweek Drive) to combine two lots into one (6-0)
• Approved Ordinance Number 2021-XX to align solar panel regulations with Senate Bill 398 (6-0)

City Council

The City Council approved a specific use permit for sports and recreation instruction at 1010 Bade Street and directed the implementation of the Bingle Road Road Diet. The body also approved several infrastructure payments and a contract for City Hall shower installations.

• Approved specific use permit for Elite MMA at 1010 Bade Street with 55 minimum parking spaces
• Approved $320,589.00 pay estimate to W. W. Payton Corporation for New Production Well Project
• Approved $292,442.44 pay estimate to Conrad Construction Co., LTD. for Loeser, Traweek, Lone Star, West Tex project
• Approved $207,414.00 payment to W. W. Payton Corporation for New Production Well Project
• Approved contract with Ridgewater Homes, LLC for remodeling and installation of showers in City Hall and Police Building

The City Council approved the 2021-2022 fiscal year budget and ratified increased property tax revenues. Council also established the debt service and maintenance and operations tax rates for 2021. Additionally, the council adopted the Sustainability & Resiliency chapter of the Comprehensive Plan.

• Approved FY 2021-2022 Budget via Ordinance No. 2021-16 (5-0)
• Ratified increased property tax revenues for FY 2021-2022 (5-0)
• Set Debt Service Tax Rate at $0.065992 per $100 valuation (5-0)
• Set Maintenance and Operations Tax Rate at $0.349008 per $100 valuation (5-0)
• Approved 2021 Ad Valorem Tax rates via Ordinance No. 2021-17 (5-0)
• Adopted Chapter 7, Sustainability & Resiliency, of the Comprehensive Plan (5-0)
• Approved 2021 Certified Appraisal Roll via Ordinance No. 2021-15 (5-0)
• Approved Consent Agenda including $288,471.42 and $48,589.20 pay estimates (5-0)

City Council

The City Council will discuss a rate modification request from Waste Corporation of America and review several pavement and utility improvement projects. The body is also considering the appointment of a municipal court prosecuting attorney and an amendment to the city personnel manual.

• Payment of $221,558.58 to Conrad Construction Co., LTD for Loeser, Traweek, Lone Star, West Tex project
• Payment of $18,541.80 to W.W. Payton Corporation for the New Production Well Project
• Payment of $5,850.00 to Conrad Construction Co., LTD for Green Valley Drive & Winningham Lane project
• Right-of-way dedication of 0.0557 acres from Jonathan and Barbara Sterbanz for Burkhart Road
• Proposed addition of 'Municipal Court Clerk II' position to the City Personnel Manual

The City Council approved the appointment of an additional prosecuting attorney and amended the personnel manual to add a Municipal Court Clerk II position. Council declined to act on a waste rate modification request due to customer service issues. Several infrastructure pay estimates and a right-of-way dedication were approved via consent agenda.

• Approved Resolution No. 21-27 appointing an additional prosecuting attorney (5-0)
• Approved Ordinance No. 2021-14 adding Municipal Court Clerk II position at Grade 5 (5-0)
• Tabled Waste Corporation of America rate modification request until December 14
• Approved 0.0557-acre right-of-way dedication for Burkhart Road (5-0)
• Approved $5,850.00 pay estimate for Green Valley Drive & Winningham Lane project (5-0)
• Approved Change Order No. 2 for Green Valley & Winningham project (5-0)
• Approved $221,558.58 pay estimate for Loeser, Traweek, Lone Star, West Tex project (5-0)
• Approved $18,541.80 pay estimate for New Production Well Project (5-0)

City Council

The City Council is meeting to propose a property tax rate for the fiscal year beginning October 1, 2021. Staff recommends a rate of $0.4150 per $100 valuation, which represents a 1 cent reduction from the previous year.

• Proposed tax rate of $0.4150 per $100 valuation
• No-New-Revenue (NNR) Tax Rate calculated at $0.415923
• Voter-Approval Rate (VAR) calculated at $0.444663
• De Minimis Rate (DMR) calculated at $0.450653
• Estimated 2021 taxable value of $1,376,313,903

The City Council proposed a tax rate of $0.4150 per $100 valuation for the fiscal year starting October 1, 2021. City administration noted that revised data from the Harris County Appraisal District means this rate is slightly over the No-New-Revenue Tax Rate.

• Proposed tax rate of $0.4150 per $100 valuation for FY 2021-2022 (4-0)

City Council

The City Council approved several infrastructure payments, updated water and sewer fee schedules, and authorized a license plate reader program. The body also approved the FY 2022 Village Fire Department budget and appointed new municipal court personnel.

• Awarded ground storage tank replacement bid to W.W. Payton Corporation not to exceed $675,000.00
• Approved FY 2022 Village Fire Department Budget of $7,453,447.31 (City assessment: $1,211,185.19)
• Approved license plate reader program and equipment agreement with Flock Safety
• Approved pay estimates to Conrad Construction Co., LTD for $19,856.25 and $149,265.00
• Passed ordinances updating fee schedules for potable water and sanitary sewer services

The Council granted a specific use permit for a sports and recreation instruction business at 1010 Bade Street. Several infrastructure payments and contracts were approved via the consent agenda, and the Council directed the implementation of the Bingle Road Road Diet.

• Approved specific use permit for Elite MMA at 1010 Bade Street (4-0)
• Approved contract with Ridgewater Homes, LLC for City Hall and Police Building shower remodeling (4-0)
• Approved $320,589 payment to W. W. Payton Corporation for New Production Well Project (4-0)
• Approved $292,442.44 payment to Conrad Construction Co., LTD. for Loeser, Traweek, Lone Star, West Tex project (4-0)
• Approved $33,698.62 payment to Conrad Construction Co., LTD. for Green Valley Drive & Winningham Lane project (4-0)
• Approved $207,414.00 payment to W. W. Payton Corporation for New Production Well Project (4-0)
• Directed implementation of the Bingle Road Road Diet
• Re-appointed 3 members and appointed 2 new members to the Planning & Zoning Commission (4-0)

City Council

The City Council is seeking feedback and direction on the proposed FY 2021-2022 budget. The draft includes a proposed property tax rate of $0.4150 and a 2.5% salary increase for all departments.

• Proposed property tax rate of $0.4150, representing a 1 cent reduction
• General Fund projected deficit of $200,720.00 to be offset by excess revenues
• Funding for the Police Department Drone Program and License Plate Reader Program
• Conversion of a Public Works contract employee to a full-time System Operator II
• Proposed new permitting and inspection software for the Community Development Department

Council approved a resolution to implement the SmartGov software system. Members reached a consensus to accept the draft budget and proposed tax rate of $.4150, and agreed to create a new Court Clerk II position.

• Approved Resolution No. 21-25 for SmartGov software system (4-0)
• Accepted draft FY 2021-2022 budget and proposed tax rate of $.4150 (consensus)
• Approved creation and hiring of a Court Clerk II position (consensus)
• Approved modification of City Hall business and staff work hours (consensus)

City Council

The City Council will meet in a special called session to hold an executive session. The body will discuss and potentially act upon personnel matters regarding the City Administrator.

• Executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Administrator

The City Council met in a special called meeting and entered an executive session to discuss the City Administrator. No action was taken on the matters discussed during that session.

• No action taken regarding personnel matters discussed in executive session
• Adjourned meeting (3-0)

Planning and Zoning Commission

The commission held a public hearing and voted to reject a preliminary and final plat for the Dolphin’s Cove Subdivision. The body also considered a specific use permit for a martial arts studio at 1010 Bade Street.

• Rejected preliminary and final plat for Dolphin’s Cove Subdivision at 1065 Bingle Road
• Proposed specific use permit for sports and recreation instruction at 1010 Bade Street
• Proposed penalty of up to $2,000 per day for violations of the 1010 Bade Street ordinance
• Approved changing the December meeting date to December 7, 2021

The Planning and Zoning Commission approved a Specific Use Permit for sports and recreation instruction at 1010 Bade Street. The approval includes requirements for sufficient lighting on the first day of operation and operating hours from 6:30 a.m. to 10 p.m.

• Approved March 9, 2021 meeting minutes (6-0)
• Approved Specific Use Permit for sports and recreation instruction at 1010 Bade Street (6-0, 1 abstention)

City Council

The City Council is reviewing budget policy assumptions for Fiscal Year 2022, including potential salary increases and vehicle replacements. The body is also considering a 'road diet' for Bingle Road to reduce it from four lanes to three to improve pedestrian safety.

• Proposed Bingle Road 'road diet' to convert four lanes to three with a center turn lane
• Approval of $111,785.32 for Green Valley Drive & Winningham Lane pavement and utility improvements
• Approval of $298,980.00 for the New Production Well Project
• Discussion of FY 2022 budget assumptions including a proposed 5% salary increase for city employees
• Proposed $975,713.00 transfer from General Fund to Debt Service Fund

The City Council awarded a contract for ground storage tank replacement and approved the FY 2022 Village Fire Department budget. Council also updated fee schedules for potable water and sanitary sewer services and approved a license plate reader program.

• Awarded ground storage tank replacement bid to W.W. Payton Corporation not to exceed $675,000 (4-0)
• Approved FY 2022 Village Fire Department budget of $7,453,447.31 with City assessment of $1,211,185.19 (4-0)
• Approved license plate reader program and equipment by Flock Safety (4-0)
• Approved Ordinance No. 2021-11 establishing potable water fee schedule (4-0)
• Approved Ordinance No. 2021-12 establishing sanitary sewer services fee schedule (4-0)
• Approved Resolution No. 21-19 appointing a prosecuting attorney and municipal court administrator (4-0)
• Approved Village Fire Department FY 2020 Annual Audit and intra-budgetary transfers (4-0)
• Approved consent agenda including $169,121.25 in pavement and utility pay estimates (3-0)

City Council

The City Council is reviewing draft budget summaries for the General Fund and Utility Fund. Discussion will focus on property tax revenue assumptions, employee salary increase scenarios, and options to fund a projected General Fund deficit.

• Proposed employee salary increase scenarios of 2% and 3%
• Estimated General Fund budget deficits of $170,765 (2% scenario) and $175,553 (3% scenario)
• Modified property tax revenue assumptions accounting for a 30% commercial property tax loss
• Proposed $307,278 transfer to CIP for cash-funded projects
• Option to use $321,069 in projected FY 2021 excess revenues to balance the budget

The Council reached a consensus on several budget policy assumptions for the FY 2021-2022 draft budget. This includes a specific property tax rate reduction and a set percentage for employee salary increases.

• Consensus to use a 1 cent property tax rate reduction ($0.4150) for the FY 2022 Draft Budget
• Consensus to use a 2.5% salary increase scenario for the draft budget
• Consensus to use a modified Budget Policy Assumption for property tax revenues
• Consensus to use FY 2021 excess revenues to offset any deficit in the FY 2022 Draft Budget

City Council

The City Council approved several infrastructure and equipment contracts, including a new security system for City Hall and the Police Building. The body also established a new building permit fee for driveway and flatwork construction and approved the FY 2021-2022 budget calendar.

• Access control and camera system for City Hall and Police Building from Design Security Controls, LLC for $132,733.98
• Mobile diesel generator from Generac Power Systems, Inc. for $71,450.68
• SwitchVox phone system implementation from BEMA Information Technology LLC for $26,444.89
• Pay estimate for Green Valley Drive & Winningham Lane project to Conrad Construction Co., LTD. for $151,689.56
• Ordinance No. 2021-10 establishing a new building permit fee for driveway/flatwork construction

The City Council approved two construction pay estimates and a lump-sum payment option for a storm recovery assessment. They directed staff to hold a public meeting before implementing a proposed road diet on Bingle Road and decided not to host a City Park event for the July 5th parade. A proposal for a city park camera system was discussed but no action was taken.

• Approved Consent Agenda items 5-0
• Approved $111,785.32 pay estimate for Green Valley Drive project
• Approved $298,980.00 pay estimate for New Production Well project
• Approved lump sum payment option for storm recovery assessment 5-0
• Directed public meeting for Bingle Road 'road diet' proposal
• Decided against City Park event for 2021 Independence Day parade
• No action taken on $90,756.49 camera system proposal

City Council

The City Council is reviewing the policy assumptions staff will use to develop the FY 2022 budget. These assumptions cover revenue forecasting, expenditure bases, and capital improvement funding.

• Proposed 5% salary increase for all City employees (approx. $107,700 for Police and $70,200 for other departments)
• Proposed replacement of 4 Police Department vehicles and 1 Public Works vehicle
• Proposed 9.9% increase for health insurance premiums
• Planned $975,713.00 transfer for 2019 & 2020 Certificates of Obligation debt payments
• Anticipated $941,710 allocation from the American Rescue Plan Act of 2021 for water, wastewater, and broadband

City Council reviewed budget policy assumptions for the FY 2022 budget, including revenue forecasts and expenditure increases. The Council reached a consensus on salary increase scenarios and the timing of a police program implementation.

• Directed staff to present 2% and 3% salary increase scenarios for the June Budget Workshop
• Reached consensus to implement the License Plate Reader Program in FY 2021 instead of FY 2022
• Adjourned meeting (5-0)

City Council

The City Council is reviewing a resolution to retain Belt Harris Pechacek, LLC for audit services. The meeting also includes proclamations for Police Week and Public Works Week.

• Proposed audit contract with Belt Harris Pechacek, LLC for FY 2021 ($28,980) and FY 2022 ($29,760)
• Proclamation of Police Week (May 9-15, 2021)
• Proclamation of Public Works Week (May 16-22, 2021)

The City Council approved several contracts and resolutions, including a $26,444.89 phone system agreement with BEMA Information Technology LLC and a $71,450.68 purchase of a mobile diesel generator from Generac Power Systems. The Council also approved engineering services for paving projects on Cedarspur Street and Burkhart Road, and a $132,733.98 security system upgrade for City Hall and the Police Building. Additionally, the Council approved a new fee for driveway/flatwork construction permits and adopted the FY 2021-2022 budget calendar.

• Approved audit services engagement with Belt Harris Pechacek, LLC for FY 2021-2022
• Approved construction observation services with IDS Engineering Group for Ground Storage Tank #2 replacement
• Approved concrete raising services with Concrete Raising Corporation of Texas
• Approved Pay Estimate No. 6 for Green Valley Drive & Winningham Lane project ($151,689.56)
• Approved Fire Department budget amendment for station renovations
• Approved SwitchVox phone system agreement with BEMA Information Technology LLC ($26,444.89)
• Approved purchase of mobile diesel generator from Generac Power Systems ($71,450.68)
• Approved Ordinance 2021-10 establishing new driveway/flatwork construction fee

City Council

The City Council is reviewing a draft chapter for a new Comprehensive Plan focused on sustainability and resiliency. Staff is seeking feedback on the draft and three specific proposed action items regarding air and water quality.

• Proposal to conduct and publish an annual water-usage audit
• Proposal to explore adding air-monitoring equipment in the City
• Proposal to mandate that businesses separate recyclable materials from refuse
• Review of the Sustainability and Resiliency Chapter of the new Comprehensive Plan

The City Council reviewed the first chapter of the new Comprehensive Plan. Council reached a consensus to include action items regarding water-usage audits and air-monitoring equipment, and to encourage business recycling. No formal votes were taken on the plan's content.

• Consensus reached to include annual water-usage audit in draft chapter
• Consensus reached to include exploration of air-monitoring equipment in draft chapter
• Consensus reached to include encouraging business recycling in draft chapter
• Adjourned meeting (3-0)

Legacy Fund Board of Directors

The Legacy Fund Board of Directors is meeting to discuss reimbursing the General Fund for costs associated with a K9 patrol vehicle. If approved, the reimbursement will be included in the FY 2021 Budget Amendment.

• Proposed reimbursement of $7,249.27 to the General Fund for K9 vehicle equipment from Siddons-Martin Emergency Group

The Board of Directors authorized a reimbursement to the General Fund for K9 vehicle equipment. The board also approved the minutes from the previous meeting.

• Approved reimbursement of $7,249.27 to General Fund for K9 vehicle equipment (6-0)
• Approved minutes from November 17, 2020 Board Meeting (6-0)

City Council

The City Council is discussing the re-prioritization of current capital projects and the addition of new projects to the General and Utility Funds. Staff is seeking direction on funding and implementation for several bridge, road, and utility repairs.

• Proposed addition of Wild Oak Circle paving and utility improvements ($595,517.78)
• Direction on Renovation of Pech Road Footbridge and Bridge Over Briar Branch Creek at Tamy Lane/Randy Drive ($78,250)
• Proposed intersection improvements for Westview Drive and Voss Road/Bracher Street, including a potential traffic signal ($300,000)
• Proposed Utility Fund additions: Pech Road Lift Station repair ($45,000) and Home Depot Lift Station refurbishing ($165,000)
• Planning for future water plant upgrades for FY 2024 and 2025

The Council updated the Capital Improvement Plan, removing the Pech Road Footbridge renovation and adding several paving and utility projects. Funding for the Briar Branch Creek bridge was reduced, and new lift station repairs were added to the Utility Fund CIP.

• Removed Pech Road Footbridge renovation from Capital Improvement Plan
• Reduced Briar Branch Creek bridge funding from $78,250 to $30,000
• Added Wild Oak Circle Paving & Utility Improvements to Project Group A
• Approved $17,000 for Westview Drive and Voss Road/Bracher Street intersection improvements
• Added Pech Road Lift Station repair to FY 2021 Utility Fund CIP at $45,000
• Added Home Depot Lift Station refurbishing to FY 2023 Utility Fund CIP at $165,000
• Added future water plant upgrades to FY 2024 and FY 2025 Utility Fund CIP

City Council

The City Council is reviewing a payment for pavement and utility improvements and a change order for engineering services. The meeting includes a proposal to fund the exploration of a pipeline easement on Cedarspur.

• Pay Estimate No. 5 for Green Valley Drive & Winningham Lane Pavement & Utility Improvements Project to Conrad Construction Co., LTD. in the amount of $127,411.34
• Engineering Change Order No. 1 for Binkley & Barfield, Inc. in the amount of $3,500.00 for the Winningham, Cedarspur, and Burkhart Pavement & Utility Improvements Project

The City Council approved the preliminary and final plat for the Dolphin’s Cove subdivision and established a water bill adjustment process for customers affected by Winter Storm Uri. Council also agreed to develop a basic comprehensive plan for the city, starting with a Sustainability and Resiliency Chapter.

• Approved preliminary and final plat of Dolphin’s Cove subdivision (5-0)
• Approved water bill adjustments for Winter Storm Uri leak victims (4-0)
• Approved Ordinance No. 2021-09 amending building construction site plan requirements (4-0)
• Accepted FY 2019-2020 Audited Comprehensive Annual Financial Report (5-0)
• Approved $127,411.34 pay estimate for Green Valley Drive & Winningham Lane project (5-0)
• Approved engineering change order for Winningham, Cedarspur, and Burkhart project (5-0)
• Ratified WSP USA proposal for water well piping review services (5-0)
• Approved change order No. 3 for W.W. Payton Corporation new production well project (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission is holding a public hearing on a preliminary and final plat to create four residential lots at 1065 Bingle Road. The body is also considering an ordinance to update zoning definitions for primary and accessory structures.

• Public hearing for Dolphin's Cove subdivision plat at 1065 Bingle Road (2.639 acres)
• Proposed ordinance amending zoning definitions for accessory use, residential accessory buildings, and attached garages
• Proposed penalty of up to $2,000 per day for violations of the zoning ordinance amendment
• Discussion of City Council's approval of outdoor dining for Jonathan's the Rub

The Planning & Zoning Commission denied the preliminary and final plat for the Dolphin’s Cove Subdivision at 1065 Bingle Road. The motion to approve the plat as presented failed with a 6-1 vote. The commission also approved a change to the December meeting date and adjourned the meeting.

• Approved January 12, 2021 meeting minutes (7-0)
• Denied Dolphin’s Cove Subdivision plat approval (6-1)
• Approved changing December P&Z meeting date to Dec 7, 2021 (7-0)
• Adjourned meeting (7-0)

City Council

The Spring Valley Village City Council approved Ordinance 2021-01, which updates zoning definitions for primary structures and accessory buildings. The Council also authorized a $51,733.80 payment for the Green Valley Drive and Winningham Lane improvements project and directed staff to review Planned Area Development District regulations.

• Approved Ordinance 2021-01 amending zoning definitions for primary structures and accessory buildings
• Approved Pay Estimate No. 3 for Green Valley Drive & Winningham Lane project to Conrad Construction Co., LTD. for $51,733.80
• Approved Ordinance 2021-02 setting a general election for May 1, 2021
• Approved use of $174,009 from FY 2019 fund balance for police overtime related to COVID-19
• Directed staff to review Planned Area Development Districts (PADDs) zoning regulations

The City Council approved several infrastructure payments and updated drainage ordinances. Council members also authorized $2,000 stipends for six Public Works employees following Winter Storm Uri response efforts.

• Approved $51,733.80 and $151,556.92 payments to Conrad Construction Co., LTD. (4-0)
• Approved $129,060.00 payment to W. W. Payton Corporation for New Production Well Project (4-0)
• Approved $2,000 stipends for six Public Works employees (Consensus)
• Approved Ordinance No. 2021-06 revising drainage criteria (4-0)
• Approved Ordinance No. 2021-07 establishing a new fee for curb drain connection devices (4-0)
• Approved Resolution No. 21-06 adopting an electronic signature policy (4-0)
• Approved Ordinance No. 2021-08 declaring unopposed candidates elected and canceling the May 1, 2021 election (4-0)
• Adopted a public infrastructure design manual (4-0)

City Council

The City Council passed two ordinances on February 19, 2021, to address the winter storm. The first extends the local state of disaster for 30 days and activates the Emergency Management Plan. The second establishes a curfew from 10:00 p.m. to 6:00 a.m. to protect residents and property.

• Ordinance extending state of disaster for 30 days due to freezing weather and power outages
• Ordinance setting a curfew from 10:00 p.m. to 6:00 a.m.
• Authorization to acquire sites for temporary housing or emergency shelters
• Suspension of rules that inhibit prompt emergency response

The City Council approved an ordinance to extend the state of disaster caused by freezing weather, power outages, and water shortages. Council also established a curfew from 10:00 p.m. to 6:00 a.m. due to winter weather damage.

• Approved Ordinance No. 2021-04 extending the state of disaster (5-0)
• Approved Ordinance No. 2021-05 setting a curfew from 10:00 p.m. to 6:00 a.m. (5-0)

City Council

The City Council is meeting to review minutes from December 2020 meetings. The provided text contains minutes from those previous sessions, which included decisions on infrastructure contracts, zoning amendments, and city policies.

• Contract awarded to Conrad Construction Co. LTD for paving and utility improvements not to exceed $2,837,491.00
• Approval of $63,000.00 pay estimate for Green Valley Drive & Winningham Lane project
• Zoning amendment for PAD at I-10 and Campbell Road to extend construction deadline to June 30, 2022
• Zoning amendment for PAD at I-10 and Campbell Road permitting outdoor patio dining from 6:00 a.m. to 12:00 a.m.
• Adoption of a new Social Media Policy in the City Personnel Manual

The City Council approved a zoning ordinance amending definitions for primary structures and accessory buildings, passed an ordinance setting a general election for May 1, 2021, and authorized using $174,009 from the FY 2019 fund balance for police overtime related to COVID-19. The Council also directed staff to review Planned Area Development District regulations and declined to install a bike rack at the Pech Road Footbridge as a city project.

• Approved Consent Agenda items including $151,628.40 pay estimate for Green Valley Drive project (5-0)
• Approved Ordinance No. 2021-01 amending zoning definitions for primary structures and accessory buildings (5-0)
• Approved Ordinance No. 2021-02 setting general election for May 1, 2021 (5-0)
• Approved Ordinance No. 2021-03 amending Personnel Manual job titles and grades (5-0)
• Changed November and December Council meeting dates to Nov 16 and Dec 14 (5-0)
• Approved use of $174,009 from FY 2019 fund balance for police COVID-19 overtime (5-0)
• Directed staff to develop project outline for review of Planned Area Development Districts
• Decided not to install bike rack at Pech Road Footbridge as city project

City Council

The City Council is seeking direction on whether to revise the current park reservation fee structure. Staff provided a review of 2020 usage and a comparison of fees with other area cities.

• Discussion of current hourly fees: $15 for residents and $30 for non-residents
• Review of $250 refundable deposit per facility per date
• Discussion of modified COVID-19 fees for non-profits (one hour of use regardless of duration)
• Review of 2020 park reservation data showing 48 total reservations from June to December

The City Council decided to keep the existing fee and deposit schedule for park facility reservations. Council directed staff to find automated systems for reservation requests, payments, and deposit refunds.

• Maintained current park reservation fee and deposit schedule
• Directed staff to seek automated solutions for park reservations and payments

Planning and Zoning Commission

The Planning and Zoning Commission decided on amendments for two Planned Area Developments at I-10 and Campbell Road. The body also reviewed proposed zoning definition changes regarding primary and accessory structures.

• Approved outdoor patio dining hours from 6:00 a.m. to 12:00 a.m. for a PAD at I-10 and Campbell Road
• Approved a modified deadline of June 30, 2021, for a 2.5511-acre PAD at I-10 and Campbell Road to provide proof of 50% executed leases
• Discussed zoning ordinance amendments to define 'Primary Structure', 'Primary Use', and 'Accessory Use'
• Proposed penalty of up to $2,000 per day for violations of the discussed ordinances

The Planning and Zoning Commission approved amendments to the city's Zoning Ordinance to clarify definitions for primary structures and primary use. The changes include specifying that primary structures must be heated, cooled, and accessible internally. The commission also established that the terms 'principle' and 'primary' are interchangeable.

• Approved December 8, 2020 meeting minutes (4-0)
• Approved zoning ordinance amendments to definitions of accessory use, residential accessory buildings, and attached garages (4-0)
• Approved adding definitions for primary structure and primary use (4-0)
• Approved that 'principle' and 'primary' are interchangeable and will be included in the ordinance (4-0)