Spring Valley Village public meetings in 2022

Legacy Fund Board of Directors

The Board of Directors will consider approving Budget Amendment #1 for Fiscal Year 2021-2022. The amendment is intended to align the budget with actual figures for the period ending September 30, 2022.

• Approval of Budget Amendment #1 for FY 2021-2022
• Report of FY 2022 total contributions of $27,528.50
• Report of FY 2022 total expenditures of $2,884.12
• Projected Ending Fund Balance of $78,494.95 as of September 30, 2022

The Board approved a budget amendment for FY 2021-2022 and authorized a $35,000 transfer to the general fund. These funds are designated for the purchase of ballistic shields for the Spring Valley Police Department.

• Approved minutes from December 14, 2021 meeting (5-0)
• Approved Budget Amendment #1 for FY 2021-2022 (5-0)
• Authorized $35,000 transfer to general fund for police ballistic shields (consensus)

City Council

The City Council will discuss police and fire department updates, including the removal of Fire Chief David Foster. The body is also considering changes to garbage and recycling fees and a zoning amendment regarding garage openings.

• Public hearing on amending zoning regulations for minimum garage openings in Dwelling District A
• Proposed ordinance to amend charges and fees for garbage, rubbish, and recyclables collection
• Discussion of the November 30, 2022 vote to relieve Fire Chief David Foster
• Adoption of a GASB Statement No. 87 policy
• Update on November 2022 Police Department staff report

The Council approved a zoning ordinance establishing new requirements for garage widths and setbacks. They also authorized a budget amendment for Fiscal Year 2021-2022 and approved a proposal for an internal and possible forensic audit of the Police Department.

• Approved zoning ordinance for garage minimum openings, side-loading setbacks, and porte-cochere spacing (5-0)
• Approved Budget Amendment No. 1 for Fiscal Year 2021-2022 (5-0)
• Approved proposal from Weaver & Tidwell for internal and possible forensic audit of Police Department (5-0)
• Approved consent agenda including November meeting minutes and garbage fee schedule amendments (4-0)
• Adopted GASB Statement No. 87 Policy (4-0)
• Directed support for the continued employment of Village Fire Department Chief David Foster

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on proposed amendments to garage and carport regulations in Dwelling District A. The body will also discuss a request to extend a construction deadline for a planned area development.

• Proposed ordinance requiring garages to have openings for at least two cars
• Proposed 28-foot minimum setback for side-loading garages
• Proposed 10-foot space requirement between porte-cochere eave lines and other rooflines
• Proposed penalty up to $2,000 per day for ordinance violations
• Discussion on extending the construction start deadline to November 17, 2024, for a 0.1441-acre site at Bade Street and Interstate 10

Board of Adjustment

The Spring Valley Village Board of Adjustment will hold a public hearing on a variance request from Adam Noyes. The applicant seeks permission to build a new garage and second story at 2.9 feet from the side property line, which is less than the required 8-foot setback. The request stems from the existing garage's nonconforming placement and the need to accommodate modern vehicle sizes while meeting HOA requirements.

• Public hearing for Adam Noyes variance at 8316 Winningham Lane
• Request to reduce side setback from 8 feet to 2.9 feet for new garage
• Request to reduce rear setback for second story from 25 feet to 23 feet 5 inches
• Variance application fee of $350.00 noted in application documents

The Board approved a variance for an 8-foot fence height at 1214 Campbell Road. A separate request to place the fence along the front property line was denied. Multiple variance requests for 8316 Winningham Lane were withdrawn by the applicant.

• Approved 8-foot fence height at 1214 Campbell Road (4-1)
• Denied fence location on front property line at 1214 Campbell Road (3-2)
• Approved September 21, 2022 meeting minutes (5-0)
• Side building line setback variance for 8316 Winningham Lane withdrawn
• Rear building line setback variance for 8316 Winningham Lane withdrawn

City Council

The provided text consists of minutes from three previous meetings held in June, August, and September 2022. There are no items listed for the November 15, 2022, meeting agenda.

The City Council approved insurance carriers for 2023 employee benefits and awarded an internal audit contract to Weaver and Tidwell, LLP. The Council also authorized a one-year contract renewal and rate modification for Green for Life Environmental.

• Approved 2023 employee benefit carriers: Blue Cross/Blue Shield, Guardian Life, Lincoln National Insurance, and Superior Vision (4-0)
• Awarded internal and possible forensic audit services to Weaver and Tidwell, LLP (4-0)
• Approved rate modification and one-year contract renewal for Green for Life Environmental (4-0)
• Approved engineering services proposal from CobbFendley for Krist Drive Storm Sewer outfall repair (4-0)
• Appointed Council Member Bo Bothe as Representative and Mayor Marcus Vajdos as Alternate to the Houston-Galveston Area Council 2023 General Assembly (4-0)
• Approved Resolution No. 22-26 expressing support and gratitude for the Village Fire Department (4-0)
• Approved Consent Agenda items including $47,970.58 and $122,192.79 payments to MetroCity, LLC (3-0)
• Directed staff to avoid proactive enforcement of tree regulation code violations

City Council

The City Council will hold a special called meeting featuring an executive session. The body will discuss legal matters and the employment or evaluation of the City Administrator before reconvening for possible action.

• Consultation with Attorney regarding pending or contemplated litigation
• Personnel matters regarding the City Administrator

The City Council met in executive session to discuss pending litigation and personnel matters regarding the City Administrator. No action was taken on these items before the meeting adjourned.

• No action taken on matters discussed in executive session

Planning and Zoning Commission

The Planning and Zoning Commission is holding a public hearing on an ordinance to update garage and carport regulations in Dwelling District A. The proposed changes aim to prevent porte-cocheres from resembling carports and ensure garage openings match the number of cars stored.

• Proposed requirement for a 10-foot space between a side porte-cochere's rear eave line and any adjacent structure
• Proposed requirement that garages have an opening equal to the width of the number of cars stored therein
• Proposed penalty of up to $2,000 per day for violations of the new garage and carport regulations

City Council

The City Council is reviewing infrastructure payments, personnel manual amendments, and the draft budget for Fiscal Year 2022-2023. The body is also discussing staffing needs for a second ambulance for the Village Fire Department.

• Approved specific use permit for Kumon Learning Center at 1010 Campbell Road
• Approved $255,045.69 pay estimate for Cedarspur, Burkhart, and Winningham Pavement & Utilities Project
• Approved $309,980.98 final pay application for Loeser, Traweek, Lone Star, West Tex Pavement & Utilities Project
• Approved $71,342.19 pay estimate for Cedarspur, Burkhart, and Winningham Pavement & Utilities Project
• Approved $53,288.64 pay estimate for Loeser, Traweek, Lone Star, West Tex Pavement & Utilities Project

The City Council approved the 2022 certified appraisal roll and adopted the Fiscal Year 2022-2023 budget. Council set the debt service and maintenance and operations tax rates for 2022. Additionally, the council approved a zoning extension for a medical office building project near Katy Freeway and Adkins Road.

• Approved 2022 Certified Appraisal Roll (5-0)
• Adopted FY 2022-2023 Budget (5-0)
• Ratified increased property tax revenues (5-0)
• Set Debt Service Tax Rate at $0.061066 per $100 valuation (5-0)
• Set Maintenance and Operations Tax Rate at $0.343934 per $100 valuation (5-0)
• Approved $150,000 budget amendment for Fire Department bunker gear (4-0)
• Awarded RFQ #2022-06-901 for engineering/architectural services to IDS Engineering (4-0)
• Approved construction commencement extension to August 25, 2023, for PAD at Katy Freeway and Adkins Road (4-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss a variance request from Blane Vincent. The applicant seeks to enclose an existing porte-cochere into a garage, which would result in the garage being even with the front wall line of the dwelling rather than the required five-foot setback.

• Public hearing for variance request at 8906 Cardwell Lane to enclose a porte-cochere
• Review of Subsection 05:02.01.04 regarding front-facing garage setbacks

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a request to extend the construction start date for a planned area development. The proposal seeks to move the deadline to August 25, 2023, for a professional building and parking garage project.

• Public hearing for Ordinance 2020-XX to extend construction deadline to August 25, 2023, for a 1.17-acre site east of Katy Freeway and Adkins Road
• Proposed penalty of up to $2,000 per day for violations of the ordinance

The Planning and Zoning Commission approved a time extension for a Planned Area Development near Katy Freeway and Adkins Road. The request allows construction of an elective surgery facility to begin by August 25, 2023. The item now moves to the City Council.

• Approved August 9, 2022 meeting minutes (4-0)
• Approved ordinance extending construction start date to August 25, 2023 for PAD at Katy Freeway and Adkins Road (5-0)

City Council

The City Council is considering Resolution Number 22-XX to repeal a 2017 policy and adopt a new one regarding appointments to city boards and commissions. The update reflects the dissolution of the Civic Activities Board and changes to the Planning and Zoning Commission.

• Resolution Number 22-XX to adopt a new Policy Regarding Appointments to City Boards and Commissions
• Repeal of Resolution Number 17-017
• Establishment of 7 regular members and 1 alternate for the Planning and Zoning Commission
• Establishment of 5 regular members and 4 alternate members for the Board of Adjustments

Council approved the draft Fiscal Year 2023 budget, which includes a 9% cost-of-living salary increase and a property tax rate of $0.4050. The council also adopted new subdivision regulations and awarded a contract for Coronavirus Local Fiscal Recovery Fund planning services.

• Approved draft FY 2023 budget as presented
• Approved Ordinance No. 2022-14 updating subdivision regulations (4-0)
• Awarded RFP #2022-06-501 for Coronavirus Local Fiscal Recovery Fund services to Public Management, Inc. (4-0)
• Approved Resolution No. 22-23 for Brighton Place engineering services with CobbFendley & Associates, Inc. (4-0)
• Approved $255,045.69 pay estimate for Cedarspur, Burkhart, and Winningham project (4-0)
• Approved $309,980.98 final pay application for Loeser, Traweek, Lone Star, West Tex project (4-0)
• Approved Resolution No. 22-24 regarding city board and commission appointments (4-0)
• Directed staff to develop a City sponsorship policy for future events

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for the property at 8836 Larston Street. The applicant is seeking to allow a garage wall to remain 4.2 feet from the side property line.

• Public hearing for a variance request from Luisa Rolon for 8836 Larston Street
• Request to allow a garage wall to remain at 4.2 feet from the side property line

Planning and Zoning Commission

The commission will conduct a public hearing to update Chapter 9 of the Code of Ordinances regarding subdivision regulations. These changes aim to comply with Texas House Bill 3167, specifically regarding plat approval timelines.

• Public hearing for Ordinance No. 2022-XX to replace Article 9.100 (Subdivision Regulations)
• Proposed penalty of up to $2,000 per day for violations of subdivision regulations
• Implementation of a 'shot clock' for plat review and approval timelines
• Requirement for plat approval applications to be submitted at least 20 days before meetings
• Revision of the 'Radial Lot' definition

The Commission approved an ordinance to replace Article 9.100 of the subdivision regulations. The update incorporates Texas Legislature requirements regarding plat approval time frames and removes the 'preliminary plat' requirement.

• Approved July 12, 2022 meeting minutes (7-0)
• Approved Ordinance No. 2022-XX to replace Article 9.100 subdivision regulations (7-0)

City Council

The City Council is reviewing the draft budget for Fiscal Year 2022-2023, which includes a projected General Fund deficit of $445,177 to be offset by excess revenues from the previous year. Staff presented options for a 7%, 8%, or 9% cost-of-living salary increase for all departments, alongside unfunded requests for additional police resources. The meeting also serves as a formal proposal for the property tax rate for the upcoming fiscal year.

• Draft budget proposes a 7% cost-of-living salary increase for all departments
• Police Department requests two additional officers with a net first-year cost of $175,438
• Police Department requests a 5-year taser lease with a net annual cost of $16,100
• Police Department requests 6 ballistic shields estimated at $39,000
• Projected General Fund deficit of $445,177 for FY 2022-2023

Council approved a proposed tax rate of $0.4150 per $100 valuation. The Council also reached a consensus on directions for the draft budget, including a 9% COLA for city employees and specific police department staffing and equipment.

• Proposed tax rate of $0.4150 per $100 valuation approved (5-0)
• Consensus to proceed with draft budget using a tax rate of $0.4050
• Consensus to include one new Police Officer in draft budget
• Consensus to include two patrol vehicles and one administrative vehicle
• Consensus to include a new 5-year lease for tasers
• Consensus to fund 6 ballistic shields via Spring Valley Legacy Fund
• Consensus to propose a 9% COLA for all City employees

City Council

The City Council is seeking feedback and direction on the proposed budget for the 2022-2023 fiscal year. The draft includes various cost-of-living adjustment scenarios and requests for additional police equipment and staffing.

• Proposed 7%, 8%, or 9% cost-of-living (COLA) salary increases for all departments
• Police Department request for two additional officers at a net first-year cost of $175,438
• Police Department request for a new 5-year taser lease at a net annual cost of $16,100
• Police Department request for 6 ballistic shields estimated at $39,000
• Proposed use of current property tax rate of $0.4150

City Council

The City Council approved the FY 2023 Village Fire Department budget and amendments for FY 2021 and 2022. The body also addressed municipal court appointments, utility franchise agreements, and the resignation of Council Member Tom Donaho.

• Approved FY 2023 Village Fire Department Budget of $8,689,847.78
• Approved $76,965.00 pay estimate for Loeser, Traweek, Lone Star, West Tex Pavement & Utility Improvements Project
• Approved $59,985.00 pay estimate for Ground Storage Tank No. 2 Replacement Project
• Approved natural gas franchise ordinance for CenterPoint Energy Texas Gas Operations
• Approved resolution denying CenterPoint Energy Houston Electric, LLC's application to increase distribution rates

The City Council approved a specific use permit for a Kumon Learning Center and re-appointed members to the Planning & Zoning Commission and Board of Adjustments. The Council also approved several pavement and utility project payments and updated the City Personnel Manual.

• Approved specific use permit for tutoring services at 1010 Campbell Road (3-0)
• Approved $71,342.19 pay estimate for Cedarspur, Burkhart, and Winningham project (3-0)
• Ratified $53,288.64 payment to Conrad Construction Co., Ltd. (3-0)
• Approved Change Order No. 8 for Loeser, Traweek, Lone Star, West Tex project (3-0)
• Re-appointed 4 members to Planning & Zoning Commission (3-0)
• Approved 5 appointments/re-appointments to the Board of Adjustments (3-0)
• Appointed Council Member Bass as Alternate Council Liaison to Planning & Zoning (3-0)
• Approved Amendment No. 19 to the City Personnel Manual (3-0)

City Council

The City Council will meet to consider appointing an individual to fill the unexpired term of the council seat vacated by Tom Donaho. The meeting includes an executive session for legal consultation.

• Appointment to fill council seat vacated by Tom Donaho
• Executive session regarding pending or contemplated litigation

The City Council appointed Steve Bass to fill the unexpired term of the council seat vacated by Tom Donaho. Judge Benavides administered the oath of office to Council Member Bass during the meeting.

• Appointed Steve Bass to fill vacant council seat (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission is reviewing a specific use permit for a Kumon Learning Center at 1010 Campbell Road. The body is also considering an ordinance to align solar panel regulations with Texas Senate Bill 398.

• Specific use permit request for exam preparation and tutoring services at 1010 Campbell Road
• Proposed ordinance to update roof and ground mounted solar panel regulations
• Re-plat of Martin Estates at 8415 and 8421 Burkhart Road
• Re-plat of Bonnie Oaks Section 2 at 1122 Traweek Drive
• Solar panel ordinance penalty of up to $2,000.00 per day

The Planning & Zoning Commission approved a specific use permit for exam preparation and tutoring services at 1010 Campbell Road. The commission also discussed upcoming amendments to the city's subdivision regulations following changes to Texas state law.

• Approved specific use permit for tutoring services at 1010 Campbell Road with employee parking restrictions (5-0)
• Approved meeting minutes from October 12, 2021 (4-0)

City Council

The City Council approved the FY 2023 Village Fire Department budget and amendments for FY 2021 and 2022. The body also ratified the City Administrator's employment agreement and accepted the resignation of Council Member Tom Donaho.

• Approved FY 2023 Village Fire Department Budget of $8,689,847.78
• Approved $76,965.00 pay estimate for Loeser, Traweek, Lone Star, West Tex Pavement & Utility Improvements Project
• Approved $59,985.00 pay estimate for Ground Storage Tank No. 2 Replacement Project
• Passed resolution denying CenterPoint Energy Houston Electric, LLC's application to increase distribution rates
• Approved ordinance granting CenterPoint Energy Texas Gas Operations franchise rights for natural gas facilities

City Council

The City Council is seeking direction on implementing salary adjustments based on a Gallagher Benefits salary study. Staff has proposed three timing options for market and 'bring-to-minimum' adjustments, ranging from retroactive pay to a July 1, 2022 start date.

• Timing Option 1: Retroactive to Oct 1, 2021, costing $359,441 (including benefits)
• Timing Option 2: Effective April 1, 2022, costing $181,731 (including benefits)
• Timing Option 3: Effective July 1, 2022, costing $90,865 (including benefits)
• Recurring total financial impact for FY 2023 estimated at $344,732
• Reported FY 2021 audited excess revenues of $745,887

City Council reached a consensus to bring five positions up to minimum salary levels retroactive to October 1, 2021. The Council requested three different COLA scenarios (7%, 8%, and 9%) for review at the next budget workshop.

• Approved bringing 5 positions to minimum salary retroactive to October 1, 2021
• Decided any COLA would be effective in Fiscal Year 2023
• Requested staff provide 7%, 8%, and 9% COLA scenarios for next budget workshop

City Council

The City Council is discussing policy assumptions for the Fiscal Year 2022-2023 budget, focusing on conservative revenue forecasts and expense baselines. Staff highlighted a projected $307,972 loss in commercial property tax revenue and $13 million in past valuation corrections. The discussion also covers potential salary adjustments, health insurance cost increases, and capital improvement funding.

• Projected $307,972 loss in commercial property tax revenue due to valuation changes
• $13,017,166 in property tax valuation corrections from Oct 2021 to April 2022
• Proposed 8.8% increase for health insurance costs
• $978,513 transfer to Debt Service Fund for 2019 & 2020 Certificates of Obligation
• 5-Year Capital Improvement Plan includes $10.3 million in bond projects and $1.3 million in utility improvements

City Council reached a consensus for staff to develop the FY 2023 Budget based on presented policy assumptions. The Council also directed a one-time payment to all city employees to address inflation.

• Approved FY 2023 Budget Policy Assumptions as presented
• Directed a one-time $2,000.00 stipend for all City employees
• Scheduled a Council Workshop for salary adjustments on June 21, 2022

City Council

The City Council is meeting to address a consent agenda containing minutes from three previous meetings. These records include discussions on employee salary market studies, water plant upgrades, and the separation of employment for former Police Chief Loyd Evans.

• Approval of minutes from February 22, March 22, and April 26, 2022
• Discussion of $1,236,040 estimate for future water plant upgrades
• Use of approximately $1,070,187.52 in CLFRF funds for water infrastructure
• Separation of Employment Agreement for Loyd Evans
• Decision to exclude Mickey Way Paving & Utility Improvements from the General Fund CIP

The City Council approved the FY 2023 Village Fire Department budget and several personnel and utility resolutions. The Council also accepted the resignation of Council Member Tom Donaho and ratified the employment agreement for City Administrator Julie M. Robinson.

• Appointed Allen Carpenter as Mayor Pro-Tem (5-0)
• Ratified employment agreement with Julie M. Robinson (4-0)
• Approved $76,965.00 pay estimate for Pavement & Utility Improvements (4-0)
• Approved $59,985.00 pay estimate for Ground Storage Tank No. 2 Replacement (4-0)
• Approved Village Fire Department FY 2021 & FY 2022 budget amendments (4-0)
• Approved FY 2023 Village Fire Department budget of $8,689,847.78 (4-0)
• Approved resolution appointing Municipal Court judges and attorneys (4-0)
• Accepted resignation of Council Member Tom Donaho (4-0)

City Council

The Spring Valley Village City Council approved a $1,365,593 contract for paving and utility improvements on Cedarspur, Burkhart, and Winningham streets. They also accepted the FY 2020-2021 audited financial report and passed a budget amendment. The agenda includes minutes from a special meeting regarding significant overtime payments to the Police Chief, which resulted in administrative leave and no immediate action.

• Awarded CSB#2022-01-101 to MetroCity, LLC for Cedarspur, Burkhart, and Winningham paving/utilities for up to $1,365,593.00
• Accepted Fiscal Year 2020-2021 Audited Comprehensive Annual Financial Report
• Approved Ordinance No. 2022-05 amending the original budget for FY 2020-2021
• Discussed 'No Parking Any Time' zone on Fries Road; Council directed no new signage be installed
• Approved pay estimates for Loeser/Traweek/Lone Star/West Tex project ($221,464.33) and Ground Storage Tank No. 2 replacement ($67,500.00)

The City Council approved a separation agreement for retiring Police Chief Loyd Evans and amended the personnel manual to establish new timesheet approval processes for exempt employees. The Council also approved several infrastructure payments, utility fee schedules, and a new city entryway sign.

• Approved Separation of Employment Agreement for Loyd Evans (4-0)
• Approved Ordinance No. 2022-07 to revise exempt employee timesheet approvals (4-0)
• Approved $377,826.00 final payment to W. W. Payton Corporation for New Production Well Project (4-0)
• Approved $146,349.18 payment to Conrad Construction Co., LTD for paving and utility improvements (4-0)
• Approved contract with Metrocity, LLC for Cedarspur, Burkhart, and Winningham paving and utility project (4-0)
• Approved entryway monument sign at Campbell Road and I-10 Frontage Road with branding conditions (4-0)
• Approved Ordinance No. 2022-08 establishing potable water fee schedules (4-0)
• Approved Ordinance No. 2022-09 establishing sanitary sewer service fee schedules (4-0)

City Council

The City Council will meet in a special session to discuss a legal matter in executive session. The council will then consider possible action regarding a separation of employment agreement with Loyd Evans.

• Separation of Employment Agreement between the City of Spring Valley Village and Loyd Evans
• Executive session regarding pending or contemplated litigation

City Council

The Spring Valley Village City Council convened a special called meeting to hold a closed executive session. The session focused on consulting with the City Attorney regarding pending litigation and discussing personnel matters related to the Chief of Police. The agenda did not include public action items, only the closed session and subsequent reconvening.

• Executive session on consultation with City Attorney regarding pending or contemplated litigation
• Executive session on personnel matters concerning the appointment, evaluation, discipline, or dismissal of the Chief of Police

The City Council met in executive session to discuss litigation and personnel matters. Mayor Vajdos announced an agreement in principle for Chief of Police Loyd Evans to leave his position, though no formal action was taken during this meeting.

• No action taken on the separation agreement for Chief Loyd Evans

City Council

The City Council is holding a special meeting to conduct an executive session. The body will discuss personnel matters regarding the Chief of Police and consult with an attorney on litigation.

• Personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the Chief of Police
• Consultation with Attorney regarding pending or contemplated litigation

The City Council held a special meeting to discuss the administrative leave of the Chief of Police following reports of substantial overtime payments in 2020 and 2021. After executive sessions and public comment, the Mayor advised that no action would be taken.

• No action taken on matters discussed in Executive Session

Board of Adjustment

The Board of Adjustment will hold a public hearing and consider an appeal from Luisa Rolon. The appeal concerns a Zoning Official's determination that a non-conforming garage must comply with current 8-foot side setback regulations during a remodel and addition project.

• Public hearing for zoning appeal at 8836 Larston Street

City Council

The City Council is meeting to ratify a proposal for updating GIS mapping for water, sanitary, and storm sewer systems. The body will also receive updates on various public works projects and police department staffing.

• Proposed $37,800 contract with IDS Engineering Group for GIS utility mapping
• Update on Loeser, Traweek, Lone Star, and W. Tex Pavement & Utility Improvements Project
• Update on Replacement of Ground Storage Tank #2
• Status report on Bingle Road Road Diet
• Review of bids for Winningham, Cedarspur, Burkhart Pavement & Utility Improvement Project

City Council approved a $1.36M paving and utility contract for Cedarspur, Burkhart, and Winningham. The Council also canceled the May 7, 2022 general election due to unopposed candidates and accepted the FY 2020-2021 audited financial report.

• Awarded Cedarspur, Burkhart, and Winningham paving project to MetroCity, LLC for up to $1,365,593.00 (4-0)
• Canceled May 7, 2022 general city election due to unopposed candidates (4-0)
• Accepted FY 2020-2021 Audited Comprehensive Annual Financial Report (4-0)
• Approved Budget Amendment No. 3 for FY 2020-2021 (4-0)
• Approved $221,464.33 pay estimate for Loeser, Traweek, Lone Star, West Tex project (4-0)
• Approved $67,500.00 pay estimate for Ground Storage Tank No. 2 Replacement (4-0)
• Appointed a Chief Municipal Court Prosecuting Attorney (4-0)
• Directed staff not to erect signage or alter the 'No Parking Any Time' zone on Fries Road

City Council

The City Council is discussing updates to the 5-Year Capital Improvement Program. The body is considering adding paving and utility improvements for Mickey Way and determining funding for water plant upgrades.

• Proposed water plant upgrades estimated at $1,236,040
• Request to add Mickey Way Paving & Utility Improvements to the CIP
• Proposed use of Coronavirus Local Fiscal Recovery Fund (CLFRF) for water plant upgrades
• Review of completed Pech Road Lift Station repair ($45,000)
• Review of substantially completed Home Depot Lift Station refurbishing ($165,000)

The City Council reached a consensus to use Coronavirus Local Fiscal Recovery Fund (CLFRF) money for future water plant upgrades. The Council also decided not to add Mickey Way paving and utility improvements to the General Fund Capital Improvement Program.

• Approved using CLFRF funds for future water plant upgrades (consensus)
• Denied including Mickey Way Paving & Utility Improvements in the General Fund CIP (consensus)
• Directed staff to have an engineer assess flooding and safety issues on Mickey Way (consensus)

City Council

The City Council is meeting to appoint a member to the Harris-Galveston Subsidence District Board of Directors and ratify a payment for a ground storage tank project. The agenda also includes items carried over from the January 25 meeting, including a proposed ordinance to revise animal control restraint definitions.

• Appointment of Kyle Sears to the Harris-Galveston Subsidence District Board (term ending Jan 31, 2024)
• Ratification of Pay Estimate No. 1 to W.W. Payton Corporation for $281,025.00 for the Ground Storage Tank project
• Proposed ordinance to revise the definition of 'restraint' in Chapter 2 of the Code of Ordinances
• Final pay application for the New Production Well project

The City Council approved an ordinance revising animal control regulations regarding the unlawful restraint of dogs. The Council also approved an amendment to the Village Fire Department interlocal cooperation agreement and several infrastructure pay estimates.

• Approved Ordinance No. 2022-04 revising animal control restraint definitions (4-0)
• Approved Resolution No. 22-12 amending Village Fire Department interlocal cooperation agreement (4-0)
• Approved $281,025.00 pay estimate to W. W. Payton Corporation for ground storage tank project (4-0)
• Approved $129,870.00 pay estimate to W. W. Payton Corporation for ground storage tank project (4-0)
• Approved $55,980.00 pay estimate to W. W. Payton Corporation for ground storage tank project (4-0)
• Approved $277,473.00 pay estimate to Conrad Construction Co., LTD. for pavement and utility improvements (4-0)
• Appointed a member to the Board of Directors of the Harris-Galveston Subsidence District (4-0)
• Approved January 25, 2022 meeting minutes (4-0)

City Council

The City Council is reviewing a compensation study to update job alignment and salary ranges for all employees based on the 50th percentile of the market. Staff is seeking direction on whether to implement market adjustments retroactively to October 1, 2021, or starting February 28, 2022.

• Proposed retroactive market adjustments (Option 1) totaling $362,015 including fringe benefits
• Proposed mid-year market adjustments (Option 2) totaling $208,855 including fringe benefits
• Recurring total financial impact of $351,324 for FY 2023
• Updated salary ranges for Non-Sworn, Sworn Management, and Sworn Non-Management positions
• Proposed 'Bring-to-Minimum' adjustments for 4 specific positions

The City Council discussed employee turnover and salary ranges. The Council reached a consensus to continue using market studies for all positions and to implement a formal exit interview process.

• Consensus to continue using a market study for all City positions every 2-3 years
• Consensus to include salary information from other Memorial Villages in the market study
• Consensus for City Administrator to implement a formal exit interview process
• Consensus for City Administrator to meet with Mayor, Mayor Pro Tem, and Chief Evans to develop a salary adjustment plan
• Adjourned meeting (5-0)

City Council

The City Council is reviewing a resolution to approve Change Order Number 6 for the Loeser, Traweek, Lone Star, and West Tex Pavement and Utilities Project. This action would ratify previous work directives issued by the City Administrator to address unforeseen field conditions.

• Change Order Number 6 for Conrad Construction Company, LTD. in the amount of $70,112.19
• Increase of 6 calendar days to the contract time for the Loeser, Traweek, Lone Star, West Tex project
• Work involving waterline offsets on Bace Drive and increased quantities for sidewalks and storm sewers

The City Council approved a general election for May 7, 2022, and adopted a budget amendment for the 2020-2021 fiscal year. The Council also updated the city's personnel manual, financial policies, and streetlight network agreement. Additionally, staff were directed to revise animal control restraint definitions.

• Approved general election for Mayor and two Council members on May 7, 2022 (3-0)
• Approved budget amendment No. 2 for fiscal year 2020-2021 (3-0)
• Approved amendment to Personnel Manual regarding attendance and compensation (3-0)
• Approved new grant accounting policy in Financial and Accounting Policies & Procedures Manual (3-0)
• Approved streetlight network node deployment agreement amendment with Verizon Wireless (3-0)
• Approved $307,824.61 pay estimate for Loeser, Traweek, Lone Star, West Tex project (3-0)
• Approved technology support agreement with Bema Information Technologies, LLC (3-0)
• Directed staff to remove 'at heel' from animal control restraint definition