Stafford County public meetings in 2024

Board of Supervisors

The Stafford County Board of Supervisors will consider a series of consent agenda items, including approval of recent meeting minutes and an endorsement of VACO's 2025 legislative program. It will vote on multiple capital project authorizations, utility contracts, and a $487,500 budget appropriation for conservation easements. Additional items include public hearing notices for water‑supply ordinance updates and holiday calendar changes for county employees.

• Approve $487,500 budget and appropriation for conservation easements on tax map parcels 25‑38 and 56‑112C (Planning and Zoning)
• Authorize a task order with Gannett Fleming, Inc. for construction‑phase services on the Switchgear Replacement Project at Aquia Wastewater Treatment Facility (Capital Projects)
• Authorize a letter of no prejudice with Virginia Public Rail Authority to begin design for water and sewer line relocation related to Potomac Creek Third Track South (Capital Projects)
• Authorize a task order with Sullivan, Donahoe, and Ingalls for engineering and surveying services for the Chatham Heights waterline improvement (Utilities)
• Advertise a public hearing to consider amendments to the Water Supply Emergency Ordinance (Utilities)

The Board unanimously voted to strike 'misconduct' from the record and retract its July 10, 2024 finding of misconduct against Mary Becelia, a former citizen appointee to the Library Board, and authorized the Clerk to amend the minutes accordingly. The Board also voted 5-0-1 to censure Supervisor Monica Gary, removing her from all board-appointed positions, after an investigation found she provided misleading information about Becelia. Additionally, the Board approved a resolution adding a floating holiday for county employees, deferring two half-days pending a minimum staffing plan, and approved $611,065 in emergency school maintenance repairs.

• Struck 'misconduct' from record and retracted finding against Mary Becelia (7-0)
• Censured Supervisor Monica Gary, removed from all board appointments (5-0-1)
• Approved $611,065 for unplanned school maintenance repairs (7-0)
• Approved floating holiday for employees, deferred two half-days to June (7-0)
• Approved consent agenda with 22 items, including contracts and easements (7-0)
• Approved settlement authorization for Courthouse Square, LLC case (7-0)
• Approved FY2024 audit with unmodified opinion (received as information)
• Received school CIP presentation, no action taken

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Stafford County Chesapeake Bay Board will hold a public hearing on a request to extend a special exception (AP23155272) for Matan Crossroads LLC to build a second private entrance that would cross a perennial stream and affect the Chesapeake Bay Resource Protection Area on Tax Map Parcel 46‑4. The meeting also includes the election of a Chairman and Vice‑Chairman, approval of the November 18, 2024 minutes, and routine old‑business items.

• Public hearing: request for extension of special exception AP23155272 for Matan Crossroads LLC to construct a second entrance crossing a perennial stream and impacting the CRPA buffer on Tax Map Parcel 46‑4
• Election of Chairman and Vice‑Chairman
• Approval of meeting minutes from November 18, 2024
• Staff report noting the extension request seeks approval through August 1, 2026 and will be considered at this meeting
• Old business discussion, including in‑lie fee considerations

The board approved a special exception extension (Resolution CBB24-01) for Matan Crossroads LLC, allowing a second private entrance crossing a perennial stream and impacting a Chesapeake Bay Resource Protection Area buffer. The extension was granted to August 1, 2026, with a 5-0 vote. Public comments raised environmental concerns about stream impacts, but no other substantive decisions were made.

• Approved extension of special exception CBB24-01 to August 1, 2026 (5-0)
• Approved November 18, 2024 meeting minutes (5-0)

Community Policy and Management Team

The Community Policy and Management Team will hold a closed session to consider supplemental foster care payments, group home placements, and a co‑payment assessment write‑off request. In the open portion, the board will review a proposed letter about private day schools and consider appointments to the FAPTeam, including a private provider and a county public school representative. Staff updates on finances, the 2025 calendar, confidentiality agreements, and a staff survey will also be presented.

• Supplemental Foster Care/Notification of Payments to CPMT (closed session)
• Consent agenda for TFC/Group Home Placements (closed session)
• Co‑Payment Assessment Write‑Off Request (closed session)
• Consider a letter outlining the need for Private Day Schools (new business)
• Appointment of Private Provider and County Public School Representative to the FAPTeam (new business)

Historical Commission

The Stafford County Historical Commission will discuss adding interpretive signs for the Sanford Burgess Farm and the Sanford Burgess Slave Dwelling. It will also receive updates on a development review of Stafford Technology parcels 38-124 and 38-29A, the Scheel map sales proceeds and interpretive sign inventory, the status of the Counting House request for proposals, and commission member recruitment.

• Interpretive signs for Sanford Burgess Farm and Sanford Burgess Slave Dwelling
• Development Review: Stafford Technology parcels 38-124 and 38-29A (archaeological sites)
• Scheel Map Sales Proceeds – interpretive sign inventory evaluation
• Counting House Request for Proposals status
• Commission member recruitment update

Parks and Recreation Advisory Commission

The Stafford County Parks & Recreation Advisory Commission will consider the Homeowners’ Association’s effort to donate the Autumn Ridge Tennis Courts and associated property to the county. The commission will also hear a new business item concerning the Route 17 Property and a proposal for a new department website. No formal votes are noted on these items for this meeting.

• Autumn Ridge Tennis Courts donation – homeowners’ association gathering signatures
• Route 17 Property – discussion item introduced by C.W. Reed
• New Department Website – proposal presented by Brion Southall

The Commission approved a recommendation to the Board of Supervisors to pursue a public-private partnership for a multi-use gymnastics complex on five proffered acres off Route 17. The body also approved the October meeting minutes and discussed a forthcoming department website.

• Approved recommendation to Board of Supervisors for a public-private partnership for a gymnastics facility on five proffered acres off Route 17
• Approved October meeting minutes (unanimous)

Board of Supervisors

The Board of Supervisors is meeting for a General Assembly Delegation Dinner. The primary purpose is a presentation of the county's 2025 priority legislative initiatives by Kathy Burcher and Lauren Gilbert of Advantus Strategies.

• Presentation of 2025 General Assembly priority legislative initiatives

The Board of Supervisors held a General Assembly Delegation Dinner, hearing from state legislators on topics like workforce development and a crisis center, but took no formal action on those items. The only substantive decisions were procedural: allowing Vice Chair Allen to participate remotely, entering and certifying a closed session, and authorizing the County Administrator and County Attorney to execute settlement documents related to the closed-session discussion. Supervisor Gary voted against the closed session and left the meeting before the certification and settlement votes.

• Authorized remote participation for Vice Chair Allen (7-0)
• Adopted Resolution CM24-32 to authorize closed session (6-1, Gary opposed)
• Certified closed meeting via Resolution CM24-32(C) (7-0, Gary absent)
• Adopted Resolution R24-335 authorizing settlement of claims discussed in closed session (7-0, Gary absent)

Board of Supervisors

The Stafford County Board of Supervisors will consider funding for the Drew Middle School replacement project, approve a conditional use permit for a public parking lot at Barrett Knolls, and update transportation impact fee ordinances and comprehensive plan amendments.

• Authorize funds for Drew Middle School replacement project
• Conditional use permit for Barrett Knolls public parking lot
• Amend Stafford County Code for on-site disposal systems
• Update transportation impact fees and comprehensive plan
• Endorse letter to DBHDS regarding mobile medication services

The Board approved a new transportation impact fee ordinance (O24-21) set to take effect July 1, 2025, with fees set at 50% of the proposed rates. The Board also approved the 2024 Transportation Master Plan and an amendment to the comprehensive plan regarding impact fees. A request to fund the Drew Middle School replacement was approved with a reduced appropriation of $3,592,000 for design only, deferring land purchase and contingency funding.

• Approved O24-21 impact fee ordinance at 50% of proposed rates, effective July 1, 2025 (5-0, 2 abstentions)
• Approved R24-207, adopting the 2024 Transportation Master Plan (7-0)
• Approved R24-229, amending comprehensive plan for transportation impact fees (6-1)
• Approved R24-347, appropriating $3,592,000 for Drew Middle School design, deferring land and contingency (6-1)
• Approved R24-344, application for Certified Crime Prevention Community (7-0)
• Approved R24-354, vacating open space designation for Barrett Knolls parcel (7-0)
• Approved R24-310, conditional use permit for public parking lot at Barrett Knolls (7-0)
• Deferred O24-24, salary administration policy updates, to January meeting (7-0)

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The board will hold a public hearing on a Chesapeake Bay special‑exception application (AP 24155970) submitted by Victor Mbulu. The applicant seeks a waiver of the development‑condition requirements in Sec. 27B‑7 to build an access aisle for a tractor‑trailer repair garage within the CRPA buffer along Claiborne Run on Tax Map Parcel 54‑68B. The meeting will also approve the minutes from the June 17, 2024 board meeting.

• Public hearing on special exception AP 24155970 – Victor Mbulu requests a waiver of Sec. 27B‑7 to construct an access aisle for a tractor‑trailer repair garage within the Chesapeake Bay Resource Protection Area buffer along Claiborne Run, Tax Map Parcel 54‑68B
• Approval of the June 17, 2024 Chesapeake Bay Board meeting minutes

The board unanimously denied a special exception application (AP24155970) by Victor Mbulu to build an access aisle for a tractor-trailer repair garage within a Chesapeake Bay Resource Protection Area buffer along Claiborne Run. The denial was based on significant wetland encroachment. The board also discussed in-lieu fee recommendations and future meeting logistics.

• Denied special exception AP24155970 for tractor-trailer garage access aisle (5-0, 2 absent)
• Approved June 17, 2024 meeting minutes (5-0, 2 absent)
• Agreed to revisit in-lieu fee recommendations in January
• Noted upcoming extension request for CBB2401 special exception in December

Planning Commission Meetings

The Planning Commission will hold public hearings regarding a conditional use permit for a hospital and two ordinance amendments. The body will also review a subdivision construction plan for single-family attached lots.

• Conditional Use Permit (CUP24155647) for a hospital at Stafford Marketplace – Pasadena Villa
• Proposed Ordinance O24-27 to name an unnamed private road as Howe Estates Lane
• Proposed Ordinance O24-29 to modify family subdivision requirements and erosion/stormwater management references
• Subdivision construction plan for 169 single-family attached lots at Centreport Village Sec 5 & 6

The Stafford County Planning Commission approved a conditional use permit for an outpatient adult behavioral therapy and counseling facility at 125 Woodstream Boulevard, with amended hours of operation from 9 AM to 8 PM Monday through Friday. The commission also approved naming a private road off McCarty Road as Howe Estates Lane and approved amendments to the Subdivision Ordinance regarding family subdivisions and administrative waivers. The December 11, 2024 meeting was canceled.

• Approved CUP24155647 for Pasadena Villa outpatient behavioral therapy facility (6-0)
• Approved Ordinance O24-27 naming private road off McCarty Road as Howe Estates Lane (6-0)
• Approved Ordinance O24-29 amending Subdivision Ordinance for family subdivisions and administrative waivers (6-0)
• Canceled December 11, 2024 Planning Commission meeting
• Approved October 23, 2024 meeting minutes (5-1, Sellers abstained)

Board of Supervisors

The Joint Board of Supervisors and Economic Development Authority will hear an update from the Economic Development Department. They will discuss collaboration between the Authority and the Board, review the Authority's annual accomplishments, consider the FY2026 funding request, and talk about next steps for the plan.

• Economic Development Department update
• Collaboration & alignment between Economic Development Authority and Board of Supervisors
• Economic Development Authority annual accomplishments report
• Economic Development Authority FY2026 funding request
• Discussion of plan going forward

The Stafford County Board of Supervisors and the Economic Development Authority held a joint work session to discuss economic development initiatives, strategic planning, and collaboration. No formal decisions were made; the session was informational and included updates on the EDA's activities, funding needs, and future plans. The Board approved remote participation for Supervisor Gary (5-0).

• Approved remote participation for Supervisor Gary (5-0)
• No other formal decisions made; work session was informational

Board of Supervisors

The Board of Supervisors will review a conceptual plan for a new courthouse facility and discuss the county's noise ordinance. The body is also considering a referral to the Planning Commission to develop an ordinance regarding tobacco and vape shop requirements.

• Conceptual plan for a new courthouse facility on property previously designated as Destination Stafford
• Proposed ordinance amendment regarding tobacco and vape shop requirements
• Contract for a new fire engine
• Task order for design and construction of Fire and Rescue Station 15 at Embrey Mill
• Petition to VDOT for street acceptance of Camp Geary Lane and Running Brook Court

The Board adopted amended bylaws and rules of procedure, eliminating all standing committees, including the Workforce and Affordable Housing Committee, despite objections from Supervisor Yeung. A separate resolution to grant additional holiday hours for county employees failed on a 3-3 tie and will be reconsidered. The Board also directed the Planning Commission to draft an ordinance regulating tobacco and vape shops, including a 1,000-foot setback from schools.

• Adopted amended bylaws eliminating standing committees (5-1)
• Tied vote on additional holiday hours for employees (3-3), to be reconsidered
• Approved $500,000 for poll book replacement (6-0)
• Directed Planning Commission to draft tobacco/vape shop ordinance (7-0)
• Deferred action on CSX utility relocation agreement to closed session
• Approved settlement in Manassas Ice and Fuel case (7-0)

Historical Commission

The Stafford County Historical Commission will review a staff‑prepared 50‑Year Rule request for the property at 229 McCarty Rd. It will also hear a staff report on fiscal‑year budget requests for cultural‑resource programs. Additional agenda items include a development review of the Stafford Technology parcels that contain archaeological sites, an update on the Scheel map sales proceeds and interpretive‑sign inventory, and a naming request for Byram’s Corner.

• 50‑Year Rule request for 229 McCarty Rd (staff report & recommendation)
• Fiscal‑year budget requests related to cultural resources (staff report)
• Development review of Stafford Technology parcels 38‑124 and 38‑29A – Phase II archaeological survey recommended
• Scheel map sales proceeds – interpretive sign inventory evaluation status
• Byram’s Corner naming request from Supervisor English

The Stafford County Historical Commission approved invoking the 50-year rule for a property at 229 McCarty Road, allowing the owners to build a larger dwelling while preserving the original home. The commission also discussed budget requests for cultural resources, including $30,000 for updating the County Survey of Historic Resources and $20,000 for a Falmouth Beach historic landmark nomination. A motion was passed to allow Commissioner Anita Dodd to access the Austin Ridge Logistics property to check for a possible cemetery. Several agenda items were deferred with no updates.

• Approved invoking 50-year rule for 229 McCarty Rd. (4-0)
• Approved agenda amendment to add cemetery discussion (4-0)
• Approved motion allowing Anita Dodd to write letter for site access at Austin Ridge Logistics (4-0)
• Approved minutes from October 3, 2024 (4-0)

Architectural Review Board

The Architectural Review Board will consider a COA application for new construction on Tax Map Parcel 53 10A within the Ingleside Historic Resource Overlay District. The board will also discuss updates to three proposed historic overlay districts: Sherwood Forest, Clifton Chapel, and Little Falls Farm (Duff Green). Procedural items include approval of minutes from the September 9, 2024 meeting, noting that the October meeting was cancelled. The meeting concludes with adjournment.

• COA Application Review #24155914 – New Construction, Tax Map Parcel 53 10A, Ingleside Historic Resource Overlay District
• Sherwood Forest Proposed Historic Overlay District Update
• Clifton Chapel Proposed Historic Resource Overlay District Update
• Little Falls Farm (Duff Green) Historic Resource Overlay District Update
• Approval of September 9, 2024 minutes (October meeting cancelled)

The Architectural Review Board approved a Certificate of Appropriateness for new construction on a .325-acre parcel in the Ingleside Historic Resource Overlay District, with modifications to use aluminum-clad wood windows and doors instead of vinyl. The board also prioritized three proposed historic overlay district projects, with Clifton Chapel first, Sherwood Forest second, and Little Falls third. No other substantive decisions were made.

• Approved COA #24155914 for new construction in Ingleside Historic District with aluminum-clad window/door modification (5-0)
• Prioritized proposed historic overlay districts: Clifton Chapel (1), Sherwood Forest (2), Little Falls (3)
• Approved September 9, 2024 minutes (5-0)

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee will first approve the minutes from its previous meeting. It will then discuss the county’s transportation impact fee. The meeting will conclude with adjournment.

• Approval of meeting minutes
• Discussion of transportation impact fee

Board of Social Services

The Stafford County Board of Social Services approved the minutes from the September 23, 2024 meeting, with Mr. English abstaining. The board received an update on the Special Welfare Fund balance, which was approximately $354,000 as of December 2023 and $371,000 as of June 2024. In closed session, the board approved the adoption of one child in foster care, as presented by Valerie M. Hart.

• Approved minutes from September 23, 2024 meeting (English abstained)
• Approved adoption of one child in foster care (motion by English, seconded by Snellings)

Joint Schools Working Committee

The committee will discuss the schools' capital improvement plan and staffing growth for fall 2025 related to three new schools. Other agenda items include a revenue-sharing plan and maintenance budgeting.

• Revenue-sharing plan
• Maintenance issues and budgeting
• Future of the Heather Empfield Day School
• Staffing growth for fall 2025 due to three new schools
• Schools' Capital Improvement Plan discussion

Planning Commission Meetings

The Stafford County Planning Commission will consider a proposed zoning reclassification for a Musselman Road warehouse project and several subdivision waivers. The body will also review a resolution referring ordinance amendments to the Board of Supervisors.

• Consider zoning reclassification from B-2 and R-1 to M-1 for Musselman Road warehouse (Project KN23155018)
• Consider subdivision waivers for Hampstead, Leeland Heights, and Nierman Divisions
• Review Board of Supervisors Resolution R24-305 regarding private road naming
• Review Board of Supervisors Resolution R24-306 regarding subdivision ordinance amendments
• Approve draft minutes from September 25, 2024 meeting

The Stafford County Planning Commission voted 6-0 to recommend denial of a rezoning request for a proposed 218,000-square-foot warehouse on Musselman Road, despite the applicant adding new proffers to cap traffic, building height, and square footage. The Commission also approved three subdivision waivers and authorized a public hearing on family subdivision ordinance amendments. The final decision on the warehouse rezoning rests with the Board of Supervisors.

• Recommended denial of Musselman Road warehouse rezoning (6-0)
• Approved Hampstead Subdivision waiver for private street (6-0)
• Approved Leland Heights Lot 50 waiver for private street (6-0)
• Approved Neirman Division waiver for private street (6-0)
• Authorized public hearing on family subdivision ordinance amendments for Nov. 13
• Approved Sept. 25, 2024 meeting minutes

Board of Zoning Appeals

The Stafford County Board of Zoning Appeals will consider a variance request for a property at 5 Potomac Overlook Lane to deviate from county code regarding an accessory building. The agenda also includes the adoption of draft minutes from the August 27, 2024 meeting.

• Variance request for property at 5 Potomac Overlook Lane (Tax Map 49F-6)
• Request to deviate from Stafford County Code Section 28-38(C)
• Adoption of draft minutes from August 27, 2024 meeting
• Discussion of alternate Board of Zoning Appeals member

The Board of Zoning Appeals deferred the variance request for a shed at 5 Potomac Overlook Lane to the January meeting to allow the applicant to explore alternative placements. The board also unanimously approved the August 27, 2024 meeting minutes with a minor correction. Additionally, the board agreed that alternate members may participate in discussions on non-case administrative matters, though they cannot vote or make motions.

• Deferred variance application V24-03/24155931 to January meeting (voice vote, unanimous)
• Approved August 27, 2024 minutes with correction (voice vote, unanimous)
• Agreed alternates may participate in non-case discussions but not vote or make motions
• Zoning Administrator resignation noted; replacement search underway

Board of Supervisors

The Stafford County Board of Supervisors will discuss the FY2026-30 Five-Year Financial Plan for the General Fund. This agenda item is the sole topic for the work session. No other items are listed.

• FY2026-30 Five-Year Financial Plan (General Fund)

The Stafford County Board of Supervisors held a work session to review the FY2026-30 Five Year Financial Plan for the General Fund. No formal decisions or votes were taken; the session was informational, with staff presenting revenue and expenditure projections and Board members asking questions and suggesting future considerations. Key topics included data center revenue assumptions, school funding, and potential tax rate changes.

• No formal decisions or votes taken during the work session
• Staff to provide additional data center project details and revenue projections
• Board to consider revenue stabilization policy for data center revenues
• Staff to explore adding AI capabilities to financial system RFP
• Board to revisit data center revenue allocation and tax rate strategies

Transportation Impact Fee Advisory Committee

The committee is meeting to discuss transportation impact fees. The agenda contains no further specific details or proposed actions.

• Transportation impact fees

Community Policy and Management Team

The Stafford County Community Policy and Management Team will convene in a closed session to discuss foster care case presentations and supplemental notifications. The meeting includes a public comment period and staff updates.

• Closed session to discuss foster care case presentations
• Supplemental foster care payment notifications
• Consent agenda for group home and TFC placements
• Staff financial update
• Public comment period (3 minutes per person)

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will meet to approve minutes, discuss unfinished business regarding Autumn Ridge Tennis Courts, and review swim team agreements for Mark Lenzi Pool at Curtis Park and Woodlands Pool.

• Approval of September 19, 2024 minutes
• Review of Autumn Ridge Tennis Courts unfinished business
• Review of Swim Team Agreements for Mark Lenzi Pool at Curtis Park
• Review of Swim Team Agreements for Woodlands Pool
• Liaison reports from Planning Commission and School Board

The Parks and Recreation Advisory Commission unanimously recommended approval of new five-year agreements for the Woodland Wahoos Swim Team at Woodlands Pool and the Curtis Park Swim Team at the Mark Lenzi Pool at Curtis Memorial Park. The commission also approved the September meeting minutes as amended. No other formal decisions were made; other items were informational or requests for future action.

• Approved September meeting minutes as amended (unanimous)
• Recommended approval of five-year swim team agreements for Woodland Wahoos and Curtis Park Swim Team (unanimous)

Board of Supervisors

The Board of Supervisors will discuss transportation studies and potential amendments to the Comprehensive Plan and transportation impact fee ordinance. The meeting includes votes on grant appropriations for dam improvements and various infrastructure projects.

• Proposed public hearings for Comprehensive Plan amendments and transportation impact fee ordinance changes
• Grant appropriations for Lake Arrowhead and Lake Carroll dam spillway improvement projects
• Proposed salary administration policy updates to enhance recruitment and retention
• Grant agreement for an emergency police dispatch system
• Time limit extensions for Musselman Road Warehouse, Attain at Stafford, and The Arbors at Stafford zoning applications

The Board approved a $1.5 million allocation for FY2026 wedge widening on Truslow Road and Woodstock Lane, prioritizing Truslow due to the upcoming high school. It also authorized a public hearing for salary policy changes, accepted a COPS grant for emergency dispatch, and approved a lease for a fire boat slip. The meeting was largely procedural, with no public hearings held.

• Approved FY2026 wedge widening for Truslow Road and Woodstock Lane (6-0)
• Authorized public hearing for salary policy updates (6-0)
• Approved lease for wet boat slip at Hope Springs Marina (6-0)
• Accepted FY2024 COPS Technology and Equipment grant (6-0)
• Approved generator installation at Courthouse Community Center (6-0)
• Granted time extensions for zoning applications (4-2)
• Approved RAISE grant application for transportation studies (6-0)
• Approved budgeting of ARPA grant for Lake Carroll dam spillway (6-0)

Telecommunications Commission

The Commission will review updates on the BEAD program and a Verizon contract. Members will also discuss service options for a new high school and Verizon's impact on amateur radio groups assisting public safety.

• BEAD Program update
• Final update on Verizon contract
• Service options for new high school
• Verizon actions impacting amateur radio groups assisting public safety

The commission discussed the BEAD program, noting Virginia is first among states receiving funding, and that Stafford has met with Comcast and Verizon as potential applicants. They are requesting letters of support from the TCC and Stafford County for universal coverage. The VATI Grant with Verizon is complete, and no formal decisions were made beyond approving previous minutes.

• Approved minutes from previous meeting (unanimous)
• Discussed BEAD program, seeking letters of support for broadband expansion
• Noted VATI Grant with Verizon is complete

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee is meeting to discuss transportation impact fees and establish a future meeting schedule.

• Discussion of transportation impact fees

Utilities Commission

The Stafford County Utilities Commission will hold public hearings and comment periods on three proposed ordinances: 024-22 to amend Code SEC. 25-165 on alternative disposal systems, 024-26 to amend Code SEC. 17-28 on prohibited activities at terminal reservoirs including Lake Mooney, and 024-23 to amend Code SEC. 25-193 on septage hauling restrictions. The meeting also includes approval of May 14, 2024 minutes, a director report, and standard unfinished and new business items.

• Ordinance 024-22 – amend Code SEC. 25-165 to update regulations for alternative disposal systems in new development.
• Ordinance 024-26 – amend Code SEC. 17-28 to add Lake Mooney to prohibited activities at terminal reservoirs.
• Ordinance 024-23 – amend Code SEC. 25-193 to allow restrictions on hauled septage waste.

The Stafford County Utilities Commission voted 7-0 to recommend three proposed ordinances to the Board of Supervisors: O24-22 (allowing alternative sewer systems for county facilities), O24-26 (updating reservoir protection rules), and O24-23 (restricting acceptance of outside-county septage). The commission also approved prior meeting minutes and heard public comments, including concerns about data center water use and meeting cancellations.

• Approved May 14, 2024 meeting minutes (7-0)
• Recommended O24-22 to Board: allow alternative sewer systems for county facilities (7-0)
• Recommended O24-26 to Board: update reservoir protection ordinance (7-0)
• Recommended O24-23 to Board: restrict outside-county septage acceptance (7-0)

Historical Commission

The Historical Commission is reviewing development requests for Stafford Technology and an auto repair site on Butler Rd. The body is also providing recommendations for interior wall installations regarding art and history at the Government Center.

• Development review for Stafford Technology (TM Parcel 38-124 and 38-29A) regarding three potential National Register archeological sites
• Development review for auto repair (Butler Rd Take 5) on TM Parcel 54F-2-13A
• Recommendations for Gov’t Center Art/History/Stafford Identity interior wall installations
• Status update on Counting House Request for Proposals
• Byram’s Corner naming request from Supervisor English

The Stafford County Historical Commission met and discussed recommendations for art installations at the Government Center, reviewed two development sites (Stafford Technology and Butler Rd Take 5), and tabled several items. No formal decisions were made on these topics; the only votes were to accept the agenda and approve the July 11, 2024 minutes. The meeting was procedural and informational.

• Accepted published agenda (motion by Dodd, seconded by Newton)
• Approved minutes from July 11, 2024 (4-0)
• Discussed art exhibit ideas for Government Center; no action taken
• Reviewed Stafford Technology site; no action required, remains on agenda
• Reviewed Butler Rd Take 5 site; will send letter to owner to request access
• Tabled Byram's Corner naming request per Supervisor English
• Noted interpretive signage inventory underway by Parks and Rec
• No action on Celebrate Virginia MOA or Counting House RFP

Board of Supervisors

The Stafford County Board of Supervisors will consider a range of items, including approvals of recent meeting minutes and several proclamations recognizing October awareness weeks. Major agenda items involve ratifying contracts for design and construction services for Fire Station 8 in Rock Hill and Fire Station 9 in Aquia, and authorizing various utility and infrastructure contracts. The board will also discuss petitions to the Virginia Department of Transportation to add local roads to the secondary highway system and other planning and zoning referrals.

• Ratify task order with BKV Group DC PLLC for design and construction administration services for Fire Station 8, Rock Hill (R24-303)
• Authorize task order with Samantha Associates, P.C. for design and construction administration services for Fire Station 9, Aquia (R24-304)
• Petition VDOT to include Glenmere Road, Cartwell Drive, and McFerren Road in the secondary highway system for Kendall Hills subdivision (R24-314)
• Ratify contract with Colonial Ford Truck Sales, Inc. for customizable work trucks and authorize additional expenditures (R24-291)
• Authorize contract with Indian River Equipment Co. for purchase of sewer inspection equipment (R24-199)

The Board of Supervisors approved the consent agenda and referred proposed amendments regarding family subdivision standards to the Planning Commission. Supervisors also reached a consensus to address salary administration policy through individual two-on-two sessions rather than a full board work session. Additionally, the Board deferred action on a lease extension for the Stafford Gymnastics and Recreation Center to allow for further negotiation.

• Approved September 3, 2024 meeting minutes (6-0-1)
• Received Central Rappahannock Regional Library quarterly report (7-0)
• Approved agreement renewal with Stafford Area Soccer Association (7-0)
• Referred family subdivision ordinance amendments to Planning Commission (7-0)
• Authorized closed session for legal consultation (7-0)
• Adopted Resolution R24-308 (6-1)

Planning Commission Meetings

The Planning Commission will hold a public hearing regarding a conditional use permit for a public parking lot. The body will also address an appointment for the Westlake Architectural Review Board and review new site plan submissions.

• Conditional Use Permit (CUP23155273) for Barrett Knolls Public Parking Lot on tax map parcel 20PP-A
• Westlake Architectural Review Board appointment
• Site plan for 1031 Rental LLC indoor storage and maintenance facility on Mineral Spring Way and Kelvic Way

The Stafford County Planning Commission approved a conditional use permit (CUP23155273) for a public parking lot at Barrett Knolls, with 103 spaces, to serve Germanna Community College. The vote was 6-0, with one member absent. The commission also canceled its October 9, 2024 meeting and nominated Commissioner Shelton to the Westlake Architectural Review Board.

• Approved CUP23155273 for Barrett Knolls public parking lot (6-0)
• Canceled October 9, 2024 Planning Commission meeting (voice vote, 6-0)
• Nominated Commissioner Shelton for Westlake Architectural Review Board appointment

Board of Supervisors

The Stafford County Board of Supervisors will hear a report from the By‑Laws Committee and consider two proposed resolutions. Resolution R24-266 proposes a new Code of Performance and Ethical Standards. Resolution R24-267 is the first reading of revisions to the county by‑laws and rules of procedure, Part II.

• Consider adoption of Proposed Resolution R24-266 – Code of Performance and Ethical Standards
• First reading of Proposed Resolution R24-267 – revisions to By‑Laws and Rules of Procedure, Part II
• By‑Laws Committee report on new operating and procedural documents

The Board of Supervisors held a work session to review proposed revisions to its by-laws and a new code of performance. Members reached consensus to keep the existing code of performance, remove regular committees (legislative, by-laws, workforce/affordable housing) in favor of ad hoc committees, and direct staff to revise the by-laws accordingly. The revised by-laws will be presented again on October 15 as a work session item with redlined changes.

• Consensus to keep current code of performance as written
• Consensus to remove regular committees (legislative, by-laws, workforce/affordable housing) from by-laws
• Consensus to allow special committees of two or three members
• Consensus to keep by-law provision restricting actions during election year (lame duck)
• Consensus to strike 'adequate' from minutes section
• Consensus to include Robert's Rules of Order for speaking order, but not Chair speaking last
• Consensus to require draft work session agenda no later than three days prior
• Consensus to keep by-law provision on closed session request deadline

Board of Social Services

The Stafford County Board of Social Services will review foster care and benefit program statistics, including Medicaid unwinding, and discuss the FY 2026 County Budget. The meeting will also include a recruitment update and a closed session.

• Review foster care statistics
• Review benefit programs statistics (Medicaid Unwinding)
• Discuss FY 2026 County Budget
• Receive recruitment update
• Closed session

The Stafford County Board of Social Services approved the June 24, 2024 meeting minutes and supported a DSS request for six new positions in the FY 2026 county budget. The board also received updates on foster care and benefit program statistics, Medicaid renewals, and new state and county appointments. No other substantive decisions were made.

• Approved June 24, 2024 meeting minutes as submitted
• Supported DSS request for 6 new positions in FY 2026 budget

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will review a five-year program agreement with the Stafford Area Soccer Association, Inc. The body will also address unfinished business regarding the Autumn Ridge tennis courts.

• Stafford County Agreement for Youth Soccer Programs with Stafford Area Soccer Association, Inc.
• Autumn Ridge Tennis Courts status update
• Stafford Soccer Agreement review

The Parks and Recreation Advisory Commission voted unanimously to recommend approval of the Stafford Soccer Agreement as written. The commission also approved the minutes from the August 15, 2024 meeting. No other formal decisions were made; other items were informational updates.

• Recommended approval of Stafford Soccer Agreement (unanimous)
• Approved August 15, 2024 meeting minutes (unanimous)

Board of Supervisors

The Stafford County Board of Supervisors will vote on a zoning change that would move parcels 38‑124 and 38‑29A from agricultural (A‑1) to heavy‑industrial (M‑2) within the Stafford Technology Campus. The meeting also includes a resolution to support a regional transportation authority, a lease of Duff McDuff Green Memorial Park to Charles L. Henderson Farms, LLC, and a repeal and replacement of development services and planning fee schedules. Additional items cover transportation funding updates and a year‑end financial report.

• Proposed ordinance O24-20 and resolution R24-189 to approve reclassification of parcels 38‑124 and 38‑29A from A‑1 to M‑2 zoning (Stafford Technology Campus)
• Proposed resolution R24-256 to lease Duff McDuff Green Memorial Park to Charles L. Henderson Farms, LLC
• Proposed ordinance O24-16 to repeal and replace Development Services and Planning and Zoning fee schedules
• Proposed resolution R24-286 to support creation of a Regional Transportation Authority
• Year‑end (unaudited) financial report presentation

The Board approved the comprehensive plan amendment and rezoning for the Stafford Technology Campus, a data center project on over 500 acres, with a 6-1 vote. The project includes proffers for infrastructure, water reuse, and fire services. The Board also approved a new fee schedule for development services and planning and zoning, and denied a resolution supporting a Regional Transportation Authority.

• Approved comprehensive plan amendment R24-187 for Stafford Technology Campus (6-1)
• Approved rezoning O24-20 to M-2 Heavy Industrial for Stafford Technology Campus (6-1)
• Approved lease of Duff McDuff Green Park to Charles L. Henderson Farms, LLC (7-0)
• Approved Ordinance O24-16 updating development services and planning and zoning fees (7-0)
• Denied resolution R24-286 supporting Regional Transportation Authority (4-3)
• Approved extension of Transportation Impact Fee Advisory Committee deadline to November 4 (7-0)
• Approved resolution to settle VDOT lawsuit (7-0)

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Stafford County Wetlands Board will hold public hearings on two wetland permit applications (WB24-01 and WB24-03) to install riprap revetments that will stabilize the banks of Aquia Creek. Application 1 requests a 183‑foot revetment at TMP 31A‑2‑25C, and Application 2 requests a 180‑foot revetment at TMP 40‑59. The agenda also includes approval of the January 22, 2023 meeting minutes and routine procedural items.

• Public hearing – Application 1 (AP24155808): 183‑ft riprap revetment on Aquia Creek at TMP 31A‑2‑25C
• Public hearing – Application 2 (AP24155680): 180‑ft riprap revetment on Aquia Creek at TMP 40‑59
• Approval of meeting minutes from January 22, 2023
• Standard agenda items: call to order, roll call, quorum determination
• Chairman’s report and staff report (no specific actions listed)

The Stafford County Wetlands Board approved two wetland permits for riprap revetments along Aquia Creek. The first permit (WB24-01) was approved with a contingency that the applicant must purchase an adjacent parcel for the permit to be valid. The second permit (WB24-03) was approved with a $6,800 fee to compensate for 800 square feet of tidal wetland impacts.

• Approved WB24-01 riprap revetment permit, contingent on purchase of adjacent parcel (5-0)
• Approved WB24-03 riprap revetment permit with $6,800 wetland compensation fee (5-0)
• Unanimously approved January 22, 2024 meeting minutes

Utilities Commission

The Stafford County Utilities Commission will hold a public hearing on Proposed Ordinance 024-22, which would amend Code Section 25-165 regarding the type, capacity, and location of alternative disposal systems for new county development. The ordinance was advertised in the Free Lance-Star on August 29 and September 5, 2024. The commission will also receive public comments on the ordinance, consider the director’s report, and address any unfinished or new business.

• Public Hearing – Proposed Ordinance 024-22 to amend Code Sec. 25-165 (alternative disposal systems)
• Public Comment on Proposed Ordinance 024-22
• Director Report presented by Chris Edwards
• Approval of Minutes – May 14, 2024
• Unfinished Business

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee is meeting to review impact fees and a request for a recommendation extension. The body will also approve minutes from two previous August meetings.

• Transportation impact fee recommendation extension request
• Transportation impact fees discussion
• Approval of August 15, 2024 meeting minutes
• Approval of August 26, 2024 meeting minutes

Architectural Review Board

The Stafford County Architectural Review Board will discuss a recommendation to create a Historic Resource Overlay District for Little Falls Farm (Duff Green). The board will also finalize proposed changes to its ordinance concerning required expertise for board members. Unfinished business includes updates to the Sherwood Forest and Clifton Chapel historic overlay district proposals.

• Little Falls Farm (Duff Green) Historic Resource Overlay District Recommendation
• Finalize proposed changes to Ordinance regarding required expertise on ARB
• Sherwood Forest Proposed Historic Overlay District Updates (unfinished business)
• Clifton Chapel Proposed Historic Resource Overlay District Updates (unfinished business)
• Approval of minutes from July 1, 2024

The Architectural Review Board voted 4-0 to recommend that the Board of Supervisors consider placing an Historic Resource Overlay District (HROD) zoning classification on the county-owned Little Falls Farm property. The board also approved proposed changes to the county ordinance regarding required expertise on the ARB, including eliminating the requirement for a registered architect and changing the quorum requirement. Both items will be reviewed by legal counsel before going to the Board of Supervisors.

• Approved motion to recommend HROD zoning for Little Falls Farm (4-0)
• Approved ordinance changes to remove registered architect requirement and adjust quorum (4-0)
• Approved agenda as amended to add Shelton Cottage, Counting House, and Grizzle Building to Old Business (4-0)
• Approved July 1, 2024 minutes (4-0)

Historical Commission

The Historical Commission is reviewing archaeological surveys for the Stafford Technology site. The body is also providing recommendations for art and history installations at the Government Center.

• Development Review: Stafford Technology, TM Parcel 38-124 and 38-29A (three potentially eligible archaeological sites)
• Recommendations for Gov’t Center Art/History/Stafford Identity Interior Wall Installations
• Byram’s Corner naming request from Supervisor English
• Counting House Request for Proposals status
• Scheel Map Sales Proceeds interpretive sign inventory evaluation

Board of Supervisors

The Stafford County Board of Supervisors will adopt the regular and consent agendas, approve the August 20, 2024 meeting minutes, and consider a series of budget, grant, and contract items. Key actions include authorizing school bond issuance, accepting multiple state grant funds, and approving various infrastructure contracts and petitions. Several proclamations recognizing community events will also be adopted.

• Authorize issuance of general obligation school bonds for approved capital projects (Resolution R24-265)
• Accept and appropriate Virginia Opioid Abatement Authority grant for mobile medication assisted treatment (Resolution R24-242)
• Budget and appropriate Rappahannock Regional Landfill bond proceeds and interest (Resolution R24-273)
• Petition VDOT to accept Route 813 into the secondary system of state highways (Resolution R24-281)
• Ratify contract with Air-Care, Inc. for air compressor purchase and maintenance services (Resolution R24-272)

The Board approved a plan for Fire and Rescue to procure and manage its own EMS medications, a response to hospitals ending their supply program. It also approved a contract to install an agility and exercise course at John Lee Pratt Memorial Park. The Board discussed, but took no action on, proposed historic overlay districts for two properties, with members requesting more information and owner engagement.

• Approved EMS medication procurement plan (R24-288) (6-0)
• Approved $345,000 contract for Pratt Park agility course (R24-275) (6-0)
• Approved consent agenda including 22 items (6-0)
• Reappointed Mary Becelia to Library Trustee Board (2-4)
• Reappointed Mr. Weederman to Economic Development Authority (6-0)
• Authorized closed session for property acquisition and personnel matters (6-0)

Planning Commission Meetings

The commission will consider amending the Comprehensive Plan 2016‑2036 5‑Year Update by adopting a new appendix containing the Draft 2024 Transportation Master Plan and by revising Chapter 4 to update transportation impact fee information and the roadway improvement plan. They will also review a preliminary subdivision plan for 107 lots (Rocky Run Village) and a time‑limit extension for a conditional use permit for the Barrett Knolls public parking lot. Additional items are informational reports and approval of minutes.

• Adopt new appendix to the Comprehensive Plan: Draft 2024 Transportation Master Plan (Resolution R24-207)
• Amend Chapter 4 of the Comprehensive Plan to update transportation impact fee information and roadway improvement plan (Resolution R24-229)
• Consider preliminary subdivision plan for 107 lots, Rocky Run Village, on Tax May parcels 43-71 and 43-72 (zoned R‑1)
• Consider time‑limit extension for conditional use permit for Barrett Knolls public parking lot (Resolution PCR24-15)
• Approve July 24, 2024 Planning Commission meeting minutes

The Stafford County Planning Commission approved the draft 2024 Transportation Master Plan and the update to transportation impact fee information, both by a 6-0 vote with one abstention. The Commission also approved the preliminary subdivision plan for Rocky Run Village (107 lots) 7-0, and granted a time extension for the Barrett Knolls Public Parking Lot conditional use permit 7-0. The September 11, 2024, meeting was canceled.

• Approved draft 2024 Transportation Master Plan as Comp Plan amendment (6-0, Sellers abstained)
• Approved update to Transportation Impact Fee information and Roadway Improvement Plan (6-0, Sellers abstained)
• Approved preliminary subdivision plan for Rocky Run Village, 107 lots (7-0)
• Approved time extension for Barrett Knolls Public Parking Lot CUP to January 2, 2025 (7-0)
• Canceled September 11, 2024, Planning Commission meeting

Board of Zoning Appeals

The meeting will begin with roll call, quorum determination, and any disqualification declarations. The board will review two land‑use applications: a special exception for an event venue on 1500 Forbes Street (approximately 28.2672 acres in the A‑1 Agricultural district) and a variance for an accessory building on 48 Welford Lane (also in the A‑1 Agricultural district). The agenda also includes the zoning administrator’s report, adoption of the May 28, 2024 minutes, and other business.

• Special exception request (SE24-02) for an event venue at 1500 Forbes Street, 28.2672 acres, A‑1 Agricultural district
• Variance request (V24-02) for accessory building on 48 Welford Lane, A‑1 Agricultural district
• Adoption of May 28, 2024 Board of Zoning Appeals meeting minutes (draft)
• Zoning Administrator’s report
• Other business

The Board of Zoning Appeals approved a special exception for an event venue at 1500 Forbes Street, allowing events Friday through Sunday with a 150-guest cap and various conditions, by a 6-1 vote. The board also approved a variance for a detached garage at 48 Welford Lane, allowing it to encroach into the front yard setback, by a 4-3 vote. No other substantive decisions were made; the meeting included procedural items and a discussion about the role of alternate members.

• Approved special exception SE24-02 for event venue at 1500 Forbes Street (6-1)
• Approved variance V24-02 for detached garage at 48 Welford Lane (4-3)
• Approved minutes of May 28, 2024, with corrections (unanimous)
• Discussed role of alternate members; deferred to future meeting

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee will first approve the minutes from its August 15, 2024 meeting. It will then discuss matters related to transportation impact fees. Finally, the committee will set the schedule for future meetings.

• Approval of August 15, 2024 meeting minutes
• Discussion of transportation impact fees
• Determination of future meeting schedule

Board of Supervisors

The Stafford County Board of Supervisors will consider a conditional use permit to allow an elementary school to exceed the height limit to 57 feet in the A‑1 agricultural zone. It will also act on a parcel sale to Spotsmark LLC, a zoning reclassification for the Stafford Technology Campus, a contract for a new dog park at Mountain View Park, and a sheriff’s contract for vehicle paint and body repairs. Additional items include budget calendar approval, transportation design contracts, and proclamations recognizing community contributions.

• Conditional use permit for a 57‑foot elementary school on Tax Map Parcel 39‑76B (Item 31)
• Sale and conveyance of County‑owned Tax Map Parcel 45‑9A to Spotsmark LLC (Item 32)
• Zoning reclassification from A‑1 agricultural to M‑2 heavy industrial for parcels 38‑124 and 38‑29A (Item 34)
• Work order to build a dog park at Mountain View Park (Item 15)
• Sheriff’s Office contract with Smith's Body Shop LLC for vehicle paint and body repairs (Item 22)

The Board deferred the Stafford Technology Campus comprehensive plan amendment and rezoning to September 17, 2024, after the applicant agreed to extend the application deadline. The Board approved a conditional use permit for a ready-mix concrete batch plant for Vulcan Materials, and approved the 2025 legislative program with a removed transportation funding position. All other consent agenda items were approved unanimously.

• Deferred Stafford Technology Campus rezoning and comp plan amendment to Sept. 17 (6-1)
• Approved Vulcan Materials ready-mix concrete batch plant CUP (7-0)
• Approved 2025 legislative program with transportation funding position removed (7-0)
• Approved consent agenda including contracts, appointments, and proclamations (7-0)
• Approved Elementary School #19 height CUP with added tree buffer condition (6-1)
• Approved sale of county-owned parcel to Spotsmark LLC for $65,000 (7-0)
• Authorized closed session and insulin pricing litigation participation (7-0)

Community Policy and Management Team

The Stafford County Community Policy and Management Team will convene in a closed session to discuss foster care placements, medical records, and supplemental foster care payments. The meeting includes approval of previous minutes and staff updates.

• Closed session to discuss medical records and foster care placements
• Approval of minutes from June 24, 2024 meeting
• Supplemental foster care payments for June 24 to July 24
• Staff updates on finances and audit response
• Public comment period scheduled

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will meet to approve minutes, hear public comments, and discuss unfinished business regarding Autumn Ridge Tennis Courts and a recommendation for Belmont Park.

• Approval of July 18, 2024 minutes
• Public comments on agenda items
• Discussion of Autumn Ridge Tennis Courts
• Belmont Park recommendation
• Reports from Planning and School Board liaisons

The Parks & Recreation Advisory Commission unanimously supported the Board of Supervisors continuing negotiations with the Belmont Park developer to expand park amenities, even if the developer builds and manages them. The Autumn Ridge Tennis Courts item was tabled pending an HOA vote on property transfer. Minutes from July were approved with changes.

• Approved July 18, 2024 minutes with changes (unanimous)
• Supported Belmont Park negotiations for expanded amenities (unanimous)
• Tabled Autumn Ridge Tennis Courts until HOA votes on property transfer

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee will vote to approve the minutes from its July 22, 2024 and August 6, 2024 meetings. It will discuss the county’s transportation impact fee policy. The committee will also set dates for future meetings.

• Approve July 22, 2024 meeting minutes
• Approve August 6, 2024 meeting minutes
• Discuss transportation impact fees
• Determine future meeting schedule

Transportation Impact Fee Advisory Committee

The committee is meeting to discuss transportation impact fees and elect a committee chairman. The session also includes the adoption of an electronic participation meeting policy.

• Election of Committee Chairman
• Discussion of transportation impact fees
• Adoption of electronic participation meeting policy

Historical Commission

The Stafford County Historical Commission will discuss several ongoing items and consider a new recommendation for interior wall art installations at the Government Center. Unfinished business includes updates on the Scheel map sales proceeds, a naming request for Byram’s Corner, the status of a 2001 Memorandum of Agreement with Virginia Development Review, and the review of proposals for the Counting House. The meeting also includes public presentations, a chairman’s report, member reports, and approval of the July 11, 2024 minutes.

• Commission Recommendations for Gov’t Center Art/History/Stafford Identity Interior Wall Installations (new business)
• Scheel Map Sales Proceeds – Interpretive Sign Inventory Evaluation (unfinished business)
• Byram’s Corner Naming Request from Supervisor English (unfinished business)
• Celebrate Virginia Development Review: Status of 2001 MOA (VDHR #98-2257) (unfinished business)
• Counting House Update: Request for Proposals Status (unfinished business)

Planning Commission Meetings

The commission will consider a proposed zoning reclassification of parcels 38-124 and 38-29A from agricultural (A‑1) to heavy industrial (M‑2) for the Stafford Technology Campus (Project RC23154931). It will also review a compliance request for up to six electric substations on parcel 38-124, a conditional use permit for a ready‑mix concrete plant on parcel 44N‑1‑10, a preliminary subdivision plan for 107 lots in Rocky Run Village, and amendments to the Comprehensive Plan’s transportation appendix and fee schedule. Additional items include a project pipeline report, attorney report, and a new telecommunications tower submission.

• Reclassify parcels 38-124 and 38-29A from A‑1 agricultural to M‑2 heavy industrial (Project RC23154931) – Proposed Ordinance O24‑20
• Review compliance with the Comprehensive Plan for up to six electric substations on parcel 38-124 – Proposed Resolution PCR24‑13
• Conditional Use Permit for a ready‑mix concrete batch plant on parcel 44N‑1‑10 (Vulcan Materials) – Proposed Resolution R24‑227
• Preliminary subdivision plan for 107 lots on parcels 43‑71 and 43‑72 (Rocky Run Village) – Proposed
• Amend Comprehensive Plan to adopt Draft 2024 Transportation Master Plan and update transportation impact fees – Proposed Resolutions R24‑207 and R24‑229

The Planning Commission voted 6-0 to recommend approval of a zoning reclassification for the Stafford Technology Campus, a proposed data center campus on approximately 503.84 acres in the Falmouth District. The recommendation includes proffers addressing noise, water use, transportation, and other impacts, with some utility details still to be finalized before the Board of Supervisors considers the matter. The Commission also approved a separate Comprehensive Plan compliance review for up to six electric substations on the property.

• Recommended approval of zoning reclassification RC23154931 for Stafford Technology Campus (6-0)
• Approved Comprehensive Plan compliance review COM24155687 for six electric substations (6-0)
• Approved conditional use permit CUP23155239 for Vulcan Materials ready-mix concrete batch plant (6-0)
• Approved preliminary site plan SPR23155130 for Rocky Run Village Section 2 (6-0)
• Scheduled public hearing for August 28, 2024 on Transportation Master Plan and Transportation Impact Fee amendments

Transportation Impact Fee Advisory Committee

The Transportation Impact Fee Advisory Committee will meet to appoint a chair, discuss transportation impact fees, and set future meeting dates. This is a procedural meeting with no substantive decisions scheduled.

• Appointment of Committee Chairman
• Review of Transportation Impact Fees
• Setting of Future Meeting Schedule

Agricultural/PDR Commission

The Stafford County Agricultural and Land Conservation Committee will review the Purchase of Development Rights Program funding and applications, and consider a farmers market application. No new business is scheduled.

• Review Purchase of Development Rights Program funding and applications
• Consider Farmers Market Application – Charlene Thomas
• Review Land Conservation – Target Areas
• Approve April 22, 2024 minutes

The committee approved Charlene Thomas's farmers market application for the 630 Commuter lot on Courthouse Rd, with a 4-1 vote. The approval covers the market itself, while VDOT and Zoning will handle logistics like parking and road crossing. The market will operate September-December and March-November/December, with hours 8am-2pm (customers 9am-1pm).

• Approved farmers market application for 630 Commuter lot (4-1)
• Approved April 22, 2024 minutes (5-0)

Parks and Recreation Advisory Commission

The commission will meet to discuss unfinished business regarding the Autumn Ridge tennis courts and review a district map of parks and recreation facilities. The meeting also includes reports from the Planning Commission and School Board liaisons.

• Discussion of Autumn Ridge Tennis Courts
• Review of Parks & Rec Facilities addresses and district map
• Liaison reports from Planning Commission and School Board

The Parks and Recreation Advisory Commission held its regular monthly meeting on July 18, 2024. The commission approved the minutes unanimously and heard public comments from Al Watkins about Belmont Park. It was decided to place Belmont Park on the August agenda as new business for an official presentation. No other formal votes were taken; other items were informational updates.

• Approved meeting minutes unanimously
• Scheduled Belmont Park discussion for August agenda as new business

By-laws Committee

The By-laws Committee is meeting to review a code of performance and an update to Part 2 of the by-laws. The committee will also establish a schedule for future meetings.

• Code of Performance
• By-laws Part 2 update
• Schedule for future meetings

Historical Commission

The Historical Commission will discuss recommendations for acquiring artwork and updates on historic site eligibility. The agenda also includes progress reports on the African American Heritage Trail and various unfinished business items.

• Proposed recommendation to acquire Palmer Hayden artwork for Government Center
• Proposed demolition of Quantico Building 2106
• Eligibility updates for Clifton Chapel and Little Falls Farm
• Stafford County African American Heritage Trail update
• Counting House Request for Proposals status

The Stafford County Historical Commission voted 5-0 to recommend sending a letter to community engagement recommending local artist Palmer Hayden's artwork be displayed in the government center. The Commission also approved the June 6, 2024 minutes with amendments by a 5-0 vote. Other items were informational updates: the Quantico Building 2106 will be demolished after a completed Section 106 review, Little Falls Farm was determined eligible for the National Register, and a National Historic Landmark application is underway for the Falmouth Waterfront self-emancipation site. No other substantive decisions were recorded.

• Approved motion to recommend a letter to community engagement recommending Palmer Hayden artwork be displayed in the government center (5-0)
• Approved June 6, 2024 minutes with amendments (5-0)
• Accepted published agenda by motion (no tally recorded)

Telecommunications Commission

The Commission will receive updates regarding the VATI and BEAD programs and ongoing negotiations with Verizon. The agenda also includes public presentations and the approval of previous meeting minutes.

• Update on VATI and BEAD Program
• Update on Verizon negotiations
• Update on Janet Yellen visit

Board of Supervisors

The Board of Supervisors appointed a new County Administrator and Clerk effective September 16, 2024. The Board also removed an appointee from the Central Rappahannock Regional Library Board of Trustees.

• Appointed William H. Ashton, II as County Administrator and Clerk effective Sept. 16, 2024 (7-0)
• Removed Mary Becelia from the Central Rappahannock Regional Library Board of Trustees for misconduct (7-0)
• Authorized closed session to discuss the performance of a specific appointee (7-0)
• Certified the actions of the closed meeting (7-0)

Board of Supervisors

The Board will consider a major zoning reclassification for the Belmont Park project to allow various business and industrial uses. Other items include water infrastructure agreements with Amazon Data Services, Inc. and contracts for new fueling stations at several fire stations.

• Zoning reclassification for Belmont Park to allow business and industrial uses
• Water and wastewater infrastructure agreement with Amazon Data Services, Inc.
• Contracts for fueling stations at the Public Safety Building, Berea Fire Station, and Garrisonville Fire Station
• Public hearing regarding the Staffordsboro Sidewalk Project
• Engineering services task order for the RT17 Waterline Extension Project

The Board approved a rezoning for the Belmont Park industrial project in a close 4-3 vote, despite concerns about truck traffic and alignment with the comprehensive plan. They also unanimously approved a water and wastewater infrastructure agreement with Amazon Data Services and adopted new bylaws revisions. A resolution to refer transportation impact fees to the Planning Commission was approved 6-1, with appointments to the advisory committee confirmed.

• Approved Belmont Park rezoning (4-3)
• Approved Amazon water infrastructure agreement (7-0)
• Adopted bylaws revisions (5-2)
• Approved new CIP development policy (7-0)
• Approved towing zone ordinance (7-0)
• Approved stormwater/erosion ordinance consolidation (7-0)
• Approved transportation impact fee referral (6-1)
• Appointed Impact Fee Advisory Committee members (6-1)

By-laws Committee

The By-laws Committee will review the Code of Performance and receive an update on By-laws Part 2. The committee will also address the schedule for future meetings.

• Code of Performance review
• By-laws Part 2 update
• Future meeting scheduling

Architectural Review Board

The Architectural Review Board will consider recommendations for the Clifton Chapel Historic Resource Overlay District. The board will also discuss updates regarding the Sherwood Forest Proposed Historic Overlay District and the condition of the Grizzle Building.

• Clifton Chapel Historic Resource Overlay District recommendation
• Little Falls Farm National Register of Historic Places eligibility determination
• Grizzle Building current condition discussion
• Consulting Architect for COA reviews contracting opportunity
• Sherwood Forest Proposed Historic Overlay District updates

The Architectural Review Board voted 4-0 to recommend a Historic Resource Overlay District for Clifton Chapel, which staff said is likely eligible for the National Register. The board also voted 4-0 to invite Parks and Recreation Director Byron Southall to its August meeting to discuss the Little Falls Farm lease with the Patawomeck Tribe, and approved its June 3, 2024 minutes 4-0. No other substantive decisions were made; other items were discussion or updates only.

• Recommended a Historic Resource Overlay District for Clifton Chapel (4-0)
• Added the Pribble House on Ingleside to the ARB Member Report agenda (4-0)
• Voted to invite Byron Southall, Director of Parks and Recreation, to the August meeting (4-0)
• Approved the June 3, 2024 minutes (4-0)

Board of Supervisors

The Board of Supervisors will hold a work session to discuss the Regional Transportation Authority and the 2025 General Assembly Legislative Program. The agenda also includes updates on capital construction projects and the board member staffing process.

• Regional Transportation Authority discussion
• 2025 General Assembly Legislative Program discussion
• New Circuit Courthouse update
• Central Services Facility Study
• Board member staffing process

The Board discussed shifting the new circuit courthouse to a 27-acre site across the street from the current facility. Members also reviewed data on a proposed Regional Transportation Authority and a conceptual central services facility for county operations.

• Consensus reached to strike the county residency requirement for Board support assistants
• Directed staff to provide more formulated information on building the courthouse across the street
• Requested more data and efficiency evidence regarding the proposed $171M central services facility

Board of Social Services

The Board of Social Services will review statistics for foster care and benefit programs, including Medicaid Unwinding and Cooling Assistance. The agenda also includes updates on recruitment and Fatherhood Incentive Funds.

• Foster Care Statistics report
• Fatherhood Incentive Funds
• Medicaid Unwinding and Cooling Assistance statistics
• Recruitment update

The Stafford County Board of Social Services met on June 24, 2024, and approved the minutes of its May 20, 2024 meeting. In closed session, the Board approved the adoption of one child in foster care. The Board also received a $12,476 Fatherhood Incentive Funds award from VDSS and discussed foster care statistics, Medicaid renewals, and cooling assistance. No other substantive decisions were made; the Board agreed to skip its July meeting.

• Approved May 20, 2024 meeting minutes as submitted
• Approved the adoption of one child in foster care (closed session)
• Agreed to forego the July meeting; next meeting August 26, 2024

Agricultural/PDR Commission

The committee will receive a staff update regarding Purchase of Development Rights Program funding and applications. Discussion is also scheduled for a Farmers Market application from Charlene Thomas and land conservation target areas.

• Purchase of Development Rights Program funding and applications update
• Farmers Market Application – Charlene Thomas
• Land Conservation – Target Areas
• Approval of April 22, 2024 minutes

Parks and Recreation Advisory Commission

The commission will discuss the potential donation of Autumn Ridge tennis courts to the county. Staff reports will also cover upcoming summer camps and maintenance at various local parks.

• Potential resident vote on donating Autumn Ridge tennis courts
• Upcoming summer camp and gymnastics programs
• Maintenance projects at Chichester Park and Woodlands Pool
• 55+ community programming updates

Board of Supervisors

The Board of Supervisors will consider requests for conditional use permits to increase building heights for two new elementary school projects. The agenda also includes budget appropriations for state revenues and various administrative contracts.

• Height limit exceptions for Elementary School #18 and #19
• Issuance of Refunding Bond VRA Series 2024B
• Contract with Advanced Media Services LLC for AV services
• Budgeting additional state revenues to the Schools Operating Fund
• Petition to include Stratton Lane and Furrow Street in the state highway system

The Board approved a conditional use permit for Elementary School #18 to exceed the A-1 height limit, but deferred the identical request for Elementary School #19 to August 20, 2024, after a substitute motion. It also rejected the appointment of Monica Hailey to the Economic Development Authority in a 1-5 vote. Most other items were approved on the consent agenda, and no action was taken on the additional $2.9 million in state school funds because the School Board had not finalized its allocation plan.

• Approved conditional use permit for Elementary School #18 to exceed A-1 height limit up to 57 feet (6-0, Diggs absent)
• Deferred conditional use permit for Elementary School #19 to August 20, 2024 (5-1, Allen nay, Diggs absent)
• Rejected appointment of Monica Hailey to Economic Development Authority (1-5, Yeung yea, Diggs absent)
• Approved consent agenda as amended, pulling Item 7 for separate vote (6-0, Diggs absent)
• Authorized closed meeting for County Administrator recruitment and related employment matters (6-0, Diggs absent)
• Certified closed meeting actions (6-0, Diggs absent)
• No action taken on budgeting additional $2.9 million state revenues to schools operating fund for FY2025

Community Policy and Management Team

The meeting includes a review of the CSA Audit Exit Conference and updates on various surveys. The committee will also take action on closed session items regarding human services emergency requests and foster care placements.

• CSA Audit Exit Conference with Annette Larkin/OCS
• Updates on Human Services Emergency Requests for A&D and TFC
• Request for IL Program for FC Youth
• Notification of Supplemental Foster Care payments from May 24
• Staff updates on CSA service gap and time to service surveys

The Stafford County Community Policy and Management Team approved meeting agendas, past minutes, group home and treatment foster care placements, supplemental foster care expenditures, the VJCCA Plan, and a school representative appointment. The team also recommended a potential parent representative for appointment by the Board of Supervisors.

• Approved agenda (6-0)
• Recommended staff complete reference checks for potential Parent Representative Anthony Copeland to present to the Board of Supervisors (Vote tally not specified)
• Approved March 20, 2024 meeting minutes (6-0)
• Convened in closed session to discuss medical records, group home/TFC placements, and supplemental foster care expenditures (6-0)
• Certified closed meeting (6 ayes)
• Approved 2 Group Home and 1 TFC placement (6-0)
• Approved March and April 2024 Supplemental Foster Care Expenditures (6-0)
• Approved Virginia Juvenile Crime Control Act Plan (6-0)

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Chesapeake Bay Board will hold a public hearing regarding a special exception application to construct three retaining walls within the Chesapeake Bay Resource Protection Area buffer. The board will also discuss community outreach efforts and the status of wetlands and Chesapeake Bay in-lieu fee funds.

• Public Hearing: Special exception (AP 24155700) for three retaining walls on Tax Map Parcel 40-59
• Discussion regarding community outreach and website development
• Review of available funds in the wetlands and Chesapeake Bay in-lieu fee accounts

The Stafford County Chesapeake Bay Board approved a Chesapeake Bay Special Exception application (CBB24-03) for three retaining walls within the Resource Protection Area along Aquia Creek on Tax Map Parcel 40-59. The motion passed 5-0. The Board also approved the January 22, 2024 minutes and discussed community outreach and the use of in-lieu fees, but took no action on those items.

• Approved Chesapeake Bay Special Exception CBB24-03 for three retaining walls on Aquia Creek (5-0)
• Approved January 22, 2024 Chesapeake Bay Board minutes (unanimous)

Planning Commission Meetings

The commission will consider amending the Comprehensive Plan and rezoning parcels at the Stafford Technology Campus to allow higher density commercial and heavy industrial uses. The meeting also includes a review of proposed electric substations and a new site plan for a Sheetz convenience store.

• Comprehensive Plan amendment for higher density commercial development on 262 acres
• Zoning reclassification from A-1 to M-2 (Heavy Industrial) at Stafford Technology Campus
• Compliance review for up to six electric substations on Tax Map Parcel No. 38-124
• Subdivision ordinance waiver regarding lot shape for the Stone Division project
• Site plan for a 6,879 SF Sheetz convenience store and fuel station on Warrenton Road

The Planning Commission deferred decisions on the Stafford Technology Campus data center project, including a comprehensive plan amendment and zoning reclassification, until its July 24 meeting. Staff recommended deferral due to unresolved issues regarding water capacity, airport compatibility, and proffer details. The Commission also unanimously approved a subdivision lot shape waiver for the Stone family property on Chapel Green Road.

• Deferred Comprehensive Plan Amendment (COM23154932) to July 24 (4-2)
• Deferred Zoning Reclassification (RC23154931) to July 24 (4-2)
• Deferred Comp Plan Compliance Review for substations (COM24155687) to July 24 (5-1)
• Motion to accept updated proffers for rezoning failed (3-3)
• Approved Stone Division Waiver for lot shape (6-0)
• Approved May 22, 2024 meeting minutes (voice vote)

Board of Supervisors

This special meeting is focused on procedural items regarding a closed session. The agenda includes resolutions to authorize the closed meeting and certify any actions taken during it.

• Resolution CM24-16 to authorize a closed meeting
• Resolution CM24-16(C) to certify actions from the closed meeting

The Board of Supervisors held a special meeting to conduct personnel evaluations in a closed session. Following the session, the Board approved a salary increase for the County Attorney.

• Authorized closed session for personnel and appointment discussions (7-0)
• Certified the closed meeting conducted in conformity with the law (7-0)
• Approved 6.5% compensation increase for County Attorney Rysheda M. McClendon effective July 1, 2024 (7-0)

Historical Commission

The Stafford County Historical Commission will discuss new business items including a proposed telecommunications structure and several historical preservation projects. The meeting also includes updates on commission recruitment and the status of the Counting House Request for Proposals.

• Proposed 199-Ft. Monopole Telecommunications Structure at 845 Courthouse Road
• Sherwood Forest Farm Historic Resource Overlay District Recommendation
• New African American Heritage Trail Project
• VA250 Project focusing on John Hunter and Hunter Iron Works
• Identification of a previously undocumented slave cemetery in Stafford

The Historical Commission voted 6-0 to request a Board of Supervisors proclamation recognizing Norman Schools. They also voted 6-0 to assist Supervisor English in naming the corner of Mountain View and Kellogg Mill 'Byron's Corner' once more information is gathered. Several items were tabled for further review, including a telecommunications structure application and a potential slave cemetery site.

• Approved agenda amendment to add proclamation and Little Falls items (6-0)
• Voted to request BOS proclamation for Norman Schools (6-0)
• Voted to assist Supervisor English with 'Byron's Corner' naming after further info (6-0)
• Approved May 2, 2024 minutes with amendments (6-0)
• Tabled 199-ft. monopole application at 845 Courthouse Road for site visit
• Tabled Walnut Farm slave cemetery investigation for next meeting
• Removed Proffers/Ivy Project from agenda as obligations closed
• Continued review of Counting House Request for Proposals

Board of Supervisors

The Board of Supervisors will consider a request regarding the Enon Road Solar Farm permit and discuss a new tree canopy ordinance. Additionally, the Board is reviewing various contracts for fire station improvements, utility upgrades in Ferry Farm, and grant applications for trail engineering.

• Grant application for Belmont-Ferry Farm Trail engineering
• Contract for a modular structure at White Oak Fire Station
• Asphalt restoration and water connections in the Ferry Farm subdivision
• Request to allow Enon Road Solar Farm, LLC to file a new permit application
• Discussion regarding a potential tree canopy ordinance

The Board of Supervisors approved a request to waive the one-year waiting period for Enon Road Solar Farm, LLC to file a new conditional use permit application. The Board also established a medical care program for retired fire rescue canines and approved a lease amendment for a communications tower.

• Approved request for Enon Road Solar Farm, LLC to reapply for a conditional use permit early (5-2)
• Approved 12-month Wellness Level 2 coverage plan and medical fund for retired rescue canines (7-0)
• Approved Resolution R24-119 to amend a real property deed of lease with Milestone Tower Limited Partnership-IV (6-0)
• Approved consent agenda including grant application for Belmont-Ferry Farm Trail and modular structure for White Oak Fire Station (7-0)
• Denied motion to limit Board member remarks to three minutes (3-3, 1 abstention)

By-laws Committee

The By-laws Committee will discuss the Electronic Participation in Meetings Policy and the Code of Performance. The committee is also continuing its review of revisions to the By-laws and Rules of Procedure.

• Electronic Participation in Meetings Policy
• Code of Performance
• By-laws and Rules of Procedure revisions (Part 2)
• Additions to Section 2 of the Code of Performance

Architectural Review Board

The Architectural Review Board will discuss the current condition of the Grizzle Building and review updates to the Sherwood Forest Proposed Historic Overlay District. The board is also considering a contract opportunity for a consulting architect.

• Grizzle Building current condition
• Consulting Architect contract opportunity
• Sherwood Forest Proposed Historic Overlay District updates
• 2025 budget request for guidelines updates

The Architectural Review Board voted 5/0 to have its chairperson and cultural resource specialist draft a letter to the Board of Supervisors requesting remedial repairs to stabilize and protect the roof and foundation of the county-owned Old Falmouth Elementary (Grizzle) building, where a large roof hole was noted. The board also approved the April 1, 2024 amended minutes 5/0. Other items were updates only: a consulting architect for Certificate of Appropriateness reviews is still being sought, Sherwood Forest historic overlay background will be briefed to Deuntay Diggs before any Board of Supervisors action, and the Counting House RFP review and White Oak Museum court case remain pending.

• Approved 5/0 a motion to have the chairperson and cultural resource specialist draft a letter to the Board of Supervisors requesting remedial repairs to stabilize and protect the Old Falmouth Elementary building's roof and foundation
• Approved 5/0 the April 1, 2024 amended minutes

Board of Zoning Appeals

The Board of Zoning Appeals will consider an appeal regarding a notice of violation for tree stump grinding and mulch sales operations. The board will also elect officers and review its by-laws.

• Appeal A24-01/24155621 by Aspect Tree Service, Inc. regarding operations on tax map parcel no. 28-37J
• Review and adoption of by-laws
• Election of Chairman, Vice Chairman, and Secretary
• Adoption of February 27, 2024 meeting minutes

The Board of Zoning Appeals voted unanimously to uphold the Zoning Administrator's Notice of Violation against Aspect Tree Service, Inc. for operating a commercial tree stump grinding and mulch sales operation on A-1 Agricultural property at 75 Red Fox Lane without a conditional use permit. The board also approved the February 27, 2024 meeting minutes with corrections, voted to keep the current by-laws unchanged, and elected Steven Apicella as Chairman, Abraham Panjshiri as Vice Chairman, and Kecia Evans as Secretary.

• Upheld Zoning Administrator's Notice of Violation against Aspect Tree Service, Inc. (unanimous voice vote)
• Approved February 27, 2024 BZA meeting minutes with corrections (unanimous voice vote)
• Voted to keep current by-laws unchanged (unanimous voice vote)
• Elected Steven Apicella as Chairman (Dana Brown recorded as no vote)
• Elected Abraham Panjshiri as Vice Chairman (unanimous voice vote)
• Elected Kecia Evans as Secretary (unanimous voice vote)

Planning Commission Meetings

The Planning Commission will hold public hearings regarding height limitations and comprehensive plan compliance for Elementary School #18 and Elementary School #19. The body will also review new construction plan submissions for residential lots in the Hartwood and George Washington districts.

• CUP24155499: Request for height up to 57 feet for Elementary School #18 (Parcel 36-37B)
• COM24155498: Comprehensive plan compliance review for Elementary School #19 (Parcel 39-76B)
• CUP24155492: Request for height up to 57 feet for Elementary School #19 (Parcel 39-76B)
• Sherwood on the River Sec 3: Construction plan for 28 residential lots south of Locksley Lane
• Kendallwood Reserve: Construction plan for 8 lots on the east side of Matthew Lane

The Stafford County Planning Commission approved a conditional use permit for Elementary School #18 to exceed the 35-foot height limit up to 57 feet, with an added condition to retain the existing tree line. The Commission also approved a Comprehensive Plan Compliance Review and a conditional use permit for Elementary School #19, allowing the same height exception. Both votes were 6-1, with Commissioner Sellers opposed. The Commission also cancelled its June 26, 2024 meeting and approved the April 24, 2024 minutes.

• Approved CUP for Elementary School #18 to exceed height limit up to 57 feet, with condition to retain tree line (6-1, Sellers opposed)
• Approved Comprehensive Plan Compliance Review for Elementary School #19 (5-2, Sellers and Caudill opposed)
• Approved CUP for Elementary School #19 to exceed height limit up to 57 feet (6-1, Sellers opposed)
• Cancelled June 26, 2024 Planning Commission meeting (voice vote)
• Approved April 24, 2024 Planning Commission meeting minutes (voice vote)

Board of Supervisors

The Board of Supervisors will hold a joint public hearing with VDOT regarding the county's six-year transportation program. The body is also deciding on zoning reclassifications for the Coal Landing Substation and the Samuel E. and Dorothy S. Jackson property.

• Joint public hearing for FY2025-FY2030 Secondary System Six-Year Program (R24-103)
• Zoning reclassification of parcel 30-152A from A-1 to M-1 for Dominion Energy - Coal Landing Substation
• Conditional Use Permit for electrical substation and height exceptions at parcel 30-152A
• Public hearing on the issuance of Virginia Public Schools Authority (VPSA) bonds
• Commitment of $10,000 for George Washington Regional Commission's EDA grant application

The Board of Supervisors approved an application for a $25 million literary loan for Drew Middle School and authorized the future issuance of $97 million in Virginia Public School Authority bonds. Supervisors also approved a zoning reclassification and conditional use permit for the expansion of Dominion Energy's Coal Landing substation. Additionally, the Board adopted the FY2025-FY2030 Secondary System Six-Year Program for transportation projects.

• Approved $25M literary loan application for Drew Middle School (6-0)
• Approved $97M VPSA bond issuance (6-0)
• Approved zoning reclassification for Coal Landing substation (6-0)
• Approved conditional use permit for Coal Landing substation expansion (6-0)
• Adopted FY2025-FY2030 Secondary System Six-Year Program (6-0)
• Approved removal of historic resource overlay for Jackson property (6-0)
• Tabled Enon Road solar facility refiling request (4-2)
• Consensus reached to schedule a work session on public safety memorial

Board of Social Services

The Board of Social Services will discuss the FY 2025 County/State Budget and review statistics for benefit programs and foster care. The meeting includes updates on recruitment and the Special Welfare Fund.

• FY 2025 County/State Budget
• Medicaid Unwinding benefit program statistics
• Special Welfare Fund update
• Foster Care statistics
• Recruitment update

The Board approved the previous meeting's minutes and supported reclassifying a vacant Self-Sufficiency Specialist II position to an Assistant Director I role to oversee Family Services divisions. Director Muse reported foster care and benefit program statistics, noting 56 children in care and 88% completion of Medicaid renewals. The Board also acknowledged FY 2025 budget approvals, including a 5% county employee raise and two new Family Services Specialist III positions.

• Approved March 25, 2024 minutes as submitted
• Supported reclassification of Self-Sufficiency Specialist II to Assistant Director I
• Reviewed foster care stats: 56 children in care, 48 approved homes
• Reviewed benefit stats: 1,016 total applications in April 2024
• Noted FY 2025 budget: 5% county raise, 2 new CPS/In-Home positions
• Noted state budget: 3% pay increase for local employees, CommonHelp replacement funding

Community Policy and Management Team

The Community Policy and Management Team will review foster care payments and group home placements in a closed session. The body will also hear a PSSF Grant presentation and consider a VJCCCA Grant approval.

• PSSF Grant presentation by DSS Kelly Miles and Kimberly Strader
• Closed session on Supplemental Foster Care/Notification of Payments
• Closed session on Consent Agenda Group Home/TFC Placements
• VJCCCA Grant Approval presented by Ron Lynch
• Appointment of Courtney Wurzer as SCPS FAPT Representative

The Community Policy and Management Team approved a TFC placement for foster care youth and supplemental foster care expenditures for February 2024 during a closed session. The team also received an overview of the OCS audit process.

• Approved TFC placement for foster care youth (6-0)
• Approved February 2024 Supplemental FC Expenditures (6-0)
• Approved meeting agenda (6-0)
• Approved February 26, 2024 meeting minutes (6-0)

Parks and Recreation Advisory Commission

The commission will meet to discuss unfinished business regarding smoke-free parks and the Autumn Ridge tennis courts. The meeting includes reports from the Planning Commission and School Board liaisons, as well as a Director's report.

• Discussion of smoke-free parks campaign and legal review by County Attorney
• Discussion of Autumn Ridge Tennis Courts
• Review of 10% increase in recreation, rental, and admission fees approved 4/2/24
• Update on consultant hired for a fee cost recovery plan
• Update on consultant hired to rebuild the department website

The Commission unanimously approved the minutes from the April 18, 2024 meeting. No new business was introduced or voted on. Discussions included a legal recommendation against new smoke-free park signage, an update on potential tennis court donations, and reports on playground accessibility and upcoming events.

• Approved April 18, 2024 meeting minutes (unanimous)
• No new business introduced or decided

Board of Supervisors

The Board of Supervisors will hold a work session to discuss a noise ordinance and several utility-related updates. The meeting includes reviews of drought management and water reuse.

• Noise ordinance discussion
• Stafford County Drought Management Plan
• Water and sewer design standard update
• Water reuse update
• R-Board update

Utilities Commission

The Commission will hear presentations regarding drought management, the utility network, and water reuse updates. The agenda includes a review of previous meeting minutes and reports from commission members.

• Stafford Drought Management Plan presentation by Jon Brindle
• Utility Network presentation by Erin McCormick from NV5
• Utilities Water Reuse Update presentation by Chris Edwards

The Stafford County Utilities Commission approved the March 28, 2024 minutes (5-0) and adjourned at 7:58 p.m. Most of the meeting was informational: staff presented a Drought Management Plan that has been submitted to and approved by DEQ but still needs adoption and code changes, an 18-month Utility Network migration, and a water reuse update involving Amazon Data Services (AWS). A church representative asked for a $5,346.25 pro rata fee reimbursement and immediate bond termination; the Commission took his paperwork for review and follow-up, and the Utilities Director said the fees and one-year warranty are set in County Code and cannot be waived.

• Approved March 28, 2024 meeting minutes as presented (5-0)
• Adjourned the meeting at 7:58 p.m. (unanimous)
• No action taken on South Ridge Church request for $5,346.25 pro rata fee reimbursement and immediate bond termination; paperwork accepted for later review and follow-up
• No Unfinished Business or New Business discussed

By-laws Committee

The By-laws Committee is meeting to elect a chairman and determine the approach for addressing several policy items. The group will discuss the code of performance, electronic participation in meetings, and by-laws revisions.

• Election of a committee chairman
• Discussion of Code of Performance
• Discussion of Electronic Participation in Meetings Policy
• Discussion of By-laws Revisions (Part 2)

Legislative Committee

The committee will review the 2024 General Assembly session and preview the 2025 session. Lauren Gilbert of Advantus Strategies will lead discussions on potential priorities for 2025.

• Review of the 2024 General Assembly session
• Preview of the 2025 General Assembly session
• Discussion of potential 2025 General Assembly priorities

Board of Supervisors

The Board of Supervisors is holding a work session to discuss capital projects related to transportation. The focus of the meeting is the implementation of the Transportation Master Plan.

• Transportation Master Plan implementation
• Capital projects transportation

The Board agreed to move forward with four specific Smart Scale transportation applications and remove a fifth. Members also reached a consensus to pursue impact fees covering 100% of growth, which will be forwarded to the Planning Commission.

• Approved moving forward with 4 Smart Scale projects: Garrisonville Road Widening Phase 1, Route 1 at I-95 Coachman Circle, Route 1 at Potomac Hills, and Route 1 at Foreston Woods/Coal Landing Drive
• Removed Poplar and Truslow Road turn lanes from Smart Scale consideration to pursue local funding and revenue sharing
• Reached consensus to pursue impact fee payments for 100% of growth
• Agreed to send the Transportation Master Plan to the Planning Commission

Board of Supervisors

The Board of Supervisors will hold public hearings regarding mandatory water connections and the Clift Farm project's zoning and conditional use permit. The meeting also includes a consent agenda with various utility contracts and administrative appointments.

• Zoning reclassification from A-1 to R-2 for Clift Farm (Tax Map Parcels 46-79, 46-79H, 46-80)
• Conditional Use Permit for retirement housing at Clift Farm
• Proposed ordinance O24-11 regarding mandatory water connections
• Contract with Ramboll Americas Engineering Solutions, Inc. for Little Falls Run Wastewater Treatment renovations
• Lease agreement with White Oak Volunteer Fire Association, Inc. at 12 Newton Road

The Board voted 6-1 to deny the rezoning and conditional use permit for the Clift Farm senior housing project, overriding staff recommendations for the CUP. The Board also approved a consent agenda containing various administrative resolutions, including a lease for White Oak Volunteer Fire Association and IT security policies. Discussions on restructuring Board meetings concluded with consensus to move to a new schedule starting in August, though no formal vote was taken on the bylaws changes. The proposed Buc-ee's location was not voted on; staff confirmed it remains under review and will not appear before the Board until at least the fall.

• Denied Clift Farm rezoning from A-1 to R-2 (6-1)
• Denied Clift Farm Conditional Use Permit for retirement housing (6-1)
• Approved consent agenda excluding Items 10 and 11 (7-0)
• Approved reduction of five-year ownership requirement for Hughes family subdivision (7-0)
• Approved conversion of temporary part-time deputy position to regular part-time (7-0)
• Adopted Ordinance O24-11 amending mandatory water connection rules (7-0)
• Authorized closed meeting regarding Board v. Thorsen Properties litigation (7-0)
• Authorized settlement documents for Board v. Thorsen Properties case (7-0)

Historical Commission

The Historical Commission is meeting to discuss the status of several historical surveys and agreements. The body will review the Celebrate Virginia development and the Belle Plains Campground survey request. Members will also discuss the use of proceeds from Scheel Map sales.

• Celebrate Virginia Development Review: Status of 2001 MOA (VDHR #98-2257)
• Phase I/Reconnaissance Survey Request Letter for Belle Plains Campground
• Discussion on possible uses for Scheel Map Sales proceeds
• Update on Ivy Project at Oakenwold Memorandum of Agreement
• Counting House Request for Proposals status

The Historical Commission voted 6-0 to send letters recommending Phase 1 archaeological surveys for the Belle Plains Campground and Sherwood on the River properties. Staff reported that the Belle Plains historic review was approved because no code issues were triggered, but staff recommended surveys to assess potential cultural resources. The Commission also agreed to form a working group to assess the cost of replacing interpretive signs using proceeds from map sales.

• Motion to send letter recommending Phase 1 survey for Belle Plains Campground passed 6-0
• Motion to send letter recommending Phase 1 survey for Sherwood on the River passed 6-0
• Agreed to form working group to assess interpretive sign replacement costs
• April 4, 2024 minutes approved 6-0

Planning Commission Meetings

The Planning Commission will hold public hearings regarding design standard departures and comprehensive plan compliance. The body will also consider time limit extensions for several zoning and permit applications.

• Departure from design standards for North Stafford Office Park Complex Firestone (Tax Map Parcel 19-31J)
• Comprehensive plan compliance review for a telecommunications monopole on Tax Map Parcel 21-ROW
• Time limit extensions for Musselman Road Warehouse, Attain at Stafford, and The Arbors at Stafford

The Commission approved a 165-foot telecommunications tower in VDOT right-of-way and a landscaping design departure for a new Firestone shop. It also granted six-month time extensions for three pending development projects and cancelled the May 8 meeting.

• Approved landscaping departure for Firestone at North Stafford Office Park Complex (4-0)
• Approved Comprehensive Plan compliance for Milestone VDOT Aquia telecom tower (4-1)
• Approved 6-month time extensions for Musselman Road Warehouse, Attain at Stafford, and The Arbors at Stafford (5-0)
• Cancelled May 8, 2024 meeting (Voice Vote)
• Approved March 27, 2024 meeting minutes (Voice Vote)

Agricultural/PDR Commission

The Agricultural and Land Conservation Committee is meeting to review the Purchase of Development Rights Program funding and applications. The body will discuss target areas for land conservation and a farmers market application from Charlene Thomas.

• Purchase of Development Rights Program funding and applications
• Land Conservation target areas
• Farmers Market Application for Charlene Thomas

The Agricultural and Land Conservation Committee voted 4-0 to table the Farmer's Market application from Charlene Thomas until its next meeting to gather more information about proposed vendors. Staff reported that the Harris PDR property missed a required cut-off and will lose $175,000 in 2022 matching funds, while the AP Legacy (White Oak) property appraisal is complete and a deed draft is under review. The committee also approved the February 26, 2024 minutes 4-0 and discussed land conservation target areas, including unsafe roads and the REPI program area around Quantico.

• Tabled Farmer's Market application until next meeting for more vendor information (4-0)
• Approved February 26, 2024 minutes (4-0)
• Moved Unfinished Business agenda item up to accommodate guest (4-0)
• Reported Harris PDR property will lose $175,000 in 2022 matching funds due to missed cut-off
• Reported AP Legacy (White Oak) property appraisal complete; deed draft in first review
• Announced Board approved FY25 budget including $15,000 for landowner donation out-of-pocket costs

Parks and Recreation Advisory Commission

The commission will meet to discuss new business regarding Enon Technology Park. The body will also review unfinished business concerning smoke-free parks and the Autumn Ridge tennis courts.

• Discussion of Enon Technology Park
• Review of smoke-free parks initiative
• Discussion of Autumn Ridge tennis courts

Board of Supervisors

The Board of Supervisors will hold a public hearing to set the calendar year 2024 personal property-vehicle tax rate. The meeting includes decisions on utility contracts, road acceptances, and a conditional use permit for a Starbucks drive-through.

• Public hearing to set the CY 2024 personal property-vehicle tax rate
• Conditional use permit for Aquia Towne Center Starbucks drive-through facility
• Fiber optic cable engineering task order for White Oak Fire & Rescue Station over $200,000
• Petition to VDOT for street acceptance in Embrey Mill and Reserve at Woodstock Lane subdivisions
• Proposed ordinance to amend mandatory water connections (Sec. 25-71)

The Board of Supervisors set the Calendar Year 2024 personal property (vehicle) tax rate at $5.72 per $100 of assessed value, up from $5.49, on a 5-2 vote. It also voted 7-0 to direct staff to secure financing for five road projects for a Safe Streets 4 All federal grant application, and approved a conditional use permit for a Starbucks drive-through at Aquia Towne Center. The Board approved a cable franchise renewal with Verizon Virginia LLC and vacated a green area designation in Kendallwood Estates. Public comment covered opposition to a proposed Buc-ee's, the Clift Farm development, and the car tax rate.

• Set CY2024 personal property (vehicle) tax rate at $5.72 per $100 (5-2; Vanuch and Yeung nay)
• Adopted Resolution R24-155 directing staff to secure financing for five Safe Streets 4 All projects (7-0)
• Approved Resolution R24-131, cable franchise renewal agreement with Verizon Virginia LLC (7-0)
• Approved Resolution R24-78, conditional use permit for a Starbucks drive-through at Aquia Towne Center (7-0)
• Adopted Ordinance O24-15 vacating the green area designation on parcel 54T-1-A in Kendallwood Estates Section 1 (7-0)
• Approved the consent agenda, including 17 items such as a fire engine tanker purchase, a PDR purchase on parcel 25-38, and utility contracts (6-0; Allen absent)
• Approved the regular agenda as presented (6-0; Allen absent)
• Authorized closed meetings under Resolutions CM24-13 and CM24-14 for legal, property, and County Administrator recruitment matters (7-0 each)

Telecommunications Commission

The Commission will receive updates on the VATI and BEAD programs. Members will also review Verizon negotiations for a recommendation to the Board of Supervisors and discuss new internet service offerings.

• Update on VATI and BEAD Program
• Verizon negotiations and vote on recommendation to the Board of Supervisors
• Update on New Service Offering Internet

Historical Commission

The Historical Commission is meeting to select Preservation Awardees for a May 21 presentation. The body will also discuss meeting frequency and the demolition review of MCB Quantico Building 2106.

• Selection of Preservation Awardees
• MCB Quantico Building 2106 demolition review
• Ivy Project at Oakenwold Memorandum of Agreement update
• Counting House Request for Proposals status
• Little Falls NRHP eligibility determination update

The Commission approved a list of nominees for several preservation awards to be presented to the Board of Supervisors on May 21. The body also requested that its meeting minutes be included in the Board of Supervisors' packets.

• Approved preservation award nominees (6-0)
• Approved request to include Commission minutes in Board of Supervisors' packets (6-0)
• Approved March 7, 2024 meeting minutes (6-0)

Board of Supervisors

The Board of Supervisors is meeting to decide on the FY2025 budget, the FY2025-FY2035 Capital Improvement Program, and CY2024 tax rates. The body will also hold public hearings regarding cigarette, transient occupancy, and vehicle tax rates.

• Adoption of FY2025 budget and FY2025-FY2035 Capital Improvement Program
• Proposed increases to transient occupancy and cigarette tax rates
• Setting of CY2024 personal property-vehicle tax rate
• Proposed fee increases for blasting and fireworks fire permits
• Petition to VDOT to include Hornbeam Court and Forest View Road in the secondary system of state highways

The Board of Supervisors approved the FY2025 budget and a combined real estate and fire tax rate of $0.9067. The Board also increased the cigarette and transient occupancy tax rates and authorized a $97M VPSA bond advertisement for school projects.

• Set combined real estate tax rate and fire levy at $0.9067 (5-2)
• Approved FY2025 budget and appropriation (7-0)
• Adopted FY2025-FY2035 Capital Improvement Program (7-0)
• Increased cigarette tax from $0.30 to $0.40 per pack (7-0)
• Increased transient occupancy tax from 7% to 9% (7-0)
• Authorized $97M VPSA bond advertisement for schools and 3R projects (7-0)
• Approved increased fire permit fees for blasting and fireworks (7-0)
• Approved 10% fee increase for Parks and Recreation (7-0)

Architectural Review Board

The Architectural Review Board is resuming the process for the Sherwood Forest Proposed Historic Overlay District. The body is also discussing budget requests for 2025 regarding guidelines updates and a historic resources survey.

• Sherwood Forest Proposed Historic Overlay District process resumption
• Nominations for 2023 Annual Historic Preservation Awards
• State Survey and Planning Cost Share Program 2024-2025 funding opportunity
• Proposed 2025 budget request for county historic resources survey update
• Proposed 2025 budget request for Guidelines Update

The Architectural Review Board voted 4/0 to nominate Norman Schools for the 2023 Lifetime Achievement Award and approved its February 5, 2024 amended minutes 4/0. The board discussed resuming the Sherwood Forest historic overlay district process, which would first require a Board of Supervisors resolution referring it to the Planning Commission. Items on an architectural historian position and 2025 budget requests for a historic resources survey and guidelines update were discussed or deferred, not decided.

• Nominated Norman Schools for the 2023 Lifetime Achievement Award (4/0)
• Approved February 5, 2024 amended minutes (4/0)
• Sherwood Forest historic overlay district process discussed; no vote taken
• Architectural historian qualifications item moved to next meeting
• 2025 budget requests for historic resources survey and guidelines update discussed; no vote taken

Board of Supervisors

The Board of Supervisors is meeting for a work session to discuss the General Fund and the Capital Improvement Program. No other specific items are listed on the agenda.

• Budget work session: Capital Improvement Program
• Budget work session: General Fund

The Board appointed an interim County Administrator and ratified a contract with the Berkley Group, LLC. Members also held a budget work session to discuss tax rates, school funding, and capital projects, though no final budget was adopted.

• Appointed F. Craig Meadows as Interim County Administrator and Clerk (6-1)
• Ratified contract with Berkley Group, LLC for local government support services (6-1)
• Authorized closed session to discuss County Administrator recruitment (7-0)
• Certified actions of closed meeting (7-0)
• Consensus reached to set personal property tax rate at the second meeting in April
• Consensus reached to fund four additional VDOT mowing cuts

Utilities Commission

The Commission will hold a public hearing regarding Proposed Ordinance 024-11. This ordinance seeks to amend Stafford County Code SEC. 25-71 concerning mandatory water connections.

• Public hearing on Proposed Ordinance 024-11 (Mandatory Water Connections)
• Capital Project Updates
• 3R Updates
• FOG Update

The Commission approved a recommendation to send an amendment to the Chapter 25 Ordinance to the Board of Supervisors for review. The meeting also included updates on several water and sewer capital projects and a report on the Fats, Oils and Grease (FOG) program.

• Approved February 13, 2024 meeting minutes (6-0)
• Recommended Chapter 25 Ordinance Amendment for Board of Supervisors review (6-0)

Planning Commission Meetings

The Planning Commission will hold public hearings on zoning reclassifications and a conditional use permit. The body will also receive a presentation on the Transportation Master Plan.

• Zoning reclassification to remove Tax Map Parcel 40-32B from the Historical Resource Overlay District
• Zoning reclassification of Tax Map Parcel 30-152A from Agricultural (A-1) to Light Industrial (M-1) for Dominion Energy - Coal Landing Substation
• Conditional Use Permit for electrical substation use and height exceptions on Tax Map Parcel 30-152A
• Transportation Master Plan presentation by Matthew Lehane
• New TRC submission for Staffordshire – Hartwood Election District: preliminary plan for 336 residential lots

The Commission approved a zoning reclassification and conditional use permit for Dominion Energy to expand an electrical substation. It also approved removing a historic resource overlay from a small residential parcel. The April 10 meeting was cancelled.

• Approved removal of Historical Resource Overlay from Samuel and Dorothy Jackson property (7-0)
• Approved rezoning of Dominion Energy Coal Landing Substation from A-1 to M-1 (7-0)
• Approved Conditional Use Permit for Dominion Energy Coal Landing Substation expansion (7-0)
• Cancelled April 10 meeting (Voice Vote)
• Accepted nomination of Capital 95 Logistics LLC Oakenwold for Historic Preservation Award (Voice Vote)
• Approved January 24, 2024 meeting minutes (Voice Vote)
• Approved February 28, 2024 meeting minutes (Voice Vote)

Board of Supervisors

The Board of Supervisors and School Board are holding a joint work session. The body will discuss the proposed FY25 budget.

• Discussion on proposed FY25 budget

The Stafford County Board of Supervisors and School Board met in a joint work session on March 26, 2024 to discuss the proposed FY25 budget. School officials presented funding pressures including a $15 million request, $56.4 million in projected unmet needs, deferred maintenance, and a boiler failure at Rodney Thompson Middle School. The only recorded vote was a 6-0 voice vote allowing Ms. Vanuch to participate remotely; no budget decisions were made and the meeting adjourned at 5:08 p.m.

• Approved allowing Ms. Vanuch to participate remotely (6-0 voice vote; Ms. Allen absent)
• No vote taken on the FY25 budget or the schools' $15 million funding request
• No vote taken on the Drew Middle School rebuild size (1,100 vs 1,500 seats) or land
• No vote taken on the proposed $0.94 vs $0.91 tax rate
• No vote taken on the 3R deferred maintenance list or critical systems funding

Board of Supervisors

The Board of Supervisors is meeting for a work session to discuss the budget. The discussion focuses on the General Fund and the Capital Improvement Program.

• General Fund budget discussion
• Capital Improvement Program budget discussion

The Board of Supervisors held a budget work session on March 26, 2024, to discuss the Capital Improvement Program, the general fund, and school construction projects. No final budget decisions were made; staff presented consensus items from one-on-one meetings, including a proposed tax rate of 90.8 cents and reductions to school and library budgets. The Board also discussed Elementary School 19, with a straw poll showing four members supporting the current plan and three opposed, and debated a possible alternative site at Germanna. The meeting ended with a closed session on County Administrator recruitment.

• Approved remote participation for Ms. Vanuch (6-0, Ms. Allen absent)
• Adopted Resolution CM24-10 to authorize closed session on County Administrator recruitment (6-0, Ms. Vanuch absent)
• Adopted Resolution CM24-10(c) to certify the closed meeting (6-0, Ms. Vanuch absent)
• Straw poll on Elementary School 19: 4 yes (Diggs, Gary, English, Allen), 3 no (Yeung, Vanuch, Bohmke)
• No vote taken on budget tax rate or school funding; staff reported consensus on a 90.8 cent rate and $2 million reduction to schools

Board of Social Services

The Board of Social Services will discuss the FY 2025 County/State Budget and review statistics for foster care and benefit programs. The meeting includes updates on recruitment and the Special Welfare Fund.

• FY 2025 County/State Budget
• Foster Care Statistics
• Benefit Programs Statistics (Medicaid Unwinding, VaCMS replacement, and PIPP)
• Special Welfare Fund Update
• Recruitment Update

The Board approved the adoption of four children currently in foster care during a closed session. Members expressed support for renewing the lease at 1259 Courthouse Road for five years with a 2.5% annual increase. The Board also agreed to skip the April meeting, with the next session scheduled for May 20, 2024.

• Approved adoption of three children in foster care
• Approved adoption of one child in foster care
• Approved January 22, 2024 minutes
• Agreed to forego April meeting; next meeting set for May 20, 2024
• Expressed support for 5-year lease renewal at 1259 Courthouse Road

Parks and Recreation Advisory Commission

The commission will meet to discuss the implementation of smoke-free parks and the Autumn Ridge Tennis Courts. The meeting includes presentations for the Florence D. Helms and Red Fines Sportsmanship Awards.

• Discussion on smoke-free parks with VA Dept. of Health Youth
• Discussion on Autumn Ridge Tennis Courts
• Florence D. Helms & Red Fines Sportsmanship Award presentations

The Commission unanimously approved a motion to pursue the acquisition of tennis courts and a half basketball court from the Autumn Ridge HOA. Courtland High School students presented the "Share the Air" campaign promoting smoke-free parks. No other substantive decisions were made during the meeting.

• Approved motion to pursue acquisition of Autumn Ridge HOA tennis courts and half basketball court (unanimous)
• Approved February 18, 2024 minutes (unanimous)

Board of Supervisors

The Board of Supervisors is meeting for a work session to discuss the FY2025-34 Capital Improvement Program (CIP) budget. This session focuses on long-term capital planning and budgeting.

• FY2025-34 CIP budget work session

The Board held a work session to discuss the FY2025-34 Capital Improvement Plan, focusing on park rebuilds and school construction. No formal votes were taken; the session served to review project costs, funding sources, and timelines ahead of a public hearing.

• Requested updated funding data for Mountain View Park project
• Requested Commissioner of Revenue and Revenue Controller attend evening meeting
• Discussed potential staging of Musselman Park project to reduce debt

Board of Supervisors

The Board of Supervisors will hold public hearings regarding proposed CY2024 tax rates and the FY2025 budget and Capital Improvement Program. The body will also consider several contracts for infrastructure and park improvements.

• Public hearing on proposed CY2024 tax rates
• Public hearing on proposed FY2025 budget and FY2025-FY2035 Capital Improvement Program
• Contract with Anike Group, Inc. to build a skateboard park at St. Clair Brooks Memorial Park
• Work order with Sagres Construction Corporation for waterline replacement at Austin Run and Richmond Highway
• Proposed resolution to dissolve the Stafford County Historical Commission

The Board voted 7-0 to keep the Stafford County Historical Commission instead of dissolving it. They voted 6-1 to discontinue membership in the Potomac Watershed Roundtable. The Board also voted 7-0 to readvertise the personal property tax rate at $5.89 due to data discrepancies, with final budget adoption scheduled for April 2.

• Approved closed session for County Administrator recruitment (7-0)
• Approved Consent Agenda as amended, excluding Items 6 and 7 (7-0)
• Voted to NOT dissolve Stafford County Historical Commission (7-0)
• Voted to discontinue membership in Potomac Watershed Roundtable (6-1)
• Discussed retired K-9 medical fund; directed staff to include in budget for April vote
• Discussed additional early voting site; postponed decision pending future data
• Held public hearing on FY2025 budget and tax rates
• Voted to readvertise personal property tax rate at $5.89 (7-0)

Community Policy and Management Team

The Community Policy and Management Team will hold an audit engagement meeting with the OCS Auditor. The body will also convene in a closed session to discuss specific foster care cases and payments. A presentation on the PSSF Grant from Stafford DSS is scheduled under new business.

• Audit Engagement Meeting with Auditor Annette Larkin
• Closed session regarding Case Presentation #1: Request for TFC Placement
• Closed session regarding Supplemental Foster Care/Notification of Payments to CPMT
• Stafford DSS presentation of the PSSF Grant

The Community Policy and Management Team approved supplemental foster care expenditures and a consent agenda covering two group home placements and one therapeutic foster care placement, all after a closed session. Members also appointed Ronald Lynch as the Court Services Unit representative and Lindsay Steele as a RACSB representative on the FAPT. All votes recorded were 6 yes, 0 no. The minutes are dated February 26, 2024, though the meeting notice lists March 18, 2024.

• Approved the agenda (6-0)
• Approved the December 18, 2023 minutes (6-0)
• Convened a closed meeting under Virginia Code §2.2-3711 A (15) to discuss medical records (6-0)
• Certified the closed meeting by roll call (6 ayes)
• Approved supplemental foster care expenditures for November 2023 (6-0)
• Approved the TFC/Group Home consent agenda: 2 group home placements and 1 TFC placement (6-0)
• Appointed Ronald Lynch as the Court Services Unit representative on the CPMT (6-0)
• Appointed Lindsay Steele as an RACSB representative on the FAPT (6-0)

Legislative Committee

The Legislative Committee will receive a presentation from Advantus Strategies regarding the General Assembly session. The discussion will cover the state budget, priority initiatives, and a review of bills.

• General Assembly session update
• State budget update
• Priority initiatives review
• Bill review

Historical Commission

The Historical Commission is meeting to discuss the dissolution of the commission and review several archaeological and preservation projects. The body is also reviewing nominations for the 2023 Historic Preservation Awards.

• Dissolution of Historical Commission
• Project Review: Celebrate VA Villas at Town Celebrate
• Clift Farm Archeological Survey Recommendations (TM 46-79, 46-79H, 46-80)
• Crow’s Nest Outdoor Adventure Phase 1 Archeological Survey Recommendation
• Counting House Request for Proposals status

The Commission approved three award nominations and discussed a proposal by the Board of Supervisors to dissolve the Commission. Members also reviewed updates on several archaeological surveys and cultural resource projects.

• Approved nomination for Preservation Award for work on Golgotha Church (5-0)
• Approved nomination of Tyler Knutson for Emerging Preservationist Award (5-0)
• Approved nomination of Linda Tague for Cemetery Award (5-0)
• Approved February 1, 2024 meeting minutes (5-0)

Board of Supervisors

The Stafford County Board of Supervisors will hold a budget work session and regular meeting to discuss the FY2025 budget, tax rates, and capital improvement program, and will consider authorizing public hearings for these items. The board will also vote on a consent agenda covering appointments, fund appropriations, and various project approvals, and will hold public hearings on a Sheetz gas station and an asphalt plant.

• Authorize advertisement for public hearings on CY2024 tax rates, FY2025 budget, FY2025-2035 capital improvement program, VPSA bond issuance, and transient occupancy/cigarette tax increases
• Public hearing on conditional use permit for Sheetz on Warrenton Road (parcel 44-143)
• Public hearing on zoning reclassification for Kings Highway Asphalt plant (parcels 58-5A, 58-5B, 58-5G)
• Approve transportation impact fee roadway improvement project list and establish advisory committee
• Authorize congressional-directed spending applications for 4 projects (SCSO radios, I-95 to U.S. 1 water main, Enon Road & Route 1, Stefaniga Road roundabout)

The Board of Supervisors approved advertising a real estate tax rate of $0.8969 and a fire levy of $0.0131, totaling $0.91. They also approved several grant applications and a zoning reclassification for an asphalt plant. A request to advertise the VPSA bond issuance was deferred.

• Approved advertised real estate tax rate of $0.91 total (5-2)
• Approved zoning reclassification for Kings Highway Asphalt to M-2 Heavy Industrial (4-3)
• Approved conditional use permit for Sheetz on Warrenton Road (6-1)
• Approved Resolution R24-80 to affirm Lake Carroll Service District funding intent (7-0)
• Approved Resolution R24-81 for Lake Arrowhead dam spillway grant application (7-0)
• Approved Resolution R24-82 and R24-85 for transportation impact fees and advisory committee (7-0)
• Approved Resolutions R24-95 through R24-98 for congressionally-directed spending projects (7-0)
• Deferred Resolution R24-68 regarding VPSA bond issuance (4-3)

Board of Supervisors

The Board of Supervisors is meeting for a work session to discuss the General Fund budget. No other specific items are listed on the agenda.

• Budget work session: General Fund

The Board of Supervisors held a work session to discuss three budget scenarios based on tax rates of 91, 89, and 87 cents. No formal votes were taken; the session focused on the impact of these rates on school funding, public safety positions, and employee health insurance. Staff will provide additional data on tax increase percentages for further review.

Architectural Review Board

The Architectural Review Board will conduct a preliminary review of proposed new construction at Ingleside. The board will also discuss the dissolution of the Historical Commission and 2023 Historic Preservation Awards nominations.

• Preliminary review of proposed new construction at Ingleside
• Discussion of Historical Commission Dissolution
• 2023 Historic Preservation Awards Nominations
• State Survey and Planning Cost Share Program 2024-2025 funding for historic resources survey update
• Proposed 2025 budget requests for Guidelines Update and historic resources survey

Planning Commission Meetings

The Planning Commission will hold public hearings on zoning and permit requests for Clift Farm and a Starbucks at Aquia Towne Center. The body will also consider a preliminary site plan for four data centers in Hartwood.

• Zoning reclassification from A-1 to R-2 for Clift Farm (RC20153640)
• Conditional Use Permit for retirement housing at Clift Farm (CUP22154813)
• Conditional Use Permit for a drive-through facility at Aquia Towne Center Starbucks (CUP23154899)
• Preliminary site plan for four data centers totaling 948,200 square feet (SPR23155250)
• Construction plan for 107 single-family lots at Centreport Village Sec 2B & 4A

The Planning Commission voted 4-1, with one abstention, to recommend that the Board of Supervisors deny the Clift Farm rezoning from A-1 to R-2 for up to 141 age-restricted homes, and by the same tally recommended denial of the related conditional use permit. The Commission approved a conditional use permit for a Starbucks drive-through at Aquia Towne Center 6-0, and approved the Melrod preliminary site plan for four data centers totaling 948,200 square feet 5-0. The Commission also approved an updated electronic participation policy and cancelled its March 13 meeting for lack of advertised public hearings.

• Recommended denial of Clift Farm rezoning (A-1 to R-2, 141 age-restricted units) — passed 4-1, 1 abstention (Sellers opposed, Bratton abstained, Caudill absent)
• Recommended denial of Clift Farm conditional use permit for retirement housing — passed 4-1, 1 abstention (Sellers opposed, Bratton abstained, Caudill absent)
• Approved CUP for Starbucks drive-through at Aquia Towne Center — 6-0, Caudill absent
• Approved Melrod preliminary site plan for four data centers (948,200 sq ft) — 5-0, Caudill absent, Martinez left early
• Approved updated electronic participation policy — 5-0, Caudill and Martinez absent
• Cancelled March 13, 2024 meeting (no advertised public hearings) — voice vote, all aye
• Approved January 10, 2024 minutes as corrected — voice vote, all aye

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a request for a zoning variance. The body will also vote on meeting minutes and hold elections for board leadership positions.

• Variance request for 117 Jib Drive to increase allowable square footage for an accessory dwelling
• Adoption of January 23, 2024 meeting minutes
• Review of 2023 Draft Annual Report
• Election of Chairman, Vice Chairman, and Secretary

The Board of Zoning Appeals approved variance V24-01, allowing a 900-square-foot accessory dwelling unit at 117 Jib Drive instead of the 660.5 square feet permitted under the county code, by a 6-1 vote. The applicant, represented by H. Clark Leming for Justin and Amanda Clark, sought the extra roughly 239.5 square feet to add a separate bedroom for Amanda Clark's mother, Sherry Somerville, who has moderate to severe dementia. The board also approved the January 23, 2024 minutes with two corrections and the 2023 Draft Annual Report, and voted to table the election of officers to the next business meeting.

• Approved variance V24-01 for a 900 sq ft accessory dwelling at 117 Jib Drive (6-1, Ireland opposed)
• Approved January 23, 2024 BZA minutes with two corrections (unanimous voice vote)
• Approved the 2023 Draft Annual Report (unanimous voice vote)
• Tabled the election of Chairman, Vice-Chairman, and Secretary to the next business meeting (voice vote, ayes carried)

Board of Supervisors

The Board of Supervisors and School Board are meeting for a joint work session. The body will receive a presentation of the School Board's approved FY25 budget.

• Presentation of the School Board's approved FY25 budget

The Board of Supervisors accepted the resignation of County Administrator Randal E. Vosburg. The joint work session also included a presentation of the School Board's needs-based budget and discussions on teacher compensation and tax rates.

• Accepted resignation of County Administrator Randal E. Vosburg effective April 5, 2024 (6-1)
• Authorized closed session to discuss employee performance and employment matters (7-0)
• Certified closed meeting actions (7-0)
• Approved remote participation for Monica L. Gary (6-0)

Community Policy and Management Team

The Community Policy and Management Team will meet to review financial reports and audit updates. The body will convene in a closed session to discuss medical records, supplemental foster care payments, and group home/TFC placements.

• Closed session regarding supplemental foster care and notification of payments
• Closed session regarding group home/TFC placements
• Financial report and OCS Audit staff updates
• Appointment of Ronald Lynch as CSU alternate
• Appointment of Lindsey Steele as RACSB representative for FAPT

The Community Policy and Management Team approved its agenda and the prior meeting's minutes by 5-0 votes, then convened a closed session on youth cases and foster care spending. In closed session it approved a single residential room, a group home placement, a 4-week partial hospitalization program, and November 2023 Supplemental FC expenditures, each by 7-0 votes. The minutes note no public comment and no old or new business. The next meeting is set for February 26, 2024 at 3:30 in the Activities Room.

• Approved the agenda (5 yes, 0 no)
• Approved the November 20, 2023 minutes (5 yes, 0 no)
• Convened a closed meeting under Virginia Code §2.2-3711 A (15) (6 yes, 0 no)
• Certified the closed meeting (6 ayes, 1 abstain)
• Approved a single residential room for FC youth (7 yes, 0 no)
• Approved a group home placement for FC youth (7 yes, 0 no)
• Approved a 4-week partial hospitalization program for FC youth (7 yes, 0 no)
• Approved November 2023 Supplemental FC expenditures (7 yes, 0 no)

Agricultural/PDR Commission

The committee will discuss a farmers market application from Charlene Thomas. Members will also receive staff updates regarding the Purchase of Development Rights Program and the NVCT.

• Farmers Market Application – Charlene Thomas
• Purchase of Development Rights Program funding and applications
• NVCT Update
• Review of committee by-laws

The committee deferred a decision on a new farmer's market application pending more detail from the applicant. Members also voted to appoint County staff as the committee Secretary.

• Tabled farmer's market application from Charlene Thomas (4-0)
• Approved appointment of County staff as Secretary (4-0)
• Approved January 29, 2024 meeting minutes (3-0)

Legislative Committee

The Legislative Committee will meet to receive updates on the General Assembly session. The discussion includes a review of House and Senate budgets, priority initiatives, and specific bills. These updates will be presented by Kathy Burcher and Lauren Gilbert of Advantus Strategies.

• Review of House and Senate budgets
• Priority initiatives update
• Bill review

Board of Supervisors

At a February 22, 2024 budget work session, the Stafford County Board of Supervisors gave direction for the County Administrator to prepare budget options at 87, 89, and 91 cents per $100 of assessed value, rather than the 94-cent rate in the proposed budget. The Board also reached consensus to explore using $8 million freed up by a financial policy change to reduce the fire levy. No tax rate was adopted; the Board discussed advertising a rate and scheduled public hearings on proposed Development Services, Parks and Recreation, and Fire and Rescue fee increases for March 5. The Board also voted to authorize and later certify a closed meeting on an employee performance matter.

• Directed staff to prepare budget options at 87, 89, and 91 cent tax rates (consensus, no formal vote)
• Consensus to explore using $8 million from a financial policy change to reduce the fire levy
• Fee increases for Development Services, Parks and Recreation, and Fire and Rescue set for public hearing advertisement March 5 and adoption April 2
• Approved allowing Ms. Gary to participate remotely (5-0, 2 absent)
• Approved allowing Ms. Allen to participate remotely (7-0)
• Adopted Resolution CM24-05 authorizing a closed meeting on employee performance (7-0)
• Adopted Resolution CM24-05(C) certifying the closed meeting (7-0)

Board of Supervisors

The Board of Supervisors will receive a presentation on the proposed FY2025 budget and discuss a draft Transportation Master Plan. The body is also deciding on several infrastructure contracts and the establishment of a Transportation Impact Fee Advisory Committee.

• Presentation of proposed FY2025 budget
• Contract with Sagres Construction Corporation for the Berea Church Road project
• Purchase of three ambulances from Laake Enterprises, Inc. d.b.a. Fesco Emergency Sales
• Establishment of Transportation Impact Fee Advisory Committee and Roadway Improvement Plan Project List
• Granting easements at Curtis Memorial Park to the Virginia Department of Environmental Quality

The Board of Supervisors voted 6-1 to draft a letter requesting the School Board stop spending money on the Brooke Point site for Elementary School 19 and reconsider the Embrey Mill location. The Board also approved an $8.8 million contract for Berea Church Road construction and authorized the purchase of three ambulances. A proposed FY2025 budget of $1 billion was presented, including a proposed tax rate of $0.9175.

• Approved $8.8M contract with Sagres Construction for Berea Church Road (7-0)
• Authorized purchase of three ambulances via Laake Enterprises (7-0)
• Voted to draft letter asking School Board to move Elementary School 19 to Embrey Mill (6-1)
• Deferred approval of Jan 23 Joint Board/School Board budget work session minutes (7-0)
• Approved grant for opioid abatement treatment and crisis stabilization (7-0)
• Authorized closed session for legal consultation and appointment discussion (7-0)
• Appointed Henry Thomassen to IDA of Stafford (7-0)
• Presented proposed FY2025 budget of $1,006,659,515

Parks and Recreation Advisory Commission

The Commission will hold an organizational meeting to elect a Chairman and Vice Chairman and review its bylaws. The body will also discuss the status of Musselman Park and the Hampton Oaks Dog Park.

• Election of Chairman and Vice Chairman
• Review and revision of Commission Bylaws
• Discussion regarding Musselman Park
• Discussion regarding Hampton Oaks Dog Park
• Discussion and vote on Florence Helms Award nominations

The Commission elected a new Chair and Vice Chair and approved the minutes from November 16, 2023. Members selected a winner for the Florence Helms award via ballot. No changes were made to the commission bylaws.

• Elected Jay Rucker as Chair (unanimous)
• Elected Eric Futrell as Vice Chair (unanimous)
• Approved November 16, 2023 meeting minutes (unanimous)
• Selected Florence Helms award winner by ballot

Board of Zoning Appeals

The Utilities Commission will meet to nominate a Chair and Vice-Chair for 2024. The agenda also includes a director's report and a discussion on quarterly meetings.

• Nomination for Chair of the Utilities Commission 2024
• Nomination for Vice-Chair of the Utilities Commission 2024
• Approval of November 29, 2023 meeting minutes

The Commission elected a new Chair and Vice-Chair and approved changes to its bylaws regarding meeting frequency. The board also approved the minutes from the November 29, 2023 meeting.

• Elected Mr. Cox as Chair (5-0)
• Elected Ms. Epple as Vice-Chair (6-0)
• Approved November 29, 2023 meeting minutes (6-0)
• Approved bylaw changes to move meetings from monthly to quarterly and move the annual organizational meeting from January to February (6-0)

Board of Supervisors

The Board of Supervisors is meeting to discuss economic forecasting, budget assumptions, and development services. The session includes updates on the board strategic plan and ARPA funds.

• Economic forecasting and budget assumptions presentation
• Update on ARPA funds
• Request for Proposal (RFP) for Destination Stafford update
• Development services presentation
• Board strategic plan update

Board of Supervisors

The Board of Supervisors is holding an annual advance meeting to discuss board member dynamics and restructuring options for standing committees and board meetings. The session also includes a review of Saturday logistics.

• Discussion of standing committee and board meeting restructure options

The Board of Supervisors established consensus on several budget items, including the fire levy, transient occupancy tax, and the advertised tax rate. The Board also agreed to eliminate the Historical Commission and reallocate most ARPA funds.

• Consensus to implement $0.015 rate for fire levy
• Consensus to increase transient occupancy tax (TOT) by $0.02
• Consensus to advertise tax rate at $0.93 (excluding fire levy)
• Consensus to set aside $50,000 in Tourism Fund for Board discretion
• Consensus to eliminate the Historical Commission
• Consensus to keep the Parks and Recreation Commission
• Consensus to reallocate ARPA funding to all listed projects except Sheriff Command Bus
• Consensus to pursue phased two-year funding for jail increases

Legislative Committee

The committee will receive an update on the General Assembly session, priority initiatives, and bill and budget amendments. Members will also discuss the schedule for remaining committee meetings during the session.

• General Assembly session update
• Review of priority initiatives
• Review of bill and budget amendments
• Scheduling of remaining legislative committee meetings

Board of Supervisors

The Board of Supervisors will discuss several zoning reclassifications and land use permits. The meeting includes budgeting for the Courthouse Annex renovation and modular elementary school classrooms, as well as a mid-year financial review.

• Zoning reclassification for an asphalt plant at Kings Highway Asphalt (Tax Map Parcels 58-5A, 58-5B, 58-5G)
• Zoning reclassification from R-1 to M-2 for the RV Parkway project (Tax Map Parcel 45-98)
• Conditional Use Permit for a Raising Cane's drive-through at The Garrison at Stafford
• Budgeting and appropriation of funds for the Courthouse Annex renovation project
• Contract with Millennium Pools and Spas LLC for Mark Lenzi Lap Pool and Curtis Memorial Park wading pool

The Board approved $4.575M for modular classrooms and $350k for footers to address overcrowding at early childhood centers. It also adopted a resolution allowing farmers markets to operate in VDOT commuter lots using special event permits to avoid liability risks. Additionally, the Board approved several zoning reclassifications and a salary supplement for the County Treasurer.

• Approved $4.575M for 34 modular classrooms (7-0)
• Approved $350k for modular footers (7-0)
• Approved Resolution R24-77 for farmers market use of VDOT lots (7-0)
• Approved zoning reclassification for Kings Highway Asphalt deferred to March 5 (5-2)
• Approved zoning reclassification for RV Parkway to M-2 Heavy Industrial (7-0)
• Approved CUP for Raising Cane's drive-thru at Garrison at Stafford (7-0)
• Approved $102,500 VDEM grant for emergency communications officer bonuses (7-0)
• Approved $17,119 salary supplement for County Treasurer (5-2)

Architectural Review Board

The Architectural Review Board is meeting to welcome a new member and discuss the issuance of an RFP for the Counting House Restoration. The board is also reviewing potential funding for a county historic resources survey update.

• RFP issued for Counting House Restoration
• State Survey and Planning Cost Share Program 2024-2025 (50% funding opportunity)
• Professional qualifications for Architectural Historian as potential ARB member
• Guidelines Update
• Certified Local Government Annual Report submission

The Board approved the amended minutes from January 8, 2024, by a 5-0 vote. Staff issued a Request for Proposals (RFP) for the restoration of the Counting House, requiring compliance with federal historic standards. The Board also discussed applying for a state grant to fund 50% of a county-wide historic resources survey, which is estimated to cost between $40,000 and $60,000.

• Approved amended January 8, 2024 minutes (5-0)
• Issued RFP for Counting House restoration (COA required)
• Discussed application for 50% state grant for historic survey
• Proposed hiring historical architect on as-needed basis
• Submitted Certified Local Government Annual Report

Legislative Committee

The Legislative Committee will meet to discuss updates regarding the General Assembly session. The meeting includes a review of priority initiatives and specific bills presented by Advantus Strategies.

• General Assembly session update
• Review of priority initiatives
• Bill review presented by Kathy Burcher and Lauren Gilbert of Advantus Strategies

Historical Commission

The Stafford County Historical Commission is meeting to discuss archaeological survey recommendations and historic site eligibility. The body will also review nominations for the 2023 Historic Preservation Awards and provide updates on several ongoing project reviews.

• Clift Farm Archeological Survey Recommendations: Phase I and Phase II
• Stafford One Industrial Zoning Reclassification-Ravenswood Archeological Site
• Onville Road Widening Project: Ebenezer United Methodist Church eligibility for National Register of Historic Places
• Nominations for 2023 Historic Preservation Awards
• Proposed update to By-Laws regarding electronic participation in meetings

Agricultural/PDR Commission

The Agricultural and Land Conservation Committee will organize its 2024 work plan and calendar. The body will also review farmers market applications and receive a staff update on Purchase of Development Rights funding.

• Farmers Market Application: Long Family Market
• Farmers Market Application: Marshall Locklear
• Purchase of Development Rights Program funding and applications update
• Election of officers and 2024 work plan

The Agricultural and Land Conservation Committee elected John Howe as Chairman and Jeff Adams as Vice-Chair, both by 5-0 votes. It accepted an amended 2024 meeting calendar and work plan, both 5-0, and tabled by-laws discussion 5-0 pending legal clarification. The committee approved the Long Family Market and Marshall Farmers Market applications 5-0 each, contingent on Stafford County and VDOT reaching an agreement on the commuter lot permit; the Board of Supervisors is set to discuss the liability issue on February 6.

• Elected John Howe as Chairman (5-0)
• Elected Jeff Adams as Vice-Chair (5-0)
• Accepted amended 2024 meeting calendar, moving January 23 to January 29 and canceling May 27 (5-0)
• Accepted 2024 Work Plan with amendments (5-0)
• Tabled by-laws discussion pending County Attorney clarification on removing Secretary role (5-0)
• Approved Long Family Market application contingent on County and VDOT agreement (5-0)
• Approved Marshall Farmers Market application contingent on County and VDOT agreement (5-0)
• Approved April 24, 2023 minutes as printed (5-0)

Legislative Committee

The Legislative Committee will receive a presentation regarding the General Assembly from Advantus Strategies. The meeting includes a call to order and adjournment.

• General Assembly update presented by Advantus Strategies

Planning Commission Meetings

The Planning Commission is reviewing several zoning reclassifications and conditional use permits. Key items include a large-scale industrial project and a new fuel sales facility. The body will also consider residential subdivision plans and retirement housing.

• Belmont Park: Proposed rezoning of approx. 132.8 acres to Light Industrial (M-1) and Heavy Industrial (M-2) districts
• Sheetz on Warrenton Road: Conditional use permit for vehicle fuel sales, drive-through, and convenience store
• Clift Farm: Proposed rezoning from Agricultural (A-1) to Urban Residential – Medium Density (R-2)
• Clift Farm: Conditional use permit for retirement housing
• Mainline Townhouses: Preliminary subdivision plan for 114 townhouse lots on 14.74 acres

The Planning Commission recommended approval of the Belmont Park zoning reclassification to industrial districts and the Sheetz conditional use permit, both by 6-0 votes. The Commission also approved the Mainline Townhouses preliminary subdivision plan (5-1-1) and extended the time limit for the Aquia Towne Center Starbucks application. The Clift Farm rezoning and conditional use permit were deferred to February 28, 2024.

• Recommended approval of Belmont Park zoning reclassification (6-0)
• Recommended approval of Sheetz conditional use permit (6-0)
• Approved Mainline Townhouses preliminary subdivision plan (5-1-1)
• Approved time extension for Aquia Towne Center Starbucks CUP to July 1, 2024 (6-0)
• Deferred Clift Farm rezoning and CUP to February 28, 2024
• Cancelled February 14, 2024 meeting (6-0)
• Approved December 13, 2023 minutes (6-0)

Board of Supervisors

The Stafford County Board of Supervisors and the Stafford County School Board are holding a joint work session. The meeting is focused on discussing capital improvement planning needs for the schools.

• Discussion of Schools' Capital Improvement Planning Needs

The Board of Supervisors and School Board held a joint work session to discuss the selection of Brooke Point High School as the site for Elementary School 19. Members debated the transparency of the selection process, the cost of potential site changes, and permitting hurdles regarding modular classrooms. No formal votes were taken during this work session.

• Discussed School Board's 6-1 vote to proceed with Brooke Point High School site for Elementary School 19
• Reviewed estimated $73 million cost to deliver Brooke Point by 2026
• Discussed potential $5 million to $8 million cost increase if site is changed
• Reviewed permitting delays and the requirement for frost-free footers for modular buildings
• Discussed a process study on permitting to be delivered at the February 10, 2024 meeting

American with Disabilities Act Grievance Committee

The Americans with Disabilities Act Grievance Committee will meet to nominate a Chairman and Vice Chairman. The body will also approve previous meeting minutes and receive reports from the Chief Director and committee members.

• Nomination of Chairman
• Nomination of Vice Chairman
• Approval of January 24, 2023 minutes
• Report of the Chief Director

The committee appointed leadership for the term and approved minutes from the previous year. The Chief Director provided updates on accessibility renovations in county offices and plans for Musselman Park.

• Elected Bruce Bixby as Chair (5-0)
• Elected Theresa Quitto-Dickerson as Vice-Chair (5-0)
• Approved January 24, 2023 meeting minutes (4-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request for a special exception regarding a property in the Aquia Election District. The board will also review the August 22, 2023 minutes and the 2024 draft meeting schedule.

• Special exception request SE24-01/23155390 for Nicholas Wingert to expand a bed and breakfast inn at 148 Falling Creek Drive

The Board approved a special exception to increase the occupancy of an existing Bed and Breakfast from eight to 10 occupants and from four to five bedrooms. The board also approved the minutes from August 22, 2023, and adjusted the 2024 meeting schedule.

• Approved special exception SE24-01/23155390 to expand Bed and Breakfast occupancy to 10 people in 5 bedrooms (5-1)
• Approved minutes of August 22, 2023
• Changed November meeting date from November 26 to November 12

Board of Social Services

The Board will review Foster Care and Benefit Program statistics, including updates on Medicaid Unwinding and the replacement of VaCMS. The meeting also includes a discussion regarding the FY 2025 County/State Budget.

• Review of Foster Care Statistics
• Review of Benefit Programs Statistics (Medicaid Unwinding, VaCMS replacement, and PIPP)
• FY 2025 County/State Budget discussion
• Special Welfare Fund Update

The Board approved a change to Department of Social Services lobby hours, effective March 1, 2024, closing at 4:00 PM instead of later. The Board also agreed to skip the February meeting and reviewed statistical data on foster care, Medicaid renewals, and benefit programs. Chairman Donahoe was noted as having been appointed to a new four-year term on the Board.

• Approved minutes from October 23, 2023 meeting
• Agreed to skip February 2024 Board meeting
• Approved DSS lobby hours change to 8:00 AM - 4:00 PM effective March 1, 2024
• Reviewed foster care statistics for Oct-Dec 2023
• Reviewed Medicaid unwinding progress (70% renewals completed)
• Reviewed FY 2025 budget submission status
• Reviewed Special Welfare Fund balance ($355,476 as of June 2023)
• Reviewed recruitment updates for vacant specialist positions

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Chesapeake Bay Board is reviewing an application from Matan Crossroads LLC to construct a second private entrance at the Potomac Creek Commerce Center. The proposal involves a driveway crossing that would impact 0.48 acres of the Chesapeake Bay Resource Protection Area buffer.

• Public Hearing for Special Exception Application AP 23155272 (Resolution CBB24-01)
• Proposed 0.48-acre RPA impact for a second driveway crossing on Tax Map Parcel 46-4
• Proposed mitigation including a bioretention basin and planting of 13 canopy trees, 26 understory trees, and 39 shrubs
• Election of Board Chairman and Vice-Chairman
• Review of wetlands and Chesapeake Bay in-lieu-fees account balances

The Chesapeake Bay Board approved a resolution allowing a second private entrance for the Matan Crossroads project to cross a perennial stream and impact a resource protection area buffer. The board also elected its chair and vice-chair and approved previous meeting minutes.

• Elected Sue Henderson as Chair (unanimous)
• Elected Mary Rust as Vice-Chair (unanimous)
• Approved January 30, 2023 meeting minutes (unanimous)
• Approved Resolution CBB24-01 for Matan Crossroads special exception to impact 20,834 sq ft of RPA (unanimous)
• Approved agenda amendment to include public comment (unanimous)

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The January 22, 2024, meeting agenda includes the election of a Chairman and Vice-Chairman for the Wetlands Board. The board will also review the minutes from the September 18, 2023, meeting.

• Election of Chairman
• Election of Vice-Chairman
• Approval of September 18, 2023, meeting minutes

The Stafford County Wetlands Board elected Sue Henderson as chair and Mary Rust as vice-chair, both unanimously, and unanimously approved the January 30, 2023 meeting minutes. No new business, chairman's report, or applications were before the board; staff said no applications exist for February, so those meetings are cancelled. Staff reported a state-required update to the county wetlands ordinance is set for a Board of Supervisors public hearing on February 6, 2024. The board also discussed, without deciding, how in-lieu fee funds could be used for future tidal wetlands restoration projects.

• Elected Sue Henderson as chair (unanimous)
• Elected Mary Rust as vice-chair (unanimous)
• Approved January 30, 2023 Wetlands Board minutes (unanimous)
• Adjourned at 7:40 p.m. (motion by Rudasill, seconded by Rust)
• No new business or chairman's report recorded
• No applications for February; those meetings cancelled per staff

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Coastal Primary Sand Dunes Board will hold a meeting to conduct the election of a Chairman and Vice-Chairman. The board will also review and approve the minutes from the January 30, 2023, meeting.

• Election of Chairman
• Election of Vice-Chairman
• Approval of January 30, 2023, meeting minutes

The Coastal Primary Sand Dunes Board met on January 22, 2024, with a quorum of 5 of 7 members. Sue Henderson was unanimously elected chair and Mary Rust unanimously elected vice-chair. The board unanimously approved the January 30, 2023 meeting minutes. No new business, chairman's report, or staff report was presented, and the meeting adjourned at 7:43 p.m.

• Elected Sue Henderson as chair (unanimous)
• Elected Mary Rust as vice-chair (unanimous)
• Approved January 30, 2023 meeting minutes (unanimous)
• Adjourned with no new business

Legislative Committee

The committee will receive an update regarding the General Assembly from Advantus Strategies. The meeting also includes a discussion on attending the VACO Local Government Day.

• General Assembly update presented by Advantus Strategies
• Discussion of VACO Local Government Day attendance

Board of Building Code Appeals

The Board of Building Code Appeals will conduct an organizational meeting to elect a Chair and Vice-Chair. The agenda also includes approving amended bylaws and the minutes from the July 11, 2023 meeting.

• Election of Chair
• Election of Vice-Chair
• Approval of Amended Bylaws
• Approval of July 11, 2023 Meeting Minutes

The Board elected a Chair and Vice-Chair and unanimously approved amended bylaws. The board also approved the minutes from July 11, 2023. Members discussed the need for independent legal representation and challenges regarding modular building appeals.

• Elected Stacey Lampman as Chair (unanimous)
• Approved amended bylaws (unanimous)
• Elected J.C. Hall as Vice-Chair (unanimous)
• Approved July 11, 2023 meeting minutes (unanimous)

Board of Supervisors

The Board will consider a request from the School Board to fund modular elementary classrooms and review a rezoning for the RV Parkway project. Other items include updates to wetlands ordinances and discussions regarding federal transportation grants.

• Proposed rezoning of parcel 45-98 from R-1 to M-2 (RV Parkway)
• Funding request for modular elementary school classrooms
• Ordinance to repeal and replace Stafford County Code Chapter 27 regarding wetlands
• Change order for corrective work on the Lower Accokeek sewer crossing at US Route 1
• Discussion on applying for USDOT RAISE and SS4A grant funding

The Board approved a RAISE grant proposal for Enon Road and authorized a new full-time deputy registrar position. A request for funding for modular school classrooms was denied as a time-sensitive item. The Board also approved several consent agenda items including open space easements and museum funding.

• Approved RAISE grant proposal for Enon Road (7-0)
• Approved addition of full-time deputy registrar position (6-1)
• Denied time-sensitive status for modular school classroom funding (3-4)
• Approved grant for open space easement on parcel 56-112A (7-0)
• Approved funding for Stafford Museum and Cultural Center (7-0)
• Approved settlement agreement for Embrey Mill subdivision proffers (7-0)
• Approved participation in PFAS national class action lawsuit agreement (7-0)
• Approved appointment of Nicholas Kwatnoski to CTAC (7-0)

Legislative Committee

The committee will hold an election for its chairman and receive a General Assembly update. The agenda also includes an advocacy request from the Coalition Against Bigger Trucks (CABT).

• Election of Committee Chairman
• General Assembly update
• Coalition Against Bigger Trucks (CABT) advocacy request

Telecommunications Commission

The Commission will hold elections for the Chairman and Vice Chairman positions. Members will also discuss changing by-laws regarding the frequency of future meetings.

• Chairman and Vice Chairman nominations and elections
• Proposed changes to by-laws regarding meeting frequency

The Telecommunications Commission elected Kelly Carder as Chairman and Steve Herman as Vice Chairman, both by unanimous votes. It approved minutes from the previous meeting and unanimously changed its bylaws to move from monthly to quarterly meetings (January, April, July, October), with special meetings allowed if needed. The next meeting is set for April 11, 2024. Staff updates noted the 2022 VATI Grant is being closed out and Comcast is current on its PEG fees.

• Elected Kelly Carder as Chairman (unanimous)
• Elected Steve Herman as Vice Chairman (unanimous)
• Approved minutes from the previous meeting (unanimous)
• Approved bylaw change moving meetings from monthly to quarterly, with special meetings allowed (unanimous)
• Set next meeting for April 11, 2024

Planning Commission Meetings

The Planning Commission will consider a rezoning request and conditional use permit for retirement housing at Clift Farm. They will also discuss amending the definition of hospital in the Zoning Ordinance.

• Rezone Clift Farm from A-1 to R-2 (Parcel Nos. 46-79, 46-79H, and 46-80)
• Conditional use permit for retirement housing at Clift Farm
• Amend definition of hospital in Zoning Ordinance

The Commission deferred decisions on the Clift Farm rezoning and conditional use permit to allow for further review of resident concerns. It unanimously approved an ordinance amendment to clarify the definition of a hospital. The body also elected its 2024 officers and approved the annual report and meeting schedule.

• Elected Steven Apicella as Chair (6-0)
• Elected Willie Shelton, Jr. as Vice-Chairman (6-0)
• Elected Martin Martinez as Secretary (6-0)
• Tabled Clift Farm rezoning and conditional use permit to the second February meeting (7-0)
• Approved amendment to the Zoning Ordinance regarding the definition of hospital (unanimous)
• Approved 2024 draft meeting schedule (voice vote)
• Approved 2023 draft annual report (voice vote)
• Appointed Laura Sellers as liaison to the Economic Development Authority

Architectural Review Board

The Architectural Review Board will conduct elections for Chair, Vice Chair, and Secretary. The meeting also includes a review of board by-laws and a discussion regarding funding for the 2024-2025 historic resources survey update.

• Election of Chair, Vice Chair, and Secretary
• Review of Board By-Laws
• State Survey and Planning Cost Share Program funding opportunity
• Discussion of professional qualifications for potential ARB members
• Approval of December 4, 2023, meeting minutes

The Architectural Review Board elected Linda Burdette as chair, Mark Ethridge as vice chair, and Kim Taylor-Wilson as secretary, each by a 5/0 vote. It approved the amended December 4, 2023 minutes 5/0. Members agreed to pursue a state cost-share application to update the county historic resources survey, last done countywide in 1992, but took no vote; a vote is needed once the 2024 application is available. The board also discussed seeking Board of Supervisors permission to hire an architectural historian as needed rather than keeping one on the board, with Taylor-Wilson to research qualifications and cost.

• Elected Linda Burdette as Chair (5/0)
• Elected Mark Ethridge as Vice Chair (5/0)
• Elected Kim Taylor-Wilson as Secretary (5/0)
• Approved amended December 4, 2023 minutes (5/0)
• No vote taken on pursuing 50% state cost-share for a historic resources survey update; vote deferred until the 2024 application is available
• No action needed on Staff Liaison Guidelines & Basic Legal Information, distributed for review
• Agreed to add board vacancy information to the yearly letter to Historic District property owners; staff to add the line
• No update on Guidelines Update; Certified Local Government annual report still pending member training information

Historical Commission

The Commission will conduct elections for Chairperson, Vice Chairperson, and Secretary. Members will also review archaeological survey recommendations and cemetery delineation reports.

• Election of Chairperson, Vice Chairperson, and Secretary
• Baron Infrastructure Plan: Phase 1 Archeological Survey Recommendation
• Valley View Cemetery/Big Spring Manor Development Cemetery Delineation Report
• Review of By-Laws with final edits from Assistant County Attorney
• 930, 936, 952, 962 Courthouse Road Project Phase 1B Survey Report

The Commission recommended a Phase 1 archaeological survey for a 3.38-acre infrastructure project within the Fredericksburg Battlefield. The board also elected its 2024 leadership and requested an electronic meeting policy be added to the bylaws.

• Recommended Phase 1 archaeological survey for Baron Infrastructure Plan (4-0)
• Elected James Tully as Chairperson for 2024
• Elected Anita Dodd as Vice Chairperson for 2024
• Elected Martha Newton as Secretary for 2024
• Requested electronic meeting policy be added to bylaws
• Approved December 7, 2023 minutes (4-0)
• Removed interpretive sign request for 22nd Regiment of NJ from agenda

Board of Supervisors

The Stafford County School Board and Board of Supervisors will hold a joint work session to discuss the FY25-FY34 capital improvement plan. The session includes updates on project cost increases for Elementary Schools 18 and 19 and the status of the Clift Farm property.

• Discussion of FY25-FY34 Schools Capital Improvement plan
• Update on increased project costs for Elementary Schools 18 and 19
• Status update regarding school board-owned Clift Farm property

The Stafford County Board of Supervisors and School Board held a joint work session to discuss the FY25-FY34 Capital Improvement Plan (CIP). The boards reviewed the status of school construction projects, including Elementary Schools 18 and 19, and the need for rebuilding Drew Middle School, Rising Star, and Hartwood Elementary. No formal votes were taken during this work session, which focused on project timelines, site selection, and potential funding strategies.

• Discussed school construction priorities and timelines
• Reviewed status of Elementary Schools 18 and 19
• Explored potential funding via sales tax referendum

Board of Supervisors

The Board of Supervisors is conducting its annual organizational meeting to elect a Chairman and Vice Chairman. The agenda also includes approving the 2024 meeting schedule and making various board appointments.

• Election of the Chairman and Vice Chairman
• Economic development incentive agreement with Amazon Data Services, Inc.
• Approval of the 2024 Board meeting schedule
• Appointments to boards, authorities, committees, and commissions
• Adoption of the 2024 Code of Performance

The Board of Supervisors approved a performance agreement with Amazon Data Services, Inc. for data center development. The Board also elected its leadership for 2024, approved the annual meeting schedule, and designated additional paid holidays for county employees.

• Elected Meg Bohmke as Chairman (4-3)
• Elected Tinesha O. Allen as Vice-Chair (4-3)
• Approved 2024 Board meeting schedule (7-0)
• Approved additional paid holidays for 2024 employees (4-3)
• Approved economic development incentive agreement with Amazon Data Services, Inc. (7-0)
• Approved appointments to various boards, committees, and commissions (various tallies)
• Appointed members to the Workforce and Affordable Housing Committee (5-2)