Sterling public meetings in 2025

City Commission

The City Commission will discuss a job creation agreement with KMW, Ltd. and approve several city-wide ordinances. The body is also reviewing professional service contracts for auditing and legal representation.

• Job Creation agreement and Hiring and Training Plan with KMW, Ltd. for CDBG Economic Development
• Change Order #4 for KMW expansion wastewater improvement project: $6,286
• 2025 Uniform Public Offense Code (UPOC) and Standard Traffic Ordinance (STO) for Kansas Cities
• Fiscal Year 2025 financial audit services with Loyd Group: not to exceed $19,300
• Legal services retainer agreement with Bush, Bush & Shanelec: $24,000

The commission approved a $6,286 change order for the KMW wastewater project and raised the manager’s change‑order spending limit to $9,999. It also adopted the 2025 Uniform Public Offense Code and the 2025 Standard Traffic Ordinance, each by unanimous vote. Additionally, the city retained Loyd Group for its FY2025 audit and Bush, Bush & Shanelec for legal services.

• Approved agenda amendment to add striking item H.1 and payable to Blue Cross Blue Shield (5-0)
• Approved Consent Agenda (5-0)
• Approved Change Order #4 for KMW wastewater improvement project, $6,286 (5-0)
• Increased City Manager spending authority for change orders to $9,999 (5-0)
• Adopted ordinance adopting the 2025 Uniform Public Offense Code (5-0)
• Adopted ordinance adopting the 2025 Standard Traffic Ordinance (5-0)
• Approved engagement letter with Loyd Group for FY2025 audit services, up to $19,300 (5-0)
• Approved retainer agreement with Bush, Bush & Shanelec for legal services, $24,000 (5-0)

City Commission

The Sterling City Commission will hold a public hearing on Budget Amendment #2 and consider adopting the Fiscal Year 2025 amended budget. The commission will also consider an ordinance granting a franchise agreement to Black Hills Energy for natural gas service. Both items are scheduled for the December 1, 2025 regular meeting.

• Public hearing on Budget Amendment #2 and adoption of FY2025 amended budget
• Ordinance to grant Black Hills Energy a franchise for natural gas service
• Approval of minutes from the November 17, 2025 meeting (Consent Agenda)
• Approval of accounts payable totaling $501,399.44 (Consent Agenda)
• Breakdown of accounts payable: $194,761.88 for KMW expansion wastewater, $189,206.33 for KMW expansion roadway, $80,192.85 for Sterling Community Cemetery tax distribution

The City Commission opened and closed a public hearing on Budget Amendment #2, then approved the amendment and adopted the Fiscal Year 2025 Amended Budget, increasing the Sewer Fund by $100,000 with an $80,000 transfer from the Water Fund. The commission also approved an ordinance granting Black Hills Energy a new 10‑year franchise agreement for natural gas service at a 5% fee. All motions carried 4‑0.

• Approved agenda (4-0)
• Approved November 17, 2025 meeting minutes (4-0)
• Approved November 26, 2025 accounts payable (4-0)
• Opened public hearing on Budget Amendment #2 (4-0)
• Closed public hearing on Budget Amendment #2 (4-0)
• Approved Budget Amendment #2 and adopted FY2025 Amended Budget (4-0)
• Approved ordinance granting franchise agreement with Black Hills Energy (4-0)
• Adjourned meeting (4-0)

City Commission

The Sterling City Commission will meet to discuss updates on the Peace Estates housing addition, a proposed ethics sanctions clause, and a revised Master Fee Schedule. The body will also consider adopting a Civil Rights/Fair Housing Policy and a grant agreement with the Kansas Department of Commerce.

• Receive update on Peace Estates housing addition
• Approve ordinance amending City Code ethics section
• Adopt Civil Rights/Fair Housing Policy
• Approve CDBG Economic Development grant agreement
• Approve resolution to revise Master Fee Schedule

The City Commission voted 5-0 to amend Section 1-210 of the City Code, adding a sanctions clause for violations of the code of ethics. Commissioners also voted 5-0 to adopt a Civil Rights/Fair Housing Policy. The update on the Peace Estates housing addition was presented for information only and no action was taken.

• Approved agenda (5-0)
• Approved 11/3/2025 meeting minutes (5-0)
• Approved 11/14/2025 accounts payable (5-0)
• Approved ordinance amending Section 1-210 to add sanctions clause (5-0)
• Adopted Civil Rights/Fair Housing Policy (5-0)
• No action taken on Peace Estates housing addition update (informational)

City Commission

The Sterling City Commission will consider several items, including a $40,794 purchase of 3M Scott Air-Pak X3 Pro self‑contained breathing apparatuses. An ordinance updating electric utility interconnection standards will also be voted on. Updates will be received on the KMW expansion project and on volunteer fire department projects. Licenses to sell cereal malt beverages for Casey’s #3623 and Dillon’s #7 are on the consent agenda.

• Approve purchase of 3M Scott Air-Pak X3 Pro SCBA equipment from MES Life Safety for $40,794
• Approve ordinance adopting updated electric utility Interconnection Standards
• Receive update from KMW and Schaefer Architects on the KMW expansion project
• Receive update from the Fire Chief on Sterling Volunteer Fire Department projects
• Approve licenses to sell cereal malt beverages for Casey’s #3623 and Dillon’s #7

The commission approved the meeting agenda (5‑0) and the consent agenda (5‑0), which included approval of the prior meeting minutes, accounts payable, and two cereal malt beverage licenses. Commissioners voted to purchase four 3M Scott Air‑Pak X3 Pro self‑contained breathing apparatuses and related equipment for $40,794 (5‑0). No action was taken on the KMW expansion update or the fire department project updates, which were informational only.

• Approved meeting agenda (5‑0)
• Approved consent agenda (5‑0)
• Approved 10/20/2025 minutes (5‑0)
• Approved 11/3/2025 accounts payable (5‑0)
• Approved license for cereal malt beverage – Casey’s #3623 (5‑0)
• Approved license for cereal malt beverage – Dillons #7 (5‑0)
• Approved purchase of 3M Scott Air‑Pak X3 Pro SCBAs, $40,794 (5‑0)
• No action taken on KMW expansion update (informational)

City Commission

The City Commission will discuss amending regulations for special purpose vehicles, including golf carts and micro utility trucks. The body will also consider accepting a donated handicap accessible swing for Evergreen Park.

• Ordinance amending special purpose vehicle (SPV) regulations for golf carts, work-site utility vehicles and micro utility trucks
• Acceptance of a handicap accessible swing donation from Kansas Freemasons, Sterling Lodge No. 171 for Evergreen Park
• Accounts payable for $390,632.42, including $183,099.19 for an Altec Industries electrical distribution bucket truck

The City Commission voted 5-0 to adopt an ordinance amending Chapter XIV, Article 6 of the City Code to allow properly equipped golf carts to operate after dark and to give work‑site utility vehicles and micro utility trucks greater freedom of operation. A motion to accept a donation of a handicap‑accessible swing for Evergreen Park failed 0-5, and the commission then tabled the swing donation and placement until more information is provided, with a 5-0 vote. The agenda and consent agenda items were also approved unanimously, and the meeting was adjourned 5-0.

• Approved agenda (5-0)
• Approved consent agenda items (5-0)
• Approved SPV regulation amendment ordinance (5-0)
• Failed to accept handicap accessible swing donation (0-5)
• Tabled swing donation and placement motion (5-0)
• Adjourned meeting (5-0)

City Commission

The Sterling City Commission will consider an ordinance that changes the rural‑residential electric utility rate to match the city‑residential rate, as presented by City Manager Ian Hutcheson. Commissioners will also vote on the Second Addendum to the Construction Contract for the Peace Estates Phase 1 development to bring the $650,000 MIH grant back into compliance. In addition, the commission will discuss amendments to electric‑utility interconnection standards to align with the Substitute for House Bill 2149 and will approve routine items on the consent agenda, including $115,291.02 in accounts payable.

• Ordinance amending the rural‑residential electric rate to align with the city‑residential rate.
• Second Addendum to the Construction Contract for Peace Estates Phase 1 (rental units, $650,000 MIH grant).
• Addendum 2 to the Moderate‑Income Housing Grant Agreement for Peace Estates Phase 1.
• Discussion of electric‑utility interconnection standards to comply with Substitute for HB 2149.
• Consent agenda payment of $115,291.02 (including $20,355.18 LIEP energy subsidy repayment, $12,892.44 T & R Electric Supply transformers, $9,975.47 KS Dept. of Revenue water fees and taxes, $7,320.00 Hood Construction sidewalk program).

The Sterling City Commission approved the Second Addendum to the Moderate‑Income Housing Grant Agreement for the Peace Estates Phase 1 development, changing all 14 units to rental status. The motion passed unanimously with a 5‑0 vote. The commission also approved the meeting agenda, the prior meeting minutes, and the accounts payable items, each by a 5‑0 vote. The item on amending the electric utility interconnection standards was discussed only, with no action taken.

• Approved agenda (5-0)
• Approved 9/15/2025 meeting minutes (5-0)
• Approved 10/3/2025 accounts payable (5-0)
• Approved Second Addendum to MIH Grant Agreement for Peace Estates Phase 1 (5-0)

Park Advisory Board

The Sterling Park Advisory Board approved using the $500 #500forGood micro‑grant for an accessible play feature at a city park. It also recommended the City purchase one new backless bench for Dysart Park and approved a By‑Laws Subcommittee, appointing three members. The board discussed maintenance and improvement ideas for Sterling Lake, Evergreen, and Library Parks, as well as shade amenities, but took no further action on those items.

• Allocate $500 #500forGood micro‑grant to an accessible play feature (approved)
• Recommend City purchase one new backless bench for Dysart Park (approved)
• Establish By‑Laws Subcommittee and appoint Chairman Nichols, Board Member Anthony, and Board Member Bush (approved)
• Discuss maintenance/improvements for Sterling Lake, Evergreen, and Library Parks (no action)
• Discuss provision of shade amenities and donated shade structure for Evergreen Park (no action)

Planning Commission

The Sterling Planning Commission will hold a public hearing to consider a variance request for a single-family home at 101 Country View Lane. The applicant seeks to reduce side and rear yard setbacks and increase lot coverage beyond the R-1 district regulations.

• Public hearing for variance BZA-V-2025-001 at 101 Country View Lane
• Consideration of reduced side yard setback (4 feet vs. 7 feet required)
• Consideration of reduced rear yard setback (22 feet vs. 25 feet required)
• Consideration of increased lot coverage (39% vs. 35% maximum)
• Approval of minutes from Planning Commission Special Meeting July 24, 2025

The commission opened and then closed a public hearing on variance BZA-V-2025-001 for 101 Country View Lane. After hearing public comments, the commission approved the resolution to grant the variance. All motions carried unanimously (4-0).

• Approved agenda (4-0)
• Approved consent agenda (4-0)
• Opened public hearing on variance BZA-V-2025-001 (4-0)
• Closed public hearing on variance BZA-V-2025-001 (4-0)
• Approved variance BZA-V-2025-001 for 101 Country View Lane (4-0)

City Commission

The Sterling City Commission meeting on September 15, 2025 will consider several items on its agenda. Commissioners will vote to amend the rural‑residential electric utility rate and to approve Addendum 2 and a Land Use Restrictive Agreement for the Peace Estates Phase 1 development. The body will also consider authorizing a grant application to the Kansas Department of Transportation’s Fall 2025 Cost Share Program. Routine consent‑agenda items include a $200,416.71 accounts payable payment and permits for a Kansas Ethanol fun run and a Lyons Salt Company fireworks display.

• Approve ordinance amending the rural‑residential electric utility rate
• Approve Addendum 2 to the construction contract for Peace Estates Phase 1
• Approve Land Use Restrictive Agreement (LURA) for Peace Estates Phase 1
• Authorize grant application for KDOT Fall 2025 Cost Share Program
• Approve accounts payable of $200,416.71 and special event permits for Kansas Ethanol Fun Run and Lyons Salt Company fireworks

The commission approved an ordinance that makes the rural‑residential electric rate the same as the city‑residential rate. It also approved the Second Addendum to the construction contract and a Land Use Restrictive Agreement for the Peace Estates Phase 1 housing development. The agenda and consent items (previous minutes, accounts payable, a special event permit and a fireworks permit) were approved, and the city authorized a grant application to the Kansas Department of Transportation’s Fall 2025 Cost‑Share Program.

• Approved agenda (5‑0)
• Approved consent agenda items – 9/2/2025 minutes, 9/12/2025 accounts payable, Kansas Ethanol Fun Run permit, Lyons Salt Company Picnic fireworks (5‑0)
• Approved ordinance amending rural‑residential electric rate to match city‑residential rate (5‑0)
• Approved Second Addendum to Construction Contract for Peace Estates Phase 1 (5‑0)
• Approved Land Use Restrictive Agreement for Peace Estates Phase 1 (5‑0)
• Authorized grant application for KDOT Fall 2025 Cost‑Share Program (outcome authorized; vote not recorded)

City Commission

The Sterling City Commission will hold public hearings and vote on the Fiscal Year 2026 budget and a revenue-neutral rate adjustment. Commissioners will also award a construction contract for the 2025 street resurfacing project and consider several special event permits and appointments.

• Hold public hearing and approve resolution to exceed Revenue Neutral Rate (RNR) for FY2026
• Hold public hearing and adopt FY2026 budget
• Award construction contract for 2025 street resurfacing project to Holland Paving, estimated cost $235,006
• Approve special event permit for Warrior Fest (Sterling Chamber of Commerce / Sterling Main Street)
• Approve special event permit for Rice County Hospital District #1 1K/5K Event Fundraiser

The commission approved the agenda and consent agenda items unanimously. It adopted a resolution to exceed the Revenue Neutral Rate and then adopted the FY 2026 budget, setting the city mill levy at 42.643. The commission also awarded the 2025 street resurfacing contract to Holland Paving for $235,006 and appointed Ed Feil to the Housing Authority Board.

• Approved agenda addition E.1 (5-0)
• Approved consent agenda items (minutes, accounts payable, event permits) (5-0)
• Appointed Ed Feil to the Sterling Housing Authority Board (5-0)
• Opened public hearing on the Revenue Neutral Rate (5-0)
• Adopted resolution to exceed the Revenue Neutral Rate (5-0)
• Adopted FY 2026 Budget with mill levy rate 42.643 (5-0)
• Awarded 2025 street resurfacing contract to Holland Paving, $235,006 (5-0)

City Commission

The Sterling City Commission will consider awarding a construction contract for the KMW expansion wastewater improvement project to APAC of Hutchinson, Kansas, with an estimated cost of $656,183. The meeting also includes a consent agenda for routine business and discussions on the Fiscal Year 2026 budgets.

• Award construction contract for KMW expansion wastewater improvement project to APAC of Hutchinson, Kansas, estimated cost $656,183
• Approval of minutes for Regular Meeting August 4, 2025
• Review of accounts payable for Friday, August 15, 2025, totaling $335,038.80
• Receive update from the Sterling Chamber of Commerce / Main Street
• Discuss Fiscal Year 2026 Small Funds and General Fund budgets

The Commission approved the meeting minutes and accounts payable, then adopted the consent agenda. It awarded the KMW expansion wastewater improvement contract to APAC of Hutchinson for $656,183 and authorized the project’s construction to begin. No other actions were taken on the Chamber update or budget discussions.

• Approved 8/4/2025 meeting minutes (5-0)
• Approved 8/15/2025 accounts payable (5-0)
• Approved consent agenda as presented (5-0)
• Awarded construction contract for KMW wastewater improvement to APAC, $656,183 (5-0)
• Authorized start of construction for KMW wastewater improvement project (5-0)

City Commission

The City Commission will discuss the Fiscal Year 2026 Special Street Fund budget and the future of the Sterling Municipal Pool. The body is also deciding on a special use application for an office expansion and an ordinance for a utility remediation rider.

• Ordinance establishing a separate electric utility environmental remediation rider (ERR)
• Special use application for Hood Construction office expansion at 906 N. Broadway Avenue
• Fiscal Year 2026 Special Street Fund budget discussion
• Accounts payable for $38,161.15
• Cereal malt beverage license for Quick Pick #11

The City Commission voted 4-0 to adopt an ordinance creating a separate electric utility environmental remediation rider. It also voted 4-0 to approve a special‑use application for Hood Construction’s office expansion at 906 N. Broadway Avenue. The consent agenda items—approval of the July 21 meeting minutes, the August 1 accounts payable, and a license for Quick Pick #11 to sell cereal malt beverages—were each approved unanimously.

• Approved 7/21/2025 regular meeting minutes (4-0)
• Approved 8/1/2025 accounts payable (4-0)
• Approved license for Quick Pick #11 to sell cereal malt beverages (4-0)
• Approved ordinance establishing a separate electric utility environmental remediation rider (ERR) (4-0)
• Approved special‑use application for 906 N. Broadway Avenue, Hood Construction office expansion (4-0)

Planning Commission

The Planning Commission will review a special use application and site plan for an office expansion at 906 N. Broadway Avenue. The proposal includes the construction of four additional offices and a showroom for Hood Construction.

• Special use application SU-2025-001 for 906 N. Broadway Avenue
• Site plan for Hood Construction office expansion

The commission opened and closed a public hearing, then voted 6‑0 to approve the special use application and the site plan for Hood Construction’s office expansion at 906 N. Broadway Avenue. All agenda and consent items were also approved unanimously.

• Approved agenda (6-0)
• Approved consent agenda, including prior meeting minutes (6-0)
• Opened public hearing on special use application (6-0)
• Closed public hearing (6-0)
• Approved special use application for 906 N. Broadway office expansion (6-0)
• Approved site plan for 906 N. Broadway office expansion (6-0)
• Adjourned meeting (6-0)

City Commission

The City Commission will decide on construction and engineering contracts for the KMW expansion roadway project. The body will also consider an ordinance for an electric utility generation rider and discuss the Fiscal Year 2026 Electric Fund budget.

• Construction contract for KMW expansion roadway improvement project to Vogts-Parga Construction for an estimated $635,750
• Construction engineering services agreement with Kirkham Michael not to exceed $75,000
• Grant administration services agreement with Governmental Assistance Services (GAS) not to exceed $45,000
• Ordinance establishing an electric utility generation rider
• Resolution to install yield signs at N. 6th Street and E. Adams Avenue

The City Commission adopted an ordinance establishing an electric utility generation rider, setting the rate at $0.01344 per kWh for a 15‑year debt service schedule. The commission also awarded the KMW expansion roadway construction contract to Vogts‑Parga Construction for $635,750. Additionally, the commission approved a construction engineering services agreement with Kirkham Michael, not to exceed $75,000.

• Approved ordinance establishing electric utility generation rider at $0.01344/kWh (15‑year schedule) (5-0)
• Awarded construction contract for KMW expansion roadway improvement to Vogts‑Parga Construction, $635,750 (5-0)
• Approved agreement with Kirkham Michael for construction engineering services, cost not to exceed $75,000 (5-0)

City Commission

The City Commission will hold a public hearing regarding a Community Development Block Grant for economic development. The body will also discuss utility charges, the FY 2026 Sewer Fund budget, and a notice to exceed the Revenue Neutral Rate for the FY 2026 Budget.

• Public hearing for Community Development Block Grant (CDBG) Economic Development grant application
• Approval of final plat for City of Sterling Industrial Park 1
• Approval of accounts payable for $112,729.32
• Discussion of amending electric utility charges to include a generation rider
• Transfer of title for KMW expansion project property to KMW, Ltd.

The commission approved the final plat for the City of Sterling Industrial Park 1 (5‑0). A public hearing on the CDBG grant application was opened and closed with no public comments (5‑0 each). No action was taken on the proposed electric‑utility generation rider.

• Approved agenda (5-0)
• Appointed Joyce Conrad as Board Representative (5-0)
• Appointed Sheryl Fulton as Alternate Representative (5-0)
• Approved consent agenda items: 6/16/2025 minutes, 6/3/2025 accounts payable, Lyons Salt picnic permit (5-0)
• Opened CDBG public hearing (5-0)
• Closed CDBG public hearing (5-0)
• Approved final plat for City of Sterling Industrial Park 1 (5-0)
• No action taken on generation rider proposal

Planning Commission

The Planning Commission will meet to discuss the approval of both preliminary and final plats for the City of Sterling Industrial Park 1. This project corresponds to the KMW expansion project site.

• Approval of preliminary plat for City of Sterling Industrial Park 1
• Approval of final plat for City of Sterling Industrial Park 1

The commission approved the meeting agenda and the consent agenda, each by a 4‑0 vote. It then conditionally approved both the preliminary and final plats for the City of Sterling Industrial Park 1, with the condition that no zoning changes be made with the plat approvals, each vote 4‑0. The meeting was adjourned by a 4‑0 vote.

• Approved agenda (4-0)
• Approved consent agenda (4-0)
• Conditionally approved preliminary plat for Industrial Park 1 (4-0)
• Conditionally approved final plat for Industrial Park 1 (4-0)
• Adjourned meeting (4-0)

Park Advisory Board

The Park Advisory Board will discuss maintenance and improvements for Sterling Lake Park, Evergreen Park, and Library Park. The board is also considering the creation of a subcommittee to develop new by-laws.

• Proposal to establish a By-Laws Subcommittee and appoint members
• Discussion of maintenance and improvements to Sterling Lake Park
• Discussion of maintenance and improvements to Evergreen Park
• Discussion of maintenance and improvements to Library Park
• Discussion of improvements to shade offered at City parks

The Sterling Park Advisory Board approved its agenda, designated the City Manager as the Board Secretary, and voted to allocate the $500 #500forGood micro‑grant toward an accessible play feature at a city park. The Board also recommended the City purchase one new backless bench for Dysart Park, created a By‑Laws Subcommittee and appointed three members, and then adjourned the meeting.

• Approved agenda amendment (5-0)
• Designated City Manager as Board Secretary (5-0)
• Approved April 16, 2024 meeting minutes (5-0)
• Allocated $500 micro‑grant to accessible play feature (5-0)
• Recommended City purchase one new backless bench for Dysart Park (5-0)
• Established By‑Laws Subcommittee (5-0)
• Appointed Chairman Nichols, Board Member Anthony, Board Member Bush to By‑Laws Subcommittee (5-0)
• Adjourned meeting (4-0)

City Commission

The City Commission will discuss a shared animal control facility with the City of Lyons and review the Fiscal Year 2026 Water Fund budget. The body will also receive the Fiscal Year 2024 financial statement and audit.

• Interlocal agreement with the City of Lyons for a shared animal control facility
• Accounts payable for $446,726.09, including $120,379.00 for property and liability insurance
• Special event permits for Sterling Old Fashioned Fourth of July and Fourth of July Street Dance
• Fireworks display application for Rainbow Fireworks, Inc.
• Fireworks stand application for Sterling Athletics Fireworks

The commission approved the meeting agenda and the consent agenda items unanimously. It adopted an interlocal agreement with the City of Lyons to build and operate a shared animal control facility and authorized purchase of a shipping container for up to $15,000. The commission also voted to receive the Fiscal Year 2024 financial statement and audit. No other substantive actions were taken.

• Approved agenda (5-0)
• Approved consent agenda items (6) (5-0)
• Approved interlocal agreement with Lyons for shared animal control facility and purchase of shipping container up to $15,000 (5-0)
• Approved receipt of Fiscal Year 2024 financial statement and audit (5-0)

City Commission

The City Commission will discuss implementing a resolution for a water leak billing adjustment program to reduce financial burdens on utility customers. The body will also consider an interlocal agreement with the City of Lyons for animal control facilities and the adoption of a hazard mitigation plan.

• Resolution to implement a water leak billing adjustment program
• Interlocal agreement with the City of Lyons for animal control facilities
• Adoption of 2024 Kansas Region G Hazard Mitigation Plan (HMP)
• Accounts payable for $47,645.73
• Reappointment of Sheryl Fulton and Luke Brake to the Library Board

The City Commission voted 5-0 to adopt a resolution creating a water leak utility billing adjustment program, effective June 2, 2025. Commissioners also voted 5-0 to adopt the 2024 Kansas Region G Hazard Mitigation Plan, making Sterling eligible for federal disaster mitigation grants. The commission reappointed Sheryl Fulton and Luke Brake to the Library Board (5-0) and approved the agenda and consent items without opposition.

• Approved agenda (5-0)
• Approved consent agenda items (5-0)
• Reappointed Sheryl Fulton and Luke Brake to Library Board (5-0)
• Approved water leak billing adjustment program (5-0)
• Adopted 2024 Kansas Region G Hazard Mitigation Plan (5-0)

City Commission

The Sterling City Commission will consider a proposed water leak billing adjustment program that would offer a 50% rebate on excess water usage from verified hidden, exterior leaks that are repaired. Currently, customers bear full financial responsibility for such leaks. The consent agenda includes approval of minutes and accounts payable totaling $287,069.05.

• Discussion of water leak billing adjustment program with 50% rebate for verified hidden, exterior leaks
• Approval of May 5, 2025 regular meeting minutes
• Approval of accounts payable for $287,069.05, including $52,000 for engineering design and $51,859 for purchased power

The commission approved the Radio Network Agreement with Rice County Emergency Communications Advisory Board for a five‑year term at a cost of $37,800, with payments of $18,900 twice a year. The meeting agenda and the consent agenda—including approval of the May 5 minutes and May 16 accounts payable—were each approved unanimously. No action was taken on the proposed water‑leak billing adjustment program, which remains for further study. The meeting was adjourned by a 5‑0 vote.

• Approved meeting agenda (including H.2 Radio Network Agreement) – 5-0
• Approved consent agenda (May 5 minutes, May 16 accounts payable) – 5-0
• Approved Radio Network Agreement with Rice County Emergency Communications Advisory Board for 5 years – 5-0
• Adjourned meeting – 5-0

City Commission

The Sterling City Commission will vote on two new business items: approving a memorandum of understanding with the Sterling Recreation Commission for a Pool Advisor position, and authorizing the procurement and financing of a new pumper fire truck at an estimated cost of $554,136. The consent agenda includes approval of minutes and accounts payable totaling $68,835.40, with highlights such as $21,400 for tree trimming and $15,000 for a CDBG grant application. The meeting also includes citizen comments, city manager report, and possible executive session.

• Approve procurement and financing of new pumper fire truck, estimated cost $554,136
• Approve memorandum of understanding (MOU) with Sterling Recreation Commission for Pool Advisor position
• Consent agenda: approve accounts payable of $68,835.40, including $21,400 for tree trimming and $15,000 for CDBG grant application
• Consent agenda: approve minutes of April 21, 2025 regular meeting

The City Commission approved the procurement and financing of a new Rosenbauer pumper fire truck for an estimated $554,136, voting 4-0. A 15‑year lease agreement with First Bank for the truck was also approved, with a 3-0 vote and one abstention. The proposed memorandum of understanding with the Recreation Commission for a Pool Advisor position failed to pass, tying 2-2. Agenda and consent agenda items were approved unanimously.

• Approved procurement and financing of new pumper fire truck, $554,136 (4-0)
• Approved 15-year lease agreement with First Bank for fire truck (3-0, Bundy abstained)
• MOU with Recreation Commission for Pool Advisor position denied (2-2)
• Approved meeting agenda (4-0)
• Approved consent agenda items (4-0)

City Commission

The Sterling City Commission will consider approving a resolution authorizing $4.76 million in General Obligation Temporary Improvement Notes, accepting bids for their sale and a depository bank. They will also vote on purchasing a chopper pump for $28,974 and a $15,000 contract for grant application services. The consent agenda includes approval of minutes, accounts payable totaling over $199,000, and special event permits for an antique tractor pull and a 5K run.

• Approve resolution to issue $4,760,000 in Series 2025 GO Temporary Improvement Notes
• Accept bid for sale of the Series 2025 GO Temporary Improvement Notes
• Purchase a chopper pump from Alliance Pump for $28,974
• Approve agreement with Governmental Assistance Services (GAS) for CDBG grant application services, cost $15,000
• Special event permits for Great Plains Antique Tractor Club (tractor pull) and Kids Cove (Donut Dash 5K run)

The commission accepted Country Club Bank's bid to purchase the Series 2025 General Obligation Temporary Improvement Notes and approved a resolution authorizing the issuance of $4,775,000 of those notes. It also selected Bank of the Plains as the depositor for the note proceeds, purchased a $28,974 chopper pump for the wastewater plant, and approved a $15,000 grant‑writing agreement with Governmental Assistance Services.

• Approved agenda (5-0)
• Approved consent agenda items (5-0)
• Accepted bid for sale of Series 2025 GO Temporary Improvement Notes to Country Club Bank (5-0)
• Approved resolution authorizing issuance of Series 2025 GO Temporary Improvement Notes $4,775,000 (5-0)
• Accepted bid from Bank of the Plains to serve as depositor of note proceeds (3-0)
• Approved purchase of chopper pump from Alliance Pump, cost $28,974 (5-0)
• Approved agreement with Governmental Assistance Services for CDBG grant services, cost $15,000 (5-0)

Park Advisory Board

The Park Advisory Board will discuss proposed maintenance and upgrades to Dysart Park and a donated shade structure from Sterling Rotary. The board will also appoint a Chairperson and Vice-Chairperson for 2025.

• Proposed $12,000 improvements to Dysart Park including new metal benches, shrubbery, and a trash receptacle
• Donation of a shade structure (estimated $2,000 to $4,000) from Sterling Rotary
• Appointment of 2025 Park Advisory Board Chairperson and Vice-Chairperson

City Commission

The Sterling City Commission will consider three new business items: discussing staffing for the Sterling Municipal Pool, authorizing an application for a HUD Community Development Block Grant for economic development, and approving a $37,500 agreement with Piper Sandler for financial services. The consent agenda includes approval of minutes and accounts payable totaling $199,434.83.

• Discuss staffing at the Sterling Municipal Pool
• Authorize application for HUD CDBG Economic Development grant
• Approve agreement with Piper Sandler for financial services, cost $37,500
• Approve accounts payable: March 18, 2025 for $37,938.83 (library tax) and April 4, 2025 for $161,496.00 (sewer irrigation supplies, purchased power, HEAL grant distribution, shelter)

The Sterling City Commission voted 5-0 to authorize an application for the HUD Community Development Block Grant Economic Development program. It also approved a $37,500 agreement with Piper Sandler for financial services related to temporary note financing. A discussion on creating a new Pool Supervisor position was tabled with no action taken. Routine agenda and consent agenda items were approved.

• Authorized HUD CDBG Economic Development grant application (5-0)
• Approved agreement with Piper Sandler for financial services, $37,500 (5-0)
• Tabled discussion on new Pool Supervisor position (no action)
• Approved agenda (5-0)
• Approved consent agenda items (minutes and accounts payable) (5-0)
• Adjourned meeting (5-0)

City Commission

The Sterling City Commission will consider several bond ordinances totaling over $4.8 million and a $4.76 million temporary note to finance water, wastewater, electrical, and roadway improvements for the KMW expansion project. They will also vote on a design contract with BG Consultants, a zoning change at Broadway and Avenue U from agricultural to industrial, and angled parking on Main Street. Consent agenda includes approval of March 3 meeting minutes and accounts payable of $193,540.97.

• Approve $1,705,000 bond for water improvements for KMW expansion
• Approve $1,405,000 bond for wastewater improvements for KMW expansion
• Approve $1,240,000 bond for electrical improvements for KMW expansion
• Approve $475,000 bond for roadway improvements for KMW expansion
• Approve zoning change at southwest corner of N. Broadway & Avenue U from AG to I-1

The Sterling City Commission approved a series of ordinances and a resolution to finance public infrastructure for the KMW expansion project, including $4.76 million in temporary notes and general obligation bonds for water, wastewater, electrical, and roadway improvements. The votes were 3-2, with Commissioners Bundy and Jones opposed. The commission also approved angled parking on W. Main Street and a zoning change for the KMW site.

• Approved ordinance authorizing $1,705,000 GO bonds for water improvements (3-2)
• Approved ordinance authorizing $1,405,000 GO bonds for wastewater improvements (3-2)
• Approved ordinance authorizing $1,240,000 GO bonds for electrical improvements (3-2)
• Approved ordinance authorizing $475,000 GO bonds for roadway improvements (3-2)
• Approved resolution authorizing $4,760,000 in temporary notes for KMW infrastructure (3-2)
• Approved $481,400 agreement with BG Consultants for water/wastewater design (3-2)
• Approved angled parking on south side of 100 block W. Main Street (5-0)
• Approved zoning change from AG to I-1 for KMW site (5-0)

City Commission

The Sterling City Commission will vote on four major expenditures: a small bucket truck, wastewater irrigation equipment, a 3MW generator, and design services for water/wastewater improvements tied to the KMW expansion. A consent agenda includes approval of February 17 meeting minutes, accounts payable of $92,721.38, and a special event permit for Main Street Market Day.

• Approve procurement of electrical distribution small bucket truck from Altec, cost not to exceed $231,230
• Approve purchase of equipment for wastewater lagoon irrigation system, estimated cost $168,916
• Approve sales agreement with Foley Power Solutions for one Caterpillar Tier 4 3-megawatt generator, estimated cost $2,850,000
• Approve agreement with BG Consultants for design services for water and wastewater infrastructure improvements for KMW expansion project, estimated cost $481,400
• Consent agenda includes accounts payable of $92,721.38 and special event permit for Main Street Market Day

The City Commission approved a sales agreement with Foley Power Solutions for one Caterpillar Tier 4 3-MW generator at an estimated cost of $2,850,000, with Commissioner Bundy opposed. They also approved the procurement of a small bucket truck for the Electrical Distribution Department (not to exceed $231,230) and the purchase of equipment for the wastewater lagoon irrigation system (estimated $168,916). An agreement with BG Consultants for design services related to the KMW expansion project was tabled with no action taken.

• Approved sales agreement with Foley Power Solutions for one Caterpillar Tier 4 3-MW generator, estimated $2,850,000 (3-1, Bundy opposed)
• Approved procurement of Electrical Distribution small bucket truck from Altec, cost not to exceed $231,230 (4-0)
• Approved purchase of equipment for wastewater lagoon irrigation system, estimated $168,916 (4-0)
• Approved consent agenda including minutes, accounts payable, and special event permit for Main Street Market Day (4-0)
• Tabled agreement with BG Consultants for design services for KMW expansion water/wastewater improvements, estimated $481,400

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed zoning change for a 2,520,000 square foot area to facilitate a KMW manufacturing and headquarters facility. The commission will also appoint its Chairman, Vice-Chairman, and Secretary for 2025.

• Public hearing for rezoning property at the southwest corner of North Broadway Avenue and Avenue U from County Agricultural District (AG) to City Industrial District (I-1)
• Appointment of Planning Commission Chairman for 2025
• Appointment of Planning Commission Vice-Chairman for 2025
• Appointment of Planning Commission Secretary for 2025

The Sterling Planning Commission voted 6-0 to recommend that the City Commission approve rezoning a portion of land at the southwest corner of North Broadway Avenue and Avenue U from County Agricultural (AG) to City Industrial (I-1) to facilitate the KMW manufacturing facility. The commission also appointed officers for 2025 and approved the consent agenda. No public comments were made during the public hearing.

• Recommended City Commission approve zoning change from AG to I-1 for KMW site (6-0)
• Appointed Jed Miller as Chairman for 2025 (6-0)
• Appointed David Wilson as Vice-Chairman for 2025 (6-0)
• Appointed Brennan Stelling as Secretary for 2025 (6-0)
• Approved consent agenda including August 15, 2024 minutes (6-0)

City Commission

The commission will receive a presentation of draft water and wastewater study reports from BG Consultants related to the KMW expansion project. They will also hear the 2024 year-end report from the Sterling Volunteer Fire Department and discuss procurement of Caterpillar Tier 4 3 MW generators. A vote is scheduled to appoint John Wagerle to the KMEA Board of Directors, and consent items including $171,745.64 in accounts payable will be approved.

• Appoint John Wagerle to the Director 1 position on the Kansas Municipal Energy Agency (KMEA) Board of Directors
• Consent agenda includes approval of February 3 meeting minutes and accounts payable totaling $171,745.64
• Receive presentation of draft water and wastewater study reports from BG Consultants for the KMW expansion
• Receive 2024 year-end report for the Sterling Volunteer Fire Department
• Discuss procurement of Caterpillar Tier 4 3 megawatt (MW) generators

The Sterling City Commission appointed John Wagerle to the KMEA Board of Directors and approved the consent agenda. They received draft water and wastewater studies from BG Consultants for the KMW expansion, with estimated costs of $1.73 million and $1.43 million respectively, but took no action. They also discussed the potential purchase of Caterpillar generators, with no decision made.

• Appointed John Wagerle to KMEA Board of Directors (5-0)
• Approved consent agenda including minutes and accounts payable (5-0)

City Commission

The City Commission will receive a presentation regarding the Grand River Dam Authority (GRDA) agreement extension and matters affecting the city electric utility. The body will also consider a board appointment and a sewer maintenance contract renewal.

• Presentation from Greg Wright on GRDA agreement extension and electric utility issues
• Appointment of Mac Farney to the Park Advisory Board
• Renewal agreement with Mayer Specialty Services for sewer maintenance
• Accounts payable for $73,453.28
• Discussion of potential purchase of Caterpillar 3 MW diesel generators at $2.85 million each

The Sterling City Commission approved a 1.5-megawatt power purchase agreement with the Grand River Dam Authority (GRDA) and a related resolution, both by 5-0 votes. They also approved a lease agreement with CNH Industrial Capital for a new Case skid-steer loader at an annual cost of $10,911, with a 4-1 vote (Commissioner Jones declined). Additionally, the commission approved a four-year sewer maintenance renewal agreement with Mayer Specialty Services and appointed Mac Farney to the Park Advisory Board.

• Approved GRDA Power Purchase Agreement (1.5 MW) (5-0)
• Approved Resolution Authorizing GRDA Power Purchase Agreement (5-0)
• Approved lease with CNH Industrial Capital for Case skid-steer loader, $10,911/year (4-1)
• Approved renewal agreement with Mayer Specialty Services for sewer maintenance (5-0)
• Appointed Mac Farney to Park Advisory Board (5-0)
• Approved consent agenda including 1/21/2025 minutes and 1/31/2025 accounts payable (5-0)

City Commission

The Sterling City Commission will consider several new business items, including approving an $18,750 agreement with BG Consultants for a water distribution system analysis and sanitary service study for the KMW expansion project, and a $15,000 consulting contract with Deardoff Consulting for economic development project management. They will also vote on awarding a managed IT services contract and a lease agreement with CNH Industrial Capital for a new Case skid-steer loader at an annual cost of $10,414. Additionally, the consent agenda includes approval of accounts payable totaling $162,051.82, which includes a $34,171 police cruiser from Marmie Ford.

• Approve agreement with BG Consultants for water distribution system analysis and sanitary service study for KMW expansion, cost $18,750
• Approve consulting services agreement with Deardoff Consulting for economic development project management, estimated cost $15,000
• Approve award of managed IT services contract
• Approve lease agreement with CNH Industrial Capital for a new Case skid-steer loader, annual cost $10,414
• Consent agenda includes accounts payable of $34,171 for a police cruiser and $127,880.82 for power, insurance, audit, and engineering services

The Sterling City Commission approved a $18,750 agreement with BG Consultants for water and wastewater studies related to the KMW expansion, and a $15,000 consulting agreement with Deardoff Consulting for project management. They also awarded the managed IT services contract to Imagine IT. A lease for a new skid-steer loader was tabled for further review.

• Approved BG Consultants water/wastewater study agreement for KMW expansion, $18,750 (5-0)
• Approved Deardoff Consulting economic development project management agreement, $15,000 (5-0)
• Awarded managed IT services contract to Imagine IT (5-0)
• Tabled CNH Industrial Capital skid-steer lease agreement, annual cost $10,414 (5-0)
• Appointed David Lockhart to Park Advisory Board (5-0)
• Approved consent agenda including minutes and accounts payable (5-0)

City Commission

The Sterling City Commission will hold a public hearing on Budget Amendment #1 and consider adopting the Fiscal Year 2025 Amended Budget. Commissioners will also vote on a waiver to GAAP for FY2024. The agenda includes recognition of outgoing commissioner Stephen Wilson, swearing-in of new officials, and appointments to city boards. Consent agenda covers approval of minutes and accounts payable totaling $138,382.59.

• Public hearing on Budget Amendment #1 and adoption of FY2025 Amended Budget
• Waiver to generally accepted accounting principles (GAAP) for Fiscal Year 2024
• Accounts payable: $43,657.60 on Dec 31, 2024, and $94,724.99 on Jan 3, 2025
• Swearing-in of Jessi Dobson as City Clerk and Clint Bundy as Commissioner
• Appointment of Mayor and Vice-Mayor for 2025; review of David Lockhart application for Park Advisory Board

The City Commission adopted the Fiscal Year 2025 Amended Budget totaling $7,165,322 in expenditures, which budgets previously unbudgeted cash reserves for five funds. The commission also waived GAAP requirements for FY2024, extended City Manager Ian Hutcheson's contract by one year to January 1, 2028, and made several appointments including a new commissioner and city clerk.

• Adopted FY2025 Amended Budget totaling $7,165,322 (5-0)
• Waived GAAP requirements for FY2024 (5-0)
• Extended City Manager Ian Hutcheson's contract to January 1, 2028 (5-0)
• Appointed Brian Inwood as Mayor for 2025 (5-0)
• Appointed Todd Rowland as Vice-Mayor for 2025 (5-0)
• Swore in Clint Bundy as Commissioner and Jessi Dobson as City Clerk
• Appointed Stephanie Burford to Library Board (5-0)
• Approved consent agenda including minutes and accounts payable (5-0)