Stow, Ohio

Commission on Inclusion

Planning Commission

Civil Service Commission

The Stow Civil Service Commission will consider two actions related to the firefighter entry‑level exam: voiding the previously certified eligibility list dated October 22 2025, and then certifying a new eligibility list. These steps are required before the city can proceed with hiring firefighters. The meeting also includes routine items such as call to order, roll call, and approval of June 30, 2026 minutes.

• Void Eligibility List certified 10/22/2025 for firefighter exam
• Certify new Eligibility List for firefighter entry‑level examination

The commission approved the minutes from the June 30, 2026 meeting. It then voided the firefighter eligibility list certified on October 22, 2025, and certified the current merged list for one year. Both motions passed with votes from Obendorf and Spring and no opposition.

• Approved June 30, 2026 minutes (2-0)
• Voided 10/22/2025 firefighter eligibility list and certified current list (2-0)

Planning Commission

The Stow Planning Commission meeting scheduled for July 14, 2026 was canceled. No agenda items were discussed or decided. The next regular meeting is set for July 28, 2026.

Urban Forestry Commission

The commission will recap the AMP pop‑up held on June 30 and note the next dates on August 19 and October 7. Members will discuss the Akron Children’s Hospital holiday tree, Fishcreek holiday‑tree supplies, and the Oak Tree slime‑flux issue. The group will review and edit monthly article topics for July through December and consider how to use door‑hangers. No formal votes are listed; the agenda focuses on updates and planning.

• Recap of AMP Pop‑up (June 30) and upcoming participation on August 19 and October 7
• Akron Children’s Hospital Holiday Tree (Bob)
• Fishcreek Holiday Tree Supplies (Bob)
• Oak Tree slime‑flux issue (Tom)
• Discussion of door‑hanger usage

Parks & Recreation Board

The board will meet to swear in member Bob Pontius and approve the April 13, 2026 minutes. The session includes reports from the library and planning commission, as well as department updates on marketing, programs, and events.

• Swearing in of board member Bob Pontius
• Approval of April 13, 2026 minutes
• Library report
• Planning Commission report
• Department updates on Programs, Events, and Marketing

Building & Zoning Board of Appeals

The Stow Building & Zoning Board of Appeals will review a Section 1311.11 dangerous building appeal for the property at 4041 Klein Ave, owned by Katherine Hearst. The board will also approve the minutes from the May 11 and June 8, 2026 meetings before adjourning.

• Approval of May 11, 2026 minutes
• Approval of June 8, 2026 minutes
• Dangerous Building Appeal (Section 1311.11) for 4041 Klein Ave, R-3 zoning

Civil Service Commission

The Civil Service Commission is holding a special meeting to address new business. The primary focus of the meeting is the selection process for the Assistant Fire Chief.

• Assistant Fire Chief selection process

The Civil Service Commission unanimously approved the minutes from the June 16, 2026 meeting. It also approved a motion to use a competitive interview process, rather than an assessment center, to select the next Assistant Fire Chief. Both motions carried with votes from Obendorf, Spring, and Campbell.

• Approved June 16, 2026 minutes (Obendorf, Spring, Campbell)
• Approved competitive interview process for Assistant Fire Chief selection (Obendorf, Spring, Campbell)

Board of Control

The Board of Control approved a $39,500 contract with BR’s Landscape Construction Inc. to upgrade the Angel Memorial at Silver Springs Park. The minutes from the June 17, 2026 meeting were also approved. Several other purchase orders—including gate‑control repairs, regional maintenance costs, office furniture, a golf‑course fountain, civil‑service testing, and printing services—were unanimously approved. The meeting was adjourned at 9:33 a.m.

• Approved $39,500 Angel Memorial upgrade (unanimous)
• Approved $5,839.69 gate‑control repairs for Building Maintenance (unanimous)
• Approved $52,483.92 regional maintenance costs for Finance Summit (unanimous)
• Approved $16,196.90 office furniture for Fire Department (unanimous)
• Approved $7,649.37 new fountain at Fox Den Golf Course (unanimous)
• Approved $6,900.00 civil‑service testing for Ohio Fire Chiefs Assoc (unanimous)
• Approved $5,400.00 BPO‑printing service for Mayor Database (unanimous)
• Approved the June 17, 2026 Board of Control minutes (unanimous)

Planning Commission

The Stow Planning Commission will meet to discuss a zoning text amendment to regulate data centers and consider a conditional use permit for a restaurant at 3983 Darrow Road.

• Zoning text amendment to create regulations for Data Centers (PC 2026-014)
• Conditional use request for a restaurant at 3983 Darrow Road (PC 2026-017)
• Applicant: Nader Fahmy; Owner: Lee Grosscup
• Location: 3983 Darrow Rd., Parcel #56-05985, 1.4 acres
• Zoning: C-1 – Neighborhood Commercial

Commission on Inclusion

The Commission on Inclusion is meeting to provide updates on an inclusive event scheduled for August 21 at the senior center. The body will also discuss a zoning amendment endorsement letter and various community outreach activities.

• Update on the letter to endorse a zoning amendment
• Planning for August 21 inclusive event at the senior center
• AMP Pop-up series events on June 30, July 22, and September 16
• Volunteer opportunities at nursing homes
• 4th of July Parade participation

Board of Control

Civil Service Commission

The Civil Service Commission will meet to review protests regarding the Fire Captain written examination. The commission will also enter an executive session to discuss the appointment and compensation of a public employee.

• Review of Fire Captain written examination question protests
• Executive session regarding public employee appointment and compensation

The Civil Service Commission approved the minutes from the May 5, 2026 meeting. It approved specific answer keys for two fire lieutenant exam questions. The commission recessed into Executive Session and later authorized the mayor to conduct a second interview with an additional exercise for the Fire Chief selection. All motions carried unanimously.

• Approved May 5, 2026 minutes (unanimous)
• Approved answers A & B for Question #63 and A & C for Question #69 on fire lieutenant exam (unanimous)
• Recessed into Executive Session (unanimous)
• Allowed Mayor to hold second interview and additional exercise for Fire Chief selection (unanimous)

Board of Control

The Stow Board of Control unanimously approved an amendment to Ordinance 2025-238, raising the city’s gas service contract to $100,850 for 2026. It also approved an AV equipment upgrade for the council chambers costing $39,896 and several other procurement contracts for police, water, and city projects. All motions passed without discussion.

• Approved $39,896 AV equipment upgrade for council chambers (unanimous)
• Approved amendment to Ordinance 2025-238 increasing gas service contract to $100,850 (unanimous)
• Approved $21,996.47 police department microfilm conversion contract (unanimous)
• Approved $12,295.40 police department ammunition supply for SWAT team (unanimous)
• Approved $12,995.92 Ohio Edison transformer installation (unanimous)
• Approved $7,989.78 vinyl wrap art‑signal boxes for J & W Roto Film Co (unanimous)
• Approved $6,587.00 vinyl wrap art‑signal boxes for DG Creative LLC (unanimous)
• Approved $5,492.50 water distribution sampling stations purchase (unanimous)

Environmental Commission

The Stow Environmental Commission agenda for June 10, 2026 consists of a series of numeric codes and placeholder entries (i255). No specific items such as rezoning proposals, contracts, or ordinance discussions are identifiable. Therefore the meeting appears to have only procedural or undocumented items.

Planning Commission

The Stow Planning Commission’s regularly scheduled meeting for June 9, 2026 was cancelled. The next regularly scheduled meeting is set for June 23, 2026.

Urban Forestry Commission

The commission approved the selected dates for the AMP pop‑up series (June 30, August 19, October 7) and assigned staff for the June event. It reviewed and edited the schedule of monthly article topics for June through December. Additional items discussed included registration for the Akron Children’s Hospital Holiday Tree on July 1, a tree canopy assessment with the Environmental Commission, and the creation of a Big Tree Contest flyer and a door‑hanger sample.

• AMP Pop‑up series dates selected: June 30, August 19, October 7
• Monthly article topics scheduled from June to December
• Akron Children’s Hospital Holiday Tree registration set for July 1
• Tree Canopy Assessment to be coordinated with Environmental Commission
• Big Tree Contest flyer and door‑hanger sample prepared

Building & Zoning Board of Appeals

The Stow Building & Zoning Board of Appeals will consider four variance applications. Two requests seek reduced setbacks for accessory structures on residential lots at 3520 Homewood Ave. and 4047 Kenneth Rd. One request asks for a reduced front‑line setback for a porch roof at 4679 Markwood Dr. The fourth request seeks permission for an accessory structure taller than 20 feet at 4111 Hudson Dr., a commercial‑zoned property.

• Setback variance for 4679 Markwood Dr. – porch roof less than 35 ft from front property line (R‑3 Residential)
• Setback variance for 3520 Homewood Ave. – accessory structure less than 6 ft from rear property line (R‑3 Residential)
• Height variance for 4111 Hudson Dr. – accessory structure height over 20 ft (C‑3 Commercial)
• Setback variance for 4047 Kenneth Rd. – accessory structure less than 10 ft from principal structure (R‑3 Residential)

Board of Control

The Board of Control authorized up to $48,000 for a Flock camera system and approved the meeting minutes from May 27, 2026. It also approved several vendor contracts, including fire‑extinguisher service, HVAC repairs, professional services, a high‑school banner, and new water‑quality analyzers. All items were approved without dissent.

• Approved $48,000 Flock camera system authorization (unanimous)
• Approved minutes from 5/27/2026 Board of Control meeting (unanimous)
• Approved $6,000 fire‑extinguisher service contract (unanimous)
• Approved $16,000 HVAC repair contract (unanimous)
• Approved $40,657 professional services contract (unanimous)
• Approved $14,634.56 high‑school banner signage contract (unanimous)
• Approved $48,000 Falcon camera software/maintenance contract (unanimous)
• Approved $33,040 water‑quality analyzer contract (unanimous)

Board of Control

The Board of Control approved a request to spend up to $50,000 with Reminger Co LPA for professional services in the Smith/Landerberger lawsuit. It also approved three purchase orders: asbestos abatement ($7,236.85), marketing services ($5,400), and fireworks for a September event ($21,000). The minutes from the May 20 meeting were approved and the session was adjourned.

• Approved up to $50,000 Reminger Co LPA professional services (motion passed)
• Approved $7,236.85 asbestos abatement contract with Cardinal Environmental Services (unanimous)
• Approved $5,400 marketing services contract with Marketing Innovators Inc (unanimous)
• Approved $21,000 fireworks contract with American Fireworks Co for Sept. 6 event (unanimous)
• Approved minutes from 5/20/2026 Board of Control meeting (motion passed)
• Adjourned the meeting (motion passed)

Commission on Inclusion

The Stow Commission on Inclusion will hear public comments on an updated zoning amendment concerning disabilities, ideas for an inclusive event, volunteer opportunities at nursing homes, scheduled AMP Pop‑up series events, and a post‑meeting planting activity. No formal decisions are listed; the meeting focuses on sharing information and gathering feedback.

• Updated zoning amendment related to disabilities
• Inclusive event idea update and feedback
• Volunteer opportunities at nursing homes
• AMP Pop‑up series events: June 30 Kids Build the AMP, July 22 Open Mic Night for Littles, September 16 Dance Freeze Party
• Adopt a Spot planting activity after the meeting

The commission approved the minutes from the April meeting. It voted to endorse proposed zoning code amendments that would permit mixed‑use buildings and require 20% of new units to be ADA‑accessible. The group scheduled an inclusive community event for August 21 and committed to participate in three Amp Pop‑Up series dates. It also confirmed participation in the July 4 parade.

• Approved April meeting minutes (motion passed)
• Endorsed zoning amendments; COI will send a supporting letter (motion passed)
• Set inclusive event for Friday, August 21; COI to submit event form and handle logistics
• Agreed to participate in Amp Pop‑Up series on June 30, July 22, and September 16
• Confirmed COI will walk/ride in the July 4 parade; Mike will join

Board of Control

The Stow Board of Control unanimously approved eight purchase orders, including a $136,000 road‑safety seal contract and a $34,500 food‑service concession. The total approved spend was $277,941.00. The meeting was then adjourned.

• Approved $17,560.00 building maintenance repair of Salt Barn dome (unanimous)
• Approved $34,500.00 Gordon Food Service concession for golf course (unanimous)
• Approved $6,000.00 workers‑comp insurance retroactive 2027‑2028 (unanimous)
• Approved $10,000.00 Saber Tooth Public Art mural Phase 1 (unanimous)
• Approved $10,885.00 limestone for park expansion (unanimous)
• Approved $149,600.00 road safety crack‑seal program (unanimous)
• Approved $33,800.00 seasonal employee contracts for urban forestry (unanimous)
• Approved $5,225.00 new pressure transmitters for Marsh Rd water system (unanimous)

Senior Citizen Commission

The Stow Senior Commission will officially swear in new and reappointed member Amanda Harvan. The board will approve minutes from the February 17, 2026 meeting and hear reports from the library and Parks and Recreation senior center activities. Public comment and general discussion on senior outreach efforts will follow. The next meeting is scheduled for August 18, 2026.

• Swearing in of new & reappointed board member – Amanda Harvan
• Approval of minutes from February 17, 2026 meeting
• Library report
• Parks and Recreation senior center activities report
• Discussion of senior outreach efforts

Board of Control

The Board of Control approved a contract with The Aero‑Mark Company, LLC for HMA crack seal work totaling $149,600 including a 10% contingency. The Board also approved the minutes from the May 6, 2026 meeting. All listed purchase orders were unanimously approved.

• Approved $136,000 HMA crack seal contract (total $149,600) (unanimous)
• Approved May 6, 2026 Board minutes (unanimous)
• Approved $17,241.33 finance office furniture purchase (unanimous)
• Approved $15,000 finance summit court obligation (unanimous)
• Approved $10,000 law sabertooth public art consulting (unanimous)
• Approved $12,052.20 parks recreation banner purchase (unanimous)
• Approved $19,451.34 parks maintenance playground chips (unanimous)
• Approved $7,280.00 police department pepperball ammunition (unanimous)

Environmental Commission

The agenda consists of unreadable codes and contains no clear decisions, proposals, or discussions. It appears to be procedural or placeholder content without identifiable items.

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will review three applications at its May 11, 2026 meeting. Two appeals request a dangerous building determination for 2120 Uniondale Drive and 3560 Orchard Drive, Unit D20. A variance request seeks to allow a deck at 3085 Peterboro Drive with a rear setback of 20 feet instead of the required 45 feet.

• BZA-2026-005 – Dangerous Building Appeal for 2120 Uniondale Dr. (R-3 residential)
• BZA-2026-006 – Dangerous Building Appeal for 3560 Orchard Dr., Unit D20 (R-3 residential)
• BZA-2026-007 – Deck setback variance request for 3085 Peterboro Dr. (R-1 residential) to reduce rear setback to 20 ft

Urban Forestry Commission

The Stow Urban Forestry Commission meeting will review and edit the monthly article topics for the year. The commission will recap the recent EarthFest event. It will plan the AMP Pop‑up series dates, including a combined event on May 20 with the city pep rally.

• Review and edit monthly article topics (January–December) for the Stow Tree Management Plan and related subjects
• Recap of the EarthFest event
• Schedule AMP Pop‑up series dates: May 20 (combined with City Pep rally), June 30, July 22, August 19, September 16, October 7

The Urban Forestry Commission approved the minutes from the previous meeting. They set the topics and writers for the year’s e‑newsletter, chose maple trees for this year’s Big Tree Contest, and canceled the May 20 pop‑up, moving it to June 30, August 19, and October 7. Additional marketing ideas and student involvement were discussed.

• Approved minutes from the 4/13/2026 meeting (unanimous)
• Selected articles and writers for each month’s e‑newsletter
• Decided to use maple trees for the Big Tree Contest, measured by DBH
• Canceled May 20 pop‑up; scheduled new pop‑ups for June 30, August 19, and October 7
• Agreed to develop door‑hanger marketing samples for next meeting
• Invited student Harrison as a student ambassador

Board of Control

The Stow Board of Control unanimously approved three contract expenditures: $69,088.90 for a water‑tower trihalomethane removal system, $249,987.00 for design work on the Graham Road Connectivity Project, and $492,664.00 for design of the Fishcreek/Stow Road roundabout. The board also approved the prior meeting minutes and adjourned.

• Approved $69,088.90 Utility Service Co Inc contract for Trihalomethane Removal System (unanimous)
• Approved $249,987.00 Chagrin Valley Engineering contract for Graham Road Connectivity Project design (unanimous)
• Approved $492,664.00 Evans, Merchwart, Hambleton & Tilton contract for Fishcreek/Stow Road roundabout design (unanimous)
• Approved 4/29/2026 Board of Control meeting minutes (unanimous)
• Moved to adjourn the meeting (unanimous)

Civil Service Commission

The Civil Service Commission will consider a firefighter's request to take the entrance examination. No other business is listed for this meeting.

• Firefighter request for entrance examination

The commission approved the minutes from the February 4, 2026 meeting. A motion to give an entrance examination for firefighters was moved, seconded, and carried unanimously. No other substantive actions were taken.

• Approved minutes of February 4, 2026 (unanimous)
• Approved new firefighter entrance examination (unanimous)

Board of Control

The Board approved the minutes from the April 22, 2026 meeting without discussion. It also approved five purchase orders—including investment advisory services, a turf mower, pond‑management testing, an electric supply installation, and tree removals—each passing unanimously. After these actions, the Board adjourned the meeting.

• Approved $15,000 Investment Advisory Services (unanimous)
• Approved $16,132.59 Turf mower and accessories for Parks Maintenance (unanimous)
• Approved $5,490.00 Pond‑management testing/treatment contract (unanimous)
• Approved $8,283.70 Supply & install 480V cobra head for Street Maintenance (unanimous)
• Approved $8,996.00 Tree removal services for Urban Forestry (unanimous)
• Approved minutes from 4/22/2026 Board of Control meeting (unanimous)
• Adjourned the meeting (unanimous)

Planning Commission

The Planning Commission will consider a modified site plan and a setback variance for a residential property. The commission will also conduct training on the Public Records and Open Meetings Act.

• P.C. 2026-011: Modified site plan and setback variance request for 3691 Hudson Drive (1.19 acres)
• Public Records and Open Meetings Act Training

Commission on Inclusion

The Stow Commission on Inclusion will discuss volunteer opportunities at local nursing homes, announce a community planting day called "Adopt a Spot" on Saturday, May 23, 2026 from 9:00 a.m. to 11:00 a.m., and confirm three dates for the AMP Pop‑up series. No formal decisions are listed; the agenda items are informational and request volunteer participation.

• Volunteer update for nursing homes (no dollar amount)
• Adopt a Spot planting day – May 23, 2026, 9:00 a.m.–11:00 a.m.
• AMP Pop‑up series dates set for June 30, July 22, and September 16, 2026

The commission approved the minutes from the March 24, 2026 meeting. It also agreed to participate in the Amp Pop Up Series on three dates—June 30, July 22, and September 16—with suggested activities for each event.

• Approved minutes from 3/24/26 meeting (motion passed)
• Agreed to participate in Amp Pop Up Series on June 30, July 22, September 16

Board of Control

The Board of Control unanimously approved several contracts, including a $46,200 professional‑services agreement for the Stow Heritage House Museum and a $124,260 contract to replace equipment at the Heather Hills playground. Additional approvals covered demolition work, a city‑center tank service, topsoil purchases, museum construction drawings, police office furniture, and a $10,000 change order for precast concrete. The meeting minutes from April 15 were also approved and the session was adjourned.

• Approved $46,200 contract with Brett Moses dba MXA Architecture for Heritage House Museum documents (unanimous)
• Approved $17,806 demolition contract with Ray Bertolini Trucking Co Inc (unanimous)
• Approved $69,088.90 City Center Tank annual service (unanimous)
• Approved $6,600 topsoil purchase for O'Bryan Grounds (unanimous)
• Approved $11,000 construction drawings for Heritage House Museum (unanimous)
• Approved $124,260 Heather Hills playground replacement (equipment, removal, installation, shipping) (unanimous)
• Approved $33,479 police department office furniture purchase (unanimous)
• Approved $10,000 change order for USA Precast Concrete (unanimous)

Board of Control

The Board of Control approved several expenditures, including a $6,480 temporary cleaning service for City Hall and multiple purchase orders. The most significant approval was a $2,126,140.50 contract for the Graham Road traffic signal project. All items were approved unanimously.

• Approved $6,480 temporary cleaning service for City Hall (unanimous)
• Approved $20,213.50 deductible claims payments (unanimous)
• Approved $6,890 pre‑speaker equipment purchase (unanimous)
• Approved $2,126,140.50 Graham Rd traffic signal project (unanimous)
• Approved $1,144,356.40 Liberty Rd waterline & culvert replacement (unanimous)
• Approved $14,326.97 Brightly Software annual maintenance fee (unanimous)
• Approved $163,715.48 Echo Rd storm improvements (unanimous)
• Approved $434,395.00 road salt purchase order (unanimous)

Planning Commission

The Stow Planning Commission will review two amendment requests to the Planning & Zoning Code. One request (PC 2026‑007) seeks to delete the maximum density requirement for multi‑family dwellings in Section 1104.04(A)(6)(b). The other request (PC 2026‑008) proposes adding modification standards to the Minor Planning Development Overlay Standards in Section 1103.04. The meeting also includes a public records and open meetings act training session.

• PC 2026‑007 – amend Section 1104.04(A)(6)(b) to remove max density requirement for multi‑family dwellings
• PC 2026‑008 – amend Section 1103.04 to add modification standards to Minor Planning Development Overlay Standards
• Public Records and Open Meetings Act training

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will first approve the January 12, 2026 meeting minutes. It will then discuss variance request BZA-2026-003 submitted by Daniel O'Donnell for 2415 Hillcrest Drive, an R-3 residential lot. The request seeks 6‑foot fences in the front and street‑side yards and 100% opacity for both yard walls. No other items are on the agenda.

• Approve January 12, 2026 minutes
• Variance BZA-2026-003: 6' front‑yard fence at 2415 Hillcrest Dr.
• Variance BZA-2026-003: 6' street‑side yard fence at 2415 Hillcrest Dr.
• Variance BZA-2026-003: 100% opacity front‑yard wall at 2415 Hillcrest Dr.
• Variance BZA-2026-003: 100% opacity street‑side yard wall at 2415 Hillcrest Dr.

Parks & Recreation Board

The board will meet to swear in member Bob Pontius and review department updates. The agenda includes reports from the library and planning commission.

• Swearing in of board member Bob Pontius
• Department updates regarding the Amphitheater
• Department updates on programs, events, projects, and marketing

Urban Forestry Commission

The commission will approve the March 9 meeting minutes and discuss upcoming events. It will plan a tree planting at Fishcreek Elementary on April 23 and a multi‑activity EarthFest on April 25, including a tree giveaway, pruning tour, invasive‑species identification/removal tour, and a public booth. The body will also select dates for the AMP Pop‑up series and arrange a commission appreciation dinner on April 21. Finally, members will outline topics for future monthly articles.

• Fishcreek Elementary tree planting scheduled for April 23 (Chinkapin Oak)
• EarthFest on April 25 with tree giveaway, pruning tour, invasive ID/removal tour, and booth display
• AMP Pop‑up series participation dates: May 20, June 30, July 22, August 19, September 16, October 7
• Commission appreciation dinner on April 21 with a short presentation
• Approval of minutes from the March 9, 2026 meeting

The commission approved the minutes from the March 19 meeting and selected Joe Kollar as the new vice chair. It confirmed event logistics, including bagging 100 white oak trees at EarthFest on April 25, scheduling pop‑up events for May 20 and June 30, and attending the Fishcreek Elementary tree‑planting on April 26. Additional actions include planning a commission appreciation dinner, assigning newsletter articles, and arranging a discussion with the environmental commission about a Power Clean Ohio canopy assessment.

• Approved minutes from the 3/19/26 meeting (unanimous)
• Selected Joe Kollar as new vice chair (unanimous)
• Decided to bag 100 white oak trees at EarthFest on April 25, members to bring grocery bags
• Approved pop‑up events for May 20 and June 30, assigning representatives
• Agreed to attend Fishcreek Elementary tree‑planting event as commission representatives
• Planned commission appreciation dinner speech by Joe Kollar on the 21st
• Assigned Jeff Saltzman to write April newsletter article on beech leaf disease and Joe Kollar to write May article on mulching
• Kari Erdman will contact the environmental commission secretary to discuss the Power Clean Ohio canopy assessment

Board of Control

The Board of Control approved a $43,794.60 contract with Metronet Systems for citywide business fiber service. It also amended the Homewood Storm Improvements design budget to $132,008.30 for Kimley‑Horn & Associates. The Board unanimously approved awarding a $163,715.48 contract to Ray Bertolini Trucking for Echo Road Storm Improvements. The meeting minutes were approved and the session adjourned.

• Approved $43,794.60 Metronet fiber contract (4‑0, 1 abstain)
• Approved amendment to increase Homewood Storm Improvements design budget to $132,008.30 (5‑0)
• Approved $163,715.48 Echo Road Storm Improvements contract to Ray Bertolini Trucking (5‑0)
• Approved minutes from 4/01/2026 Board of Control meeting (5‑0)
• Adjourned the meeting (5‑0)

Environmental Commission

The provided agenda text consists of numeric codes and placeholders without any readable descriptions of decisions, proposals, or discussions. No specific items such as rezoning, contracts, ordinances, or fee changes can be identified.

The provided minutes contain no clear decisions, approvals, denials, or vote tallies. The text appears unintelligible and lacks substantive content.

Arts Commission

The Stow Arts Commission will review updates on several ongoing projects, including a wrap‑up of the Women in Arts program and a progress report on performing arts. Members will consider submissions for a traffic‑signal art piece and narrow down mascot ideas. The commission will also decide on a few branding items, with a logo sticker to be ordered. New business includes adding events to Signup Genius and planning a commission appreciation event.

• Women in Arts – Wrap Up
• Performing Arts – Update
• Traffic Signal Art – Review submissions and select artwork
• Mascot – Narrow down ideas
• Branding items – Decide on items and order a logo sticker

Board of Control

The Stow Board of Control unanimously approved several contracts, including $99,094 for BS&A cloud services, $50,550 for bike‑path design, $1.93M for the Graham Road traffic‑signal project, $1.04M for Liberty Road waterline and culvert work, and $2.74M for an asphalt road program. Additional approvals covered camera equipment, audit services, and a police K9 purchase. All motions passed without dissent.

• Approved $99,094 BS&A Software cloud services (unanimous)
• Approved $50,550 design and construction docs for bike‑path spur (unanimous)
• Approved $1,932,855 Graham Road Traffic Signal Project (unanimous)
• Approved $1,040,324 Liberty Road waterline and culvert project (unanimous)
• Approved $2,738,275 asphalt road program (unanimous)
• Approved $32,209 building‑maintenance camera purchase (unanimous)
• Approved $44,550 audit services for year 3 of 5 (unanimous)
• Approved $9,000 police K9 purchase (unanimous)

Board of Control

The Board of Control unanimously approved an $81,000 contract with Sol Harris Day Architecture Inc for design through final construction of The AMP amphitheater. It also approved several other contracts ranging from payroll services to IT security, all by unanimous vote. The minutes from the March 18, 2026 meeting were approved.

• Approved $81,000 contract with Sol Harris Day Architecture Inc for The AMP (unanimous)
• Approved $54,600 contract with Safe Staffing of Ohio Inc for SBP‑Payroll inspector services (unanimous)
• Approved $21,576.80 contract with Right Stuff Software Corp for software subscription, training and biometric clocks (unanimous)
• Approved $13,611.42 contract with Centerlink Technologies LLC for firewall support and advanced threat protection (unanimous)
• Approved $11,004.00 contract with Kastner Westman & Wilkins LLC for labor and complaint investigation services (unanimous)
• Approved $15,500.00 contract with Ashcraft Joel for stage, sound and lighting for Sept 5‑6, 2026 event (unanimous)
• Approved $14,742.00 contract with Ilincs Corp LLC for police department software/network subscription (unanimous)
• Approved the March 18, 2026 Board of Control meeting minutes (unanimous)

Commission on Inclusion

The Stow Commission on Inclusion will swear in new member Nicki Wilkes, approve the February 24 minutes, and discuss several community initiatives. Topics include an inclusive event idea for the senior center, upcoming Parks and Recreation events, volunteer opportunities at nursing homes, the Adopt‑a‑Spot planting day on May 23, 2026 (plants provided by the City), and the AMP Pop‑up series in the park.

• Swearing in of new member Nicki Wilkes
• Approval of minutes from the 2/24/26 meeting
• Adopt‑a‑Spot planting day scheduled for Sat., May 23, 2026, 9:00 am–11:00 am; plants supplied by the City
• Volunteer opportunities at nursing homes – each member to share three contacts; Nicki to provide a script
• Presentation of an inclusive event idea to the Parks and Recreation Department and senior‑center layout review

Planning Commission

The Stow Planning Commission will consider several land‑use requests and code changes. Items include a use variance for a self‑storage facility at 3657‑3661 Fishcreek Road, an extension of a site plan and related approvals for a Panda Express at 4185 Kent Road, and two proposed amendments to the Planning & Zoning Code. The meeting also includes a public‑records training session.

• P.C. 2026-006 – Use variance request for a self‑storage facility at 3657‑3661 Fishcreek Rd (4.72 acres, C‑2 zoning).
• P.C. 2026-009 – Extension of site plan, conditional use, and variances for a Panda Express at 4185 Kent Rd (4.59 acres, C‑3 zoning).
• P.C. 2026-007 – Proposed amendment to remove the maximum density requirement for multifamily dwellings in Section 1104.04(A)(6)(b) of the Planning & Zoning Code.
• P.C. 2026-008 – Proposed amendment to modify the Minor Planning Development Overlay Standards in Section 1103.04 of the Planning & Zoning Code.
• Public Records and Open Meetings Act training.

Board of Control

The Board of Control unanimously approved a series of contracts for the city’s road and sidewalk program, including asphalt, concrete, striping and sidewalk work. It also approved purchase orders for building maintenance ($6,614.10), parks lacrosse reimbursement ($8,047.00), and police department equipment ($29,756.40). A moral claim for $368.17 was approved while a $65 claim was denied.

• Approved Asphaltic Materials contract with Perrin Asphalt for $2,738,275.00 (unanimous)
• Approved Concrete contract with Perrin Asphalt for $1,547,997.00 (unanimous)
• Approved Roadway Striping contract with Aero-Mark Company, LLC for $126,488.43 (unanimous)
• Approved Sidewalk Replacement contract with PMC Concrete, LLC for $357,903.00 (unanimous)
• Approved Building Maintenance purchase order totaling $6,614.10 (unanimous)
• Approved Parks & Recreation lacrosse reimbursement totaling $8,047.00 (unanimous)
• Approved Police Department Dell equipment purchase for $29,756.40 (unanimous)
• Approved moral claim of $368.17 and denied claim of $65.00 (5‑0 approval, 0‑5 denial)

Board of Control

The Board of Control approved the prior meeting minutes and a series of purchase orders covering cleaning services, employee surveys, IT equipment, printing, playground equipment, and a major street‑maintenance snow/ice package. All approvals were unanimous. The meeting was then adjourned.

• Approved minutes from 3/04/2026 (unanimous)
• Approved $9,963.00 Fox Den Golf Course cleaning contract (unanimous)
• Approved $7,648.41 Energage employee engagement survey (unanimous)
• Approved $28,784.70 Dell OptiPlex computers for police and fire departments (unanimous)
• Approved $5,300.00 BPO‑printing service (unanimous)
• Approved $6,217.50 Imagination Playground equipment (unanimous)
• Approved $8,929.61 replacement playground equipment for Parks Maintenance (unanimous)
• Approved $161,474.33 single‑axle snow/ice package for street maintenance (unanimous)

Environmental Commission

The Stow Environmental Commission agenda for March 11, 2026 consists solely of numeric codes and slashes. No specific agenda items, decisions, or discussions can be identified from the provided text. The document appears to be a placeholder or corrupted file.

The Environmental Commission meeting minutes contain no clear decisions, approvals, or denials. Only procedural or unreadable entries were noted, with no actionable outcomes recorded.

Planning Commission

The Stow Planning Commission will consider three applications at its March 10, 2026 meeting. One is a sign variance for Consigner’s Collection at 3781 Darrow Road, seeking a 7‑foot setback instead of the required 10 feet. Another is a conditional use request for an indoor sports training facility at 4272 Hudson Drive. The third is a conditional use request for a Family Care Service adult day‑care program at 3885 Darrow Road.

• Sign variance request (P.C.2026-003) for Consigner’s Collection at 3781 Darrow Rd., reducing setback to 7 ft.
• Conditional use request (P.C.2026-004) for an indoor sports training facility at 4272 Hudson Dr.
• Conditional use request (P.C.2026-005) for a Family Care Service adult day‑care program at 3885 Darrow Rd.

The commission unanimously approved a sign variance for Consigner's Collection at 3781 Darrow Road. It also unanimously approved a conditional use for an indoor sports training facility at 4272 Hudson Drive. The request for a family care service adult day‑care at 3885 Darrow Road was tabled for a later meeting.

• Approved sign variance for 3781 Darrow Rd (5‑0 vote)
• Approved conditional use for indoor sports training facility at 4272 Hudson Dr (5‑0 vote)
• Tabled conditional use request for adult day‑care at 3885 Darrow Rd (5‑0 vote)
• Approved February 10, 2026 minutes (5‑0 vote)
• Adjourned meeting (5‑0 vote)

Urban Forestry Commission

The Stow Urban Forestry Commission will vote to approve its Tree Management Plan. Members will discuss the monthly article update, including a March piece on beech tree disease. Planning for the EarthFest event on April 25, with tree giveaways and tours, will be reviewed. The commission will also coordinate a tree planting giveaway at Fishcreek Elementary and a pop‑up in the parks.

• Tree Management Plan Approval
• EarthFest event on April 25 – tree giveaway, pruning tour, invasive species removal tour
• Fishcreek Elementary tree planting and tree giveaway
• Monthly article update on beech tree disease
• Swearing in of new members Tom Klingler and Stephen Bagstad

The commission unanimously approved the minutes from the November 2022 meeting and adopted the updated Tree Management Plan. It scheduled EarthFest for April 25 at Adele Durbin Park, including tree giveaways and educational tours. Plans were set for a tree‑planting event at Fishcreek Elementary on April 26 and for a pop‑up series beginning April 12. No other motions were recorded.

• Approved minutes from the 1112126 meeting (unanimous)
• Approved updated Tree Management Plan (unanimous)
• Scheduled EarthFest for April 25 at Adele Durbin Park
• Planned tree‑planting event at Fishcreek Elementary on April 26
• Coordinated pop‑up series with Parks & Rec starting April 12

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals meeting scheduled for March 9, 2026, has been canceled. The next regularly scheduled meeting is set for April 13, 2026.

Records Commission

The regularly scheduled Records Commission meeting for March 5, 2026 was canceled. The next regularly scheduled meeting is set for September 3, 2026. No agenda items were considered at this meeting.

Board of Control

The Board of Control approved several expenditures, including a $300,091.32 contract with Concord Road Equipment for snow and ice control packages. It also approved a $36,500 bulb‑replacement contract with Mars Electric for the RT 8/Steels Corner Interchange and a $68,135 consulting fee for the Human Resources medical‑plan contract. Additional approvals covered IT licensing, a sewer‑connection permit, a police policy‑manual upgrade, and office‑furniture purchases. The minutes from the February 25, 2026 meeting were also approved.

• Approved $300,091.32 snow‑and‑ice control packages (unanimous)
• Approved $36,500 bulb replacement at RT 8/Steels Corner Interchange (motion passed)
• Approved $68,135 Human Resources consulting fee for medical plan (unanimous)
• Approved $30,000.70 IT licensing for police, fire, water, street, building, urban forestry, parks, and auto‑dialer (unanimous)
• Approved $15,338 sewer‑connection permit for Silver Springs (unanimous)
• Approved $19,812.98 police department policy/manual upgrade (unanimous)
• Approved $12,500 leaf‑machine parts for street maintenance (unanimous)
• Approved $15,842.65 office‑furniture purchases (unanimous)

Board of Control

The Stow Board of Control unanimously approved an expenditure of up to $99,494 to GolfSense Inc. for redesigning holes 7 and 8 at the Fox Den Golf Course. It also approved the city engineer's request to submit Safe Routes to School grant applications to ODOT. Additional purchases and contracts, including office furniture, holiday decorations, a cooperative grant, and an aerial photography contract, were approved unanimously. The minutes from the February 18, 2026 meeting were also approved.

• Approved $99,494 GolfSense renovation of Fox Den holes 7 & 8 (unanimous)
• Approved submission of Safe Routes to School grant applications to ODOT (unanimous)
• Approved office furniture purchase totaling $14,533.10 (unanimous)
• Approved holiday decorations contract totaling $7,376.00 (unanimous)
• Approved Stow‑Munroe Falls Chamber economic cooperative grant of $12,000.00 (unanimous)
• Approved aerial photography contract with Nearmap US Inc. for $13,663.15 (unanimous)
• Approved minutes from 2/18/2026 Board of Control meeting (unanimous)

Commission on Inclusion

The Commission on Inclusion will approve minutes from a previous meeting and discuss volunteer opportunities at local nursing homes. The body will also vote on a single inclusive event idea to present to the Parks and Recreation Department.

• Approval of minutes from 1/27/26 meeting
• Presentation on volunteer opportunities at nursing homes
• Vote to select one inclusive event idea for Parks and Recs
• Update on the Blue Envelope Program
• Next meeting scheduled for 3/24/2026

The commission approved the minutes from the 11/27/2026 meeting. Each member was asked to bring three volunteer‑group contacts to the next meeting. The board selected a registered inclusive event at the senior center that will include art, board games and a movie. Kari Erdman will contact Parks and Recreation to arrange a site visit and partnership.

• Approved minutes from 11/27/2026 meeting (motion passed)
• Each member to bring three volunteer group contacts to next meeting
• Selected senior‑center venue for a registered inclusive event with art, board games and a movie
• Tasked Kari Erdman to meet with Parks and Recreation to schedule a site‑visit and partnership

Planning Commission

The regularly scheduled Planning Commission meeting for February 24, 2026, has been canceled. The next meeting is scheduled for March 10, 2026.

Board of Control

The Board unanimously approved the mayor’s authority to sign three federal grant agreements for the Fishcreek/Stow Rd Roundabout, Fishcreek Rd phase 2 resurfacing, and Graham Rd connectivity walks, totaling $3,600,00.00, $1,100,000.00 and $1,080,000.00. It also approved a $48,311.00 cash check from Panda Express, awarded the Amphitheater Project contracts to Dawn Incorporated ($4,110,332.00) and MediaNet AV, LLC ($422,504.45), and approved several vendor purchases. The minutes from the February 11 meeting were approved and the session was adjourned.

• Approved LPA Local Let Project Agreement for three federal grants totaling $3,600,00.00, $1,100,000.00 and $1,080,000.00 (unanimous)
• Approved acceptance of $48,311.00 cash check from Panda Express (unanimous)
• Approved awarding Amphitheater Project contract to Dawn Incorporated for $4,110,332.00 and AV contract to MediaNet AV, LLC for $422,504.45 (unanimous)
• Approved Human Resources vendor subscriptions totaling $40,996.80 (unanimous)
• Approved tree trimming contract with Barberton Tree Service for $59,665.33 (unanimous)
• Approved minutes from 2/11/2026 Board of Control meeting (unanimous)
• Adjourned meeting (unanimous)

Senior Citizen Commission

The Stow Senior Commission will swear in newly appointed and reappointed members, approve the November 18, 2025 meeting minutes, and elect a chairperson and vice‑chairperson for 2026. The commission will also receive reports from the library and the Parks and Recreation Department on senior center activities. The meeting concludes with a discussion of any general items and scheduling the next meeting.

• Swearing in of new & reappointed board members
• Approval of minutes from November 18, 2025
• Election of Chairperson for 2026
• Election of Vice‑Chairperson for 2026
• Library report

The Stow Senior Citizens Commission elected Donna Richmond as Chairperson for 2026 and Robert Andrews as Vice Chairperson for 2026, with all members in favor. The commission also approved the minutes of the November 18, 2025 meeting, again unanimously. The meeting was adjourned at 5:15 p.m. after a motion passed with all in favor.

• Elected Donna Richmond as Chairperson for 2026 (all in favor)
• Elected Robert Andrews as Vice Chairperson for 2026 (all in favor)
• Approved minutes of the November 18, 2025 meeting (all in favor)
• Adjourned meeting at 5:15 p.m. (all in favor)

Board of Control

The Stow Board of Control unanimously authorized several expenditures, including fire and police department vehicles and water‑department equipment and services. It also approved solicitation of bids for the Homewood and Echo Road storm‑improvement projects and the Liberty Road waterline & culvert replacement. Additional purchase orders for courthouse HVAC maintenance and furnace/AC unit replacement were also approved.

• Approved $38,916 purchase of a 2026 Ford Explorer for the Fire Department (unanimous)
• Approved $40,000 purchase of leak detection/line locating equipment for the Water Department (unanimous)
• Approved $47,000 GIS professional services contract for the Water Department (unanimous)
• Approved $204,233 purchase of three 2026 Dodge Durango Pursuits and one 2026 Ford Explorer Interceptor for the Police Department (unanimous)
• Approved solicitation of bids for Homewood Storm Improvements and Echo Road Storm Improvements projects (unanimous)
• Approved solicitation of bids for Liberty Road Waterline & Culvert Replacement project (unanimous)
• Approved $9,228 purchase order for quarterly HVAC preventative maintenance at the courthouse (unanimous)
• Approved $13,648.90 purchase order for replacement of 2‑5 ton furnace/AC units (unanimous)

Planning Commission

The Stow Planning Commission will consider a study item request for a 34‑unit apartment complex. The proposed development would occupy 4.75 acres at 2815 and 2845 Graham Road, currently zoned R‑3 residential. The commission will discuss the request but no decision is recorded in the agenda.

• Study item review of a proposed 34‑unit apartment complex on 4.75 acres at 2815 & 2845 Graham Rd (zoned R‑3 residential)

The commission voted to approve the January 27, 2026 minutes with five yeas and no nays. No formal decision was made on the proposed 34‑unit townhome project; the discussion was for initial feedback only. The meeting was then adjourned unanimously.

• Approved Jan 27, 2026 minutes (Yeas: 5, Nays: 0)
• Adjourned meeting (Yeas: 2, Nays: 0)

Urban Forestry Commission

The Urban Forestry Commission meeting scheduled for February 9, 2026, is cancelled. The next meeting is set for Monday, March 9th.

• Meeting cancelled
• Next meeting scheduled for March 9th

Building & Zoning Board of Appeals

The regularly scheduled Board of Zoning Appeals meeting for February 9, 2026, has been canceled.

Civil Service Commission

The Stow Civil Service Commission will consider certification of eligibility lists for several police examinations, including the officer entrance exam, sergeant promotional exam, and a lateral transfer. It will also review a request to hold a promotional examination for the fire captain position. No other business is on the agenda.

• Certify eligibility list for Police Officer Entrance Examination (terminate current list certified 8/7/2024)
• Certify eligibility list for Police Sergeant Promotional Examination (terminate current list certified 4/5/2024)
• Certify eligibility list for Lateral Transfer Police Officer
• Request promotional examination for Fire Captain

The Civil Service Commission approved the use of Ryan‑Ramsey HR Solutions for the written exam and the Ohio Fire Chiefs’ Association for the assessment center for the upcoming fire captain promotional exam. It also terminated and re‑certified the police officer entrance list and the police sergeant promotional list, and certified the police officer lateral transfer list. All motions passed unanimously.

• Approved use of Ryan‑Ramsey HR Solutions and Ohio Fire Chiefs’ Association for fire captain exam (Spring, Campbell)
• Terminated police officer entrance list certified 8/7/2024 (Spring, Campbell)
• Certified new police officer entrance list (Spring, Campbell)
• Terminated police sergeant promotional list certified 4/5/2024 (Spring, Campbell)
• Certified new police sergeant promotional list (Spring, Campbell)
• Certified police officer lateral transfer list (Spring, Campbell)
• Approved minutes of December 17, 2025 meeting (Spring, Campbell)

Board of Control

The Board of Control unanimously approved several procurement contracts, including a $129,278 water department Freightliner M2 tandem‑axle truck, a $114,707 street department Freightliner M2 single‑axle truck, and a $76,147.84 engineering department purchase of two Chevrolet Colorado trucks. Additional contracts for printing, copier, golf‑cart rentals, and a victim‑assistance grant were also approved. The minutes from the 1/28/2026 meeting were approved and the board adjourned.

• Approved $129,278 water department Freightliner M2 tandem‑axle cab and chassis (unanimous)
• Approved $114,707 street department Freightliner M2 single‑axle cab and chassis (unanimous)
• Approved $76,147.84 engineering department purchase of two 2026 Chevrolet Colorado crew‑cab 4WD trucks (unanimous)
• Approved $7,000 clerk of courts printing services contract (unanimous)
• Approved $8,000 clerk of courts copier and printer contract (unanimous)
• Approved $75,414.24 Fox Den Golf Course 72‑cart rental contract (unanimous)
• Approved $10,000 victim assistance grant contract (unanimous)
• Approved the minutes from 1/28/2026 (unanimous)

Arts Commission

The Arts Commission will review updates on the Women in Arts and Performing Arts projects. The body will also discuss a call to artists for traffic signal art and branding items for the commission.

• Traffic Signal Art – Call to Artists
• Branding items for Arts Commission
• Women in Arts submission and business update
• Flag Commission update

The commission voted to approve the minutes from the 1/06/2026 meeting. No other formal actions were taken; the board discussed upcoming art projects and events. The meeting was then adjourned by motion.

• Approved minutes from 1/06/2026 meeting (motion passed)
• Adjourned meeting (motion passed)

Board of Control

The Stow Board of Control approved several expenditures, including up to $150,000 for diesel fuel and $250,000 for unleaded fuel with Ports Petroleum, a $95,000 Verizon cellular/data service contract, a $99,829.51 mower for Fox Den Golf Course, a $42,325 shelter at Oregon Trail Park, and the reduction of performance bonds for Phase I ($2,369,754.76) and Phase II ($2,169,834.72) of Millers Landing. It also approved advertising, bidding and a contract for a replacement playground at Heather Hills Park and adopted the minutes from the Jan 21 meeting. All motions were moved by Mayor John Pribonic, seconded by Finance Director Kelly Toppin, and passed unanimously.

• Approved up to $150,000 diesel fuel contract with Ports Petroleum (unanimous)
• Approved up to $250,000 unleaded fuel contract with Ports Petroleum (unanimous)
• Approved $95,000 Verizon cellular/data service contract (unanimous)
• Approved $99,829.51 Groundmaster mower purchase for Fox Den Golf Course (unanimous)
• Approved $42,325 shelter near pickleball courts at Oregon Trail Park (unanimous)
• Approved reduction of performance bonds: Phase I $2,369,754.76, Phase II $2,169,834.72 (unanimous)
• Approved advertising, bidding and contract for replacement playground at Heather Hills Park (unanimous)
• Approved the minutes from the 1/21/2026 Board of Control meeting (unanimous)

Commission on Inclusion

The Commission on Inclusion will meet to approve its 2026 meeting schedule and select a Chair and Vice Chair. The body will also discuss feedback from the Glow in Stow event and plan a November 18th partnership event with the library regarding dyslexia.

• Approval of 2026 meeting dates
• Selection of 2026 Chair and Vice Chair
• Planning for November 18th library event on dyslexia
• Update on Blue Envelope Program
• Discussion on survey follow-up and resident concerns

The commission approved the prior meeting minutes, adopted the 2026 meeting schedule (fourth Tuesday each month at 5:15 p.m.), and voted to keep Tricia Streharsky as chair while appointing Jason Gates as vice chair. The board also assigned follow‑up tasks on the Blue Envelope program and a potential nursing‑home volunteer effort, to be addressed at the February meeting.

• Approved prior meeting minutes (unanimous)
• Adopted 2026 meeting dates: fourth Tuesday each month at 5:15 p.m. (unanimous)
• Confirmed Tricia Streharsky as chair (unanimous)
• Appointed Jason Gates as vice chair (unanimous)
• Tasked Tricia Streharsky to explore placing Blue Envelope packets at library, safety building, and city hall
• Directed Kari Erdman to send Blue Envelope program flyer to Chief Stone and Chief Prusha
• Planned to invite nursing‑home volunteer representative to February meeting for discussion
• Planned to develop an inclusive event proposal for February meeting vote

Planning Commission

The Stow Planning Commission will review a sign variance request for 1201 Graham Road. Applicant Holly Lycan, representing Summit Akron Solid Waste Management, seeks approval to exceed the maximum directional sign height allowed under Section 1183.04 for the ReWorks facility on a 15.1‑acre C‑5 parcel. The commission will vote on the variance. The meeting also includes routine items such as call to order, elections, and approval of the December 9, 2025 minutes.

• Sign variance request for 1201 Graham Rd. (Parcel #56-19732) to exceed max directional sign height per Section 1183.04
• Approval of December 9, 2025 Planning Commission minutes

The commission elected Jeff Wagner as Chairperson and Daniel Bacik as Vice Chairperson. It approved the December 9, 2025 meeting minutes. It granted a sign variance for a directional sign at 1201 Graham Road. The meeting was then adjourned.

• Elected Jeff Wagner Chairperson (Yeas: Lynn Clancy, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; Abstain: Jeff Wagner; carried unanimously)
• Elected Daniel Bacik Vice Chairperson (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Jeffrey Datkuliak; Abstain: Daniel Bacik; carried unanimously)
• Approved December 9, 2025 minutes (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; carried unanimously)
• Approved sign variance PC-2026-001 for 1201 Graham Road (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; carried unanimously)
• Adjourned meeting (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; carried unanimously)

Board of Control

The Stow Board of Control unanimously approved several expenditure authorizations, including contracts for financial reporting, court cleaning, electrical supplies, legal counsel, fuel for Fox Den Golf Course, and a victim‑assistance grant. It also approved numerous purchase orders for fire, police, IT, and street‑maintenance supplies. The minutes from the January 14 meeting were approved and the board adjourned.

• Approved $61,200 three‑year financial report contract with Julian & Grube Inc.
• Approved $29,500 cleaning contract with Janco Service Industries for Municipal Court
• Approved $22,000 electrical supplies contract with Mars Electric Co.
• Approved $30,000 legal counsel contract with Kutak Rock, LLP
• Approved $35,000 fuel contract with Ports Petroleum Co Inc. for Fox Den Golf Course
• Approved $10,000 grant to Victim Assistance Program for Municipal Court
• Approved multiple purchase orders totaling $115,000+ for fire, police, IT, and street‑maintenance items
• Approved minutes from 1/14/2026 Board of Control meeting

Board of Control

Planning Commission

The regularly scheduled Planning Commission meeting for January 13, 2026 was canceled. No items were considered or decided at this meeting. The next regularly scheduled meeting is set for January 27, 2026.

Urban Forestry Commission

The Urban Forestry Commission will meet to approve an updated Tree Management Plan and establish leadership and meeting dates for 2026. The body will also discuss upcoming educational articles and the Earthfest event at Adell Durbin.

• Approval of updated Tree Management Plan
• Election of Chair and Vice Chair for 2026
• Report of $600 sale of Akron Children’s Hospital Holiday Tree
• Planning for Earthfest on April 25, 2026, at Adell Durbin
• Swearing in of Laura Root for a new term

The Urban Forestry Commission approved the minutes from the previous meeting and adopted a regular meeting schedule on the second Monday of each month. Members elected Bob Brantsch as chair and Andy as vice chair. The commission decided to give away a white oak tree at the April 25 EarthFest event and will include planting instructions. A working meeting on the Tree Management Plan is planned for February, with a presentation to City Council on February 12.

• Approved minutes from the 11110125 meeting (all in favor)
• Approved meeting schedule (2nd Monday each month) and elected Bob Brantsch chair, Andy vice chair (all in favor)
• Decided to give away a white oak tree (≈1‑18 in tall) at EarthFest on April 25 and attach planting instructions
• Planned a February working meeting to develop the Tree Management Plan and present it to City Council on Feb 12
• Agreed to host the next young‑tree training at Adell Durbin (proposed by Jeff)
• Discussed cost‑share tree planting program; no formal decision recorded

Parks & Recreation Board

The board will elect a Chairperson, Vice-Chairperson, and a designee to the Planning Commission for 2026. Members will review the department's annual report and receive updates on capital projects and the Fox Den. The meeting includes a presentation on Sabertooth public art.

• Election of 2026 Chairperson and Vice-Chairperson
• Election of 2026 Planning Commission designee
• Presentation of the department Annual Report
• Sabertooth public art presentation
• Updates on capital projects and Fox Den

The board approved the minutes from the April 14, 2025 meeting. It elected Annie Hanson Hilaire as Chairperson, Nicholas Stoiber as Vice Chairperson, and Jeff Datkuliak as the Planning Commission designee, each with unanimous support. The board also approved the proposed 2026 golf rates for Fox Den Golf Course. The meeting was adjourned with unanimous consent.

• Approved April 14, 2025 meeting minutes (all in favor)
• Elected Annie Hanson Hilaire as Chairperson (all in favor)
• Elected Nicholas Stoiber as Vice Chairperson (all in favor)
• Elected Jeff Datkuliak as Planning Commission designee (all in favor)
• Approved 2026 Fox Den Golf Course rates (all in favor)
• Adjourned meeting (all in favor)

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will elect its leadership and review several property appeals. The board is considering five dangerous building appeals and two requests for zoning variances.

• Dangerous building appeals for 4931 Friar Road Units A, B, C, and D
• Dangerous building appeal for 4655 Kent Road
• Fence variance request for a 7’6” privacy fence at 2385 Port William Rd.
• Accessory structure variance request for 4372 Meadowlark Tr.
• Election of Chairman and Vice Chairman

Board of Control

The Stow Board of Control unanimously approved a $2,600,000 contract for bulk water usage for 2026. It also approved a $1,500,000 SECC sharing allocation and several other service and repair contracts. A moral claim for driveway damage by a resident was approved with a 5‑Yes to 0‑Nay vote. All other items were adopted without discussion.

• Approved $2,600,000 bulk water usage contract (unanimous)
• Approved $1,500,000 city portion of SECC sharing (unanimous)
• Approved $150,000 emergency waterline repairs with M Campbell Contracting (unanimous)
• Approved $103,000 fire department services with MES Acquisition Inc. (unanimous)
• Approved $97,000 Fallsway Equipment Co. contract for fire department equipment (unanimous)
• Approved up to $40,000 repair parts and labor for street trucks with Cleveland Freightliner Inc. (unanimous)
• Approved $23,824.76 website and emergency notification package with CivicPlus LLC (unanimous)
• Approved Sidney Wise moral claim for driveway repair (5‑Yes to 0‑Nay)

Arts Commission

The Stow Arts Commission meeting on January 6, 2026 will review several old‑business items, including Warm Up America, Women in Arts, and an update on Performing Arts. The commission will consider the new‑business item Sabertooth Public Art. An update from the Library will be presented, and future events such as branding for the commission and traffic‑signal art are noted but require no action at this time.

• Warm Up America – taking the squares off the trees
• Women in Arts – call to artists issued November 13
• Performing Arts – update
• Sabertooth Public Art – new business item
• Update from the Library

The commission swore in Leila Griffiths and Megan Honaker for another term on the Arts Commission. Members approved the minutes from the 11/11/2025 meeting. The meeting was adjourned by a motion that passed. No other formal decisions were recorded.

• Swore in Leila Griffiths for another term (motion passed)
• Swore in Megan Honaker for another term (motion passed)
• Approved minutes from 11/11/2025 meeting (motion passed)
• Adjourned meeting (motion passed)