Sunbury, Ohio

Other Meetings

The Sunbury Personnel Board of Appeals will meet on July 22, 2026 at 5:00 p.m. in the Council Chambers at Sunbury Town Hall. The board will approve the minutes from the June 2, 2026 meeting. The board will consider the eligibility list for the Engineering Technician vacancy.

• Approve June 2, 2026 meeting minutes
• Consider eligibility list for Engineering Technician position

Events and Commemoration Committee

The Events and Commemorations Committee will discuss two new items: the Sunbury Sizzle and Sounds event and the America 250 Patriots Memorial. The meeting will also provide information about upcoming community activities such as Movies on the Square, the Second Saturday Market, and a Back to School Prayer Night. No formal decisions are indicated beyond discussion of these events.

• Sunbury Sizzle and Sounds – event presentation by Gillian Doucette Banten
• America 250 Patriots Memorial – new commemorative project
• Movies on the Square – scheduled for August 7 at dusk
• Second Saturday Market on the Square – scheduled for August 8 at 7 pm
• Big Walnut Ministerial Association Back to School Prayer Night – scheduled for August 9 at 6:30 pm

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will consider two variance applications at its July 20, 2026 meeting. One request seeks to reduce the minimum floor space for a 2‑bedroom apartment from 1,020 sq ft to 875 sq ft at 37 E Granville Street in the Central Business District (C‑3). The other request seeks permission to install a 4‑ft black aluminum ornamental fence in the rear and side yards of a corner lot at 815 Callaway Lane. Staff reports and related documents are attached for each application.

• Variance to decrease 2‑bedroom minimum floor space from 1,020 sq ft to 875 sq ft at 37 E Granville St (C‑3 district)
• Variance to allow a 4‑ft black aluminum ornamental fence in rear and side yards of corner lot at 815 Callaway Lane

Council

The Sunbury City Council will review a city manager report and a series of resolutions and ordinances. Items include a Colan approval resolution, an ODOT consent ordinance for snow and ice maintenance, engineering services, major commercial site plans on 37 E Granville Street, an e‑bike helmet ordinance, and a charter amendment. The council will decide whether to adopt each of these proposals.

• RES NO. 2026.19 – Colan approval and cost proposal for DEL SR 37 22.436
• ORD NO. 2026.11.1 – ODOT consent for snow, ice and general road maintenance (amended)
• ORD NO. 2026.22 – Major commercial site plan for 37 E Granville Street
• ORD NO. 2026.23 – E‑bikes with helmets ordinance (redline)
• ORD NO. 2026.24 – Charter amendment

Finance Committee

The Sunbury Finance Committee will discuss revisions to the employee handbook, updates to the zoning fee schedule, residents and RITA data, June check register and year‑to‑date fund report, and bank‑to‑book reconciliation. They will also review year‑to‑date income tax collections and bank balances. The meeting will conclude with adjournment and scheduling of the next meeting on August 19, 2026.

• Employee Handbook revisions
• Zoning Fee Schedule updates
• Residents & RITA data review
• June check register & YTD Fund Report
• Bank to book reconciliation

Services

The Sunbury Services Committee will discuss follow‑up on eBike legislation and the timing and outreach for the realignment of Cheshire Road. It will receive updates on pavement repair on Golf Course Road, street improvements, JR Smith Park upgrades, and the result of the QBS selection for the Columbus Street Corridor Study. The meeting also includes a discussion of the wastewater treatment plant expansion and a look‑ahead to upcoming topics such as traffic signal funding and sidewalk policy.

• eBikes Legislation Follow‑up
• Realignment of Cheshire Road – timing and public outreach
• Pavement Repair on Golf Course Road
• RFP for Columbus Street Corridor Study – QBS selection result
• Wastewater Treatment Plant Expansion

Parks & Recreation

The Parks and Recreation Committee will review updates on JR Smith Park grants. It will discuss plans for the Fourth of July Parade and fireworks. The committee will consider new park signage and receive monthly updates on parks and trees.

• JR Smith Park Grants Update
• Fourth of July Parade and Fireworks
• New Park Signage
• Monthly Park Update
• Monthly Tree Update

Council

Sunbury City Council is reviewing several resolutions and ordinances related to infrastructure and commercial development. The meeting includes a site plan for Local Provisions LLC and a proposal for a Downtown Alcohol-Free District (DORA).

• Ord No. 2026.19: Local Provisions LLC major commercial site plan
• Ord No. 2026.20: DORA
• Res No. 2026.19: OR Colan approval with cost proposal for DEL SR 37 of 22,436
• Ord No. 2026.11.1: Amended ODOT consent for snow, ice, and general maintenance
• Ord No. 2026.17: Engineering services with Verdantas

The council approved the June 17 regular meeting minutes (6‑0) and the June 25 special meeting minutes (5 yeas, 1 abstention). Three resolutions were adopted unanimously: construction administration and inspection services for the 2026 street improvement program, a regulated materials review for the State Route 37 widening project, and a related investigation. An ordinance establishing a designated outdoor refreshment area received its first reading, and the proposed commercial‑district rezoning south of the outlet mall was tabled for next month.

• June 17, 2026 regular meeting minutes approved (6‑0)
• June 25, 2026 special meeting minutes approved (5‑1 abstention)
• Resolution 2026.17 approving construction administration and inspection services for 2026 street improvement program approved (6‑0)
• Resolution 2026.18 approving regulated materials review investigation for State Route 37 widening approved (6‑0)
• Ordinance 2026.20 establishing a designated outdoor refreshment area received first reading
• Commercial‑district rezoning south of outlet mall tabled for next month

Other Meetings

The Eastern Delaware County Joint Recreation District will consider two items at its regular meeting. First, it will consider Resolution No. 2026‑05, which would authorize the adoption of site‑selection criteria for future projects. Second, the board will receive an update on the 2026 budget. No other business is listed.

• Resolution No. 2026‑05 – authorizing site‑selection criteria
• 2026 budget update

Planning & Zoning Commission

The commission will consider a conditional use application to allow an apartment within a mixed‑use building at 37 E Granville Street. It will review a rezoning request for parcel # 417‑240‑02‑009‑000 in the Gateway District North PCD submitted by Sunbury Holdings Co., LLC, along with the associated development plan. The commission will also evaluate a major commercial site plan for a two‑story mixed‑use building at 37 E Granville Street that includes three commercial uses and two residential units. A staff presentation on revised zoning fees and the June 2026 zoning report will be discussed.

• Conditional Use – 37 E Granville Street: approval of an apartment in a mixed‑use building
• Rezoning – Gateway District North PCD, parcel #417-240-02-009-000, Sunbury Holdings Co., LLC
• Major Commercial Site Plan – 37 E Granville Street: two‑story mixed‑use with 3 commercial and 2 residential units
• Staff Presentation – Revised Zoning Fees and Fee Schedule
• Zoning Report – June 2026

Council

The only action taken was a procedural vote to adjourn the special meeting. Mayor Joe St. John moved to adjourn, the motion was seconded by John Grumney, and it passed unanimously. No substantive policy or project decisions were made.

• Adjourned meeting (unanimous)

Finance Committee

The Finance Committee will review year-to-date income tax collections and bank balances. The body is also scheduled to discuss appropriation increases and the annual credit card review.

• Review of $2,671,987 in total year-to-date income tax revenue
• Review of bank balances totaling $25,277,307.92
• Appropriation increases
• Credit Card Annual Review
• Audit requirements and overview

The committee voted to approve the March 18, 2026 minutes with six yeas. A motion to adjourn the meeting was also approved unanimously. The committee heard presentations on the city’s first‑quarter investment portfolio, proposed budget adjustments, and a credit‑card policy amendment, but no votes were recorded on those items.

• Approved March 18, 2026 minutes (6 yeas)
• Adjourned meeting (all yeas)

Council

The Sunbury City Council adopted an emergency ordinance awarding the Cheshire Road traffic signal improvement contract to Danbert Electrical Corp. The council also approved the rule amendment and emergency declaration needed for the contract, each by a 6‑0 vote. Additional ordinances amending the annual budget and credit‑card spending limits were approved unanimously. The meeting was then adjourned by a 6‑0 vote.

• Approved emergency contract for Cheshire Road traffic signal improvements (6-0)
• Amended and suspended rules to permit the emergency contract (6-0)
• Approved emergency declaration for the Cheshire Road project (6-0)
• Approved amendment to the 2026 annual appropriations (6-0)
• Approved amendment to credit‑card account expenditures limits (6-0)
• Approved June 3, 2026 regular meeting minutes (6‑yes)
• Adjourned the council meeting (6-0)

Events and Commemoration Committee

The Events and Commemorations Committee will approve minutes from May and discuss Fourth of July and Labor Day Market plans. The meeting also lists upcoming city events including a CORSA Rocket Launch and Sunbury Pride.

• Approval of May 19, 2026 minutes
• Discussion of Fourth of July event
• Discussion of Labor Day Market
• CORSA Rocket Launch on June 27
• Sunbury Pride on June 27

Council

The council will review the City Manager’s Report and consider two ODOT consents—one for an asphalt overlay with guardrail work and another for snow, ice and general road maintenance. It will vote on the First Amended Appropriations and on a draft amendment to the credit‑card policy that changes limits for authorized users. A presentation of the BWHS Class of 2025 senior project will also be shown.

• ORD NO. 2026.10 – ODOT consent for asphalt overlay with guardrail
• ORD NO. 2026.11 – ODOT consent for snow, ice and general maintenance
• ORD NO. 2026.01.1 – First Amended Appropriations
• ORD NO. 2026.16 – Draft amendment to credit‑card policy (credit card limits)
• BWHS Class of 2025 senior project presentation (class gift sign concept)

The Sunbury City Council approved Ordinance 2026.10, authorizing the Ohio Department of Transportation to perform asphalt overlay, pavement repair, guardrail upgrades, and resurfacing of I‑71 ramps. It also approved Ordinance 2026.11, granting consent for snow and ice removal on state highways. Council supported the Big Walnut High School senior class project to name a portion of North Miller Drive "Golden Eagles Way" and appointed Debra Miller to the Planning and Zoning Commission through December 2026.

• Approved Ordinance 2026.10 for ODOT road improvements (7-0)
• Approved Ordinance 2026.11 for snow and ice removal on state highways (7-0)
• Supported Big Walnut High School senior class naming project (7-0)
• Appointed Debra Miller to Planning and Zoning Commission (7-0)
• Adjourned meeting (7-0)

Services

The Services Committee will discuss updates on the E Granville Street and State Route 37 widening project, including two contract items. The council will hold first readings for a contract modification required by ODOT for a railroad maintenance history study and for right‑of‑way acquisition services for 34 parcels. Additional agenda items include a presentation on e‑bike legislation, a master services agreement with Verdantas, bid results for the Cherry Street/New Cheshire Road traffic signal, and updates on park improvements, wastewater plant expansion, and upcoming RFPs.

• First reading of ODOT contract modification for railroad maintenance history study (E Granville St/SR37 widening)
• First reading of right‑of‑way acquisition services for 34 parcels (E Granville St/SR37 widening)
• Master Services Agreement with Verdantas
• Cherry St/New Cheshire Road traffic signal bid opening results
• RFP solicitation for Columbus Street Corridor Study (due June 10)

The Services Committee approved the May 6, 2026 meeting minutes with a 5‑yea vote. Members discussed proposed updates to e‑bike, scooter and other micromobility ordinances and asked staff to continue researching those changes. Updates on the East Granville Street widening, sewer flow monitors, and Cherry Street traffic signal were presented. The meeting was adjourned unanimously.

• Approved May 6 minutes (5 yeas)
• Requested staff continue research on micromobility ordinance updates
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to review updates on JR Smith Park and discuss new business. The agenda includes discussions regarding distance signs around the reservoirs, DORA, and the Second Saturdays Farmers Market.

• JR Smith Park update
• Distance signs around the reservoirs
• DORA
• Second Saturdays Farmers Market

The Parks and Recreation Committee approved the April 29, 2026 minutes with a correction, passing the motion with three yeas. The committee then moved to adjourn, and the motion was approved unanimously. No other formal actions were taken at this meeting.

• Approved April 29, 2026 minutes (3 yeas)
• Adjourned meeting (unanimous)
• Requested future presentation on Old Orchard Park restoration

Other Meetings

The Sunbury Personnel Board of Appeals will meet on June 2, 2026. The board will review the minutes from the November 17, 2025 meeting and consider the Service Department eligibility list. No other items are on the agenda.

• Review November 17, 2025 meeting minutes
• Consider Service Department eligibility list

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will review three agenda items. It will consider approving a preliminary plat for a 27‑home subdivision by Drees Homes off Old 3C Highway near Big Walnut Elementary. It will also consider approving a major commercial site plan by Local Provisions, LLC for three buildings and a parking lot at the corner of Sunbury Meadows Drive and West Granville Street. Finally, Sunbury Holdings Co., LLC will present a proposed commercial district off South Wilson Road and the future Sunbury Parkway.

• Approval of Drees Homes preliminary plat for a 27‑home subdivision off Old 3C Highway near Big Walnut Elementary
• Approval of Local Provisions, LLC major commercial site plan for three buildings and parking lot at Sunbury Meadows Drive and W Granville Street
• Presentation by Sunbury Holdings Co., LLC of a future commercial district off S Wilson Road and future Sunbury Parkway

Other Meetings

The board unanimously approved the April 26 and May 17, 2026 meeting minutes. It also unanimously adopted two resolutions that amend the FY2026 budget and authorize community‑center planning services. Finally, the board unanimously accepted Pizzuti Solutions' proposal for additional community‑center planning services, capped at $67,650.

• Approved April 26, 2026 meeting minutes (unanimous)
• Approved May 17, 2026 meeting minutes (unanimous)
• Approved Resolution No. 2026-04 amending FY2026 budget and appropriating funds (unanimous)
• Approved Resolution No. 2026-03 authorizing community‑center planning services and appropriating funds (unanimous)
• Accepted Pizzuti Solutions proposal for community‑center planning services, capped at $67,650 (unanimous)
• Approved adjournment motion (unanimous)

Council

Sunbury City Council will review a development agreement for Kintner Crossing and a street improvement program. The meeting includes votes on several service contracts, ODOT maintenance consents, and a credit card policy.

• Development agreement for Kintner Crossing Commercial (Ord No. 2026.12)
• Street Improvement Program bid comparison (Ord No. 2026.13)
• AEP Franchise Agreement (Ord No. 2026.14)
• Contracts for Anser, Marty Carpenter Transportation, and Choice One Engineering
• First Amended Appropriations (Ord No. 2026.01.1)

The Sunbury City Council approved three resolutions to contract professional services for wastewater plant expansion, shared‑use path design, and sidewalk assessment, each with a 6‑0 vote. It also passed three ordinances authorizing a development agreement with Romanelii Schrock Road Investments LLC, awarding a street‑improvements contract to Decker Construction Co., and granting a franchise to Ohio Power Company, all approved 6‑0. An emergency ordinance permitting a charitable solicitation permit was adopted, and the meeting was adjourned with a unanimous vote.

• Approved Resolution 2026.14 modifying Accenture contract for wastewater plant expansion (6-0)
• Approved Resolution 2026.15 approving Carpenter Marty Transportation for shared‑use path design and traffic study (6-0)
• Approved Resolution 2026.16 approving Choice One Engineering for sidewalk assessment services (6-0)
• Approved Ordinance 2026.12 authorizing development agreement with Romanelii Schrock Road Investments LLC (6-0)
• Approved Ordinance 2026.13 awarding 2026 street improvements contract to Decker Construction Co. (6-0)
• Approved Ordinance 2026.14 granting franchise to Ohio Power Company for electric distribution (6-0)
• Approved Ordinance 2026.15 emergency charitable solicitation permit (6-0)
• Adjourned meeting (6-0)

Finance Committee

The Sunbury Finance Committee will discuss the 2026 Q1 investment review, proposed appropriation increases or changes, and updates to the credit card policy. They will also examine year‑to‑date comparison reports, the April check register and fund report, and reconcile bank and book balances. The meeting includes a review of recent income‑tax collections and current bank balances.

• 2026 Q1 Investment review
• Appropriation increases/changes
• Credit Card policy update
• Year‑to‑date comparison reports and April check register
• Bank to book reconciliation

The committee voted to approve the March 18 minutes with six yeas. A motion to adjourn was then passed with all yeas. No other actions were voted on during the session.

• Approved March 18 minutes (6 yeas)
• Adjourned meeting (all yeas)

Events and Commemoration Committee

The Events and Commemorations Committee will approve the April 21, 2026 minutes and consider unfinished business. New business includes discussion of the Big Walnut 2025 Senior Class Project and an update on the America 250 project. The agenda also lists upcoming community events such as the Memorial Day Market and Movies on the Square.

• Big Walnut 2025 Senior Class Project (new business)
• America 250 Update (new business)
• Memorial Day Market on the Square – May 25 (all day)
• Memorial Day Commemoration Event – May 25 at 10 am
• Movies on the Square – June 5 at dusk

The Events and Commemorations Committee approved the April 21, 2026 meeting minutes with two yeas. The meeting was then adjourned with unanimous yeas.

• Approved April 21, 2026 minutes (2 yeas)
• Adjourned meeting (unanimous yeas)

Planning & Zoning Commission

The Board of Zoning Appeals will review requests for exceptions to zoning rules. These include a request for a front yard privacy fence at a commercial property and a request to increase the allowed length of a cul-de-sac.

• Variance request for a privacy fence and reduced setback at 82 E Granville Street
• Variance request for Drees Homes to increase cul-de-sac length from 600 feet to 1,400 feet at Old 3C Highway

Other Meetings

The Eastern Delaware County Joint Recreation District will consider two resolutions. One resolution amends the Fiscal Year 2026 budget and appropriates funds. The other resolution authorizes planning services for a community center and appropriates funds for that purpose. No dollar amounts or specific projects are listed in the agenda.

• Resolution No. 2026-04 – Amend FY2026 budget and appropriate funds
• Resolution No. 2026-03 – Authorize community center planning services and appropriate funds

Because a quorum was not present, no action was taken on the community center planning services proposal. The Board agreed to have staff schedule a virtual meeting within seven days to consider the Pizzuti Solutions proposal. A motion to adjourn the meeting was approved 3‑0.

• Asked staff to schedule virtual meeting within 7 days (3-0)
• Motion to adjourn approved (3-0)
• No action taken on community center planning services due to lack of quorum

Services

The Services Committee will consider several contract and project items, including a third reading of the LWCI 2A sanitary‑sewer work, a GIS services contract, a modification to the wastewater treatment plant expansion contract, and bid results for the 2026 Street Improvement Program. All items are scheduled for a second reading before the council later that evening. Additional updates on the Ohio Power Company franchise, outreach activities, and upcoming topics are also provided.

• LWCI 2A – 560 LF of 36" sanitary sewer, estimated $660,000; Dirt Dawg Excavating $591,853 (3rd reading tabled)
• GIS Services Contract with MappedOut (3rd reading tabled)
• Wastewater Treatment Plant Expansion – contract modification for administrative services, Accenture Consultants (2nd reading)
• 2026 Street Improvement Program – bid results and recommendation for alternates, Decker Construction (2nd reading)
• Sidewalk Assessments and Design Contract with Choice One Engineering (2nd reading)

The Services Committee approved the April 1, 2026 meeting minutes with three yeas. A motion to adjourn was seconded and passed unanimously. No other formal actions or votes were recorded during the meeting.

• Approved April 1, 2026 minutes (3 yeas)
• Adjourned meeting (unanimous)

Council

The Sunbury City Council meeting on May 6, 2026 includes several resolutions and ordinances. The council will consider establishing Capital Fund 702, modify a contract with Anser, authorize transportation services for Marty Carpenter, and accept a bid for the Little Walnut Creek Interceptor, among other items. Additional items include an AEP franchise agreement and a street improvement program.

• RES NO. 2026.08 – Establish Capital Fund 702 (resolution)
• RES NO. 2026.14 – Modify contract with Anser (contract amendment)
• RES NO. 2026.15 – Authorize Marty Carpenter Transportation services
• ORD NO. 2026.09 – Accept lowest and best bid for Little Walnut Creek Interceptor
• ORD NO. 2026.14 – Approve AEP franchise agreement

The Council approved the April 29 meeting minutes by a 6‑yea vote. It untabled and approved Resolution 2026.08 establishing a capital projects fund for roadway improvements near the Kintner Crossing commercial site, and untabled Resolution 2026.11 for GIS administration services, both by 6‑0 votes. The body also conducted second readings of Ordinances 2026.13 and 2026.14 and first readings of Ordinances 2026.10, 2026.11, and 2026.15.

• Approved April 29 minutes (6 yeas)
• Untabled and approved Resolution 2026.08 (6-0)
• Untabled and approved Resolution 2026.11 (6-0)
• Second reading of Ordinance 2026.13 (street improvements contract)
• Second reading of Ordinance 2026.14 (Ohio Power franchise)
• First reading of Ordinance 2026.10 (ODOT asphalt overlay)
• First reading of Ordinance 2026.11 (ODOT snow removal)
• First reading of Ordinance 2026.15 (charitable solicitation permit)

Council

Sunbury City Council is reviewing several development items for Kintner Crossing, including a final plat and development agreement. The body is also considering various service contracts for engineering, GIS, and road maintenance.

• Ord No. 2026.08: Final Plat for Kintner Crossing Section 2
• Ord No. 2026.12: Kintner Crossing Development Agreement
• Ord No. 2026.09: Bid acceptance for Dirt Dawg Excavating for Little Walnut Creek Interceptor
• Res No. 2026.13: ODOT road salt cooperative purchase contract
• Ord No. 2026.14: AEP Franchise Agreement

The council approved the April 15 meeting minutes with a correction (4 yeas, 1 abstain). It authorized the Smoking Hot Wing Fest to operate after dark in Freedom Park on October 3 (5‑0). The body voted to table two proposed ordinances, one for the Kintner Crossing plat (3‑2) and another for the Little Walnut Creek Interceptor contract (5‑0). First readings were given to several pending resolutions and ordinances.

• Approved April 15 minutes (4 yeas, 1 abstain)
• Approved use of Freedom Park after dark for Smoking Hot Wing Fest (5‑0)
• Tabled Ordinance 2026.08 – final plat for Kintner Crossing Section 2 (3‑2)
• Tabled Ordinance 2026.09 – contract for Little Walnut Creek Interceptor Phase 2A (5‑0)

Parks & Recreation

The Parks and Recreation Committee will review the status of JR Smith Park. It will consider the proposed Smokin Hot Wing and Music Festival. Regular updates on park operations and tree maintenance will also be presented.

• JR Smith Park update
• Smokin Hot Wing and Music Fest proposal
• Monthly Park Update
• Tree Update

The Parks and Recreation Committee approved the April 1, 2026 meeting minutes with two yeas. The committee then moved to adjourn, and the motion was approved unanimously. No other formal actions were taken; updates on park projects and a proposed festival were discussed but not decided.

• Approved April 1, 2026 minutes (2 yeas)
• Approved meeting adjournment (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will consider a preliminary plat and variance for a new residential subdivision. The body will also review two conditional use requests for a model home and a construction business facility.

• Preliminary plat and variance for a 27-home subdivision by Drees Homes off Old 3C Highway
• Conditional use request for a model home at 805 & 809 S Kintner Pkwy
• Conditional use request for a storage building and office space at 82 E Granville Street

The Planning & Zoning Commission approved a conditional use request for two model homes and temporary parking at 805 and 809 South Kintner Parkway with a 4‑0 vote. It denied a conditional use request for office space with accessory storage at 82 East Granville Street, also by a 4‑0 vote. The commission tabled the preliminary plat for the Walnut Ridge subdivision to allow revisions and a required variance review, passing the motion 4‑0. Meeting minutes from March 23, 2026 were approved unanimously.

• Approved conditional use for model homes at 805 & 809 S Kintner Parkway (4‑0)
• Denied conditional use for office/storage at 82 E Granville Street (4‑0)
• Tabled preliminary plat for Walnut Ridge subdivision (4‑0)
• Approved March 23, 2026 meeting minutes (4‑0)
• Adjourned meeting (unanimous yeas)

Other Meetings

The Eastern Delaware County Joint Recreation District will review the April 13 meeting minutes, discuss the 2026 budget, and consider a resolution for community center planning services.

• Review April 13 meeting minutes
• 2026 Budget Update
• Community Center Planning Services – Phase 2 Scope of Services
• Resolution No. 2026-03 – Authorizing planning services and funds
• Next meeting date TBD

The Board approved the April 13, 2026 meeting minutes with a 6‑yea vote. Members discussed the Phase 2 scope of services for the community center and asked for revisions and a fee proposal. Resolution 2026‑03 authorizing community‑center planning services was placed on hold pending the fee proposal. The meeting was adjourned with a unanimous 6‑0 vote.

• Approved April 13, 2026 meeting minutes (6 yeas)
• Resolution 2026-03 placed on hold pending fee proposal
• Adjourned meeting (6-0)

Events and Commemoration Committee

The Events and Commemorations Committee will approve the March 1, 2026 meeting minutes. It will discuss the unfinished business item, the Smokin Hot Wing and Music Fest scheduled for October 3, presented by Brian Kelley and Gillian Doucette. The meeting will also provide information on several upcoming community events, including Arbor Day, a fishing derby, and Memorial Day activities.

• Approval of March 1, 2026 meeting minutes
• Discussion of Smokin Hot Wing and Music Fest – October 3
• Arbor Day Tree Planting Demonstration – April 25 at 11 am
• Jackson Preston Memorial Fishing Derby – May 2 (morning)
• Memorial Day Market and Commemoration Event – May 25

The Events and Commemorations Committee approved the March 17, 2026 meeting minutes with two yeas and one abstention. No new business or votes on proposals were taken. The meeting was then adjourned with all members voting yeas.

• Approved March 17, 2026 minutes (2 yeas, 1 abstain)
• Adjourned meeting (all yeas)

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will consider two variance applications for privacy fences. One request is for 165 Letts Avenue, seeking a side or rear yard fence and a setback reduction from 20 ft to about 12 ft. The other request is for 82 E Granville Street, seeking a front yard fence and a setback reduction from 20 ft to about 9 ft. The commission will vote on whether to grant each variance.

• 165 Letts Avenue – variance to install a privacy fence in side or rear yard and reduce front‑corner setback to ~12 ft
• 82 E Granville Street – variance to install a privacy fence in front yard and reduce front‑corner setback to ~9 ft

The Board of Zoning Appeals unanimously approved the 2026 Rules and Regulations. It also approved the variance request for a rear fence at 165 Letts Avenue with a two‑foot set‑back. The October 20, 2025 minutes were approved, and the board voted to return meeting start time to 5:30 pm. The meeting was then adjourned unanimously.

• Approved 2026 BZA Rules and Regulations (all yeas)
• Approved variance for 165 Letts Avenue fence with two‑foot set‑back (all yeas)
• Approved minutes to October 20, 2025 (all yeas)
• Changed meeting start time to 5:30 pm (all yeas)
• Adjourned meeting (all yeas)

Council

The Sunbury City Council will consider several resolutions and ordinances, including a temporary moratorium on data centers, a rock‑salt purchase contract with ODOT, and the creation of Capital Fund 702. The agenda also includes the acceptance of the Weaver annexation and the award of the Little Walnut Creek Interceptor bid. Additional items are a proclamation honoring Steve Alexander and reports from the City Manager.

• Resolution 2026.12 – Imposing a temporary moratorium on data centers
• Resolution 2026.13 – ODOT rock‑salt cooperative purchase contract
• Resolution 2026.08 – Establish Capital Fund 702
• Ordinance 2026.07 – Accepting Weaver annexation
• Ordinance 2026.09 – Accepting the lowest and best bid for Little Walnut Creek Interceptor

The Sunbury City Council voted unanimously to impose a temporary moratorium on any data center project through January 31, 2027. It also created a Mayor’s Court Special Projects Fund and approved the annexation of about 96 acres in Trenton Township. Several resolutions and ordinances were read for the second or first time, and the meeting minutes were approved.

• Approved temporary moratorium on data center development (6‑0)
• Established Mayor’s Court Special Projects Fund (6‑0)
• Approved annexation of ~96 acres in Trenton Township (6‑0)
• Second reading of Resolution 2026.08 for roadway capital projects fund
• Second reading of Resolution 2026.10 for flow monitoring and sewer capacity evaluation services
• Second reading of Resolution 2026.11 for GIS administration and support services
• First reading of Resolution 2026.13 authorizing road‑salt purchase agreement with ODOT
• Approved April 1, 2026 meeting minutes (6 yeas)

Other Meetings

The Eastern Delaware County Joint Recreation District approved its regular and special meeting minutes. It removed Resolution 2026‑02 and the annual election item from the table, then unanimously approved the officer slate for 2026. The board also accepted a plan to prepare a May 2027 ballot initiative for a future community center.

• Approved regular meeting minutes (Jan 12, 2026) – 6 yeas
• Approved special meeting minutes (Feb 11, 2026) – 6 yeas
• Removed Resolution 2026‑02 from table – approved 6‑0
• Approved resolution to designate security representative and seek cybersecurity help – approved 6‑0
• Removed annual election of officers item from table – approved 6‑0
• Approved officer slate for 2026 (Chair Bernie Kooi, Vice‑Chair Halli Watson, Secretary Jody Grieger, Treasurer Greg Elliott) – approved 6‑0
• Accepted plan to develop scope for community‑center services and schedule May 2027 ballot initiative – accepted
• Adjourned meeting – approved 6‑0

Council

The Sunbury City Council will consider a series of resolutions and ordinances, including a public hearing to add property to the Kintner Crossing Natural Conservation Area and the establishment of Capital Fund 702. It will vote on contracts for Burgess and Niple monitoring services and Mapped Out GIS services. The agenda also includes final plat approvals for Kintner Crossing, acceptance of the Weaver annexation, and the acceptance of the lowest and best bid for the Little Walnut Creek Interceptor. Additional items are a special event permit for "Kinslow Light It Up" and a proposed route for the Sunbury Marathon.

• Accepting the lowest and best bid for the Little Walnut Creek Interceptor (ORD NO. 2026.09)
• Kintner Crossing Commercial Final Plat approval (ORD NO. 2026.06)
• Accepting Weaver annexation (ORD NO. 2026.07)
• Establish Capital Fund 702 (RES NO. 2026.08)
• Approving Burgess and Niple monitoring services (RES NO. 2026.10)

The Sunbury City Council approved Resolution No. 2026.06, expanding the New Community Authority District to include the Kintner Crossing Phase I development (7‑0). The council also approved a partial road closure on E Cherry St and Walnut St for the Sunbury Marathon (7‑0) and authorized use of a city park after dark for the “Light It Up” disc golf event (7‑0). Additionally, the council accepted the resignation of Clerk Amber Swain, declared the clerk position vacant, and directed the City Manager to fill it (7‑0).

• Approved expansion of New Community Authority District for Kintner Crossing Phase I (Resolution 2026.06, 7-0)
• Approved partial road closure on E Cherry St and Walnut St for Sunbury Marathon (7-0)
• Approved use of city park after dark for Light It Up Disc Golf Event (7-0)
• Accepted resignation of Clerk Amber Swain, declared clerk position vacant, directed manager to fill (7-0)
• Removed emergency language from Ordinance No. 2026.06 (7-0)
• Removed emergency language from Ordinance No. 2026.07 (7-0)
• Approved motion to enter executive session (7-0)
• Approved motion to reconvene regular session (7-0)

Services

The Services Committee will discuss updates to the Traffic and Transportation Master Plan and related public‑outreach FAQs. It will review the LWCI 2A sanitary sewer project, including a $660,000 pipe installation and a $591,853 excavation contract. The agenda also notes the bid opening for the 2026 Street Improvement Program on April 22, 2026.

• Traffic and Transportation Master Plan and Active Transportation Plan updates
• Public outreach FAQs for Cheshire Ditch Lining, S Vernon St Reconstruction, Cherry St Intersection, and other projects
• Compact Track Loader purchase
• LWCI 2A sanitary sewer project: 560 LF of 36" pipe estimated at $660,000; Dirt Dawg Excavating contract $591,853
• 2026 Street Improvement Program bid opening scheduled for April 22, 2026

The Services Committee voted to approve the March 4, 2026 meeting minutes with five yeas. A motion to adjourn the April 1, 2026 meeting was seconded and passed unanimously. No other actions were decided.

• Approved March 4 minutes (5 yeas)
• Adjourned meeting (unanimous)

Parks & Recreation

The committee will discuss special event permits and the Sunbury Parks Master Plan. The meeting also includes monthly updates on parks and trees.

• Special Event Permits for Memorial Day Market
• Special Event Permits for Kinslow Light It Up
• Special Event Permits for Kinslow May the 4th
• Sunbury Parks Master Plan

The Parks and Recreation Committee approved the March 4, 2026 meeting minutes with three yeas. It approved the special event permit for the Memorial Day Market and the permits for the Kinslow Light It Up (April 25) and Kinslow May the Fourth (May 3) disc‑golf events. The meeting was then adjourned by a unanimous motion.

• Approved March 4, 2026 minutes (3 yeas)
• Approved Memorial Day Market special event permit
• Approved Kinslow Light It Up disc‑golf permit
• Approved Kinslow May the Fourth disc‑golf permit
• Adjourned meeting (unanimous)

Council

The council met at 6:30 p.m. in the Big Walnut High School auditorium. Members gave a state‑of‑the‑city address and then adjourned. No decisions, approvals, or denials were recorded.

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will consider an application for a home occupation at 125 Harrison Street for Little Critters Pet Sitters LLC. The commission will vote on final plat approval for Phase 2 of the Kintner Crossing subdivision, which includes 63 townhomes and 42 single‑family homes (105 lots). The commission will hear a preliminary presentation from Drees Homes on the Miller Farms 27‑unit subdivision proposed south of Big Walnut Elementary School.

• Home occupation request for Little Critters Pet Sitters LLC at 125 Harrison Street
• Final plat approval for Kintner Crossing Section 2 – 63 townhomes, 42 single‑family homes (105 lots)
• Preliminary presentation of Miller Farms 27‑unit subdivision by Drees Homes on parcels #41741304015000, #41741304014001, #41741304013000 south of Big Walnut Elementary School

The Planning & Zoning Commission approved the final plat for Kintner Crossing Section 2, covering 105 lots, with a unanimous 6‑0 vote. A home‑occupation permit request for 125 Harrison Street was denied after a 3‑3 tie vote. The meeting minutes were approved 6‑0, and the commission adjourned unanimously.

• Approved final plat for Kintner Crossing Section 2 (105 lots) (6-0)
• Denied home occupation permit for 125 Harrison St. (3-3)
• Approved March 23, 2026 meeting minutes (6-0)
• Adjourned meeting (unanimous yeas)

Council

The Sunbury Council will consider approving a commercial final plat for the Kintner Crossing development and accepting an annexation petition for Weaver. The agenda also includes a resolution for pavement assessment and maintenance.

• Kintner Crossing Commercial Final Plat Approval
• Acceptance of Weaver Annexation Petition
• PMG Pavement Assessment And Maintenance
• Kintner Crossing NCA Public Hearings
• Authorizing Environmental Design Proposal

The council approved the minutes of the March 18 meeting. It adopted Resolution 2026.05, creating a Pavement Management Group to oversee pavement assessment and management services, with a 7‑0 vote. The council also approved Resolution 2026.07 for construction administration and inspection services at JR Smith Park, also 7‑0. Additional actions included a second reading of the expansion of the New Community Authority District, a first reading of an annexation ordinance, and several unanimous motions to enter executive session, reconvene, accept FOP contract recommendations, and adjourn.

• Approved March 18 meeting minutes (7‑0)
• Resolution 2026.05 – Pavement Management Group approved (7‑0)
• Resolution 2026.07 – JR Smith Park construction services approved (7‑0)
• Second reading of Resolution 2026.06 – expansion of New Community Authority District (no vote recorded)
• First reading of Ordinance 2026.07 – annexation of 95.982 acres (no vote recorded)
• Motion to enter executive session approved (7‑0)
• Motion to reconvene regular session approved (7‑0)
• Motion to accept FOP Contract Fact Finder Recommendations approved (7‑0)

Finance Committee

The Sunbury Finance Committee will review investment strategies, capital assets, and recent transactions. The agenda includes a detailed report on year-to-date income tax collections and a reconciliation of bank and book balances.

• Review of investment strategy and recent transactions
• Capital Assets - 2025 additions report
• Year-to-date income tax collections through February 2026
• Bank to book reconciliation and February check register
• Review of bank balances as of February 28, 2026

The committee approved the February 18, 2026 minutes after a motion by Tim Gose, seconded by Marc Long, with a vote of five yeas and one abstention. The meeting included presentations on the city’s bank balances, recent investment activity, the new ClearGov budgeting platform, and 2025 capital asset additions. No other actions were voted on. The committee then adjourned after a motion by Mayor Joe St. John, seconded by Cindi Cooper, with all yeas.

• Approved Feb 18 2026 minutes (5 yeas, 1 abstain)
• Adjourned meeting (all yeas)

Events and Commemoration Committee

The Events and Commemorations Committee will discuss unfinished business for the Sunbury Marathon and new business items including the Sunbury Memorial Day Market, a senior gift for Big Walnut Local Schools, Olentangy Disc Club events, and the Smokin Hot Wing and Music Fest. The agenda also notes upcoming community activities such as the Easter Egg Hunt and the Terry Hummel Memorial Fishing Derby. No other decisions are listed.

• Sunbury Marathon – September 12
• Sunbury Memorial Day Market – May 25
• Big Walnut Local Schools Senior Gift
• Olentangy Disc Club – Light it Up – April 18
• Smokin Hot Wing and Music Fest – October 3

The Events and Commemorations Committee approved the February 17, 2026 meeting minutes with two yeas. No event proposals were approved; the committee deferred further approvals to the Parks and Recreation Committee and City Council. The meeting was then adjourned unanimously.

• Approved February 17, 2026 meeting minutes (2 yeas)
• Adjourned meeting (unanimous)

Parks & Recreation

The committee will discuss the Sunbury Parks Master Plan Review and play pockets at GRE. The meeting also includes updates on JR Smith Park and the Tree City USA application.

• Sunbury Parks Master Plan Review
• Play Pockets at GRE
• JR Smith Park unfinished business
• Tree City USA Application and Grow

The committee approved the January 7 2025 meeting minutes with three yeas. The meeting was then adjourned by unanimous vote. No other formal actions were taken; the committee received updates on the J.R. Smith Park project and discussed potential grant funding for new playground equipment.

• Approved Jan 7 2025 minutes (3 yeas)
• Adjourned meeting (unanimous)

Services

The Services Committee will review several grant and funding opportunities, including an OPWC award for curb improvements at Cherry and Morning Streets and an ODOT safety funding application of up to $2 million for widening E Granville St (SR‑37). The agenda also covers the LWCI 2A sanitary‑sewer project advertising, a bidder conference, and a bid opening. Additional updates include the PPI sanitary‑sewer lining of Cheshire Ditch, the Columbus Street parking‑lot punch‑list timeline, and plans for fiber deployment and wastewater‑treatment plant expansion.

• OPWC award for mountable curb improvements at Cherry Street and Morning Street intersection
• ODOT safety funding application for E Granville St (SR‑37) widening, up to $2 million, including retaining‑wall façade options
• LWCI 2A sanitary‑sewer project: 560 LF of 36‑inch pipe, estimated cost $660,000; bidder conference 3/6, bid opening 3/12
• PPI sanitary‑sewer lining of Cheshire Ditch
• Columbus Street parking‑lot punch‑list timeline

The Services Committee approved the minutes from the January 7, 2026 meeting with three yeas. The meeting was then adjourned by unanimous consent. No other actions were decided during the session.

• Approved Jan 7, 2026 minutes (3‑0)
• Adjourned meeting (unanimous)

Council

Sunbury City Council will review the 2026 State of the City Address and a City Manager's report. The body is deciding on several resolutions regarding pavement maintenance, environmental design, and the Kintner Crossing development.

• Ord No. 2026.06: Kintner Crossing Commercial Final Plat Approval
• Res No. 2026.06: Public hearing to add property to Kintner Crossing NCA
• Res No. 2026.05: PMG Pavement Assessment and Maintenance
• Res No. 2026.07: Authorizing Environmental Design Proposal
• 2026 State of the City Address

The Sunbury City Council voted 6‑0 to approve the minutes from the February 18, 2026 regular meeting. No other motions were adopted; resolutions and ordinances were only read. The council then adjourned the March 4 meeting unanimously.

• Approved February 18, 2026 meeting minutes (6-0)
• Adjourned the March 4 meeting (6-0)

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will consider four applications at its February 23, 2026 meeting. A rezoning request by Sunbury 37 LLC for four parcels is being rescheduled to March 23, 2026 for parcel‑number verification. The commission will also review a conditional‑use request for 100 North Street to install a covered structure, a home‑occupation request for 125 Harrison Street to operate a pet‑sitting business, and a final plat for the Kintner Crossing Commercial subdivision that includes five commercial lots and a realignment of Cheshire Road.

• Rezoning of parcels 416-320-01-006-000, 416-320-01-006-002, 416-330-01-007-000, 416-340-01-043-000 from Not Zoned to Limited Industrial District (rescheduled to March 23, 2026)
• Conditional use for 100 North Street to allow a covered structure on the front of the home
• Home occupation approval for 125 Harrison Street (Little Critters Pet Sitters LLC) to operate an in‑home pet‑sitting business
• Final plat approval for Kintner Crossing Commercial subdivision, adding five commercial lots and realigning Cheshire Road

The Planning and Zoning Commission approved a conditional use at 100 North Street and the final plat for the Kintner Crossing Commercial subdivision, each by a 6‑0 vote. The meeting minutes were approved 5‑0 with one abstention. The Sunbury 37 LLC rezoning was postponed, and the home‑occupation request for 125 Harrison Street was tabled for further outreach. No decision was made on the proposed data center after public comments.

• Approved conditional use at 100 North Street (6-0)
• Approved final plat for Kintner Crossing Commercial subdivision (6-0)
• Approved meeting minutes (5-0, Miller abstained)
• Postponed Sunbury 37 LLC rezoning pending parcel number review
• Tabled home occupation request for 125 Harrison Street pending additional outreach
• No decision made on data center proposal after public comments
• Motion to adjourn passed unanimously

Finance Committee

The Finance Committee is meeting to review quarterly investments, year-to-date income tax collections, and the 2026-2027 insurance renewal. The body will also discuss the introduction of a Community Fund and bank reconciliation reports.

• 2026-2027 Insurance Renewal
• Quarterly Investment Review
• Introduction of Community Fund
• YTD 2026 Total Tax Revenue of $421,918
• Bank balance of $20,757,085.41 as of January 31, 2026

The Events and Commemorations Committee approved the minutes from the November 18, 2025 meeting with a vote of 2 yeas and 1 abstention. The committee discussed a proposal to host the Sunbury Marathon on September 12, 2026, but did not approve it, agreeing to revisit the proposal next month. Updates on the Big Walnut America 250 celebrations were presented and discussed, with no formal actions taken.

• Approved November 18, 2025 minutes (2 yeas, 1 abstain)
• Deferred Sunbury Marathon proposal; organizer to present further details next month

Council

The council will review the City Manager’s report, including market analysis and workshop materials. A resolution will be considered for the Pavement Management Group’s assessment and maintenance plan. The council will consider Ordinance 2025.36, a Tax Increment Financing reimbursement agreement with Sunbury Development LLC, and Ordinance 2026.05 to appoint an Assistant City Manager. Additional items include an employment agreement, an advocacy services engagement, and a contract for Otis Street storm‑water repair.

• Resolution 2026.05 – Pavement Management Group assessment and maintenance plan
• Ordinance 2025.36 – TIF reimbursement agreement with Sunbury Development LLC (includes right‑of‑way easement and cost estimates)
• Ordinance 2026.05 – Appointment of an Assistant City Manager
• Employment agreement for S. Staneart
• Contract with Park Enterprise Construction for Otis Street storm‑water repair

The council approved the minutes of the February 18 meeting. It un‑tabled and then approved Ordinance No. 2025.36, authorizing a tax‑increment financing reimbursement agreement with Sunbury Development LLC. The council also approved Ordinance No. 2026.05 to employ an assistant city manager and declare an emergency, approved advocacy services from the Montrose Group LLC, and approved a stormwater repair contract with Park Enterprise Construction Co. Inc.

• Approved February 18 meeting minutes (6 yeas)
• Un‑tabled Ordinance No. 2025.36 (6‑0)
• Approved Ordinance No. 2025.36 (6‑0)
• Approved Ordinance No. 2026.05 (6‑0)
• Approved Montrose Group LLC advocacy services (6‑0)
• Approved Park Enterprise Construction Co. Inc. stormwater repair contract (6‑0)

Events and Commemoration Committee

The Sunbury Events and Commemorations Committee will receive an update on the America 250 project under unfinished business. In new business, the committee will hear from John Pratt, the organizer of the Sunbury Marathon, about the event. No formal decisions are noted on the agenda.

• America 250 – update (unfinished business)
• Sunbury Marathon – presentation by organizer John Pratt (new business)

The Events and Commemorations Committee approved the November 18, 2025 meeting minutes with two yeas and one abstention. The committee discussed a proposed Sunbury Marathon but did not approve it, agreeing to revisit details next month. The meeting was then adjourned with unanimous approval.

• Approved November 18, 2025 meeting minutes (2 yeas, 1 abstain)
• Marathon proposal discussed; no approval granted (decision deferred)
• Adjourned meeting (all yeas)

Other Meetings

The Eastern Delaware County JRD is holding a special meeting and a community engagement workshop. The session includes a discussion and group activity regarding a community center led by Pizzuti Solutions and a market analysis update.

• Community center discussion and group activity with Pizzuti Solutions
• UDG market analysis update
• Community engagement workshop

The board received an update on the community‑center feasibility study and held a tabletop exercise to discuss programming options. A community survey will be offered to residents who could not attend. The board administered the oath of office to Mr. Elliott. The motion to adjourn was approved 6‑0.

• Motion to adjourn approved (6-0)

Council

The Sunbury City Council will consider several actions at its February 4 meeting. Items include authorizing an intergovernmental agreement for maintenance of 3Bs and K Road, consenting to DR Horton's expansion of the North Central Area at Kintner Crossing, approving a Tax Increment Financing reimbursement agreement with Sunbury Development LLC, and reviewing a commercial site plan for the UDF development.

• Intergovernmental Agreement – 3Bs and K Road maintenance (Resolution 2026.01)
• DR Horton consent to expand the North Central Area (Kintner Crossing addition) (Resolution 2026.04)
• Tax Increment Financing reimbursement agreement with Sunbury Development LLC (Ordinance 2025.36)
• Commercial site plan for UDF major commercial development (Ordinance 2026.04)

The council approved Resolution 2026.01 authorizing an intergovernmental agreement for road maintenance and Resolution 2026.04 expanding the Sunbury New Community Authority District, declaring an emergency and setting a public hearing date. It also approved United Dairy Farmers' commercial site plan at 303 W. Granville Street and tabled a tax increment financing ordinance. Motions to enter executive session, reconvene, and adjourn were each approved unanimously.

• Approved Resolution 2026.01 for road maintenance agreement (7-0)
• Approved Resolution 2026.04 expanding community authority district, emergency declared (7-0)
• Approved Ordinance 2026.04 for United Dairy Farmers site plan at 303 W. Granville St. (7-0)
• Tabled Ordinance 2025.36 tax increment financing agreement (remained tabled)
• Approved January 21 meeting minutes (7-0)
• Approved motion to enter executive session (7-0)
• Approved motion to reconvene regular session (7-0)
• Approved motion to adjourn (7-0)

Services

The Sunbury Services Committee will review updates on snow and ice management, storm sewer improvements, and pavement maintenance ratings. It will also receive updates on the Columbus Street Parking Lot and the wastewater treatment plant expansion. The meeting will preview upcoming topics such as sanitary sewer code updates, right‑of‑way fees, sidewalk policy, and the 5‑year capital improvement plan.

• Snow and Ice Management Update – Jake Stockmaster
• Storm Sewer Improvements
• Pavement Maintenance Ratings
• Columbus Street Parking Lot
• Wastewater Treatment Plant Expansion

The Services Committee approved the minutes from the January 7, 2026 meeting with three yeas. The committee also approved the motion to adjourn the meeting unanimously. No other formal actions or votes were recorded.

• Approved Jan 7, 2026 minutes (3 yeas)
• Approved adjournment (unanimous)

Parks & Recreation

The Parks and Recreation Committee will review the Sunbury Parks Master Plan. It will also receive an update on JR Smith Park and provide monthly updates on parks and trees. No other items are scheduled for decision.

• JR Smith Park Update
• Sunbury Parks Master Plan Review
• Monthly Park Update
• Tree Update

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will discuss a major commercial site plan at 142 E Granville Street and a rezoning package for Bluestone STP, Peacock Drive, and Sunbury Meadows. Staff reports and related documents will be reviewed. No decisions are recorded in the agenda.

• Major Commercial Site Plan – 142 E Granville Street
• Rezoning proposal – Bluestone STP, Peacock Drive, Sunbury Meadows
• Staff Report – 142 E Granville Street commercial site plan
• Staff Report – Bluestone STP rezoning (January 2026)
• Zoning Report – January 2026 and Minutes – December 22, 2025

The commission approved its 2026 rules and elected Mayor Joe St. John as Chair and Jason Staderman as Vice Chair. It approved a major commercial site plan and denied the rezoning of parcel #41741201017003. The December minutes were approved and the meeting was adjourned.

• Approved 2026 Planning and Zoning Commission Rules (5-0)
• Appointed Mayor Joe St. John as Chair (5-0)
• Appointed Jason Staderman as Vice Chair (5-0)
• Approved Major Commercial Site Plan (5-0)
• Denied rezoning of parcel #41741201017003 (5-0)
• Approved December minutes (4-0, 1 abstain)
• Adjourned meeting (5-0)

Finance Committee

The Sunbury Finance Committee will review the city's 2025 financial updates, including year‑to‑date tax collections and bank balances. It will discuss the renewal of the Property & Casualty insurance under the Ohio Plan. The committee will also examine year‑to‑date comparison reports and reconcile the bank book with the December check register. No decisions are recorded in the agenda.

• 2025 financial updates – tax revenue and bank balances
• Property & Casualty Insurance renewal – The Ohio Plan
• Year‑to‑date comparison reports
• Bank to book reconciliation and December check register
• Review of outstanding checks and variance

The committee approved the December 17, 2025 minutes with five yeas and one abstention. No other formal actions were taken; the meeting consisted of financial updates and reports. The committee then adjourned by unanimous yeas.

• Approved December 2025 minutes (5 yeas, 1 abstain)
• Adjourned meeting (all yeas)

Council

The council will consider a resolution to authorize a Tax Increment Financing (TIF) reimbursement agreement related to the UDF development. It will also consider an intergovernmental agreement for maintenance of 3BS and K Road, and a grant application for a Safe Routes to School travel plan. Additional items include discussion of electric aggregation services and a city manager's report.

• ORD NO. 2025.36 – Authorizing Tax Increment Financing (TIF) reimbursement agreement for the UDF site
• RES NO. 2026.01 – Authorizing intergovernmental agreement for 3BS and K Road maintenance
• RES NO. 2025.30 – Safe Routes to School travel plan grant application
• RES NO. 2026.03 – Electric aggregation services procurement
• ORD NO. 2026.04 – UDF major commercial site plan at 303 W Granville Street

The council approved the minutes from the Jan. 7 meeting. It adopted three resolutions: a grant application for a Safe Routes to School plan, an intergovernmental agreement to maintain a segment of 3Bs and K Road from US‑36/SR‑37 to Cheshire Road, and a services agreement for electrical energy, all by unanimous roll votes. Ordinance 2025.36 was tabled, and the commercial site plan for United Dairy Farmers at 303 W. Granville Street received a second reading. The meeting was adjourned unanimously.

• Approved Jan 7 meeting minutes (6 yeas)
• Approved Resolution 2025.30 – grant application for Safe Routes to School (6‑0)
• Approved Resolution 2026.01 – intergovernmental road‑maintenance agreement (6‑0)
• Approved Resolution 2026.03 – electrical energy services agreement (6‑0)
• Ordinance 2025.36 remained tabled
• Second reading of Ordinance 2026.04 for United Dairy Farmers site plan (no vote recorded)
• Motion to adjourn approved (6‑0)

Other Meetings

The Eastern Delaware County Joint Recreation District Board of Trustees will meet on Jan 12, 2026 at 7 p.m. at 51 E. Cherry St., Sunbury, Ohio. The agenda is limited to regular business affairs and any other business that may arise.

Parks & Recreation

The Parks and Recreation Committee will receive an update on JR Smith Park. They will discuss a Silver Maple tree planned for the town square and consider the Tree City USA designation. A monthly park update will also be presented.

• JR Smith Park update
• Silver Maple tree on the Square
• Tree City USA consideration
• Monthly park update

The Parks and Recreation Committee approved the December 3, 2025 meeting minutes with two yeas. The committee then adjourned the meeting unanimously.

• Approved Dec 3, 2025 minutes (2 yeas)
• Adjourned meeting (unanimously)

Services

The Sunbury Services Committee will discuss a Quality Based Selection for an on‑call design and inspection list, including a pavement conditions rating RFQ due 1/12/26. Items on the agenda include an inspection request for JR Smith Park construction, a fiber communication update, and a 3Bs&K maintenance agreement. Additional updates cover the Columbus Street Parking Lot, Wastewater Treatment Plant expansion, and E Granville St (SR37) widening.

• JR Smith Park Construction – Inspection needed
• Fiber Communication Update
• 3Bs&K Maintenance Agreement
• Columbus Street Parking Lot update
• Wastewater Treatment Plant Expansion update

The Services Committee approved the minutes from the December 3, 2025 meeting, passing the motion with three yeas. Members discussed the new Quality‑Based Selection (QBS) on‑call list for design and inspection services, but no vote was taken on it. The meeting was then adjourned by a unanimous motion.

• Approved December 3, 2025 meeting minutes (3 yeas)
• Adjourned meeting (unanimous)

Council

Sunbury City Council will review several ordinances and resolutions including a tax increment financing agreement and a commercial site plan. The body will also consider a cybersecurity policy and a contract for park improvements.

• Ordinance 2025.36: TIF reimbursement agreement with Sunbury Development LLC
• Ordinance 2026.04: UDF commercial site plan at 303 W Granville Street
• Ordinance 2026.03: Contract award for JR Smith Park improvements
• Ordinance 2025.38: Landscape screening plan amendment for The Meadows At Sunbury Apartments
• Resolution 2026.02: Adoption of a cybersecurity policy

The Sunbury City Council adopted an emergency ordinance awarding the JR Smith Park improvement contract to 2K General Company, Inc. It also approved several other ordinances, appointments, and new council rules. All motions passed unanimously. The council tabled a tax‑increment financing ordinance.

• Approved Ordinance 2026.03 awarding JR Smith Park improvements contract to 2K General Company, Inc. and declared emergency (7-0)
• Tabled Ordinance 2025.36 tax‑increment financing reimbursement agreement with Sunbury Development, LLC (7-0)
• Approved Ordinance 2025.38 amendment to southern boundary landscape screening plan for Meadows at Sunbury Apartments (7-0)
• Approved appointment of John Grumney as Council President (7-0)
• Approved appointment of Liz Kooi to the Board of Zoning Appeals (7-0)
• Approved appointment of Matt Hochberg, Kris Heller, and Dennis Willman to community development authorities (7-0)
• Approved appointment of Marc Long as Council representative to the Planning and Zoning Commission (7-0)
• Approved new council rules (7-0)