Surfside Beach public meetings in 2022

Parking Committee

The Surfside Beach Parking Committee will discuss raising parking fees at the Pier lot, switching from parking decals to license plate readers, and improper parking sign placement. They will also discuss a resort bus usage fee. The meeting includes approval of last month's minutes.

• Discussion of raising parking fees in the Pier parking lot
• Discussion of using license plate readers instead of parking decals
• Discussion of improperly placed parking signs
• Discussion of a resort bus usage fee

The committee voted to increase hourly parking fees at the Pier parking lot and transition from physical decals to a plate-reader database for registered vehicles. A proposal regarding the placement of parking signs was also approved for submission to the council.

• Approved increasing Pier parking fees from $2 to $3/$4 per hour for all users, including residents (3-1)
• Approved replacing parking decals with a plate-reader database for registered vehicles (4-0)
• Approved sending a proposal regarding improper placement of parking signs to council (4-0)
• Approved minutes from 11/21/2022

Pier Committee

The committee approved the addition of reports regarding egress, kiosks, under-pier power, and the observation deck to the online minutes. Most other agenda items, including pier parking fees and kiosk regulations, remain pending further input from the interim Administrator.

• Approved adding egress, kiosks, under-pier power, and observation deck reports to minutes
• Approved minutes for 12/5/2022
• Tabled decision on pier parking fee recommendations

Pier Committee

The committee and members of the Business Committee discussed potential branding and names for the pier area to attract visitors. No formal decisions were made regarding a specific name, though public input and previous studies were reviewed.

• Approved minutes for 11/28/2022 (unanimous)

Town Council

The Town Council reached a consensus to renew and revise the contract with the Surfside Beach Youth Sports Association and improve communication regarding their events. The Council also heard presentations regarding a civility initiative and a cost-effectiveness analysis for a potential new municipal complex.

• Consensus to renew and revise the contract with the Surfside Beach Youth Sports Association
• Consensus to strengthen communication by publishing upcoming SBYSA events

Town Council

The Town Council held a special meeting to discuss personnel matters in executive session. Following the session, the Council voted to appoint Chief Clemons as the interim administrator until a full-time administrator is hired.

• Appointed Chief Clemons as interim administrator (All in favor)

Town Council

Council authorized the Town Administrator to investigate incorporating several Pier Committee recommendations into the pier project. The Council also voted to waive admission fees for the first year of the pier's operation. An amended motion was passed to have an attorney review the employee handbook before final approval.

• Approved minutes for Oct 25 and Nov 3, 2022 meetings
• Authorized administrator to investigate Pier Committee recommendations 2-5 (window/door changes, transparent window, photo-op feature, and flag poles)
• Approved waiving pier admission fees for the first year of operation
• Approved amended motion to have attorney review employee handbook before approval
• Appointed Susan Krouse to the Keep Surfside Beach Beautiful Committee

Business Committee

The committee voted unanimously to seek advice from the Town Attorney regarding reducing the committee size to seven members while potentially keeping existing members. The committee also decided to investigate state, county, and utility alternatives for burying electric lines on Rte 17 business. Discussion regarding town business permitting processes was tabled.

• Approved motion to seek Town Attorney advice on reducing committee size to 7 members (Unanimous)
• Decided to investigate state, county, and utility alternatives for burying electric lines on Rte 17 business
• Tabled discussion with Sabrina Adair regarding town business permitting processes

Parking Committee

The Surfside Beach Parking Committee will discuss raising parking fees, increasing non-resident decals, and a higher fee for the pier parking lot with possible free parking for residents. A presentation from parking management company Pivot and a resort bus usage fee are also on the agenda.

• Presentation by Pivot (parking management company)
• Resort bus usage fee discussion
• Pier parking lot higher fee and possible free parking for residents
• Raising of parking fees
• Increase non-resident decals

The committee voted to recommend that the town council maintain current $2 hourly parking fees for the next year. They also recommended increasing the number of available non-resident parking decals from 100 to 150.

• Approved minutes from 10/17/2022
• Approved motion to submit employee parking questionnaires and business lists to the city (7-0)
• Recommended to council that parking fees remain $2 per hour for the next year (7-0)
• Recommended to council increasing non-resident parking decals from 100 to 150 (7-0)

Pier Committee

The committee approved the addition of reports regarding egress, kiosks, under-pier power, and the observation deck to the meeting minutes. The committee tabled a decision on pier parking fee recommendations pending pricing from a new parking company. Most other items remained in discussion or on hold awaiting input from the interim Administrator.

• Approved adding egress, kiosks, under-pier power, and observation deck reports to minutes
• Approved minutes for 12/5/2022
• Tabled pier parking fee recommendations

Pier Committee

The committee recommended that Town Council defer decisions on pier admission fees until early 2024 due to a lack of operating data. They also recommended seeking funding from the Myrtle Beach Chamber of Commerce for a photo op structure and adding three flag poles to the parking lot design.

• Approved previous meeting minutes
• Recommended Town Council request Administrator seek Myrtle Beach Chamber of Commerce funding for photo op structure (unanimous)
• Recommended Town Council request Administrator add three flag poles to parking lot design and price (unanimous)
• Recommended Town Council defer admission fee decisions until early 2024 (unanimous)

Stormwater Committee

The Stormwater Committee is holding a workshop to continue discussing proposed changes to the town's Landscaping and Tree Protection Ordinance (Chapter 17, Article VII). The meeting will use a round-robin review of multiple draft versions in preparation for a future meeting with the SWC, Public Works, and Permitting, Building and Zoning departments. No votes or decisions are scheduled; this is a discussion-only session.

• Workshop to review proposed changes to Tree Protection Ordinance (Chapter 17, Article VII)
• Round-robin review of seven draft versions dated from 8/17/22 to 10/12/22
• Discussion involves definitions for protected, specimen, and landmark trees with specific diameter/circumference thresholds
• Proposed tree mitigation fund for fines to be used for arborist services and public tree planting
• Upcoming coordination meeting with Public Works and Permitting, Building and Zoning departments

Pier Committee

The committee unanimously recommended two structural changes for pier buildings to the Town Council. Members also discussed power upgrades, kiosk ordinances, and the status of business contracts for buildings B and D.

• Approved minutes from previous meeting
• Recommended changing Bldg F glass wall to a half wall counter and garage style lift door not to exceed $25k (Unanimous)
• Recommended changing Bldg D second story ocean facing window from opaque to transparent (Unanimous)

Town Council

The Town Council approved a proposal to increase electrical power capacity at the end of the Pier to support potential special events. The decision follows a review of several cost options provided by the contractor.

• Approved Option 2 for power to the end of the Pier at a cost of $359,751.02 (5-1)

Stormwater Committee

The Surfside Beach Stormwater Committee will discuss stormwater utility fees and capital project priorities, receive updates on volunteer water monitoring and the Waccamaw Watershed Academy, and consider a tree ordinance draft. The meeting also includes approval of prior minutes and scheduling for 2023.

• Stormwater utility fee and capital project priorities discussion
• Volunteer water monitoring update with Dr. Susan Libes and Victoria Green
• Introduction of CWSEC Program Coordinator Catherine J. Watts
• Tree ordinance drafting update
• 2023 meeting schedule and officer elections

The committee reviewed water quality monitoring data for Myrtle Lake, Lake Dogwood, and local beaches. Public Works reported that planning for the northside drainage project is 90% complete. The committee also coordinated staffing for the upcoming Family Festival.

• Approved the meeting agenda
• Approved August 11, 2022 minutes with minor changes

Pier Committee

The committee voted to recommend a pier logo contest to town council on Nov 22, with a proposed launch on Dec 6. Members also scheduled a workshop for Nov 28 to discuss the Pier/E-district moniker. No formal recommendation was made regarding the electrical power plan due to outstanding questions.

• Approved meeting minutes
• Voted to host workshop for Pier/E-district moniker on Nov 28
• Voted to recommend logo contest to town council on Nov 22
• Tabled recommendation for Bldg F roll-up door to next week
• Tabled recommendation for Bldg F window to next week

Town Council

Town Council authorized the Town Administrator to negotiate a contract with Creech and Associates to develop a master plan for government facilities. The council also approved updates to building regulations and the employee handbook.

• Approved contract negotiation with Creech and Associates for government building master plan (6-1)
• Passed second reading of Ordinance 22-0951 amending building regulations (All in favor)
• Approved creation of a Facebook page for the Surfside Beach Pier Committee (All in favor)
• Approved recommended rules for the pier from the Pier Committee (All in favor)
• Accepted updated Employee Handbook as presented (All in favor)
• Authorized Town Administrator to execute a contract with a vendor following executive session on pier leases (All in favor)
• Approved minutes for October 11, 2022, meeting (All in favor)

Pier Committee

The Surfside Beach Pier Committee met on October 24, 2022, to discuss several ongoing items including a work stoppage, lease negotiations for buildings B, C, and D, FEMA coordination, pier plaques and parking pavers, electrical power options, a building F change request, town merchandise and logo contest, and marketing plans. No formal decisions or votes were taken; the committee planned to bring a recommendation on the building F roll-up door to a vote next week and sought answers from the administrator on several items before proceeding.

• Minutes approved by all members except John Hiatt (absent from previous meeting)
• Building F change request (roll-up door/half wall) to be brought to a vote next week
• Pier Committee to coordinate with Business Committee on marketing/naming plans
• Staffing schedule set for Nov 5 Family Festival tent
• Action items updated; January deadline added for Newsletter entry

Community Garden Committee

The committee will review the August 29, 2022 minutes and coordinate the upcoming Master Gardeners Forum scheduled for October 22. Members will also review and update the 2022-2023 calendar scheduling.

• Master Gardeners Forum on Saturday, Oct 22 at 1:00 pm
• Review of 2022-2023 Calendar scheduling

Stormwater Committee

The Stormwater Committee is holding a workshop to discuss proposed changes to the Landscaping and Tree Protection Ordinance under Chapter 17, Article VII. This meeting is designated as a continuing discussion regarding these updates.

• Tree Ordinance Workshop: Landscaping and Tree Protection (Chapter 17, Article VII)

Stormwater Committee

The Stormwater Committee is holding a special meeting to conduct a workshop regarding the Tree Ordinance. The discussion involves Code Enforcement, Planning, Building, and Zoning staff.

• Tree Ordinance workshop with Carlton Kuhlmier
• Review of Commercial Property with primary structure (Div. 3)
• Review of Development of Vacant Lot (Div. 3)
• Review of Existing Residence (Div. 3)

Stormwater Committee

The Stormwater Committee is holding a special meeting to conduct a workshop regarding the second version of the tree ordinance. The discussion involves Carlton Kuhlmier from Code Enforcement, Planning, Building and Zoning.

• Tree Ordinance Workshop (Version 2)

Community Garden Committee

The committee will discuss Master Gardener visits, the TOSB website update, and a Facebook page. Members will also plan for the 2023 calendar year and upcoming meeting dates.

• Master Gardeners visit scheduling
• TOSB Website update review
• Discussion for TOSB CG Facebook page
• Fall/Winter meeting scheduling

Program for Public Information Focus Group

The committee is meeting to review and revise Program for Public Information (PPI) documents. Discussions include target audiences, specific topics, messages, and flood response preparation projects.

• Review of target audiences and messaging
• Discussion of Flood Response Preparation Projects

Stormwater Committee

The Stormwater Committee will meet to review stormwater utility fees and capital project priorities. The body will also address an update to the Tree Ordinance and discuss upcoming 2022 activities.

• Tree Ordinance update
• Stormwater Utility Fee and Capital Project Priorities
• Volunteer Water Monitoring Update
• Waccamaw Watershed Academy
• Family Festival scheduled for Oct 1, 2022

Program for Public Information Focus Group

The CRS PPI Committee is meeting to discuss preliminary audit results from FEMA and proposed changes for 2024. The group will also review and revise the PPI document, specifically focusing on target audiences and messaging.

• FEMA preliminary audit results
• FEMA proposed changes for 2024
• PPI document review of target audiences and messaging

Parking Committee

The committee is reviewing various pay-to-park locations and signage needs. Discussion includes potential daily fees for resort shuttles and employee parking options at Old Town Hall.

• Diagonal parking on 1st Ave S between Ocean Blvd and the beach
• Pay to park proposals for N/S 13th Ave S and Ocean Blvd
• Pay to park proposals for S/S 3rd Ave S between Dogwood and Ocean Blvd
• Signage for Old Town Hall parking lot
• Proposed $10 per day per vehicle fee for resort shuttles

Board of Zoning Appeals

The Board of Zoning Appeals will meet to discuss a single business item regarding a property setback. A resident is requesting permission to build an addition that encroaches into the required rear yard setback.

• Appeal # ZA2022-05: Request for 10’ encroachment into the 20’ rear yard setback for an attached pergola at 110 Harbor Lights Dr.

Parking Committee

The Parking Committee is meeting to visit various site locations with town administration, police, fire, and public works staff. The meeting consists of site visits and does not list any formal votes or decisions.

• Site visit: Yaupon parking lot
• Site visit: 1st Ave S between Ocean Blvd and the beach
• Site visit: 13th Ave S and Ocean Blvd
• Site visit: 6th Ave S and Dogwood Dr
• Site visit: 3rd Ave S and Dogwood Dr

Community Garden Committee

The committee is reviewing garden maintenance, including grass mowing and garden box repairs. Members are also coordinating a social media video project and managing the current roster of plot assignments.

• Update on plot assignments and waitlist status
• Coordination of a 10-minute community garden video for social media
• Request to Public Works regarding dirt removal and grass mowing
• Approval of the Orientation Packet for the committee webpage

Board of Zoning Appeals

The Board will consider two appeals regarding the removal of trees. One appeal involves a request to remove a Hickory Tree at 800 13th Avenue N, and another seeks relief from a fine for removing a protected tree at 319 17th Avenue N.

• Appeal No. ZA2022-03: Request to remove a Hickory Tree at 800 13th Avenue N
• Appeal No. 2002-04: Request for relief from a fine for tree removal at 319 17th Avenue N

Parking Committee

The Parking Committee is meeting to discuss parking arrangements at several specific locations and for employees and buses. The body will also review pay-to-park options for Ocean Blvd.

• Willow Dr parking
• Employee and Bus parking
• Ocean Blvd Pay to Park
• Pier Parking Lot
• Yaupon Parking between Surfside Dr and 1st Ave S

Community Garden Committee

The Community Garden Committee is meeting to receive updates on garden plot assignments and social media coordination. The body will also discuss items of interest to committee members.

• Update on plot assignments by Linda Barrick
• Update on social media by Audrey Connery

Stormwater Committee

The committee will receive updates on stormwater programs, utility fees, and capital project priorities from the Public Works Director. Members will also review updates regarding tree ordinance revisions and a citizen's workshop.

• Stormwater Utility Fee & Capital Project Priorities update
• Tree Ordinance Revisions update
• April 19 Citizen’s Workshop - Comprehensive Plan
• Volunteer Water Monitoring Update

Parking Committee

The Parking Committee is meeting to discuss parking matters at five different sites. The agenda includes reviews of lots and street parking in various town locations.

• 13th Ave S oceanside parking lot
• 13th Ave S between Ocean Blvd and Dogwood Dr.
• Yaupon Ave Golf cart parking lot
• Floral Lake ball field
• 5rd Ave S and Ocean parking lot

Program for Public Information Focus Group

The PPI Committee will discuss the current Program for Public Information and determine next steps for moving forward. The agenda notes there has been no progress, activity, or meetings regarding this program since 2019.

• Discussion of existing PPI Program
• Planning for future program activity

Community Garden Committee

The committee will review nominations for vice-chair and secretary positions. Members are also working to finalize the garden plot application form, orientation packet, and code of conduct.

• Nominations for vice-chair and secretary
• Plot assignments update
• Finalization of Plot Application Form
• Finalization of Garden Rules/Code of Conduct
• Discussion regarding garden maintenance and 'Dirt Day'

Parking Committee

The Parking Committee will conduct site visits to evaluate parking at multiple locations. The body will also vote on whether to present parking recommendations for 1st Ave N to the council.

• Vote on 1st Ave N Golf Cart parking recommendations
• Site visit to 1st Ave N Golf cart parking
• Site visit to 13th Ave S oceanside parking lot
• Site visit to Yaupon Ave Golf cart parking lot
• Site visits to Melody Lane, 7th Ave N, Floral Lake ball field, and 3rd Ave S/Dogwood Dr.

Stormwater Committee

The Stormwater Committee will meet to conduct a discussion regarding the tree ordinance. The meeting includes introductions of guests from the City of Conway.

• Discussion: Tree ordinance

Board of Zoning Appeals

The Board of Zoning Appeals will consider an appeal from Benton Blakely to construct a new single-family residence. The request seeks to use the same front setbacks as the existing structure being demolished rather than meeting the required 20' setback for the R3 zoning district.

• Variance request for 414 Ocean Blvd. North (PIN# 46103040200)
• Request to match existing front setbacks of 12’ from property line and 6’ from porch/deck
• Proposed replacement of a demolished structure in the R3 zoning district

Community Garden Committee

The committee is working to finalize the 2022 garden plot assignments and the garden code of conduct. Discussion includes a tentative orientation meeting schedule and coordination with Public Works for garden maintenance.

• Nominations for vice-chair and secretary
• 2022 plot assignments
• Garden Rules/Code of Conduct finalization
• Tentative orientation meeting scheduling

Parking Committee

The Parking Committee will meet with representatives from Lanier to discuss implementing pay-to-park systems at various beach accesses and specific street locations. The committee will also discuss expanding the golf cart parking area in the Yaupon Dr. Lot.

• Pay to park at all beach accesses
• Pay to park on Seaside Dr.
• Pay to park on Surfside Dr. near library
• Pay to park on Surfside Dr between Poplar and Floral Drs.
• Enlarging golf cart parking area in Yaupon Dr. Lot

Stormwater Committee

The Stormwater Committee is meeting to discuss the town's tree ordinance. The agenda includes a discussion on the ordinance and a period for public comments.

• Discussion regarding the Tree Ordinance

Community Garden Committee

The Community Garden Committee is meeting to discuss plot applications and garden rules. The body will address plot assignments for 2022 and the garden's code of conduct.

• Plot applications and 2022 plot assignments
• Community Garden Rules and Code of Conduct
• Orientation Meeting planning
• Facebook Page under SurfsideBeach.Org

Parking Committee

The Parking Committee will meet with representatives from Lanier to discuss implementing pay-to-park systems at various beach accesses and specific street locations. The committee will also discuss expanding the golf cart parking area in the Yaupon Dr. lot.

• Pay to Park at All Beach Accesses
• Pay to park on Seaside Dr.
• Pay to park on Surfside Dr. near library
• Pay to park on Surfside Dr between Poplar and Floral Drs.
• Enlarging area of Golf Cart Parking in Yaupon Dr. Lot

Parking Committee

The Parking Committee will consider golf cart angle parking on 1st Ave S. Members will also discuss pay-to-park options at beach accesses and on Surfside Dr between Poplar and Floral Drs, as well as employee and valet parking.

• Golf cart angle parking on 1st Ave S
• Pay to Park at All Beach Accesses
• Pay to park on Surfside Dr between Poplar and Floral Drs
• Employee parking
• Valet parking

Parking Committee

The Surfside Beach Parking Committee is meeting to establish its leadership. The body will nominate a Chairman and Vice-Chairman and appoint a Secretary.

• Nomination for Chairman
• Nomination for Vice-Chairmen
• Appointment of Secretary

Board of Zoning Appeals

The Board of Zoning Appeals will meet to discuss a variance request for a home addition. The applicant is seeking approval to encroach 8 feet into a required 15-foot side yard setback. The board will also hold elections for Chair and Vice-Chair.

• Appeal No. ZA2022-01: Request for 8-foot encroachment into 15-foot side yard setback at 415A 5th Avenue South
• Elections for Board Chair and Vice-Chair