Sutton public meetings in 2025

Board of Assessors

The Board approved the minutes from the December 23, 2025 meeting unanimously. It signed a certificate granting a property tax abatement or exemption. The town was divided into three sections for assessors to review active permits starting January 2, 2026. The Board then entered executive session to discuss abatement and exemption applications.

• Unanimously accepted December 23, 2025 meeting minutes
• Signed certificate for property tax abatement/exemption
• Divided town into three sections for assessors to check permits (effective Jan 2, 2026)
• Entered executive session to review abatement and exemption applications

Board of Assessors

The Board of Assessors will meet to review the Fiscal 27 budget and second homes in town. The board will also review draft website guidelines for real estate abatements and foreign deployment. The meeting includes an executive session to discuss abatement and exemption applications.

• Review of Fiscal 27 budget
• Review of second homes in town
• Review of draft website guidelines for foreign deployment and real estate abatements
• Signing of Real Estate Exemption Applications
• Executive session regarding abatement and exemption applications

The Board unanimously accepted the open‑session and executive‑session minutes from the December 16, 2025 meeting. It signed a certificate granting a property tax abatement/exemption and also signed the Motor Vehicle Commitment Books for June 2025. After these actions the Board entered executive session to review additional abatement and exemption applications.

• Accepted Dec 16, 2025 meeting minutes (unanimous)
• Signed property tax abatement/exemption certificate
• Signed Motor Vehicle Commitment Books 2025‑06

Conservation Commission

The Conservation Commission will hold public hearings on requests for determination (RDA) concerning dangerous trees at 21 Hemlock Drive (owner Jon Heslin) and 44 Griggs Road (owner William Babin). The commission will also discuss updates on 126 Burbank Road, approve the minutes from the December 3, 2025 meeting, and review certificate of compliance requests for 3 Hunters Court and 5 Hunters Court.

• RDA public hearing – dangerous tree at 21 Hemlock Drive (owner Jon Heslin)
• RDA public hearing – dangerous tree at 44 Griggs Road (owner William Babin)
• Discussion of updates for 126 Burbank Road
• Approval of minutes dated 12‑03‑25
• Certificate of Compliance requests for 3 Hunters Court and 5 Hunters Court

Board of Library Trustees

The Sutton Library Trustees will open the meeting, consider and adopt the minutes from the previous meeting, and receive the Director’s report. No substantive policy decisions or contracts are on the agenda.

• Meeting called to order
• Review and adopt previous meeting minutes
• Director’s report

Sewer Commission

The Sutton Sewer Commission will consider approval of minutes from 9/9/25 and 11/18/25 and hold a public forum. Commissioners will discuss indirect costs associated with the Town of Millbury and review upcoming budget items. No other decisions are listed on the agenda.

• Approval of minutes from 9/9/25 and 11/18/25
• Approval of executive session minutes from 9/9/25
• Public forum
• Discussion of Town of Millbury indirect costs
• Discussion of budget items

The Sewer Commission approved paying the Town of Millbury’s first‑quarter sewer bill, noting that questions about operation & maintenance and indirect costs will be addressed later. Commissioners invited the town accountant and town manager to attend the next meeting on January 13 2026. The meeting was adjourned at 3:35 p.m. after a motion to adjourn.

• Approved payment of Town of Millbury 1st Quarter sewer bill
• Invited Allison (Town Accountant) and Austin (Town Manager) to Jan 13 2026 meeting
• Adjourned meeting (motion passed)

Board of Health

The Sutton Board of Health is meeting to review the business Aura Longevity & Wellness, approve minutes, and receive department updates on inspection reports and fines. No local upgrades or variances are scheduled.

• Review of Aura Longevity & Wellness business
• Department update on inspection reports
• Review of fines and inspection fees
• Approval of meeting minutes

The Board of Health voted to approve Aura Longevity and Wellness, a nurse‑practitioner‑run infusion‑therapy business, with all members in favor. The approval was made pending a health inspection that staff will schedule. The Board also unanimously approved the motion to adjourn the meeting.

• Approved Aura Longevity and Wellness (all in favour)
• Adjourned meeting (unanimous)

Select Board

The Select Board will meet in executive session to discuss legal strategy. The discussion concerns an MCAD complaint filed by Lisa Sullivan against the Town of Sutton.

• Executive session regarding Lisa Sullivan v. Town of Sutton, et al., MCAD Complaint

Select Board

The Select Board will meet to discuss town manager updates and approve minutes from December 9, 2025. The board is scheduled to appoint Fire Chief Matt Belsito to Emergency Management.

• Appointment of Fire Chief Matt Belsito to Emergency Management
• Approval of December 9, 2025 Select Board minutes
• Recognition of Sutton High School Girls Varsity State Soccer Champions

The Select Board appointed Fire Chief Matthew Belsito as Emergency Management Coordinator for the remainder of the 2026 term, filling the vacancy left by retired Chief Paul Maynard. The board also accepted the December 9, 2025 meeting minutes and recognized the Sutton High School girls varsity soccer team for their state championship. No other substantive decisions were made; the meeting included updates and discussions on the fire study, holiday hours, and a potential 40R housing proposal.

• Appointed Fire Chief Matthew Belsito as Emergency Management Coordinator (4-0)
• Accepted December 9, 2025 Select Board meeting minutes (4-0)
• Adjourned meeting (4-0)

Board of Assessors

The Board of Assessors will meet to review the Fiscal 27 budget and second homes in town. The board will also review guidelines for foreign deployment and real estate abatements for the town website.

• Review of Fiscal 27 budget
• Review of second homes in town
• Review of foreign deployment and real estate abatement guidelines
• Signing of Real Estate Exemption Applications
• Executive session to review abatement and exemption applications

The Board of Assessors unanimously accepted the December 9, 2025 open and executive session minutes. They discussed an owner-unknown parcel and a 40B pricing inquiry, and signed a Release of Chapter Land and one property tax abatement/exemption certificate. The board then entered executive session to review abatement applications.

• Accepted open and executive session minutes of December 9, 2025 (unanimous)
• Signed Release of Chapter Land for 227 Putnam Hill Road
• Signed one Certificate for Property Tax Abatement/Exemption

Planning Board

The Sutton Planning Board will discuss an ANR land division and land swap on existing roadways, a field change for UGPG Lot 2 on Unified Parkway that includes a covenant extension and Class I earth disturbance removal, and a discussion of the 40R/S Bylaw. The board will also approve the minutes from 12/1/25, handle filings for 1/5/26, and consider site visit reports and other business.

• ANR land division/land swap on existing roadways
• Unified Parkway UGPG Lot 2 field change, covenant extension, and Class I earth disturbance removal
• Discussion of the 40R/S Bylaw
• Approval of minutes from 12/1/25
• Review of site visit reports and other board business

The board approved a field change that adjusts the driveway and employee parking for Unified Parkway Lot 2 as shown on the June 30 2025 plans, with a unanimous 5‑0‑0 vote. It also granted a Class 2 Earth Removal Permit for about 20,000 cubic yards of fill to be taken off‑site and 30,000 cubic yards to be moved on‑site, imposing traffic‑control conditions, again by a 5‑0‑0 vote. The board extended the Unified Parkway covenant through December 31 2026, also unanimously approved. Additionally, the board approved the minutes from 12/1/25 and decided to develop the Smart Growth Zoning Bylaw in an open meeting with staff and public input.

• Approved Lot 2 field change adjusting driveway and parking (5-0-0)
• Granted Class 2 Earth Removal Permit for ~20,000 c.y. off‑site & ~30,000 c.y. on‑site (5-0-0)
• Approved extension of Unified Parkway covenant to 12/31/26 (5-0-0)
• Approved minutes dated 12/1/25 (5-0-0)
• Decided to formulate Smart Growth Zoning Bylaw in open meeting with staff and public input (unanimous)
• Adjourned meeting (5-0-0)

Housing Authority

The Sutton Housing Authority will hold a public hearing on its FY27 Annual Plan and consider approving that plan. The board will also review monthly tenant participation, approve the November 20, 2025 meeting minutes, and conduct a monthly financial review. New business includes a participation agreement for the Massachusetts State‑Aided Property Insurance Program, and old business includes an executive director’s update.

• Approval of FY27 Annual Plan
• Monthly Financial Review
• Massachusetts State‑Aided Property Insurance Program Participation Agreement
• Approval of November 20, 2025 meeting minutes
• Executive Director’s update

Select Board

The Sutton Select Board will consider approval of the Whittier Farms/NGrid project co‑holder. The meeting also includes the appointment of Walter Baker to the Historical Commission, review of the November 18, 2025 minutes, and discussion of the unified project update. Yearly license renewals for 2026 for a list of local businesses will be presented. Public Forum time is limited to 15 minutes total.

• Whittier Farms/NGrid Project co‑holder approval
• Historical Commission appointment – Walter Baker
• Yearly license renewals for 2026 (e.g., Rock & Recycling, Northeast Great Dane, Bek's, Frank's Auto Sales, etc.)
• Unified project update
• Select Board minutes from November 18, 2025

The Select Board accepted the December 9 meeting minutes with a unanimous 4‑0 vote. They appointed Walter Baker as an Associate Member of the Historical Commission, passing 5‑0. They authorized the chair to sign the co‑holder approval form for the Whittier Farms/NGrid project on the APR property, also passing 5‑0.

• Accepted meeting minutes (4‑0)
• Appointed Walter Baker to Historical Commission as Associate Member (5‑0)
• Authorized chair to sign NGrid co‑holder approval form for APR property (5‑0)

Board of Assessors

The Board will approve the minutes from the December 2, 2025 meeting. It will review a draft of website guidelines on foreign deployment and real estate abatements, and sign any real estate exemption and yearly Chapter Land applications received. The board will also hold an executive session to consider abatement or exemption applications under state law. No other business is anticipated.

• Approve minutes of the December 2, 2025 meeting (regular and executive)
• Review final draft of website guidelines on foreign deployment and real estate abatements
• Sign real estate exemption applications as they are received
• Sign yearly Chapter Land applications (second notices issued 11/19)
• Executive session to review abatement and exemption applications under G.L. c.59, §60

The Board of Assessors unanimously approved the open‑session and executive‑session minutes from the December 2, 2025 meeting. It signed the Commitment Book for the 2025 Boat Excise and signed warrants for the Accountant and Tax Collector covering FY 26 real and personal property taxes for Wilkinsonville and Manchaug Water Districts, as well as the FY 25 motor vehicle excise tax. Afterward the Board entered executive session to review abatement and exemption applications.

• Unanimously accepted December 2, 2025 open‑session and executive‑session minutes
• Signed the Commitment Book for the 2025 Boat Excise
• Signed warrants for FY 26 real and personal property taxes for Wilkinsonville Water District
• Signed warrants for FY 26 real and personal property taxes for Manchaug Water District
• Signed warrant for FY 25 Motor Vehicle Excise Tax Commitment 25‑06
• Entered executive session to review abatement and exemption applications

Zoning Board of Appeals

The Board of Appeals will hold a continued public hearing on a comprehensive permit application for 168 Burbank Road submitted by Mark Rhodes Burbank Woods. The meeting also includes general business items such as decisions, minutes, and adjournment. The session will be held in-person at Sutton Town Hall and streamed online.

• Public hearing on comprehensive permit for 168 Burbank Road (Mark Rhodes Burbank Woods)

Conservation Commission

The Conservation Commission will hold a new public hearing on a Notice of Intent for 306 Boston Road, which has no DEP number. It will also continue a hearing on a Notice of Intent for 188 Wore. Prov. Tpke (DEP #303-1032) to the January 7, 2026 meeting. Board business includes reviewing minutes, a request for a Certificate of Compliance for 190 Whitins Road, project/site visit updates, and enforcement issues.

• Public hearing (new) Notice of Intent for 306 Boston Road — No DEP#
• Public hearing (continuation) Notice of Intent for 188 Wore. Prov. Tpke — DEP #303-1032
• Request Certificate of Compliance for 190 Whitins Road — Keith Baker/Gordon Olin
• Project/site visit updates
• Enforcement issues/Unexpected business

The Conservation Commission closed the public hearing for the 306 Boston Road septic system project and voted to issue a negative Determination of Applicability, rejecting the proposed work. The commission also postponed the public hearing for the 188 Wore. Prov. Tpke parking project to the January 7, 2026 meeting. Additionally, the commission approved the November 19, 2025 minutes and issued a Certificate of Compliance for 190 Whitins Road #303-1018.

• Closed public hearing for 306 Boston Road project (5-0-0)
• Issued negative Determination of Applicability for 306 Boston Road (5-0-0)
• Continued public hearing for 188 Wore. Prov. Tpke to Jan 7, 2026 (5-0-0)
• Approved minutes of November 19, 2025 (5-0-0)
• Issued Certificate of Compliance for 190 Whitins Road #303-1018 (5-0-0)
• Adjourned meeting (5-0-0)

Select Board

The Select Board meeting on December 2, 2025 will consider the appointment of Walter Baker to the Historical Commission. The board will provide an update on the Unified project. It will review the posted 2026 license renewals for various businesses, including auto, motel, and liquor licenses. The agenda also includes a Town Manager review and update, and a 15‑minute public forum.

• Appointment of Walter Baker to the Historical Commission
• Unified project update
• Review of 2026 license renewals for auto, motel, and liquor establishments
• Town Manager review
• Town Manager update

Select Board

The Sutton Select Board meeting scheduled for Dec. 2, 2025 has been postponed. When reconvened, the board will consider the November 18, 2025 minutes, appoint Walter Baker to the Historical Commission, receive a unified project update, and review the 2026 yearly license renewals. Additional items include a Town Manager review and update, and a roundtable for announcements.

• Historical Commission appointment – Walter Baker
• Unified project update
• Yearly license renewals for 2026 (list of local businesses provided)
• Town Manager review and update
• Select Board minutes from November 18, 2025

Board of Assessors

The Board of Assessors will meet to approve previous minutes and sign FY26 property commitments. The board will also review guidelines for real estate abatements and foreign deployment to be posted online. An executive session is scheduled to review abatement and exemption applications.

• Signing of Real Estate and Personal Property Commitments for FY26 Actual
• Review of web guidelines for foreign deployment and real estate abatements
• Review and signing of Real Estate Exemption Applications
• Review and signing of yearly Chapter Land Applications
• Executive session to review abatement and exemption applications

The Board of Assessors met and approved the minutes from November 18, 2025. They reviewed sample tax bills to be mailed January 1, 2026, and discussed a municipal law seminar. The Board signed the Commitment Book for 2025 Boat Excise and warrants for the Accountant and Tax Collector for FY 26 Real Estate Sewer Liens and FY 25 Boat Excise. The open session adjourned to executive session to review abatement/exemption applications.

• Approved open and executive session minutes of November 18, 2025 (unanimous)
• Signed Commitment Book for 2025 Boat Excise
• Signed warrants for FY 26 Real Estate Sewer Liens
• Signed warrants for FY 25 Boat Excise

Planning Board

The Sutton Planning Board will hold a public hearing to consider a request for special permits related to a parking lot expansion in the Flood Plain, Groundwater Protection, and Route 146 Overlay districts at 188 Worcester Turnpike. The board will also review an amendment to an existing road right‑of‑way (ANR) involving a land swap, and a proposal for Aura Longevity & Wellness to share space with Sculpt Pilates at 160 Worcester/Providence Turnpike. Administrative actions include approving the minutes from the November 17, 2025 meeting and filing items for December 15, 2025, as well as a covenant extension for Unified Parkway.

• Public hearing: special permits for parking lot expansion at 188 Worcester Turnpike
• Action item: ANR land division/roadway land swap
• Action item: Aura Longevity & Wellness sharing space with Sculpt Pilates at 160 WP Turnpike
• Administrative: approve minutes from 11/17/25 meeting
• Administrative: Unified Parkway covenant extension & field change for UGPG Lot 2

The Planning Board voted 5‑0‑0 to waive the site‑plan review and approve Aura Longevity & Wellness in Unit 20 at 160 (156) Worcester/Providence Turnpike. It also voted 5‑0‑0 to continue the public hearing on the 188 Worcester/Providence Road parking‑lot addition to Jan 5 2026. The minutes from 11/17/25 were approved by a 4‑0‑1 vote, and the meeting was adjourned 5‑0‑0.

• Waived site‑plan review and approved Aura Longevity & Wellness use of Unit 20 (5‑0‑0)
• Continued public hearing for 188 Worcester/Providence Road parking‑lot addition to 1/5/26 (5‑0‑0)
• Approved minutes dated 11/17/25 (4‑0‑1, one abstention)
• Adjourned meeting (5‑0‑0)

Council on Aging

The Sutton Council on Aging will meet to approve minutes, review reports from directors and the treasurer, and receive an update from the Friends group. The meeting is scheduled for Tuesday, November 25, 2025, at 9 am in the Selectman’s Room at Town Hall.

• Approval of meeting minutes
• Review of Directors Report
• Review of Treasurers Report
• Friends group update
• Outreach Report

Historical Commission

The Sutton Historic Commission will approve minutes from its prior meeting and hold a public forum and public hearings. It will discuss old business items including a new member application, an MHC grant for a ground‑penetrating‑radar survey of the Central Cemetery, definitions of commission responsibilities, and document storage. New business will include announcements and correspondence before adjournment.

• Approve minutes from prior meeting
• Public forum
• Public hearings
• MHC grant for GPR survey of Central Cemetery
• New member application

Housing Authority

The Sutton Housing Authority will review monthly financials and discuss updates regarding Project 290082. The board is scheduled to vote on the approval of Change Order # 2 for that project.

• Approval of Change Order # 2 for Project 290082
• Monthly financial review
• Project 290082 update

Conservation Commission

The Conservation Commission will hold a public hearing to consider requests for tree removal and a septic repair project. The meeting will be held in person at Town Hall and virtually via Zoom.

• Public hearings for tree removal at 126.5 Manchaug Read, 116 Manchaug Road, and 14 Davis Circle
• Public hearing for in-kind wall repair at 9 Sunrise Drive
• Public hearing for Notice of Intent at 188 Wore. Prov. Tpke
• Public hearing for Notice of Intent at Lake Singletary
• Discussion on septic repair at EC-306 Boston Road

The Conservation Commission voted unanimously to issue negative Determinations of Applicability for five property projects, effectively denying the permits. It also approved the meeting dates and deadlines for FY 2026 and FY 2027, and issued Certificates of Compliance for 37 W. Sutton Road and 190 Whitins Road. The meeting adjourned at 7:16 pm.

• Negative Determination of Applicability for 126.5 Manchaug Road (5-0-0)
• Negative Determination of Applicability for 116 Manchaug Road (5-0-0)
• Negative Determination of Applicability for 14 Davis Circle (4-0-0)
• Negative Determination of Applicability for 9 Sunrise Drive (5-0-0)
• Negative Determination of Applicability with special conditions for 544 Central Turnpike (5-0-0)
• Approved meeting dates and deadlines for FY 2026 and FY 2027 (5-0-0)
• Issued Certificate of Compliance for 37 W. Sutton Road (5-0-0)
• Issued Certificate of Compliance for 190 Whitins Road (5-0-0)

Board of Library Trustees

The Board of Library Trustees will meet to review previous meeting minutes and receive the Director's report. The agenda consists of procedural items.

• Review of previous meeting minutes
• Director's report

The trustees unanimously approved the minutes from the October 21, 2025 meeting. They then unanimously voted to adjourn the November 19, 2025 meeting at 10:59 AM. The next Board meeting is scheduled for December 17 at 1:00 PM.

• Approved October 21, 2025 meeting minutes (unanimous)
• Adjourned meeting at 10:59 AM (unanimous)

Select Board

The Sutton Select Board will hold its regular meeting on November 18, 2025. Items include three pole hearings for Stone School Road, Hough Road, and Lackey Dam Road, and the acceptance of Cemetery Commissioner James Renaud’s resignation. The board will discuss a proposal to regionalize the town’s 911 dispatch service. Additional items are a police ceremony, a town manager update, and routine announcements.

• Pole hearing – Stone School Road
• Pole hearing – Hough Road
• Pole hearing – Lackey Dam Road
• Acceptance of Cemetery Commissioner James Renaud’s resignation
• Discussion of regionalizing the 911 dispatch service

The Select Board approved pole installations for Stone School Road, Hough Road, and Lackey Dam Road, each with a 5-0 roll‑call vote. The Board also accepted the resignation of Cemetery Commissioner James Renaud, with a recorded vote of 5-0 despite Chairperson Limanek voting no. No other substantive actions were decided at this meeting.

• Approved Pole Hearing #31075803 for Stone School Road (5-0)
• Approved Pole Hearing #31104144 for Hough Road (5-0)
• Approved Pole Hearing #31194821 for Lackey Dam Road (5-0)
• Accepted resignation of Cemetery Commissioner James Renaud (5-0, Chair voted no)

Sewer Commission

The Sutton Sewer Commission will approve the minutes from the previous meeting and the executive session minutes. A public forum will be held, and the commission will discuss the Town of Millbury Quarterly Bill. The commission will vote on updating its Rules & Regulations concerning sewer meetings and the time of day they are held. The meeting will conclude with adjournment.

• Approve previous meeting minutes
• Approve executive session minutes
• Public forum for community input
• Discuss Town of Millbury Quarterly Bill
• Vote to update Sewer Commissioners Rules & Regulations on meetings and time of day

The commission did not approve the meeting minutes because a member was absent. A motion to update the Sewer Commissioner's Rules and Regulations was approved, changing regular meetings from Wednesdays at 2:00 p.m. to Tuesdays at 3:00 p.m. The meeting was then adjourned at 3:18 p.m.

• Approved change of regular meeting day/time to Tuesdays at 3:00 p.m.
• Adjourned meeting at 3:18 p.m.

Cultural Council

The Sutton Cultural Council meeting will consider routine items such as approving the previous minutes and hearing the treasurer's report. The main substantive discussion is the review of the SCC grant submission. Additional agenda items include a public forum, correspondence, and announcements.

• Review and Approval of Minutes
• Treasurer’s Report
• SCC Grant Submission Review
• Public Forum
• Correspondence

Board of Health

The Sutton Board of Health will meet on November 18, 2025 at 7:00 PM, both in person at Town Hall (4 Uxbridge Road) and via Zoom. The agenda includes reviewing the Blackstone Valley Relaxology application, approving the previous meeting minutes, and providing departmental updates on conferences, food inspection reports, and fines. No local upgrade or variance requests are pending.

• Approve minutes from the prior meeting
• Review Blackstone Valley Relaxology application
• Department update – conference information
• Department update – review of food inspection reports
• Department update – review of fines

The Board of Health approved a motion to extend the Blackstone Relaxology application for Jing Li, allowing time for required inspections and documentation. The extension is open‑ended until Cheryl Rawinski can coordinate an inspection. The board also approved the motion to adjourn the meeting unanimously.

• Approved extension of Jing Li/Blackstone Relaxology application pending inspection (unanimous)
• Approved motion to adjourn meeting (unanimous)

Board of Assessors

The Board of Assessors will discuss the processing of actual bills and review final draft guidelines for real estate abatements and foreign deployment. The board will also process real estate exemption and Chapter Land applications.

• Review of guidelines for foreign deployment and real estate abatements
• Processing of actual bills on November 17, 2025
• Review and signing of Real Estate Exemption Applications
• Review and signing of yearly Chapter Land Applications
• Executive session to review abatement and exemption applications

The Board unanimously accepted the open and executive session minutes from November 4, 2025. It approved and signed warrants for the Accountant and Tax Collector covering FY 25 real estate supplemental pro rata billing, FY 26 real estate supplemental pro forma billing, and FY 26 penalties for non‑compliance of income & expense filing. No other actions were recorded.

• Unanimously accepted November 4, 2025 open and executive session minutes
• Approved signing of FY 25 Real Estate Supplemental Pro Rata billing warrant
• Approved signing of FY 26 Real Estate Supplemental Pro Forma billing warrant
• Approved signing of FY 26 penalties for non‑compliance of Income & Expense filing warrant

Planning Board

The Planning Board will hold a continued public hearing regarding special permits for a parking lot expansion. The board will also consider land divisions and a site plan waiver for a new Pilates studio.

• Public hearing for parking lot expansion at 188 Worcester/Providence Turnpike
• Division of land at 66 Providence Road
• Division of land at 156 Worcester/Providence Turnpike
• Site Plan Waiver for a new Pilates studio
• Discussion of potential subdivision at 7 Central Turnpike

The Board voted 5‑0‑0 to continue the public hearing for the 188 Worcester/Providence Road parking lot addition. It also approved the Form A land‑swap plan for 60 and 66 Providence Road and waived Site Plan Review to allow a Pilates studio in Sutton Plaza, both with unanimous votes. The Board agreed to sponsor a 40R overlay district article and began the formulation process. Minutes from the November 3 meeting were approved unanimously.

• Continue public hearing for 188 Worcester/Providence Road parking lot addition (5-0-0)
• Endorse Form A land‑swap plan for 60 & 66 Providence Road (5-0-0)
• Waive Site Plan Review and approve Pilates studio at 160 (156) Worcester/Providence Turnpike (5-0-0)
• Begin process to sponsor 40R overlay district article (majority agreement)
• Approve minutes dated 11/3/25 (5-0-0)

Cultural Council

The Sutton Cultural Council will review and approve the previous meeting’s minutes, hear the treasurer’s financial report, and examine the SCC grant submission. The council will also address any correspondence and make announcements before adjourning.

• Review and approval of meeting minutes
• Treasurer’s financial report
• Review of SCC grant submission
• Correspondence
• Announcements

Zoning Board of Appeals

The Board of Appeals will continue public hearings regarding a special permit and a comprehensive permit. The board will also address general business including decisions and minutes.

• Public hearing continuation for 360R Boston Road (Virginia Parker) regarding a special permit for non-conforming lot/structure
• Public hearing continuation for 168 Burbank Road (Mark Rhodes Burbank Woods) regarding a Ch. 40B comprehensive permit

The Sutton Zoning Board of Appeals voted 5‑0 to re‑open the public hearing on the 360R Boston Road non‑conforming lot. It then voted 5‑0 to continue that hearing to the January 8, 2026 meeting. A separate 5‑0 vote re‑opened the public hearing for the 168 Burbank Road development. No other substantive actions were taken.

• Re‑opened public hearing for 360R Boston Road (5-0)
• Continued public hearing for 360R Boston Road to Jan 8 2026 (5-0)
• Re‑opened public hearing for 168 Burbank Road (5-0)

Conservation Commission

The Conservation Commission will hold public hearings on new Notices of Intent for 188 Wore. Prov. Tpke and Lake Singletary, a Request for Determination for 344 Central Turnpike, and emergency certifications for 116 Manchaug Road (dangerous cracked tree) and 306 Boston Road (septic breakout). The board will also consider minutes, project updates, review forms, and enforcement issues.

• Notice of Intent (NOI) – 188 Wore. Prov. Tpke – NO DEP #
• Notice of Intent (NOD) – Lake Singletary – Solitude Aquatic work
• Request for Determination (RDA) – 344 Central Turnpike – pasture revision
• Emergency Certification – 116 Manchaug Road – dangerous cracked tree
• Emergency Certification – 306 Boston Road – septic breakout

The Conservation Commission did not achieve a quorum, so the November 5 meeting was postponed to the November 19, 2025 meeting. No other actions or decisions were taken.

Select Board

The Select Board will conduct a public hearing regarding the Assessors Tax Classification. The meeting also includes a presentation on the BVT Lottery based Admissions policy and a review of the holiday schedule for alcohol license holders.

• Public Hearing: Assessors Tax Classification
• BVT Lottery based Admissions policy presentation
• Holiday schedule for alcohol license holders

The board accepted the October 20, 2025 meeting minutes (5‑0). It adopted a residential tax factor of 1.0 for FY26, declined an open‑space discount, and added a small commercial and residential exemption (5‑0). The board also approved the 2025 holiday operating hours for all town alcohol licenses (5‑0). All motions passed unanimously.

• Accepted Oct. 20, 2025 Select Board minutes (5‑0)
• Adopted residential tax factor of 1.0 for FY26 (5‑0)
• Did not adopt open‑space discount; added small commercial & residential exemption FY26 (5‑0)
• Approved 2025 holiday hours for all alcohol licenses (5‑0)
• Motions to close the public hearing passed (5‑0)
• Motions to adjourn the meeting passed (5‑0)

Board of Assessors

The Board of Assessors will approve minutes from October 28, review a presentation for the Tax Classification Hearing, and discuss guidelines for foreign deployment and real estate abatements. The board will also consider changing meeting schedules and meet in executive session to review abatement applications.

• Approve minutes from October 28, 2025
• Review presentation for Tax Classification Hearing
• Review draft guidelines for foreign deployment and real estate abatements
• Discuss possible change in meeting schedules
• Meet in executive session to review abatement applications

The Board accepted the open‑session and executive‑session minutes from October 28, 2025. It voted unanimously to keep holding meetings each week with the Assistant Assessor present. The Board signed the October Monthly Motor Vehicle Report for the Accountant and Tax Collector. Afterwards the Board entered executive session to review abatement and exemption applications as required by state law.

• Accepted October 28, 2025 open‑session minutes (unanimous)
• Accepted October 28, 2025 executive‑session minutes (unanimous)
• Approved continuing weekly meetings with Assistant Assessor (unanimous)
• Signed October Monthly Motor Vehicle Report for Accountant and Tax Collector (unanimous)
• Entered executive session to review abatement/exemption applications (procedural)

Planning Board

The Sutton Planning Board will hold a public hearing on a scenic roadway alteration at 459 Boston Road and consider special permits for 188 Worcester/Providence Turnpike. The board will also discuss land swaps on Providence Road, Mendon Road, and Burbank Road.

• Public Hearing: Scenic Roadway Alteration at 459 Boston Road
• Special Permits: 188 Worcester/Providence Turnpike
• Action Item: Land swap on Providence Road
• Action Item: Land swap on Mendon Road
• Action Item: Extension of Retreat Lot on Burbank Road

The Board approved a scenic roadway alteration allowing the removal of 20 feet of stone wall at 459 Boston Road, with conditions to obtain all required permits and keep the stones on the property. It also continued the public hearing for the flood‑plain permit at 188 Worcester/Providence Road to November 17, 2025. Additional approvals included a land‑division plan for 244 Mendon Road and a one‑year extension of the retreat‑lot special permit for 124 & 126 Burbank Road.

• Approved scenic roadway alteration at 459 Boston Road (5-0-0)
• Continued public hearing for 188 Worcester/Providence Road to 11/17/25 (5-0-0)
• Endorsed Form A land‑division plan for 244 Mendon Road (5-0-0)
• Granted one‑year extension of retreat‑lot special permit for 124 & 126 Burbank Road (5-0-0)
• Approved minutes dated 9/22/25 (5-0-0)
• Adjourned meeting (5-0-0)

Board of Assessors

The Board of Assessors will approve minutes from October 21, 2025, review draft guidelines for foreign deployment and real estate abatements, and discuss a possible change in meeting schedules.

• Approve minutes of October 21, 2025
• Review draft guidelines for foreign deployment and real estate abatements
• Discuss possible change in meeting schedules
• Review and sign Real Estate Exemption Applications
• Meet in executive session to review abatement and exemption applications

The Board unanimously approved the October 21, 2025 open‑session and executive‑session minutes. It signed the Motor Vehicle Commitment Book for the 25‑05 period. The Board then entered executive session to consider abatement and exemption applications under Massachusetts General Laws Chapter 59 and Chapter 30A. The meeting adjourned at about 6:15 p.m.

• Approved October 21, 2025 minutes (unanimous)
• Signed Motor Vehicle Commitment Book for 25‑05
• Entered executive session to review abatement and exemption applications
• Adjourned open session at ~6:15 p.m.

Council on Aging

The Sutton Council on Aging board will review and approve the minutes from its previous meeting. It will hear a report from its directors, an outreach update, a treasurer's financial report, and a Friends group update. No other decisions or actions are listed.

• Approve Minutes
• Directors Report
• Outreach Report
• Treasurer's Report
• Friends Update

Historical Commission

The Sutton Historic Commission will approve minutes from the prior meeting, hold a public forum and public hearings, and discuss board business. Old business includes reviewing a grant from the Massachusetts Historical Commission for a ground‑penetrating radar survey of the Central Cemetery and revisiting a demolition‑review bylaw. New business covers a new member application, discussion of the Rufus Putnam Building with the Sutton Historical Society, and defining the commission’s responsibilities.

• Approve minutes from the prior meeting
• MHC grant for GPR survey of Central Cemetery
• Revisit demolition‑review bylaw
• Rufus Putnam Building – Sutton Historical Society
• Define commission responsibilities

Board of Assessors

The Sutton Board of Assessors will approve the minutes from the October 14, 2025 meeting, both regular and executive. It will then review and sign any real estate exemption applications and yearly Chapter Land applications that have been submitted. The board will also meet in executive session to discuss abatement and exemption applications under state law. The meeting will conclude with any other business and adjournment.

• Approve Minutes of October 14, 2025
• Approve Executive Minutes of October 14, 2025
• Review and sign Real Estate Exemption Applications as they come in
• Review and sign yearly Chapter Land Applications as they come in
• Executive session to review abatement and/or exemption applications

The Board voted unanimously to accept the open‑session and executive‑session minutes from October 14, 2025. It also signed the September Monthly Motor Vehicle Report for the Accountant and Tax Collector. Afterward the Board adjourned the open session at about 6:30 p.m. and entered an executive session to review abatement and exemption applications as required by state law.

• Accepted October 14, 2025 open‑session minutes (unanimous vote)
• Accepted October 14, 2025 executive‑session minutes (unanimous vote)
• Signed September Monthly Motor Vehicle Report for Accountant and Tax Collector
• Adjourned open session at approximately 6:30 p.m.
• Entered executive session to review abatement/exemption applications per MGL Chapter 59 §60 and Chapter 30A §21

Board of Library Trustees

The Board of Library Trustees will meet to review the Friends of the Library update and the director's report. The meeting is scheduled for October 21, 2025, at 3:00 pm at the Sutton Town Hall.

• Review Friends of the Library update
• Review Director's report
• Review previous meeting minutes

The trustees voted unanimously to approve the September 23 and October 9, 2025 meeting minutes. A motion to adjourn the meeting was also approved unanimously. No other substantive actions were taken.

• Approved September 23 and October 9, 2025 meeting minutes (unanimous)
• Approved motion to adjourn the meeting (unanimous)

Board of Health

The Board of Health will meet to review a business application and discuss department updates. The session includes a review of food inspection reports and fines.

• Review application for Blackstone Valley Relaxology
• Update on flu clinics
• Review of food inspection reports
• Review of fines

The Board of Health unanimously approved the amended meeting minutes from 8/26/2025. It also approved a motion to allow the business to remain open for an additional two weeks, requiring a complete, notarized application by November 4 and scheduling the next meeting for November 24, 2025. No other substantive actions were taken.

• Approved amended meeting minutes from 8/26/2025 (all in favour)
• Approved two‑week extension for the business to stay open; complete application due Nov 4, next meeting set for Nov 24, 2025 (all in favour)

Select Board

The Select Board will meet to approve minutes from the October 7 meeting and consider one-day wine and malt licenses. The agenda includes a town manager update and a public forum.

• Review Select Board minutes from October 7, 2025
• Consider (8) One Day Wine & Malt licenses for 20 Hudson Street
• Town Manager Update
• Public Forum (15 minutes total)
• Meeting location: Sutton Middle School/High School Auditorium

The Select Board accepted the October 7, 2025 meeting minutes. It voted 5‑0 not to exercise the town’s 61A option for lot 2 at 43 Southwick Road. It also voted 5‑0 to approve a one‑day Wine & Malt license for Jenn Miller dba 20 Hudson Street at 356 Manchaug Road. The meeting was then adjourned by a 5‑0 vote.

• Accepted Oct 7, 2025 minutes (5-0)
• Declined to exercise 61A option for 43 Southwick Road lot 2 (5-0)
• Approved one‑day Wine & Malt license for Jenn Miller dba 20 Hudson Street at 356 Manchaug Road (5-0)
• Adjourned meeting (5-0)

Housing Authority

The Sutton Housing Authority will review monthly and quarterly financial reports. The board will also discuss the FY 7/1/26 Capital Plan, a recent PMR, and the current paving project.

• FY 7/1/26 Capital Plan discussion
• Current paving project discussion
• Quarterly Modernization Report review
• Quarterly Tenant Account Receivables Report review

Conservation Commission

The Conservation Commission will conduct public hearings for Requests for Determination and an amendment to an Order of Conditions. The board will also review projects at 126 Burbank Road and 315 Central Turnpike.

• Public hearing for wall repair at 64 Griggs Road
• Public hearing for after-the-fact tree removal at 154 Singletary Ave
• Public hearings to update Order of Conditions at 3 Hunters Court and 5 Hunters Court
• Public hearing to amend Order of Conditions 303-1017 at 126 Burbank Road
• Request for Certificate of Compliance for 190 Whitins Road

The Conservation Commission closed public hearings and issued negative Determinations of Applicability for projects at 64 Griggs Road, 154 Singletary Ave, 3 Hunters Court, and 5 Hunters Court. It also voted to stop the Enforcement Order for 315 Central Turnpike, acknowledged the withdrawal of an amendment for 126 Burbank Road, approved the October 1, 2025 minutes, and adjourned the meeting.

• Closed public hearing for 64 Griggs Road (4-0-0)
• Issued negative Determination of Applicability for 64 Griggs Road (4-0-0)
• Closed public hearing for 154 Singletary Ave (4-0-0)
• Issued negative Determination of Applicability for 154 Singletary Ave (4-0-0)
• Closed public hearing for 3 Hunters Court (4-0-0)
• Issued negative Determination of Applicability for 3 Hunters Court (4-0-0)
• Stopped Enforcement Order for 315 Central Turnpike (4-0-0)
• Approved minutes of October 1, 2025 (4-0-0)

Board of Assessors

The Board of Assessors will meet to discuss eligibility criteria for foreign deployment and real estate abatements. The board will also discuss Accessory Dwelling Units (ADU).

• Discussion of foreign deployment and real estate abatement eligibility
• Discussion of Accessory Dwelling Units (ADU)
• Review and signing of Real Estate Exemption Applications
• Review and signing of yearly Chapter Land Applications
• Executive session to review abatement and exemption applications

The Board of Assessors unanimously approved the open‑session and executive‑session minutes from October 7, 2025. After that, the Board moved the meeting into executive session to review abatement and exemption applications as required by state law. The open session was adjourned at about 6:15 p.m.

• Approved October 7, 2025 open‑session minutes (unanimous)
• Approved October 7, 2025 executive‑session minutes (unanimous)
• Entered executive session to review abatement/exemption applications
• Adjourned open session at ~6:15 p.m.

Board of Library Trustees

The Library Trustees will move the meeting into executive session. The purpose is to conduct contract negotiations with the Library Director. No other agenda items are listed.

• Executive session for Library Director contract negotiations

The Board of Library Trustees met on Oct 9, 2025, and moved to executive session at 1:47 p.m. to negotiate salary and benefits for new director James McQueen. The session, held under M.G.L. c.30A Sec. 21 #2, concluded at 3:20 p.m. No formal votes or approvals were recorded.

Finance & Warrant Advisory Committee

The Finance & Warrant Advisory Committee will continue the public hearing on Article 8, which is scheduled for the October 20, 2025 Fall Town Meeting. The committee will also address any old or new business items. No decisions are noted in the agenda.

• Continue public hearing on Article 8 for the October 20, 2025 Fall Town Meeting
• Old/New Business

Board of Library Trustees

The Library Trustees will review and vote on a candidate for Library Director. They will also discuss library staffing matters and programming plans. The meeting will include approval of minutes from the previous meeting.

• Director candidate deliberation and decision
• Discussion of library staffing
• Discussion of library programming
• Approval of previous meeting minutes

Select Board

The Select Board will review and approve the minutes from the September 16, 2025 meeting. It will discuss a proposed change to the on‑premises liquor license for 95 Armsby Road, Pleasant Valley Country Club. The board will receive updates on the “Oh My Gourd” Halloween event and Waters Farm Days, and will consider approving the Fall Town Meeting warrant and executive‑session minutes.

• Change of Manager‑§12 on‑premises liquor license for 95 Armsby Rd., Pleasant Valley CC
• Vote to approve executive session meeting minutes from September 16, 2025
• Approve and sign Fall Town Meeting warrant
• Update on “Oh My Gourd” Halloween event
• Update on Waters Farm Days

The board voted 5‑0 to approve and sign the Fall Town Meeting warrant, authorizing budget items such as school laptop upgrades and a new highway department pickup truck. It also approved the change of manager for the Pleasant Valley Country Club liquor license, confirming Shirley Hogan as the new manager. Earlier minutes from September were accepted, and the board entered an executive session before adjourning.

• Approved and signed Fall Town Meeting warrant (5‑0)
• Approved liquor license manager change for Pleasant Valley Country Club (5‑0)
• Accepted September 16, 2025 Select Board minutes (5‑0)
• Accepted September 10, 2025 Tri Board minutes (5‑0)
• Entered executive session per G.L. c.30A, §21(a)(7) (5‑0)
• Adjourned meeting (5‑0)

Board of Assessors

The Sutton Board of Assessors will review and approve the September 30, 2025 meeting minutes. It will discuss eligibility criteria for foreign deployment and real estate abatements. The board will also review and sign real estate exemption applications and yearly Chapter Land applications as they are received. An executive session will be held to review abatement and exemption applications before adjourning.

• Approve Minutes of September 30, 2025
• Discuss eligibility criteria on foreign deployment and real estate abatements
• Review and sign Real Estate Exemption Applications as they come in
• Review and sign yearly Chapter Land Applications as they come in
• Executive session to review abatement and/or exemption applications

The Board voted unanimously to accept the open‑session and executive‑session meeting minutes from September 30, 2025. Afterward, the Board adjourned the open session and entered an executive session to review abatement and exemption applications as required by state law.

• Accepted September 30, 2025 open‑session minutes (unanimous)
• Accepted September 30, 2025 executive‑session minutes (unanimous)
• Adjourned open session at about 6:18 p.m. to enter executive session
• Entered executive session to review abatement/exemption applications (per MGL Ch. 59 §60 & Ch. 30A §21)

Planning Board

The Sutton Planning Board will meet to consider land division requests and a Chapter 61A land recommendation. The board will also review administrative items and meeting minutes.

• ANR division of land
• Chapter 61A land recommendation for 43 Smithwick Road
• Scenic road review for 459 Boston Road
• Flood Plain District and Groundwater review for Worcester/Providence Turnpike

Zoning Board of Appeals

The Sutton Board of Appeals will consider a special permit for a non‑conforming lot/structure at 360R Boston Road. It will also hear a property‑line setback variance for 29 Griggs Road and a Chapter 40B comprehensive permit for Burbank Woods at 168 Burbank Road. The agenda includes routine business such as decisions, minutes, and adjournment.

• 360R Boston Road – Special Permit for non‑conforming lot/structure (Virginia Parker)
• 29 Griggs Road – Variance request for property‑line setback (Joseph Giarusso)
• 168 Burbank Road – Chapter 40B Comprehensive Permit for Burbank Woods (Mark Rhodes)
• General Business – Decisions, minutes, adjournment

The Zoning Board approved the construction of a three‑season porch/deck at 29 Griggs Road with a 14.2‑ft setback. It also continued the public hearing for 360R Boston Road to Nov 6, 2025, approved the June 5 and July 17, 2025 minutes, and granted a continuance for the 168 Burbank Road application with a 30‑day extension. All motions passed unanimously.

• Approved June 5, 2025 meeting minutes (5‑0)
• Approved amended July 17, 2025 minutes (5‑0)
• Continued public hearing for 360R Boston Road to Nov 6, 2025 (5‑0)
• Approved three‑season porch/deck at 29 Griggs Road with 14.2‑ft setback (5‑0)
• Granted continuance for 168 Burbank Road to Nov 6, 2025 with 30‑day extension (5‑0)
• Adjourned meeting (5‑0)

Conservation Commission

The Conservation Commission will conduct public hearings for Requests for Determination and an amendment to an Order of Conditions. The board will also review projects at 126 Burbank Road, 315 Central Turnpike, and 91 Burbank Road.

• 3 Hunters Court: Update Order of Conditions
• 5 Hunters Court: Update Order of Conditions
• 86 Town Farm Road: Septic system upgrade
• 10 Davis Circle: Wall in kind repair and stairs
• 126 Burbank Road: Amend Order of Conditions 303-1017

The Conservation Commission continued the hearings for 3 Hunters Court and 5 Hunters Court and closed the public hearings for 86 Town Farm Road and 10 Davis Circle, issuing negative Determinations of Applicability for both. It also continued the 126 Burbank Road hearing, required an As‑Built report and engineer’s letter, approved removal of a large pine tree at 135 Dodge Hill Road, and adopted the September 3 and September 17 meeting minutes.

• Continue 3 Hunters Court hearing to Oct 15, 2025 (4-0-0)
• Continue 5 Hunters Court hearing to Oct 15, 2025 (4-0-0)
• Close public hearing for 86 Town Farm Road (4-0-0)
• Issue negative Determination of Applicability for 86 Town Farm Road (4-0-0)
• Close public hearing for 10 Davis Circle (4-0-0)
• Issue negative Determination of Applicability for 10 Davis Circle (4-0-0)
• Continue 126 Burbank Road hearing to Oct 15, 2025 (3-0-0)
• Approve As‑Built report and engineer’s letter for 126 Burbank Road (4-0-0)

Board of Library Trustees

The Board of Library Trustees will interview three candidates for the Library Director position. The meeting is scheduled for October 1, 2025, at 1:00 p.m. at the Sutton Town Hall.

• Interview candidates for position of Library Director
• Review previous meeting minutes
• Meeting called to order

Council on Aging

The Sutton Council on Aging meeting scheduled for September 30, 2025 has been cancelled. Consequently, no minutes, reports, or updates will be approved or discussed. The next meeting is set for October 28, 2025.

Council on Aging

The Council on Aging Board will meet to review reports and approve previous minutes. The agenda consists of procedural updates and reports from the Director, Outreach, and Treasurer.

• Approval of minutes
• Director's report
• Outreach report
• Treasurer's report
• Friends update

Board of Assessors

The Board of Assessors will meet to discuss eligibility criteria for foreign deployment and real estate abatements. The board will also review exemption and Chapter Land applications. A discussion on the frequency of board meetings is scheduled.

• Discussion of eligibility criteria for foreign deployment and real estate abatements
• Review and signing of Real Estate Exemption Applications
• Review and signing of yearly Chapter Land Applications
• Discussion of changes to meeting frequency
• Executive session to review abatement and exemption applications

The board unanimously approved the September 23 open‑session and executive‑session minutes. It signed Motor Vehicle Commitment 25‑05. Afterwards the board entered executive session to review abatement and exemption applications under state law.

• Accepted September 23 open‑ and executive‑session minutes (unanimous)
• Signed Motor Vehicle Commitment 25‑05
• Entered executive session to review abatement/exemption applications

Finance & Warrant Advisory Committee

The Finance & Warrant Advisory Committee will hold a public hearing on the warrant articles that will be presented at the October 20, 2025 Fall Town Meeting. The committee will also address any old or new business items on the agenda.

• Public hearing on warrant articles for the October 20, 2025 Fall Town Meeting
• Old/New Business

Board of Assessors

The Board of Assessors will review and sign real estate exemption and yearly Chapter Land applications. The board will also discuss potential changes to their meeting frequency. An executive session is scheduled to review abatement and exemption applications.

• Review and sign Real Estate Exemption applications
• Review and sign yearly Chapter Land Applications
• Discussion on meeting frequency
• Executive session to review abatement and/or exemption applications

The Board voted unanimously to accept the open and executive session minutes from September 16, 2025. The Board then adjourned the open session at about 5:30 p.m. to enter an executive session to review abatement and exemption applications. A discussion on possibly changing the meeting schedule was continued to the next meeting.

• Accepted September 16, 2025 minutes (unanimous)
• Adjourned open session at 5:30 p.m. to enter executive session on abatements/exemptions

Board of Health

The Sutton Board of Health will approve the previous meeting’s minutes and receive departmental updates on flu clinics, an upcoming conference, recent food inspection reports, and fines. No local upgrades or variances are scheduled for review. The meeting is otherwise routine with no other business anticipated.

• Approve previous meeting minutes
• Review flu clinic updates
• Review upcoming conference information
• Review recent food inspection reports
• Review fines

The Board of Health voted unanimously to adjourn the meeting at 7:20 PM. No other substantive actions or approvals were recorded. A discrepancy in the August 26 minutes was noted, but no formal action was taken.

• Motion to adjourn approved unanimously (7:20 PM)

Board of Library Trustees

The Library Trustees will review the Youth Services Report covering children’s and teen programs. The Director will give a monthly report. An update on the search for a new library director will be provided. The board will discuss a possible amendment to rewrite the library’s staffing policy.

• Youth Services Report – children’s programs
• Youth Services Report – teen programs
• Director’s monthly report
• Director search update
• Possible amendment to rewrite staffing policy

The trustees unanimously approved the minutes from the August 13 meeting. They also voted to permit qualified volunteers, after CORI checks, to staff the library on an as‑needed basis until a new director is hired. The meeting was then adjourned.

• Approved August 13, 2025 meeting minutes (unanimous)
• Authorized qualified volunteers to assist library staffing (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Planning Board will hold a public hearing regarding a site plan and special permit for a function space. The board will also consider land division requests and a site plan waiver. Additionally, members will review Select Board comments on bylaw updates.

• Public hearing: 9 Main Street (Vaillancourt) site plan review and special permit for function/events space
• 125 Burbank Road: request for retreat lot extension
• 32 Boston Road: site plan waiver for Modern Metal Roofing
• Consideration of Select Board comments on bylaw/recommendation updates

The Board unanimously granted a Special Permit and Site Plan Approval for a function/event space at 9 Main Street, adding conditions on hours, police details, and licensing. It also approved a one‑year extension of the retreat‑lot special permit for 125 Burbank Road to 9/23/26. Additionally, the Board waived the site‑plan review for 32 Boston Road, permitting Modern Metal Roofing to operate there with specific operating‑hour and noise conditions. All votes were 5‑0‑0 in favor.

• Granted Special Permit for function/event space at 9 Main Street (5-0-0)
• Approved Site Plan for 9 Main Street with conditions (5-0-0)
• Extended retreat‑lot special permit for 125 Burbank Road to 9/23/26 (5-0-0)
• Waived Site Plan Approval for 32 Boston Road, allowing Modern Metal Roofing (5-0-0)
• Motion to close public hearing on Vaillancourt application passed (5-0-0)

Housing Authority

The Sutton Housing Authority meeting will approve the August 21, 2025 meeting minutes, conduct its monthly financial review, and discuss the capital plan slated for July 1, 2026. No other decisions are listed on the agenda. The meeting is set for 4:00 PM at the Housing Authority Office Building, 5 Church Street, Sutton, MA.

• Approve August 21, 2025 meeting minutes
• Monthly financial review
• Discuss the July 1, 2026 Capital Plan

Cultural Council

The Sutton Cultural Council will hold its regular meeting to review minutes, receive the treasurer’s report, and hear public comments. It will provide an update on recruiting new council members and discuss planned updates to the town’s website. The council will also consider the upcoming grant cycle and set dates for future meetings.

• Review and approval of meeting minutes
• Treasurer’s report
• Update on new member recruitment
• Discussion of Sutton website updates
• Consideration of SCC grant cycle

Conservation Commission

The Conservation Commission will hold a public hearing for a Request for Determination regarding a garage addition. The board will also review projects at 126 Burbank Road, 315 Central Turnpike, and 91 Burbank Road.

• Public Hearing: 15 W. Sutton Road garage addition (Paul and Lynn Dahlin)
• Review: 126 Burbank Road
• Review: 315 Central Turnpike
• Review: 91 Burbank Road OOC and plan changes

The Conservation Commission closed the public hearing and issued a negative Determination of Applicability for the proposed garage addition at 15 W. Sutton Road, both votes 4‑0‑0. It also approved a Certificate of Compliance for 91 Burbank Road (3‑0‑0) and a minor field change at 37 W. Sutton Road (4‑0‑0). The minutes from the September 3, 2025 meeting were tabled to the next meeting (4‑0‑0).

• Closed public hearing for 15 W. Sutton Road (4-0-0)
• Issued negative Determination of Applicability for 15 W. Sutton Road (4-0-0)
• Issued Certificate of Compliance for 91 Burbank Road (3-0-0)
• Approved minor field change at 37 W. Sutton Road (4-0-0)
• Tabled minutes of September 3, 2025 to next meeting (4-0-0)

Select Board

The Select Board will review the Town Manager’s 360‑degree evaluation, consider the draft warrant for the upcoming Fall Town Meeting, appoint Donald McKinnon to the Historical Commission, and hold an executive session on confidential energy‑related information. The meeting also includes a public forum limited to three minutes per speaker and a review of the September 2, 2025 board minutes.

• Appointment of Donald McKinnon to the Historical Commission
• Review of Town Manager 360-degree evaluation
• Consideration of draft Fall Town Meeting warrant
• Executive session on confidential energy supplier information
• Public forum (3‑minute limit per speaker)

The board voted 5-0 to enter an executive session under M.G.L. Chapter 30A §21 #10. After discussion, they voted 5-0 to authorize the chair to execute an electricity supply agreement for the Sutton Power Choice program for a term of up to three years at a price no higher than the current National Grid residential basic service plan. The board then voted 5-0 to exit the executive session.

• Entered executive session (5-0)
• Authorized chair to execute electricity supply agreement up to 3 years, price ≤ current plan (5-0)
• Exited executive session (5-0)

Board of Assessors

The Board will approve the minutes from the September 9, 2025 meeting. It will review and sign real estate exemption applications and yearly Chapter Land applications as they are received. Members will discuss possible changes to the frequency of Board meetings. An executive session will be held to consider abatement or exemption applications under G.L. .59, §60.

• Approve minutes of September 9, 2025
• Review and sign real estate exemption applications
• Review and sign yearly Chapter Land applications
• Discuss possible changes to meeting frequency
• Executive‑session to consider abatement or exemption applications under G.L. .59, §60

The Board voted unanimously to accept both the open‑session and executive‑session minutes from September 9, 2025. They discussed a possible combination of two properties on DeWitt Road but took no action on that matter. The meeting was then recessed into executive session to review abatement and exemption applications under state law.

• Approved September 9, 2025 open‑session minutes (unanimous)
• Approved September 9, 2025 executive‑session minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Select Board

The Sutton Select Board will hold a meeting on September 10, 2025 at the Sutton Senior Center. The agenda includes a pledge of allegiance, a discussion of the upcoming budget process, and standard procedural items. No specific decisions or contracts are listed.

• Discussion of the upcoming budget process

Finance & Warrant Advisory Committee

The Select Board, School Committee, and Finance Committee will meet to discuss the upcoming budget process. The meeting is scheduled for September 10, 2025, at 6:00 PM at the Sutton Senior Center.

• Discussion of the upcoming budget process
• Meeting at Sutton Senior Center (19 Hough Road)
• Joint meeting of Select Board, School Committee, and Finance Committee

Board of Assessors

The Board of Assessors will review state regulations regarding second homes and DLS Law information on farmland exemptions. The board will also process real estate and Chapter Land exemption applications. An executive session is scheduled to review abatement and exemption applications.

• Review of state rules and regulations on second homes
• Review of DLS Law information on farm land and Exemptions
• Signing of Real Estate Exemption applications
• Signing of yearly Chapter Land Applications
• Executive session to review abatement and/or exemption applications

The Board of Assessors voted unanimously to accept the open‑session and executive‑session minutes from August 26, 2025. Members discussed paperwork for second‑home rules, the definition of a bedroom, and the location of the Manchaug Water District building. The Board then entered executive session to review abatement and exemption applications under Massachusetts law. The open session was adjourned at about 5:45 p.m.

• Accepted August 26, 2025 open‑session and executive‑session minutes (unanimous)
• Entered executive session to review abatement/exemption applications
• Adjourned open session at about 5:45 p.m.

Sewer Commission

The Sewer Commission will provide an update on the N.E. Sewer Project. The body will also enter an executive session to discuss litigation or collective bargaining strategy regarding an Inter Municipal Agreement for sewerage with the Town of Millbury.

• Update on N.E. Sewer Project
• Executive session regarding Inter Municipal Agreement for sewerage between Sutton and Millbury

The commission approved the meeting minutes and the abatements presented. The board moved into an executive session at 3:35 p.m. and later adjourned the open meeting at 4:15 p.m.

• Approved meeting minutes (unanimous)
• Approved abatements (unanimous)
• Entered executive session at 3:35 p.m. (unanimous)
• Adjourned meeting at 4:15 p.m. (unanimous)

Planning Board

The Planning Board will conduct a public hearing regarding proposed bylaw amendments for Fall 2025. The board will also review land division requests and site plan approvals.

• Public hearing on Fall 2025 proposed bylaw amendments
• Division of land for 2 new lots at 43 Southwick Road
• Site plan approval and special permit for Manchaug Mills Inc at 9 Main Street
• Forest Edge update
• Correspondence regarding cemetery tree planting and Wilkinsonville Water District floor drain bylaw

The Planning Board approved the minutes from the August 4 meeting and the ANR plan creating two new buildable lots at 43 Southwick Road. It voted to recommend that Town Meeting adopt the Multifamily Overlay District (MFOD) bylaw, omitting the in‑lieu provision. The Board also asked that a proposed Use Table amendment be left out of the Fall Town Meeting warrant and formally closed the public hearing.

• Approved minutes dated 8/4/25 (5-0-0)
• Approved ANR plan for 43 Southwick Road – two new buildable lots (5-0-0)
• Recommended Town Meeting approve MFOD bylaw, excluding Section 6.d in‑lieu provision (5-0-0)
• Requested Use Table amendment not be included in Fall Town Meeting warrant (5-0-0)
• Closed public hearing (5-0-0)
• Adjourned meeting (5-0-0)

Zoning Board of Appeals

The Board of Appeals will hold public hearings regarding property setbacks and non-conforming structures. The board will also continue a hearing for a comprehensive permit under Chapter 40B.

• Public hearing for non-conforming lot/structure at 360R Boston Road (Virginia Parker)
• Public hearing for property line setback variance at 29 Griggs Road (Joseph Giarusso)
• Continued public hearing for Chapter 40B comprehensive permit at 168 Burbank Road (Mark Rhodes Burbank Woods)

The Zoning Board of Appeals unanimously approved continuances for the special permit at 360R Boston Road, the variance at 29 Griggs Road, and the hearing for 168 Burbank Road, moving each to October 2, 2025. For the 168 Burbank Road case the Board also approved a 60‑day extension of the public hearing process. No other substantive actions were taken before the meeting was adjourned.

• Continued 360R Boston Road special permit hearing to Oct 2 2025 (unanimous aye)
• Continued 29 Griggs Road variance hearing to Oct 2 2025 (unanimous aye)
• Continued 168 Burbank Road hearing to Oct 2 2025 and approved 60‑day extension (unanimous aye)

Conservation Commission

The Sutton Conservation Commission will hold three public hearings on land-use requests: a proposed septic repair at 49 Central Turnpike, an update to an existing order of conditions at 7 Hunters Court, and a notice of intent for work at 253 Mendon Road. The meeting also includes board business such as member changes and project updates.

• Public hearing on septic repair at 49 Central Turnpike (Raouf Mankaryous, Alpha Omega; William Hicks, owner)
• Public hearing to update Order of Conditions at 7 Hunters Court (Jeffrey Denomme, owner)
• Public hearing on Notice of Intent for work at 253 Mendon Road (Mark Allen, Allen Eng. for Patrick Lundgren, owner)

The commission voted unanimously to issue a negative Determination of Applicability for 7 Hunters Court, requiring the stairs and deck to be removed. It also approved an Order of Conditions for 253 Mendon Road and a Certificate of Compliance for 384 (372 Central Turnpike). The minutes from August meetings were approved and the meeting was adjourned.

• Closed public hearing for 7 Hunters Court (5-0-0)
• Issued negative Determination of Applicability for 7 Hunters Court, requiring stairs and deck removal (5-0-0)
• Closed public hearing for 253 Mendon Road (5-0-0)
• Issued Order of Conditions with special conditions for 253 Mendon Road (5-0-0)
• Approved Certificate of Compliance for 384 (372 Central Turnpike) (4-0-0)
• Approved minutes of August 6 and August 20, 2025 (5-0-0)
• Adjourned meeting (4-0-0)

Select Board

The Select Board will consider several alcohol and victualer license requests and provide an update on the FY25 budget. The board will also vote on appointments for the Town Accountant and Conservation Commission.

• One Day Wine & Mait request for Blackstone Valley Chamber of Commerce event at 90 Douglas Road
• Common Victualer request for The Little Coffee Bean at 160 Ware-Prov Tpk
• Alcohol license hour change for Essex Golf Group LLC (Blackstone National Golf) at 227 Putnam Hill Road
• Appointment of Allison Lawrence as Town Accountant
• Appointment of Jared Duval as voting member on the Conservation Commission

The board approved the One Day Wine & Malt event at Whittier Farm, the new owners of The Little Coffee Bean, and a change to the §12 alcohol license hours for Essex Golf Group dba Blackstone National Golf. It also affirmed Allison Lawrence as the new Town Accountant and appointed Jared Duval as a full voting member of the Conservation Commission. All five actions passed with a 5‑0 vote.

• Approved One Day Wine & Malt event at Whittier Farm (5-0)
• Approved Common Victualer for new owners of The Little Coffee Bean at 160 Worcester Providence Turnpike (5-0)
• Approved change in hours for §12 alcohol license for Essex Golf Group dba Blackstone National Golf, 227 Putnam Hill Road (5-0)
• Affirmed appointment of Allison Lawrence as Town Accountant (5-0)
• Appointed Jared Duval as full voting member of the Conservation Commission (5-0)

Board of Assessors

The Sutton Board of Assessors will hold an in-person meeting to approve minutes from August 26, 2025, and review real estate and land exemption applications. The board will also discuss state rules on second homes and meet in executive session to review abatement and exemption applications.

• Approve minutes of August 26, 2025
• Review and sign Real Estate Exemption Applications
• Review and sign yearly Chapter Land Applications
• Discuss state rules on second homes
• Meet in executive session to review abatement and/or exemption applications

The Board of Assessors voted unanimously to accept the open and executive session minutes from August 26, 2025. Afterwards the board entered an executive session to review abatement and exemption applications as required by state law. No other substantive actions were recorded.

• Accepted August 26, 2025 meeting minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Board of Health

The Board of Health will meet to discuss Title 5 regulations regarding demolition and rebuilding. The meeting includes a review of a local upgrade/variance for 49 Central Turnpike and department updates on clinics and inspections.

• Review of local upgrade/variance for Steve Donatelli at 49 Central Turnpike
• Discussion of Title 5 related to Demo/Rebuild
• Department updates on vaccine and flu clinics
• Review of restaurant inspections
• Update on neglected properties

The Board approved the July 22, 2025 meeting minutes by unanimous vote. A variance for 49 Central Turnpike was approved by review only. The meeting was adjourned unanimously at 7:33 PM.

• Approved July 22, 2025 meeting minutes (unanimous)
• Approved variance for 49 Central Turnpike (review only)
• Adjourned meeting (unanimous)

Board of Assessors

The Sutton Board of Assessors will hold a meeting to approve minutes, review and sign real estate and chapter land exemption applications, and conduct an executive session to discuss abatement and exemption matters under state law.

• Review and sign Real Estate Exemption Applications
• Review and sign yearly Chapter Land Applications
• Meet in Executive Session to review abatement and/or exemption applications

The Board of Assessors voted unanimously to accept both the open‑session and executive‑session minutes from the August 19, 2025 meeting. They discussed state rules on second homes but made no decision. The Board then entered executive session to review abatement and exemption applications and adjourned the open session at about 5:45 p.m.

• Accepted August 19 open‑session minutes (unanimous)
• Accepted August 19 executive‑session minutes (unanimous)
• Entered executive session to review abatement/exemption applications
• Adjourned open session at ~5:45 p.m.

Council on Aging

The Sutton Council on Aging will meet to approve minutes from a prior meeting and receive routine reports from the director, outreach coordinator, treasurer, and Friends of the COA group. No substantive decisions are listed on the agenda.

Historical Commission

The Sutton Historical Commission will meet on August 26, 2025, to review minutes, hold public hearings, and discuss old and new business. Key items include a grant-funded ground-penetrating radar survey of Central Cemetery, potential revisions to a demolition review bylaw, and updates on Boston Road mile markers.

• MHC Grant for GPR Survey of Central Cemetery
• Revisit a Demolition Review Bylaw
• Boston Road Mile Markers
• New member application
• How we define our responsibilities

Housing Authority

The Sutton Housing Authority will meet to review monthly and quarterly financial reports. The board will also discuss the recent Physical Needs Assessment (PMR) and potential updates to the Capital Plan.

• Approval of June 19 and July 9, 2025 meeting minutes
• Quarterly Modernization Report
• Quarterly Tenant Account Receivables Report
• Discussion of recent PMR
• Discussion of Capital Plan updates

Conservation Commission

The Conservation Commission will continue public hearings on two wetland-related projects: a Notice of Intent for a property at 253 Mendon Road and an Abbreviated Notice of Resource Area Delineation for a wetland delineation at 27 Southwick Road. The meeting will also ratify an emergency certificate for 49 Central Turnpike and discuss several other properties.

• Public hearing on NOI for 253 Mendon Road (DEP #303-1025)
• Public hearing on ANRAD for wetland delineation at 27 Southwick Road (DEP #43)
• Ratify emergency certificate for 49 Central Turnpike
• Discussions on properties at 189 Leland Hill Road, 126 Burbank Road, 315 Central Turnpike, and 100 Worcester Prov. Tpke
• Review of Project Review Forms for 3, 5, and 7 Hunters Court

The Sutton Conservation Commission unanimously approved an emergency certificate for 49 Central Turnpike, issued an ORAD and closed the public hearing for 43 AKA 27 Southwick Road, ratified a certificate of compliance for 100 Wore. Prov. Road/Great Dane, accepted a minor field change to a culvert plan, and continued the 253 Mendon Road hearing to September 3. They also tabled the July 23 minutes and approved an emergency certificate to remove hazardous trees at 154 Singletary Ave. All motions passed with a 4‑0‑0 vote.

• Approved continuation of 253 Mendon Road hearing to Sep 3 2025 (4-0-0)
• Closed public hearing for 43 AKA 27 Southwick Road (4-0-0)
• Issued ORAD for 43 AKA 27 Southwick Road (4-0-0)
• Ratified Emergency Certificate for 49 Central Turnpike (4-0-0)
• Issued Certificate of Compliance for 100 Wore. Prov. Road/Great Dane (4-0-0)
• Accepted minor field change for culvert plan (4-0-0)
• Tabled minutes of 07‑23‑25 (4-0-0)
• Issued Emergency Certificate for 154 Singletary Ave to remove 10 dangerous trees (4-0-0)

Select Board

The Select Board will hold a continued public hearing regarding a Class 1 license for Northeast Great Dane. The board will also consider waiving the appointment period for Highway Superintendent Nicholas Repekta and discuss an Opioid Task Force IMA. An executive session is scheduled to discuss strategy for National Prescription Opiate Litigation.

• Public Hearing: Class 1 License for Northeast Great Dane at 100 Worcester Prov. Tpk.
• Request to waive 15-day appointment period for Highway Superintendent Nicholas Repekta
• OPIOID Task Force IMA involving Uxbridge Police and Sutton Police and Fire Chiefs
• Executive Session: National Prescription Opiate Litigation (case No. 17-md-2804)

The board voted 4‑0 to enter an executive session under M.G.L. Chapter 30A §21 #3. After discussion of opioid settlement opportunities, the board voted 4‑0 to exit the executive session. The board agreed to let the fire and police chiefs retain oversight of the town’s opioid settlement account (about $194,000) and to receive biannual updates on the funds. A separate motion was approved with a 4‑0‑1 vote (Ettamarna abstaining/absent).

• Approved motion to enter Executive Session (vote 4-0)
• Approved motion to exit Executive Session (vote 4-0)
• Approved unspecified motion (vote 4-0-1; Ettamarna abstained/absent)
• Allowed fire and police chiefs to continue oversight of opioid settlement account
• Set biannual updates on opioid settlement funds to the board

Board of Assessors

The Sutton Board of Assessors will hold a public meeting to approve minutes and conduct routine business before adjourning to a closed executive session to review real estate exemption applications, chapter land applications, and abatement requests under state law.

• Approve minutes of August 12, 2025
• Review real estate exemption applications in executive session
• Review chapter land applications in executive session
• Discuss abatements in executive session under GL c.59, §60

The Board unanimously accepted the August 12, 2025 meeting minutes. The Assessor sent legal questions about ADUs and personal property to DSL law. The Board signed a Chapter Lane lien for a property on Johnson Road. Afterwards the Board entered executive session to review abatement and exemption applications.

• Accepted August 12, 2025 minutes (unanimous)
• Signed Chapter Lane lien for Johnson Road property
• Entered executive session to review abatement/exemption applications

Board of Library Trustees

The Board of Library Trustees will review reports on youth services and monthly operations. The board is also scheduled to discuss the status of the director search and a stipend for the interim director.

• Director search update
• Interim Director stipend
• Youth services report on children's and teen programs

Cultural Council

The Sutton Cultural Council will meet to discuss previous concert events and analyze survey data. The board will also provide updates on recruiting new members and discuss updates to the town website.

• Review of SCC concert events
• Review of survey data
• New member recruitment update
• Sutton website updates
• SCC sponsored event ideas

Sewer Commission

The Sutton Sewer Commission will meet to review minutes, discuss abatements, hear public comments, and receive updates on the Northeast Sewer Project. Members will also reorganize the board and consider an inter-municipal agreement with Millbury.

• Approval of previous meeting minutes
• Discussion of Northeast Sewer Project update
• Board reorganization
• Inter-municipal agreement (IMA) with Town of Millbury

The commission approved the minutes from the July 22, 2025 meeting. It confirmed Jack Sheehan as Chair, Dan Lessard as Vice Chair, and James LaPlante as Clerk. The board voted to sponsor $40,000 for an infiltration/inflow analysis for Orchard Hill and Leland Hill Estates. It also decided to withhold payment for the Aqua Aerobics PLC upgrade until the work is finished.

• Approved minutes from 7/22/25
• Confirmed Jack Sheehan as Chair, Dan Lessard as Vice Chair, James LaPlante as Clerk
• Approved $40,000 sponsorship for infiltration/inflow analysis (unanimous)
• Decided not to pay Aqua Aerobics PLC upgrade bill until work is completed
• Adjourned meeting

Board of Assessors

The Sutton Board of Assessors will hold a meeting to approve minutes, review and sign real estate and Chapter Land exemption applications, and discuss address numbering for accessory dwelling units (ADUs). The board will also meet in executive session to review abatement and exemption applications under state law.

• Review and sign Real Estate Exemption Applications
• Review and sign yearly Chapter Land Applications
• Discuss address numbering of ADUs
• Meet in executive session to review abatement and/or exemption applications

The Board unanimously accepted the August 5 open and executive session minutes. It approved the LA3 Sales Report that was authorized by the State. The Board decided that accessory dwelling units will be numbered with the main house street number followed by a letter (A for the house, B for the ADU). It also signed the Motor Vehicle Commitment Books for March and April 2025 and the July Monthly Motor Vehicle Report.

• Accepted August 5 open and executive session minutes (unanimous)
• Approved LA3 Sales Report (state approval)
• Decided ADU numbering: main house gets number A, ADU gets number B
• Signed Motor Vehicle Commitment Books for 2025-03 and 2025-04
• Signed July 2025 Monthly Motor Vehicle Report for Accountant and Tax Collector

Housing Authority

The Sutton Housing Authority will review monthly and quarterly financial reports and a modernization report. The board will also discuss the recent PMR and potential updates to the Capital Plan.

• Quarterly Modernization Report
• Quarterly Tenant Account Receivables Report
• Discussion of the recent PMR
• Discussion of potential updates to the Capital Plan

Zoning Board of Appeals

The Board of Appeals will hold public hearings regarding special permits and variances for three properties. The board will also continue a hearing on a comprehensive permit under Chapter 40B.

• Public hearing for special permit for non-conforming lot and structure at 15 W. Sutton Road
• Public hearing for special permit for non-conforming lot and setback variances at 45 Stone School Road
• Continued public hearing for Chapter 40B comprehensive permit at 168 Burbank Road
• Board re-organization

The Zoning Board of Appeals granted a special permit to construct a two‑car garage on the existing non‑conforming lot at 15 W. Sutton Road. It also approved a renewal special permit for a 20 × 30 ft home at 45 Stone School Road and granted variances reducing the front setbacks to 25 ft from Stone School Road and 39.4 ft from Fox Run Road. The Board voted to continue the Burbank Woods comprehensive permit hearing to September 4, kept the board’s current composition, opened a work session for the Sutton Road project, and adjourned.

• Approved special permit for 2‑car garage at 15 W. Sutton Road (unanimous)
• Approved special permit for 20×30 ft home at 45 Stone School Road (unanimous)
• Approved variances reducing front setbacks on 45 Stone School Road (unanimous)
• Continued Burbank Woods comprehensive permit hearing to Sept 4 (unanimous)
• Kept board composition unchanged (R. Deschenes Chair, D. Petrelli Clerk) (unanimous)
• Opened work session for 15 W. Sutton Road (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Conservation Commission will hold public hearings regarding notices of intent and resource area delineations for several local addresses. The board will also review requests for Certificates of Compliance for multiple properties on Hunters Court.

• Public hearing for amended Notice of Intent at 110 Manchaug Road
• Public hearing for walkway installation at 310 Putnam Hill Road
• Public hearing for wetland delineation at 43 AKA 27 Southwick Road
• Public hearing for Notice of Intent at 45 Stone School Road
• Certificates of Compliance requests for 100 West Prov. Tpke and 3, 5, 7, and 17 Hunters Court

The commission closed the public hearing for 45 Stone School Road and issued an Order of Conditions (DEP #303-0999) with special conditions, including the use of three boulders instead of signs. The board also granted a waiver under Bylaw Section 12‑9 for the non‑conforming lot, releasing it from the Zoning Board of Appeals. All motions passed unanimously with a 4‑0‑0 vote.

• Closed public hearing for 45 Stone School Road (4-0-0)
• Issued Order of Conditions #303-0999 for 45 Stone School Road with special conditions (4-0-0)
• Granted waiver under Bylaw Section 12-9 for 45 Stone School Road (4-0-0)
• Closed public hearing for 110 Manchaug Road #303-0987 (4-0-0)
• Issued Order of Conditions for 110 Manchaug Road #303-0987 (4-0-0)
• Closed public hearing for 310 Putnam Hill Road (4-0-0)
• Issued Determination of Applicability for 310 Putnam Hill Road (4-0-0)
• Approved Certificate of Compliance for 17 Hunters Court (4-0-0)

Select Board

The Select Board will conduct a public hearing regarding a Class I License for Northeast Great Dane of Auburn MA. LLC. The board will also vote on several commission and council appointments.

• Public hearing: Class I License for Northeast Great Dane of Auburn MA. LLC at 100 Worc. Prov. Tpk.
• Appointment of James LaPlante Jr. to Sewer Commission (3 yr.)
• Appointments of Jen Heck and Douglas Matthews to Cultural Council (2-3 yr.)
• Appointment of Town Manager Austin Cyganiewicz to Worcester Regional Transit Authority (WRTA)
• Acceptance of Manchaug Fire Station sign donation from Unified Global Packaging Group (UGPG) and Galaxy Development

The Select Board voted 5‑0 to continue the Class I license for Northeast Great Dane of Auburn, MA, LLC at 100 Worcester‑Provincial Turnpike, moving the decision to the August 18 meeting. The board also appointed James LaPlante Jr. to the Sewer Commission, Jen Heck and Douglas Matthews to the Cultural Council, and Town Manager Austin Cyganiewicz to the Worcester Regional Transit Authority Advisory Board, each with terms ending June 30, 2028. Additional appointments were made for Christine Watkins and Wesley Stanhope as delegates to the CMRPC.

• Continue Class I license for Northeast Great Dane of Auburn, MA, LLC (5‑0)
• Appoint James LaPlante Jr. to Sewer Commission, term to 6/30/2028 (5‑0)
• Appoint Jen Heck to Cultural Council, term to 6/30/2028 (5‑0)
• Appoint Douglas Matthews to Cultural Council, term to 6/30/2028 (5‑0)
• Appoint Town Manager Austin Cyganiewicz to WRTA Advisory Board (5‑0)
• Appoint Christine Watkins as CMRPC delegate for Planning Board (5‑0)
• Appoint Wesley Stanhope as CMRPC delegate for Planning Board (5‑0)

Other Post Employment Benefits Trust

The Other Post Employment Benefits (OPEB) Trust will meet to approve previous minutes and review financial reports provided by Tim Harrison. The board will also discuss the reorganization of the committee.

• Approval of minutes from 12/3/2024
• Review of OPEB Financial Reports
• Committee Reorganization

The OPEB Trust Committee accepted the minutes from the 12/3/2024 meeting with a 4‑0 vote and one abstention. The committee then nominated and approved Harrison McKinlay as the new Chairperson, with all voting members in favor. Financial statements showing a trust balance of $6,549,302.00 and FY 2025 income and contributions were presented. No other actions were taken.

• Accepted 12/3/2024 minutes (4-0, 1 abstention)
• Harrison McKinlay appointed Chair (4-0)

Board of Assessors

The Board of Assessors will review a proposed article for the Fall Town Meeting regarding gross receipts and whole estate limits for married senior exemptions. The board will also review real estate exemption applications and cyclical data collector progress.

• Review of article to increase gross receipts and whole estate limits for married Senior Exemptions
• Review of Real Estate Exemption Applications
• Review of cyclical data collector's progress
• Executive session to review abatement and/or exemption applications

The Board of Assessors unanimously approved bringing an article to the Fall Town Meeting to increase the gross receipts limit for married couples under the Senior Real Estate Exemption. The Board also unanimously signed the Motor Vehicle Warrant for the 2025‑04 commitment. No other actions were taken.

• Unanimously approved bringing senior exemption gross receipts article to Fall Town Meeting (unanimous)
• Unanimously signed Motor Vehicle Warrant for 2025‑04 commitment (unanimous)

Planning Board

The Planning Board will discuss Smart Growth mixed-use zoning with Galaxy Development and potential warrant articles for multi-family housing. The board will also review a land division and provide an update on Forest Edge.

• Smart Growth - Mixed Mix (40R/S) zoning discussion with Galaxy Development
• Potential warrant articles for C.40A §3a multi-family (MBTA) housing creation
• ANR division of land on existing roadways/land swap
• Forest Edge update
• Site visit reports for Merrill Pond System Dam Removal Culvert Improvements

The Sutton Planning Board appointed Wes Stanhope as the town’s delegate to the Central Mass Regional Planning Commission and recommended Mike Gagan as an alternate. The board approved the minutes from the July 21, 2025 meeting. A mixed‑use zoning concept for Galaxy Development was discussed but no action was taken.

• Appointed Wes Stanhope as CMRPC delegate (vote 5-0-0)
• Recommended Mike Gagan as alternate delegate (vote 5-0-0)
• Approved minutes dated 7/21/25 (vote 4-0-1)

Council on Aging

The Council on Aging Board will meet to review administrative reports and approve previous minutes. The agenda consists of routine procedural items.

• Approval of minutes
• Director's report
• Outreach report
• Treasurer's report
• Friends update

Board of Assessors

The Board of Assessors will review real estate exemption applications and the progress of the cyclical data collector. The meeting includes an executive session to discuss abatement and exemption applications.

• Review of real estate exemption applications
• Review of cyclical data collector's progress
• Executive session to review abatement and exemption applications

The Board unanimously accepted the open and executive session minutes from July 22, 2025. It approved a new Chapter Land Application on Johnson Road. The Board then entered executive session to review abatement and exemption applications as required by state law.

• Accepted July 22, 2025 open session minutes (unanimous)
• Accepted July 22, 2025 executive session minutes (unanimous)
• Approved new Chapter Land Application on Johnson Road (unanimous)
• Entered executive session to review abatement/exemption applications (unanimous)

Board of Library Trustees

The Board of Library Trustees is holding an emergency meeting to discuss unanticipated staffing needs. This is the sole item on the agenda.

• Discussion of unanticipated staffing needs

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent and a Request for Determination for various properties. The board will also address board reorganization and review minutes from four previous meetings.

• Notice of Intent for 45 Stone School Road
• Notice of Intent for 333 Putnam Hill Road
• Notice of Intent for 265 and 253 Mendon Road
• Request for Determination to repair driveway slope at 17 Waters Road
• Notice of Intent for 82 and 135 Dodge Hill Road

The Sutton Conservation Commission approved several orders of conditions and closed public hearings for multiple development projects. It issued a Negative Determination of Applicability for 17 Waters Road and continued the 45 Stone School Road and 253 Mendon Road hearings to the next meeting. The commission also denied a minor field change for 126 Burbank Road.

• Approved continuation of 45 Stone School Road to Aug 6, 2025 (4-0-0)
• Closed public hearing for 333 Putnam Hill Road (4-0-0)
• Issued Order of Conditions for 333 Putnam Hill Road (4-0-0)
• Closed public hearing for 265 Mendon Road (4-0-0)
• Issued Order of Conditions for 265 Mendon Road (4-0-0)
• Approved continuation of 253 Mendon Road to Aug 6, 2025 (5-0-0)
• Closed public hearing for 17 Waters Road (5-0-0)
• Issued Negative Determination of Applicability for 17 Waters Road (5-0-0)

Board of Health

The Sutton Board of Health will meet to discuss a permit extension request and provide department updates. The board will also review status updates for properties at 692 Central Tpke and 23 Blackstone Street.

• Permit extension request for Blackstone Valley Relaxology
• Update on 692 Central Tpke
• Update on 23 Blackstone Street
• Region 2 Voting Proxy update

The Board of Health approved the meeting minutes from April, May and June 2025. It granted Blackstone Valley Relaxology a 90‑day extension, requiring completed applications by October 1, 2025. The Board also approved a voting‑proxy privilege for Cheryl Rawinski for Region 2 matters for the 2025‑2026 term. The meeting was adjourned unanimously.

• Approved meeting minutes from 4/22, 5/20 and 6/24 (motion seconded by Ron San Souci)
• Granted a 90‑day permit extension to Blackstone Valley Relaxology, applications due by 10/1/2025 (motion seconded by Ron San Souci)
• Approved voting‑proxy privilege for Cheryl Rawinski for Region 2 (7/1/2025‑6/30/2026) (motion seconded by Ron San Souci)
• Motion to adjourn approved unanimously

Sewer Commission

The Sewer Commission will meet to discuss the N.E. Sewer Project and consider a recommendation for James Laplante to fill a Sewer Commissioner position. Members are also scheduled to attend a meeting in Millbury to discuss MIA.

• Recommendation for James Laplante to fill Sewer Commissioner’s position
• Update on N.E. Sewer Project
• Discussion regarding attendance at Millbury Sewer Meeting to discuss MIA

The commission voted to accept the minutes from the April 9, 2025 meeting. The motion was made by Dan Lessard and approved by Jack Sheehan and Dan Lessard. No other substantive actions were decided at this meeting.

• Accepted minutes from 4/9/25 (approved)

Select Board

The meeting agenda consists of procedural boilerplate. The board is scheduled to discuss goals and objectives.

The board agreed to limit public‑forum comments to 3 minutes per speaker (15‑minute total). It approved a monthly workshop starting September 2025 and a tri‑board working group to coordinate the FY27 budget. The board also set deliverables for fire‑station feasibility, FY27 capital requests, communication videos, and a staff succession report. The meeting was adjourned by a 5‑0 vote.

• Public‑forum limited to 3 minutes per person, max 15 minutes (unanimous)
• Monthly workshop to begin September 2025 (unanimous)
• Tri‑board work group (Select Board, School Committee, Finance Committee) approved to meet twice a year
• Fire station and staffing feasibility study approved, report due June 2026
• FY27 capital‑request submissions approved, due end of calendar year
• Produce 10 communication videos by December 2025 approved
• Staff succession and skill‑assessment report approved, due December 2025
• Motion to adjourn passed 5‑0

Board of Assessors

The Board of Assessors will review real estate exemption applications and cyclical data collector progress. The board may also discuss state income and asset requirements for senior exemptions if information is received.

• Review of real estate exemption applications
• Discussion of state income and asset requirements for senior exemptions
• Review of cyclical data collector's progress
• Executive session to review abatement and/or exemption applications

The Board of Assessors voted unanimously to accept the open‑session and executive‑session minutes from the July 15, 2025 meeting. The board then moved into executive session to review abatement and exemption applications as required by state law. No other formal actions were taken during the open session.

• Accepted July 15 open‑session and executive‑session minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Planning Board

The Planning Board will meet to discuss and potentially decide on a site plan waiver for a property at 32 Boston Road. The board will also address a public communication plan regarding an MBTA bylaw change.

• Site plan waiver for Jiu-Jitsu training facility at 32 Boston Road
• Public communication plan for MBTA bylaw change

The Planning Board approved the minutes from the July 7, 2025 meeting by a 4‑0‑0 vote. It did not approve the submitted parking plan for the 32 Boston Road (Vital Edge Training) site, citing compliance concerns. The Board also voted 5‑0‑0 to adjourn the meeting. No other actions were taken.

• Approved July 7, 2025 minutes (4-0-0)
• Did not approve parking plan for 32 Boston Road (no vote recorded)
• Adjourned meeting (5-0-0)

Zoning Board of Appeals

The Board of Appeals will hold public hearings regarding lot and structure non-conformities and a comprehensive permit. The board will also discuss a proposed mailing fee of $3.50 per piece.

• Public hearing: 360R Boston Road (Virginia Parker) regarding non-conforming lot/structure
• Public hearing: 438 Putnam Hill Road (John Tower) regarding special permit/new non-conformity
• Continued public hearing: 168 Burbank Road (Mark Rhodes Burbank Woods) for Ch. 40B Comprehensive Permit
• Discussion of $3.50 per piece mailing fee proposal

The Zoning Board voted to continue the public hearing on the 360R Boston Road special permit to September 4, 2025. It also voted to close the public hearing on the 438 Putnam Hill Road special permit. No approval or denial was issued for either application. A site visit for the Boston Road parcel was scheduled for August 4, 2025.

• Continue public hearing for 360R Boston Road to Sep 4, 2025 (5‑0)
• Close public hearing on 438 Putnam Hill Road (5‑0)
• Site visit scheduled for 360R Boston Road parcel on Aug 4, 2025
• Public hearing notice for 438 Putnam Hill Road read into record
• Public commentary recorded as none for 168 Burbank Road

Board of Library Trustees

The Board of Library Trustees will review reports on youth services and monthly operations. The board is also discussing the status of the Director search and a temporary Director's position.

• Youth Services Report on children's and teen programs
• Director's monthly report
• Discussion of temporary Director's position
• Update on Director search

The trustees unanimously approved the June 25, 2025 meeting minutes. They appointed Lena as temporary acting Director and named Matt Haantrella as backup acting Director. The town manager approved a salary increase for the Director position and the board unanimously approved posting the Director job description. The meeting was adjourned unanimously.

• Approved June 25, 2025 meeting minutes (unanimous)
• Appointed Lena as temporary acting Library Director (unanimous)
• Designated Matt Haantrella as backup acting Director (unanimous)
• Approved salary increase for Library Director (town manager approval)
• Approved posting of Director job description (unanimous)
• Adjourned meeting (unanimous)

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee will meet to discuss year-end transfers. The committee will also review and approve previous meeting minutes.

• Year-end transfers

Select Board

The Sutton Select Board will meet to review a special license request and appoint a member to the OPEB Board. The board will also address year-end transfers and receive an update from the Town Manager.

• One-day beer and wine special license request for a beverage trailer at 356 Manchaug Road on July 26, 2025
• Appointment of a Select Board member to the Other Post Employment Benefits (OPEB) Board
• Year end transfers

The board voted 5‑0 to approve a one‑day beer and wine license for July 26, 2025 at District V House, 356 Manchaug Road. It also approved the appointment of Select Board member Christine Watkins to the Other Post‑Employment Benefits (OPEB) committee. Finally, the FY2025 year‑end budget transfers totaling $107,216 were approved by a 5‑0 vote.

• Approved one‑day Beer & Wine license for July 26, 2025 at District V House (356 Manchaug Road) – vote 5‑0
• Appointed Select Board member Christine Watkins to the Other Post‑Employment Benefits (OPEB) committee – vote 5‑0
• Approved FY2025 Year End Transfers in the amount of $107,216 – vote 5‑0

Board of Assessors

The Board of Assessors will review real estate exemption applications and the progress of the cyclical data collector. The board may also discuss income and asset requirements for senior exemptions if additional information is received.

• Review of real estate exemption applications
• Discussion of senior exemption income and asset requirements
• Review of cyclical data collector's progress
• Executive session to review abatement and exemption applications

The Board unanimously approved the open and executive session minutes from July 8, 2025. The Board signed warrants for the preliminary tax bills covering real estate, personal property, Manchaug Water District and Wilkinsonville Water District. Afterwards the Board entered executive session to review abatement and exemption applications.

• Approved July 8 meeting minutes (unanimous)
• Signed warrants for preliminary tax bills (Real Estate, Personal Property, Manchaug Water District, Wilkinsonville Water District)
• Entered executive session to review abatement/exemption applications

Housing Authority

The Sutton Housing Authority will review bids for Project #290082. The board intends to award the contract to the lowest bidder for parking lot and sidewalk repairs.

• Review and award of bids for Project #290082, Parking Lot And Sidewalk Repairs

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent for five different properties. The board will also review minutes and requests for Certificates of Compliance.

• Public hearing for 82 Dodge Hill Road (DEP #303-1027)
• Public hearing for 265 Mendon Road (DEP #303-1026)
• Public hearing for 253 Mendon Road (DEP #303-1025)
• Public hearing for 135 Dodge Hill Road
• Public hearing for 112 Burbank Road

The Conservation Commission voted unanimously to issue Certificates of Compliance for 11 & 15 Hunters Court. It also approved motions to table or continue a series of Notice of Intent projects (82 Dodge Hill Rd, 135 Dodge Hill Rd, 112 Burbank Rd, 126 Burbank Rd, 265 Mendon Rd, and 253 Mendon Rd) to the July 23, 2025 meeting. An executive session was scheduled for the next meeting.

• Approved motion to proceed with items discussed for 315 Central Turnpike (3-0-0)
• Approved table of 82 Dodge Hill Road Notice of Intent to July 23, 2025 (3-yes votes)
• Approved continuation of 265 Mendon Road Notice of Intent to July 23, 2025 (3-yes votes)
• Approved continuation of 253 Mendon Road Notice of Intent to July 23, 2025 (3-yes votes)
• Approved table of 135 Dodge Hill Road Notice of Intent to July 23, 2025 (3-yes votes)
• Approved issuance of Certificates of Compliance for 11 & 15 Hunters Court (3-yes votes)
• Approved mailing letters to owners of 3, 5, 7 & 17 Hunters Court to attend July 23, 2025 meeting (3-yes votes)
• Approved taking an Executive Session to July 23, 2025 (3-yes votes)

Select Board

The Select Board will meet to review a rate increase for the Sutton Power Choice program and receive a presentation on the Housing Production Plan. The meeting also includes a conflict of interest disclosure from Town Manager Austin Cyganiewicz.

• Sutton Power Choice rate increase presentation by Paul Gromer of Peregrine Group
• Housing Production Plan (HPP) presentation
• Conflict of interest disclosure for Town Manager Austin Cyganiewicz
• Eagle Scout recognition for Thomas Morin

The board accepted the June 17, 2025 meeting minutes and authorized the Town Manager or Chair to sign the amendment to the Sutton Power Choice contract, which raises the rate by 0.3 ¢/kWh. It also adopted the Housing Production Plan required for Chapter 40B compliance and filed the Town Manager’s conflict‑of‑interest disclosure. All actions passed with a 3‑0 vote.

• Accepted June 17, 2025 Select Board meeting minutes (3-0)
• Authorized Town Manager or Chair to sign and execute Sutton Power Choice contract amendment (3-0)
• Adopted the Housing Production Plan as presented (3-0)
• Authorized Select Board Chair to sign and file Town Manager conflict‑of‑interest disclosure (3-0)

Board of Assessors

The Board of Assessors will meet to discuss income and asset requirements for senior exemptions. The board will also review real estate exemption applications and hold an executive session to review abatement and exemption applications.

• Discussion of income and asset requirements for Senior Exemptions
• Review of Real Estate Exemption Applications
• Executive session to review abatement and/or exemption applications

The Board voted unanimously to accept the open‑session and executive‑session minutes from July 1, 2025. It signed the Monthly Abatement Report for June and the Monthly Motor Vehicle Abatement Report for June. Afterwards the Board entered executive session to review abatement and exemption applications as required by state law.

• Accepted July 1, 2025 meeting minutes (unanimous)
• Signed Monthly Abatement Report for June
• Signed Monthly Motor Vehicle Abatement Report for June
• Entered executive session to review abatement/exemption applications

Planning Board

The Planning Board will consider site plan waivers for new businesses and parking expansions. The board will also review an as-built plan and receive updates on the HPP and Forest Edge projects.

• Site Plan Waiver for Pioneer Arms at 176 Worcester Providence Turnpike
• Site Plan Waiver for Vital Edge Training at 32 Boston Road
• Site Plan Waiver for additional staff parking at 188 Worcester Providence Turnpike
• As-built Plan Approval for 100 Worcester Providence Turnpike
• HPP Update Presentation and potential action

The board waived the site‑plan review for Pioneer Arms to open a gun shop at 176 Worcester Providence Turnpike, and also waived the review for employee parking at 188 Worcester Providence Turnpike. It approved the As‑Built plan for Northeast Great Dane at 100 Worcester Providence Turnpike and adopted the updated 2025 Housing Production Plan. The minutes from the June 16 meeting were approved and the board adjourned.

• Approved waiver of Site Plan Review for Pioneer Arms gun shop at 176 Worcester Providence Turnpike (5-0-0)
• Approved waiver of Site Plan Review for employee parking addition at 188 Worcester Providence Turnpike (5-0-0)
• Approved As‑Built plan dated 7/2/2025 for Northeast Great Dane at 100 Worcester Providence Turnpike (5-0-0)
• Adopted 2025 Housing Production Plan update (5-0-0)
• Approved minutes dated 6/16/25 (5-0-0)
• Adjourned meeting (5-0-0)

Board of Assessors

The Board of Assessors will meet to review income and asset requirements for senior exemptions. The board will also discuss cyclical data site visits and review abatement or exemption applications in executive session.

• Discussion of income and asset requirements for Senior Exemptions
• Discussion of cyclical data site visits
• Executive session to review abatement and/or exemption applications

The Board unanimously approved the minutes from the June 24, 2025 meeting. The Board then moved into an executive session to review abatement and exemption applications as required by Massachusetts General Laws Chapter 59, Section 60 and Chapter 30A, Section 21.

• Approved June 24, 2025 minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will review the final draft of the plan intended for submission to the Planning Board and Select Board. The group will also review presentations for both boards.

• Review of HPP final draft for Planning Board and Select Board submission
• Review of Planning Board and Select Board presentations
• Approval of May 15, 2025 minutes
• Approval of May 22, 2025 minutes

Board of Library Trustees

The Board of Library Trustees will meet to conduct a reorganization of the board. The meeting includes reports on youth services, children's programs, and teen programs, as well as a monthly report from the Director.

• Reorganization of the Board
• Youth Services Report on children's and teen programs
• Director's monthly report

Board of Health

The Board of Health will meet to discuss tobacco permits and 40B waiver requests for Burbank Road. The body will also review department updates and approve previous meeting minutes.

• Discussion of tobacco permits
• 40B waiver requests for Burbank Road

The Board decided it was not necessary to place a cap on tobacco permits. The approval of the meeting minutes was tabled. The motion to adjourn the meeting was approved unanimously.

• Did not cap tobacco permits (no vote recorded)
• Approval of minutes tabled
• Motion to adjourn approved unanimously

Historical Commission

The Historical Commission will meet to discuss a grant for a ground-penetrating radar survey of Central Cemetery and review a Demolition Review Bylaw. The board will also address Boston Road Mile Markers and a member resignation.

• MHC Grant for GPR Survey of Central Cemetery
• Review of Demolition Review Bylaw
• Boston Road Mile Markers
• Resignation of Jim Stevenson

Board of Assessors

The Board of Assessors will meet to approve previous minutes and sign documents. The board will enter executive session to review tax abatement and exemption applications.

• Review of abatement and exemption applications in executive session

The Board unanimously approved the minutes from the June 17, 2025 meeting. The Board corrected the acreage listed for 43 Southwick Road after finding an error on the field card. Discussion of senior exemption income and asset requirements will continue next week. The Board entered executive session to review abatement and exemption applications.

• Approved June 17, 2025 meeting minutes (unanimous)
• Corrected acreage on 43 Southwick Road (field card error corrected)
• Entered executive session to review abatement/exemption applications

Conservation Commission

The Conservation Commission will conduct continued public hearings for three properties. The board will also discuss two properties on Central Turnpike and review requests for Certificates of Compliance.

• Public Hearing: Notice of Intent for 82 Dodge Hill Road
• Public Hearing: Notice of Intent for 265 Mendon Road
• Public Hearing: Notice of Intent for 253 Mendon Road
• Discussion: 544 Central Turnpike and 315 Central Turnpike
• Certificate of Compliance requests for 2.5 Burdon Road and 100 Worcester Prov. Tpke/Great Dane

The Sutton Conservation Commission unanimously approved an enforcement order that adds a $3,000 fee to phases 1, 2, and 3 of a project. It also approved the minutes of May 21, 2025, issued a Certificate of Compliance for 2.5 Burdon Road, and approved the pre‑construction checklist and field report. Permit continuations for 82 Dodge Hill Road, 265 Mendon Road, and 253 Mendon Road were granted, and site visits for the Mendon Road properties were scheduled. All votes were unanimous.

• Approved enforcement order for phases 1‑3 with $3,000 fee (4‑0‑0)
• Approved minutes of May 21, 2025 and tabled minutes of June 4, 2025 (4‑0‑0)
• Issued Certificate of Compliance for 2.5 Burdon Road (4‑0‑0)
• Approved pre‑construction checklist and field report (4‑0‑0)
• Continued 82 Dodge Hill Road permit to July 9, 2025 (3‑0‑0)
• Continued 265 Mendon Road permit to July 9, 2025 (4‑0‑0)
• Continued 253 Mendon Road permit to July 9, 2025 (4‑0‑0)
• Scheduled site visits at 265 and 253 Mendon Road for June 26, 2025 (4‑0‑0)

Housing Authority

The Sutton Housing Authority will conduct its annual meeting to elect officers and review the annual report. The board will also consider approvals for a marketing plan and a grant for a Resident Services Coordinator.

• Election of Officers
• Approval of Fair Market Housing Marketing Plan Affirmative Action Goal
• Approval of Resident Services Coordinator Grant
• Monthly/Quarterly Financial review(s)

Select Board

The Select Board and School Committee will meet to appoint two members to the School Committee from a list of nine candidates. The board will also address a common victualler matter regarding Fast Dog Café.

• Appointment of 2 School Committee vacancies from 9 candidates
• Common Victualler: Fast Dog Café located at 90 Douglas Road
• Board and Committee reappointments

The board approved a Common Victualler license for Fast Dog Café at 90 Douglas Road (5‑0). It confirmed FY26 board and committee reappointments (5‑0). It filled two School Committee vacancies, appointing Chris Matera (6‑2) and Patrick Royce (5‑3). The meeting was adjourned (5‑0).

• Approved Common Victualler license for Fast Dog Café (5‑0)
• Approved FY26 board and committee reappointments (5‑0)
• Appointed Chris Matera to School Committee vacancy (6‑2)
• Appointed Patrick Royce to School Committee vacancy (5‑3)
• Accepted June 3, 2025 Select Board minutes (5‑0)
• Designated Christine Watkins as OPEB Committee representative (no vote recorded)
• Adjourned meeting (5‑0)

Board of Assessors

The Board of Assessors will meet to conduct general board business and sign documents. The meeting includes an executive session to review tax abatement and exemption applications.

• Review of abatement and exemption applications in executive session

The Board of Assessors unanimously approved the minutes from the June 10, 2025 meeting. Afterward, the open session was adjourned and the Board entered an executive session to review abatement and exemption applications as required by state law.

• Approved June 10, 2025 minutes (unanimous)
• Adjourned open session and entered executive session to review abatements/exemptions

Planning Board

The Planning Board will meet to discuss several Acts Notwithstanding Zoning (ANR) requests for land divisions. The board will also receive an update on Forest Edge.

• Land division request: 65 Mendon Road
• Land division request: 213 Burbank Road
• Land division request: 91 & 103 Burbank Road
• Forest Edge update

The Planning Board appointed M. Gagan as Chair and W. Talcott as Vice‑Chair for the coming year. It unanimously endorsed Form A plans for land divisions at 65 Mendon Road, 213 Burbank Road, and 91 & 103 Burbank Road, creating new buildable lots in two cases. The board also approved the May 19 minutes with one abstention and then adjourned.

• Appointed M. Gagan Chair and W. Talcott Vice‑Chair (5-0-0)
• Endorsed Form A Plan for 65 Mendon Road division, creating one new buildable lot (5-0-0)
• Endorsed Form A Plan for 213 Burbank Road conveyance, no new buildable lots (5-0-0)
• Endorsed Form A Plan for 91 & 103 Burbank Road reconfiguration, creating one new buildable lot (5-0-0)
• Approved minutes dated 5/19/25 (4-0-1, one abstention)
• Adjourned meeting (5-0-0)

Conservation Commission

The Conservation Commission will meet to review its policies and procedures. No other substantive items are listed on the agenda.

• Review of Policies and Procedures

The Sutton Conservation Commission voted 5‑0‑0 to adjourn the June 11, 2025 meeting. No other substantive actions were taken.

• Adjourned meeting (5-0-0)

Board of Assessors

The Board of Assessors will review site visits and handle general board business. The meeting includes an executive session to review tax abatement and exemption applications.

• Review of site visits
• Executive session for abatement and exemption applications

The Board of Assessors unanimously approved the June 3, 2025 meeting minutes. It then signed the Monthly Abatement Report for May. Afterward the Board entered executive session to review abatement and exemption applications as required by state law.

• Approved June 3, 2025 minutes (unanimous)
• Signed Monthly Abatement Report for May

Zoning Board of Appeals

The Board of Appeals will hold public hearings regarding land use and special permits. The meeting includes a review of a comprehensive permit for a housing project and a wellness center.

• Public hearing for 360R Boston Road regarding non-conforming lot/structure
• Continued public hearing for 32 Boston Road regarding a special permit for a Wellness Ctr.
• Continued public hearing for 168 Burbank Road regarding a Ch. 40B Comprehensive Permit for Burbank Woods
• Technical assistance from Ezra Glenn (PPI) regarding the Burbank Woods review

The Zoning Board of Appeals voted 5‑0 to continue the public hearing for 360R Boston Road to July 17, 2025. It also voted 5‑0 to continue and then close the public hearing for 32 Boston Road, and 5‑0 to reopen the public hearing for 168 Burbank Road.

• Continuance of 360R Boston Road hearing to July 17, 2025 – passed 5-0
• Continuance of 32 Boston Road hearing – passed 5-0
• Close public hearing for 32 Boston Road – passed 5-0
• Reopen public hearing for 168 Burbank Road – passed 5-0

Conservation Commission

The Conservation Commission will conduct public hearings for a Request for Determination at 65 Gilmore Drive and Notices of Intent for 253 and 265 Mendon Road. The board will also discuss property issues at Burbank Road, Peach Tree Drive, and Brookside Drive.

• Public Hearing: Request for Determination at 65 Gilmore Drive (Lifesong Church)
• Public Hearing: Notice of Intent at 265 Mendon Road (DEP #303-1026)
• Public Hearing: Notice of Intent at 253 Mendon Road (DEP #303-1025)
• Discussion: Culvert, stream, and vernal pool issue at 3 Brookside Drive
• Discussion: Tree issue at 48 Peach Tree Drive

The commission closed the public hearing for 65 Gilmore Drive and issued a Negative Determination of Applicability with specific erosion‑control conditions. It also continued two Mendon Road notices to future meetings, approved rock placement and seed mix at 112 Burbank Road, tabled the May 21 minutes, and approved a letter stating no restoration is needed for 24 King Road.

• Closed public hearing for 65 Gilmore Drive (5-0-0)
• Issued Negative Determination of Applicability for 65 Gilmore Drive with erosion‑control conditions (5-0-0)
• Continued 265 Mendon Road notice to June 18 meeting (5-0-0)
• Continued 253 Mendon Road notice to June 4 meeting (5-0-0)
• Approved placement of 50‑lb rocks every 25 ft and pollinator seed mix, fines suspended (5-0-0)
• Tabled May 21, 2025 minutes to June 18, 2025 meeting (5-0-0)
• Approved letter stating no restoration needed for 24 King Road (5-0-0)
• Adjourned meeting (5-0-0)

Cultural Council

The Cultural Council will meet to review the 2025 event schedule and discuss advertising for a concert series. The board will also address recruitment for new members.

• Review of 2025 events and dates
• Discussion of concert series advertising
• New member recruitment

Select Board

The Select Board will meet to reorganize the board and discuss Open Meeting Law complaints filed by Patrick Higgins. The board will also review the new ownership of KP’s Restaurant & Catering.

• Select Board reorganization
• New ownership of KP’s Restaurant & Catering at 10 Providence Road
• Open Meeting Law complaints filed by Patrick Higgins dated April 24, 2025
• Vote on remedial action and supplemental response regarding Open Meeting Law complaints
• Proposed amendment to March 31, 2025 minutes to include Town Manager candidates resumes

The Select Board accepted the May 20, 2025 meeting minutes and both May executive‑session minutes. New members were appointed to Chair, Vice Chair and Clerk positions. The board approved a Common Victualler license for the new owners of KP’s Restaurant & Catering at 10 Providence Road. It also approved the response to an Open Meeting Law complaint and amended the March 31, 2025 minutes to include town‑manager candidate resumes.

• Accepted May 20, 2025 meeting minutes (2-0-1)
• Accepted May 6, 2025 executive‑session minutes (3-0)
• Accepted May 20, 2025 executive‑session minutes (3-0)
• Appointed Jesse Limanek as Chairperson (5-0)
• Appointed Jonathan Anderson as Vice Chairperson (5-0)
• Appointed Normand Champigny as Clerk (5-0)
• Approved Common Victualler license for KP’s Restaurant & Catering at 10 Providence Road (5-0)
• Approved Open Meeting Law response and amendment to add town‑manager resumes (5-0)

Board of Assessors

The Board of Assessors will meet to review site visits and sign documents. The board will enter executive session to review abatement and exemption applications.

• Review of site visits
• Executive session for abatement and exemption applications

The Board unanimously approved the May 20, 2025 meeting minutes. It then moved into executive session to consider abatement and exemption applications as required by Massachusetts General Laws. No other substantive actions were recorded.

• Approved May 20, 2025 minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Housing Production Plan Update Working Group

The working group will review and discuss the Housing Production Plan (HPP) working draft. The group aims to work toward the completion of the draft and review the update schedule.

• Review and discussion of HPP working draft
• Review of HPP update schedule

Conservation Commission

The Conservation Commission will conduct public hearings for several Requests for Determination and Notices of Intent. The board will also discuss project updates and review a project form from the ZBA. These actions determine how proposed land use affects local conservation resources.

• Public hearing for Request for Determination at 112 Burbank Road
• Public hearing for Notice of Intent at 45 Stone School Road
• Public hearing for Request for Determination at 134 Singletary Ave
• Public hearings for Notices of Intent at 265 Mendon Road, 253 Mendon Road, and 82 Dodge Hill Road
• Review of 40 B project form for 168 Burbank Road from the ZBA

The Conservation Commission adopted an Enforcement Order with a cease‑and‑desist for 126 Burbank Road. It also approved a Positive Determination for 112 Burbank Road and a Negative Determination for 134 Singletary Avenue. Several project hearings were continued to future dates, and the commission authorized consultant B. Faneuf to attend all ZBA meetings. The minutes of the May 7, 2025 meeting were approved.

• Issued Enforcement Order with cease‑and‑desist for 126 Burbank Rd (4‑0‑0)
• Approved Positive Determination of Applicability for 112 Burbank Rd (4‑0‑0)
• Approved Negative Determination of Applicability for 134 Singletary Ave (5‑0‑0)
• Continued 45 Stone School Rd hearing to July 23 2025 (5‑0‑0)
• Continued 265 Mendon Rd hearing to June 4 2025 (5‑0‑0)
• Continued 253 Mendon Rd hearing to June 4 2025 (5‑0‑0)
• Continued 82 Dodge Hill Rd hearing to June 18 2025 (5‑0‑0)
• Authorized consultant B. Faneuf to attend all ZBA meetings (5‑0‑0)

Board of Health

The Board of Health will meet to conduct a board re-organization and review specific local upgrade and waiver requests. The body will also address department updates and approve previous meeting minutes.

• Re-Organization of the Board of Health
• Local Upgrade/Variance review for Steve Donatelli at 30 Hemlock Drive
• Local Upgrade Requests for Burbank Woods LLC at 40B
• Waiver Requests for Burbank Road

The Board of Health approved the reorganization of its leadership, appointing Diane Miller as Chair and reappointing Tammi Marois as Vice Chair, each with all members in favor. A local upgrade variance for 30 Hemlock Drive was approved by staff. The approval of the meeting minutes was tabled, and the meeting was adjourned unanimously.

• Appointed Diane Miller as Chair (all in favour)
• Reappointed Tammi Marois as Vice Chair (all in favour)
• Approved local upgrade variance for 30 Hemlock Drive (staff approval)
• Tabled approval of meeting minutes
• Adjourned meeting unanimously

Select Board

The Sutton Select Board will hold its regular meeting on May 20, 2025, at 6:00 PM in Town Hall Room 1A or virtually via Zoom. The agenda includes a public forum, recognition of Eagle Scouts, a Board of Health appointment, a Town Manager update, and an executive session to discuss litigation strategy.

• Public forum limited to 5 minutes per topic
• Eagle Scout recognitions: Benjamin Hicks, Ryan Gleason, Amsden Klinghard, Connor Moore, Sadie Stadinski, Kathryn Shultz
• Board of Health appointment of Associate Member Amy Valetta to full voting member
• Executive session to discuss litigation strategy in Lisa Sullivan v. Town of Sutton, et al, MCAD Complaint

The Select Board accepted the May 6, 2025 meeting minutes by a 4‑0 vote. It then appointed associate member Amy Valetta to a full voting seat on the Board of Health, with a term ending June 30, 2026, also by a 4‑0 vote. The board entered an executive session to discuss litigation strategy (4‑0) and adjourned the meeting (4‑0).

• Accepted May 6, 2025 minutes (4‑0)
• Appointed Amy Valetta to full voting Board of Health seat, term to 6/30/26 (4‑0)
• Entered executive session to discuss litigation (4‑0)
• Adjourned meeting (4‑0)

Board of Assessors

The Sutton Board of Assessors will hold an open meeting to approve prior minutes and review site visits, then move into executive session to review abatement and/or exemption applications. The board will not reconvene after the closed session.

• Approve minutes of May 13, 2025
• Review site visits
• Meet in executive session to review abatement and/or exemption applications

The Board of Assessors unanimously approved the May 13, 2025 meeting minutes. It signed the Motor Vehicle Warrant for the 2025‑03 Commitment. The Board then entered executive session to review abatement and exemption applications under state law. The open session adjourned at about 5:45 p.m.

• Approved May 13, 2025 minutes (unanimous)
• Signed Motor Vehicle Warrant for 2025‑03 Commitment
• Entered executive session to review abatement/exemption applications
• Adjourned open session at ~5:45 p.m.

Planning Board

The Planning Board will meet to endorse revised covenants for land divisions and receive an update on Forest Edge. The board will also handle administrative items including the approval of previous meeting minutes.

• Endorse revised covenant for 81 Uxbridge Road
• Endorse covenant for Hamlet Estates (Fuller Road)
• Forest Edge Update

The Planning Board approved the Uxbridge Retreat Lot covenant dated 5/5/25 and the Hamlet Estates subdivision covenant with a performance date of 12/31/26, each by a 5‑0‑0 vote. The board also approved the minutes from the April 23, 2025 meeting with a 4‑0‑2 vote (two members abstained). The meeting was then adjourned by a 5‑0‑0 vote.

• Endorsed Uxbridge Retreat Lot covenant (5-0-0)
• Endorsed Hamlet Estates subdivision covenant with performance date 12/31/26 (5-0-0)
• Approved minutes dated 4/23/25 (4-0-2, two abstentions)
• Adjourned meeting (5-0-0)

Housing Authority

The Sutton Housing Authority will approve April 2025 meeting minutes and conduct routine financial reviews, including monthly/quarterly statements and annual year-end reports. The board will also review the annual Top 5 Compensation Report and the Lead-Based Paint Report. The meeting includes an Executive Director’s update and general announcements.

• Approval of April 2025 meeting minutes
• Monthly/quarterly financial review
• Annual FYE financial review, operating statement, and balance sheet
• Annual FYE Top 5 Compensation Report review
• Annual FYE Lead-Based Paint Report review

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will review and discuss the working draft of the Housing Production Plan. They will also receive updates on community outreach meetings and review the schedule for the plan update. The group will approve minutes from the April 30 and May 5, 2025 meetings.

• Approve minutes from April 30 and May 5, 2025
• Review and discussion on Housing Production Plan working draft
• Community Outreach Meetings updates
• Review HPP update schedule

The group accepted the minutes from the April 30 and May 5 meetings. A straw‑poll yielded a majority agreement to require 15% affordable units, with an in‑lieu payment option, for any development of four or more units in all zoning districts. A separate straw‑poll showed a majority supporting the inclusion of the Cottage Housing section in the Housing Production Plan. The meeting was adjourned unanimously.

• Accepted April 30, 2025 minutes (12-0-0)
• Accepted May 5, 2025 minutes (11-0-1)
• Straw‑poll majority: 15% affordable units for 4+ unit developments with in‑lieu option
• Straw‑poll majority: Keep Cottage Housing section in the HPP document
• Adjourned meeting (13-0-0)

Cultural Council

The Cultural Council will meet to review the 2025 event calendar and the final list of grant applications. The board will also discuss recruiting new members and marketing for council events.

• Review of 2025 events and dates
• Review of final list of grant applications
• Recruitment of new members
• Marketing for cultural council events

Zoning Board of Appeals

The Sutton Zoning Board of Appeals will hold two public hearings: a special permit for a health/wellness center at 32 Boston Road and a comprehensive permit under Chapter 40B for Burbank Woods at 168 Burbank Road. The board will also discuss decisions, approve minutes, and adjourn.

• Public hearing for special permit (health/wellness center) at 32 Boston Road (Peter DeProspo / Corrine Kelley)
• Public hearing for Chapter 40B comprehensive permit at 168 Burbank Road (Mark Rhodes / Burbank Woods)
• General business: decisions, minutes, adjournment

The Zoning Board of Appeals unanimously voted to continue the public hearing for the 32 Boston Road wellness center application to June 5, 2025. It also unanimously voted to continue the public hearing for the 168 Burbank Road 40B comprehensive permit to June 5, 2025. Both motions passed 5‑0.

• Continue public hearing for 32 Boston Road wellness center to June 5, 2025 (5-0)
• Continue public hearing for 168 Burbank Road 40B permit to June 5, 2025 (5-0)
• Site visit scheduled for 32 Boston Road on May 20, 2025 at 5:00 pm

Board of Assessors

The Board of Assessors will review and approve minutes from May 6, discuss Town Meeting warrants, and prepare the preliminary billing file. They will also schedule site visits and then convene in executive session to review abatement and/or exemption applications under state law.

• Approve minutes of May 6, 2025
• Discuss Town Meeting and warrants
• Prepare preliminary billing file
• Review site visit scheduling
• Executive session for abatement/exemption applications (MGL Ch. 59, §60)

The Board of Assessors unanimously approved the minutes from the May 6, 2025 meeting. They signed the Monthly Motor Vehicle Abatement Report for April. Afterward, the Board entered executive session to review abatement and exemption applications as required by state law.

• Approved May 6, 2025 minutes (unanimous)
• Signed Monthly Motor Vehicle Abatement Report for April
• Entered executive session to review abatement/exemption applications

Board of Library Trustees

This is a regular monthly meeting of the Sutton Board of Library Trustees. The agenda includes approval of previous meeting minutes, a youth services report (covering children's and teen programs), and a director's report. No votes on specific policies, expenditures, or contracts are listed.

• Youth Services Report: children's and teen programs
• Director's Monthly Report
• Review and approval of previous meeting minutes
• New/Old Business (no items specified)

The trustees voted to approve the March 12, 2025 meeting minutes, with a unanimous vote. They also voted to adjourn the May 7, 2025 meeting, again unanimously. Other agenda items such as program reports, donations, and budget updates were discussed but no further actions were taken.

• Approved March 12, 2025 meeting minutes (unanimous)
• Approved motion to adjourn meeting (unanimous)

Conservation Commission

The Conservation Commission will review requests for certificates of compliance and determinations for several local properties. The body will also hold public hearings for notices of intent regarding projects on Mendon Road, Hemlock Drive, and Stone School Road.

• Request for Certificate of Compliance: 2.5 Burdon Street
• Public Hearing for dangerous trees: 33 W. Sutton Road
• Public Hearing for dock repair: 39.5 W. Sutton Road
• Notice of Intent hearings: 265 Mendon Road and 253 Mendon Road
• Notice of Intent hearing for septic repair: 30 Hemlock Drive

The Sutton Conservation Commission voted unanimously to issue an Order of Conditions with special conditions for 30 Hemlock Drive. It also approved negative Determinations of Applicability for 33 W. Sutton Road and 39.5 W. Sutton Road. Several projects were continued to the May 21, 2025 meeting, and public hearings for multiple sites were closed.

• Issued Order of Conditions with special conditions for 30 Hemlock Drive (5-0-0)
• Negative Determination of Applicability for 33 W. Sutton Road (5-0-0)
• Negative Determination of Applicability for 39.5 W. Sutton Road (5-0-0)
• Continued 45 Stone School Road to May 21, 2025 (4-0-0)
• Continued 265 Mendon Road to May 21, 2025 (5-0-0)
• Continued 253 Mendon Road to May 21, 2025 (5-0-0)
• Closed public hearing for 30 Hemlock Drive (5-0-0)
• Closed public hearings for 33 W. Sutton Road and 39.5 W. Sutton Road (5-0-0 each)

Select Board

The Select Board will acknowledge and discuss four Open Meeting Law complaints filed by Patrick Higgins, review a proposed consolidated response, and vote on remedial action. They will also consider special one-day alcohol licenses for three events at the American Legion Post, review a 5-year financial forecast, and sign the Spring Town Election Warrant. An executive session is scheduled for litigation strategy in a MCAD complaint against the town.

• Four Open Meeting Law complaints from Patrick Higgins (April 24, 2025) against Select Board; board to vote on response
• Special one-day all-alcohol licenses for American Legion Riders (June 1), Chicken BBQ (Sept 6), Pig Roast (Oct 5) at Dudley Gendron Post #414 on Boston Rd
• Early-opening alcohol licenses for Mother's Day breakfast (May 11) and Friendsgiving (Nov 27)
• 5-year Financial Forecast presented via PowerPoint
• Executive session for litigation strategy: Lisa Sullivan v. Town of Sutton, MCAD complaint

The board voted to approve five special liquor licenses—two early‑opening events and three outdoor events—at the Dudley Gendron Post on Boston Road (4‑0‑1). It also accepted the April 15, 2025 meeting minutes, approved the town’s response to four Open Meeting Law complaints, and signed the Spring Town Election Warrant. A motion to enter executive session was adopted unanimously.

• Approved 5 special alcohol licenses for Dudley Gendron Post (4-0-1)
• Accepted April 15, 2025 Select Board meeting minutes (5-0)
• Approved response letter to four Open Meeting Law complaints (5-0)
• Signed Spring Town Election Warrant (5-0)
• Entered executive session to discuss litigation strategy (5-0)

Board of Assessors

This is a routine meeting of the Sutton Board of Assessors. Key items include reviewing the warrant prior to the upcoming Town Meeting, approving minutes from the previous meeting, and scheduling site visits. The board will also enter executive session to review abatement and exemption applications as permitted by state law.

• Review warrant prior to Town Meeting
• Approve minutes of April 29, 2025
• Review site visit scheduling
• Executive session to review abatement and/or exemption applications

The Board of Assessors unanimously approved the minutes from the April 29, 2025 meeting. The Board signed the Monthly Abatement Report for April. Afterwards, the Board entered executive session to review abatement and exemption applications as required by state law.

• Approved April 29, 2025 minutes (unanimous)
• Signed Monthly Abatement Report for April
• Entered executive session to review abatement/exemption applications

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will review the MBTA Bylaw for approval and submission to the state. No other substantive items are on the agenda beyond call to order and adjournment.

• Review of MBTA Bylaw for approval to submit to the State

The group voted 12‑0‑1 to approve submission of the MBTA overlay parcels (10 Galaxy Pass, 17 Galaxy Pass, and 15 Pleasant Valley Road) along with the amended draft bylaw for state pre‑approval. The motion was moved by J. Townsend and passed. The meeting was then adjourned by a 13‑0‑0 vote.

• Approved submission of MBTA overlay parcels (10 Galaxy Pass, 17 Galaxy Pass, 15 Pleasant Valley Rd) and draft bylaw to State (12-0-1)
• Adjourned meeting (13-0-0)

Zoning Board of Appeals

The Board of Appeals will hold a public hearing on a special permit application from Joshua Learned for a home business at 44 Putnam Hill Road. The meeting also includes general business items such as decisions, minutes, and adjournment.

• Public hearing for special permit: home business at 44 Putnam Hill Road (applicant Joshua Learned)

The Sutton Zoning Board of Appeals held a public hearing for Joshua Learned’s home‑based cutting‑board business at 44 Putnam Hill Road. After questioning the applicant, the board approved the special permit, noting the use complies with the R‑1 zoning bylaws and setting operating hours of 9 am‑6 pm daily. The board determined no site visit was needed and that the impact on water, septic, traffic and neighbors was negligible.

• Approved special permit for home business at 44 Putnam Hill Rd
• Set operating hours 9 am‑6 pm daily for the business
• Determined no site visit required
• Found impact on water, septic, traffic and neighborhood negligible

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will discuss draft recommendations for plan sections and community outreach updates. The group is also scheduled to review and approve MBTA bylaws for submission to the State.

• Review, discussion, and approval of MBTA bylaws for State submission
• Discussion of Housing Production Plan section updates and draft recommendations
• Updates on Community Outreach Meetings
• Review of the HPP update schedule

The Housing Production Plan Working Group voted 14‑0 to accept the minutes from the April 3, 2025 meeting. No other motions were adopted; the remainder of the session consisted of discussion on the MBTA overlay, waiver language, CPA, cottage housing, and mixed‑use concepts. The group agreed to forward questions to J. Hager and move the overlay package to the state review step, but no formal decisions were recorded.

• Accepted minutes from April 3, 2025 (vote 14-0)

Board of Assessors

The Board of Assessors will hold a regular meeting to approve prior meeting minutes, sign documents, and discuss old and new business. The main item is an executive session to review abatement and/or exemption applications, as permitted under state law. The board will not reconvene in open session after the executive session.

• Approve minutes from April 22, 2025
• Sign documents
• Review abatement and/or exemption applications in executive session

The Board unanimously approved the minutes from the April 22, 2025 meeting. No formal actions were taken on the items discussed in Old & New Business. The Board then entered executive session to review abatement and exemption applications as required by state law. The meeting adjourned at 5:45 p.m.

• Approved April 22 minutes (unanimously)
• Entered executive session to review abatement/exemption applications

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee will hold a continued public hearing on the FY26 budget and warrant articles. The committee will also discuss old and new business. This is a virtual meeting.

• Public hearing (continued) on FY26 budget
• Discussion of warrant articles for FY26
• Old business / new business

Planning Board

The Planning Board will hold a public hearing on proposed spring bylaw changes. They will also consider several ANR (approval not required) plans for land divisions on Mendon Road, Putnam Hill Road, and Manchaug Road, and endorse a definitive subdivision plan. Additionally, they will discuss updates on the Housing Production Plan and MBTA Communities multi-family zoning regulations.

• Public hearing on proposed spring bylaw changes
• ANR plans for 253 & 265 Mendon Road
• ANR plans for 428, 428R, 434 Putnam Hill Road
• ANR plus retreat lot plan for 234 & 236 Manchaug Road
• Discussion of MBTA Communities multi-family zoning final regulations

The Planning Board voted unanimously to recommend that Town Meeting pass over the Construction Equipment Rental article (Article 19) and to recommend approval of the Function/Event Space article (Article 20). The Board also unanimously endorsed several land‑conveyance and covenant plans that create no new buildable lots, and approved the meeting minutes from March 24, 2025. All motions passed with a 4‑aye, 0‑no, 0‑abstain vote.

• Recommend Town Meeting pass over Construction Equipment Rental article (Article 19) – vote 4-0-0
• Recommend Town Meeting approve Function/Event Space article (Article 20) – vote 4-0-0
• Endorse Form A Plan for land conveyance 253/265 Mendon Road – vote 4-0-0
• Endorse Form A Plan for land conveyance 428 Putnam Hill Road – vote 4-0-0
• Endorse covenant and plan for 428 Putnam Hill Retreat Lot – vote 4-0-0
• Endorse covenant and plan for Maple Farm Estates with performance date May 1, 2026 – vote 4-0-0
• Approve minutes dated 3/24/25 – vote 4-0-0
• Adjourn meeting – vote 4-0-0

Historical Commission

The Historical Commission will meet to conduct public hearings and discuss board business. The primary item of old business is a revisit of the Demolition Review Bylaw.

• Revisit of Demolition Review Bylaw

Board of Health

The Sutton Board of Health will hold a hybrid meeting to discuss a local upgrade/variance application for 37 West Sutton Road by Clearwater Environmental, and review updates on complaints at 23 Blackstone Street and 692 Central Turnpike. The board will also approve minutes, receive a department update, and set the next meeting date.

• Local Upgrade/Variance: 37 West Sutton Road, applicant Liz Dupre, Clearwater Environmental
• Update on complaint: 23 Blackstone Street
• Update on complaint: 692 Central Turnpike
• Regional Inspector Introduction
• Approve minutes from prior meeting

The Board approved a local upgrade variance for 37 West Sutton Road, subject to Conservation Commission review and required deed restrictions and water testing. The Board appointed Molly Tuller as the new regional health inspector. The Board approved the March 25, 2025 meeting minutes. The Board voted to add East Brookfield to the Charlton Coalition of Public Health.

• Approved variance for 37 West Sutton Road (contingent on Conservation Commission review) – all in favour
• Appointed Molly Tuller as regional health inspector – all in favour
• Approved March 25, 2025 meeting minutes – all in favour
• Added East Brookfield to Charlton Coalition of Public Health – all in favour
• Adjourned meeting at 7:45 PM – unanimous approval

Board of Assessors

The Board of Assessors will hold a regular meeting to approve minutes and sign documents. The board will then enter executive session to review abatement and exemption applications, citing state law (M.G.L. c. 59 §60). The board will not reconvene in open session after the executive session.

• Approve minutes of April 15, 2025
• Sign documents
• Executive session to review abatement/exemption applications pursuant to M.G.L. c. 59 §60
• Board will not reconvene in open session after executive session

The Board of Assessors unanimously approved the minutes from the April 15, 2025 meeting. It then entered an executive session to review abatement and exemption applications in compliance with state law. The open session adjourned at about 5:45 p.m.

• Approved April 15 minutes (unanimous)
• Entered executive session to review abatement/exemption applications
• Adjourned open session at 5:45 p.m.

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will review and potentially approve the MBTA Bylaw for submission to the state. They will also discuss updates and draft recommendations for sections of the Housing Production Plan, receive community outreach updates, and review the schedule going forward.

• MBTA Bylaw review, discussion, and approval for submission to the State
• Group discussions on updates and draft recommendations of Housing Production Plan sections
• Community Outreach Meetings updates
• Review HPP update schedule going forward
• Approve minutes from April 3, 2025

Housing Authority

The Sutton Housing Authority will meet to approve March 2025 meeting minutes, conduct monthly and year-end financial reviews, and vote on additional signers for Contract for Financial Assistance documents. The agenda includes tenant participation and an executive director's update. This is a routine business meeting with no major policy changes or public hearings.

• Approval of March 2025 meeting minutes
• Monthly/quarterly financial review
• Year-end financial review
• Approve additional signers for Contract for Financial Assistance documents
• Executive Director's update

Conservation Commission

The Sutton Conservation Commission will hold continued public hearings on Notices of Intent for 45 Stone School Road and 68 Lackey Dam Road, and address an enforcement order for 120 Burbank Road, LLC. The board will also discuss 134 Singletary Avenue and vote on whether to keep the meeting start time at 6:00 PM or change it back to 6:30 PM.

• Continued public hearing for Notice of Intent at 45 Stone School Road (DEP #303-0999) — Glenn Krevosky for Paul McManus, Eco Tec, Inc., et al.
• Continued public hearing for Notice of Intent at 68 Lackey Dam Road (no DEP #) — Karen Keegan, Allen Eng. Inc., for Stephen Benoit
• Enforcement order for 120 Burbank Road, LLC
• Discussion of 134 Singletary Avenue with owner Andrew Cardin
• Vote on meeting time: keep 6:00 PM or change to 6:30 PM

The Commission voted unanimously to close the public hearing and to issue an Order of Conditions for the 68 Lackey Dam Road project (DEP #303-1023). It also continued the public hearing for the 45 Stone School Road project to May 7, 2025, approved the April 2 minutes, and set meeting start time to 6:00 pm. The meeting was adjourned at 7:43 pm.

• Closed public hearing for 68 Lackey Dam Road (vote 4-0-0)
• Issued Order of Conditions for 68 Lackey Dam Road #303-1023 (vote 4-0-0)
• Continued public hearing for 45 Stone School Road to May 7, 2025 (vote 4-0-0)
• Approved minutes of April 2, 2025 (vote 4-0-0)
• Changed Conservation meeting start time to 6:00 pm (vote 4-0-0)
• Adjourned meeting (vote 4-0-0)

Select Board

The Select Board will hold a public hearing for a utility pole on Burbank Road, consider an amendment to the Inter-Municipal Agreement for the Public Health Collaborative, and vote on approving a contract for Town Manager Austin Cyganiewicz. They will also sign the Spring Town Meeting Warrant and receive the FY2024 audit presentation from CLA auditors.

• Public hearing for a utility pole on Burbank Road
• Amendment to the Inter-Municipal Agreement with the Charlton Coalition for Public Health Collaborative
• Approve and sign contract for Town Manager Austin Cyganiewicz
• Approve and sign Spring Town Meeting Warrant
• FY2024 audit presented by Clifton, Larsen, Allen LLP (CLA) auditors

The board approved a pole hearing for Burbank Road, authorized an amendment to the Charlton Coalition for Public Health, and approved the Minuteman Road Club cycling race. It also approved and signed the contract for Town Manager Austin Cyganiewicz and the Spring Town Meeting warrant. All actions passed unanimously (5‑0).

• Approved Pole Hearing #31080907 for Burbank Road (5-0)
• Authorized signing of amendment to Charlton Coalition for Public Health Collaborative (5-0)
• Approved Minuteman Road Club cycling race on June 14, 2025 (5-0)
• Approved and signed contract for Town Manager Austin Cyganiewicz (5-0)
• Approved and signed Spring Town Meeting warrant (5-0)

Board of Assessors

The Board of Assessors will meet to approve previous minutes and sign documents. The primary purpose of the meeting is to enter an executive session to review abatement and exemption applications.

• Review of abatement and exemption applications in executive session

The Board of Assessors unanimously approved the minutes from the April 8 meeting. It signed one Property Tax Abatement Certificate. Afterward the Board entered executive session to review abatement and exemption applications as required by state law.

• Approved April 8 minutes unanimously
• Signed one Property Tax Abatement Certificate
• Entered executive session to review abatements/exemptions

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee will hold a public hearing on the FY26 budget and warrant articles, which may include items from the Planning Department. This is the sole item on the agenda.

• Public hearing on FY26 budget and warrant articles

Sewer Commission

The Sutton Sewer Commission will meet on April 9, 2025, at 2:00 PM at Town Hall. The agenda includes an update on the NE Sewer Construction Project and a review and discussion of Sutton's proposal to the Town of Millbury Sewer Commissioner's. The meeting is in person and broadcast on local access TV.

• Update on NE Sewer Construction Project
• Review and discuss Sutton's proposal to the Town of Millbury Sewer Commissioner's
• Public Forum for resident input
• Approval of prior meeting minutes

The commission approved the March 12 minutes. It decided to give the Blackstone Pump Station generator and two propane tanks to the Sutton School Early Learning Center. Commissioner Carl Licopolli submitted his resignation, and the next meeting was set for June 11 at 2:00 p.m. The meeting was then adjourned.

• Approved minutes from 3/12/25
• Transfer generator and two propane tanks to Sutton School Early Learning Center
• Accepted resignation of Commissioner Carl Licopolli
• Scheduled next meeting for June 11, 2025 at 2:00 p.m.
• Adjourned meeting (motion passed)

Board of Assessors

The Board of Assessors will hold a largely procedural meeting to approve minutes, discuss remaining abatement applications, and handle routine business. The board will then enter a closed executive session to review abatement and exemption applications, as permitted by Massachusetts General Laws. No major decisions or public hearings are scheduled.

• Approve minutes of April 1, 2025
• Discuss remaining abatements
• Sign documents
• Enter executive session for abatement/exemption applications
• Other business not anticipated

The Board of Assessors unanimously approved the April 1, 2025 meeting minutes. It then signed two Property Tax Abatement Certificates, the March Monthly List of Abatements for RE & PP, and Motor Vehicle Commitment Books 24-07 and 25-01. The meeting was adjourned to enter executive session for further abatement and exemption review.

• Approved April 1 minutes (unanimous)
• Signed two Property Tax Abatement Certificates
• Signed March Monthly List of Abatements for RE & PP
• Signed Motor Vehicle Commitment Book 24-07
• Signed Motor Vehicle Commitment Book 25-01

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will discuss draft recommendations for plan sections and community outreach updates. The group will also discuss goals and methods for addressing affordable housing needs.

• Discussion of Housing Production Plan draft recommendations
• Updates on community outreach meetings
• Discussion on affordable housing goals and targets
• Review of the HPP update schedule

The group accepted the March 20, 2025 minutes with a 13‑yes, 0‑no, 1‑abstain vote. They voted 14‑0‑0 to submit the primary overlay parcel at 10 & 17 Galaxy Pass and 15 Pleasant Valley Road to the State for preliminary review, pending final emergency regulations. The group scheduled the first community meeting for April 10 at the Senior Center, combined future evening community meetings with working‑group sessions, and adjourned with a 14‑yes, 0‑no, 0‑abstain vote.

• Accepted March 20, 2025 minutes (13‑yes, 0‑no, 1‑abstain)
• Approved submission of primary parcel (10 & 17 Galaxy Pass and 15 Pleasant Valley Rd) to State (14‑yes, 0‑no, 0‑abstain)
• Scheduled first community meeting for April 10, 2025 at Sutton Senior Center
• Combined future evening community meetings with working‑group meetings
• Postponed two April 12 community meetings
• Agreed to set up an information table at the Spring Town Meeting (volunteer M. Giamei)
• Adjourned meeting (14‑yes, 0‑no, 0‑abstain)

Select Board

The Select Board will hold a deliberation and selection process to appoint a new Town Manager. This is the only substantive item on the agenda, which also includes procedural elements like the call to order, pledge of allegiance, and adjournment.

• Deliberation and selection of new Town Manager

The Select Board voted 5‑0 to appoint Austin Cyganiewicz as the Town Manager, pending contract negotiations. The board also approved the meeting minutes by a 5‑0 vote. The meeting was adjourned with a unanimous 5‑0 vote.

• Approved appointment of Austin Cyganiewicz as Town Manager (contingent on contract negotiations) – vote 5‑0
• Accepted meeting minutes – vote 5‑0
• Adjourned meeting – vote 5‑0

Conservation Commission

The Conservation Commission will hold a public hearing regarding a Notice of Intent for 68 Lackey Dam Road. The board will also discuss 94 McClellan Road and review a request for a Certificate of Compliance for 90 Armsby Road.

• Public Hearing: Notice of Intent for 68 Lackey Dam Road
• Discussion: 94 McClellan Road
• Certificate of Compliance request: 90 Armsby Road (#303-0984)

The Sutton Conservation Commission voted to continue the public hearing for the 68 Lackey Dam Road project to April 16, 2025 at 6:10 pm. The commission also approved the minutes from the March 19, 2025 meeting. The meeting was then adjourned.

• Continue 68 Lackey Dam Road hearing to April 16, 2025 (unanimous approval)
• Approve March 19, 2025 meeting minutes (unanimous approval)
• Adjourn meeting (unanimous approval)

Select Board

The Select Board will meet to review the draft Spring Meeting and discuss a request to increase the Capital Stabilization fund by 2.5%. The board will also consider a manager change for a liquor license and hold an executive session regarding non-union personnel contract negotiations.

• Proposed manager change to Brian Kelly for Pleasant Valley Country Club on-premises liquor license
• Request to increase Capital Stabilization fund by 2.5%
• Review of Draft Spring Meeting
• Executive session for non-union personnel contract negotiation strategy

The board accepted the March 18, 2025 meeting minutes. It approved the appointment of Brian Kelly as manager for the Pleasant Valley Country Club liquor license. It authorized a 2.5% increase to the Capital Stabilization Fund, raising the FY25 override from $722,770 to $740,839. The board then entered executive session and adjourned.

• Accepted March 18, 2025 minutes (5-0)
• Approved change of manager for Pleasant Valley Country Club liquor license, appointing Brian Kelly (5-0)
• Approved 2.5% increase to Capital Stabilization Fund, raising FY25 override from $722,770 to $740,839 (5-0)
• Entered executive session for adjournment (5-0)
• Adjourned meeting (5-0)

Board of Assessors

The Board of Assessors will meet to approve previous minutes and discuss remaining site visits for abatements. The board will also enter executive session to review abatement and exemption applications.

• Approval of March 25, 2025 minutes
• Discussion of site visits for abatements
• Executive session to review abatement and exemption applications

The Board of Assessors unanimously approved the minutes from the March 25, 2025 meeting. It signed the Monthly Motor Vehicle, Boat, and Real Estate & Personal Property Abatement Reports for March, along with Motor Vehicle Commitments 24-08 and 25-02. After the open session, the Board entered executive session to review abatement and exemption applications as required by state law.

• Approved March 25, 2025 minutes (unanimous)
• Signed Monthly Motor Vehicle Abatement Report for March
• Signed Monthly Boat Abatement Report for March
• Signed Monthly Real Estate and Personal Property Abatement Report for March
• Signed Motor Vehicle Commitment 24-08
• Signed Motor Vehicle Commitment 25-02
• Entered executive session to review abatement/exemption applications

Select Board

The Select Board will conduct a series of interviews for the Town Manager position. Three candidates are scheduled for one-hour interviews each.

• Interview with Austin Cyganiewicz
• Interview with John Woodsmall
• Interview with Joseph Laydon

The board accepted the March 31, 2025 meeting minutes with a 5‑0 roll‑call vote. An amendment to the minutes was also approved on May 6, 2025 by unanimous aye votes. No other actions or decisions were recorded.

• Accepted meeting minutes (5-0)
• Approved amendment to minutes (5-0)

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee will hold a public hearing on the Fiscal Year 2026 budget and warrant articles. The discussion may cover multiple town departments including police, fire, ambulance, emergency management, highway, snow and ice, transfer station, sewer, and schools.

• Public hearing on FY26 budget and warrant articles
• Coverage of police, fire, ambulance, emergency management, highway, snow and ice, transfer station, sewer, and school department budgets

Council on Aging

The Sutton Council on Aging Board is meeting to approve minutes, receive updates from the director, outreach coordinator, treasurer, and the Friends group. No major decisions or public hearings are scheduled; the agenda consists entirely of standard administrative reports.

• Approval of prior meeting minutes
• Director's report on senior center operations
• Outreach report on community engagement activities
• Treasurer's financial report

Board of Health

The Sutton Board of Health will meet to review and revise body works regulations and amend the effective date to July 1st. The board will also review a local upgrade/variance and address complaints at three specific properties.

• Local Upgrade/Variance review: 17.5 Carr Street
• Complaint: 23 Blackstone Street
• Complaint: 692 Central Turnpike
• Complaint: 100 Wheelock Ave.
• Revision of Body Works Regulations

The Board of Health approved a staff‑reviewed variance for 17.5 Carr Street, reducing several setback requirements. It adopted new wording for the Bodyworks regulation to take effect on July 1, 2025. The Board also approved the January 28, 2025 meeting minutes and adjourned the session unanimously.

• Variance for 17.5 Carr Street approved by staff (Steve Donatelli) – reduction in setbacks
• Adopt new Bodyworks regulation wording effective 7/1/2025 – motion passed, all in favour
• Approve January 28, 2025 meeting minutes – motion passed, all in favour
• Adjourn meeting – motion by Diane Miller, unanimous approval

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee is holding a public hearing on the proposed FY26 budget and warrant articles. The hearing may cover various town departments including Town Manager, Town Accountant, Council on Aging, Library, Assessors, and BVT High School.

• Public hearing on FY26 budget and warrant articles, covering multiple departments

Board of Assessors

This is a routine procedural meeting. The Board will approve prior minutes, discuss upcoming meetings with the Finance Committee, review site visits for abatements, and discuss the permit schedule. An executive session is scheduled to review abatement and exemption applications as permitted by state law.

• Discuss site visits for abatements
• Discuss reviewing permit schedule
• Executive session to review abatement and exemption applications

The Board of Assessors unanimously approved the minutes from the March 18, 2025 meeting. The Board discussed a meeting with Fincom and then entered executive session to review abatement and exemption applications. The open session adjourned at about 5:30 p.m.

• Approved March 18, 2025 minutes (unanimous)
• Entered executive session to review abatement/exemption applications

Planning Board

The Planning Board will conduct public hearings regarding land use permits. The board will also review land divisions and provide an update on Forest Edge.

• Public hearing for 47 Hough Road (Pyne Sand & Stone) Class I Earth Disturbance & Removal Permit
• Public hearing for 428 Putnam Hill Road Retreat Lot Special Permit
• Review of ANR division of land on existing roadways
• Forest Edge update

The Sutton Planning Board granted a Class 1 Earth Disturbance & Removal Permit for the expansion of operations at 47 Hough Road, with several conditions, by a 5‑0‑0 vote. The board also approved a Retreat Lot Special Permit for 428 Putnam Hill Road (10.36 acres, 50.07 ft frontage) by a 5‑0‑0 vote. The minutes from the March 10, 2025 meeting were approved by a 4‑0‑1 vote.

• Approved Class 1 Earth Disturbance & Removal Permit for 47 Hough Road (5-0-0)
• Approved Retreat Lot Special Permit for 428 Putnam Hill Road (5-0-0)
• Approved meeting minutes dated 3/10/25 (4-0-1)

Housing Production Plan Update Working Group

The working group will discuss updates to sections of the Housing Production Plan. The meeting includes updates from the Central Massachusetts Regional Planning Commission (CMRPC) and a review of the update schedule.

• Approval of March 5, 2025 minutes
• Discussion on Housing Production Plan sections
• CMRPC and outreach meeting updates
• Review of the HPP update schedule

The group accepted the March 5 minutes (13‑yes, 0‑no, 1‑abstain). It scheduled two community meetings for Thursday, April 10 (mid‑day at the Senior Center and 7 pm at Town Hall) and a third for Saturday, April 12 (time and location pending). The Working Group set a goal to deliver the Housing Production Plan to the Planning Board by May 30, 2025, and set the next meeting for April 3.

• Accepted March 5 minutes (13‑yes, 0‑no, 1‑abstain)
• Scheduled two community meetings on April 10 (Senior Center midday, Town Hall 7 pm)
• Scheduled a third community meeting on April 12 (time/location not confirmed)
• Set goal to submit Housing Production Plan to Planning Board by May 30, 2025
• Adjourned meeting (14‑yes, 0‑no, 0‑abstain)
• Next meeting moved to April 3 (instead of March 31)

Conservation Commission

The Sutton Conservation Commission will hold a continued public hearing for a Notice of Intent (DEP #303-0999) at 45 Stone School Road. They will also discuss the yearly meeting with Waters Farm and a discussion for 19 Ramshorn Road. Board business includes approving minutes and site visit updates.

• Public hearing (cont.) for Notice of Intent at 45 Stone School Road, DEP #303-0999
• Yearly meeting with Waters Farm, Paul Schaffer President
• Discussion of 19 Ramshorn Road, D.H. Erickson Realty Trust
• Board business including minutes from 03-05-25 and project updates

The Sutton Conservation Commission voted unanimously to continue the public hearing for a single-family home project at 45 Stone School Road to April 16, 2025, at 6:00 pm. The board also discussed a tree removal issue at 19 Ramshorn Road, approved meeting time changes for April 2 and April 16, and approved the minutes from March 5, 2025. No other substantive decisions were made.

• Continued public hearing for 45 Stone School Road to April 16, 2025 (3-0)
• Approved meeting start time change to 6:00 pm for April 2 and April 16 meetings (3-0)
• Approved minutes of March 5, 2025 (3-0)

Housing Authority

The Sutton Housing Authority is meeting to approve February meeting minutes, review monthly and quarterly financials, and consider new business items including Amendment #11 to the Contract for Financial Assistance totaling $220,893.35. The board will also discuss a Capital Improvement Plan update for the Aging in Place Turnover Guidelines project with $8,000 in funding.

• Amendment #11 to Contract for Financial Assistance (CFA) in the amount of $220,893.35
• Capital Improvement Plan update: Aging in Place Turnover Guidelines, Project 290083, $8,000
• Monthly/Quarterly Financial review
• Approval of February 2025 meeting minutes

Select Board

This is a routine select board meeting with no major votes scheduled. Items include a proclamation for National Therapy Animal Day, a MSBA application update from the Superintendent, a request to transfer from the SPED Stabilization Fund, and an update on the Unified Tax Increment Financing (TIF) agreement.

• Proclamation: National Therapy Animal Day
• MSBA application update by Superintendent Caitlin Paget
• Request transfer from SPED Stabilization Fund
• Unified TIF update
• Approval of March 4, 2025 Select Board minutes and February 18, 2025 Executive Session minutes

The Select Board approved a $267,514.08 transfer from the SPED Stabilization Fund for the FY2025 budget, despite a request for $135,000. The board also authorized the Superintendent to submit a Statement of Interest to the Massachusetts School Building Authority for heat pump upgrades at the Simonian Center for Early Learning. Both votes passed with roll call votes.

• Approved $267,514.08 transfer from SPED Stabilization Fund for FY25 budget (4-1)
• Authorized MSBA Statement of Interest submission for ELC heat pumps (5-0)
• Accepted March 4, 2025 meeting minutes (5-0)
• Approved Executive Session minutes from February 18, 2025, not to be released (5-0)
• Adjourned meeting (5-0)

Board of Assessors

The Board of Assessors will hold a routine meeting to discuss an upcoming meeting with the Finance Committee, site visits for abatement requests, and a review of the permit schedule. The board will then enter executive session to review abatement and exemption applications under state law and will not reconvene in open session.

• Approve minutes of March 11, 2025
• Discuss upcoming meeting with Finance Committee on March 25
• Discuss site visits for abatements
• Discuss reviewing permit schedule
• Enter executive session for abatement/exemption applications (MGL c.59 s.60)

The Board of Assessors approved the March 11, 2025 minutes unanimously. They discussed a site visit at PT Watts with Chris Reidy, noted an accountant's request for information for auditors, and signed one boat abatement and one property tax exemption certificate. The board then adjourned to executive session to review abatement and exemption applications.

• Approved March 11, 2025 minutes (unanimous)
• Signed one boat abatement
• Signed one property tax exemption certificate

Board of Library Trustees

The Sutton Board of Library Trustees will convene to approve previous meeting minutes, receive updates on children's and teen programs from Youth Services, review the Director's monthly report, and discuss a mural project under new business.

• Approval of previous meeting minutes
• Youth Services report covering children's and teen programs
• Director's monthly report
• Discussion of a mural project

The Sutton Board of Library Trustees unanimously approved the February 19, 2025 meeting minutes. The board received reports on children's, tween/teen, and adult programs, including attendance figures and upcoming April events. The director noted the Friends Book Sale is postponed to fall and that a hallway mural project will proceed with three high school students. No other formal decisions were made.

• Approved February 19, 2025 meeting minutes (unanimous)
• Adjourned meeting at 2:00 PM (unanimous)

Sewer Commission

The Sewer Commission will meet to discuss the Town of Millbury’s budget and indirect costs related to an Intermunicipal Agreement (IMA).

• Discussion on Town of Millbury’s Budget and Indirect Costs pertaining to IMA

The Sewer Commission approved the minutes from the previous meeting and discussed updates to the Intermunicipal Agreement (IMA) with Millbury, including expired timelines, map changes, calibration frequency, and defining indirect costs. They also noted that Sutton's share of construction costs for a common sewer line will be fulfilled next year, and the pump station on Blackstone is scheduled for full demolition in April.

• Approved minutes from 2/19/25
• Agreed to update IMA with Millbury (timelines, Exhibit B map, calibration frequency, cost definitions)
• Noted Sutton's share of construction costs for common sewer line will be fulfilled next year
• Scheduled pump station on Blackstone for full demolition in April

Board of Assessors

The Board of Assessors will approve minutes, discuss an upcoming meeting with the Finance Committee, site visits for abatements, and the permit schedule before entering executive session to review abatement and/or exemption applications as allowed by state law. The board will not reconvene in open session afterward.

• Approve minutes of March 4, 2025
• Discuss upcoming meeting with Finance Committee on March 25
• Discuss site visits for abatements
• Discuss reviewing permit schedule
• Meet in executive session to review abatement and/or exemption applications

The Board of Assessors approved the minutes from March 4, 2025, and discussed field cards for site visits and the impact of naming new streets on patrons. The Board voted against sending a Form 8 of 58 to the State for 18 Golf Ridge Drive, and signed the January and February Monthly Motor Vehicle Abatement Reports. The Board then adjourned open session at 5:30 p.m. to enter executive session to review abatement and exemption applications.

• Approved the minutes of March 4, 2025 unanimously
• Voted against sending a Form 8 of 58 to the State for 18 Golf Ridge Drive
• Signed the January and February Monthly Motor Vehicle Abatement Reports
• Adjourned open session at 5:30 p.m. to enter executive session regarding abatements/exemptions

Planning Board

The Planning Board will continue a public hearing from February 24 on a definitive subdivision proposal to create four lots with two existing homes at 234 and 236 Manchaug Road. The board will also consider an ANR (approval not required) division of land for 428-434R Putnam Hill Road, a use determination for 16 John Road, and an update on the Forest Edge development. Administrative items include approving previous meeting minutes and reviewing filings for the next meeting, such as a Class 1 Earth Disturbance & Removal Permit for 47 Hough Road.

• Continued public hearing for definitive subdivision (4 lots/2 existing homes) at 234 & 236 Manchaug Road
• ANR division of land for 428-434R Putnam Hill Road
• Use determination request for 16 John Road
• Forest Edge development update
• Class 1 Earth Disturbance & Removal Permit filing for 47 Hough Road

The Board approved the definitive subdivision plan for 234-236 Manchaug Road, creating a new private road and two new buildable lots, with conditions including a covenant, road opening bond, and construction time limits. They also granted waivers for roadway separation and curbing, and allowed Lot 1 to access the new road despite its frontage on Manchaug Road. The Board approved a Form A plan for 428-434R Putnam Hill Road, combining four lots into two, and determined that eCU Global Recycling's use at 16 John Road is Wholesale Trade, waiving site plan review.

• Approved the 4-lot definitive subdivision plan for 234-236 Manchaug Road (5-0-0).
• Granted waiver from Section 4.A.2 to allow 335' separation between road centerlines (5-0-0).
• Granted waiver from Section 5.G to eliminate curbing (5-0-0).
• Allowed Lot 1 to access off the new road instead of Manchaug Road (5-0-0).
• Granted scenic roadway alteration and shade tree removal application for 9 trees and 80' of stone wall (5-0-0).
• Approved Form A plan for 428-434R Putnam Hill Road, combining four lots into two (4-0-0).
• Determined eCU Global Recycling's use at 16 John Road is Wholesale Trade and waived site plan review (5-0-0).
• Approved minutes of 2/24/25 (4-0-1, S. Paul abstained).

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing for a special permit to allow multi-family use and dimensional variances at 1.5 Ledge Street, applied for by Stephen Gonynor, Realty LLC. The board will also consider decisions and minutes from prior meetings, then adjourn.

• Continued public hearing for special permit: multi-family use at 1.5 Ledge Street
• Variances sought: dimensional relief for the same property
• Applicant: Stephen Gonynor, Realty LLC
• General business includes review of decisions and approval of minutes

The Zoning Board of Appeals voted 5-0 to approve a special permit for a multi-family use and the demolition/reconstruction of a non-conforming dwelling at 1.5 Ledge Street, with conditions including an as-built plan and approvals from other boards. The Board also voted 5-0 to approve the requested dimensional variances, finding a hardship due to the undersized, pre-zoning lot. The public hearing was reopened and closed during the meeting.

• Reopened the public hearing for 1.5 Ledge Street
• Closed the public hearing for 1.5 Ledge Street
• Approved the special permit petition for multi-family use and demolition/reconstruction of the non-conforming dwelling (5-0)
• Approved the dimensional variances for the multi-family use (5-0)
• Approved the meeting minutes of February 6, 2025
• Adjourned the meeting

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will continue reviewing parcels proposed for MBTA Communities Act compliance and assess which sections of the 2019 Housing Production Plan need updates for 2025. Sub-groups will be assigned to draft updates, and the group will set the schedule for completing the revised plan.

• Continuation of review of parcels proposed for MBTA recommendation
• Review of 2019 Housing Production Plan sections requiring 2025 updates
• Allocation of sub-groups to update specific plan sections
• Discussion of communication process for updates
• Review of HPP update schedule going forward

The Housing Production Plan Working Group voted unanimously to draft a zoning bylaw and recommend two parcels for MBTA compliance: the developed parcels at 10 & 17 Galaxy Pass and 15 Pleasant Valley Road, with 99 Boston Road as a backup. The group also reviewed five potential parcels and found all passed the state's compliance model, though several overproduced units. They organized subgroups to update the 2019 Housing Production Plan and discussed inclusionary zoning and a housing survey.

• Approved minutes from February 13 and February 19, 2025 meetings.
• Voted to write a draft bylaw and recommend parcels 10 & 17 Galaxy Pass and 15 Pleasant Valley Road, with 99 Boston Road as backup, for MBTA compliance.
• Reviewed compliance model results for five parcels; all passed, with unit yields ranging from 215 to 594.
• Formed subgroups to update sections of the 2019 Housing Production Plan.
• Discussed inclusionary zoning, including a possible 15% affordability requirement and payment-in-lieu option.
• Planned a housing survey to be mailed to all residential addresses, with QR code and paper options.
• Set goal to complete draft HPP update by April and finalize by May.
• Adjourned meeting at 9:10 pm.

Conservation Commission

The Sutton Conservation Commission will hold three public hearings: two new hearings for septic system plans at 17.5 Carr Street and 37 West Sutton Road, and a continued hearing for an Abbreviated Notice of Resource Area Delineation (ANRAD) at 15 Darling Lane. The board will also discuss a property at 19.5 Ranishorn Road and handle routine board business including a fund transfer and approval of minutes.

• Public hearing on Notice of Intent for septic system at 17.5 Carr Street (applicant Jason Dubois for Paul Rabuffo)
• Continued hearing on ANRAD at 15 Darling Lane (DEP #303-1016) for Spruce Hill Assets LLC
• Public hearing on Notice of Intent for septic system at 37 W. Sutton Road (applicant Maryann DiPinto for Karen Norlin)
• Discussion of 19.5 Ranishorn Road with property owner Joshua Harris
• Transfer of funds from Municipal account to WPA account

The Sutton Conservation Commission held public hearings and issued Orders of Resource Area Delineation for septic system projects at 17.5 Carr Street, 15 Darling Lane, and 37 W. Sutton Road, all approved unanimously. The board also discussed an enforcement matter at 19.5 Ramshorn Road, scheduling the owner and neighbor to attend the next meeting, and approved a $5,000 fund transfer.

• Closed public hearing and issued Order of Resource Area Delineation for 17.5 Carr Street septic system (5-0)
• Closed public hearing and issued Order of Resource Area Delineation for 15 Darling Lane ANRAD (5-0)
• Closed public hearing and issued Order of Resource Area Delineation for 37 W. Sutton Road septic repair (5-0)
• Approved minutes of February 19, 2025 (5-0)
• Approved transfer of $5,000 from Municipal account to WPA account (5-0)
• Scheduled 19.5 Ramshorn Road owner and neighbor to attend March 19, 2025 meeting

Select Board

The Select Board will hold a routine meeting with updates from the Fire Chief and Town Manager, along with recognition of Eagle Scouts. No votes on ordinances, contracts, or rezonings are scheduled. The agenda is primarily informational and procedural.

• Recognition of Eagle Scouts Andrew Lukas and Shane Hawley
• Fire Chief Matt Belsito department update
• Town Manager update
• Approval of February 18, 2025 meeting minutes
• Public forum limited to 5 minutes per topic

The Select Board accepted the February 18, 2025 meeting minutes and adjourned, taking no other formal votes. The board heard a detailed Fire Department update covering the FY26 budget proposal, a request for a new Rescue One truck, and staffing challenges, but took no action on these items. The Town Manager reported that the FY25 Snow & Ice budget has been overspent, and noted that no vote is required under state law. Public forum included a resident's comments on MBTA zoning mandates and an announcement of the April 5th Earth Day cleanup.

• Accepted the February 18, 2025 Select Board meeting minutes as presented (5-0 roll call).
• Adjourned the meeting at 8:25 p.m. (5-0 roll call).
• Heard Fire Chief Belsito's update on FY26 budget, Rescue One replacement, and staffing study request (no action taken).
• Noted the FY25 Snow & Ice budget has been overspent; no vote required per MGL C 44 S 31D.

Board of Assessors

The Board will discuss routine assessor business including approving prior minutes, abatement site visits, data entry, and permit schedules. The board will then enter executive session to review abatement and/or exemption applications and will not reconvene in open session.

• Approve minutes from February 25, 2025
• Discuss site visits for abatements
• Review data entry with Vision software
• Discuss reviewing permit schedule
• Executive session to review abatement and exemption applications (G.L. c. 59 § 60)

The Board of Assessors approved the minutes from February 25, 2025, and signed four Property Tax Abatement Certificates plus the February Monthly List of Abatements for real estate and personal property. They also discussed site visits, a lot line issue at 19.5 Ramshorn Road, and remaining abatement applications. The board then entered executive session to review abatement/exemption applications as allowed by state law.

• Approved minutes of February 25, 2025 (unanimous)
• Signed four Property Tax Abatement Certificates
• Signed February Monthly List of Abatements for RE & PP

Zoning Board of Appeals

The Board of Appeals will hold a continued public hearing regarding a property at 1.5 Ledge Street. The board will consider a special permit for multi-family use and dimensional variances.

• Public hearing for 1.5 Ledge Street (Stephen Gonynor, Realty LLC) regarding multi-family use and dimensional variances

Town Manager Screening Committee

The Town Manager Screening Committee will meet to confirm its calendar of dates and times. The committee may enter executive session to consider or interview employment applicants.

• Confirmation of screening committee calendar dates and times
• Executive session to consider or interview applicants for employment

Town Manager Screening Committee

The Town Manager Screening Committee will meet to approve prior meeting minutes, finalize the screening calendar, and discuss old/new business. The main item is an executive session to consider or interview applicants for the town manager position, as permitted by state law. The meeting will continue in executive session the following day.

• Approval of prior meeting minutes
• Confirm calendar of screening dates and times
• Old agenda items or new business
• Executive session to interview town manager applicants
• Adjournment to continue executive session on February 27

Historical Commission

The Historical Commission will consider approving minutes from its prior meeting, hold a public forum, and then discuss two main agenda items: a statement on the demolition of the Shaw Barn and revisiting a proposed demolition review bylaw. These are discussion items only; no votes are scheduled.

• Approve minutes from prior meeting
• Statement on Shaw Barn demolition (discussion)
• Revisit Demolition Review Bylaw (discussion)
• Public Forum
• Announcements and correspondence

Board of Health

The Sutton Board of Health will meet to discuss local upgrades and variances. The board intends to review and revise BodyWorks regulations for language cohesion and an updated effective date of July 1.

• Local Upgrade/Variance review for Steve Donatelli at 17.5 Carr Street
• Review and revision of BodyWorks Regulations
• Amendment of BodyWorks effective date to July 1

Council on Aging

The meeting of the Sutton Council on Aging Board scheduled for February 25, 2025, was cancelled. No decisions or discussions took place.

Board of Assessors

The Board of Assessors will meet to approve minutes from the previous meeting and discuss site visits for abatement applications. The main business is entering executive session to review abatement and exemption applications as permitted by state law. The agenda contains no votes on specific properties or dollar amounts.

• Approve minutes of February 18, 2025
• Discuss site visits for abatements
• Enter executive session to review abatement and/or exemption applications per M.G.L. c. 59, § 60

The Board of Assessors approved the minutes from February 18, 2025, and signed six Property Tax Abatement Certificates. They also reviewed site visits and discussed GIS reports with Jen Hager. The board then entered executive session to review abatement and exemption applications, as permitted by state law.

• Approved minutes of February 18, 2025 (unanimous)
• Signed six Property Tax Abatement Certificates

Planning Board

The Planning Board will continue a public hearing regarding a definitive subdivision at 234 and 236 Manchaug Road. The board will also review land divisions and an earth disturbance permit.

• Public hearing: Definitive Subdivision of 234 & 236 Manchaug Road (4 lots/2 existing homes)
• ANR: 24 Manchaug Road Conveyance (no new lot)
• ANR: UGPG - 42 Unified Parkway (lot 2)
• Class II abbreviated earth disturbance/removal permit
• Forest Edge Update

The Sutton Planning Board approved a Class 2 Earth Disturbance & Removal Permit for blasting at 42 Unified Parkway, allowing the project to proceed with conditions including no PFAS compounds and seismic reporting. The board also granted waivers for a subdivision at 234 & 236 Manchaug Road, continued that public hearing to March 10, approved an ANR plan for 24 Manchaug Road, and endorsed a covenant for Hamlets Way.

• Granted Class 2 Earth Disturbance & Removal Permit for blasting at 42 Unified Parkway (4-0)
• Granted waiver from section 4.A.6.a for property line and pavement radii at 234 & 236 Manchaug Road (4-0)
• Granted waiver from section 4.A.2.k for roadway cross slope at 234 & 236 Manchaug Road (4-0)
• Continued public hearing for 234 & 236 Manchaug Road to 3/10/25 (4-0)
• Approved ANR plan for 24 Manchaug Road (4-0)
• Endorsed covenant for Hamlets Way at 18-20 Fuller Road (4-0)
• Approved minutes of 2/10/25 (4-0)

Finance & Warrant Advisory Committee

The Finance and Warrant Advisory Committee will meet to review the proposed 2026 budget and capital plan. They will also schedule public hearing dates for March 25, 26, and April 14, 2025, and vote on approving previous meeting minutes. The meeting is hybrid in-person and virtual.

• Review of the 2026 town budget and capital plan
• Public hearings scheduled for March 25, 26, and April 14, 2025

Sewer Commission

This is a procedural meeting of the Sutton Sewer Commission with standard agenda items including approval of minutes, abatements, public forum, and old/new business. No specific proposals or decisions are listed beyond routine operations.

• Approval of prior meeting minutes
• Abatement discussion (no details provided)
• Public forum for resident input
• Old and new business items (unspecified)

The Sutton Sewer Commission met on February 19, 2025, but the minutes contain only agenda items and no recorded decisions, votes, or discussion. The meeting was procedural in nature, with no substantive actions taken.

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will continue reviewing parcels proposed for MBTA compliance, discuss communication outreach, and share lessons learned from affordable housing developers. The group will also approve prior meeting minutes and review the HPP update schedule.

• Continuation of review of parcels proposed for MBTA compliance
• Communication outreach updates
• Lessons learned from discussions with affordable housing developers and design teams
• Approve minutes from 02/13/2025
• Review Housing Production Plan update schedule

The Housing Production Plan Working Group voted to aim for a Fall Town Meeting presentation of its recommendations and bylaws, rather than a special or Spring meeting. The group also approved M. Giamei as a full voting member and discussed MBTA compliance parcel options, including a possible 212-unit development at 99 Boston Road. No final decisions on parcels or the housing plan were made.

• Approved M. Giamei as full voting member (12-0-1)
• Voted to target Fall Town Meeting for HPP recommendations and bylaws (13-0)
• Directed staff to run compliance models for three parcel combinations with 45' and 35' height scenarios
• Requested compliance models with a 100-unit cap per parcel

Board of Library Trustees

This is a routine meeting of the Sutton Board of Library Trustees. They will approve previous meeting minutes, receive reports on youth and director activities, and discuss a proposed review of the library's video game policy.

• Review of Video Game Policy
• Youth Services Report covering children's and teen programs
• Director's Monthly Report

The Sutton Board of Library Trustees met on February 19, 2025, and approved the January 8 meeting minutes unanimously. They voted to remove the library's separate video game policy, as it is covered by the general borrowing policy. The board also heard reports on children's and teen programs, the director's report, and upcoming events.

• Approved January 8, 2025 meeting minutes (unanimous)
• Removed video game policy (all in favor)

Conservation Commission

The Conservation Commission will hold a continued public hearing on an Abbreviated Notice of Resource Area Delineation (ANRAD) for 15 Darling Lane, and discuss a property at 19.5 Ramshorn Road. The board will also approve minutes, sign site visit certificates for 182 Manchaug Road, and receive updates on other projects.

• Public hearing (cont.) on ANRAD at 15 Darling Lane — DEP #303-1016 for Spruce Hill Assets LLC
• Discussion of 19.5 Ramshorn Road (Joshua Harris, owner)
• Minutes approval for 12-18-24, 01-05-25, 01-22-25, and 02-05-25
• Site visit and sign certificates for 182 Manchaug Road (DEP #303-0931 and 303-0818)
• Project update on 1 Smith Road

The Sutton Conservation Commission voted unanimously to continue the public hearing for the Abbreviated Notice of Resource Area Delineation (ANRAD) at 15 Darling Lane to March 5, 2025, as the applicant was unavailable. The board also approved four sets of meeting minutes and two Certificates of Compliance for 182 Manchaug Road. A discussion on 19.5 Ramshorn Road was postponed, with a second letter to be sent to the owner.

• Continued ANRAD hearing for 15 Darling Lane to March 5, 2025 (4-0)
• Approved minutes of Dec 18, 2024, Jan 8, Jan 22, and Feb 5, 2025 (4-0)
• Approved Certificates of Compliance #303-0931 and #303-0818 for 182 Manchaug Road (4-0)
• Adjourned meeting at 6:40 pm (4-0)

Select Board

The Select Board will receive a preliminary presentation on the FY2026 town budget and hear a Town Manager update. The board will also enter executive session to discuss litigation strategy regarding a MCAD complaint, Lisa Sullivan v. Town of Sutton. Public comment is limited to five minutes per topic.

• FY2026 Preliminary Budget Presentation
• Executive session for litigation strategy: Lisa Sullivan v. Town of Sutton, MCAD complaint
• Town Manager Update
• Approval of February 4, 2025 Select Board minutes
• Public forum with 5-minute limit per topic

The Select Board voted to sponsor an increase to the property tax exemption for veterans and elderly/blind residents at the next Town Meeting. The board also reviewed the FY2026 preliminary budget of $39,950,759, which includes a proposed tax levy increase of $484,727. The meeting was otherwise procedural, with minutes accepted and an executive session held.

• Approved minutes of Feb 4, 2025 meeting (5-0)
• Endorsed increase in veterans property tax exemption, to be sponsored at Town Meeting
• Entered executive session for collective bargaining strategy (5-0)
• Adjourned at 9:24 pm (5-0)

Board of Assessors

The Board of Assessors will discuss site visits for abatements and review G.L. c. 59§ 5C% before a Select Board meeting. The board will also meet in executive session to review abatement and exemption applications.

• Discussion of site visits for abatements
• Review of G.L. c. 59§ 5C%
• Executive session to review abatement and exemption applications

The Board of Assessors approved the February 11, 2025 minutes unanimously, reviewed site visits and solar pilot adjustments for Nexamp, and signed two Chapter Land Liens. The board then entered executive session to discuss abatements and exemptions, as permitted by state law. No other substantive decisions were made.

• Approved February 11, 2025 meeting minutes (unanimous)
• Signed two Chapter Land Liens

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group will meet to review parcels proposed for MBTA. The group will discuss the scale and mix of these parcels as they relate to drafting a Sutton MBTA bylaw.

• Fast Track Review of parcels proposed for MBTA
• Discussion on drafting Sutton MBTA bylaw
• Review of HPP update schedule
• Approval of January 30, 2025 minutes

The Housing Production Plan Working Group reviewed five potential MBTA compliance parcels and discussed the implications of non-compliance, but took no final action on parcel selection or a bylaw. Members voted to combine the MBTA parcel and bylaw agenda items for future discussion. The group also decided to research requirements for a Special Town Meeting, potentially delaying the MBTA bylaw from the Spring Town Meeting warrant.

• Approved minutes from 1/30/2025 (13-0)
• Accepted M. Edelstein's resignation as clerk and appointed C. Watkins (13-0)
• Combined Agenda Item 5 (MBTA parcel) and Item 6 (Bylaw) for discussion (13-0)
• Adjourned meeting (13-0)

Board of Assessors

This is a routine procedural meeting of the Sutton Board of Assessors. The board will review any received abatement applications and approve prior meeting minutes, then enter an executive session to discuss abatement and exemption applications as allowed by state law.

• Review of abatement applications that have been received
• Approval of minutes from February 4, 2025
• Executive session to review abatement/exemption applications under MGL Ch. 59, Sec. 60

The Board of Assessors approved the minutes from February 4, 2025, and discussed personal property and commercial property abatements, including a possible appraisal by Vision. They signed Motor Vehicle Commitments 24-07 and 25-01, and one Property Tax Abatement Certificate. The Board then entered executive session to review abatement and exemption applications.

• Approved minutes of February 4, 2025 (unanimous)
• Signed Motor Vehicle Commitment 24-07
• Signed Motor Vehicle Commitment 25-01
• Signed one Property Tax Abatement Certificate

Planning Board

This Planning Board meeting includes a continued public hearing for a definitive subdivision at 234 and 236 Manchaug Road, proposing four lots with two existing homes; the applicant is requesting another continuance. The board will also consider an ANR plan endorsement for a conveyance at 24 Manchaug Road, endorse a Unified Parkway subdivision plan modification, and discuss the Housing Production Plan and potential bylaw changes for Spring 2025.

• Continued public hearing for definitive subdivision at 234 & 236 Manchaug Road (4 lots/2 existing homes) – request for continuance
• ANR plan endorsement for 24 Manchaug Road conveyance (no new lot)
• Endorse Unified Parkway subdivision plan modification (approved 12.16.24)
• Discussion of Housing Production Plan and potential bylaw changes for Spring 2025
• Approve minutes from 1.27.25 meeting

The Sutton Planning Board voted 5-0 to continue the public hearing for the 234 & 236 Manchaug Road definitive subdivision (4 lots, 2 existing homes) to February 24, 2025, at 7 PM to allow time to respond to comments. The board also endorsed a covenant amendment with a performance date extension to 12/31/25 and modified definitive subdivision plans for Unified Parkway, and approved minutes from 1/27/25. No other substantive decisions were made; several items were tabled or discussed without action.

• Continued 234 & 236 Manchaug Road subdivision hearing to 2/24/25 (5-0)
• Endorsed Unified Parkway covenant amendment with performance date extension to 12/31/25 (5-0)
• Endorsed modified definitive subdivision plans dated 11/15/21 Rev. 11/19/24 (5-0)
• Approved minutes from 1/27/25 (5-0-1, Talcott abstained)
• Tabled ANR for 24 Manchaug Road to next meeting
• Appointed Mario Giamei as alternate to Housing Production Plan Update Group

Town Manager Screening Committee

The Town Manager Screening Committee will meet to confirm its calendar and conduct an executive session. The committee may consider or interview employment applicants for the Town Manager position.

• Confirmation of committee dates and times
• Executive session to consider or interview employment applicants

Zoning Board of Appeals

The Board of Appeals will hold a public hearing regarding a property at 1.5 Ledge Street. The board will consider a special permit for multi-family use and dimensional variances.

• Public hearing for 1.5 Ledge Street (Stephen Gonynor, Realty LLC) regarding multi-family use special permit and dimensional variances

The Zoning Board of Appeals held a public hearing on a special permit for a two-family (duplex) use and dimensional variances at 1.5 Ledge Street, proposed by Stephen Gonynor, Realty LLC. No decision was made; the board scheduled a site visit for February 12 and continued the hearing to March 6, 2025. The board also approved the January 2, 2025 meeting minutes.

• Continued public hearing for 1.5 Ledge Street duplex special permit and variances to March 6, 2025 (4-0)
• Scheduled site visit for Feb. 12, 2025 at 4:30pm
• Approved January 2, 2025 meeting minutes (3-0, 1 abstention)

Cultural Council

This meeting will review the final list of grant applications and discuss establishing scholarship requirements, including the process and timeline. The council will also discuss marketing for a cultural council event and review scheduled events for 2025.

• Review of final list of grant applications
• Establish scholarship requirements, process, and timeline
• Discussion of marketing cultural council event
• Review of events and dates for 2025
• Treasurer's Report

Conservation Commission

The Conservation Commission will conduct public hearings and discussions regarding several property applications. The board will also vote on the Annual Town Report and review project updates.

• Public Hearing: Resource Area Delineation at 15 Darling Lane
• Public Hearing: Notice of Intent at 81 Uxbridge Road
• Discussion: 91 Burbank Road
• Discussion: 19.5 Ramshorn Road
• Pre-Application Consultation: 28 Wheelock Road

The Conservation Commission met on February 5, 2025, and continued public hearings for an ANRAD at 15 Darling Lane and a Notice of Intent at 81 Uxbridge Road, but no decisions or votes on these items are recorded in the minutes. The board also held discussions on 91 Burbank Road, 19.5 Ramshorn Road, and a pre-application consult for 28 Wheelock Road, with no outcomes noted. Board business included approving minutes from 12-18-24 and 01-08-25, and a vote on the Annual Town Report, though the result is not specified. No substantive decisions or vote tallies are documented in the provided text.

• Approved minutes from 12-18-24 and 01-08-25
• Voted on Annual Town Report (outcome not recorded)

Select Board

The Select Board will review minutes from January 21, 2025, hold a public forum, and consider several special alcohol and wine/malt permits for events at 9 Main St. (Vaillancourt Folk Art) and 356 Manchaug Road (District V House/heART of Sutton Festival). They will also discuss the draft FY2026 Capital Plan and receive a Town Manager update.

• Special 1-day wine/malt permits and outdoor entertainment permit for Vaillancourt Folk Art at 9 Main St.
• Special all-alcohol requests for heART of Sutton Festival at Manchaug Common area (501c3).
• Special all-alcohol request for District V House at 356 Manchaug Road.
• 1-day special license beer and wine for District V House (Jamie Burke).
• FY2026 Draft Capital Plan discussion.

The Select Board reviewed and discussed the FY2026 draft capital plan totaling $2,966,500, which includes $1 million to replace Rescue 1 at the Fire Department. The plan is funded by Free Cash, avoiding borrowing or debt exclusions. The board also approved multiple one-day alcohol licenses and outdoor entertainment permits for local events, and heard public concerns about truck traffic and school funding.

• Approved FY2026 draft capital plan of $2,966,500 (discussed, no formal vote recorded)
• Approved 19 one-day wine and malt licenses and 3 outdoor entertainment permits for Vaillancourt Folk Art (5-0)
• Approved 2 one-day all-alcohol licenses and outdoor entertainment permits for heART of Sutton Festival (5-0)
• Approved one-day beer and wine license for District V House Spring Open House (5-0)
• Accepted January 21, 2025 meeting minutes (5-0)

Board of Assessors

The Board of Assessors will meet to review received abatement applications and senior exemptions under C. 59 §5, Clause 41C. The board will also review APR restrictions and buildable lots. A portion of the meeting will be held in executive session to discuss specific abatement and exemption applications.

• Review of abatement applications
• Review of C. 59 §5, Clause 41C Senior Exemptions
• Review of APR restrictions and buildable lots

The Board of Assessors unanimously voted to support increasing all exemptions under G.L. c. 59, §5C½ from 150% to 200% of the state exemption base amounts. They also approved the January 28 minutes, signed one Chapter Land application, two Chapter Land liens, and the Monthly Abatement Report for January. The board reviewed the FY26 Draft Capital Plan and discussed other items, but no other formal votes were recorded.

• Approved minutes of January 28, 2025 (unanimous)
• Voted to support increasing exemptions from 150% to 200% under G.L. c. 59, §5C½ (unanimous)
• Signed one Chapter Land application
• Signed two Chapter Land liens
• Signed Monthly Abatement Report for January

Housing Production Plan Update Working Group

The working group will discuss the update of the town's Housing Production Plan. The meeting includes reviews of current housing regulations and previous plan recommendations.

• Review of Housing Regulations
• Review of previous Housing Production Plan (HPP) recommendations
• Discussion of new HPP goals
• Establishment of HPP update tasks and sub-groups
• Review of tentative HPP update schedule

The Housing Production Plan Update Working Group met and agreed to divide into four working groups to tackle different aspects of the HPP, including environmental review, financial impact, architectural details, and commercial aspects. The group discussed affordable housing regulations (Chapter 40B and MBTA Chapter 40A Section 3A), potential MBTA parcels, and the need for public outreach. No formal decisions were made; the meeting was procedural and organizational, with action items assigned to members for follow-up. The meeting adjourned with a 12-0-0 vote.

• Agreed to divide into four working groups to tackle different HPP aspects
• Assigned Group 2 to review 5 potential MBTA parcels (size, topography, wetlands, utilities, access)
• Directed Jen to contact CMRPC for evaluation timeline on MBTA parcels
• Directed Jen to draft letter to state legislators on reducing density requirements for smaller communities
• Directed Jen to request model MBTA bylaws from CMRPC
• Assigned Andrea to review MBTA bylaws from Harvard and Westford as models
• Directed Jen to confirm with all 5 potential MBTA parcel owners about designation
• Adjourned meeting (12-0-0)

Board of Health

The Sutton Board of Health will consider a local upgrade/variance application for 114 Manchaug Rd. (Graz Engineering) and review another variance (Steve Donatelli, listed as 'None'). Routine business includes approving minutes, a department update, and old/new business.

• Local Upgrade/Variance application for 114 Manchaug Rd. (Graz Engineering)
• Local Upgrade/Variance review only for Steve Donatelli (listed as 'None')
• Approval of minutes from previous meeting
• Department update from Board of Health staff
• Old/New business and other items not anticipated

The Sutton Board of Health approved a variance to reduce the property line offset for an existing well at 114 Manchaug Road from 10 feet to 3 feet, allowing the proposed primary and accessory dwelling. The board also approved minutes from previous meetings and received updates on a tobacco violation, food establishment reviews, and other departmental matters.

• Approved variance to reduce well property line offset from 10' to 3' at 114 Manchaug Road (unanimous)
• Approved meeting minutes for 11/26/24, 10/22, 9/24, 8/27, 7/23 (unanimous)
• Adjourned meeting at 7:13 PM (unanimous)

Board of Assessors

The Board of Assessors will open the meeting, approve minutes from January 21, and review any abatement applications received as well as senior exemptions under Clause 41C. The board will then enter executive session to discuss individual applications as required by state law. The meeting will conclude without reconvening in open session.

• Review of abatement applications received
• Review of Chapter 59 Section 85 Clause 41C senior exemptions
• Approval of January 21, 2025 meeting minutes
• Executive session to review abatement and exemption applications
• Signing of documents

The Board of Assessors approved the January 21, 2025 minutes and signed the FY25 Actual Real Estate and Personal Property Tax Commitment Books. They also discussed Vision software issues, 2024 lot splits, and the Cartographics contract for FY26. The board then entered executive session to review abatement/exemption applications.

• Approved January 21, 2025 minutes (unanimous)
• Signed FY25 Real Estate and Personal Property Tax Commitment Books
• Entered executive session for abatement/exemption review

Planning Board

The Planning Board will hold a public hearing on a definitive subdivision for two parcels on Manchaug Road to create four lots with two existing homes. Action items include a waiver of site plan review for an ANR at 184 Worcester Providence Turnpike (Acrisure), an update on Forest Edge, endorsement of a previously approved subdivision plan modification, and discussion of accessory dwelling unit review procedures.

• Public hearing: 234 & 236 Manchaug Road – Definitive Subdivision (4 lots/2 existing homes)
• ANR waiver of site plan review at 184 Worcester Providence Turnpike (Acrisure)
• Forest Edge update
• Endorse Unified Parkway modification subdivision plan (approved 12.16.24)
• Accessory Dwelling Unit (ADU) review procedures

The Sutton Planning Board granted four waivers for a proposed 4-lot subdivision at 234 & 236 Manchaug Road, including reduced roadway width, a smaller cul-de-sac, elimination of fire protection measures/cisterns, and no sidewalks/lighting. The public hearing was continued to February 10, 2025, pending engineering review. The Board also waived site plan review for Acrisure Insurance at 184 Worcester Providence Turnpike and decided not to review accessory dwelling unit applications that comply with state law.

• Granted roadway width waiver from 26' to 24' for Manchaug Road subdivision (5-0)
• Granted cul-de-sac waiver allowing 100' diameter bulb without island (5-0)
• Granted waiver eliminating fire protection measures and underground cisterns (5-0)
• Granted waiver eliminating sidewalks and lighting for the 4-home roadway (5-0)
• Continued Manchaug Road public hearing to 2/10/25 at 7 PM (5-0)
• Waived site plan review and approved Acrisure Insurance use at 184 Worcester Providence Turnpike (5-0)
• Approved minutes from 1/06/25 (5-0)
• Tabled endorsement of Unified Parkway modified subdivision plan to next meeting

Housing Production Plan Update Working Group

The Housing Production Plan Update Working Group held its first meeting, electing W. Stanhope as Chair, J. Ettamarna as Vice Chair, and M. Edelstein/T. Annis as Clerk, all by unanimous 14-0 votes. The group also voted to hold future meetings in a hybrid format (in-person and remote). Staff outlined the group's charge to update Sutton's Housing Production Plan, noting the town is 299 units short of its 10% affordable housing obligation under Chapter 40B.

• Elected W. Stanhope as Chair (14-0)
• Elected J. Ettamarna as Vice Chair (14-0)
• Elected M. Edelstein/T. Annis as Clerk (14-0)
• Approved hybrid meeting format (14-0)
• Agreed to meet twice monthly, 7-9 PM, with dates Jan 30 and Feb 13

Conservation Commission

The Conservation Commission will hold a continued public hearing for an Abbreviated Notice of Resource Area Delineation (ANRAD) at 15 Darling Lane and a new public hearing for a Notice of Intent at 81 Uxbridge Road. A pre-application consult is scheduled for 65 Gilmore Drive (Life Song Church). The board will also discuss website updates, approve minutes, and address site visit updates and enforcement matters.

• Continued ANRAD public hearing for 15 Darling Lane (Spruce Hill Assets LLC)
• New Notice of Intent public hearing for 81 Uxbridge Road (Anthony McAvey)
• Pre-application consult for 65 Gilmore Drive (Life Song Church)
• Discussion of updating the Commission's web page
• Review of project review forms from other town bodies

The Conservation Commission met on January 22, 2025, and held a continued public hearing for an ANRAD at 15 Darling Lane, a new Notice of Intent hearing for 81 Uxbridge Road, and a pre-application consult for 65 Gilmore Drive (Life Song Church). No votes or final decisions were recorded in the minutes; the meeting was primarily procedural, with board business including approval of prior meeting minutes and project updates.

• Continued ANRAD public hearing for 15 Darling Lane (no vote recorded)
• Opened new Notice of Intent hearing for 81 Uxbridge Road (no vote recorded)
• Held pre-application consult for 65 Gilmore Drive - Life Song Church (no vote recorded)
• Approved minutes of 12-18-24 and 01-08-25 (no tally recorded)

Select Board

The Select Board will meet to discuss the ratification of the Police Chief and the 2025 common victualler renewal for Luv2Play. The meeting also includes a Town Manager update and the approval of previous meeting minutes.

• Police Chief ratification
• Luv2Play Common Victualler renewal for 2025

The Select Board unanimously ratified the appointment of Thomas Calouro as Sutton Police Chief, following a search process that narrowed five finalists to two before Calouro was selected. The board also approved a Common Victualler license renewal for Luv2Play, which had been closed for repairs. No other substantive decisions were made; the meeting included public comments urging a Proposition 2½ override for school funding, but no action was taken on that matter.

• Ratified Thomas Calouro as Sutton Police Chief (5-0)
• Approved Common Victualler license renewal for Luv2Play at 10b Galaxy Pass, expiring Dec 31, 2025 (5-0)
• Accepted January 7, 2025 meeting minutes (5-0)

Board of Assessors

The Board of Assessors will meet to review received abatement applications and the Hero Act. The board will enter executive session to review specific abatement and exemption applications in compliance with state law.

• Review of abatement applications
• Review of Hero Act
• Executive session for abatement and exemption applications

The Board of Assessors approved the minutes from January 14, 2025, and signed the Monthly Motor Vehicle Abatement Report for December. They discussed town line properties, senior exemptions, building permit inspections, and a response from the Town Manager. The board then entered executive session to review abatement and exemption applications.

• Approved minutes of January 14, 2025 (unanimous)
• Signed Monthly Motor Vehicle Abatement Report for December
• Entered executive session for abatement/exemption applications

Housing Authority

The Sutton Housing Authority will hold a routine meeting to approve prior meeting minutes, review monthly finances, and discuss board business. The main action item is a board authorization for the executive director to sign contracts. A capital improvement plan update will also be presented.

• Approval of December 12, 2024 meeting minutes
• Monthly/quarterly financial review
• Board authorization for Executive Director to sign contracts
• Capital Improvement Plan update

Board of Assessors

This is a routine meeting of the Sutton Board of Assessors. The board will approve prior meeting minutes and review any pending abatement applications. It will then enter executive session to discuss abatement and exemption applications as permitted by state law, and will not reconvene in open session.

• Approve minutes of January 7, 2025
• Review any abatement applications received
• Enter executive session to review abatement and exemption applications

The Board of Assessors unanimously voted against a value change for the Rufus Putnam Building and also voted no on applying Clause 22I of the Hero Act, which would have increased the exemption annually by a cost-of-living adjustment. The board then entered executive session to review abatement and exemption applications.

• Approved minutes of January 7, 2025 (unanimous)
• Denied value change for Rufus Putnam Building (unanimous)
• Denied Clause 22I of the Hero Act COLA exemption increase (unanimous)

Board of Library Trustees

The Sutton Board of Library Trustees is meeting to review previous meeting minutes, receive a Youth Services Report covering children's and teen programs, hear the Director's Monthly Report, and discuss new or old business. The agenda contains only procedural and informational items with no specific proposals or votes listed.

• Youth Services Report – Children's programs
• Youth Services Report – Teen programs
• Director's Monthly Report
• New/Old Business (unspecified)

The Board of Library Trustees met on January 8, 2025, and unanimously approved the December 18, 2024 meeting minutes with a formatting correction. No other formal decisions were made; the meeting focused on reports and upcoming programs.

• Approved December 18, 2024 meeting minutes with correction (unanimous)

Sewer Commission

The Sewer Commission will hold a meeting to review the annual report and approve the budget for the upcoming period. The agenda also includes approval of previous minutes, a public forum, and old/new business items. No specific dollar amounts or project details are listed in the agenda.

• Review Annual Report
• Review and approve Budget

The Sewer Commission approved the annual report and minutes from the prior meeting. The FY26 budget will increase by $5,310 due to additional sewer users, while sewer rates will remain unchanged. No new capital expenses were approved, and the PLC project is already funded and awaiting installation. The commission also discussed wastewater agreements with Holden and Oxford and planned a meeting with Millbury regarding an IMA.

• Approved minutes from 11/13/24 (unanimous)
• Approved annual report (unanimous)
• Increased FY26 budget by $5,310 based on additional sewer users (unanimous)
• Kept sewer rates unchanged for FY26 (unanimous)
• No new capital expenses approved; PLC already funded and awaiting installation

Conservation Commission

The Conservation Commission will hold a continued public hearing on an Abbreviated Notice of Resource Area Delineation (ANRAD) for 15 Darling Lane and a new public hearing on a Notice of Intent for 190 Whitins Road. Commissioners will also discuss a solar project at 45 Oak Street, including a limnologist summary report, and a property at 1 Smith Road. Board business includes approving minutes, site visit updates, and reviewing project forms from other town bodies.

• Continued ANRAD hearing for 15 Darling Lane (DEP #4303-1016) — Spruce Hill Assets LLC
• New Notice of Intent hearing for 190 Whitins Road (DEP #303-1019) — Keith Baker, owner
• Discussion of 45 Oak Street Solar project with report review by Bluewave Project Manager and Limnologist
• Discussion of 1 Smith Road property — Joseni Lopes De Aguiar
• Web page update and new material for the Conservation Commission site

The Sutton Conservation Commission voted unanimously to close the public hearing and issue an Order of Conditions for a single-family home at 190 Whitins Road, with the project located entirely outside the 50-foot buffer zone. The commission also continued the ANRAD hearing for 15 Darling Lane to January 22, 2025, and discussed a pre-application for 358 W. Sutton Road, noting major changes would require a new Notice of Intent. No other substantive decisions were made.

• Closed public hearing for 190 Whitins Road (5-0)
• Issued Order of Conditions for 190 Whitins Road (5-0)
• Continued 15 Darling Lane ANRAD to January 22, 2025 (5-0)
• Tabled minutes of December 4 and December 18, 2024 (5-0)

Select Board

The Select Board will meet to review minutes from the December 17, 2024 meeting and receive an update from the Town Manager. The board will also address a donation of a meeting room table from Art Mahassel.

• Approval of December 17, 2024 Select Board minutes
• Donation of meeting room table from Art Mahassel (Unified)
• Town Manager update

The Select Board accepted a donated meeting room table made from a diseased sycamore tree, gifted by Art Mahassel and Unified Global Packaging Group. The board also received updates on the conditional offer for the police chief position, the town manager search, and ARPA-funded bids. No other substantive decisions were made.

• Accepted meeting room table donation from Art Mahassel and Unified Global Packaging Group (5-0)
• Approved December 17, 2024 meeting minutes (4-0-1, Limanek recused)

Board of Assessors

The Board of Assessors will meet to approve previous minutes and review received abatement applications. The board will enter executive session to review specific abatement and exemption applications in compliance with state law.

• Approval of December 17, 2024 minutes
• Review of abatement applications
• Executive session for abatement and exemption applications

The Board of Assessors approved prior meeting minutes and completed its FY2026 budget for submission to the Town Manager. They also discussed a site visit, met with a Vision representative about commercial and industrial valuations, and noted that land sold to the state at 293R and 301 Putnam Hill Road will become tax-exempt. The board signed one Chapter Land application and entered executive session to review abatement/exemption applications.

• Approved minutes of December 17, 2024 (unanimous)
• Completed FY2026 budget for submittal to Town Manager
• Updated field card after site visit at 242 Boston Road
• Discussed commercial and industrial valuations with Vision representative
• Noted land at 293R and 301 Putnam Hill Road sold to State will be tax exempt
• Signed one Chapter Land application
• Entered executive session for abatement/exemption review

Planning Board

The Sutton Planning Board will discuss action items including an Update on the Housing Production Plan and review statements of interest for appointments. A definitive subdivision filing for 234/236 Manchaug Road (4 lots/2 existing homes) is on the agenda, along with approval of prior minutes and other administrative business.

• Definitive Subdivision filing at 234/236 Manchaug Road (4 lots/2 existing homes)
• Housing Production Plan Update Group – review/discussion of statements of interest and possible appointments
• ANR (division of land on existing roadways)
• Forest Edge Update
• Approval of minutes from December 16, 2024

Zoning Board of Appeals

The Sutton Zoning Board of Appeals will hold two public hearings: one for a special permit for a rear deck at 178 Manchaug Road, and a continued hearing for a non-conforming accessory structure at 95 Town Farm Road. General business includes decisions, approval of minutes, and adjournment.

• Public hearing: Special Permit for rear deck at 178 Manchaug Road (Catherine Lindstrom Family Trust)
• Continued public hearing: Special Permit for non-conforming accessory structure at 95 Town Farm Road (Marcin Mroz)
• Board to vote on decisions from prior hearings
• Approval of meeting minutes

The Sutton Zoning Board of Appeals approved two special permits. The first allows a non-conforming detached three-bay garage at 95 Town Farm Road. The second allows a 12x27-foot rear deck at 178 Manchaug Road. Both votes were unanimous (4-0).

• Approved special permit for non-conforming detached 3-bay garage at 95 Town Farm Road (4-0)
• Approved special permit for 12x27-foot rear deck at 178 Manchaug Road (4-0)
• Approved meeting minutes from December 5, 2024 (4-0)