Town and Country public meetings in 2021

Planning & Zoning Commission

The Planning and Zoning Commission will meet on December 15, 2021, to consider a conditional use permit for an outdoor game court. The commission will also discuss a zoning text amendment regarding tree study management.

• Conditional Use Permit for an accessory structure (outdoor game court) at 12711 Post Oak Road
• Zoning Text Amendment for Section 405.335 Natural Resource Protection Standards regarding tree studies

The Planning & Zoning Commission recommended approval of a Conditional Use Permit for a permanent outdoor game court at 12711 Post Oak Road, with conditions including no overnight parking on the court or access driveway. The commission also continued a zoning text amendment on tree study oversight to January 19, 2022, and approved the November 17, 2021 minutes with an amendment.

• Recommended approval of Conditional Use Permit for accessory structure at 12711 Post Oak Road (unanimous)
• Added condition H: No motor vehicle or trailer parked overnight on sport court or access driveway (unanimous)
• Continued zoning text amendment on tree study oversight to January 19, 2022 (unanimous)
• Approved minutes of 11/17/21 as amended (unanimous)

Police, Fire & EMS Commission

The Police, Fire & EMS Commission is meeting to approve minutes from the September 28, 2021 meeting and receive reports from the chair, fire chief, and police chief. The agenda includes updates on West County Fire and EMS and police specialized units. No votes on specific items are listed.

• Approval of minutes from September 28, 2021 meeting
• Aldermanic update from chair
• West County Fire and EMS update
• Police specialized units report

The commission approved the minutes from the September 28, 2021 meeting, with one commissioner opposing the wording 'retired' vs 'resigning' regarding Fire Marshall Dave Phipps. No other substantive decisions were made; the meeting consisted of reports and updates, including the Board of Aldermen's approval of the 2022 agreement with West County EMS and Fire, and the upcoming deployment of two new police units.

• Approved minutes of September 28, 2021 meeting (motion by Schoenekase, second by Jaudes; Crandall opposed wording)
• Adjourned meeting at 4:45pm (motion by Jaudes, second by Sanders; unanimous)

Board of Aldermen

The Board of Aldermen will hold a public hearing on zoning rules for portable storage units and dumpsters, then vote on several ordinances including the 2022 budget, employee compensation, insurance plans, a fire services agreement, a deer management plan, and a ballot measure for a local use tax. They will also consider resolutions on opioid settlements and canceling a meeting.

• Public hearing on Zoning Code Amendments for portable storage units and dumpsters (Section 405.153)
• Bill 21-60: Approves 2022 budget and authorizes expenditures
• Bill 21-61: Sets employee compensation rates, repealing Ordinance No. 4332
• Bill 21-66: Ballot proposition for local use tax on out-of-state purchases
• Bill 21-67: Deer Management Plan with White Buffalo, Inc.

The Board of Aldermen unanimously approved the 2022 budget (Ordinance 4473) after amending it to remove $60,000 for conference room renovations and add $35,000 for a Branch Chipping Program. They also approved placing a local use tax proposition on the April ballot (Ordinance 4479) and a deer management plan with White Buffalo, Inc. (Ordinance 4480). Several other ordinances were passed, including employee compensation and benefits agreements.

• Approved 2022 budget as amended (Ordinance 4473, unanimous)
• Approved ballot measure for local use tax (Ordinance 4479, unanimous)
• Approved deer management plan with White Buffalo, Inc. (Ordinance 4480, unanimous)
• Approved driveway gate zoning amendment (Ordinance 4472, unanimous)
• Approved employee compensation ordinance (Ordinance 4474, unanimous)
• Approved group life, disability, dental, and vision insurance plans (Ordinances 4475-4477, unanimous)
• Approved fire/EMS agreement with West County EMS (Ordinance 4478, unanimous)
• Approved opioid settlement agreements (Resolution R12-2021, voice vote)

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review seven architectural projects, including commercial buildings, new single-family houses, and residential additions. The board will also approve minutes from the November 1 meeting. All items are under review, not final decisions.

• Architectural review of commercial building at 2721 N Ballas Road
• New single-family house at 412 Stonechase Lane
• New single-family house at 425 Stonechase Lane
• Non-residential building at 12925 Ladue Road
• Residential additions at 12259 Carberry Place and 14005 Clairette Lane

The Architectural Review Board unanimously approved architectural reviews for six projects: new residences at 412, 425, and 12309 Stonechase/Crystal View Lane, a non-residential building at 12925 Ladue Road, and residential additions at 12259 Carberry Place and 14005 Clairette Lane. Each approval authorizes a building permit once all applicable codes and ordinances are met. The board continued the agenda item for 2721 N Ballas Road to the January 3, 2022 meeting. The board also approved the November 1, 2021 minutes.

• Approved architectural review for 412 Stonechase Lane (new residence, 3,860 sq ft) and authorized building permit.
• Approved architectural review for 425 Stonechase Lane (new residence, 3,490 sq ft) and authorized building permit.
• Approved architectural review for 12925 Ladue Road (maintenance building reconstruction) contingent on adding a third cupola, and authorized building permit.
• Approved architectural review for 12259 Carberry Place (570 sq ft residential addition) and authorized building permit.
• Approved architectural review for 12309 Crystal View Lane (new residence, 5,400 sq ft) and authorized building permit.
• Approved architectural review for 14005 Clairette Lane (garage bay and covered patio addition) and authorized building permit.
• Continued the agenda item for 2721 N Ballas Road to the January 3, 2022 meeting.
• Approved the minutes from the November 1, 2021 meeting.

Other

The Veterans & First Responders Task Force is meeting to review Request for Qualifications (RFQ) submittals, likely for a memorial project. The agenda also includes approval of previous minutes and routine administrative items.

• Review of RFQ submittals
• Approval of 10/18/21 minutes

The Veterans & First Responders Task Force reviewed RFQ submittals and unanimously approved inviting Lamar Johnson Collaborative, M+H Architects, and SWT Design for interviews. The minutes record no other substantive decisions.

• Approved minutes from 10/18/21 (unanimous)
• Invited Lamar Johnson Collaborative, M+H Architects, and SWT Design for interview (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission and Board of Aldermen are not conducting formal business at this meeting. Instead, a potential quorum of members will attend an open house organized by KEAT Properties on behalf of Maryville University. The event is intended to gather informal feedback regarding a forthcoming development application at 14302 South Outer 40 Road.

• Open house for informal feedback on development application at 14302 South Outer 40 Road
• Development application associated with Maryville University
• Organized by Greg Yawitz of KEAT Properties

Board of Aldermen

The Board of Aldermen and Planning & Zoning Commission are not holding a formal meeting but are giving notice of a potential quorum at an open house for a forthcoming development application by Maryville University at 14302 South Outer 40 Road. The event is for informal feedback only, and no formal business will be conducted.

• Open house for development application at 14302 South Outer 40 Road
• Organized by Greg Yawitz of KEAT Properties on behalf of Maryville University
• Informal feedback session, no formal action

Board of Aldermen

The Board of Aldermen will hold public hearings on a zoning code amendment for driveway gates and the proposed 2022 budget, then consider several ordinances on first and second reading. These include establishing an Economic Development Commission, approving a boundary adjustment plat, adopting the budget, setting employee compensation, and authorizing various employee benefit plans. The board will also consider a fire and EMS service agreement, a deer management plan, and a ballot proposition for a local use tax.

• Public hearing on Zoning Code Amendment for driveway gates (Sections 405.370.A.4 and 405.470.A.10)
• Public hearing on proposed 2022 Budget
• Substitute Bill No. 21-44: establish Economic Development Commission (2nd reading)
• Bill No. 21-58: Boundary Adjustment Plat for 12200 and 12211 Wheatleigh Grove Road (2nd reading)
• Bill No. 21-66: ballot proposition for local use tax on out-of-state purchases (1st reading)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting, continuing several items from October. The main items are a zoning text amendment for the Office/Campus Office district, a preliminary site development plan, and a conditional use permit for converting an existing gas station into a convenience store with gas sales at 2721 N. Ballas Road. Also continued is a zoning text amendment on portable storage units and dumpsters. The commission will also set its 2022 meeting schedule.

• Zoning text amendment for Office/Campus Office district (Sections 405.560, 405.1415, 405.1440, 405.080) requested by Spirit Energy, LLC
• Preliminary Site Development Plan for convenience store with gas sales at 2721 N. Ballas Road
• Conditional Use Permit for same property
• Zoning text amendment on portable storage units and dumpsters (Section 405.153)
• 2022 meeting schedule approval

The Planning & Zoning Commission voted unanimously to recommend approval of a zoning text amendment, preliminary site development plan, and conditional use permit for Spirit Energy to convert the gas station at 2721 N. Ballas Road into a convenience store with gasoline sales. The recommendation includes conditions on landscaping, signage, and hours of operation. The commission also unanimously recommended approval of a zoning text amendment regulating portable storage units and dumpsters in residential districts. No votes were taken on the 2022 meeting schedule or a proposal to amend tree protection standards.

• Approved minutes of 10/20/21 unanimously.
• Recommended approval of Zoning Text Amendment for convenience store gasoline sales in Campus Office District (unanimous).
• Recommended approval of Preliminary Site Development Plan for 2721 N. Ballas Road with conditions A-O plus added conditions P (landscaping) and Q (wayfinding signs), and amended condition M (lighting) (unanimous).
• Recommended approval of Conditional Use Permit for 2721 N. Ballas Road with conditions A-H plus added condition I (no signage on Highway 64/40) and amended condition G (hours of operation) (8-1, Meyland-Smith dissenting).
• Recommended approval of Zoning Text Amendment for portable storage units and dumpsters (unanimous).
• Discussed 2022 meeting schedule and potential amendment to Natural Resource Protection Standards; no action taken.

Board of Aldermen

The Board of Aldermen will hold a closed special meeting to discuss contract and lease negotiations for fire and EMS services. The session also includes discussion of attorney/client privileged communications.

• Discussion regarding fire contract and lease negotiations

Public Works Commission

The Public Works Commission will approve the minutes from October 18, 2021, and review the Capital Improvement Plan (CIP) audit with a draft recommendation. The body will also consider the Fairfield Subdivision Beautification Grant as new business. The meeting is scheduled for November 15, 2021, at the Municipal Center Community Room.

• Approval of minutes from the October 18, 2021 meeting
• Review of CIP Audit and draft recommendation
• Consideration of Fairfield Subdivision Beautification Grant

The Public Works Commission unanimously recommended approval of a Fairfield Subdivision Beautification Grant to the Board of Aldermen. Commissioners also agreed to prioritize four areas from a CIP audit review: staffing, community communication, contractual project management, and up-front planning. The minutes from October 18, 2021, were approved unanimously.

• Approved October 18, 2021 minutes (11-0)
• Recommended approval of Fairfield Subdivision Beautification Grant to Board of Aldermen (11-0)
• Agreed to prioritize four CIP audit focus areas: staffing, community communication, contractual project management, up-front planning

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests: one to allow a generator at 947 Cabernet Drive and another to allow a pool at 4 Long Meadows Lane, both in the Suburban Estate Zoning District. The board will also approve minutes from the previous meeting and may move into a closed session for legal, real estate, and personnel matters.

• Variance request for generator at 947 Cabernet Drive (Case 21-13)
• Variance request for pool at 4 Long Meadows Lane (Case 21-14)
• Approval of minutes from 10/18/21 meeting
• Possible closed session under Section 610.021 RSMO

The Board of Adjustment unanimously approved two variance requests. The first allowed a 10.57-foot side yard setback variance at 947 Cabernet Drive to install a generator. The second allowed a 10-foot rear yard setback variance at 4 Long Meadows Lane to construct a swimming pool. Both votes were 4-0.

• Approved 10.57-ft side yard setback variance for generator at 947 Cabernet Drive (4-0)
• Approved 10-ft rear yard setback variance for pool at 4 Long Meadows Lane (4-0)

Parks & Trails Commission

The Commission will review end-of-year priorities, rentals, and the budget update. The meeting also includes updates on event volunteers for the Turkey Trot and Photos w/Santa.

• Budget Update
• End of Year Priorities Review
• End of Year Rentals Review
• Annual Sponsorship Recruiting
• Turkey Trot volunteer coordination

The Parks & Trails Commission approved the October minutes, discussed volunteer assignments for upcoming events, and reviewed end-of-year priorities and rental data. No formal votes were taken on new business; the commission discussed recommending Preservation Park for sale again in 2022 and considering increased pavilion and Longview Farm House rental prices.

• Approved October 18, 2021 minutes (unanimous)
• Assigned volunteers for Turkey Trot and Photos with Santa
• Discussed recommending Preservation Park sale to Board of Aldermen in 2022
• Reviewed 2021 priorities; most accomplished, some deferred to 2022
• Considered increasing pavilion and Longview Farm House rental prices

Board of Aldermen

The Board of Aldermen unanimously approved 12 ordinances, including contracts for grounds care, custodial services, three conditional use permits for accessory structures, road maintenance, traffic signal maintenance, engineering services, tree trimming, and landscaping for the Topping Road project. An ordinance establishing an Economic Development Commission was continued to the November 22 meeting for further consideration. The 2022 budget was presented and discussed in a work session but no vote was taken.

• Approved St. Louis Select Landscaping grounds care contract, Ordinance 4460 (unanimous)
• Approved Corvus Janitorial custodial services contract, Ordinance 4461 (unanimous)
• Approved conditional use permit for pool house at 12345 Harflo Lane, Ordinance 4462 (unanimous)
• Approved conditional use permit for game court at 18 Brookwood Road, Ordinance 4463 (unanimous)
• Approved conditional use permit for pavilion at 13513 Kings Glen Drive, Ordinance 4464 (unanimous)
• Approved candidacy filing ordinance amendment, Ordinance 4465 (unanimous)
• Approved T. Hill Construction roadway maintenance contract, Ordinance 4466 (unanimous)
• Approved Gerstner Electric traffic signal maintenance contract, Ordinance 4467 (unanimous)

Ways & Means Commission

The Ways & Means Commission will discuss and make recommendations to the Board of Aldermen on the 2022 recommended budget and a use tax. The agenda also includes an economic development update and a Management Partners update. The meeting is held with a face-covering recommendation from the St. Louis County Department of Public Health.

• Discussion and recommendation on the 2022 Recommended Budget
• Use Tax Recommendation to the Board of Aldermen
• Economic Development Update
• Management Partners Update
• Approval of minutes from October 13, 2021

The Ways & Means Commission unanimously recommended the 2022 budget to the Board of Aldermen, with a change to a 3% pool for salary increases. They also unanimously recommended placing a Use Tax on the April ballot. The commission approved the October 13 minutes and received updates on economic development and the Topping Road project.

• Recommended 2022 budget with 3% salary increase pool to Board of Aldermen (unanimous)
• Recommended Use Tax ballot language for April election to Board of Aldermen (unanimous)
• Approved minutes from October 13, 2021 (unanimous)

Architectural Review Board

The Architectural Review Board will meet to conduct reviews for a commercial building on N Ballas Road and two residential additions. The board will also approve previous meeting minutes and discuss the 2022 meeting schedule.

• Architectural Review: 2721 N Ballas Road (Commercial Building)
• Architectural Review: 1010 Cabernet Drive (Residential Addition)
• Architectural Review: 12211 Carberry Place (Residential Addition)
• Approval of October 4, 2021 minutes
• Discussion of 2022 meeting schedule

The Architectural Review Board unanimously approved architectural reviews for residential additions at 1010 Cabernet Drive and 12211 Carberry Place, authorizing building permits once code requirements are met. The board also continued the commercial building project at 2721 N Ballas Road to December 6, 2021, to allow the applicant to incorporate feedback. No other substantive decisions were made.

• Approved architectural review for 1010 Cabernet Drive residential addition (unanimous)
• Approved architectural review for 12211 Carberry Place residential addition with modifications dated 11/01/2021 (unanimous)
• Continued 2721 N Ballas Road commercial building review to December 6, 2021 (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a virtual meeting to conduct public hearings and vote on ordinances, including conditional use permits for accessory structures, 2022 service contracts, and an election code amendment. The agenda includes both second readings of previously introduced bills and first readings of new items, with final votes expected on several contracts.

• Public hearings for conditional use permits: pool house at 12345 Harflo Lane, game court at 18 Brookwood Road, pavilion at 13513 Kings Glen Drive
• Bill 21-46: 2022 Grounds Care Program contract with St. Louis Select Landscaping (2nd reading)
• Bill 21-47: Custodial services contract with Corvus Janitorial (2nd reading)
• Bill 21-53: 2022 On-Call Roadway Maintenance with T. Hill Construction (1st reading)
• Bill 21-52: Amend election code regarding candidacy filing (1st reading)

The Board of Aldermen approved a Show Me Zero program agreement with the state for reimbursement of equipment expenses related to hazardous moving vehicle, occupant protection, and speed enforcement activities. Two contracts for grounds care and janitorial services were continued to the November 8 meeting to add language about budget appropriation. Three conditional use permits for accessory structures were heard and continued to the next meeting for second reading.

• Approved Show Me Zero program agreement (unanimous, 7-0)
• Continued grounds care contract with St. Louis Select Landscaping to Nov. 8
• Continued janitorial contract with Corvus Janitorial to Nov. 8
• Approved purchase order for stormwater maintenance ($6,966.13)
• Approved warrant list of $115,359.73
• Approved minutes of 10/11/21 (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to consider several land-use items, including a continued request to convert a gas station into a convenience store, new subdivision plats, and proposed zoning text amendments. Public comments can be submitted by email or via Zoom.

• Zoning text amendment for Office/Campus Office district (Sections 405.560, 405.1415, 405.1440, 405.080) - continued
• Preliminary Site Development Plan for convenience store with gas at 2721 N. Ballas Road - continued
• Conditional Use Permit for convenience store with gas at 2721 N. Ballas Road - continued
• Boundary adjustment plat for 12200 and 12211 Wheatleigh Grove Rd.
• Record plat and improvement plans for Greystone Manor Subdivision at 1907 Barrett Station Road (3 lots)

The Planning & Zoning Commission recommended approval of the Greystone Manor subdivision (record plat and improvement plans) and a zoning text amendment increasing residential driveway gate setback from 25 to 30 feet. It also recommended approval of a boundary adjustment plat for two properties on Wheatleigh Grove Road. The Commission continued the Spirit Energy convenience store proposal to November 17, 2021, and tabled a new text amendment on portable storage units and dumpsters pending subcommittee review.

• Recommended approval of Boundary Adjustment Plat for 12200 and 12211 Wheatleigh Grove Road (unanimous)
• Recommended approval of Greystone Manor Record Plat for 1907 Barrett Station Road (unanimous)
• Approved Improvement Plans for Greystone Manor subdivision (unanimous)
• Recommended approval of Zoning Text Amendment increasing driveway gate setback from 25 to 30 feet (unanimous)
• Continued Spirit Energy convenience store items (zoning text amendment, PSDP, CUP) to November 17, 2021 (unanimous)
• Tabled Zoning Text Amendment on portable storage units and dumpsters pending subcommittee review

Parks & Trails Commission

The Commission will review the budget for various seasonal events including Arbor Day, Summer Movie Night, and the Turkey Trot. Members will also discuss a custodial contract and grounds care recommendation.

• Budget review for seasonal events including Fall Fire & Ice and Holiday Boutique
• Review and recommendation of Custodial Contract and Grounds Care
• Upcoming event: Holiday Boutique on November 13
• Upcoming event: Turkey Trot on November 26
• Prioritization of new tasks including Public Art and Green Thumb Awards

The Parks & Trails Commission reviewed the custodial and grounds care contracts and unanimously supported reallocating all budgeted seasonal park employee funds to a time-and-materials custodial contract, citing reliability and cost-effectiveness. No changes were recommended to the contracts' scope. The commission also approved the September minutes as amended and discussed adding art gallery shows to the budgeted events list.

• Approved September 20 minutes as amended (unanimous)
• Unanimously supported reallocating seasonal park employee funds to custodial contract
• Recommended no changes to custodial or grounds care contract scope
• Discussed adding art gallery shows to budgeted events list

Public Works Commission

The Public Works Commission is meeting to approve minutes and discuss old business including the Road Fund Budget and CIP Audit Review. New business includes traffic signal maintenance, on-call roadway, engineering, tree removal services, and Topping Road landscaping. The commission will also discuss grounds care and custodial services.

• Road Fund Budget and Roadway Infrastructure review
• CIP Audit Review
• Traffic Signal Maintenance
• On-Call Roadway, Engineering, and Tree Removal contracts
• Topping Road Landscaping

The Public Works Commission unanimously recommended approval to the Board of Aldermen for five 2022 contracts: traffic signal maintenance (Gerstner Electric), on-call roadway (T.Hill Construction), on-call engineering (HRGreen), on-call tree removal (Gamma Tree), and Topping Road landscaping (St. Louis Select Landscaping). The commission also discussed roadway standards (PASER 7, private street acceptance 8.5-9) and a CIP audit review, with a memo on priorities to be drafted. No other substantive decisions were made.

• Recommended approval of 2022 traffic signal maintenance contract with Gerstner Electric (8-0)
• Recommended approval of 2022 on-call roadway contract with T.Hill Construction (8-0)
• Recommended approval of 2022 on-call engineering contract with HRGreen (8-0)
• Recommended approval of 2022 on-call tree removal contract with Gamma Tree (8-0)
• Recommended approval of Topping Road landscaping contract with St. Louis Select Landscaping (8-0)
• Approved minutes of September 20, 2021 (8-0)

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests: one for a wall sign at 533 Maryville University Drive and another for a garage addition at 12211 Carberry Place. The board will also consider approving minutes from a prior meeting and may move to a closed session to discuss legal and personnel matters.

• Case 21-11: Variance for sign surface area and letter height at 533 Maryville University Drive (Energizer)
• Case 21-12: Variance for minimum side yard setback for garage addition at 12211 Carberry Place
• Approval of minutes from 08/16/21 meeting
• Possible closed session under RSMo 610.021(1),(2),(3),(13)

The Board of Adjustment unanimously approved two variance requests. The first allows Energizer to install a larger wall sign at 533 Maryville University Drive, exceeding sign area and letter height limits. The second allows a garage addition at 12211 Carberry Place with a reduced side yard setback. Both votes were 4-0.

• Approved sign area variance of 38.12 sq ft and letter height variance of up to 24 inches for 9 letters for Energizer wall sign at 533 Maryville University Drive (4-0)
• Approved side yard setback variance of 20 ft 2.5 in for garage addition at 12211 Carberry Place (4-0)
• Approved minutes from August 16, 2021 meeting (unanimous voice vote)

Other

The Veterans & First Responders Task Force is meeting to finalize a request for proposals/qualifications (RFP/RFQ) document. This is the only substantive item on the agenda; the rest is procedural. The next meeting is scheduled for November 1.

• Finalize RFP/RFQ document

The Veterans & First Responders Task Force approved a motion to finalize the RFP/RFQ document, deciding to solicit a design team with an artist/designer using a Request for Qualifications (RFQ) format. The evaluation criteria were set, with the design portfolio and performance history weighted most heavily. The minutes were also approved unanimously.

• Approved minutes from 08/30/21 (unanimous)
• Approved motion to finalize RFP/RFQ document (unanimous)
• Decided to solicit a design team with an artist/designer
• Decided to use Request for Qualifications (RFQ) format
• Set RFQ evaluation criteria: 50 points for design portfolio/performance history, 20 for timeline, 10 each for proposals, qualifications, and financial info

Ways & Means Commission

The Town and Country Ways & Means Commission is meeting to approve prior minutes, discuss a proposed Economic Development Commission, and review a draft budget. The agenda includes a recommendation to wear face coverings per St. Louis County DPH guidance.

• Approval of minutes from September 7, 2021
• Discussion of proposed Economic Development Commission
• Draft budget presentation

The Ways & Means Commission voted to recommend that the Board of Aldermen approve the creation of an Economic Development Commission, with one dissenting vote. The commission also approved the minutes from September 7, 2021, and reviewed the draft 2022 budget, including a proposed utility tax increase pending state approval.

• Approved minutes from September 7, 2021
• Recommended creation of Economic Development Commission (approved, Conrad voting Nay)
• Reviewed draft 2022 budget (no formal action)

Board of Aldermen

The Town and Country Board of Aldermen will hold a virtual meeting to consider several ordinances and resolutions. Key items include final votes on establishing an Economic Development Commission, purchasing a radar/message trailer, and contracts for grounds care and custodial services. The board will also discuss a resource-sharing agreement with Maryville University and a state program for traffic enforcement reimbursement.

• Bill 21-44: Establish Economic Development Commission (2nd reading)
• Bill 21-45: Purchase order with Stalker Radar for radar/message trailer, budget amendment (2nd reading)
• Bill 21-46: Accept bid from St. Louis Select Landscaping for 2022 Grounds Care (2nd reading)
• Bill 21-47: Accept bid from Corvus Janitorial for custodial services (2nd reading)
• Resolution R10-2021: MOU with Maryville University for resource sharing

The Board of Aldermen approved a purchase order for a radar/message trailer from Stalker Radar Applied Concepts, becoming Ordinance No. 4458. They also approved appointments to the Ways & Means Commission and Bryn Wyck CID Board, a liquor license for First Watch, and a resource-sharing MOU with Maryville University. Two bids—for grounds care and custodial services—were continued to October 25 for further review, as was an ordinance establishing an Economic Development Commission.

• Approved $279,948.06 warrant list (voice vote)
• Approved radar/message trailer purchase, Ordinance No. 4458 (6-0)
• Continued grounds care bid to Oct 25 (voice vote)
• Continued custodial services bid to Oct 25 (voice vote)
• Continued Economic Development Commission ordinance to Nov 8 (voice vote)
• Approved appointments to Ways & Means Commission and Bryn Wyck CID Board (voice votes)
• Approved liquor license for First Watch (voice vote)
• Approved MOU with Maryville University for resource sharing (voice vote)

Architectural Review Board

The Architectural Review Board is holding a regular meeting to review eight architectural applications, including commercial and residential projects. The board will also approve minutes from the September 7, 2021 meeting. No other substantive business is listed.

• Architectural review of commercial building at 2721 N Ballas Road
• Residential additions at 6 and 2 Muirfield Lane
• New house at 13218 Lochenheath Court
• Residential addition at 1967 Karlin Drive
• Accessory structure at 13513 Kings Glen Drive

The Architectural Review Board unanimously approved architectural reviews for seven residential projects, authorizing building permits once code requirements are met. The board also continued the commercial remodel at 2721 N Ballas Road to the November 1, 2021 meeting for further design discussion.

• Approved 6 Muirfield Lane residential addition (unanimous)
• Approved 2 Muirfield Lane residential addition (unanimous)
• Approved 13218 Lochenheath Court new residence (unanimous)
• Approved 1967 Karlin Drive residential addition (unanimous)
• Approved 494 Killearn Lane residential addition (unanimous)
• Approved 931 Cabernet Drive garage expansion (unanimous)
• Approved 13513 Kings Glen Drive pavilion (unanimous)
• Continued 2721 N Ballas Road gas station remodel to Nov 1, 2021 (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a preliminary site plan and conditional use permit to convert an existing gas station at 2721 N. Ballas Road into a convenience store with gasoline sales. The commission will also review three conditional use permits for accessory structures (game court, pool house, pavilion) and a zoning text amendment related to the Office/Campus Office district.

• Public hearing on preliminary site plan for gas station conversion at 2721 N. Ballas Road
• Conditional use permit for convenience store with gasoline sales at 2721 N. Ballas Road
• Zoning text amendment to Sections 405.560, 405.1415, 405.1440, and 405.080
• Conditional use permit for outdoor game court at 18 Brookwood Road
• Conditional use permits for pool house at 12345 Harflo Lane and pavilion at 13513 Kings Glen Drive

The Planning & Zoning Commission recommended approval of three conditional use permits for accessory structures: a sport court at 18 Brookwood Road, a pool house at 12345 Harflo Lane, and a pavilion at 13513 Kings Glen Drive. All three recommendations were unanimous. The commission also continued a zoning text amendment, preliminary site development plan, and conditional use permit for a convenience store at 2721 N. Ballas Road to the October 20, 2021 meeting.

• Recommended approval of CUP for sport court at 18 Brookwood Road (unanimous)
• Recommended approval of CUP for pool house at 12345 Harflo Lane (unanimous)
• Recommended approval of CUP for pavilion at 13513 Kings Glen Drive (unanimous)
• Continued items 4, 5, 6 (zoning text amendment, PSDP, CUP for 2721 N. Ballas Road) to Oct 20, 2021 (unanimous)

Police, Fire & EMS Commission

The meeting will be held via videoconference without public participation due to public health concerns. The agenda includes reports from the Chair, Fire Chief, and Police Chief.

• Approval of August 31, 2021, meeting minutes
• Memorandum of Understanding (MOU) between TCPD and Maryville University
• West County Fire and EMS update

The Police, Fire and EMS Commission approved the minutes from its August 31, 2021 meeting unanimously. The commission noted the retirement of Fire Marshal Phipps and that West County EMS & Fire will take over commercial inspections and fire hydrant testing. A memorandum of understanding between TCPD and Maryville University is in final stages and will go before the Board of Aldermen. No other substantive decisions were made.

• Approved August 31, 2021 meeting minutes (unanimous)
• Noted Fire Marshal Phipps retirement; West County EMS & Fire to assume commercial inspections and fire hydrant testing
• Noted MOU between TCPD and Maryville University in final stages, to go before Board of Aldermen

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session to discuss the budget and regular meeting items, followed by a regular meeting with public hearings and votes. The board will consider second readings of ordinances for a fire service agreement amendment and establishing an Economic Development Commission, plus first readings for a radar trailer purchase, landscaping, and custodial services contracts.

• Second reading: Bill 21-43, Second Addendum to Fire Protection and Ambulance Service Agreement with West County EMS and Fire Protection District
• Second reading: Bill 21-44, establishing an Economic Development Commission
• First reading: Bill 21-45, purchase order with Stalker Radar Applied Concepts for radar/message trailer, amending 2021 Budget
• First reading: Bill 21-46, accepting bid of St. Louis Select Landscaping for 2022 Grounds Care Program
• First reading: Bill 21-47, accepting bid of Corvus Janitorial for custodial services

The Board of Aldermen unanimously approved Bill 21-43, authorizing a second addendum to the fire protection and ambulance service agreement with West County EMS and Fire Protection District, which became Ordinance No. 4457. The Board also continued Bill 21-44 to establish an Economic Development Commission to the October 11 meeting for further review. Several other bills were introduced and continued, and the warrant list of $1,589,740.19 was approved.

• Approved Bill 21-43, second addendum to fire/EMS agreement with West County (unanimous)
• Continued Bill 21-44, Economic Development Commission ordinance, to Oct. 11
• Introduced and continued Bill 21-45, radar/message trailer purchase, to Oct. 11
• Introduced and continued Bill 21-46, grounds care bid with St. Louis Select Landscaping, to Oct. 11
• Introduced and continued Bill 21-47, custodial services bid with Corvus Janitorial, to Oct. 11
• Approved warrant list of $1,589,740.19 (voice vote)

Public Works Commission

The Public Works Commission is meeting to approve minutes from August 16, 2021, and discuss old and new business. The main items are a presentation on the Road Fund Budget and Roadway Infrastructure, and a review of the Capital Improvement Program (CIP) audit. No votes or decisions are listed on the agenda.

• Road Fund Budget and Roadway Infrastructure presentation
• CIP Audit Review
• Approval of minutes from August 16, 2021

The Public Works Commission met and approved the minutes from the August 16, 2021 meeting. Staff presented information on road fund and roadway infrastructure, with further discussion on roadway standards planned for the next meeting. A presentation on the CIP audit review was also given, with recommendations to the Board to be discussed at the next meeting. The meeting adjourned at 9:15 PM.

• Approved minutes of August 16, 2021 meeting (unanimous)
• Discussed road fund and roadway infrastructure presentation
• Discussed CIP audit review presentation
• Adjourned at 9:15 PM (unanimous)

Parks & Trails Commission

The Parks & Trails Commission is meeting to handle routine business, including approving prior minutes and member reports. They will discuss changes to commission responsibilities, a proposed sign donation for Wirth Grove, an update on the Drace playground, volunteers for a fall festival booth, and a budget review.

• Proposal for Wirth Grove sign donation
• Drace playground update
• Fall Festival volunteers for lawn games booth
• Budget review
• Changes to commission responsibilities

The Parks & Trails Commission unanimously approved accepting a donated sign from the Town and Country Historical Society for Wirth Grove, to be placed near location #3. The commission also discussed changes to its responsibilities, received an update on the Drace playground grant, and reviewed the budget.

• Approved minutes from 8/2/21 (unanimous)
• Approved accepting Wirth Grove sign donation, placed near location #3 (unanimous)
• Discussed inviting former commission members to join or serve on committees (no vote)
• Heard Drace playground grant update: Board of Aldermen approved resolution; awards by year-end
• Reviewed budget with recommended increases/decreases (no vote)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session to discuss the deer management program and regular meeting agenda items, followed by a regular meeting with second readings of ordinances and new business. The board will vote on the 2021 property tax levy, snow removal contracts, and several conditional use permits for accessory structures and a medical office. They will also consider establishing an Economic Development Commission and a second addendum to the fire protection agreement.

• Ordinance establishing 2021 property tax levy
• Snow removal contracts with WMV Enterprises and T. Hill Construction
• Conditional use permits for structures at 13731 Belcrest Court, 13512 Clayton Road, 1502 Topping Road, and 272 Lamp and Lantern Village
• Amendment to stormwater regulations (Section 415.185)
• Agreement with J&M Displays for fireworks at Fall Festival

The Board of Aldermen unanimously approved the 2021 property tax levy (Ordinance 4452) and several conditional use permits for accessory structures, including a private stable at 13731 Belcrest Court (Ordinance 4448), driveway gates at 13512 Clayton Road (Ordinance 4449) and 1502 Topping Road (Ordinance 4450), and a medical office at 272 Lamp and Lantern Village (Ordinance 4451). They also approved snow removal contracts with WMV Enterprises and T. Hill Construction (Ordinances 4453 and 4454), a stormwater regulation amendment (Ordinance 4455), and a fireworks display agreement for the Fall Festival (Ordinance 4456). Two new bills were introduced and continued to the next meeting: a second addendum to the West County EMS agreement (Bill 21-43) and an ordinance establishing an Economic Development Commission (Bill 21-44). The warrant list of $219,887.42 was approved.

• Approved minutes of 08/23/21 regular meeting unanimously.
• Approved Bill 21-33 (private stable at 13731 Belcrest Court) as Ordinance 4448.
• Approved Bill 21-34 (driveway gates at 13512 Clayton Road) as Ordinance 4449, with amendment requiring gates at least 30 ft from pavement edge.
• Approved Bill 21-35 (driveway gate at 1502 Topping Road) as Ordinance 4450, with amendment requiring gate at least 30 ft from pavement edge.
• Approved Bill 21-36 (medical office at 272 Lamp and Lantern Village) as Ordinance 4451.
• Approved Bill 21-37 (2021 tax levy) as Ordinance 4452.
• Approved Bills 21-38 and 21-39 (snow removal contracts with WMV Enterprises and T. Hill Construction) as Ordinances 4453 and 4454.
• Approved Bill 21-40 (stormwater program ranking analysis amendment) as Ordinance 4455, and Bill 21-41 (fireworks display agreement with J&M Displays) as Ordinance 4456.

Ways & Means Commission

The Town and Country Ways & Means Commission is meeting to approve prior minutes and discuss recommendations from Management Partners. The agenda is otherwise procedural, with no specific action items or dollar amounts listed.

• Approval of minutes from August 17, 2021
• Discussion of Management Partners Recommendations

The Ways & Means Commission discussed the Management Partners audit of Public Works capital projects, which included 17 recommendations for improving the Capital Improvement Program (CIP) process. No formal decisions were made; the presentation was for discussion only. The minutes from the previous meeting were approved.

• Approved minutes from August 17, 2021 meeting
• Discussed 17 recommendations from Management Partners audit (no action taken)

Architectural Review Board

The Architectural Review Board will meet to review plans for new single-family houses, a residential addition, and a facade amendment. The meeting includes standard procedures such as the approval of previous minutes.

• New single-family house at 12311 Harflo Lane
• New single-family house at 283 Pointe Conway Hill Court
• Residential addition at 544 Conway Village Drive
• Facade amendment for a new house at 1914 Karlin Drive

The Architectural Review Board approved all four applications on its agenda: new houses at 12311 Harflo Lane and 283 Pointe Conway Hill Court, a master bedroom addition at 544 Conway Village Drive, and a facade amendment at 1914 Karlin Drive. Each approval authorizes a building permit once all applicable codes and ordinances are met. The board also approved the August 2, 2021 meeting minutes with a correction noting Mrs. Wright's absence.

• Approved architectural review for a new house at 12311 Harflo Lane, authorizing a building permit once codes are met
• Approved architectural review for a new house at 283 Pointe Conway Hill Court, authorizing a building permit once codes are met
• Approved architectural review for a residential addition at 544 Conway Village Drive, authorizing a building permit once codes are met
• Approved architectural review for a facade amendment at 1914 Karlin Drive, authorizing a building permit once codes are met
• Approved the August 2, 2021 meeting minutes, amended to note Mrs. Wright's absence

Police, Fire & EMS Commission

The Town and Country Police, Fire, and EMS Commission met via videoconference on August 31, 2021, without public participation due to health concerns. The agenda included approval of previous minutes and reports from the Fire and Police Chiefs. Key new business items involved preparation for the FY2022 budget and a conditional offer of employment to Wesley Joel Laney.

• Approval of minutes from the June 29, 2021 meeting
• Preparation for FY2022 budget
• Conditional offer of employment to Wesley Joel Laney
• West County Fire and EMS update

The Police, Fire and EMS Commission voted unanimously to hold future meetings in-person at 4:30 p.m. bi-monthly, and approved the minutes from the June 29, 2021 meeting. The commission received reports on a state audit of mail projects, FY2022 budget preparations, and a new Fire/EMS contract. No other formal votes were taken.

• Approved the minutes of the June 29, 2021 meeting unanimously
• Voted unanimously to conduct future meetings in-person at 4:30 p.m. bi-monthly

Other

The task force met to discuss the design concept process and plan next steps for developing a Request for Proposals. Members also discussed fundraising efforts.

• Discussion of design concept process
• Planning for a Request for Proposals (RFP)
• Discussion regarding fundraising

The Veterans & First Responders Task Force approved a motion for Skip Mange to draft a Request for Proposals (RFP) for the design concept, with members to review and provide edits before the Board of Aldermen meeting on 9/27/21. Members discussed including a budget of about $100,000 in the RFP and agreed not to be too detailed to allow for varied concepts. The group decided not to pursue grant funding through the Municipal Park Grant Commission at this time due to the longer timeline. The minutes from the 8/16/21 meeting were approved unanimously.

• Approved the 8/16/21 meeting minutes unanimously
• Approved motion for Skip Mange to draft an RFP for design concepts and distribute to members for edits before the 9/27/21 Board of Aldermen meeting
• Decided not to pursue Municipal Park Grant Commission funding at this time
• Discussed a starting budget of $100,000 to be included in the RFP

Board of Aldermen

The Town and Country Board of Aldermen holds a work session and regular meeting via videoconference. The agenda includes public hearings for four conditional use permits and the annual property tax rate. The board will vote on ordinances for traffic regulations, snow removal contracts, and the Topping Road resurfacing project.

• Public hearing on annual property tax rates for 2021
• Bill 21-38: Accept bid from WMV Enterprises for 2021-2022 snow removal
• Bill 21-39: Accept bid from T. Hill Construction for 2021-2022 snow removal
• Bill 21-42: Accept bid from Krupp Construction for Topping Road Phase 1
• Public hearings for conditional use permits at 13731 Belcrest Court, 13512 Clayton Road, 1502 Topping Road, and 272 Lamp and Lantern Village

The Board of Aldermen approved the Topping Road Resurfacing and Pedestrian Improvements Project Phase 1, awarding the contract to Krupp Construction after suspending agenda rules to expedite the vote. The board also approved a resolution to apply for a Municipal Park Grant for a Drace Park playground replacement, and passed a traffic ordinance amendment. Several conditional use permits and other ordinances were introduced and continued to the next meeting.

• Approved Bill 21-42, Topping Road Phase 1 construction contract with Krupp Construction (7-1)
• Approved Resolution R09-2021 to apply for Drace Park playground grant (unanimous)
• Approved Bill 21-32, traffic regulations amendment, as Ordinance 4446 (unanimous)
• Approved warrant list of $114,917.65 (voice vote)
• Continued Bills 21-33 through 21-41 to September 13 meeting (first reading only)
• Suspended agenda rules to consider Bill 21-42 (5-3)

Ways & Means Commission

The commission will review financial reports, audit updates, and preparations for the 2021 budget. The agenda also includes discussions on property tax rates and ARPA funds.

• July Financial Report
• State Petition Audit Update
• Management Partners Audit Update
• Property Tax Rate discussion
• 2021 Budget Preparations including Revenue Projections

The Ways & Means Commission recommended a 0% property tax rate for 2021, which will be presented to the Board of Aldermen. The commission also discussed the ongoing state audit, the completed Management Partners audit, and the city's eligibility for $2.1M-$2.4M in ARPA funds. No formal votes were taken on these items; the only action was approving the June 16, 2021 minutes.

• Approved minutes from June 16, 2021 meeting
• Recommended 0% property tax rate for 2021 to Board of Aldermen

Public Works Commission

The commission will review several service contracts including grounds care, custodial services, and snow removal. Members will also receive a presentation regarding the Road Fund Budget and roadway infrastructure.

• Snow Removal Contract review
• Grounds Care Contract review
• Custodial Contract review
• Topping Road Phase I STP 5532(611) construction contract
• Road Fund Budget/Roadway Infrastructure presentation

The Public Works Commission unanimously recommended approval of the 2021 snow removal contract with WMV & T. Hill Construction to the Board of Aldermen. They also recommended code modifications for Section 415.185 (LBI) Scale, approval of grounds care contract with St. Louis Select, custodial contract with Corvus, and suspension of Board agenda rules for a double read and approval of the Topping Road Phase I contract with Krupp. All recommendations passed unanimously.

• Recommended approval of 2021 snow removal contract with WMV & T. Hill Construction (unanimous)
• Recommended code modification for Section 415.185 (LBI) Scale (unanimous)
• Recommended approval of grounds care contract with St. Louis Select (unanimous)
• Recommended approval of custodial contract with Corvus (unanimous)
• Recommended suspension of Board agenda rules for double read and approval of Topping Road Phase I contract with Krupp (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a setback variance for a property in the Suburban Estate Zoning District. The board will also conduct elections for Chairman and Vice Chairman.

• Public hearing for Case No. 21-10: setback variance at 1036 Weidman Road
• Election of Board Chairman
• Election of Board Vice Chairman
• Approval of July 27, 2021 minutes

The Board of Adjustment unanimously approved a variance from the 70-foot minimum street setback requirement to allow construction of a new home at 1036 Weidman Road, with the home set 60 feet from the street. The variance was granted due to practical difficulties, including a steep slope and existing sewer line. The board also reappointed James Crowley as chairman and David Adam as vice chairman.

• Approved 10-ft setback variance for 1036 Weidman Road (4-0)
• Reappointed James Crowley as chairman and David Adam as vice chairman (4-0)

Other

The Veterans & First Responders Task Force met to identify project objectives, discuss a timeline, and brainstorm ideas. No specific decisions, contracts, or ordinances were recorded in the agenda. The next two meeting dates were listed as to be determined.

• Discussion of project objectives
• Discussion of project timeline
• Brainstorming session for member feedback

The Veterans & First Responders Task Force approved minutes from 8/3/21 and made two recommendations: the recognition design should be simple and tasteful, and the recognition area should be located in Wirth Grove (the elevated stand of mature trees in the southeast quadrant of Town Square). They plan to give a progress report to the Board of Aldermen between September 11 and November 11, 2021. No final decisions were made; these are recommendations only.

• Approved minutes from 8/3/21 (unanimous)
• Recommended recognition design be simple and tasteful (unanimous)
• Recommended recognition area be located in Wirth Grove (unanimous)

Board of Aldermen

The Board of Aldermen will hold second readings on ordinances to dissolve the Community Art & Culture Commission and the Conservation Commission, and to amend the Parks & Trails Commission. They will also have a first reading on traffic law amendments, consider liquor license approvals, and vote on a resolution to apply for a park grant for a Drace Park playground replacement.

• Bill 21-28: Deletes Article VII (Community Art & Culture Commission) - 2nd reading
• Bill 21-29: Deletes Article III (Conservation Commission) and amends Beautification Program duties - 2nd reading
• Bill 21-30: Amends Article VI (Parks & Trails Commission) - 2nd reading
• Bill 21-32: Amends traffic regulations (Sections 320.040, 3470.190, 375.170) - 1st reading
• Resolution R09-2021: Authorizes applying for Municipal Park Grant for Drace Park playground replacement

The Board of Aldermen unanimously approved three ordinances to streamline city commissions: abolishing the Community Art & Culture Commission and the Conservation Commission, and amending the Parks & Trails Commission's duties. The Beautification Grant Program was redirected to the Public Works Commission. A resolution to apply for a grant for a new Drace Park playground was continued to the next meeting.

• Approved Ordinance No. 4443 abolishing Community Art & Culture Commission (8-0)
• Approved Ordinance No. 4444 abolishing Conservation Commission, moved Beautification Grant Program to Public Works (8-0)
• Approved Ordinance No. 4445 amending Parks & Trails Commission duties (8-0)
• Continued Resolution R09-2021 for Drace Park playground grant application to Aug. 23 meeting
• Approved liquor licenses for Wild Crush Wine Bar and Steampunk Brew Works
• Approved warrant list of $387,939.47
• Moved to closed session for contract negotiations (8-0)

Other

The Veterans & First Responders Task Force is meeting to begin its work, with the agenda focused on identifying project objectives, discussing a timeline, and brainstorming ideas. No decisions or concrete actions are listed; the meeting is primarily organizational and planning in nature.

• Identify project objectives
• Discuss timeline
• Brainstorm ideas

The Veterans & First Responders Task Force met to discuss creating a monument or art piece to honor military members and first responders. No formal decisions were made; members brainstormed potential locations, design ideas, and funding approaches, with further discussion planned for upcoming meetings.

• No formal decisions made; discussion only
• Agreed to seek input from Conservation Commission, Parks and Trails Commission, and Parks & Recreation Maintenance on lighting and maintenance
• Scheduled next meeting for August 16 at 5:30PM

Parks & Trails Commission

The Parks & Trails Commission is meeting to handle routine business, including approving prior minutes and member reports, with new business focused on a proposed sign donation for Wirth Grove, playground bid review, and possible changes to commission responsibilities.

• Proposal for Wirth Grove sign donation
• Playground bid review
• Possible changes to commission responsibilities
• Approval of minutes from 7/6/21
• Commission member reports on Longview, Drace, Preservation, Town Square

The Parks & Trails Commission reviewed six playground proposals for the Drace Park playground and unanimously recommended AB Creative's Proposal #3 (Earthscape equipment with Forever Lawn Ultra surfacing) to the Board of Aldermen. The recommendation includes removing the water feature to maximize play equipment within budget. The Wirth Grove sign donation item was continued to the next meeting. No other substantive decisions were made.

• Recommended AB Creative Proposal #3 (Earthscape) for Drace playground (unanimous)
• Recommended removing water feature to maximize play equipment within budget (unanimous)
• Continued Wirth Grove sign donation item to next meeting

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review eight residential architectural proposals, including rooftop solar arrays, new single-family houses, residential additions, and a detached accessory structure. The board will also approve minutes from the July 6, 2021 meeting. Masks are required per county health orders.

• Rooftop solar array at 1215 Devonworth Drive
• New single-family house at 12824 Topping Acres
• Rooftop solar array at 930 Revere Drive
• Residential addition at 1824 Topping Road
• Detached accessory structure at 12345 Harflo Lane

The Architectural Review Board unanimously approved all eight architectural review requests on the agenda, including new residences, additions, and rooftop solar arrays. Each approval authorizes the issuance of a building permit once all applicable codes and ordinances are met. Two approvals were contingent: one on staff verifying solar panels are not visible from the street, and another on a setback variance from the Board of Adjustment.

• Approved new residence at 12824 Topping Acres (unanimous)
• Approved rooftop solar array at 930 Revere Drive (unanimous)
• Approved addition at 1824 Topping Road (unanimous)
• Approved addition at 3020 Westham Drive (unanimous)
• Approved rooftop solar array at 12008 Wiltshire Place Court, contingent on staff verifying panels not visible from street (unanimous)
• Approved new residence at 1036 Weidman Road, contingent on setback variance approval (unanimous)
• Approved detached accessory structure at 12345 Harflo Lane (unanimous)
• Approved rooftop solar array at 1215 Devonworth Drive (unanimous)

Board of Adjustment

The Town and Country Board of Adjustment will hold a public hearing on a variance request by Grant and Tiffany Dino to reduce the minimum side yard setback to build a sport court at 18 Brookwood Drive. The board will also approve minutes from the June 21 meeting and may move to a closed session for legal, real estate, and personnel matters.

• Public hearing on variance from Section 405.420.B.4 for sport court at 18 Brookwood Drive
• Approval of minutes from June 21, 2021 meeting
• Possible closed session under Section 610.021(1), (2), (3), (13) RSMO

The Board of Adjustment unanimously approved a variance from Section 405.420.B.4 of the Zoning Regulations, allowing Grant and Tiffany Dino to construct a sport court at 18 Brookwood Road. The variance reduces the required side yard setback from 87.6 feet to 34.33 feet, a reduction of 53.27 feet. The board found practical difficulties and unnecessary hardships, and the decision was recorded in Resolution Case No. 21-09.

• Approved 53.27-ft side yard setback variance for sport court at 18 Brookwood Road (5-0)
• Approved minutes of June 21, 2021 meeting (unanimous voice vote)

Board of Aldermen

The Town and Country Board of Aldermen will hold second readings and votes on several ordinances, including conditional use permits for a driveway gate and a pavilion, an amended site plan for Delmar Baptist Church, zoning and subdivision changes regarding invasive plants, and liquor license amendments. They will also introduce new ordinances to dissolve two commissions, amend the Parks & Trails Commission, and approve a contract for a backup and disaster recovery device. The meeting includes public hearings and a possible closed session.

• Conditional use permit for driveway gate at 1926 South Mason Road (Bill 21-23)
• Amended Final Site Development Plan for Delmar Baptist Church at 1001 Municipal Center Drive (Bill 21-24)
• Conditional use permit for pavilion at 1001 Municipal Center Drive (Bill 21-25)
• Zoning and subdivision amendments prohibiting invasive plant species (Bill 21-26)
• Agreement with Winning Technologies for Datto backup/disaster recovery device (Bill 21-31)

The Board of Aldermen approved five ordinances, including a conditional use permit for a driveway gate at 1926 South Mason Road, an amended site plan and pavilion permit for Dayspring Baptist Church, a ban on invasive plant species, and updated liquor license regulations. All votes were unanimous (5-0) with three aldermen absent. The board also approved a $164,040.30 warrant list and introduced four new bills for future consideration.

• Approved conditional use permit for driveway gate at 1926 South Mason Road with added condition (Ordinance 4437, 5-0)
• Approved amended final site development plan for Dayspring Baptist Church (Ordinance 4438, 5-0)
• Approved conditional use permit for pavilion at 1001 Municipal Center Drive with added conditions (Ordinance 4439, 5-0)
• Approved ordinance prohibiting installation of invasive plant species (Ordinance 4440, 5-0)
• Approved liquor license ordinance with substitute and amendment (Ordinance 4441, 5-0)
• Approved agreement with Winning Technologies for Datto backup device (Ordinance 4442, 5-0)
• Approved warrant list of $164,040.30 (voice vote)
• Introduced bills to dissolve Community Art & Culture and Conservation Commissions, amend Parks & Trails Commission, and authorize backup device (first readings)

Planning & Zoning Commission

The Planning and Zoning Commission is meeting electronically to consider four conditional use permit requests, including a private stable, two residential driveway gates, and a medical office. Public comments can be submitted by email or via Zoom before the meeting.

• Conditional use permit for private stable at 13731 Belcrest Court (SE district)
• Conditional use permit for driveway gate at 1502 Topping Road (SE district)
• Conditional use permit for driveway gate at 13512 Clayton Road (SE district)
• Conditional use permit for medical office/clinic at 272 Lamp and Lantern Village (C district)

The Planning and Zoning Commission unanimously recommended approval of four conditional use permits: a private stable at 13731 Belcrest Court, driveway gates at 1502 Topping Road and 13512 Clayton Road, and a medical office at 272 Lamp and Lantern Village. Each recommendation includes specific conditions, such as limiting the medical practice to a private concierge by appointment only with specified hours. The minutes also include approval of the June 16, 2021 minutes as amended.

• Approved minutes of 06/16/21 as amended (unanimous)
• Recommended approval of CUP for private stable at 13731 Belcrest Court with conditions A-J (unanimous)
• Recommended approval of CUP for driveway gates at 1502 Topping Road with conditions A-H (unanimous)
• Recommended approval of CUP for driveway gates at 13512 Clayton Road with conditions A-F (unanimous)
• Recommended approval of CUP for medical office at 272 Lamp and Lantern Village with conditions A-G (unanimous)

Public Works Commission

The Public Works Commission is meeting to handle routine business, including approving minutes from May 17, 2021, and discussing several infrastructure items. They will consider stormwater maintenance at 824 Greenwich Green, a snow removal contract, and a request for funds to resurface Bopp Lane. The commission will also discuss a draft modification to the benefit scoring system.

• Stormwater maintenance at 824 Greenwich Green
• Snow removal contract
• Bopp Lane appropriation request for resurfacing
• Draft modification of benefit scoring system

The Public Works Commission approved a motion to solicit bids for the SWMP project at 824 Greenwich Green Lane, pending P.O. approval. A motion to recommend approval of the 2021 snow removal contract to WMV and RSS failed 2-4, with commissioners citing concerns about using new vendors. A motion to recommend appropriating funds to repave Bopp Lane failed unanimously. The commission also discussed a draft benefit scoring system, an update on the new Public Works director, audits, and a resident's request to stop crack sealing.

• Approved soliciting bids for SWMP at 824 Greenwich Green Lane, pending P.O. approval
• Denied recommending 2021 snow removal contract to WMV and RSS (failed 2-4)
• Denied recommending funds to repave Bopp Lane (failed unanimously)
• Approved minutes from May 17, 2021 meeting
• Adjourned at 8:35 PM

Board of Aldermen

A potential quorum of the Board of Aldermen will convene for a facility tour of the Central County Dispatch Center. While no City business is scheduled, the notice was provided in case discussions occur during the tour.

• Facility tour of Central County Dispatch Center at 22 Weis Avenue, Ellisville, MO

Board of Aldermen

The Board of Aldermen will hold a work session and regular meeting to discuss and vote on several agenda items, including conditional use permits for a residential driveway gate and a church pavilion, zoning code amendments on invasive plants, and a liquor license ordinance. Public hearings are scheduled for the permits and zoning changes.

• Public hearing: Conditional Use Permit for residential driveway gate at 1926 S. Mason Road
• Public hearing: Conditional Use Permit for pavilion at Delmar (Dayspring) Baptist Church, 1001 Municipal Center Drive
• Public hearing: Zoning Code Amendments to prohibit invasive plant species (Sections 405.080, 405.336.H, 410.200.A.16)
• Bill 21-22 (2nd reading): Accepting Jackson Building Group bid for Longview Farm Pedestrian Guard Rail Replacement Project
• Bill 21-27 (1st reading): Amending Chapter 600 Alcoholic Beverages regarding liquor licenses

The Board of Aldermen unanimously approved Bill No. 21-22, accepting the bid of Jackson Building Group for the Longview Farm Pedestrian Guard Rail Replacement Project, making it Ordinance No. 4436. The board also held public hearings and advanced four bills to second reading: a conditional use permit for a driveway gate at 1926 S. Mason Road, a conditional use permit and amended site plan for a pavilion at Delmar (Dayspring) Baptist Church, and zoning code amendments prohibiting invasive plant species. Additionally, the board approved the Mayor's appointments to the Veterans & First Responders Task Force and the warrant list of $371,074.56.

• Approved Bill No. 21-22 for the Longview Farm Pedestrian Guard Rail Replacement Project, becoming Ordinance No. 4436.
• Continued Bill No. 21-23 (driveway gate at 1926 S. Mason Road) to second reading on July 26.
• Continued Bill No. 21-24 (amended site plan for Delmar Baptist Church) to second reading on July 26.
• Continued Bill No. 21-25 (pavilion at 1001 Municipal Center Drive) to second reading on July 26.
• Continued Bill No. 21-26 (invasive plant species zoning amendments) to second reading on July 26.
• Continued Bill No. 21-27 (liquor license amendments) to second reading on July 26.
• Approved appointments to the Veterans & First Responders Task Force: George Roman, Larry Toomey, Meg Johnson, Skip Mange, and Michelle Francisco.
• Approved the warrant list of July 12, 2021, in the amount of $371,074.56.

Parks & Trails Commission

The Parks & Trails Commission is meeting to handle routine business and planning. They will review bids for railings at Longview Farm Park, plan the fall festival, and discuss several park maintenance and programming items.

• Review of Longview railing bids
• Fall Festival planning
• Discussion with CBC about pickleball court(s)
• Rules and maintenance for Town Square
• Dog waste bags and stations

The Parks & Trails Commission unanimously approved a motion to recommend the Board of Aldermen accept a $63,151 bid from Jackson Building Group, Inc. to replace the Longview guardrails. They also approved minutes from three prior meetings and set a special meeting for August 2 to review Drace Playground proposals. Other items discussed included park maintenance issues, event planning, and a request for clarification on their authority over Town Square rules.

• Approved minutes from 04/19/21, 04/27/21, and 6/7/21 unanimously
• Recommended Board of Aldermen accept Jackson Building Group, Inc. bid of $63,151 for Longview guardrail replacement
• Scheduled special meeting on August 2 at 6:30 PM to review Drace Playground proposals
• Recommended keeping existing dog waste bags/stations but not adding new ones
• Recommended a Friday night in the Fall for the Summer/Fall Outdoor Movie Night

Architectural Review Board

The Architectural Review Board is meeting to consider two residential projects: a new single-family house at 13722 Belcrest Court and a residential addition at 1982 Karlin Drive. The board will also approve minutes from its June 7 meeting.

• Architectural review: new single-family house at 13722 Belcrest Court
• Architectural review: residential addition at 1982 Karlin Drive
• Approval of June 7, 2021 meeting minutes

The Architectural Review Board approved a new two-story house at 13722 Belcrest Court, conditioned on redistributing the stone on the front facade as a consistent water table and vertical around the entry and garage. The board also unanimously approved a 793-square-foot residential addition and remodel at 1982 Karlin Drive. Both approvals authorize building permits once all applicable codes and ordinances are met.

• Approved new house at 13722 Belcrest Court with condition to redistribute stone on front facade (unanimous)
• Approved residential addition at 1982 Karlin Drive (unanimous)

Police, Fire & EMS Commission

The Police, Fire, and EMS Commission of Town & Country is holding a videoconference meeting due to the public health crisis, with no in-person public participation. The agenda includes approval of prior minutes, reports from the chair, fire chief, police chief, and fire marshal, covering updates on the fire task force, police department remodel, a retirement, and applicant testing. Public comments must be submitted by email by April 26, 2021.

• Approval of minutes from April 27, 2021 meeting
• Fire & EMS Task Force update
• West County Fire and EMS update
• Police department remodel update
• Lt. Flanagan retirement

The Police, Fire and EMS Commission met via Zoom and unanimously approved the minutes from the April 27, 2021 meeting. No substantive decisions were made; the meeting consisted of reports and updates, including the new ladder truck for West County EMS & Fire, the near-completion of the police department renovation, and the upcoming retirement of Lt. John Flanagan.

• Approved minutes of April 27, 2021 meeting (unanimous)
• Adjourned meeting at 5:20 PM (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen is holding a virtual work session and regular meeting on June 28, 2021. The agenda includes a first reading of a bid for the Longview Farm Pedestrian Guard Rail Replacement Project, plus approvals for bulk salt purchases and liquor licenses. Public participation is via email or Zoom sign-up due to the health crisis.

• Bill No. 21-22: Ordinance accepting Jackson Building Group bid for Longview Farm Pedestrian Guard Rail Replacement Project (1st reading)
• Purchase order approval: City of Chesterfield, Bulk Salt
• Purchase order approval: Beelman Logistics, Bulk Salt Delivery
• Approval of liquor licenses
• Warrant list approval

The Board of Aldermen approved two purchase orders for bulk salt: $51,390 to the City of Chesterfield and $10,760 to Beelman Logistics for delivery. They also approved liquor licenses for several establishments and the June 28 warrant list of $1,337,095.76. Bill No. 21-22 for the Longview Farm pedestrian guard rail replacement was read for the first time and continued to the July 12 meeting. No votes were taken during the work session.

• Approved $51,390 purchase order to City of Chesterfield for bulk salt (voice vote carried)
• Approved $10,760 purchase order to Beelman Logistics for bulk salt delivery (voice vote carried)
• Approved liquor licenses en masse for Bellerive Country Club, Sweetology, St. Louis Marriott West, John Mineo's & Anna's, and The Country Club (voice vote carried)
• Approved warrant list of June 28, 2021 in amount of $1,337,095.76 (voice vote carried)
• Approved minutes of 06/14/21 regular meeting (unanimous)
• Continued Bill No. 21-22 (Longview Farm pedestrian guard rail replacement) to July 12 meeting for second reading

Board of Aldermen

The Board of Aldermen is holding a retreat to discuss Fire & EMS services, receive a financial analysis and forecast presentation, and discuss commission restructuring. This is a discussion and presentation session, not a voting meeting, and no formal decisions are listed on the agenda.

• Discussion of Fire & EMS services
• Presentation on financial analysis and forecast
• Discussion of commission restructuring

The Board of Aldermen held a retreat to discuss the future of fire and EMS services, reviewing six options presented by the Fire & EMS Task Force, ranging from maintaining the status quo to annexing into the fire district. They also reviewed a financial analysis and forecast, and discussed a potential restructuring of city commissions. No formal votes were taken during the retreat.

• Discussed six options for future fire & EMS services, including status quo, building new stations, and annexation into the fire district.
• Reviewed a financial analysis and forecast, including the 2021 budget and the $4.3 million annual cost of current fire and dispatch contracts.
• Discussed the potential to combine the Community Art & Culture, Conservation, and Parks & Trails Commissions.
• Discussed a proposal to create a new commission or subcommittee focused on economic development.
• No votes were taken during the retreat.

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two zoning variance requests. One request seeks to reduce the minimum street setback for a new home at 1128 Weidman Road. The second request seeks a setback variance for a maintenance building at 12925 Ladue Road. The board will also approve minutes from April 20, 2021, and may move to a closed session to discuss legal and personnel matters.

• Case No. 21-07: Variance request for minimum street setback for a new home at 1128 Weidman Road in the Suburban Estate (SE) District
• Case No. 21-08: Variance request for structure setback from roadway right-of-way for a maintenance building at 12925 Ladue Road in the Non-Urban (NU) District
• Approval of minutes from the April 20, 2021 meeting
• Potential closed session to discuss legal actions, litigation, real estate, and personnel matters

The Board of Adjustment unanimously approved two variances. The first allows a 17.6-foot setback reduction for a new home at 1128 Weidman Road. The second allows a 30-foot setback reduction for a maintenance building at Bellerive Country Club, 12925 Ladue Road. Both were approved by a 5-0 vote.

• Approved 17.6-ft setback variance for new home at 1128 Weidman Road (5-0)
• Approved 30-ft right-of-way setback variance for Bellerive maintenance building at 12925 Ladue Road (5-0)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a conditional use permit for a pavilion at Delmar (Dayspring) Baptist Church, plus a separate driveway gate request and amendments to invasive-species regulations. The board will also elect officers and review its own rules.

• Conditional use permit for residential driveway gate at 1926 South Mason Road
• Public hearing on amended site development plan for a pavilion at 1001 Municipal Center Drive
• Conditional use permit for the same church pavilion at 1001 Municipal Center Drive
• Zoning text amendments to invasive species rules (Sections 405.080, 405.336, 410.200)
• Election of commission officers and amendments to commission rules

The Planning & Zoning Commission unanimously recommended approval of a zoning text amendment to regulate invasive species, amending Sections 405.080, 405.336, and 410.200. The Commission also unanimously recommended approval of a Conditional Use Permit for a residential driveway gate at 1926 South Mason Road, an Amended Final Site Development Plan and Conditional Use Permit for a pavilion at Delmar (Dayspring) Baptist Church, and approved amendments to its own Rules and Procedures. All votes were unanimous with Commissioner Mueller absent.

• Approved minutes of 04/21/21 unanimously by voice vote
• Recommended approval of Conditional Use Permit for driveway gate at 1926 South Mason Road with conditions A-G (unanimous)
• Recommended approval of Amended Final Site Development Plan for pavilion at 1001 Municipal Center Drive with conditions A-G (unanimous)
• Recommended approval of Conditional Use Permit for pavilion at 1001 Municipal Center Drive (unanimous)
• Recommended approval of Zoning Text Amendment on invasive species with amendment to Section 405.336 (unanimous)
• Approved amendments to Planning & Zoning Commission Rules and Procedures (unanimous)
• Re-elected Chairman Cima, Vice Chair McKnight, and Secretary White (unanimous)

Ways & Means Commission

The Ways and Means Commission is meeting remotely via videoconference due to the public health crisis, with no in-person public participation. The agenda includes approval of minutes from June 4, 2021, and an update from the Fire/EMS Task Force. Public comments can be submitted by email before the meeting.

• Meeting held via videoconference, live streamed on town-and-country.org
• Public comments accepted by email until noon June 15
• Approval of minutes from June 4, 2021
• Fire/EMS Task Force update

The Ways & Means Commission voted to endorse Option 1 for fire and EMS services, which continues contracting with West County Fire District (WCFD), renovates the current fire station with a $1.5 million bond issue, adds three staff, and funds capital equipment. The motion carried with Ms. Fabick voting nay. The commission also approved the June 4, 2021 minutes and received updates on audits.

• Approved minutes from June 4, 2021.
• Endorsed Fire/EMS Option 1 to the Board of Aldermen (motion carried, Fabick nay).
• Received updates on the Annual Financial Audit, Management Partners Audit, and State Audit.
• Discussed fire/EMS financial data and options, including revenue and expenditure estimates for 2022.

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference due to the public health crisis. The regular meeting includes second readings of ordinances for a conditional use permit for a pavilion at 23 Brookwood Road and a stormwater program study agreement with HR Green, Inc., as well as resolutions on a veterans task force and a right-of-way vacation. New business includes purchase orders for stormwater maintenance and police vehicles, an architectural review, and annual liquor license approvals.

• Bill No. 21-20: Amended Conditional Use Permit for pavilion at 23 Brookwood Road (2nd reading)
• Bill No. 21-21: Professional services agreement with HR Green, Inc. for 2021 Stormwater Program study (2nd reading)
• Purchase Order: T. Hill Construction, 2712 Covington Place Stormwater Maintenance
• Purchase Order: Kelpe Contracting, 14310 Manderleigh Woods Drive Stormwater Maintenance
• Purchase Order: Kansas Highway Patrol Fleet Sales, Two 2019 Dodge Charger Police Vehicles

The Board of Aldermen approved Bill No. 21-20, granting a conditional use permit for an accessory structure (pavilion) at 23 Brookwood Road, making it Ordinance No. 4434. They also approved Bill No. 21-21, authorizing a professional services agreement with HR Green, Inc. for a stormwater study, becoming Ordinance No. 4435. A resolution to establish a task force to honor veterans and first responders was approved after a motion to continue failed. Several purchase orders and liquor licenses were also approved.

• Approved Bill No. 21-20, conditional use permit for pavilion at 23 Brookwood Road, as Ordinance No. 4434.
• Approved Bill No. 21-21, professional services agreement with HR Green, Inc. for stormwater study, as Ordinance No. 4435.
• Approved Resolution No. R07-2021, establishing a task force to honor veterans and first responders, after a motion to continue failed 4-3.
• Approved purchase order to T. Hill Construction for stormwater maintenance at 2712 Covington Place, $3,787.00.
• Approved purchase order to Kelpe Contracting for stormwater maintenance at 14310 Manderleigh Woods Drive, $4,433.00.
• Approved purchase order to Kansas Highway Patrol Fleet Sales for two 2019 Dodge Charger police vehicles, $43,000.00.
• Approved Resolution No. R08-2021, endorsing vacation of right-of-way adjacent to 2721 North Ballas Road.
• Approved annual liquor licenses for multiple establishments, as listed.

Parks & Trails Commission

The Parks and Trails Commission is holding an open house to review playground evaluations and conceptual designs for a playground master plan. Residents can drop in anytime between 5 and 7 PM at Longview Farm Park Pavilion (or inside Longview Farm House if weather is bad). The commission will discuss the evaluations and designs as new business.

• Open house for playground master plan
• Review of playground evaluations
• Review of playground conceptual designs

The Parks and Trails Commission held a public open house to present the Playground Master Plan, including playground evaluation rankings and resident survey feedback. No formal decisions were made; the meeting was informational only.

Architectural Review Board

The Architectural Review Board will hold a virtual meeting to review seven architectural projects, including a continued review of a new single-family home at 13700 Clayton Road and new applications for a commercial facade change, a rooftop solar array, residential additions, and new houses. The board will also approve minutes from the May 3 meeting. Public comments can be submitted by email.

• Continued review: 13700 Clayton Road (new single-family home)
• Commercial facade change: 1214 Town & Country Crossing Road
• Rooftop solar array: 1216 Tammany Lane
• Residential addition: 45 Conwood Lane
• New house and accessory structure: 13731 Belcrest Court

The Architectural Review Board unanimously approved all seven architectural review requests on the agenda, including a new residence at 13700 Clayton Road, a commercial façade change for a potential REI tenant at 1214 Town & Country Crossing Drive, a rooftop solar array at 1216 Tammany Lane, an addition at 45 Conwood Lane, a new residence and accessory structure at 13731 Belcrest Court, and an amendment for a new residence at 291 Pointe Conway Hill Court. All approvals authorize building permits once applicable codes and ordinances are met. The board also approved the May 3, 2021 minutes and announced that meetings will resume in person starting in July.

• Approved architectural review for new residence at 13700 Clayton Road (unanimous)
• Approved architectural review for commercial façade change at 1214 Town & Country Crossing Drive (unanimous)
• Approved architectural review for rooftop solar array at 1216 Tammany Lane (unanimous)
• Approved architectural review for addition at 45 Conwood Lane, contingent on stormwater calculations (unanimous)
• Approved architectural review for new residence at 13731 Belcrest Court (unanimous)
• Approved architectural review for accessory structure at 13731 Belcrest Court (unanimous)
• Approved architectural review for new residence amendment at 291 Pointe Conway Hill Court (unanimous)
• Approved minutes of May 3, 2021 meeting (unanimous)

Ways & Means Commission

The Ways and Means Commission will meet via videoconference due to the public health crisis, with no in-person public participation. The agenda includes the presentation of the 2020 financial audit, a review of the April financial report, and updates on the Fire/EMS Task Force, Public Works Management Audit, and State Petition Audit. The commission will also select a Vice Chairman and approve minutes from the previous meeting.

• Presentation of the 2020 Financial Audit by Christina Jacquin of Showalter & Jabouri
• Review of April Financial Report
• Fire/EMS Task Force Update
• Public Works Management Audit Update
• State Petition Audit Update

The Ways & Means Commission heard the Fire & EMS Task Force's recommendation to consider options 4 (city builds and pays for two fully staffed stations) and 5/6 (annexation into the Fire District). The commission scheduled a June 16 meeting to review financial implications. The commission also approved the April 30 minutes, selected Hans Fredrickson as Vice Chairman, and received the 2020 financial audit presentation.

• Approved April 30, 2021 minutes (unanimous)
• Selected Hans Fredrickson as Vice Chairman (unanimous)
• Scheduled June 16 meeting to review Fire/EMS Task Force recommendations
• Received 2020 financial audit presentation from Showalter & Jabouri

Other

The Fire and EMS Task Force is meeting via videoconference due to the public health crisis, with no in-person public participation. The agenda includes discussion and recommendation on service options for fire and EMS services, along with routine items like approving the agenda and prior minutes.

• Discussion and recommendation on service options
• Approval of May 13, 2021 minutes
• Meeting held via Zoom videoconference, live-streamed

The Fire & EMS Task Force voted to recommend Options 4 and 5/6 for the city's fire and EMS services, rejecting Options 1, 2, 3, and 3 'Light'. Option 4 involves the city building and operating two new stations and contracting for services, while Options 5/6 propose annexation into the Fire District. The motion passed with Alderman Allen voting nay.

• Recommended Options 4 and 5/6 for fire/EMS services (passed, Allen nay)
• Rejected Options 1, 2, 3, and 3 'Light' by consensus
• Approved agenda
• Approved May 13, 2021 minutes

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference. The regular meeting includes a public hearing on an amended conditional use permit for a pavilion at 23 Brookwood Road, and votes on ordinances for a CBC High School lacrosse practice structure, the pavilion permit, a stormwater study contract, and other items.

• Public hearing on Amended Conditional Use Permit for pavilion at 23 Brookwood Road
• Bill 21-19: Amended Final Site Development Plan for CBC High School lacrosse practice structure at 1850 De La Salle Drive (2nd reading)
• Bill 21-20: Conditional use permit for pavilion at 23 Brookwood Road (1st reading)
• Bill 21-21: Professional services agreement with HR Green, Inc. for 2021 Stormwater Program study
• Resolution R07-2021: Task Force to honor veterans and first responders

The Board of Aldermen unanimously approved Bill No. 21-19, an amended final site development plan for a lacrosse practice structure at Christian Brothers College (CBC) High School, making it Ordinance No. 4433. The board also approved a solid waste license for Gateway Disposal and the May 24 warrant list of $162,986.03. Two bills were introduced and continued to June 14: a conditional use permit for a pavilion at 23 Brookwood Road and a stormwater study agreement with HR Green, Inc. A resolution to establish a task force to honor veterans and first responders was continued to June 14 for further discussion.

• Approved amended final site development plan for CBC High School lacrosse practice structure (unanimous, Ordinance No. 4433)
• Approved solid waste license for Gateway Disposal for remainder of license year (voice vote)
• Approved warrant list of May 24, 2021, in amount of $162,986.03 (voice vote)
• Continued Bill No. 21-20 (amended conditional use permit for pavilion at 23 Brookwood Road) to June 14
• Continued Bill No. 21-21 (stormwater study agreement with HR Green, Inc.) to June 14
• Continued Resolution No. R07-2021 (task force to honor veterans and first responders) to June 14

Public Works Commission

The Town and Country Public Works Commission is meeting virtually to discuss and potentially act on a solid waste license and an agreement with HRGreen for the 2021 Storm Water Program Study. The meeting is open to public comment via email, and the agenda includes approval of the previous meeting's minutes.

• Solid Waste License review
• HRGreen 2021 Storm Water Program Study Agreement
• Approval of April 19, 2021 minutes

The Public Works and Storm Water Commission met via Zoom and voted unanimously to recommend approval of a solid waste license for Gateway Disposal to the Board of Aldermen. It also voted unanimously to recommend approval of a 2021 Storm Water Program Study agreement with HRGreen. Both items were passed as recommendations for the Board of Aldermen's final decision. The commission also approved the minutes from the April 19, 2021 meeting and received an update on audit analysis.

• Recommended approval of Gateway Disposal solid waste license (unanimous)
• Recommended approval of 2021 Storm Water Program Study HRGreen agreement (unanimous)
• Approved minutes from April 19, 2021 meeting (unanimous)

Other

The Fire and EMS Task Force is holding a videoconference meeting due to the public health crisis, with no public participation but a live stream available. The agenda includes approval of minutes, review of feedback from other commissions, and setting the next meeting date.

• Meeting held via Zoom videoconference
• Approval of April 15, 2021 minutes
• Review of feedback from Ways and Means and Police Fire and EMS Commissions

The Fire & EMS Task Force met and approved the April 15, 2021 minutes. They reviewed updated fire service scenarios reflecting new assessed property values and census data, and discussed a list of questions from commission members and residents. No formal decisions were made; the meeting was informational and procedural.

• Approved April 15, 2021 minutes (unanimous)
• Adjourned at 9:00 a.m. (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference. The regular meeting includes second readings of ordinances for a six-month extension for the Greystone Subdivision record plat and a contract with NB West Contracting for the 2021 Asphalt Pavement Program, plus a first reading for an amended site plan for a lacrosse practice structure at CBC High School. The board will also consider a resolution on audit services, staff travel, and a warrant list.

• Bill No. 21-17: Six-month time extension for Greystone Subdivision record plat (2nd reading)
• Bill No. 21-18: Contract with NB West Contracting for 2021 Asphalt Pavement Program (2nd reading)
• Resolution R06-2021: Direction to Management Partners for independent audit services
• Bill No. 21-19: Amended Final Site Development Plan for CBC High School lacrosse practice structure at 1850 De La Salle Drive (1st reading)
• Approval of staff travel for Chief of Police to IACP Conference

The Board of Aldermen unanimously approved three items: a six-month time extension for the Greystone Subdivision record plat (Ordinance 4431), a contract with NB West Contracting for the 2021 Asphalt Pavement Program (Ordinance 4432), and a resolution directing Management Partners on the independent audit. They also approved a first reading of a site plan for a lacrosse practice structure at CBC High School, continued to May 24, and approved staff travel and the warrant list. No votes were taken during the work session.

• Approved Ordinance 4431 granting six-month extension for Greystone Subdivision plat (unanimous)
• Approved Ordinance 4432 accepting NB West Contracting bid for 2021 Asphalt Pavement Program (unanimous)
• Approved Resolution R06-2021 directing Management Partners on audit services (unanimous)
• Continued Bill 21-19 (CBC lacrosse structure site plan) to May 24 meeting
• Approved Chief of Police travel to IACP Conference, estimated $2,041.00 (voice vote)
• Approved warrant list of May 10, 2021, in amount of $264,826.15 (voice vote)

Architectural Review Board

The Architectural Review Board will hold a virtual meeting to review architectural plans for new single-family homes, residential additions, and accessory structures. The agenda includes old business items continued from the April 5 meeting and new business items for ten properties. Public comments can be submitted via email.

• Continued review of new home at 13700 Clayton Road
• Continued review of accessory structure at 13659 Mason Heights Road
• New home proposals at 1128 Weidman Road, 275 Pointe Conway Hill Court, 12917 Topping Estates Court, 13730 Belcrest Court, 1914 Karlin Drive, 11 Brook Mill Lane, and 23 Roclare Lane
• Residential additions at 3031 Regis Drive and 12345 Carberry Lane
• Material amendment for new house at 32 Muirfield Lane

The Architectural Review Board approved 12 architectural reviews, including new residences, additions, and material amendments, all by unanimous voice vote. One item, a new residence at 13700 Clayton Road, was continued to June 7, 2021, at the applicant's request. The board also approved the minutes from the April 5, 2021 meeting.

• Approved accessory structure at 13659 Mason Heights Road (unanimous)
• Approved material amendment removing stone veneer at 12337 Harflo Lane (unanimous)
• Approved new residence at 1128 Weidman Road (unanimous)
• Approved new residence at 275 Pointe Conway Hill Court (unanimous)
• Approved addition at 3031 Regis Drive (unanimous)
• Approved material amendment changing siding to stone at 32 Muirfield Lane (unanimous)
• Approved addition at 12345 Carberry Place (unanimous)
• Approved new residence at 12917 Topping Estates Court (unanimous)

Ways & Means Commission

The Ways and Means Commission will meet via videoconference on April 30, 2021, at 8:30 a.m. The agenda includes reviewing the investment policy, preliminary 2020 financial data, and updates on audits and task forces. The meeting is not open to public participation, but comments can be submitted by email.

• Annual Review of the Investment Policy
• Preliminary 2020 Ending Financial Data
• Update on State Audit Petition
• Management Partners Public Works Audit
• Local Use Tax

The Ways & Means Commission approved the current investment policy with no changes, and voted to relax restrictions on Sunday by-the-drink liquor licenses regarding food sales. The Commission also discussed the state audit petition, preliminary 2020 financial data, and a Fire/EMS task force update, but took no formal action on those items.

• Approved current investment policy (no changes since 2019)
• Approved relaxing Sunday by-the-drink liquor license food sales restrictions
• Approved agenda
• Approved minutes from April 30, 2021, pending spelling correction of audit firm Hochschild Bloom

Parks & Trails Commission

The Parks and Trails Commission is holding an open house to gather resident input on a playground master plan. The commission will establish criteria for evaluating playgrounds and seek input on desired playground types.

• Establish criteria for evaluating playgrounds
• Give input on desired playground types

The Parks and Trails Commission held a public open house for the Playground Master Plan, where SWT Design presented and collected input on playground evaluation criteria and desired playground types. No formal decisions were made; the session was for gathering resident input.

• Held public open house for Playground Master Plan (no vote)
• Collected resident input on playground evaluation criteria
• Collected resident input on desired playground types

Police, Fire & EMS Commission

The Police, Fire, and EMS Commission of Town & Country is holding a videoconference meeting due to the public health crisis. The agenda consists of routine reports from the chair, fire chief, police chief, and fire marshal, covering updates on renovations, marketing and recruitment, a retirement, awards, and training. No votes on specific items are listed; the meeting is primarily informational.

• Approval of minutes from February 23, 2021 meeting
• Fire & EMS Task Force update
• Police Department renovation update
• Marketing & recruitment update, including written test date announcement
• Retirement announcement and TCPD Special Olympic awards

The Police, Fire and EMS Commission met via video conference and unanimously approved the minutes from the February 23, 2021 meeting. The commission received reports from the fire chief, police chief, and fire marshal, including updates on a new aerial truck, a captain promotion, a new police vehicle, and department renovations. No other substantive decisions were made.

• Approved minutes of February 23, 2021 meeting (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference on April 26, 2021. The regular meeting includes second readings of ordinances for conditional use permits for pools at two residences, first readings for a subdivision plat extension and an asphalt paving contract, and resolutions on subdivision restrictions and audit services. Public comments can be submitted by email or by signing up to speak via Zoom.

• Bill 21-15: Conditional use permit for pool at 13715 Belcrest Court (2nd reading)
• Bill 21-16: Conditional use permit for detached garage/pool house at 13659 Mason Heights Road (2nd reading)
• Bill 21-17: Six-month extension for Record Plat for Greystone Subdivision (1st reading)
• Bill 21-18: Contract with NB West Contracting for 2021 Asphalt Pavement Program (1st reading)
• Resolution R05-2021: Amendment to Kings Glen Subdivision restrictions

The Board of Aldermen unanimously approved two conditional use permits: one for a pool at 13715 Belcrest Court and one for a detached garage/pool house at 13659 Mason Heights Road. They also approved a resolution amending the Kings Glen subdivision restrictions, and continued several items to the next meeting. Election results from April 6 were certified, and new officers were appointed.

• Approved conditional use permit for pool at 13715 Belcrest Court (unanimous)
• Approved conditional use permit for detached garage/pool house at 13659 Mason Heights Road (unanimous)
• Approved Resolution R05-2021 amending Kings Glen subdivision restrictions (unanimous)
• Continued Resolution R06-2021 on Management Partners audit to May 10 (unanimous)
• Approved warrant list of $127,200.33 (unanimous)
• Elected Sue Allen as Acting President (unanimous)
• Appointed Jeff Wittmaier as Planning & Zoning liaison (unanimous)
• Approved Mayor's appointments of Holly Even to Architectural Review Board and Jeff Parrotte to Conservation Commission (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on an amended site development plan for a lacrosse practice structure at CBC High School, and will consider an amended conditional use permit for a pavilion at 23 Brookwood Road. The commission will also elect officers for the coming year.

• Public hearing: Amended Site Development Plan for lacrosse practice structure at 1850 De La Salle Drive (Major Educational Campus district)
• Amended Conditional Use Permit for accessory pavilion at 23 Brookwood Road (Estate district)
• Election of Chair, Vice Chair, and Secretary

The Planning & Zoning Commission unanimously recommended approval of an amended conditional use permit for a pavilion at 23 Brookwood Road, replacing a previously approved pergola. It also unanimously recommended approval of an amended final site development plan for a lacrosse practice structure at CBC High School, after determining the amendment was 'not significant'. The election of officers was postponed to the next meeting.

• Recommended approval of amended CUP for pavilion at 23 Brookwood Rd (unanimous)
• Recommended approval of amended final site development plan for lacrosse practice structure at 1850 De La Salle Dr (unanimous)
• Determined the CBC High School site plan amendment 'not significant' (unanimous)
• Postponed election of officers to next meeting

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests. The first seeks a rear yard setback variance to build a covered outdoor living area, and the second seeks a roadway setback variance for a maintenance building. The board will also consider minutes and may move to a closed meeting for legal and personnel matters.

• Case 21-05: Variance for rear yard setback at 2700 Covington Place Estates to build covered outdoor living area
• Case 21-06: Variance for roadway setback at 12925 Ladue Road to construct maintenance building for Bellerive Country Club
• Public comments may be submitted via email to City Clerk Ashley McNamara

The Board of Adjustment unanimously approved a variance for Don and Cathy Sanders to construct a covered outdoor living space at 2700 Covington Place Estates, reducing the required rear yard setback from 30 feet to 20 feet. Case No. 21-06, a request by Bellerive Country Club for a setback variance, was formally withdrawn by the applicant and not heard. The meeting also included approval of prior minutes and a brief update on the Mercy project.

• Approved 10-foot rear yard setback variance for covered outdoor living space at 2700 Covington Place Estates (unanimous)
• Approved minutes from March 15, 2021 meeting (unanimous)
• Case No. 21-06 (Bellerive Country Club variance request) withdrawn by applicant

Public Works Commission

The Town and Country Public Works Commission is meeting virtually to approve minutes from February and discuss new business, including the 2021 Asphalt Pavement Program and two stormwater management projects. No public attendance is allowed, but comments can be emailed to the project manager before the meeting.

• 2021 Asphalt Pavement Program
• SWMP-14310 Manderleigh Woods Dr.
• SWMP-26 Williamsburg Estates Dr.
• Approval of minutes from February 16, 2021

The Public Works and Storm Water Commission recommended approval of the 2021 Asphalt Pavement Program (NB West) to the Board of Aldermen. It also voted to solicit bids for stormwater management projects at 14310 Manderleigh Woods Dr. and 26 Williamsburg Estates Dr. The meeting was held via Zoom due to the public health crisis.

• Approved minutes of Feb 16, 2021 (unanimous)
• Recommended approval of 2021 Asphalt Pavement Program – NB West (unanimous)
• Approved soliciting bids for SWMP at 14310 Manderleigh Woods Dr. (8-1, Johnson nay)
• Approved soliciting bids for SWMP at 26 Williamsburg Estates Dr. (unanimous)

Parks & Trails Commission

The Parks & Trails Commission is meeting to discuss summer programs and events, set priorities for 2021, and consider hiring a seasonal maintenance employee. New business includes a playground master plan kick-off with SWT Design and a drive-in movie proposal. The meeting includes a walk to view potential sites for the movie and tree climbing classes.

• Playground Master Plan Kick-Off with Jay Wohlschlaeger of SWT Design
• Hiring seasonal park maintenance employee
• Summer Concert Series ticket sales and booth
• Mason Ridge Garden Club 20th Anniversary Plant Sale May 8, 9-Noon
• Arbor Day tree climbing class and forest bathing experience May 29

The Parks & Trails Commission met on April 19, 2021, and approved the minutes from the March 15 meeting. The main item was a presentation by SWT Design on the Playground Master Plan, covering evaluation criteria, playground types, surfacing, and design considerations. No formal decisions were made on the plan; old business was deferred due to cold weather, and a planned walk to inspect potential movie and tree-climbing sites was not taken.

• Approved minutes from March 15, 2021 meeting (unanimous)
• Heard Playground Master Plan Kick-Off presentation by SWT Design (no action taken)

Other

The Fire and EMS Task Force is meeting via videoconference due to the public health crisis. The agenda includes approving the prior meeting's minutes and discussing a review of peer city taxes and fees. The meeting is not open to public participation but will be live-streamed.

• Discussion of peer city taxes and fees
• Approval of March 10, 2021 minutes
• Meeting held via Zoom videoconference, live-streamed

The Fire & EMS Task Force reviewed peer city tax and fee comparisons and discussed fire/EMS service options. They recommended narrowing options to three: building two new stations, annexing into the Fire District, and a subsequent option where the annexation tax rate drops after debts are paid. The task force will solicit feedback from other commissions before the next meeting.

• Approved agenda as submitted
• Approved March 10, 2021 minutes
• Recommended narrowing fire/EMS options to Option 4 (two new stations), Option 5 (annex into Fire District), and Option 6 (annexation tax rate drop after debts paid)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference. The board will conduct public hearings on two conditional use permit requests for accessory structures (a pool and a garage/pool house) in the Suburban Estate zoning district, and will take votes on related ordinances. The meeting also includes second readings of ordinances for professional audit services and a playground master plan, plus an appointment to the Community Art & Culture commission.

• Public hearing: Conditional Use Permit for pool at 13715 Belcrest Court (SE district)
• Public hearing: Conditional Use Permit for garage/pool house at 13659 Mason Heights Road (SE district)
• Bill 21-13: Agreement with Management Partners for audit services, amending 2021 budget (2nd reading)
• Bill 21-14: Professional Services Agreement with SWT Design for Playground Master Plan (2nd reading)
• Appointment: Debbie Rushing to Community Art & Culture, Ward 2

The Board of Aldermen approved a $228,723.30 warrant list and two ordinances: one authorizing a professional services agreement with Management Partners for a private audit (5-3), and another for a playground master plan with SWT Design (unanimous). Two conditional use permits for accessory structures were continued to the next meeting. The meeting also included recognition of outgoing Mayor Dalton and Aldermen Benigas and Frautschi.

• Approved Bill 21-13, Management Partners audit agreement, 5-3 (Ordinance 4427)
• Approved Bill 21-14, SWT Design playground master plan, unanimously (Ordinance 4428)
• Approved warrant list of $228,723.30
• Continued Bill 21-15 (pool at 13715 Belcrest Ct) to April 26
• Continued Bill 21-16 (garage/pool house at 13659 Mason Heights Rd) to April 26
• Approved appointment of Debbie Rushing to Community Art & Culture Commission
• Approved minutes of 03/22/21 meeting

Architectural Review Board

The Architectural Review Board approved additions at 4 Lochinvar Drive and 1803 Topping Road, and new residences at 424 Stonechase Lane, 13738 Belcrest Court, 12337 Harflo Lane, and 345 Upper Conway Estates. The Board continued the accessory structure at 13659 Mason Heights Road to May 3, 2021 for more site context, and the new residence at 13700 Clayton Road to May 3, 2021 to revise garage door placement. The minutes from March 1, 2021 were approved unanimously.

• Approved architectural review for 4 Lochinvar Drive addition (pool cabana) and authorized building permit.
• Approved architectural review for 1803 Topping Road addition (screened porch) and authorized building permit.
• Approved architectural review for 424 Stonechase Lane new residence (5,600 sq ft) and authorized building permit.
• Approved architectural review for 13738 Belcrest Court new residence (6,500 sq ft) and authorized building permit.
• Approved architectural review for 12337 Harflo Lane new residence (3,700 sq ft) and authorized building permit.
• Approved architectural review for 345 Upper Conway Estates new residence (3,700 sq ft) and authorized building permit.
• Continued 13659 Mason Heights Road accessory structure to May 3, 2021 for more site context and landscaping details.
• Continued 13700 Clayton Road new residence to May 3, 2021 to revise plans so garage doors do not face Clayton or Chatsworth.

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session to discuss regular meeting agenda items, followed by a regular meeting. The regular meeting includes first readings of ordinances for an audit services agreement with Management Partners and a Playground Master Plan with SWT Design, plus approval of purchase orders for two police vehicles. The meeting will be held via videoconference due to the public health crisis, with public participation limited to emailed comments or Zoom sign-up.

• Bill No. 21-13: Ordinance authorizing agreement with Management Partners for professional audit services, amending 2021 Budget (1st reading)
• Purchase Order: Lou Fusz Dodge, 2021 Durango Police Vehicle
• Purchase Order: Don Brown Chevrolet, 2021 Tahoe Police Vehicle
• Bill No. 21-14: Ordinance authorizing Professional Services Agreement with SWT Design for Playground Master Plan (1st reading)
• Warrant List

The Board of Aldermen approved two purchase orders for police vehicles: a 2021 Durango from Lou Fusz Dodge for $34,320.00 and a 2021 Tahoe from Don Brown Chevrolet for $39,040.00. The Board also approved the minutes from the 03/08/21 meeting and the warrant list of 03/22/21 in the amount of $1,024,255.23. Two ordinances, Bill No. 21-13 (audit services) and Bill No. 21-14 (playground master plan), received first readings and were continued to the April 12 meeting.

• Approved purchase order to Lou Fusz Dodge for a 2021 Durango Police Vehicle for $34,320.00
• Approved purchase order to Don Brown Chevrolet for a 2021 Tahoe Police Vehicle for $39,040.00
• Approved the minutes of the 03/08/21 regular meeting
• Approved the warrant list of 03/22/21 in the amount of $1,024,255.23
• Gave first reading to Bill No. 21-13, authorizing an agreement with Management Partners for audit services; continued to April 12
• Gave first reading to Bill No. 21-14, authorizing an agreement with SWT Design for a playground master plan; continued to April 12

Planning & Zoning Commission

The Planning & Zoning Commission unanimously recommended approval of two conditional use permits for accessory structures (a pool and a garage/pool house) in the Suburban Estate district. The commission also recognized the applicant's withdrawal of a preliminary site development plan for a Total Access Urgent Care clinic at 12151 Clayton Road, following discussion and public comments. No other substantive decisions were made.

• Recommended approval of conditional use permit for pool at 13715 Belcrest Court (unanimous)
• Recommended approval of conditional use permit for garage/pool house at 13659 Mason Heights Road (unanimous)
• Recognized withdrawal of preliminary site development plan for Total Access Urgent Care at 12151 Clayton Road (unanimous)

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests: one for pool equipment at 549 Conway Village Drive and another for a lacrosse practice wall at Christian Brothers College High School. The board will also approve minutes from a prior meeting and may move into closed session.

• Variance for pool equipment at 549 Conway Village Drive (Case 21-03)
• Variance for lacrosse practice wall at 1850 De La Salle Drive (Case 21-04)
• Public comments accepted via email to City Clerk Ashley McNamara
• Possible closed session for legal, real estate, and personnel matters

The Board of Adjustment unanimously approved two variances. The first allowed pool equipment at 549 Conway Village Drive with a reduced side yard setback. The second allowed a lacrosse practice wall at Christian Brothers College High School with a reduced perimeter setback. Both were approved without opposition.

• Approved 8 ft 5 in side yard setback variance for pool equipment at 549 Conway Village Drive (5-0)
• Approved 62 ft perimeter setback variance for lacrosse practice wall at 1850 De La Salle Drive (5-0)

Parks & Trails Commission

The March 15, 2021, meeting will be conducted via Zoom and live stream without public participation due to health safety concerns. The commission will discuss seasonal hiring, playground planning, and summer programming.

• Hiring a seasonal park maintenance employee
• Playground planning firm recommendation
• Summer Concert Series and Tree Climbing programs
• 2021 priority list review

The Parks & Trails Commission unanimously approved a motion to recommend a contract with SWT Design for a Playground Master Plan to the Board of Aldermen. The recommendation follows a review of proposals presented by Anne Nixon. The commission also discussed new programs and events, including a summer concert series and tree climbing, and reviewed priorities for 2021. No other formal decisions were made.

• Approved motion to recommend SWT Design for a Playground Master Plan to the Board of Aldermen (unanimous).
• Approved minutes from the 2/16/21 meeting (unanimous).
• Discussed summer concert series and tree climbing as potential new programs/events (no action).
• Discussed 2021 priority setting; Anne Nixon will send the list to the group (no action).
• Discussed hiring a seasonal park maintenance employee; directed interested people to apply (no action).

Other

The Fire and EMS Task Force is meeting via videoconference due to the public health crisis, with no in-person public participation. The agenda includes discussion of fire house options and staffing, along with routine approval of minutes and setting the next meeting date.

• Discussion of fire house options and staffing
• Approval of February 18, 2021 minutes
• Next meeting set for April 15, 2021 at 8:00 a.m. via Zoom

The Fire & EMS Task Force discussed six scenarios for fire house options and staffing, with cost and tax rate estimates presented. No decisions were made; the group will continue discussions at the next meeting on April 15, 2021.

• Approved agenda as submitted
• Approved February 18, 2021 minutes
• Discussed six fire service scenarios, no action taken
• Scheduled next meeting for April 15, 2021

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference due to the public health crisis. The board will discuss regular meeting agenda items, then consider several items including resolutions and ordinances for contracts, a liquor license fee waiver, and purchase orders. Public participation is limited to email or Zoom sign-up.

• Resolution R03-2021: independent professional audit services agreement
• Bill 21-11: Sweetens Concrete Services for 2021 Crack Sealing Program
• Bill 21-12: A. Eilers Construction for Police Department Renovations Project
• Purchase orders for Bradford Systems office furniture, shelving, gun locker, and chairs
• Resolution R04-2021: waiving liquor license renewal fees for 2021

The Board of Aldermen directed the City Administrator to bring forward an agreement for independent professional audit services (Resolution R03-2021, 5-3). It also approved two construction contracts: Sweetens Concrete Services for the 2021 crack sealing program (Ordinance 4425) and A. Eilers Construction for the police department renovations (Ordinance 4426), both unanimously. Three purchase orders to Bradford Systems for office furniture, shelving/gun locker, and chairs were approved, along with a liquor license fee waiver and the $537,868.13 warrant list.

• Approved Resolution R03-2021 directing City Administrator to deliver audit services agreement (5-3)
• Approved Sweetens Concrete Services bid for 2021 crack sealing program, Ordinance 4425 (unanimous)
• Approved A. Eilers Construction bid for police department renovations, Ordinance 4426 (unanimous)
• Approved $88,401.94 purchase order to Bradford Systems for office furniture (voice vote)
• Approved $6,845.43 purchase order to Bradford Systems for shelving and gun locker (voice vote)
• Approved $3,891.58 purchase order to Bradford Systems for office chairs (voice vote)
• Approved Resolution R04-2021 waiving liquor license renewal fees for 2021 (voice vote)
• Approved warrant list of $537,868.13 (voice vote)

Architectural Review Board

The Architectural Review Board will hold a virtual meeting to review four architectural projects: a continued review of a new subdivision gate at 1949 Barrett Station Road, a new single-family home at 913 Terra Bella Drive, a residential addition at 7 Williamsburg Estates Drive, and a new non-residential building at 12151 Clayton Road. Public comments can be submitted by email.

• Continued review: 1949 Barrett Station Road (new subdivision gate)
• New single-family home: 913 Terra Bella Drive
• Residential addition: 7 Williamsburg Estates Drive
• New non-residential: 12151 Clayton Road

The Architectural Review Board unanimously approved all four architectural reviews on the agenda. The 12151 Clayton Road urgent care facility was approved with a condition that the tower be lowered to match specific cornice dimensions. Three residential projects were also approved: a new subdivision gate, a new residence, and a garage addition.

• Approved 1949 Barrett Station Road subdivision gate (unanimous)
• Approved 913 Terra Bella Drive new residence (unanimous)
• Approved 7 Williamsburg Estates Drive garage addition (unanimous)
• Approved 12151 Clayton Road urgent care with tower-lowering condition (unanimous)
• Approved February 1, 2021 meeting minutes (unanimous)

Police, Fire & EMS Commission

The Police, Fire, and EMS Commission of Town & Country is holding a videoconference meeting due to the public health crisis, with no in-person public participation. The agenda consists of routine reports and updates, including approval of prior meeting minutes, chair and chief reports, and updates on a replacement hire, load-bearing vests, FY2021 renovations, and commercial fire inspections. No votes on specific proposals or contracts are listed.

• Approval of minutes from September 29, 2020 and January 26, 2021 meetings
• Replacement hire update in Police Chief's report
• Load-bearing vest update
• FY2021 renovation update
• Annual commercial fire inspections report

The Police, Fire and EMS Commission approved minutes from two prior meetings and received reports from the police and fire chiefs. No substantive policy decisions were made; the meeting was primarily informational, covering topics like a new ladder truck, a police officer hire, and firehouse maintenance costs.

• Approved minutes of September 29, 2020 (unanimous)
• Approved minutes of January 26, 2021 (unanimous)
• Adjourned meeting at 5:15pm (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference due to the public health crisis. The board will discuss regular meeting agenda items, then consider unfinished business including a zoning text amendment ordinance and a resolution on a state audit petition. New business includes resolutions on independent audit services, liquor licenses, and contracts for crack sealing and police department renovations.

• Bill No. 21-01: Zoning text amendment, Section 405.290 (2nd reading, continued)
• Resolution R01-2021: State Audit Petition and elected officials' roles (continued)
• Resolution R03-2021: Directing City Administrator to deliver agreement for independent audit services
• Bill No. 21-11: Contract with Sweetens Concrete Services for 2021 Crack Sealing Program
• Bill No. 21-12: Contract with A. Eilers Construction for Police Department Renovations Project

The Board of Aldermen voted down Bill No. 21-01, a zoning text amendment, by a 3-5 vote. A resolution directing the city administrator to prepare an agreement for independent audit services was continued to March 8 to review an amendment. Several purchase orders and two construction bids were also continued to the next meeting.

• Zoning text amendment (Bill 21-01) failed (3-5)
• Resolution R01-2021 (state audit petition) withdrawn by sponsor
• Resolution R03-2021 (independent audit services) continued to March 8
• Liquor license for The Wine & Cheese Place approved with contingency
• Crack sealing bid (Bill 21-11) continued to March 8
• Police department renovations bid (Bill 21-12) continued to March 8
• Purchase orders for office furniture, shelving, gun locker, and chairs continued to March 8
• Warrant list of $184,630.70 approved

Other

The Fire and EMS Task Force met via Zoom on February 18, 2021. The meeting was not open to public participation due to the public health crisis. Discussions included fire house options, staffing, and considerations for Police and Public Works.

• Discussion regarding Fire House options and staffing
• Discussion regarding Police Department and Public Works considerations

The Fire & EMS Task Force discussed fire house options and staffing, including the estimated $5 million cost for a new station and potential funding mechanisms such as a property tax or joining the West County Fire District. No formal decisions were made; the group agreed to continue discussions and moved the next meeting to March 10.

• Approved agenda as submitted
• Approved January 21, 2021 minutes
• Moved next meeting to March 10, 2021

Planning & Zoning Commission

The Planning and Zoning Commission will consider a Preliminary Site Development Plan request from Matt Bruckel of Total Access Urgent Care. The commission will also discuss the 2020 Year in Review and the 2021 Work Plan.

• Preliminary Site Development Plan for a medical clinic at 12151 Clayton Road
• 2020 Year in Review and 2021 Work Plan discussion

The Planning & Zoning Commission held a public hearing on a preliminary site development plan for a Total Access Urgent Care clinic at 12151 Clayton Road. After discussion of traffic, safety, and design concerns, the commission voted unanimously to continue the item to the March 17, 2021 meeting for further review. The commission also discussed the 2020 year in review and 2021 work plan, and heard a report on Board of Aldermen actions.

• Approved minutes of 12/16/20 unanimously
• Continued Total Access Urgent Care preliminary site plan to March 17, 2021 (unanimous)
• Discussed 2020 Year in Review and 2021 Work Plan

Parks & Trails Commission

The Parks and Trails Commission will hold its February 16, 2021 meeting via videoconference due to the public health crisis, with no in-person public participation but a live stream available. The agenda includes unfinished business on programs and events, priority setting for 2021, a possible winter restaurant event, and new business on the playground design process.

• Approval of minutes from 1/19/21
• Discussion of programs: Project Unplugged, Fireside Yoga, Painting Parties, Principia Community Service Days
• Priority setting for 2021
• Possible winter restaurant event
• Playground design process

The Parks & Trails Commission met on February 16, 2021, and approved the minutes from the January 19 meeting. Members discussed dog waste and off-leash dog issues, reviewed 2021 priorities for distribution at the next meeting, and heard a presentation on the playground design process timeline, with a goal to apply for a Municipal Park Grant in August 2021. No formal votes were taken on substantive items.

• Approved minutes from January 19, 2021 meeting
• Reviewed 2021 priorities for distribution at next meeting
• Discussed playground design process timeline with goal to apply for Municipal Park Grant in August 2021

Public Works Commission

The Public Works Commission will meet virtually to approve minutes, discuss the 2021 crack sealing contract, and consider construction and furniture for the police department remodel. They will also discuss a crosswalk at Clayton and Ballas. Public comments can be submitted by email before the meeting.

• 2021 Crack Sealing Contract (old business)
• PD Remodel – Construction – A. Eilers
• PD Remodel – Furniture – Bradford System
• Clayton & Ballas Crosswalk discussion

The Public Works Commission recommended approval of the 2021 crack sealing contract with Sweetens Concrete to the Board of Aldermen, passing 7-1. It also unanimously recommended approval of the PD remodel construction (A. Eilers) and furniture (Bradford System) contracts. The commission discussed the Clayton & Ballas crosswalk but took no action, deferring any recommendation until development on the northeast corner proceeds.

• Recommended approval of 2021 crack sealing contract with Sweetens Concrete (7-1)
• Recommended approval of PD remodel construction contract with A. Eilers (unanimous)
• Recommended approval of PD remodel furniture contract with Bradford System (unanimous)
• Approved minutes of January 19, 2021 meeting (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session and regular meeting via videoconference. The board will take second readings on several ordinances amending zoning, sign, subdivision, building, and lighting regulations, and will consider resolutions on a state audit petition and a police camera system agreement.

• Bill 21-01: zoning text amendment (2nd reading)
• Bill 21-02: sign regulations replacement (2nd reading)
• Bill 21-09: Blueprint for Safer Roadways agreement with state for HMV enforcement equipment reimbursement
• Resolution R02-2021: MOU with Flock Group for police camera system access
• Resolution R01-2021: state audit petition (continued)

The Board of Aldermen unanimously approved a revised sign code (Ordinance 4419) and several other ordinances covering subdivision compaction standards, grading and fill requirements, exterior lighting, a state road-safety reimbursement agreement, and private swimming pool drainage. The board also continued a resolution regarding a state audit petition to a later meeting by a 4-3 vote.

• Approved Substitute Bill 21-02, revised sign code, as Ordinance 4419 (7-0)
• Approved Bill 21-06, subdivision compaction standards, as Ordinance 4420 (7-0)
• Approved Bill 21-07, grading and fill requirements, as Ordinance 4421 (7-0)
• Approved Substitute Bill 21-08, exterior lighting regulations, as Ordinance 4422 (7-0)
• Approved Bill 21-09, Blueprint for Safer Roadways agreement, as Ordinance 4423 (7-0)
• Approved Bill 21-10, private swimming pool drainage, as Ordinance 4424 (7-0)
• Continued Resolution R01-2021 regarding state audit petition to Feb. 22 (4-3)
• Approved warrant list of $183,577.30

Architectural Review Board

The Architectural Review Board is meeting to review four property projects: a new subdivision gate, two residential additions, and a new single-family home. The meeting is held virtually with no public attendance, but comments can be submitted by email.

• 1949 Barrett Station Road: new subdivision gate (continued from Jan 4)
• 13027 Starbuck Road: residential addition
• 32 Muirfield Lane: residential addition
• 17 Summerhill Lane: new single-family home

The Architectural Review Board approved architectural reviews for a residential addition at 13027 Starbuck Road, an addition at 32 Muirfield Lane, and a new residence at 17 Summerhill Lane, each unanimously and authorizing building permits pending code compliance. The board continued the review of a new subdivision gate at 1949 Barrett Station Road to the March 1, 2021 meeting for further design discussion. Minutes from the January 4, 2021 meeting were approved unanimously.

• Approved residential addition at 13027 Starbuck Road (unanimous)
• Approved residential addition at 32 Muirfield Lane (unanimous)
• Approved new residence at 17 Summerhill Lane (unanimous)
• Continued 1949 Barrett Station Road gate review to March 1, 2021 (unanimous)
• Approved minutes of 01/04/21 (unanimous)

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests related to swimming pool construction. The board will also consider approving the minutes from its November 17, 2020 meeting and may move into a closed session to discuss legal and personnel matters.

• Case 21-01: Variance for side yard setback at 1610 Topping Road to build pool and pool house
• Case 21-02: Variance for green space requirement at 16 Holiday Lane to build pool and decking
• Public comments accepted via email to City Clerk Ashley McNamara
• Possible closed session under RSMO 610.021(1),(2),(3),(13)

Police, Fire & EMS Commission

The Police, Fire, and EMS Commission of Town & Country will hold a virtual meeting via videoconference due to the public health crisis, with no in-person public participation. The agenda includes approval of minutes from September 2020, reports from the chair, fire chief, police chief, and fire marshal, and an open agenda. Key items include the retirement of Officer Chris Hunt, a replacement hire, and FY2021 projects.

• Approval of minutes from September 29, 2020 meeting
• Retirement announcement of Officer Chris Hunt
• Replacement hire for Officer Hunt
• FY2021 projects
• West County Fire and EMS update and 2020 data

The Police, Fire and EMS Commission accepted the Board of Aldermen's approval of a 1-year extension of the city's contract with West County EMS & Fire, beginning at the end of 2021. The commission also noted the police chief's report on Officer Chris Hunt's retirement, a conditional job offer to Erin O'Bryan, and the department's successful accreditation. No formal votes were taken on these items; the meeting was largely informational.

• Accepted 1-year West County EMS & Fire contract extension (reported by chair)
• Noted Officer Chris Hunt retirement effective 3/8/21
• Noted conditional offer of employment to Erin O'Bryan with start date 3/15/21
• Noted successful completion of Missouri Police Chiefs Association Accreditation
• Approved adjournment motion (unanimous)

Board of Aldermen

The Board of Aldermen approved several appointments and ordinances, including a supplemental accounting services agreement and amendments to city codes. A resolution regarding a state audit petition was continued to the next meeting. Public hearings were held on subdivision and zoning code amendments, but no votes were taken on those items.

• Approved Janine Fabick appointment to Ways & Means Commission (5-2)
• Approved Todd Staley appointment to Public Works Commission (voice vote)
• Approved Pete Eggebrecht appointment to Police, Fire & EMS Commission (voice vote)
• Approved Bill 21-03, supplemental accounting services agreement (unanimous)
• Approved Bill 21-04, amending city engineer/public works director positions (6-2)
• Approved Bill 21-05, amending city treasurer/finance director positions (unanimous)
• Continued Resolution R01-2021 regarding state audit petition to Feb. 8 (5-3)
• Approved warrant list of $445,556.09 (voice vote)

Parks & Trails Commission

The Parks and Trails Commission will hold its January 19, 2021 meeting via videoconference due to the public health crisis, with no in-person public participation but a live stream available. The agenda includes approval of minutes, commission member reports, and unfinished business such as recent programs and events, upcoming events, and the FY 2021 budget. New business includes priority setting for 2021 and a possible winter restaurant event.

• Approval of minutes from 11/30/20
• Pictures with Santa event on December 5 at Town Square
• Depth of Form installation at Longview Farm Park
• FY 2021 budget includes Fire & Ice
• Priority setting for 2021 and possible winter restaurant event

The Parks & Trails Commission met on January 19, 2021, and approved the minutes from the November 30, 2020 meeting. The commission discussed priority setting for 2021 and a possible outdoor winter restaurant event at Town Square, which was proposed by Alderman Wiesehan and is still being explored. No formal votes were taken on substantive items.

• Approved minutes from 11/30/20 meeting
• Discussed 2021 priority setting process
• Discussed possible winter restaurant event at Town Square (no action taken)

Public Works Commission

The Public Works Commission is meeting virtually to discuss new business including a 2020 stormwater cost-benefit analysis and a 2021 crack sealing contract, as well as old business on pool drain standards and a crosswalk discussion. The meeting is held electronically with no public attendance, but comments can be submitted by email.

• 2020 Stormwater Cost Benefit Analysis
• 2021 Crack Sealing Contract
• 500.145 Minimum Standards Pool Drains
• Clayton & Ballas Crosswalk discussion
• Vice-Chairman Appointment

Ways & Means Commission

The Ways & Means Commission of Town and Country, MO, will meet via videoconference on January 15, 2021, at 8:30 a.m. The agenda includes a pre-audit presentation, information on a state auditor's petition audit, approval of minutes, the final 2021 budget, selection of a vice chairman, a preliminary December 2020 financial report, and an economic update. The meeting will be live-streamed, and public comments must be submitted by email before noon on January 14.

• Pre-Audit presentation by Steve Tripi of Schowalter and Jabouri
• Information on State of Missouri State Auditor's Office Petition Audit
• Final 2021 Budget review
• Preliminary December 2020 Financial Report
• Selection of a Vice Chairman

The Ways & Means Commission approved the November 5, 2020 minutes as amended, elected Jeff Parrotte as Vice Chairman, and received updates on the 2021 budget, audit processes, and economic conditions. No major financial decisions were made; the meeting focused on informational items and procedural approvals.

• Approved November 5, 2020 minutes as amended (motion by Proost, second by Conrad)
• Elected Jeff Parrotte as Vice Chairman (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a virtual work session and regular meeting. They will discuss agenda items, hold public hearings on zoning text amendment and sign regulation changes, and consider several ordinances including intersection improvements, actuarial services, and city staff position changes.

• Public hearing on Zoning Code Amendments, Section 405.290 (text amendment procedures)
• Public hearing on Sign Regulations, Chapter 420
• Bill No. 20-74: Agreement amendment with St. Louis County for Clayton Road and Ballas Road intersection improvements (2nd reading)
• Bill No. 20-75: Accept proposal of Danziger & Markhoff, LLP for GASB 75 Actuarial Services (2nd reading)
• Purchase order for three Kustom Signals laser speed guns

Architectural Review Board

The Architectural Review Board will hold a virtual meeting to review five residential architectural projects, including one continued from December. The board will also approve minutes from the previous meeting. Public comments can be submitted by email.

• Continued review: 2436 Oak Springs Lane (new single-family house)
• New review: 1949 Barrett Station Road (new subdivision gate)
• New review: 932 Claymark Drive (new single-family house)
• New review: 12023 Embassy Row (residential addition)
• New review: 13108 Conway Grove Lane (residential addition)

The Architectural Review Board approved architectural reviews for a new house at 2436 Oak Springs Lane, a new house at 932 Claymark Drive, an addition at 12023 Embassy Row, and an addition at 13108 Conway Grove Lane, each authorizing building permits once code requirements are met. The Board denied a proposed subdivision entrance gate at 1949 Barrett Station Road in a 3-3 vote. The Board also unanimously approved the December 7, 2020 meeting minutes.

• Approved new house at 2436 Oak Springs Lane (unanimous)
• Denied subdivision gate at 1949 Barrett Station Road (3-3 vote)
• Approved new house at 932 Claymark Drive (unanimous)
• Approved addition at 12023 Embassy Row (unanimous)
• Approved addition at 13108 Conway Grove Lane (unanimous)
• Approved December 7, 2020 meeting minutes (unanimous)