Town and Country public meetings in 2023

Planning & Zoning Commission

The Planning and Zoning Commission will review two conditional use permit requests for accessory structures (a permanent outdoor game court and a pavilion) at 21 Williamsburg Estates Drive, and consider a zoning amendment to regulations on permitted encroachments into building setbacks. The meeting includes routine items like roll call, approval of minutes, and reports.

• Conditional Use Permit for permanent outdoor game court at 21 Williamsburg Estates Drive
• Conditional Use Permit for pavilion at 21 Williamsburg Estates Drive
• Zoning amendment to Section 405.345.A.10 on permitted encroachments into building setbacks

Board of Aldermen

The Board of Aldermen will hold second readings and likely vote on the 2024 budget, employee compensation, a deer management plan, and several service contracts. They will also consider a first reading for a dispatch services agreement and a resolution to cancel a meeting.

• Bill 23-51: 2024 budget approval
• Bill 23-52: Employee compensation rates
• Bill 23-53: Deer Management Plan with White Buffalo, Inc.
• Bill 23-54: Traffic signal maintenance with Gerstner Electric
• Bill 23-55: Roadway maintenance with T. Hill Construction

Architectural Review Board

The Architectural Review Board is holding a regular meeting to review three residential architectural proposals: a front porch at 13302 Tree Top View Court, a revised residential addition at 13406 Thornhill Drive, and an accessory structure (pavilion) at 21 Williamsburg Drive. The board will also elect a vice chair and approve minutes from the November 6, 2023 meeting.

• Architectural review – 13302 Tree Top View Court – front porch
• Architectural review – 13406 Thornhill Drive – residential addition (revisions)
• Architectural review – 21 Williamsburg Drive – accessory structure (pavilion)

Board of Aldermen

The Board of Aldermen is holding a closed special meeting on November 30, 2023, at 3:00 PM to discuss personnel matters, as permitted by state law. The agenda includes only roll call, the personnel discussion, and adjournment, with no other business or public items listed.

• Closed session under Sections 610.021 (3) and (13) RS Mo
• Discussion of personnel matters
• Meeting at Municipal Center, 1011 Municipal Center Drive

Board of Aldermen

The Board of Aldermen will hold a public hearing on the proposed 2024 budget and consider multiple ordinances, including the budget approval, employee compensation, a deer management plan, and various service contracts. Several items are on first reading, with a few on second reading for final approval.

• Public hearing on proposed 2024 City Budget
• Bill 23-49: Conditional use permit for outdoor game court at 15 Brookwood Road (2nd reading)
• Bill 23-50: Agreement with Landesign for Longview Farm Park Playground Project (2nd reading)
• Bill 23-51: Approve 2024 Budget and authorize expenditures (1st reading)
• Bill 23-61: Master Services Agreement with Flock Safety for police cameras (1st reading)

Police, Fire & EMS Commission

The Police, Fire & EMS Commission is meeting to approve minutes from September and receive reports from the chair, fire chief, and police chief. The police chief's report includes introducing new Chief Daniel Wilkey, discussing FTO software, vehicle fleet updates, FY2024 budget items, and a new officer applicant. The agenda is largely informational with no votes on specific contracts or rezonings listed.

• Approval of minutes from September 19, 2023 meeting
• Introduction of new Police Chief Daniel Wilkey
• Discussion of FTO software
• Vehicle fleet updates
• FY2024 budget items/projects

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on four variance requests from the Suburban Estate zoning district's setback rules, each needed to build a pool, addition, or porch. The board will also approve minutes from the prior meeting and may move into a closed session for legal, real estate, and personnel matters.

• Variance for pool at 1824 Topping Road (rear yard setback)
• Variance for home addition and patio at 955 Revere Drive (side yard setback)
• Variance for front porch at 246 Doulton Place (street setback)
• Variance for outdoor living area at 1 Muirfield Lane (rear yard setback)
• Possible closed session for legal, real estate, and personnel matters

Parks & Trails Commission

The Parks & Trails Commission is meeting to discuss unfinished business, including the Drace Park Pavilion bid and the Longview Playground construction contract, and to review the 2024 priorities list and budget. They will also plan for upcoming volunteer events like the Turkey Trot and Outdoor Winter Market.

• Drace Park Pavilion bid to be sought in January
• Longview Playground equipment order approved by Board of Aldermen
• Longview Playground construction contract second reading on 11/27/23
• 2024 Priorities List Review
• Budget Review

Board of Aldermen

The Town and Country Board of Aldermen will hold a work session to discuss the draft 2024 budget, followed by a regular meeting with public hearings and votes on several items. The board will consider a conditional use permit for a game court, a software agreement for police training, a stormwater reimbursement agreement, and a playground construction contract. These are the main decisions and discussions at this meeting.

• Draft 2024 Budget presentation and discussion
• Bill No. 23-48: Software agreement with Frontline Public Safety Solutions for police field training platform (2nd reading)
• Bill No. 23-49: Conditional use permit for permanent outdoor game court at 15 Brookwood Road (1st reading)
• Resolution R16-2023: Stormwater reimbursement agreement with MSD for project at 2717 North Ballas
• Bill No. 23-50: Construction services agreement with Landesign for Longview Farm Park Playground Project (1st reading)

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review two residential projects: a new accessory structure (pavilion) at 25 Muirfield Lane and revised plans for a residential addition at 12715 Topping Acres Street. The board will also approve minutes from the October 2, 2023 meeting.

• Architectural review – new accessory structure (pavilion) at 25 Muirfield Lane
• Architectural review – residential addition (revisions) at 12715 Topping Acres Street
• Approval of minutes from October 2, 2023

Ways & Means Commission

The Ways & Means Commission is meeting to review and discuss the 2024 draft budget and receive an economic update. The agenda also includes approval of minutes from a prior meeting and other business.

• 2024 Draft Budget Presentation and Discussion
• Economic Update
• Approval of Minutes from September 12, 2023

Parks & Trails Commission

The Parks & Trails Commission will review contract options for the Longview Playground and discuss the 2024 priorities list. The meeting also includes updates on the Preservation Park Open House and various seasonal events.

• Longview Playground contract options with SWT Design
• Preservation Park Open House update with SWT Design
• 2024 Priorities List review
• Drace Park Pavilion discussion
• T & C Outdoor Winter Market Committee update

Board of Aldermen

The Board of Aldermen will consider second readings for a Starbucks site plan and a plat consolidation. The meeting also includes a first reading for a new police department software agreement.

• Starbucks preliminary site development plan at 12151 Clayton Road
• Restaurant use resolution for Starbucks at 12151 Clayton Road
• Consolidation plat for 157 and 383 Lamp and Lantern Village
• Ordinance regarding subpoena issuance and enforcement procedures
• Software agreement with Frontline Public Safety Solutions for police training

Other

The task force will review minutes from the September 13, 2023, meeting. The agenda includes discussions regarding a fundraising event agreement and construction documents for Musick Construction.

• Approval of September 13, 2023, minutes
• Agreement for fundraising event
• Musick Construction-Construction Documents

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to consider a conditional use permit for a permanent outdoor game court at 15 Brookwood Road, and to review the 2024 meeting schedule. The agenda includes standard items such as roll call, approval of minutes, and reports from the Board of Aldermen.

• Conditional Use Permit for accessory structure (permanent outdoor game court) at 15 Brookwood Road, Estate (E) Zoning District
• 2024 Planning and Zoning Commission Meeting Schedule

Public Works Commission

The Public Works Commission is meeting to approve minutes, discuss old and new business, and consider several on-call maintenance and service contracts, including traffic signal, general maintenance, engineering, grounds care, and custodial services. They will also discuss project updates and the 2024 roads projects budget.

• On-Call Traffic Signal Maintenance Contract
• On-Call Maintenance Contract
• On-Call Engineering Contract
• Grounds Care Contract
• Custodial Services Contract

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a request for zoning variances. The request involves minimum side yard setback requirements to allow for the construction of a new home.

• Public hearing for Case No. 23-10 at 1941 Karlin Drive
• Variance request for minimum side yard setbacks
• Approval of September 18, 2023, meeting minutes

Board of Aldermen

The Board of Aldermen will hold public hearings and consider several ordinances, including a conditional use permit for outside dining at Blacksmith Grove, a contract for tree trimming services, and a preliminary site plan for a new Starbucks. They will also review appointments and may move to a closed meeting for legal and personnel matters.

• Conditional Use Permit for outside dining at Blacksmith Grove, 13360 Clayton Road (2nd reading)
• Agreement with Gamma Tree Experts for 2024 On-Call Tree Trimming and Removal Services (2nd reading)
• Professional services agreement with Oates Associates for Conway Road and Mason Road Sidewalk Improvement Projects (2nd reading)
• Consolidation Plat for 157 and 383 Lamp and Lantern Village (1st reading)
• Preliminary Site Development Plan and restaurant use for Starbucks at 12151 Clayton Road

Parks & Trails Commission

The Parks & Trails Commission is meeting to discuss upcoming events, including the Fall Fire & Ice festival, and to review the 2024 events list and priorities. They will also address unfinished business such as the Longview Farm Park playground bidding and Drace Park Pavilion.

• Longview Farm Park playground bidding
• Drace Park Pavilion discussion
• 2024 events list review (Art & Wine, Concert Series, Fall Fire & Ice, Turkey Trot, Winter Market)
• 2024 priorities list
• Fall Fire & Ice on October 7, 5-8PM at Longview Farm Park

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review three architectural proposals: a new commercial building (Starbucks) at 12151 Clayton Road, a new accessory structure (pavilion) at 25 Muirfield Lane, and a new rooftop solar array at 4 Woods Hill Drive. The board will also approve minutes from the September 5, 2023 meeting. No other substantive items are listed.

• Architectural review of new commercial building (Starbucks) at 12151 Clayton Road
• Architectural review of new accessory structure (pavilion) at 25 Muirfield Lane
• Architectural review of new rooftop solar array at 4 Woods Hill Drive
• Approval of minutes from September 5, 2023

Board of Aldermen

The Board of Aldermen will hold second readings on ordinances to set the 2023 property tax levy and to approve a conditional use permit for outside dining at Blacksmith Grove, 13360 Clayton Road. New business includes first readings for a tree trimming contract with Gamma Tree Experts and a sidewalk planning agreement with Oates Associates, plus a resolution to allow temporary lights for a Principia football game.

• Bill 23-41: Conditional use permit for outside dining at Blacksmith Grove, 13360 Clayton Road (2nd reading)
• Bill 23-42: 2023 property tax levy rate (2nd reading)
• Bill 23-43: Contract with Gamma Tree Experts for 2024 on-call tree trimming/removal (1st reading)
• Resolution R14-2023: Temporary lights for football game at The Principia, 13201 Clayton Road, Sept 29
• Bill 23-44: Professional services agreement with Oates Associates for Conway Road and Mason Road sidewalk projects (1st reading)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a preliminary site development plan for a Starbucks drive-thru restaurant at 12151 Clayton Road, and will consider a boundary adjustment plat consolidating two properties in the Lamp and Lantern Village. The meeting also includes routine items such as roll call, approval of minutes, and reports.

• Preliminary Site Development Plan for Starbucks drive-thru at 12151 Clayton Road (CO Zoning District, SR Regulations) - public hearing
• Consolidation plat for 157 and 383 Lamp and Lantern Village (C Zoning District)

Police, Fire & EMS Commission

The Police, Fire & EMS Commission is meeting to discuss routine updates, including the approval of minutes from the March 21, 2023 meeting. Reports will cover the hiring of Officer Zachary Dorton, Flock camera operations, vehicle fleet updates, and FY2024 budget items. The agenda is primarily informational with no major decisions listed.

• Approval of minutes from March 21, 2023 meeting
• Newly hired Officer Zachary Dorton
• Flock Cameras update
• Vehicle Fleet Updates
• FY2024 budget items/projects

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on three variance requests related to property setbacks. Two requests seek variances to build pools and pool decks, and one seeks a variance for a porch addition. The board may also move into a closed meeting to discuss legal, real estate, and personnel matters.

• Case 23-07: Variance for pool at 25 Williamsburg Estates Drive (SE zoning)
• Case 23-08: Variance for pool at 1617 Stifel Woods Drive (SM zoning, Manderleigh Subdivision)
• Case 23-09: Variance for porch at 808 Millfield Court (SE zoning)
• Possible closed session under Section 610.021 RSMO

Parks & Trails Commission

The Parks & Trails Commission meeting scheduled for September 18, 2023, was cancelled because a quorum was not present. The agenda included routine items such as approval of minutes, commission member reports, and updates on upcoming events and park projects.

• Cancelled due to lack of quorum
• Approval of minutes from 8/21/23
• Fall Fire & Ice event at Longview Farm Park on October 7, 5-8PM
• Drace Park Playground ribbon cutting held 9/10/23
• Longview Farm Park playground bidding

Public Works Commission

The Public Works Commission is meeting to approve minutes, discuss old and new business, and review several contracts including tree removal, sidewalk construction, and stormwater projects. They will also discuss project updates, snow removal on Mueller Lane, and the 2024 stormwater budget.

• On-Call Tree Removal Contract
• Conway Road Sidewalk Contract
• Mason Valley Stormwater Project Contract
• Sellenriek Stormwater Project status update
• 2024 Stormwater Project's Budget discussion

Other

The task force is discussing volunteer needs for the Concerts at Town Square and Fall Fire & Ice events. Members are also reviewing fundraising agreements and a personal calling campaign.

• Concerts at Town Square on September 15, 6-9 PM
• Fall Fire & Ice at Longview Farm Park on October 7, 5-8 PM
• Review of Musick Construction documents by the Task Force on October 18

Ways & Means Commission

The Ways & Means Commission is meeting to discuss the Missouri LAGERS pension employer rate, review 2023 financials, and begin preliminary discussions on the 2024 budget and five-year Capital Improvement Plan (CIP) trends. An economic update is also scheduled. No votes or final decisions are listed on this agenda.

• Missouri LAGERS pension employer rate discussion
• 2023 financials update
• 2024 preliminary budget discussion
• 5-year Capital Improvement Plan (CIP) trends
• Economic update

The commission approved the minutes from the June 16, 2023 meeting after a motion and second. They heard a presentation on Missouri LAGERS employer rates, reviewed 2023 financials and a preliminary 2024 budget, and received an economic update. The meeting was adjourned unanimously.

• Approved June 16, 2023 minutes (motion by Aikin, seconded by Fredrickson)
• Adjourned meeting unanimously (motion by Hoberman, seconded by Aikin)

Board of Aldermen

The Board of Aldermen voted to reject an ordinance amending zoning regulations for grand trees. The board also approved several commission appointments and a warrant list for city expenditures.

• Rejected Bill No. 23-40 regarding grand tree regulations (1-7)
• Approved $1,283,212.71 warrant list (voice vote)
• Approved appointment of Robert O’Blennis to Parks and Trails Commission (unanimous voice vote)
• Approved appointment of Ben Holman to Ways and Means Commission (voice vote)
• Approved nomination of Joe Kinsella as aldermanic liaison to Planning & Zoning Commission (unanimous voice vote)
• Approved minutes from 08/28/23 meeting (voice vote)
• Tabled Bill No. 23-41 regarding outdoor dining at Blacksmith Grove to September 25, 2023
• Tabled Bill No. 23-42 regarding 2023 annual property tax rates to September 25, 2023

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review six residential projects, including additions, new houses, and a facade renovation. The board will also consider approval of the August 7, 2023 minutes. No other substantive business is listed.

• Architectural review – 925 Terra Bella Drive – residential addition
• Architectural review – 955 Revere Drive – residential addition
• Architectural review – 221 Pebble Acres Drive – new single-family house
• Architectural review – 19 Brookwood Road – new single-family house
• Architectural review – 13518 Featherstone Drive – new single-family house

The Board unanimously approved architectural reviews and building permit authorizations for two residential additions, three new residences, and one facade renovation. The board also approved the minutes from the August 7, 2023 meeting.

• Approved minutes from 08/07/23 (Unanimous)
• Approved residential addition at 925 Terra Bella Drive (Unanimous)
• Approved residential addition at 925 Revere Drive (Unanimous)
• Approved new residence at 221 Pebble Acres Drive (Unanimous)
• Approved new residence at 19 Brookwood Road (Unanimous)
• Approved new residence at 13518 Featherstone Drive (Unanimous)
• Approved facade renovation at 13642 Peacockfarm Road (Unanimous)

Other

The Veterans & First Responders Task Force is meeting to approve minutes and discuss old business, including a letter of intent from Musick Construction, volunteer staffing for upcoming community events, and agreements for fundraising activities. No new business is listed, and the next meeting date is to be determined.

• Letter of Intent from Musick Construction
• Event booth volunteers for Concerts at Town Square on September 8 and 15
• Fall Fire & Ice at Longview Farm Park on October 7
• Agreement for fundraising event
• Fundraising personal calling campaign

The Task Force approved the minutes from the August 15, 2023 meeting. Members discussed follow-ups for a construction letter of intent, event booth volunteering, and fundraising strategies.

• Approved August 15, 2023 minutes (Unanimous)

Board of Aldermen

The Board of Aldermen will hold a public hearing and consider the first reading of Bill No. 23-40, a zoning code amendment to Section 405.335.C regarding grand tree regulations. The agenda also includes routine items such as approval of minutes, a warrant list, and reports. The meeting may move to closed session for legal, real estate, and personnel matters.

• Public hearing on Zoning Code Amendment for grand trees (Section 405.335.C)
• Bill No. 23-40: Ordinance amending Title IV, Chapter 105 zoning regulations (1st reading)
• Warrant List approval
• Minutes of 08/14/23 Special and Regular meetings
• Possible closed session under Section 610.021(1),(2),(3),(12),(13) RSMO

The Board approved the August 28, 2023 warrant list and the minutes from two previous August meetings. A public hearing was held regarding a zoning amendment for grand tree regulations, which was read for the first time and continued to the September 11 meeting.

• Approved August 28, 2023 Warrant List in the amount of $156,188.09 (voice vote)
• Approved minutes of 08/14/23 Special Meeting (voice vote)
• Approved minutes of 08/14/23 Regular Meeting (voice vote)
• Read Bill No. 23-40 (Grand Tree regulations) for first reading; continued to September 11, 2023

Parks & Trails Commission

The Parks & Trails Commission is meeting to discuss park projects, including playground master plans, a ribbon cutting, and bidding for a new playground. They will also review capital improvements for pavers at Drace and Longview parks. The agenda includes routine items like approving minutes and member reports.

• Preservation Park Playground Master Plan
• Drace Park Playground Ribbon Cutting
• Longview Farm Park Playground Bidding
• Capital Improvements: Drace and Longview Pavers
• Fall Fire & Ice event on October 7 at Longview Farm Park

The Commission approved the minutes from the May 15, 2023 meeting. Members discussed adding picnic tables and umbrellas at Drace Park and expressed a preference for stained or stamped concrete to replace pavers at Longview Farm Park.

• Approved May 15, 2023 meeting minutes (Unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to review a conditional use permit application for permanent outside dining at Blacksmith Grove, located at 13360 Clayton Road. The commission will also approve minutes from the June 21, 2023 meeting and receive a report from the Board of Aldermen.

• Conditional Use Permit for Permanent Outside Dining at Blacksmith Grove, 13360 Clayton Road, in PD-2 Zoning District
• Approval of minutes from June 21, 2023 meeting
• Report from Board of Aldermen on action by the board

The Planning & Zoning Commission voted to recommend approval of a Conditional Use Permit for permanent outside dining at Blacksmith Grove. The proposal includes 172 seats on the patio located at 13360 Clayton Road.

• Approved minutes of 06/21/23 (unanimous voice vote)
• Recommended approval of Conditional Use Permit for permanent outside dining at 13360 Clayton Road (5-2)

Other

The task force is reviewing a letter of intent from Musick Construction and discussing volunteer needs for upcoming community events. Members will also address new business regarding a fundraising event agreement and a personal calling campaign.

• Letter of Intent-Musick Construction
• Event Booth Volunteers for Concerts at Town Square (September 8 and 15)
• Fall Fire & Ice at Longview Farm Park (October 7)
• Agreement for Fundraising Event
• Fundraising Personal Calling Campaign

The Task Force approved the minutes from the July 11, 2023 meeting. Members discussed scheduling a fundraising event for early 2024 and a personal calling campaign for fundraising.

• Approved July 11, 2023 minutes (Unanimous)

Board of Aldermen

The Board of Aldermen will hold second readings and votes on four ordinances, including conditional use permits for a storage building and driveway gate at 2019 S. Mason Road, a 10-year snow removal contract with T. Hill Construction, and a construction agreement for the Military and First Responders Tribute Project. The board will also consider a resolution to settle a legal matter with James Cavins and may move to a closed session for legal and personnel discussions.

• Conditional use permit for accessory storage building at 2019 S. Mason Road (2nd reading)
• Conditional use permit for residential driveway gate at 2019 S. Mason Road (2nd reading)
• 10-year snow removal services contract with T. Hill Construction (2nd reading)
• Notice to Proceed Agreement with Musick Construction for Military and First Responders Tribute Project (2nd reading)
• Resolution to execute Settlement Agreement with James Cavins

The Board of Aldermen approved a 10-year snow removal contract with T. Hill Construction and authorized construction services for the Military and First Responders Tribute Project. Two conditional use permits for a property on S. Mason Road were granted. The Board also approved a settlement agreement with James Cavins and a warrant list totaling $619,687.52.

• Approved 10-year snow removal contract with T. Hill Construction (6-0)
• Approved construction services agreement with Musick Construction for Military and First Responders Tribute Project (6-0)
• Approved conditional use permit for storage building at 2019 S. Mason Road (6-0)
• Approved conditional use permit for residential driveway gate at 2019 S. Mason Road (6-0)
• Approved settlement agreement with James Cavins (voice vote)
• Approved August 14, 2023 Warrant List for $619,687.52 (voice vote)
• Approved minutes from 07/24/2023 meeting (voice vote)

Board of Aldermen

The Town and Country Board of Aldermen is holding a special meeting to consider appointing David Murphy to fill the vacant Ward 4 aldermanic seat. The agenda includes roll call, the appointment vote, and adjournment.

• Vote on appointment of David Murphy to fill Ward 4 aldermanic vacancy

The Board of Aldermen met for a special session to fill an unexpired term in Ward 4. The board unanimously approved the appointment of David Murphy to the position.

• Approved appointment of David Murphy to fill Ward 4 vacancy (5-0)

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review five residential architectural applications, including new single-family houses, a residential addition, and an accessory storage building. The board will also approve minutes from the July 3, 2023 meeting. No other substantive business is listed.

• Architectural Review – 12326 Crystal View Lane – New Single-Family House
• Architectural Review – 1616 Featherstone Drive – Residential Addition
• Architectural Review – 2019 S. Mason Road – Accessory Structure (Storage Building)
• Architectural Review – 917 Claymark Drive – New Single-Family House
• Architectural Review – 1834 Manor Hill – New Single Family House

The Board unanimously approved architectural reviews and building permit authorizations for four new residences and one residential addition. The Board also approved the minutes from the July 3, 2023 meeting.

• Approved minutes from 07/03/23 (Unanimous)
• Approved new residence at 12326 Crystal View Lane (Unanimous)
• Approved residential addition at 1616 Featherstone Drive (Unanimous)
• Approved accessory structure at 2019 S. Mason Road (Unanimous)
• Approved new residence at 917 Claymark Drive (Unanimous)
• Approved new residence at 1834 Manor Hill Road (Unanimous)

Board of Aldermen

The Board of Aldermen is holding a closed special meeting to discuss personnel matters, legal actions, and attorney-client privileged communications. The agenda includes roll call, discussion, and adjournment, with no public action items.

• Closed session under RSMo 610.021 (1), (3), (13)
• Discussion of personnel matters and legal actions
• Meeting at Municipal Center, 1011 Municipal Center Drive

Board of Aldermen

The Town and Country Board of Aldermen will hold public hearings on two conditional use permits for a driveway gate and storage building at 2019 South Mason Road, then consider ordinances and resolutions on recreational marijuana zoning, the Principia site plan, a Mission Taco restaurant, snow removal contract, and other items.

• Public hearings for conditional use permits for a driveway gate and storage building at 2019 South Mason Road
• Bill 23-34: Ordinance amending zoning regulations for recreational marijuana uses (2nd reading)
• Bill 23-35: Approving Third Amended Final Site Development Plan for The Principia at 13201 Clayton Road (2nd reading)
• Resolution R09-2023: Approving Mission Taco restaurant at 1000 Woods Mill Road
• Bill 23-38: Accepting T. Hill Construction bid for 10-year snow removal services

The Board of Aldermen passed ordinances regulating recreational marijuana uses and approved a final site development plan for Principia. Additionally, the board approved a new restaurant location and the use of an online auction site for surplus items.

• Approved zoning regulations for recreational marijuana related uses (6-1)
• Approved third amended final site development plan for Principia at 13201 Clayton Road (unanimous)
• Approved Mission Taco restaurant at 1000 Woods Mill Road (voice vote)
• Approved amendments to Cedar Springs Subdivision trust and restrictions agreement (voice vote)
• Approved use of GovDeals for online auction of surplus items (voice vote)
• Authorized City Administrator to engage specialized legal services (voice vote)
• Approved By-The-Drink Liquor License for John Mineos (voice vote)
• Approved July 24, 2023 Warrant List for $328,003.80 (voice vote)

Parks & Trails Commission

The Parks & Trails Commission meeting scheduled for July 17, 2023, was cancelled. The agenda included items that would have been discussed, such as upcoming events and park projects, but no decisions were made.

• Concert Series scheduled for September 8 and September 15
• Fall Fire & Ice event planned for October 7 at Longview Farm Park
• Preservation Park Playground Master Plan discussion
• Drace Park Pavilion and Playground discussion

Public Works Commission

The Town and Country Public Works Commission is meeting to approve minutes from May 15, 2023, and discuss new business, including a snow removal contract. They will also receive reports and project updates and discuss a new 5-year plan. The agenda is otherwise procedural.

• Snow Removal Contract discussion
• New 5-year plan discussion
• Approval of minutes from May 15, 2023

The Public Works Commission unanimously recommended a long-term snow removal contract with T. Hill Construction to the Board of Aldermen. The commission also reviewed a proposed 5-year plan covering roads, capital, parks, and stormwater budgets.

• Recommended approval of T. Hill Construction snow removal contract (8-0)
• Approved May 15, 2023 meeting minutes

Other

The task force will discuss fundraising events and a personal calling campaign. Members will also discuss volunteer needs for upcoming community events in September and October.

• Review of Letter of Intent from Musick Construction
• Discussion regarding Fundraising Event
• Discussion regarding Fundraising Personal Calling Campaign
• Volunteer coordination for Concerts at Town Square (September 8 and 15)
• Volunteer coordination for Fire & Ice at Longview Farm Park (October 7)

The Veterans & First Responders Task Force approved an event agreement for a fundraising event. The group also discussed a personal calling campaign and noted the appointment of three alternate members.

• Approved minutes from 5/3/23 (Unanimous)
• Approved motion directing Anne Nixon to enter into a $5,000 event agreement from Hala Snyder (Unanimous)
• Appointed three new alternate task force members

Board of Aldermen

The Board of Aldermen is holding a closed special meeting to discuss contract negotiations, legal actions, and attorney-client privileged communications. The agenda includes roll call, discussion, and adjournment. No public decisions are expected.

• Closed session under RSMo 610.021 (1) and (12)
• Discussion of contract negotiations
• Discussion of legal actions and attorney-client privileged communications

Board of Aldermen

The Board of Aldermen approved a conditional use permit for outdoor dining at 13360 Clayton Road and passed ordinances regarding street standards, private street maintenance, and a regional dispatch system. The Board also approved two liquor licenses and two warrant lists totaling $521,972.24.

• Approved outdoor dining permit for Cleaver and Cocktails (7-0)
• Approved intergovernmental agreement for RCAD system (7-0)
• Approved street standards and specifications amendment (7-0)
• Approved updated guidelines for private street maintenance (7-0)
• Approved liquor licenses for Fresh Ideas Management and ORCH LLC
• Appointed Jim Conrad, Ron Jaudes, and Ray Murphy to Veterans and First Responders Task Force
• Confirmed June 26 fax warrant list of $207,475.39
• Approved July 10 warrant list of $314,496.85

Architectural Review Board

The Architectural Review Board of Town and Country, Missouri, will hold a regular meeting to review four residential architectural proposals. The board will consider a residential addition, a new single-family house, another residential addition, and an accessory structure with material amendments. No other substantive business is listed.

• Architectural Review – 12715 Topping Acres St. – Residential Addition
• Architectural Review – 14 W. Point Ln. – New Single-Family House
• Architectural Review – 12 Chapel Hill Est. – Residential Addition
• Architectural Review – 929 Claymark Dr. – Accessory Structure (Material Amendments)

The Board unanimously approved architectural reviews and building permit authorizations for four residential projects. These included a new house, two residential additions, and an accessory structure.

• Approved June 5, 2023 meeting minutes (unanimous)
• Approved new house at 14 W. Point Lane (unanimous)
• Approved residential addition at 12 Chapel Hill Estates (unanimous)
• Approved accessory structure at 929 Claymark Drive (unanimous)
• Approved residential addition at 12715 Topping Acres (unanimous)

Board of Aldermen

The Board of Aldermen is holding its annual workshop to discuss the city's financial analysis and forecast, and to hear presentations from department directors. This is a discussion and information-sharing session, not a voting meeting. The agenda includes only these items and adjournment.

• Presentation and discussion of financial analysis and forecast
• Presentations from directors and departments
• Workshop held at Peoples National Bank, 14323 S. Outer Forty Road

The Board of Aldermen conducted an annual workshop featuring departmental reports and financial forecasts. No formal votes were taken, though general consensus was reached on two specific operational items.

• Reached general consensus for City Administrator to apply for a DNR Grant for stormwater projects on Carberry and Barnbridge
• Agreed to proceed with a ladder truck for Town & Country house 3 at approximately $75,000 annually

Board of Aldermen

The Board of Aldermen of Town and Country, Missouri, is holding an open fax meeting to consider a single agenda item: approval of the warrant list dated June 26, 2023. This is a routine procedural action to authorize payments.

• Approval of warrant list dated 06/26/23

The Board of Aldermen held a meeting by facsimile to vote on the warrant list dated June 26, 2023. The board approved the payment of the list totaling $207,475.39. Formal confirmation of this approval is scheduled for the July 10, 2023 meeting.

• Approved warrant list dated June 26, 2023 in the amount of $207,475.39 (6-0)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to discuss and potentially decide on several land-use items. These include a zoning code amendment regarding grand tree replacement, a preliminary plat for a subdivision on Dubon Lane, an amended site plan for The Principia, and two conditional use permits for a driveway gate and storage building on S. Mason Road. The meeting includes roll call, approval of minutes, and reports.

• Zoning code amendment to Section 405.335 Natural Resource Protection Standards regarding grand tree replacement (continued from May 17)
• Preliminary plat for 7.11 acres at 12800-12801-12814 Dubon Lane to adjust 3 lots and create 1 additional lot in Suburban Estate district
• Amended Final Site Development Plan for The Principia at 13201 Clayton Road for parking lot, vehicle turn-around, and public restroom in Major Educational Campus district
• Conditional Use Permit for residential driveway gate at 2019 S. Mason Road in Suburban Estate district
• Conditional Use Permit for residential storage building at 2019 S. Mason Road in Suburban Estate district

The Commission approved a preliminary plat for Dubon Lane and recommended several conditional use permits and a site plan for The Principia to the Board of Aldermen. It also recommended a Zoning Code Amendment regarding the removal of grand trees. The May 17, 2023, meeting minutes were approved.

• Approved Preliminary Plat for 12800-12801-12814 Dubon Lane (7-0)
• Recommended approval of Amended Final Site Development Plan for The Principia (7-0)
• Recommended approval of Conditional Use Permit for driveway gate at 2019 S. Mason Road (7-0)
• Recommended approval of Conditional Use Permit for accessory building at 2019 S. Mason Road (7-0)
• Recommended approval of Zoning Code Amendment for grand tree replacement requirements (5-3)
• Approved minutes from 05/17/23 (unanimous voice vote)

Parks & Trails Commission

The Parks & Trails Commission is holding an open house to gather public input on proposed ideas for replacing the playground at Preservation Park. Attendees can review the proposals anytime between 6:30 and 7:30 PM at the Preservation Park Pavilion, with an inclement weather location at Longview Farm House. Children are welcome and encouraged to attend.

• Public open house for proposed playground replacement ideas at Preservation Park
• Meeting held at Preservation Park Pavilion (inclement weather: Longview Farm House)
• Open house format allows drop-in review from 6:30-7:30 PM

The commission held an open house for residents to review proposed playground replacement ideas. No formal minutes or decisions were recorded for this event.

Board of Adjustment

The Town and Country Board of Adjustment will hold a public hearing on a variance request from Kevin and Jennifer Baker to reduce minimum green space requirements under Section 405.430.B.6, needed to build a new home at 2238 Mueller Lane in the Suburban Estate (SE) Zoning District. The board will also approve minutes, elect officers, and may move to a closed meeting for legal, real estate, or personnel matters.

• Public hearing on variance for 2238 Mueller Lane (Case No. 23-06)
• Approval of minutes from April 26, 2023
• Election of officers
• Possible closed session under RSMO 610.021(1), (2), (3), (13)

The Board of Adjustment denied a request for a 2.4% green space variance to allow the construction of a new home. The board also elected its Chairman and Vice Chairman.

• Denied green space variance for 2238 Mueller Lane (3-2)
• Approved minutes from 04/26/23 (unanimous voice vote)
• Elected James Crowley as Chairman (4-0, 1 abstention)
• Elected David Adam as Vice Chairman (4-0, 1 abstention)

Ways & Means Commission

The Ways & Means Commission is meeting to discuss the city's 2022 audit and Annual Comprehensive Financial Report, review 2023 financials and five-year Capital Improvement Plan trends, and follow up on investment manager matters. An economic update is also on the agenda. No votes or decisions are listed; the items are discussion topics.

• Discussion of 2022 Audit & Annual Comprehensive Financial Report
• 2023 Financials Update and 5-Year CIP Trends
• Investment Manager follow-up
• Economic Update

The Commission reviewed a draft of the 2022 Financial Audit, which received an unqualified opinion. Members discussed the potential implementation of a property tax in 2024 and received updates on sales tax revenue and local business openings. The commission also approved the February 24, 2023, meeting minutes.

• Approved minutes from February 24, 2023

Board of Aldermen

The Board of Aldermen will hold public hearings and vote on several items, including a conditional use permit for outside dining at Cleaver and Cocktails, amendments to street specifications, and a police vehicle equipment purchase. They will also consider agreements for engineering design services, a regional dispatch system, and legal services.

• Conditional Use Permit for outside dining at Cleaver and Cocktails, 13360 Clayton Road, Suite 104
• Bill No. 23-28: amendment to driveway gate regulations (2nd reading)
• Bill No. 23-29: Professional Services Agreement with HR Green for drainage improvements at 2717 North Ballas
• Bill No. 23-31: Intergovernmental Master Agreement with REJIS for regional computer aided dispatch system
• Resolution R07-2023: application for Transportation Alternatives Block Grant for Topping Road Pedestrian Improvements Phase 2

The Board of Aldermen approved ordinances regarding single-family driveway gate regulations and engineering services for the 2717 North Ballas drainage project. They also authorized a purchase order for police vehicle equipment and approved several liquor licenses.

• Approved Ordinance No. 4575 amending single-family driveway gate regulations (5-0)
• Approved Ordinance No. 4576 for HR Green engineering services for 2717 North Ballas drainage improvements (5-0)
• Approved $77,358 purchase order to Turn-Key Mobile for police vehicle equipment (voice vote)
• Approved Resolution No. R07-2023 for Topping Road pedestrian improvements grant application (voice vote)
• Approved Resolution No. R08-2023 for legal services agreement with Behr, McCarter, Potter & Neely (voice vote)
• Approved multiple liquor licenses for various local businesses (voice vote)
• Approved June 12, 2023 warrant list for $1,480,408.28 (voice vote)
• Approved appointment of Brian Ivy to the Architectural Review Board (voice vote)

Architectural Review Board

The Architectural Review Board of Town and Country, Missouri, is holding a regular meeting to review four residential architectural proposals. The board will consider a residential addition at 1957 Karlin Dr., a new single-family house at 13730 Belcrest Ct., a residential addition at 13819 Wellington Manor Ct., and a residential addition at 3019 Thornbury Dr. The meeting also includes approval of the May 1, 2023 minutes and other routine business.

• Architectural review – 1957 Karlin Dr. – residential addition
• Architectural review – 13730 Belcrest Ct. – new single-family house
• Architectural review – 13819 Wellington Manor Ct. – residential addition
• Architectural review – 3019 Thornbury Dr. – residential addition

The Board unanimously approved architectural reviews and authorized building permits for four residential projects. These included two new additions, one new residence, and one kitchen and sunroom addition.

• Approved residential addition at 1957 Karlin Drive (unanimous)
• Approved new residence at 13730 Belcrest Court (unanimous)
• Approved residential addition at 13819 Wellington Manor Court (unanimous)
• Approved residential addition at 3019 Thornbury Drive (unanimous)
• Approved May 1, 2023 meeting minutes (unanimous)

Board of Aldermen

The Town and Country Board of Aldermen will hold a public hearing and consider a zoning code amendment regulating driveway gates, then vote on several ordinances including an amended site plan for a surgery center, a boundary adjustment plat, and a natural resource protection limits adjustment. They will also consider contracts for vector control and engineering design services, and resolutions on waste reduction grants and canceling a meeting.

• Public hearing on driveway gate regulations (Sections 405.370.A.4 and 405.470.A.10)
• Bill 23-24: Amended final site plan for The Spine and Orthopedic Surgery Center at 1130 Town and Country Commons Drive (2nd reading)
• Bill 23-25: Boundary adjustment plat for 2212 and 2238 Mueller Lane (2nd reading)
• Bill 23-26: Natural resource protection limits adjustment for Belcrest Estate Subdivision (2nd reading)
• Bill 23-27: Contract with St. Louis County for vector control services (2nd reading)

The Board of Aldermen approved several ordinances regarding site development, boundary adjustments, and county service contracts. They also appointed Pam Holman to the Public Works Commission and approved a $108,392.88 warrant list.

• Approved amended final site development plan for Spine and Orthopedic Surgery Center of St. Louis (Ordinance No. 4571) (7-0)
• Approved boundary adjustment plat for 2212 and 2238 Mueller Lane (Ordinance No. 4572) (7-0)
• Approved natural resource protection limits adjustment plat for Belcrest Estate Subdivision (Ordinance No. 4573) (7-0)
• Approved contract with St. Louis County for vector control services (Ordinance No. 4574) (7-0)
• Approved appointment of Pam Holman to the Public Works Commission (Unanimous voice vote)
• Approved Resolution R05-2023 endorsing St. Louis County's waste reduction grant program (Voice vote)
• Approved Resolution R06-2023 cancelling the June 26 meeting (Voice vote)
• Approved May 22 warrant list in the amount of $108,392.88 (Voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting with a public hearing on a preliminary plat for lot adjustments on Dubon Lane, and will discuss a conditional use permit for outdoor dining. They will also consider amendments to zoning and subdivision codes, including tree replacement rules, marijuana-related uses, and street specifications. The tree code amendment is continued from a prior meeting.

• Zoning code amendment on grand tree replacement requirements (Section 405.335), continued to June 21 meeting
• Preliminary plat for 7.11 acres at 12800-12801-12814 Dubon Lane to adjust 3 lots and create 1 new lot (public hearing)
• Conditional use permit for permanent outside dining at Cleaver and Cocktail, 13360 Clayton Road Suite 104
• Zoning code amendments for marijuana-related uses across multiple sections
• Subdivision code amendment on street specifications (Section 410.200.A.2)

The Planning & Zoning Commission recommended approval for a zoning amendment to allow recreational marijuana sales and updated residential street specifications. The commission also recommended a conditional use permit for outdoor dining at Cleaver and Cocktail. Two other items regarding tree replacement and a preliminary plat were continued to June 21, 2023.

• Recommended approval of Conditional Use Permit for permanent outside dining at 13360 Clayton Road Suite 104 (6-0)
• Recommended approval of Zoning Code Amendment to include recreational marijuana sales (6-0)
• Recommended approval of Subdivision Code Amendment for residential street specifications (6-0)
• Continued Zoning Code Amendment regarding grand tree replacement to June 21, 2023 (Unanimous)
• Continued Preliminary Plat for 12800-12801-12814 Dubon Lane to June 21, 2023 (Unanimous)
• Approved minutes from 04/19/23 (Unanimous)

Parks & Trails Commission

The Town and Country Parks & Trails Commission is meeting to approve minutes, hear member reports, and discuss unfinished business including the concert series, Fall Fire & Ice, and the outdoor winter market. New business includes the kickoff of the Preservation Park Master Plan with SWT Design and hiring a Park Maintenance Technician. The meeting is scheduled for May 15, 2023, at 6:30 PM at Longview Farm House.

• Preservation Park Master Plan kickoff with SWT Design
• Park Maintenance Technician position hiring
• Concert series at Town Square (3rd Fridays, April-September)
• Fall Fire & Ice event on October 7 at Longview Farm Park
• Outdoor Winter Market steering committee appointments

The Commission approved the minutes from the April 17, 2023 meeting. Members discussed upcoming events including the Concert Series and Fall Fire & Ice, and received a presentation on the Preservation Park Master Plan process.

• Approved 4/17/23 meeting minutes (Unanimous)

Public Works Commission

The Public Works Commission is meeting to consider a stormwater maintenance grant application for properties on Fairfield Oaks Road, an engineering services contract with HR Green, Inc. for drainage improvements on North Ballas Road, and revisions to street specifications in the Subdivision Regulations. The agenda also includes approval of the previous meeting's minutes and project updates.

• Stormwater Maintenance Grant Application for 13036/13024 Fairfield Oaks Road
• Engineering Services Contract with HR Green, Inc. for 2717 N. Ballas Road Drainage Improvements
• Revisions to Street Specifications in Section 410.200 of Subdivision Regulations

The Public Works Commission unanimously recommended three items for Board of Aldermen approval, including a stormwater grant and an engineering contract. The body also approved updated residential street specifications for the City's Subdivision Regulations.

• Recommended approval of Stormwater Maintenance Grant for 13036/13024 Fairfield Oaks Road (7-0)
• Recommended approval of $64,980 HR Green engineering contract for 2717 N. Ballas Road drainage (7-0)
• Recommended approval of revised street specifications in Section 410.200 of Subdivision Regulations (7-0)
• Approved amended minutes from April 17, 2023 (unanimous voice vote)

Board of Aldermen

The Board of Aldermen approved three ordinances for road crack sealing, pavement striping, and asphalt paving. A warrant list totaling $150,524.94 was approved. Several other bills regarding site plans and boundary adjustments were read for the first time and continued to the May 22 meeting.

• Approved contract with Sweetens Concrete Services for 2023 crack sealing (8-0)
• Approved contract with America’s Parking Remarking for 2023 pavement striping (8-0)
• Approved contract with NB West Contracting for 2023 asphalt pavement program (8-0)
• Approved warrant list in the amount of $150,524.94 (voice vote)
• Continued Bill No. 23-20 regarding Military and First Responders Tribute Project indefinitely (voice vote)
• Approved minutes of 04/24/23 (voice vote)
• Continued Bill No. 23-24 (Spine and Orthopedic Surgery Center site plan) to May 22
• Continued Bill No. 23-25 (Mueller Lane boundary adjustment) to May 22

Other

The task force will review reports regarding a concert booth and fundraising party plans. The meeting also includes discussions on marketing materials and a letter of intent from Musick Construction.

• Review of Letter of Intent from Musict Construction
• Concert Booth Report
• Fundraising Party Report including date, time, and location
• Marketing Materials Report

The Veterans & First Responders Task Force met on May 3, 2023, and approved minutes from prior meetings. They tabled a letter of intent with Musick Construction until the required $40,000 is raised. Reports were given on a concert booth, a fundraising party, and a marketing tri-fold. No other substantive decisions were made.

• Approved minutes from March 1 and April 19, 2023 (unanimous)
• Tabled letter of intent with Musick Construction until $40,000 raised

Architectural Review Board

The Architectural Review Board is holding a regular meeting to review seven residential architectural applications, including roof amendments, additions, and new single-family houses. The board will also approve minutes from the April 3, 2023 meeting. No other substantive items are listed.

• Roof amendment at 24 Williamsburg Estates Dr.
• Residential addition at 2610 Bopp Rd.
• New single-family house at 12920 Timmor Ct.
• New single-family house at 19 Williamsburg Estates Dr.
• New single-family house at 13650 Clayton Rd.

The Board unanimously approved architectural reviews and building permit authorizations for three new residences, three residential additions, and one roof amendment. The board also approved the minutes from the April 3, 2023 meeting.

• Approved minutes from 04/03/23 (Unanimous)
• Approved roof amendment to dark bronze metal at 24 Williamsburg Estates Drive (Unanimous)
• Approved covered patio addition at 2610 Bopp Road (Unanimous)
• Approved 5,000 sq. ft. new residence at 12920 Timmor Court (Unanimous)
• Approved 4,500 sq. ft. new residence at 19 Williamsburg Estates Drive (Unanimous)
• Approved new residence at 13650 Clayton Road (Unanimous)
• Approved three-car garage addition at 13715 Belcrest Court (Unanimous)
• Approved 2,500 sq. ft. new residence at 13265 Tall Pine Court (Unanimous)

Board of Adjustment

The Board of Adjustment approved variances for the St. Louis Spine & Orthopedic Surgery Center to allow for a building addition. The approval addresses discrepancies between current zoning codes and the property's 1987 development standards.

• Approved variance for 39 parking spaces from Section 405.655.B. (4-1)
• Approved 9.9% green space variance from Section 405.670.A.7.a. (4-1)
• Adopted Resolution for Case No. 23-05 (5-0)
• Approved minutes from 03/29/23 (unanimous)
• Adopted Special Resolution honoring former member Matt Meyer

Board of Aldermen

The Board of Aldermen will hold second readings on ordinances for the Mason Pointe Phase Three site plan at 13190 South Outer 40 Road and a construction agreement for the Military and First Responders Tribute Project. They will also introduce bids for crack sealing, pavement striping, and asphalt paving programs. The meeting includes election certification, public hearings, and a possible closed session.

• Bill 23-14: Amended Final Site Development Plan for Phase Three at Mason Pointe, 13190 South Outer 40 Road (2nd reading)
• Bill 23-20: Notice to Proceed Agreement with Musick Construction for Military and First Responders Tribute Project (2nd reading)
• Bill 23-21: Bid acceptance with Sweetens Concrete Services for 2023 Crack Sealing Program (1st reading)
• Bill 23-22: Bid acceptance with America's Parking Remarking for 2023 Pavement Striping Program (1st reading)
• Bill 23-23: Bid acceptance with NB West Contracting for 2023 Asphalt Pavement Program (1st reading)

The Board of Aldermen voted down a zoning amendment and site development plan for Phase Three of the Mason Pointe project at 13190 South Outer 40 Road. The Board also elected an Acting President and appointed a member to the Public Works Commission.

• Denied Bill No. 23-14 regarding zoning and site development for Mason Pointe (2-4)
• Elected Alderman Wiesehan as Acting President of the Board (unanimous)
• Approved appointment of Alderman Kinsella to the Public Works Commission (unanimous)
• Approved warrant list in the amount of $319,948.72 (voice vote)
• Tabled Bill No. 23-20 regarding Military and First Responders Tribute Project to May 8 (unanimous)
• Approved minutes of 04/10/23 (voice vote)

Other

The Veterans & First Responders Task Force will discuss developing a fundraising plan and reviewing a report. The group is also scheduled to review a contract with Musck Construction Company.

• Review of contract with Musck Construction Company
• Development of a fundraising plan
• Fundraising report review

The Veterans & First Responders Task Force decided to delay a recommendation on the Musick Construction Company letter of intent to a future meeting. Members stated the project must be funded privately without city financial liability. The group also outlined a fundraising plan to raise $22,000 required before the Board of Aldermen signs the letter of intent.

• Approved motion to continue the Musick Construction Company agenda item to May 8, 2023 (Unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to review two boundary adjustment plats, an amended final site development plan for a medical facility addition, and two zoning code amendments. The commission will also elect officers for the coming year. All items are under review and no final decisions are made at this meeting.

• Boundary adjustment plat to consolidate 2238 and 2212 Mueller Lane into 2 lots (SE District)
• Boundary adjustment plat for permanent open space at 13715 Belcrest Court (SE District)
• Amended Final Site Development Plan for addition at The Spine and Orthopedic Surgery Center of St. Louis, 1130 Town and Country Commons Drive (C District)
• Zoning code amendment on replacement requirements for removal of grand trees (Section 405.335)
• Zoning code amendment on gates controlling access to individual lots (Sections 405.370 and 405.470)

The Commission recommended approval to the Board of Aldermen for two boundary adjustments, a medical center expansion, and a zoning amendment regarding residential gates. A proposed amendment to grand tree replacement requirements was continued to May 17, 2023.

• Recommended approval of boundary adjustment for 2238 and 2212 Mueller Lane with a 50-foot setback condition (Unanimous)
• Recommended approval of boundary adjustment for 13715 Belcrest Court (Unanimous)
• Recommended approval of Amended Final Site Development Plan for The Spine and Orthopedic Surgery Center of St. Louis (Unanimous)
• Recommended approval of Zoning Code Amendment regarding gates on individual lots (Unanimous)
• Tabled Zoning Code Amendment for grand tree replacement requirements to May 17, 2023 (Unanimous)
• Approved minutes from 02/15/23 (Unanimous)
• Recommended Chairman Cima, Vice Chair Bolazina, and Secretary White for officers (Unanimous)

Parks & Trails Commission

The Parks & Trails Commission is meeting to handle routine business and discuss several park-related items. They will review the approved Longview parking lot assessment, hear an update on the public art master plan, and discuss upcoming events like the Concert Series and Fall Fire & Ice.

• Approval of 3/20/23 minutes
• Concert Series at Town Square, 6-9 PM, 3rd Friday, April-May-June-September
• October 7 Fall Fire & Ice at Longview Farm Park
• Longview Parking Lot assessment approved by Board of Aldermen
• Public Art Master Plan steering committee met 4/11

The Commission approved the March 20, 2023, meeting minutes. Members established steering committees for the Fall Fire & Ice and T & C Outdoor Winter Market events. The commission also reviewed reports of graffiti in restrooms at Town Square and Preservation Park.

• Approved 3/20/23 meeting minutes (Unanimous)
• Appointed David Murphy and Kassie Harold to Fall Fire & Ice Steering Committee
• Appointed Michelle Francisco, Steve Korbecki, Meg & Mark Johnson, and Linda Robson to T & C Outdoor Winter Market Steering Committee

Public Works Commission

The Public Works Commission is meeting to consider the 2023 Asphalt Pavement Program contract and revised guidelines for accepting private streets for city maintenance. They will also approve the previous meeting's minutes and receive project updates.

• 2023 Asphalt Pavement Program Contract
• Revised Guidelines for Acceptance of Private Streets for Maintenance

The Public Works Commission recommended two items for Board of Aldermen approval: a contract for the 2023 Asphalt Pavement Program and revised guidelines for private street acceptance. The commission also received updates on stormwater projects and right-of-way mowing changes.

• Approved March 20, 2023 minutes (5-0)
• Recommended approval of 2023 Asphalt Pavement Program contract to NB West Contracting (5-0)
• Recommended approval of Revised Guidelines for Private Street Acceptance to the Board of Aldermen (5-0)

Board of Aldermen

The Board of Aldermen will hold second readings and votes on several ordinances, including a conditional use permit for outdoor dining at Wild Crush Wine Barn, an amended site plan for Mason Pointe Phase Three, engineering services for Longview Farm Park parking lot resurfacing, purchasing regulation changes, budget amendments, and a concrete slab replacement contract. New business includes an architectural review, liquor license approvals, and a first reading for a construction agreement for the Military and First Responders Tribute Project. The meeting may move to closed session for legal, real estate, and personnel matters.

• Conditional Use Permit for outside dining at Wild Crush Wine Barn, 13360 Clayton Road, Suite 105
• Amended Final Site Development Plan for Phase Three at Mason Pointe, 13190 South Outer 40 Road
• Professional Services Agreement with HR Green, Inc. for Longview Farm Park Parking Lot Resurfacing Project
• Budget amendments for 2022 and 2023, including Opioid Remediation Fund and Public Art accounts
• Bid acceptance for 2023 Concrete Slab Replacement Project with E. Meier Contracting

The Board of Aldermen approved a conditional use permit for outdoor dining at Wild Crush Wine Barn with specific limits on seating and music. Several budget transfers and a concrete slab replacement contract were also approved. A proposed expansion of Mason Pointe was continued to a later meeting.

• Approved outdoor dining at Wild Crush Wine Barn (Ordinance 4562) with 28-seat limit and no live music
• Approved engineering services for Longview Farm Park parking lot resurfacing (Ordinance 4563)
• Approved amendments to purchasing regulations (Ordinance 4564)
• Approved 2022 budget transfers for general, road, capital improvement, and parks/stormwater accounts (Ordinance 4565)
• Approved 2023 budget transfer to Opioid Remediation Fund (Ordinance 4566)
• Approved E. Meier Contracting bid for 2023 concrete slab replacement (Ordinance 4567)
• Approved liquor licenses for Bellerive Country Club and St. Nicholas Greek Church
• Tabled Bill No. 23-14 regarding Mason Pointe expansion and its architectural review to April 24

Architectural Review Board

The Architectural Review Board will hold a regular meeting to review seven proposed building projects, including commercial additions, residential additions, rooftop solar arrays, and new single-family houses. The board will also consider approval of the minutes from the March 6, 2023 meeting. No other business is listed.

• Commercial addition at 13190 S. Outer 40 Rd.
• Rooftop solar array at 12304 Coppersmith Ct.
• Residential addition at 133 Hawthorne Estates
• Residential addition at 13634 Peacock Farm Rd.
• New single-family house at 10 Roclare Ln.

The Architectural Review Board approved five residential projects and one commercial addition. It also recommended approval for a commercial project at 13190 S Outer Forty Road, which requires final Board of Aldermen approval.

• Recommended approval for commercial addition at 13190 S Outer Forty Road (unanimous)
• Approved rooftop solar array at 12304 Coppersmith Court (unanimous)
• Approved residential addition at 133 Hawthorne Estates (unanimous)
• Approved residential addition at 13634 Peacockfarm Road (unanimous)
• Approved new residence at 10 Roclare Lane (unanimous)
• Approved new residence at 13203 Lochenheath Court (unanimous)
• Approved commercial addition at 1130 Town & Country Commons (unanimous)
• Approved March 6, 2023 meeting minutes (unanimous)

Board of Adjustment

The Town and Country Board of Adjustment will hold public hearings on two variance requests related to residential construction. The board will also approve minutes from its February meeting and may move into a closed session to discuss legal, real estate, and personnel matters.

• Case 23-03: variance for max floor area per lot to build new home at 13265 Tall Pine Court
• Case 23-04: variances for street and side yard setbacks for home addition at 13634 Peacockfarm Road
• Approval of minutes from 02/21/23 meeting
• Possible closed session under RSMO 610.021(1),(2),(3),(13)

The Board of Adjustment approved two separate requests for zoning variances to allow for new construction and a home renovation. Both requests were passed by unanimous vote.

• Approved 6.27% floor area per lot variance for 13265 Tall Pine Court (5-0)
• Approved 17.1 ft. street setback variance for 13634 Peacockfarm Road (5-0)
• Approved 2 ft. side yard setback variance for 13634 Peacockfarm Road (5-0)
• Approved minutes from February 21, 2023 (unanimous voice vote)

Board of Aldermen

The Board of Aldermen will hold a public hearing and consider zoning code amendments for a Planned Development-One district at 13190 South Outer 40 Road, related to a proposed addition by Lutheran Senior Services. They will also vote on several ordinances, including a conditional use permit for outdoor dining, a property consolidation plat, and road resurfacing contracts.

• Public hearing on zoning amendments for LSS Mason Pointe addition at 13190 South Outer 40 Road
• Bill 23-09: Conditional use permit for outdoor dining at Wild Crush Wine Barn, 13360 Clayton Road, Suite 105 (2nd reading)
• Bill 23-12: Property boundary survey and consolidation plat for 516 and 544 Tecumseh Drive (2nd reading)
• Bill 23-13: Accept bid of NB West Contracting for 2023 Clayton Road Resurfacing Project from Bopp Road to I-270 (2nd reading)
• Bill 23-14: Approve Amended Final Site Development Plan for Phase Three at 13190 South Outer 40 Road (1st reading)

The Board of Aldermen approved a contract for the 2023 Clayton Road resurfacing project and a property boundary consolidation for 516 and 544 Tecumseh Drive. A public hearing was held regarding a proposed expansion at Mason Pointe, but the related zoning amendment was continued to April 10.

• Approved bid from NB West Contracting Company for 2023 Clayton Road resurfacing (6-0)
• Approved property boundary survey and consolidation plat for 516 and 544 Tecumseh Drive (5-0, 1 abstain)
• Confirmed approval of March 13, 2023 fax warrant list for $232,849.46 (voice vote)
• Approved March 27, 2023 warrant list for $1,276,099.25 (voice vote)
• Continued Bill No. 23-09 regarding outside dining at Wild Crush Wine Barn to April 10 (6-0)
• Continued Bill No. 23-14 regarding Mason Pointe zoning amendments to April 10
• Continued Bill No. 23-15 regarding Longview Farm Park parking lot resurfacing to April 10
• Continued Bill No. 23-16 regarding purchasing regulations to April 10

Police, Fire & EMS Commission

The Police, Fire & EMS Commission is meeting to approve prior minutes and receive reports from the chair, fire chief, and police chief. Updates will cover fire and EMS services, police staffing, a saturation detail project, and a presentation by Lt. Wilkey.

• Approval of minutes from December 20, 2022
• West County Fire and EMS update
• PD staffing updates
• West County Saturation Detail project update
• FBINA presentation from Lt. Wilkey

The Commission approved the minutes from the December 20, 2022 meeting. The session included reports on fire house IT renovations and police personnel changes. No other substantive legislative actions were taken.

• Approved December 20, 2022 meeting minutes (unanimous)

Parks & Trails Commission

The Parks & Trails Commission is meeting to continue unfinished business, including a Parks and Trails Foundation donation, and to review agreements for the Preservation Park Master Plan and Longview Farm Park construction documents. New business includes a structural assessment of Longview Farm House, a parking lot assessment agreement to recommend to the Board of Aldermen, a Public Art Master Plan, and updates on playgrounds and the concert series.

• Parks and Trails Foundation Donation (continued)
• Preservation Park Master Plan agreement with SWT Design-BOA Approved
• Longview Farm Park Construction Documents, Construction Administration, Survey agreement with SWT Design-BOA Approved
• Parking Lot Assessment Longview Parking Lot-Review Agreement and Recommend to BOA
• Public Art Master Plan

The Commission approved agreements with SWT Design-BOA for the Preservation Park Master Plan and Longview Farm Park construction documents. It also recommended that the Board of Aldermen hire HR Green for a parking lot assessment. Drace Park playground construction is scheduled for June through August.

• Approved Preservation Park Master Plan agreement with SWT Design-BOA
• Approved Longview Farm Park construction and survey agreement with SWT Design-BOA
• Recommended Board of Aldermen enter $17,365 agreement with HR Green for Longview Parking Lot Assessment (unanimous)
• Approved 12/19/22 meeting minutes (unanimous)

Public Works Commission

The Public Works Commission is meeting to approve minutes from February 21, 2023, and to consider contracts for the 2023 Concrete Replacement Program and the 2023 Pavement Striping Program. The agenda also includes discussion of reports and project updates. No other substantive items are listed.

• 2023 Concrete Replacement Program Contract
• 2023 Pavement Striping Program Contract
• Approval of minutes from February 21, 2023

The Public Works Commission voted to recommend two 2023 maintenance contracts to the Board of Aldermen. The commission also recommended that city streets be maintained at a 7 or higher on the PASER scale.

• Approved February 21, 2023 minutes (8-0)
• Recommended approval of 2023 Concrete Replacement Program contract to E. Meier Contracting (8-0)
• Recommended approval of 2023 Pavement Striping Program contract to the Board of Aldermen (8-0)
• Recommended that City streets be maintained at a 7 or higher on the PASER scale

Board of Aldermen

The Board of Aldermen is holding an open fax meeting to consider a single item: approval of the warrant list dated March 13, 2023. This is a routine procedural action to authorize payments.

• Approval of warrant list dated 03/13/23

The Board of Aldermen held a meeting by facsimile to vote on the warrant list dated March 13, 2023. The list was approved for payment in the amount of $232,849.46. Formal confirmation of this approval is scheduled for the March 27, 2023 meeting.

• Approved warrant list dated March 13, 2023 in the amount of $232,849.46 (7-0)

Architectural Review Board

The Board unanimously approved architectural reviews and building permit authorizations for two new residences and one residential addition. All three requests were passed via voice vote after public comment periods.

• Approved residential addition at 568 Tecumseh Drive (Unanimous)
• Approved new residence at 4 Woods Hill Drive (Unanimous)
• Approved new residence at 406 Stonechase Court (Unanimous)
• Approved minutes from 02/06/23 (Unanimous)

Other

The Veterans & First Responders Task Force will meet to approve minutes from February 15, 2023, and discuss old business including marketing materials and a contract with Musick Construction Company. No new business or public hearings are listed.

• Review of marketing materials
• Review of contract with Musick Construction Company

The Veterans & First Responders Task Force unanimously recommended that the Board of Aldermen sign a letter of intent with Don C. Musick Construction Company. This is for the construction of the Military and First Responders Tribute at Town Square.

• Approved minutes from 2/15/23 (Unanimous)
• Recommended Board of Aldermen sign letter of intent for design build contract with Don C. Musick Construction Company (Unanimous)

Board of Aldermen

The Board of Aldermen will hold second readings on a conditional use permit for outdoor dining at Wild Crush Wine Barn and an ordinance amending gross receipts taxes. They will also consider first readings on a property consolidation plat, a road resurfacing contract, and several resolutions, including a retiree payment and funding agreements.

• Conditional Use Permit for outside dining at Wild Crush Wine Barn, 13360 Clayton Road, Suite 105 (2nd reading)
• Ordinance amending Title VI regarding gross receipts taxes (2nd reading)
• Property Boundary Survey and Consolidation Plat for 516 and 544 Tecumseh Drive (1st reading)
• Bid acceptance for 2023 Clayton Road Resurfacing Project from Bopp Road to I-270 with NB West Contracting Company (1st reading)
• Resolutions authorizing funding agreement with Keat Properties/Keeley Properties and legal services with Gilmore Bell

Ways & Means Commission

The Ways & Means Commission is meeting to discuss several financial topics, including use tax education, a purchasing ordinance recommendation, and an investment policy discussion. They will also receive an economic update. The agenda is mostly discussion items rather than final decisions.

• Use Tax Education discussion
• Purchasing Ordinance Recommendation
• Investment Policy Discussion
• Economic Update
• Approval of minutes from November 16, 2022

The Commission unanimously recommended changes to the Purchasing Policy regarding purchase orders, written proposals, and formal bids. It also voted to maintain the current investment policy without changes. Members discussed educational efforts for a proposed Use Tax.

• Approved minutes from November 16, 2022
• Recommended proposed Purchasing Ordinance changes to the Board of Aldermen (unanimous)
• Approved continuing the investment policy as-is with no changes (unanimous)

Board of Adjustment

The Board of Adjustment approved three setback variances for a pool and patio project at 1 Muirfield Lane. A request for a green space variance to allow a circle driveway at 24 Williamsburg Estates was denied.

• Denied 2.2% green space variance for circle driveway at 24 Williamsburg Estates (4-1)
• Approved 12 ft. 5 in. side yard setback variance for patio at 1 Muirfield Lane (5-0)
• Approved 9 ft. 3 in. rear yard setback variance for patio at 1 Muirfield Lane (5-0)
• Approved 18 ft. 9 in. rear yard setback variance for pool at 1 Muirfield Lane (5-0)
• Approved minutes from 10/17/22 (unanimous voice vote)

Public Works Commission

The Town and Country Public Works Commission is meeting to consider three new business items: a request for proposals for the 2717 N. Ballas stormwater project, a contract for the 2023 crack sealing program, and a contract for the 2023 Clayton Road resurfacing project. The commission will also discuss a stormwater program update and receive project reports. The agenda includes standard items like call to order, roll call, and approval of the previous meeting's minutes.

• 2717 N. Ballas Stormwater Project RFP
• 2023 Crack Sealing Program Contract
• 2023 Clayton Road Resurfacing Project Contract
• Stormwater Program Update

The Public Works Commission recommended three contracts to the Board of Aldermen, including a stormwater project and road resurfacing. The commission also received updates on the Stormwater Program and upcoming concrete slab replacements.

• Recommended HR Green for the 2717 N. Ballas Stormwater Project RFP (7-0)
• Recommended approval of the 2023 Crack Sealing Program Contract to Sweetens (7-0)
• Recommended approval of the 2023 Clayton Road Resurfacing Project Contract (7-0)
• Approved January 17, 2023 minutes (7-0)

Other

The Veterans & First Responders Task Force is meeting to review RFQ submittals and marketing materials. The agenda includes approval of previous meeting minutes and setting the next meeting date.

• Review of RFQ submittals
• Review of marketing materials
• Approval of minutes from January 18, 2023

The Veterans & First Responders Task Force reviewed four submittals and letters of interest for a project. The group decided to request a design-build contract from Musick Construction for further review.

• Approved minutes from 1/18/23 (Unanimous)
• Approved motion to request design-build contract from Musick Construction (Unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission recommended approval of a zoning amendment and site plan for an addition to the Mason Pointe facility. The commission also recommended approval of a boundary adjustment plat for two properties on Tecumseh Drive.

• Recommended approval of Zoning Text Amendment for 13190 South Outer 40 Road (6-1)
• Recommended approval of Amended Final Site Development Plan for 13190 South Outer 40 Road with conditions A-G (6-1)
• Recommended a Public Hearing for the Mason Pointe proposal be held at the Board of Aldermen (unanimous)
• Recommended approval of Boundary Adjustment Plat for 544 and 516 Tecumseh Drive (unanimous)
• Approved minutes of 01/18/23 (unanimous)

Board of Aldermen

The Board of Aldermen will hold second readings and votes on four ordinances: a professional services agreement with SWT Design for the Preservation Park Playground Master Plan, conditional use permits for a permanent outdoor game court at 12200 Wheatleigh Grove Road and outside dining at Wild Crush Wine Barn at 13360 Clayton Road, and an amendment to municipal code on marijuana possession and use. New business includes first reading of an ordinance amending gross receipts taxes, approval of a liquor license for Ballas & Clayton Standard Service at 12200 Clayton Road, and the warrant list. The meeting may move to closed session for legal, real estate, litigation, attorney-client, and personnel matters.

• Bill 23-06: Authorize agreement with SWT Design for Preservation Park Playground Master Plan (2nd reading)
• Bill 23-08: Conditional use permit for permanent outdoor game court at 12200 Wheatleigh Grove Road (2nd reading)
• Bill 23-09: Conditional use permit for outside dining at Wild Crush Wine Barn, 13360 Clayton Road, Suite 105 (2nd reading)
• Bill 23-10: Amend code on marijuana possession and use (2nd reading)
• Bill 23-11: Amend Title VI on gross receipts taxes (1st reading)

The Board of Aldermen approved a professional services agreement for the Preservation Park playground master plan and updated municipal codes regarding marijuana possession and use. A conditional use permit for an outdoor game court was also granted, while a request for outdoor dining at Wild Crush Wine Barn was postponed.

• Approved professional services agreement with SWT Design for Preservation Park playground master plan (8-0)
• Approved conditional use permit for permanent outdoor game court at 12200 Wheatleigh Grove Road (8-0)
• Approved municipal code amendments regarding marijuana possession and use (8-0)
• Approved Retail Package and Sunday Package liquor licenses for Ballas & Clayton Standard Service (voice vote)
• Approved warrant list in the amount of $248,056.61 (voice vote)
• Tabled Bill No. 23-09 regarding outdoor dining at Wild Crush Wine Barn until February 27, 2023 (8-0)
• Approved minutes from 01/18/23 and 01/23/23 meetings (voice vote)

Architectural Review Board

The Architectural Review Board unanimously approved plans for two new residences and one residential addition. The board also held a general discussion regarding a potential riding pavilion at Longview Farm Park.

• Approved new residence at 7 Bopp Lane with condition that grading stay out of tree protection areas (Unanimous)
• Approved new residence at 18 Williamsburg Estates Drive (Unanimous)
• Approved residential addition at 105 Bon Chateau (Unanimous)
• Approved minutes from 01/03/23 (Unanimous)

Parks & Trails Commission

The Parks & Trails Commission will discuss several ongoing projects, including a donation from the Parks and Trails Foundation, a proposal for an equine-assisted therapy covered corral, and agreements with SWT Design for the Preservation Park Master Plan and Longview Farm Park construction documents. They will also consider a $6,800 planning grant for the Longview Farm Park playground, and plan upcoming events like the Art & Wine event and concert series.

• Parks and Trails Foundation Donation (continued)
• Equine Assisted Therapy Covered Corral Proposal (continued)
• Preservation Park Master Plan agreement with SWT Design
• Longview Farm Park Construction Documents, Construction Administration, Survey agreement with SWT Design
• Planning Grant Award-Longview Farm Park Playground $6,800

The Commission approved the December 19, 2022 meeting minutes and noted a $6,800 planning grant award for the Longview Farm Park playground. Members volunteered for event committees and the Public Art Master Plan committee. Several agreements regarding park assessments and plans were referred to the Board of Aldermen.

• Approved 12/19/22 minutes (Unanimous)
• Recorded $6,800 planning grant award for Longview Farm Park Playground
• Volunteered Mark (husband of Meg Johnson) for Concert Series committee
• Volunteered Hala Snyder and David Murphy for Fall Fire & Ice committee
• Volunteered Steve Korbecki, Meg Johnson, Linda Robson and Michelle Francisco for T&C Winter Market committee
• Volunteered David Murphy and Michelle Francisco for Public Art Master Plan committee

Board of Aldermen

The Town and Country Board of Aldermen will hold public hearings and consider multiple ordinances, including conditional use permits for an outdoor game court and outdoor dining, stormwater improvement contracts, Flock camera purchases, playground design agreements, and amendments to marijuana possession and use regulations. Several items are on second reading for final approval, while others are introduced for the first time.

• Public hearing for Conditional Use Permit for outdoor game court at 12200 Wheatleigh Grove Road
• Public hearing for Conditional Use Permit for outdoor dining at Wild Crush Wine Barn, 13360 Clayton Road, Suite 105
• Bill 23-01: $ contract with T. Hill Construction for 1839 Woodmark Road Channel Improvements Stormwater Project (2nd reading)
• Bill 23-03: Purchase order with Flock Group for two Flock cameras, amending 2023 Budget (2nd reading)
• Bill 23-10: Ordinance amending municipal code on marijuana possession and use (1st reading)

The Board of Aldermen approved several infrastructure contracts for stormwater improvements and park renovations. They also authorized the purchase of four police vehicles and two Flock cameras. Two conditional use permits for a game court and outdoor dining were continued to a future meeting.

• Approved contract with T. Hill Construction for 1839 Woodmark Road stormwater project (7-0)
• Approved contract with Two Alpha Contracting for Oak Springs cul-de-sac drainage project (7-0)
• Approved purchase of two Flock cameras and budget amendment (7-0)
• Approved professional services agreement with SWT Design for Longview Farm Park playground renovation (7-0)
• Approved topographical survey services with SWT Design for Longview Farm Park (7-0)
• Approved amendment to municipal inmate housing contract with St. Louis County (7-0)
• Approved $168,452.00 purchase order for four Durango Pursuit Vehicles (voice vote)
• Approved $3,500.00 travel request for Lt. Danny Wilkey to attend FBI Academy (voice vote)

Board of Aldermen

The Board of Aldermen is holding a special work session to discuss deer management with Erin Shank of the Missouri Department of Conservation and Ryan Rodts of White Buffalo. No votes will be taken; a summary of findings will be presented at the January 23 Board meeting.

• Discussion on deer management with urban wildlife biologists
• No votes scheduled; informational session only
• Summary to be provided at January 23 Board of Aldermen meeting

The Board held a special work session to discuss deer density and management methods with representatives from the Missouri Department of Conservation and White Buffalo. No formal decisions or votes were taken during the session.

Other

The Veterans & First Responders Task Force is meeting to discuss marketing materials, pricing adjustments, and a fundraising plan. The agenda includes approval of previous meeting minutes and attendance by listed members.

• Discussion of marketing materials for the task force
• Review of pricing adjustment proposals
• Development of a fundraising plan

The Task Force approved the minutes from November 16, 2022. Members discussed marketing materials for a tri-fold brochure and a $300,000 fundraising pricing adjustment for a design-build contract. The Art & Wine event was identified as a fundraiser for the Tribute.

• Approved November 16, 2022 minutes (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting, including a continued review of a rezoning and preliminary site development plan for the Woodsmill Center Redevelopment. The proposal would change 11.58 acres at 14302 South Outer 40 Road from Commercial to Planned Non-Residential Development to build an event center, parking garage, and retail. The commission will also approve minutes and hear reports from the Board of Aldermen.

• Rezoning from Commercial (C) to Planned Non-Residential Development (PNRD) for Woodsmill Center
• Preliminary site development plan for multi-purpose event center, parking garage, and commercial retail
• 11.58 acres at 14302 South Outer 40 Road
• Application by Greg Yawitz of KEAT Properties/Keeley Properties
• Continued from November 16, 2022

The Planning & Zoning Commission recommended approval of a rezoning request and preliminary site development plan for the Woodsmill Center Redevelopment. The project will include a multi-purpose event center, parking garage, and commercial retail on 11.58 acres. The recommendation includes several specific conditions regarding parking, security, and land use.

• Recommended approval of Rezoning from Commercial (C) to Planned Non-Residential Development (PNRD) (8-1)
• Approved condition requiring an agreement for offsite parking for at least 200 vehicles before occupancy (7-2)
• Approved condition making Maryville University responsible for security, medical, and crowd management expenses (unanimous)
• Approved amendment to allow events including E-Sports or Education consistent with Maryville University Campus activities (8-1)
• Denied proposed condition to extend a sidewalk from the Woods Mill Road roundabout to Willow Bend Park (7-2)
• Recommended approval of the Preliminary Site Development Plan with conditions 1-7 (8-1)
• Approved minutes from 12/21/22 (unanimous)

Public Works Commission

The Commission unanimously recommended the approval of solid waste licenses to the Board of Aldermen. The meeting also included updates on road bids and a moratorium extension for private street acceptance.

• Approved October 17, 2022 minutes (7-0)
• Recommended approval of solid waste licenses to the Board of Aldermen (7-0)
• Extended private street acceptance moratorium to June 30, 2023

Board of Aldermen

The Board of Aldermen will hold a public hearing and consider several ordinances and resolutions, including a conditional use permit for a solar energy system, stormwater improvement contracts, a purchase for Flock cameras, and professional services agreements for playground projects. They will also vote on a resolution to apply for a transportation grant and an amendment to the municipal inmate housing contract.

• Bill No. 22-70: Conditional use permit for roof-mounted solar energy system at 14 Summerhill Lane (2nd reading)
• Bill No. 23-01: Agreement with T. Hill Construction for 1839 Woodmark Road Channel Improvements Stormwater Project
• Bill No. 23-02: Agreement with Two Alpha Contracting for Oak Springs Cul-De-Sac Drainage Improvement Stormwater Project
• Bill No. 23-03: Purchase order with Flock Group for two Flock cameras, amending 2023 budget
• Resolution R01-2023: Application for Surface Transportation Block Grant for Bopp Road Resurfacing and Pedestrian Improvements

The Board of Aldermen approved a conditional use permit for a roof-mounted solar energy system and authorized a grant application for road and pedestrian improvements. Several ordinances regarding stormwater projects, police cameras, and park renovations were read for the first time and continued to the next meeting.

• Approved Ordinance No. 4549 for a roof-mounted solar energy system at 14 Summerhill Lane (8-0)
• Approved Resolution No. R01-2023 to apply for a Surface Transportation Block Grant for Bopp Road resurfacing and pedestrian improvements (voice vote)
• Approved warrant list dated 01/09/23 in the amount of $1,375,759.48 (voice vote)
• Approved minutes of 12/12/22 (voice vote)
• First reading of Bill No. 23-01 for 1839 Woodmark Road channel improvements continued to Jan 23
• First reading of Bill No. 23-02 for Oak Springs cul-de-sac drainage improvements continued to Jan 23
• First reading of Bill No. 23-03 for two Flock cameras continued to Jan 23
• First reading of Bills No. 23-04, 23-05, and 23-06 for Longview Farm Park and Preservation Park projects continued to Jan 23

Architectural Review Board

The Architectural Review Board unanimously approved three requests for residential modifications. Each approval authorizes the issuance of a building permit provided all applicable codes and ordinances are met.

• Approved rooftop solar array at 2464 Copper Beech Drive (Unanimous)
• Approved pool cabana addition at 13406 Thornhill Drive (Unanimous)
• Approved front façade renovation at 13342 Thornhill Drive (Unanimous)
• Approved minutes from 12/05/22 (Unanimous)