Medfield public meetings in 2023

Board of Health

The Board of Health is meeting with representatives from Dover, Needham, and Sherborn to discuss a shared services arrangement. The body will review a proposed Intermunicipal Agreement and a fee review study proposal.

• Review of proposed Intermunicipal Agreement (IMA) terms
• Consideration of a proposal for a fee review study
• Review of MA Public Health Intensive Training rollout
• Discussion of Public Health nurse position

Conservation Commission

The Conservation Commission will hold hearings on several Notices of Intent and a Request for Determination of Applicability. The body will also discuss budget reports, enforcement concerns, and Eagle Scout projects.

• Notice of Intent for a new garage and driveway pavement at 30 Evergreen Way
• Request for Certificate of Compliance for invasive species treatment at Medfield State Hospital
• Request for Determination of Applicability for a porch and deck at 71 Blacksmith
• Continued hearing for a single-family home at 0 High Street
• Notice of Intent for a horse paddock fence and gate at 10 Overfield Drive

Charles River Health District Advisory Board

The Charles River Health District Advisory Board is meeting to review the terms of a proposed Intermunicipal Agreement. The board will also consider a proposal for a fee review study and discuss the rollout of the MA Public Health Intensive Training.

• Review of proposed Intermunicipal Agreement (IMA) terms
• Consideration of a proposal for a fee review study
• Review of MA Public Health Intensive Training eligibility and schedules
• Discussion regarding a Public Health nurse position

Board of Water & Sewerage

The Board of Water & Sewerage will review peer town connection charges and vote on changing Medfield's connection fees. The board will also discuss revenue variance estimates, sewerage regulations, and the water/sewerage bill appeal process.

• Vote to change Medfield water and sewerage connection fees
• Review of draft FY2025 operating budget
• Discussion on current sewerage regulations and required updates
• Discussion on revenue variance estimate
• Discussion on water/sewerage bill appeal process

Parks and Recreation

The Parks and Recreation Commission will meet to review the 2024 field and facility rental fees. The body will also discuss town properties maintenance and the department's logo design.

• 2024 Field and Facility Rental Fees
• Town Properties Maintenance Discussion
• Logo Design for Parks and Recreation
• Winter 2/ Spring Program Guide registration
• Summer Seasonal Staff

Planning Board

The Planning Board will review a request for a Farmer's Market at the Montrose School site. Members will also discuss workshop results regarding the IE District Economic Development and MBTA Zoning projects.

• Request to operate a Farmer's Market at Montrose School (29 North St)
• Discussion of IE District Economic Development Project zoning workshop results
• Discussion of MBTA Zoning project workshop results
• Approval of Medfield State Hospital letter of support for historic tax credits

School Committee

This meeting notice for the Medfield School Committee Policy Subcommittee, scheduled for December 15, 2023, has been cancelled. The agenda would have included reviewing numerous school policies across sections on foundations, instruction, and students.

• Meeting cancelled
• Agenda included review of policies on bullying, alcohol/tobacco use, student discipline, and health services

Planning Board

The Planning Board is conducting an informational public workshop regarding mandated zoning changes for MBTA communities. A consultant from Innes Associates will discuss requirements and potential overlay locations.

• Discussion of potential MBTA Zoning Overlay locations in downtown
• Discussion of potential overlay in the Industrial-Extensive district near West Mill Rd and North Meadows Rd
• Discussion of potential overlay in the Shaw’s Plaza area (Business zone)

School Committee

The Medfield School Committee will discuss initial figures for the FY25 budget and review 2023 MCAS results. The committee is also scheduled to vote on the appointment of a Financial Secretary.

• Vote on appointment of Financial Secretary
• Presentation of 2023 MCAS Results
• Initial numbers for Draft FY25 Budget
• Medfield School Building Committee update
• Discussion on School Committee meeting time change

Affordable Housing Trust

The Affordable Housing Trust is holding an informational meeting regarding mandated zoning changes under M.G.L. ch. 40A §3A. A consultant will discuss how these requirements affect the town and identify potential overlay locations.

• Discussion of potential MBTA Zoning Overlay locations including downtown
• Discussion of potential overlay at the Industrial-Extensive district near West Mill Rd and North Meadows Rd
• Discussion of potential overlay at the Shaw’s Plaza area (Business zone)

Medfield Energy Committee

The committee will review the November 8, 2023, meeting minutes and address several ongoing action items. Discussions include the Town Hall HVAC engineering study, Community Choice Aggregation contracts, and updates on the school solar project.

• Review of November 8, 2023, meeting minutes
• Discussion of Town Hall HVAC engineering study
• Community Choice Aggregation-Good Energy contract discussion
• School solar project update
• Preparation of annual report due in January

Dale Street Site Council Meeting

The Dale Street Site Council will meet to approve previous meeting minutes and discuss the 2023-2025 School Improvement Plan. The body will also receive updates on budget meetings, student initiatives, and teacher conferences.

• Approval of 10/17/23 minutes
• 2023-2025 School Improvement Plan
• Budget Meeting updates
• SEL Assemblies
• Student Council initiative

Medfield Housing Authority

The Medfield Housing Authority will meet to approve minutes and payables for November and December 2023. The board will discuss the outcome of a holiday event at Blake Middle School and a project update.

• Approval of November-December 2023 payables
• Blake Middle School holiday event outcome
• Project update
• Discussion of PMR/AUP

Library Trustees

The Medfield Memorial Public Library Trustees will meet to receive reports from the Strategic Planning Subcommittee and the Director. The board will discuss year-to-date budget expenditures and the status of various library projects.

• Review of FY25 Action Plan
• Update on new public computer system
• Review of library rules and regulations
• Discussion of Dailey & Periodical Room lighting project
• Year-to-date budget expenditures

Wheelock School Site Council

The Wheelock School Site Council will meet to discuss school updates and review a draft School Improvement Plan. The agenda includes updates on budget, safety training, and MCAS information.

• Review of the Draft School Improvement Plan
• Budget updates
• Safety training updates
• Pre K and Rocky Woods updates
• MCAS dates and information

Conservation Commission

The Conservation Commission will hold hearings on several project requests, including solar installations at local schools and residential building permits. The body will also discuss the proposed FY 2025 operating budget.

• Solar system installations (297 kW AC and 480kW AC) at Blake Middle School and Medfield High School at 24 Pound Street
• Request for Certificate of Compliance for a sports court at 259 South Street
• Request for Certificate of Compliance for invasive species treatment at Medfield State Hospital
• Notice of Intent for a new garage and driveway pavement at 30 Evergreen Way
• Discussion of FY 2025 Proposed Operating Budget

Affordable Housing Trust

The Affordable Housing Trust Board will discuss updates on several housing projects and regional services. The meeting includes a review of the multi-family zoning requirements for MBTA Communities.

• Project updates for EMo Group Homes, Habitat for Humanity, Hinkley South, and Medfield State Hospital/Trinity
• Updates on Regional Housing Services and the Shared Housing Agent
• Discussion on Multi-Family Zoning Requirement for MBTA Communities
• Update on Chapel Hill Landing
• Approval of 10/05/23 minutes

Medfield Historical Commission

The Medfield Historical Commission will discuss the Archaeological Advisory Committee and updates regarding MBTA zoning and housing. The body will also review plans for 13 South Street and hold a public hearing regarding a partial demolition permit for 11 Summer Street.

• Public hearing at 7:15 pm for partial demolition permit at 11 Summer Street
• Review of updated plans for 13 South Street
• Discussion of possible revisions to the demo delay bylaw
• Updates on MBTA zoning and housing issues
• Discussion of the Medfield Archaeological Advisory Committee

Council on Aging

The meeting scheduled for December 6, 2023, was cancelled. The original agenda included discussions on building use agreements and staff reports.

Zoning Board of Appeals

The Zoning Board of Appeals will consider special permit requests to operate restaurants at two different locations. The board will also review minutes from the September 13, 2023 meeting.

• Special permit request for a restaurant at 18 North Meadow Road (Unit 16)
• Special permit request for a restaurant at 21 North St

Board of Health

The Board of Health will review inspection and compliance results from the MA tobacco Cessation and Prevention Program. The board will also consider the issuance of various renewal permits for food services, pools, and tobacco.

• MA tobacco Cessation and Prevention Program inspection/compliance check results
• Renewal permits for 23 Food Retail locations
• Renewal permits for 9 Food Service Kitchens
• Renewal permits for 6 Tobacco locations
• Renewal permits for 6 Food Service locations

Board of Assessors

The Board will review FY 2024 tax rate documents and a tax classification presentation. The meeting includes discussions on Chapter 61A/61B applications and motor vehicle abatements.

• Review and Approve FY 2024 Tax Rate Documents
• Chapter 61A and Chapter 61B Applications: Brajtbord, North Street
• Chapter 61A and Chapter 61B Applications: Hawthorn Farm, North St
• Charitable exemption application for Bellforge Arts Center
• Tax Classification Hearing with the Select Board at 7:00 PM

School Committee

The School Committee and Select Board will hold a joint convention to fill a vacancy on the School Committee. The body will consider seven applicants for nomination and conduct a joint vote to fill the position.

• Joint convention to fill School Committee vacancy
• Consideration of applicants: Meredith Chamberland, Katie Connolly, Diana Frascella, Kristin Martin, Dan Medeiros, Chris Potts, and Michael Rybacki
• Joint vote to fill School Committee vacancy

Blake Middle School Council

The Blake Middle School Site Council is meeting to receive school and budget updates. The body will also discuss the District Strategic Plan, the School Improvement Plan, and parent and family engagement.

• Budget and planning update
• District Strategic Plan/School Improvement Plan
• Parent/Family Education/Engagement

Dog Control Bylaw Committee

The Dog Control Bylaw Committee is meeting to discuss and provide a recommendation to the Select Board regarding possible bylaw changes.

• Recommendation to the Select Board for possible bylaw changes

Historic District Commission

The Historic District Commission is meeting to discuss a specific installation at 30 North Street. The board will review a railing installed along a ramp at the edge of the church parking lot.

• Discussion of railing installation at 30 North Street (First Parish Unitarian Universalist Church)

Transfer Station and Recycling Committee

The committee will discuss various operational updates and waste reduction projects. Members will review progress on school waste diversion, website maintenance, and resident communications.

• MassDEPSWoRD (School Waste Reduction & Diversion) progress
• Transfer Station website maintenance and design
• Trash cans for seniors at compactors
• Planning for next Clothing Drive and Household Goods Drive
• Relocation of Big Belly bins

Planning Board

The Planning Board is conducting a public workshop in partnership with the Metropolitan Area Planning Council. The session focuses on the types of businesses and amenities residents want in the Industrial-Extensive (IE) district to support economic activity.

• Public workshop on Industrial-Extensive (IE) district business and amenity priorities

Board of Health

The Board of Health is meeting to provide a quarterly update to the Select Board. No other substantive items are listed on the agenda.

• Quarterly update to the Select Board

Historic District Commission

The Historic District Commission will hold a public hearing regarding retroactive approval for work at 21 North Street. The commission will also discuss modifying HDC guidelines to align with Town By-Laws.

• Public hearing for retroactive approval of Mansard roof removal at 21 North Street
• Discussion on modifying HDC guidelines to reflect Town By-Laws
• Status update on work and back porch removal at 577 Main Street
• Updates regarding Trinity redevelopment of former Medfield State Hospital
• Proclamations for retiring members Connie Sweeney, Brad Phipps, and David Sharff

Medfield High School Site Council

The Medfield High School Site Council will meet to conduct introductions and discuss the budget.

• Budget discussion

Conservation Commission

The Conservation Commission is meeting to enter an executive session. The body will discuss pending litigation and an Open Meeting Law Violation Claim.

• Discussion of Colwell v. Medfield Conservation Commission, including DEP Appeal and Norfolk Superior Court petition

Medfield Housing Authority

The Board will review the October and November 2023 payables and approve previous meeting minutes. The agenda includes updates on a maintenance position, project status, and inspections.

• Approval of October 2023 meeting minutes
• Approval of October-November 2023 payables
• Update on MDA maintenance position
• Project and inspection updates
• Blake Middle School holiday dinner discussion

Board of Water & Sewerage

The Board of Water and Sewerage will review peer town connection charges and vote on changing Medfield's connection fees. Members will also discuss sewerage regulations, a filter plant report from Woodard & Curran, and revenue variance estimates.

• Vote to change Medfield water and sewerage connection fees
• Discussion on current sewerage regulations and required updates
• Discussion on filter plant report from Woodard & Curran
• Discussion on revenue variance estimate
• Update on MXU board shipment and installation

Conservation Commission

The Conservation Commission will hold hearings on a single-family home at 0 High Street and a horse paddock at 10 Overfield Drive. The board will also consider a payment for peer review consulting services.

• Notice of Intent for a single-family home, driveway, deck, and patio at 0 High Street
• Notice of Intent for a wooden fence and gate for a horse paddock at 10 Overfield Drive
• Request for Certificate of Compliance for invasive species treatment at Medfield State Hospital
• Vote to authorize $1,304.50 payment to Tetra Tech for peer review work at 26-30 Millbrook
• Discussion of Medfield State Hospital Groundwater Sampling Report August 2023

School Committee

The Medfield School Committee will meet to discuss the process for filling an unexpired term following a resignation. The body will also review student enrollment updates and the district's strategic plan.

• Approval of 8th Grade Washington DC Trip
• Discussion of School Committee resignation replacement process (Policy BBBE)
• 2023-2024 Student Enrollment Update
• Medfield Public Schools Strategic Plan Update
• Medfield School Building Committee Update

Charles River Health District Advisory Board

The Charles River Health District Advisory Board will meet to discuss a proposed amendment to the MOU regarding quorum definitions. The board will also review inspection software implementation, FY24 workplan progress, and shared services hiring.

• Proposed amendment to MOU regarding definition of quorum
• Review of inspection software pre-implementation status and staff training
• FY24 workplan progress review
• Staffing update on Shared Services Public Health Nurse for Dover and Sherborn
• Discussion of proposed fee structure review

Medfield Outreach

The Medfield Outreach Advisory Board will meet to review previous minutes and receive a general update. The board is also continuing its review of the Strategic Plan.

• Approval of minutes from 10/2/2023
• General Update: Outreach
• Strategic Plan review

Health Insurance Advisory Committee

The Employee Insurance Advisory Committee is meeting to discuss changes to the health insurance plan design. The committee will also discuss its transition to a Public Employee Committee (PEC) following a Board of Selectmen vote in August.

• Modifications to health insurance plan design
• Transition to Public Employee Committee (PEC)

School Building Committee

The School Building Committee is meeting to provide a progress update to the Select Board and School Committee.

• Progress update for Select Board and School Committee

School Committee

The School Committee will meet to receive a progress update from the School Building Committee. No other decisions or discussions are listed on the agenda.

• Progress update by the School Building Committee

Medfield Housing Authority

The Medfield Housing Authority will meet to approve minutes and payables for October and November 2023. The board will discuss updates regarding a maintenance position and current projects and inspections.

• Approval of October-November 2023 payables
• Update on MDA maintenance position
• Project and inspection updates
• Blake Middle School holiday dinner

Library Trustees

The Medfield Memorial Public Library Trustees will meet to receive reports on strategic planning and current library operations. The board will review year-to-date budget expenditures and the status of various library projects.

• Review of year-to-date budget expenditures
• Strategic Planning Subcommittee report
• Review of Library Rules & Regulations
• Update on new public catalog project
• Discussion of upcoming Narcan Sambox and Holiday Stroll projects

Warrant Committee

The committee is meeting to discuss forecasted FY25 revenue, fixed costs, and updated budget guidance for the Town and School. Members will also review the Municipal Building Stabilization Fund appropriation request for FY25.

• Discussion of FY25 Property Tax Levy and Health Insurance updates
• Potential vote on updated final FY25 School and Town budget guidance
• Discussion of Municipal Building Stabilization Fund FY25 appropriation request
• Potential vote on School Building Committee member replacement
• Review of preliminary 23-24 calendar and minute meeting assignments

Zoning Board of Appeals

The Zoning Board of Appeals will consider a special permit for a restaurant and a variance for lot coverage. The board will also review minutes from the September 13, 2023 meeting.

• 6 Belknap Road: Variance request for 24.4% lot coverage (20% allowed)
• 18 North Meadow Road: Special permit request to operate a restaurant

Medfield Energy Committee

The committee will review the October 11, 2023, meeting minutes and discuss various sustainability and energy initiatives. Agenda items include updates on Green Communities reports, stabilization fund projects, and an energy code survey.

• Review of stabilization fund projects
• Discussion of energy code survey
• Green Communities report out
• Review of sustainability language
• Planning for 2024 MEC session

Community Choice Aggregation Committee

The Community Choice Aggregation Committee will review final updates to the town's plan. These updates will be submitted to the Department of Public Utilities by GoodEnergy consultants in response to an information request.

• Review of final Community Choice Aggregation Plan updates for submission to the Department of Public Utilities

Board of Health

The Board of Health will discuss the upcoming budget and a quarterly update with the Select Board. The meeting also includes updates from the Health Agent and Public Health Nurse.

• Discussion of Board of Health Budget
• Quarterly Update with Select Board scheduled for 11/28/2023
• Update from Health Agent Bridget Sweet
• Update from Public Health Nurse Brenda Healy
• Issuance of one retail food establishment permit

Conservation Commission

The Conservation Commission is meeting for an executive session to discuss pending litigation. The meeting will not return to open session.

• Discussion of Colwell v. Medfield Conservation Commission, including DEP Appeal and Norfolk Superior Court petition

Planning Board

The Planning Board will conduct a preliminary site plan review for the Bellforge Arts Center. The board will also receive updates on zoning initiatives regarding the MBTA, the IE District Economic Development Project, and floodplains.

• Preliminary Site Plan Review for Bellforge Arts Center
• Update on MBTA Zoning Initiative
• Update on IE District Economic Development Project zoning
• Update on Floodplain Zoning initiative

Transfer Station and Recycling Committee

The committee is meeting to discuss various recycling programs, including school waste reduction and senior-specific disposal options. Members will review operational reports on tonnage and mattresses and discuss potential off-site bin locations.

• MassDEP School Waste Reduction & Diversion report
• Inventory of school recycling bins
• Proposal for 'SENIORS ONLY' signs at compactors
• Discussion of off-site bin locations and textile drives
• Report on transfer station stickers, tonnage, and mattresses

School Committee

The Policy Subcommittee is meeting to review various sections of the Medfield Policy Manual. The discussion includes Section I regarding Instruction and Section J regarding Student Policies.

• Review of Medfield Policy Manual Section I-Instruction
• Review of Medfield Policy Manual Section J-Student Policies
• Approval of meeting minutes from 10/27/2023

Conservation Commission

The Conservation Commission is holding hearings on several residential projects involving wetlands and riverfront areas. The body will also vote on an interim consulting agent invoice and discuss community gardens and enforcement concerns.

• Proposed wooden fence and gate for a horse paddock at 10 Overfield Drive
• Proposed single-family dwelling at 26-30 Millbrook Road
• Proposed single-family home and driveway at 0 High Street
• Confirmation of resource area delineation at 74 Harding Street
• Vote to approve and pay a July 2023 CEI invoice for $7,158.00

Affordable Housing Trust

The Affordable Housing Trust Board will discuss updates on several local housing projects and regional services. The meeting includes a review of multi-family zoning requirements for MBTA communities.

• Project updates for 441 Main Street and 70 Main Street
• Updates on Group Homes, Habitat for Humanity, and Hinkley South
• Medfield State Hospital/Trinity project update
• Multi-Family Zoning Requirement for MBTA Communities updates
• Chapel Hill Landing update from Town Counsel

School Committee

The Medfield School Committee will meet to review the district strategic plan and school building progress. The body will vote on a new high school student activity sub-account and two updated policies regarding wellness and service animals.

• Vote on ADF - Wellness Policy (2nd Reading)
• Vote on IMGA - Service Animal Policy (2nd Reading)
• Vote on Medfield High School Student Activity New Sub Account
• Elementary Principal School Opening Report
• Medfield School Building Committee Update

Council on Aging

The Council on Aging will meet to review staff reports and director updates. The board may vote on the approval of October 2023 meeting minutes and building use agreements. A potential vote on a tax-work off drawing will occur only if 66 or more applications were received.

• Potential Tax-Work Off Drawing (conditional on 66+ applications)
• Building Use Agreements
• October 2023 meeting minutes approval

School Building Committee

The School Building Committee will meet to review a presentation on the Educational Plan. The committee will also discuss whether to include school administration offices in the project and a scheduled meeting on November 14 with the School Committee and School Board.

• Presentation on Educational Plan by Jeff and Steve
• Discussion on including school administration offices in the project
• Discussion of November 14 group meeting with SC and SB

Community Choice Aggregation Committee

The Community Choice Aggregation Committee will discuss and approve modifications made by Good Energy to the town's aggregation plan. The committee will also review feedback regarding Good Energy's comments on Department of Public Utilities draft guidelines.

• Approval of Good Energy's modifications to the Community Choice Aggregation Plan for submission to the Department of Public Utilities
• Discussion of feedback on Good Energy's comments regarding Department of Public Utilities draft guidelines

Community Choice Aggregation Committee

The Community Choice Aggregation Committee will discuss and potentially approve modifications to the town's plan being submitted to the Department of Public Utilities. The committee will also review feedback regarding Good Energy's comments on draft guidelines from the Department of Public Utilities.

• Approval of Good Energy's modifications to the Community Choice Aggregation Plan
• Discussion of feedback on Good Energy's comments regarding Department of Public Utilities draft guidelines

Blake Middle School Council

The Blake Middle School Site Council will meet to receive updates on school operations and budgeting. The body will also discuss the District Strategic Plan, the School Improvement Plan, and parent and family engagement.

• School update
• Budget and planning update
• District Strategic Plan/School Improvement Plan
• Parent/Family Education/Engagement

School Committee

The Policy Subcommittee is meeting to review the 'Instruction' section of the Medfield Policy Manual. The committee will examine a wide range of instructional goals, curriculum standards, and student program guidelines.

• Review of Section I-Instruction in the Medfield Policy Manual
• Review of policies regarding Special Instruction Programs and students with disabilities
• Review of Home Schooling and Remote Learning policies
• Review of Library Materials and Digital Resource access policies
• Approval of meeting minutes from 9/29/2023 and 10/13/2023

Community Choice Aggregation Committee

The Community Choice Aggregation Committee is meeting to discuss Medfield's representation in a joint municipality request. The request seeks a technical session with the Department of Public Utilities (DPU) regarding CCA guidelines and approval procedures.

• Approval of representation in a joint municipality request for a technical session with the DPU regarding Community Choice Aggregation guidelines

Zoning Board of Appeals

The Zoning Board of Appeals is holding a joint informational meeting with the Select Board, Planning Board, and Affordable Housing Trust. The session will be led by consultant Emily Innes to discuss zoning changes mandated by M.G.L. ch. 40A §3A regarding MBTA Communities.

• Informational presentation on MBTA Zoning requirements
• Discussion of recent amendments to MBTA Zoning requirements
• Board feedback session with consultant Emily Innes

Medfield Housing Authority

The Medfield Housing Authority is holding a special meeting via Zoom. The primary purpose of the meeting is to enter executive session to discuss the Tilden Village MDA.

• Executive session regarding Tilden Village MDA discussion

Affordable Housing Trust

The Select Board, Planning Board, and Affordable Housing Trust are holding a joint informational meeting. Consultant Emily Innes from Innes Design will present on MBTA zoning requirements and recent amendments.

• Informational presentation on MBTA Zoning requirements
• Discussion of recent amendments to MBTA Zoning requirements
• Board feedback session with consultant Emily Innes

Planning Board

The Select Board, Planning Board, and Affordable Housing Trust are holding a joint informational meeting. Consultant Emily Innes from Innes Design will lead a discussion on MBTA zoning requirements and recent amendments.

• Informational presentation on MBTA Zoning requirements
• Discussion of recent amendments to MBTA Zoning requirements
• Board feedback session with consultant Emily Innes

Historic District Commission

The Historic District Commission is meeting to provide feedback on design documents for the Bellforge Art Center and the Lee Chapel and infirmary. The body will also consider a retroactive approval for a roofline removal at 21 North Street.

• Design/construction feedback for Bellforge Art Center, Lee Chapel, and infirmary at the former MSH
• Retroactive approval for roofline removal at 21 North Street
• Status update on work and back porch removal at 577 Main Street
• Updates on Trinity redevelopment of former Medfield State Hospital

Parks and Recreation

The Parks and Recreation Commission will meet to review updates on the Hinkley Playground and disc golf. The body will also discuss department goals and field fees.

• Hinkley Playground update
• Disc Golf update
• Field fees
• Medfield Outreach Banner Campaign follow up

Board of Assessors

The Board of Assessors will review and approve interim year adjustments and the new growth report for FY 2024 values. The board will also consider Chapter 61A and 61B applications for several properties. An executive session is scheduled to discuss motor vehicle abatements and pending litigation.

• FY 2024 Values LA-4 Interim Year Adjustments LA-15
• FY 2024 Values LA-13 New Growth Report
• Chapter 61A and 61B Applications for properties on North Street, Trailside, 230 North St, Philip St, Linden/Nebo/Main, and Noon Hill Rd
• Motor Vehicle Abatements / Commitments of FY 2024

Board of Water & Sewerage

The Board of Water & Sewerage will meet to discuss revenue variances and review year-to-date capital expenditures and expenses. The board is scheduled to vote on new connection fees and address a billing appeal.

• Vote on new connection fees
• Billing appeal
• Revenue variance report discussion
• Year-to-date capex and expense review

Medfield Historical Commission

The Medfield Historical Commission is meeting to discuss a permit to demolish a property. The body will also receive an update regarding potential revisions to the demolition delay bylaw.

• Review and discussion of permit to demolish 21 Pine Street
• Update on possible revisions to the demolition delay bylaw

Warrant Committee

The committee is meeting to discuss the 5-year revenue and expenditure forecast and FY25 revenue and fixed costs. Members will also review appropriation requests for the Capital Stabilization Fund.

• Capital Stabilization Fund FY25 Appropriation Requests
• 5-year revenue and expenditure forecast
• FY25 Revenue and Fixed Costs
• Local Receipts estimates for Interest Income, Other Departmental Revenue, and Building Licenses and Permits
• Pension Reserve and assessment from Norfolk County

Conservation Commission

The Conservation Commission will hold hearings regarding a resource area delineation at 74 Harding Street and a continued project at 0 High Street. The board will also discuss the FY 2024-2025 budget and a resident's request to remove trees on town property.

• Resource area delineation confirmation for 74 Harding Street
• Notice of Intent for single-family home construction at 0 High Street
• Request from resident at 17 School Street for tree removal on Wight Street conservation land
• FY 2024-2025 budget discussion including operations, salaries, and Land Management funds
• Review and approval of July 2023 CEI invoice

Charles River Health District Advisory Board

The Advisory Board for the shared services arrangement between Dover, Medfield, Needham, and Sherborn is meeting to discuss FY24 work and an intermunicipal agreement. The agenda includes discussions on tobacco, staffing, and community needs.

• FY24 work
• Intermunicipal agreement
• Tobacco
• Staffing
• Community needs

Medfield Historical Commission

The Medfield Historical Commission will meet to discuss a demolition permit and receive updates on local projects. The body will also review reports and potential bylaw revisions.

• Review and discussion of permit to demolish 91 Pine Street
• Update on archaeological digs at 47 Elm Street
• Update on outreach from School Building Committee
• Update on FY23 CLG annual report
• Update on possible revisions to the demo delay bylaw

Council on Aging

The Council on Aging will meet to conduct board elections and discuss building use agreements. The meeting includes updates from the director and staff coordinators.

• COA Board Election
• Building Use Agreements
• Medfield Energy Committee discussion

Wheelock School Site Council

The Wheelock School Site Council is meeting to elect a Co-chair and Secretary. The council will discuss school updates and review the Draft School Improvement Plan.

• Elections for Co-chair and Secretary
• Review of the Draft School Improvement Plan
• Discussion of budget and Illustrative Math
• Discussion of Medfield Public Schools Strategic Plan and MCAS
• Call for volunteers for the Nov. 2nd School Committee Meeting

Medfield Housing Authority

The Medfield Housing Authority will meet to review the Tilden development and receive a budget update. The board will also approve payables from September and October 2023.

• Tilden development update presentation by Brian McMillan
• Budget update
• Approval of September-October 2023 payables
• Discussion of October 17th tenant meeting

Memorial School Site Council

The Memorial School Site Council will review recent school happenings, upcoming events, and playground updates. The meeting includes discussions regarding the school budget and the school improvement plan.

• Approval of May 30, 2023 minutes
• Review of school budget and improvement plan
• Update on playground status
• Discussion of upcoming Literacy Night and Halloween Parade

Library Trustees

The Medfield Memorial Public Library Trustees will meet to receive reports from the Strategic Planning Subcommittee and the Director. The meeting includes a review of year-to-date budget expenditures and updates on library projects.

• Review of budget expenditures year-to-date
• Strategic Planning Subcommittee report
• Update on public catalog and public computers projects
• Review of library events calendar
• Report on completed Narcan training

Dale Street Site Council Meeting

The Dale Street Site Council is meeting to elect a Co-Chair and Secretary. Members will discuss the draft 2023-2025 School Improvement Plan and receive updates on the school budget and building committee.

• Election of Co-Chair and Secretary
• Review of draft 2023-2025 School Improvement Plan
• Budget updates
• New School Building Committee updates
• Updates on Illustrative Math, MCAS, and SEED Science

Planning Board

The Planning Board will meet remotely to discuss zoning updates and various planning initiatives. The agenda includes reports on the Townwide Master Plan and several 2024 zoning reorganizations.

• Update on IE District Economic Development Project zoning
• Zoning Bylaw Reorganization-2024
• Floodplain Zoning-2024
• Mixed Use Overlay District-2024
• Open Space Neighborhood Zoning-2024

School Building Committee

The School Building Committee Communications Subcommittee is meeting to discuss the creation of a community fact sheet. The committee is also planning outreach to community groups for January.

• Discussion and possible creation of a Fact Sheet to explain SBC activities and address community questions
• Planning for community group outreach in January, including contact selection and messaging

Dog Control Bylaw Committee

The committee is meeting to review transcriptions and email comments from a September 20 public hearing. Members will discuss the next steps for reviewing and editing draft recommendations for dog control bylaws.

• Review of 9/20/23 public hearing transcription
• Review of email comments
• Editing of draft recommendations
• Approval of September 11, 2023 minutes

School Committee

The Policy Subcommittee is meeting to review the overall process and upcoming meeting schedule. The body will review Section G (Personnel) and Section H (Negotiations) of the Medfield Policy Manual.

• Review of Section G: Personnel policies including ethics, conduct, salary schedules, and evaluations
• Review of Section H: Negotiations goals, legal status, and negotiating agents

Medfield Housing Authority

The Medfield Housing Authority will hold its regular monthly meeting to review payables and the budget. The board will receive a presentation from Brian McMillan regarding the Tilden Development. The meeting also includes planning for a tenant meeting on October 17th.

• Tilden Development update presented by Brian McMillan
• Approval of September-October 2023 payables
• Budget update
• Planning for October 17th tenant meeting

School Committee

The School Committee will vote on the draft FY25 budget calendar and discuss school start times. The meeting includes a comprehensive review of school policies regarding wellness, service animals, and administrative and fiscal management.

• Vote on Draft FY25 Budget Calendar
• Discussion on School Start Times
• 1st Reading of Wellness Policy (ADF) and Service Animal Policy (IMGA)
• Review of Policy Manual Sections C and D regarding administration and fiscal management
• Update on Medfield School Building Committee

Library Trustees

The Strategic Planning Subcommittee is meeting to discuss the process and timeline for strategic planning. The group will review existing demographic and survey data from other town departments to determine next steps.

• Discussion of strategic planning process and timeline
• Review of demographic and survey data from other town departments

Medfield Energy Committee

The committee will review minutes from the September 13, 2023, meeting and receive reports regarding Green Communities and Medfield Day. The agenda includes updates on a school solar project and budget requests to the town.

• School solar project updates
• Budget requests to town
• Draft sustainability language for upcoming RFP for management/implementation services
• F. Davis Resolution

Zoning Board of Appeals

The Zoning Board of Appeals will meet to discuss two property requests. The board will consider a variance for lot coverage and a special permit for a porch setback.

• 6 Belknap Road: Variance request for a lot coverage ratio of 24.4% (20% allowed)
• 1 Hale Pl: Special permit request for a porch located 25.3 feet from the front setback line (30 feet required)

Warrant Committee

The committee is discussing the preliminary estimate of FY23 free cash available for appropriation at the 2024 Town Meeting. Members will review financial policy compliance, stabilization funds, and priorities for utilizing free cash.

• Review of FY23 Financial Policy compliance regarding Reserves and Free Cash
• Preliminary estimate of FY23 Free Cash for 2024 Town Meeting appropriation
• Discussion of General Stabilization Fund and Capital Stabilization Fund
• Discussion of forecasted FY25 revenue and fixed costs
• Updates from School Building Committee and Capital Budget Committee

Affordable Housing Trust

The Affordable Housing Trust will discuss updates on several housing projects and regional services. The board will also consider potential new RFPs for Housing Options grants and projects.

• Project updates for 441 Main Street
• Project updates for Medfield Housing Authority
• Project updates for Habitat for Humanity
• Project updates for Hinkley South
• Discussion on Multi-Family Zoning Requirement for MBTA Communities

Conservation Commission

The Conservation Commission will conduct hearings regarding two Notices of Intent for single-family home construction. Both projects involve work within protected wetland buffer zones.

• Notice of Intent for a single-family home, driveway, deck, patio, and utilities at 0 High Street (DEP File No. 214-0703)
• Notice of Intent for a single-family dwelling at 26-30 Millbrook Road (DEP File No. 214-0690)
• Vote to approve minutes from May 18, July 6, July 20, August 3, and August 17

Board of Health

The Board of Health is meeting to discuss regional training services and the status of AED acquisition. The board will also receive updates from the Health Agent and Public Health Nurse.

• Regional training presentation by Kerry Dunnell and Sam Menard from the Town of Needham
• Status update on AED acquisition from Chief William Carrico
• Issuance of one animal permit and one mobile food unit permit
• Appointment of Robert LaPlante as Inspector of Animals

School Building Committee

The School Building Committee will meet to review previous minutes and discuss the location of a new facility. The body will also address a replacement member and a potential joint meeting in November.

• Discussion on location of new facility
• Appointment of Bob Donahue replacement member
• Planning for possible joint meeting with SC and SB in November
• Education subcommittee update

Historic District Commission

The Historic District Commission will meet on-site and at the Town House to review exterior plans for a renovation and addition at 441-443 Main St. The body will also introduce potential new members and receive an update on the Medfield State Hospital.

• Exterior renovation and addition plans for 441-443 Main St.
• Introduction of potential members Lizann Woods and Lauren Costello
• Update on Medfield State Hospital

Transfer Station and Recycling Committee

The committee will discuss updates on recycling bin inventory, compost bins, and a draft mailing for new residents. Members will also review a recent meeting with the town accountant regarding financials and track a Dividends grant.

• Review of September 28 meeting with town accountant on financials
• Draft mailing to new residents regarding the Transfer Station
• Tracking of Dividends grant via Google Drive
• Updates on recycling bin inventory and bin relocations
• Updates on compost bins, rain barrels, and foam collection

Medfield Outreach

The Medfield Outreach Advisory Board will meet to discuss updates on Medfield Day and September initiatives. The board is scheduled to begin a review of its strategic plan.

• Review of the strategic plan
• Updates on Medfield Day
• September initiatives and prevention updates

School Committee

The Policy Subcommittee is meeting to review the process and schedule for future manual updates. The body will review policies regarding support services, facilities development, and personnel.

• Review of Policy Manual Section E (Support Services), including safety programs, emergency plans, and transportation
• Review of Policy Manual Section F (Facilities Development), including planning and naming new facilities
• Review of Policy Manual Section G (Personnel), including hiring, salary schedules, and staff conduct
• Approval of minutes from 3/9/2023 and 3/23/2023

Board of Water & Sewerage

The Board of Water & Sewerage will receive reports on the filtration plant's operation and PFAS sampling results. The meeting includes a review of year-to-date capital expenditures and expenses.

• PFAS sampling plan and results
• Status of wastewater treatment plant supervisor
• New connection fees of peer towns
• Year-to-date capex and expense review
• Billing appeals

Parks and Recreation

The Parks and Recreation Commission will meet to review budget updates and capital requests for FY25. The body will also discuss updates regarding Disc Golf and Hinkley Playground.

• FY25 Budget and Capital Requests
• Hinkley Playground updates
• Disc Golf update
• Refund Policy
• Banner request outreach presentation

Board of Assessors

The Board of Assessors will review interim year adjustments for FY 2024 sales and draft values for new growth. The board will also enter executive session to discuss motor vehicle abatements and pending litigation.

• FY 2024 Sales LA-3 Interim Year Adjustments LA-15
• Draft LA-13 New Growth and LA-4 Values
• Motor Vehicle Abatements / Commitments of FY 2024
• Pending Litigation

Warrant Committee

The committee is meeting to establish the review process for 2024 Town Meeting financial articles and the preliminary FY25 operating budget forecast. Members will also discuss potential non-financial articles and the possible adoption of the Community Preservation Act.

• FY25 Department Budget Assignments
• Elementary School Building Project planning for future tax relief funding sources
• Study of potential adoption of the Community Preservation Act (CPA)
• Potential 2024 Town Meeting articles regarding Dog Bylaw and Zoning
• Preliminary 23-24 calendar and minute meeting assignments

School Building Committee

The School Building Committee Communications Subcommittee is meeting to review the effectiveness of their Medfield Day booth. Members will discuss email collection, public responses regarding Dale Street, and potential changes for next year.

• Review of Medfield Day booth email gathering
• Discussion of public responses regarding conditions at Dale Street
• Evaluation of booth handouts and visitor comments
• Planning for future Communication Committee steps

School Building Committee

The School Building Committee is meeting to attend and staff a booth during Medfield Day. The agenda contains no other business or decision items.

• Staffing of Medfield Day booth from 8am to 6pm

Conservation Commission

The Conservation Commission will conduct hearings regarding three property projects and discuss unpermitted activity along the Medfield Rail Trail. The body will also vote on approving minutes from four previous meetings.

• 13 Juniper Lane: Proposed garage construction and mitigation for unpermitted tree cutting
• 45 West Street: Request for Certificate of Compliance and after-the-fact determination for a boulder retaining wall
• 0 High Street: Proposed single-family home with driveway, deck, patio, and utilities
• Medfield Rail Trail: Discussion of unpermitted activity within commission jurisdiction

Medfield Housing Authority

The Medfield Housing Authority will meet to approve August and September payables. The board will receive a budget presentation from accountant Richard Shaw and an update on the Tilden Development.

• Budget presentation by accountant Richard Shaw
• Tilden Development update from MDA
• Approval of August-September payables

Dog Control Bylaw Committee

The Dog Control Bylaw Committee will meet to present its draft recommendations for dog control bylaws. The meeting includes a period for public comment and a discussion on next steps.

• Presentation of draft Dog Control Bylaw recommendations
• Public comment and input session

Council on Aging

The Council on Aging will meet to review staff reports and plan upcoming events. The board will discuss building use agreements and updates regarding the garage and bus services.

• Bus update
• Garage update
• Building Use Agreements
• September events and October planning
• Approval of June 2023 meeting minutes

Planning Board

The Planning Board will meet remotely to receive updates on the Open Space and Recreation Plan and MBTA zoning. Members will also discuss a diagnostic of the floodplain bylaw and proposed mandatory changes.

• Discussion of floodplain bylaw diagnostic and proposed mandatory changes
• Update on MBTA zoning
• Open Space and Recreation Plan update by Jeremiah Potts

School Committee

The Medfield School Committee will meet to discuss focus areas for the 2023-2024 strategic plan and committee goals. The session includes a budget and legislative update from State Representative Denise Garlick and a vote on donating outdated curriculum materials.

• Vote on donation of outdated curriculum materials
• MHS Student Activity Account new sub-account request
• Budget and legislative update from State Representative Denise Garlick
• Informational updates on Wellness (ADF) and Service Animal (IMGA) policies
• Medfield School Building Committee update

Medfield Energy Committee

The committee will review minutes from the August 9, 2023, meeting and discuss various energy-related updates. Discussion topics include the Green Communities report, school solar project updates, and potential warrant articles regarding stretch code.

• Review of August 9, 2023, meeting minutes
• Green Communities report out
• Discussion of warrant article for opt-in stretch code
• School solar project updates
• Review of town RFP status

Zoning Board of Appeals

The Zoning Board of Appeals will meet to discuss a comprehensive permit modification request. The board will also address administrative minutes from August 9, 2023.

• Comprehensive Permit Modification Request for Medfield Enclave/Hinkley South to allow decks in rear yards of units 1-5 to be no closer than 14 feet from the rear property line
• Postponement of variance request for 6 Belknap Road to October 11, 2023

Library Trustees

The Medfield Memorial Public Library Trustees will meet to review year-to-date budget expenditures and staff reports. The board will discuss ongoing projects including strategic planning and FY24 goals for the Library Director.

• Review of year-to-date budget expenditures
• Update on ARIS and State Aid completed projects
• Discussion on public computers and strategic planning
• Planning for Banned Books Week and Scarecrow Spooktacular
• Review of upcoming holiday schedule

The Board of Trustees approved the library's closure on November 10 and 11. The board also approved the minutes from the June 13, 2023 meeting. Staff and the Director provided reports on summer programming, budget status, and facility flooding.

• Approved June 13, 2023 minutes (unanimous)
• Approved closure on Friday, Nov 10 and Saturday, Nov 11 (unanimous)

Conservation Commission

The Conservation Commission will meet via Zoom to enter executive session. The body will discuss pending litigation regarding Colwell v. Medfield Conservation Commission and an Open Meeting Law violation claim.

• Executive session regarding Colwell v. Medfield Conservation Commission DEP Appeal and Norfolk Superior Court petition
• Discussion of Open Meeting Law violation claim

Medfield Outreach

The Medfield Outreach Advisory Board will meet to review clinical and needs-based updates. The board will discuss backpack distribution, the CAF Fund, and prevention programming.

• Review of clinical and needs-based updates
• Backpack distribution
• CAF Fund
• Prevention programming
• Medfield Day

The board approved the minutes from the August 7, 2023, meeting. Staff provided updates on clinical internships, backpack distribution, and suicide prevention campaigns. No other substantive policy decisions were made.

• Approved minutes from 8/7/2023

School Building Committee

The School Building Committee is meeting virtually to discuss planning for Medfield Day and to approve minutes from previous meetings.

• Medfield Day planning
• Approval of past meeting minutes

The committee approved a banner design and two informational handouts for Medfield Day. Past meeting minutes were not approved due to a lack of a quorum. Members discussed organizing a joint public meeting with the School Committee and Select Board for November.

• Approved Medfield Day banner image
• Approved MSBC informational handout (300 copies)
• Approved MSBA informational handout (300 copies)
• Unable to approve past meeting minutes due to only 7 voting members present

Transfer Station and Recycling Committee

The committee is reviewing updates for Medfield Day and school waste reduction programs. Members are discussing compost bin pricing and the relocation of Big Belly bins.

• School Waste Reduction & Diversion (SWoRD) district-wide composting
• Sale of incomplete compost bin at $18.82 plus $1.18 tax
• Discussion of future compost bin sales price previously limited by State to $25
• Big Belly relocation progress
• Foam collection for fall

The committee approved a subsidized price for compost bins and reviewed plans for Medfield Day and the closing of the SWAP area. Members also discussed updates to Transfer Station brochures and outreach to new residents.

• Approved selling compost bins for $35 at Medfield Day and underwriting remaining costs (5-0)
• Approved August minutes with revisions
• Determined Big Belly bin will not be relocated near the gazebo

Dog Control Bylaw Committee

The committee is reviewing draft recommendations for a public hearing and the 2024 Annual Meeting. Members are preparing for a public hearing scheduled for September 20, 2023, and discussing Newton's off-leash areas and medallion program.

• Review of draft recommendations for Town Counsel/Annual Meeting 2024
• Preparation for September 20, 2023 public hearing
• Discussion of Newton off-leash areas and medallion program

The committee discussed draft recommendations to replace voice control with an on-leash bylaw, except on private property and in designated off-leash areas. The group is preparing to present these recommendations as an Article for the May 2024 Town Meeting. No formal votes were recorded for the recommendations during this meeting.

• Proposed Phase 1: Change voice control to on-leash bylaw and designate official off-leash areas
• Proposed Phase 2 & 3: Review open space for dog parks and a medallion program over the next 2-3 years
• Scheduled Public Hearing for September 20, 2023, at 7:00pm at Chenery (Town House)
• Scheduled next meeting for October 16, 2023

Affordable Housing Trust

The Affordable Housing Trust Board will discuss updates on several housing projects and the Regional Housing Service. The board will also review the multi-family zoning requirement for MBTA Communities and a state application for Local Action Units.

• Project updates for 441 Main Street
• Project updates for Medfield Housing Authority
• Project updates for Habitat for Humanity
• Project updates for Hinkley South
• Project updates for Medfield State Hospital/Trinity

The committee reviewed updates on several housing projects, including 441 Main Street and Medfield State Hospital. Members discussed potential future initiatives for the remaining $200,000 in funds and upcoming MBTA zoning workshops. No new funding or project approvals were decided.

• Approved previous meeting minutes (6-0)

Conservation Commission

The Conservation Commission will conduct hearings regarding Notices of Intent and a Request for Certificate of Compliance. The body is reviewing proposed construction, tree removal, and drainage modifications near local wetlands and brooks.

• 13 Juniper Lane: Proposed garage construction and mitigation for unpermitted tree cutting
• 45 West Street: Request for Certificate of Compliance for stormwater drainage and paving
• 2 Linden Court: Proposed tree removal, grading, and drainage modifications
• 0 High Street: Proposed construction of a single-family home, driveway, deck, patio, and utilities

The Commission approved a restoration planting plan for 13 Juniper Lane to mitigate unpermitted tree removal. Hearings for a garage at 13 Juniper Lane and a Certificate of Compliance for 45 West Street were continued. The hearing for 2 Linden Court was closed to issue an Order of Conditions.

• Approved restoration planting plan of eight trees and two concrete bounds at 13 Juniper Lane (6-0-0)
• Continued hearing for 13 Juniper Lane garage NOI at applicant's request (6-0-0)
• Continued Certificate of Compliance hearing for 45 West Street to September 21, 2023, pending an after-the-fact RDA submission (6-0-0)
• Closed hearing for 2 Linden Court to issue an Order of Conditions (6-0-0)

School Building Committee

The Communications Subcommittee is meeting to plan materials for a Medfield Day booth and discuss banner designs. The committee will also review the SBC timeline and its role in communication.

• Creation of a handout highlighting SBC accomplishments for Medfield Day
• Discussion of items for the Medfield Day booth display
• Initial thoughts on banner design
• Discussion of SBC timeline and communication roles

The subcommittee approved minutes from four previous meetings and developed a one-page handout and banner for Medfield Day. They drafted three questions for booth visitors and a proposal for a community listening session to be presented to the full School Building Committee.

• Approved meeting minutes for 8/24/2023, 7/6/2023, and 6/20/2023
• Approved amended meeting minutes for 5/23/2023
• Decided Medfield Day handout will be one page front-to-back and posted on the SBC website
• Agreed on the SBC banner design

Council on Aging

The Council on Aging will meet to review staff reports and plan upcoming events for September and October. The board will also discuss updates regarding the bus and garage.

• Approval of June 2023 meeting minutes
• Bus update
• Garage update
• September events and October planning
• Staff reports from Outreach, Volunteer/Program, Transportation, and ARCP coordinators

Board of Health

The Board of Health is meeting to consider permissions for soil testing at two specific addresses. The meeting also includes updates from the Health Agent and Public Health Nurse.

• Permission to conduct soil test at 97 Green Street
• Permission to conduct soil test at 19 Oriole Road
• Update from Health Agent Bridget Sweet
• Update from Public Health Nurse Brenda Healy

Medfield Historical Commission

The Medfield Historical Commission will meet to discuss a property at 3 Hatter’s Hill that was demolished despite being permitted only for renovations and an addition. The body will also review work in an archaeologically protected district and potential changes to the demolition delay bylaw.

• Discussion of demolition at 3 Hatter’s Hill
• Discussion of work at 47 Elm Street in an archaeologically protected district
• Update on possible revisions to the demolition delay bylaw

Parks and Recreation

The Parks and Recreation Commission will meet to review department goals and budget updates. The body will also discuss a change to the refund policy and provide updates on the Hinkley Playground and disc golf.

• Refund policy change
• Hinkley Playground updates
• Budget update
• Disc golf updates
• Capitol project updates

The Commission approved an Eagle Scout project to install bat houses at Hinkley Pond and authorized lawn signs for Metacomet. Members discussed updates to the refund policy, disc golf land use proposals, and the FY25 budget.

• Approved Eagle Scout project to build and erect bat houses at Hinkley Pond
• Approved lawn signs for Metacomet

School Committee

The School Committee will reorganize its internal roles and review staffing updates for the Medfield Public Schools. The body is also scheduled to approve the 2023-2024 student handbooks and discuss the district's strategic plan.

• Reorganization of School Committee Roles
• Approval of 2023-2024 Student Handbooks
• Medfield High School Music Trip to New Orleans in March 2024
• Medfield Public Schools Staffing Update
• Medfield School Building Committee Update

The School Committee reorganized its leadership roles and approved the 2023-2024 student handbooks with one specific removal. The committee also approved a consent agenda including a music trip to New Orleans and various donations. A January meeting date was rescheduled to avoid a conflict with a school concert.

• Appointed Timothy Knight as Chair (unanimous)
• Appointed Michelle Kirkby as Vice Chair (unanimous)
• Appointed Kristin Simonini as Financial Secretary (unanimous)
• Appointed Leo Brehm as Recording Secretary (unanimous)
• Approved Consent Agenda including New Orleans music trip and donations (unanimous)
• Approved 2023-2024 student handbooks with removal of Addendum D from Elementary Handbook
• Rescheduled January 11, 2024 meeting to January 8, 2024 (unanimous)

Board of Water & Sewerage

The Board of Water & Sewerage will conduct a public hearing regarding water and sewerage fee rate setting. Following the hearing, the board will vote to promulgate new rates.

• Public hearing on water and sewerage fee rate setting
• Vote to promulgate new water and sewerage rates
• Review of year-to-date expenses
• Discussion of Filtration project opening ceremony date

The Board of Water and Sewerage approved rate increases for water and sewer services effective April 1, 2023. The board also approved meeting minutes from May and July 2023.

• Approved 4% water rate increase across all tiers (unanimous)
• Approved 3% sewer rate increase across all tiers (unanimous)
• Approved meeting minutes for 03 May and 10 July as amended (unanimous)

School Building Committee

The Communications Subcommittee is meeting to discuss public outreach materials. The body will review a draft handout and banner design for Medfield Day.

• Drafting a handout for Medfield Day regarding School Building Committee accomplishments
• Review of banner design

The School Building Committee Communication Subcommittee created an outline for a public handout to be distributed on Medfield Day. The document will include website directions, member lists, survey results, and building tour information.

• Outlined Medfield Day booth handout content

Medfield Historical Commission

The Medfield Historical Commission will discuss a letter of support for the State Hospital project design and the demolition of 3 Hatter’s Hill. The body will also receive updates on 13 South Street and potential revisions to the demo delay bylaw.

• Letter of support for Trinity’s design for the State Hospital project
• Demolition of 3 Hatter’s Hill
• Architect suggestions for 13 South Street
• Revisions to the demo delay bylaw

Board of Assessors

The Board of Assessors is meeting to approve 2024 County Tax documentation and hold preliminary discussions on values for FY 2024. The board will also enter executive session to discuss non-public records, motor vehicle abatements, and pending litigation.

• Approval of 2024 County Tax documentation
• Preliminary discussions on FY 2024 values
• FY 2024 Motor Vehicle Abatements and Commitments
• Discussion of pending litigation

The Board of Assessors approved the minutes from the July 18, 2023 meeting and the FY 2024 County Tax Commitment. Members reviewed preliminary sales reports and statistics for FY 2024 values, though commercial property values from Patriot are still pending. The board entered executive session to discuss non-public records and motor vehicle abatements.

• Approved July 18, 2023 minutes (3-0)
• Approved FY 2024 County Tax Commitment (3-0)
• Entered executive session to discuss non-public records and motor vehicle abatements (3-0)

Planning Board

The Planning Board will meet remotely to receive updates on the Open Space and Recreation Plan and an economic development study for the IE zone. The board will also discuss a floodplain bylaw diagnostic and proposed mandatory changes.

• Proposed mandatory changes to floodplain bylaw
• MAPC economic development study for IE zone
• Letter of support for Trinity’s Historic Tax Credit application
• Open Space and Recreation Plan update

The Planning Board approved a letter of support for Trinity's Historic Tax Credit Application. The board also discussed potential economic development in the IE zone and the need to update floodplain bylaws to comply with FEMA standards.

• Approved letter of support for Trinity's Historic Tax Credit Application (3-0-0)
• Approved minutes from June 5, 2023 and June 26, 2023 (3-0-0)
• Tabled vote on Open Space and Recreation Plan to September 18, 2023

School Building Committee

The School Building Committee is meeting virtually to discuss planning for Medfield Day and to approve minutes from previous meetings.

• Medfield Day planning
• Approval of past meeting minutes

The committee discussed logistics for a booth at Medfield Day on September 23, including promotional materials and a member introduction video. No official votes were taken because the meeting lacked the eight members required by bylaws to conduct voting.

• Tabled voting on May 16, June 7, and June 26 minutes due to lack of quorum
• Planned Medfield Day booth for September 23 at spot #80
• Selected chip clips as the giveaway item for the booth
• Proposed a site visit to the new David A Mindness School in Ashland

Conservation Commission

The Conservation Commission will hold hearings on wetland restoration and residential modifications. The body will also vote on the submission of the Open Space and Recreation Plan and a potential appeal of a DEP Superseding Order.

• Notice of Intent: Medfield State Hospital Wetland Restoration Area invasive species treatment
• Notice of Intent: Tree removal, grading, and drainage at 2 Linden Court
• Vote to approve Open Space and Recreation Plan (OSRP) for submission to Commonwealth
• Vote to appeal DEP Superseding Order for 33-087 Elm Street

The Conservation Commission approved a Notice of Intent for the Massachusetts Division of Capital Assets Management and Maintenance to treat invasive species in the Medfield State Hospital Wetland Restoration Area. The approval includes requirements for public signage and the incorporation of MESA review recommendations.

• Approved Notice of Intent for Medfield State Hospital Wetland Restoration Area invasive species management (4-0-0)
• Continued hearing for 2 Linden Court to September 7, 2023 (4-0-0)
• Approved May 18, 2023 minutes (4-0-0)

Zoning Board of Appeals

The Zoning Board of Appeals will deliberate on a variance request for 227 North St. The board is considering whether to allow a shared driveway for a newly subdivided parcel that lacks vehicular access.

• Variance request for shared driveway at 227 North St (Assessors’ Map 57 Lot 24)

The Zoning Board of Appeals approved a variance for the use of a shared driveway for a subdivided parcel at 227 North St. The approval is conditioned upon the recording of a perpetual easement from Lot 2 to Lot 3.

• Approved variance for shared driveway use on Lot 2 and Lot 3 at 227 North St (3-0)

Planning Board

The Planning Board will receive updates on the Open Space and Recreation Plan and an economic development study for the IE zone. The board will also discuss a floodplain bylaw diagnostic and proposed mandatory changes.

• Proposed mandatory changes to floodplain bylaws
• MAPC economic development study for IE zone
• Letter of support for Trinity’s Historic Tax Credit application
• Open Space and Recreation Plan update

Dog Control Bylaw Committee

The committee is meeting to discuss dog control bylaws, specifically regarding signage and off-leash use in open space areas. Members will review animal control incidents and refine draft recommendations for a future public hearing and the 2024 Annual Meeting.

• Discussion of open space areas for off-leash use and signage
• Review of animal control incidents and dog licensing data
• Editing of first draft recommendations for Town Counsel and Annual Meeting 2024
• Scheduling of a public hearing date, location, and time

The committee reviewed and edited draft recommendations for the dog control bylaw, which will be sent to the town administrator for final review. A public hearing is scheduled for September 20 at the Town Hall Chenery Room to gather feedback on these recommendations.

• Scheduled Public Hearing for September 20 at the Chenery Room, Town Hall
• Approved minutes of July 17, 2023

Medfield Housing Authority

The Medfield Housing Authority will meet to approve payables from June through August 2023. The board will discuss the appointment of a new tenant board member and a maintenance position. Other agenda items include recertifications and inspections.

• Approval of payables for June - August 2023
• Appointment of new tenant board member
• Discussion of maintenance position
• Recertifications
• Inspections

Medfield Energy Committee

The committee will review previous meeting notes and discuss action items regarding the Green Communities report and FY25 capital planning. Members will also address sustainability concerns for the 20-year plan and potential updates to stretch code.

• Review and approval of June 14, 2023, meeting notes
• Discussion of project list for FY25 capital planning
• Vote on opt-in stretch code for fall peak demand
• Report out on Green Communities data and budget requests
• Updates regarding renewable energy and transportation

The committee unanimously voted to bring the Opt-in Stretch Code to the May 2024 Town Meeting and to educate the public beforehand. Penni Conner was appointed as the new committee chair. The group also discussed a pending $307,000 Green Communities grant request.

• Approved motion to bring Opt-in Stretch Code to Town Meeting in May 2024 (unanimous)
• Appointed Penni Conner as new chair (9-0, 1 abstain)
• Approved June 2023 meeting minutes (9-0)
• Decided to move renewable discussions to full MEC meetings

Zoning Board of Appeals

The Zoning Board of Appeals will review a request for a variance regarding the definition of frontage to allow a shared driveway. The board will also discuss combining the Legal Billing Agreement Form with the Standard Application.

• Variance request for shared driveway at 227 North St (Assessors’ Map 57 Lot 24)
• Proposal to combine Legal Billing Agreement Form with Standard Application

The Board held a hearing regarding a variance request for a shared driveway at 227 North St to provide vehicular access to a subdivided parcel. The hearing was closed following discussion of topography, safety concerns, and the property's sale status; no final decision on the variance was recorded.

• Closed hearing for variance request at 227 North St (3-0)

Board of Health

The Board of Health will receive updates from Health Agent Bridget Sweet and Public Health Nurse Brenda Healy. The board will also address the issuance of specific permits.

• Issuance of 1 animal permit
• Issuance of 1 semi-public swimming pool permit

Medfield Outreach

The Medfield Outreach Advisory Board will meet to review clinical staffing, referrals, and needs-based programs. The board will also discuss a consultant review for the strategic plan.

• Review of backpack distribution, Bday Wishes, and CAF Fund
• Discussion of DFC Application
• Consultant review of the Strategic Plan
• Presentation at the Board of Health (BOH)

The board approved the minutes from the June 5, 2023 meeting. Staff provided updates on clinical staffing, an increase in summer referrals, and the distribution of donated backpacks for residents. The board also discussed upcoming Narcan training and preparations for Medfield Day.

• Approved minutes from 6/5/2023

Transfer Station and Recycling Committee

The committee will discuss waste reduction initiatives in schools and the sale of compost bins. Members will also review the 'Name the Compactors' contest and updates on Big Belly relocation.

• Sale of incomplete compost bin for $18.82 plus $1.18 tax
• Discussion on future compost bin sale pricing (previously limited to $25)
• School Waste Reduction & Diversion (SWoRD) district-wide composting and clean-out
• Potential grant for a Municipal Assistant Coordinator (80 hours)
• High school dishwasher project research

The committee voted to increase the price of future compost bins and approved funds for new recycling compactor signs. Members also discussed school waste reduction initiatives and plans for a Medfield Day booth.

• Approved selling future compost bins for $35 including tax (6-0)
• Approved $400 from Recycling Dividends for 4 magnetic signs from Perma-line (6-0)
• Approved July minutes with revisions
• Selected 'Rosie the Rubbisher' and 'Sir Crush-a-lot' as winning compactor names

Conservation Commission

The Conservation Commission will hold hearings regarding tree removal and drainage modifications. The body will also discuss updates to its regulations, specifically regarding fees for site visits and legal advertisements.

• Request for Determination of Applicability for tree removal at 8 Tubwreck Road/The Meadows Common Land
• Notice of Intent for tree removal, grading, and drainage at 2 Linden Court
• Proposed fee changes for site visits related to violations, tree removal, and Certificates of Compliance
• Proposed fee structure and process for publication of legal ads
• Discussion of Enforcement Orders Protocol

The Commission issued a Negative Determination of Applicability for a tree removal request at 8 Tubwreck Road. A hearing for 2 Linden Court was continued to a later date. The board also discussed potential updates to the wetland bylaw fee structure and enforcement protocols.

• Issued Negative Determination of Applicability for tree removal at 8 Tubwreck Road (6-0-0)
• Continued hearing for 2 Linden Court to August 17, 2023 (6-0-0)

Open Space and Recreation Planning Committee

The Open Space and Recreation Planning Committee will review comments from the State regarding the OSRP plan. Members will discuss proposed changes from Wayne/Plan Sustain and determine next steps for a potential August 22nd Select Board agenda item.

• Review of OSRP plan comments from the State
• Discussion of changes proposed by Wayne/Plan Sustain
• Planning for Select Board agenda inclusion on August 22nd
• Approval of May 24, 2023 meeting minutes

School Committee

The School Committee is meeting in executive session to discuss a specific personnel or legal matter. The session focuses on an Open Meeting Law Complaint filed by Chris McCue Potts on July 20, 2023.

• Discussion of July 20, 2023 Open Meeting Law Complaint filed by Chris McCue Potts

Parks and Recreation

The commission will meet to select a provider for Hinkley Playground equipment and review summer updates for Hinkley Pond and Camp. The body will also discuss budget updates and rentals for the Pfaff Center and town fields.

• Approval of playground equipment provider for Hinkley Playground
• Approval of Baxter Park for Medfield TV event
• Review of Field and Pfaff Center rentals
• Budget update

The Commission selected a playground equipment provider and approved a fundraiser event at Baxter Park. Updates were provided regarding Hinkley Pond repairs and the revolving account budget.

• Approved Childscapes as playground provider for New Hinkley Playground
• Approved MedfieldTV Scarecrow Fundraiser at Baxter Park for October 28, 2023

Historic District Commission

The Historic District Commission will conduct an on-site visit to review work performed at 577 Main Street. The body will also meet with a Bank of America representative and discuss a mail shed at One Preservation Way.

• On-site visit of work performed at 577 Main Street
• Discussion on "mail shed" at One Preservation Way
• Meeting with Matthew Bombaci from Bank of America
• Updates on Redevelopment of Medfield State Hospital

School Building Committee

The School Building Committee will meet to approve previous meeting minutes and discuss the project timeline. The committee will also review options for the project location.

• Approval of meeting minutes for 5/16, 6/7, and 6/26
• Project Timeline discussion
• Project Location Option discussion

The committee outlined a public outreach strategy for Medfield Day to educate residents on the project and MSBA funding. Members discussed the project timeline and evaluated potential school sites, including the Dale Street and Wheelock sites.

• Planned Medfield Day booth activities: create a video, handout, banner, and QR code stickers/magnets
• Identified Dale and Wheelock as the primary site options for further consideration
• Removed McCarthy Park, Red Gate Farm, and Hospital Campus from the list of realistic site possibilities

School Committee

The Medfield School Committee will meet to discuss a Strategic Plan and a recap of the June 21, 2023 workshop. The body will also receive updates on the School Building Committee and a safety grant.

• Potential vote on Strategic Plan Presentation
• Discussion of June 21, 2023 School Committee Workshop recap
• School Building Committee update
• Informational item regarding School Safety And Security Enhancement Grant

The School Committee approved the strategic plan submitted by the Superintendent and the Strategic Plan Steering Committee. The plan establishes four district priorities: safety, belonging, and well-being; community engagement and communication; curriculum, instruction, and assessment; and finance, facilities, and personnel.

• Approved the strategic plan submitted by the Superintendent and Strategic Plan Steering Committee (5-0)

Conservation Commission

The Conservation Commission will review an enforcement order regarding tree removal at 13 Juniper Lane. The board will also receive updates on FY 2024 budget planning and pond management.

• Enforcement Order: Tree removal within buffer zone at 13 Juniper Lane
• Notice of Intent: Proposed tree removal, grading, and drainage at 2 Linden Court (requested continuance to August 3)
• Budget Planning for FY 2024
• Jade Walk conservation easements/trail proposal
• Rail Trail updates

The Commission ratified an enforcement order for unauthorized tree removal at 13 Juniper Lane and issued another for unpermitted work on the Medfield Rail Trail. The board also authorized the Interim Agent to independently approve limited tree pruning requests following site visits.

• Ratified enforcement order for 13 Juniper Lane (5-0-0)
• Continued hearing for 2 Linden Court to August 3, 2024 (5-0-0)
• Approved issuing an enforcement order for unpermitted work on the Medfield Rail Trail (5-0-0)
• Authorized tree limbing at 31 Minuteman Road (5-0-0)
• Authorized Interim Agent Bob Hartzel to independently approve limited tree pruning requests after site visits (5-0-0)

Board of Assessors

The Board of Assessors will review the FY 2024 preliminary tax commitment and hold preliminary discussions regarding new growth and values for FY 2024. The meeting includes an executive session to discuss non-public records and pending litigation.

• FY 2024 Preliminary Tax Commitment
• FY 2024 New Growth and Values discussions
• FY 2023 Motor Vehicle Abatements and Commitments
• Pending Litigation

The Board approved the FY 2024 Preliminary Tax Commitment and the minutes from the May 16, 2023 meeting. Members discussed preliminary FY 2024 values and new growth, noting that new growth is currently slightly over the $400,000 target. The board entered executive session to discuss non-public records and motor vehicle matters.

• Approved May 16, 2023 minutes (3-0)
• Approved FY 2024 Preliminary Tax Commitment (3-0)

Board of Health

The Board of Health will review a request for soil testing and discuss rail transport through Medfield. The meeting includes updates from the Health Agent, Public Health Nurse, and Director of Medfield Outreach.

• Soil testing request at 208 North Street by Robert Vey/BIG Septic Systems
• Discussion with Fire Chief William Carrico regarding rail transport through Medfield
• Prevention efforts presentation by Kathy McDonald, Director of Medfield Outreach
• Issuance of 21 permits including Mobile Food, Animal, Semi-Public Swimming Pool, Camp, Food Retail, and Residential Food Kitchen

Dog Control Bylaw Committee

The committee is meeting to discuss the Medfield Dog Control Charter and open space areas for off-leash use. Members will review bylaws from surrounding towns and edit a first draft recommendation for Town Counsel and the 2024 Annual Meeting.

• Discussion of open space areas for off-leash use
• Review of surrounding town bylaws regarding on/off leash guidelines
• Editing of first draft recommendation for Town Counsel/Annual Meeting 2024
• Approval of June 20, 2023 minutes

The committee discussed existing dog control bylaws and reviewed regulations from surrounding towns. Members are converting a current draft into a list of recommendations to be presented at a public hearing on September 20, 2023.

• Scheduled next meeting for August 14, 2023
• Set potential public hearing date for September 20, 2023

Warrant Committee

The Warrant Committee is meeting to discuss Reserve Fund transfers and appropriation transfers. The session includes a revote on a June 20 transfer for Parks and Recreation.

• Reserve Fund transfers for Fire Department
• Reserve Fund transfers for Workers Compensation Insurance
• Reserve Fund transfers for Parks and Recreation
• Reserve Fund transfers for Information Technology
• Revote of 6/20 appropriation transfer for Parks and Recreation

The committee approved four separate fund transfers to cover costs for the fire department, parks and recreation, information technology, and workers' compensation. The committee also approved the minutes from the June 20, 2023 meeting.

• Approved June 20, 2023 meeting minutes
• Approved $3,087.49 transfer for Fire Department fuel, uniforms, and ambulance costs (unanimous)
• Approved $3,000 reserve fund transfer for Parks and Recreation Eversource utility bills (unanimous)
• Approved $1,000 reserve fund transfer for IT Google accounts and phone expenses (unanimous)
• Approved $270 reserve fund transfer for Workers' Compensation insurance adjustment (unanimous)

Board of Water & Sewerage

The Board of Water and Sewerage will discuss and vote on the use of budget emergency funds for sewerage. The board will also review sewerage studies for Elm Street and recommendations from Woodard & Curran, and prepare for a public hearing on rates.

• Vote on approval of sewerage budget use of budget emergency funds
• Elm Street sewerage line extension study by Environmental Partners
• Woodard & Curran sewerage study and recommendations
• Preparation for public hearing on rates

The Board authorized the use of emergency reserve funds for water and sewer departments to cover utility and sludge disposal costs. It also approved pursuing a State Revolving Fund loan for infrastructure improvements on Harding Street.

• Approved use of up to $50,000 emergency operating funds for water department (Unanimous)
• Approved use of up to $50,000 emergency operating funds for sewer department (Unanimous)
• Approved request for Woodard & Curran to compile information for a State Revolving Fund loan application for Harding Street project (Unanimous)
• Approved meeting minutes for April 7 and April 28 (Unanimous)
• Approved amended meeting minutes for June 9 (Unanimous)

Transfer Station and Recycling Committee

The committee is meeting to review various recycling initiatives, including school composting and dishwasher projects. Members will discuss operational changes to transfer station hours and signage, as well as updates on the revolving fund and recycling dividends.

• Review of revolving fund and recycling dividends
• Discussion on change in transfer station hours
• Update on signage quotes and design
• Review of school composting and year-end clean-out for 2024
• Updates on Big Belly and textile drive reports

The Transfer Station and Recycling Committee approved spending up to $1,000 for four new compactor signs. The committee also reviewed textile drive results and discussed potential composting and recycling initiatives for local schools.

• Approved spending up to $1,000 for 4 compactor signs (7-0)
• Approved June minutes with revisions

Enterprise Fund Committee

The committee will review a presentation on proposed water and sewerage service rates for fiscal year 2024. Members will vote on these rates and discuss the future of the billing cycle.

• Proposed FY 2024 water and sewerage services rates
• Vote on FY 2024 rates
• Discussion on future billing cycle

School Building Committee

The School Building Committee Communications Subcommittee is meeting to prepare survey results for public posting. The group will also discuss outreach efforts for Medfield Day and Gazebo concerts.

• Final preparation of survey results for the town website
• Discussion of Medfield Day booth
• Discussion of manning a table at Gazebo concerts

The School Building Committee Communication Subcommittee approved sending two members to the Gazebo concert to answer questions and collect community emails. The committee also finalized edits to survey results and website text for public release on July 11th.

• Approved meeting minutes for 6/6/2023
• Put meeting minutes for 6/20/2023 on hold
• Approved Robert Meany and Carolyn Casey to attend Gazebo concert for PR work (4-0)
• Finalized survey results presentation and website introduction for July 11th posting

Conservation Commission

The Conservation Commission will conduct hearings regarding the Massachusetts Wetlands Protection Act and local bylaws for two residential properties. The board will also discuss a request for the New England Orienteering Club to use Noon Hill Conservation Land.

• Request for authorization for New England Orienteering Club to use Noon Hill Conservation Land for a September 2023 event
• Continued hearing for single-family dwelling construction at 26-30 Millbrook Road
• Opening hearing for tree removal, grading, and drainage modifications at 2 Linden Court
• FY 2024 budget planning discussion
• Review of ConComm Land Use Rules and Regs

The Commission voted to continue a hearing for a proposed single-family home at 26-30 Millbrook Road to allow for plan revisions. A separate hearing for a lawn extension and tree removal project at 2 Linden Court remained open pending further information.

• Continued 26-30 Millbrook Road NOI hearing to October 5, 2023 (5-0-0)

Sign Committee

The Sign Committee is meeting to review several sign and mural applications. The body will discuss requests for specific properties on Park Street, Green Street, North Meadows Road, and Main Street.

• 38 Park St #26 — DAJE, LLC
• Green Street — Halfrey Home
• 120 N. Meadows Rd — 7th Wave Brewing mural
• 258 Main St — Plaza signs

Planning Board

The Planning Board will review Approval Not Required (ANR) plans for 227 North St and discuss an engagement plan for future zoning bylaw amendments. The board also intends to update its goals for the next five years.

• Approval Not Required (ANR) Plans for 227 North St
• Reappointment of Howard Richman to Sign Advisory Board
• Discussion on engagement plan for zoning bylaw amendments
• Updating Planning Board goals for the next 5 years
• Informational items regarding MBTA Communities Action Plan and 2024 zoning reorganizations

The Planning Board approved an Approval Not Required (ANR) plan for 227 North Street and reappointed Howard Richman to the Sign Advisory Board. Members also discussed a public engagement plan and the use of a $70,000 grant for MBTA zoning regulations.

• Approved ANR plans for 227 North Street (5-0)
• Approved three-year reappointment of Howard Richman to the Sign Advisory Board (5-0)

Medfield Energy Committee

The Medfield Energy Committee subcommittee will meet remotely to review the Renewable Pillar 4 Box. The agenda includes updates on community outreach, solar projects, and a DPW update.

• DPW update
• Review and update Renewable Pillar 4 Box
• Update on community outreach
• Update on solar projects
• Discussion on council on aging

The committee reviewed current solar projects and planned a meeting with the Council on Aging to discuss solar installation on a new garage. Members discussed the potential for a town warrant meeting if the town pursues 100% renewables by 2030.

• Scheduled meeting between Emily, Chris, Paul and Council on Aging by end of August to discuss solar garage design

School Building Committee

The School Building Committee will meet to approve previous meeting minutes and receive a subcommittee update regarding a survey results summary.

• Approval of meeting minutes from 5/16 and 6/7
• Subcommittee update on survey results summary

The committee discussed survey results from 1,100-1,200 respondents regarding a school proposal. Members discussed how to present the findings on the town website and the need for a project timeline and location fact sheets.

• Agreed to add a disclaimer to or remove the word cloud from the survey summary
• Agreed to post survey results, summaries, and comments on the SBC page
• Agreed to develop a timeline of next steps and outstanding decisions
• Agreed to prepare location fact sheets by Medfield Day
• Adjourned meeting (8-0)

School Committee

The School Committee will meet for an executive session to discuss security personnel and device strategies. A subsequent workshop will cover social emotional learning, school start times, and bus fees.

• Executive session on deployment of security personnel or devices
• Discussion on mobile phones and social media
• Review of school start times
• Discussion of bus fees
• Strategic Plan measurement framework and communications strategy

The Committee held a workshop to discuss several policy issues. No formal votes were taken on policy changes, but the Committee established action items for cell phone policy review and the creation of a school start times task force.

• Established action items to review handbook language on cell phone and social media policies
• Agreed to schedule a formal community meeting regarding the strategic plan prior to July 24
• Proposed a Superintendent School Start Times Task Force to report milestones on July 24
• Tabled decision on bus fees for further exploration of possible fees
• Adjourned meeting (4-0)

Dog Control Bylaw Committee

The committee is meeting to discuss the current Animal Control Bylaw. Members will also review research regarding dog parks and open space for on- and off-leash use.

• Research on dog parks
• Research on open space for on/off leash use
• Discussion of current Animal Control Bylaw

School Building Committee

The Communications Subcommittee is meeting to review survey results and determine how to publicize the findings. The body will also discuss methods for establishing community trust in the process.

• Discussion of survey results and respondent priorities
• Planning for the publicization and summarization of survey data
• Preparation for a presentation to the School Building Committee on 6/26/2023

The committee discussed survey results from over 1,112 respondents, focusing on educational programs, cost, and location. Members coordinated the redaction and publication of survey comments and summaries to the SBC webpage. No formal votes were recorded.

• Agreed to redact names from survey comments for PDF publication
• Planned the creation of a project timeline for the community
• Proposed a short introductory video to build community trust
• Coordinated a Medfield Day information booth

Warrant Committee

The Warrant Committee is meeting to discuss reserve fund and appropriation transfers for several town departments. The body will also review the citizen petition process and FY25 budget improvements.

• Reserve fund transfers for Fire Department, Assessor, Treasurer/Collector, Legal/Consulting Fees, and Workers Compensation Insurance
• Appropriation transfers for Parks and Recreation, Conservation, Cemetery, Transfer Station, and Town Administrator
• Discussion of Capital Budget Committee and potential appointment
• Review of draft WC Citizen Petition Questionnaire
• Discussion of FY25 budget process improvements

The committee unanimously approved two sets of budget transfers totaling $142,365.18 to cover costs for workers compensation, legal fees, and department operations. Members also discussed revisions to the citizens petition process and the FY25 budget methodology.

• Approved April 25 and May 1st minutes (unanimous)
• Approved $77,146.18 in budget appropriations for Workers Comp, legal fees, Treasurer, Assessor, and Fire Dept (unanimous)
• Approved $65,219.00 in transfers for Conservation, DPW, Town Administrator, and Parks and Recreation (unanimous)
• Agreed not to update the WC SBC website with a traffic study, citing it as a historical document (unanimous)

Medfield Housing Authority

The Medfield Housing Authority will meet to approve May minutes and payables from May-June 2023. The board will discuss adding Juneteenth as a holiday to the personnel policy and receive an update on the Tilden development.

• Approval of payables from May-June 2023
• Proposed addition of Juneteenth holiday to personnel policy
• Tilden development update

Conservation Commission

The June 15, 2023 meeting of the Conservation Commission is canceled. The body stated there are no pending hearings, discussion items, or administrative matters requiring attention.

Zoning Board of Appeals

The Zoning Board of Appeals will consider an appeal of a building commissioner's determination for a permit at 10 Trailside Road. The board will also review a surety for final close-out items for Country Estates of Medfield.

• Appeal of Building Permit BP-23-219 for 10 Trailside Road regarding wall height/grade and setbacks
• Comprehensive Permit Modification Request for Country Estates of Medfield on Hospital Road 40B

The Board heard an appeal from Richard and Jean Coulombre regarding a building permit for a retaining wall at 10 Trailside Road. The Board determined the appeal was premature because the permit holder has 180 days to comply with engineering plans. The appeal was denied.

• Denied appeal of building permit BP-23-219 for 10 Trailside Road (3-0)

Council on Aging

The Council on Aging will meet to review staff reports and coordinate June events. The board will also receive updates regarding the garage and health and human services.

• Approval of May 3, 2023 meeting minutes
• Garage updates from Bob Heald
• Health and Human Services report from Kathy McDonald
• June events and plans
• Staff reports from outreach, volunteer, transportation, and ARCP coordinators

The Board approved the May 3 meeting minutes and denied a motion to install a permanent textile bin at the Center. The Director reported that the COA is fully staffed and recommended Patty Bryne for an open Board position.

• Approved May 3 meeting minutes
• Denied motion for permanent textile bin at the Center
• Approved motion to adjourn

Medfield Energy Committee

The Medfield Energy Committee will review previous meeting notes and discuss the Green Communities report. The agenda includes discussions on renewable energy projects, building standards, and transportation.

• Review of 5/10/23 meeting notes
• Green Communities report out
• Discussion of DPW roof array article
• Discussion of school PPA approval
• Review of MAPC buildings standard proposal

The committee approved the 5/10/23 meeting notes and decided to host one booth at Medfield Day. Members discussed prioritizing the Memorial School for electrification and proposed pursuing a 2024 warrant article for the opt-in stretch code.

• Approved 5/10/23 meeting notes
• Approved hosting one booth for Medfield Day
• Voted not to respond to the Select Board letter
• Decided to recommend a 2024 warrant article for the opt-in stretch code

Parks and Recreation

The Parks and Recreation Commission will meet to hear presentations from the Girl Scouts and regarding Hinkley Playground.

• Girl Scout Presentation
• Hinkley Playground Presentations

Library Trustees

The Library Trustees will meet to review year-to-date budget expenditures and staff reports. The board will discuss completed and ongoing projects, including shelving and signage. The meeting also includes a personnel update.

• Budget Expenditures YTD
• Completed projects: Third Grade History Tour, Local History Information Webpage, Children’s Toy Collection Shelving, and Directional Signage
• Ongoing project: Lower Level shelving
• Upcoming projects: Holiday Stroll, Strategic Planning, and Year-End Review of Goals
• Personnel update

The Board of Trustees approved the minutes from the May 16, 2023, meeting. The session primarily consisted of reports regarding library staffing, budget status, and upcoming summer programming.

• Approved May 16, 2023 minutes (unanimous)

School Committee

The School Committee will discuss end-of-year updates and the FY22 Single Audit Report. The body may vote on a solar project contract and the appointment of a School Committee Financial Secretary. A potential vote is also scheduled for second readings of Policy Manual Sections A and B.

• Potential vote on Solar Project contract
• Vote on School Committee Financial Secretary
• Potential vote on Policy Manual Section A (Legal Status, Non-Discrimination, Wellness, etc.)
• Potential vote on Policy Manual Section B (Committee Goals, Ethics, Meetings, etc.)
• Review of FY22 End of Year Report and FY22 Single Audit Report

The Committee approved the consent agenda, including various PTO and MCPE donations. Members voted to authorize the Superintendent to sign agreements for the Blake Middle School solar project and appointed Kristin Simonini as Financial Secretary.

• Approved Consent Agenda including PTO and MCPE donations (Unanimous)
• Authorized Superintendent and Director of Finance to execute Power Purchase Agreement, lease, and notice of lease for solar project (Unanimous)
• Appointed Kristin Simonini as School Committee Financial Secretary (Unanimous)

Board of Water & Sewerage

The Board will discuss water and sewerage connection fees compared to peer towns and review a fee rate model. The body intends to recommend rates to the Enterprise Committee and schedule a public hearing.

• Update on filtration project VFD procurement and delivery
• Discussion of resolution of DCO#5 regarding Woodward & Curran memorandum
• Review of water and sewerage connection fees compared to nearby towns
• Board action to recommend water and sewerage fee rates to Enterprise Committee
• Scheduling of Enterprise Board meeting and public hearing on rates

The Board of Water and Sewerage voted to recommend rate increases to the Enterprise Committee for Fiscal Year 2024. The Board also approved previous meeting minutes and discussed the status of the filtration project and connection fees.

• Approved meeting minutes for 07 April and 28 April (Unanimous)
• Recommended 4% water usage rate increase across all tiers for FY2024 (Unanimous)
• Recommended 3% sewer usage rate increase for FY2024 (Unanimous)
• Scheduled Public Hearing on proposed rates for 25 July at 6:00pm

Affordable Housing Trust

The Affordable Housing Trust will discuss updates on several housing projects and the status of the Regional Housing Service RFP. The board will also review a $15,000 supplemental budget request for FY24 and MBTA Communities multi-family zoning compliance.

• Project updates for 441 Main Street, Medfield Housing Authority, Group Homes, Habitat for Humanity, Hinkley South, and Medfield State Hospital/Trinity
• $15,000 ATM FY24 Budget Request
• Regional Housing Service RFP and IMA status
• MBTA Communities multi-family zoning compliance model
• Local Action Units submission pending Inclusionary Zoning special permit approval

The committee reviewed updates on several housing projects, including 441 Main Street and the Medfield State Hospital/Trinity project. Members discussed the allocation of $15,000 for group homes and MBTA multi-family zoning compliance. No new project contracts or funding allocations were voted on during the meeting.

• Approved previous meeting minutes with edits (6-0)

Council on Aging

The Medfield Council on Aging will meet to approve the minutes from the May 3, 2023 meeting. The agenda includes status updates on the Garage project and general director reports. Staff members will present reports on outreach, volunteer programs, transportation, and the Area Agency on Aging (ARCP). The meeting concludes with open discussion for public concerns.

• Approval of May 3, 2023 Meeting Minutes
• Status update on the Garage project by Bob Heald
• Director’s Updates from Sarah Hanifan
• Health and Human Services update from Kathy McDonald
• Staff reports on Outreach, Volunteer/Programs, Transportation, and ARCP

ADA Compliance Review Committee

The ADA Compliance Review Committee will review and make recommendations on the draft Open Space and Recreation Plan, focusing on improving accessibility on conservation and recreation land, an ADA checklist, and the town's 2021 Self-Evaluation and Transition Plan. The committee may endorse the plan conditionally and authorize the ADA Coordinator to issue an attestation letter.

• Review Action 4: Improve accessibility on conservation and recreation land (plan draft p.56)
• Review ADA checklist (p.82)
• Review Open Space and Recreation extract of 2021 Self-Evaluation and Transition Plan (p.93)
• Possible conditional endorsement of Open Space and Recreation Plan
• Authorize ADA Coordinator to issue attestation letter regarding PlanSustain, Inc. and Open Space and Recreation Plan Committee

School Building Committee

The Medfield School Building Committee is meeting to approve minutes, receive updates from the Communications Subcommittee, and hear comments from the group about a recent site tour of a renovated school. They will also get a brief update on the past site selection process and discuss future meeting dates. The meeting is procedural and informational, with no votes on specific projects or contracts listed.

• Approval of 5/16 meeting minutes
• Communications Subcommittee updates
• Open comments on site tour of Mr. Worth's recently renovated school
• Brief update on past site selection process
• Future meeting dates

The committee discussed preliminary results from a resident survey and shared observations from a site tour of a renovated school. No formal votes were taken on project plans or site selection, and the approval of previous meeting minutes was deferred.

• Deferred vote on May 16, 2023 meeting minutes
• Decided to keep resident survey open until June 16th

Board of Health

The Medfield Board of Health will meet remotely on June 6, 2023, to discuss several administrative and operational items. These include a mission statement for the town website, a shared services grant working group representative, a vaccine revolving account, and post-construction operation and maintenance compliance. The board will also receive updates from the health agent and public health nurse and issue one mobile food permit.

• Discussion of mission statement for town website
• Shared Services Grant working group representative and alternate
• Vaccine Revolving Account discussion
• Post-construction O&M compliance/enforcement
• Mobile food permit (1) to be issued

School Building Committee

The Communications Subcommittee of the School Building Committee will meet to discuss initial survey results, including key factors, respondent numbers, and communication methods. They will also plan how to present findings to the full committee and outline next steps. The meeting is largely procedural and discussion-focused.

• Approval of meeting minutes from 5/23/2023
• Discussion of survey results: important factors, respondent count, frequent 'other considerations'
• Review of survey distribution methods and whether to extend or add outreach
• Plan to share survey results with full School Building Committee on 6/7/2023
• Public participation

Parks and Recreation

The Medfield Parks and Recreation Commission is meeting to discuss updates on Hinkley Playground and Hinkley Pond, plan Summer Movie Nights, and review department goals. The agenda includes a presentation on June 13th for final playground projects. No votes or dollar amounts are listed.

• Hinkley Playground updates with June 13th presentations
• Hinkley Pond updates
• Summer Movie Nights planning
• Medfield Parks and Recreation goals review
• Old/New business

The Commission approved the 2023 cash and card policy for Hinkley Pond. Members reviewed goals for FY23 and FY24 and scheduled summer movie nights. Updates were provided regarding Hinkley Playground presentations and Hinkley Pond maintenance.

• Approved Hinkley Pond 2023 cash/card policy

Dog Control Bylaw Committee

The Medfield Dog Control Bylaw Committee is meeting to review action items, discuss open space for shared use, and consider survey questions for citizen input. They will also continue preparing recommendations for Town Counsel, with a deadline of December 2023, and approve minutes from the May 2 meeting.

• Discuss open space for shared use
• Discuss possible survey questions for citizens input
• Continue preparing recommendations for Town Counsel (deadline: December 2023)
• Approve minutes of May 2, 2023

School Committee

The Medfield School Committee and Energy Committee are holding a joint public forum to review proposed solar parking canopy renderings at Blake Middle School, Medfield High School, and Memorial School. Residents can attend in person or via Zoom and ask questions about the projects.

• Review of solar parking canopy renderings at Blake Middle School, Medfield High School, and Memorial School
• Public question-and-answer opportunity for residents

Medfield Outreach

The Medfield Outreach Advisory Board is meeting to approve minutes from April 10, 2023, and receive general updates on clinical services, prevention programming, and community assistance. The agenda includes an open floor for questions and setting the next meeting date.

• Approval of minutes from 4/10/2023
• Update on clinical outreach services
• Update on prevention programming
• Update on community assistance

The board approved the minutes from the April 10, 2023 meeting. Members received updates on increased clinical referrals, the hiring of an MSW intern, and the funding of 15 campers for local programs.

• Approved minutes from 4/10/2023

Planning Board

The Planning Board approved a covenant to clear title encumbrances for lots 29-41 of the Hawthorne Drive subdivision. The board also voted to reorganize its leadership for fiscal year 2024.

• Approved covenant for Hawthorne Drive subdivision (5-0)
• Approved FY 2024 board reorganization (5-0)
• Approved April 24, 2023 meeting minutes (4-0-1)

Medfield Energy Committee

The Medfield Energy Committee will review renderings for proposed solar parking canopies at Blake Middle School, Medfield High School, and Memorial School. The meeting also includes an opportunity for residents to ask questions about these projects.

• Review of solar parking canopy renderings for Blake Middle School
• Review of solar parking canopy renderings for Medfield High School
• Review of solar parking canopy renderings for Memorial School

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee will discuss and vote on a recommendation requiring any expenditure over $1,000 to be discussed and voted on over two consecutive meetings, with a similar constraint for procedural changes. They will also consider an alternative for time-sensitive expenses, subject to approval from Maurice. The agenda includes updates on various initiatives and upcoming events.

• Vote on recommendation for expenditures over $1,000 to span two meetings
• Discussion on procedural change constraints and time-sensitive expense alternative
• Update on Dividends Program grant process
• Report on Zoom call with MassDEP
• New magnetic signs for compactors and ClearStream recycling receptacle order

The committee approved a new meeting schedule and an alternative procedure for time-sensitive expenses. Members also voted to fund a Medfield Day booth and declined the purchase of a recycling receptacle.

• Approved alternative procedure for time-sensitive expenses (7-0)
• Approved changing meetings to the first Monday of the month (7-0)
• Approved $75 from Recycling Dividends for Medfield Day booth (7-0)
• Denied order for ClearStream recycling receptacle (5-2)

Medfield Energy Committee

The Medfield Energy Committee will meet remotely to discuss progress on the Renewable Pillar 4 Box. The agenda includes updates on community outreach, solar projects, and a review of the metrics dashboard.

• DPW update
• Review and update Renewable Pillar 4 Box
• Update on community outreach
• Update on solar projects
• Review metrics dashboard

The DPW solar system is fully installed and has received a Certificate of Completion. The committee discussed upcoming public renderings and meetings regarding solar canopies for three schools.

• Confirmed DPW system installation is complete and Certificate of Completion received
• Scheduled public rendering presentation for 6/5
• Scheduled School Committee meeting for 6/12 to potentially approve contract negotiations

Conservation Commission

The Medfield Conservation Commission will hold a remote meeting on June 1, 2023, with no public hearings scheduled. The main item is a discussion and conditional approval vote on an Open Space Residential Plan (OSRP) with Jerry Potts. The commission will also vote on minutes from May 4 and 18, and receive updates on budget, pond management, and other administrative matters.

• Discussion and conditional approval vote on OSRP with Jerry Potts
• Vote to approve minutes of May 4 and 18, 2023
• Budget planning for FY 2024
• Updates on Vine Lake, Meeting House, and land use rules
• Next hearing dates: June 15 and July 6, 2023

The Commission approved the May 25, 2023 draft of the Open Space and Recreation Plan (OSRP) to maintain eligibility for state grant funding. The board also approved the meeting minutes from May 4, 2023.

• Approved May 25, 2023 draft Open Space and Recreation Plan (5-0-1)
• Approved May 4, 2023 meeting minutes (5-0-1)

Norfolk County

The Norfolk County Regional Emergency Planning Committee will meet to review the final update to the regional hazardous materials response plan, a project developed by consultant Mike Castro using HMEP grant funding. The agenda includes discussion of the committee's certification status and planning for 2023 training opportunities. The meeting also features a presentation by Seth Kahaian, Operations Manager at Eastern Propane.

• Final update to regional hazardous materials response plan by consultant Mike Castro
• 22-23 HMEP Grant Award for $10K
• Discussion on REPC certification status
• Planning for 2023 training opportunities
• Presentation by Seth Kahaian, Operations Manager Eastern Propane

Memorial School Site Council

The council will review recent and upcoming school events, including field day and an art show. Members will also review goals 4 and 5 of the draft 2023-2025 School Improvement Plan.

• Review of School Improvement Plan 2023-2025 Draft (Goals 4 & 5)
• Approval of April 11, 2023 minutes
• Discussion of upcoming events including Flag Day and Field Day

Medfield Housing Authority

The Board will review the Executive Director's report and approve payables from March through May 2023. The meeting includes a discussion on a tenant board member applicant and an update on the Tilden Development project.

• Tenant board member applicant
• Tilden Development update: refrigerators, generators, lighting, and energy audit

Open Space and Recreation Planning Committee

The Open Space and Recreation Planning Committee will review draft plan components and materials from Plan Sustain LLC. The committee is scheduled to vote on the approval of these materials.

• Vote to approve draft plan components and materials from Plan Sustain LLC
• Review of minutes from April 13, 2023

The committee approved the May 9th version of the Open Space and Recreation Plan (OSRP), noting that further revisions may be needed before final Select Board approval. The plan incorporates feedback on equity language, state hospital mitigation, and survey results from low-income households.

• Approved May 9th version of the OSRP (7-0)
• Approved meeting minutes from 04/13 (7-0)
• Set June 1st as the deadline for additional comments

MSH Development Committee

The MSH Development Committee is meeting to review the status of the Medfield State Hospital redevelopment project and to approve meeting minutes. The agenda is brief and contains no specific action items or proposals.

• Status update on MSH redevelopment
• Review of meeting minutes

School Building Committee

The Communication Subcommittee completed final edits to a community survey and established a plan for distribution via the town website, email, and local media. The committee also held initial discussions regarding the potential hiring of a PR representative.

• Approved meeting minutes for April 25 and May 8
• Set future meeting dates for June 6 and June 20
• Finalized survey questions and introduction blurb
• Approved distribution plan via town website, email, Patch, Hometown Weekly, and COA

Medfield Energy Committee

The Buildings Work Group will review electrification scoping studies for Memorial School and Town Hall. The committee will also discuss engagement with the School Building Committee and updates on municipal capital projects.

• Review of Electrification Scoping Study for Memorial School
• Review of Electrification Scoping Study for Town Hall
• Discussion regarding Opt-in Stretch Code timeline
• Update on Municipal Capital projects and 20-year Capital Plan

School Committee

The committee will vote on an elementary math curriculum recommendation. Discussion topics include strategic plan updates, policy manual reviews, and 2023-2024 enrollment numbers.

• Public Hearing - School Choice
• Elementary Math Curriculum Recommendation and Vote
• Policy Manual Section A and Section B - 1st Reading
• Update on 2023-2024 Enrollment

The School Committee held a public hearing and unanimously voted for Medfield Public Schools not to participate in the school choice program for fiscal year 2024. The decision follows a recommendation from the Superintendent citing concerns over class sizes and taxpayer subsidies.

• Approved motion for Medfield Public Schools not to participate in school choice program (unanimous)
• Approved minutes from 4/13/2023 and 5/1/2023
• Approved 2023-2024 School Committee meeting dates
• Approved Medfield High School Student Activity Adjustment Journal
• Approved MHS Theatre Society Memorial Award of $1,000.00
• Approved 2 MHS Theatre Society Awards of Distinction at $1,000.00 each
• Approved 5 MHS Theatre Society Awards at $200.00 each
• Approved 3 Student Council Awards at $250.00 each

Conservation Commission

The Conservation Commission will conduct hearings regarding a proposed sewer line connection at 28 Bridge Street and an inground pool installation at 3 Jade Walk. The meeting also includes discussions regarding Hinkley Swim Pond and a request for an event at Noon Hill.

• Notice of Intent: Sewer line connection at 28 Bridge Street (DEP File No. 214-0698)
• Notice of Intent: Inground pool, patio, fence, and retaining wall at 3 Jade Walk
• Request for Certificate of Compliance: Construction of addition, garage, and sewer line at 193 South Street (DEP File No. 214-0666)
• Discussion: Hinkley Swim Pond annual treatment permitting requirements
• Discussion: Trail Animals Running Club request for event at Noon Hill

The Commission approved Orders of Conditions for a sewer connection at 28 Bridge Street and a pool at 3 Jade Walk. A Certificate of Compliance for 193 South Street was approved pending an amended plan. The board also authorized funding for Cemetery Pond treatment and a 2023 trail race license.

• Approved Order of Conditions for sewer connection at 28 Bridge Street (5-0-0)
• Approved Order of Conditions for pool and patio at 3 Jade Walk (5-0-0)
• Approved Certificate of Compliance for 193 South Street upon receipt of amended as-built plan (5-0-0)
• Approved $1,500 for Solitude to treat Cemetery Pond (5-0-0)
• Authorized license agreement for 2023 Noon Hill trail race (5-0-0)
• Approved February 2, 2023 meeting minutes (4-0-1)

Dale Street Site Council Meeting

The council is reviewing the 2020-2022 School Improvement Plan and a draft for 2023-2025. The meeting includes updates on the 2023-2024 budget, capital projects, and MCAS.

• Draft 2023-2025 School Improvement Plan
• Capital Projects: Asbestos flooring abatement/replacement
• Capital Projects: Gym curtain replacement
• Capital Projects: Gym lift repair
• Capital Projects: Ceiling tile replacement

Medfield High School Site Council

The council will meet to discuss the school's master schedule with Assistant Principal Heather Mandosa. The agenda is subject to change.

• Master Schedule discussion with Assistant Principal Heather Mandosa

Medfield Energy Committee

The Energy Committee will meet remotely to conduct business. The primary agenda item is the review and approval of a letter addressed to the Select Board concerning the Medfield State Hospital development.

• Review and approve letter to the Select Board regarding Medfield State Hospital development

Medfield Historical Commission

The Medfield Historical Commission will meet remotely via Zoom to review minutes and discuss commission business. The agenda includes a public hearing regarding a proposal to demolish a bungalow at 13 South Street.

• Hearing for proposed demolition of bungalow at 13 South Street
• Discussion of DDB bylaw regarding historic property criteria
• Review of unspent funds in the historical commission budget
• Updates on Medfield Archaeological Advisory Committee membership

Historic District Commission

The Commission will discuss exterior lighting fixtures with a Bank of America representative. Members will also discuss window replacements at 21 North Street and a possible update to the "mailhouse" at One Preservation Way.

• Discussion regarding exterior lighting fixtures with Bank of America
• Window replacement discussion for 21 North Street (former Medfield Post Office)
• Possible update of 'mailhouse' at One Preservation Way

The Commission approved an application for exterior lighting improvements at 478 Main Street. The approval is conditional upon minor modifications and final fixture approval by Commissioner Caitlin Struble. The Commission also provided general feedback to owners of 21 North St. regarding potential facade renovations.

• Approved exterior lighting improvements at 478 Main Street (conditioned on glass enclosures and final fixture approval by Caitlin Struble)

Board of Assessors

The Board will review and approve FY 2024 omitted and revised reports for DLS Gateway. The meeting includes a discussion on FY 2024 and an executive session regarding motor vehicle abatements and exemptions for FY 2023.

• Review and Approve FY 2024 Omitted and Revised Report for DLS Gateway
• Review and Approve FY 2024 LA13A — Revised New Growth document for DLS Gateway
• Executive Session: Motor Vehicle Abatements / Exemptions of FY 2023

The Board of Assessors approved the FY 2024 Omitted and Revised Report and the LA13A (revised new growth) Report, both of which contained no items to report. The Board also approved the minutes from the April 27, 2023 meeting.

• Approved April 27, 2023 meeting minutes (3-0)
• Approved FY 2024 Omitted and Revised Report for DLS Gateway (3-0)
• Approved FY 2024 LA13A revised new growth Report for DLS Gateway (3-0)
• Entered executive session to discuss non-public records regarding motor vehicle abatements, commitments, and exemptions (3-0)

School Building Committee

The committee will discuss the passage of a warrant article for an additional $250,000 for the School Building Committee. Members will also receive updates from the communications sub-committee and review survey distribution.

• Discussion of warrant article for additional $250,000
• Review of survey and distribution methods
• Dates to visit Robert's school

The committee approved the April 27, 2023, meeting minutes and scheduled a visit to a school in Foxborough. Members discussed the use of a $250k funding increase and reviewed a draft public survey regarding the future of Dale Street Elementary.

• Approved April 27, 2023 meeting minutes as amended
• Scheduled school visit in Foxborough for May 30, 2023 at 6:00pm
• Planned public survey distribution for May 24th through June 15th

Library Trustees

The Board of Trustees will review April minutes and re-assign board roles for the new term. The meeting includes reports from staff, the Friends group, and the Director regarding budget expenditures and library projects.

• Re-assignment of board roles
• Budget Expenditures YTD report
• Makerspace shelving completion
• Lower Level shelving project
• Study tables project

The Board of Trustees approved the use of State Aid funds to purchase end panels for the non-fiction section. The board also formally accepted new leadership positions and approved the March 21, 2023 meeting minutes.

• Approved funds from State Aid to purchase non-fiction end panels (unanimous)
• Accepted new board positions: K. Cole (Chair), P. Tuths (Vice Chair), R. White (FoL Liaison), J. Razza (member at large), J. Cronin (secretary), and L. Feeney (Treasurer)
• Approved March 21, 2023 minutes (unanimous)

Wheelock School Site Council

The council will review the April 24, 2023 minutes and discuss various school updates. Discussion topics include Math MCAS, a math pilot rollout, and end-of-year events.

• Review/Update School Improvement Plan Goal #5 regarding Facilities and Equipment
• Discussion of Math MCAS and Math Pilot Roll Out
• Discussion of Name the Park Contest
• Discussion of Transition Day and End of the Year Events

Zoning Board of Appeals

The Zoning Board of Appeals is holding a remote meeting on May 10, 2023, at 7:00 pm. The agenda includes administrative items such as deliberations and decisions on minutes from previous meetings. No specific applications or public hearings are listed on the agenda.

• Approval of minutes from six prior meetings (Jan 11, Feb 8, Mar 8, Mar 15, Mar 28, Apr 12)

The board met to approve the minutes from meetings held between January 11 and April 12, 2023. No substantive zoning decisions were made. The board discussed member availability for upcoming hearings regarding 10 Trailside Road and a 40B project.

• Approved January 11, 2023 minutes (3-0)
• Approved February 8, 2023 minutes (3-0)
• Approved March 8, 2023 minutes with edits (2-0-1)
• Approved March 15, 2023 minutes with edits (3-0)
• Approved March 28, 2023 minutes with edits (3-0)
• Approved April 12, 2023 minutes (2-0-1)

Medfield Energy Committee

The committee will review previous meeting notes and receive a Green Communities report. Discussion items include renewable energy updates, electric vehicle charger correspondence, and potential solar array projects.

• Review of April 12, 2023, meeting notes
• Green Communities report out
• Discussion on EV charger letter to Select Board and Planning Board
• Approval of MEC article regarding DPW roof array
• EECGB survey participation for multi-town grant

The committee approved an article regarding the DPW solar array and a survey for the Energy Efficiency Conservation Block Grant (EECBG). Members discussed restructuring the committee to improve quorum efficiency and reviewed progress on municipal solar and building electrification.

• Approved Tricia's article on the DPW solar (Unanimous)
• Approved Megan's survey regarding the EECBG
• Approved 4/26/23 minutes
• Held 4/12/23 minutes

MSH Development Committee

The Medfield State Hospital Development Committee will meet remotely to review a potential grant application. The committee is scheduled to vote on sending a letter of support for the MSH MassWorks grant.

• Vote to send letter of support for MSH MassWorks grant application

Blake Middle School Council

The Blake Middle School Site Council will meet to receive a school update and discuss several initiatives. Topics include the Collaborative Fellows Partnership, bullying and intervention plans, and parent/family engagement.

• School Update
• Collaborative Fellows Partnership discussion
• Bullying and Intervention Plan discussion
• Parent/Family Education/Engagement discussion

Parks and Recreation

The commission will discuss updates regarding Hinkley Playground and Hinkley Pond. The agenda also includes a request for crosswalk paint from a Girl Scout group and the approval of an Open Space Plan.

• Crosswalk paint request by Girl Scout Group
• Hinkley Playground update and letter approval
• Hinkley Pond updates
• Open Space Plan approval
• Budget update

The Commission approved the final draft of the Open Space plan and granted permission for a 5th grade Girl Scout troop to paint a mural on the Dale St. parking lot crosswalk. Updates were provided regarding Hinkley Playground bidders and Hinkley Pond bathroom renovations.

• Approved 5th grade Girl Scout troop request to paint mural on Dale St. parking lot crosswalk
• Approved final draft of Open Space plan
• Approved summer staff conduct and guide
• Approved minutes from March and April meetings

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee voted 5-2 to purchase a ClearStream recycling bin for $163, and voted 7-0 to propose moving non-profit donation bins off-site and adding two more CMRK bins. The committee also voted unanimously to renew Constant Contact for $588. A recommendation to require two meetings for expenditures over $1,000 was amended and tabled for a vote next month.

• Approved $163 ClearStream recycling bin purchase (5-2)
• Approved proposal to move 5 non-profit bins to off-site locations (7-0)
• Approved proposal to add 2 more CMRK bins (7-0)
• Approved $588 Constant Contact renewal (unanimous)
• Tabled amended expenditure recommendation for vote next month

School Building Committee

The School Building Committee Communications Subcommittee will meet to work on a community survey. The committee plans to finalize the survey, determine distribution methods, and identify community groups for communication.

• Edit or finish first community survey
• Decide ways to share survey with others
• Create list of community groups for SBC communication purposes

The subcommittee reviewed and edited the first draft of a community survey regarding school building options. Members discussed distribution methods, including newsletters, paper copies, and local media, to gather resident feedback on previous proposals and processes.

• Edited survey opening paragraphs to define the project as new/renovation elementary school building
• Moved past vote information to question one and added an 'other' option
• Set influencing factors question to random order and added a follow-up explanation question
• Designated building tours as a non-required question
• Designated survey source as a required question
• Drafted a short introduction blurb for survey distribution

Medfield Energy Committee

The committee is reviewing the status of Rise Engineering HVAC studies for Town Hall and Memorial School. Members are also planning an education campaign regarding Net Zero schools and discussing upcoming town and school building projects for FY'24.

• Green Communities grant application wrap-up
• Rise Engineering HVAC studies of Town Hall and Memorial School
• Education campaign for New School Building Committee on Net Zero schools
• Town and school building projects for FY'24

The committee reviewed and approved minutes from the prior meeting. Jim relayed that the Select Board approved the Green Communities grant application, which will be submitted before the May 19 deadline. The committee discussed the library heat pump project's energy use and costs, and agreed to inform relevant officials. Other topics included upcoming electrification studies for town buildings and a plan to educate the School Building Committee about net-zero schools.

• Approved minutes of March 28, 2023 meeting
• Select Board approved Green Communities grant application (submitted by Susan McPhee)

Conservation Commission

The Commission closed the hearing and approved an Order of Conditions for a driveway relocation at 329 North Road (5-0). It also issued an Order of Resource Area Delineation for 0 High Street (5-0) and continued a hearing for a sewer connection at 28 Bridge Street to May 18. No other substantive decisions were made; the meeting included announcements, a presentation, and updates.

• Approved Order of Conditions for driveway relocation at 329 North Road (5-0)
• Issued Order of Resource Area Delineation for 0 High Street (5-0)
• Continued hearing for sewer connection at 28 Bridge Street to May 18, 2023 (5-0)
• Approved minutes of April 20, 2023 (5-0)

Council on Aging

The Council on Aging will meet to discuss upcoming events and staff reports. The agenda includes updates on the bus, garage, and FOSI Yard Sale, as well as a parking lot request for an August event.

• Approval of April 5, 2023 meeting minutes
• Kingsbury Club Event parking lot request for August 13, 2023
• Director's updates on bus and garage status
• Rotation of Chair

The Council on Aging approved moving forward with a bus grant requiring a 20% local match, and hired a new volunteer coordinator. The board also discussed meeting minutes compliance and bylaw review.

• Approved bus grant moving forward (5-0)
• Approved hiring Lois Abramo as Volunteer Coordinator
• Approved April 2023 meeting minutes (4-0-1)
• Motion to adjourn approved (5-0)

Board of Water & Sewerage

The Board of Water and Sewerage will review outstanding meeting minutes and rate model inputs. The Board is also scheduled to provide a recommendation for FY24 rates to the Enterprise Committee.

• Review of rate model inputs
• Board recommendation for FY24 rates to Enterprise Committee
• Discussion on Liaison & Subject Matter Specialists

Board of Water & Sewerage

The Board of Water and Sewerage will review rate model inputs and prepare a recommendation for FY24 rates to the Enterprise Committee. The meeting also includes discussion regarding Liaison and Subject Matter Specialists.

• Review and approve outstanding meeting minutes
• Review rate model inputs
• Board recommendation for FY24 rates to Enterprise Committee
• Discussion on Liaison & Subject Matter Specialists

The Medfield Board of Water and Sewerage met on May 3, 2023, and reviewed the rate model inputs, including free cash and retained earnings, but took no final votes on rates. The board discussed capital outlay, connection fees, and a peer analysis for water and sewer connection fees. The recommendation for FY24 rates to the Enterprise Committee was deferred to a later date. The board also approved outstanding meeting minutes from April 7 and April 28, 2023.

• Approved outstanding meeting minutes from April 7 and April 28, 2023 (unanimous)
• Deferred recommendation for FY24 rates to Enterprise Committee to a later date
• Deferred discussion on Liaison & Subject Matter Specialists to a later date
• Assigned peer analysis for water & sewer connection fees to M. Goulet (due June 2023)
• Assigned adjustment of rate model sheet to reflect capital outlay to F. Gervasio (due June 2023)

Dog Control Bylaw Committee

The Dog Control Bylaw Committee is meeting to discuss current signage at the MSH quad and other areas, and how to manage on- and off-leash dogs in open spaces. They will continue preparing recommendations for Town Counsel, with a deadline of December 2023. The agenda also includes approving minutes from April 10 and scheduling a future meeting.

• Discussion of signage at MSH quad and other areas
• Discussion of on- and off-leash dog coexistence in open spaces
• Continue preparing recommendations for Town Counsel (deadline December 2023)
• Approve minutes of April 10, 2023
• Schedule future meeting date

Board of Health

The Board of Health will conduct a plan review for the Kingsbury Club of Medfield. The board will also discuss rail cargo transport and receive updates from the Health Agent and Public Health Nurse.

• Plan review for Kingsbury Club of Medfield regarding construction of platform courts and patio area
• Discussion on cargo transported by rail on C Read
• Issuance of one Mobile Food permit
• Issuance of one Retail Food permit

School Committee

The Medfield School Committee is holding a regular meeting before Annual Town Meeting. The only agenda item is a general discussion of the FY24 budget and any Annual Town Meeting articles that impact the Medfield Public Schools or School Committee. No votes or decisions are listed on the agenda.

• General discussion of FY24 budget
• Discussion of Annual Town Meeting articles affecting Medfield Public Schools

The Committee discussed a citizen's petition (Warrant Article 28) regarding public hearing policies. Members concluded that the petition, whether binding or non-binding, would negatively impact the Committee's ability to carry out its duties. No formal vote was taken on the article, but the Committee agreed to maintain its opposition.

• Confirmed no changes were made to the FY24 Budget
• Determined the Committee does not support Warrant Article 28
• Designated Michelle Kirkby as the Committee spokesperson for the Annual Town Meeting
• Adjourned the meeting (5-0)

Warrant Committee

The committee reviewed a new non-binding motion regarding the School Committee Public Hearing policy for Article 28. The committee voted unanimously to dismiss this specific motion. It was determined that the petitioner will make a positive motion at Town Meeting, followed by a report from the committee.

• Dismissed new non-binding motion for Article 28 (unanimous)

Board of Water & Sewerage

The Board of Water & Sewerage will meet to receive updates on the filtration project and PFAS regulations. The body will also discuss conservation initiatives and assign members to other town boards and subject matter areas.

• Filtration project update
• PFAS regulation update
• Conservation initiatives and education plan
• Liaison assignments to Select Board, Board of Health, Planning Board, Conservation Commission, and Zoning Board

The Board of Water and Sewerage discussed the upcoming go-live date for the filtration installation and PFAS regulation updates. Members were assigned as liaisons to other town boards and designated to specific subject matter roles. No votes were taken on outstanding meeting minutes or holdover actions.

• Agreed to decide at June meeting whether to cancel VFD contract with Eaton for non-performance
• Assigned B. Harvey as liaison to Select Board
• Assigned D. Pucci as liaison to Board of Health
• Assigned C. Carpenter as liaison to Planning Board and Zoning Board
• Assigned C. Meehan as liaison to Conservation Commission
• Assigned B. Harvey to PFAS Regulations and Regional Board Association/Relations
• Assigned C. Meehan and D. Pucci to Conservation Initiatives and Education/Media Relations
• Assigned C. Carpenter and D. Pucci to Water Resource Protection

Board of Assessors

The Board of Assessors will meet to vote on a specific real estate abatement and review real estate exemptions for FY 2023. The board will also enter executive session to discuss non-public records and pending litigation.

• Vote on Real Estate Abatement #2023-04
• Review of FY 2023 Real Estate Exemptions
• Review of FY 2023 Motor Vehicle Abatements and Exemptions
• Board reorganization

The Board approved the minutes from the March 21, 2023 meeting and voted to reorganize its membership. The board entered executive session to discuss motor vehicle and real estate abatements and exemptions, as well as pending litigation.

• Approved March 21, 2023 minutes (3-0)
• Approved Board reorganization: Rose as Chairman, Skerry as Clerk, Manning as Third Member (3-0)
• Entered executive session to discuss FY 2023 abatements, exemptions, and litigation (3-0)

School Building Committee

The committee will review a presentation on school costs and taxpayer ramifications. Members will discuss a proposed warrant article requesting $250,000.

• Warrant Committee presentation on school costs and taxpayer ramifications
• Discussion of warrant article requesting $250,000
• Communication sub-committee updates

The committee approved the minutes from the March 29 meeting. Members reviewed a presentation on school costs and taxpayer impacts, discussed grade configurations and class sizes, and planned community outreach via a newsletter and survey.

• Approved meeting minutes from March 29 (11-1-1)

Medfield Energy Committee

The committee is considering potential votes on various outreach materials. These items include survey results, a solar postcard created with Sustainable Medfield, and a presentation regarding Article 25.

• Approval of Article 25 and Renewable Energy outreach materials
• Review of survey results and related Q&A
• Postcard on Solar in collaboration with Sustainable Medfield
• Presentation on Article 25

Medfield Energy Committee

The Medfield Energy Committee is holding a remote meeting to answer resident questions about Warrant Article 26, which authorizes the School Committee to enter into a power purchase agreement (PPA) and lease for solar photovoltaic panels. The agenda is limited to this Q&A session.

• Warrant Article 26: School Committee PPA and Lease Authorization for Solar Photovoltaic

Warrant Committee

The committee approved funding for a Council on Aging garage and a motion for compensation transparency. Several citizen petitions were dismissed, including those regarding School Committee public hearings and water conservation restrictions.

• Approved Article 19 for $300,000 to construct a Council on Aging garage (Unanimous)
• Approved draft motion for Article 29 regarding Compensation Transparency (Unanimous)
• Dismissed Article 28 citizen petition for School Committee public hearings (Unanimous)
• Dismissed Article 27 regarding water conservation private well restrictions (Unanimous)
• Approved meeting minutes for March 28th, April 6th, and April 11th (7-1-1)

School Building Committee

The School Building Committee Communications Subcommittee is meeting to plan outreach efforts. The body will begin creating a survey regarding a previous building project vote and draft a newsletter.

• Creation of a short survey regarding the previous building project vote
• Identification of Medfield groups and locations to distribute the survey
• Drafting of a new newsletter

The subcommittee discussed the length, timing, and content of an upcoming survey regarding school building voting choices. Members identified dissemination methods including town groups, local news organizations, and the town website. The committee also reviewed a rough draft of the survey questions and factors influencing voting.

• Approved meeting minutes for April 10, 2023
• Approved meeting minutes for April 18, 2023
• Scheduled future meetings for 5/8 and 5/16

Wheelock School Site Council

The Wheelock School Site Council will meet to approve minutes from March 20, 2023. The council will discuss updates regarding MCAS, a Math Pilot, and Community Day 2023.

• Acceptance of 3/20/23 minutes
• MCAS updates
• Math Pilot updates
• Community Day 2023 updates

Medfield Energy Committee

The committee approved the release of survey results, FAQs, and a Patch article labeled as the Renewable Pillar of the Town of Medfield Climate Action Plan (TOMCAP). Members also agreed to coordinate branding with the Medfield Energy Committee (MEC).

• Approved outreach materials including survey results, FAQ, and Patch article (Motion by Penni, seconded by Paul)
• Unanimously approved that branding must be taken to the MEC
• Agreed to keep the survey open until Wednesday at noon

Planning Board

The Planning Board will consider a request from Kingsbury Club Medfield, Inc. to modify its site plan at 2 Ice House Road. The meeting also includes informational updates on various town planning and zoning matters.

• Site Plan modification for Kingsbury Club Medfield, Inc. at 2 Ice House Road
• Open Space & Recreation Plan Committee review and vote

The Planning Board approved a modified site development plan for the Kingsbury Club to add paddleball courts and patios. The Board also voted to support the Open Space and Recreation Plan update via a letter of recommendation.

• Approved site development plan for Kingsbury Club at 2 Ice House Road with modifications (4-0)
• Approved motion to support the Open Space and Recreation Plan and write a letter of recommendation (4-0)
• Approved minutes from April 10, 2023 (4-0)

Conservation Commission

The Conservation Commission is conducting hearings for three applicants seeking permits for work near wetlands. The board will also receive updates on various town environmental projects and land inventory.

• Notice of Intent for gravel driveway removal and installation at 329 North Street
• Request for Amended Order of Conditions for a pool, patio, gazebo, and retaining walls at 39 Quarry Road
• After-the-fact Request for Determination of Applicability for a slate patio and seating surface at One Scott Road
• Vote to approve minutes from March 20, 2023
• Updates on Hinkley Swim Pond and Red Gate Farm unauthorized uses

The Commission approved a new driveway installation at 329 North Road and an amended Order of Conditions for a pool and patio project at 39 Quarry Road. A request for determination regarding a patio and play surface at 1 Scott Road resulted in a Negative Determination of Applicability.

• Approved driveway project at 329 North Road (5-0)
• Approved amended Order of Conditions for 39 Quarry Road (5-0)
• Issued Negative Determination of Applicability for 1 Scott Road (5-0)
• Approved April 6, 2023 meeting minutes as amended (5-0)

School Building Committee

The Communications Subcommittee is meeting to determine which topics and questions the committee should address with the community. Members will also discuss a forthcoming Warrant Article for Town Meeting and a potential community kick-off meeting for gathering input.

• Discussion of topics/questions for the committee to address with the community
• Discussion of a Warrant Article for Town Meeting
• Discussion of a potential community kick-off meeting for input gathering

The subcommittee discussed potential topics for a community newsletter and website, including MSBA processes, enrollment projections, and tax impacts. Members proposed a community kick-off meeting and a Medfield Day booth to gather input. No formal votes were recorded.

• Tabled approval of April 10th minutes (not ready)
• Proposed Medfield Day booth for community outreach

Parks and Recreation

The Parks and Recreation Commission will meet to review updates for Hinkley Playground, Hinkley Pond, and Camp. The body will also discuss the budget and open space matters.

• Hinkley Playground updates
• Summer updates for Hinkley Pond and Camp
• Budget update
• MAP Lease
• Request for lawn sign at Metacomet

School Committee

The Policy Subcommittee is meeting to discuss changes to Section C/D of the policy manual. The committee will also review Sections E, F, and potentially G with Jim Hardy from the Massachusetts Association of School Committees.

• Review of Policy Manual Section C/D changes
• Review of Policy Manual Section E, F, and potentially G

Open Space and Recreation Planning Committee

The Open Space and Recreation Planning Committee is reviewing materials from Plan Sustain LLC. The discussion includes draft plan components, survey results, and outreach efforts to other town commissions.

• Review of Plan Sustain LLC draft plan components and materials
• Review of survey responses
• Discussion of outreach to Conservation Commission, Parks & Recreation Commission, Planning Board, and Select Board

The committee reviewed survey results and inventories for the Open Space and Recreation Plan. The results showed general support for plan recommendations, including recreation and conservation maintenance and a shared use community center. The committee scheduled upcoming outreach meetings with town boards to obtain letters of support.

• Approved minutes of March 20, 2023 (5-0)

School Committee

The Medfield School Committee will hold its regular meeting on April 13, 2023, at Medfield High School. The agenda includes a vote to appoint a School Building Committee member, discussion of a citizen's petition, and updates on bus fees, the FY24 budget, and the strategic plan. Public input is welcome via Zoom or phone.

• Vote on School Building Committee Member Appointment
• Discussion of Citizen's Petition
• Bus Fees update
• FY24 Budget update
• Policy Manual Sections A and B - 1st Reading

The School Committee elected its officers and appointed a representative to the School Building Committee. Members unanimously opposed a citizen's petition regarding public hearing requirements and requested further research on implementing bus fees for the 2024-2025 school year.

• Elected Timothy Knight as Chair (3-2)
• Elected Michelle Kirkby as Vice-Chair (3-2)
• Elected Will Horne as Financial Secretary (unanimous)
• Approved Workshop minutes (3/17/2023) and Regular Meeting minutes (3/23/2023) (3-2)
• Approved MHS and Blake Middle School activity transfers and $4,930 in donations (unanimous)
• Appointed Michelle Kirkby and Will Horne to the Strategic Planning Steering Committee
• Appointed Kristin Simonini to the School Building Committee (unanimous)
• Opposed Citizen’s Petition Article 28 as written

Zoning Board of Appeals

The Zoning Board of Appeals will consider three applications for special permits and design modifications. These requests involve property expansions and lot coverage changes at three different locations.

• Special permit for tennis court expansion at 10 Trailside Road
• Modification of ZBA Decisions #1055 and #1349 for paddleball courts and patio at 2 Ice House Road
• Special permit or variance for a larger porch and increased lot coverage at 411 Main Street

The Board approved a special permit modification for the Kingsbury Club to add courts and a patio. A request for a larger porch at 411 Main Street was approved, while an application for 10 Trailside Road was denied without prejudice.

• Approved special permit modification for Kingsbury Club at 2 Ice House Road to add four tennis/pickleball courts, a covered patio, and a fire pit (3-0)
• Denied application for tennis court expansion at 10 Trailside Road without prejudice (3-0)
• Approved special permit/variance for a larger porch replacement at 411 Main Street (3-0)

Medfield Energy Committee

The Medfield Energy Committee will meet to review notes from the March 8 meeting and discuss action items. The committee will review a Planning Board meeting and a Select Board response regarding MSH. Members will also discuss promoting new electric charging stations at the Blake parking lot.

• Review of March 20 Planning Board meeting
• Review of response to March 21 Select Board meeting on MSH
• Promotion of new electric charging stations at the Blake parking lot
• Recruitment of EV owners for May 7 and June 25 events
• Discussion of hosting events during Climate Week

Medfield Energy Committee

The committee will review previous meeting notes and action items regarding planning board updates and electric vehicle charging stations. Discussion topics include renewables, buildings, transportation, and a town liaison report.

• Review of March 20 Planning Board meeting
• Discussion of new electric charging stations at Blake parking lot
• Recruiting EV owners for May 7 and June 25 events
• Renewables discussion
• Buildings and transportation discussions

Main Calendar on Homepage

The Advisory Board on Expenditures is holding a public hearing to discuss the proposed budget for Norfolk County for the fiscal year ending June 30, 2024. Residents may provide written or oral comments regarding the proposed use of funds.

• Proposed total expenses of $36,535,181.72
• Proposed total revenues of $35,439,257.00
• Budget variance of $(1,095,925.00)
• Agricultural High School allocation of $12,566,573.00
• Registry of Deeds allocation of $3,943,354.42

Memorial School Site Council

The council will review various school updates including math pilots, registration, and strategic plans. Members will also review goals for the 2023-2025 School Improvement Plan draft.

• Review of 2023-2025 School Improvement Plan draft goals 2 and 3
• Elementary Math Pilot update
• Preschool and Kindergarten registration for 2023-2024
• Bullying Prevention and Intervention Plan feedback
• Approval of January 17, 2023, meeting minutes

Warrant Committee

The Warrant Committee will discuss several financial articles and potential votes. Topics include a collective bargaining agreement for the police, school building bylaw amendments, and water conservation matters.

• Collective Bargaining Agreement: Police (Discussion and Potential Vote)
• Revocation of Civil Service (Discussion and Potential Vote)
• Amend School Building Committee Bylaw (Discussion and Potential Vote)
• Water Conservation: Private Well Restrictions (Discussion)
• Citizens Petition: Groundwater Protection Article (Discussion)

The Warrant Committee reviewed 31 articles for the May 1 Annual Town Meeting, unanimously recommending passage for the majority, including the FY 2024 Operating Budget and police contracts. Votes on the Center garage, private well restrictions, and several citizens' petitions were deferred to April 25.

• Unanimously recommended passage of Articles 1, 2, 3, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18
• Unanimously recommended $250,000 for Elementary School Feasibility Study (Article 20)
• Unanimously recommended $6,221.50 to pay prior year's bills (Article 21)
• Unanimously recommended Water and Sewer Enterprise Fund Budgets (Article 23)
• Unanimously recommended rescinding $500,000 in bond authorization for water treatment plant (Article 24)
• Unanimously recommended School Committee PPA and Solar Photovoltaic Lease (Article 26)
• Recommended passage of Noise Bylaw hours change with a Minority Report (6-3)
• Unanimously recommended Police Collective Bargaining Agreement and Revocation of Civil Service (Articles 4 and 5)

Warrant Committee

The Warrant Committee is meeting to discuss the Schools Strategic Plan Focus Group. No other items are listed on the agenda.

• Schools Strategic Plan Focus Group

Town Moderator

The Select Board, Warrant Committee, and Town Moderator Strategic Plan Focus Group are meeting to discuss the Schools Strategic Plan.

• Schools Strategic Plan Focus Group

Medfield Energy Committee

The Medfield Energy Committee is holding a public meeting to present its 'GoSolar, Medfield!' program. The presentation will cover solar's role in the town's Climate Action Plan, municipal and school solar plans, and how residents can explore home solar, with a Q&A session.

• Presentation on solar's role in Medfield's Climate Action Plan
• Discussion of town solar plans for municipal buildings and schools
• Resident experiences with installing solar panels
• Q&A and discussion session

Library Trustees

The Medfield Memorial Public Library Trustees are meeting to approve minutes, receive reports from the Friends and staff, and hear the director's update on budget expenditures and various projects. The agenda includes completed, ongoing, and upcoming projects, such as a collection sale and storage purchases, as well as potential participation in community events.

• Approval of March 21 minutes
• Budget expenditures year-to-date
• Purchase of pre-fabricated storage for makerspace and children's activity room
• Considering participation in Bellforge events: Fairy Walk in April & Pride Day in June
• Reviewing use of study tables and computer tables to replace as needed

The Board of Trustees approved the purchase of storage furniture for the children's room using Catherine Bell Trust funds. The board also decided the library will be closed on November 10 and 11 for Veteran's Day observation and the holiday.

• Approved March 21, 2023 minutes (unanimous)
• Approved purchase of one storage cabinet and two storage benches for children's room from Catherine Bell Trust (unanimous)
• Approved library closure on November 10 and November 11 for Veteran's Day (unanimous)

Transfer Station and Recycling Committee

The committee is reviewing updates on recycling drives, school programs, and transfer station operations. Members will discuss a request to purchase a portable recycling container for the Library of Things.

• Proposed purchase of a portable recycling container for the Library of Things for $158.67
• Discussion of a compactor contest including prizes and rules
• Review of Baystate Textile Drive and Household goods Drive updates
• Proposal for Earth Day project with Dale Street School Green Team
• Discussion on alternating day and night meeting schedules

The committee approved spending up to $300 for new 'Mattresses' and 'Textiles' stickers for Waste Ban signs. Members discussed relocating textile bins to increase CMRK capacity and the potential formation of a school dishwasher subcommittee, both of which were tabled for further discussion.

• Approved up to $300 for Waste Ban sign stickers (unanimous)
• Approved March meeting minutes with revisions
• Tabled decision on relocating textile bins to next month
• Tabled decision on forming a school dishwasher subcommittee to next month
• Tabled decision on changing meeting schedules to next month

Dog Control Bylaw Committee

The Medfield Dog Control Bylaw Committee is meeting to finalize survey questions, welcome a new member, and discuss open space with Jerry Potts. They will also approve minutes from the previous meeting and schedule future meetings.

• Welcome new committee member John Moon
• Open Space discussion with Jerry Potts
• Finalize questions for survey
• Approve minutes of March 6, 2023
• Schedule future meeting dates

The committee met to review the current dog bylaw and discuss the Open Space & Recreation Plan. No formal votes were taken; the committee established a timeline to deliver recommendations by December 2023.

• Set committee deliverable timeline for recommendations due December 2023
• Created committee email: [email protected]

Medfield Outreach

The Medfield Outreach Advisory Board is meeting to approve prior minutes, receive general updates on clinical and prevention programming, and review its strategic plan. The agenda also includes an open floor for questions and setting the next meeting date.

• Approval of minutes from 2/6/2023
• General update on clinical outreach
• General update on prevention programming
• Review of strategic plan

The board approved the minutes from the February 6, 2023 meeting. Staff provided updates on clinical capacity, community assistance funding, and prevention programming. No other substantive decisions were made.

• Approved February 6, 2023 meeting minutes (unanimous)

School Building Committee

The subcommittee nominated and approved Carolyn Casey as Chair. Members discussed strategies for community outreach and trust-building, including the use of newsletters, town alerts, and potential consultants.

• Approved Carolyn Casey as SBC-CS Chair
• Scheduled meetings for April 18 and April 25 at 7:00pm

Medfield Energy Committee

The Medfield Energy Committee is meeting remotely to present a public webinar called "GoSolar, Medfield!" The webinar will cover solar's role in the town's Climate Action Plan, municipal solar plans, and how residents can explore home solar. Residents will share their solar installation experiences, followed by Q&A.

• Webinar 'GoSolar, Medfield!' presented by the Energy Committee
• Discussion of solar in Medfield's Climate Action Plan
• Town solar plans for municipal buildings and schools
• Resident experiences with solar panel installation
• Q&A and discussion session

The committee did not reach a quorum, so no official votes or decisions were made. Members held a presentation and informal Q&A session titled “Go Solar, Medfield.”

Planning Board

The Planning Board will hold deliberations regarding the Site Plan Approval application submitted by Trinity Acquisitions, LLC. The meeting also includes informational reports on various town plans and zoning reorganization efforts.

• Site Plan Approval: Former Medfield State Hospital Redevelopment (Trinity Acquisitions, LLC)
• Zoning Bylaw Reorganization - 2024
• Floodplain Zoning - 2024
• Mixed Use Overlay District - 2024
• Open Space Neighborhood Zoning - 2024

The Planning Board approved the site plan and Inclusionary Zoning Special Permit for Trinity Acquisitions, LLC. The project involves the historic rehabilitation of 27 buildings to create 334 mixed-income rental apartment homes, with 25% designated as affordable.

• Approved site plan for Trinity Acquisitions LLC (Parcel ID #71-001 and #71-017) including two waivers (6-0)
• Approved Inclusionary Zoning Special Permit for Trinity Acquisitions LLC (6-0)
• Closed public hearing for Medfield State Hospital redevelopment (6-0)
• Approved April 3, 2023 minutes with edits (6-0)

Board of Water & Sewerage

The Medfield Board of Water and Sewerage met on April 7, 2023, to review and approve the FY2024 capital and operating budgets. The board also reviewed and approved outstanding minutes from previous meetings. No other specific projects, contracts, or fee changes were listed on the agenda.

• Review and approval of FY2024 water and sewerage capital and operating budgets
• Review and approval of outstanding minutes

The Board approved the FY2024 operating budget requests for water and sewer, both of which include COLA increases. The Board also amended the funding source for a water main study to be paid from retained earnings instead of bond proceeds.

• Approved FY2024 Water operating budget of $1,260,126 (unanimous)
• Approved FY2024 Sewer operating budget of $1,466,089 (unanimous)
• Approved changing funding for $200,000 Water Main Study from bond proceeds to retained earnings (unanimous)
• Approved March 3, 2023 minutes as edited (unanimous)
• Approved March 24, 2023 minutes as amended (unanimous)

Conservation Commission

The Commission approved a Certificate of Compliance for a house addition and patio at 1 Scott Road. The applicant agreed to file a separate Request for Determination of Applicability for two unpermitted yard amenities. The Commission also approved meeting minutes from February and March 2023.

• Authorized issuance of Certificate of Compliance for 1 Scott Road (6-0-0)
• Approved March 2, 2023 minutes with edits (6-0-0)
• Approved February 16, 2023 minutes as presented (6-0-0)

Affordable Housing Trust

The committee received updates on several housing projects, including 441 Main Street and Habitat for Humanity. Members discussed the process for establishing group homes for adults with developmental disabilities in Medfield. No substantive policy or funding decisions were made other than the approval of minutes.

• Approved meeting minutes with edits (6-0)

Dale Street Site Council Meeting

The council is meeting to review the 2020-2022 School Improvement Plan and a draft of the 2023-2025 plan. Discussions include goals for developing the whole child and fostering a vibrant community.

• Approval of 1/19/2023 minutes
• Review of 2020-2022 School Improvement Plan
• Draft 2023-2025 School Improvement Plan
• Bullying Prevention and Intervention Plan feedback
• Dale Street Nurse Search Committee update

Council on Aging

The Council on Aging approved a one-day permit for the Lions Club to use the facility for an annual meeting at no cost. The board also voted to maintain its current meeting schedule.

• Approved March 2023 minutes (3-0)
• Approved Lions Club one-day permit for May annual meeting at no cost (5-0)
• Decided to maintain board meetings at 9:30 am on the first Wednesday (4-0, 1 abstain)

Warrant Committee

The Warrant Committee is reviewing department budgets for Parks & Rec and the Arts/Cultural Council. The committee will also discuss several warrant articles, including the FY24 Operating Budget and school-related items.

• Article 22: FY24 Operating Budget
• Article 26: School Committee PPA and Solar Photovoltaic lease authorization
• Article 27: Change of hours for Noise Bylaw
• Citizen Petition Article 30: School Committee Public Hearings (Potts)
• Citizen Petition Article 31: Compensation Transparency (Green)

The Warrant Committee unanimously recommended approval of the operating budget and voted to recommend passing changes to the noise bylaw. Discussions were held on solar power agreements and school committee public hearings, both of which were continued to a future meeting.

• Approved February 13, 2023, minutes (unanimous)
• Recommended approval of Article 22 Operating Budget (unanimous)
• Recommended passing Article 27 Change of Hours for Noise Bylaw (6-3)
• Tabled Article 26 School Committee Power Purchase Agreement and Lease Authorization
• Tabled Article 30 Citizens Petition regarding School Committee Public Hearings

Cemetery Commission

The Medfield Cemetery Commission is meeting to discuss the Vine Lake Cemetery Expansion Project. The agenda contains only this single discussion item, with no votes or decisions listed.

• Discussion of Vine Lake Cemetery Expansion Project

Memorial Day Committee

The Memorial Day Committee will meet to discuss and vote on the plans for the town's 2023 Memorial Day ceremony and parade.

• Plan for 2023 Memorial Day ceremony and parade

Planning Board

The Medfield Planning Board is holding a continued public hearing on the site plan approval application by Trinity Acquisitions, LLC for the former Medfield State Hospital redevelopment project. The meeting also includes administrative updates on zoning bylaws, the townwide master plan, and other planning matters.

• Continued public hearing on Trinity Acquisitions' site plan for former Medfield State Hospital redevelopment
• Zoning Bylaw Reorganization - 2024
• Floodplain Zoning - 2024
• Mixed Use Overlay District - 2024
• MBTA Communities / Action Plan approved by DHCD

The Planning Board reviewed stormwater design and offsite traffic mitigation for the Former Medfield State Hospital Redevelopment project. The Board voted to close the public comment portion of the hearing and continued the overall public hearing to April 10, 2023.

• Closed public comments portion of the public hearing (5-0)
• Continued public hearing to April 10, 2023 (5-0)
• Approved March 6, 2023 minutes (5-0)
• Approved March 20, 2023 minutes (5-0)

Medfield Energy Committee

The committee is meeting to receive updates from the DPW and MSH. Members will review the Renewable Pillar 4 box, including key activities, decisions, and dependencies, and examine the metrics dashboard.

• DPW update
• MSH update
• Review of Renewable Pillar 4 activities and decisions
• Review of metrics dashboard

The Renewable Subcommittee discussed solar projects at local schools and the Medfield Senior Home (MSH). The committee reviewed survey results showing 64% support for solar and planned further community outreach. No formal votes were taken on school projects, as some are pending warrant committee review.

• Approved motion to support solar postcard mailing (unanimous)

MSH Development Committee

The Medfield State Hospital Development Committee is meeting remotely to receive status updates from the Medfield Historic District Commission and Trinity Financial, and to review meeting minutes. The agenda is largely procedural, with no votes or decisions listed.

• Status update from Medfield Historic District Commission
• Status update from Trinity Financial
• Review of meeting minutes from 9/28/22 and 1/11/23

School Building Committee

The committee will vote on previous meeting minutes and discuss forming a subcommittee to manage an RFP for town-wide feedback. Members will also receive updates regarding the School Committee and a warrant article for an additional $250,000.

• Vote on March 2, 2023 meeting minutes
• Possible vote on subcommittee appointments for school project RFP
• Warrant article for an additional $250,000 for SBC
• Discussion of MSBA FY2023 SOI Submission

The committee established a co-chair leadership structure with one-year terms and appointed Mike Weber and Dr. Meredith Chamberland to the roles. A communications subcommittee was formed to develop an RFP for a firm to gather community feedback on the school project.

• Approved meeting minutes from March 2, 2023
• Established co-chair positions with one-year terms
• Appointed Mike Weber as co-chair
• Appointed Dr. Meredith Chamberland as co-chair
• Appointed Carolyn Casey, William Werner, Teresa James, and Bob Meaney to the communications subcommittee

Zoning Board of Appeals

The Zoning Board of Appeals is meeting remotely to deliberate and vote on an application for a property at 4 Metacomet Street. The applicant seeks a finding, special permit, or variance to allow a floor area ratio of 0.42 where 0.35 is permitted. The public hearing is closed, so the board will only deliberate and decide. The agenda also includes approval of minutes from previous meetings.

• Application for FAR of 0.42 vs. allowed 0.35 at 4 Metacomet Street (Map 37, Lot 164)
• Property in RU Zoning District with Secondary Aquifer Protection Overlay
• Board deliberations only; public hearing closed
• Minutes for 02/08/23, 03/08/23, and 03/15/23 to be approved

The Board of Appeals approved a modification to special permit 1398 regarding the property at 4 Metacomet Street. The board found that the finished attic space does not constitute a space for human occupancy and is therefore excluded from Floor Area Ratio (FAR) calculations.

• Approved modification of special permit 1398 to exclude finished attic from FAR calculations with a restriction that the attic not be used for human occupancy (3-0)

Warrant Committee

The Medfield Warrant Committee is holding a hearing to review and discuss the articles for the 2023 Annual Town Meeting. The agenda lists numerous articles covering topics such as zoning, capital projects, and budget items. The meeting is open to the public both in person and via Zoom.

• Article 1: Annual Town Meeting articles review
• Article 2: Personnel Board recommendations
• Article 3: Capital budget and planning
• Article 4: Water and sewer enterprise fund
• Article 5: Community Preservation Act funding

The Warrant Committee held a public hearing to review the proposed Town warrant, including a $70.6 million FY24 operating budget. The committee discussed various warrant articles and specific budget requests for the Health, Facilities, and School departments. No formal votes to recommend passage or dismissal of articles were recorded during this meeting.

• Closed public hearing on proposed Town warrant (7:45 p.m.)

Medfield Energy Committee

The committee assigned specific members to conduct one-on-one outreach to School Building Committee members regarding Net Zero schools. Hilli and Andrew will draft talking points and compile resources for these conversations. Discussion on Green Communities Grant projects was tabled.

• Tabled discussion of Green Communities Grant projects
• Assigned committee members to conduct outreach to 17 School Building Committee members
• Tasked Hilli and Andrew to draft Net Zero talking points and resources

Historic District Commission

The Medfield Historic District Commission is meeting remotely to handle routine old business, including reviewing outstanding minutes and correspondence. The main item is a joint meeting to receive an update from Trinity Financial on their development project at the former Medfield State Hospital.

• Review of outstanding minutes
• Review of correspondence
• Update from Trinity Financial on development at former Medfield State Hospital

The Historic District Commission heard a presentation from Trinity Redevelopment, Inc. regarding the Medfield State Hospital development project. The Commission voted to draft a letter of support and recommendation for the developer's efforts and plans.

• Voted unanimously to draft a letter of support and recommendation for Trinity regarding Medfield State Hospital redevelopment efforts
• Voted unanimously to accept and adopt the HDC Minutes from May 17, 2022

Medfield Energy Committee

The Medfield Energy Committee will hold a public showing of the movie 'Catching the Sun'. An informal discussion may follow the screening.

• Public showing of the movie 'Catching the Sun'

Board of Water & Sewerage

The Board of Water & Sewerage is reviewing the draft FY 2024 operating budget and a draft list of capital projects for 2024-2029. The meeting also includes a discussion regarding water and sewerage rates.

• Review of FY 2024 operating budget draft
• Review of FY 2024-2029 draft capital projects
• Water and sewerage rate discussion

The Board of Water and Sewerage approved the FY2024 operating budgets for the Water and Sewer Departments. The Board also approved FY2024 capital projects and increased the standard operating emergency reserve funding for both departments.

• Approved $100,000 operating emergency reserve funding for both Water and Sewer Departments (Unanimous)
• Approved FY24 Water Department operating budget of $1,245,291 (Unanimous)
• Approved FY24 Sewer Department operating budget of $1,455,967 (Unanimous)
• Approved FY24 Water capital projects of $200k to be paid from bond proceeds (Unanimous)
• Approved FY24 Sewer capital projects of $225k to be paid from retained earnings (Unanimous)

School Committee

The School Committee will discuss the FY24 Budget and potential votes on Annual Town Meeting warrant articles. The meeting also includes updates on a Statement of Interest for the Massachusetts School Building Authority and the Strategic Plan.

• FY24 Budget update and potential vote
• Massachusetts School Building Authority Statement of Interest (SOI) vote
• Annual Town Meeting Warrant Article 20 and Article 26 discussion
• Medfield High School course level changes
• DECA International Finals trip approval

The School Committee approved the FY24 budget and authorized the submission of a Statement of Interest to the MSBA for the Dale Street School. The committee also voted to co-sponsor two Town Meeting Warrant articles and approved a trip for DECA International Finals.

• Approved FY24 Budget of $41,176,784.00 (unanimous)
• Authorized Superintendent to submit Statement of Interest to MSBA for Dale Street School (unanimous)
• Approved co-sponsoring Warrant Article 20 with Board of Selectmen (unanimous)
• Approved co-sponsoring Warrant Article 26 with Medfield Energy Committee (unanimous)
• Approved Consent Agenda including DECA International Finals trip (unanimous)
• Approved March 9, 2023 regular session minutes (unanimous)

School Committee

The Policy Subcommittee is meeting to review specific sections of the policy manual. Jim Hardy from the Massachusetts Association of School Committees will assist in the review of Sections C and D.

• Review of Policy Manual Section C and D

The Policy Subcommittee reviewed Sections C and D of the Medfield Public School Committee Policy manual for digitization. No formal votes were taken on policy changes or previous minutes. The subcommittee plans to bring Section A to the School Committee at the next meeting.

• No vote on approval of 3/9/2023 and 3/23/2023 minutes due to member absence
• Reviewed and marked up Section C and D of the Policy Manual for digitization
• Adjourned meeting (unanimous)

Pedestrian and Traffic Safety Advisory Committee

The Pedestrian and Traffic Safety Advisory Committee is meeting to discuss a series of resident requests concerning traffic safety issues across Medfield. These include requests for stop signs, speed reduction measures, and other safety improvements at various locations. The committee will consider these requests and may take action or make recommendations.

• Stop sign request at Adams at Cottage intersection
• Speed concerns on Phillip St and 100 block of Elm
• Speed alert sign or speed limit reduction on Pleasant St
• Traffic issues at North St and Brook St (Route 109)
• Additional stop sign at Ledgetree @ Fieldstone

Medfield Historical Commission

The commission will review and approve minutes and discuss Medfield History Weekend. The agenda includes a hearing regarding a proposal to demolish the bungalow at 8 Curve Street.

• Hearing for proposal to demolish bungalow at 8 Curve Street
• Medfield History Weekend April 28-30
• Potential new commission member discussion
• House sign request
• Discussion of former state hospital status

Personnel Board

The Personnel Board will review updates regarding staffing and the Human Resources budget. The meeting includes discussions on class and compensation reviews and a vote on the FY24 COLA/Merit.

• Vote on FY24 COLA/Merit
• Staffing Update
• Human Resources Budget Update
• Class and Compensation Review Update

Board of Assessors

The Board of Assessors will review and approve FY 2024 3ABC forms regarding property held for charitable purposes. The board also plans to enter executive session to discuss motor vehicle, real estate, and personal property abatements and exemptions for FY 2023.

• Review and approval of FY 2024 3ABC forms (Returns of Property Held for Charitable Purposes)
• FY 2023 Motor Vehicle Abatements
• FY 2023 Exemptions
• FY 2023 Real Estate and Personal Property Abatements

The Board of Assessors approved 12 3ABC forms for returns held for charitable purposes. The board also approved the minutes from the February 14, 2023 meeting.

• Approved minutes of 2/14/23 (2-0)
• Approved 3ABC charitable purpose applications for 12 organizations (3-0)

Library Trustees

The Library Trustees will meet to approve previous minutes and receive reports from the Friends and staff. The Director will present year-to-date budget expenditures and updates on completed and ongoing library projects.

• Review of budget expenditures YTD
• Update on updated self-checkout stations
• Discussion of procedures for children separated from parents/guardians
• Review of sound paneling options for children's play area
• Request to use library after-hours

The Board of Trustees approved the use of State Aid funds to purchase new large directional signs. The board also accepted the minutes from the February 8, 2023 meeting.

• Approved use of State Aid funds for new large directional signs
• Accepted February 8, 2023 meeting minutes

School Committee

The School Committee will meet to discuss a Strategic Plan Focus Group. The agenda contains only this single item.

• Strategic Plan Focus Group

Medfield Housing Authority

The Medfield Housing Authority will meet to approve minutes and payables from January through March 2023. The board will review updates regarding Tilden Village, cameras, and the annual plan.

• Approval of payables for January through March 2023
• Tilden Village update
• Camera update
• Project update
• Annual plan and AUP/PMR update

Open Space and Recreation Planning Committee

The committee will review draft plan components and materials related to a survey. The meeting also includes a review of the February 13, 2022, minutes.

• Review of draft plan components and survey materials

The committee reviewed progress on the Open Space and Recreation Plan (OSRP) draft, including land inventory updates and public survey responses. Members discussed the timeline for recirculating the draft after the March 30 survey deadline and the required approval process via town boards before state submission by June 30, 2023.

• Approved February 2023 minutes (6-0)

Warrant Committee

The committee is conducting budget reviews for several town departments and discussing non-departmental items. The meeting includes an update from the Town Finance Team and a discussion of articles.

• Budget reviews for School Department, Information Technology, and Parks and Recreation
• Budget reviews for Health, Facilities, Insurance, Human Resources, and Town Administrator
• Discussion of Free Cash Appropriations
• Update from Town Finance Team
• Discussion of Articles

The committee held a review session for the School Department and town operational budgets. No formal votes were taken on warrant articles, but the committee assigned articles to members for further review.

• Assigned proposed warrant articles to committee members for review

Planning Board

The Planning Board will hold a continued public hearing regarding a proposal to rehabilitate 27 buildings at the former Medfield State Hospital. The project seeks to create 334 mixed-income rental apartment homes, with 25% designated as affordable.

• Site Plan Approval for Former Medfield State Hospital Redevelopment at Hospital Road
• Proposed creation of 334 mixed-income rental apartment homes
• Change of Use Determination for Sarah Halfrey, Interior Design Studio & Showroom at 1 Greene St

The Planning Board approved a change of use for a property at 1 Greene St to be used as an interior design studio and showroom. The board also held a continued hearing regarding the Medfield State Hospital redevelopment, which was postponed to a future date.

• Approved Change of Use for interior design studio and showroom at 1 Greene St (5-0)
• Continued Medfield State Hospital redevelopment hearing until April 3, 2023 (5-0)
• Tabled March 6, 2023 minutes

Wheelock School Site Council

The Wheelock School Site Council held a remote meeting on March 20, 2023, to accept previous minutes and discuss school updates. The agenda included discussions on the Massachusetts Comprehensive Assessment System (MCAS), a Math Pilot program, and upcoming events such as the 3rd grade Variety Show and Community Day 2023. No specific decisions, contracts, or ordinances were listed on the agenda.

• Discussion of MCAS (Massachusetts Comprehensive Assessment System)
• Discussion of Math Pilot program
• Updates on Irish Step Dancers
• Updates on 3rd grade Variety Show
• Updates on Community Day 2023

School Committee

The School Committee is holding a workshop to discuss topics related to the School Building Committee. The discussion focuses on facility needs and student population data.

• Grade configuration
• Space and classroom assessment
• Enrollment numbers
• Information requirements for the School Building Committee

The School Committee held a workshop to discuss grade configuration, enrollment, and space assessments for the new Elementary School Project. The Committee agreed to compile a reference packet for the School Building Committee (SBC).

• Agreed to create informational packet for the SBC including Educational Plan, enrollment numbers, 5-Year Capital Plan, Dale Street maintenance projects, and projected expenses for Memorial and Wheelock

Medfield Energy Committee

The Medfield Energy Committee is meeting remotely to review and prepare for the upcoming March 20 Planning Board meeting. The agenda is limited to this single substantive item, with no other business listed.

• Review and preparation for the 3/20 Planning Board meeting regarding Medfield State Hospital

Conservation Commission

The Conservation Commission meeting scheduled for March 16, 2023, is canceled. There are no hearings or discussion items on the agenda for this date.

• Resignation of Commissioner Mary McCarthy

The meeting was canceled as there were no hearings or discussion items on the agenda. No substantive decisions were made.

Zoning Board of Appeals

The Zoning Board of Appeals will consider a request for a floor area ratio variance at 4 Metacomet Street. The board will also review a surety for final close-out items regarding the Country Estates of Medfield 40B project on Hospital Road.

• Variance request for 4 Metacomet Street to allow a Floor Area Ratio (FAR) of .42 where .35 is allowed
• Comprehensive Permit Modification Request for Country Estates of Medfield, Hospital 40B

The Board heard a request for a special permit or variance to allow a Floor Area Ratio of .42 at 4 Metacomet Street, where .35 is allowed. The Board requested a supplemental memorandum from the applicant's attorney before deliberating. The hearing was closed pending that submission.

• Closed hearing on floor area ratio request for 4 Metacomet Street pending supplemental memorandum (3-0)

Medfield High School Site Council

The Medfield High School Site Council will meet to discuss the school handbook and the district's bullying and prevention plan.

• MHS Handbook Review
• District Bullying and Prevention Plan Update

Parks and Recreation

The Parks and Recreation Commission will meet to review updates for summer activities and Hinkley Pond. The body will also discuss a map lease and new recreation programming.

• Summer updates
• Hinkley Pond updates
• Map lease update
• Field updates from Brian Schools
• New programming for recreation

Warrant Committee

The Warrant Committee is meeting to review and discuss budgets for the School Department, Information Technology, and Health. The committee will also receive an update from the Town Finance Team.

• Budget review: School Department
• Budget review: Information Technology
• Budget review: Health
• Update from Town Finance Team

Board of Assessors

The Board of Assessors will review and approve FY 2024 3ABC forms regarding property held for charitable purposes. The board also plans to enter executive session to discuss motor vehicle, real estate, and personal property abatements and exemptions for FY 2023.

• Review and approval of FY 2024 3ABC forms (Returns of Property Held for Charitable Purposes)
• FY 2023 Motor Vehicle Abatements
• FY 2023 Exemptions
• FY 2023 Real Estate and Personal Property Abatements

Library Trustees

The Medfield Memorial Public Library Trustees will meet to review year-to-date budget expenditures and staff reports. The board will discuss completed and ongoing projects, including collection updates and facility improvements. The agenda also includes a request for after-hours library use.

• Review of year-to-date budget expenditures
• Updated self-checkout stations
• New procedures for children separated from parents/guardians in the library
• Proposed sound paneling in children's play area
• Request to use library after-hours

Dog Control Bylaw Committee

The Medfield Dog Control Bylaw Committee is meeting to review the 2022 Animal Control/Animal Inspector year-end report and discuss issues related to open spaces such as MSH, Rail Trail, and Wheelock. They will also discuss ideas and surveys for data collection, approve minutes from the February 7 meeting, and schedule future meetings.

• Welcome Medfield Police Chief Michelle Guerette
• Review 2022 Animal Control/Animal Inspector Year-End Report
• Discuss open space issues (MSH, Rail Trail, Wheelock)
• Discuss ideas/surveys to collect data
• Approve minutes of February 7, 2023

The committee reviewed the 2022 Animal Control Year-End Report and discussed public survey questions and open space issues. No new bylaws were decided; the group is currently brainstorming recommendations for the 2023 Annual Town Meeting.

• Approved February 7, 2023 minutes (6-0)

School Committee

The Policy Subcommittee is meeting to review Section A of the Policy Manual. Jim Hardy from the Massachusetts Association of School Committees will assist in the review.

• Review of Policy Manual Section A
• Approval of minutes from 11/29/2022 and 2/14/2023

The Policy Subcommittee met with a MASC representative to review and mark up Section A of the Medfield Public School Policy Manual as part of a digitization project. The subcommittee plans to bring the revised Section A to the full School Committee at the next meeting.

• Approved meeting minutes from 11/29/2022 and 2/14/2023 (unanimous)

School Committee

The School Committee will hold a regular session to discuss potential bus fees and member transitions. The body will also receive updates on the FY24 budget, the School Building Committee, and the district strategic plan.

• Initial discussion on potential bus fees
• FY24 Budget update
• School Building Committee update
• Annual 8th Grade Trip to Washington DC
• Strategic Plan and Policy updates

The School Committee unanimously voted to direct the Superintendent to develop a Statement of Interest for the Massachusetts School Building Authority. The committee also approved the consent agenda, including the 8th grade Washington DC trip and various donations. Members agreed to explore the implementation of bus fees for FY2024.

• Approved Consent Agenda including 8th Grade Washington DC trip and donations (Unanimous)
• Directed Superintendent to develop Statement of Interest for Massachusetts School Building Authority (Unanimous)
• Agreed to explore implementing bus fees for FY2024
• Scheduled grade configuration and enrollment workshop for March 16 at 9:00am

Zoning Board of Appeals

The Board of Appeals approved special permits for a family apartment at 11 Spruce Way and an in-ground swimming pool at 23 Planting Field Road. A request to expand a tennis court at 10 Trailside Road was continued to a future date pending additional documentation.

• Approved special permit for family apartment at 11 Spruce Way (3-0)
• Approved special permit for in-ground swimming pool at 23 Planting Field Road (3-0)
• Continued hearing for tennis court expansion at 10 Trailside Road to April 12, 2023 (3-0)

Medfield Energy Committee

The committee is meeting to review action items from February 8, 2023, and discuss upcoming energy projects. The agenda includes updates on Clean School Bus applications and the town's 20-year facilities plan.

• Projects for the next Green Communities grant
• Clean School Bus applications with MAPC
• 20-year facilities plan from the Town
• Climate assessment requirements for open space in Northampton

The committee approved two documents regarding energy efficiency and geothermal studies for the Medfield State Hospital to be sent to town boards. It also voted to sponsor a bike event at the Council on Aging and an EV event at Medfield on the Charles. Additionally, Chris Gordon was approved as a new committee member.

• Approved documents for Medfield State Hospital Planning Board meeting (vote recorded)
• Approved sponsoring 5/7 bike event at COA
• Approved sponsoring 6/25 EV event at Medfield on the Charles
• Approved Chris Gordon as a new member of MECC

Board of Health

The Board of Health will hear from the Groundwater Protection Advisory Committee, review a stormwater/drainage project from the Kingsbury Club of Medfield, and discuss AED (automated external defibrillator) matters with the Fire Chief. Updates from the Health Agent and Public Health Nurse are also scheduled.

• Kingsbury Club of Medfield – introduction of project requiring stormwater/drainage review
• William Carrico, Medfield Fire Chief – AED discussion
• Groundwater Protection Advisory Committee update
• Health Agent update from Bridget Sweet
• Public Health Nurse update from Brenda Healy

Board of Health

The Board of Health will attend the Board of Selectmen meeting. The purpose of this attendance is to provide a quarterly update.

• Quarterly update to the Board of Selectmen

Dog Control Bylaw Committee

The committee is meeting to review the 2022 Animal Control/Animal Inspector Year-End Report. Members will discuss issues regarding open space and methods for collecting data. The meeting was marked as cancelled.

• Review of 2022 Animal Control/Animal Inspector Year-End Report
• Discussion of open space issues at MSH, Rail Trail, and Wheelock
• Discussion of data collection ideas and surveys