Medfield public meetings in 2025

Select Board

The Select Board will consider a vote to accept the bid and sign a contract with Woodall Consultants. The contract concerns construction and redesign of three intersections that are part of the MSH redevelopment project: Hospital and Harding, North and Harding, and West and Harding. No other items are listed on the agenda.

• Vote to accept bid and sign contract with Woodall Consultants for redesign of three intersections (Hospital and Harding, North and Harding, West and Harding)

The Select Board voted 3‑0 to accept the bid and sign the contract with Woodall Consultants for the redesign of three intersections, at a total amount of $2,602,072.05. The contract language will be revised to replace the term “lump sum” with “total payments.” The Board then voted 3‑0 to adjourn the meeting.

• Approved $2,602,072.05 contract with Woodall Consultants for three intersections (3-0)
• Approved revision of contract language to replace “lump sum” with “total payments” (3-0)
• Approved adjournment of the December 22, 2025 meeting (3-0)

Conservation Commission

The Conservation Commission will hold hearings for three residential projects involving wetlands buffer zones. The board will also discuss the Danielson Pond update, a private well warrant article, and the budget.

• Certificate of Compliance request for house addition and shed relocation at 30 Evergreen Way
• Determination of Applicability request for a screened-in room at 290 South St
• Notice of Intent for a house addition at 44 Oriole Rd
• Discussion and possible vote on budget update
• Discussion and possible vote on CEI Invoice payment

School Committee

The Medfield School Committee will review the first draft of the FY27 budget and discuss the Rosebay Housing Project. The body will also consider votes on graduation requirements and competency determination policies.

• FY27 Budget first draft presentation
• Rosebay Housing Project discussion
• Potential vote on Policy IKF (Graduation Requirements) and Policy IKFE (Competency Determination)
• First reading of Policy JG (Middle School Pathway Exploration)
• Executive session regarding collective bargaining with Medfield Teachers’ Association Unit A

The Medfield School Committee approved the consent agenda, which included the November 6 and November 21 meeting minutes. The committee also approved depositing an $825 donation from the Blake Middle School PTO into the Blake Gift Account. Both actions passed unanimously.

• Approved Consent Agenda (unanimous)
• Approved November 6, 2025 meeting minutes (unanimous)
• Approved November 21, 2025 meeting minutes (unanimous)
• Approved $825 donation from Blake Middle School PTO to Blake Gift Account (unanimous)

Medfield Housing Authority

The Medfield Housing Authority will meet to approve payables for November and December 2025. The board will discuss the Blake Middle School Dinner and set a date for an audit. A review of the Medfield Housing By-Laws is also on the agenda.

• Approval of November – December 2025 payables
• Setting a date for audit
• Policy review of Medfield Housing By-Laws
• Discussion regarding Blake Middle School Dinner

Board of Water & Sewerage

The Board of Water and Sewerage will review the FY 2027 operating and capital budgets. The board will also discuss a possible mutual aid agreement with the Town of Millis.

• Discussion on mutual aid agreement with Town of Millis
• Review and approval of warrant articles
• Review of commitment variance analysis
• Review of FY 2027 operating and capital budgets

Sign Committee

The Medfield Sign Advisory Board meeting on Dec. 16, 2025 will focus on an ongoing review of the town's sign bylaws. No specific proposals, contracts, or ordinance changes are listed on the agenda.

• Ongoing review of the town's sign bylaws

Select Board

The Select Board will consider contracts for intersection redesigns and sewer pump station improvements. The board will also review 2026 license renewals for alcohol and food businesses and discuss various town facility and project requests.

• Contract with Woodall Consultants for redesign of Hospital and Harding, North and Harding, and West and Harding intersections
• Sewer Lift Station improvements: Orchard Street Pump Station ($119,259) and Indian Hill Pump Station ($44,950.50)
• Feasibility study agreement for the Dale Street Elementary School project
• 2026 liquor, common victualler, amusement, and class II motor vehicle license renewals
• MHP technical assistance application for 'Rosebay' housing at 30 Pound St

Board of Health

The Board of Health is meeting to provide an update to the Select Board. No other specific agenda items are listed.

• Update to the Select Board

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee will review the status of its fundraising lead and receive updates from each member. It will discuss the parade route, consider future meeting dates, and approve the minutes from the December 2, 2025 meeting.

• Fundraising lead status update
• Member updates
• Parade route update
• Future meeting dates (e.g., Jan 6, 2026)
• Approval of minutes from Dec 2, 2025

The committee approved the November 18 minutes (5‑0). It voted to delete the $375 sponsorship tier from the sheet and website. It established the Silver level of $5,000 as the required sponsorship for a company to place a vehicle in the parade. The Republican Town Committee was given permission to display Veteran banners on Main Street.

• Approved November 18 minutes (5-0 vote)
• Removed $375 sponsorship tier from sheet and website
• Set Silver level $5,000 as required for parade vehicle sponsorship
• Granted Republican Town Committee permission for Veteran banners on Main Street
• Adopted motion to adjourn meeting (5-0 vote)
• Noted $19,000 raised to date by Medfield Foundation

Conservation Commission

The Medfield Conservation Commission will hold a remote meeting on December 11, 2025. It will hear two public hearing requests: a Certificate of Compliance for a new house at 42 Elm St. and a Determination of Applicability for driveway stone work and meadow conversion at 15 Quail Run. Commissioners will discuss updates on the Montrose Campus improvements, Danielson Pond, a placeholder warrant for private well water conservation, and a budget update for anticipated land and pond management expenses in 2026‑2027. The meeting will also note upcoming public hearing dates for projects on Oriole Rd, Evergreen, and South Street.

• Review Certificate of Compliance request for new single‑family house at 42 Elm St. (within 100‑foot buffer zone)
• Review Determination of Applicability request for stone driveway, meadow conversion, no‑mow zone at 15 Quail Run
• Discussion and possible vote on Danielson Pond response to Office of Dam Safety and Pare contracting
• Discussion and possible vote on placeholder warrant article for Private Well Water Conservation
• Discussion and possible vote on budget update for anticipated land/pond management expenses 2026‑2027

Cultural Council

The Medfield Cultural Council will meet to discuss Local Cultural Council grant applications and select recipients for funding.

• Review of Local Cultural Council grant applications
• Selection of grant recipients

Warrant Committee

The Medfield Warrant Committee will review the November 17, 2025 meeting minutes and then discuss several financial topics, including health‑insurance consulting, the town’s OPEB liability, and both building and non‑building capital budget items. The committee will also examine the forecasted structural budget deficit, free cash, and projected FY 2027 and FY 2028 local receipts, with a potential vote on preliminary FY 2027 budget guidance to departments. Additional items include liaison updates and an upcoming joint meeting scheduled for January 13, 2026.

• Approval of November 17, 2025, minutes
• Discussion with Cook & Company (consultant for health insurance questions)
• Discussion of OPEB (Other Post‑Employment Benefits)
• Discussion of capital budget (non‑building and building)
• Discussion of preliminary FY 2027 budget guidance to departments (potential vote)

The committee unanimously approved the November 17, 2025 minutes. It also voted unanimously to adopt a 1.3% (1.291% unrounded) FY27 budget guidance for all town departments, including schools. Other topics such as health‑insurance costs, capital spending, and OPEB funding were discussed, but no formal votes were taken on those items.

• Approved November 17, 2025 minutes (unanimous)
• Adopted FY27 budget guidance of 1.3% increase for all departments (unanimous)
• Maintained current OPEB contribution policy (consensus, no vote recorded)
• Will request a Tri‑County briefing in January (action agreed)
• Chair to email budget makers with 1.3% cap and budget timeline (assigned task)

Library Trustees

The Medfield Memorial Public Library Trustees will meet to review year-to-date budget expenditures and the FY27 budget. The board will also discuss ongoing and upcoming projects, including new furniture and a customer service policy for children.

• FY27 Budget discussion
• Budget Expenditures YTD review
• New Furniture project
• Customer Service Policy for Children's

The Board of Trustees approved the November 18, 2025 meeting minutes unanimously. A motion to adjourn the meeting at 6:37 p.m. was passed. No other substantive actions were voted on at this meeting.

• Approved November 18, 2025 minutes (unanimous)
• Approved motion to end meeting at 6:37 p.m.

Charles River Health District Advisory Board

The Charles River Health District Advisory Board will review the FY26 workplan and budget. The board will also receive presentations on the district's strategic plan, schematic, and community health assessment.

• FY 26 Workplan & Budget Term 1 update
• Charles River PHD Strategic Plan & Schematic presentation
• Community Health Assessment presentation by BME Strategies
• Discussion of Term 2 priorities including Regional Inspector Training and communications expansion

Wayfinding Committee

The Wayfinding Committee will discuss Selbert Perkins Design's revised design intent plan for downtown wayfinding. The committee will also vote to approve the minutes from the June 13 and June 17 meetings.

• Review of Selbert Perkins Design's Revised Design Intent Plan for downtown wayfinding
• Vote to approve minutes from the June 13, 2025 meeting
• Vote to approve minutes from the June 17, 2025 meeting

The Wayfinding Committee reviewed Selbert Perkins Design’s revised design intent and adopted several changes before moving to fabrication. Members approved replacing blade signs with larger freestanding directional signs, updated the Town House directory labeling, and corrected map inaccuracies such as the Miller Street route. The legend was revised to combine Police and Fire into a “Public Safety Building,” add the Dwight Derby House, and exclude private businesses, while water features were labeled appropriately and the unclear marsh symbol removed. The committee also agreed to explore a building‑footprint base map with color‑coded categories and a standardized dot legend.

• Removed blade (chest-height) signs, adopting larger freestanding directional signs
• Updated primary directory to use "Town House" name and removed redundant arrow and lines
• Corrected Miller Street depiction on map and flagged issue for consultant
• Combined Police and Fire entries into a single "Public Safety Building" legend item
• Added town‑owned Dwight Derby House to the legend
• Labeled Meeting House Pond as a water feature and removed unlabeled marsh "blob"
• Decided private businesses will not be listed individually in the legend
• Approved exploring a building‑footprint base map with color‑coded categories and standardized dot legend

Conservation Commission

The Conservation Commission will review a request for a Certificate of Compliance for the construction of a single‑family house at 42 Elm St., which lies within the 100‑foot buffer zone to wetlands and a vernal pool. The board will also discuss updates on the Montrose Campus improvement projects, a general letter supporting environmentally friendly BMPs for Rosebay, a ponds survey letter to several town agencies, a Danielson Pond dam‑safety response, a private well update, annual permitting matters, and the town's operating and land‑management budget.

• Certificate of Compliance request – 42 Elm St. (within 100‑foot buffer zone to wetlands)
• Montrose Campus Improvement Projects update
• Ponds Survey Letter to Park & Rec, Select Board, DPW/Cemetery Commission
• Danielson Pond dam‑safety response letter
• Private well update

Council on Aging

The Medfield Council on Aging will meet on Dec 3, 2025 at 9:30 a.m. to consider several agenda items. The board will vote on the September and October 2025 meeting minutes and hear a garage update from Benjamin Jachowicz. Additional topics include building use agreements, director updates, and staff reports from the outreach, volunteer, transportation, and ARCP coordinators.

• Approve September and October 2025 meeting minutes
• Garage update – Benjamin Jachowicz
• Building Use Agreements
• Director’s Updates
• Staff Reports – Outreach, Volunteer/Program, Transportation, ARCP

The council unanimously approved the September and October meeting minutes. Rich was appointed to the Council on Aging board. The board approved BellForge’s request to use the building on February 5, requiring adherence to the Building Use Agreement and a $200 refundable cleaning deposit.

• Approved September and October minutes (unanimous)
• Rich appointed to the COA Board (appointment confirmed)
• Approved BellForge building use on Feb 5 with $200 refundable cleaning deposit (unanimous)

School Building Committee

The committee will approve the minutes from its August, September, and October meetings. It will receive an update on enrollment projections and prepare for the December 12 MSBA meeting. A preliminary discussion will address the process for hiring an Owner’s Project Manager. The Communication Subcommittee will also provide an update.

• Approve minutes from August 20, 2025 meeting
• Approve minutes from September 3, 2025 meeting
• Approve minutes from October 6, 2025 meeting
• Update and discuss recent MSBA enrollment projections
• Preliminary discussion of hiring an Owner’s Project Manager (OPM)

The School Building Committee opened the December 3 meeting and unanimously approved the minutes from the August 20, September 3, and October 6, 2025 meetings (one member abstained on the October 6 approval). No other actions were voted on; the committee discussed enrollment projections and upcoming MSBA meetings.

• Motion to open the meeting passed (unanimous yes votes)
• Approved August 20, 2025 meeting minutes (all members voted yes)
• Approved September 3, 2025 meeting minutes (all members voted yes)
• Approved October 6, 2025 meeting minutes (all members voted yes except Ms. Teresa James who abstained)

Medfield Housing Authority

The Medfield Housing Authority will enter an executive session to discuss an Open Meeting Law complaint filed by Christine McCue Potts. The session will consider possible discipline, dismissal, or other actions against a public officer, employee, staff member, or individual. The open session will not reconvene after the executive session concludes.

• Invoking Exemption 1 of the Open Meeting Law to enter executive session
• Executive session to discuss discipline, dismissal, or complaints against a public officer, employee, staff member, specifically the complaint by Christine McCue Potts

Warrant Committee

The Warrant Committee will hold a joint workshop with the Select Board and School Committee to review the FY27 financial forecast and address fiscal challenges. The meeting includes a period for public comment.

• Joint Workshop on FY27 Financial Forecast and Fiscal Challenges

Select Board

The Medfield Select Board will consider several items, including a tax classification hearing to repurpose leftover borrowing funds, appointments to the Associate Planning Board and Council on Aging, and feedback on the Rosebay 40B Project. The board will also vote to open the Town Meeting Warrant, which will remain open until January 13, 2026. Additional items include approving a sign request for the 2026 Volunteer Fair.

• Repurpose $395.04, $34,773.31, and $129.34 leftover borrowing funds to existing debt service obligations
• Vote to appoint Sean Tiernan as Associate Planning Board Member
• Vote to appoint Rich Ryder to the Council on Aging Board
• Vote to submit Select Board feedback to the Zoning Board on the Rosebay 40B Project (30 Pound Street)
• Vote to open the Town Meeting Warrant (closing Jan 13 2026)

Board of Health

The Medfield Board of Health will discuss a stormwater and drainage compliance review for JP Morgan Chase Bank NA concerning 230 Main St. It will also consider a comprehensive waiver request for 30 Pound St “Rosebay” 40B. Additional discussion items include resident outreach on public health and safety, a review of tobacco regulations with a plan for a public hearing, and updates on Sustainable Medfield and the Charles River Health District shared‑services grant. The meeting will conclude with scheduling the next session.

• Stormwater / Drainage Compliance Review – JP Morgan Chase Bank NA, 230 Main St
• 30 Pound St “Rosebay” 40B Comprehensive Waiver Request Review
• Resident outreach – public health and safety inquiry
• Review of Tobacco Regulations and plan for public hearing
• Update on Sustainable Medfield and Charles River Health District shared services grant

Board of Assessors

The Medfield Board of Assessors will hold a Tax Rate Classification hearing at 6:00 PM, then move to a regular meeting to approve the FY 2026 final tax rate documents and sign them on the DOR Gateway. The board will consider motor vehicle, real estate, and senior tax exemptions for FY 2026. A motion will be made to enter executive session to discuss non‑public records under MGL 30A‑21(a)(7). The board will also approve the minutes from the October 28, 2025 meeting.

• Approve FY 2026 final tax rate documents and sign on DOR Gateway
• Tax Rate Classification hearing at 6:00 PM
• Consider Motor Vehicle Abatements/Exemptions for FY 2026
• Consider Real Estate Exemptions for FY 2026
• Motion to enter executive session to discuss non‑public records (MGL 30A‑21(a)(7))

The Board approved the October 28, 2025 minutes (2‑0) and signed the FY 2026 levy limit, tax rate recap and LA‑5 options (2‑0). The Select Board, after a presentation by the Principal Assessor, voted to adopt a residential factor of “1” and to keep the single tax rate. The Board then entered an executive session on motor‑vehicle and real‑estate exemptions (2‑0 roll‑call). The next meeting is tentatively set for January 27, 2026.

• Approved October 28, 2025 minutes (2-0)
• Approved FY 2026 levy limit, tax rate recap and LA-5 options (2-0)
• Select Board adopted residential factor of "1" and maintained single tax rate
• Entered executive session on FY 2026 exemptions (2-0 roll-call)
• Scheduled next meeting for Jan 27, 2026 (tentative)

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee will review the status of its fundraising lead and hear updates from each member. It will also plan the upcoming Holiday Stroll and set future meeting dates. The committee will approve the minutes from the November 18, 2025 meeting before adjourning.

• Fundraising Lead status
• Each member update
• Holiday Stroll planning
• Future meeting dates – Tues 12/16 @4:30pm
• Minutes approval from November 18, 2025

School Committee

The Medfield School Committee will hold a joint workshop with the Select Board and Warrant Committee to discuss the FY27 financial forecast and related fiscal challenges. The session includes a period for public comment. No specific decisions are listed on the agenda.

• Joint Workshop on FY27 Financial Forecast and Fiscal Challenges (discussion and public comment)

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee will review and approve the November meeting minutes. Members will receive updates on initiatives such as Wheelock Café signage, the volunteer fair, and upcoming CMRK collection and string‑lights events. The committee will also discuss transfer station operations and communication items.

• Review and approve November meeting minutes
• Update on Wheelock Café signage (signs for the café)
• Volunteer Fair scheduled for Saturday, Jan 10 at St. Edwards, 11 a.m.–1 p.m.
• CMRK collection events: October collection ($250), Dec 13 collection & string lights at Transfer Station (9 a.m.–3:45 p.m.)
• Signage for rigid plastic currently hidden behind a wall

The Transfer Station and Recycling Committee unanimously approved Jill R.'s nomination to join TSARC, approved $10 for the Volunteer Fair table, and allocated up to $100 for a Medfield Day TSARC table. They also launched a contest to name the newly installed third compactor. Additional items such as signage for rigid plastic and metal‑item news in the newsletter were discussed and assigned for follow‑up.

• Approved Jill R.'s nomination to join TSARC (4/4)
• Approved $10 for the Volunteer Fair table (4/4)
• Allocated up to $100 for a Medfield Day TSARC table (4/4)
• Started a contest to name the third compactor (unanimous)
• Will consider additional signage for rigid plastic and ask Andy to make a sign
• Decided to include metal items information in the Constant Contact newsletter

Dale Street Site Council Meeting

The Dale Street School Site Council will meet remotely on Tuesday, Nov. 25, 2025. The agenda lists a review of the 2025‑2027 School Improvement Plan and updates on school building projects. The council will also confirm upcoming meeting dates. Items are listed for possible discussion and may change.

• School Improvement Plan 2025‑2027
• Building Updates
• Open Forum – confirmation of future site‑council meeting dates

OPEB Trust Committee

The OPEB Trust Committee will meet on Friday, November 21, 2025 at the Medfield Town House, 459 Main Street. The agenda includes a review and discussion of the GASB 74/75 report for the fiscal year ending June 30, 2025. It also includes a discussion of the Pension Reserve Investment Management Trust Fund performance. No specific decisions are listed in the agenda.

• Review and discussion of GASB 74/75 report for fiscal year ending June 30, 2025
• Discussion of Pension Reserve Investment Management Trust Fund performance

Capital Budget Committee

The Capital Budget Committee will vote to approve the meeting minutes from October 24, 2025, and November 7, 2025. It will then review and discuss the FY27 municipal buildings capital requests and consider potential votes on related projects.

• Vote to approve October 24, 2025 meeting minutes
• Vote to approve November 7, 2025 meeting minutes
• Review FY27 municipal buildings capital requests
• Discuss potential votes on FY27 building projects

School Committee

The Medfield School Committee will meet to consider authorizing the Committee Chair to sign the enrollment certification for the New Elementary School Project. The meeting is scheduled as a regular session via Zoom.

• Vote to authorize School Committee Chair to sign enrollment certification for New Elementary School Project

The Medfield School Committee voted to authorize Chair Michelle Kirkby to sign the Massachusetts School Building Association (MSBA) Design Enrollment Certification Form. The motion passed unanimously with all four members voting yes.

• Authorized Chair to sign MSBA Design Enrollment Certification Form (unanimous 4-0)

Conservation Commission

The Conservation Commission will hold a hearing regarding a Certificate of Compliance for a single-family house at 42 Elm St. The board will also discuss pond management, budget updates, and annual permitting for town departments.

• Certificate of Compliance request for new house at 42 Elm St. (DEP File No. 214-0691)
• Possible vote on annual permitting for DPW and Park and Rec
• Possible vote on budget updates for operating and land management expenses
• Discussion of pond management for Kingsbury, Meeting House Pond, Vine Lake, Danielson, and Flynn’s
• Discussion of Montrose Campus Improvement Projects and Brook St. Gravel Area

Medfield Housing Authority

The Medfield Housing Authority will approve several sets of amended meeting minutes and October‑November 2025 payables. The board will hear the Executive Director’s report and consider new business items, including a press policy, a bylaw review/revision, and a formal resignation letter from Kathy McDonald. Old business includes an executive director performance review, followed by an open forum for tenants.

• Approval of August 12, 2025, September 24, 2025, October 7, 2025, and October 14, 2025 meeting minutes
• Approval of payable items for October–November 2025
• Discussion of press policy
• Review and revision of the authority’s bylaws
• Formal resignation letter from Kathy McDonald

Wheelock School Site Council

The Wheelock School Site Council will meet remotely to review several updates. Topics include pilot programs in reading and social studies, the development of a new strategic plan, the Parentsquare communication platform, and how the district strategic plan aligns with the school's improvement plan. The council will also gather ideas and suggestions for the upcoming school year and hold an open forum.

• Pilot programs for Reading and Social Studies
• Development of a new strategic plan
• Updates on the Parentsquare platform
• Alignment of Medfield Public Schools strategic plan with the school improvement plan
• Open forum for ideas, suggestions, and topics for the upcoming school year

Sign Committee

The Sign Advisory Board will discuss bylaw change proposals and new code violations. The board is also reviewing a request for a temporary information banner for construction at Montrose School.

• Temporary information banner for construction at Montrose School (29 North St)
• Bylaw change proposals
• New code violations
• Follow-up on previous compliance citations

Select Board

The Select Board will consider several actions, including appointing a new police officer, approving contracts for recycling services and the construction of a COA Garage, and signing the school enrollment certification for Dale Street Elementary. A public hearing on town‑wide strategic goals will also be held, and the board will review various holiday‑event sign requests.

• Appointment of Caitlyn Mullaney as Police Officer effective November 18, 2025
• Vote to sign contract with R. Mullen & Associates to construct the COA Garage for $492,376
• Vote to sign annual recycling contract with E.L. Harvey & Sons, Inc. (pricing detailed in contract)
• Vote to sign Massachusetts School Building Authority enrollment certification for Dale Street Elementary School (460 students)
• Vote to authorize the Town Administrator to send a letter to the DEP about closure and solar reuse of the former municipal landfill

375th Anniversary Celebration / Parade Committee

The Medfield 375th Celebration/Parade Committee will meet on November 18, 2025 at 4:30 pm in the Town Hall warrant room. The agenda includes updates from members, a fundraising lead status report, and a discussion on business vehicle fees. The committee will also consider using hats instead of t‑shirts, sponsor banner placement in the parade, and set future meeting dates.

• Fundraising Lead status
• discussion about business vehicles fees
• Hats instead of t‑shirts
• sponsor banners carries in parade
• Future meeting dates – Tues 12/2 @4:30pm

The committee approved the November 4 meeting minutes unanimously (5‑0). It decided that no judging of parade floats will occur and set the Silver sponsorship level at $5,000 for a company to place a vehicle in the parade. The group also agreed to revisit the number of commercial vehicles and to amend the waiver to prohibit candy, water balloons, and water guns. A motion to adjourn was passed unanimously (5‑0).

• Approved November 4 minutes (5‑0)
• Decided no float judging will occur
• Set Silver sponsorship level $5,000 for parade vehicle
• Agreed to revisit control of commercial vehicle numbers
• Decided to edit waiver to ban candy, water balloons, water guns
• Motion to adjourn passed (5‑0)

Library Trustees

The Medfield Public Library Trustees will meet on November 18, 2025 at 5:00 pm. They will approve the October 14 minutes and review budget expenditures to date and the FY27 budget. The meeting will also cover a display policy review, new furniture, the annual report, the holiday stroll, and a review of the teen‑space check‑in system. The agenda ends with setting the next meeting date.

• Approve October 14 meeting minutes
• Review FY27 library budget
• Discuss display policy review and new furniture
• Present annual report and holiday stroll plans
• Review teen‑space check‑in procedure and set next meeting date

The trustees unanimously approved the October 14, 2025 meeting minutes with a minor correction. They also approved a $500 allocation from the General Gift Fund for a staff holiday luncheon. The meeting was formally adjourned at 6:21 p.m. by unanimous vote.

• Approve October 14, 2025 minutes (unanimous)
• Allocate $500 from General Gift Fund for staff holiday luncheon (unanimous)
• Adjourn meeting at 6:21 p.m. (unanimous)

Warrant Committee

The Warrant Committee will meet on Monday, November 17, 2025 at 7:00 pm in Chenery Hall and via Zoom. The committee will approve the October 28, 2025 minutes and review the 2025‑2026 calendar and meeting‑minute assignments. It will discuss free cash, FY 2027‑2028 forecasted revenue and shared/fixed cost items, and preliminary FY 2027 budget guidance for departments. Updates from the School Building and Capital Budget committees will be heard, and a joint SB, SC and WC meeting scheduled for December 2, 2025 will be noted.

• Approval of October 28, 2025 minutes
• Discussion of free cash (FY 2025 expenditure turn backs and revenue in excess of budget)
• Detail discussion of FY 2027 & FY 2028 forecasted revenue items
• Detail discussion of FY 2027 & FY 2028 forecasted shared and fixed costs items
• Discussion of preliminary FY 2027 budget guidance to departments

The committee unanimously approved the October 28, 2025 meeting minutes. It voted to increase the Cemetery Perpetual Care Trust Fund from $15,000 to $60,000. The group agreed that the ALS and Respite Care Revolving Funds should be treated as dedicated funds, not shared revenue, and decided not to lower the Pension Reserve Fund contribution rate. The warrant will close on Jan. 13, and any Prop 2½ operating‑budget override must be added before then.

• Approved October 28, 2025 meeting minutes (unanimous)
• Increased Cemetery Perpetual Care Trust Fund to $60k (from $15k)
• Designated ALS Revolving Fund and Respite Care Revolving Fund as dedicated, not shared revenue
• Decided to keep Pension Reserve Fund contribution level unchanged
• Set Warrant Committee closing date for Jan 13 and required Prop 2½ override article before that date

Medfield Outreach

The Medfield Outreach Advisory Board will meet to discuss program offerings and community assistance updates. The board will review progress on holiday gifts, coats, and birthday wishes. The meeting also includes updates on MCAP and opioid abatement work.

• Clinical program offerings update
• Community assistance for holiday gifts, coats, and birthday wishes
• MCAP prevention updates
• Opioid abatement work

The Advisory Board voted to approve the minutes of the October 20, 2025 meeting after a motion by Kathleen Cahill and a second by Michelle Maganello. No other formal actions, approvals, denials, or tablings were recorded in this meeting.

• Approved minutes from 10/20/25 (motion by Kathleen Cahill, seconded by Michelle Maganello)

Board of Water & Sewerage

The Board of Water and Sewerage will review meeting minutes and discuss property and contract matters. Key topics include a private property issue with the Castle Hill Association and the current water supply contract for Dover Sherborn High School.

• Discussion with Castle Hill Association regarding private property in public way
• Review and discussion of water supply contract for Dover Sherborn High School

The board voted to table the review of outstanding meeting minutes. Members expressed support for continuing the water supply contract with Dover‑Sherborn High School without changes. They agreed to bring a list of upcoming important dates to the next meeting and assigned K. Treweiller to handle recruitment of associate members. The board also agreed any future surcharge for Dover‑Sherborn services must be ethically reasonable, and the meeting was adjourned.

• Tabled review of outstanding meeting minutes (no vote recorded)
• Supported continuing water contract with Dover‑Sherborn High School (no changes)
• Agreed to bring a list of upcoming important dates to the next meeting
• Assigned K. Treweiller to advertise for associate board members
• Agreed any future surcharge must be ethically reasonable and well‑justified
• Motion to adjourn passed (B. Harvey voted in favor)

Medfield Housing Authority

The Medfield Housing Authority will hold an executive session to consider a complaint under the Open Meeting Law involving possible discipline or dismissal of a public officer or employee. It will also discuss strategy for pending litigation brought by Christine McCue Potts, invoking an exemption to keep the discussion closed. In the open session, the board will review and vote on the amended minutes from the September 24, 2025 regular meeting. The meeting will then adjourn.

• Executive session (Exemption 1) to discuss discipline or dismissal complaints against a public officer or employee
• Executive session (Exemption 3) to discuss strategy for pending litigation by Christine McCue Potts
• Review and vote on amended September 24, 2025 meeting minutes
• Announcements regarding meeting decorum and recording
• Adjournment

Capital Budget Committee

The Capital Budget Committee will approve meeting minutes from October 24 and October 31, 2025. It will review and discuss departmental capital requests for fiscal year 2027 and vote to approve them. The committee will also review municipal buildings capital requests and consider potential votes. The next meeting is scheduled for November 14, 2025.

• Vote to approve meeting minutes from October 24, 2025
• Vote to approve meeting minutes from October 31, 2025
• Review and discuss FY27 departmental capital requests
• Vote to approve FY27 departmental capital requests
• Review municipal buildings capital requests (next meeting 11/14/2025)

The committee approved the October 31, 2025 minutes after correcting the attribution of the motion to adjourn. It then voted to forward the FY2027 capital request package, as presented, to the Warrant Committee. Both motions passed unanimously.

• Approved October 31, 2025 minutes with corrected adjournment attribution (unanimous)
• Forwarded FY2027 capital request package to Warrant Committee (unanimous)

Medfield Housing Authority

The Medfield Housing Authority will hold a special meeting to discuss legal strategy in executive session. The body will also review minutes from the September 24, 2025 meeting.

• Executive session to discuss pending litigation by Christine McCue Potts

Conservation Commission

The Conservation Commission will receive a presentation on vegetation assessments and management options for five town ponds. The board will also consider an amendment to the Order of Conditions for a property at 3 Jade Walk.

• Town Pond Vegetation Assessment for Kingsbury Pond, Flynn’s Pond, Danielson Pond, Vine Lake, and Meetinghouse Pond
• Request to amend Order of Conditions for 3 Jade Walk (DEP File No. 214-0699)
• Possible vote on Danielson Pond Phase I proposal and Spring 2026 inspections
• Possible vote on Budget Update
• Possible vote on Private Well Update regarding CRWA and NRWA

School Committee

The Medfield School Committee will discuss and vote on several items, including a bus contract covering FY27, FY28, and FY29. The committee will also receive an update on the FY27 budget and consider a change recommendation for the school security cameras policy. Additional agenda items include a middle school pathway exploration policy, a health advisory committee representative vote, and reports from the elementary principals and the Mobile Phone/Social Media Task Force.

• Bus Contract for FY27, FY28, FY29 – Vote
• FY27 Budget Update
• Policy ECAF – Security Cameras in Schools – Change Recommendation
• Policy JG – Middle School Pathway Exploration – Informational
• Health Advisory Committee – School Committee Representative – Vote

The School Committee voted unanimously to approve the consent agenda items, which covered the approval of previous meeting minutes, the disposal of outdated curriculum materials, and several monetary donations to school gift accounts. The committee also tabled the Summer R&D Report and the MCAS Presentation until the December 18, 2025 meeting. No other decisions were made on the informational policy items presented.

• Approved 10/23/2025 Executive Session Minutes (unanimous)
• Approved 10/23/2025 Regular Meeting Minutes (unanimous)
• Approved disposal of outdated curriculum materials for donation to Bay State Books (unanimous)
• Approved four donation deposits totaling $6,572.42 into school gift accounts (unanimous)
• Tabled Summer R&D Report to 12/18/2025
• Tabled MCAS Presentation to 12/18/2025

Parks and Recreation

The Parks and Recreation Commission will meet to discuss the next steps for the Park and Recreation Building, capital projects, and the Brick Campaign for McCarthy Fields. The meeting will also include updates from the Ski Club and general new and old business.

• Park and Recreation Building - next steps
• Capital Projects
• Brick Campaign for McCarthy Fields
• Ski Club Updates
• New and old business

The commission suspended the motion to approve the previous meeting minutes. A discussion on a new Parks and Recreation building explored several site and funding options but no decision was made. The commission unanimously approved using McCarthy Fields for the New Life 5K on April 11. The meeting was then adjourned unanimously.

• Motion to approve previous minutes suspended (no vote)
• Approved use of McCarthy Fields for New Life 5K (unanimous)
• Adjournment motion passed unanimously
• Action: Katie Walper to work with Mel Seibolt on contacting Hunden

Medfield Historical Commission

The Medfield Historical Commission will meet to discuss allocating funds for a historical marker on the King Philip’s War. Commissioners will also review the town's drafted strategic goals. Finally, they will consider possible revisions to historic preservation bylaws.

• Discussion of allocating funds for a historical marker on the King Philip’s War
• Discussion of the drafted strategic goals of the Town of Medfield
• Discussion of possible revisions to historic preservation bylaws

Council on Aging

The Medfield Council on Aging will consider approving the September and October 2025 meeting minutes. The board will receive updates on the town garage and building use agreements. Directors and staff will provide updates on programs, transportation, and outreach. An open discussion will allow members to raise concerns.

• Approve September and October 2025 meeting minutes
• Garage update
• Building use agreements discussion
• Director’s updates on programs and services
• Staff reports (outreach, volunteer/program, transportation, ARCP)

School Building Committee

The committee will hold a call to order at 4:00 pm, conduct a site tour of David Mindess Elementary School at 90 Concord Street, Ashland, and expects to finish by 5:30 pm. No decisions or votes are listed on the agenda.

• Tour of David Mindess Elementary School (90 Concord Street, Ashland, MA)

Select Board

The Select Board will meet to discuss a memorandum of understanding with Montrose School and FLOCK Safety. The board will also vote on board appointments and various town proclamations and reports.

• Report on request to sign MOU with Montrose School and FLOCK Safety
• Appointment of Dr. Colleen Ryan Corrodi to the Board of Health
• Vote to sign the Tree City Proclamation and Annual Application
• Authorization for Town Administrator to sign the Annual Green Communities Report
• Executive session to discuss litigation strategy

The Board decided not to sign the proposed memorandum of understanding with FLOCK Safety that would allow police access to automated license‑plate reader data. It approved several routine actions, including appointing Dr. Colleen Ryan Corrodi to the Board of Health, accepting two parade‑committee resignations, signing the Tree City proclamation, authorizing the Town Administrator to sign the Annual Green Communities Report, and approving the consent agenda. The Board also voted to meet in executive session to discuss litigation strategy and deferred approval of earlier meeting minutes.

• Declined to sign FLOCK Safety MOU (no vote recorded)
• Appointed Dr. Colleen Ryan Corrodi to Board of Health (3-0-0 passed)
• Accepted resignations of Jim Feeney and Mark Fisher from Parade Committee (3-0-0 passed)
• Signed Tree City Proclamation and Annual Application (3-0-0 passed)
• Authorized Town Administrator to sign Annual Green Communities Report (3-0-0 passed)
• Approved consent agenda items (3-0-0 passed)
• Voted to meet in executive session on litigation strategy (3-0-0 passed)
• Deferred approval of prior meeting minutes (no vote recorded)

Board of Health

The Board of Health will discuss tobacco regulations and the town's strategic goals. The meeting includes updates on Sustainable Medfield and the Charles River Health District shared services grant.

• Review of Tobacco Regulations
• Review of Town of Medfield Strategic Town Goals
• Update on Sustainable Medfield
• Update on Charles River Health District / Shared Services Grant

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee will meet to review fundraising efforts, approve minutes from the previous meeting, and set future dates for the anniversary celebration.

• Review fundraising lead status
• Approve minutes from October 21, 2025
• Review revised department/subcommittee assignments
• Set future meeting date for November 18, 2025

The committee approved the October 21, 2025 minutes by a 5‑0 vote. It then approved Bill Southwick as treasurer and Medfield Foundation contact, also by a 5‑0 vote. Members agreed to request a $37,500 donation from Eversource for the 375th anniversary. The meeting was adjourned with a unanimous 5‑0 vote.

• Approved October 21, 2025 minutes (5-0)
• Appointed Bill Southwick as treasurer and Medfield Foundation contact (5-0)
• Agreed to request a $37,500 donation from Eversource (unanimous consensus)
• Approved motion to adjourn the meeting (5-0)

School Committee

The Medfield School Committee Policy Subcommittee will review two existing policies: the graduation‑requirements policy (IKF) and the competency‑determination policy (IKFE). It will also receive information about two upcoming policies—a middle‑school pathway exploration (policy JG) scheduled for discussion at the November 6 regular meeting, and a proposal to install security cameras in schools (policy ECAF). The agenda notes that items may be added or omitted at the chair’s discretion.

• Review of Policy IKF – Graduation Requirements
• Review of Policy IKFE – Competency Determination
• Discussion of Policy JG – Middle School Pathway Exploration (informational, to be considered at Nov 6)
• Discussion of Policy ECAF – Security Cameras in Schools

The subcommittee decided not to alter graduation requirements at this time. The members agreed to revise the Competency Determination policy language, changing “will” to “may,” and to bring the revised draft to the full School Committee for a first reading. Upcoming items on middle‑school pathways and security cameras will be presented at the November 6 meeting.

• No changes to graduation requirements were recommended
• Agreed to revise Competency Determination policy wording from “will” to “may”

Blake Middle School Council

The Blake Middle School Site Council will meet on Monday, November 3, 2025 at 3:30 p.m. in the school library media center. The agenda lists check‑in, school updates, a budget/planning update, transitions, and parent/family education and engagement. Items are those anticipated by the chair and may be discussed, but no specific decisions are identified. Additional items may be raised as permitted by law.

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee will review and approve the October meeting minutes and provide updates on projects such as Wheelock Café signage, the memorial composting site, and the donation trailer sign. The committee will discuss upcoming collection events, including the textiles collection on Nov 22‑23 at St. Edwards, the Game and Puzzle Exchange on Dec 14 at the Medfield Public Library, and the CMRK household goods collection on Dec 13 at the Transfer Station. Additional items include a $30 purchase of string lights after the swap closing and financial reports on the revolving fund and recycling dividends fund.

• Review and approve October meeting minutes
• Textiles collection Nov 22‑23 at St. Edwards (9 am‑5 pm)
• Game and Puzzle Exchange Dec 14 at Medfield Public Library
• CMRK household goods collection Dec 13 at Transfer Station (9 am‑3:45 pm)
• Purchase of string lights for $30 after swap closing

The Transfer Station and Recycling Committee provided updates on signage, composting, donation trailer costs, strategic goals, foam collection, and upcoming collections and events. Members discussed ideas such as reduced sticker prices, waste‑reduction plans, and potential funding options, but no formal actions or votes were taken. Upcoming events include a textiles collection on Nov 22‑23, a game and puzzle exchange on Dec 14, and a CMRK household goods collection on Dec 13.

Select Board

The Select Board will meet remotely to review and vote on new retiree Medex 2 rates for 2026. The board will also consider authorizing the Town Administrator to accept a Municipal Road Safety Grant.

• Vote to sign new retiree Medex 2 rates effective January 1, 2026
• Authorization to accept Municipal Road Safety Grant for $32,730.92

The Select Board voted to let the Assistant Town Administrator sign new retiree Medex rates effective January 1, 2026. The Board also approved accepting a Municipal Road Safety Grant of $32,730.92 for additional enforcement and road‑safety projects. Both motions passed unanimously among the members present.

• Authorized Assistant Town Administrator to sign new retiree Medex rates effective Jan 1 2026 (vote 2‑0‑0)
• Authorized Town Administrator to accept Municipal Road Safety Grant of $32,730.92 (vote 2‑0‑0)

Capital Budget Committee

The Capital Budget Committee will meet to review and discuss departmental capital requests for fiscal year 2027. The committee will vote to approve these departmental requests.

• Vote to approve meeting minutes from October 24, 2025
• Review and vote to approve FY27 departmental capital requests

The Capital Budget Committee did not vote on any FY27 appropriations and will revisit totals and rankings at the next meeting. Several items were deferred or adjusted, including the police drone program to FY29, the DPW dump trailer to FY29, and the OpenGov software modules for FY27. A $25,000 placeholder contingency was added and the new project appropriation ask was set at $1,225,572. The meeting was adjourned by a unanimous 7‑0 vote.

• Deferred approval of October 24, 2025 minutes (no vote taken)
• Deferred Police Department drone program to FY29
• Moved DPW dump trailer request to FY29
• Paused/removed OpenGov Modules for FY27
• Added $25,000 placeholder contingency for FY27 budget
• Set FY27 project appropriation ask at $1,225,572 (no vote taken)
• No votes taken on FY27 appropriations; committee will revisit at next meeting
• Motion to adjourn carried 7‑0

Warrant Committee

The Medfield Warrant Committee will review several financial topics, including budget challenges and preliminary guidance for FY 2027 and FY 2028. Members will discuss potential uses of free cash, financial management policies, and a $5,250 reserve fund transfer for Board of Health operations. Additional items include presentations on a fiscal‑pressure study and health‑benefits information.

• Discussion of Budget Challenges and Preliminary FY 2027 & FY 2028 Budget Guidance
• Reserve Fund Transfer – Board of Health Operations – $5,250
• Discussion of Financial Management Policies and Objectives
• Discussion of Preliminary Potential Uses of Free Cash
• MMA Study presentation “A Perfect Storm: Cities and Towns Face Historic Fiscal Pressures”

The committee voted to approve the minutes from the September 9, 2025 meeting. The motion passed with seven members voting yes and two members abstaining. The meeting also reviewed a preliminary 2026 calendar and discussed fiscal studies, but no further actions were decided.

• Approved September 9, 2025 meeting minutes (7 approvals, 2 abstentions)

Board of Assessors

The Medfield Board of Assessors will consider approving the FY 2026 final LA‑4 Values Report and the FY 2026 final LA‑13 New Growth Report for the Department of Revenue. It will also review and decide on Chapter 61B applications for several parcels, including the Wardner Farm Trust (Hunt Club) and Westwood Gun Club. The meeting includes a motion to enter executive session to discuss motor vehicle abatements and related non‑public records.

• Approve minutes of 9/16/2025
• Approve FY 2026 final LA‑4 Values Report for Department of Revenue
• Approve FY 2026 final LA‑13 New Growth Report for Department of Revenue
• Review and approve Chapter 61B applications for parcels: Wardner Farm Trust (Hunt Club) parcels 65‑001, 73‑013, 82‑006, 74‑001; Westwood Gun Club parcel 53‑011
• Motion to enter executive session to discuss motor vehicle abatements/exemptions/commitments FY 2026

The Board approved the minutes from September 16, 2025 (3‑0). It then approved the FY 2026 LA4 values report and the FY 2026 LA13 New Growth report, each by a 3‑0 vote. The Board also approved the listed Chapter 61B applications (Wardner Farm Trust parcels and Westwood Gun Club) with a 3‑0 vote. Finally, the Board entered an executive session by a 3‑0 roll‑call vote.

• Approved September 16, 2025 minutes (3-0)
• Approved LA4 FY 2026 values report (3-0)
• Approved LA13 FY 2026 New Growth report (3-0)
• Approved Chapter 61B applications for Wardner Farm Trust and Westwood Gun Club (3-0)
• Entered executive session under MGL 304A (3-0 roll‑call)

Sign Committee

The Medfield Sign Advisory Board will meet jointly with the Planning Board on October 27, 2025 at 7:30 PM via Zoom. The agenda item is to begin discussions on a possible amendment to Article 13 of the Medfield Zoning Bylaws. The amendment would address light intensity and require dark‑sky‑compliant lighting for signs. No decisions have been made at this meeting.

• Potential amendment to Article 13 of the Medfield Zoning Bylaws to address light intensity and dark‑sky‑compliant lighting for signs

Pedestrian and Traffic Safety Advisory Committee

The Pedestrian and Traffic Safety Advisory Committee will review a series of resident requests concerning traffic control and safety. Items include extending left‑turn phases, adding stop signs, changing speed limits, installing crosswalks, and adding safety signage. The committee will discuss each request but no decisions are recorded in this agenda.

• Extend left‑turn phases at Route 109 and Route 27 after the turn light expires (request by David Temple).
• Install a stop sign at the intersection of Farm Street and North Street (request by Eric Morse).
• Reduce the speed limit on Route 109 westbound before Bridge Street from 45 mph to 35 mph (request by Daniel Adams).
• Install a crosswalk at Green Street and Kenney Road (request by Paul Scace).
• Add signage on Lakewood Drive indicating “Children at Play”, “Dead End”, or “Slow Down” (request by Ken Jenkins).

Capital Budget Committee

The Capital Budget Committee will vote to approve the minutes from the October 17, 2025 meeting. Members will discuss departmental capital requests, including an information technology request from the school. The committee will continue its discussion on priority rankings for capital budget projects. The public will have an opportunity to comment on the departmental capital requests presented to date.

• Vote to approve minutes from October 17, 2025 meeting
• Discussion of Information Technology school capital request
• Continued discussion on department priority and rankings for capital budget requests
• Public comment on departmental capital requests to date

The Capital Budget Committee approved the minutes from the October 17, 2025 meeting with a 6‑0 vote. No other substantive actions were taken. The meeting was then adjourned by a 7‑0 vote. The next committee meeting is scheduled for October 31, 2025.

• Approved October 17, 2025 meeting minutes (6-0)
• Adjourned meeting (7-0)

Affordable Housing Trust

The Affordable Housing Trust Board will hear updates on several housing projects, including the Medfield Housing Authority/Rosebay, group homes, Habitat for Humanity, the Medfield State Hospital/Trinity project, and the 86 Plain Street 40‑unit building. The committee will review minutes from previous meetings dated December 12, 2024, March 6, 2025, April 3, 2025, June 5, 2025, and August 28, 2025. No new actions or decisions are listed; the agenda is primarily informational. Upcoming AHT meetings are scheduled for November 6 and December 4, 2025.

• Medfield Housing Authority/Rosebay project update
• Group homes project update
• Habitat for Humanity project update
• Medfield State Hospital/Trinity project update
• Update on 86 Plain St 40‑unit building

The Zoning Board of Appeals voted unanimously to approve the 86 Plain St 40B application. The approved application is about 25 pages and is under board review, with filing due by October 30. The meeting minutes were also approved by a motion from Chair Michael Marcucci. No other substantive decisions were recorded.

• ZBA unanimously approved 86 Plain St 40B application (unanimous vote)
• Meeting minutes approved (motion by Michael Marcucci)

Conservation Commission

The Conservation Commission will hold a remote meeting on Oct. 23, 2025. Commissioners will provide updates, including a pond survey update and a discussion on community garden fencing pending an information request. The meeting will also note upcoming public hearing dates on Nov. 6 and Nov. 20, 2025.

• Pond survey update (discussion)
• Community garden fencing discussion (pending information request)
• Public hearing scheduled for November 6, 2025 (pond survey)
• Public hearing scheduled for November 20, 2025 (community garden fencing)

School Committee

The Medfield School Committee will hold an open session followed by an executive session to discuss strategy related to collective bargaining or litigation for the Medfield Teachers’ Association Unit A. The meeting also includes a consent agenda approving the 9/11/2025 meeting minutes, new sub‑accounts for high school student activities, and final approvals for overnight field trips. Additional items include a vote on the FY27 Budget Calendar, updates from various committees, and discussion of policies such as graduation requirements.

• Vote to go into executive session to discuss collective bargaining strategy for Medfield Teachers’ Association Unit A
• Approval of 9/11/2025 regular meeting minutes (consent agenda)
• Approval of new sub‑accounts for high school student activities: Academic Decathlon and Business Bound
• Final approval of overnight field trips: Model UN Club to Brown University (Nov 14‑16, 2025) and 8th‑grade trip to Washington, DC (May 19‑22, 2026)
• Vote on FY27 Budget Calendar

The Committee approved the consent agenda, including two new student activity sub‑accounts, the Model UN field trip, and three donations. A new High School Student Advisory was launched with student co‑leaders. The Committee unanimously approved the 8th‑grade overnight trip to Washington, D.C. (May 19‑22, 2026). No other motions were denied or tabled.

• Approved consent agenda (unanimous)
• Approved two new sub‑accounts for Academic Decathlon and Business Bound
• Approved Model UN Club overnight field trip to Brown University
• Accepted $1000.00 donation from New England Patriots Charitable Foundation
• Accepted $2751.43 donation from Wheelock PTO to Plimoth Patuxet Museum
• Accepted $2284.00 donation from Memorial PTO to Amazing Hero Art performer
• Approved 8th‑grade overnight Washington, D.C. trip (unanimous)
• Launched new High School Student Advisory with student co‑leaders

Parks and Recreation

The Parks and Recreation Commission will consider next steps for the Park and Recreation Building. It will review capital projects and the Brick Campaign for McCarthy Fields. Updates from the local ski club and a memo on tree lighting at Baxter Park will also be presented. The meeting will conclude with any new or old business.

• Park and Recreation Building – next steps
• Capital Projects
• Brick Campaign for McCarthy Fields
• Ski Club Updates
• Tree Lighting memo for Baxter Park

Board of Assessors

The Board of Assessors will meet to approve FY 2026 final valuations and discuss Parcel 53-011 (Westwood Gun Club). The board will also address motor vehicle abatements, exemptions, and commitments for FY 2026.

• FY 2026 final valuation approval
• Discussion of Westwood Gun Club Parcel 53-011
• FY 2026 Motor Vehicle Abatements, Exemptions, and Commitments
• Executive Session regarding records under MGL Chapter 59

Select Board

The Select Board will hold an open session, then vote on moving into an executive session to discuss the deployment or strategy regarding security personnel or devices. After the executive session, the Board will reconvene in open session for its regularly scheduled meeting at 6 PM.

• Vote to go into executive session to discuss security personnel or devices

Select Board

The Select Board will consider several contracts and appointments, including a joint meeting to fill a Planning Board vacancy. The board will vote on agreements regarding the Medfield Memorial Elementary School solar project and a contract for road delineator posts.

• Contract with Visi-Flash Rentals Eastern, Inc for $40,287.50 for flush mount posts
• Waiver for Medfield Memorial Elementary School solar project commercial operation date
• Estoppel certificate for Medfield Memorial Elementary School Canopy with REC Solar Commercial Corporation
• Memorandum of understanding with South Middlesex Opportunity Council (SMOC) for energy assistance
• Appointment of Dr. John Cadigan (Jack) to the Board of Health

375th Anniversary Celebration / Parade Committee

The committee will discuss fundraising status and assign roles to departments and subcommittees. Members will also determine future meeting dates for the holiday season.

• Fundraising lead status updates
• Department and subcommittee assignments

The 375th Celebration/Parade Committee approved the October 6, 2025 minutes with a 6‑0 vote. A motion to adjourn the meeting was also passed unanimously (6‑0). No other formal actions were decided at this session.

• Approved October 6, 2025 minutes (6-0)
• Adjourned meeting (6-0)

Medfield Outreach

The Medfield Outreach Advisory Board will meet to review general updates and prevention efforts. The board will discuss upcoming programming and opioid abatement work.

• Review of updated brochure and bookclub
• Discussion of Holiday Gift, Coats, and Bears programming
• MCAP updates regarding schools, photovoice, and coalition recruitment
• Opioid Abatement work including Narcan Training and service provider visits

The Medfield Outreach Advisory Board approved the minutes from the September 8, 2025 meeting after a motion and two seconds. The board then provided updates on brochures, a book club, health‑fair participation, upcoming grief groups, coat donations, and opioid‑abatement activities. No additional actions were voted on or decided at this meeting.

• Approved September 8, 2025 meeting minutes (motion by Michelle Manganello, seconded by Darcie Robertson and Kristen Lipschutz)

Capital Budget Committee

The Capital Budget Committee will vote to approve the minutes from its October 3, 2025 meeting. It will then discuss departmental requests, starting with the Information Technology department. If time permits, the committee will continue discussion on priority rankings for capital budget requests, which could lead to future votes. The meeting is held remotely on Zoom at 9:30 a.m. on October 17, 2025.

• Vote to approve meeting minutes from October 3, 2025
• Discussion of Information Technology departmental request
• Continued discussion on department priority and rankings for capital budget requests

The Capital Budget Committee unanimously approved the minutes from the October 3, 2025 meeting. Members decided to provide an opportunity for public comment at the October 24, 2025 meeting before voting on the capital budget. The meeting was adjourned unanimously.

• Approved October 3, 2025 meeting minutes (unanimous)
• Decided to include public comment opportunity at October 24, 2025 meeting
• Adjourned meeting (unanimous)

Conservation Commission

The Conservation Commission will discuss several updates and possible votes, including a private wells warrant article update, the Montrose Campus Improvements Project, the Danielson Pond budgeting for FY 2026‑2027, conservation land management for fields, and the FY 2027 operating budget. A preliminary discussion will be held on homeowner Tracy Davignon’s request to amend OOC DEP File No. 214‑0699 for a swimming‑pool installation and tree removal. The meeting also sets next public hearing dates.

• Preliminary discussion of amendment request for OOC DEP File No. 214‑0699 (swimming pool, tree removal) – applicant Tracy Davignon
• Possible vote on Private Wells Warrant Article update
• Possible vote on Montrose Campus Improvements Project update
• Possible vote on Danielson Pond FY 2026‑2027 budgeting update
• Possible vote on FY 2027 Operating Budget

Medfield Housing Authority

The Medfield Housing Authority will meet to review fair housing percentages and update policies regarding procurement management and executive director performance reviews. The board will also consider the approval of payables from August and September 2025.

• Discussion of fair housing percentages
• Policy update: Procurement Management Agreement
• Executive Director performance review form
• Approval of August and September 2025 payables

Wheelock School Site Council

The Wheelock School Site Council will meet remotely to review updates on the start of school, pilot programs, the open house, and the district’s strategic plan. The council will begin discussion of a new strategic plan and consider the Wheelock School Improvement Plan. An open forum will allow parents and community members to comment. The agenda also includes routine items such as council norms and upcoming meeting dates.

• Updates on start of school
• Updates on pilot programs
• Updates on open house
• Discussion of Medfield Public Schools Strategic Plan
• Discussion of Wheelock School Improvement Plan

Sign Committee

The Sign Advisory Board will meet on Tuesday, October 14, 2025 at 7:00 PM in the Town Hall warrant room. The agenda lists a discussion of a temporary sign for Montrose School located at 29 North St. No other agenda items are specified.

• Temporary sign for Montrose School at 29 North St (scheduled for 7:30 PM)

Memorial School Site Council

The Memorial School Site Council will meet to adopt educational goals, review the annual school building budget, and receive updates on various school programs. The council will also discuss the School Improvement Plan and gather ideas for the upcoming school year.

• Adopt educational goals consistent with local policies and state standards
• Review the annual school building budget
• Receive updates on Parent Square, Brain Gym Workshop, Wayfinder, ELA Pilot, and Student Supports
• Discuss the School Improvement Plan
• Collect ideas and suggestions for the upcoming school year

Library Trustees

The Medfield Public Library trustees will approve the September 16 meeting minutes and hear reports from friends, staff, and the director. They will review the library's display policy, consider the FY27 budget, and evaluate new furniture and online membership integration. Upcoming community projects such as the Scarecrow Spooktacular and Citizen’s Academy will also be discussed. The meeting will conclude with other business items and adjournment.

• Approval of September 16 minutes
• Policy Review: Display Policy
• Discussion of FY27 Budget
• Consideration of New Furniture
• Integrating Online Friends Membership into Website

The trustees unanimously approved the September 16, 2025 minutes. They also unanimously approved a motion to close the library at 2 p.m. on Friday, December 5 to allow vendors to set up for the Holiday Stroll. The next trustees meeting is set for November 18, 2025.

• Approved September 16, 2025 minutes (unanimous)
• Approved library closure on Dec 5 at 2 p.m. for Holiday Stroll (unanimous)
• Approved motion to end meeting at 6:42 p.m. (unanimous)

Dale Street Site Council Meeting

The Dale Street School Site Council will meet remotely on October 14, 2025. The agenda includes a welcome and agenda review, a discussion of the School Improvement Plan for 2025‑2027, updates on building matters, and an open forum. The council will also confirm future meeting dates and times.

• Welcome and agenda review
• Discussion of the School Improvement Plan 2025‑2027
• Building updates
• Open forum for public input
• Confirmation of future site council meeting dates

Board of Water & Sewerage

The meeting scheduled for October 10, 2025, has been postponed. No new date has been determined.

Medfield Housing Authority

The Medfield Housing Authority will meet on October 7, 2025 to discuss and vote on two agenda items. Members will consider approving the minutes from the June 10, 2025 regular monthly meeting. They will also vote to authorize the Authority’s counsel to deliver a response to the Open Meeting Law complaint filed on September 9, 2025 by Chris McCue Potts. The meeting will conclude with adjournment.

• Approve minutes from the June 10, 2025 regular monthly meeting
• Authorize MHA counsel to deliver response to the September 9, 2025 Open Meeting Law complaint by Chris McCue Potts
• Announcements regarding meeting decorum and recording
• Roll call
• Adjournment

Select Board

The Select Board will consider several action items, including a $67,000 contract for wastewater treatment plant services and rent increases for four affordable housing units. The board will also discuss the cancellation of a contract for the Route 27/West Street project to meet federal procurement guidelines.

• Contract with Weston and Sampson Engineers for UV System Installation Design and Bidding Services at the Wastewater Treatment Plant for $67,000
• Proposed rent increases for affordable units at 67-71 North Street ranging from $50 increases per unit
• Vote to authorize cancellation of the BETA contract for Route 27/West Street
• Appointments of Mike Petit and Xia Chafel to the Medfield Energy Committee
• One-day beer/wine licenses for Zullo Gallery (Oct 16) and Rocky Woods Reservation (Oct 17)

Select Board

The Select Board will meet in executive session to discuss strategy regarding litigation. The board will reconvene in open session at 6:00 PM for its regularly scheduled meeting.

• Executive session regarding litigation strategy

Board of Health

The Medfield Board of Health will introduce the construction of a Chase Bank branch at Shaw’s Plaza on Main Street. It will also discuss updates on tobacco regulations, the Sustainable Medfield initiative, and the Charles River Health District shared‑services grant. No formal decisions are noted in the agenda.

• Introduction of Project: Construction of Chase Bank branch at Shaw’s Plaza on Main Street
• Update: Tobacco Regulations
• Update: Sustainable Medfield
• Update: Charles River Health District / Shared Services Grant

The Board scheduled its next meeting for November 4, 2025 at 5:00 pm. A motion to adjourn was made, seconded, and carried with a 3‑0 vote. No other substantive actions were decided during this session.

• Adjourned meeting (3-0 vote)
• Scheduled next meeting for Nov 4, 2025 at 5:00 pm

Blake Middle School Council

The Blake Middle School Site Council will meet to review school and budget planning updates. The committee will also discuss the theme of exploration and parent and family engagement.

• Budget/Planning Update
• Theme of Exploration
• Parent/Family Education/Engagement

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee will first review and approve the September meeting minutes. It will then receive updates on several recycling initiatives, including the Big Belly signage installation, school compost programs, a call for foam‑collection volunteers, and financial reports for the revolving and recycling dividends funds. The committee will also discuss transfer‑station operations and share information about upcoming community collection events.

• Installation of signage for the Big Belly recycling container (scheduled Sep 22)
• Foam collection volunteer drive at the transfer station on Oct 25, 9 am–2 pm
• Compost bin sales and sign for the CMRK donation trailer
• Financial report on the Revolving Fund and Recycling Dividends Fund
• Spanish translation of the Household Hazardous Waste information on the town website

The Transfer Station and Recycling Committee unanimously approved the September meeting minutes with amendments. The committee voted to allocate $200 for two sandwich‑board signs for the CMRK donation trailer. It was agreed that a damaged compost bin can be sold at full price because the damage does not affect its use.

• Approved September minutes with amendments (unanimous)
• Allocated $200 for two sandwich‑board signs (committee vote)
• Agreed to charge full price for a slightly damaged compost bin

School Building Committee

The School Building Committee will update and discuss the recent MSBA meeting on enrollment projections. The committee may hold a vote on the MSBA enrollment projection of 445 students. Additional agenda items include discussion of the Medfield Day SBC booth, a Communication Subcommittee update, and planning future topics. The meeting will also include public participation.

• Potential vote on MSBA enrollment projection of 445 students
• Discussion of Medfield Day SBC booth
• Communication Subcommittee update
• Planning future agenda topics
• Public participation

The School Building Committee confirmed quorum with eight voting members and voted 8‑0 to approve a design enrollment range of 445 to 500 students for the proposed 4th‑5th grade school. The vote satisfies the requirement for the Massachusetts School Building Authority to issue its official enrollment letter. The committee noted the next MSBA Board meeting is scheduled for December 12, 2025, when the final enrollment figure will be considered. No other substantive actions were voted on.

• Approved MSBA design enrollment range of 445 to 500 students (8‑0)

School Building Committee

The Medfield School Building Committee Communications Subcommittee will meet in a hybrid format on October 6, 2025. The agenda includes approving the minutes from the August 20, 2025 meeting, discussing the Medfield Day booth, recapping the full SBC meeting and planning additional communication items, updating Neighborhood Captains, and considering future agenda items and public participation.

• Approve meeting minutes from August 20, 2025
• Discuss and reflect on the Medfield Day SBC booth
• Recap the full SBC meeting and plan further communication items
• Update on Neighborhood Captains and next steps
• Consider future agenda items and public participation

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee will receive updates on Medfield Day, the Hinkley Helpers and Boomerang projects, and potential budget ideas. They will review donation lead lists and set fundraising priorities through January. The meeting also includes scheduling future meetings and approving minutes.

• Updates from Tracey, Bob, and Molly on Medfield Day
• Update from Jim Feeney – Hinkley Helpers, Boomerang
• Update from Mark – potential budget ideas
• Donation lead lists
• Fundraising priority until January

The 375th Celebration/Parade Committee discussed budget references, fundraising ideas, and event logistics. The meeting was formally adjourned by a 7‑0 vote. The committee scheduled its next meeting for Tuesday, October 21, 2025 at 4:00 PM and agreed to explore using Bloomerang for fundraising.

• Adjourned meeting (vote 7‑0)
• Scheduled next meeting for Oct 21, 2025 at 4:00 PM
• Agreed to explore Bloomerang as a fundraising tool
• Kazanjian to attempt reserving parade bands without a deposit
• Costello to contact Klenk about merchandise‑ordering site issues
• Bonallidi to obtain Boston founding and incorporation dates for newsletter
• Feeney to draft a parade story for fundraising outreach

Capital Budget Committee

The Capital Budget Committee will vote to approve the minutes from its September 26, 2025 meeting. It will also discuss departmental requests from the Assessor’s Office and the Fire Department, which may lead to future votes. No other decisions are listed on the agenda.

• Vote to approve meeting minutes from September 26, 2025
• Discussion of Assessor’s Office departmental request
• Discussion of Fire Department departmental request

The Capital Budget Committee approved the minutes from the previous meeting by unanimous vote. Members agreed to defer the upcoming IT capital budget presentation by one week. The meeting was adjourned after a unanimous motion.

• Approved prior meeting minutes (unanimous)
• Deferred IT capital budget presentation by one week (agreement)
• Adjourned meeting (unanimous)

Conservation Commission

The Medfield Conservation Commission will meet remotely via Zoom on October 2, 2025 at 7:00 p.m. The agenda lists several discussion items and possible votes, including updates on 42 Elm Street, the Montrose Campus Improvements Project, Danielson Pond, and field land‑management budgeting. Additional items cover a ponds survey, community gardens, private wells, and the commission’s “To Do” list. The meeting will also set dates for upcoming public hearings.

• 42 Elm Street Update – fines, status report, Superior Court dismissal
• Montrose Campus Improvements Project Update – site inspection, environmental monitor report, dewatering and erosion controls, FY 2026‑2027 budgeting
• Danielson Pond Update – dam‑safety, tree‑removal project, Phase One proposal, FY 2026‑2027 budgeting
• Conservation Land Management: Fields – review of field management goals and FY 2027 budget proposal
• Private Wells Warrant Article – proposed 2026 watering restrictions

Medfield Housing Authority

The Medfield Housing Authority will hold a special meeting to enter executive session. The body will discuss legal strategy regarding pending litigation and an Open Meeting Law complaint, both brought by Christine McCue Potts.

• Discussion of litigation strategy regarding Christine McCue Potts
• Discussion of Open Meeting Law complaint brought by Chris McCue Potts

Council on Aging

The Medfield Council on Aging will meet to approve September minutes, discuss a garage update, review building use agreements, and receive staff reports.

• Approval of September 2025 meeting minutes
• Garage Update presented by Benjamin Jachowicz
• Review of Building Use Agreements
• Staff Reports: Outreach Coordinator, Volunteer Coordinator, Transportation, and ARCP
• Open Discussion and Concerns

The board voted to approve the Annual Lions Chowder Festival, the Senior Christmas Party, and the Medfield Garden Club events for use of the COA building. All three motions were seconded and passed unanimously. No other substantive actions were decided at this meeting.

• Approved Annual Lions Chowder Festival building use (unanimous)
• Approved Senior Christmas Party building use (unanimous)
• Approved Medfield Garden Club building use (unanimous)

School Building Committee

The School Building Committee will hold an in-person meeting at Pine Hill School to tour the new facility and discuss the estimated completion time for the project.

• Site tour of Pine Hill Elementary School
• Discussion of estimated finishing time

Select Board

The Select Board will consider several infrastructure contracts, including landfill monitoring and wastewater treatment plant services. The meeting includes a public hearing for a solicitor's license and requests for trail maintenance and sidewalk modifications.

• Contract with Apex Companies LLC for landfill closeout ($25,000) and annual monitoring ($40,600)
• Contract with Weston and Sampson Engineers for Wastewater Treatment Plant UV System design ($67,000)
• Road salt contract with Eastern Minerals, Inc. at a rate of $63 per ton
• Public hearing for SunRun Solar solicitor's license
• Request to use $3,500 in economic vitality funds for holiday stroll jersey barriers

Capital Budget Committee

The Medfield Capital Budget Committee will vote to approve the meeting minutes from September 19, 2025. It will then discuss departmental requests from the Department of Public Works, including water and sewer items. The agenda also lists the dates for upcoming committee meetings in October 2025.

• Vote to approve meeting minutes from September 19, 2025
• Discussion of Department of Public Works (DPW) water and sewer requests
• Announcement of upcoming meeting dates in October 2025

The Capital Budget Committee unanimously approved adding a 10% contingency to all Department of Public Works FY27 equipment and vehicle requests, with any unused funds returning to the Capital Stabilization Fund. The motion passed 6-0. The committee also approved the meeting minutes as amended, also by a 6-0 vote.

• Approved 10% contingency for all DPW FY27 equipment requests (6-0)
• Approved minutes as amended (6-0)
• Motion to adjourn carried (6-0)

Medfield Housing Authority

The Medfield Housing Authority will approve revised minutes from June 7 and August 12, 2025, and approve payables for August‑September 2025. A budget presentation will be given by Accountant Rick Shaw. The board will vote to fill open positions, and the management agreement will be revisited. An open forum for tenants is also scheduled.

• Approve/revisit minutes from June 7, 2025 and August 12, 2025
• Approve payables for August‑September 2025
• Budget presentation by Accountant Rick Shaw
• Vote for board positions (new business)
• Revisit management agreement (old business)

375th Anniversary Celebration / Parade Committee

The committee is meeting to discuss planning and logistics for the town's 375th anniversary. Discussion items include fundraising, logo design, and financial sponsorship from the Medfield Foundation.

• Fundraising and Medfield Day 'Save the Date' cards
• Logo design and material sign-off
• Medfield Foundation financial sponsorship update
• Discussion with Kelly Fallon regarding Hinkley Helpers

The 375th Celebration/Parade Committee approved the minutes from the September 9, 2025 meeting by a 6‑0 vote. The meeting was then adjourned with an 8‑0 vote. The committee noted the appointment of Bill Southwick to the committee and set the next meeting for October 6, 2025.

• Approved September 9, 2025 meeting minutes (6-0)
• Adjourned meeting (8-0)

Capital Budget Committee

The Capital Budget Committee will meet to discuss and potentially vote on departmental capital requests. The focus of this meeting is on the Police department and the Town Administrator’s Office.

• Departmental capital requests for Police
• Departmental capital requests for Town Administrator’s Office
• Approval of September 12, 2025 meeting minutes

The Capital Budget Committee voted to move the police department’s second outdoor drone purchase forward to FY27 in the five‑year capital plan. The committee also approved the minutes from the previous meeting and then adjourned the session.

• Approved previous meeting minutes (unanimous roll‑call vote)
• Approved moving police department’s second drone to FY27 in the five‑year capital plan
• Motion to adjourn carried (unanimous roll‑call vote)

Conservation Commission

The Medfield Conservation Commission will hold a remote meeting to hear a violation case involving 42 Elm Street, review updates on the Montrose Campus Improvements project, and consider the Danielson Pond Dam tree removal contract. Additional items include a budget discussion and votes on the Dam and Seawall Grant Program and other land‑management proposals. The meeting will also address scheduling of resident meetings about ponds and private wells.

• Violation hearing – Scott Caldwell/Colwell Homes, impacts at 40 and 42 Elm Street (DEP File No. 214-0691)
• Discussion and possible vote on Montrose Campus Improvements Project update
• Discussion and possible vote on Danielson Pond Dam tree removal project contract (updated through September 2025)
• Discussion and possible vote on Dam and Seawall Grant Program
• Discussion and possible vote on the Commission’s budget

Medfield Housing Authority

The Medfield Housing Authority will hold a special meeting on September 16, 2025. After announcements and roll call, the board will enter an executive session. In that session they will invoke Exemption 3 to discuss strategy for pending litigation by Christine McCue Potts, and invoke Purpose 1 to discuss an Open Meeting Law complaint brought by Chris McCue Potts. No public decisions are scheduled.

• Invoking Exemption 3 to discuss strategy on pending litigation by Christine McCue Potts
• Invoking Purpose 1 to discuss Open Meeting Law complaint by Chris McCue Potts
• Announcements regarding meeting decorum and recording
• Roll call of board members

Medfield Housing Authority

The Medfield Housing Authority meeting on September 16, 2025 will approve prior meeting minutes and payables for June‑August 2025. The board will discuss new business items including an ED performance review template, tenant write‑offs, and a regional legal service contract. Old business will revisit the procurement policy and review the management agreement. An open forum will allow tenants to raise issues.

• Approval of June 10, 2025 meeting minutes
• Approval of payables from June‑August 2025
• Discussion of regional legal service contract
• Revisit of procurement policy
• Tenant open forum

Sign Committee

The Sign Advisory Board is meeting to discuss a specific sign application. The agenda lists one primary item for review.

• Review of 547 Main St — Fabio’s

Select Board

The Medfield Select Board will consider several votes, including a contract with Ted Brovitz/Brovitz Community Planning & Design to develop a zoning bylaw for a Mixed‑Use Overlay District. Other items include signing a collective bargaining agreement with the Medfield Permanent Firefighters Association, appointing officials to various committees, and adding two at‑large members to the Capital Budget Committee. The board will also address resignations from the Board of Health and the Affordable Housing Trust.

• Vote to sign contract with Ted Brovitz/Brovitz Community Planning & Design for a Mixed‑Use Overlay District zoning bylaw
• Vote to sign Collective Bargaining Agreement with Medfield Permanent Firefighters Association (IAFF Local 4478) for July 1 2025 – June 30 2028
• Vote to appoint Bill Southwick to the 375th Anniversary Parade Committee
• Vote to add two at‑large members to the Capital Budget Committee
• Vote to appoint Fire Chief Bill DeKing as the Emergency Management Director for the Town of Medfield

Select Board

The Select Board will hold a vote to move into an executive session to discuss strategy regarding ongoing litigation. After the executive session, the board will reconvene in open session at 6 p.m. for the remainder of its regular meeting.

• Vote to enter executive session to discuss litigation strategy

Board of Health

The Board of Health will meet remotely to vote on a letter regarding the 86 Plain Street proposed development and appoint Stephen Resch as the new Health Agent.

• 86 Plain Street Proposed Development – Vote to authorize chair to sign letter to ZBA
• Appointment of Stephen Resch as Health Agent

The Board voted unanimously to change the wording in Table 2 #5 of the septic regulation waiver table. They also unanimously appointed Stephen Resch as Health Agent under MGL Chapter 111, Section 30. The meeting was then adjourned by unanimous vote.

• Approved edit to Table 2 #5 wording (3-0)
• Appointed Stephen Resch as Health Agent (3-0)
• Adjourned meeting (3-0)

Board of Assessors

The Medfield Board of Assessors will first approve the minutes from the July 8, 2025 meeting. It will then discuss and vote on a sales report (LA3) and approve the FY 2026 County Tax Assessment and associated commitments. The board will consider a Letter of Authorization, set the date for the next meeting, and move into executive session to discuss motor‑vehicle abatements, exemptions, and commitments for FY 2026.

• Approve minutes of 7/8/2025
• FY 2026 discussion sales – approve LA3 (sales report for the Department of Revenue)
• Approve FY 2026 County Tax Assessment / Commitment
• Letter of Authorization
• Executive session to discuss motor vehicle abatements, exemptions and commitments for FY 2026

The Board approved the minutes from July 8, 2025 by a 3‑0 vote. It approved the FY 2026 sales reports and summary with a 3‑0 vote. It approved the FY 2026 Norfolk County tax assessment by a 3‑0 vote. The Board then voted 3‑0 to enter an executive session at 6:35 PM, after which the open session was adjourned.

• Approved July 8, 2025 minutes (3-0)
• Approved FY 2026 sales reports and summary (3-0)
• Approved FY 2026 Norfolk County tax assessment (3-0)
• Approved entry into executive session (3-0)

Library Trustees

The Medfield Public Library Board of Trustees will approve the July 8 meeting minutes, review year‑to‑date budget expenditures, and hear reports on completed and ongoing projects such as new furniture and collection rearrangement. They will also discuss upcoming community events and receive updates on federal funding and a state‑aid application. The meeting will set the date for the next trustees’ session.

• Approval of July 8 meeting minutes
• Review of year‑to‑date budget expenditures
• Discussion of new library furniture
• Update on federal funding
• State aid application

The trustees unanimously approved the July 8, 2025 minutes. They also unanimously approved allocating State Aid money to purchase new furniture for the library. The meeting was formally closed at 6:26 p.m.

• Approved July 8, 2025 minutes (unanimous)
• Approved allocation of State Aid funds for new furniture (unanimous)
• Ended meeting at 6:26 p.m. (unanimous)

Capital Budget Committee

The committee will reorganize and vote for a chair. Members will review stabilization fund balances and discuss the 20-year municipal buildings capital plan and FY2027 projects.

• Vote to designate a chair
• Review of Capital Stabilization Fund and Municipal Building Capital Stabilization Fund balances
• Preview of draft Fiscal Year 2027 to Fiscal Year 2031 Capital Plan
• Update to 20-year municipal buildings capital plan
• Scheduling of departmental capital request reviews for Fiscal Year 2027

The Capital Budget Committee voted to designate Ms. Megan Sullivan as Chair, with all six members voting Yes. The committee also agreed to hold weekly meetings on Fridays at 9:30 a.m. to review departmental capital requests. The meeting was then adjourned.

• Designated Ms. Megan Sullivan as Chair of the Capital Budget Committee (6 Yes votes)
• Agreed to hold weekly Friday meetings at 9:30 a.m. for departmental request reviews
• Motion to adjourn the meeting carried (6 Yes votes)

School Committee

The School Committee will meet to discuss the baseball field renovation, the Wayfinder SEL Program, and strategic plan focus areas for 2025-2026. The body will also vote on a Policy Subcommittee and a Capital Budget Committee designee.

• Final approval for Medfield High School Music Department trip to New York City (Feb 12-15, 2026)
• Baseball Field Renovation discussion
• Vote on Policy Subcommittee
• Vote on Capital Budget Committee School Committee Designee
• MHS Student Activity Account Fund Transfer

The Committee approved the consent agenda unanimously, including minutes, a high school music trip, a student activity fund transfer, and a $2,035 donation. They adopted the Wayfinder social‑emotional learning curriculum for PreK‑12 across all five schools. An update on the new school start and end times was presented, noting a successful transition and ongoing transportation adjustments. A baseball field renovation plan was presented with a total projected cost of $319,900 funded by several sources, but no vote was recorded.

• Approved Consent Agenda (unanimous)
• Adopted Wayfinder SEL program (no vote recorded)
• Approved Medfield High School Music Department NYC trip (unanimous)
• Approved Student Activity Account fund transfer (unanimous)
• Recorded $2,035 donation from Wheelock PTO to Arts for Learning (unanimous)

Parks and Recreation

The commission will welcome new staff members Erin LeBlanc and Brian Knott. The body will discuss various park updates, including the Metacomet Tennis Courts and Montrose/McCarthy Park, as well as the presence of geese at Hinkley Pond.

• Request to hang Medfield Day banner at Baxter Park
• Metacomet Tennis Court updates
• Montrose/McCarthy Park discussion
• Geese at Hinkley Pond
• Review of Capital Projects

The Parks & Recreation Committee approved signage at Baxter Park and parking at Hinkley Pond. It also approved hanging a banner for the Scarecrow event and keeping the Montrose Athletic Trainer tent at McCarthy Park. Members voted to give the Recreation Director more discretion over field‑related decisions. The meeting was then adjourned.

• Approved signage at Baxter Park and parking at Hinkley Pond (all Aye)
• Approved hanging Scarecrow event banner at Baxter Park (all Aye)
• Approved leaving Montrose Athletic Trainer tent up at McCarthy Park (all Aye)
• Approved giving Katie more discretion on field decisions (all Aye)
• Approved minutes from previous meeting (all Aye)
• Approved adjournment of the meeting (all Aye)

Kingsbury Pond Committee

The Kingsbury Pond Committee will discuss the setup, staffing, and takedown of Medfield Day. It will receive a finance update on the MFi Grist Mill Fund, including recent and possible future expenses and fundraising events. Members will review recent successes such as a new roof and new fencing and consider future projects and maintenance plans. The committee will also plan future meeting topics.

• Discussion of Medfield Day setup, staffing, and takedown
• Finance update on MFi Grist Mill Fund – current balance, recent expenses, possible future expenses, fundraising events
• Recap of year‑to‑date successes (new roof, new fencing) and discussion of future projects
• Discussion of maintenance and upkeep of Kingsbury Pond facilities
• Planning future meetings and topics for consideration

Warrant Committee

The Medfield Warrant Committee will review and discuss the budget process for the upcoming fiscal years 2027 and 2028. The meeting also includes approval of prior meeting minutes, a debrief of last year's warrant activities, and discussion of potential 2026 warrant articles. Additional items include a discussion of a June 2025 School Committee workshop and updates from the School Building and Capital Budget committees.

• Approval of June 18, 2025, and July 15, 2025, meeting minutes
• Debrief and discussion of prior year Warrant Committee activities
• Discussion of the budget process for FY 2027 and FY 2028
• Discussion of potential 2026 Warrant articles
• Discussion of June 2025 School Committee workshop

The committee approved the June 18, 2025 and July 15, 2025 meeting minutes after correcting a misspelling and a name. The motion to adjourn the September 9, 2025 meeting was also passed.

• Approved June 18 & July 15, 2025 minutes (6-0, 1 abstain)
• Adjourned meeting (8-0)

375th Anniversary Celebration / Parade Committee

The Medfield 375th Celebration/Parade Committee will open with roll call and introductions. Members will discuss fundraising incentive ideas, donor ideas, and a goal of 50 leads. The meeting will also review the third draft of the celebration logo, receive an update on banking and account setup, assign research tasks, plan Medfield Day, set future meeting dates, approve minutes, and adjourn.

• Fundraising – incentive ideas, donor ideas, 50 leads target
• Logo design – review Draft #3
• Banking and account set‑up update
• Task assignments for research topics
• Planning for Medfield Day

The committee met on September 9, 2025 in the Town Hall Warrant Room. Members discussed fundraising ideas, logo design draft #3, banking and account setup, task assignments, Medfield Day plans, future meeting dates, and minutes approval. The minutes do not record any formal approvals, votes, or other decisions.

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee will hold a remote meeting to review recycling initiatives, approve minutes, and discuss upcoming events like a foam collection drive and craft exchange.

• Review and approve August minutes
• Big Belly signage update
• School composting update and volunteer recruitment
• Foam collection at Transfer Station – October 25
• Craft exchange at library – September 21

The Transfer Station and Recycling Committee unanimously approved the August meeting minutes. The committee voted to hold future meetings at 9:00 am instead of 8:30 am because town hall opens at 8:30 am. No other formal actions were recorded.

• Approved August minutes (unanimous, motion by Annette, seconded by Andy)
• Changed regular meeting start time to 9:00 am (instead of 8:30 am)

Board of Health

The Board of Health will review the Winder Estates Residential Development project at 86 Plain Street regarding state sanitary, septic, and drinking water standards. The board may vote on public health concerns to include in a comment letter for the Medfield Zoning Board of Appeals.

• Review of 86 Plain Street (Winder Estates Residential Development) for state sanitary code, Title 5 septic, and drinking water standards
• Potential vote on public health concerns for a comment letter to the Medfield ZBA

The board reviewed waiver requests for a Comprehensive Permit under 40B guidelines and set a follow‑up meeting for September 16 to consider a memo summarizing those waivers. No substantive actions were taken; the only vote was a unanimous motion to adjourn the September 8 session.

• Adjourned meeting (3-0 unanimous)

Medfield Outreach

The Medfield Outreach Advisory Board will meet to discuss staffing updates and clinical program offerings. The board will also review a brochure and discuss Suicide Prevention Awareness Month and opioid abatement work.

• Staffing update
• Review of final edits to brochure
• Clinical update on program offerings and referrals
• September Suicide Prevention Awareness Month
• Opioid Abatement presentation and program offerings

The board voted to approve the minutes from the June 30, 2025 meeting, with the motion raised by Kathleen Cahill and seconded by Darcie Robertson. No vote count was recorded. The meeting was then adjourned at 7:07 PM.

• Approved June 30, 2025 meeting minutes (motion by Kathleen Cahill, seconded by Darcie Robertson)

Council on Aging

The Council on Aging will meet to review staff reports and approve June 2025 meeting minutes. The board will discuss building use agreements and receive a garage update from Facilities.

• Approval of June 2025 meeting minutes
• Garage update from Benjamin Jachowicz, Facilities
• Discussion of Building Use Agreements
• Staff reports from Outreach, Volunteer/Program, Transportation, and ARCP coordinators

The board unanimously approved St. Vincent de Paul’s bingo fundraiser on November 7, allowing up to 100 attendees and no alcohol. The board also voted to let Park and Rec use the COA building for several scheduled events in September, October, November and December. No other substantive decisions were recorded.

• Approved St. Vincent de Paul bingo fundraiser (unanimous)
• Approved Park & Rec use of COA building on multiple dates (unanimous)

School Building Committee

The Communications Subcommittee is meeting to coordinate outreach efforts. The group will discuss logistics for Medfield Day and provide updates on Neighborhood Captains.

• Approval of August 20, 2025 meeting minutes
• Medfield Day planning: booth location, T-shirt design, and 'Current Questions' handout edits
• Review of communication items from the full School Building Committee meeting
• Update and next steps for Neighborhood Captains

School Building Committee

The School Building Committee will discuss preparations for a Medfield Day booth and parent information nights. Members will also discuss touring a new elementary school for an October meeting.

• Planning for Medfield Day booth and T-shirt design
• Sign-ups for parent information nights
• Communication Subcommittee update
• Discussion of touring a new elementary school

The committee postponed approval of the August 20 minutes because only seven members were present. It assigned specific tasks for Medfield Day, corrected the booth location, and will issue a notice with the updated site. The SBC agreed to explore a partnership with Parks & Recreation for a popsicle sponsorship and QR‑code handouts. It also scheduled school tours of Pine Hill School in October and an Ashland elementary school in November.

• Deferred approval of August 20 meeting minutes (insufficient voting members)
• Assigned Dr. Jeffrey J. Marsden to provide a folding table for Medfield Day
• Assigned Mr. Bob Meaney to supply candy for Medfield Day
• Assigned Ms. Carolyn Casey to provide a basket, posters, and the SBC banner for Medfield Day
• Corrected SBC booth location to the exit of Jane’s Ave and will issue a short notice with the updated location
• Agreed to pursue a partnership with Parks & Recreation for a popsicle sponsorship and QR‑code handouts; Ms. Casey to email Parks & Recreation
• Planned a school tour of Pine Hill School on October 1 at 4 PM; Dr. Marsden to contact Tim Bonfati and the Westwood superintendent for logistics
• Planned a school tour of an Ashland elementary school on the first Wednesday in November; Dr. Marsden to check availability

Board of Health

The Board approved a permit for Ms. Ramirez to keep six chickens and one duck at 27 Charlesdale Road by a unanimous 3‑0 vote. The Board also scheduled a Zoom meeting on September 8, 2025 at 1:00 pm to review waivers for the proposed development at 86 Plain Street. Additional updates were given on opioid abatement fund usage, public health initiatives, and shared services, but no further decisions were made.

• Approved permit for six chickens and one duck at 27 Charlesdale Road (3-0)
• Motion to have board chair sign the animal permit carried (3-0)
• Scheduled Zoom meeting on Sep 8, 2025 to discuss 86 Plain Street waivers
• Motion to adjourn the meeting carried (3-0)

Affordable Housing Trust

The Affordable Housing Trust met on August 28, 2025 via Zoom. Members received updates on the Medfield State Hospital subdivision, the Rosebay 40B project, the 86 Plain Street 40B application, Habitat for Humanity discussions, and a group homes initiative. No votes, approvals, denials, or adoptions were recorded. The board noted it must vote on member Joe Hunt’s resignation, but the outcome was not documented.

Select Board

The Select Board will vote on a letter supporting the reopening of Norwood Hospital and a one-day beer and wine license for Montrose School. The meeting will conclude with an executive session regarding litigation strategy.

• Vote to draft and sign a letter supporting the reopening of Norwood Hospital
• Vote on a one-day beer/wine license for Montrose School Homecoming Beer Garden on Sept 18
• Executive session to discuss litigation strategy

375th Anniversary Celebration / Parade Committee

The committee approved the August 13 minutes (vote 4‑0). It approved the sponsorship tiers, pending Department of Local Services approval (vote 7‑0). The next meeting was set for September 9, 2025 at 5:00 pm, and the meeting was adjourned (vote 7‑0).

• Approved August 13, 2025 minutes (vote 4‑0)
• Approved sponsorship tiers pending DLS approval (vote 7‑0)
• Scheduled next meeting for September 9, 2025 at 5:00 pm
• Adjourned meeting (vote 7‑0)

School Committee

The Medfield School Committee will meet to reorganize the committee and vote on the 2025-2026 Student Handbooks. The body will also consider a vote on placing a Medfield Afterschool Program (MAP) container at the Dale Street School.

• Vote on 2025-2026 Student Handbook approvals
• Potential vote on Medfield Afterschool Program (MAP) container placement at Dale Street School
• Vote on fund transfer request for Michael LaFrancesca
• Superintendent appointment to The Education Collaborative (TEC) and ACCEPT Board of Directors
• Medfield High School Student Activity Accounts transfer from Class of 2025 to Class of 2026

The committee elected Michelle Kirkby as Chair, Diana Frascella as Vice Chair, Leo Brehm as Recording Secretary, and Sophia Viglas as Financial Secretary, all unanimously. It approved the consent agenda, including donations and minutes, and adopted the 2025‑2026 student handbooks. A $95,000 transfer from custodial salaries to a contracted cleaning service was also approved unanimously. The Wayfinder SEL program was tabled for the next meeting.

• Elected Michelle Kirkby as Chair (unanimous)
• Elected Diana Frascella as Vice Chair (unanimous)
• Elected Leo Brehm as Recording Secretary (unanimous)
• Elected Sophia Viglas as Financial Secretary (unanimous)
• Approved consent agenda items, including donations (unanimous)
• Approved 2025‑2026 student handbooks (unanimous)
• Approved $95,000 fund transfer to custodial contract services (unanimous)
• Tabled Wayfinder SEL program until next meeting

Conservation Commission

The Medfield Conservation Commission approved the July 17, 2025 meeting minutes with a 6‑0 vote. The commission requested the homeowner at 42 Elm St to provide a narrative and drawing for the retaining‑wall removal. The meeting was then adjourned by a 6‑0 vote. No other actions were decided during the session.

• Approved July 17, 2025 minutes (6-0)
• Requested homeowner submit narrative and drawing for 42 Elm St wall removal (no vote recorded)
• Adjourned meeting (6-0)

School Building Committee

The School Building Committee unanimously approved the May 5 and June 4, 2025 meeting minutes. Members agreed to hold the next regular meeting on September 3, 2025. The meeting was then adjourned unanimously.

• Approved May 5, 2025 minutes (8 yes votes)
• Approved June 4, 2025 minutes (8 yes votes)
• Set next meeting for September 3, 2025
• Adjourned meeting (8 yes votes)

Board of Water & Sewerage

The Board voted to adopt the proposed water and sewer rates effective April 1 2025, increasing both water and sewer rates by 9%. The motion was made by C. Carpenter, seconded, and approved unanimously. The Board also agreed to place the Dover‑Sherborn High School water contract on a future agenda for review. Action items were assigned to review that contract and discuss water restrictions by September 2026.

• Adopt 2025 water and sewer rates (9% increase each) – unanimous approval
• Place Dover‑Sherborn High School water contract on future agenda for review
• Assign K. Trierweiler to review water contract – due September 2026
• Assign Board to discuss water restrictions and well operations – due September 2026

Board of Health

The Board elected Carol Read as Chair and Kathleen Thompson as Vice Chair, each by a unanimous 3‑0 vote. The Board noted Dr. Ramaa Rao's resignation and plans to recruit two new members and a health agent after summer. The meeting was then adjourned by a unanimous 3‑0 vote.

• Appointed Carol Read as Chair (3-0)
• Appointed Kathleen Thompson as Vice Chair (3-0)
• Motion to adjourn passed (3-0)

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee is meeting to review a second draft of the event logo and a proposed parade route. The body will also discuss fundraising strategies and task assignments for the celebration.

• Review of logo design Draft #2
• Presentation of possible parade route
• Discussion of fundraising incentive and donor ideas
• Review of SB appointments from 8/12/25 meeting

The committee approved the July 28, 2025 meeting minutes by a 3‑0 vote. Mark Fisher was appointed treasurer with a unanimous 5‑0 vote. A motion to adjourn was passed 3‑0. The next meeting was scheduled for August 26, 2025 at 5:00 pm.

• Approved July 28, 2025 meeting minutes (3-0)
• Appointed Mark Fisher as treasurer (5-0)
• Motion to adjourn passed (3-0)
• Scheduled next meeting for August 26, 2025 at 5:00 pm

Conservation Commission

The Conservation Commission voted to approve the minutes from the July 17, 2025 meeting. The motion passed unanimously with a 6‑0 vote. The commission then adjourned the August 7 meeting by a 5‑0 vote.

• Approved July 17, 2025 meeting minutes (6-0)
• Adjourned meeting (5-0)

Board of Health

The Board of Health voted unanimously to approve three renewal animal permits and two new mobile food‑truck permits. The motion was made by Kathleen Thompson, seconded by Carol Read, and passed with a 3‑0 roll‑call vote. No other actions were decided at this meeting.

• Approved three renewal animal permits (3‑0 vote)
• Approved two new mobile food‑truck permits – The Hut Island Vybes Jamaican Cuisine, LLC and Countryside Sausage and Dogs (3‑0 vote)

Transfer Station and Recycling Committee

The committee unanimously approved the July meeting minutes as amended. It allocated up to $300 from the Revolving Fund for a cloth bag project and approved $2,500 from dividends to cover half of the school’s monthly composting pilot costs. The committee also approved $38 for a volunteer rope purchase and accepted Annette’s paint‑recycling signage as satisfactory.

• Approved July minutes as amended (unanimous)
• Allocated up to $300 for cloth bag project (fund from Revolving Fund)
• Approved paint‑recycling signage as acceptable
• Approved $2,500 for Memorial School composting pilot (fund from dividends)
• Allocated $38 to volunteer for rope purchase

375th Anniversary Celebration / Parade Committee

The committee approved the July 10, 2025 meeting minutes by a 3‑0 vote. It decided not to appoint new members at this time. The next meeting was scheduled for August 13, 2025 at 2:30 pm. The meeting was adjourned by a 3‑0 vote.

• Approved July 10, 2025 meeting minutes (3-0)
• Decided not to appoint new committee members now
• Set next meeting for August 13, 2025 at 2:30 pm
• Adjourned meeting (3-0)

Board of Water & Sewerage

The board voted to raise water rates by 7% and sewer rates by 9% for fiscal year 2026. The motion was seconded and passed with all members in favor. A public hearing on the new rates was scheduled for August 19 at 7:00 PM and will be advertised in the local paper. The meeting was then adjourned.

• Approved 7% water rate increase for FY26 (all in favor)
• Approved 9% sewer rate increase for FY26 (all in favor)
• Scheduled public hearing on rate changes for August 19 at 7:00 PM
• Motion to adjourn the meeting passed (all in favor)

Conservation Commission

The Conservation Commission approved the July 17, 2025 meeting minutes (6‑0). It also approved the Danielson Pond tree removal project (6‑0, with one member recused) and authorized a $5,000 payment to CEI for a pond survey (7‑0). Additional actions included accepting a wetlands report, amending a local order for a retaining wall, and adjourning the meeting.

• Approved July 17, 2025 meeting minutes (6‑0)
• Accepted 37‑39 Green Street wetlands report (7‑0)
• Approved Danielson Pond Tree Removal Project (6‑0, Kennedy recused)
• Approved opening hearing to amend local order for 42 Elm Street retaining wall (6‑1)
• Authorized $5,000 CEI pond management survey payment (7‑0)
• Adjourned meeting (7‑0)

Warrant Committee

The committee approved a $10,000 transfer from the reserve fund to the Facilities Department operating budget for FY 2025 to cover dog waste pickup and reallocation of Green Communities grant funds. The motion passed unanimously with a 6‑0 vote. The committee also approved adjournment of the meeting by a 5‑0 vote. No other items were decided.

• Approved $10,000 reserve fund transfer to Facilities (6-0)
• Approved meeting adjournment (5-0)

375th Anniversary Celebration / Parade Committee

The 375th Celebration/Parade Committee voted 3‑0 to hold the parade on October 17, 2026, with October 3, 2026 as a backup date. The motion was seconded by Tracey Klenk and passed unanimously. The committee then adjourned the meeting by a 3‑0 vote. The next committee meeting is scheduled for July 28, 2025 at 3 pm.

• Set parade date for Oct 17 2026 (backup Oct 3 2026) – vote 3‑0
• Adjourn meeting – vote 3‑0

Board of Assessors

The Board approved the minutes from the June 3, 2025 meeting by a 2‑0 vote. It then approved the Preliminary Real Estate and Personal Property Commitments for FY 2026 unanimously (3‑0). A motion to enter executive session was also passed unanimously (3‑0). The next meeting is tentatively set for September 16, 2025.

• Approved minutes of 6/3/25 (2-0)
• Approved Preliminary Real Estate and Personal Property Commitments for FY 2026 (3-0)
• Entered executive session at 6:15 PM (3-0)

Library Trustees

The trustees unanimously approved the June 10, 2025 minutes with two minor changes. They also unanimously approved taking State Aid money to purchase a new television for the conference room. A motion to end the meeting at 6:38 p.m. was likewise approved unanimously.

• Approved June 10, 2025 minutes (unanimous)
• Approved use of State Aid funds to acquire new conference‑room television (unanimous)
• Approved motion to end the meeting at 6:38 p.m. (unanimous)

Board of Health

The Medfield Board of Health approved the Body Art Practitioner and Establishment permits after a 4‑0 vote. It also approved two new permits (Seasonal Temporary Food Permit for Miner’s Gold Baking Co and Food Service Permit for Farthest Star Sake) and 16 renewal permits (14 animal permits and 2 mobile food permits) by a unanimous 4‑0 vote. The board authorized the chair to sign all permits, also by a 4‑0 vote. All motions were carried unanimously.

• Approved Body Art Practitioner and Establishment permits (4-0)
• Approved two new permits and 16 renewal permits (4-0)
• Authorized Board chair to sign permits on behalf of the Board (4-0)
• Adjourned the meeting (4-0)

Medfield Outreach

The Advisory Board provided updates on renovation plans, clinical services, mental‑health events, brochure revisions, prevention programs, and abatement work. Members also discussed the campership program and hiring a public‑health nurse. A motion to approve the April 28 minutes was raised and seconded, but the outcome was not recorded.

• Motion to approve 4/28/25 minutes raised and seconded (outcome not recorded)

School Committee

The Medfield School Committee voted to approve the proposed Extended School Day Program for grades K–5, with a unanimous 3‑yes vote. The program will be registered with the Department of Elementary and Secondary Education after approval. The meeting was then adjourned unanimously. No public comments were received.

• Approved Extended School Day Program (3-0 unanimous)
• Adjourned meeting (3-0 unanimous)

Warrant Committee

The minutes list multiple appropriation transfer requests, but they do not record any approvals, disapprovals, vote counts, or final actions. Therefore no substantive decisions are documented.

Board of Health

The Medfield Board of Health voted unanimously to issue a stormwater permit for the State Hospital redevelopment, incorporating seven specified conditions. The motion was amended to add three waiver requests from the APEX review letter, and the amendment also passed unanimously. The board then adjourned the meeting.

• Issue stormwater permit with seven conditions (4-0 unanimous)
• Amend permit motion to include three waivers (4-0 unanimous)
• Adjourn meeting (4-0 unanimous)

Wayfinding Committee

The committee reviewed Selbert Perkins Design’s wayfinding master plan, including sign types, locations, colors, and cost estimates. Members asked about placement on private land, visibility issues, and branding, but no approvals, denials, or votes were recorded. A motion to open the meeting at 6:41 PM was made, with no second or vote noted.

School Committee

The committee approved the consent agenda, including a $2,000 donation to Connolly Bus for a Grade 2 field trip. It also passed Policy FJ – Renovations and/or Improvements to School or School Sites by Non‑District Parties. The regular meeting was then adjourned unanimously.

• Approved consent agenda (unanimous)
• Approved $2,000 donation to Connolly Bus for Grade 2 field trip (unanimous)
• Approved Policy FJ – Renovations and/or Improvements by Non‑District Parties (unanimous)
• Adjourned regular meeting (unanimous)

Wayfinding Committee

The Wayfinding Committee heard a design development presentation covering signage types, categories, colors, materials, and proposed locations in downtown Medfield. Members asked about visibility, coordination with the Police Department, DPW, and MassDOT, and discussed site placement and safety. The committee noted that feedback will inform future siting and coordination, but no actions were approved, denied, or voted on during this meeting.

Board of Water & Sewerage

The Medfield Board of Water & Sewerage met on June 12, 2025 to review rate models, capital project costs, and financing options for water and sewer infrastructure. No formal approvals or rejections were recorded; the discussion covered project estimates, borrowing scenarios, and potential debt exclusions. A motion to adjourn was made, seconded, and passed unanimously.

• Adjourned meeting (unanimous)

Parks and Recreation

The commission unanimously approved the lease with UCC for July 2025 through June 2026 at $1,250 per month for July‑August and $1,750 per month thereafter. The minutes from the previous meeting were also approved unanimously. The commission set the schedule with no meeting in July and adjourned the session unanimously.

• Approved previous meeting minutes (unanimous)
• Approved UCC lease ($1,250/mo July‑Aug, $1,750/mo Sep‑Jun) (unanimous)
• Scheduled no commission meeting in July (no vote recorded)
• Adjourned meeting (unanimous)

Library Trustees

The trustees voted unanimously to approve the May 13, 2025 meeting minutes. They also approved a motion to adjourn the June 10, 2025 meeting at 6:30 p.m. Both actions passed with unanimous votes.

• Approved May 13, 2025 minutes (unanimous)
• Approved motion to end meeting at 6:30 p.m. (unanimous)

Affordable Housing Trust

The June 5 meeting gave updates on the Rosebay 40B project, the Group Homes initiative, and the Habitat for Humanity site. Members discussed hearing timing, marketing preferences for disabled residents, and riverfront regulatory hurdles, but no actions were approved, denied, or tabled. Staff agreed to circulate the Housing Authority’s 2026 plan and to follow up on the discussed issues.

School Committee

The committee approved the consent agenda, including the May 22, 2025 minutes, by unanimous vote. It also approved the draft 2025‑2026 School Committee meeting schedule unanimously. A first reading of Policy FJ was presented with no feedback recorded. The meeting was adjourned unanimously at 6:46 pm.

• Approved Consent Agenda (including May 22, 2025 minutes) – unanimous
• Approved 2025‑2026 School Committee Meeting Schedule – unanimous
• Adjourned meeting – unanimous

Council on Aging

The board unanimously approved St. Vincent de Paul’s bingo fundraiser on November 7, allowing up to 100 attendees with no alcohol. The board also approved Park & Rec’s request to use the building for several programming sessions on dates in September through December. Both approvals enable community activities at the senior center.

• Approved St. Vincent de Paul Bingo fundraiser (unanimous)
• Approved Park & Rec use of building on multiple dates (approved)

Board of Health

The Board of Health approved a new application and a $100 fee for decommissioning septic systems, voting 4‑0. It also approved seven renewal animal permits with a unanimous vote. The board scheduled a follow‑up meeting on June 18, 2025 at 5:00 pm via Zoom to continue discussion of the Medfield State Hospital redevelopment.

• Approved septic system decommissioning application and $100 fee (4-0 unanimous)
• Approved seven renewal animal permits (4-0 unanimous)
• Scheduled Board of Health meeting for June 18, 2025 at 5:00 pm via Zoom to discuss Medfield State Hospital redevelopment (4-0 unanimous)
• Continued agenda item on Medfield State Hospital redevelopment to June 18 meeting (4-0 unanimous)

Board of Assessors

The Board approved the minutes from the April 15, 2025 meeting. It also approved the Omitted and Revised Report for FY 2026 and the amended FY 2026 Tax Base Levy Growth (LA‑13A). An executive session was entered to discuss non‑public records. The next meeting is tentatively set for July 8, 2025.

• Approved minutes of April 15, 2025 (2-0)
• Approved Omitted and Revised Report for FY 2026 (2-0)
• Approved amended FY 2026 Tax Base Levy Growth (LA-13A) (2-0)
• Entered executive session to discuss non-public records (2-0)

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee approved increasing the booth budget to $200, approved covering half of the monthly costs for the new Memorial School composting program (5‑1 vote), and approved adding a New Life Furniture Bank container to the SWAP. The committee also confirmed the $1,500 signage order for the transfer station and unanimously approved the May minutes as amended.

• Approved increase booth allocation to $200 (unanimous)
• Approved covering half monthly costs of Memorial School compost program (5‑1)
• Approved New Life Furniture Bank container at SWAP (approved by Maurice)
• Approved $1,500 signage production for transfer station (quote unchanged)
• Approved May minutes as amended (unanimous)

Medfield Outreach

The Advisory Board held a meeting to review renovation plans, clinical updates, mental‑health events, prevention initiatives, and abatement work. A motion to approve the April 28 minutes was raised and seconded, but the outcome was not recorded. The next meeting is scheduled for June 30, 2025.

• Motion to approve minutes from 4/28/25 raised and seconded (outcome not recorded)

Wayfinding Committee

The May 28, 2025 Wayfinding Committee meeting covered signage design options, color schemes, placement of a historical marker, and the town hall fountain. No formal approvals or rejections of design elements were recorded. The only formal action taken was a motion to adjourn, which was seconded and carried. The meeting concluded at 4:15 p.m.

• Motion to adjourn the meeting approved (no vote tally recorded)

School Committee

The Committee held a public hearing on School Choice and then closed the hearing by unanimous vote. A motion was subsequently passed unanimously that Medfield Public Schools will not participate in the School Choice Program. The Committee also approved the executive session minutes, the regular meeting minutes, and an additional $1,000 student activity award as part of the consent agenda.

• Closed School Choice public hearing (unanimous)
• Medfield Public Schools not to participate in School Choice Program (unanimous, 5 yes)
• Approved and retained 4/10/2025 Executive Session Minutes (consent agenda)
• Approved 4/10/2025 and 5/5/2025 Regular Meeting Minutes (consent agenda)
• Approved $1,000 NHS Four Pillars Essay Scholarship for graduating seniors (consent agenda)

Board of Water & Sewerage

The Board voted unanimously to approve the proposed PFAS information updates for the town website. A financial update noted a positive revenue variance. The Board discussed draft water and sewer master plans and capital project cost estimates but did not vote on them. The next joint Board meeting is scheduled for June 12, 2025.

• Approved PFAS website updates (all in favor)
• Motion to adjourn meeting passed (all in favor)
• Requested A. Foster incorporate PFAS settlement funds into rate model projections
• Asked A. Foster to model a $14.5 million borrowing scenario for 2029 at 4.5% interest
• Recommended prioritizing Advanced Fire Flow projects ($18 M) before Cast Iron pipe replacements ($32 M total)
• Identified WWTP projects Harding St ($1.3 M) and Area 9 ($1.5 M) totaling $3 M

Wayfinding Committee

The Wayfinding Committee reviewed three design concepts for downtown signage. Members expressed preferences for the Traditional, Modern, and Bold concepts but did not vote or adopt any design. The meeting remained in the concept design phase, with plans to seek further feedback before proceeding.

Parks and Recreation

The commission approved the prior meeting minutes by unanimous vote. It also unanimously approved a request to use McCarthy Park for overflow parking during the Bellforge Arts event on Sept. 13‑14. Commissioners agreed that any vendor with proper town permits may operate on Parks and Rec property, and they expressed support for a new bike‑safety partnership with the police.

• Approved prior meeting minutes (unanimous)
• Approved Bellforge Arts overflow parking request (unanimous)
• Agreed vendors with proper town permits may operate on Parks and Rec property
• Supported police‑partnered bicycle safety program (no vote recorded)

Select Board

The Board voted unanimously to sign the revised employment contract for Fire Chief William A. DeKing III. It also approved several appointments, accepted a committee resignation, and transferred $8,000 from the Sealer of Weights & Measures salary account to its operations account. All votes were 3‑0 in favor.

• Signed revised employment contract for Fire Chief DeKing (3-0)
• Appointed Kristen Lipschitz as full member of Medfield Outreach Advisory Board (3-0)
• Accepted resignation of Cheryl Dunley from Transfer Station and Recycling Committee (3-0)
• Appointed Robert Chandler to Memorial Day Committee (3-0)
• Transferred $8,000 from Sealer of Weights & Measures Salary to Operations (3-0)
• Adjourned meeting (3-0)

Board of Health

The Board voted 4‑0 to approve the stormwater and drainage plan for the COA Garage with a test‑pitting condition. It also voted 4‑0 to approve the Bellforge Arts Center stormwater plan with four specific conditions. Later, the Board approved 21 renewal permits and 5 new permits by a 3‑0 vote. The Medfield State Hospital redevelopment plan was not approved and will be reconsidered at the next meeting.

• Approved COA Garage stormwater plan with test‑pitting condition (4‑0)
• Approved Bellforge Arts Center stormwater plan with four conditions (4‑0)
• Approved 21 renewal permits and 5 new permits (3‑0)
• Deferred decision on Medfield State Hospital redevelopment stormwater plan

Library Trustees

The trustees unanimously approved the minutes from the April 8, 2025 meeting. A motion to adjourn the meeting at 6:35 p.m. was made; the record does not note a vote tally.

• Accepted April 8, 2025 minutes (unanimous vote)
• Motion to end meeting at 6:35 p.m. (vote not recorded)

Transfer Station and Recycling Committee

The committee unanimously approved the April meeting minutes as amended. It voted to start future Zoom meetings at 8:30 a.m., approve auto‑renewal of the Constant Contact subscription, and allocate $100 for a shared Medfield Day booth. Members also approved a purchase of six ratchet ties, approved an on‑site furniture trailer, and voted to invite Mary Lucey to join the committee.

• Approved April minutes as amended (unanimous)
• Voted to start future Zoom meetings at 8:30 a.m.
• Approved auto‑renewal of Constant Contact (cost < $1,000)
• Approved $100 funding for Medfield Day booth
• Voted to invite Mary Lucey to join the committee
• Approved purchase of six ratchet ties (price TBD)
• Approved on‑site furniture trailer (subject to parameters)
• Approved auto‑renewal of Constant Contact (cost increased by $36)

Council on Aging

The council voted unanimously to approve the low‑bid $4,700 electrical quote for the garage renovation. The garage stormwater plan is slated for Board of Health sign‑off next week before moving to the Zoning Board on June 11. No other formal decisions were recorded in the meeting.

• Approved $4,700 garage electrical contract (unanimous)

School Building Committee

The committee approved the minutes from the April 2, 2025 meeting. Members provided updates on video production, Constant Contact newsletter preparation, and community outreach efforts. No substantive decisions or votes were taken.

School Building Committee

The committee noted the resignation of co‑chair Mike Webber effective April 25, 2025. Meredith Chamberland said she will remain on the committee but will not continue as co‑chair. The committee agreed to discuss co‑chair roles at the next meeting and designated Bill Werner and Carolyn Casey to speak at Town Meeting if needed.

School Committee

The committee voted unanimously to approve the 8th-grade trip to Washington, D.C., scheduled for May 20‑23, 2025. It also unanimously approved the Graduation Requirements and Competency Determination proposal for the class of 2025. The meeting was then adjourned without further discussion.

• Approved 8th-grade Washington, D.C. field trip (unanimously)
• Approved Graduation Requirements/Competency Determination for Class of 2025 (unanimously)
• Adjourned meeting (unanimously)

Select Board

The Medfield Select Board approved Officer Robert Hain's appointment to the rank of Sergeant with a unanimous 3‑0 vote. The motion was made by Osler Peterson and seconded by Eileen Murphy. No other formal actions were taken; the intersection design updates were discussed but not decided.

• Appointed Officer Robert Hain as Police Sergeant (3-0 vote)

Medfield Outreach

The Advisory Board voted to recommend Kristen Lipschutz for appointment to the board, with three members voting for her and one abstaining. Laura Allen will be invited to serve as a non‑voting associate member. No other substantive actions were decided at this meeting.

• Recommend Kristen Lipschutz for appointment (3 votes for, 1 abstain)
• Invite Laura Allen as non‑voting Associate Member

Wayfinding Committee

The Wayfinding Committee approved the meeting minutes. Members reached consensus to adopt a district‑based signage approach and will ask consultant Selbert Perkins to focus design options on that model. The committee reiterated the existing $35,000 design budget and the $115,000 implementation budget for the project.

• Approved meeting minutes (05/16/25)
• Consensus to adopt district‑based signage model for consultant feedback

Wayfinding Committee

The Wayfinding Committee appointed Doug Larence as its Chair. The motion was made by Eileen Murphy, seconded by Brandie Morris, and approved by a unanimous roll‑call vote (Hyman, Morris, Murphy, Larence each voted Yes). The committee also agreed to circulate the design presentation for markup and hold an internal meeting before sending feedback to the consultants.

• Appointed Doug Larence as Chair of the Wayfinding Committee (unanimous vote)
• Adopted plan to circulate the presentation for committee markup and hold an internal feedback meeting

Select Board

The board voted 3‑0 to sign the Fire Chief employment agreement. It also approved a $9,495 firefighter safety equipment grant and the $4,700 Student SAFE and $2,200 Senior SAFE program grants, each 3‑0. Finally, the board approved a $434,123.48 contract for a new ambulance, subject to Town Meeting appropriation, with a 3‑0 vote. A discussion on lowering the Annual Town Meeting quorum was held, but no vote was taken.

• Approved Fire Chief Employment Agreement (3-0)
• Approved Firefighter Safety Equipment Grant $9,495 (3-0)
• Approved Student SAFE grant $4,700 and Senior SAFE grant $2,200 (3-0)
• Approved ambulance purchase contract $434,123.48, pending Town Meeting appropriation (3-0)
• Quorum reduction discussion – no vote taken

Board of Assessors

The Board approved the minutes from the March 18, 2025 meeting by a 3‑0 vote. It adopted a new organizational structure, naming Ken Manning Chairman, Michael Rose Clerk, and William Gallagher as the third member, also by a 3‑0 vote. The Board entered an executive session under MGL 30A to discuss non‑public records, with the motion passing 3‑0 via roll call. The next meeting was tentatively scheduled for May 20, 2025.

• Approved March 18, 2025 minutes (3-0)
• Reorganized Board: Ken Manning Chairman, Michael Rose Clerk, William Gallagher third member (3-0)
• Welcomed William Gallagher as newly elected member
• Entered executive session to discuss non‑public records (3-0 roll call)

Parks and Recreation

The Parks and Recreation Commission approved moving the Fairy Walk event to April 26. It appointed Lauren Beitelspacher and Nick Brown as co‑chairs and approved a temporary grounds and field position through August. The board also approved a $5,576 contract with Corbett Irrigation and ratified the March meeting minutes.

• Approved new Fairy Walk date of April 26 (unanimous)
• Appointed Lauren Beitelspacher and Nick Brown as co‑chairs (unanimous)
• Approved temporary grounds and field position through August (unanimous)
• Approved Corbett Irrigation contract for $5,576 (unanimous)
• Approved March meeting minutes (unanimous)

School Committee

The committee appointed Diana Frascella as Vice Chair unanimously. It approved the consent agenda, retained the March 27 executive‑session and regular‑meeting minutes (3‑yes, 1 abstention), and voted unanimously to extend the Medfield Teachers Association Unit B contract for one year. The proposed graduation‑requirement changes for the Class of 2025 were postponed for a vote at the May 5 meeting.

• Appointed Diana Frascella as Vice Chair (unanimous 3‑yes)
• Approved Consent Agenda excluding 3/27/25 Executive Session and Regular Meeting Minutes (unanimous)
• Approved and retained 3/27/25 Executive Session Minutes and Regular Meeting Minutes (3 yes, 1 abstention)
• Approved one-year extension of Medfield Teachers Association Unit B contract (unanimous)
• Deferred vote on Class of 2025 graduation requirements proposal to May 5 meeting

Board of Water & Sewerage

The Board voted to raise the FY2026 sewer budget by $240,000, allocating $137,250 for sludge and $102,750 for chemicals. The motion was seconded by D. Pucci and passed with all members in favor. The meeting was then adjourned at 9:17 a.m.

• Approved $240,000 increase to FY2026 sewer budget ($137,250 sludge, $102,750 chemicals) – all in favor
• Motion to adjourn meeting passed – all in favor

Warrant Committee

The Medfield Warrant Committee approved the FY2026 Enterprise Budget and a $2.19 million capital budget for non‑building projects. It also authorized several large fund transfers, including $850,000 to the Capital Stabilization Fund and $701,000 for a cemetery expansion. The Parks & Recreation modular facility at Hinkley Park was approved by an 8‑1 vote.

• Approved FY2026 Enterprise Budget (unanimous)
• Approved $2.19M Capital Budget (Non‑Buildings) (unanimous)
• Approved $850,000 transfer to Capital Stabilization Fund (unanimous)
• Approved $701,000 transfer for Cemetery Expansion (unanimous)
• Approved $165,000 Parks & Recreation modular facility at Hinkley Park (8–1)
• Approved $400,000 addition to Elementary School feasibility study (unanimous)
• Approved $50,000 for Danielson Pond Dam tree removal and safety (unanimous)
• Approved $5,000 to Conservation Trust Fund for property maintenance (unanimous)

Library Trustees

The trustees unanimously approved the March 11, 2025 meeting minutes. They also approved the new officer assignments, naming Jessica Razza as Chair, Phil Tuths as Vice Chair, Lauren Feeney as Treasurer, Jennifer Cronin as Secretary, Michelle Nelson as Friends Liaison, and Sarah Westhoven as Member at Large. No other motions were voted on.

• Accepted March 11, 2025 minutes (unanimous)
• Approved new board officer positions (unanimous)

Transfer Station and Recycling Committee

The Transfer Station and Recycling Committee voted 4‑for‑4 to allocate $708 for renewing the Constant Contact email service. It also approved a $30 reimbursement from the revolving fund for Annette's recycling conference mileage, again unanimously. The committee decided to keep alternating in‑person and Zoom meetings for future sessions. Additional items such as a batteries collection container and upcoming events tab were discussed but not formally voted on.

• Approved $708 Constant Contact renewal (4/4 unanimous)
• Approved $30 mileage reimbursement from revolving fund (4/4 unanimous)
• Decided to continue alternating in‑person and Zoom TSARC meetings
• Planned installation of free batteries collection container at Transfer Station
• Suggested updating upcoming events tab on TSARC webpage
• Discussed repair café signage cost of $396 (no vote recorded)
• Considered adding latex paint to Reuse and Recycling Guide
• Reviewed special collections schedule and volunteer support

Affordable Housing Trust

The Affordable Housing Trust reviewed the Habitat for Humanity LIP proposal and the 86 Plain Street 24‑unit condominium project. Members agreed to place the Habitat proposal on the Select Board agenda for May 20 and to follow the Select Board chair’s guidance on joint meeting format. Staff scheduled a site visit for the 86 Plain Street project on April 10 and set a public hearing for April 28. No votes or formal approvals were recorded.

• Plan to place Habitat for Humanity LIP proposal on Select Board agenda for May 20 (planned)
• Direct staff to ask Select Board chair about joint meeting format and timing (directed)
• Schedule site visit for 86 Plain Street project on April 10, 9:00 AM, observation only (scheduled)
• Set public hearing for 86 Plain Street project on April 28, possibly via Zoom (scheduled)
• Agree to follow up with Habitat for Humanity on availability for May 20 meeting (agreed)
• Report that Zoning Board hearing for 86 Plain Street was completed (reported)
• Identify need for environmental review and coordination with Walpole Conservation Commission (identified)
• No formal approvals, denials, or votes were taken (none)

School Building Committee

The School Building Committee voted to approve a proposal to create one educational video with Cartoonyou.com about the MSBA process. The committee also approved the March 5 meeting minutes, with one member abstaining. Upcoming meetings were set for May 5 (Town Meeting preparation) and May 7 (formal committee session). The group confirmed a communications subcommittee agenda item to follow the video project.

• Approved storyboard video project with Cartoonyou.com (unanimous Yes vote)
• Approved March 5 meeting minutes (8 Yes, 1 Abstain)
• Scheduled Town Meeting preparation meeting for May 5
• Scheduled next formal committee meeting for May 7
• Added ‘Communication Subcommittee’ item to next meeting agenda

Select Board

The Board reorganized its leadership, electing Gustave Murby as Chair and appointing Osler Peterson and Eileen Murphy as Clerk and third member. It approved MEMO's request to use Warrior Park and the gazebo for the summer concert series, pending Eversource's banner permission. The Board also approved holding Discover Medfield Day on September 27, 2025 at the Memorial/Dale campus, granting a common victualler license and banner permission.

• Elected Gustave Murby as Chair of the Select Board (3-0)
• Appointed Osler Peterson as Clerk of the Select Board (3-0)
• Appointed Eileen Murphy as third member of the Select Board (3-0)
• Granted MEMO permission to use Warrior Park and gazebo for summer concert series and to hang a banner, contingent on Eversource approval (3-0)
• Approved Discover Medfield Day on Sep 27, 2025 at Memorial/Dale campus, issued Common Victualler License, and banner permission (3-0)

Board of Health

The Board voted 5‑0 to approve the stormwater and drainage plan for the modular unit at 55‑59 Green Street and issued the permit. It also voted 5‑0 to extend the expired Disposal System Construction Permit to October 6 2026. Members appointed Jennifer Cronin as Inspector of Animals (4‑0) and approved three seasonal permits for a community market, a condominium pool, and a mobile food unit (4‑0). The board expressed support for re‑launching the anti‑idling campaign.

• Approved stormwater permit for 55‑59 Green Street modular unit (5‑0)
• Extended Disposal System Construction Permit to Oct 6 2026 (5‑0)
• Appointed Jennifer Cronin as Inspector of Animals for one year (4‑0)
• Approved seasonal food establishment permit for Medfield Community Market (4‑0)
• Approved seasonal pool permit for Medfield Gardens Condominium (4‑0)
• Approved mobile food unit permit for TC Scoops (4‑0)
• Board supported anti‑idling initiative and will draft supporting memo (no vote recorded)
• Adjourned meeting (4‑0)

Board of Water & Sewerage

The Board voted to approve the January 3 meeting minutes with edits. Motions to use emergency funds for water work and for sewer work both passed. The meeting was then adjourned.

• Approved January 3 minutes with edits (motion passed)
• Motion to use emergency funds for water projects passed
• Motion to use emergency funds for sewer projects passed
• Motion to adjourn the meeting passed

Warrant Committee

The committee voted unanimously to approve the minutes from the March 11, 2025 meeting. A motion to adjourn the March 25, 2025 meeting was also made, seconded, and passed unanimously. No other articles or budget items were voted on.

• Approved March 11, 2025 meeting minutes (unanimous)
• Motion to adjourn meeting approved unanimously

Medfield Outreach

The Medfield Outreach Advisory Board unanimously approved the minutes from the February 24, 2025 meeting. A motion to close the meeting was raised by Kathleen Cahill, seconded by Kathy Thompson, and the meeting adjourned at 7:06 PM. No other actions were taken.

• Approved minutes from 2/24/25 (unanimous)
• Meeting adjourned at 7:06 PM after motion to close was raised and seconded