Chelmsford public meetings in 2023

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to receive progress reports from various domains. The committee will also discuss the status of community outreach efforts.

• Progress reports from domains
• Status of community outreach efforts
• Approval of November 29, 2023 meeting minutes

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss safety recommendations for Mill Road at Raymond Road and Golden Cove Road. The body will also review plans for railroad memorabilia and portable toilets on the BFRT.

• Crosswalk alternatives for Mill Road at Raymond Road
• Bicycle safety on Golden Cove Road
• Plan for adding railroad memorabilia on the BFRT
• Cost and unit type for new portable toilet vendor on BFRT
• Traffic Calming Statement of Purpose and Plan

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will review a mid-year budget update and a draft amendment to the FFY 2024-2028 TIP. The body will also consider a resolution to commit matching funds for a Lowell Regional Transit Authority planning contract.

• Resolution to commit matching funds for the Lowell Regional Transit Authority (LRTA) Transit Planning Contract with the US Department of Transportation
• Draft FFY 2024-2028 TIP Amendment 1
• Mid-Year Budget Update and Amendment
• Update and discussion on At Home in Great Lowell – A Regional Housing Strategy

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee is meeting to review the proposed 2024/25 school year calendar and the FY2025 budget calendar. The body will also discuss a budget transfer for FY2024 and updates to the FY2025 Capital Plan.

• MSBA Invitation to Eligibility Period for Parker Middle School
• Recommended FY2024 Budget Transfer
• Proposed 2024/25 School Year Calendar
• FY2025 Capital Plan Update
• Proposed FY2025 Budget Calendar

Permanent Building Committee

The Permanent Building Committee will discuss an invitation from the Massachusetts School Building Authority to enter the eligibility period for a new middle school. The body will also review updates on fire station renovations and feasibility studies.

• North Fire Station Renovation (35 Princeton Street) status update on brick veneer and interior repairs
• Feasibility study update for fire stations at 260 Old Westford Road and 295 Acton Road
• Discussion on eligibility period for a new middle school via the Massachusetts School Building Authority

Select Board

The Select Board will discuss a citizen petition regarding MBTA zoning law compliance and the provision of paid military leave for police patrol officers. The meeting includes presentations on the Fiscal Year 2023 financial audit and other post-employment benefits. The board will also review reports on ARPA projects and traffic safety.

• Review of citizen petition for ballot question on MBTA Zoning Law Compliance
• Discussion on paid military leave for police patrol officers
• Fiscal Year 2023 Financial Audit Report presentation
• Malt Beverages License approval for Navigation Brewery Company
• Appointments for Center Village Master Plan and Historic District Commission

Military Community Covenant

The Military Community Covenant will review meeting minutes and financial reports. The group will also discuss the March 7 Stanford panel discussion and continue deliberations regarding its mission and goals.

• Approval of October 27 meeting minutes
• Review of draft flyer
• Discussion of mission and goals
• Recap of Veterans Rakeout

Recycling Committee

The Recycling Committee will meet to discuss current and future goals for fiscal years 2024 and 2025. The agenda includes updates from the Sustainability Manager and the Eco Club, as well as a review of recent town recycling events.

• Review of FY24 goals and potential goals for FY25
• Update on string lights drop-off at DPW, Senior Center, and Adams Library
• Discussion of Winter Farmers’ Market on Jan 27
• Conflict of Interest training due Mar 31

Council on Aging Board

The Council on Aging Board will meet virtually to review the November minutes and hear reports from the Director, Legislative Update, and Friends. The board will also discuss FY24 goals during new business.

• Vote on acceptance of November meeting minutes
• Director's Report
• Legislative Update
• Friends Update
• Discussion of FY24 goals

Library Trustees

The Board of Trustees will meet to discuss ongoing fundraising and board goals. The session includes a review of the Lost and Found Policy for re-adoption and an update from the Capital Planning Committee.

• Review of Lost and Found Policy for re-adoption
• Capital Planning Committee update
• Herrmann remembrance fundraising update
• Planning for 'Get to know you' event on 1/19/2024

Arts & Technology Education Fund

The Arts & Technology Education Fund will meet to review its bylaws and application process. The body will also discuss the criteria used for proposals.

• Review of By Law
• Review of Application
• Discussion of Criteria for Proposals
• Financial Report

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will meet to receive a status update from AECOM regarding the PFAS project. The body will also discuss a contract with Dish and review the Business Director's and Treasurer's reports.

• AECOM PFAS Project Status Update
• Dish Contract
• Treasurer's Report from Lisa Quatrale

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District scheduled a work session for December 13, 2023. The agenda consists of procedural boilerplate including a staff meeting.

Planning Board

The Planning Board will hold public hearings for several development projects, including industrial warehouses and a residential subdivision. The board is also discussing updates to its site plan and special permit rules and regulations.

• Proposed 90,236 SF warehouse/distribution center at 270 Billerica Road
• Proposed 49,910 SF industrial warehouse at 93 Brick Kiln Road
• Proposed six-lot subdivision for 6 duplexes at 10 Hildreth Street
• New public hearing for a motor vehicle washing facility at 191 Chelmsford Street
• Request for lot releases for Lots 4-9 on Jackson Road

Cultural Council

The Cultural Council will meet to review grant applications. The meeting also includes the approval of previous minutes and the scheduling of future meetings.

• Review of grant applications

Historical Commission

The Historical Commission will conduct a public meeting to discuss demolition requests and historical district updates. The agenda also includes reviews of house signs and community programs.

• Demolition Requests
• House Signs, National Register Signs, and District House Signs
• Historical District Updates
• Budget review

LRTA

The Lowell Regional Transit Authority Personnel Subcommittee is meeting to discuss the contract of Administrator David Bradley. The meeting includes an executive session for strategy or contract negotiations.

• Contract negotiations with Administrator David Bradley

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to discuss event planning and budgeting. The group will review updates on digital equity and the District Attorney's visit to Chelmsford.

• Black History Month planning
• Pride Month planning update
• 2024 budgeting for Asia Pacific Islander events
• Digital Equity update
• Discussion on the Israel/Palestinian conflict

Fire Station Study Committee

The committee will review minutes from the December 7, 2023 meeting. Members will discuss new information regarding trade study parameters and scenarios and review a draft presentation for the Select Board.

• Review of trade study parameters and scenarios
• Review of draft presentation for Select Board update
• Action planning for Calendar Year 2024

Clean Energy and Sustainability Committee

The committee is meeting to receive updates on the Mass Save program and the Climate Leaders Program. Members will discuss the Climate Action Plan and strategies for raising awareness of Chelmsford Choice.

• Mass Save program update and school engagement discussion
• Climate Leaders Program (Green Communities 2.0) solar and clean heat campaign
• Chelmsford Choice awareness efforts
• Climate Action Plan update discussions
• Community Engagement Survey

Select Board

The Select Board, School Committee, and Town Moderator are meeting to fill a vacancy on the Nashoba Valley Technical District School Committee. The body will appoint a representative and potentially an alternate for a term ending March 31, 2025.

• Appointment of representative to Nashoba Valley Technical District School Committee (term ending 3/31/2025)
• Appointment of alternate representative to Nashoba Valley Technical District School Committee

Select Board

The Select Board, School Committee, and Finance Committee are meeting to review current financial statuses and future needs. The body will discuss and vote on the development of a coordinated and balanced budget for Fiscal Year 2025.

• Report on FY24 Operating Budget by Town Accountant Darlene Lussier
• Proposed FY25 Capital Improvement Plan presented by Finance Director John Sousa
• FY25 budget development and capital needs for Nashoba Valley Technical School District
• School Department budgetary status and FY25 outlook presented by Dr. Jay Lang
• Town financial condition and revenue/expenditure forecasts presented by Town Manager Paul Cohen

Center Village Master Plan Committee

The committee will meet to elect a vice-chair and receive updates on existing projects. The meeting also includes time for public input and the approval of minutes.

• Election of vice-chair

Fire Station Study Committee

The committee is meeting to discuss trade study parameters and scenarios. Members will review a draft presentation intended for the Select Board and discuss action planning for 2024.

• Review of draft presentation for Select Board update
• Updates from Permanent Building Committee
• Discussion of trade study parameters and scenarios
• Action planning for Calendar Year 2024

Zoning Board of Appeals

The Zoning Board of Appeals will discuss potential amendments to the Limited Accessory Apartment (LAA) bylaw and review several special permit requests. The board is evaluating the pros and cons of the current LAA bylaw and comparing it to other jurisdictions.

• Discussion on amending LAA Bylaw Section 195-6.1 and associated application forms
• 10 Cross Street & 0 Hope Street: Special Permit to convert a single-family dwelling into a two-family dwelling in a Floodplain District
• 43 Bartlett Street: Administrative Appeal and Special Permit for a pre-existing detached Limited Accessory Apartment
• 6 Monmouth Street: Special Permit for a 20% reduction to side setback for a 4’x5’ covered entryway landing
• 73 Dalton Road: Minor modification request to allow a sign on the dwelling

Capital Planning Committee

The Capital Planning Committee is meeting to discuss and make recommendations regarding the Fiscal Year 2025 Capital Improvement Plan. The session includes time for public comments and the approval of previous meeting minutes.

• Deliberations and recommendation of FY25 Capital Improvement Plan

Agricultural Commission

The Agricultural Commission will discuss the establishment of a farmer's market for next summer and the use of farmland under powerlines. The body will also review state legislative activity and the use of USDA census results for a town farm survey.

• Planning for a summer farmer's market
• Availability of farmland under powerlines
• Review of MA legislative activity (HB 3059, HB 3061, SB 1833, HB 1979/SB 1205)
• Evaluation of USDA census results for Chelmsford farm survey
• Discussion of suburban minifarms and residential kitchens

CCA / Town Hall Advisory Committee

The agenda for this meeting consists of procedural boilerplate. The committee will review the Director's Report and discuss old and new business.

School Committee - Minutes can be found on the School Committee website

The School Committee will hold an organizational meeting to discuss school improvement plans and a student enrollment report from October 1, 2023. The body will also review a 'Spotlight on the Schools' presentation regarding Chelmsford High School.

• Spotlight on the Schools: Chelmsford High School
• 2023/24 School Improvement Plans
• October 1, 2023 Student Enrollment Report
• Tri-Board Budgetary Meeting scheduled for December 11, 2023

North Chelmsford Water District Minutes are found at www.northchelmsfordwater.com

The Board of Water Commissioners will meet to review legal and engineering invoices. The board is also scheduled to discuss PFAS contamination at 54 Richardson Road on the DPW property.

• Discussion of PFAS contamination at 54 Richardson Road
• Review and approval of legal and engineering invoices

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority is meeting to review several service contracts and policy revisions. The board will discuss the redevelopment of Chelmsford Arms and a potential transfer to CHOICE, Inc.

• Contract for Fire Equipment, Inc. for fire alarm and suppression testing: $49,975.00
• Integrated Pest Management contract with Modern Pest Services: $18,685.00
• Proposed elimination of Covid vaccination mandate for CHA employees
• Review of Key Policy revision for tenants of CHA properties
• Review and approval of Executive Director contract renewal

Board of Health

The Board of Health will hold a hearing regarding a groundwater assessment at 93 Brick Kiln Rd. Members will also discuss updates to the Chapter 201 Article VII Groundwater Protection Zone Regulation.

• Hearing on groundwater assessment for 93 Brick Kiln Rd
• Discussion on updating Chapter 201 Article VII Groundwater Protection Zone Regulation
• Order letters sent to 74-76 Middlesex St, 3 Oak Hill Rd, and 25 Arbor Rd
• Violation tickets issued to Thai Jasmine and Chelmsford Mart
• Case data request for Care Solace

Historic District Commission

The Historic District Commission will discuss new business regarding property modifications and provide updates on local planning projects. The body is reviewing specific requests for repairs and signage in the historic district.

• Roof repairs at 7-9 Academy St.
• Lighted signage for Chelmsford Center for the Arts
• Update on the Oddfellows Building
• Update from the Center Village Master Plan Implementation Committee

Select Board

The Select Board will continue a public hearing on tax classifications and discuss the acquisition of Koulas Farm. The board is also reviewing several business licenses and regulatory agreements for comprehensive permit projects.

• Common Victualler License for Masala Café Chettinad at 313 Littleton Rd Unit 12
• One Day All Alcoholic Beverages License for St John the Evangelist African Community at 25 North Rd
• Regulatory and Use Agreements for 73 Dalton Road and Carlisle Street projects
• Bid award for a Fire Mechanic Pick-up Truck
• Policy discussion regarding monuments and memorials

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is holding a meeting primarily to enter an executive session. The body will discuss a separation agreement for the Superintendent.

• Executive session to discuss Superintendent separation agreement

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will meet to vote on a separation agreement for the Superintendent. The board will also address a correction to a previous Executive Session notice and discuss a dish contract.

• Vote to approve Superintendent separation agreement
• Correction of November 20, 2023 Executive Session notice
• Dish Contract

Capital Planning Committee

The committee will receive reports from the Fire Department, Public Works, Municipal Facilities, and School Facilities. Members will also discuss recaptured funds.

• Reports from Fire Department, Public Works, Municipal Facilities, and School Facilities
• Discussion regarding recaptured funds

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will review progress reports from domains and community outreach efforts. The body will also select a representative for the Strategic Plan Steering Committee.

• Selection of representative to Strategic Plan Steering Committee
• Progress reports from domains
• Status of community outreach efforts
• Approval of October 25, 2023 meeting minutes

Northern Middlesex Council of Governments

The Northern Middlesex Metropolitan Planning Organization is meeting to review transportation project statuses and certification reports. The body will vote on funding adjustments for community transit grants and transit asset management targets.

• Endorsement of FFY 2024-2028 NMMPO TIP Adjustment for 2023 Community Transit Grants state match
• Endorsement of LRTA FY24 TAM Targets
• Status report on Transportation Improvement Program (TIP) projects under design and construction
• FHWA/FTA Certification Review
• Update on 2023 NMMPO Title VI Report

Parade Committee

The committee is meeting to review the treasurer's report and coordinate winter banner orders. Members will also discuss invitations for bands and sponsors for the Concert on the Common.

• Review of winter banner orders and locations
• Discussion of band invitations for next year
• Updates on sponsors for the Concert on the Common
• Review of financial report from the treasurer

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to nominate officers and coordinate upcoming community events. The body will discuss planning for Black History Month, Pride month, and a December 6 holiday prelude.

• Nomination of officers
• Black History Month planning
• Pride month planning
• Farmingdale University Digital Marketing plan update
• Holiday prelude event on December 6

School Committee - Minutes can be found on the School Committee website

The School Committee is holding an organizational meeting. The primary agenda item is an executive session to discuss security personnel, devices, and related strategies.

• Executive session regarding deployment of security personnel or devices

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss a presentation on operations and facilities from the Strategic Plan Steering Committee. The body will also consider recommended updates to the 2023/24 school year calendar and the committee's meeting schedule.

• Strategic Plan Steering Committee presentation on Operations & Facilities
• Recommended update to 2023/24 School Year Calendar
• Recommended update to 2023/24 School Committee Meeting Schedule

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee is meeting to review infrastructure updates and local business activity. The body will discuss a $20,000 state earmark for transportation improvements and the status of various road and sidewalk projects.

• $20,000 FY24 State operating budget earmark for Vinal Square transportation infrastructure
• Tyngsboro Rd Sidewalk status and ETA
• Freeman Lake Treatment community input meeting on December 5th
• Updates on Groton Road work bidding process
• Discussion on new liquor store construction and the sale of 40 VS Building

Board of Assessors

The Board of Assessors will meet to review previous minutes and handle month-end signings. The board will also enter executive session to discuss statutory exemptions and ATB status.

• Month end signings
• Executive session on statutory exemptions
• Executive session on ATB status

Permanent Building Committee

The Permanent Building Committee is meeting to receive a status update on the North Fire Station renovation. Members will also review a feasibility study's scope of services and fee document regarding Engine 3 and Engine 5.

• North Fire Station Renovation (35 Princeton Street) brick veneer and interior repairs update
• Review of Scope of Services and Fee Document for Engine 3 and Engine 5 feasibility study

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will meet to introduce new staff and approve previous meeting minutes. The body will also vote on the financial report and warrant for the period of October 19, 2023, to November 20, 2023.

• Approval of October 18, 2023 minutes
• Vote on income and expense statements from 10/19/2023-11/20/2023

Historical Commission

The Historical Commission will meet to discuss demolition requests and the property at 10 Hildreth Street. The agenda also includes updates on historical districts and community programs.

• Demolition Requests
• 10 Hildreth Street
• House Signs, National Register Signs, and District House Signs
• Historical District Updates
• Budget review

Select Board

The Select Board will hold a public hearing on tax classification and discuss the purchase of two properties. The meeting also includes discussions on legislative priorities and utility pole removals.

• Purchase of 1.15-acre parcel on Elm Street (Map 124, Block 462, Lot 19)
• Purchase of Koulas Farm at 185 Pine Hill Rd
• Public hearing regarding tax classification
• Discussion with National Grid on double pole removals
• Roadside Vendor License for Almo’s Flower and Garden Center Inc (55 Graniteville Rd)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to enter an executive session. The body will discuss the severance package of the Superintendent.

• Discussion of Superintendent severance package

Planning Board

The Planning Board and Conservation Commission are meeting as a working group regarding 270 Billerica Road. The body will discuss groundwater contamination concerns and potential resolution paths for the site.

• Discussion of groundwater contamination risks during construction at 270 Billerica Road
• Review of potential resolution paths including no infiltration and limiting site lowering
• Update from LSP meeting regarding the development of a proposal

TREE Committee

The Tree Committee is meeting to debrief on a recent Select Board presentation and plan initiatives for 2024. Discussions include updating the tree inventory and coordinating with the Planning Board and Conservation Commission.

• Development of tree species list and planting guidelines for DPW and developers
• Review of website upgrades and community outreach ideas
• Coordination with Conservation Commission regarding Wright Reservation and Warren-Pohl
• Discussion on supporting a new Tree revolving fund
• Tree canopy updates for the next Select Board briefing

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss trail signage, traffic calming mechanisms, and the addition of railroad memorabilia to the Brickhouse Trail entrance. The committee will also review regional bike share and zoning comments provided to the Planning Board.

• Railroad memorabilia for Brickhouse Trail entrance and BFRT
• Traffic calming mechanisms
• Brick donation program for Carol Cleven Park
• BFRT trail signage unification
• BPAC comments to Planning Board regarding MTBA Zoning

Capital Planning Committee

The committee will receive reports and hearings from various municipal departments. The meeting also includes a review of the December 8, 2022, minutes.

• Reports from Municipal Information Technology, Town Clerk, and Cemetery
• Reports from Police, Elder Services/COA, and Health
• Reports from Library and Center for the Arts (CCA)

Master Plan Implementation Committee

The committee will review the status of Cultural and Historic and Economic Development goals. The meeting also includes the approval of minutes and planning for the next quarterly meeting.

• Review of Cultural and Historic status
• Review of Economic Development status

Cultural Council

The Cultural Council is meeting to review grant applications. The body will also approve previous meeting minutes and determine a future meeting schedule.

• Review of grant applications

Clean Energy and Sustainability Committee

The committee is meeting to review updates on the Mass Save program and the Climate Leaders Program. Members will discuss a community engagement survey and the Chelmsford Choice program.

• Mass Save program update and school engagement discussion
• Climate Leaders Program (Green Communities 2.0) solar and clean heat campaign
• Community engagement survey
• Chelmsford Choice program update

Arts & Technology Education Fund

The provided agenda contains only procedural boilerplate and does not list any specific discussion items or decisions.

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review capital planning for fiscal year 2025 and a personnel report from October 2023. The meeting includes a 'Spotlight on the Schools' presentation regarding McCarthy & Parker Middle Schools.

• FY2025 Capital Planning & Prioritization
• Spotlight on the Schools: McCarthy & Parker Middle Schools
• October 2023 Personnel Report
• Valley Collaborative Fall 2023 Newsletter

Planning Board

The Planning Board and Conservation Commission are holding a joint meeting to continue a public hearing regarding 270 Billerica Road. The board will review working group reports and vote on a proposal to eliminate infiltration from stormwater management.

• Public hearing for 270 Billerica Road
• Vote on proposal to eliminate infiltration from stormwater management

Planning Board

The Planning Board will meet to review draft MBTA zoning in coordination with the North Middlesex Community Oversight Group (NMCOG). The board will then determine action items and next steps.

• Review of draft MBTA zoning with NMCOG

Public Records Advisory Committee

The committee will review recent Capital and Community Preservation Committee (CPC) requests. Members will also discuss restoration options provided by the NEDCC and prioritize next steps for digitization projects.

• Review of Capital and CPC requests
• Restoration options for approved phases via NEDCC
• Prioritization of Digitization Projects

Board and Committee Chairs

The Board and Committee Chairs will meet to review actions from the Fall Annual Town Meeting. Attendees will also provide general updates regarding board and committee challenges and opportunities.

• Review of Fall Annual Town Meeting actions
• General updates on board and committee challenges and opportunities

Recycling Committee

The Recycling Committee is meeting to prioritize short-term and long-term goals. The body will also receive updates from the Sustainability Manager and the Eco Club.

• Review and prioritization of 2023-2024 and long-term goals
• Bags to Benches installation update
• String lights collection discussion
• Review of recent events including Leaf & Brush pickup and Zero Waste Day
• Publicity and website update

Planning Board

The Planning Board and Conservation Commission are meeting as a working group to discuss a peer review letter regarding 270 Billerica Road. The group will address groundwater contamination risks and potential resolution paths for the site.

• Review of BETA LSP peer review letter for 270 Billerica Road
• Discussion of groundwater contamination risks during construction
• Evaluation of resolution paths including no infiltration and limiting site lowering

Cultural Council

The Cultural Council will meet to review grant applications. The body will also approve meeting minutes and schedule future meetings.

• Review of grant applications

Council on Aging Board

The Council on Aging Board will meet to review previous minutes and receive reports from the Director and Legislative update. The board will also discuss community outreach efforts and receive a readout regarding an annual joint meeting with the Friends of the Senior Center Board.

• Vote on acceptance of October meeting minutes
• Discussion: Community Outreach efforts
• Readout: Annual joint meeting with Friends of the Senior Center Board

Library Trustees

The Board of Trustees will meet to review policy updates and staff requests. The agenda includes discussions on public comment and interlibrary loan/network transfer policies.

• Public Comment Policy
• Interlibrary Loan/Network Transfer Policy
• Staff training day request
• Wrapping paper collection request
• Artist presentation by Chris Polson

Fire Station Study Committee

The committee is meeting to discuss trade study parameters and scenarios. Members will review a draft presentation for the Select Board and outline preparations for a Town Meeting.

• Review of trade study parameters and scenarios
• Permanent Building Committee updates
• Select Board site visit plans for Stations 3 & 5
• Review of draft presentation for Select Board update
• Outline for Town Meeting preparation

Planning Board

The Planning Board will continue discussions with NMCOG to finalize district choices for the MBTA Overlay District. The board will also hold public hearings on site plan regulations and several development projects.

• Finalization of MBTA Overlay District choices and zoning questionnaire
• Public hearing to amend Site plan and Special Permit Rules and Regulations
• 270 Billerica Road: Modification of special permit for a 90,236 SF warehouse
• 10 Hildreth Street: Request for six-lot subdivision to build 6 duplexes
• 93 Brick Kiln Road: Site plan for a 49,910 SF industrial warehouse

Community Action Program Committee

The committee will hear a grant presentation and deliberate on an applicant. Members will also discuss ways to increase program awareness, including a potential presence at the Vinyl Square Tree Lighting event.

• Grant presentation by Brian Creamer for the Vinyl Square Tree Lighting Committee
• Deliberation on a grant applicant
• Discussion of CAPC awareness ideas

Permanent Building Committee

The committee will review the status of brick veneer and interior repairs at the North Fire Station. Members will also discuss next steps for the project and matters regarding Engine 3 and Engine 5.

• North Fire Station Renovation Project status update (35 Princeton Street)
• Discussion of Engine 3 and Engine 5

Diversity, Equity & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to nominate officers and review updates on a digital marketing plan from Farmingdale University. The body will also discuss a visit from Marian Ryan and plan for Black History Month and a December 6 holiday event.

• Nomination of officers
• Farmingdale University Digital Marketing plan update
• Marian Ryan visit update
• December 6 holiday prelude giveaways
• Black History Month planning

Planning Board

The Planning Board and Conservation Commission are meeting as a working group to discuss the 270 Billerica Road project. The body will review a BETA LSP peer review letter and discuss groundwater contamination concerns.

• Review of BETA LSP peer review letter for 270 Billerica Road
• Discussion of groundwater contamination risks during construction
• Evaluation of resolution paths including no infiltration and site elevation limits

North Chelmsford Water District Minutes are found at www.northchelmsfordwater.com

The Board of Water Commissioners will review the 2022-2023 financial audit conducted by Powers & Sullivan, LLC. The board will also discuss PFAS contamination at 54 Richardson Road on the DPW property.

• Review of 2022-2023 Financial Audit with Powers & Sullivan, LLC
• Discussion of PFAS contamination at 54 Richardson Road
• Approval of legal and engineering invoices

Select Board

The Select Board will conduct a Tax Classification Hearing and review the recruitment of members for the Strategic Plan Steering Committee and Koulas Farm Task Force. The meeting also includes operational updates from the Tree Committee and the Chelmsford Center for the Arts.

• Tax Classification Hearing on November 6
• Recruitment for Strategic Plan Steering Committee and Koulas Farm Task Force
• Appointment of Taylor Donaldson Jhurani to the Diversity, Equity, and Inclusion Committee
• Appointment of Francis H Gilroy to the Commission on Disabilities
• Report on MIIA Grant Awards

Board of Health

The Board of Health is meeting to discuss updates to the Groundwater Protection Zone Regulation and the MBTA zoning process. The board will also consider adding a fee for abandoning septic systems.

• Discussion on updating Chapter 201 Article VII- Groundwater Protection Zone Regulation
• Proposed update to fee schedule for Abandon Septic System
• Discussion regarding the Planning Boards MBTA Zoning Process
• Correspondence regarding asbestos abatement at 6 Pleasant St
• Correspondence regarding 10 Hildreth St

Historic District Commission

The Historic District Commission will discuss requests for posting signs from the Chelmsford Garden Club and the Chelmsford Center for the Arts. The commission is also continuing a review of exterior changes to a front door and portico at 22 Westford St.

• Chelmsford Garden Club: Posting signs for the Holiday Prelude
• Chelmsford Center for the Arts: Posting signs
• 22 Westford St.: Exterior changes to front door and portico
• Update on the Oddfellows Building
• Update from the Center Village Master Plan Implementation Committee

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to nominate officers and review updates on a digital marketing plan. The body will also discuss a visit from Marian Ryan and plan for upcoming events.

• Nomination of officers
• Farmingdale University Digital Marketing plan update
• Marian Ryan visit update
• Holiday prelude giveaways for December 6
• Black History Month planning

Fire Station Study Committee

The committee is meeting to discuss trade study parameters and scenarios, including discussions from the October 24 Permanent Building Committee meeting. Members will continue reviewing a draft presentation for the Select Board and an outline for Town Meeting preparation.

• Review of trade study parameters and scenarios
• Draft presentation for Select Board update
• Outline for Town Meeting preparation

Planning Board

The Planning Board is meeting to review introductions and an overview of potential MBTA districts. The session includes gathering feedback from town departments, boards, and committees to determine next steps.

• Introductions to MBTA Zoning
• Overview of potential MBTA districts

Planning Board

The Planning Board and Conservation Commission are convening as a working group to discuss 270 Billerica Road. The group will review groundwater contamination concerns and potential resolution paths to report back by November 14.

• Discussion of groundwater contamination spreading and construction impacts at 270 Billerica Road
• Review of potential resolution paths including no infiltration
• Discussion on whether to lower the site by the requested two feet to avoid contaminated soils

Zoning Board of Appeals

The Zoning Board of Appeals will conduct continued public hearings regarding a detached apartment at 43 Bartlett Street and a dwelling conversion at 10 Cross Street. The board will also discuss potential amendments to the Limited Accessory Apartment bylaw.

• Continued hearing: Administrative Appeal and Special Permit for a pre-existing detached Limited Accessory Apartment at 43 Bartlett Street
• Continued hearing: Special Permit to redevelop a single-family dwelling into a two-family dwelling at 10 Cross Street & 0 Hope Street
• Discussion: Pros, cons, and potential amendments to the Section 195-6.1 Limited Accessory Apartment (LAA) bylaw

Council on Aging Board

The Council on Aging Board and the Friends of the Senior Center are holding a joint public meeting. The session includes presentations from both groups and a report on FY24 goals.

• Director’s Report on FY24 Goals

Military Community Covenant

The Military Community Covenant will review meeting minutes and financial reports. The group will also discuss the Veterans Rakeout, the Army/Navy Game, and continue discussions regarding their mission and goals.

• Review of draft flyer for Army/Navy Game
• Update on Cultural Council grant
• Update on Veterans Rakeout
• Discussion of mission and goals

LRTA

The Lowell Regional Transit Authority Advisory Board will hold a regular meeting to review administrative and financial reports. The agenda consists of procedural items and routine reports.

• Acceptance of September 28, 2023 meeting minutes
• Review of the warrant and invoices
• Administrator's Report
• Finance Director's Monthly Report
• Facility Director's Monthly Report

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will meet to discuss recommendations regarding the Planning Board’s MBTA zoning process.

• Discussion on BPAC recommendations for the Planning Board’s MBTA zoning process

Planning Board

The Planning Board will continue discussions on MBTA zoning for the Rt. 110 Neighborhood District and a public hearing to update Site Plan and Special Permit rules. The board will also hold new public hearings for several commercial and residential special permit applications.

• Discussion on MBTA zoning for the Rt. 110 Neighborhood District
• Special permit request for indoor commercial entertainment at 61 Central Square, Unit 5
• Special permit for a 1,024 sq. ft. detached garage at 28 Parlee Road
• Special permit for a 40 ft x 60 ft. accessory structure at 150-152 Dalton Road
• Potential modification or rescission of a minor modification for a 90,236 SF warehouse at 270 Billerica Road

Age-Friendly Chelmsford Implementation Committee

The committee will meet remotely to discuss progress reports from domains and community outreach efforts. The meeting includes a review of the public comment and input policy.

• Progress reports from domains
• Status of community outreach efforts
• Public Comment/Input Policy
• Approval of August 30, 2023 meeting minutes

Northern Middlesex Council of Governments

The Northern Middlesex Metropolitan Planning Organization is meeting to discuss the status of transportation projects currently under design and construction. The body will also receive updates on 2023 traffic counting, transit planning, and the SS4A contract.

• Status report on Transportation Improvement Program (TIP) projects
• Updates on 2023 Traffic Counting
• SS4A Contract and next steps
• Transit Planning updates
• Update on 2020 Census Urbanized Areas

Permanent Building Committee

The committee will receive a status update on brick veneer and interior repairs for the North Fire Station. Members will also discuss Engine 3 and Engine 5 and the adoption of a public input policy.

• North Fire Station Renovation Project status update (35 Princeton Street)
• Discussion regarding Engine 3 and Engine 5
• Adoption of Public Input Policy

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss short and long term capital planning regarding enrollment growth and projections. The body will also address legislative priorities.

• Presentation on CPS Short & Long Term Capital (Facility) Planning regarding enrollment growth
• Discussion of Chelmsford School Committee Legislative Priorities

Parade Committee

The Parade Committee is meeting to review financial reports and coordinate logistics for upcoming events. Discussions include winter banner orders and planning for next year's bands and Concert on the Common sponsors.

• Review of Treasurer's financial report
• Coordination of winter banner design, orders, and hanging dates
• Planning for next year's band applications and thank you notes
• Updates on sponsors for the Concert on the Common
• Establishment of a new email address: [email protected]

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will meet to nominate officers and review a financial report. The body will discuss a digital marketing plan from Farmingdale University and plan for upcoming events.

• Farmingdale University Digital Marketing plan update
• Nomination of officers
• Planning for Black History Month
• Discussion of Marian Ryan visit
• Holiday prelude event for December 6

LRTA

The Lowell Regional Transit Authority Personnel Subcommittee is meeting to discuss the contract of Administrator David Bradley. The meeting includes an executive session for contract negotiations and strategy.

• Contract negotiations for Administrator David Bradley

Select Board

The Select Board will consider the employment agreement for Town Manager Paul Cohen and review proposed expenditures for remaining American Rescue Plan Act (ARPA) funding. The board will also hold public hearings regarding a National Grid pole petition and a pouring permit.

• Approval of employment agreement for Town Manager Paul Cohen
• Proposed expenditures for the balance of ARPA funding
• Public hearing: National Grid Pole Petition for 258-264 Groton Rd
• Public hearing: Pouring permit for Navigation Brewing Company, Inc. at 15 Central Square
• Special wine licenses for Aaronap Cellars LLC and House Bear Brewing LLC at 24 Maple Rd.

Roberts Field Advisory Committee

The committee is meeting to discuss several infrastructure and amenity updates for Roberts Field. Topics include drainage issues, security, and the addition of seating and trees.

• Recruiting new committee members
• Additional seating and shade trees
• Flooding and drainage at walking path and Friendship Park
• Sandbox flooding and relocation
• Security cameras

Personnel Board

The Personnel Board will review and vote on updates to personnel rules and regulations. The board will also discuss compensation survey results and vote to adopt a Non-Union Salary Table and Classification Plan.

• Vote to update Personnel Rules and Regulations
• Discussion of Compensation Survey Results
• Vote to adopt Non-Union Salary Table and Classification Plan

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to review the FY23 audit results and current rates, fees, and bond debt. The commission will also receive reports on environmental compliance and business operations.

• FY23 Audit Results presented by Powers and Sullivan
• Review of rates, fees, and bond debt
• Environmental Compliance Report from Todd Melanson
• Treasurer's Report from Lisa Quatrale

Cultural Council

The Cultural Council will meet to review the treasurer's report and discuss new business. The agenda consists of standard procedural items.

Arts & Technology Education Fund

The provided agenda contains only procedural boilerplate and does not list any specific discussion items or decisions.

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will meet to approve minutes and financial statements for the period of September 21 to October 16, 2023. The council will also receive updates from the Strategic Planning Committee and the Executive Director.

• Approval of September 20, 2023 minutes
• Vote on income and expense statements (9/21/2023-10/16/2023)
• Strategic Planning Committee update
• Executive Director's September 2023 report

School Committee - Minutes can be found on the School Committee website

The School Committee is meeting to conduct an organizational session. The agenda includes a planned executive session to discuss collective bargaining or litigation strategy.

• Executive session regarding collective bargaining or litigation strategy

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will review the first quarter financial report for FY2024 and discuss recommended budget transfers. The meeting also includes a presentation on academic achievement from the Strategic Plan Steering Committee.

• FY2024 Budget Report: 1st Quarter Financials (July 1 – September 30, 2023)
• Recommended FY2024 Budget Transfers
• Impact to Student Activity Accounts regarding Middle School Realignment
• Strategic Plan Steering Committee presentation on Academic Achievement
• September 2023 Personnel Report

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss preparations for a meeting with the state delegation. The body will also prepare a presentation for the MASC/MASS Joint Conference.

• Preparation for meeting with state delegation
• Preparation for MASC/MASS Joint Conference presentation

Housing Advisory Board

The Housing Advisory Board will discuss options for limited accessory apartments and accessory dwelling units. The board is also reviewing the existing Housing Production Plan and MBTA zoning updates.

• Review of Limited Accessory Apartments/ADUs
• Housing Production Plan update
• MBTA zoning updates
• SHI updates

Fire Station Study Committee

The committee is meeting to review trade study parameters and scenarios. Members will also discuss the timing for a Select Board update and preparations for Town Meeting.

• Review of trade study parameters and scenarios
• Discussion of Select Board update timing
• Review of actions for Town Meeting preparation

Recycling Committee

The Recycling Committee will discuss the prioritization of short-term and long-term goals. The body will also review updates from the Sustainability Manager and a schedule of community waste collection events.

• Review and prioritize 2023-2024 and long-term goals
• Leaf & Brush pickup dates: Sep 30, Oct 21, Nov 18
• Household Hazardous Waste collection: Oct 28 at DPW
• Zero Waste Day: Nov 4 at McCarthy Middle School
• Discussion of string lights collection

Center Village Master Plan Committee

The committee is meeting to discuss new business and provide updates on existing projects. The session includes a period for public input and the approval of minutes.

• Existing projects update
• Public input session
• Minutes approval

Fire Station Study Committee

The committee is meeting to discuss trade study parameters and scenarios. Members will review the timing and approach for updating the Select Board and preparing for a Town Meeting.

• Review of trade study parameters and scenarios
• Planning for Select Board update
• Preparation for Town Meeting

Council on Aging Board

The Council on Aging Board will meet to review director and legislative updates. The board is scheduled to discuss goals for FY23 and FY24, as well as the public comment policy and meeting formats.

• FY23 and FY24 goals
• Public Comment/Input Policy update
• Planning for Joint Meeting with Friends
• Meeting Format discussion

Library Trustees

The Board of Trustees will meet to review the FY25 budget and capital planning. The board will also discuss winter holiday hours and a volunteer recognition event.

• FY25 budget and capital planning
• Winter holiday hours review
• Volunteer recognition event
• Trustee Bylaws review
• Memorial remembrance for Becky Herrmann

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to review the results of the Day of Peace and Fall Festival. The body will also discuss 'Watch It Wednesday' and a welcome meeting held by the town manager on September 18.

• Discussion of Day of Peace outcomes
• Discussion of Fall Festival outcomes
• Review of September 18 welcome meeting held by town manager
• Watch It Wednesday discussion

Planning Board

The Planning Board will identify primary and secondary MBTA districts and review several land-use applications. The meeting includes public hearings for a residential subdivision and a large industrial warehouse project.

• 93 Brick Kiln Road: Proposal for a 49,910 square foot industrial warehouse building
• 10 Hildreth Street: Request for a six-lot definitive subdivision for 6 duplexes
• 10 Cross Street and 0 Hope Street: Request to withdraw application for a two-family dwelling
• Fall Town Meeting Article 26: Review of permanent easement acquisition for 9 Acton Road
• Review of scope for Traffic Study and Road Safety Audit

Permanent Building Committee

The Permanent Building Committee will meet to receive a status update on the North Fire Station Renovation Project. The discussion will focus on brick veneer and interior repairs and the determination of next steps.

• North Fire Station Renovation Project status update (35 Princeton Street)
• Discussion of brick veneer and interior repairs

Select Board

The Select Board will meet to review previous executive session minutes and discuss strategy and negotiations regarding the Town Manager's contract. The meeting is scheduled to be held only in person.

• Review of September 29, 2023, Executive Session minutes
• Contract negotiations with non-union personnel: Town Manager

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding special permits for residential property modifications. The board will consider a conversion to a two-family dwelling and an appeal regarding a detached accessory apartment.

• 10 Cross Street & 0 Hope Street: Special Permit request to convert a single-family dwelling into a two-family dwelling
• 43 Bartlett Street: Administrative Appeal of Building Commissioner's determination and Special Permit for a detached Limited Accessory Apartment (LAA)
• 11 Rainbow Avenue: Request to withdraw application for a Limited Accessory Apartment and variances

Roberts Field Advisory Committee

The committee is meeting to discuss maintenance and infrastructure needs at Roberts Field. Topics include flooding issues, equipment damage, and the addition of amenities.

• Recruiting new committee members
• Additional seating and shade trees
• Flooding and drainage at walking path and Friendship Park
• Sandbox flooding and relocation
• Raised Sensory Garden damage

CCA / Town Hall Advisory Committee

The committee will meet to review a director's report and address old business regarding a liquor license. The agenda also includes the election of a Vice Chair.

• Discussion of liquor license
• Election of Vice Chair

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review academic performance data and a presentation from the Chelmsford Water District. The body will also discuss the 2023/24 meeting schedule and strategic plan priority areas.

• Spring 2023 MCAS Data and Accountability Rating update
• Presentation by Chelmsford Water District (Todd Melanson & Stephen DeFrancesco)
• 2023/24 SC Meeting Presentation Schedule regarding Schools and Strategic Plan Priority Areas
• MASC Resolutions & Voting Delegate for Fall 2023 Membership Meeting
• Approval of Field Trip & Travel Requests

Fire Station Study Committee

The committee is discussing aggregate information from response time studies and critical success factors to select preferred candidate scenarios for fire stations. Members will also discuss the timing for an update to the Select Board.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Discussion of Critical Success Factors Comparison
• Planning for Select Board update

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee is meeting to prepare for Fall town Warrants regarding a Specialized Opt In Code. The group will also review the MassSave Program and a community engagement survey.

• Discussion and preparation for Fall town Warrants Specialized Opt In Code
• Update on MassSave Program and school engagement
• Review of Community Engagement Survey

North Chelmsford Water District Minutes are found at www.northchelmsfordwater.com

The Board of Water Commissioners will meet to review legal and engineering invoices. The board will also discuss ongoing PFAS contamination at 54 Richardson Road on the DPW property.

• Discussion of PFAS contamination at 54 Richardson Road
• Review and approval of legal and engineering invoices

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority will meet to review and approve budgets for state, RCAT, and Section 8. The body will also consider the consent agenda, including previous meeting minutes and financial reports.

• Review and approval of budgets for state, RCAT, and Section 8
• Approval of August 21, 2023 meeting minutes
• Review of Treasurer's report
• Review of Executive Director's report from September 25, 2023

Board of Health

The Board of Health will discuss updates to Chapter 201 Article VII regarding Groundwater Protection Zone Regulations. The meeting also includes reviews of correspondence from the DEP and reports from health officials.

• Discussion on updating Chapter 201 Article VII-Groundwater Protection Zone Regulation
• DEP correspondence regarding 66 Parkhurst Rd, Augusta Way at St. Andrews Way, and 16 Oak St
• Order letters sent to 181 Littleton Rd Unit 232, 14 Maple Ave, and 202 New Yorker Ave
• Town Flu Clinic scheduled for 10/12/23 at the Senior Center
• Violation ticket paid by Heart Pond Mobil

Historic District Commission

The Historic District Commission will discuss proposed exterior modifications to residential and religious properties. The body will also receive updates on the Oddfellows Building and the Center Village Master Plan Implementation Committee.

• Exterior changes at 12 Westford St.
• Door changes at St. Mary’s Church, 25 North Rd.
• Shutter removal at 21 Chelmsford St.
• Exterior changes at 22 Westford St.
• Window replacement at 16 Westford St.

Select Board

The Select Board will discuss recommendations for Fall Annual Town Meeting warrant articles and FY24 goals for the board and town manager. The meeting includes a public hearing regarding a utility pole petition and a decision on a property easement.

• Recommendations on Fall Annual Town Meeting warrant articles
• Public hearing: National Grid Pole Petition for Groton Rd
• Grant of easement for 43 Hall Rd
• FY24 Select Board and Town Manager goals
• DPW Highway Division seeking snow plowing contractors for 2023-2024

Select Board

The Select Board will meet to review previous executive session minutes. The board will also discuss strategy regarding contract negotiations with non-union personnel.

• Contract negotiations strategy for non-union personnel

LRTA

The Lowell Regional Transit Authority Advisory Board will meet to review administrative and financial reports. The agenda consists of procedural items and routine reports.

• Acceptance of June 28, 2023 meeting minutes
• Review of warrants and invoices
• Administrator's Report
• Finance Director's Monthly Report
• Facility Director's Monthly Report

TREE Committee

The Tree Committee is meeting to coordinate a presentation for the Select Board and review updates from the Tree Warden. The body is discussing support for grid trees and potential assistance with town projects.

• Drafting a 5-minute presentation for the Select Board
• Review of tree species list for DPW and developer use
• Warrant article support and locations for grid trees
• Conservation Commission request to update tree list at Wright Reservation
• Proposed walk-about of trees at Warren-Pohl

Parade Committee

The Parade Committee is meeting to review recent events and plan for future activities. The body will discuss financial reports, communication updates, and winter banner designs.

• Review of the Concert on the Common
• Designs and timing for winter banners
• Applications for bands for next year
• Establishment of a Gmail address for committee use
• Setting meeting dates for the current and following year

Planning Board

The Planning Board will hold public hearings on several residential projects, including a six-lot subdivision and a commercial-to-apartment conversion. The board will also discuss PFAS contamination at 270 Billerica Road and provide updates on MBTA zoning.

• 10 Hildreth Street: Public hearing for a six-lot definitive subdivision featuring 6 duplexes
• 3 Meeting House Road: Public hearing to convert commercial office space into 8 residential apartments
• 150-152 Dalton Road: New public hearing for a special permit to build a 40 ft x 60 ft storage barn
• 270 Billerica Road: Discussion with Town Counsel regarding PFAS contamination and permitting
• 191 Chelmsford Street: Administrative review of a conceptual project

Diversity, Equity & Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to receive public feedback and discuss several community events. The agenda includes a meeting with Police Chief Spence and a discussion on the Transgender Day of Remembrance.

• Meeting with Police Chief Spence
• Transgender Day of Remembrance discussion with Deirdra Heck
• Review of Day of Peace outcomes
• Feedback on the September 18 town manager welcome meeting

Board of Assessors

The provided agenda contains only procedural boilerplate and notice requirements. No specific decisions, discussions, or action items are listed.

Permanent Building Committee

The Permanent Building Committee is meeting to receive a status update on the North Fire Station renovation project. The discussion will focus on brick veneer and interior repairs and the determination of next steps.

• Status update on brick veneer and interior repairs at North Fire Station (35 Princeton Street)

Select Board

The Select Board will discuss proposals for spending the remaining American Rescue Plan Act funding and the process for filling a vacancy on the board. The meeting includes public hearings for an alcohol license and a National Grid pole project.

• Public hearing for All Alcoholic Beverages Restaurant License: Simply Khmer Noodle House, LLC at 7 Summer St, Unit 30
• Proposal for the expenditure of the balance of American Rescue Plan Act (ARPA) funding
• Approval of solid waste disposal agreement with Covanta
• Approval of employment agreement for Town Accountant Darlene Lussier
• Common Victualler License for Maruti Indian Foods LLC (India Food Place) at 313 Littleton Rd

Military Community Covenant

The Military Community Covenant will review the August 25 meeting minutes and recap the 9/11 ceremony reimbursements. The group will also discuss mission goals and a draft flyer for a Cultural Council grant invitation.

• Approval of August 25 meeting minutes
• Review of 9/11 Ceremony recap and reimbursements
• Discussion of mission and goals
• Review of draft flyer for Cultural Council grant invitation

Planning Board

The Planning Board is holding a meeting to review the MBTA Communities Law and its multi-family zoning requirements. The session includes an overview of a potential compliant zoning district and the risks of non-compliance, such as grant eligibility and lawsuits.

• Review of MBTA Communities Law multi-family zoning requirements
• Discussion of unit capacity and density requirements for Chelmsford
• Overview of a potential compliant zoning district scenario
• Review of subdistrict boundaries and parcel-level buildout analysis

Bicycle & Pedestrian Advisory Committee

The committee is meeting to discuss trail maintenance, signage, and pedestrian access. The session includes updates on donation programs and coordination with local businesses.

• Status of stop lettering at trail intersections
• Adding railroad memorabilia to BFRT and Brickhouse Trail entrance
• Brick donation program for Carol Cleven Park
• Alternatives to bench donations
• Scheduling a new trail count date

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will hold an election for council officers. The body will also review financial reports and consider a contract for FY24 Weights and Measures Services with the City of Lowell.

• Election of NMCOG Officers
• Contract Signatory Authorization between City of Lowell and NMCOG for FY24 Weights and Measures Services
• Approval of August 2, 2023 minutes
• Financial Report and Warrant for income and expense statements from 8/2/2023-9/18/2023
• Strategic Planning update

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee is holding an organizational meeting to establish goals and handle administrative approvals. The body will review personnel reports and determine voting delegates for the Fall 2023 MASC Membership Meeting.

• Approval of 2023/24 Superintendent & School Committee Goals
• Approval of Field Trip & Travel Requests
• MASC Resolutions & Voting Delegate for Fall 2023 Membership Meeting
• August 2023 Personnel Report
• Announcement of Chelmsford High School Alumni Association 2023 Hall of Fame Inductees

Planning Board

The Planning Board is holding a meeting to review the MBTA Communities Law and its multi-family zoning requirements. The session includes an educational overview of the law and a review of a potential compliant zoning district scenario.

• Review of MBTA Communities Law multi-family zoning requirements
• Discussion of unit capacity and density requirements for Chelmsford
• Overview of potential compliant zoning district boundaries and parcels
• Analysis of potential buildout and soft sites at the parcel level
• Discussion of consequences for non-compliance regarding grants and lawsuits

Housing Advisory Board

The Housing Advisory Board will hear a developer presentation regarding 243 Riverneck and review options for Limited Accessory Apartments/ADUs. The board will also discuss updates to the Housing Production Plan and MBTA zoning.

• Developer presentation for 243 Riverneck
• Review of Limited Accessory Apartments/ADU options
• Housing Production Plan update review
• MBTA zoning updates
• SHI updates

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee is meeting to prepare for Fall town warrants regarding a Specialized Opt In Code. The body will also discuss school engagement with the Mass Save program and a community engagement survey.

• Discussion and preparation for Fall town warrants Specialized Opt In Code
• Update on Mass Save Program and school engagement
• Community Engagement Survey

Select Board

The Select Board will meet in executive session to discuss and conduct contract negotiations for the Town Accountant and Town Manager. No other business is scheduled for this meeting.

• Contract negotiations with Town Accountant
• Contract negotiations with Town Manager

Annual Committee Orientation

Town officials are providing orientation to committee members on administrative procedures. The meeting covers legal requirements, reporting duties, and organizational guidelines.

• Oath of Office administration
• Review of Open Meeting Law and conflict of interest rules
• Guidelines for posting meetings and filing minutes
• Overview of the Select Board Liaison Program
• Instructions on prior approval for funds

Center Village Master Plan Committee

The committee will meet to receive updates on existing projects and discuss new business. The meeting also includes the approval of minutes and planning for future agenda items.

• Existing projects update
• New business discussion

NorthEast Public Health Alliance

The North East Public Health Alliance is meeting to plan FY24 work plan deliverables. The body will vote on an updated nursing IMA and a website review. The meeting also includes a discussion on the LanguageLine contract and service.

• Vote on updated Nursing IMA
• Vote on website review
• Discussion of LanguageLine contract and service
• FY24 Work Plan Deliverable Planning

Fire Station Study Committee

The committee is meeting to discuss aggregate information from response time studies and critical success factors. This data will be used to select preferred candidate scenarios for fire stations.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Discussion of Critical Success Factors Comparison

Planning Board

The Planning Board will conduct new public hearings for a warehouse construction, a residential subdivision, and a commercial-to-apartment conversion. The board will also review a citizens petition to change zoning on Littleton Road and discuss MBTA zoning updates.

• Citizens Petition to change 35 residential and 1 commercial property on Littleton Road from RB to RC zoning
• Proposal to convert commercial office space at 3 Meeting House Road into 8 residential apartments
• Request for a six-lot subdivision to build 6 duplexes at 10 Hildreth Street
• Site plan approval for a 49,910 square foot industrial warehouse at 93 Brick Kiln Road
• Working session to review Community Enhancement and Investment Overlay District (CEIOD) zoning

Council on Aging Board

The Council on Aging Board will meet to review director and legislative reports. The board is scheduled to discuss goals for fiscal years 2023 and 2024 and review the public comment policy.

• Discussion of FY23 and FY24 goals
• Update on Public Comment/Input policy
• Planning for Joint Meeting with Friends

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to discuss a contract for design services related to PFAS removal and SRF funding. The session includes reports from the Environmental Compliance officer, Business Director, and Superintendent.

• Contract for Design Services for PFAS Removal and SRF Funding

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is conducting a work session. The meeting includes an overview of license and certification.

• License and Certification overview

Library Trustees

The Board of Trustees will meet to review board goals and policy timelines. The agenda includes discussions on preliminary budget preparation and facilities updates.

• Preliminary budget preparation
• Facilities updates and planning
• Memorial remembrance for Becky Herrmann
• Memorial gift opportunities plan
• Review of board goals and policy timeline

Cultural Council

The agenda for this meeting consists of procedural boilerplate. The council will review the treasurer's report and discuss new business.

Permanent Building Committee

The Permanent Building Committee will receive a project update regarding the North Fire Station renovation at 35 Princeton Street. The discussion focuses on brick veneer status and a response from Triumph to a town action letter.

• North Fire Station Renovation Project (35 Princeton Street) update
• Discussion of Triumph response to Town of Chelmsford action letter
• Review of replacement veneer options and completion timeframe

The Permanent Building Committee reviewed the North Fire Station renovation at 35 Princeton Street, including brick veneer status and response to the town's action letter. The committee also considered meeting schedule and minute approval, but no actions were approved, denied, or tabled.

Historical Commission

The commission will review demolition requests and discuss properties at 16 Hildreth Street and 52 Second Lane. The agenda also includes discussions regarding historical signs, budget, and master plan implementation.

• Demolition Requests
• 16 Hildreth Street
• 52 Second Lane
• House Signs, National Register Signs, District House Signs
• Master Plan Implementation – Historical Commission

Select Board

The Select Board will discuss MBTA community zoning, a pilot home composting program, and the expenditure of remaining ARPA funding. The board will also review proposed changes to the public comment policy and set goals for fiscal year 2024.

• Sign warrant for October 16th Fall Annual Town Meeting
• Proposal for expenditure of balance of American Rescue Plan Act (ARPA) funding
• Change of Manager and Officers for American Legion Alberton W Vinal Post #313 alcoholic beverages license
• Proposed public comment and public input policy revisions
• Appointment of Kathy Kliskey to the Cultural Council

The Select Board adopted new policies regarding public comment and public input for regular meetings. The Board also approved a liquor license manager change for the American Legion. Other business included reports on a pilot composting program and sewer system investigations.

• Approved change of manager and officers for American Legion Alberton W. Vinal Post #313 alcoholic beverages club license (4-0)
• Adopted Select Board public comment policy and public input section of regular meetings policy as section 1-2.8 and 1-2.8(1) (4-0)

Historic District Commission

The Historic District Commission is meeting to discuss continued business regarding property modifications. The body will review requests for window, roof, and shutter changes at specific addresses.

• 21 Chelmsford St.: Shutter removal
• 1 Chelmsford St.: Roof work
• 22 Westford St.: Exterior changes
• 16 Westford St.: Window replacement
• Updates on Oddfellows Building, Fiske House, and Center Village Master Plan Implementation Committee

The Commission approved the installation of an air conditioning condenser unit at 1 Chelmsford St. and the use of Hardy plank siding at 22 Westford St. Other exterior changes at 22 Westford St. remain under discussion, and a window replacement request at 16 Westford St. was tabled.

• Approved AC condenser unit placement at 1 Chelmsford St. (6-0)
• Approved Hardy plank siding for 22 Westford St. (5-0)
• Tabled window replacement at 16 Westford St.
• Approved June 5, 2023 meeting minutes (5-0)
• Approved August 7, 2023 meeting minutes (3-0)

Board of Health

The Board of Health will discuss projects and developments in Zone II and Aquifer Areas under the Groundwater Protection Zone. The board is also considering the appointment of Marissa Cameron as an agent.

• Appointment of Human Service Associate Marissa Cameron as Board of Health agent
• Discussion on Chapter 201 Article VII Groundwater Protection Zone
• Correspondence regarding 270 Billerica Rd
• Violation tickets issued to Jimmy’s Pizza, Market Basket, and Bertucci’s
• Outgoing correspondence to Zoning Board of Appeals for 10 properties

The Board of Health appointed Marissa Cameron as an agent of the board. The board also voted on new officer roles to take effect in October and approved previous meeting minutes.

• Appointed Marissa Cameron, Human Service Associate, as an agent of the Board of Health (Unanimous)
• Elected William Sinausky as Chair, Richard Day as Vice Chair, and Eric Meikle as Clerk, effective October 2, 2023 (Unanimous)
• Approved August 7, 2023 meeting minutes (Unanimous)
• Accepted incoming and outgoing correspondence (Unanimous)

Recycling Committee

The Recycling Committee is meeting to prioritize 2023-2024 and long-term goals. The body will also discuss updates from the Sustainability Manager and the Eco Club.

• Bulb/Battery Collection: Sep 6, Oct 4, and Nov 1
• Repair Café/Fix-it Clinic: Sep 23 at Senior Center
• Leaf & Brush pickup: Sep 30, Oct 21, and Nov 18
• Household Hazardous Waste: Oct 28 at DPW
• Zero Waste Day: Nov 4 at McCarthy Middle School

The committee decided to install a Bags to Benches bench at the beginning of the Warren-Pohl trail at 250 Boston Road. Members also reviewed July 2023 tonnage totals and coordinated upcoming events including a Repair Café and Zero Waste Day.

• Approved installation of Bags to Benches bench at 250 Boston Road
• Approved meeting minutes from August 3, 2023

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings for several residential special permits, including multiple requests for Limited Accessory Apartments. The board will also consider a business permit for massage therapy and various administrative appeals regarding building determinations.

• Limited Accessory Apartment (LAA) requests for 100 Park Road, 2 Pendleton Road, 63 Carlisle Street, 43 Bartlett Street, 11 Rainbow Avenue, and 15 Chatham Road
• Special permit for a massage therapy business at 290 Littleton Road, Unit 8
• Setback reduction requests for additions at 3 Hidden Way and 29 Ansie Road
• Administrative appeal regarding three-family dwelling status at 94-96 Princeton Street
• Administrative appeal of Building Commissioner's determination for 43 Bartlett Street

The Board approved special permits for four limited accessory apartments and two residential setback reductions. A special permit to operate a massage therapy business was also granted. One request to legalize a detached accessory apartment remained unresolved.

• Approved 20% side setback reduction for addition at 3 Hidden Way (5-0)
• Approved Special Permit for Limited Accessory Apartment (LAA) at 100 Park Road (5-0)
• Approved Special Permit for LAA at 2 Pendleton Road (5-0)
• Approved Special Permit for LAA at 63 Carlisle Street (5-0)
• Approved Special Permit for massage therapy business at 290 Littleton Road, Unit 8 (5-0)
• Approved up to 20% front yard setback reduction for entryway at 29 Ansie Road (5-0)

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee is meeting to discuss the Mass Save Program and the status of fall town warrants. The body will also review a community engagement survey and receive updates from the Chelmsford Sustainability Manager.

• Fall town warrants regarding Specialized Opt In Code
• Community Engagement Survey
• Mass Save Program update

The committee approved the meeting minutes from June 13th and July 19th. Members discussed the Specialized Stretch Code adoption, a draft climate survey, and updates on MassSave weatherization projects. No other formal votes were recorded.

• Approved June 13th meeting minutes
• Approved July 19th meeting minutes

Permanent Building Committee

The Permanent Building Committee is meeting to review the status of the North Fire Station renovation at 35 Princeton Street. The discussion will focus on brick veneer issues and the response from Triumph to a town action letter.

• North Fire Station Renovation Project (35 Princeton Street) update
• Review of Triumph response to Town of Chelmsford action letter
• Discussion of replacement veneer options and completion timeframe

The committee met to receive updates on the North Fire Station renovation project at 35 Princeton Street. The session focused on the brick veneer status and the response from Triumph to the town's action letter. No formal votes or decisions were recorded in the provided document.

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss the opening of schools for the 2023/24 school year. The body will also review and discuss goals for the Superintendent and the Committee for the 2023/24 period.

• Report on the Opening of Schools for the 2023/24 School Year
• Review and discussion of 2023/24 Superintendent & School Committee Goals
• Approval of August 15, 2023 meeting minutes

North Chelmsford Water District Minutes are found at www.northchelmsfordwater.com

The North Chelmsford Water District Board of Water Commissioners will meet to review invoices and customer requests. The board will discuss PFAS contamination on DPW property and an abatement request for a customer.

• Discussion of PFAS contamination at 54 Richardson Road on DPW property
• Review of abatement request for customer at 195 Wellman Ave
• Review and approval of legal and engineering invoices

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will meet to discuss a DEI training proposal and its associated costs. The body will also meet with Police Chief Spence and review September events.

• Discussion of Beth’s DEI training proposal and costs
• Meeting with Police Chief Spence
• Receipt of $300 donation from Longwood Travel
• Discussion of Watch It Wednesday

The committee approved the minutes from the August 22, 2023 meeting. Members coordinated logistics for upcoming events including the Chelmsford Farm Fair, Day of Peace, and Fall Festival. The committee also discussed future outreach for Indigenous People's Day and a Transgender Remembrance vigil.

• Approved August 22, 2023 minutes
• Tabled 'Watch It Wednesday' discussion
• Approved sponsorship of booth at Chelmsford Farm Fair
• Approved creation of flyers and kindness cards for Day of Peace

Fire Station Study Committee

The Fire Station Study Committee is meeting to discuss trade study parameters and top-ranked scenarios. Members will review aggregate information from the IAFF Response Time Study, Criterion Response Time Study, and Critical Success Factors Comparison to help select preferred candidate scenarios.

• Discussion of IAFF Response Time Study
• Discussion of Criterion Response Time Study
• Review of Critical Success Factors Comparison

The committee reviewed various station and staffing configuration proposals, with members expressing preferences for different scenarios (b1, d, and e). No final decision was made on a specific configuration. The committee approved the August 9, 2023, meeting minutes.

• Approved August 9, 2023 meeting minutes (unanimous)
• Scheduled meetings for September 13, October 3, and October 11, 2023

Select Board

The Select Board is meeting to discuss and conduct contract negotiations for the Town Accountant and Town Manager. This session is designated as an executive session that will not return to open session.

• Contract negotiations for Town Accountant
• Contract negotiations for Town Manager

The Select Board met in executive session to negotiate employment contracts for non-union personnel. The Board agreed to a requested change in the Town Accountant's termination notice period and began reviewing the Town Manager's proposed terms.

• Approved adjournment to Executive Session for contract negotiations (5-0)
• Agreed to change Town Accountant termination notice from 90 days to 60 days
• Deferred detailed discussion on Town Manager contract terms to a future meeting
• Approved adjournment of the meeting at 11:24 am (5-0)

Board of Assessors

The provided agenda contains only procedural boilerplate and does not list any specific discussion items or decisions.

The Board of Assessors approved the FY23 excise tax abatements for August 2023 and a correction to the FY24 preliminary real estate commitment. The board also engaged a real estate appraiser to assist with a pending ATB appeal.

• Approved FY24 Preliminary Real Estate Commitment Correction (unanimous)
• Approved FY23 Excise Tax Abatements for August 2023 totaling $14,382.04 (unanimous)
• Approved August 31, 2023 Regular Session Meeting Minutes (unanimous)
• Approved August 31, 2023 Executive Session Meeting Minutes (unanimous)
• Voted to adjourn to Executive Session to discuss abatement, hardship exemptions, and litigation strategy (2-0)

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to receive progress reports from various domains and discuss community outreach. The committee will also review a readout from the August 16, 2023, Housing Advisory Board meeting.

• Progress reports from domains
• Status of community outreach efforts
• Readout from Housing Advisory Board meeting on 16 August 2023
• Inputs for FY23 Annual Report
• Update on Public Comment/Input Policy

The committee received progress reports across multiple domains, including transportation, civic engagement, and health services. No new policies or contracts were voted on during the session. The committee unanimously approved the minutes from the July 26, 2023, meeting.

• Approved July 26, 2023 meeting minutes (unanimous)

Parade Committee

The committee is meeting to review the recent parade, concert on the common, and banner placements. Members will discuss reorganization for the coming year and plan for winter banners.

• Review of Concert on the Common
• Committee reorganization and new member selection
• Winter banner design and timing
• Review of summer banner quantities by location
• Scheduling of meeting dates for the next parade cycle

The committee established a $500 price for winter banners and restructured sponsorship tiers. The board also reorganized its leadership roles and discussed logistics for future parades.

• Appointed Paige Gilet, Jeff Hardy, and Eric Linstad as Committee Chairs
• Appointed Rick Romano as Treasurer
• Appointed Lynn Marcella as Secretary
• Set winter banner price at $500.00
• Established Red sponsorship level at $5,000.00 for both banners
• Established White sponsorship level at $2,500.00 for both banners
• Established Blue sponsorship level at $1,250.00 for summer banner

NorthEast Public Health Alliance

The North East Public Health Alliance will meet to review the FY24 work plan and budget. The meeting includes a scheduled vote on these items.

• FY24 Work Plan review
• FY24 Budget review
• Vote on work plan and budget

Military Community Covenant

The committee will review the July 28 meeting minutes and discuss its mission and goals. Members will also prepare for a 9/11 ceremony and recap the Military Appreciation Cookout.

• Committee reorganization
• Military Appreciation Cookout reimbursements
• Review of draft flyer
• 9/11 Ceremony preparations

The Military Community Covenant Task Force elected its officers for the coming year. The group approved three reimbursements for supplies purchased for the Military Appreciation cookout and coordinated preparations for the 9/11 Remembrance Ceremony.

• Approved July 28 meeting minutes (unanimous)
• Elected Pat as Chair, Brian as Vice Chair, and Rick as Secretary (unanimous)
• Approved $337.06 reimbursement to Brad for cookout supplies (unanimous)
• Approved $42.78 reimbursement to Niles for cookout coffee (unanimous)
• Approved $186.00 reimbursement to Pat for cookout drinks (unanimous)

Planning Board

The Planning Board is holding a public hearing to amend the Town Code and Zoning Bylaw regarding adult day care facilities. The board will also discuss MBTA zoning, a citizens petition, and specific development projects.

• Public hearing to amend Zoning Bylaw Section 195-5 and Attachment 1 to insert 'Adult Day Care Facility'
• Discussion of a Certified Citizens Petition for Zoning Article
• Continued discussion on MBTA Zoning with NMCOG
• PFAS updates and discussion regarding 270 Billerica Road
• Discussion of UMass West Campus development

The Planning Board voted to recommend a warrant article for the Fall Town Meeting to include adult day care facilities in the use regulation schedule. The proposal also shifts special permit authority for these facilities from the Board of Appeals to the Planning Board.

• Recommended warrant article to add 'Adult Day Care' to use regulation schedule (7-0)
• Recommended shifting special permit authority for adult day care from Board of Appeals to Planning Board (7-0)

Cultural Council

The Chelmsford Cultural Council will meet to establish operational policies and funding priorities for the 2024 fiscal year. The body will also review public input guidelines and reimbursement policies.

• Review and approval of FY24 priorities, guidelines, and contact information
• Review and approval of the upcoming grant cycle outreach and announcement
• Review and approval of reimbursement policy
• Review and approval of public input guidelines

Northern Middlesex Council of Governments

The Northern Middlesex Metropolitan Planning Organization is meeting to discuss transportation planning and safety targets. The body will take action on a long-range transportation plan and a public transportation safety plan.

• Endorsement of the 2024-2050 Draft Long-Range Transportation Plan (Envision 2050)
• Adoption of targets for the Public Transportation Agency Safety Plan (PTASP)
• Withdrawal of FFY 2023-2027 TIP Amendment 6
• Designation of a member for the Safe Streets and Roads for All: Greater Lowell Vision Zero Advisory Committee

Clean Energy and Sustainability Committee

The committee will meet to discuss members' top two ideas and topics for FY2024 goals. The meeting includes updates on the MassSave Program and the Net Zero Report.

• Discussion of FY2024 goals
• Update on MassSave Program
• Review of Fall town Warrants regarding Specialized Opt In Code
• Net Zero Report updates

The committee discussed submitting a warrant article for the Town to adopt the Specialized Stretch Code for new construction. Members also reviewed goals for FY2024 and received updates on MassSave weatherization and grant projects.

North Town Hall Advisory Committee

The committee is meeting to discuss new and current renter status. The group will also review dates for the Halloween parade and Christmas Tree lighting, as well as future event planning and volunteer emails.

• Renter status for new and current renters
• Halloween parade date
• Christmas Tree lighting date
• Future event planning
• Volunteer emails

The North Town Hall Advisory Committee approved funding for the NCVA Halloween event and authorized the purchase of batteries for window candles. Members discussed upcoming event dates and maintenance needs for the Chelmsford Community Center.

• Approved spending up to $1,000 for the NCVA Halloween event (Unanimous)
• Approved purchase of batteries for window candles (Unanimous)
• Adjourned meeting at 9:00pm (Unanimous)

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will meet to discuss a DEI training proposal and its associated costs. The body will also plan activities for Indigenous People’s Day on October 9th and coordinate a Historical Society event.

• Discussion of Beth’s DEI training proposal and costs
• Planning for Indigenous People’s Day activities (Oct 9th)
• Coordination of Historical Society Farm Fair event on 09/16
• Update on DEIC applicant Christopher Thornton
• Review of committee calendar

The committee approved the August 8 meeting minutes and a $20 fee for raffle permit registration. Members assigned leads for upcoming observances including Black History Month, Pride Month, and Asian Pacific American Islander Heritage Month. The committee also discussed coordinating with the Chief of Police regarding anti-hate programs.

• Approved August 8, 2023 meeting minutes
• Approved $20.00 for raffle permit registration
• Assigned Jen to lead Day of Peace (9/23)
• Assigned Carly to lead Black History Month
• Assigned Beth to lead Asian Pacific American Islander Heritage Month
• Assigned Jen to lead Pride Month activities
• Assigned Bill to lead Chelmsford Country Fair participation

Housing Advisory Board

The Housing Advisory Board will hear developer presentations for projects at 3 Meeting House Road and 243 Riverneck. The board will also review options for limited accessory apartments and the existing Housing Production Plan.

• Developer presentation for residential CEIOD project at 3 Meeting House Road
• Developer presentation for 243 Riverneck
• Review of Limited Accessory Apartments/ADUs options
• Review of existing Housing Production Plan
• MBTA zoning updates

The board decided to table discussions on Limited Accessory Apartments (LAAs) and tiny homes pending a legislative update. The board approved the previous meeting's minutes and reviewed current housing unit percentages and MBTA zoning districts.

• Approved previous meeting minutes
• Tabled recommendations on ADUs and tiny homes pending legislative update

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority is meeting to review and approve FY24 budgets for developments and programs. The body will also consider several project completions and maintenance contracts.

• Review and approve FY24 budgets for developments and programs
• Review and approve write-offs for State-aided Public Housing totaling $42,772.22
• Review and accept amended contract with additional $23,000 of compliance funding for Project #056180
• Review and approve low bidder for Cornice Replacement project at McFarlin Manor
• Review and approve one-year service contract for HVAC Maintenance and Repair

Select Board

The Select Board will discuss a collective bargaining agreement with the firefighter's union and a draft warrant for the October 16th Fall Annual Town Meeting. The meeting includes public hearings regarding National Grid infrastructure and reports on grant awards for street and vulnerability preparedness.

• Approval of collective bargaining agreement with the firefighter's union
• Public hearings for National Grid double poles and underground conduit on Charles Way
• One-day alcohol licenses for American Legion (8/26/2023) and St John the Evangelist African Community (9/22 and 9/24/2023)
• Purchase and Sale Agreement for Koulas Farm Properties
• Proposed public comment and public input policy revisions

The Select Board approved a National Grid underground conduit petition for Charles Way and granted one-day alcoholic beverage licenses to the American Legion and St. John the Evangelist Church. The Board also voted to continue a hearing regarding National Grid's double pole remediation to September 25th.

• Approved underground conduit petition #301753833 for Charles Way (5-0)
• Approved one-day all alcoholic beverages license for American Legion on 8/26/2023 (5-0)
• Approved two one-day all alcoholic beverages licenses for St. John the Evangelist Church on 9/22 and 9/24/2023 (5-0)
• Continued National Grid double pole hearing to September 25th meeting (5-0)

Bicycle & Pedestrian Advisory Committee

The committee will discuss stop lettering at trail intersections, pedestrian crossing signs, and the addition of railroad memorabilia to the BFRT and Brickhouse Trail entrance. Members will also review the status of the Carol Cleven Park brick donation program and trail maintenance.

• Trail count scheduled for Saturday, September 9, 2023
• Discussion on stop lettering at trail intersections
• Review of pedestrian crossing signs
• Update on Carol Cleven Park brick donation program
• Discussion on alternatives to bench donations

The committee approved the meeting minutes from July 20, 2023. Members discussed trail signage, potential railroad memorabilia installations, and traffic calming measures, though no formal votes were taken on these items.

• Approved July 20, 2023 meeting minutes (carried with one abstention)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to receive updates on an AECOM design contract and SRF PEF submission. The body will also discuss PFAS public relations outreach and review reports from the Superintendent, Business Director, and Environmental Compliance officer.

• AECOM update on SRF PEF Submission and Proposed Design Contract
• PFAS PR outreach presentation by Jason Kauppi
• Environmental Compliance Report from Todd Melanson
• Superintendent’s Report from Andy Reid
• Treasurer’s Report from Lisa Quatrale

Library Trustees

The Chelmsford Public Library Board of Trustees will meet to receive a presentation from Chris Polson. The discussion focuses on a proposal for an art installation in the remembrance courtyard.

• Presentation by Chris Polson regarding remembrance courtyard art installation proposal

Trustees reviewed a model and cost estimate for a courtyard memorial by artist Chris Polson. No formal vote was taken, but the board discussed a $10,000 budget limit and established next steps for fundraising and a future presentation.

• Discussed setting a 'not to exceed' budget of $10,000 for the memorial
• Set fundraising goal of $10,000 for the project
• Requested artist present a more finished model at a fall trustees meeting

Master Plan Implementation Committee

The committee is meeting to introduce new members and review the status of land use, zoning, and open space. The body will also establish a meeting schedule and approve minutes from May 27, 2023.

• Review of Land Use and Zoning status
• Review of Open Space status
• Approval of May 27, 2023 minutes

The Director of Public Works reviewed 22 transportation recommendations, including sidewalk plans, street prioritization, and bike infrastructure. No formal votes were taken on these items. Minutes from November 16, 2022, were tabled.

• Tabled November 16, 2022 minutes

Community Preservation Committee

The Community Preservation Committee will meet to discuss a funding request for the Town Clerk's office and the future use of Pine Hill Road and associated properties.

• Funding request for high capacity, archival, mobile shelving system for the Town Clerk lower-level vault
• Discussion regarding future uses of Pine Hill Road and associated properties

The Committee approved sending a $26,875 funding request for Town Clerk archival shelving to Town Meeting. It also approved adding $50,000 for assessment and cleanup to the funding request for the purchase of the Koulas properties for open space.

• Approved July 12, 2023 Regular Session minutes (6-0)
• Approved July 12, 2023 Executive Session minutes (6-0)
• Approved sending Town Clerk's $26,875 funding request for archival shelving to Town Meeting (6-0)
• Approved adding $50,000 for assessment and cleanup to the Koulas properties purchase request, totaling $4,163,000 (6-0)

Housing Advisory Board

The Housing Advisory Board will hear developer presentations for two specific projects. The board will also review the existing Housing Production Plan and options for limited accessory apartments and ADUs.

• Developer presentation for residential CEIOD project at 3 Meeting House Road
• Developer presentation for 243 Riverneck
• Review of Limited Accessory Apartments/ADUs options
• Review of existing Housing Production Plan
• MBTA zoning updates

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee is holding an organizational meeting to discuss administrative updates and personnel reports. The body will review the Superintendent's performance for 2022/23 and the return to school update for 2023/24.

• 2022/23 Superintendent’s Performance Evaluation
• 2023/24 Return to School Update
• July 2023 Personnel Report

Select Board

The Select Board will consider bid awards for the Senior Center HVAC and conservation of historic documents. The board will also review a draft of the Annual Fall Town Meeting Warrant and discuss FY24 goals.

• Bid award for Senior Center HVAC
• Bid award for Conservation of Historic Documents
• Draft of Annual Fall Town Meeting Warrant
• Select Board and Town Manager FY24 goals

The Select Board approved two Town Manager bid awards for municipal infrastructure and records. The Board also reviewed the first draft of the Annual Fall Town Meeting Warrant and discussed potential FY24 goals.

• Approved $829K bid award for senior center HVAC to Ambient Temperature Corporation (5-0)
• Approved $275K bid award for historic document conservation to Northeast Document Center (5-0)
• Approved July 24, 2023 regular meeting minutes (4-1-0)
• Determined July 24, 2023 executive session minutes are releasable
• Determined July 10, 2023 Segment 1 executive session minutes are not for release

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee is meeting to receive updates on transportation infrastructure and business developments. The body will discuss a $20,000 state earmark for Vinal Square transportation and the status of the Tyngsboro Rd sidewalk.

• $20,000 FY24 State operating budget earmark for Vinal Square transportation infrastructure
• Tyngsboro Rd Sidewalk status and ETA
• Ayotte Field Project tree assessment
• Freeman Lake Treatment condition
• New construction of a liquor store and sale of 40 VS Building

The committee reviewed updates on DPW projects, transportation plans, and local business developments. No new policy decisions were made, though a request to add pickleball lines to tennis courts was tabled.

• Approved draft March, May, and June meeting minutes (Unanimous)
• Tabled request to line more pickleball courts on current tennis courts

Roberts Field Advisory Committee

The committee will discuss the type and size of shade trees and the next steps for seating and tree locations based on DPW feedback. The meeting also includes discussions regarding committee membership and role openings.

• Discussion of shade tree type and size
• Discussion of seating and tree locations and DPW feedback
• Discussion of opening for a new committee member
• Discussion of existing committee members taking on new roles

The committee unanimously approved a motion to plant a memorial garden or install a hardscape feature to honor Sandie Rainey. Members also discussed strategies to fill two open committee seats and reviewed updates on park benches, trees, and drainage.

• Approved previous meeting minutes from 4/13/2023 and 6/08/2023 (unanimous)
• Approved motion to plant a memorial garden or install a hardscape feature for Sandie Rainey (unanimous)

NorthEast Public Health Alliance

The NorthEast Public Health Alliance will meet to review progress on the FY24 work plan and budget. The body will also discuss an IMA amendment regarding nursing and options for language and translation services.

• FY24 Work Plan & Budget progress
• IMA Amendment - Nursing
• Language/Translation Service Options

Board of Assessors

The Board of Assessors will meet to review minutes, handle appointments, and conduct sign-offs. The meeting includes an executive session to discuss statutory exemptions, ATB status, and abatements.

• Review of previous meeting minutes
• Board appointments
• Month end signings
• Executive session on statutory exemptions
• Executive session on ATB status and abatements

The Board of Assessors approved several preliminary warrants for FY24 and excise commitments. The board also approved end-of-month reports for various tax abatements and exemptions from June and July 2023. A procedural change was adopted to expedite the posting of meeting minutes.

• Approved June 1, 2023 meeting minutes (unanimous)
• Approved change to posting minutes immediately after agenda items to ensure 30-day compliance (unanimous)
• Approved FY24 Preliminary Warrant/Commitment of $57,461,604.46 (unanimous)
• Approved FY24 CPA Preliminary Warrant/Commitment of $721,517.81 (unanimous)
• Approved FY24 Personal Property Preliminary Warrant/Commitment of $2,002,161.52 (unanimous)
• Approved FY21, FY22, and FY23 Excise Commitments/Warrants (unanimous)
• Approved June and July 2023 end-of-month reports for PP and RE abatements, exemptions, and excise (unanimous)
• Approved August 10, 2023 meeting minutes (unanimous)

TREE Committee

The Tree Committee will review the status of the ash tree replacement program and locations for grid trees. The body will also discuss a request from the Clean Energy committee to examine the Weston sustainable tree policy.

• Ash tree replacement program status
• Locations for Grid Trees
• Tree specie list for DPW/Developer use
• Review of Weston sustainable tree policy
• Approval of June meeting minutes

The committee discussed the status of trees owed by National Grid and a proposed warrant article for a tree revolving fund. Members reviewed the Weston sustainable tree policy for the Clean Energy committee. No formal votes were taken, and June meeting minutes were deferred.

• Recommended DPW request a replacement cherry tree from Weston Nursery due to fire blight
• Deferred approval of June meeting minutes
• Determined no further action is needed on the Clean Energy committee's request regarding Weston's tree policy

Fire Station Study Committee

The committee is meeting to review information from the IAFF Response Time Study, Criterion Response Time Study, and Critical Success Factors Comparison. This data will be used to help select preferred candidate scenarios for fire stations.

• Discussion of IAFF Response Time Study
• Discussion of Criterion Response Time Study
• Review of Critical Success Factors Comparison
• Review of trade study parameters

The committee voted to prefer proposal a1 for a 4-station configuration, citing the importance of a 14-person shift and officer placement. The committee also adjusted apparatus cost estimate tables and removed proposals a and b in favor of a1 and b1.

• Approved July 19, 2023 meeting minutes as amended
• Adjusted cost estimate tables for future apparatus purchase prices
• Removed 4-station proposals a and b in favor of a1 and b1
• Selected proposal a1 as the preferred 4-station proposal (6-1)

Council on Aging Board

The Council on Aging Board will meet to review the director's report and legislative updates. The board will discuss community outreach efforts and the public comment policy. Members will also plan a joint meeting with the Friends of the Senior Center.

• Update on Public Comment Policy
• Discussion on Community Outreach efforts
• Planning for annual joint meeting with Friends of the Senior Center

The provided document is a meeting agenda rather than minutes of actions taken. No decisions, votes, or outcomes are recorded in the text.

Planning Board

The Planning Board will discuss MBTA zoning with NMCOG and conduct a final review of the Master Plan Implementation Committee's Land Use/Zoning Matrix. The board is also reviewing administrative requests for traffic mitigation and site plan endorsements.

• DPW request to use traffic mitigation funds for Drum Hill
• Endorsement of final plans for 25 Wellman Avenue / Lighthouse School
• Endorsement of final plans for 264 Groton Road / Watertown Avenue Definitive Subdivision
• Minor modification request for 278 Mill Road
• Discussion on zoning for Adult Day Care

The Board approved $48,410 for traffic light upgrades at Drum Hill and endorsed final plans for the Lighthouse School. It also approved a use modification for 278 Mill Road and a conditional endorsement for a subdivision on Groton Road. Members discussed potential MBTA zoning scenarios and upcoming public hearings.

• Approved $48,410 for Drum Hill traffic light improvements (7-0)
• Approved minor modification for educational use at 278 Mill Road (7-0)
• Endorsed final plans for 25 Wellman Ave / Lighthouse School (7-0)
• Conditionally endorsed Groton Road / Waterman Avenue subdivision plans pending curbing revisions (7-0)

Historical Commission

The Historical Commission will conduct a public meeting to discuss demolition requests and historical district updates. The agenda also includes discussions regarding house signs, budget matters, and QR codes for historical buildings.

• Demolition Requests
• House Signs, National Register Signs, and District House Signs
• Historical District Updates
• Budget discussion
• QR Codes for Historical Buildings

The Commission noted that the CHD approved the demolition of one chimney and requested the repair of a second chimney at Landmark Century 21. Other business included updates on historic building QR codes and a tabled item regarding MPIC.

• CHD approved demolition of one chimney at Landmark Century 21
• CHD requested repair of second chimney at Landmark Century 21
• Tabled MPIC to September 2023

Diversity, Equity & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss a DEI training proposal and its associated costs. The body will also plan a presentation to the Select Board regarding committee accomplishments and challenges.

• Discussion of Beth’s DEI training proposal and costs
• Planning for a presentation to the Select Board on DEIC accomplishments and challenges
• Discussion with the Library regarding 'Watch It Wednesday' format and participation
• Review of the Middlesex County Anti-Hate Anti-Bask Task Force Meeting update
• Welcome of new applicants Sherry and Jen

The committee approved the July 11, 2023, meeting minutes. Members established a working group to coordinate 'Watch it Wednesdays' with the Chelmsford Library and discussed plans for a town website calendar.

• Approved July 11, 2023, minutes
• Created working group for 'Watch it Wednesdays' consisting of Carly, Beth, and Susan
• Agreed to participate in Holiday Prelude on Dec 3
• Appointed Bill as co-administrator for the DEIC calendar

Clean Energy and Sustainability Committee

The committee will meet to discuss members' top two ideas and topics for FY2024 goals. The agenda also includes updates on the Mass Save Program and the Net Zero Report.

• Discussion of FY2024 goals
• Update on Mass Save Program
• Review of Fall town Warrants regarding Specialized Opt In Code
• Net Zero Report updates

The provided document is an agenda rather than minutes. It lists topics for discussion, including FY2024 goals and the Net Zero Report, but does not record any decisions or outcomes.

North Chelmsford Water District Minutes are found at www.northchelmsfordwater.com

The Board of Water Commissioners will meet to discuss PFAS contamination on DPW property. The board also plans to interview a candidate and hold an executive session to finalize a new position.

• Discussion of PFAS contamination at 54 Richardson Road
• Interview with a potential candidate for a new position
• Executive meeting to finalize a potential position

Historic District Commission

The Historic District Commission will review requests for exterior changes, including roof work, windows, and signs. The body will also receive updates on the Oddfellows Building, Fiske House, and the Center Village Master Plan.

• Roof work at 1 Chelmsford St. (Andrew Wilson)
• Exterior changes at 22 Westford St. (Mathew MacDonald)
• Window replacement at 16 Westford St. (Christian Jeeves)
• Signs at 8 Chelmsford St.
• Update on Massachusetts Historical Commission Certified Local Government status

The Commission approved roof reshingling and AC unit relocation at 1 Chelmsford St., and new signage at 8 Chelmsford St. A request for window replacement at 16 Westford St. was continued pending a detailed application, and a request for 22 Westford St. was tabled.

• Approved reshingling of 1 Chelmsford St. and removal of rear chimney (3-0)
• Approved moving AC condenser from roof to ground at 1 Chelmsford St. (3-0)
• Approved two wood or synthetic wood signs for 8 Chelmsford St. (3-0)
• Tabled exterior changes at 22 Westford St. due to applicant absence
• Continued window replacement at 16 Westford St. pending detailed application

Board of Health

The Board of Health will meet to appoint an Acting Public Health Director and discuss upcoming community events. The meeting includes reviews of correspondence regarding DEP notices and health violations.

• Appointment of Acting Public Health Director
• Soberfest and Overdose Vigil scheduled for 9/16/2023
• Fall Festival scheduled for 9/30/2023
• DEP correspondence regarding 100 Wotton St and 18-20 Boston Rd
• Violation tickets issued to Boston Market, Tequila’s, and Moonstones

The Board of Health appointed Donna Greenwood to the role of acting Public Health Director. The board also approved the minutes from July 10, 2023, and accepted incoming and outgoing correspondence.

• Appointed Donna Greenwood as acting Public Health Director (Unanimous)
• Approved July 10, 2023 meeting minutes (Unanimous)
• Accepted incoming correspondence (Unanimous)
• Accepted outgoing correspondence (Unanimous)

Recycling Committee

The Recycling Committee will discuss tonnage totals, a Sustainability Manager update, and a brainstorming session for 2023-2024 and long-term goals. The body will also review a draft presentation for the Select Board.

• Leaf & Brush pickup: July 29 and September 30
• Bulb/Battery Collection: August 2, August 5, and September 6
• Household Hazardous Waste: October 28
• Zero Waste Day: November 4
• Annual committee report due August 16

The committee reviewed a bid from Black Earth for townwide composting at $14.99 per month per household. Members also discussed upcoming recycling events and the status of the 'Bags to Benches' project. The July 2023 meeting minutes were approved.

• Approved July 2023 meeting minutes
• Identified Black Earth as the sole bidder for townwide composting at $14.99/month

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will review financial reports and the Executive Director review process. The body is seeking public comment on the Envision 2050 Long-Range Transportation Plan and the Talbot Mills Dam Removal/Concord River Ecological Restoration Project.

• Approval of minutes from June 21, June 24, and July 5, 2023
• Vote on income and expense statements for 6/20/2023-8/1/2023
• Public comment period for Envision 2050 Long-Range Transportation Plan
• Public comments for Talbot Mills Dam Removal/Concord River Ecological Restoration Project accepted until August 9, 2023
• Executive Director review process and timeline

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review the final FY2023 end-of-year budget report and academic updates. The body is also seeking approval for updates to the 2023/24 student and employee handbooks, as well as the Bullying Prevention and Intervention Plan.

• FY2023 End of Year Budget Report – Final
• 2022/23 End-of-Year Academic Update
• 2023/24 Student Handbook & Addendum Updates
• 2023/24 Employee Handbook Updates
• Bullying Prevention and Intervention Plan Updates

Military Community Covenant

The Military Community Covenant will review meeting minutes from June 23 and discuss preparations for a Military Appreciation Cookout. The group also plans to continue discussions regarding their mission and goals and discuss a speaker for the 9/11 Ceremony.

• Review of draft flyer for Military Appreciation Cookout
• Discussion of mission and goals
• Discussion of 9/11 Ceremony Speaker

The task force coordinated logistics and assignments for a Veterans Cookout on August 8, 2023. Members agreed to remove the business discount listing from their website pending confirmation of support and deferred a discussion on mission and goals.

• Approved minutes from previous meeting (4-0)
• Assigned food purchase for Veterans BBQ to Brad
• Assigned coffee purchase for Veterans BBQ to Niles
• Assigned BBQ advertising to Brian
• Assigned 9/11 ceremony speaker outreach to Brad
• Assigned pamphlet updates to Niles
• Agreed to remove business discount listing from website
• Deferred discussion on mission and goals

Library Trustees

The Board of Trustees will meet to review the annual calendar, staffing changes, and board goals. The agenda also includes updates on a tree inventory and the MacKay Grand Re-opening celebration.

• Staffing changes
• Board goals review and discussion
• MacKay Grand Re-opening celebration
• Tree inventory update
• Policy review timeline

The Board approved the consent agenda and coordinated details for the MacKay grand reopening on August 9. Trustees discussed staffing changes, including the upcoming retirement of the IT/facilities manager and the creation of a Borrower Services and Branch Manager position.

• Approved consent agenda (unanimous)
• Scheduled MacKay grand reopening for August 9 from 5-6pm
• Formed subcommittee to review 2019 goals and July retreat notes
• Confirmed IT/facilities job description will be posted following Mike's Sept 8 retirement

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to discuss progress reports from various domains and community outreach efforts. The body will also review inputs for the FY23 Annual Report and an update on the Public Comment Policy.

• Progress reports from domains
• Community outreach status
• FY23 Annual Report inputs
• Public Comment Policy update
• Approval of May 31, 2023 meeting minutes

The committee reviewed progress reports across several domains, including transportation, civic engagement, and community health. Members discussed ongoing initiatives such as the ride program, digital equity for seniors, and the 'Buried in Treasure' hoarding disorder workshop. No new policies were voted on during the session.

• Approved June 28, 2023 meeting minutes (Unanimous)

Northern Middlesex Council of Governments

The Northern Middlesex Metropolitan Planning Organization is meeting to endorse transit plans and amend the Transportation Improvement Program. The body will also consider releasing a long-range transportation plan for public comment.

• Endorsement of FFY 2023-2027 TIP Amendment 5 regarding Lowell Regional Transit Authority cost changes
• Release of FFY 2023-2027 TIP Amendment 6 for 21-day public comment
• Endorsement of the Draft Coordinated Public Transit Human Services Plan
• Release of the 2025-2050 Draft Long-Range Transportation Plan (Envision 2050) for 21-day public comment
• Introduction of the MassDOT online Massachusetts Vehicle Census dashboard

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to discuss a legislative update regarding PFAS. The meeting is scheduled for July 25, 2023, at 20 Watershed Lane.

• Legislative PFAS update presented by Todd Melanson

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to discuss a DEI training proposal and its costs. The body will also coordinate a 'Watch It Wednesday' program with the library and plan a presentation for the Select Board.

• Discussion of Beth’s DEI training proposal and costs
• Coordination of 'Watch It Wednesday' format with the Library
• Update on applicants for the DEIC
• Planning for a presentation to the Select Board on committee accomplishments and challenges
• Report from Susan regarding the Middlesex County Anti-Hate Anti-Bask Task Force Meeting

Select Board

The Select Board will conduct performance appraisals and decide on FY24 salaries for the Town Manager and Town Accountant. The board will also hold public hearings regarding a liquor license and utility poles.

• Public hearing: Alteration of premises for Matthew Maries LLC DBA The Establishment at 75 Princeton Street
• Public hearing: National Grid Double Pole Hearing
• Bid award for Center School Boiler
• Review of Strategic Plan expression of interest cost estimates
• Appointment of Jen Melanson to the Diversity, Equity, and Inclusion Committee

The Select Board approved an application to increase function room capacity for a restaurant license. A public hearing regarding National Grid double poles was continued to August 21, 2023. The Board also received a report on ARPA funding expenditures.

• Approved alteration of premises for all alcoholic beverages restaurant license for Matthew Maries LLC DBA The Establishment at 75 Princeton St. (4-0)
• Continued National Grid double pole hearing to August 21, 2023 (4-0)
• Deferred annual performance appraisals for Town Accountant Darlene Lussier and Town Manager Paul Cohen to August

Bicycle & Pedestrian Advisory Committee

The committee is meeting to elect officers and discuss various trail-related improvements. Topics include stop lettering at trail intersections and the addition of railroad memorabilia to the BFRT and Brickhouse Trail entrance.

• Election of BPAC Officers
• Discussion of stop lettering at trail intersection stop bars
• Planning for trail count on September 9, 2023
• Discussion on Nashoba Regional Greenway Coalition
• Update on brick donation program for Carol Cleven Park

The committee approved a safety pilot program to add STOP lettering at select BFRT intersections. The board also elected its officers and approved the May 18, 2023, meeting minutes.

• Elected R. Klinkhammer as Chair (Unanimous)
• Elected J. Warhurst as Vice Chair (Unanimous)
• Elected T. Gazda as Secretary (Unanimous)
• Approved May 18, 2023 meeting minutes (Motion carried)
• Approved STOP lettering safety pilot program for select BFRT intersections including Glen Avenue, Golden Cove Road, Brickhouse Sports Grill driveway, High Street, Maple Road, and Pond Street (Unanimous)

Fire Station Study Committee

The committee is meeting to review trade study parameters and aggregate information from response time studies. The discussion focuses on using this data to select preferred candidate scenarios for fire stations.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Review of Critical Success Factors Comparison

The provided document contains the agenda for the September 5, 2023, meeting but does not record any votes, decisions, or discussion outcomes. The record is procedural.

Clean Energy and Sustainability Committee

The committee will discuss updates regarding the Mass Save Program, the PACE Program, and the Net Zero Report. The agenda also includes a review of the Public Input Policy and discussions regarding website updates.

• Mass Save Program update
• PACE Program introduction
• Net Zero Report updates
• Public Input Policy Review
• Website updates

The committee approved the meeting minutes from May 8. Members discussed the implementation of a MassSave grant program for the fall and the potential for a PACE program for commercial properties.

• Approved May 8 meeting minutes

School Committee - Minutes can be found on the School Committee website

The School Committee will conduct an organizational meeting to review end-of-year goals for the committee and superintendent. The body will also examine the 2022/23 year-in-review and the preliminary FY2023 end-of-year budget report.

• 2022/23 School Committee and Superintendent End-of-Year Goals Review
• FY2023 End of Year Budget Report – Preliminary
• 2022/23 CPS Strategic Plan Year-in-Review
• Superintendent’s Evaluation Process
• Personnel Report: June 2023

Recycling Committee

The Recycling Committee will meet to elect its 2023-2024 officers and discuss committee reappointments. The body will review tonnage totals, the RDP application, and progress on 2022-2023 goals.

• Election of Chair, Vice Chair, and Secretary
• Review of 2022-2023 and long-term goals
• Update on Bags to Benches installation
• Discussion of Better Bottle Bill
• Planning for annual committee report due August 16

The committee reviewed waste tonnage for May and June 2023 and discussed the implementation of a town-wide compost collection starting in September. They also coordinated upcoming bulb and battery collections and a Repair Café event for September 23rd.

• Approved June 2023 meeting minutes
• Recommended installing Bags to Benches bench at Heart Pond
• Dropped proposal to place bench on Town Common due to Historic District Commission requirements

North Town Hall Advisory Committee

The committee is meeting to discuss new and current renter status. Members will also coordinate dates for the Halloween parade and Christmas Tree lighting, as well as future event planning.

• Renter status for new and current renters
• Scheduling of Halloween parade
• Scheduling of Christmas Tree lighting
• Future event planning
• Volunteer emails

Library Trustees

The Chelmsford Public Library Board of Trustees will meet virtually to address the renewal of certificates of deposit.

• Certificate of Deposit Renewals

The Library Trustees met virtually to renew three specific trust and endowment certificates of deposit based on information from the Town Treasurer. All renewals were approved unanimously.

• Renewed Scoboria Trust Fund at Lowell Five Bank for 1 year (Unanimous)
• Renewed Endowment Certificate of Deposit at Enterprise Bank for 1 year (Unanimous)
• Renewed Endowment Certificate of Deposit at Salem Five Bank for 6 months (Unanimous)

Council on Aging Board

The Council on Aging Board will meet to review reports from the Director and legislative updates. The board will discuss public comment policies, community outreach efforts, and planning for a joint meeting with Friends of the Senior Center.

• Readout from Municipal Open House on 12 June 2023
• Readout on Housing Advisory Board meeting on 20 June 2023
• Discussion of Public Comment Policy
• Discussion of Community Outreach efforts
• Planning for annual joint meeting with Friends of the Senior Center

The board approved the minutes from the June meeting. Other business consisted of reports on the Senior Tax Worker Program, upcoming Friends fundraisers, and discussions regarding member outreach and facility signage.

• Approved June meeting minutes (unanimous, 1 abstention)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to review reports from the Superintendent, Business Director, and Environmental Compliance officer. The body will also discuss the expandability of the PFAS water treatment plant with AECOM.

• AECOM discussion on PFAS WTP expandability
• Environmental Compliance Report from Todd Melanson
• Superintendent's Report from Andy Reid
• Treasurer's Report from Lisa Quatrale

Planning Board

The Planning Board will review updates from the Policies & Procedures Subcommittee and discuss MBTA zoning. The board will also receive a final report on land use and zoning conflicts and prepare for an August 16 meeting regarding the Master Plan Implementation Matrix.

• Potential vote on Planning Board Policies & Procedures
• Discussions on MBTA Zoning including districts for Vinal Sq, Kennedy Dr, and Rt 110
• Presentation of the NMCOG Land Use and Zoning Conflicts final report
• Review of Land Use and Zoning Master Plan Implementation Matrix

The Board reviewed eight MBTA zoning scenarios to meet state multi-family housing requirements, eliminating five and tabling one. They decided to keep Scenario 3, modify Scenario 8 to include only hotels, and add Riverneck Road as a new scenario. The Board also agreed to review and revise their Rules and Regulations document.

• Eliminated MBTA zoning Scenarios 1, 2, 5, 6, and 7
• Tabled MBTA zoning Scenario 4
• Retained MBTA zoning Scenario 3
• Modified MBTA zoning Scenario 8 to include only hotels
• Added Riverneck Road as a new MBTA zoning scenario
• Agreed to review and revise Rules and Regulations document
• Labeled Mill Reuse Overlay District item as 'Not commenced. To be discussed.'
• Adjourned meeting (7-0)

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will meet to discuss and vote on an office lease. Other business may be addressed before adjournment.

• Vote on NMCOG Office Lease

Community Preservation Committee

The meeting is primarily procedural. The committee is scheduled to approve the minutes from the February 15, 2023 meeting.

• Approval of minutes from 2/15/23

The committee approved the regular session and executive session minutes from April 19, 2023. The meeting then adjourned to enter an executive session.

• Approved April 19, 2023 Regular Session Meeting Minutes (7-0)
• Approved but did not release April 19, 2023 Executive Session Meeting Minutes (7-0)
• Voted to adjourn to Executive Session (7-0)

Community Preservation Committee

The Community Preservation Committee will meet to hold an executive session. The body will consider the acquisition of real property regarding the Koulis Farm properties.

• Executive session to consider acquisition of Koulis Farm properties

The Community Preservation Committee voted to authorize the Town Manager to purchase two additional parcels of the Koulas Family Estate. The acquisition is intended for use as open space, subject to Town Meeting approval.

• Directed Town Manager to offer up to $203,900 for a 6.6 acre parcel and a 3.55 acre parcel at 185 Pine Hill Rd. (7-0)

Permanent Building Committee

The Permanent Building Committee will meet to discuss the renovation project at 35 Princeton Street. The body will also review and adopt a public input policy and establish a meeting schedule.

• Project update for North Fire Station Renovation at 35 Princeton Street
• Review and adoption of Public Input Policy

The provided document is a meeting agenda rather than minutes. It does not record any decisions, votes, or outcomes from the meeting.

Historical Commission

The commission will discuss demolition requests and historical district updates. The agenda also includes discussions regarding the School Street Freight House and preparations for the town's 250th anniversary.

• Demolition Requests
• House, National Register, and District House Signs
• School Street Freight House discussion
• Chelmsford families' involvement in 250th anniversary

The meeting was cancelled because a quorum was not present.

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to review recent activities and plan future events. The body will discuss a presentation to the Select Board regarding committee accomplishments and challenges.

• Update on DEIC booth at the Chelmsford Country Fair
• Review of DEIC applicants
• Planning for education seminars
• Day of Peace (September 21) and Fall Festival (September 30)
• Indigenous People’s Day (October 9) and October 7 event with Historical Society

The committee approved the minutes from June 27 and discussed the outcomes of their booth at the Chelmsford Country Fair. Members planned to invite the police chief to the August 8 meeting to discuss collaboration and diversity. The committee also discussed potential educational seminars and upcoming events for the Day of Peace and Indigenous Peoples' Day.

• Approved June 27 minutes

Planning Board

The Planning Board and Select Board are holding a joint meeting to fill an unexpired term for an associate member of the Planning Board.

• Appointment of an associate member to the Planning Board

The Select Board and Planning Board held a joint meeting to fill a vacancy on the Planning Board. Additionally, the Select Board approved new committee appointments and updated onboarding procedures.

• Appointed Joel Luna as Associate Member of the Planning Board (9-0)
• Accepted updated onboarding procedures (5-0)
• Appointed Madalyn Adkins to the Clean Energy and Sustainability Committee (5-0)
• Appointed Sherry Lyle to the Diversity, Equity and Inclusion Committee (5-0)
• Appointed Lauralynne Morey to the Vinal Square Strategic Action Plan Committee (5-0)
• Approved regular meeting minutes from June 26, 2023 (5-0)

Select Board

The Select Board and Planning Board are holding a joint meeting to appoint an Associate Member to the Planning Board. The appointed individual will serve until the Annual Town Election on April 2, 2024.

• Appointment of Associate Member to the Planning Board

Select Board

The Select Board is meeting to fill a Planning Board vacancy and review proposed changes to the public comment policy. The board will also address utility double poles and make several committee appointments. An executive session is scheduled to discuss litigation regarding a North Chelmsford Water District PFAS claim.

• Joint meeting to fill a Planning Board associate member vacancy
• Proposed revisions to the public comment policy and public input segment
• Appointments to Clean Energy and Sustainability and Diversity, Equity, and Inclusion committees
• Discussion of utility double poles based on a June 26 report
• Executive session on North Chelmsford Water District PFAS claim litigation

The Select Board and Planning Board jointly appointed Joel Luna to the Planning Board. The Select Board also approved new onboarding procedures and filled several committee vacancies.

• Appointed Joel Luna as Associate Member of the Planning Board (9-0)
• Accepted onboarding procedures as presented with noted changes (5-0)
• Appointed Madalyn Adkins to the Clean Energy and Sustainability Committee (5-0)
• Appointed Sherry Lyle to the Diversity, Equity and Inclusion Committee (5-0)
• Appointed Lauralynne Morey to the Vinal Square Strategic Action Plan Committee (5-0)
• Approved regular meeting minutes of June 26, 2023 (5-0)

Board of Health

The Board of Health will conduct a hearing regarding a housing code violation at 6-8 Cambridge Street. The board will also review correspondence concerning asbestos abatement and tobacco violations. Discussion is scheduled for upcoming community events including Soberfest and the Fall Festival.

• Hearing for 6-8 Cambridge Street regarding Housing Code Violation 410.235 (B)(5)
• DEP correspondence regarding asbestos abatement at School St and the Railroad intersection
• Tobacco violation ticket for 47 Market
• Soberfest and Overdose Vigil scheduled for 9/16/2023
• Fall Festival scheduled for 9/30/2023

The Board of Health held a hearing regarding a housing code violation at 6-8 Cambridge St and established a timeline for repairs. The board also approved the previous meeting's minutes and accepted incoming and outgoing correspondence.

• Approved June 5, 2023 minutes (unanimous)
• Ordered air conditioner at 6-8 Cambridge St be serviced by July 11, 2023 and operating by July 14, 2023 (unanimous)
• Accepted incoming correspondence (unanimous)
• Accepted outgoing correspondence (unanimous)
• Accepted new business regarding upcoming Health Department events (unanimous)
• Accepted monthly reports (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold hearings regarding property use and construction permits. The board is reviewing requests for accessory apartments and the conversion of a single-family home into a two-family dwelling.

• 94-96 Princeton Street: Administrative Appeal regarding three-family dwelling status
• 15 Chatham Road: Special Permit for a Limited Accessory Apartment (LAA) addition and side setback reduction
• 36 Bartlett Street: Special Permit to convert a single-family dwelling into a two-family dwelling
• 42 Woodbine Street: Request to withdraw Special Permit for a Limited Accessory Apartment
• 11 Rainbow Avenue: Request to continue hearing for Limited Accessory Apartment and variances to September 7, 2023

The Board continued three public hearings to September 7, 2023, to allow for further evidence or legal review. One request for a Limited Accessory Apartment at 42 Woodbine Street was withdrawn. No final decisions were reached on the pending permit requests.

• Continued hearing for 94-96 Princeton Street to September 7, 2023 (5-0)
• Continued hearing for 15 Chatham Road to September 7, 2023 (5-0)
• Accepted withdrawal without prejudice for 42 Woodbine Street (5-0)
• Continued hearing for 11 Rainbow Avenue to September 7, 2023 (5-0)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is meeting to discuss funding for additional laboratory testing and a salary review. The body will also address the Turnpike Road Tank.

• Approval and funding for additional lab testing
• Salary review
• Turnpike Road Tank

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee is meeting to review construction plans for submission to Mass DOT. The body will also discuss updates regarding local playgrounds and developments in the north neighborhoods.

• Review of May 30th construction plans for Vinal Square Transportation Improvement Plan
• Update on Tyngsboro Rd Sidewalk and Conservation Commission
• Discussion of a clock proposal for Vinal Square
• Status of Varney and Southwell playground installations
• Board of Appeals hearing for 94-96 Princeton St. on July 6th

The committee voted to bring the Vinal Square Clock Project before the Selectboard and to mail neighbors regarding the use of motorized boats for weed control. The meeting also included updates on playground completions and the Freeman Lake Survey timeline.

• Voted to go before Selectboard to present clock project
• Voted to send mailing to neighbors regarding motorized boats as an option for weed/algae control

LRTA

The Lowell Regional Transit Authority Advisory Board is meeting to review financial and operational reports. The board will discuss the FY2024 budget and the agency's safety plan.

• FY2024 Budget Presentation
• Public Transportation Agency Safety Plan
• Election of Officers
• Advisory Board schedule recess for July and August

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to review progress reports and community outreach efforts. The body will discuss and vote on a Public Comment Policy and gather inputs for the FY23 Annual Report.

• Vote on Public Comment Policy
• Readout from Housing Advisory Board meeting on 20 June 2023
• Readout from Municipal Open House
• Inputs for FY23 Annual Report
• Progress reports from domains

The committee received progress reports from various domains regarding intergenerational programming, digital literacy, and transportation outreach. The committee unanimously approved the edited minutes from the May 31, 2023, meeting.

• Approved edited May 31, 2023 minutes (unanimous)

Library Trustees

The Chelmsford Public Library Board of Trustees will meet to discuss new business and ongoing projects. The board intends to select a date for the MacKay Grand Re-opening event.

• Selection of date for MacKay Grand Re-opening event
• Memorial remembrance for Becky Herrmann
• Independence Day parade
• Summer meeting schedule

The Trustees approved the consent agenda and decided to install a circular bench with arms for the Becky Herrmann memorial. The board also discussed repairs to a damaged retaining wall and planned the MacKay grand re-opening for August 9th.

• Approved Consent Agenda (Unanimous)
• Selected circular bench with arms for Becky Herrmann memorial
• Scheduled MacKay grand re-opening for August 9th
• Combined July and August meetings to July 26th at 7pm
• Cancelled August 9th meeting

Planning Board

The Planning Board will discuss updates to its Policies & Procedures and may hold a vote on the matter. The board is also conducting administrative reviews for four specific property addresses.

• Policies & Procedures Subcommittee updates and potential vote
• 1-3 Doris Drive: Form G Lot release
• 3 Meeting House Road: CEIOD applicability
• Off Turnpike Road (#200): Review and ratify decision document
• 11 School Street: Review and ratify decision document

The Board granted CEIOD applicability to convert a commercial building into mixed-use residential and office space. It also approved a lot release for 1-3 Doris Drive and ratified decision documents for two other properties. The Board voted to maintain a policy of limiting votes to seven members at all times.

• Maintained policy of maximum 7 voting members at all times (4-3)
• Approved Form G Lot Release for Lot 1 at 1-3 Doris Drive (7-0)
• Granted CEIOD Applicability for mixed-use conversion at 3 Meeting House Road (5-2)
• Ratified denial decision document for Off Turnpike Road (7-0)
• Ratified approval decision document for 11 School Street (7-0)
• Approved meeting minutes for March 9, 2022 (3-0)
• Approved meeting minutes for April 26, May 10, and May 24, 2023 (7-0)

Northern Middlesex Council of Governments

The Northern Middlesex Metropolitan Planning Organization (MPO) will meet to discuss transportation planning and funding. The body will consider endorsing a work program and releasing two documents for public comment.

• Endorsement of FFY 2024 Unified Planning Work Program
• Public comment period for FFY 2023-2027 Transportation Improvement Program – Amendment 5
• Public comment period for Draft Coordinated Public Transit Human Services Plan
• Updates on Envision 2050 Long-Range Transportation Plan
• Updates on Safe Streets and Roads for All funding

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will meet to discuss presentations from All In Energy and Homeworks regarding Mass Save grant-related topics. The meeting also includes discussions on the Mass Save townwide campaign.

• Presentation and discussion with All In Energy
• Presentation and discussion with Homeworks
• Mass Save grant related discussions
• Mass Save townwide campaign discussion

The committee met with representatives from Homeworks and All-In-Energy to plan a home energy audit and electrification campaign starting in September. No formal votes were taken; the session focused on coordinating mailings, website development, and targeting underserved communities.

Parade Committee

The committee is reviewing final logistics for the upcoming July 4th parade and the Concert on the Common. Discussions include band payments, volunteer coordination, and equipment needs.

• Review of band lists and payment amounts
• Coordination of golf carts from Chelmsford Country Club
• Status of antique/classic car applications
• Planning for the post-parade luncheon at The Establishment
• Review of Hometown Hero honors for Retired Chief Spinney

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to recap Juneteenth planning and coordinate a booth for the Chelmsford Country Fair. The committee will also review open seats for applicants and their calendar of events.

• Juneteenth Planning recap
• DEIC booth at the Chelmsford Country Fair on July 3 & 4
• Applicants for open DEIC seats
• Review of DEIC calendar of events

The committee approved the appointment of a liaison for the Chelmsford DEIC Network. Members reviewed the cancellation of a Juneteenth event due to weather and discussed planning for upcoming events including the Day of Peace and Indigenous Day.

• Approved June 13 minutes
• Appointed Elizabeth as liaison for Chelmsford DEIC Network
• Approved reimbursement for Cherrice Lattimore's out-of-pocket expenses

Planning Board

The Planning Board and Select Board are holding a joint meeting to fill a vacancy for a full member of the Planning Board. This appointment is to fill an unexpired term.

• Appointment of a full member to the Planning Board

The Select Board appointed Christopher Lavallee to the Planning Board and approved a $5.225M bond sale. The Board also approved a pole installation petition for Concord Road and two liquor license requests. A public hearing regarding the removal of double poles was scheduled for July 24th.

• Appointed Christopher Lavallee to the Planning Board (10-0)
• Approved $5.225M bond sale to Fidelity Capital Markets of Boston (5-0)
• Approved National Grid and Verizon pole petition #30744596 for Concord Road (5-0)
• Approved one-day all alcoholic beverages licenses for Sts. Vartanantz Armenian Church (5-0)
• Approved change of officers for Chelmsford Lodge of Elks #2310 Inc. liquor license (5-0)
• Scheduled public hearing for July 24th to address double poles existing prior to January 1, 2023

Planning Board

The Select Board will hold a joint meeting with the Planning Board to fill a vacancy and review a $5.225M bond sale. The board will also discuss a new public comment policy and review expressions of interest for a strategic plan.

• Approval of June 21st $5.225M Bond Sale
• National Grid and Verizon Pole Petition for Concord Road
• One Day All Alcoholic Beverages Licenses for Sts. Vartanantz Armenian Church
• MIIA Flex Grant award of $36,186
• Massachusetts Electric Vehicle Incentive Program $15,000 Grant Award

Select Board

The Select Board will meet to discuss a $5.225M bond sale, a new public comment policy, and expressions of interest for a strategic plan. The agenda also includes a joint meeting with the Planning Board to fill a vacancy and various town manager bid awards for school and infrastructure projects.

• Approval of June 21st $5.225M Bond Sale
• National Grid and Verizon Pole Petition for Concord Road
• One Day All Alcoholic Beverages Licenses for Sts. Vartanantz Armenian Church
• MIIA Flex Grant award of $36,186 and Electric Vehicle Incentive grant of $15,000
• Bid awards for Chelmsford High School boiler replacement and McCarthy School kitchen remodel

The Select Board appointed Christopher Lavallee to the Planning Board and approved a $5.225M bond sale. The Board also approved a pole installation petition for Concord Road and two liquor license requests. Additionally, the Town's bond rating was upgraded to AAA by Standard & Poor’s.

• Appointed Christopher Lavallee to the Planning Board (10-0)
• Approved $5.225M bond sale to Fidelity Capital Markets (5-0)
• Approved pole petition #30744596 for Concord Road (5-0)
• Approved one-day all alcoholic beverages licenses for Sts. Vartanantz Armenian Church (5-0)
• Approved change of officers for Chelmsford Lodge of Elks #2310 Inc. liquor license (5-0)
• Agreed to hold a public hearing on July 24th regarding double poles existing prior to January 1, 2023

LRTA

The Lowell Regional Transit Authority Audit & Finance Subcommittee is meeting to discuss the proposed budget for fiscal year 2024.

• Discussion of FY2024 Proposed Budget

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments is conducting a strategic planning session. The body will review regional issues, priorities, and a staff opinion survey.

• Review of Key Regional Issues and Priorities
• Discussion of NMCOG Projects and Priorities
• Summary of Staff Opinion Survey
• Small group exercise on Community and Regional Movers and Motivators

Military Community Covenant

The Military Community Covenant will review meeting minutes and approve expenses. The group also plans to discuss mission goals, a draft flyer, and preparations for the Military Appreciation Cookout and 9/11 Ceremony speaker.

• Approval of May 19 meeting minutes
• Approval of finance expenses
• Review of draft flyer
• Discussion of mission and goals
• Preparations for Military Appreciation Cookout

The Military Community Covenant Task Force approved the May 19 meeting minutes and a small reimbursement for event materials. Members discussed the progress of a new brochure to be finalized for the August 8 Military Appreciation Cookout.

• Approved May 19 meeting minutes (unanimous)
• Approved $28.70 reimbursement for August 8 Military Appreciation Cookout reminder cards (unanimous)

Cemetery Commission

The Cemetery Commission will receive a report from Enterprise Bank regarding the Perpetual Care Fund and Interest Account. The body will also discuss progress on Section K and various restoration projects.

• Enterprise Bank report on Perpetual Care Fund & Interest Account
• Progress update on Section K and new Pine Ridge entrance from Riverneck Rd
• Update on CPC projects at West Chelmsford Cemetery
• Update on Forefathers Burial Ground restoration project

The Commission reviewed Perpetual Care Fund earnings and discussed development plans for Section K at Pine Ridge Cemetery. The meeting also noted a Town Meeting vote to transfer funds from Sale of Lots to Improvement & Development for cemetery expansion.

• Reviewed Perpetual Care Interest account earnings of approximately $60,000
• Planned Section K development at Pine Ridge Cemetery including road cutting, grading, and gate installation
• Noted Town Meeting approval of fund transfer from Sale of Lots to Improvement & Development
• Scheduled Forefathers restoration work to begin in September via Epoch Preservation

Fire Station Study Committee

The committee is meeting to review trade study parameters and aggregate data from response time studies. The discussion focuses on using this information to select preferred candidate scenarios for fire stations.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Review of Critical Success Factors Comparison

The committee discussed two 3-station proposals (f and g) and the preferred size for a potential new station near Littleton Rd. Members polled their preferences on the proposals, citing concerns over shift staffing and coverage areas. No formal vote was taken on the proposals.

• Approved amended June 6, 2023 meeting minutes (5-1-1)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The board is meeting to receive a PFAS update from AECOM and discuss a permit for 43 Bartlett Street. The session includes reviews of the Financial Policy Guide and the Drug Testing Policy, as well as a previously tabled matter regarding telecommunication leases.

• AECOM PFAS update
• 43 Bartlett Street permit
• Financial Policy Guide
• Drug Testing Policy update
• Telecommunication leases

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will meet to review financial reports and vote on the revised FY 2024 Budget. The body will also approve minutes from the May 17, 2023 meeting.

• Vote on Revised FY 2024 Budget
• Approval of May 17, 2023 minutes
• Financial report and warrant for income and expense statements (5/16/2023-6/19/2023)
• Strategic Planning Retreat on June 24, 2023 at Chelmsford Public Library

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to vote on a special education student transportation contract and review FY2023 budget expenditures and transfers. The committee will also receive updates on the DPW Paving and Sidewalk Master Plan and student enrollment.

• Vote to approve Special Education Student Transportation Contract
• FY2023 Recommended One-Time Budget Expenditures
• FY2023 Recommended Budget Transfers
• Chelmsford DPW Paving and Sidewalk Master Plan Update
• McCarthy & Parker Middle School Student Activity Funds Financial Audit Report

Housing Advisory Board

The Housing Advisory Board will discuss the implementation of the Master Plan and the Housing Production Plan. The body is also reviewing options for limited accessory apartments and ADUs.

• Review of limited accessory apartments/ADUs
• MBTA zoning updates
• Housing Production Plan update
• Master Plan Implementation update
• SHI updates

The board discussed potential zoning bylaw changes to increase the maximum square footage of Accessory Dwelling Units (ADUs) from 700 to 900 square feet to address senior housing needs. No formal votes were taken on zoning changes, but the board approved the previous meeting's minutes.

• Approved previous meeting minutes
• Scheduled next meeting for August 22, 2023

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will vote on a public input policy and hold a public hearing regarding LRTA access and ridership. The committee will also receive updates on trail signage, bench donations, and the Carol Cleven Park brick program.

• Vote to approve BPAC Public Input Policy
• Public hearing on working with LRTA for better access and ridership
• Update on Uniform Trail Rules Signage
• Discussion on adding Railroad Memorabilia to Brickhouse Trail Entrance and BFRT
• Update on Brick Donation Program for Carol Cleven Park

The committee unanimously adopted a new Public Input Policy to organize public comment and maintain meeting order. The board also approved the meeting minutes from May 18, 2023.

• Approved BPAC Public Input Policy (Unanimous)
• Approved May 18, 2023 meeting minutes (Motion carried, 1 abstention)

Planning Board

The Planning Board will discuss the scope of work for MBTA zoning and review a special permit for a medical spa. The board is also reviewing internal policies and procedures and administrative site plan modifications.

• Special permit request for Ellevate Med Spa to operate a 16,000 sq. ft. facility at 11 School Street
• Discussion on NMCOG MBTA zoning scope of work and housing density locations
• Minor modification to a previously approved Site Plan for 270 Billerica Road
• Review and ratification of decision document for 200 Turnpike Road
• Potential vote on Planning Board Policies & Procedures document

The Board approved a special permit to change the nonconforming use of 11 School Street to a medical spa. A minor modification to the site plan for 270 Billerica Road was also granted. The Board discussed state MBTA zoning requirements for multifamily housing capacity.

• Approved special permit for Ellevate Med Spa at 11 School Street (6-0)
• Granted minor modification for 270 Billerica Road (4-1)
• Tabled approval of April 26 and May 10, 2023 meeting minutes

Council on Aging Board

The Council on Aging Board will meet to review updated Standing Committee membership lists. The board will also discuss community outreach efforts, including a welcoming committee.

• Review of updated Standing Committee membership lists
• Discussion of community outreach and welcoming committee

The board approved the minutes from the May meeting. Director Debi Siriani reported on staff evaluations, budget status, and ongoing building maintenance issues. No other formal votes were taken.

• Approved May meeting minutes (unanimous)

Parade Committee

The committee is reviewing operational details for the upcoming July 4th parade. Discussions include coordination with police and fire departments, band payments, and volunteer staffing.

• Review of band lists and payment amounts
• Coordination of 4 golf carts from Chelmsford Country Club and a '57 Chevy
• Planning for the Post Parade Luncheon at The Establishment
• Review of sponsor lists and banner requirements
• Coordination of the Hometown Hero wagon and Parade Marshal bio

The committee approved spending $17,500 to hire six new musical and dance groups for the parade. Members also reviewed logistics for police, fire safety, and telemedia coverage for the upcoming July 4th events.

• Approved $17,500 to hire six new bands and dance groups

Historical Commission

The Historical Commission will meet to discuss demolition requests and historical district updates. The agenda also includes discussions regarding the School Street Freight House and preparations for the town's 250th anniversary.

• Review of demolition requests
• Discussion of School Street Freight House
• Updates on Historical District and house signs
• Planning for the 250th anniversary

The Commission reviewed requests for house signs and provided updates on the School Street Freight House relocation. No formal votes or policy decisions were recorded during the meeting.

• Noted request for house sign at 98 Middlesex Street
• Reported Town Meeting approval of CPC funds for moving the School Street Freight House
• Confirmed Bill of Sale for Freight House signed and returned to railroad

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to finalize Juneteenth planning and organize a booth for the Chelmsford Country Fair. The committee will also review a School Committee update and grant money awarded to the DEIC.

• Juneteenth planning update
• DEIC booth at Chelmsford Country Fair on July 3 & 4
• Grant money awarded to the DEIC
• School Committee update
• Pride Day reflection regarding the Town Common and Drag Show

The committee approved a $85 payment for a booth at the Chelmsford Country Fair to increase visibility and collect pledges. Members also reviewed the Juneteenth talent schedule and discussed reflections on Pride Day events.

• Approved May 31, 2023 minutes
• Approved $85 for Chelmsford Country Fair booth
• Adjourned meeting at 8:23 pm

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will review updates regarding the Mass Save grant and HPC selection policy. The meeting also includes discussions on website updates, Net Zero report progress, and Planning Board application checklists.

• Mass Save grant and HPC selection policy update
• Planning Board applications sustainability checklist action update
• Net Zero Report updates
• Review of Public Input Policy

The Committee approved Homeworks as the Home Performance Contractor (HPC) for the Mass Save grant. The body also reviewed a new Town Council Public Comment Policy and received an updated GHG inventory report from Bentley University.

• Approved Homeworks as HPC provider (7-0)

Center Village Master Plan Committee

The committee will receive updates on existing projects and accept public input. The meeting includes a review of the Center Beautification and public furniture project and the Brook walk easement.

• Center Beautification and public furniture update
• Brook walk easement update
• Public input session

The committee unanimously agreed that the new Center Village map for the bike trail kiosk was well done. Members discussed the status of the brookwalk, bridge construction, and potential easements for beautification. No other formal decisions were made.

• Approved new Center Village map for bike trail kiosk (unanimous)

Roberts Field Advisory Committee

The committee will meet via teleconference to discuss the placement of new seating and trees. Members will also address a vacancy for a new committee member.

• Review of seating and tree locations mapped by Marcus and Bill
• Discussion regarding an opening for a new committee member
• Approval of March 18th meeting minutes

The committee agreed on a tentative plan for the placement of new trees and benches, which now requires DPW approval. Members discussed the installation of security cameras to address park vandalism and the need for a committee member to join the Friends of Roberts Field. No official update was provided regarding grant status.

• Agreed on tentative placement plan for trees, green metal benches, and granite block benches (pending DPW approval)
• Unable to approve 4/13 meeting minutes as they were not completed

TREE Committee

The Tree Committee is meeting to determine suggestions for collaboration with the Select Board. Members will review the Chelmsford Center Common Tree Planting Project and establish a work plan for 2023-2024.

• Collaboration suggestions for Select Board Committee Review Meeting
• Chelmsford Center Common Tree Planting Project recap and next steps
• Development of species list for DPW/Tree Warden
• Discussion of planting guidelines, tree inventory, and tree manual
• Review of potential grant for tree program

The committee agreed to sign a letter of support for a town sustainability MVP grant and discussed the Chelmsford Center Common Tree Plan. Members also reviewed a potential tree sponsorship from the Garden Club and plans to update the Adams Library tree inventory.

• Agreed to sign letter of support for town sustainability MVP grant proposal

CCA / Town Hall Advisory Committee

The committee will meet to review the Director's report and address old and new business. A specific item on the agenda is the discussion of liquor license officers and managers.

• Discussion of liquor license officers and manager

SEPAC

The Chelmsford Special Education Parent Advisory Council (SEPAC) is holding an organizational meeting to discuss updates for the 2023-2024 school year, including middle school transition and elementary ASD program changes at Byam and Harrington schools. They will also review a special education opportunity review by DM Group, new IEP implementation from DESE, workshop topic interests, and hold SEPAC board elections.

• Middle school transition update
• Elementary ASD program changes at Byam and Harrington
• Special Education Opportunity Review by DM Group
• New IEP Implementation by DESE
• SEPAC board elections

Cultural Council

The Chelmsford Cultural Council is meeting to discuss updates to council membership and positions, and to revise priorities for FY24, including a plan for public input. The agenda also includes routine items such as the treasurer's report and new business.

• Discussion of revised priorities for FY24, including plan for public input
• Discussion of updates to council membership and positions
• Treasurer's report
• Introduction of new member(s)

The Cultural Council reviewed a treasurer's log of reimbursements for grant awardees who completed their programs. No new motions were voted on or decided during the meeting.

• Submitted reimbursements for Nashoba Valley Chorale ($500)
• Submitted reimbursements for QuintessenƟal Brass Quintet ($550)
• Submitted reimbursements for Chelmsford Public Library ($1,000)
• Submitted reimbursements for Clear Path for Veterans New England ($750)
• Submitted reimbursements for Delvena Theatre Company ($350)
• Submitted reimbursements for Kirk Whipple Duo Pianists ($825)
• Submitted reimbursements for IlluminaƟon Opera ($1,600)
• Submitted reimbursements for Music Dance EducaƟon ($580 for I Am AuƟsƟc and $600 for Hip Hop Chair Dance for Seniors)

Permanent Building Committee

The Chelmsford Permanent Building Committee is meeting to receive an update on the North Fire Station Renovation Project at 35 Princeton Street. The agenda also includes public input, meeting schedule, and approval of minutes. No votes or decisions are listed, only discussion items.

• North Fire Station Renovation Project – 35 Princeton Street – Project Update
• Public Input (15 minutes)
• Meeting Schedule
• Meeting Minute Approval

The provided document is a meeting agenda rather than minutes. No decisions, votes, or actions were recorded.

Fire Station Study Committee

The committee adopted a new public comment policy and voted on preferred fire station configurations. Members discussed staffing levels and the town's ability to fund different shift sizes.

• Approved meeting minutes from May 30, 2023 (6-0)
• Adopted proposed public comment policy (6-0)
• Selected scenario d as the preferred 5-station proposal (5-1)

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority will meet to approve administrative certifications and financial reports. The body is deciding on the FY2024 salary structure and adopting updated HUD income and rent limits.

• Review and approval of FY2024 salary structure
• Adoption of HUD low-income limits and Fair Market Rents effective May 15, 2023
• Approval of five-year Annual Plan for Section 8
• Write-off of Section 8 back rent totaling $16,503.52
• Approval of Certificates of Substantial Change for Project # 056107 and Project # 056141

Historic District Commission

The Chelmsford Historic District Commission is meeting to review several applications for work within historic districts, including fencing upgrades, gutter installation, and a decorated bicycle display. The commission will also receive updates on the Oddfellows Building, Fiske House, and the Center Village Master Plan. The meeting is open to the public.

• 21 Chelmsford St. – Chelmsford Dental Specialist Group, fencing upgrades
• 1&9 Worthen St. – Central Congregational Church, gutter installation
• 7 North Rd. – Chelmsford Garden Club, decorated bicycle in July & October
• Update on Oddfellows Building and Fiske House
• Center Village Master Plan Implementation Committee update

The Historic District Commission approved several requests for property modifications and temporary signage. The board also approved the minutes from April and May 2023.

• Approved gutter installation for Central Congregational Church (5-0)
• Approved Chelmsford Garden Club's decorated bicycle displays for July and October (5-0)
• Approved temporary sandwich board signs for Chelmsford Women of Today (5-0)
• Approved replacement fencing for 21 Chelmsford St. to match original specifications (5-0)
• Approved April 10, 2023 meeting minutes (5-0)
• Approved May 1, 2023 meeting minutes (5-0)

Select Board

The Select Board approved a petition for joint pole construction on Acton Road and granted several liquor and entertainment licenses. The Board also held a discussion with the town's legislative delegation regarding state budget earmarks and infrastructure priorities.

• Approved petition 30744198 for National Grid and Verizon pole construction on Acton Rd. (5-0)
• Approved entertainment license for Pressed Café Chelmsford at 300 Billerica Rd. (5-0)
• Approved one-day beer and wine license for House Bear Brewing at Weston Nursery for June 9th (5-0)
• Approved one-day beer and wine license for American Legion Post 313 for June 17th (5-0)

Board of Health

The Board of Health granted a Weekday Lifeguard Variance to Hitchin’ Post Condominiums. The board also approved the minutes from May 1, 2023, and accepted the Public Comment Policy.

• Granted Weekday Lifeguard Variance to Hitchin’ Post Condominiums (unanimous)
• Approved May 1, 2023 meeting minutes (unanimous)
• Accepted Public Comment Policy (unanimous)
• Approved incoming correspondence regarding 10 Butterfield St (unanimous)
• Approved outgoing correspondence (unanimous)
• Accepted old business regarding sludge management and pumper reports (unanimous)

Recycling Committee

The Recycling Committee will discuss tonnage totals, the annual flyer, and the RDP application. The body will also review the status of the Bags to Benches installation and the Better Bottle Bill.

• Review of tonnage totals
• RDP application discussion
• Bags to Benches installation update
• Committee reappointments
• Review of 2022-2023 goals

The committee agreed to endorse the Better Bottle Bill and recommended installing a Bags to Benches bench at Heart Pond. Members also reviewed April 2023 tonnage totals and upcoming collection events.

• Endorsed the Better Bottle Bill
• Recommended installing Bags to Benches bench at Heart Pond
• Approved May 2023 meeting minutes

Zoning Board of Appeals

The Board approved a special permit for a 23,000 sq. ft. addition to the Lighthouse School and a modification to a wireless facility at the 495 Northbound Rest Area. A request to convert a single-family home to a two-family dwelling was continued to July.

• Approved special permit modification for 495 Northbound Rest Area wireless facility (5-0)
• Approved special permit for 23,000 sq. ft. addition at 25 Wellman Avenue (5-0)
• Continued public hearing for 36 Bartlett Street two-family conversion to July 6, 2023 (5-0)
• Signed Larkin/Second Lane Settlement document

Board of Assessors

The Board of Assessors will meet to review previous minutes and handle month-end signings. The board will also enter executive session to discuss abatements, ATB status, and statutory exemptions.

• Month end signings
• Executive session on statutory exemptions
• Executive session on ATB status
• Executive session on abatements

The Board of Assessors approved several monthly reports for personal property and real estate abatements, as well as motor vehicle excise reports. The board entered executive session to discuss a specific exemption file and pending litigation before adjourning.

• Approved May 18, 2023 meeting minutes (unanimous)
• Approved FY 2021 Personal Property Abatements May 2023 for $3,870.47 and $1,566.60 (unanimous)
• Approved FY 2023 Exemptions and CPA May 2023 for $1,069.99 (unanimous)
• Approved FY 2022 RE Abatements and CPA May 2023 for $9,054.48 (unanimous)
• Approved FY 2023 RE Abatements and CPA May 2023 for $31,339.09 (unanimous)
• Approved FY 2020-2023 MV Excise May 2023 reports totaling $15,222.18 (unanimous)

Age-Friendly Chelmsford Implementation Committee

The committee will review the DPW’s Sidewalk Masterplan Program and receive progress reports from various domains. The meeting also includes a status update on community outreach efforts.

• DPW’s Sidewalk Masterplan Program presentation by Director Christine Clancy
• Progress reports from domains
• Community outreach status updates
• Approval of April 26, 2023 meeting minutes

The committee received progress reports across several domains, including sidewalk planning, hoarding disorder resources, and the Chelmsford Ride service. No new policies were enacted, and the primary formal action was the approval of previous meeting minutes.

• Approved edited April 26, 2023 minutes (unanimous)

Diversity, Equity & Inclusion Committee

The committee is reviewing updates for Juneteenth planning and several June community events. These include a pronoun workshop, a library open house, and Pride Day activities.

• Juneteenth Planning update
• Workshop: Modern Pronouns: They is Correct on June 9
• Chelmsford Public Library Municipal Open House on June 12
• Pride Day events on June 10 including a Drag Show at the Town Common

The Diversity, Equity & Inclusion Committee approved a $1,500 grant for Juneteenth activities and finalized the event's talent schedule. The committee also discussed planning for Pride Day and a potential Pride Month Proclamation for the Selectboard.

• Approved May 17, 2023 minutes
• Approved $1,500 grant for Juneteenth
• Finalized Juneteenth talent schedule

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee will provide project updates and review construction plans for the Vinal Square Transportation Improvement Plan. These plans are intended for submission to Mass DOT.

• Review of construction plans based on the November 21, 2021, NMCOG Concept Plan
• Presentation of VSSAP updates by Joe Tierney
• Public input and question session regarding transportation plans

The committee received a public presentation on a proposed transportation plan for Vinal Square. The session included a review of roadway realignments, signal upgrades, and pedestrian improvements, but no formal votes were taken.

• Presented proposed roadway realignments at Dunstable Road and Middlesex Street
• Proposed new traffic signals at Dunstable Road and Middlesex Street
• Proposed bicycle lanes along Princeton Street
• Proposed ADA compliant sidewalks and improved crosswalks at Princeton and Cottage Streets
• Proposed signal upgrade at Wotton Street
• Discussed municipal parking lot access and potential expansion

Fire Station Study Committee

The committee updated its cost estimate spreadsheet using new soft cost data from Weston & Sampson. Members discussed the costs and trade-offs associated with three-station scenarios.

• Approved May 16, 2023 meeting minutes (unanimous)
• Updated cost estimate spreadsheet based on Weston & Sampson data
• Scheduled meetings for June 6, June 21, and June 27, 2023

LRTA

The Lowell Regional Transit Authority Advisory Board will conduct its regular meeting via remote participation. The agenda includes the acceptance of previous minutes and reports from the Administrator, Finance Director, and Facility Director.

• Acceptance of April 27, 2023, meeting minutes
• Administrator's Report
• Finance Director's Monthly Report
• Facility Director's Monthly Report

Fire Station Study Committee

The Fire Station Study Committee is continuing discussions on aggregate information from several response time studies. This includes reviewing the IAFF Response Time Study, Criterion Response Time Study, and Critical Success Factors Comparison to assist in selecting preferred candidate scenarios.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Discussion of Critical Success Factors Comparison

Planning Board

The Planning Board will hold a new public hearing regarding a proposed medical spa at 11 School Street. The board will also continue a hearing for a new contractor's garage and outdoor yard at 200 Turnpike Road. Additionally, the meeting includes a work session on policies and procedures.

• New public hearing: 11 School Street medical spa special permit
• Continued public hearing: 200 Turnpike Road contractor's garage and yard
• Administrative review of decisions for 25 Wellman Ave, 18-20 Chelmsford Street, and 264 Groton Road
• Work session on Policies & Procedures Subcommittee updates

The Board postponed a public hearing for a proposed medical spa at 11 School Street to June 14 to address departmental concerns. A public hearing was also held for a proposed contractor's garage and yard on Turnpike Road, where several residents expressed opposition based on noise and traffic safety.

• Postponed public hearing for 11 School Street med spa to June 14 (7-0)
• Postponed Administrative Review items to later in the agenda (7-0)

Arts & Technology Education Fund

The provided document contains only procedural notice information and no specific agenda items.

Parade Committee

The committee is reviewing logistics for the upcoming summer parade. Discussions include banner placement, musical acts, sponsors, and volunteer needs.

• Review of treasurer's financial report
• Planning for summer banners and sign locations
• Coordination of bands, floats, and marching groups
• Sponsorship levels and banner carrier requirements
• Logistics for the post-parade luncheon at The Establishment

The committee approved the May 9 meeting minutes and the treasurer's report. Members reviewed preparations for the July 4 parade, including band coordination, sponsor outreach, and safety permits. No other formal votes were recorded.

• Approved meeting minutes of May 9, 2023 (All in favor)
• Approved Treasurer's Report (All in favor)

Military Community Covenant

The group will review the Armed Forces Day barbecue recap and a draft flyer. Members will also continue discussions regarding the organization's mission and goals.

• Approval of April 21 meeting minutes
• Approval of expenses
• Review of draft flyer
• Discussion of mission and goals

The Military Community Covenant Task Force approved the April 21 meeting minutes and a reimbursement for a committee member's polo shirt. The group secured the Elks pavilion for the annual Military Appreciation Cookout on August 8 after determining school property requirements were too extensive. Members discussed potential opportunities to honor veterans at the Army/Navy football game and the 'Run to Home Base' event.

• Approved April 21 meeting minutes (unanimous)
• Approved $34.00 reimbursement for committee member polo shirt (unanimous)
• Secured Elks pavilion for August 8 Military Appreciation Cookout

Board of Assessors

The Board of Assessors will hold a regular session to review minutes and handle month-end signings. The meeting includes an executive session to discuss statutory exemptions, ATB status, and abatements.

• Month end signings
• Executive session on statutory exemptions
• Executive session on ATB status
• Executive session on abatements

The Board of Assessors approved several monthly reports for motor vehicle excise abatements and real estate/CPA exemptions and abatements. The board also approved the minutes from the April 26, 2023 meeting.

• Approved April 26, 2023 minutes (unanimous)
• Approved FY 20 Motor Vehicle Excise Abatements for April 2023: $98.75 (unanimous)
• Approved FY 22 Motor Vehicle Excise Abatements for April 2023: $1,950.41 (unanimous)
• Approved FY 23 Motor Vehicle Excise Abatements for April 2023: $16,867.63 (unanimous)
• Approved Commitment 03 FY2023 Motor Vehicle Excise Tax: $379,583.78 (unanimous)
• Approved FY 23 Real Estate/CPA Exemptions for April 2023: $19,175 (unanimous)
• Approved FY 23 Real Estate/CPA Abatements: $10,996.90 (unanimous)

Roberts Field Advisory Committee

The Roberts Field Advisory Committee will conduct a site walk at Friendship Park. The purpose is to review potential locations for benches and trees.

• Site walk of Friendship Park to review bench and tree locations

Bicycle & Pedestrian Advisory Committee

The committee will discuss a federal grant submission for sidewalk construction on Parkerville Road. Members will also review updates regarding bench donations, trail maintenance, and railroad memorabilia for the Brickhouse Trail.

• FY24 Federal Appropriations Grant Submission for Parkerville Road sidewalks
• Vote to approve reimbursement for Jim Kelsey for bike repair station tools at Carol Cleven Park
• Discussion of updates on uniform trail rules signage
• Updates on the Brick Donation Program for Carol Cleven Park
• Trail maintenance discussion for Cleven Park/Brickhouse/CCA to Fletcher Street

The committee approved a reimbursement for replacement tools at the Cushing Place bike repair station. Members discussed a federal grant proposal for Parkerville Road sidewalks and reviewed the town's sidewalk and paving backlogs.

• Approved $235.40 reimbursement to J. Kelsey for bike repair station tools (Unanimous)
• Approved April 20, 2023 meeting minutes (Carried, 1 abstention)

Northern Middlesex Council of Governments

The Northern Middlesex Council of Governments will hold a routine meeting to elect a Vice-Chair to fill a vacancy. The body will also vote to approve the minutes from April 19, 2023, and a financial warrant covering income and expenses from April 19 to May 15, 2023. The agenda includes a report from the Executive Director and announcements for upcoming events, but lists no specific new ordinances, contracts, or zoning actions.

• Election of Vice-Chair to fill a vacancy per Bylaws Section 2
• Approval of minutes from the April 19, 2023 meeting
• Approval of financial warrant for income and expenses from 4/19/2023-5/15/2023
• Announcement of Lowell Housing Forum on May 31, 2023

Diversity, Equity & Inclusion Committee

The committee will meet to confirm previous meeting minutes and conduct business regarding Juneteenth planning. The agenda also includes the reading of the Land Proclamation.

• Confirmation of April 19th meeting minutes
• Reading of the Land Proclamation
• Juneteenth Planning

The Diversity, Equity & Inclusion Committee reviewed the checklist and logistics for the June 17th Juneteenth event at the Chelmsford Common. The committee approved funds for flags and buttons to be used during the celebration.

• Approved purchase of 200 Juneteenth small flag sticks (all in favor)
• Approved purchase of flags to surround the town monument not to exceed $250.00 (all in favor)

Master Plan Implementation Committee

The committee will review the current status of housing and natural resources. The meeting also includes introductions of new members and a discussion regarding the next quarterly meeting scheduled for August 16, 2023.

• Review of housing status
• Review of natural resources status
• August 16, 2023 quarterly meeting regarding Open Space and Land Use

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee is meeting to handle routine business, including approving minutes, hearing public comments, and acting on several new business items. Key items include setting 2023/24 student transportation registration dates and fees, recommending one-time budget expenditures and transfers, and making FY2024 budget adjustments. The committee will also consider policy updates and personnel reports.

• 2023/24 Student Transportation Program Registration Dates and Fees
• FY2023 Recommended One-Time Budget Expenditures
• FY2023 Recommended Budget Transfers
• FY2024 Budget Adjustments
• Appointment of Superintendent Lang to Valley Collaborative Board of Directors

Fire Station Study Committee

The Fire Station Study Committee is continuing discussions on aggregate information from several response time studies. This includes reviewing the IAFF Response Time Study, Criterion Response Time Study, and Critical Success Factors Comparison to assist in selecting preferred candidate scenarios.

• Review of IAFF Response Time Study
• Review of Criterion Response Time Study
• Discussion of Critical Success Factors Comparison

The committee discussed trade-offs between 4-station and 5-station proposals. Town Manager Paul Cohen suggested further discussion on a 3-station proposal involving two companies at station 2. No final decisions on station configurations were made.

• Approved amended minutes from May 2, 2023 meeting (unanimous)

Housing Advisory Board

The board will hear a developer presentation regarding 243 Riverneck Rd. Members will also review housing recommendations for Master Plan implementation and discuss options for limited accessory apartments or ADUs.

• Developer presentation and discussion for 243 Riverneck rd
• Review of Housing recommendations for Master Plan Implementation
• Review of options for Limited Accessory Apartments/ ADU’s
• Housing Production Plan Update
• SHI updates

The board approved modifications for 61 Carlisle and 73 Dalton to reduce the number of affordable units to one per project. Members discussed the Westford accessory dwelling unit bylaw as a potential model for local revisions. The board also noted a projected $2,000 cost for updated socioeconomic data for the Housing Production Plan.

• Approved minutes from previous meeting
• Approved modification to reduce affordable units to 1 at 61 Carlisle
• Approved modification to reduce affordable units to 1 at 73 Dalton

Select Board

The Select Board will review the Fiscal Year 2024 tiered sewer rate schedule and a request for proposals regarding a strategic plan. The meeting includes a joint session to fill a vacancy on the Cemetery Commission and an executive session regarding collective bargaining strategies.

• Cemetery Commission vacancy filling
• Common Victualler License for Little Z ’s Inc, 14 Fletcher Street, Suite 4
• Alcoholic Beverages license change for Town Hall Advisory Committee at 1A North Road
• Fiscal Year 2024 Tiered Sewer Rate Schedule presentation
• Request for Proposals: Strategic Plan

The Select Board appointed Candy Chase to the Cemetery Commission and approved a common victualler license for Little Z’s Inc. The Board also approved changes to the alcoholic beverages license for the Chelmsford Center for the Arts.

• Nominated and approved Candy Chase to the Cemetery Commission (7-0)
• Approved common victualler license for Little Z’s Inc. at 14 Fletcher St., Suite 4 (5-0)
• Approved change of manager and officers for alcoholic beverages license at Chelmsford Center for the Arts (5-0)

Center Village Master Plan Committee

The committee is meeting to receive updates on existing projects. Discussion topics include center beautification, public furniture, and the Brook walk easement.

• Center Beautification and public furniture update
• Brook walk easement update

TREE Committee

The committee will review updates on the Chelmsford Center Common Tree Planting Project and a tree inventory. Members will also discuss sustainability grant status and various town requests for support.

• Chelmsford Center Common Tree Planting Project update
• Tree inventory results update
• Sustainability MVP grant status update
• Town requests regarding Beaver Brook, 6 Doral, and Lighthouse School
• Review of 2023-24 Work Plan

The committee discussed the status of the Chelmsford Center Common Tree Planting Project and the ongoing tree inventory at the library. A grant proposal for low-impact sustainability guidance was submitted to the state on May 4. No other substantive actions were taken.

• Approved April meeting minutes
• Scheduled next committee meeting for June 8

Council on Aging Board

The Council on Aging Board will meet to review reports from the director and legislative updates. The board is scheduled to discuss community outreach efforts under new business.

• Vote on acceptance of April meeting minutes
• Director's report
• Legislative update
• Friends update
• Discussion on community outreach efforts

The board approved the minutes from the April meeting. The Director reported on staffing, building maintenance issues, and the creation of a sensory garden funded by donations. No other substantive policy or financial decisions were recorded.

• Approved April meeting minutes (unanimous)

Library Trustees

The Board approved the corrected Consent Agenda and agreed that the Library Director will not receive a step increase on July 1, 2023. Trustees discussed plans for a memorial for Becky Herrmann and the MacKay ribbon-cutting event.

• Approved Consent Agenda as corrected (Unanimous)
• Agreed Director position will not receive step increase on July 1, 2023
• Decided to incorporate 'Meet the Director' event into another gathering

Planning Board

The Chelmsford Planning Board will hold a work session on internal policies and procedures, followed by continued public hearings on four development applications: a 23,000 sq ft addition at 25 Wellman Avenue, a mixed-use building at 18-20 Chelmsford Street, a four-unit subdivision at 264 Groton Road, and a contractor's garage at 200 Turnpike Road. The board will also discuss MBTA zoning and debrief the recent Town Meeting.

• 25 Wellman Avenue: 23,000 sq ft addition for Lighthouse School, Inc. (site plan review)
• 18-20 Chelmsford Street: demolition and new building with 2 residential units and office, 20% parking reduction request
• 264 Groton Road: Newport Landing subdivision, 2 lots with 2-family dwellings each (4 units total)
• 200 Turnpike Road: 3,500 sq ft contractor's garage and outdoor yard, continuation requested to May 24
• Work session on Planning Board policies, including voting eligibility and remote participation rules

The Board approved a school addition at 25 Wellman Avenue, a mixed-use building at 18-20 Chelmsford Street, and a four-unit residential subdivision at 264 Groton Road. A request for a contractor's garage on Turnpike Road was continued to May 24, 2023.

• Approved special permit for Aquifer Protection and Site Plan for 23,000 sq. ft. addition at 25 Wellman Avenue (7-0)
• Approved Special Permit for accessory residential use at 18-20 Chelmsford Street (7-0)
• Approved Special Permit for 23% reduction in parking at 18-20 Chelmsford Street (7-0)
• Approved Definitive Subdivision Plan for 264 Groton Road with waivers for T-turnaround, limited granite curbing, private way status, and reduced bulb radius (5-0)
• Continued public hearing for contractor's garage and yard off Turnpike Road to May 24, 2023 (8-0)

Arts & Technology Education Fund

The provided document contains only procedural notice information and no specific agenda items or discussion topics.

The committee voted to deny funding for the “Amplifying Reading and Speaking Systems” application. Members also approved the previous meeting's minutes and deferred discussions on application changes and donations to later dates.

• Approved previous meeting minutes (Unanimous)
• Denied funding for “Amplifying Reading and Speaking Systems” (Unanimous)
• Tabled decision on adding a new administrator signature line to next year's application
• Tabled discussion on donations, talking points, and Facebook promotion to September/October