Chelmsford public meetings in 2025

Age-Friendly Chelmsford Implementation Committee

The Age‑Friendly Chelmsford Implementation Committee will hold a remote meeting on December 31, 2025. Members will receive progress reports from the committee’s domains, discuss the co‑chair’s status, and consider new initiatives. The agenda also includes approvals of the November 26 minutes and setting the next meeting date.

• Introductions
• Progress reports from domains
• Discussion of co‑chair status
• Discussion of new initiatives
• Approval of minutes from the November 26 meeting

The committee voted to approve the minutes from the November 26, 2025 meeting, with one member abstaining. The meeting was then adjourned by unanimous vote. No other formal actions were taken.

• Approved November 26 minutes (1 abstention)
• Adjourned meeting unanimously

Housing Advisory Board

The Housing Advisory Board will approve the meeting minutes and review the town’s Housing Production Plan. It will provide information about the town website and discuss existing housing programs. The board will also set the date for its next meeting and review any outstanding action items before adjourning.

• Approval of meeting minutes
• Review of the Housing Production Plan
• Information on the town website
• Discussion of housing programs
• Scheduling the next meeting

The board decided to hold regular meetings on the first Wednesday of each month at 4:00 PM, with the next meeting scheduled for February 4. Chair Taverna asked members to review the committee website before that meeting. The meeting was adjourned unanimously at 5:20 PM.

• Set regular meetings first Wednesday of each month at 4:00 PM (temporary)
• Scheduled next meeting for Feb 4
• Requested all members review committee website before next meeting
• Adjourned meeting unanimously (4-0)

Select Board

The Select Board will review and act on several agenda items, including a transfer of the common victualler license for Doty’s Diner, a presentation of the FY 2025 financial audit exit conference, and the receipt of a $65,000 state grant for ADA improvements. The board will also consider a conservation restriction for 255 Princeton Street, discuss the upcoming bid for Southwell Boat Ramp reconstruction, and receive reports on double‑pole street lighting. Public input, committee vacancy notices, and recent meeting minutes are also on the agenda.

• Transfer of Common Victualler License for Doty’s Diner, 7 Summer St #25
• Presentation of Town of Chelmsford FY 2025 Financial Audit Exit Conference
• Review of $65,000 Municipal ADA Improvement Grant award
• Signing of Conservation Restriction for 255 Princeton Street
• Discussion of Jan 13 bid deadline for Southwell Boat Ramp reconstruction

The board approved a conservation restriction covenant for 255 Princeton Street. It transferred the common victualler license for Doty’s Diner to Kit & Sam Corp. and renewed licenses for Tropical Smoothie Café and Masala Café. The board also appointed Gabriel Francisco to the Board of Assessors and approved several meeting minutes. All motions passed unanimously (or 3‑0 for one joint minutes approval).

• Approved conservation restriction covenant for 255 Princeton St. (4-0)
• Approved transfer of common victualler license to Kit & Sam Corp., 7 Summer St. #25 (4-0)
• Approved renewal of licenses for Tropical Smoothie Café and Masala Café (4-0)
• Approved appointment of Gabriel Francisco to Board of Assessors (4-0)
• Approved December 1, 2025 Select Board meeting minutes (4-0)
• Approved joint December 8, 2025 Select Board, School Committee, Town Moderator minutes (3-0)
• Approved December 8, 2025 Triboard meeting minutes (4-0)
• Adjourned meeting (4-0)

East Chelmsford Water District

The East Chelmsford Water District meeting on December 18, 2025 at 75 Canal Street will include a Zoom call with Blake Martin to update the pilot study, a superintendent’s report from Robert Conroy, and a treasurer’s report from Christine Fitch covering progress with Verizon, a new website pricing proposal, and review and sign‑off on the previous months' bills.

• Zoom call with Blake Martin – update to pilot study
• Superintendent’s Report – Robert Conroy
• Treasurer’s Report – update on progress with Verizon
• Review new proposal on website pricing
• Review and sign off on previous months' bills

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss trail safety concerns and the connection between the Middlesex Canal and the BFRT. The committee will also review the BPAC website and the addition of trail memorabilia on the BFRT in Chelmsford.

• Update on trail safety concerns
• Discussion on adding trail memorabilia on the BFRT in Chelmsford
• Middlesex Canal connection to BFRT
• Discussion on BPAC website
• BPAC account status update

School Building Committee

The School Building Committee will discuss the evaluation of existing conditions and educational program updates. The body will also review grade configuration analysis, conceptual design options, and a project evaluation matrix.

• Approval of monthly project invoices
• Update on evaluation of existing conditions
• Grade configuration analysis
• Conceptual design options
• Project evaluation matrix

The Parker School Building Committee approved the November 20, 2025 meeting minutes with a 6‑5 vote. It also unanimously approved invoice packet #7, totaling $97,053.15, for project services. No other actions were decided; the remainder of the meeting consisted of updates and presentations.

• Approved meeting minutes of November 20, 2025 (6-5)
• Approved invoice packet #7 totaling $97,053.15 (7-0)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will hold a regular meeting to review short-term action items including property review and land acquisition funding, alongside updates on PFAS projects and district reports.

• PFAS Project Update (ResilientCE, AECOM)
• Property Review (short-term action item)
• Land Acquisition Funding (short-term action item)
• Review of By Laws and Rules and Regulations (long-term action item)
• Next meeting scheduled for January 21, 2026

TREE Committee

The Tree Committee will approve minutes, discuss planting programs, and review a $50,000 state grant for front yard trees. The committee will also receive updates on invasive management and memorial tree projects.

• Approve minutes from November meeting
• Review $50,000 state grant for front yard planting program
• Update on Tree and Invasive Management project funding
• Update on Memorial tree program implementation
• Update on Wright Forest-Chelmsford Village tree planting

The committee reviewed and accepted the September and November meeting notes. Funding was approved for a tree and invasive‑management project, with money allocated to hire a consultant for an assessment. The committee unanimously approved the minutes from the previous month.

• Accepted September meeting final notes (unanimous)
• Accepted November meeting notes (unanimous)
• Approved funding for tree invasive‑management project (money allocated)
• Unanimously approved last month’s meeting minutes

Commission on Disabilities

The Commission on Disabilities will meet to approve minutes, review accessibility issues, and discuss next steps for a community recognition award and a spring 2026 seminar. The agenda also includes a resident inquiry regarding emotional support animals and a position on accessible picnic tables.

• Approve minutes for 11/18/25
• Review outstanding and new accessibility issues
• Discuss CCOD Community Recognition Award next steps
• Plan for ADA Seminar in Spring 2026
• Address resident inquiry on emotional support animals

The commission approved the November 2025 meeting minutes with a correction to the St Mary’s parking lot reference. They voted to give the COD Recognition Award to Rudy Desotomayor of Rudy’s Fuel & Auto Service, assigning three members to present it. No other substantive actions were decided.

• Approved November 2025 minutes with parking lot reference change (all approved)
• Awarded COD Recognition Award to Rudy Desotomayor of Rudy’s Fuel & Auto Service (all approved)
• Motion to adjourn approved (all approved)

School Committee - Minutes can be found on the School Committee website

The School Committee will receive updates on the Parker Middle School Building Project and the FY2027 Capital Plan. Members will also consider the 2026/27 school year calendar and the FY2027 budget calendar.

• Parker Middle School Building Project update from Ai3 Architects
• Community Visioning Sessions for Parker Middle School on December 17 at 300 Littleton Road
• Private school approval request for Drake Academy
• Policy action on IKFE – Competency Determination (CD)
• Proposed 2026/27 School Year Calendar

Permanent Building Committee

The Permanent Building Committee will discuss project estimates, grants, and interior finishes for fire stations at 260 Old Westford Road and 295 Acton Road. The body will also receive a status update on the South Row School partial roof replacement.

• Project estimate review for fire stations at 260 Old Westford Road and 295 Acton Road
• Solar/Geothermal Grant update for fire station projects
• South Row School MSBA Accelerated Repair Program partial roof replacement status update

The Permanent Building Committee unanimously approved the August 12, 2025 meeting minutes. The September 9, 2025 minutes were approved by a 3‑2 vote. The meeting was adjourned at 7:07 PM by unanimous vote.

• Approved August 12, 2025 minutes (5-0)
• Approved September 9, 2025 minutes (3-2-0)
• Adjourned meeting at 7:07 PM (5-0)

Recycling Committee

The Chelmsford Recycling Committee will meet on Dec 11, 2025 at Town Hall. The committee will review and approve the November meeting minutes. It will consider a warrant article concerning black plastic and single‑use plastic items. The agenda also includes public comment and a review of new action items.

• Review and approve meeting minutes – November
• Warrant article regarding black plastic and single‑use plastic
• General public comment
• Review of new action items

The Recycling Committee reviewed and accepted the November 2025 meeting minutes. Rebecca Gore volunteered to record action items. Members discussed a proposed black‑plastic ban and the Better Bottle Bill but took no formal action. The next meeting was scheduled for January 8, 2026.

• Approved November 2025 meeting minutes (accepted)
• Rebecca Gore assigned to record action items
• Scheduled next meeting for 8‑January‑2026 at Town Hall, Room 200

Center Village Master Plan Committee

The Center Village Master Plan Committee will review the NMCOG Chelmsford St project, provide updates on existing projects, and solicit public input. It will also discuss future agenda items, approve the meeting minutes, set the next meeting date, and then adjourn.

• Review of NMCOG Chelmsford St project
• Existing projects update
• Public input
• Future agenda items and to‑do summary
• Minutes approval

The Center Village Master Plan Committee met on Dec. 11, 2025 to review NMCOG findings, bridge funding, and ongoing projects. No formal approvals, denials, or votes on project proposals were recorded. The only action taken was a motion to adjourn, which passed unanimously 4‑0.

• Motion to adjourn passed 4-0

Planning Board

The Chelmsford Planning Board will ratify a decision for 191‑195 Riverneck Road and continue a public hearing on special permits for the Chelmsford Mall properties at 265 and 279 Chelmsford Street, 20 Manahan Street, and 3 Katrina Road. It will review site plan applications for two new fire stations: an 8,408‑sq‑ft facility at 295 Acton Road (Fire Station 5) and another 8,408‑sq‑ft building at 260 Old Westford Road (Fire Station 3). The board will also consider a major modification for 133 Princeton Street and an application for a 31.60‑acre commercial solar photovoltaic facility at 152 Stedman Street.

• Review and ratify decision for 191‑195 Riverneck Road
• Continue hearing on special permits for 265 & 279 Chelmsford St, 20 Manahan St, 3 Katrina Rd (withdrawal request filed)
• Site plan review for Fire Station 5 – 295 Acton Road, 8,408 sq ft building
• Site plan review for Fire Station 3 – 260 Old Westford Road, 8,408 sq ft building
• Application for commercial solar photovoltaic facility at 152 Stedman Street (31.60 acres)

Council on Aging Board

The Council on Aging Board will meet to consider routine reports and vote on accepting the minutes from the November meeting. The agenda includes reports from the director, chairman, and committees, as well as a discussion of ideas for Friends funding requests. No other decisions are specified in the agenda.

• Vote on acceptance of minutes from the November meeting
• Director’s report (Debi)
• Chairman’s report (Bob)
• Committee reports
• Friends funding request ideas discussion

The Council on Aging Board approved the previous meeting's minutes with a unanimous vote. Afterward, the board moved to adjourn, which was also approved unanimously. No other formal actions were taken at this meeting.

• Accepted meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Library Trustees

The Chelmsford Library Trustees will review a consent agenda that includes minutes from the November 12, 2025 meeting, the Treasurer’s Report (featuring the Fiske Family Trust), the Friends Report, and the Library Director’s Report. They will provide updates on the Financial Planning working group, the FY27 budget and capital plans, and the upcoming “Get to Know You” event on January 31, 2026. New business includes discussion of incumbent candidacy intentions and distribution of the 2.7 Reference Service Policy. The meeting also announces a new student representative, Deepika Bollu.

• Consent agenda: minutes from 11/12/2025, Treasurer’s Report (Fiske Family Trust), Friends Report, Director’s Report
• FY27 Budget & Capital updates
• “Get to Know You” event scheduled for 1/31/2026
• Incumbent candidacy intentions
• Policy distribution: 2.7 Reference Service Policy

The trustees unanimously approved a table request for Project EATT and the consent agenda. They also unanimously approved moving restricted accounts to a higher‑interest bank, spending the Proctor and Clement balances, and moving $155,000 from the Endowment into a CD with the remainder relocated. In the capital budget, the HVAC project and an accessible entrance at Mackay were funded, while the roof project was deferred. A staff‑and‑trustee get‑to‑know‑you event was scheduled for January 30, 2026.

• Approved table request for Project EATT (UML) – unanimous roll‑call vote
• Approved consent agenda – unanimous roll‑call vote
• Approved moving restricted accounts to a bank with better interest rates – unanimous roll‑call vote
• Approved spending balances for Proctor and Clement accounts per recommendations – unanimous roll‑call vote
• Approved moving $155,000 from Endowment to a CD and relocating remaining funds – unanimous roll‑call vote
• Approved funding HVAC project in capital budget (no vote recorded)
• Approved funding accessible entrance at Mackay in capital budget (no vote recorded)
• Deferred roof project in capital budget (no vote recorded)

Arts & Technology Education Fund

The Arts & Technology Education Fund Committee will discuss its financial report, provide updates on applications, review its Facebook presence, and consider application timelines. The meeting also includes discussion of old and new business items. No formal decisions are indicated in the agenda.

• Financial Report
• Application updates
• Social Media Review (Facebook for ATEF)
• Application Timeline(s)
• Old Business and New Business

Historical Commission

The Chelmsford Historical Commission will meet to review demolition requests, discuss Vinal Square, and approve minutes from a prior meeting. The body will also set the agenda for its next meeting in January.

• Review of demolition requests
• Discussion of Vinal Square
• Approval of minutes
• Community outreach updates
• Budget discussion

The commission reviewed plans for improving Vinal Square, including traffic lights, bike lanes, and preserving the stone wall by the former hardware store. Members noted a new sign maker for house signs and a needed sign for the Middlesex Canal Toll House. Upcoming 250th‑anniversary outreach ideas and a marker for the Wamesit people were also discussed. No formal decisions or votes were recorded.

Conservation Commission

The Chelmsford Conservation Commission will consider a waiver of bylaw setbacks for a new single‑family house at 181 Proctor Road, requested by Jeffrey Brem of Meisner Brem Corporation. The meeting also includes presentations on fisher boxes and invasive species management at Thanksgiving Forest, and a report from the Planning Board liaison. Several regulatory hearings will address notices of intent for projects at 30 Bowl Road Ext. (Lowell), 152 Stedman Street, and 100 Equador Road, as well as a request for determination of applicability for 16 Freeman Road. Commissioners will discuss land‑management updates and may vote on funding for a proposed fence and guardrail, and will consider approval of a conservation restriction for 255 Princeton Street and adoption of recent meeting minutes.

• Waiver of bylaw setbacks for a new single‑family house at 181 Proctor Road (Jeffrey Brem/Meisner Brem Corp).
• Notice of Intent for 30 Bowl Road Ext., Lowell (Joanne Gugliotti, represented by Patrick Myers/MG Architects LLC).
• Notice of Intent for 152 Stedman Street (Progeneration Energy, Inc., represented by Bruce Haskell/Langdon Environmental, LLC).
• Notice of Intent for 100 Equador Road (New England Power Company, represented by Bridget Hilgendorff/Vanasse Hangen Brustlin, Inc.).
• Discussion and possible vote on funding for a fence and guardrail (no amount specified).

The Conservation Commission voted unanimously to waive the 25‑foot no‑disturb and 30‑foot no‑impervious setbacks for 30 Bowl Road Extension and approved its Notice of Intent with standard conditions. It also approved the Notice of Intent for 152 Stedman Street and for 16 Freeman Road with a negative determination and required revised plans. Additionally, the commission supported installing wood guard rails and split‑rail fencing at Koulas Farm, not to exceed $14,000.

• Waived 25‑ft no‑disturb and 30‑ft no‑impervious setbacks for 30 Bowl Rd. Ext. (5‑0)
• Approved Notice of Intent for 30 Bowl Rd. Ext. with Standard Order (5‑0)
• Closed hearing for 30 Bowl Rd. Ext. (5‑0)
• Approved Notice of Intent for 152 Stedman St. with Standard Order and two Special conditions (5‑0)
• Closed hearing for 152 Stedman St. (5‑0)
• Approved Notice of Intent for 16 Freeman Rd. with Negative Determination, Standard Conditions, and requirement for revised plans (5‑0)
• Closed hearing for 16 Freeman Rd. (5‑0)
• Supported installation of wood guard rails and split‑rail fencing at Koulas Farm not to exceed $14,000 (5‑0)

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will review updates on the MassSave program and discuss the town's 2026 clean‑heat and Solarize Chelmsford projects. It will also receive updates on the Chelmsford Choice program and the Climate Action Plan. The meeting is primarily for discussion and public input, with no formal decisions noted.

• Update on MassSave Program
• Discussion of 2026 Clean Heat initiative (TBD)
• Discussion of Solarize Chelmsford project
• Update on Chelmsford Choice program (2025‑2028)
• Climate Action Plan update

The Clean Energy and Sustainability Committee approved the Community First Partnership Grant after reviewing prior minutes. Members agreed to create a list of metrics to request from the program and to begin drafting it for the next meeting. A tentative date for the January 2026 meeting was set for around January 13, pending quorum availability.

• Approved Community First Partnership Grant
• Agreed to develop a metrics list for the program by the next meeting
• Tentatively scheduled the next meeting for around Jan 13, 2026

Conservation Commission

The Middlesex Conservation District will meet to report on activities and financial affairs for Fiscal Year 2025. The body will elect supervisors and host a presentation by author Russ Cohen on wild edibles.

• Election of Supervisors
• FY 2025 Annual Financial Report
• District Conservationist Report
• Presentation by Russ Cohen on wild plants

Select Board

The Select Board, School Committee, and Finance Committee are meeting to review financial reports and budget outlooks. Discussions will cover the current FY26 operating budget and the proposed FY27 budget and capital improvement plans.

• Report on Current Fiscal Year (FY26) Operating Budget
• Proposed Fiscal Year 2027 Capital Improvement Plan
• School Department budgetary status for current year and FY27 outlook
• Fiscal Year 2027 Budget Discussion

The joint meeting of the Select Board, School Committee, and Finance Committee was called to order at 6:02 PM and reviewed FY26 budget status and the FY27 capital improvement plan. A motion to adjourn was made by School Committee Chair Dennis King, seconded by Finance Committee Member David Goselin, and the meeting was unanimously adjourned at 7:36 PM. No other actions were approved, denied, or tabled.

• Adjourned meeting unanimously (13-0 vote) – motion by School Committee Chair King, seconded by Finance Committee Member Goselin

Select Board

The Select Board will meet with the School Committee and Town Moderator to appoint an alternate representative to the Nashoba Valley Technical District School Committee for a three-year term ending in March 2028.

• Appointment of alternate to Nashoba Valley Technical District School Committee
• Joint meeting of Select Board, School Committee, and Town Moderator
• Meeting held at School Dept. Administration Offices, 230 North Road

The Select Board and School Committee nominated Chuck Fidler as an alternate member of the Nashoba Valley Technical High School Committee. The motion passed unanimously with a 6‑0 vote. The meeting was then adjourned at 6:02 PM.

• Appointed Chuck Fidler as alternate member of Nashoba Valley Technical High School Committee (6-0)
• Adjourned meeting at 6:02 PM (6-0)

Dog Park Advisory Committee

The Dog Park Advisory Committee will consider increasing the age limit for children using the dog park to 10 years, with signage and public announcements to take effect on January 1, 2026. The committee will also discuss building a new shed in the agility area of the park. Continuing business includes discussion of guidelines for park closures, an initial quote for a landscape proposal for the front section, and updates on gate latch repairs, drainage monitoring, and other park conditions. The meeting will approve the minutes from the October 15, 2025 session.

• Age increase to 10 years old for children at the dog park, effective Jan 1 2026
• New shed in the agility area of the dog park
• Initial quote on landscape proposal for front section of the park
• Gate latch updates
• Drainage monitoring postponed until 2027

The committee voted to change the minimum age for children using the park to 10 years old, with temporary signage to be installed at the entrance and exit starting Jan. 1, 2026. The advisory group will obtain a sign quote from Express Sign and secure the new shed in the agility area with locks. The front‑section landscape proposal, walkway and fountain research, tree condition review, and drainage plan were all tabled for future consideration. Funding for a new brick entrance was confirmed.

• Changed minimum child age to 10 years (effective Jan 1 2026)
• Approved temporary signage at park entrance and exit
• Mrs. Merrill to obtain sign quote from Express Sign
• CDA will secure new shed with locks
• Landscape proposal for front section tabled until spring
• Research on walkways and fountains tabled
• Tree‑condition review tabled (winter dormancy)
• Drainage improvements tabled until 2027

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on three applications. Two owners are requesting special permits to reduce front‑yard setbacks by up to 20 percent for additions on properties in the Residential RB District (9 Prancing Road and 6 Footpath Road). One owner is requesting a variance to reduce a front‑yard setback from 20 feet to 14 feet on a vacant lot in the Residential RC District (Russell Road). The board will also confirm the 2026 meeting schedule.

• Special Permit – 9 Prancing Road: up to 20% reduction of side and front yard setbacks for an addition and front porch (Residential RB District, 1.04‑acre parcel).
• Special Permit – 6 Footpath Road: up to 20% reduction of front yard setback from 40 ft to 32 ft for an addition (Residential RB District, 0.96‑acre parcel).
• Variance – Russell Road lot (owner Dylan Lee): reduce front yard setback from 20 ft to 14 ft to construct a new dwelling on a 2.75‑acre parcel (Residential RC District).
• Confirmation of 2026 meeting schedule (dates listed for each month).

The Zoning Board unanimously approved special permits allowing up to a 20% reduction in front and side yard setbacks for 9 Prancing Road and a 20% front yard setback reduction for 6 Footpath Road. The hearing on a variance for a lot off Russell Road was continued to January 8, 2026. The board also approved several past meeting minutes and adjourned the session.

• Approved special permit for 9 Prancing Road (20% front/side yard setback reduction) – vote 5-0
• Approved special permit for 6 Footpath Road (20% front yard setback reduction) – vote 5-0
• Continued public hearing for Russell Road variance to Jan 8, 2026 – vote 5-0
• Approved September 4, 2025 meeting minutes (with correction) – vote 5-0 (Ruiz abstained)
• Approved October 2, 2025 meeting minutes (first) – vote 4-0 (Reidy and Ruiz abstained)
• Approved October 2, 2025 meeting minutes (second) – vote 6-0
• Adjourned meeting – vote 7-0

Capital Planning Committee

The Capital Planning Committee will meet to discuss and make recommendations regarding the FY27 Capital Improvement Plan. The meeting includes time for public comments and the review of previous minutes.

• Deliberations and recommendation of FY27 Capital Improvement Plan

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will convene an in-person meeting at the Central Administration Office to approve minutes and discuss facility work orders, school improvement plans, and the Parker Middle School building project.

• Approval of minutes from November 18, 2025
• FY2026 School Facility Work Order Summary for Q1
• Spotlight on McCarthy Middle School
• Parker Middle School Building Project visioning sessions
• Tri-Board Budgetary Meeting scheduled for December 8, 2025

Library Trustees

The Chelmsford Library Trustees Working Group will meet virtually to discuss financial planning. Items include reviewing trust fund balances and recommendations, and considering the library’s endowment investment and spending policy. The agenda also provides for public comments, approval of minutes, and other new business.

• Review of trust funds and recommendations
• Discussion of endowment investment and spending policy
• Public comments (limited to 3 minutes per speaker)
• Approval of previous meeting minutes
• New business (unspecified items)

Board of Health

The Board of Health will conduct public hearings regarding 260 Old Westford Road and emergency lodging. The board will also discuss a possible septic maintenance regulation.

• Hearing regarding GPI-Greenman-Pedersen, Inc at 260 Old Westford Road
• Hearing regarding Laurie Meyers Emergency Lodging
• Discussion of draft Septic Maintenance Regulation
• Tobacco violations for New World Gas (273 Littleton Rd) and Lincoln Liquors (10 Summer St)
• Housing violation for Best Western (185-189 Chelmsford St)

Select Board

The Select Board will consider whether to sell or retain the property at 315 Littleton Road following a foreclosure judgment. The board will also hold a continued public hearing on tax classifications and discuss legislative priorities with state representatives.

• Decision to sell or retain property at 315 Littleton Road
• Approval of easement at North Fire Station, 35 Princeton Street for EV charging stations
• Pole petitions for National Grid and Verizon on Galloway Rd and Middlesex St
• One-day alcohol licenses for Chelmsford Public Library and St John the Evangelist
• Continued public hearing on FY 2026 tax classifications

The Select Board elected Patrick Maloney as Chair, Pat Wojtas as Vice Chair, and Aaron Cunningham as Clerk, with a 4‑0 unanimous vote. The Board also approved two utility pole petitions (Galloway Rd. and Middlesex St.) and granted one‑day alcohol licenses for a library event and a church Christmas party, each by 4‑0 unanimous votes. A motion to close the public hearing on the pole petitions also passed unanimously.

• Elected Patrick Maloney as Chair, Pat Wojtas as Vice Chair, Aaron Cunningham as Clerk (4-0)
• Closed public hearing on Galloway Rd. pole petition (4-0)
• Approved pole petition #31213061 for Galloway Rd. (4-0)
• Closed public hearing on Middlesex St. pole petition (4-0)
• Approved pole petition #3119671 for Middlesex St. (4-0)
• Approved one‑day beer and wine license for Chelmsford Public Library event (4-0)
• Approved one‑day all alcoholic beverages license for St. John the Evangelist Christmas party (4-0)

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to receive progress reports from various domains. The body will discuss the status of the Action Plan update and specific action items for FY26, housing, and transportation.

• Progress reports from domains
• Status of Action Plan update
• FY26 Action Items for Strategic Plan Objectives
• Housing and Transportation domain action items
• Approval of October 29 meeting minutes

The committee approved the October 29, 2025 meeting minutes with a unanimous vote. A motion to adjourn the November 26, 2025 meeting was also passed unanimously. No other formal decisions were recorded.

• Approved October 29th, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Chelmsford Conservation Commission will consider several Notice of Intent applications for development and environmental projects at various town sites. The commission will also receive updates on the Wetlands Bylaw & Regulations Review Sub‑Committee and vote on a conservation restriction for 255 Princeton Street along with related compliance extensions. Meeting minutes from October 14 and October 28, 2025 will be approved.

• Notice of Intent – 260 Old Westford Road (Applicant: Sarah Shactman/Greenman‑Pedersen, Inc.)
• Notice of Intent – 128 Warren Avenue (Applicant: Gail Smaldone)
• Notice of Intent – 30 Bowl Road Ext., Lowell (Applicant: Patrick Myers/MG Architects LLC)
• Approval of 255 Princeton Street Conservation Restriction
• Extension 129-0938 (28 Parlee Road) and Certificate of Compliance 129-0883 (24 Shedd Lane)

The Conservation Commission unanimously approved a waiver of the 30‑foot no‑impervious‑surface buffer and issued a Standard Order of Conditions for the new fire station at 260 Old Westford Road. It also closed the hearing and approved the Request for Determination of Applicability for 87 Main Street, and closed and issued a Standard Order for 128 Warren Avenue. Hearings for the projects at 152 Stedman Street and 30 Bowl Road Extension were continued to December 9, 2025. The Progeneration Solar Field request was removed from the agenda.

• Closed hearing for 260 Old Westford Rd. (7‑0)
• Waived 30‑foot buffer requirement for 260 Old Westford Rd. (7‑0)
• Issued Standard Order of Conditions (no special conditions) for 260 Old Westford Rd. (7‑0)
• Closed hearing for 87 Main St. (7‑0)
• Approved Request for Determination of Applicability for 87 Main St. with Negative 2 & 3 determinations and dry‑condition special condition (7‑0)
• Closed hearing for 128 Warren Ave. (7‑0)
• Issued Standard Order of Conditions (no special conditions) for 128 Warren Ave. (7‑0)
• Continued hearing for 152 Stedman St. to Dec 9 2025 (7‑0)

Military Community Covenant

The Military Community Covenant meeting will introduce a new member and approve the minutes from the October 17 meeting. It will consider reimbursing gift cards purchased for veterans. The board will receive status reports on the veterans rake‑out and community outreach efforts, and set the date for the next meeting.

• Introduce new member
• Approve October 17 meeting minutes
• Reimbursement for gift cards for veterans
• Veterans rake‑out status report
• Community outreach progress report

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss trail safety concerns and the connection between the Middlesex Canal and the BFRT. The committee will also review the BPAC website and the addition of trail memorabilia on the BFRT in Chelmsford.

• Update on trail safety concerns
• Discussion on adding trail memorabilia on the BFRT in Chelmsford
• Middlesex Canal connection to BFRT
• Discussion on BPAC website
• BPAC account status update

The committee approved the October 16, 2025 meeting minutes as amended. It approved adding a trash‑cleanup article to the BPAC website. It gave approval to explore installing railroad memorabilia between Heart Pond and the Westford border. The meeting was then adjourned.

• Approved October 16, 2025 minutes (motion carried)
• Approved inclusion of trash‑cleanup article on BPAC website (motion carried)
• Approved to explore railroad memorabilia installation between Heart Pond and Westford border (motion carried)
• Motion to adjourn carried

School Building Committee

The committee will approve the meeting minutes and the monthly project invoices. It will review the schedule, programming development, and evaluation matrices for the school building project. The meeting also includes updates on existing conditions, upcoming events, and a public comment period.

• Approval of Meeting Minutes
• Approval of Monthly Project Invoices
• Schedule Overview
• Programming Development
• Site Selection Evaluation Matrix

The Parker School Building Committee approved the minutes from the October 16, 2025 meeting. It also approved payment of $20,859 to LeftField and $71,875 to Ai3 for services rendered, totaling $92,734. The meeting was then adjourned. All actions passed unanimously with a 7‑0 vote.

• Approved October 16, 2025 meeting minutes (unanimous 7‑0)
• Approved payment of $20,859 to LeftField for OPM services (unanimous 7‑0)
• Approved payment of $71,875 to Ai3 for design services (unanimous 7‑0)
• Adjourned the meeting (unanimous 7‑0)

Community Preservation Committee

The Community Preservation Committee will elect its officers and review a request to move stone restoration funds from Forefathers to Riverside cemetery. The body will also discuss a DPW proposal for a new inclusive playground piece at Varney Playground.

• Election of Chair, Vice Chair, and Clerk
• Vote to change Town Meeting article to move David Boyle stone restoration grant from Forefathers to Riverside cemetery
• DPW proposal for inclusive playground piece at Varney Playground

The committee voted unanimously (7‑0) to support the $74,000 request for a new inclusive “Wee Go Round” at Varney Playground. A vote on the chair, vice‑chair and clerk positions was deferred to the next meeting. The minutes from March 26, 2025 and May 14, 2025 were approved, and the meeting was adjourned unanimously.

• Approved $74,000 Varney Playground inclusive equipment (7-0)
• Deferred election of Chair, Vice Chair, Clerk to next meeting
• Approved March 26, 2025 meeting minutes (3-4-0)
• Approved May 14, 2025 meeting minutes (unanimous, 4-3-0)
• Adjourned meeting (unanimous, 5-0)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will hold a regular meeting to discuss an audit update, progress on PFAS projects, and land acquisitions. The agenda includes reports from the Business Director and Superintendent, along with action items regarding property review and bylaws.

• CBIZ Audit Update
• PFAS Project Update
• Land acquisitions
• Drainage
• Review of By Laws and Rules and Regulations

Capital Planning Committee

The Capital Planning Committee will hold a meeting to receive reports on school facilities, discuss recaptured funds, and review project funding worksheets. The committee will also consider the minutes from the November 13, 2025 meeting and accept public comments before adjourning.

• Report on School Facilities
• Discussion of Recaptured Funds
• Review of Project Funding Worksheets
• Review & Acceptance of Minutes from November 13, 2025
• Public Comments

The Capital Planning Committee discussed several school facility projects and recaptured funds but did not approve any requests. The meeting was adjourned by a unanimous 6‑0 vote. The next meeting was scheduled for December 4, 2025 at the School Administrative Building.

• Motion to adjourn passed unanimously (6-0)
• Next meeting scheduled for Dec 4, 2025 at the School Administrative Building

Commission on Disabilities

The Chelmsford Commission on Disabilities will approve the minutes from the October 21 meeting and hear a report on the $150,000 ADA budget allocation, including how sites were selected and how much was spent on planning. Commissioners will discuss outstanding accessibility issues tracked by the commission and consider nominations for the CCOD Community Recognition Award. New business includes a discussion of a mental health respite treatment center and plans for an ADA seminar in spring 2026.

• $150,000 ADA budget allocation report (site selection, planning spend)
• Review of outstanding accessibility issues tracker
• Nomination discussion for CCOD Community Recognition Award
• Discussion of a mental health respite treatment center
• Planning of an ADA Seminar for spring 2026 (goals, speakers, resources)

The Chelmsford Commission on Disabilities approved the October 2025 meeting minutes. The motion was made by Katrina Schmidt, seconded by Matt Pellegrino, and all members voted to approve. No other actions were decided; other items were discussed or noted for follow‑up.

• Approved October 2025 meeting minutes (all approved)

Agricultural Commission

The Chelmsford Agricultural Commission will meet to discuss the definition of a farm, the authority of agricultural commissions, and the filling of a current vacancy. The meeting will also cover right-to-farm signage and other new business.

• Discussion of the Al Luguori farm situation and farm definition
• Discussion of changes to the authority of Agricultural Commissions
• Filling the current vacancy on the Commission
• Approval of minutes
• Right to Farm signage

Commission members discussed the Al Luguori farm situation and the definition of a “farm.” The committee recommended Caroline Parlee to fill a vacant seat and the chair will request her application. No approval of minutes was recorded. The next meeting is scheduled for April 2026.

LRTA

The Lowell Regional Transit Authority Personnel Subcommittee is meeting to discuss the contract of Administrator David Bradley. The meeting includes an executive session for strategy and contract negotiations.

• Contract negotiations for Administrator David Bradley

Historical Commission

The Chelmsford Historical Commission will meet to discuss a demolition request and historical signage. The body will also review the budget and historical district updates.

• Demolition request for 101 Mill Road
• House Signs, National Register Signs, and District House Signs
• Historical District Updates
• Budget review

The Board of Appeals approved the 101 Mill Road project as a two‑family building. The commission identified several properties that need historic signs and assigned Mr. Merrill to inventory the remaining signs. The budget remained unchanged, pending an invoice for sign stickers. The commission also discussed outreach activities for the town’s 250th anniversary.

• Approved 101 Mill Road as a two‑family building (Board of Appeals)
• Required historic signs for 48 Washington St, 249 Main St, 160 Middlesex St, 98 Middlesex St, 352 North Rd; inventory count assigned to Mr. Merrill
• Budget unchanged; awaiting invoice from Mike Irons for sign stickers

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will approve the minutes from its October 21 and November 3 meetings. It will present a spotlight on English Language Arts for grades 5–12 and announce community visioning sessions for the Parker Middle School building project. The committee will also discuss FY2027 capital planning, personnel updates, and field‑trip requests.

• Approve minutes of the October 21, 2025 school committee meeting
• Approve minutes of the November 3, 2025 school committee meeting
• Spotlight on English Language Arts (Grades 5–12)
• Parker Middle School Building Project – Community Visioning Sessions: Nov 20, 2025 and Dec 17, 2025, 7:00 p.m., Chelmsford Elks, 300 Littleton Road
• FY2027 Capital Planning & Prioritization

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will approve minutes from October 7, 2025, and discuss feedback on Indigenous People’s Day and Transgender Day of Remembrance. The agenda includes updates on available funds, grants, and planning for Black History Month and the Multi-Cultural Festival.

• Approve meeting minutes from 10-7-25
• Feedback: Indigenous People’s Day/debriefing meeting
• Feedback: Transgender Day of Remembrance
• Update: Available Funds, Grants Pending, Fundraising
• Black History Month Planning

The Diversity, Equity & Inclusion Committee approved the October 7, 2025 meeting minutes after a motion was made, seconded, and carried. The committee discussed upcoming events and outreach plans but made no formal approvals beyond the minutes. The meeting was then adjourned following a motion that was seconded and carried.

• Approved October 7, 2025 meeting minutes (motion carried)
• Adjourned the meeting (motion carried)

Housing Advisory Board

The Housing Advisory Board will meet to review the Housing Production Plan and discuss housing programs. The meeting also includes a review of action items and the approval of previous minutes.

• Housing Production Plan Review
• Discussion of Housing Programs

Tree Warden - Public Shade Tree Hearing

The Town of Chelmsford Tree Warden will hold a public hearing on November 17, 2025 at 1:00 PM in the DPW Training Room, 9 Alpha Road. The hearing will consider a request to remove two public shade trees, each under 16 inches in diameter, located in the town right‑of‑way behind 10 Industrial Avenue and adjacent to Turnpike Road. The trees are proposed for removal to make way for a new sidewalk as part of the town sidewalk project. After public input, the Tree Warden will determine the next steps.

• Request to remove two public shade trees under 16" diameter behind 10 Industrial Ave, adjacent to Turnpike Rd
• Proposed new sidewalk construction in the tree removal area
• Public hearing scheduled for Nov 17, 2025 at 1:00 PM, DPW Training Room, 9 Alpha Road
• Public may appear or submit written statements before the hearing
• Tree Warden will decide next steps after the hearing

The Tree Warden authorized the removal of two public shade trees located behind 10 Industrial Ave and adjacent to Turnpike Road to allow construction of a new sidewalk. The trees will be removed, including stump removal. The town has planted about 121 trees this year and plans to plant 40 or more in 2026.

• Authorized removal of two public shade trees for sidewalk project

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Board will conduct interviews for the Executive Director position. The body will also discuss and potentially vote on a one-year contract for the current Executive Director to negotiate terms, subject to EOHLC approval.

• Interviews with candidates Rick Toney, Meaghen Donoghue, and Kirk Fulton
• Potential vote on a one-year contract for current Executive Director

Select Board

The Select Board will hold a public hearing on FY 2026 tax classifications and consider a home rule petition to ban second generation anticoagulant rodenticides. The board will also review bid awards for the Chelmsford Country Club and receive reports on police body cameras.

• Vote on home rule petition to ban second generation anticoagulant rodenticides
• Public hearing for FY 2026 tax classification
• Bid awards for management of Chelmsford Country Club Golf Course, Function Hall and Pub
• Pole petitions for Garrison Rd, Billerica Rd, and Central Square
• $1M grant award for Fire Stations Construction Project

The Board unanimously approved three utility pole petitions for National Grid and Verizon, granted a roadside vendor license for Almo’s Flower and Garden Center, and approved several common victualler licenses and an auto dealer license transfer. The tax classification public hearing was continued to the December 1 meeting, and the police chief was authorized to pursue a $185,000 grant for body‑worn cameras and a 1% salary increase for officers.

• Approved pole petition for two poles at Garrison and Littleton Roads (5-0)
• Approved pole 62-50 on Billerica Road (5-0)
• Approved pole for a fifty‑foot pole in Central Square (5-0)
• Approved roadside vendor license for Almo’s Flower and Garden Center at Sully’s Ice Cream (5-0)
• Approved common victualler license for House of Charoen LLC dba Udomsuk Thai Kitchen and Bar (10:30 AM–1:00 AM) (5-0)
• Approved common victualler license for JHM Chelmsford, LLC DBA Home 2 Suites by Hilton (contingent on business certificate and bollards) (5-0)
• Approved transfer of Class II auto dealer license to ST Car LLC (contingent on sign permit) (5-0)
• Approved police chief’s pursuit of body‑camera grant and 1% salary increase limit (5-0)

Capital Planning Committee

The Capital Planning Committee meeting on Nov 13, 2025 will receive reports from the Cemetery, Fire, Public Works, and Municipal Facilities departments. The committee will also review minutes from meetings held on Nov 14, 2024; Nov 21, 2024; and Dec 5, 2024. Public comments will be solicited before adjournment.

The Capital Planning Committee reviewed numerous capital project requests but did not vote on any of them. The meeting minutes were posted as presented without a vote because a quorum was not present. The committee adjourned by a unanimous 4‑0 motion.

• Minutes posted as presented (no vote due to lack of quorum)
• Adjourned meeting (unanimous 4‑0 motion by Mr. Maloney, seconded by Mr. Braslau)

Recycling Committee

The Recycling Committee will review meeting minutes, discuss sustainability updates, and plan upcoming events like the Pumpkin Smash and Swap Shops. The body will also review open action items and set FY26 goals.

• Review and approve October meeting minutes
• Leaf & Brush pick-up scheduled for Nov 22 & Dec 6
• Pumpkin Smash event set for Nov 15 at McCarthy Middle School
• Farmer's Market tabling scheduled for Dec 13, Jan 10, & Feb 21
• Swap Shops ideas to be discussed

The committee reviewed and accepted the minutes from the October 2025 meeting. No other formal decisions or votes were recorded; the remainder of the session covered updates, upcoming events, and action‑item assignments.

• Approved October 2025 meeting minutes (unanimous)

Library Trustees

The Chelmsford Library Board of Trustees will consider a consent agenda that includes minutes, the treasurer's report, the Friends report, and the director's report. Trustees will discuss project and goal updates, including FY27 budget and capital updates, and review library policies on home delivery and circulation. New business includes a "Get to Know You" event and a review of the MBLC Action Plan.

• FY27 budget & capital updates
• Policy review: Home Delivery
• Policy review: Circulation
• "Get to Know You" event
• Review MBLC Action Plan

The trustees accepted the consent agenda by unanimous vote. They appointed Deepika Bollu as the student representative, also unanimously. The board approved the revised Home Delivery policy and the revised Circulation policy, each with a unanimous roll‑call vote. No other substantive actions were taken.

• Accepted consent agenda (unanimous)
• Appointed Deepika Bollu as student representative (unanimous)
• Approved revised Home Delivery policy (unanimous)
• Approved revised Circulation policy (unanimous)

Planning Board

The Planning Board will review site‑plan applications for Fire Station 5 at 295 Acton Road and Fire Station 3 at 260 Old Westford Road, each proposing an 8,408 sq ft building in the Public zoning district. Additional agenda items include a conceptual design presentation for 285 Mill Road, an ANR endorsement request for 42 Grove Street, and a continuation request for special permits at the Chelmsford Mall property. The board will consider these proposals and any public comments submitted.

• 295 Acton Road – site‑plan review for new 8,408 sq ft fire station (Fire Station 5)
• 260 Old Westford Road – site‑plan review and special permit for new 8,408 sq ft fire station (Fire Station 3)
• 285 Mill Road – conceptual project presentation
• 42 Grove Street – ANR #691 endorsement request
• 265 & 279 Chelmsford Street, 20 Manahan Street, 3 Katrina Road – request for continuation of special permits for two fast‑casual restaurants with drive‑thrus

Council on Aging Board

The Council on Aging Board will consider and vote on accepting the minutes from its September and October meetings. The agenda also includes a director’s report, chairman’s report, committee updates, and a friends update. Board members will discuss a recruitment strategy for new board members before adjourning.

• Vote on acceptance of September and October meeting minutes
• Director’s report (Debi)
• Chairman’s report (Bob)
• Committee reports
• Recruitment strategy for new board members

TREE Committee

The Tree Committee will review updates and discuss several initiatives, including the front‑yard planting program funded by a $50K state MVP grant and the Tree and Invasive Management project whose funding was authorized by Town Meeting. The committee will also consider the memorial tree program implementation, a partnership idea with Grid on hazard trees, and a volunteer‑driven list of tree tasks. Routine items such as minutes approval and setting the next meeting date are also on the agenda.

• Front yard planting program – $50K state “MVP” grant
• Tree and Invasive Management project – funding authorized by Town Meeting
• Memorial tree program – implementation discussion
• Proposed partnership with Grid on hazard trees
• Volunteer tree‑task list development for projects like invasive‑management pilot

The committee accepted the September meeting minutes as final. It decided to keep meetings on a monthly schedule and not add additional regular meetings. A proposal was made to hold the next meeting on December 17, 2025 at 4:30 PM.

• September meeting minutes accepted
• Monthly meetings will continue; no extra regular meetings added
• Next meeting proposed for December 17, 2025 at 4:30 PM

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority will meet to review fair market rents and utility charts effective January 1, 2026. The body will also consider a policy regarding the death of a sole household member and a consulting agreement for training and transition.

• Fair Market Rents and Utility Chart effective January 01, 2026
• Death of Sole Household Member Policy
• Consulting Agreement for Training and Transition
• Mod phase 056132 Change Order 3 & 4
• Executive Director interview process

Select Board

The Select Board, School Committee, and Finance Committee will hear reports on the current FY26 operating budget, the FY27 budget development process and capital needs for Nashoba Valley Technical School, and the Chelmsford School Department's budget status and FY27 outlook. The Town Manager will present an initial discussion of the FY27 budget.

• Town Accountant Darlene Lussier – report on FY26 operating budget
• Nashoba Valley Technical School Superintendent Dr. Denise Pigeon – FY27 budget development process and capital needs
• Chelmsford Superintendent Dr. Jay Lang – current school budget status and FY27 outlook
• Town Manager Paul Cohen – initial FY27 budget discussion

The joint meeting of the Select Board, School Committee and Finance Committee reviewed FY26 operating budget information and FY27 budget considerations. The only formal action taken was a motion to adjourn, which passed unanimously with a 14‑0 vote.

• Adjourned meeting (14-0 unanimous)

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee will review the status of 2015 recommendations and discuss upcoming community projects. Topics include the Vinal Square Holiday Tree Lighting scheduled for December 6, 2025, beautification plans for the square, and landscaping for Fire Station #2 in 2026. The committee will also consider a beautification fund and a timeline for future VSSAP updates.

• Vinal Square Holiday Tree Lighting – scheduled for December 6, 2025
• Beautification plan options (evergreens, flowers, watering contract) – January/February
• Fire Station #2 Landscaping – planned for 2026
• Discussion of a VSSAP Committee Beautification Fund
• Timeline of related activities to inform VSSAP update planning – December/January

The committee approved the chair's recommendation that she and Lauralynne Morey proof the April 23rd minutes and submit them without a group review. The meeting was then adjourned unanimously.

• Approved proofing of April 23rd minutes without group review (unanimous)
• Moved to adjourn the meeting (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on three property requests, including a 40B housing reapplication and a residential addition. The board will also meet in executive session to discuss litigation strategy regarding Crosby Village and 243 Riverneck, LLC.

• 243 Riverneck Road: Reapplication for a Comprehensive Permit for 7 single-family dwellings and 16 townhouses (6 affordable units)
• 10 Queen Street: Special Permit request for an attached two-car garage and family/office room addition
• 101 Mill Road: Continued hearing on a Special Permit to convert a single-family dwelling into a two-family dwelling
• Executive Session: Litigation strategy for Housing Appeals Committee cases involving Crosby Village and 243 Riverneck, LLC

The Zoning Board of Appeals asserted that Chelmsford meets the 10% affordable‑housing threshold and continued the Riverneck Road hearing to February 5, 2026. It approved a special permit for 10 Queen Street with a required landscape/privacy condition. It also approved a special permit to convert 101 Mill Road from a single‑family to a two‑family dwelling.

• Asserted safe harbor for 243 Riverneck Road application (5-0)
• Continued Riverneck Road public hearing to Feb 5, 2026 (5-0)
• Approved special permit for 10 Queen Street, conditional on landscape/privacy plan (5-0)
• Closed public hearing for 10 Queen Street (5-0)
• Closed public hearing for 101 Mill Road (4-0)
• Approved special permit for 101 Mill Road conversion to two‑family dwelling (4-0)
• Adjourned meeting (7-0)

Arts & Technology Education Fund

The Arts & Technology Education Fund Committee will review its financial report, discuss the upcoming Town Meeting bylaw vote and determine next steps, and consider updates to the town’s Facebook and website. The meeting will also cover public‑relations proposals, any old business, and any new business items.

• Financial Report
• Discussion on Bylaw vote by Town Meeting and next steps
• Facebook and town website updates
• PR proposals and strategies
• Old Business and New Business items

The committee unanimously approved the July 24, 2025 minutes and the financial report showing $44,873.82 available. The town meeting voted to approve the proposed changes to the ATEF by‑laws, with a few abstentions. The by‑law changes await approval from the Massachusetts Attorney General before the application can be sent out in January.

• Approved July 24, 2025 minutes (all approved)
• Approved financial report showing $44,873.82 available (all approved)
• Approved changes to ATEF by‑laws (approved with abstentions)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The East Chelmsford Water District will announce the upcoming election for its commissioner. Incumbent Ron Pare’ is seeking re‑election for a two‑year term. Residents interested in running must submit a letter of interest to Office Manager Christine Fitch by Friday, October 24.

• Ron Pare’ is up for re‑election as commissioner
• Election scheduled for Wednesday, November 5, 2025, 7 am–1 pm at 75 Canal Street
• Letter of interest must be submitted to Office Manager Christine Fitch by October 24
• Candidates must be residents of East Chelmsford and serve a 2‑year term

Conservation Commission

The Conservation Commission will approve the minutes from its May 6, 2025 meeting. It will continue reviewing proposed changes to the Chelmsford Wetlands Bylaw and its implementing regulations. The commission will also draft questions for Town Counsel regarding those proposed changes.

• Approve minutes of the May 6, 2025 Conservation Commission meeting
• Continue review of proposed changes to the Chelmsford Wetlands Bylaw
• Draft questions for Town Counsel about the Wetlands Bylaw revisions
• Public meeting notice filed with the Town Clerk on October 31, 2025

The Conservation Commission Bylaws and Regulations Subcommittee approved the minutes from the June 17, 2025 meeting by unanimous vote. The committee then adjourned the November 4, 2025 meeting by unanimous vote. No substantive policy changes or approvals were decided during this session.

• Approved June 17, 2025 minutes (unanimous)
• Adjourned meeting (3-0, unanimous)

Permanent Building Committee

The Permanent Building Committee will conduct a final review of design development drawings for Engine 3 at 260 Old Westford Road and Engine 5 at 295 Acton Road. The committee will also discuss the geothermal well design for Engine 3, review the project schedule for both stations, and provide updates to the Conservation Commission and Planning Board. A status update on the South Row School partial roof replacement under the MSBA Accelerated Repair Program will be given.

• Final review of design development drawings for Engine 3 (260 Old Westford Rd) and Engine 5 (295 Acton Rd) fire stations
• Discussion of geothermal well design for Engine 3 fire station
• Review of project schedule for Engine 3 and Engine 5 fire stations
• Update to Conservation Commission and Planning Board on fire station projects
• Status update on partial roof replacement for South Row School under MSBA Accelerated Repair Program

The Permanent Building Committee approved the August 12, 2025 meeting minutes unanimously (5‑0). It also approved the September 9, 2025 meeting minutes with a 3‑2‑0 vote. The committee then adjourned the meeting at 7:07 PM unanimously (5‑0).

• Approved August 12, 2025 meeting minutes (5-0)
• Approved September 9, 2025 meeting minutes (3-2-0)
• Adjourned meeting at 7:07 PM (5-0)

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will hold a workshop on generative AI for school boards. The session will include an overview of GenAI, demonstrations of tools such as ChatGPT, NotebookLM, and Napkim.ai, and a discussion of ethical considerations related to academic integrity. No formal decisions are indicated; the agenda item is for informational and discussion purposes.

• Workshop: Generative AI for School Boards – overview of GenAI fundamentals
• Workshop – exploration of GenAI tools: ChatGPT, NotebookLM, Napkim.ai
• Workshop – discussion of ethical implications, focusing on academic integrity
• Public meeting notice filed with Town Clerk on 2025-10-29

Board of Health

The Board of Health will meet to approve minutes and review incoming correspondence regarding asbestos abatement projects and public involvement notices. The meeting will also include outgoing letters to the Planning Board and Zoning Board of Appeals.

• Approval of October 7, 2025 minutes
• Asbestos abatement at 9 Montcastle Dr
• Asbestos abatement at 106 Gorham St
• Public Involvement Notice from Stantec Consulting Services
• Letter to Fodera Engineering regarding Best Western inspection

The Board of Health approved the November 3 meeting minutes, closed public comment, and accepted all incoming and outgoing correspondence. It also accepted old business and other items, then adjourned the meeting. All motions were passed unanimously.

• Approved meeting minutes (unanimous)
• Closed General Public Comment (unanimous)
• Accepted Incoming Correspondence (unanimous)
• Approved Outgoing Correspondence (unanimous)
• Accepted Old Business (unanimous)
• Accepted Other items (unanimous)
• Adjourned meeting (unanimous)

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review school improvement plans and student enrollment reports. The body will discuss the private school approval process for Drake Academy and community visioning sessions for the Parker Middle School Building Project.

• Private School Approval Process and Request for Consideration: Drake Academy
• Parker Middle School Building Project Community Visioning Sessions on December 17, 2025
• FY2026 School Facility Work Order Summary for the 1st Quarter
• October 1, 2025 Student Enrollment Report
• SC Policy Discussion: IKFE – Competency Determination (CD)

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to receive progress reports from various domains. The body will discuss the status of the Action Plan Update and FY26 action items supporting strategic plan objectives.

• Progress reports from domains
• Status update on Action Plan Update
• FY26 Action Items in Support of Strategic Plan Objectives
• Approval of September 24 meeting minutes

Conservation Commission

The Conservation Commission will conduct regulatory hearings for two energy-related projects. The body will also consider a conservation restriction for 255 Princeton Street.

• Notice of Intent: New England Power Company at 100 Equador Road
• Notice of Intent: Progeneration Energy, Inc. at 152 Stedman Street
• Approval of 255 Princeton Street Conservation Restriction
• Report on split-rail fence replacement at Red Wing Farm

The commission recommended a peer review of the proposed storm‑water system for the 100 Equador Road project, passing the motion 6‑1. It also voted to continue the hearing for that project to November 25, 2025, and to continue the hearing for the 152 Steadman Street project to November 23, 2025. Prior meeting minutes from August, September were approved, and the meeting was adjourned at 8:34 PM.

• Recommend peer review of storm water system for 100 Equador Rd (6-1)
• Continue hearing for 100 Equador Rd to Nov 25, 2025 (7-0)
• Continue hearing for 152 Steadman St to Nov 23, 2025 (7-0)
• Approve August 26, 2025 minutes (5-2-0)
• Approve September 9, 2025 minutes (7-0)
• Approve September 23, 2025 minutes (7-0)
• Adjourn meeting at 8:34 PM (7-0)

Select Board

The Select Board will review a request to endorse the Town’s Housing Production Plan. The board will also consider various liquor and vendor licenses and a five-year lease for agricultural land on Wotton Street.

• Request for endorsement of the Town’s Housing Production Plan
• Five-year lease of Wotton Street agricultural land
• Request to install a stop sign at the intersection of Worthen Street and Westford Street
• Authorization to disburse donations from the Eustace B. and Nancy M. Fiske Foundation to the Cemetery Department and Public Library
• Liquor and vendor licenses for 1 Worthen Street, 75 Groton Rd, 180 Old Westford Rd, 17 Vinal Square, and 160 Pinehill Rd

The Board unanimously adopted the town’s 2025‑2030 Housing Production Plan. It also approved several one‑day alcohol licenses, a roadside vendor license, a stop sign at Worthen and Westford, a five‑year agricultural land lease, and authorized $20,000 donations to the library and cemetery.

• Adopted Housing Production Plan 2025‑2030 (4‑0 unanimous)
• Approved roadside vendor license for Central Congregational Church (Nov 28‑Dec 23) (4‑0 unanimous)
• Approved one‑day beer & wine license for Huntington’s Disease fundraiser (Nov 15) (4‑0 unanimous)
• Approved stop sign installation at Worthen St. and Westford St. (4‑0 unanimous)
• Approved five‑year lease of Wotton Street agricultural land to BitzNPeace Farm LLC at $100 per year (4‑0 unanimous)
• Authorized $20,000 donation to Chelmsford Public Library and $20,000 to Cemetery Department (4‑0 unanimous)
• Approved memorial bench for Elks Golf League at Chelmsford Country Club (4‑0 unanimous)
• Approved special wine license for Aaronap Cellars at Weston Nurseries Winter Farmers Market (Nov 1‑Mar 7) (4‑0 unanimous)

LRTA

The Lowell Regional Transit Authority Advisory Board will meet to review monthly reports and the warrant. The board is scheduled to discuss the 2025 LRTA Title VI Plan Update and a potential recess for November and December.

• 2025 LRTA Title VI Plan Update
• Advisory Board schedule recess for November and December
• Review of warrants and invoices

Planning Board

The Chelmsford Planning Board will hold public input, review two administrative items, and hear five new public hearing applications. Topics include an agricultural preservation endorsement, a minor site‑plan modification, a mixed‑use project with apartments and a pizza restaurant, a contractor yard and large business complex, a rooftop event space, and a commercial‑scale solar photovoltaic facility. Decisions on these applications will be made at the October 22 meeting.

• 10 Independence Drive – special permit for 15 residential apartments and a 32‑seat pizza restaurant in the CEIOD overlay district
• 191‑195 Riverneck Road – special permits for an outdoor contractor yard and a major business complex over 20,000 sq ft in the IA district
• 133 Princeton Street – major modification to add a rooftop event space on a 1.3‑acre CB district property
• 152 Stedman Street – application for a commercial‑scale solar photovoltaic facility on 31.60 acres in the IA district
• Old Westford Road (“triangle lot”) – endorsement request for an Agricultural‑Preserve (ANR) transfer

The Board unanimously endorsed the ANR plan for the Old Westford Road triangular lot and approved a minor modification to the site plan at 15 Research Place. It also voted to continue four public hearings—10 Independence Drive, 133 Princeton Street, 191‑195 Riverneck Road, and 152 Stedman Street—until November 12, 2025. The Managed Growth Task Force was kept active to develop a revised scope.

• Endorsed ANR plan for Old Westford Road triangle lot (7-0)
• Approved minor modification at 15 Research Place (7-0)
• Continued public hearing for 10 Independence Drive to Nov 12, 2025 (7-0)
• Continued public hearing for 133 Princeton Street to Nov 12, 2025 (7-0)
• Continued public hearing for 191‑195 Riverneck Road to Nov 12, 2025 (7-0)
• Continued public hearing for 152 Stedman Street to Nov 12, 2025 (7-0)
• Kept Managed Growth Task Force active to brainstorm revised scope (consensus)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will consider a vote to accept the bid for the Linwood water main extension. Updates on the PFAS project from ResilientCE and AECOM will be presented. The Business Director/Treasurer and the Superintendent will give reports that were distributed to members. A review of the district's bylaws and rules is also on the agenda.

• Vote to accept Linwood water main extension bid
• PFAS project update – ResilientCE and AECOM
• Business Director’s and Treasurer’s report – Lisa Quatrale
• Superintendent’s report – Brandon Cannata
• Review of bylaws and rules and regulations

Commission on Disabilities

The Commission on Disabilities will meet to discuss accessibility updates and the status of a $150,000 ADA budget allocation. The body will also discuss FY26 priorities and potential guest speakers from other local commissions.

• Status of $150,000 ADA budget allocation
• FY26 priorities discussion
• CCOD Community Recognition Award nominations
• Recruitment ideas
• Discussion of invited guests from Lowell, Andover, Sudbury, and Dracut

The Chelmsford Commission on Disabilities approved the September 16, 2025 minutes unanimously. Members agreed to notify the Town Manager before planning a business accessibility workshop. The commission directed Jose Negron to inspect handicap parking at Antoinne’s Cleaners and at the Quest Diagnostics Plaza and to follow up on ADA improvement funding. Each member will bring one nomination for the CCOD Recognition Award to the next meeting, and the meeting was adjourned unanimously.

• Approved September 16, 2025 minutes (unanimous)
• Agreed to notify Town Manager before planning accessibility workshop (consensus)
• Directed Jose to inspect handicap parking at Antoinne’s Cleaners (agreed)
• Directed Jose to inspect handicap parking at Quest Diagnostics Plaza (agreed)
• Assigned Jose to follow up with Town Manager on ADA improvement funding (agreed)
• Decided each member will bring one nomination for the CCOD Recognition Award to next meeting (consensus)
• Motion to adjourn passed unanimously

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will discuss several agenda items, including a spotlight on fine and performing arts and approval of the 2025/26 Superintendent and Committee goals. The meeting will review the FY2026 first‑quarter budget numbers and consider FY2027 capital planning, including a review of capital projects completed in summer 2025. It will also schedule community visioning sessions for the Parker Middle School building project.

• Spotlight on the Departments: Fine & Performing Arts
• Approval of 2025/26 Superintendent & School Committee Goals
• Parker Middle School Building Project – Community Visioning Sessions on Oct 22, Nov 20, and Dec 17, 2025 at Chelmsford Elks, 300 Littleton Road
• FY2026 Budget Report: 1st Quarter Financials (July 1 – Sept 30, 2025)
• FY2027 Capital Planning & Prioritization, including review of FY2026 capital projects completed in summer 2025

Housing Advisory Board

The Chelmsford Housing Advisory Board will approve the minutes from the prior meeting, review the town’s Housing Production Plan, and discuss current housing programs. They will also set the date for the next meeting, review any outstanding action items, and then adjourn.

• Approval of previous meeting minutes
• Review of the Housing Production Plan
• Discussion of current housing programs
• Scheduling of the next advisory board meeting
• Review of outstanding action items

Military Community Covenant

The Military Community Covenant will meet on Oct. 17, 2025 at the Chelmsford Center for the Arts. The agenda includes introducing a new member, approving the September 19 meeting minutes, and discussing veteran‑focused items such as gift cards and a rake‑out event. Additional items are community outreach updates, member announcements, scheduling the next meeting, and adjournment.

• Introduce new member
• Approve September 19 meeting minutes
• Gift cards for Veterans
• Veterans Rake-out
• Updates on Community outreach

The task force approved the September 19, 2025 meeting minutes. It authorized buying 20 gift cards at $50 each, with a requirement that the treasury balance remain at least $750. The group decided the outreach memo will not list costs, only major activities, and will note that donations are tax‑deductible. The meeting was adjourned at 7:00 PM.

• Approved September 19, 2025 minutes (5 Yays, 0 Nays)
• Approved purchase of 20 $50 gift cards, total $1,000 (5 Yays, 0 Nays)
• Decided not to list costs in outreach memo; highlight major activities only
• Adjourned meeting at 7:00 PM (5 Yays, 0 Nays)

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will review recent trail count data and safety issues on the BFRT. Members will discuss website improvements, adding trail memorabilia, and a possible Middlesex Canal connection to the BFRT. Additional updates on the LRTA Advisory Board, DPW coordination, maintenance program, account status, and a fall festival recap will also be presented.

• Update from BFRT Trail Count on 09/13/2025 (R. Klinkhammer)
• Trail safety concerns (R. Klinkhammer)
• Discussion on BPAC website (J. Warhurst)
• Adding trail memorabilia on the BFRT in Chelmsford (R. Schneider)
• Middlesex Canal connection to BFRT (R. Klinkhammer)

The Bicycle & Pedestrian Advisory Committee approved the minutes from the June 26, 2025 meeting. A motion to adjourn the October 16, 2025 meeting was also carried. No other formal actions or votes were recorded.

• Approved June 26, 2025 meeting minutes (motion carried)
• Adjourned the October 16, 2025 meeting (motion carried)

School Building Committee

The committee will consider approval of the meeting minutes and monthly project invoices. It will review and vote on Budget Revision Request #1. Additional items include a schedule overview, an update on existing conditions, and discussion of initial options. The meeting also includes public comment and announcements of upcoming events.

• Approval of meeting minutes
• Approval of monthly project invoices
• Review and approval of Budget Revision Request #1
• Schedule overview
• Update on evaluation of existing conditions

The Parker School Building Committee approved the September 18, 2025 meeting minutes, approved payment of $20,859 to LeftField for OPM services, approved Budget Revision Request #1, and adjourned the meeting. All motions passed unanimously with the vote counts recorded in the minutes.

• Approved September 18, 2025 meeting minutes (12-0)
• Approved payment of $20,859 to LeftField for OPM services (13-0)
• Approved Budget Revision Request #1 (13-0)
• Adjourned meeting at 7:10 PM (13-0)

Board of Assessors

The Chelmsford Board of Assessors will consider minutes from the previous meeting and make an appointment. It will review ATB cases and exemption applications. An executive session will be held to discuss compliance with G.L. c.59, §60 and related privacy laws, and votes may be taken.

• Approval of minutes from previous meeting
• Appointment of designated individual
• Review of ATB cases
• Review of exemption applications
• Executive session on privacy law compliance (G.L. c.59, §60)

The Board approved the October 15, 2025 regular session minutes with a 2‑0 vote. It then voted 2‑0 to adjourn to an executive session to discuss confidential abatement and litigation matters. No other actions were taken.

• Approved meeting minutes (2-0)
• Adjourned to executive session (2-0)

Dog Park Advisory Committee

The Chelmsford Dog Park Advisory Committee will hold public input and then discuss two policy items: a guideline for park closures and raising the minimum age for children in the park to 12. Continuing business includes a status update on the Eagle Scout agility‑equipment project and a town‑engineer meeting with a landscaper about the front‑section proposal. The committee will also review updates on walkways, fountains, tree conditions, gate latch and lock changes, and the upcoming Howl’ween event on October 18, 2025. Minutes from the August 18, 2025 meeting will be approved.

• Discussion of guideline/policy for park closures
• Discussion of raising the minimum age for children in the park to 12
• Eagle Scout Project – Agility Equipment status update (Erik)
• DPW meeting with landscaper on front‑section proposal
• Howl’ween event scheduled for October 18, 2025

The committee voted unanimously to let Mrs. Merrill email the Town Manager to request changing the minimum age for park entry to 10 years. The minutes from the August 18, 2025 meeting were approved unanimously. The meeting was adjourned at 8:59 PM by unanimous vote.

• Authorized Mrs. Merrill to email Town Manager to request changing minimum age to 10 years (unanimous 4-0)
• Approved August 18, 2025 meeting minutes (unanimous 4-0)
• Adjourned meeting at 8:59 PM (unanimous 4-0)

TREE Committee

The Chelmsford Tree Committee will hold elections for chair, vice chair, and secretary, and solicit community input. It will review next steps for the memorial tree program after Select Board concurrence, discuss funding for the Tree and Invasive Management project authorized by Town Meeting, and receive an update on the front‑yard planting program supported by a $50K state MVP grant. The committee will also consider a long‑term strategy for dedicated planting funding and Kevin’s recommendations for enhanced tree policies and by‑law changes.

• Election of committee officers (chair, vice chair, secretary)
• Memorial tree program next steps after Select Board concurrence
• Tree and Invasive Management project funding authorized by Town Meeting
• Front yard planting program update with $50K state MVP grant
• Kevin’s recommendations for enhanced tree policies/by‑law

The committee approved the minutes from the September 17, 2025 meeting. New officers for 2026 were elected unanimously: Peter Spawn as chair, Kevin Power as vice chair, and Robert Koethe as secretary/notetaker. The members also agreed to consider holding additional ad‑hoc meetings when emerging issues arise.

• Approved September 17, 2025 meeting minutes (unanimous)
• Elected Peter Spawn as chair for 2026 (unanimous)
• Elected Kevin Power as vice chair for 2026 (unanimous)
• Elected Robert Koethe as secretary/notetaker for 2026 (unanimous)
• Agreed to consider additional ad‑hoc meetings as needed

Commission on Disabilities

The Chelmsford Commission on Disabilities will convene to approve the minutes from the September 16, 2025 meeting and receive a Building Commissioner/ADA Coordinator report covering accessibility updates. The report includes a review of the $150,000 budget allocation for accessibility projects. The commission will also discuss old business items such as the CCOD Community Recognition Award, recruitment ideas, and FY26 priorities, and consider future invited guests.

• Approve minutes for 9/16/25 meeting
• Review Building Commissioner/ADA Coordinator report on accessibility updates, including $150,000 budget allocation
• Discuss CCOD Community Recognition Award next steps
• Discuss recruitment ideas and FY26 priorities
• Discuss future invited guests

Conservation Commission

The Chelmsford Conservation Commission will hear citizen concerns about invasive removal at 27 Dalton Road and a Planning Board liaison report. Several regulatory hearings are scheduled, including requests for applicability determinations at 91 School Street and multiple Notice of Intent continuations for projects at 242 Billerica Road, 4 Russell Road, and several Chelmsford Street addresses. The commission will also discuss assistance with certificates of compliance and the presence of dumpsters near wetlands at 41 Central Square.

• Citizen concern: removal of invasives in 100‑foot buffer zone at 27 Dalton Road
• Request for determination of applicability for Town of Chelmsford DPW at 91 School Street
• Notice of Intent continuation for Avatar Construction, Inc. at 242 Billerica Road
• Notice of Intent continuation for Dylan Lee at 4 Russell Road
• Discussion of dumpsters close to wetlands at 41 Central Square

The Conservation Commission approved a Negative Three Determination with special conditions for the 91 School St. project (7‑0). It issued a Standard Order of Conditions for 242 Billerica Rd. (7‑0). It waived the 50‑foot no‑build requirement for 4 Russell Rd. under Chapter 287‑3 (5‑1‑1) and issued a Standard Order of Conditions for that property (5‑1‑1).

• Closed hearing for 91 School St.; vote 7-0 unanimous
• Approved Request for Determination for 91 School St. with Negative Three Determination and special conditions; vote 7-0 unanimous
• Issued Standard Order of Conditions for 242 Billerica Rd. with special conditions; vote 7-0 unanimous
• Closed hearing for 4 Russell Rd.; vote 6-1-0
• Issued Standard Order of Conditions for 4 Russell Rd. under local bylaw Chapter 187; vote 6-1-0
• Waived 50-foot no‑build requirement for 4 Russell Rd. under Chapter 287‑3; vote 5-1-1
• Issued Standard Order of Conditions for 4 Russell Rd. under local bylaw Chapter 187 with special conditions; vote 5-1-1

Historical Commission

The Chelmsford Historical Commission meeting will review demolition requests, signage for historic houses, updates to the historic district, and the commission's budget. It will also handle public input, communications, community programs, and approve the previous meeting minutes. The agenda includes setting the date for the November 18, 2025 meeting.

• Demolition Requests
• House Signs, National Register Signs, District House Signs
• Historical District Updates
• Budget
• Approval of Minutes

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will receive an update on the MassSave program, including the introduction of a new Community First Award Energy Advocate. Members will also discuss 2025 energy initiatives such as Clean Heat, Solarize Chelmsford, and next steps with Homeworks Energy. Additional updates will cover Low Impact Development, the Managing Growth Strategy Committee, and the Climate Action Plan.

• Update on MassSave Program – presentation by Bern and Peter (20 min)
• 2025 Energy Initiatives – Clean Heat (TBD), Solarize Chelmsford discussion, Homeworks Energy collaboration
• Low Impact Development – liaison update
• Managing Growth Strategy Committee – liaison update
• Climate Action Plan – brief update and inter‑department outreach

Members presented updates on the energy audit outreach program, the Solarize campaign, low‑impact development plans, the Chelmsford Choice tier metrics, recycling proposals, and fire‑station renewable projects. No motions were introduced, voted on, or adopted during the meeting. The next meeting is tentatively scheduled for November 12, 2025.

Recycling Committee

The Recycling Committee will discuss a schedule of waste collection and community events occurring through November. The body will also review FY26 goals and discuss ideas for swap shops.

• Leaf & Brush pick-up: October 11 and November 22
• Zero Waste Day: October 25 at McCarthy Middle School
• String Lights collection: October 19 – January 31
• Pumpkin Smash: November 15 at McCarthy Middle School
• Flyer for FY26 Q2 tax bill

The Recycling Committee approved the September 2025 meeting minutes. Lindsey volunteered to record action items. Library Trustees approved a string‑lights collection bin to run from Oct 19 to Jan 31. The next committee meeting was scheduled for 13 Nov 2025 at 6:00 p.m. in Town Hall, Room 200.

• Approved September 2025 meeting minutes (accepted)
• Lindsey volunteered to record action items
• Library Trustees approved a string‑lights bin (Oct 19 – Jan 31)
• Set next meeting for 13‑Nov‑2025, 6:00 p.m., Town Hall Room 200

Board of Assessors

The Board of Assessors will review Appeal to Board (ATB) cases and exemption applications. The meeting will also include a required executive session under state law.

• Review of ATB cases
• Review of Exemption Applications
• Executive session under G.L. c.30A, §21(a)(7)

Planning Board

The Chelmsford Planning Board will hold a hybrid meeting on Oct 8, 2025 to consider several public hearing items. Items include a site‑plan review and special permit request by the Chelmsford Water District for new PFAS treatment buildings at 50 Doak Drive in the Public zoning district. Commonwealth Construction & Utilities Inc. seeks special permits for an outdoor contractor yard and a major business complex of over 20,000 sq ft at 191‑195 Riverneck Road in the IA district. WE 265 Chelmsford LLC has requested continuation of its special‑permit application to build two fast‑casual restaurants with drive‑thrus at 265 and 279 Chelmsford Street, 20 Manahan Street, and 3 Katrina Road.

• 33 Glen Avenue – Mazzotta Rentals proposed business use (work session)
• 50 Doak Drive – site‑plan review and special permit for PFAS treatment plant (public hearing)
• 191‑195 Riverneck Road – special permits for outdoor contractor yard and >20,000 sq ft business complex (public hearing)
• 265 & 279 Chelmsford St, 20 Manahan St, 3 Katrina Rd – special‑permit request for two fast‑casual restaurants, continuation to Nov 12 (public hearing)
• CEIOD applicability discussion (work session)

The board unanimously approved the site plan and special permit for the Chelmsford Water District's project at 50 Doak Drive. It also closed the public hearing on that project. Additional public hearings for Riverneck Road and the Chelmsford Mall property were continued to later dates.

• Closed public hearing for 50 Doak Drive (7-0)
• Approved site plan for 50 Doak Drive (7-0)
• Approved special permit for 50 Doak Drive (7-0)
• Continued public hearing for 191-195 Riverneck Road to Oct 22, 2025 (7-0)
• Continued public hearing for Chelmsford Mall property to Nov 12, 2025 (7-0)
• Approved meeting minutes for July 23, 2025 (7-0)
• Adjoined meeting (adjourned) at ~8:30 p.m. (7-0)

Council on Aging Board

The Council on Aging Board will meet to review reports from the director, chairman, and committees. The board will also receive an update from the Friends group.

• Vote on acceptance of September meeting minutes

The Council on Aging Board voted unanimously to support the town warrant article that funds acoustic improvements to the senior center. No other actions were taken; remaining agenda items were postponed to the November meeting. The housing authority presentation was informational only.

• Supported town warrant for acoustic improvement to senior center (unanimous)

Library Trustees

The trustees will consider routine consent items such as the September 10, 2025 meeting minutes, the treasurer’s report, and the acceptance of a Fiske donation. They will review project and goal updates and discuss the FY27 budget and capital funding requests. New business includes reviewing winter holiday hours, a policy review, and a proposal for a half‑day staff training in January.

• FY27 budget and capital requests
• Review of winter holiday hours
• Policy review
• Half‑day staff training proposal for January
• Acceptance of Fiske donation

The trustees accepted a second $20,000 gift from the Fiske Foundation. They voted to renew the Endowment CD with Lowell 5 at a 3.75% rate. Holiday hours were changed to close at 12:30 p.m. on New Year's Eve and at 5 p.m. the day before Thanksgiving. A motion to close the library for a half‑day staff training on January 8 was also approved, while the Home Delivery and Circulation policy vote was tabled.

• Accepted supplemental $20,000 donation from the Fiske Foundation (all in favor)
• Renewed Endowment CD with Lowell 5 at 3.75% (all in favor)
• Approved revised holiday hours: New Year's Eve close 12:30 p.m., Thanksgiving eve close 5 p.m. (all in favor)
• Authorized half‑day library closure for staff training on January 8 (all in favor)
• Tabled vote on Home Delivery and Circulation policies until next meeting

School Committee - Minutes can be found on the School Committee website

The School Committee will discuss academic performance and organizational planning for the 2025/26 school year. The meeting includes reviews of the strategic plan and superintendent goals.

• Spring 2025 MCAS Data and Accountability Rating update
• 2025/26 Strategic Plan update
• 2025/26 Superintendent and School Committee goals review
• SC Policy Discussion: IHAIA – Middle School CTE Exploration
• Approval of field trip requests

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will review feedback from the Fall Festival and provide updates on the Indigenous People’s Day program, available funds and pending grants, and upcoming DEI events such as Transgender Remembrance Day and Transgender Day of Visibility. The committee will also discuss security concerns, the anti‑hate pledge, and outreach to Chelmsford schools. The meeting includes routine items such as approving minutes and setting future meeting dates.

• Feedback: Fall Festival
• Update: Indigenous People’s Day Program
• Update: Available Funds, Grants Pending, Fundraising
• DEI security discussion
• Next Steps: Anti‑Hate Pledge, Chelmsford School Outreach

The Diversity, Equity & Inclusion Committee approved the September 23, 2025 minutes after a motion was made, seconded, and carried. The meeting was then adjourned at 8:18 pm following a motion and second. No other formal decisions were recorded; remaining items were informational updates.

• Approved September 23, 2025 minutes (motion carried)
• Adjourned meeting at 8:18 pm (motion carried)

Board of Health

The Board of Health will hold a public hearing on a request to adopt a groundwater protection zone regulation for the property at 242 Billerica Road, reviewing the submitted GIS map, soil‑testing emails, and a groundwater flow profile. After the hearing, the board will accept public comments and address a range of incoming and outgoing correspondence, but no new business is scheduled.

• Hearing on 242 Billerica Rd – request for groundwater protection zone regulation and related documents (GIS map, soil‑testing emails, audio tape request, groundwater flow profile).
• Incoming correspondence: PFAS legal update and treatment‑plant groundbreaking from Chelmsford Water District; Phase II site‑assessment report for 27‑29 Summer Street and 20 Boston Road; UST removal permit for 133 Princeton Street; DEP notice for Fire Station #5; Phase I/II investigation notice for 275 Billerica Road.
• Outgoing correspondence to Planning Board (12 Kidder Road, 133 Princeton St) and Zoning Board of Appeals (295 Acton Road, 101 Mill Road, lot off Old Westford Road, 28 Eldorado Road).
• Orders to correct violations at 185‑189 Best Western Hotel and 59 Carlisle Street; food‑establishment violations (none reported).
• Monthly health‑department reports presented by the Health Director and senior staff.

The Board unanimously approved the minutes from the September 9, 2025 meeting. It also unanimously approved soil testing to be performed during construction at 242 Billerica Road and closed the hearing for that project. All incoming and outgoing correspondence, as well as other items, were accepted unanimously, and the meeting was adjourned unanimously.

• Approved Sept 9, 2025 minutes (unanimous)
• Approved soil testing for 242 Billerica Rd construction (unanimous)
• Closed hearing for 242 Billerica Rd (unanimous)
• Closed General Public Comment (unanimous)
• Accepted Incoming Correspondence (unanimous)
• Accepted Outgoing Correspondence (unanimous)
• Accepted Other items (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Select Board will hold an executive session to discuss strategy for potential litigation concerning financial claims by the North Chelmsford Water District related to a PFAS release at the town‑owned site on 54 Richardson Road. Public announcements will cover Indigenous Peoples Day, flu vaccine clinics, and a request for snow‑plowing contractors for the 2025‑2026 season. A public hearing will consider a pole petition from National Grid and Verizon on Parkhurst Road. The board will also act on two common victualler license items for local food establishments.

• Executive session to plan litigation strategy over PFAS claims at 54 Richardson Road
• Public hearing on National Grid and Verizon pole petition for Parkhurst Road
• Common Victualler License issued to Drum Hill Subs, LLC DBA Jersey Mike’s Subs, 113 Drum Hill Rd
• Transfer of Common Victualler License from Chelmsford Pizza Inc. to Agia Maria Inc., 170 Concord Rd
• DPW seeking snow‑plowing contractors for the 2025‑2026 winter season

The Select Board unanimously approved the September meeting minutes and closed the public hearing on National Grid’s pole petition, then approved the petition. It also approved a new Jersey Mike’s common victualler license, a license transfer for Chelmsford Pizza, a $1,417,350 bid for elevator upgrades at three schools, and a $62,500 consulting contract for climate‑resilience design guidelines.

• Approved September 8 & 22 meeting minutes (4-0)
• Closed public hearing on National Grid pole petition (4-0)
• Approved National Grid pole petition P1-50 at 85 Parkhurst Rd. (4-0)
• Approved common victualler license for Jersey Mike’s at 113 Drum Hill Rd. (4-0)
• Approved transfer of common victualler license to Agia Maria Inc. at 170 Concord Rd. (4-0)
• Approved $1,417,350 school elevator bid to Enterprise Equipment Co. (4-0)
• Approved $62,500 climate resilience consulting contract to Kleinfelder (4-0)

Center Village Master Plan Committee

The Center Village Master Plan Committee will hear a presentation from the North Middlesex Council of Governments (NMCOG) about potential future plans for Chelmsford Street. The agenda item is listed as a discussion; no decision or vote is indicated. The meeting is scheduled for October 6, 2025 at 6:00 PM at the Chelmsford Public Library.

• NMCOG workshop on potential future plans for Chelmsford St

Zoning Board of Appeals

The Zoning Board of Appeals will hold hearings on several property requests, including a town request for variances to build a new fire station. The board will also hear appeals regarding buildable lot status and permits for residential conversions and additions.

• 295 Acton Road: Town request for variances to construct a new Fire Station #5
• Lot #38 (Shore Drive and Mallory Street): Administrative appeal to determine if the lot is a grandfathered buildable lot
• 101 Mill Road: Special permit request to convert a single-family dwelling into a two-family dwelling
• 128 Warren Avenue: Special permit and variance request for an attached garage
• 28 Eldorado Road: Review and endorsement of a Draft Certificate of Decision

The Zoning Board of Appeals ratified the draft Certificate of Decision for 28 Eldorado Road (4‑0). It continued the public hearing for 101 Mill Road to November 6, 2025 (2‑0). The board denied the appeal to grandfather Lot 38 on Shore Drive, upholding the Building Commissioner’s determination (0‑5). It approved a variance for the new Fire Station at 295 Acton Road (5‑0) and approved a special permit for an attached garage at 128 Warren Avenue (5‑0). Further discussion on ADU curb cuts was tabled.

• Ratified draft Certificate of Decision for 28 Eldorado Road (4-0)
• Continued public hearing for 101 Mill Road to Nov 6, 2025 (2-0)
• Denied grandfathering of Lot 38 Shore Drive, upheld Building Commissioner’s finding (0-5)
• Granted variance for 295 Acton Road fire station project (5-0)
• Approved special permit for 128 Warren Avenue attached garage (5-0)
• Closed public hearing for 295 Acton Road (5-0)
• Closed public hearing for 128 Warren Avenue (5-0)
• Tabled discussion on ADU curb cuts for future meeting

Cemetery Commission

The Cemetery Commission will meet to discuss updates on the West Chelmsford Drainage Structure/Paving Project and a request for the Fairview Niche Wall. The body will also review the performance of the Perpetual Care/Interest Account.

• West Chelmsford Drainage Structure/Paving Project update
• Fairview Niche Wall Request
• Review of Perpetual Care/Interest Acct performance

Commissioners accepted the minutes from the August 14, 2025 meeting after a motion by Marshall and a second by Chase. The superintendent reported on drainage work and lot availability at West Chelmsford Cemetery. He also presented a request to transfer $65,000 for cemetery improvements. A motion to approve an In‑Urnment space for unclaimed cremated remains at Fairview Cemetery was made, but the minutes do not record a vote outcome.

• Accepted August 14, 2025 minutes (motion moved by Marshall, seconded by Chase)
• Motion to approve In‑Urnment space for unclaimed cremains at Fairview Cemetery presented (motion moved by Marshall, seconded by Chase; outcome not recorded)

Board of Assessors

The Board of Assessors will meet to review ATB cases and exemption applications. The meeting includes a scheduled executive session to discuss matters related to G.L. c.59, §60 and privacy laws.

• Review of ATB cases
• Review of Exemption Applications
• Executive session regarding G.L. c.59, §60 and privacy laws

The Board approved the October 2, 2025 regular session minutes with a 2‑0 vote. It then voted unanimously to adjourn to an executive session to discuss confidential abatement and hardship exemption matters. Both actions were recorded as motions and votes. No other substantive decisions were made.

• Approved October 2, 2025 meeting minutes (2-0)
• Adjourned to executive session to discuss abatement matters (2-0)

Holiday Decorating Committee

The Holiday Decorating Committee meeting on September 30, 2025 will discuss planning the Prelude Activities scheduled for December 7, 2025. The agenda also includes a public input period and a review of the March 10, 2025 meeting minutes. The meeting is set for 7:00 p.m. at the Chelmsford Town Offices, Room 200, 50 Billerica Rd.

• Planning the Prelude Activities for December 7, 2025
• Public Input session
• Review of March 10, 2025 meeting minutes

Vinal Square Strategic Action Plan Committee

The committee will discuss the Trails for All initiative and review updates on 2015 VSSAP recommendations. The meeting includes discussions on the beautification fund and Fall Town Meeting Warrant Articles.

• Trails for All discussion
• VSSAP Committee Beautification Fund
• Fall Town Meeting Warrant Articles
• Update on 2015 VSSAP Recommendations action items
• Updates on Vinal Square Parking Lot Lease and Verizon Cell Tower Inquiry

The Vinal Square Strategic Action Plan Committee approved the June and August meeting minutes. The committee expressed support for Article 7, a $300,000 allocation to advance VSSAP projects through MassDOT approval. It also approved using the VSSAP beautification fund for a planter program. The meeting was adjourned unanimously.

• Approved June and August minutes (unanimous)
• Supported Article 7 funding of $300,000 for VSSAP projects (no vote recorded)
• Approved use of beautification fund for planter program (no vote recorded)
• Adjourned meeting unanimously

LRTA

The Lowell Regional Transit Authority Advisory Board will hold a hybrid meeting on September 25, 2025. Members will vote on the acceptance of minutes from June 26, 2025, and consider the warrant, administrator, finance, and facility reports. New business includes an update to the annual safety plan. The meeting will conclude with adjournment.

• Acceptance of minutes for the June 26, 2025 meeting
• Warrant approval
• Administrator’s monthly report
• Finance Director’s monthly report
• Annual Safety Plan update

East Chelmsford Water District

The East Chelmsford Water District Board will hear the superintendent’s and treasurer’s reports. They will vote to sign off on the previous month’s invoices. The board will also discuss pricing options for a new website and review a letter received from Verizon.

• Sign off on previous month’s invoices
• Review pricing for new website
• Review letter from Verizon
• Superintendent’s Report presented by Robert Conroy
• Treasurer’s Report presented by Christine Fitch

Finance Committee

The Chelmsford Finance Committee will approve the September 18, 2025 minutes and appoint a liaison to the Capital Planning Committee. It will review and discuss Warrant Article 34 concerning the preservation of open fields at Koulas Farm. The committee will also discuss fall town meeting warrant articles, vote recommendations, and the schedule for producing the Finance Committee warrant book.

• Approval of September 18, 2025 meeting minutes
• Appointment of liaison to Capital Planning Committee
• Review of Warrant Article 34: Preservation of Open Fields at Koulas Farm
• Discussion of fall town meeting warrant articles and vote recommendations
• Discussion of future meetings and timeline for Finance Committee warrant book production

The Finance Committee voted to recommend approval of multiple warrant articles, covering school facilities, public safety, infrastructure, and budget items. All motions passed unanimously except the Cemetery Improvement article, which passed with one abstention. The committee will forward these recommendations to Town Meeting for final approval.

• Approved $2,500,000 McCarthy Middle School Roof Replacement Phase 2 (7 in favor)
• Approved $1,000,000 Roadway and Sidewalk Construction (7 in favor)
• Approved $400,000 Chelmsford Public Schools Switchgear Rehabilitation (7 in favor)
• Approved $408,963 Out-of-District Special Education Tuitions (7 in favor)
• Approved $300,000 Preliminary Designs for Route 3A Reconstruction and Vinal Square improvements (7 in favor)
• Approved $100,000 Police Station Emergency Power Supply Replacement (7 in favor)
• Approved $195,833 Sewer Construction Stabilization Fund transfer (7 in favor)
• Approved $65,000 Cemetery Improvement and Development Fund transfer (6 in favor, 1 abstention)

Cemetery Commission

The Chelmsford Cemetery Commission will hold a public meeting on September 24, 2025. Commissioners will accept the minutes from the August 14, 2025 meeting and review the performance of the perpetual care and interest accounts. An update will be given on the West Chelmsford drainage structure and paving project, and a request for a Fairview niche wall will be considered.

• Open public comment period
• Reading and acceptance of minutes from August 14, 2025 meeting
• Review of perpetual care and interest account performance
• Update on West Chelmsford drainage structure and paving project
• Fairview niche wall request

Age-Friendly Chelmsford Implementation Committee

The Age‑Friendly Chelmsford Implementation Committee will hold a remote meeting on September 24, 2025. The agenda includes introductions, progress reports on the FY26 Action Plan and AFCIC strategic‑plan items, and a vote to approve the minutes from the August 27, 2025 meeting. No other decisions are listed. The next meeting is scheduled for October 29, 2025.

• Approval of minutes of the 27 August 2025 meeting
• Progress report on FY26 Action Plan updates
• Progress report on AFCIC action items supporting strategic plan
• Introductions and new business
• Next meeting scheduled for 29 October 2025

The committee could not conduct business as a quorum was missing. A motion to adjourn was made, seconded, and approved unanimously by those present. No substantive items were decided.

Planning Board

The Planning Board will conduct a work session regarding the town's Managed Growth Strategy. The board will also review several administrative site plan requests and determine CEIOD applicability for two properties.

• Managed Growth Strategy work session
• Chelmsford Water District request for waiver from full site plan review for Crooked Spring Water Treatment Plant PFAS upgrades
• Review and endorsement of Certificate of Decision for 242 Billerica Road
• Minor Modification request for 12 Kidder Road site plan and special permit
• CEIOD applicability reviews for 345 North Road and 91 Tyngsboro Road

The board ratified the Certificate of Decision for the 242 Billerica Road adult day‑care facility (7‑0). It approved a minor modification to remove a stone‑wall condition at 12 Kidder Road (7‑0). The board determined CEIOD overlay applicability for projects at 345 North Road and 91 Tyngsboro Road (both 7‑0). Public hearings for three pending applications were continued to future dates (each 7‑0).

• Ratify Certificate of Decision for 242 Billerica Road adult day care (7-0)
• Approve Minor Modification for 12 Kidder Road, striking stone‑wall condition (7-0)
• Determine CEIOD applicability for 345 North Road mixed‑use project (7-0)
• Determine CEIOD applicability for 91 Tyngsboro Road commercial expansion (7-0)
• Continue public hearing for 152 Stedman Street to Oct 22, 2025 (7-0)
• Continue public hearing for 191-195 Riverneck Road to Oct 8, 2025 (7-0)
• Continue public hearing for 133 Princeton Street to Oct 22, 2025 (7-0)
• Approve meeting minutes for July 9, 2025 (6-0)

Conservation Commission

The Chelmsford Conservation Commission will open the meeting with citizen concerns, then hear a series of regulatory hearings on notices of intent for construction projects at several town addresses. The Commission will also receive a report from the Planning Board liaison, updates on land management and Freeman Lake parcel surveys, and will approve the minutes from previous meetings.

• Notice of Intent – Constructionaire Design & Build – 180 Mill Road
• Request for Determination of Applicability – Peter Morin – 272 Old Westford Road
• Notice of Intent – Avatar Construction, Inc. – 242 Billerica Road
• Notice of Intent – Dylan Lee – 4 Russell Road
• Notice of Intent – Progeneration Energy, Inc. – 152 Stedman Street

The Conservation Commission closed the hearing for the 180 Mill Road addition and issued a Standard Order of Conditions with no special conditions, both unanimously. Hearings for the projects at 272 Old Westford Road and 242 Billerica Road were continued to October 14, 2025. A straw poll on granting a 50‑foot setback waiver for the 4 Russell Road ADU showed four members in favor, two abstentions, and one member undecided.

• Closed hearing for 180 Mill Rd (7-0 unanimous)
• Issued Standard Order of Conditions for 180 Mill Rd, no special conditions (7-0 unanimous)
• Continued hearing for 272 Old Westford Rd to Oct 14, 2025 (7-0 unanimous)
• Continued hearing for 242 Billerica Rd to Oct 14, 2025 (7-0 unanimous)
• Straw poll on 50‑foot setback waiver for 4 Russell Rd: 4 in favor, 2 abstain, 1 undecided

Select Board

The Select Board will consider selling property at 10 Smokehouse Drive and award contracts for school and library projects. The meeting also includes public hearings on utility pole petitions and recommendations for Town Meeting articles.

• Decision to sell or retain property at 10 Smokehouse Drive
• Colonel Moses Parker Middle School Designer Services Contract
• Adams Library Exterior Masonry Stairs and Chimney Repair Project
• National Grid and Verizon Pole Petition: Parkhurst Rd
• Departmental Fee Study and Adjustments

The Board rejected the Koulas Farm preservation article and approved the home‑rule petition to prohibit second‑generation anticoagulant rodenticides. It also approved a series of zoning bylaw amendments (Articles 15‑31) covering the CBLT district, manufacturing definitions, and other use regulations. Additional warrant articles for cemetery, sewer, public safety, roadway, police station, senior center, and school projects were approved.

• Rejected Article 34: Preservation of Open Fields at Koulas Farm (3-0, clerk abstaining)
• Approved Article 33: Home Rule petition to prohibit second‑generation anticoagulant rodenticides (4-0 unanimous)
• Approved Articles 15‑31: Multiple zoning bylaw amendments for CBLT district and related uses (4-0 unanimous)
• Approved Article 2: Cemetery Improvements and Development Fund (3-0, Hardy abstaining)
• Approved Article 3: Sewer Construction Stabilization Fund (4-0 unanimous)
• Approved Article 4: Public Safety Dispatchers Union Collective Bargaining Agreement (4-0 unanimous)
• Approved Article 6: Roadway and Sidewalk Construction (4-0 unanimous)
• Approved Article 8: Police Station Emergency Power Supply (4-0 unanimous)

Military Community Covenant

The Military Community Covenant will meet to reorganize the committee and review feedback from the 9/11 Remembrance Ceremony. The body will also discuss community outreach and periodic email communications.

• Committee reorganization
• 9/11 Remembrance Ceremony feedback
• Community outreach updates

The task force approved the August 22, 2025 meeting minutes with a 5‑0 vote. A motion to reimburse $51.75 for coffee and donuts was also passed unanimously. The group decided that all current officers will stay in their positions. The meeting was adjourned after a 5‑0 vote.

• Approved August 22, 2025 meeting minutes (5-0)
• Approved reimbursement of $51.75 coffee & donuts expense (5-0)
• All current officers will remain in their positions (decision)
• Motion to adjourn passed (5-0)

Bicycle & Pedestrian Advisory Committee

The Chelmsford Bicycle & Pedestrian Advisory Committee will vote to approve the meeting minutes from the August 21, 2025 regular session. The committee will discuss updates on trail counts, safety concerns, and website matters, as well as plans for trail memorabilia, supplies for public events, and Safe Routes to School offerings. Additional updates from the LRTA Advisory Board, DPW, and the Trail Maintenance Program will be presented before setting future meeting dates.

• Approval of meeting minutes from the August 21, 2025 regular session
• Discussion with “Mothers Out Front” (R. Klinkhammer/Jane Mosier)
• Update on BFRT trail count from 09/13/2025 (R. Klinkhammer)
• Discussion on adding trail memorabilia on the BFRT in Chelmsford (R. Schneider)
• Update on ordering supplies for future public events (S. Maggio)

The Bicycle & Pedestrian Advisory Committee approved the minutes from the June 26, 2025 meeting after a motion and second. The committee then adjourned the September 18, 2025 meeting by motion. No other formal actions or votes were recorded.

• Approved June 26, 2025 meeting minutes (motion carried)
• Adjourned the September 18, 2025 meeting (motion carried)

School Building Committee

The Chelmsford School Building Committee will consider and approve the monthly project invoices. It will also review and approve a contract for a designer. An introduction to Ai3 and a public comment period are also on the agenda.

• Approval of Monthly Project Invoices
• Review and Approval of Designer Contract
• Introduction to Ai3

The Parker School Building Committee approved the August 21, 2025 meeting minutes (11‑2‑0). It authorized a $13,906 payment to LeftField for OPM services (unanimous 11‑0). The committee unanimously recommended that the Select Board approve an Ai3 designer contract for $1,248,000, including a $248,000 allowance (13‑0). The meeting was adjourned at 6:30 PM (13‑0).

• Approved August 21, 2025 meeting minutes (11-2-0)
• Approved $13,906 payment to LeftField for OPM services (11-0)
• Recommended Select Board approve Ai3 designer contract $1,248,000 (13-0)
• Adjourned meeting at 6:30 PM (13-0)

Finance Committee

The Finance Committee will discuss Warrant Article 34 concerning preservation of open fields at Koulas Farm. It will also review Warrant Article 33, a Home Rule Petition to prohibit second‑generation anticoagulant rodenticides. Additional items include discussion of Zoning Warrant Articles 15‑31 and planning for future meetings and the warrant book production.

• Review and discussion of Warrant Article 34: Preservation of Open Fields at Koulas Farm
• Review and discussion of Warrant Article 33: Home Rule Petition Second‑Generation Anticoagulant Rodenticides Prohibition
• Review and discussion of Zoning Warrant Articles 15‑31
• Discussion of future meetings, voting on recommendations, and timeline for Finance Committee warrant book production
• Public comment periods

The committee voted to accept the September 11, 2025 minutes with five members in favor, one abstention, and one absent. No other actions were decided at this meeting; discussions on the Koulas Farm open‑fields article and the rodenticide home‑rule petition were noted for future consideration.

• Approved September 11, 2025 minutes (5 in favor, 1 abstention, 1 absent)

Master Plan Implementation Committee

The Master Plan Implementation Committee will review feedback received from the Tree Committee, Age‑Friendly group, Planning Board, Community Development, and DPW. It will consider next steps for implementing the town’s master plan. The meeting will also include approval of the previous minutes, scheduling of future meetings, and adjournment.

• Review feedback from Tree Committee, Age‑Friendly group, Planning Board, Community Development, and DPW
• Discuss next steps for master plan implementation
• Approve minutes of prior meeting
• Set date for next meeting

TREE Committee

The Chelmsford Tree Committee will discuss updates on several ongoing initiatives, including the Scenic Road Tree and Invasive Management project authorized by Town Meeting and its draft RFP. Members will also receive a status report on the Memorial Tree program, the New Cooler Corridors grant application, and Kevin's recommendations for new tree policies. The meeting will include officer elections, updates from the Tree Warden, and planning for next‑year priorities.

• Scenic Road Tree and Invasive Management project – draft RFP status
• Memorial Tree program – next steps after Select Board concurrence
• New Cooler Corridors grant application – any news?
• Kevin’s recommendations for enhanced tree policies/by‑law
• Upgrade Conservation Commission tree regulations and policies – Peter leading

The committee postponed officer elections because a member was absent, with no vote taken. It noted that $50,000 is available for a front‑yard tree planting program, which will be discussed later. The next meeting was scheduled for October 14, 2025 to focus on memorial trees, maintenance of the 141 trees planted this year, and new projects. No other substantive actions were approved.

• Officer elections tabled (no vote)
• Next meeting scheduled for Oct 14, 2025

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will receive an update on the PFAS project from AECOM and ResilientCE, hear the Business Director/Treasurer report from Lisa Quatrale, and the Superintendent’s report from Brandon Cannata. The board will also consider old and new business items, including a review of the district’s bylaws and rules and regulations.

• PFAS Project Update – presentations by AECOM and ResilientCE
• Business Director’s and Treasurer’s Report – Lisa Quatrale
• Superintendent’s Report – Brandon Cannata
• Review of By‑Laws and Rules and Regulations (action item)
• Discussion of Old Business and New Business items

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will meet to discuss the Clean Heat & Solarize Chelmsford campaign, update on the MassSave program, and review the Chelmsford Choice initiative. The meeting will also include updates on the Climate Action Plan and liaison reports.

• Update on MassSave Program
• Launch: Clean Heat & Solarize Chelmsford campaign
• Discussion on Chelmsford Choice initiative
• Climate Action Plan Update
• Approval of August 2025 minutes

The Clean Energy and Sustainability Committee provided programmatic updates on several initiatives, including the newly hired energy advocate, geothermal and solar projects for fire stations, EV supercharger installations, and a proposed AI thermal imaging survey. Members discussed potential future activities such as a group‑coupon program and a presentation to advocate for clean‑energy legislation, but no motions were adopted, denied, or postponed.

Commission on Disabilities

The Commission will approve the August 19 meeting minutes and hear a report on accessibility updates, including the status of a $150,000 budget allocation. It will discuss the launch of the CCOD Community Recognition Award, feedback on the Bartlett Park accessible area, and new business such as a presentation on accessibility in France and Spain, an ADA pathway improvement at Country Creamery & Coffee House, and the Trails for All initiative. The agenda also includes news items about disability programs in neighboring towns.

• Approve minutes for 8/19/25
• Review status of $150,000 accessibility budget allocation
• Launch CCOD Community Recognition Award
• Discuss ADA pathway improvement at Country Creamery & Coffee House
• Discuss Trails for All initiative and Trail Access Working Group

The commission voted to approve the meeting minutes with the correction that Katrina, not Joanne, raised the parking spot issue. The motion passed with all members in favor. The commission then voted to adjourn the meeting, also unanimously. No other formal decisions were made.

• Approved amended meeting minutes (all in favor)
• Adjourned meeting (all in favor)

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will discuss several items, including AI guidelines, the FY2024 DESE audit report, and recommended FY2026 budget transfers. They will also review the selection process for a designer for the Parker Middle School building project. Additional topics include a private school approval update for Drake Academy, tri‑board meeting dates, and personnel and quarterly reports.

• Discussion on AI Guidelines and Policy Development
• FY2024 MA DESE End-of-Year Audit Report
• Recommended FY2026 Budget Transfers
• MSBA Designer Selection Process: Parker Middle School Building Project
• Update: Private School Approval Process – Drake Academy

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority will meet to approve budgets for State and Section 8 programs. The board will also review a paving bid for Mill Road and the scope of services for an Executive Director search.

• Review and approval of FY26 budgets for State and Section 8 programs
• Low bidder for Mill Road paving project in the amount of $37,000
• Review and approval of scope of services for Executive Director search
• Year-end certifications for EOHLC
• Mod phase 056132 updates

Recycling Committee

The Recycling Committee will review and approve August meeting minutes, receive a sustainability update, and discuss past and upcoming community recycling events. They will also review open action items and set goals for FY26. New business includes selecting the October Message of the Month and allowing public comment.

• Fix-It Clinic: Thursday, Aug 21, 6:00–8:00 pm at Chelmsford Library
• Leaf & Brush pick-up: Saturday, Aug 23, curbside
• Bulb Shed drop-off: Wednesday, Sep 3, 9:00 am–3:00 pm
• Fall Festival: Saturday, Sep 27, 11:00 am–4:00 pm at Chelmsford Town Common
• Zero Waste Day: Saturday, Oct 25, 9:00 am–1:00 pm

The committee approved the August meeting minutes and provided updates on tonnage totals, upcoming events, and completed action items. No new policies, approvals, or votes were recorded during the meeting.

Center Village Master Plan Committee

The committee will review the NMCOG Chelmsford Village Final Report and discuss a proposed public engagement plan. The meeting also includes updates on existing projects and a period for public input.

• Review of NMCOG Chelmsford Village Final Report
• Discussion of proposed public engagement plan
• Existing projects update

Finance Committee

The Finance Committee will discuss warrant articles 1-14, 32, and 35 for the Fall 2025 Annual Town Meeting. The committee will also receive a report on the Fiscal Year 2025 budget and certified free cash.

• Review and discussion of Warrant Articles 1-14, 32, and 35
• Fiscal Year 2025 Budgetary Report and Certified Free Cash

The committee voted to accept the minutes from the May 29, 2025 meeting. All six members present voted in favor and the motion passed. No other warrant articles or budget items were formally approved, denied, or tabled during this session.

• Approved May 29, 2025 minutes (6‑0, 1 absent)

Planning Board

The board will introduce members of the Managed Growth Strategy task force, elect a chair, and consider a vote to endorse the NMCOG Housing Production Plan. It will review a bond reduction request for Jackson Road and a CEIOD applicability packet for 10 Independence Drive. Public hearings will consider a major modification at 133 Princeton Street, special permits for two fast‑casual restaurants at 265 & 279 Chelmsford Street (and nearby sites), a solar photovoltaic facility at 152 Stedman Street, an adult‑day facility at 242 Billerica Road, and a contractor yard at 191‑195 Riverneck Road.

• Vote to endorse the NMCOG Housing Production Plan
• Jackson Road bond reduction request
• Major modification application for 133 Princeton Street (rooftop event space)
• Special permits for two fast‑casual restaurants at 265 & 279 Chelmsford Street, 20 Manahan Street, and 3 Katrina Road
• Commercial‑scale solar photovoltaic facility application at 152 Stedman Street (continuation request to Sep 24)

The Planning Board accepted a 12‑member Managed Growth Task Force and appointed John Sousa and Mike Raisbeck as co‑chairs. It endorsed the Housing Production Plan with a condition to review it after the Managed Growth Strategy is completed. The board approved a bond reduction for the Jackson Road subdivision with specific conditions and granted CEIOD applicability to 10 Independence Drive. Finally, it closed the public hearing and approved all permits for the 242 Billerica Road project.

• Accepted 12‑member Managed Growth Task Force slate (7-0)
• Appointed John Sousa and Mike Raisbeck as co‑chairs (7-0)
• Endorsed Housing Production Plan with review condition (7-0)
• Approved bond reduction for Jackson Road subdivision with conditions (4-1)
• Granted CEIOD applicability to 10 Independence Drive (7-0)
• Continued public hearing for Chelmsford Mall property to Oct 8 2025 (7-0)
• Closed public hearing and approved all permits for 242 Billerica Road (7-0)
• Continued public hearing for 133 Princeton Street to Sep 24 2025 (7-0)

Council on Aging Board

The Council on Aging Board will meet to review reports from the director and chairman. The board will discuss strategic planning and ideas for center improvements.

• Discussion of a potential newsletter article introducing the COA board
• Discussion of ideas for a perfect Senior Center
• Strategic planning

The Council on Aging Board approved the minutes from the August meeting after a motion and second, with a unanimous vote. The board also unanimously approved a motion to adjourn the September 10 meeting. No other formal actions or votes were recorded.

• Approved August meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Library Trustees

The Chelmsford Public Library Board of Trustees will meet to discuss the library's strategic plan and prepare for the FY27 budget and capital needs. The board will also review the investment status of Trust Funds and plan for the 2026 One Book program.

• Approval of Strategic Plan
• FY27 Budget & Capital preparation
• Review of Trust Funds investment status
• Main library facilities and grounds walk-through
• 2026 One Book planning

The trustees approved the recycling committee’s request to collect string lights in the foyer, accepted the consent agenda, and approved an over‑budget invoice for a project. They also voted to adopt the library’s Strategic Plan. Discussions were held on trust‑fund policies, FY27 budget preparation, and a grounds walkthrough, but no further actions were taken.

• Approved recycling committee string‑light collection (unanimous roll‑call vote)
• Accepted consent agenda (all approved roll‑call vote)
• Approved $13,000 project invoice (all in favor roll‑call vote)
• Approved the Strategic Plan (all approved roll‑call vote)
• Discussed trust‑fund transfer policy – no decision made
• Reviewed FY27 budget and capital preparation – no decision made
• Conducted grounds walkthrough – informational, no vote

Conservation Commission

The Conservation Commission will review requests for determinations of applicability and notices of intent for several local addresses. The body will also receive updates on the Thanksgiving Forest pollinator garden and Freeman Lake boundary surveys.

• Request for Determination of Applicability: 272 Old Westford Road
• Notice of Intent: 4 Russell Road
• Notice of Intent: 152 Stedman Street
• Notice of Intent: 265 & 279 Chelmsford Street, 20 Manahan Street, 3 Katrina Road (continuance requested to Oct 14)
• Status update on Thanksgiving Forest pollinator garden and tree planting

The Conservation Commission voted to continue hearings for four separate applications, moving each to a later date. All continuance motions passed unanimously with a 7‑0 vote. The meeting was then adjourned at 7:58 PM.

• Continue hearing for 4 Russell Rd to Sep 23, 2025 (7‑0)
• Continue hearing for 152 Stedman St to Sep 23, 2025 (7‑0)
• Continue hearing for 265 & 279 Chelmsford St, 20 Manahan St, 3 Katrina Rd, Katrina Rd to Oct 14, 2025 (7‑0)
• Continue hearing for 272 Old Westford Rd to Sep 23, 2025 (7‑0)
• Adjourn meeting at 7:58 PM (7‑0)

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee is meeting to coordinate upcoming community events and review funding. The body will discuss logistics for the September 27th Fall Festival and the October 11th Indigenous People’s Day.

• Fall Festival planning (Sept 27th)
• Indigenous People’s Day planning (Oct 11th)
• Mass Cultural Council funding update
• Chelmsford Children’s Chorus collaboration
• Anti-Hate Pledge and school outreach next steps

The committee scheduled its next meeting for October 7, 2025. It declined to co‑sponsor a Michael Ansara event at the CCA because it was deemed political. Funding was secured for Indigenous People’s Day, and several outreach tasks were assigned. The group confirmed that fundraising must be done via checks made out to the town.

• Caitlin volunteered to transport Indigenous People’s Day booth equipment back to Town Hall
• Caitlin secured $2,500 from the Cultural Council for Indigenous People’s Day
• Rockland Trust contributed $500 for Indigenous People’s Day volunteer food
• Beth will send the Indigenous People’s Day flyer to the library
• James will be asked to post the Indigenous People’s Day event on the town website
• The committee scheduled the next DEIC meeting for October 7, 2025
• The DEIC declined to co‑sponsor the Michael Ansara event at the CCA, citing political concerns
• The committee affirmed that fundraising must be done via checks made out to the town

Historical Commission

The Chelmsford Historical Commission will meet on September 9, 2025 at 7:30 p.m. in Room 206, 50 Billerica Road. The agenda includes public input, demolition requests, signage matters, historical district updates, a budget discussion, community program topics, a real‑estate FAQ, approval of the previous meeting’s minutes, and setting the agenda for the October 14, 2025 meeting.

• Demolition requests
• House signs, National Register signs, District house signs
• Historical district updates
• Budget discussion
• Approval of minutes

The commission decided it may produce up to six historical signs within its budget. It cancelled the planned Forefathers tour for October 2025. The minutes from the June 10, 2025 meeting were approved. The agenda for the October 14, 2025 meeting will include the town's 250th‑anniversary celebration and commission property matters.

• Approved production of up to six historical signs this year
• Canceled the October Forefathers tour
• Approved the June 10, 2025 meeting minutes
• Added 250th anniversary and commission property to the October 14, 2025 agenda

Board of Health

The Chelmsford Board of Health will conduct a public hearing on the Fodera Engineering permit application for 242 Billerica Road, which involves a groundwater protection zone review. The meeting will also include public comment and updates on water quality results from Mass DEP for two middle schools, as well as mosquito spraying and rabies testing reports. Additional correspondence with the Zoning Board of Appeals and routine updates from other town boards will be presented.

• Hearing on Fodera Engineering permit for 242 Billerica Rd (Groundwater Protection Zone)
• Mass DEP tap water results for McCarthy Middle School and Parker Middle School
• Central Mass Mosquito residential spraying week of Sept 1, 2025
• Rabies test results – negative for raccoon and bat exposures
• Correspondence with Zoning Board of Appeals for multiple addresses (e.g., 12 Colonial Drive, 25 Wildes Road)

The Board unanimously approved the minutes from the August 19, 2025 meeting. It voted not to require a full hydrogeologic study for the 242 Billerica Road development, directing the Chair to review existing groundwater and soil data. The hearing on the project and the public comment period were both closed unanimously, and all incoming and outgoing correspondence items were accepted.

• Approved August 19, 2025 minutes (unanimous)
• Voted not to require full hydro study for 242 Billerica Rd (unanimous)
• Chair to review groundwater flow and soil test documents (unanimous)
• Closed hearing for 242 Billerica Rd (unanimous)
• Closed public comment period (unanimous)
• Accepted incoming correspondence (unanimous)
• Approved outgoing correspondence (unanimous)
• Accepted other items (newsletter, reports) (unanimous)

Permanent Building Committee

The Permanent Building Committee will discuss schematic design changes and cost estimates for fire stations at 260 Old Westford Road and 295 Acton Road. The body will also receive a status update on the South Row School partial roof replacement.

• Review of preliminary schematic design changes for Engine 3 (260 Old Westford Road) and Engine 5 (295 Acton Road)
• Review of preliminary schematic design cost estimates for fire stations
• Status update on South Row School MSBA Accelerated Repair Program partial roof replacement

Select Board

The Chelmsford Select Board will meet September 8 in a hybrid session to receive reports, hold a public hearing, and take votes. The most consequential action is a vote on a collective-bargaining agreement with the Public Safety Dispatchers Union. Other items include a public hearing on utility pole placement, a feasibility study for a new sewer connection, and updates on capital projects and the FY2027 budget process.

• Vote to approve collective bargaining agreement with Public Safety Dispatchers Union
• Public hearing on National Grid and Verizon pole petition at Acton Road
• John Potts presents MWRA sewer connection feasibility study for Town Offices area
• DPW bid award for fire protection and suppression at Town Clerk’s records storage project
• Authorization to install stop signs at Brentwood Road intersections with Locke Road and Westford Street

The Board approved a contract with Capital Strategic Solutions to assess consolidation of the town’s water districts (4‑1). It also approved stop signs on Brentwood Road, an entertainment license for The Smoke Shop BBQ, a one‑day beer and wine license for a fundraiser, the Tree Committee’s memorial tree pilot, the National Grid/Verizon pole petition, and a $209,500 fire‑protection bid (all 5‑0). All motions were passed by roll‑call vote. No items were denied or tabled.

• Closed public hearing on National Grid/Verizon pole petition (5‑0)
• Approved National Grid/Verizon pole petition (5‑0)
• Approved entertainment license for Chelmsford BBQ LLC DBA The Smoke Shop BBQ at 18 Boston Rd (5‑0)
• Approved one‑day beer and wine license for fundraiser at 75 Groton Rd (5‑0)
• Approved Tree Committee memorial tree program pilot (5‑0)
• Approved contract with Capital Strategic Solutions for water‑district consolidation assessment (4‑1)
• Authorized stop signs on Brentwood Rd at Locke Rd and Westford St (5‑0)
• Approved DPW bid award to Rustic Fire Protection, Inc. for $209,500 fire‑protection project (5‑0)

Zoning Board of Appeals

The Chelmsford Zoning Board of Appeals will hear nine requests for variances and special permits at its September 4, 2025 meeting. Items include requests to convert single-family homes to two-family units, construct additions that do not meet setback requirements, and install signs that exceed size limits. One item lacks a quorum and will be continued to October 2, 2025 without discussion.

• Marose Avenue/Cobblestone Place 40B Comprehensive Permit – Agreement Form endorsement
• 101 Mill Road – special permit to convert single-family dwelling to two-family unit (LACK OF QUORUM; continued to Oct 2)
• 28 Eldorado Road – administrative appeal to overturn Building Commissioner denial for ADU parking rules
• 180 Mill Road – variance to construct addition without meeting 25-feet side setback
• 150 North Road – variance for monument sign and wall signs exceeding setback and size limits

The Zoning Board continued the 101 Mill Road hearing to Oct 2, 2025. It approved a variance for a side‑setback addition at 180 Mill Road (4‑1) and a variance to subdivide the “triangle lot” off Old Westford Road (5‑0). It also approved a signage variance at 150 North Road and a special permit for a farmer’s porch at 12 Colonial Drive. Requests to waive filing fees and to allow a second curb cut for the ADU at 28 Eldorado Road were denied.

• Continue 101 Mill Road hearing to Oct 2, 2025 (5-0)
• Close public hearing for 28 Eldorado Road (5-0)
• Deny waiver of filing fees for 28 Eldorado Road (0-5)
• Deny second curb cut for ADU at 28 Eldorado Road (2-3)
• Approve variance for 180 Mill Road addition (4-1)
• Approve variance to subdivide Old Westford Road “triangle lot” (5-0)
• Approve signage variance at 150 North Road (5-0)
• Approve special permit for 12 Colonial Drive farmer’s porch (5-0)

Board of Assessors

The Chelmsford Board of Assessors will meet to review cases from the Appellate Tax Board and applications for property tax exemptions. The board will also hold an executive session to discuss privacy-related matters under state law.

• Review of Appellate Tax Board cases
• Review of property tax exemption applications
• Executive session under G.L. c.30A, §21(a)(7) for privacy-law compliance

The Board of Assessors approved a $288,515.45 Motor Vehicle Excise Tax commitment with a 2‑0 vote. The regular session minutes were also approved by a 2‑0 vote. The Board then moved to an Executive Session to discuss confidential abatement matters, with both members voting aye.

• Approved Motor Vehicle Excise Tax Commitment No. 4 for $288,515.45 (2-0)
• Approved September 3, 2025 regular session minutes (2-0)
• Adjourned to Executive Session to discuss confidential abatement issues (aye votes from Donoghue and Chase)

School Committee - Minutes can be found on the School Committee website

The School Committee will hold an organizational meeting to discuss the opening of schools for the 2025/26 year. The body will review recommended budget transfers for FY2026 and circuit breaker reserve relief.

• FY2026 Recommended Budget Transfers
• Circuit Breaker Reserve Relief
• MASC Resolutions for Fall 2025 Membership Meeting
• Opening of Schools for the 2025/26 School Year

Age-Friendly Chelmsford Implementation Committee

The committee will meet to receive progress reports from various domains. Discussions will include input for the FY25 Town Annual Report and the status of FY26 action items.

• Welcome of new member Jeannine Madden
• Progress reports from domains
• Update on FY25 Town Annual Report input
• Status update on Action Plan and FY26 action items
• Review of strategic plan objective action items

The committee approved the use of farmer’s market coupons at the market. The minutes from the July 30, 2025 meeting were approved unanimously. No other decisions were made; the meeting included reports on upcoming events and program updates.

• Approved farmer’s market coupons for use at the farmer’s market (no vote recorded)
• Approved July 30, 2025 minutes (unanimous)

Conservation Commission

The Conservation Commission will hold continued regulatory hearings for four properties and discuss a proposed Eagle Scout bridge repair. The body will also vote on funding for tree removal on town conservation land.

• Vote on $3,560 for tree removal behind 6 Susan Ave
• Vote on $1,525 for tree removal behind 103 Kristin Dr. Ext. (Thanksgiving Forest)
• Notice of Intent hearings for 4 Russell Road, 152 Stedman Street, and 242 Billerica Road
• Request for Determination of Applicability for 255 Princeton Street
• Proposed Eagle Scout project to repair Thanksgiving Forest footbridge

The Conservation Commission unanimously approved a $811.55 Eagle Scout project to repair the Thanksgiving Forest footbridge. It also voted to continue hearings for three development applications (4 Russell Rd, 152 Stedman St, 242 Billerica Rd) to September dates. The board approved tree‑removal expenditures of $3,560 and $1,525 for sites on Susan Ave and Kristin Drive Extension, and approved the request for determination for 255 Princeton St with special conditions.

• Approved Eagle Scout footbridge repair project ($811.55) – 5-0
• Continued hearing for 4 Russell Rd to Sept 9, 2025 – 5-0
• Continued hearing for 152 Stedman St to Sept 9, 2025 – 5-0
• Continued hearing for 242 Billerica Rd to Sept 23, 2025 – 5-0
• Approved request for determination for 255 Princeton St with conditions – 5-0
• Approved $3,560 expenditure for tree removal at Susan Ave – 5-0
• Approved $1,525 expenditure for tree removal at 103 Kristin Drive Extension – 5-0

Tree Warden - Public Shade Tree Hearing

The Chelmsford Tree Warden will hold a public hearing on August 26 at 1:00 PM in the DPW Training Room (9 Alpha Road) regarding National Grid’s application to remove two public shade trees along Main Street. The work aims to reduce power outages by clearing hazard trees near three-phase power lines. A full list of affected trees is available at the DPW and Town Offices during business hours.

• National Grid tree removal request for 2 public shade trees on Main St
• Public hearing scheduled for August 26, 2025, at 1:00 PM in DPW Training Room (9 Alpha Rd)

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee will review the status of open items from its 2015 recommendations and elect a vice chair at this meeting. Updates will be provided on projects including Tower Clock, beautification, wayfinding signs, traffic, Freeman Lake, and holiday season planning.

• Vice Chair nominations and election
• Disposition on open items from 2015 VSSAP recommendations
• December Holiday Tree Lighting event scheduled for Dec 6, 4:00-6:00pm

The Vinal Square Strategic Action Plan Committee approved the July 21, 2025 meeting minutes unanimously. Members then elected Bill Gilet as Vice Chair with a 5‑0 vote. The committee also assigned follow‑up tasks on historic resources, Varney Park outreach, and several ongoing project updates.

• Approved July 21, 2025 meeting minutes (unanimous)
• Elected Bill Gilet as Vice Chair (5‑0)

Military Community Covenant

The Military Community Covenant will meet to reorganize the committee and review feedback and reimbursements from a cookout. The body will also discuss updates regarding the 9/11 Remembrance Ceremony and community outreach.

• Committee reorganization
• Cookout feedback and reimbursements
• 9/11 Remembrance Ceremony updates
• Community outreach updates

The Military Community Covenant Task Force approved the July 18 meeting minutes and agreed to keep all officer positions unchanged for the next year. They approved reimbursements for the veterans cook-out, with the motion passing unanimously. The next meeting was scheduled for September 19, and the session was adjourned unanimously.

• Approved July 18 minutes (unanimous)
• Retained current chair, vice‑chair, and secretary positions for next year (unanimous)
• Approved reimbursements for veterans cook‑out (unanimous)
• Set next meeting date for September 19 (unanimous)
• Adjourned meeting at 6:36 PM (unanimous)

School Building Committee

The School Building Committee will meet to approve project invoices and review the process for procuring a designer. The meeting also includes the approval of previous meeting minutes.

• Approval of monthly project invoices
• Review of designer procurement process

The Parker School Building Committee approved the June 12, 2025 meeting minutes with a 9-2-0 vote. It approved a $13,906 payment to LeftField for OPM services unanimously. The meeting was adjourned at 6:16 PM by an 11-0 vote. No other actions were taken.

• Approved June 12, 2025 meeting minutes (9-2-0)
• Approved $13,906 payment to LeftField for OPM services (11-0)
• Adjourned meeting at 6:16 PM (11-0)

Bicycle & Pedestrian Advisory Committee

The committee will receive updates on the BFRT-Billerica Trail and a scheduled trail count on September 13, 2025. Members will discuss trail safety concerns and the potential addition of railroad memorabilia to the BFRT in Chelmsford.

• Update from FORTT regarding BFRT-Billerica Trail
• BFRT Trail Count scheduled for 09/13/2025
• Discussion on trail safety concerns
• Proposal to add railroad memorabilia on the BFRT in Chelmsford
• Update on Safe Routes to School offerings

The Bicycle & Pedestrian Advisory Committee elected a Chair, Vice Chair and Clerk. It approved the June 26, 2025 minutes, created a subcommittee to prepare a presentation on the proposed BFRT connection, and authorized police participation on trail safety. The committee also approved the purchase of a 6‑foot banner with BPAC funds and adjourned the meeting.

• R. Klinkhammer elected Chair (motion carried)
• M. Carignan elected Vice Chair (motion carried)
• J. Warhurst elected Clerk (motion carried)
• June 26, 2025 minutes approved as amended (motion carried)
• Subcommittee created to prepare presentation on BFRT connection proposal (motion carried)
• Police invited to discuss trail safety concerns (motion carried)
• Purchase of 6' banner approved using BPAC funds (motion carried)
• Meeting adjourned (motion carried)

TREE Committee

The Tree Committee will discuss Kevin's recommendations for enhanced tree policies, review the status of the Scenic Road Tree and Invasive Management project, and address the Tree Canopy goals in the town's Strategic Plan. The committee will also review the Spring 2025 planting program and consider a new Memorial Tree program.

• Discussion of enhanced Tree policies/by-law recommendations
• Review of Scenic Road Tree and Invasive Management project draft RFP
• Spring 2025 Tree planting program follow-up
• New Memorial Tree program implementation
• New planting program for 20 trees at Chelmsford Village Condo Association

The committee voted to postpone the election of officers until all members are present. It also approved the finalized draft slide deck for the upcoming Select Board briefing. The next committee meeting was set for September 17. Kevin’s recommendations for enhanced tree policies were tabled due to time constraints.

• Postpone officer election until full members are available (no vote recorded)
• Finalize draft slide deck for Select Board briefing (no vote recorded)
• Table Kevin’s recommendations for enhanced tree policies/by‑law (no vote recorded)
• Schedule next Tree Committee meeting for September 17 (no vote recorded)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District is holding a regular meeting to receive updates on the PFAS project from ResilientCE and AECOM, along with reports from the Business Director/Treasurer and Superintendent. The board will also review previous meeting minutes and discuss old and new business, including a review of bylaws and regulations.

• PFAS project update from ResilientCE and AECOM
• Business Director/Treasurer's report by Lisa Quatrale
• Superintendent's report by Brandon Cannata
• Review of previous minutes from June 18 and June 25, 2025
• Review of bylaws and rules and regulations

North Central Climate Change Coalition (NC4)

The North Central Climate Change Coalition (NC4) will meet to review progress on shared projects, including a regional school district solar proposal and updates from member municipalities. The group will also discuss membership and regional climate action progress with NMCOG and Michelle Zelenka.

• Regional School District Solar proposal
• Shared resource farming project update
• NMCOG and Michelle Zelenka regional climate action progress
• Membership discussion

Commission on Disabilities

The Commission on Disabilities will meet to approve minutes, hear a report from the Building Commissioner/ADA Coordinator on accessibility updates including a $150,000 budget allocation, and discuss old and new business such as the FY25 Annual Report and future guest invitations. The meeting is open to the public in person or via Zoom.

• $150,000 budget allocation status
• Burbank Gardens, 116 Riverneck Road, accessible parking discussion
• FY25 Annual Report review
• CCOD Community Recognition Award next steps

The commission approved buying 25 two‑sided commemorative coins, costing $171.25 plus a $125 mold fee, for a total of $296.25. The motion was made by Matt Pellegrino and seconded by Katrina Schmidt. The meeting also approved the minutes and adjourned.

• Approved acceptance of the meeting minutes (unanimous)
• Approved purchase of 25 commemorative coins for $296.25 total cost (motion by Matt Pellegrino, seconded by Katrina Schmidt)
• Approved adjournment of the meeting

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss the 2025/26 return to school update and review the July 2025 personnel report. The meeting includes opportunities for public comment on new business and general education interests.

• 2025/26 Return to School Update
• July 2025 Personnel Report
• Approval of August 5, 2025 meeting minutes

Board of Health

The Board of Health will discuss the Town Strategic Plan and the burial of animals on homeowners' property. The meeting includes updates on West Nile Virus from the MDPH and a review of the septic systems process.

• Discussion of General Provisions Chapter 201 Article II regarding burial of animals on homeowners' property
• MDPH update on West Nile Virus
• Review of Septic Systems spreadsheet and process
• Asbestos abatement correspondence for 16 Sierra Dr, 9 Burning Tree Lane, and 7 Hitchinpost Rd
• Correspondence regarding Clean Harbors at 5 Omni Way

The Board of Health approved the minutes from the July 8, 2025 meeting by unanimous vote. All public, incoming, and outgoing correspondence items were accepted without dissent. The Board also accepted old business, other items, and adjourned the meeting unanimously.

• Approved July 8, 2025 minutes (unanimous)
• Closed General Public Comment (unanimous)
• Accepted Incoming Correspondence (unanimous)
• Approved Outgoing Correspondence (unanimous)
• Accepted Old Business (unanimous)
• Accepted Other items (unanimous)
• Adjourned meeting (unanimous)

Housing Advisory Board

The Housing Advisory Board will meet to review comments regarding the Housing Production Plan. The board will also discuss housing programs and review outstanding action items.

• Review of Housing Production Plan comments
• Discussion of housing programs

Dog Park Advisory Committee

The Chelmsford Dog Park Advisory Committee will meet to reorganize leadership, review a tree inventory update, and discuss a proposed columbarium at the dog park. Members will also receive status updates on an Eagle Scout project, park closure policies, and various infrastructure improvements like gate latch updates and cooling corridors grant progress.

• Annual reorganization of chair, vice chair, and clerk
• Columbarium at the Dog Park (Pet Cemetery) input requested by Town Manager
• Eagle Scout Project - Agility Equipment status update (Erik)
• Continued discussion on guidelines/policy for park closures
• Gate latch updates and change of locks at the dog park

The committee approved Vivian Merrill as Chairperson (5‑0), Erik Merrill as Vice Chairperson (5‑0), and Barbara Reilly as Clerk (4‑0, with one abstention). The minutes from the May 12, 2025 meeting were also approved unanimously. All other items were noted as pending or ongoing.

• Approved Vivian Merrill as Chairperson (5-0)
• Approved Erik Merrill as Vice Chairperson (5-0)
• Approved Barbara Reilly as Clerk (4-0, 1 abstention)
• Approved May 12, 2025 meeting minutes (unanimous)

Select Board

The Select Board will discuss the revised draft warrant for the Fall Annual Town Meeting and a new electronic voting system. The meeting includes reports on fire station construction cost estimates and accessory dwelling unit status.

• Revised Draft of the Fall Annual Town Meeting Warrant
• Fire Stations Construction Projects schematic design and cost estimates for Station 3 and Station 5
• DPW bid awards for Catch Basin and Street Sweeping
• Appointment of Peter Dews to the CCA / Town Hall Advisory Committee
• Executive session regarding National Class Action Opioid Settlements

The Select Board approved a memorial bench for Eli Post and a $102,650 catch‑basin debris contract, each by a 5‑0 vote. It appointed Peter Dews to the CCA/Town Hall Advisory Committee for a three‑year term. The Board also authorized the Town Manager to act on opioid settlement actions, setting deadlines in September and October 2025. All motions passed unanimously.

• Approved memorial bench for Eli Post (5-0)
• Approved $102,650 Catch Basin Debris and Street Sweeping contract (5-0)
• Appointed Peter Dews to CCA/Town Hall Advisory Committee (5-0)
• Authorized Town Manager to act on opioid settlements, with deadlines 09/23/2025, 09/30/2025, 10/01/2025 (5-0)
• Approved August 11, 2025 meeting minutes (5-0)
• Adjourned to Executive Session to discuss opioid litigation strategy (5-0)
• Adjourned Executive Session at 7:46 PM (5-0)

Military Community Covenant

The Military Community Covenant will meet to reorganize the committee and review feedback and reimbursements for a cookout. The body will also discuss updates regarding the 9/11 Remembrance Ceremony and community outreach.

• Committee reorganization
• Cookout reimbursements
• 9/11 Remembrance Ceremony updates
• Community outreach updates

Recycling Committee

The Chelmsford Recycling Committee will meet to approve past meeting minutes, hear a sustainability update, and discuss upcoming events like the Fall Festival and Zero Waste Day. The committee will also review FY26 goals and prioritize action items.

• Bulb Shed drop-off: Aug 6, 9:00am–3:00pm at Town Hall
• Fix-It Clinic: Aug 21, 6:00–8:00pm at Chelmsford Library
• Leaf & Brush pick-up: Aug 23, curbside
• Fall Festival: Sep 27, 11:00am–4:00pm at Chelmsford Town Common
• Paint Stewardship legislation H.886 discussed

The September 24, 2025 meeting reviewed agenda items including the Managed Growth Strategy, a PFAS upgrade waiver for the Crooked Spring Water Treatment Plant, and several site‑plan and CEIOD applications. All pending applications (152 Stedman St., 191‑195 Riverneck Rd., 133 Princeton St.) were deferred to the October 8 meeting. No approvals, denials, or votes were recorded.

Cemetery Commission

The Chelmsford Cemetery Commission will meet to discuss and review a warrant article for the Fall Town Meeting. The meeting will also include a presentation on Enterprise Bank's performance and updates on the West Chelmsford Drainage Structure/Paving Project.

• Review Cemetery Warrant article for Fall Town Meeting
• Enterprise Bank presentation of Jan-June performance
• West Chelmsford Drainage Structure/Paving Project update

The commission reviewed and approved the minutes from the April 2, 2025 meeting. Commissioners received updates on the Perpetual Care Fund performance and cemetery improvement projects. No other actions or votes were recorded.

• Accepted April 2, 2025 minutes

Planning Board

The Chelmsford Planning Board will conduct public hearings on three new development applications: an adult day habilitation facility at 242 Billerica Road, a commercial-scale solar project at 152 Stedman Street, and redevelopment of The Chelmsford Mall with two fast-casual restaurants and drive-thrus. The board will also receive public comment on proposed zoning bylaw amendments that would add new use categories and rezone multiple parcels.

• 242 Billerica Road: adult day habilitation facility proposed by TILL, 57,619 sq. ft., IA Limited Industrial district
• 152 Stedman Street: commercial-scale solar photovoltaic facility proposed by Progeneration Energy, 31.60 acres
• The Chelmsford Mall (265/279 Chelmsford St, 20 Manahan St, 3 Katrina Rd): special permits sought for two fast-casual restaurants with drive-thrus and 20% parking reduction
• Proposed zoning bylaw amendments: add new uses including 'Parking Lot accessory use' and 'Ultralight Manufacturing', rezone multiple parcels including Kates Corner
• 191-195 Riverneck Road: outdoor contractors yard proposed by Commonwealth Construction & Utilities, special permits sought for major business complex

The board unanimously voted to release the covenant on 111 High Street, clearing title for the sale. It also approved the June 11 and June 25 meeting minutes with a 6‑0 vote (one abstention). Public hearings for the Chelmsford Mall, Riverneck Road, and the 242 Billerica Road adult day facility were each continued to September 10, 2025. The board supported waiving the full traffic study for the 242 Billerica Road project.

• Released covenant for 111 High Street (7-0)
• Approved June 11, 2025 meeting minutes (6-0, Tanini abstained)
• Approved June 25, 2025 meeting minutes with name correction (6-0, Tanini abstained)
• Continued public hearing for Chelmsford Mall project to Sept 10, 2025 (7-0)
• Continued public hearing for 191‑195 Riverneck Road project to Sept 10, 2025 (7-0)
• Continued public hearing for 242 Billerica Road adult day facility to Sept 10, 2025 (7-0)
• Supported waiving full traffic study for 242 Billerica Road project
• Requested comments on draft Housing Production Plan by early next week

Council on Aging Board

The Council on Aging Board will meet to review reports and approve minutes from the July meeting. The agenda consists of procedural updates and reports.

• Vote on acceptance of July meeting minutes
• Director's Report
• Chairman's Report
• Friends Update

The Council on Aging Board unanimously approved the minutes from the July meeting. The board then unanimously moved to adjourn the meeting. The Friends board approved funding for the senior center at last year’s level, pending any additional requests from the director.

• Approved July meeting minutes (unanimous)
• Adjourned meeting (unanimous)
• Friends board approved last year’s funding level for the Center (pending additional requests)

Conservation Commission

The Conservation Commission will review Notices of Intent and a Request for Determination of Applicability for several properties. The body will also discuss the Managed Growth Strategy Task Force and provide updates on conservation sites.

• Notice of Intent: 4 Russell Road (Dylan Lee)
• Notice of Intent: 152 Stedman Street (Progeneration Energy, Inc.)
• Notice of Intent: 242 Billerica Road (Avatar Construction, Inc.)
• Request for Determination of Applicability: 255 Princeton Street (Maple Multi Family Land SE, L.P.)
• Notice of Intent: 265 & 279 Chelmsford Street, 20 Manahan Street, 3 Katrina Road, Katrina Road (WE 265 Chelmsford LLC)

The Conservation Commission unanimously (5-0) approved continuances for the hearings on 4 Russell Rd., 152 Stedman St., and 242 Billerica Rd., moving each to August 26, 2025. No other applications were approved, denied, or otherwise acted upon at this meeting.

• Continuance of 4 Russell Rd. hearing to Aug 26, 2025 (5-0)
• Continuance of 152 Stedman St. hearing to Aug 26, 2025 (5-0)
• Continuance of 242 Billerica Rd. hearing to Aug 26, 2025 (5-0)

Historical Commission

The Historical Commission will meet to discuss demolition requests and historical signage. The body will also review the budget and community programs.

• Demolition requests
• House Signs, National Register Signs, and District House Signs
• Budget review
• Historical District updates
• Real Estate FAQ's

Diversity, Equity & Inclusion Committee

The Chelmsford Diversity, Equity & Inclusion Committee will discuss feedback from recent Pride Month, Juneteenth, and July 4th events, review available funds and grants, and plan upcoming Indigenous People’s Day and Fall Festival activities. The meeting will also welcome a new member and consider next steps for anti-hate efforts and school outreach.

• Welcome new DEIC member Kathy Kliskey
• Feedback on Pride Month events (June 21st Drag Shows, Booth) and LGBTQ Proclamation
• Feedback on Juneteenth Event (June 28th)
• Update on available funds, grants pending, and budgeting for events
• Update on Indigenous People’s Day planning (Oct. 11th) and Fall Festival Booth (Sept. 27th)

The Diversity, Equity & Inclusion Committee approved the June 10, 2025 minutes after a motion was made, seconded, and carried. A motion to adjourn was also made, seconded, and carried, ending the meeting at 8:18 p.m. No other formal actions or votes were recorded.

• Approved June 10, 2025 minutes (motion carried)
• Adjourned meeting (motion carried)

Permanent Building Committee

The Permanent Building Committee will review preliminary schematic designs for fire stations at 260 Old Westford Road and 295 Acton Road. The body will also receive a status update on the partial roof replacement at South Row School via the MSBA Accelerated Repair Program.

• Preliminary schematic designs for Engine 3 (260 Old Westford Road) and Engine 5 (295 Acton Road)
• Status update on South Row School partial roof replacement

Select Board

The Select Board will discuss the first draft of the Fall Annual Town Meeting warrant and a land donation offer for 60–66 Middlesex Street. The board is also reviewing a policy for the Town Accountant hiring process and requests regarding paint recycling legislation.

• Land donation offer for 60–66 Middlesex Street
• First draft of Fall Annual Town Meeting Warrant and Citizen Petition articles
• One Day All Alcoholic Beverages License for American Legion at 90 Groton Rd (8/16/2025)
• Auctioneer’s Permit for Everett Murray, DBA Murray & Murray Auctioneers, 63 Middlesex St
• Fiscal Year 2026 Chapter 90 road construction funding

The Board adopted a new policy governing the hiring process for the Town Accountant (5-0). It approved a one‑day all‑alcoholic beverages license for the American Legion block party and an auctioneer’s permit for Everett Murray (both 5-0). The Board declined a land donation at 60‑66 Middlesex Street (5-0) and approved three appointments to town committees (5-0). It also approved the June and July meeting minutes (5-0).

• Adopt Town Accountant hiring policy (5-0 unanimous)
• Approve one‑day all‑alcoholic beverages license for American Legion (5-0 unanimous)
• Approve auctioneer’s permit for Everett Murray at 63 Middlesex Street (5-0 unanimous)
• Decline land donation offer at 60‑66 Middlesex Street (5-0 unanimous)
• Approve appointments: Jeannine Madden (Age‑Friendly Committee), Nicholas Hood (Parade Committee), Florence Vigeant (Parade Committee) (5-0 unanimous)
• Approve meeting minutes from June 23 and July 21, 2025 (5-0 unanimous)
• Support Recycling Committee recommendation to submit letter of support for Paint Recycling bills (4-0, Chair abstained)
• Adjourn meeting at 7:28 PM (5-0 unanimous)

Clean Energy and Sustainability Committee

The Chelmsford Clean Energy and Sustainability Committee will review progress on the 2025 Clean Heat & Solarize Chelmsford campaign, receive an update on the MassSave Program, and discuss collaboration with Homeworks Energy. The meeting also includes liaison updates on low-impact development and Chelmsford Choice, along with a brief climate action plan discussion.

• Introduction of new Community First Award Energy Advocate
• Launch of Clean Heat & Solarize Chelmsford campaign
• Renewal/update of collaboration with Homeworks Energy
• Update on MassSave Program
• Climate Action Plan Update Discussions

The committee provided programmatic updates, including a proposed legal contract with Mass Save and Home Works for home energy audits, new heat‑pump rate changes effective Nov 1, and a possible solar farm near Route 3 and Pinehurst Road. Members discussed wording for the Chelmsford Energy Policy/Action Plan and upcoming changes to the Chelmsford Choice electricity program. No votes or official approvals were recorded.

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review end-of-year financial reports and facility work orders for FY2025. The body will also discuss the Superintendent's performance evaluation and proposed budget transfers for FY2026.

• FY2025 End of Year Budget/Financial Report – Final
• FY2026 Recommended Budget Transfers
• 2024/25 Superintendent’s Performance Evaluation
• Approval of 2025/26 Student Handbook & Addendum Updates
• FY2025 School Facility Work Order Summary: 4th Quarter

East Chelmsford Water District

The East Chelmsford Water District will meet to address a water bill appeal from Gary Green. The body will also review reports from the Superintendent and Treasurer.

• Water bill appeal for Gary Green
• Superintendent’s Report from Robert Conroy
• Treasurer’s Report and sign-off on previous months invoices
• Memo from Arthur Sullivan

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will review progress reports from various domains. The body will discuss the status of the Action Plan Update and the committee's input for the FY25 Town Annual Report.

• Progress reports from domains
• Status of Action Plan Update
• Input for FY25 Town Annual Report
• Approval of June 25, 2025 meeting minutes

The Age‑Friendly Chelmsford Implementation Committee approved the minutes from the June 25, 2025 meeting after a motion by Lisa and second by Deb, with a unanimous vote. The committee then adjourned the July 30, 2025 meeting following a motion by Deb and second by Fred, also unanimously. The next meeting is scheduled for August 27, 2025.

• Approved June 25, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Arts & Technology Education Fund

The Arts & Technology Education Fund committee will meet to discuss and vote on changes to its bylaws. The body will also review a financial report and plan public relations strategies for Fall 2025.

• Vote on bylaw changes
• Financial report review
• PR proposals and strategies for Fall 2025
• Facebook updates

The committee approved the May 21st minutes. It also approved deleting section A of the bylaws and replacing it with the wording “Grant requests shall be presented in the format specified by the ATEF Committee.” The meeting was then adjourned and the next meeting was scheduled for November 6.

• Approved May 21st minutes (all in favor)
• Approved amendment to bylaws: delete section A and replace wording (all approved)
• Adjourned meeting (all approved)

Planning Board

The Planning Board will conduct public hearings on proposed zoning bylaw amendments, including a new Roadside Commercial Light district. The board is also reviewing special permit applications for a contractors yard and a detox facility.

• Proposed zoning amendments to create a Roadside Commercial Light (CBLT) district and rezone various parcels
• Special permit application for an outdoor contractors yard at 191-195 Riverneck Road
• Special permit application for an Acute Treatment / Detox Facility at 300 Billerica Road
• Request to continue the hearing for two fast casual restaurants with drive-thrus at the Chelmsford Mall property to August 13, 2025
• Discussion on funding to hire a consultant for the Managed Growth Strategy

The Board approved a special permit for Nexus Recovery, LLC to operate an acute treatment/detox facility at 300 Billerica Road, adding conditions such as reserving 100 parking spaces. It also continued the public hearing for the Riverneck Road contractor yard project to August 13, 2025. Additional hearings on the Chelmsford Mall restaurant proposals, proposed zoning bylaw amendments, and the Middlesex Street rezoning were also continued to August 13, 2025.

• Approved special permit for 300 Billerica Road with amended condition (7-0)
• Closed public hearing for 300 Billerica Road (7-0)
• Continued public hearing for 191-195 Riverneck Road to Aug 13, 2025 (7-0)
• Continued public hearing for 300 Billerica Road to Aug 13, 2025 (7-0)
• Continued public hearing for Chelmsford Mall restaurant proposals to Aug 13, 2025 (7-0)
• Continued public hearing for proposed zoning bylaw amendments to Aug 13, 2025 (7-0)
• Continued public hearing for Middlesex Street rezoning to Aug 13, 2025 (7-0)

School Committee - Minutes can be found on the School Committee website

The School Committee will review academic and budget reports for the 2024/25 school year. The body is also deciding on updates to the 2025/26 Student and Employee Handbooks.

• FY2025 End-of-Year Budget Report (Preliminary)
• Approval of 2025/26 Student Handbook & Addendum Updates
• Approval of 2025/26 Employee Handbook Updates
• Cell Phone & Social Media Use Survey Results (Teacher and Family/Parent responses)
• Private School Approval Process and Request for Consideration

Conservation Commission

The Conservation Commission will conduct a regulatory hearing regarding a Notice of Intent for properties on Chelmsford Street, Manahan Street, and Katrina Road. The body will also receive updates on conservation sites and parcel boundary surveys.

• Notice of Intent hearing for WE 265 Chelmsford LLC: 265 & 279 Chelmsford Street, 20 Manahan Street, 3 Katrina Road, and Katrina Road
• Update on Freeman Lake parcel boundary surveys
• Conservation Site and Koulas updates

The commission unanimously voted to postpone the Chelmsford Mall regulatory hearing until August 12, 2025. The board approved the minutes from April 22, May 13, and May 27, 2025, each with a 5‑1‑0 vote (one abstention). A photo‑event at Red Wing Farm was approved for August 24, 2025. The meeting was adjourned at 7:46 PM by a unanimous 6‑0 vote.

• Continue Chelmsford Mall hearing to Aug 12, 2025 – unanimous 6-0
• Approve April 22, 2025 meeting minutes – 5-1-0
• Approve May 13, 2025 meeting minutes – 5-1-0
• Approve May 27, 2025 meeting minutes (amended) – 5-1-0
• Approve photo event at Red Wing Farm for Aug 24, 2025 – approved
• Adjourn meeting at 7:46 PM – unanimous 6-0

Housing Advisory Board

The Housing Advisory Board will meet to review the Housing Production Plan and discuss housing programs. The board will also approve previous minutes and review pending action items.

• Housing Production Plan Review
• Discussion of Housing Programs
• Review of Action items

Select Board

The Select Board will meet to discuss potential litigation regarding a housing permit for 39 North Road and 3 Crosby Lane. The board will also consider funding for school roof repairs and award bids for DPW projects.

• Project funding agreement for South Row Elementary School partial roof replacement
• Bid awards for DPW Various Roof Replacement Project and Turnpike Sidewalk Phase 1
• Common Victualler License transfer for Eggmania at 83 Parkhurst Road, #15
• One Day Beer and Wine License for Anastasia Akyere at 115 Middlesex Street
• Executive session on Crosby Village LLC Comprehensive Permit Application litigation

The Select Board approved several items, including past meeting minutes, annual appointments, and license transfers. It authorized the town to enter into a funding agreement with the Massachusetts School Building Authority for the South Row Elementary School roof replacement. Additional approvals covered a one‑day beer and wine license, bid awards for roof and sidewalk projects, and performance appraisals for the Town Accountant and Town Manager.

• Approved June 2, 16, and 30, 2025 meeting minutes (5-0)
• Tabled June 23, 2025 meeting minutes (no vote recorded)
• Approved 2025‑2026 election worker appointments (5-0)
• Appointed Nathan Andrew Monteiro to Center Village Master Plan Committee (5-0)
• Appointed Kathleen Kliskey to Diversity, Equity and Inclusion Committee (5-0)
• Approved transfer of common victualler license to Shree Chamunda LLC at 83 Parkhurst Rd. #15 (5-0)
• Approved one‑day beer and wine license for funeral at 115 Middlesex Rd. (5-0)
• Authorized town to enter into Project Funding Agreement with MSBA for South Row Elementary roof replacement (5-0)

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee will review rezoning concepts for North Village Middlesex and Princeton Street parcels. The body will also discuss the disposition of open items from the 2015 VSSAP recommendations and provide status updates on various infrastructure and park projects.

• Rezoning concepts for North Village Middlesex and Princeton Street Parcels
• MassDOT 25% Design for traffic improvements in Vinal Square
• MassDOT design plans for traffic improvements from Richardson Road to Technology Drive
• Parking lot lease for 40 Vinal Square
• ZBA disposition regarding auction house use at 61-63 Middlesex Street

The Vinal Square Strategic Action Plan Committee approved the notice of intent for mechanical harvesting at Freeman Lake, with work to begin within the week. The committee also passed a motion to adjourn unanimously. Members expressed support for the Planning Board's CBLT zoning concepts and assigned staff to investigate alternative brick options for the tower clock and artificial evergreen plantings. Additional updates were provided and a warrant article for a Vinal Square parking‑lot lease will be submitted at the Fall Town Meeting.

• Approved NOI for Mechanical Harvesting at Freeman Lake (work to begin within week)
• Motion to adjourn passed unanimously (all in favor)
• Supported Planning Board CBLT zoning concepts (no vote recorded)
• Assigned Bill Gilet to investigate alternative brick options for tower clock
• Assigned Community Development Director Belansky to investigate artificial evergreen options
• Town Manager to submit warrant article at Fall Town Meeting for Vinal Square parking‑lot lease negotiation
• DPW Director Clancy to facilitate permitting for tower clock electrical connection with National Grid and Mass DOT
• Requested Verizon to conduct balloon test for visual impact of proposed cell tower at 54 Richardson Road

Military Community Covenant

The Military Community Covenant will meet to coordinate upcoming events and outreach. The body will discuss assignments for an August 12 cookout and provide updates on the 9/11 Remembrance Ceremony.

• August 12 cookout assignments
• 9/11 Remembrance Ceremony updates
• Community outreach updates
• Monthly e-mail discussion

The board unanimously approved the June 2025 meeting minutes. They scheduled the annual community cookout for August 12, 2025 at the Chelmsford Elks and assigned volunteers for food, coffee, banner, recycling and publicity. The committee recorded parking information for the September 13, 2025 9/11 Remembrance Ceremony flyer and will contact Col. Justin Collins to speak. The next meeting was set for August 15, 2025.

• Approved June 2025 meeting minutes (4-0)
• Scheduled annual cookout for Aug 12, 2025 at Chelmsford Elks
• Assigned Bradley Panton to purchase food supplies
• Assigned Niles Cocanour (absent) to provide coffee
• Assigned Chuck Fidler to bring CMCC banner
• Assigned Brian Fredriksson to bring recycling bins and post announcements
• Recorded parking text for 9/11 ceremony flyer per Pat's request
• Scheduled next meeting for Aug 15, 2025 at Chelmsford Center for the Arts

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss planning for a BFRT trail count on September 13, 2025. The committee will also review the 2025 Annual Town Report and potential additions to the BFRT in Chelmsford.

• BFRT Trail Count scheduled for 09/13/2025
• Adding railroad memorabilia on the BFRT in Chelmsford
• 2025 Annual Town Report discussion
• Safe Routes to School offerings access
• Fall Festival planning

The Bicycle & Pedestrian Advisory Committee approved the amended minutes from the June 26, 2025 regular session. A motion to adjourn the July 17 meeting was also carried. No other formal actions were taken.

• Approved June 26, 2025 meeting minutes (motion carried)
• Adjourned meeting (motion carried)

North Central Climate Change Coalition (NC4)

The North Central Climate Change Coalition will meet to provide updates on its website and shared resource farming. The body will also review a report on climate activity following the withdrawal of federal funding.

• FIO Climate Activity report regarding federal funding withdrawal
• Shared Resource Farming update
• Website update

TREE Committee

The committee is reviewing the status of the Memorial Tree Program and next steps for a Town Meeting-authorized scenic road tree and invasive management project. Members will also discuss a draft work plan and a $50,000 Cooler Corridors grant application.

• Scenic road Tree and Invasive Management project RFP next steps
• Cooler Corridors grant application for approximately $50,000
• Memorial Tree Program status and Select Board briefing
• Proposed planting of 20 trees by Chelmsford Village Condo Association
• Review of June 2025 planting program survivability

The committee voted to approve the minutes from the June 11 and July 16 meetings. It also decided to hold the officer elections at the next meeting. No other actions were formally adopted.

• Approved minutes for June 11 and July 16 (by committee vote)
• Plan to hold officer elections at the next meeting

Commission on Disabilities

The Commission on Disabilities will review accessibility updates and discuss budget allocations. The body is reviewing parking requests and planning priorities for fiscal year 2026.

• Status of $150,000 budget allocation
• Sunny Meadow Farm parking inquiry and ADA Title II flexibility request
• Chelmsford Public Library parking lot accessibility
• Accessible parking at Burbank Gardens, 116 Riverneck Road
• Bartlett Park accessible area feedback to CLCT

The commission approved the minutes from the previous meeting unanimously. It adopted a plan to use its Facebook page for disability resources. Members agreed on two FY26 priorities—public education and recruiting new members. The meeting was adjourned unanimously.

• Approved previous meeting minutes (unanimous)
• Adopted use of Facebook page to share disability resources
• Agreed on FY26 priorities: public education and recruitment of new members
• Motion to adjourn passed (unanimous)
• Will review accessibility and parking at Burbank Gardens
• Nomination form to be developed for CCOD award/recognition
• Katrina to follow up on Heart Pond beach mat issue
• Matt to test Bartlett Park accessibility and report back

Housing Advisory Board

The Housing Advisory Board will meet to review the Housing Production Plan. The board will also review action items and approve previous minutes.

• Housing Production Plan Review

Zoning Board of Appeals

The Zoning Board of Appeals will hold four new public hearings. The board will consider requests for garage construction, a residential conversion, and an administrative appeal regarding business operations.

• 61-63 Middlesex Street: Administrative appeal regarding the ability to conduct auctions
• 167 North Road: Request to convert a single-family dwelling into a two-family dwelling
• 6 Bel Air Drive: Request for a side setback reduction to build a 24’x24’ detached garage
• 29 Mission Road: Request for a setback reduction and lot coverage variance for a 23’x26’ attached garage

The board unanimously approved a special permit for 6 Bel Air Drive, a special permit for 167 North Road, a non‑dimensional variance for 29 Mission Road, and an administrative appeal allowing auctions at 61‑63 Middlesex Street. Each public hearing was closed by a 5‑0 vote, and the meeting was adjourned 7‑0.

• Approved special permit for 6 Bel Air Drive (5-0)
• Approved special permit for 167 North Road (5-0)
• Approved non‑dimensional variance for 29 Mission Road (5-0)
• Approved administrative appeal for 61‑63 Middlesex Street, overturning denial (5-0)
• Closed public hearing for 6 Bel Air Drive (5-0)
• Closed public hearing for 167 North Road (5-0)
• Closed public hearing for 29 Mission Road (5-0)
• Closed public hearing for 61‑63 Middlesex Street (5-0)

Board of Assessors

The Board of Assessors will meet to review ATB cases and exemption applications. The meeting includes an executive session to discuss matters related to G.L. c.59, §60 and privacy laws.

• Review of ATB cases
• Review of Exemption Applications
• Executive session regarding G.L. c.59, §60

The Board approved the Personal Property, Real Estate, and CPA preliminary tax amounts for FY 2026. It also approved the FY 2023‑2025 motor vehicle and trailer excise reports. The July 10 regular‑session minutes were approved, and the Board voted to adjourn to Executive Session to discuss abatement matters.

• Approved Personal Property, Real Estate, and CPA Preliminary FY 2026 totals ($2,031,751.26; $61,595,915.66; $788,419.49) (2‑0)
• Approved FY 2023, FY 2024, and FY 2025 Motor Vehicle & Trailer Excise reports ($42.48; $923.04; $21,840.13) (2‑0)
• Approved the July 10, 2025 regular session meeting minutes (2‑0)
• Approved adjournment to Executive Session to discuss abatement and hardship exemption actions (2‑0)

Recycling Committee

The Recycling Committee will meet to elect its Chair, Vice Chair, and Secretary for the 2025-2026 term. Members will discuss goals for fiscal year 2026 and review recent community events.

• Election of 2025-2026 committee officers
• Discussion of Paint Stewardship legislation H.886
• Review of FY25 goals and discussion of FY26 goals
• Planning for a flyer in the FY26 Q2 tax bill
• Updates on Bulb Shed drop-offs and Leaf & Brush pick-up

The Recycling Committee approved the June 12, 2025 meeting minutes. Lee was elected Chair, Rebecca Vice Chair, and Norm Secretary. The committee voted unanimously to ask the Select Board to send a letter of support to the legislature for the paint stewardship bills. The next meeting is set for August 14, 2025.

• Approved June 12, 2025 meeting minutes (unanimous)
• Elected Lee as Chair, Rebecca as Vice Chair, Norm as Secretary
• Voted unanimously to request the Select Board send a letter of support for paint stewardship legislation

Center Village Master Plan Committee

The committee will review presentations from the NMCOG and receive updates on existing projects. The meeting includes a period for public input and a review of future agenda items.

• NMCOG presentations
• Update on existing projects, including Cushing Place bridge
• Public input session

Council on Aging Board

The Council on Aging Board will meet to review reports from the director, chairman, and Friends update. The board will also receive an update on the acoustic paneling project.

• Update on acoustic paneling project

The Council on Aging Board approved the minutes from the June 2025 meeting by unanimous vote. The board then adjourned the meeting, also unanimously. No other substantive actions or approvals were recorded.

• Approved June meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Town Clerk / Board of Registrars

The Board of Registrars will meet to review evidence and decide whether to bring a complaint against Joshua T. Nunes regarding his residence for voting purposes. The board will also consider approving minutes from March 12, 2025.

• Consideration of voter residency complaint for Joshua T. Nunes
• Approval of March 12, 2025 minutes

Planning Board

The Planning Board will hold public hearings regarding new fast-casual restaurants at the Chelmsford Mall and a series of comprehensive zoning bylaw amendments. The board will also continue discussions on rezoning requests and a proposed detox facility.

• Special permit request for two fast-casual restaurants with drive-thrus at 265 and 279 Chelmsford Street, 20 Manahan Street, and 3 Katrina Road
• Proposed Zoning Bylaw Amendments including a new Roadside Commercial Light (CBLT) district and updates to ADU and massage service definitions
• Rezoning request for 51-55 Middlesex Street and 70 Princeton Street (The Landing at the Chelmsford Mills) from IA to CBLT
• Special permit request for Nexus Recovery, LLC to operate an Acute Treatment / Detox Facility at 300 Billerica Road
• Discussion on hiring a consultant for a Managed Growth Strategy

The Planning Board voted 7‑0 to continue the public hearing for Nexus Recovery’s acute treatment facility at 300 Billerica Road. It also voted 7‑0 to continue the Kate’s Corner rezoning hearing and the Chelmsford Mall restaurant project hearing, all moved to July 23, 2025. The meeting was then adjourned unanimously. No other substantive actions were taken.

• Continue public hearing for 300 Billerica Road (Nexus Recovery) to July 23, 2025 (7‑0)
• Continue public hearing for Kate's Corner rezoning to July 23, 2025 (7‑0)
• Continue public hearing for Chelmsford Mall restaurant project to July 23, 2025 (7‑0)
• Adjourn meeting (7‑0)

TREE Committee

The Tree Committee is meeting to coordinate a Cooler Corridors grant application due July 11. Members will discuss the status of the Memorial Tree Program and a draft RFP for a Tree and Invasive Management plan.

• Cooler Corridors grant application due July 11
• Draft RFP for Tree and Invasive Management plan
• Memorial Tree Program status and Select Board briefing
• Review of draft work plan tasks
• Discussion of by-law and policy review options for Select Board and Planning Board

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will discuss 2025 energy initiatives and updates to the MassSave program. The body will also review the Climate Action Plan and the Chelmsford Choice program for 2025-2028.

• Launch of Clean Heat & Solarize Chelmsford campaign
• Update on MassSave Program and Community First Award
• Collaboration update with Homeworks Energy
• Chelmsford Choice program discussion for 2025-2028
• Climate Leaders program update

The Clean Energy and Sustainability Committee meeting on July 9, 2025 was canceled because a quorum was not present. No decisions, approvals, or votes were recorded.

Conservation Commission

The Conservation Commission will hold regulatory hearings for projects at 9 Jessie Road and 95 Boston Road. The body will also discuss its own reorganization and review boundary surveys for the Freeman Lake parcel.

• Notice of Intent for Abreu Construction at 9 Jessie Road
• Request for Determination of Applicability for 95 Boston Road (Warren-Pohl Conservation Reservation)
• Proposed $3,550 for granite bounds and wooden stakes at Freeman Lake parcel
• Discussion and possible vote on Commission reorganization
• Citizen concern regarding camper storage at 0 Littleton Road

The Conservation Commission approved the Request for Determination of Applicability for 95 Boston Rd., issuing Negative Two and Negative Three determinations and adding conditions to limit herbicide use, require a pre‑work expert walk‑through, and a post‑work report. The commission also approved up to $4,925 for granite bounds and wood stakes at the Town‑owned parcel near Freeman Lake. Additionally, Mr. Bischoff was nominated and accepted as Chair and Mr. Garrahan as Vice Chair.

• Approved Request for Determination of Applicability for 95 Boston Rd. with Negative Two and Negative Three determinations and herbicide‑use conditions (unanimous, 7-0)
• Closed the public hearing for 95 Boston Rd. (unanimous, 7-0)
• Approved $4,925 request for granite bounds and wood stakes at Freeman Lake parcel (unanimous, 7-0)
• Nominated and accepted Mr. Bischoff as Chair (unanimous, 7-0)
• Nominated and accepted Mr. Garrahan as Vice Chair (unanimous, 7-0)
• Closed the hearing for 9 Jessie Rd. (unanimous, 7-0)
• Issued Standard Order of Conditions for 9 Jessie Rd., requiring planting of at least three native bushes (unanimous, 7-0)
• Adjourned the meeting at 8:25 PM (unanimous, 7-0)

Historical Commission

The Historical Commission will meet to discuss demolition requests and historical signage. The body will also review the budget and historical district updates.

• Demolition requests
• House Signs, National Register Signs, and District House Signs
• Historical District Updates
• Budget review
• Real Estate FAQ's

Board of Health

The Board of Health will review the Title 5 septic system process for new developments unable to connect to town sewer. The meeting includes a review of sewage disposal and groundwater protection bylaws.

• Discussion on Title 5 Septic System Process for new developments
• Review of Bylaw Chapter 132 Sewage Disposal
• Review of General Provisions Chapter 201 Article VII Groundwater Protection Zone
• Review of violation tickets for multiple local businesses including Market Basket and Stop & Shop
• Discussion regarding 54 Chase Terrace

The Board of Health unanimously approved the June 4, 2025 meeting minutes, closed public comment, and accepted both incoming and outgoing correspondence. It also unanimously accepted old business items, the health department newsletter, and adjourned the meeting. No substantive policy or project decisions were taken.

• Approved June 4, 2025 minutes (unanimous)
• Closed General Public Comment (unanimous)
• Accepted Incoming Correspondence (unanimous)
• Approved Outgoing Correspondence (unanimous)
• Accepted Old Business items (unanimous)
• Accepted Health Department Newsletter (unanimous)
• Adjourned meeting (unanimous)

Chelmsford Housing Authority - minutes are found at www.chelmsfordha.com

The Chelmsford Housing Authority will meet to review and approve the FY2026 Affordable Budget. The board will also consider a service contract for apartment turnover and painting repairs.

• Review and approval of FY2026 Affordable Budget
• Award of Annual Apartment Turnover and Painting Repairs Service Contract for $39,700
• Discussion of governor's appointee to the CHA board
• Discussion of board appointee to the Community Preservation Committee

Library Trustees

The Chelmsford Public Library Board of Trustees will meet to review reports and provide updates on ongoing projects. The board will address the annual report for the Chelmsford Town Report.

• Board annual report for Chelmsford Town Report
• Update on Herrmann remembrance projects
• Update on Strategic Planning process

The trustees voted unanimously to allow the Human Rights Campaign to table in the library lobby, requiring passive behavior and clear signage. The consent agenda was approved without the Friends report. The board also approved renewing the Scoboria fund at a 3.75% rate as recommended. No other motions were decided.

• Approved Human Rights Campaign tabling with passive‑only stipulations (unanimous)
• Approved consent agenda without Friends report (unanimous)
• Approved renewal of Scoboria fund at 3.75% per recommendation (unanimous)

Board of Assessors

The Board of Assessors will meet to review ATB cases and applications for exemptions. The meeting includes a scheduled executive session to discuss matters related to privacy laws and G.L. c.59, §60.

• Review of ATB cases
• Review of Exemption Applications
• Executive session regarding G.L. c.59, §60 and privacy laws

The Board of Assessors approved a $5,224.13 real‑estate supplemental for May 2025 and the FY 2025 motor‑vehicle excise tax amounts. The meeting minutes were approved, and the Board voted to adjourn to an executive session to discuss confidential abatement matters.

• Approved Real Estate supplemental $5,224.13 (2-0)
• Approved Motor Vehicle Excise Tax FY 2025 $18,426.04 (2-0)
• Approved 1 July 2025 meeting minutes (2-0)
• Approved adjournment to executive session (2-0)

Select Board

The Select Board will discuss a bid award for the McCarthy Middle School roof replacement and a $120,000 state earmark for Chelmsford Street road safety. The meeting includes a public hearing on a pole petition and a review of a proposed memorial at Cushing Place.

• Public hearing: National Grid and Verizon Pole Petition for Olde North Road
• Bid award: Design of McCarthy Middle School Roof Replacement
• State $120,000 earmark for Chelmsford Street Road Safety Improvements
• One Day Beer and Wine License: Queen Okonkwo, 115 Middlesex Street, 7/20/2025
• Proposed memorial for Daphne Freeman at Cushing Place

The Board unanimously approved three Town Manager construction bid awards totaling $1.292 million, authorized a new phone pole at 2 Olde North Rd., and granted a one‑day beer and wine license for a July 20 party. It also approved a memorial for Daphne Freeman, annual committee appointments, and a $120,000 state earmark for Chelmsford Street safety improvements. The meeting was then adjourned to executive session to discuss potential litigation over a town‑owned parcel.

• Approved Town Manager bid award for McCarthy Middle School roof design ($175,000) (5-0)
• Approved Town Manager bid award for South Row ceiling design ($125,000) (5-0)
• Approved Town Manager bid award for McCarthy Middle School outside court renovation ($992,500) (5-0)
• Approved installation of new phone pole at 2 Olde North Rd. (5-0)
• Approved one‑day beer and wine license for July 20 party at St. John the Evangelist Church (5-0)
• Approved monument for Daphne Freeman at Cushing Place (5-0)
• Approved annual and new committee appointments (5-0)
• Adjourned to executive session to discuss potential litigation on parcel at 70 Billerica Rd. (5-0)

School Committee - Minutes can be found on the School Committee website

The School Committee is holding an organizational meeting. The agenda includes a planned executive session to discuss collective bargaining or litigation strategy.

• Executive session regarding collective bargaining or litigation strategy

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to ratify several Memorandums of Agreement with staff associations. The body will also vote on salary and rate increases for non-affiliated staff for FY2026.

• Ratification of Memorandum of Agreement: CFT Teachers & Nurses
• Ratification of Memorandum of Agreement: CFT Professional Support Personnel
• Ratification of Memorandum of Agreement: Chelmsford Food Service Association
• Ratification of Memorandum of Agreement: Chelmsford School Administrators’ Association
• Vote to approve FY2026 Non-Affiliated Staff Salary/Rate Increases

LRTA

The Lowell Regional Transit Authority Advisory Board will meet to review monthly reports and the warrant. The board is scheduled to vote on the election of officers and a recess for July and August.

• Election of Officers
• Proposed recess for July and August
• Review of Warrant invoices
• Administrator, Finance Director, and Facility Director monthly reports

CCA / Town Hall Advisory Committee

The committee will meet to vote on officers and discuss the role of the advisory board. The meeting includes a director's report and a session for public input.

• Voting on officers
• Discussion on the role of the advisory board and how to fulfill it

Bicycle & Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will discuss adding railroad memorabilia to the BFRT in Chelmsford and potential new uses for the committee's website. The body will also receive updates on DPW questions and Safe Routes to School offerings.

• Discussion on adding railroad memorabilia on the BFRT in Chelmsford
• Discussion on additional uses for BPAC website
• Update on how to access Safe Routes to School Offerings
• Update on BPAC DPW Questions
• Discussion on Fall Festival

The committee approved the minutes from the May 15, 2025 regular session. Members approved the Winter Cycling Tips for distribution. S. Maggio was appointed as the new BPAC DPW representative and tasked with obtaining an official estimate for a $85 cloth banner. The committee scheduled a trail count for September 13, 2025, assigned follow‑up emails about a missing toilet and tunnel repainting, and adjourned the meeting.

• Approved May 15, 2025 meeting minutes (motion carried)
• Approved Winter Cycling Tips (motion carried)
• Appointed S. Maggio as new BPAC DPW representative
• Tasked S. Maggio to obtain official estimate for $85 cloth banner
• Scheduled trail count for September 13, 2025 (rain date September 20)
• Assigned J. Warhurst to email J. Geraghty about missing second toilet near Heart Pond
• Assigned R. Klinkhammer to email MassDOT about repainting tunnel markings
• Motion to adjourn the meeting (motion carried)

Age-Friendly Chelmsford Implementation Committee

The committee will meet remotely to receive progress reports from various domains. Members will also discuss the status of the Action Plan Update.

• Progress reports from domains
• Status update on Action Plan Update
• Approval of May 28, 2025 meeting minutes

The Age‑Friendly Chelmsford Implementation Committee approved the minutes from the May 28, 2025 meeting by unanimous vote. The meeting was then adjourned, also by unanimous vote. No other actions or policy decisions were taken.

• Approved May 28, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Planning Board will hold a continued public hearing regarding a special permit for a detox facility at 300 Billerica Road. The board will also discuss a rezoning request for The Landing at the Chelmsford Mills and potential zoning articles for the Fall Town Meeting.

• Special permit request for Nexus Recovery, LLC to operate an Acute Treatment / Detox Facility at 300 Billerica Road
• Rezoning request from IA to CBLT for 51-55 Middlesex Street and 70 Princeton Street (The Landing at the Chelmsford Mills)
• Administrative review of ANR # 690 for a land subdivision redesign at Old Westford Road
• Discussion of potential Fall Town Meeting zoning articles regarding Massage Establishments, ADUs, and Family Definition
• Discussion of funds to hire a consultant for the Managed Growth Strategy

The board voted 6‑0‑1 to adopt the Alternative 2 definition of “family” for the zoning bylaws. It also unanimously endorsed ANR #690 for Old Westford Road and continued the public hearing on the 300 Billerica Road special‑permit request to July 9.

• Endorsed Alternative 2 family definition (6-0-1)
• Endorsed ANR #690 (Old Westford Road) with no zoning determination (7-0)
• Continued public hearing for 300 Billerica Road special‑permit request to July 9 (7-0)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will meet to discuss and vote on the issuance and details of a loan from the Massachusetts Clean Water Trust. The body will also consider signing related note closing documents.

• Vote on Massachusetts Clean Water Trust Loan No. DWEC-24-92

Housing Advisory Board

The Housing Advisory Board will meet to discuss the NMCOG Housing Production Plan and receive an SHI update. The board will also review outstanding action items.

• Housing Production Plan - NMCOG
• SHI Update
• Review of Action items

Conservation Commission

The Conservation Commission will conduct regulatory hearings for two property requests. The body will also discuss wetland bylaw reviews, lake boundary surveys, and beaver management on a town parcel.

• Determination of Applicability request for 40 Hazen Street (Freedom Forever MA LLC)
• Notice of Intent for 9 Jessie Road (Abreu Construction)
• DPW request for assistance managing beavers on parcel 64-283-1
• Update on Freeman Lake parcel boundary surveys
• Update from Wetland Bylaw & Regulations Review Subcommittee

The Conservation Commission unanimously approved a motion allowing the Conservation Agent to sign off on trapping and dam‑removal permits for beaver management on parcel 64‑283‑1. It also closed the public hearing for 40 Hazen St. and approved a negative‑3 determination with conditions for that solar project. A motion to continue the hearing for 9 Jessie Rd. was carried, and a motion to approve work at the Robin Hill Fire Tower area failed.

• Closed public hearing for 40 Hazen St. (7‑0 unanimous)
• Approved negative‑3 determination for 40 Hazen St. with revision conditions (7‑0 unanimous)
• Continued public hearing for 9 Jessie Rd. to July 8, 2025 (7‑0 unanimous)
• Failed motion to approve Robin Hill Fire Tower work (3‑1‑3)
• Approved Conservation Agent to sign beaver removal permits for parcel 64‑283‑1 (7‑0 unanimous)
• Adjoined meeting at 7:57 PM (7‑0 unanimous)

Select Board

The Select Board will review the results of a June 17, 2025, bond sale and determine whether to sell or retain a specific undeveloped land parcel. The decision regarding the land follows a potential foreclosure judgment by the Massachusetts Land Court.

• Approval of $8.825M Bond Sale from June 17, 2025
• Decision to sell or retain approximately 9,720 square-foot parcel on Fourth Avenue (Parcel I.D. No. 18/73/19)

The Select Board unanimously approved the $8.2 million General Obligation Bond sale presented by Finance Director John Sousa, noting 13 bidders and a winning interest rate of 3.138% from StoneX Financial Inc. The Board also unanimously directed the Treasurer/Tax Title Custodian to sell the 9,720‑square‑foot parcel on Fourth Ave (Parcel ID 18‑73‑19) after a foreclosure judgment is entered.

• Approved $8.2M General Obligation Bond sale (5‑0 unanimous)
• Directed sale of 9,720‑sq‑ft Fourth Ave parcel (Parcel ID 18‑73‑19) after foreclosure judgment (5‑0 unanimous)

Military Community Covenant

The Military Community Covenant is meeting to review community outreach and plan for future events. The body will discuss a monthly email and a remembrance ceremony.

• August 12 cookout publicity
• 9/11 Remembrance Ceremony discussion
• May 30 meeting minutes approval

The task force approved the previous meeting minutes by a 4‑0 vote. They scheduled the next meeting for July 18, 2025 at 6:00 PM. The meeting was then adjourned by a unanimous 4‑0 vote. No other motions were decided.

• Approved previous meeting minutes (4 ayes, 0 nays)
• Scheduled next meeting for July 18, 2025 at 6:00 PM
• Adjourned meeting (4 ayes, 0 nays)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing regarding an administrative appeal. The appeal concerns a cease and desist order issued by the Building Commissioner regarding the use of Ledge Road for commercial vehicles.

• Administrative Appeal by Ledge Road Realty Holdings and Newport Aggregates LLC regarding a Cease and Desist Order for commercial vehicle use on Ledge Road

The Zoning Board of Appeals closed the public hearing on the Ledge Road case by a 5‑0 vote. It then voted 5‑0 to uphold the Building Commissioner’s cease‑and‑desist order. The meeting was adjourned by a 7‑0 vote.

• Closed public hearing on Ledge Road appeal (5‑0)
• Upheld Building Commissioner’s cease‑and‑desist order (5‑0)
• Adjourned meeting (7‑0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a new public hearing regarding a Comprehensive Permit application for 243 Riverneck Road. The proposal involves the construction of single-family dwellings and townhouses under M.G.L. Ch. 40B.

• Public hearing for 243 Riverneck Road: proposal for 7 single-family dwellings for sale and 16 townhouses for rent
• Proposal includes 6 affordable housing units (2 single-family and 4 townhouses)

The board voted unanimously to invoke safe harbor for the 243 Riverneck Road application, citing the town’s 10% affordable‑housing threshold. It then voted unanimously to deny the comprehensive permit for the proposed 23 housing units. The meeting was adjourned by a 6‑0 vote.

• Invoked safe harbor for 243 Riverneck Road application (5-0)
• Denied comprehensive permit for 243 Riverneck Road (5-0)
• Adjourned meeting (6-0)

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will meet to receive updates on PFAS projects and review a waterline construction contract. The body will discuss an accelerated lump sum payment of $3M.

• PFAS project updates from AECOM and ResilientCE
• Waterline Construction Contract accelerated lump sum payment of $3M

Commission on Disabilities

The Commission on Disabilities will review accessibility updates and FY26 priorities. The body is discussing a $150,000 budget allocation for ADA improvements and accessibility at Bartlett Park.

• $150,000 budget allocation for ADA improvements
• Accessibility updates for Sunny Meadow Farm
• Bartlett Park accessible area
• Town HP parking and DPW
• FY26 priorities

The commission approved three procedural motions: changing the meeting start time to 6:30 p.m., accepting the previous meeting’s minutes, and adjourning the meeting. No other items resulted in an approval, denial, or formal decision. All other topics were discussed without a vote.

• Change meeting start time to 6:30 p.m. approved (all members)
• Accept previous meeting minutes approved (all members)
• Adjourn meeting approved (all members)

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to review end-of-year goals for the committee and the superintendent. The body will also discuss the CPS Strategic Plan implementation and evaluate budget transfers for FY2025.

• CPS Strategic Plan Implementation Update by DMGroup
• FY2025 Recommended Budget Transfers
• 2024/25 Superintendent’s Evaluation Process
• May 2025 Personnel Report
• Approval of Field Trip & Travel Requests

Conservation Commission

The Wetland Bylaw & Regulations Review Subcommittee is meeting to discuss proposed changes to the town's wetland bylaw and its implementing regulations.

• Proposed changes to the Wetland Bylaw and implementing regulations

The subcommittee approved the minutes from the May 6, 2025 meeting by unanimous vote. A motion to adjourn the June 17 meeting was also passed unanimously. No formal policy actions or votes on proposed regulations were recorded; the members discussed potential floodplain buffers, tree canopy protection, and wetland setbacks for future consideration.

• Approved May 6, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Housing Advisory Board

The Housing Advisory Board will meet to discuss the NMCOG Housing Production Plan and receive an SHI update. The board will also review pending action items.

• Housing Production Plan - NMCOG
• SHI Update

Select Board

The Select Board will meet to discuss legislative priorities with the town's state delegation and review bid awards for elevators at the Town Offices and Senior Center. The board will also consider several one-day liquor licenses and appointments to town committees.

• Bid awards for Town Offices and Senior Center elevators
• One-day liquor licenses for Center Brickhouse Pizza, Chelmsford Public Library, and Sts. Vartanantz Armenian Church
• Inflammable Storage License Revocation Hearing for 15 Wellman Ave
• Endorsement of Northern Middlesex Economic Development District Designation Application
• Proposal for clock location in the Vinal Square municipal parking lot

The Board unanimously approved the Town Manager’s $81,000 bid award to NV5 for elevator design at town offices and the senior center. It also approved one‑day alcohol licenses for Brickhouse Pizza, the public library, and Sts. Vartanantz Armenian Church, revoked an inflammable storage license, endorsed a new clock location in Vinal Square, and reaffirmed support for the NMCOG Economic Development District application.

• Approved one‑day wine and malt beverage license and entertainment license for Center Brickhouse Pizza (5-0)
• Approved one‑day all alcoholic beverages license for Chelmsford Public Library (5-0)
• Approved one‑day all alcoholic beverages license for Sts. Vartanantz Armenian Church (5-0)
• Revoked inflammable storage license at 15 Wellman Ave (5-0)
• Endorsed location of new town clock in Vinal Square municipal parking lot (5-0)
• Re‑affirmed support for NMCOG Economic Development District application (5-0)
• Approved Town Manager’s bid award to NV5 for elevator design, $81,000 (5-0)

Recycling Committee

The Recycling Committee will discuss recent and upcoming recycling events and review the goals for FY25. The body will also discuss bills from the Joint Committee on Environment and Natural Resources.

• Review of FY25 goals
• Discussion of Joint Committee on Environment and Natural Resources bills
• Planning for July 4 Country Fair booth and compost/recycling stations
• Discussion of flyer for FY26 Q2 tax bill
• Annual committee report

The committee approved the May 2025 meeting minutes and assigned Lindsey to record action items. Gina was appointed to the committee. The next meeting was scheduled for July 10, 2025 at Town Hall, Room 200.

• Approved May 2025 meeting minutes
• Assigned Lindsey to record action items
• Appointed Gina to the Recycling Committee
• Scheduled next meeting for July 10, 2025

School Building Committee

The School Building Committee will meet to review the designer procurement process and invoice processing. The body is scheduled to approve monthly project invoices.

• Review of Designer Procurement Process
• Review of Invoice Processing and ProPay Management
• Approval of Monthly Project Invoices

The Parker School Building Committee unanimously approved the May 15, 2025 meeting minutes and the first project invoice of $13,906.00 for May 2025 services. The committee also agreed to cancel the scheduled July 2025 meeting, citing the designer procurement timeline and low agenda activity. No other substantive actions were taken.

• Approved May 15, 2025 meeting minutes (vote 11-0)
• Approved Invoice Log #1 for $13,906.00 (vote 11-0)
• Cancelled the July 2025 committee meeting (no vote recorded)
• Adjourned the meeting at 6:23 PM (vote 11-0)

Council on Aging Board

The Council on Aging Board will meet to review reports and accept previous meeting minutes. The agenda includes guest speakers from AgeSpan.

• Guest speakers from AgeSpan
• Director's report from Debi
• Chairman's report from Bob
• Friends update from Ruth

The board voted unanimously to approve the minutes from the May meeting. A motion to adjourn the June 11 meeting was also passed unanimously. No other formal actions were taken.

• Approved May meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Planning Board will hold a public hearing regarding a special permit for an acute treatment and detox facility. The board will also continue discussions on rezoning requests for the Kate’s Corner neighborhood and The Landing at the Chelmsford Mills.

• Public hearing for Nexus Recovery, LLC to operate a hospital/detox facility at 300 Billerica Road
• Rezoning request for 55-59 Middlesex Street (The Landing at the Chelmsford Mills) from IA to CBLT
• Zoning discussion for Kate’s Corner Neighborhood regarding IA, CB, and RB zoning
• Preliminary subdivision plan for 191-195 Riverneck Road
• Discussion of potential zoning articles for massage establishments for Fall Town Meeting

The Planning Board approved the hospital use as the appropriate zoning category for the proposed detox facility at 300 Billerica Road. It also approved the preliminary subdivision plan for 191‑195 Riverneck Road and continued the public hearing for the 300 Billerica Road project to June 25. The board continued ANR #690, approved the May 28 minutes, and adjourned the meeting.

• Approved hospital use zoning for 300 Billerica Rd (7-0)
• Continued public hearing for 300 Billerica Rd to June 25 (7-0)
• Approved preliminary subdivision plan for 191‑195 Riverneck Rd (7-0)
• Continued ANR #690 to June 25 (7-0)
• Approved May 28, 2025 meeting minutes (7-0)
• Adjourned meeting at ~9:10 p.m. (7-0)

Library Trustees

The Board of Trustees will meet to receive reports from the Treasurer, Friends, and Library Director. The board will discuss updates regarding state funding, a student representative project, and the strategic planning process.

• IMLS / State funding update
• Student Representative project update
• Herrmann remembrance projects update
• Strategic Planning process update

The trustees approved the consent agenda after a motion and second. They also approved a motion to send an IMLS advocacy memo to state representatives and to have trustees sign it. The board selected Monday, July 7 at 5 p.m. for the regular meeting and retreat, and decided to skip the August meeting. Library staff will notify the YMCA about its parking request for June 27‑29.

• Approved consent agenda (motion by Deb, seconded by David)
• Approved IMLS advocacy memo signing request (motion by Maggie, seconded by Kathy)
• Selected Monday, July 7 at 5 p.m. for meeting and retreat; will skip August meeting
• Will notify YMCA about parking request for June 27‑29

TREE Committee

The Tree Committee will discuss potential locations for a Cool Corridors grant application to fund next year's tree planting. The body will also review community input for the Memorial Tree Program and receive updates on current planting projects.

• Cool Corridors grant application for future tree planting funding
• Community input on Memorial Tree Program
• Tree planting project update
• Tree and Invasive Management plan (currently on hold)
• Updates from the Tree Warden and Conservation Commission

The Chelmsford Tree Committee voted unanimously to approve the minutes from the March and April 2025 meetings. No other actions were formally decided; the remaining agenda items were discussed or noted for future work.

• Approved March and April 2025 minutes by unanimous vote

Clean Energy and Sustainability Committee

The Clean Energy and Sustainability Committee will discuss the launch of the Clean Heat and Solarize Chelmsford campaigns. The body is also considering the adoption of a public input and comment policy.

• Adoption of Public Input/Comment Policy
• Launch of Clean Heat & Solarize Chelmsford campaign
• Update on MassSave Program Community First Award
• Collaboration renewal with Homeworks Energy
• Chelmsford Choice awareness and next contract

The Clean Energy and Sustainability Committee approved the Town’s Public Meeting Policy by a 6‑0 vote. The committee also approved the April 9 and May 14, 2025 meeting minutes. It announced that the committee size will be reduced from nine members to seven, Jack Zeimbekakis will stay on for a three‑year term, and Sean McGuigan will resign on July 1.

• Adopt Public Meeting Policy (6‑0 vote)
• Approve April 9, 2025 meeting minutes (as amended)
• Approve May 14, 2025 meeting minutes (as written)
• Reduce committee size from 9 to 7 members (announced)
• Jack Zeimbekakis to remain on committee for three‑year term
• Sean McGuigan to resign from committee effective July 1

Conservation Commission

The Conservation Commission will continue a regulatory hearing regarding a Notice of Intent for Freeman Lake. The body will also hear development proposals for 4 Russell Road and discuss the Russell Mill MOU.

• Notice of Intent hearing for Freeman Lake
• Development proposal for 4 Russell Road
• Status of Russell Mill MOU with Merrimack Valley Chapter of NEMBA
• Update on Freeman Lake parcel boundary surveys
• Koulas update

The Conservation Commission voted 7-0 to close the hearing on the Freeman Lake Notice of Intent. It then adopted a Standard Order of Conditions for Freeman Lake, requiring a Massachusetts DEP permit, annual reports to the Commission and the North Chelmsford Water District, field notes, monitoring reports, and an annual management plan with public notices, Bentick‑mat locations, and treatment maps. The motions were introduced by Commissioners Gibbs and Garrahan and seconded by Commissioners Spawn.

• Closed Freeman Lake hearing (7-0 vote)
• Adopted Standard Order of Conditions for Freeman Lake (unanimous adoption)

Historical Commission

The Historical Commission will meet to discuss demolition requests and the commission's budget. The body will also review signage and the use of the Opening Toll House and 1802 School for events.

• Demolition requests
• Budget review
• House Signs, National Register Signs, and District House Signs
• Opening Toll House and 1802 School for events on the Common
• Historical District updates

The commission approved the May 13, 2025 meeting minutes. It set the agenda for the July 8, 2025 meeting. A motion to close the meeting at 8:10 pm was passed. No budget changes or other actions were taken.

• Accepted May 13, 2025 minutes (motion passed)
• Set agenda for July 8, 2025 meeting
• Closed meeting at 8:10 pm (motion passed)
• Budget: No change

Diversity, Equity & Inclusion Committee

The Diversity, Equity & Inclusion Committee will review feedback from AAPI celebrations and provide updates on upcoming events. The body will discuss planning for Pride Month, Juneteenth, and Indigenous People's Day.

• Pride Month planning for June 21st drag shows and booth
• Juneteenth planning for June 28th
• Indigenous People's Day Zoom planning for October 11th
• Updates on available funds, pending grants, and event budgeting
• Next steps for the Anti-Hate Pledge

The Diversity, Equity & Inclusion Committee approved the minutes from the May 13, 2025 meeting. Members provided updates on DEI web page traffic, upcoming cultural events, and grant funding. After the updates, the committee adjourned the meeting at 8:18 pm.

• Approved May 13, 2025 minutes (motion carried)
• Adjourned meeting at 8:18 pm (motion carried)

Vinal Square Strategic Action Plan Committee

The Vinal Square Strategic Action Plan Committee will discuss zoning proposals for 55-59 Middlesex Street and traffic improvements from Richardson Road to Technology Drive. The body will also review status updates on local beautification, park management, and infrastructure projects.

• Planning Board’s CB Light Zoning Proposal for 55-59 Middlesex Street (Kate’s Corner)
• MassDOT traffic improvements from Richardson Road to Technology Drive including a traffic signal
• Clock planning regarding parking spaces, ADA compliance, and charging station easements
• Freeman Lake Treatment Plan, mechanical harvesting, and aquatic management NOIs
• North Fire Station Renovation updates from the Permanent Building Committee

The committee approved the minutes from Dec. 10, 2024 and Feb. 13, 2025 (6‑for, 2 abstentions). It decided to host Zoom recordings on Chelmsford Telemedia and to create a SharePoint archive. A motion was passed to refine the clock tower plan to a blended D1/D2 option for presentation to the Select Board on June 16. The committee also voted to support the Aquatic Management NOI approval.

• Approved Dec. 10, 2024 and Feb. 13, 2025 minutes (6 in favor, 2 abstentions)
• Decided to host Zoom recordings on Chelmsford Telemedia channels
• Agreed to establish a SharePoint site for committee documents
• Motion to refine clock tower recommendation to blended D1/D2 (all in favor)
• Supported Aquatic Management NOI approval (all in favor)
• Motion to adjourn the meeting (all in favor)

Zoning Board of Appeals

The Chelmsford Zoning Board of Appeals meets June 5 at 7:00 PM in the Chelmsford Police Department Auditorium. Two new special-permit requests ask for 20 % reductions to front or side setback rules for single-family homes on Brittany Lane and Castlewood Drive. The board will also continue a public hearing on an administrative appeal filed by Ledge Road Realty Holdings and Newport Aggregates LLC challenging a cease-and-desist order related to commercial-vehicle use on Ledge Road.

• 6 Brittany Lane: 20 % front setback reduction for farmer’s porch, owner Eswar Subramanian
• 16 Castlewood Drive: 20 % front & side setback reduction for attached garage, owner Larry M. Wolfrum
• Ledge Road: Administrative appeal of cease-and-desist order on commercial-vehicle use, owners Ledge Road Realty Holdings & Newport Aggregates LLC

The board voted to continue the Ledge Road administrative hearing to June 18, 2025 (4‑1). It closed and approved a special permit for 6 Brittany Lane, granting a 20% front‑setback reduction (5‑0). It also closed and approved a special permit for 16 Castlewood Drive, granting a 20% front‑setback reduction (5‑0). The minutes from May 8, 2024 were approved (4‑0‑2) and the meeting was adjourned (7‑0).

• Continue Ledge Road hearing to June 18, 2025 (4‑1)
• Close public hearing for 6 Brittany Lane (5‑0)
• Approve special permit for 6 Brittany Lane, 20% front‑setback reduction (5‑0)
• Close public hearing for 16 Castlewood Drive (5‑0)
• Approve special permit for 16 Castlewood Drive, 20% front‑setback reduction (5‑0)
• Approve meeting minutes for May 8, 2024 (4‑0‑2)
• Adjourn meeting (7‑0)

CCA / Town Hall Advisory Committee

The meeting scheduled for June 4, 2025, was cancelled. The agenda had included voting on officers and discussing the role of the advisory board.

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will hold an organizational meeting to review department spotlights and the school nutrition program. The body will vote on a contract for secure school entryways and discuss special town meeting articles.

• Vote to approve contract for Secure School Entryways
• Special Town Meeting Articles for South Row Roof Replacement and Elevator Projects
• High School Graduation Requirement Update regarding Competency Determination
• Approval of Field Trip and Travel Requests
• CPS School Nutrition Program Year-in-Review presentation

Conservation Commission

The Wetland Bylaw & Regulations Review Subcommittee meeting scheduled for June 3, 2025, was cancelled.

Board of Health

The Board of Health will meet to elect officers and review incoming and outgoing correspondence. The agenda includes reports on environmental issues and a list of health violation tickets issued to local businesses.

• Election of officers
• Review of DEP correspondence regarding Chelmsford Landfill at 40 Swain Rd
• Lifeguard variances for 2025 season for Williamsburg 1, Richardson House, Courtyard, and Hitchin Post Condominiums
• Health violation tickets for businesses including McDonalds, Chipotle, and Starbucks 101 Drum Hill Rd
• Order letter for 3 Jamie Lane and onsite water waste system letter for 54 Chase Terrace

The Board of Health unanimously approved the May 6, 2025 meeting minutes. It re‑elected Richard Day as Chair, appointed David Paquette as Vice Chair and Eric Meikle as Clerk. The board also accepted incoming and outgoing correspondence, accepted the Health Department newsletter, and adjourned the meeting.

• Approved May 6, 2025 minutes (unanimous)
• Re‑elected Richard Day as Chair (unanimous)
• Appointed David Paquette as Vice Chair (unanimous)
• Appointed Eric Meikle as Clerk (unanimous)
• Accepted incoming correspondence (unanimous)
• Approved outgoing correspondence (unanimous)
• Accepted Health Department newsletter (unanimous)
• Adjourned meeting (unanimous)

Permanent Building Committee

The Permanent Building Committee will receive status updates on three municipal projects. The meeting focuses on renovation and repair progress for fire stations and a local school.

• North Fire Station Renovation Project status update (35 Princeton Street)
• Fire Station status updates (260 Old Westford Road and 295 Acton Road)
• South Row School partial roof replacement status update via MSBA Accelerated Repair Program

The Permanent Building Committee approved the May 6, 2025 meeting minutes with a 5-1-0 vote. The committee then adjourned the meeting unanimously. No other actions or votes were taken; the agenda items were status updates only.

• Approved May 6, 2025 meeting minutes (5-1-0)
• Adjourned meeting (unanimous 6-0)

Select Board

The Select Board will make recommendations for the June 23 Special Town Meeting and vote on a new collective bargaining agreement for library employees. The board will also review the FY2025 budget status and establish goals for FY2026.

• Approval of new collective bargaining agreement with the Library Employees' Union
• Recommendations on warrant articles for the June 23 Special Town Meeting
• One Day All Alcoholic Beverages License for American Legion at 90 Groton Rd for 6/07/2025
• DPW bid awards for various parking lot improvement projects
• Comprehensive Permit Application for Residences at Riverneck and Riverneck Estates at 243 Riverneck Road

The Chelmsford Select Board unanimously approved a one‑day all‑alcoholic beverages license for the American Legion block party, accepted a $13,605.43 bequest for the public library, and ratified a new collective bargaining agreement with the Library Employees’ Union. The board also recommended all five warrant articles for the June 23 special town meeting, approved a $700,755 DPW parking‑lot improvement bid, and confirmed FY26 goals and several appointments. All motions passed with a 5‑0 vote.

• Approved one‑day all‑alcoholic beverages license for American Legion block party (5‑0)
• Accepted $13,605.43 library bequest from Angela Matthews estate (5‑0)
• Approved new collective bargaining agreement with Library Employees’ Union (5‑0)
• Recommended approval of Special Town Meeting Article 1: South Row Elementary roof replacement (5‑0)
• Recommended approval of Special Town Meeting Article 2: Additional funding for school elevators (5‑0)
• Approved DPW bid award to Nocella Landscaping and Paving for parking‑lot projects, $700,755 (5‑0)
• Appointed KP Law as town counsel for a three‑year term (5‑0)
• Approved FY26 Select Board and Town Manager goals (5‑0)

Military Community Covenant

The Military Community Covenant will meet to discuss community outreach and a monthly e-mail newsletter. The group will also coordinate a cookout and a 9/11 Remembrance Ceremony.

• August 12 cookout reminder cards
• 9/11 Remembrance Ceremony discussion
• Monthly e-mail newsletter discussion
• Community outreach updates

The committee accepted the amended previous meeting minutes with a 4-0 vote. It also approved reimbursing Niles Cocanour for reprinting the military appreciation cookout invitation cards, again 4-0. The meeting was then adjourned by a 4-0 vote.

• Approved amended previous meeting minutes (4-0)
• Approved reimbursement for reprinting invitation cards (4-0)
• Adjourned meeting (4-0)

Board of Assessors

The Board of Assessors will meet to review ATB cases and exemption applications. The meeting includes a scheduled executive session to discuss matters related to privacy laws and G.L. c.59, §60.

• Review of ATB cases
• Review of Exemption Applications
• Executive session regarding G.L. c.59, §60 and privacy laws

The Board of Assessors approved three Motor Vehicle Excise commitments: FY 2025 Commitment No. 3 for $377,530.18, April 2025 excise for $16,445.03, and FY 2024 excise for $583.90. Each motion was made by Michael Donoghue, seconded by Samuel Chase, and passed unanimously with a 2‑0 vote. The board also approved the minutes of the 29 May 2025 regular session by a 2‑0 vote. No other actions were taken.

• Approved FY 2025 Motor Vehicle Excise Commitment No. 3, $377,530.18 (2‑0)
• Approved April 2025 Motor Vehicle Excise, $16,445.03 (2‑0)
• Approved FY 2024 Motor Vehicle Excise, $583.90 (2‑0)
• Approved 29 May 2025 regular session minutes (2‑0)

East Chelmsford Water District

The East Chelmsford Water District will meet to discuss a suggestion that the town take over three water districts. The body will also hear from a Verizon Wireless representative and review previous months' paid invoices.

• Discussion with attorneys Arthur Sullivan and Roland Milliard regarding town takeover of three water districts
• Questions for Verizon Wireless representative Phillip Cotto
• Approval of previous months' paid invoices

Finance Committee

The Finance Committee will discuss and vote on recommendations for five Special Town Meeting warrant articles. These items include school infrastructure repairs, land surveys, and labor agreements.

• Warrant Article 1: South Row Elementary School MSBA Partial Roof Replacement
• Warrant Article 2: Elevator Replacements at Chelmsford High School, Wetlands Community Education Center, and McCarthy Middle School
• Warrant Article 3: Community Preservation Fund for Koulas Farm Perimeter Survey
• Warrant Article 4: Collective Bargaining Agreements
• Warrant Article 5: Private Mausoleum Regulations

The committee voted to accept the minutes from the April 17, 2025 meeting. The members then reviewed five Special Town Meeting warrant articles covering a school roof project, elevator replacements, a farm perimeter survey, collective bargaining agreements, and private mausoleum regulations, but no motions or votes were recorded for those items.

• Approved April 17, 2025 minutes (5 in favor, 2 absent)

Age-Friendly Chelmsford Implementation Committee

The Age-Friendly Chelmsford Implementation Committee will meet to receive progress reports from domains. The committee will also discuss the status of the Action Plan update.

• Progress reports from domains
• Status update on Action Plan
• Approval of April 30, 2025 meeting minutes

The committee unanimously approved the minutes from the April 30th meeting. A motion to adjourn was also unanimously approved. No other substantive actions were taken.

• Approved April 30th minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Chelmsford Planning Board will hold a hybrid meeting on May 28, 2025, to discuss zoning conflicts in the Kate’s Corner neighborhood and review a subdivision redesign on Old Westford Road due to updated wetland delineation. The board will also address managed growth strategy expectations and potential zoning articles for the fall town meeting.

• ANR #690 – Old Westford Road subdivision redesign due to revised wetland delineation
• Kate’s Corner Neighborhood – discussion on zoning conflicts and potential rezoning of Limited Industrial (IA), Commercial (CB), and Residential (RB) areas
• Clarification of Planning Board expectations regarding the Managed Growth Strategy objective
• Fall Town Meeting – potential zoning articles for massage establishments
• State Planning Grant – funds to hire consultant for zoning map and use table updates (due June 5)

The Board unanimously continued ANR #690 to June 11, 2025. It approved the minutes from April 9, April 23, and May 14, 2025. Members agreed to create a task force to lead the town’s growth‑management strategy and to move forward with proposed zoning changes for massage establishments pending Board of Health input. The Board also chose to prioritize the growth‑management strategy in its state planning grant application and adjourned the meeting.

• Continue ANR #690 to June 11, 2025 (unanimous 7‑0)
• Approve April 9, 2025 minutes (unanimous 7‑0)
• Approve April 23, 2025 minutes (unanimous 7‑0)
• Approve May 14, 2025 minutes (unanimous 7‑0)
• Form task force on growth‑management strategy (agreement)
• Proceed with massage‑establishment zoning changes for Fall Town Meeting, pending Board of Health input (agreement)
• Prioritize growth‑management strategy in state planning grant; submit application by June 5 (agreement)
• Adjourn meeting at approximately 10:20 p.m. (unanimous 7‑0)

Conservation Commission

The Chelmsford Conservation Commission meets to discuss regulatory hearings on land-use proposals, including amendments to past orders and new development notices. Updates on Freeman Lake parcel surveys and site management are also on the agenda, along with routine approvals and reports.

• Request to amend Order of Conditions 129-0947 for Chelmsford Lumber at 201-203 Boston Road
• Notice of Intent for George Allen & Son Construction at Old Westford Road (Parcel 38-129-1)
• Notice of Intent for Town of Chelmsford projects at Freeman Lake (two items)
• Presentation on new development proposal at 4 Russell Road by Dylan Lee

The commission approved an amendment to Order of Conditions 129-0947 for 201‑203 Boston Road, allowing regular mowing of the buffer zone and defining wetland limits. It also issued Standard Orders of Conditions with special requirements for the Old Westford Road parcel and for Freeman Lake, including work‑plan submissions and public notice. All related hearings were formally closed. The Dylan Lee development request was tabled for the next meeting.

• Closed hearing for 201‑203 Boston Rd (Chelmsford Lumber) – unanimous 6‑0
• Approved amendment to Order of Conditions 129‑0947 (mowing buffer, wetland delineation) – unanimous 6‑0
• Closed hearing for Old Westford Rd, Parcel 38‑129‑1 – 5‑1‑0 (Spawn abstained)
• Issued Standard Order of Conditions for Old Westford Rd with special conditions – 5‑1‑0 (Spawn abstained)
• Closed hearing for Freeman Lake – unanimous 6‑0
• Issued Standard Order of Conditions for Freeman Lake with work‑plan, reporting, launch site, and 48‑hour public notice requirements – unanimous 5‑0
• Tabled Dylan Lee’s 4 Russell Road development presentation for next meeting

LRTA

The Lowell Regional Transit Authority Advisory Board will meet to review monthly reports and the warrant. The board is scheduled to receive a presentation on the FY2026 budget.

• FY2026 Budget Presentation
• Review of warrants and invoices
• Administrator’s Report
• Finance Director’s Monthly Report
• Facility Director’s Monthly Report

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will discuss and potentially vote on Amendment No. 1 to an agreement for operations and maintenance during the construction phase of the Riverneck PFAS Water Treatment Plant. The meeting will also include updates on the PFAS project from ResilientCE and AECOM, along with reports from the Business Director, Treasurer, and Superintendent.

• Amendment No. 1 to Agreement for OPM for Bid and Construction Phase to include Riverneck PFAS Water Treatment Plant
• PFAS PROJECT UPDATE presented by ResilientCE and AECOM
• ADU regulation discussion
• Reports from Business Director Lisa Quatrale and Superintendent Brandon Cannata

Arts & Technology Education Fund

The Arts and Technology Education Fund will meet to discuss and vote on applications. The body will also review its financial report and Facebook page.

• Vote on applications
• Financial report review
• Review of Facebook page
• Discussion of PR proposals and strategies

The Arts & Technology Education Fund Committee approved the prior meeting minutes. It denied two grant applications—$700 for a chemical science kit and $143.98 for a paper cutter—and approved a $370 grant for fine motor development. The committee also authorized a $370 transfer to the CPS account and adjourned the meeting.

• Approved 4/10/24 minutes (all in favor)
• Denied Kevin Dixon's $700 grant request (all in favor)
• Denied Robyn Dube's $143.98 paper cutter request (all in favor)
• Approved Mary Ellen Forty's $370 grant request (all in favor)
• Authorized Evelyn to arrange $370 transfer to CPS account (all in favor)
• Adjourned meeting (all in favor)

North Central Climate Change Coalition (NC4)

The North Central Climate Change Coalition (NC4) will meet to address concerns about a memorandum of understanding sent by the Pepperell Select Board and explore alternatives to Pepperell sponsorship. Members will also review updates on the Massachusetts Action Farm Plan, 2025 outreach goals, and website improvements.

• Discuss concerns and alternatives regarding MOU sent by Pepperell Select Board
• Review Massachusetts Action Farm Plan update
• Set 2025 outreach and goals
• Website update

Commission on Disabilities

The Commission on Disabilities will review accessibility updates for specific developments and discuss a $150,000 budget allocation for ADA improvements. The body will also address a Municipal ADA Improvement Grant deadline of June 13.

• Accessibility updates for McFarlin Manor Elderly Development, 41 Central Square, and Alexan Chelmsford
• $150,000 budget allocation for ADA improvements
• Municipal ADA Improvement Grant deadline of June 13
• Chelmsford Safe Watch Program
• Scholarship update

The commission approved the minutes from the previous meeting. It awarded two scholarships, each worth $1,500. The meeting was then adjourned.

• Approved previous meeting minutes (all approved)
• Awarded two scholarships of $1,500 each
• Adjourned meeting (all approved)

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee meets to conduct routine business, including approving minutes, hearing public comments, and reviewing school highlights. Key decisions include voting on a contracted custodial cleaning contract and discussing facility work orders, enrollment updates, and budget items.

• Vote to Approve Contracted Custodial Cleaning Contract
• FY2025 School Facility Work Order Summary: 3rd Quarter (January–March 2025)
• Parker Middle School MSBA Project - OPM Approval Letter
• FY2025 Recommended One-Time Budget Purchases
• FY2025 Recommended Budget Transfers

Housing Advisory Board

The Housing Advisory Board will meet to discuss the Housing Production Plan in coordination with NMCOG. The board will also review previous action items and approve meeting minutes.

• Housing Production Plan - NMCOG

Select Board

The Select Board will review electricity aggregation options and the Town Manager appointment process. The board will also establish goals for FY26 and sign the warrant for the June 23 Special Town Meeting.

• Signing of the June 23, 2025 Special Town Meeting warrant, including a funding request for school elevators
• Review of electricity aggregation procurement program options
• Appointment of Town Counsel for FY26
• Discussion of Select Board policy for the Town Manager appointment process
• Executive session regarding North Chelmsford Water District PFAS contamination litigation

The Select Board approved the Town Manager's request to negotiate a three‑year electricity aggregation agreement using the greener middle option as the default (4‑1). The Board also signed the warrant for the June 23 special town meeting unanimously (5‑0). Additionally, the Board adopted the Town Manager appointment process policy (5‑0) and moved to an executive session to discuss litigation and labor matters (5‑0).

• Signed special town meeting warrant for June 23, 2025 (5‑0)
• Authorized three‑year electricity aggregation contract with greener option (4‑1)
• Approved Town Manager appointment process and policy (5‑0)
• Adjourned to executive session to discuss PFAS litigation and collective bargaining (5‑0)

School Building Committee

The Chelmsford School Building Committee will meet to receive updates on the MSBA OPM panel approval process and review the Designer Request for Services (RFS). The agenda also includes approval of prior meeting minutes, a discussion of the MSBA reimbursement process, and a project website update. No decisions or votes on funding or contracts are explicitly scheduled.

• MSBA OPM panel approval update
• Designer RFS review
• MSBA reimbursement process discussion
• Project website update

The Parker School Building Committee approved the April 24, 2025 meeting minutes and the Designer RFS document, each with a 12‑0 vote. The committee also decided that Leftfield will develop a project website, with launch planned for later summer. The meeting was adjourned at 6:48 p.m. by unanimous vote.

• Approved April 24, 2025 meeting minutes (12-0)
• Approved Designer RFS document (12-0)
• Determined Leftfield will develop a project website
• Adjourned meeting at 6:48 p.m. (12-0)

Bicycle & Pedestrian Advisory Committee

The Bicycle & Pedestrian Advisory Committee will hold a regular meeting with public input, approval of minutes, and discussions on additional uses for the BPAC website and adding railroad memorabilia on the Bruce Freeman Rail Trail. The committee will also receive updates on the LRTA Advisory Board, DPW questions, Earth Day event, ordering supplies, Safe Routes to School offerings, and Fall Festival.

• Discussion on adding railroad memorabilia on the Bruce Freeman Rail Trail (BFRT) in Chelmsford
• Discussion on additional uses for BPAC website
• Update on Safe Routes to School Offerings
• Update on BPAC DPW Questions
• Update on Earth Day Event and ordering supplies for future public events

The committee approved the minutes from the April 17 regular session after a motion and second. The meeting was then adjourned by a motion and second. No other formal actions were taken during the session.

• Approved April 17 minutes (motion carried)
• Adjourned meeting (motion carried)

Council on Aging Board

This meeting consists of procedural items including a vote on April meeting minutes, updates from the director and chairman, committee reports, and a Friends update. No substantive decisions or public hearings are scheduled.

• Vote on acceptance of minutes from the April meeting
• Director’s Report by Debi
• Chairman’s Report by Bob
• Friends Update by Kate

The Council on Aging Board approved the April meeting minutes with a unanimous vote. The board then adjourned the May 14 meeting, also unanimously. No other motions were voted on.

• Approved April meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Community Preservation Committee

The Community Preservation Committee will review three grant requests: a $33,600 survey for the Koulas CR Perimeter project to be included in the June 23 Special Town Meeting, a $1,200 study for Warren-Pohl Meadow, and $4,500 for invasive plant control at Warren-Pohl. The meeting also includes public comment, finance review, and approval of minutes.

• Grant request: Koulas CR Perimeter Survey ($33,600) for June Special Town Meeting
• Grant request: Warren-Pohl Meadow Study ($1,200) from Conservation Commission
• Grant request: Warren-Pohl Invasive Plant Control ($4,500) from Conservation Commission
• Finance review and public comment period

The Community Preservation Committee unanimously approved funding for a perimeter survey of the Koulas Farm property ($33,600), a meadow management study at Warren‑Pohl ($1,200), and invasive plant control at Warren‑Pohl ($4,500). All three motions passed 5‑0. A motion to approve the meeting minutes was tabled because a quorum was not present. The next meeting is scheduled for June 17, 2025.

• Approved $33,600 Koulas CR perimeter survey (5-0)
• Approved $1,200 Warren‑Pohl meadow study (5-0)
• Approved $4,500 Warren‑Pohl invasive plant control (5-0)
• Minute approval motion tabled (no quorum)
• Adjourned meeting at 6:21 PM (5-0)

Library Trustees

The Chelmsford Public Library Board of Trustees will discuss and potentially approve updates to staff procedures for handling warrants and subpoenas. They will also receive updates on the director's annual evaluation, strategic planning, and IMLS advocacy. The meeting includes routine consent agenda items and public comment.

• Review of updated staff procedure for warrants, subpoenas, etc.
• Library director annual evaluation update
• Select date for annual meeting & retreat at MacKay
• Student Representative project update
• IMLS advocacy status report

The trustees unanimously approved Coach House's request to use the library parking lot after hours. They also accepted the consent agenda, approved a nonpartisan memo to state representatives, and scheduled a July 7 board meeting followed by a retreat while skipping the August meeting.

• Approved Coach House parking lot use (unanimous roll‑call vote)
• Accepted Consent Agenda without Friends report (unanimous roll‑call vote)
• Approved sending nonpartisan memo to state representatives (unanimous roll‑call vote)
• Selected Monday, July 7 for a 5 p.m. meeting and retreat (decision)
• Decided to skip the August board meeting (decision)

Planning Board

The Chelmsford Planning Board will hold a continued public discussion on potential rezoning of the Kate's Corner neighborhood to address conflicts among Limited Industrial, Commercial, and Residential zoning. The board will also discuss the Attorney General's review of the Accessory Dwelling Unit (ADU) bylaw and a requested 45-day extension, as well as potential zoning articles for fall Town Meeting regarding massage establishments. Other items include a state planning grant to update use tables and zoning map, and appointment of members to a climate resilience task force.

• Continued public discussion on rezoning Kate's Corner neighborhood due to zoning conflicts
• Review of ADU bylaw AG review and agreement to 45-day extension
• Discussion of potential zoning articles for fall Town Meeting on massage establishments
• State Planning Grant of unspecified amount to hire consultant for zoning map and use table updates (due June 5)
• Request to appoint two Planning Board members to a Climate Resilience and Sustainability Design Guidelines task force

The Planning Board agreed to eliminate facility size limits when ultralight manufacturing is permitted by right. The Town Manager approved a 45‑day extension to the Attorney General’s review of the ADU bylaw. Two board members volunteered to serve on the Climate Resilience and Sustainability Design Guidelines Task Force. The board also approved the minutes from three prior meetings and adjourned the session unanimously.

• Removed facility size limit if ultralight manufacturing is permitted (unanimous)
• Approved 45‑day extension for ADU bylaw review (Town Manager approval)
• Mike Raisbeck and Deirdre Connolly volunteered as primary task‑force members; Ceretha Fernandes as alternate
• Approved February 26, 2025 meeting minutes, 7‑0 vote
• Approved March 12, 2025 meeting minutes, 7‑0 vote
• Approved March 26, 2025 meeting minutes, 7‑0 vote
• Adjourned meeting at ~7:30 p.m., 7‑0 vote

Chelmsford Water District - minutes are found at www.chelmsfordwater.com

The Chelmsford Water District will meet to award general contractor bids for two infrastructure projects. These include PFAS improvements at a treatment plant and water main replacements.

• General Contractor Award for Crooked Spring Water Treatment Plant PFAS Improvement Project
• Contractor Award for Replacement of Water Main on Woodbine and Evergreen

TREE Committee

The Chelmsford TREE Committee will discuss community input on the Memorial Tree Program, an update on tree planting projects, and a new initiative from the Conservation Commission to develop a stronger town tree policy. They will also consider a DCR request to cut about 30 pine trees on Robbin Hill to improve fire tower sight lines, and receive updates on past initiatives.

• Community input on Memorial Tree Program
• Update on tree planting projects
• New initiative: Conservation Commission seeks input on stronger town tree policy across multiple boards
• DCR request to cut ~30 pine trees on Robbin Hill for fire tower sight lines
• Byam House tree removal request

The committee received community input on the Memorial Tree Program and an update that the Ecology Club will plant five red maples and one magnolia at Chelmsford High School, with planting scheduled for May 28 at 2 pm. They noted National Grid’s request to remove ten hazard trees and asked whether the utility would contribute to the Tree Warden’s fund, but no decision was recorded. The committee discussed ongoing planting locations, a pending tree and invasive‑management plan, and a new initiative to develop a town‑wide tree policy, including a spreadsheet of other towns’ policies. They also heard a request from the Conservation Commission regarding DCR’s plan to cut about 30 pine trees on Robbin Hill and a recommendation to explore replanting options, with no resolution reached.

Clean Energy and Sustainability Committee

The Chelmsford Clean Energy and Sustainability Committee will receive an update on the MassSave program, including next steps for the Community First Award. They will discuss launching the Clean Heat & Solarize Chelmsford campaign and consider renewing a collaboration with Homeworks Energy. Other items include appointing a representative for Low Impact Development guidelines, raising awareness for Chelmsford Choice, and updating the Climate Action Plan. Public input periods are scheduled at the start and end of the meeting.

• Update on MassSave Community First Award and next steps
• Launch of Clean Heat & Solarize Chelmsford campaign
• Renewal of collaboration with Homeworks Energy
• Need for a 1-year CEAS representative on Low Impact Development guidelines
• Discussion on Chelmsford Choice next contract and raising awareness

The Clean Energy and Sustainability Committee reported on the Community First Partnership grant, clean‑heat and Solarize initiatives, Homeworks Energy outreach, Chelmsford Choice presentations, and plans for a low‑impact development committee. It also provided updates on the climate action plan, the sustainability manager’s roadmap, and upcoming municipal electric‑vehicle chargers. No votes or formal approvals were recorded at this meeting.

Diversity, Equity & Inclusion Committee

The Chelmsford Diversity, Equity & Inclusion Committee will discuss and provide updates on several upcoming community events, including AAPI celebrations, a documentary screening, Juneteenth, Pride Month, Indigenous People's Day, and fall festivals. They will also welcome new committee members, review available funds and pending grants, and discuss collaboration with the Chelmsford School District and the town's DEI web page. Public comments are welcome.

• Welcome new committee members Jeff Solomon & Doug Snow
• Update on AAPI Celebrations on May 9, 16, 23, 31 at Senior Center
• Screening of documentary 'Once a Child Soldier' on May 31 at Senior Center
• Planning for Juneteenth (June 27) and Pride Month (June 21 drag shows, drag bingo, booth)
• Update on available funds, pending grants, and event budgeting

The Diversity, Equity & Inclusion Committee approved the minutes from the April 8, 2025 meeting. New members Jeff Solomon and Doug Snow were welcomed. The committee discussed upcoming cultural events and funding updates before adjourning at 8:21 pm.

• Approved April 8, 2025 minutes (motion carried)
• Adjourned meeting at 8:21 pm (motion carried)

Conservation Commission

The Conservation Commission will hold regulatory hearings regarding property at 1 Lakeside Avenue and mechanical harvesting at Freeman Lake. The body will also vote on funding requests to the CPC for a boundary survey at Koulas Farm and a habitat study. Members will discuss the designation of representatives for a nature-based solutions guidebook.

• Notice of Intent for mechanical harvesting of invasive vegetation at Freeman Lake
• Request for Determination of Applicability for 1 Lakeside Avenue
• Notice of Intent for George Allen & Son Construction, Inc. at Old Westford Road
• Vote on CPC funding requests for Koulas Farm boundary survey and Warren-Pohl Habitat Study
• Funding request for fencing and loam at Thanksgiving Forest

The Conservation Commission closed the hearing on the 1 Lakeside Avenue deck expansion and approved the request for a Negative Three Determination, requiring erosion controls if digging occurs. The motion passed unanimously, 5‑0. The commission also voted to continue the Freeman Lake invasive‑plant harvesting hearing to May 27, 2025, also unanimously 5‑0.

• Closed hearing for 1 Lakeside Avenue (5-0)
• Approved Negative Three Determination for 1 Lakeside Avenue with erosion‑control condition (5-0)
• Continued Freeman Lake hearing to May 27, 2025 (5-0)

Select Board

The Select Board will hold a public hearing on a liquor license transfer for Chelmsford Discount Liquors at 11 Vinal Square and consider an outdoor seating permit for Navigation Brewing. They will hear a presentation on electricity aggregation procurement, PFAS sampling results at 54 Richardson Road, and a grievance regarding Koulas Farm. The board is also set to sign the warrant for the June 23 special town meeting, discuss town counsel appointment, and review bid awards for fire station project management and DPW road work.

• Public hearing on change of officers and transfer of stock for All Alcoholic Beverage Package Store license at In and Out Variety, Inc. DBA Chelmsford Discount Liquors, 11 Vinal Square
• License request for additional outdoor seating on malt beverages permit for Navigation Brewing Company, Inc., 15 Central Square
• Presentation of PFAS sampling results at 54 Richardson Road by Weston & Sampson Engineers
• Signing of easements for electric vehicle charging stations at multiple town locations
• Signing the warrant for the June 23, 2025 Special Town Meeting

The Select Board approved a motion directing the Treasurer/Tax Title Custodian to sell the foreclosed condominium at 249 Wellman Avenue after a court judgment. The Board also approved the change of officers and liquor license for In & Out Variety, approved outdoor seating for Navigation Brewing, approved easements for electric‑vehicle charging stations, and closed the public hearing on the liquor‑license application. All motions passed unanimously (5‑0).

• Approved sale of foreclosed 249 Wellman Avenue property (5-0)
• Approved change of officers, stock transfer, liquor license manager and DBA for In & Out Variety dba Chelmsford Discount Liquors (5-0)
• Approved outdoor seating on Malt Beverage Farmer Series Permit for Navigation Brewing Company at 15 Central Square (5-0)
• Approved grant of easements for electric vehicle charging stations (5-0)
• Closed public hearing on the liquor‑license application (5-0)

Dog Park Advisory Committee

The Chelmsford Dog Park Advisory Committee will hold a public meeting with a 15-minute public input period. New business includes a presentation on the Senior Tax Program. Continuing business features an Eagle Scout project for agility equipment, further discussion on park closure guidelines, and various status updates on grants, DPW projects, park conditions, and donation box accounting. The committee will also approve meeting minutes from March 5, 2025.

• Presentation on Tom Lucey-Senior Tax Program
• Eagle Scout project for agility equipment
• Continued discussion on guideline/policy for park closures
• Status update: Cooling Corridors Grant and DPW research on walkways, fountains, front area
• Update on gate latch, donation box accounting, and lock changes

The committee approved the March 5, 2025 meeting minutes with a 4‑1‑0 vote. A motion to adjourn the May 12 meeting was made and carried. The next Dog Park Advisory Committee meeting was set for July 14, 2025, and the next CDA meeting for May 22, 2025.

• Approved March 5, 2025 meeting minutes (vote 4-1-0)
• Adjourned the May 12, 2025 meeting (motion passed)
• Scheduled next Dog Park Advisory Committee meeting for July 14, 2025
• Scheduled next CDA meeting for May 22, 2025

Zoning Board of Appeals

The Chelmsford Zoning Board of Appeals will hold two new public hearings: a special permit for a residential addition at 32 Billerica Road that alters a non-conforming structure, and a comprehensive permit under M.G.L. Ch. 40B for a 14-unit apartment building at 39 North Road/3 Crosby Lane. The board will also discuss updated Accessory Dwelling Unit FAQs and approve prior meeting minutes.

• 32 Billerica Road – Guillermo Bravo seeks special permit under Zoning Bylaw Section 195-8(E)(2) to add a residential addition that exceeds maximum floor area ratio (FAR) but meets setback and lot coverage.
• Crosby Village LLC requests 40B comprehensive permit to build a 14-unit two-story apartment building plus retain an existing two-family dwelling on 0.92 acres at 39 North Road and 3 Crosby Lane.
• Board to review updated state Accessory Dwelling Unit (ADU) FAQs as a discussion item.
• Draft minutes from the April 3, 2025 meeting are available for approval.
• Next meeting scheduled for June 5, 2025 at Police Station Auditorium.

The Zoning Board closed the public hearing and approved a special permit for 32 Billerica Road. It invoked Safe Harbor status and denied the comprehensive permit application for 39 North Road and 3 Crosby Lane. The board also approved the prior meeting minutes and adjourned the session.

• Closed public hearing for 32 Billerica Road (5-0)
• Approved special permit for 32 Billerica Road (5-0)
• Invoked Safe Harbor status for town (5-0)
• Denied comprehensive permit for 39 North Road and 3 Crosby Lane (5-0)
• Approved April 3, 2025 meeting minutes (5-0)
• Adjourned meeting (7-0)

Recycling Committee

This Recycling Committee meeting covers routine business: approving April minutes, receiving updates from the Sustainability Manager and Eco Club, reviewing upcoming recycling events (bulb drop-offs, hazardous waste, paper shredding, leaf/brush pick-up), and discussing FY25 goals. No major policy decisions or new ordinances are on the agenda.

• Review of FY25 goals
• Sustainability Manager update – Chris
• Eco Club input
• Upcoming events: Bulb Shed drop-offs (May 3 & 7, June 4), Household Hazardous Waste (April 26), Paper Shredding (May 10), Leaf & Brush pick-up (May 17)
• Tours: Complete Recycling Solutions (Fall River, June 25/26) and Covanta (Haverhill, TBD)

The Recycling Committee reviewed and accepted the minutes from the April 10, 2025 meeting. Lindsey volunteered to record new action items. No other formal approvals or votes were recorded at this meeting.

• Approved April 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will hold hearings on two lifeguard variance requests from Williamsburg 1 (Pool 300 and 700) and Richardson house. The board will also review incoming correspondence including asbestos abatement reports, water quality reports, and a mosquito control advisory. Several violation tickets issued to local restaurants and two Starbucks variance requests are on the agenda. New business includes discussion of the Strategic Plan for Fiscal Years 2026-2030.

• Hearings: Lifeguard Variance Requests from Williamsburg 1 and Richardson house
• Violation tickets issued to Bertucci’s, Brother’s Pizza, Burger King #3326, Madras Grill, Simply Khmer Noodle House
• Starbucks variance requests to use time as a public health control at 101 and 21 Drum Hill Rd
• Correspondence: DEP reports on asbestos abatement at 48 Davis Rd, 45 Sylvan Ave, 26 Grove St, and water-quality/ PFAS notices
• Strategic Plan Fiscal Year 2026-2030 as new business

Conservation Commission

The Wetland Bylaw & Regulations Review Subcommittee of the Chelmsford Conservation Commission is holding a public meeting to compare the current Town of Chelmsford Wetland Bylaw with the MACC Model Bylaw. No votes or decisions are scheduled; this is a discussion-only work session.

• Compare current Chelmsford Wetland Bylaw with MACC Model Bylaw

The subcommittee voted to adjourn the meeting, with a 3‑0 unanimous vote. Members agreed to present a first‑pass general approach to the full Conservation Commission at its next meeting. No bylaws or regulations were adopted or amended during this session.

• Adjourned meeting (3‑0 vote)
• Agreed to present first‑pass general approach at next Conservation Commission meeting

School Committee - Minutes can be found on the School Committee website

The Chelmsford School Committee will meet to discuss recommended one-time budget purchases and budget transfers for FY2025. The body will also receive an update on the Parker Middle School MSBA project timeline.

• FY2025 Recommended One-Time Budget Purchases
• FY2025 Recommended Budget Transfers
• Parker Middle School MSBA Project OPM & Designer Selection Timeline update
• Approval of Field Trip & Travel Requests
• Seal of Biliteracy Award Recipients for CHS Class of 2025