Hamilton public meetings in 2025

Supervisor and Town Board

The Board will continue the public hearing from Dec. 4 on the proposed amended Zoning Law and Subdivision Law, then consider SEQRA reviews and resolutions to adopt both statutes. New business includes appointing Rebecca Lennon as the Town’s sole assessor for the term 1/1/2026‑9/30/2031, repealing the Petersen Road resolution, and approving the 2025 audit by Farrow & Locke CPA Associates PLLC at a cost of $13,600 plus $400‑$600 out‑of‑pocket expenses.

• Continuation of public hearing on proposed amended Zoning Law (Dec 4) – public comment and Board statement
• Resolution to adopt Zoning Law after SEQRA review
• Resolution to adopt Subdivision Law after SEQRA review
• Appointment of Rebecca Lennon as Town of Hamilton’s sole assessor (term 1/1/2026‑9/30/2031)
• Approval of 2025 audit with Farrow & Locke CPA Associates PLLC – cost $13,600 plus $400‑$600 expenses

The Board adopted a SEQRA Negative Declaration and approved Local Law B‑2025, which replaces the 2009 Zoning Law with a new comprehensive zoning framework. The final version removed references to natural‑gas activities from the heavy‑industrial definition and eliminated the provision allowing accessory residential structures in agricultural buffers. The public hearing on the zoning amendment was formally closed after unanimous votes.

• Adopted SEQRA Negative Declaration for Local Law B‑2025 (adopted)
• Approved new comprehensive Zoning Law (Local Law B‑2025) replacing 2009 law (adopted)
• Removed natural‑gas exploration, extraction, processing, and compressor station language from heavy‑industrial definition (amended)
• Deleted sentence permitting accessory residential structures in agricultural buffers (amended)
• Re‑opened continuation of public hearing on zoning amendment (5‑0)
• Closed public hearing on zoning amendment (5‑0)

Supervisor and Town Board

The Town Board will hold a public hearing to consider a proposed zoning law and subdivision regulations. Residents may speak for up to three minutes following the stated comment rules. The meeting will take place at the Poolville Community Center and via Zoom.

• Public hearing on proposed zoning law & subdivision regulations
• Open public hearing segment
• Rules for public comment (3‑minute limit, name and address required)
• Meeting location: Poolville Community Center and Zoom

The council adopted Resolution 2025-109, opening the public hearing on the proposed amended Zoning and Subdivision Laws. The motion was moved by Councilmember Griff, seconded by Councilmember DuBois, and passed with 5 Ayes and 0 Nays. No other substantive actions or votes were recorded in the meeting.

• Adopted Resolution 2025-109 to open public hearing (5-0)

Planning Board

The Hamilton Planning Board will review four minor subdivision applications at 1017 Humphrey Road, 7543 Chappel Road, 7465 Chappel Road, and the Route 12 and Larkin Road site. For each, the board will hear brief applicant explanations, discuss survey maps, conduct an open and close public hearing, and consider SEQRA Part 2 before voting to approve or deny. The agenda also includes signing of vouchers and approval of the October 14 and November 13, 2025 meeting minutes. The meeting will adjourn after these items are addressed.

• Minor subdivision public hearing – 1017 Humphrey Road, Tax Map #200-1-45
• Minor subdivision public hearing – 7543 Chappel Road, Tax Map #170-1-4
• Minor subdivision public hearing – 7465 Chappel Road, Tax Map #170-1-5
• Minor subdivision public hearing – Route 12 and Larkin Road, Tax Map #170-1-78
• Signing of vouchers and approval of minutes from Oct 14 and Nov 13, 2025

The Planning Board approved four minor subdivision applications: three private requests and one by the Town of Hamilton with a condition on lot consolidation. All approvals passed with a 5‑aye, 0‑nay vote. The Board also approved the meeting minutes and adjourned the session.

• Approved Bridget Sulton minor subdivision (5-0)
• Approved James White minor subdivision (5-0)
• Approved Jeff Schindler minor subdivision (5-0)
• Approved Town of Hamilton minor subdivision with condition to combine parcels within 30 days (5-0)
• Approved October 14 and November 13, 2025 minutes (5-0)
• Adjourned meeting at 7:47 PM (5-0)

Supervisor and Town Board

The Town of Hamilton is hosting a public information session to discuss proposed updates to its Zoning Law and Subdivision Regulations. These changes aim to align local laws with the 2017 Comprehensive Plan and New York State laws. An official public hearing is scheduled for December 4, 2025.

• Creation of a new Commercial District on both sides of NYS Route 12 from Larkin Road to the Brookfield Town line
• Proposed shift from minimum lot size to density (dwelling units per acre) for housing
• New density bonuses for affordable housing and conservation subdivisions
• Introduction of 'Lot Averaging' for small subdivisions
• New 'Modified Site Plan Review' for certain agricultural activities

The November 17, 2025 meeting was a public information session on the proposed zoning and subdivision laws. No substantive actions, approvals, or denials were taken. The council adjourned the meeting unanimously at 7:36 p.m.

• Adjourned meeting (unanimous)

Supervisor and Town Board

The Town Board will discuss the 2026 budget, introduce new compensation and FOIL policies, and schedule public hearings for amended zoning and subdivision regulations. The board will also review highway and financial reports.

• Resolution to Adopt 2026 Town Budget
• Introduction of Hamilton FOIL Notification Policy
• Resolution to Schedule Amended Zoning Law Public Hearing on 12/4/2025
• Resolution to Schedule Amended Subdivision Regulations Public Hearing on 12/4/2025
• Housing Project: Restore NY Grant

The Town Board approved an amendment to the Madison County sales‑tax distribution, keeping the 50/50 split through 2024 and allocating excess revenue 75% to the county and 25% to towns, which is expected to bring Hamilton roughly $11,000 more. The Board also adopted Option D for the county’s Community Benefits distribution, reducing Hamilton’s share by $3,572 to just over $40,000. Resolutions authorizing $249,971.82 in payments and approving prior meeting minutes were adopted unanimously.

• Adopted sales‑tax amendment (Eve Ann’s proposal) – 50/50 split to 2024, excess 75% county/25% towns; projected $11,000 extra for Hamilton; passed with 835 weighted votes (≈1,500 total)
• Adopted Option D for Community Benefits distribution – Hamilton’s share reduced by $3,572 to just over $40,000
• Adopted Resolution 2025‑99 (Audit of Claims) – authorized $249,971.82 in payments across funds; vote 5‑0
• Adopted Resolution 2025‑100 (Approval of Minutes) – approved minutes for six prior meetings; vote 5‑0

Planning Board

The Planning Board will conduct a preliminary review of a minor subdivision project at the intersection of Route 12 and Larkin Road (Tax Map # 170‑1‑78). The board will hear a brief explanation from the applicant, review the site plan and SEQRA Part 1 documentation, and adopt resolutions to declare the Town of Hamilton the lead agency and to schedule a public hearing on November 18, 2025. The meeting also includes signing of vouchers and a motion to adjourn.

• Preliminary review of minor subdivision at Route 12 and Larkin Road (Tax Map # 170‑1‑78)
• Resolution to declare Town of Hamilton lead agency under SEQRA
• Resolution to schedule public hearing for November 18, 2025
• Signing of vouchers
• Motion to adjourn

The Planning Board voted 5-0 to designate itself as the lead agency and to review part one of the SEQRA short form for the minor subdivision application on Route 12 (tax map # 170‑1‑78). It also voted 5-0 to schedule a public hearing on November 18, 2025 for the same subdivision application submitted by Bridget Sulton. The board adjourned at 6:17 PM following a unanimous 5-0 vote.

• Designated board as lead agency and reviewed SEQRA short form (5-0)
• Scheduled public hearing for minor subdivision on Nov 18, 2025 (5-0)
• Adjourned meeting at 6:17 PM (5-0)

Supervisor and Town Board

The Town Board will conduct a public hearing on the 2025 preliminary budget. It will also hear fire protection contract proposals for the Village of Earlville ($30,657) and the Village of Hamilton ($88,966). A resolution will move the tentative budget to a preliminary budget for this hearing. Legal notices for the budget hearing and fire contracts were posted in the Utica Observer‑Dispatch, the town website, Google Calendar, and the town office bulletin board.

• Public hearing on 2025 preliminary budget (resolution to open and close the hearing)
• Resolution to move the tentative budget to a preliminary budget
• Fire protection contract hearing for Village of Earlville ($30,657) and approval resolution
• Fire protection contract hearing for Village of Hamilton ($88,966) and approval resolution
• Legal notices posted for budget hearing and fire contracts in local media and online

The council adopted resolutions approving the Village of Earlville fire protection contract for $30,657 and the Village of Hamilton fire protection contract for $88,966, each with a 5‑0 vote. It also moved the 2026 tentative budget to become the preliminary budget, again unanimously. The full 2026 budget approval is scheduled for the November 13 board meeting.

• Approved Earlville fire protection contract $30,657 (5-0)
• Approved Hamilton fire protection contract $88,966 (5-0)
• Moved 2026 tentative budget to preliminary budget (5-0)
• Opened and closed Earlville fire contract public hearing (5-0)
• Opened and closed Hamilton fire contract public hearing (5-0)
• Opened and closed 2026 budget public hearing (5-0)
• Adjourned meeting unanimously (5-0)

Supervisor and Town Board

The October 27, 2025 meeting reviewed updated budget numbers and discussed the last remaining budget lines. No formal budget approvals or other actions were recorded. The council adjourned the meeting by unanimous vote.

• Adjourned meeting (unanimous)

Supervisor and Town Board

The Hamilton Town Council will review comments from the Planning Board, Zoning Board of Appeals, and staff on proposed zoning changes. They will discuss a public information session on November 17 at the PCC, including a Zoom hotspot. A resolution to set a date for the official public hearing will be considered.

• Clerk report on status of GML notices for Zoning Law and Subdivision Regulations (sent Sep 12, 2025; returned Oct 10, 2025)
• Clerk report on status of SEQRA notices sent Sep 18, 2025 to eight agencies; Madison County Planning and NYS Dept. of Agriculture and Markets responded
• Review of comments from Planning Board, Zoning Board of Appeals, and staff
• Discussion of public information session on Monday, Nov 17 at the PCC with Zoom hotspot
• Resolution needed to schedule the official public hearing and consider potential dates

The Hamilton Town Council reviewed Planning Board, ZBA, and staff comments and approved several amendments to the town’s Zoning Law. Changes include increasing the density in the ARD to 1 dwelling unit per 4 acres, updating the Use Table, allowing one accessory dwelling unit per single‑family dwelling, and setting a variance lapse period of two years. The meeting was adjourned unanimously at 8:30 p.m.

• Increased ARD density to 1 dwelling unit per 4 acres (approved)
• Updated the Zoning Law Use Table (approved)
• Authorized 1 accessory dwelling unit per one‑family dwelling (approved)
• Set variance lapse period to 2 years (approved)

Planning Board

The Hamilton Planning Board will review four preliminary subdivision applications and approve meeting minutes. The board will also schedule public hearings for November 18, 2025.

• Review of 1237 Poolville Road subdivision
• Review of 1017 Humphrey Road subdivision
• Review of 7543 Chappel Road subdivision
• Review of 7465 Chappel Road subdivision
• Approval of September 9, 2025 minutes

The Planning Board approved the minor subdivision application submitted by Roger Foster and Charles Wilburn for the property at 1237 Poolville Road, with the condition that parcels be joined with tax map 199.12‑1‑11. The Board also scheduled public hearings for three other minor subdivision applications—Bridget Sulton (1017 Humphrey Road), James White (7543 Chappel Road), and Jeff Schindler (7465 Chappel Road)—all set for November 18, 2025. Lead‑agency status for the Sulton, White, and Schindler applications was reviewed and confirmed, and the Board approved the minutes from the September 9 and October 6 meetings. The meeting was adjourned at 8:00 PM.

• Approved minor subdivision at 1237 Poolville Rd, condition parcels join 199.12‑1‑11 (5-0)
• Scheduled public hearing for Bridget Sulton at 1017 Humphrey Rd on Nov 18, 2025 (5-0)
• Declared Board lead agency for Bridget Sulton subdivision (5-0)
• Scheduled public hearing for James White at 7543 Chappel Rd on Nov 18, 2025 (5-0)
• Declared Board lead agency for James White subdivision (5-0)
• Scheduled public hearing for Jeff Schindler at 7465 Chappel Rd on Nov 18, 2025 (5-0)
• Declared Board lead agency for Jeff Schindler subdivision (5-0)
• Approved minutes from Sep 9 and Oct 6, 2025 (5-0)

Supervisor and Town Board

The October 9 Town Board meeting will hold public hearings on two proposed ordinances: one repealing a 1958 ordinance that limited bingo games, and another overriding the town's tax‑levy limit. The agenda also includes department and committee reports, updates on a Housing Project Restore NY grant, a Zoning Update, and a Good Nature Brewing Company PILOT update. New business items feature a Seasonal Roads Annual Resolution and resolutions to adopt the two proposed ordinances.

• Public Hearing on Proposed Local Ordinance repealing 1958 bingo restrictions
• Public Hearing on Proposed Local Law A‑2025 overriding the tax‑levy limit
• Resolution to adopt the bingo‑ordinance repeal
• Resolution to adopt the tax‑levy limit law
• Seasonal Roads Annual Resolution – Town Highway Law S205‑a

The Board adopted Resolution 2025-84, authorizing payments totaling $147,932.78 as listed in Abstract #10. It also adopted resolutions to open and close public hearings for Proposed Local Ordinance A and Proposed Local Law A, each passing unanimously. The Board agreed to support a formal memo to Wanderers’ Rest Animal Shelter requesting it stop issuing dog licenses without proper agreements.

• Adopted Resolution 2025-84 authorizing $147,932.78 in payments (5-0)
• Adopted Resolution 2025-80 to open public hearing on Proposed Local Ordinance A (5-0)
• Adopted Resolution 2025-81 to close that public hearing (5-0)
• Adopted Resolution 2025-82 to open public hearing on Proposed Local Law A (5-0)
• Adopted Resolution 2025-83 to close that public hearing (5-0)
• Board agreed to support a memo to Wanderers’ Rest Animal Shelter to cease unapproved dog licensing (consensus)

Planning Board

The Hamilton Planning Board held a special meeting to review the proposed new Zoning Law. Board members discussed redistricting a portion of Route 12 to commercial use, the use table categories, conservation subdivision requirements, whether contiguous properties can host event centers, and criteria for flag lots. No formal decisions were recorded on these topics during the meeting. The meeting was adjourned at 9:00 PM.

• Redistricting part of Route 12 to commercial use
• Use table category concerns – Pam Salmon to lead
• Conservation subdivision requirements for class 1 and 2 soils
• Contiguous properties for event centers – allowed or not
• Criteria for allowing flag lots

The Hamilton Planning Board held a special meeting on October 6, 2025, and discussed several zoning topics, including commercial redistricting of Route 12, use table categories, conservation subdivisions, event‑center property contiguity, and flag‑lot criteria. The only formal action taken was a motion to adjourn the meeting at 9:00 PM. The motion was adopted with a 5‑0 vote. No zoning proposals were approved, denied, or tabled.

• Adjourned meeting at 9:00 PM (5‑0 vote)

Supervisor and Town Board

The Town Board and Supervisor will review the 2026 tentative budget, including a budget officer’s talking points and an estimated fund balance. The meeting will also address upcoming public hearings on the budget and zoning matters. Specific line items include $20,000 for an Assessor Trainee, $2,000 for an AED, and $1,670 for a dog enumeration.

• Budget Officer review of talking points
• Overview of estimated fund balance
• $20,000 allocated for an Assessor Trainee
• $2,000 allocated for an AED for the Town Office
• $1,670 allocated for a dog enumeration

The council heard a budget officer’s overview of the 2026 tentative budget, including $27,170 for five one‑time projects and a $131,282 reserve draw from equipment. No votes or approvals on budget items were recorded. The meeting was adjourned by a unanimous motion.

• Adjourned meeting (unanimous)

Supervisor and Town Board

The Hamilton Town Board will vote on a Madison County Snow & Ice Agreement covering October 2025 through April 2026 and on Local Law A‑2025 that would override the town’s tax cap. Additional items include a housing project grant, zoning updates, and a shared services agreement with Hubbardsville Fire District. The meeting also addresses the assessor appointment, repeal of a 1958 bingo ordinance, and introductions of amended zoning and subdivision laws.

• Madison County Snow & Ice Agreement Resolution (10/1/2025‑4/30/2026)
• Local Law A‑2025 "Tax Cap Override" – SEQR resolution and public hearing scheduled for 10/9/2025
• Housing Project: Restore NY Grant (Special Protects item)
• Shared Services Agreement with Hubbardsville Fire District (Old Business)
• Introduction of Amended Zoning Law (New Business)

The board adopted Resolution 2025-69, authorizing $67,538.30 in payments for General Fund, Highway Fund, Lighting Districts, and other items, with a unanimous 4‑0 vote. It also approved the August 14, 2025 meeting minutes by a 4‑0 vote. Additionally, the board resolved that the bills listed on Abstract #9 are authorized for payment, with vouchers to be signed in October.

• Adopted Resolution 2025-69 authorizing $67,538.30 payment (4-0)
• Approved payment of bills on Abstract #9 (no vote recorded)
• Adopted Resolution 2025-70 approving August 14 minutes (4-0)

Planning Board

The Planning Board will hold an open public hearing and vote on the special use permit application for 7162 Bonney Hill Road (Tax Map 154‑1‑11). The board will also review a minor subdivision proposal at 1237 Poolville Road (Tax Map 199.12‑1‑13) and schedule its public hearing for October 14, 2025. Additional items include signing vouchers, approving the August 12, 2025 meeting minutes, and adjourning the session.

• Special Use Permit review and vote for 7162 Bonney Hill Road, Tax Map 154‑1‑11
• Minor Subdivision preliminary review for 1237 Poolville Road, Tax Map 199.12‑1‑13; public hearing to be set for Oct 14, 2025
• Signing of vouchers
• Approval of minutes from August 12, 2025
• Motion to adjourn

The Planning Board opened, conducted, and closed the public hearing on the Rock special‑use permit application, made a negative SEQRA declaration, and approved the short‑term rental permit. It also accepted the SEQRA review for the Foster/Wilburn minor subdivision, scheduled a public hearing for that subdivision on October 14, 2025, approved the August 12 minutes, and adjourned the meeting.

• Opened public hearing on Rock special‑use permit (4‑0 aye)
• Closed public hearing on Rock special‑use permit (4‑0 aye)
• Negative SEQRA declaration for Rock permit (4‑0 aye)
• Approved Rock special‑use permit for short‑term rental (4‑0 aye)
• Accepted SEQRA review for Foster/Wilburn subdivision (4‑0 aye)
• Scheduled public hearing for Foster/Wilburn subdivision, Oct 14 2025 (4‑0 aye)
• Approved minutes from August 12, 2025 (4‑0 aye)
• Adjourned meeting at 7:37 PM (4‑0 aye)

Supervisor and Town Board

The Town Board will hold a workshop to review proposed changes to zoning district purpose statements, dimensional tables, and density bonus structures. The meeting will focus on updating the Master Zoning Document and discussing affordable housing incentives.

• Review of updated purpose statements for Residential, Agricultural-Residential, Hamlet, and Commercial districts
• Discussion on density bonuses for Agricultural-Residential Districts (ARD) and Residential Districts (RD)
• Consideration of affordable housing bonus percentages (e.g., 150% bonus requiring 25% affordable units)
• Workshop on Multi-Family Design Standards
• Review of dimensional tables for non-residential and agricultural uses

The Hamilton Town Board met to review final edits to the proposed zoning law, including purpose statements, dimensional tables, map districts, and density bonuses. No votes or approvals on the zoning changes were recorded. The meeting was adjourned at 7:05 p.m. on a motion by Councilmember Griff, seconded by Councilmember Helfant, carried unanimously.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to review an area variance application. The board will decide whether to grant relief from Zoning Law 4.1-3 C regarding side yard setbacks.

• Area variance application for 1237 Poolville Road (Tax Map # 199.12-1-13) regarding side yard setbacks

The Hamilton Zoning Board opened and then closed public comment on the variance application for 1237 Poolville Road. It approved the requested side‑yard and road‑frontage variances, voting 4‑0 in favor. The board also approved its March 25, 2025 minutes and adjourned the meeting.

• Opened public comment on variance application (Resolution 2025‑11) – Adopted, Aye‑4 Nay‑0
• Closed public comment on variance application (Resolution 2025‑12) – Adopted, Aye‑4 Nay‑0
• Approved side‑yard (7 ft 4 in) and road‑frontage (~11 ft) variances for 1237 Poolville Road (Resolution 2025‑13) – Adopted, Aye‑4 Nay‑0
• Approved March 25, 2025 minutes (Resolution 2025‑14) – Adopted, Aye‑4 Nay‑0
• Adjourned meeting at 7:25 PM (Resolution 2025‑15) – Adopted, Aye‑4 Nay‑0

Supervisor and Town Board

The Hamilton Town Board will hold its regular monthly meeting to decide on a one-year fuel-oil supply contract, adopt social-media and procurement policies, and vote on two engineering contracts for a new Highway Garage on State Route 12 and Larkin Road. Department heads will also present routine reports on highway, finance, clerk, codes, and project-manager activities.

• Fuel Oil contract 9/1/2025–8/31/2026; bid deadline 8/13/2025
• Resolution to select successful bidder for Fuel Oil contract
• Contract with C&S Engineers, Inc. for architectural/engineering services for new Highway Garage
• Contract with Fiscal Advisors & Marketing, Inc. for financial advisory services for new Highway Garage
• Shared-services agreement with Hubbardsville Fire District for routine fire-truck maintenance by Highway Department

The Board adopted Resolution 2025-63, awarding the town’s diesel, fuel oil and propane contract to Broedel Fuel Group (5‑0). It also approved payment of $44,525.37 for bills listed in Abstract #8 (5‑0), approved the July 1, 10, 14, and 29, 2025 meeting minutes (5‑0), and adopted the Social Media Policy with an edit (5‑0). The shared‑services agreement with Hubbardsville Fire District was tabled for September, and a contract with C&S Engineers for a new highway garage was presented, with no vote recorded.

• Awarded diesel, fuel oil and propane contract to Broedel Fuel Group (5‑0)
• Authorized payment of $44,525.37 for Abstract #8 bills (5‑0)
• Approved July 1,10,14,29, 2025 meeting minutes (5‑0)
• Adopted Social Media Policy with edit (5‑0)
• Tabled Shared Services Agreement with Hubbardsville Fire District (no vote)
• Presented contract with C&S Engineers for highway garage design (outcome not recorded)

Planning Board

The Planning Board will conduct a public hearing and vote on a minor subdivision application. The board will also perform preliminary reviews for two special use permit requests.

• Public hearing and vote for Kurt Bolte minor subdivision between Sacco and Gorton Roads
• Preliminary review for Stephen Rock special use permit at 7162 Bonney Hill Road
• Preliminary review for Forward Sand and Gravel special use permit at 1861 State Route 12

The Board opened, conducted, and closed the public hearing on Kurt Bolte's major subdivision and then approved the subdivision as shown on the survey map. It scheduled a public hearing for September 9, 2025, on the Rock family's special‑use permit for a short‑term rental, and it tabled the Forward Sand and Gravel special‑use permit application pending ZBA action. The minutes from the July 8, 2025 meeting were also approved.

• Opened public hearing for Bolte major subdivision (4-0)
• Closed public hearing for Bolte major subdivision (4-0)
• Approved negative SEQRA declaration for Bolte subdivision (4-0)
• Approved Bolte major subdivision (4-0)
• Accepted SEQRA review and sent Rock SUP application for county 239 GML review (4-0)
• Scheduled public hearing on Sep 9, 2025 for Rock special‑use permit (4-0)
• Tabled Forward Sand and Gravel special‑use permit until ZBA action (4-0)
• Approved July 8, 2025 minutes (4-0)

Supervisor and Town Board

The council continued reviewing the Use Table and Zoning Map for residential, hamlet, and commercial districts. No further business was taken. The meeting was adjourned at 6:00 p.m. on a unanimous motion.

• Adjourned meeting (unanimous)

Supervisor and Town Board

The Board continued its review of the Use Table and will resume it at a later date. A follow‑up meeting was set for July 29. The Board also examined the most recent versions of the proposed town logo. No other business was acted on.

• Scheduled follow‑up meeting for July 29 (set)
• Reviewed latest proposed town logo (reviewed)

Supervisor and Town Board

The Town Board will discuss a Restore NY grant for housing and a zoning update. The body is also reviewing a shared services agreement for fire truck repairs and a bid resolution for fuel.

• Diesel Fuel, Fuel Oil & Propane Bid Resolution for contract period September 1, 2025-August 31, 2026
• Shared Services Agreement with Hubbardsville Fire District for fire truck repairs
• Distribution of $3,247.96 in foreign fire tax money to local fire departments
• Review of Social Media and Procurement policies
• Restore NY Grant for housing project

The Board adopted several resolutions, including authorizing payments totaling $196,962.72 for various town funds, and distributing $3,247.96 of foreign fire tax income to three fire departments. It also approved the minutes from June meetings and authorized the town to issue a bid for diesel fuel, fuel oil and propane for the 2025‑2026 contract year. The Social Media and Procurement policies were tabled pending full board attendance.

• Approved $196,962.72 payments from Abstract #7 (Resolution 2025-58, 3‑0)
• Distributed $3,247.96 foreign fire tax income to three fire departments (Resolution 2025-59, 3‑0)
• Received and filed town financials (Resolution 2025-60, 3‑0)
• Approved June 10 and June 12, 2025 board minutes (Resolution 2025-61, 3‑0)
• Authorized bid for 2025‑2026 diesel fuel, fuel oil and propane (Resolution 2025-62, 3‑0)
• Tabled Social Media Policy pending full board attendance
• Tabled Procurement Policy pending full board attendance

Planning Board

The Town of Hamilton Planning Board will conduct a preliminary review of a minor subdivision application submitted by Kurt Bolte. The board will discuss the survey map and determine the lead agency for the State Environmental Quality Review Act (SEQRA) process.

• Preliminary review of minor subdivision between Sacco and Gorton Roads (Tax Map # 169-1-18.1114)
• Resolution to declare Town of Hamilton Planning Board as lead agency for SEQRA
• Scheduling of a public hearing for April 8, 2025

The Planning Board approved a short‑form SEQRA review and waived the long‑form requirements for Kurt Bolte’s major subdivision. It declared the Board the lead agency for the project and set a public hearing for August 12, 2025. The Board also approved the April 8, 2025 minutes and adjourned at 7:45 p.m.

• Waived SEQRA long form and several Article 5 requirements for Bolte major subdivision (5‑0)
• Declared the Planning Board the lead agency and approved review of Part I of the SEQRA short form (5‑0)
• Scheduled a public hearing for August 12, 2025 on the Bolte subdivision application (5‑0)
• Approved the minutes from April 8, 2025 (5‑0)
• Adjourned the meeting at 7:45 p.m. (5‑0)

Supervisor and Town Board

The board began reviewing the Use Table but did not finish the discussion. A follow‑up meeting was set for July 14 to continue the review. The meeting was adjourned by a unanimous motion. No other business was taken.

• Scheduled follow‑up meeting for July 14 (unanimous)
• Adjourned meeting at 6:00 p.m. (unanimous)

Supervisor and Town Board

The Town Board will discuss a shared services agreement with the Hubbardsville Fire District for vehicle maintenance. The meeting also includes reviews of social media and procurement policies and updates on a Restore NY housing grant.

• Shared Services Agreement with Hubbardsville Fire District for fire truck repairs
• Annual Tax Collection Resolution for shared services with Madison County
• Review of Social Media and Procurement policies
• Restore NY Grant housing project update
• Zoning update discussion

The Board adopted Resolution 2025-52, authorizing $307,876.02 in payments for General Fund A, General Fund B, Highway Fund DB, Lighting Districts, and prepays (vote 5‑0). It also adopted Resolution 2025-53 approving the May 8, 2025 meeting minutes (vote 5‑0). The council approved the purchase of a pressure reducer for the town building.

• Adopted Resolution 2025-52 authorizing $307,876.02 payments (5‑0)
• Adopted Resolution 2025-53 approving May 8, 2025 minutes (5‑0)
• Approved purchase of a pressure reducer for the town building (vote not recorded)
• Authorized Councilmember Griff to sign vouchers for Abstract #6
• Authorized Councilmember Dubois to sign vouchers in July

Supervisor and Town Board

The special meeting concluded with a unanimous motion to adjourn at 5:10 p.m. No other business or decisions were taken.

Supervisor and Town Board

The Hamilton Town Board will hear public comments, receive department and committee reports, and discuss a housing project funded by a Restore NY Grant as well as a zoning update. Under new business, the board will vote on a resolution to adopt a policy on releasing employee-related information under FOIL, and appoint Sue Adams as a Planning Board alternate for a three-year term. Old business includes review of a social media policy and a procurement policy.

• Resolution to adopt 'Policy on the Release of Employee-Related Information under FOIL'
• Resolution to appoint Sue Adams as Planning Board alternate (May 8, 2025 – Dec 31, 2027)
• Discussion of Housing Project: Restore NY Grant
• Discussion of Zoning Update
• Highway Superintendent report details chip sealing of ~15 miles on roads including Preston Hill, Horton, Morse, Hoose, Williams, Ackley, Noble, Wratten, Wickwire, Cole Hill, and Kelly

The Town Board adopted a resolution appointing Sue Adams as a Planning Board alternate for three years (4‑0). A separate resolution authorized payment of $62,740.41 for items in Abstract #5 (3‑0). The Board also approved the meeting minutes from April 10 and April 11, 2025 (3‑0).

• Appointed Sue Adams as Planning Board alternate for a 3‑year term (4-0)
• Authorized payment of $62,740.41 for Abstract #5 items (3-0)
• Approved April 10 and April 11, 2025 meeting minutes (3-0)

Supervisor and Town Board

The Town Board met with Nan Stolzenburg for a workshop on conservation subdivision and density bonuses related to a proposed zoning and subdivision law. The meeting was adjourned unanimously with no substantive actions taken.

Supervisor and Town Board

The Town Board will discuss a proposal from Parratt Wolff for a geotechnical assessment and review updates to the town's zoning and housing projects. The meeting also includes reports on highway maintenance and town finances for the first quarter of 2025.

• Resolution to approve Parratt Wolff proposal for Geotechnical Assessment
• Zoning update and Restore NY Grant housing project discussion
• Review of Social Media and Procurement policies
• Approval of bills contained on Abstract #4
• Highway report detailing culvert installations on Hill Rd and Preston Hill Rd

The Board adopted Resolution 2025‑45, authorizing $63,990.73 in payments from several fund abstracts, with Councilmembers Helfant and Krueger assigned to sign the vouchers. It also adopted Resolution 2025‑46, approving the March 3 and March 13, 2025 meeting minutes. The board voted to continue ScrapPaper Social’s posting for two more months and postponed any decision on archiving social‑media content. No other substantive actions were taken.

• Adopted Resolution 2025‑45 authorizing $63,990.73 payments (5-0)
• Councilmember Helfant assigned to sign vouchers for approved bills
• Councilmember Krueger assigned to sign vouchers in May
• Adopted Resolution 2025‑46 approving March 3 and March 13, 2025 minutes (5-0)
• Decided to continue ScrapPaper Social posting for another two months
• Decided to postpone decision on social‑media archiving
• Decided to have Shari propose taking over social‑media posting

Planning Board

The Town of Hamilton Planning Board will hold public hearings and conduct secondary reviews for two applications: a minor subdivision at 2368 State Route 12 and a special use permit at 1351 Poolville Road. The board will review applications, site plans, environmental review forms, and vote on approval or denial. Procedural items include signing vouchers and approving the March 11, 2025 meeting minutes.

• Minor subdivision application by Dakota Browning at 2368 State Route 12 (Tax Map #171.-1-30.1) – public hearing and possible vote
• Special use permit application by Barry Campbell at 1351 Poolville Road (Tax Map #171.12-1-2) – public hearing and possible vote
• SEQRA (State Environmental Quality Review) resolutions for both applications – parts 2 and 3
• Approval of minutes from March 11, 2025
• Signing of vouchers

The Planning Board unanimously approved Dakota Browning's application to subdivide 14.6 acres on Route 12, requiring the Wetland Trust to merge the new parcel with its adjacent land within 30 days. The Board also approved Barry Campbell's Special Use Permit to rebuild a house on a substandard lot at 1351 Poolville Road. All related public hearings were opened and closed, and both applications were declared to have no significant environmental impact.

• Open public hearing for Dakota Browning subdivision (5-0)
• Close public hearing for Dakota Browning subdivision (5-0)
• Declare no significant environmental impact for Dakota Browning (5-0)
• Approve Dakota Browning’s 14.6‑acre subdivision with Wetland Trust condition (5-0)
• Open public hearing for Barry Campbell special use permit (5-0)
• Close public hearing for Barry Campbell special use permit (5-0)
• Declare no significant environmental impact for Barry Campbell (5-0)
• Approve Special Use Permit for Barry Campbell at 1351 Poolville Road (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on an area variance application from Barry Campbell for property at 1351 Poolville Road. The applicant seeks relief from front and side setback requirements and minimum lot size under Zoning Law 4.1-3C. The board may also approve previous meeting minutes and handle routine administrative items.

• Area variance application for 1351 Poolville Road (Tax Map #199.12-1-2)
• Relief from front setback, side setback, and lot size requirements
• Public comment period on the variance request
• Possible board decision after discussion
• Approval of minutes from January 6, 2025

The Zoning Board of Appeals voted 4‑0 to approve four area variances for the property at 1351 Poolville Road, including side‑yard, lot‑size, front‑setback with porch, and road‑frontage variances, with conditions for engineering review. Earlier the Board adopted the March 25 minutes, opened and then closed public comment on the application, and adjourned the meeting.

• Approved March 25, 2025 minutes (4-0)
• Opened public comment on Barry Campbell variance (4-0)
• Closed public comment on Barry Campbell variance (4-0)
• Approved four variances for 1351 Poolville Road (4-0)
• Adjourned meeting at 8:20 PM (4-0)

Supervisor and Town Board

The Town Board will meet to review department reports and discuss the creation of a reserve fund for a new highway garage and salt shed. The board will also consider updates to the zoning code and several town policies.

• Proposed reserve fund for a new highway garage and salt shed
• Zoning update and Restore NY Grant housing project discussion
• Vote on HR Manual changes
• Review of Rules of the Council, Social Media Policy, and Procurement Policy
• Resolutions to recognize Elaine Hughes, Jack Loop, and Mike Marcellus

The Hamilton Town Board authorized the supervisor to negotiate a land contract for a new highway garage and salt shed, citing the current site's poor buildability. It also approved a $1 million grant application for the project. Several routine resolutions were adopted, including audit approval, minutes, and policy updates.

• Authorized supervisor to negotiate land contract for new highway garage and salt shed (4-0)
• Approved application for $1,000,000 Congressionally Directed Spending grant for new highway garage and salt shed (4-0)
• Adopted Resolution 2025-37 approving Abstract #3 claims totaling $137,123.64 (4-0)
• Approved minutes for February 10, February 13, and March 3, 2025 (4-0)
• Adopted updated Rules of the Council with edits to Rule 8 (4-0)
• Adopted Human Resources Manual (4-0)
• Adopted resolutions of appreciation for Michael Marcellus, Elaine Hughes, and W. Jackson Loop (unanimous)
• Entered executive session for land acquisition contract discussion (4-0)

Planning Board

The Hamilton Planning Board will conduct preliminary reviews of two applications: a minor subdivision by Dakota Browning at 2368 State Route 12 and a special use permit by Barry Campbell on Poolville Road. The board will consider environmental review (SEQRA), lead agency designation, and schedule public hearings for both items. Routine business includes approving vouchers and minutes from September 10, 2024.

• Preliminary review of Dakota Browning minor subdivision at 2368 State Route 12 (Tax Map #171.-1-30.1)
• Preliminary review of Barry Campbell special use permit on Poolville Road (Tax Map #171.12-1-2)
• SEQRA lead agency declarations for both applications
• Public hearings scheduled: April 8, 2025 (Browning) and April 8, 2024 (Campbell – note date discrepancy in agenda)
• Approval of September 10, 2024 meeting minutes

The Hamilton Planning Board held preliminary reviews for a minor subdivision by Dakota Browning and a special use permit by Barry Campbell. It approved resolutions to review the SEQRA form, declare lead agency, and schedule a public hearing for Browning's subdivision on April 8, 2025. For Campbell's application, the board granted tentative site plan approval contingent on ZBA approval, sent materials for county review, and scheduled a public hearing on April 8, 2025, also contingent on ZBA approval. The board also adopted a resolution thanking retiring member Elaine Hughes and approved minutes from September 10, 2024.

• Adopted Resolution 2025-1 thanking Elaine Hughes for her service.
• Adopted Resolution 2025-2 to review Part I of the SEQRA short form for Browning's subdivision.
• Adopted Resolution 2025-3 declaring the Planning Board lead agency for Browning's subdivision.
• Adopted Resolution 2025-4 scheduling a public hearing on April 8, 2025, for Browning's subdivision.
• Adopted Resolution 2025-5 granting tentative site plan approval for Campbell's special use permit, contingent on ZBA approval.
• Adopted Resolution 2025-6 sending Campbell's application to Madison County Planning for GML 239 review.
• Adopted Resolution 2025-7 scheduling a public hearing on April 8, 2025, for Campbell's special use permit, contingent on ZBA approval.
• Adopted Resolution 2025-8 approving the minutes from September 10, 2024.

Supervisor and Town Board

The Hamilton Town Council held a special workshop to review Section 4.5 Density Bonuses for the proposed Zoning Law. No formal decisions were made; the board agreed to meet with Nan Stolzenburg in early April to discuss Conservation Subdivision and Density Bonuses, and assigned research tasks to members. The meeting adjourned without substantive action.

• Scheduled meeting with Nan Stolzenburg on Conservation Subdivision and Density Bonuses (early April)
• Assigned Supervisor Shwartz to gather housing market social trends
• Assigned Ian Helfant to summarize the Town Comprehensive Plan
• Assigned Sue Reymers to obtain Cazenovia's zoning on Conservation Subdivision and Spring Street apartments

Supervisor and Town Board

The Hamilton Town Board holds a regular monthly meeting with public comments, a presentation from Cornell Cooperative Extension, and reports from officials and committees. Under special projects, the board will discuss a Restore NY Grant for a housing project and a zoning update. Old business includes review of the Rules of Council (2010) and a Social Media Policy. New business features resolutions to appoint court clerks Sandra Crumb and Dorothy Janczuk, establish a standard work day, authorize a NYSDOT culvert on Preston Hill, and adopt Investment, Procurement, and Conflict of Interest policies. The board may also enter executive session.

• Housing Project: Restore NY Grant update
• Zoning Update discussion
• Resolution to appoint Court Clerks Sandra Crumb and Dorothy Janczuk
• Resolution for NYSDOT Culvert on Preston Hill
• Adoption of Investment, Procurement, and Conflict of Interest policies

The Hamilton Town Board approved Abstract #2 totaling $423,885.22 for payment, adopted the Investment Policy and Conflict of Interest Policy, and approved the Hamilton Center Rural Cemetery Rules and Regulations. The board also appointed court clerks, established standard workdays, and authorized a $20,000 appropriation for a culvert replacement project on Preston Hill Road. The Procurement Policy was tabled for further review.

• Approved Abstract #2 bills totaling $423,885.22 (5-0)
• Adopted Investment Policy (5-0)
• Adopted Conflict of Interest Policy (5-0)
• Approved Hamilton Center Rural Cemetery Rules and Regulations (5-0)
• Appointed Sandra Crumb and Dorothy Janczuk as Court Clerks for 1-year term (5-0)
• Established standard workdays for town employees (5-0)
• Authorized $20,000 for Preston Hill Road culvert replacement project (5-0)
• Tabled Procurement Policy for March agenda

Supervisor and Town Board

The Hamilton Town Council held a special workshop to review initial logo design ideas from Scrap Paper Social. The board discussed questions about desired elements, colors, fonts, and the town's identity, with Councilmember Dana Krueger tasked to bring notes back for the next round. No formal decisions were made; the meeting was procedural and adjourned unanimously.

• Reviewed initial logo concepts from Scrap Paper Social
• Discussed incorporating a nod to Colgate University
• Tasked Councilmember Dana Krueger to bring notes back to SPS
• Adjourned meeting at 7:20 p.m. (unanimous)

Supervisor and Town Board

The Town Board is conducting its annual organizational meeting to appoint town officers, committee members, and establish 2025 operational resolutions. The board will also review department reports and discuss a housing project and zoning updates.

• Appointment of town officers including Code Enforcement Officer Chuck Ladd and Project Manager Shari Taylor
• Resolution to set 2025 Town mileage reimbursement rate to 70 cents per mile
• Discussion of Restore NY Grant housing project and zoning updates
• Review of $336,118.99 received from NYSDOT (CHIPS)
• Report on $7,500.00 received from NYSERDA for EV charging station

The Hamilton Town Council held its annual organizational meeting, adopting all resolutions unanimously (5-0) to appoint officials, designate banks and newspaper, and set administrative policies for 2025. They also approved the audit of claims totaling $52,392.80 and received the Justice's annual report. No public comments were made, and the meeting concluded with an executive session for personnel.

• Adopted annual appointments for Code Enforcement Officer, Deputy Clerk, Dog Control, Historian, and Project Manager (5-0)
• Appointed Costello, Cooney & Fearon, PLLC as town attorneys for 2025 (5-0)
• Appointed Pam Salmon to Planning Board and John Pumilio to Zoning Board of Appeals for 5-year terms (5-0)
• Designated Utica Observer Dispatch as official newspaper and NBT & NYCLASS as official banks (5-0)
• Approved $200 petty cash fund and $20 bounced check fee (5-0)
• Approved audit of claims totaling $52,392.80 (5-0)
• Received and filed 2024 financials and Justice's annual report (5-0)
• Approved minutes from December 12, 2024 meeting (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals approved an area variance for EFS, LLC (Bruce Rivington) to allow 50 feet of road frontage instead of the required 150 feet at 730 State Route 12B, Tax Map #198.-1-9.1, to enable a future minor subdivision and driveway. The board found no negative impact on neighbors, noted the lot meets all other requirements, and acknowledged the difficulty was self-created but did not preclude approval. The application will be reviewed by the Planning Board in February. The board also approved the October 22, 2024 minutes.

• Approved area variance for EFS, LLC to allow 50 ft road frontage at 730 Route 12B (4-0)
• Approved minutes from October 22, 2024 (4-0)
• Opened and closed public hearing with no objections (4-0)
• Adjourned meeting at 7:50 PM (4-0)