Maynard public meetings in 2022
59 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Cultural Council
The Council voted to support the 2023 Maynard Jazz Festival and approved the creation of four committees for the Cultural District. Members discussed potential uses for a CDI grant and the denial of a grant for ArtSpace Maynard.
- Approved minutes for 11/30/22 meeting
- Voted to endorse and support the 2023 Maynard Jazz Festival
- Approved four Cultural District committees: Events & Festivals, Marketing & Branding, Public Art, and Fundraising
- Denied grant for ArtSpace Maynard for a previously staged event
Community Preservation Committee
The committee discussed a request for $200,000 in CPA funds and $50,000 in free cash for the Alumni Field Bleacher Design project. The committee also approved a payment for engineering services related to the Keenan Field Fencing Project.
- Approved December 7th meeting minutes (6-0)
- Approved $2,998.75 payment to VHB for Keenan Field Fencing engineering services
- Withdrew application REC047-23 for full Alumni Field Bleacher Replacement
Select Board
The Select Board approved preferred and runner-up timelines for the Green Meadow School feasibility study. The board also authorized several infrastructure and service contracts, including dispatch upgrades and fence replacements. Additionally, a lease extension was granted for ArtSpace at 61-63 Summer Street.
- Approved 'preferred' and 'runner-up' feasibility study timelines for Green Meadow School project (Unanimous)
- Approved $148,000.57 contract with BearCom for Dispatch Communication Upgrades (Unanimous)
- Approved $99,120.00 contract with Boston Hill Fence, LLC for Keenan Field Fence Improvement (Unanimous)
- Approved $26,782.00 change order with 1.W. Harding Construction Co. for Complete Streets Project (Unanimous)
- Approved lease extension for ArtSpace at 61-63 Summer Street until June 30, 2023 (Unanimous)
- Approved closing deadline extension to January 20, 2023 for 12 Bancroft Street to Civico Development (Unanimous)
- Appointed Thomas Hesbach to the Maynard Recreation Commission through June 30, 2025 (Unanimous)
- Approved contract extension with VHB for on-call engineer consulting services through April 30, 2023 (Unanimous)
Zoning Board of Appeals
The Board approved a new variance for a workshop addition at 4 Sheridan Avenue, provided it does not exceed 15% roofed coverage. A special permit application for a home-based small-engine repair business at 18 Garfield Avenue was continued to January 23, 2023.
- Approved new variance for workshop addition at 4 Sheridan Avenue (Unanimous)
- Continued special permit application for trade shop at 18 Garfield Ave to Jan 23, 2023 (Unanimous)
- Approved minutes of October 27, 2022 (Unanimous)
- Approved minutes of November 14, 2022 (Unanimous)
Recreation Commission
The Commission voted to support a Futsal pilot program running from January 8 to February 12. The board also received updates on the Maynard Ski Program and the High School bleacher project. Minutes from the previous meeting were tabled.
- Supported Maynard Recreation Futsal pilot (3-0)
- Tabled approval of previous meeting minutes
Select Board
The Budget Subcommittee accepted the November 2, 2022, meeting minutes. Members discussed FY23 revenue status, FY24 budget submissions from all departments, and a proposed $800,000 to $1,000,000 capital planning request. The committee also noted that the MSBA may allow the town to delay a vote on the Green Meadow Elementary School Project until Fall 2023.
- Approved minutes of November 2, 2022 meeting (unanimous)
Library Board of Trustees
The Board approved a new Gifts of Art and Artifacts Policy and the accompanying Deed of Gift Form. Trustees reviewed the FY24 budget request and discussed the implementation of mobile printing and a new room-booking system.
- Approved November meeting minutes
- Approved Gifts of Art and Artifacts Policy
- Approved Deed of Gift Form
- Approved replacement of Plymouth Rocket with Assabet Interactive at $2100/yr
Historical Commission
The Commission approved the official naming of Marble Farm Park. Members discussed updates to the Historically Significant Properties List and planned a public hearing for additions and deletions to that list for March 2023.
- Approved naming the park 'Marble Farm Park'
- Approved minutes of the November 15th meeting
- Tabled decision on whether 38 Great Road should remain on the Historically Significant Properties List
Sustainability Committee
The committee approved the October meeting minutes. Members discussed the development of a Climate Action Plan for the May 2023 town meeting and noted that the Select Board signed a contract with Peregrine Energy for Community Energy Aggregation.
- Approved October meeting minutes (5-0)
Tree Committee
The Committee approved the November 14th meeting minutes. Members discussed the status of a by-law draft and agreed that further development should occur via a task force. Several agenda items, including Arbor Day planning and Tree City USA renewal, were tabled until January.
- Approved November 14th meeting minutes
- Agreed that further by-law development will be handled by a task force
- Tabled student member vacancy search
- Tabled fiscal year committee membership
- Tabled Arbor Day planning
- Tabled Tree City USA renewal
- Tabled Green Meadow School Building Committee landscape letter
Finance Committee
The committee discussed budget planning tools, including the Collins Model and ClearGov, but reached no formal decision on which model to adopt. The committee approved the minutes from the November 28 meeting.
- Approved minutes from 11/28 (6-0)
Community Preservation Committee
The Community Preservation Committee approved a payment for landscaping services and finalized a list of questions for several project applicants. The committee also assigned project liaisons to oversee specific funding requests.
- Approved November 16th meeting minutes (7-0)
- Approved $7,073.75 payment to CBA Landscaping for Marble Farms project
- Approved and sent final questions to project applicants (7-0)
- Assigned project liaisons for housing, conservation, and recreation requests
Select Board
The Select Board approved several infrastructure contracts, including a $4.1M project for the Well 4A Water Treatment Plant. The board also referred draft zoning by-law amendments to the Planning Board and authorized negotiations for a cannabis manufacturing license.
- Approved $4,100,889 contract with Winston Builders Corporation for Well 4A WTP Phase 2 (unanimous)
- Approved $278,534.92 change order with Associated Construction Company for Well 4A WTP Phase 1 (unanimous)
- Referred draft Zoning By-law amendments to the Planning Board for public hearings (unanimous)
- Authorized Town Administrator to negotiate Host Community Agreement with Cloud Canopy for Marijuana Manufacturing License (unanimous)
- Authorized contract with MassPowerChoice, LLC for electricity aggregation consulting (unanimous)
- Approved 2023 license renewals for common victuallers, entertainment, and other business licenses (unanimous)
- Appointed Eliot Prisby and Chief Michael Noble to the Human Relations Committee (unanimous)
- Set 2023 Annual Town Election for May 2 and Annual Town Meeting for May 15 (unanimous)
Finance Committee
The committee discussed the Town's Capital Improvements Plan, project scoring, and the transition to ClearGov software. Members deliberated on the use of the Collins model for budget messaging and requested 5-year projections for the February budget meeting. No substantive financial votes were taken other than the approval of previous minutes.
- Approved minutes from 11/14 (7-0)
Board of Health
The Board of Health appointed Town Clerk Dianne M. Reardon as the Burial Agent. The Health Director provided updates on housing inspections, a state-required capacity assessment, and COVID-19 case numbers.
- Appointed Town Clerk Dianne M. Reardon as Burial Agent (Unanimous)
Sustainability Committee
The committee approved the October meeting minutes and scheduled meetings for December 12 and January 9. Members discussed the progress of Climate Action Plan workshops and the MSBA process for school heat pumps.
- Approved October meeting minutes (6-0)
- Set next meeting dates for December 12 and January 9
- Appointed Meg Sobkowicz Kline as alternate liaison to the School Building Committee Sustainability Subcommittee
Library Board of Trustees
The Board approved the October minutes and signed warrants. The meeting primarily consisted of reports from the Library Director regarding the FY24 budget, programming, and building maintenance.
- Approved October minutes
- Signed warrants
Recreation Commission
The commission approved the application of Tom Hesbach to join the board. The commission voted against writing a letter of support for the Maynard Public Schools bleacher project application in its current state. Members also requested monthly financial reports on the Athletic Field Revolving Account.
- Approved minutes from previous meeting (3-0)
- Denied letter of support for Maynard Public Schools bleacher project application (3-0)
- Approved Tom Hesbach's application to join the Recreation Commission (3-0)
Retirement Board
The Board approved several financial warrants for November 30, 2022, and authorized a fund transfer to cover payroll and vendors. The Board also processed retirement deduction transfers and a refund. Boston Advisors provided a quarterly portfolio update reporting a 5.26% decrease in the combined equity portfolio.
- Approved November 30, 2022 payroll warrant for $344,002.16 (unanimous)
- Approved November 30, 2022 deductions warrant for $53,760.35 (unanimous)
- Approved November 30, 2022 cash disbursements warrant for $63,244.14 (unanimous)
- Approved transfer of $111,550.00 from PRIT cash to Citizens Bank checking (unanimous)
- Approved transfer of deductions for Katie Rocheleau to Middlesex County Retirement System (unanimous)
- Approved transfer of deductions for Daniel Cacciatore to State Retirement System (unanimous)
- Approved refund of deductions for David Raschi (unanimous)
- Scheduled next meeting for December 29, 2022 (unanimous)
Community Preservation Committee
The committee began reviewing final applications for several town projects, including the Reo Road Playground and Alumni Field bleachers. No funding decisions were made; the committee is requesting additional documentation and detailed budgets from applicants.
- Approved November 2nd meeting minutes (8-0)
Select Board
The Select Board approved the FY2023 tax rate shift and denied both residential and small commercial exemptions. The board also established a task force for Alumni Field bleachers and approved a design services contract with SOCOTEC.
- Approved Commercial Industrial Property (C.I.P.) and residential tax rates with a shift of 1.29 (Unanimous)
- Denied residential exemption (Unanimous)
- Denied small commercial exemption (Unanimous)
- Approved letter of endorsement to Community Preservation Committee for Alumni Field bleachers replacement (Unanimous)
- Approved design services contract with SOCOTEC expiring June 21, 2025 (Unanimous)
- Approved 2022 Green Communities Annual Final Grant report (Unanimous)
- Approved temporary free 2-hour meter parking from Nov 25 thru Dec 31, 2022 (Unanimous)
- Approved 2023 liquor license renewals, Menorah Lighting date shift, and Cemetery Deed #2097 (Unanimous)
Council on Aging
The Board approved the minutes from the October 18, 2022, meeting. Members discussed potential senior center spaces at Mill + Main, including concerns regarding parking and accessibility, and reviewed the Minuteman Senior Services FY2022 report.
- Approved minutes of October 18, 2022, meeting
Finance Committee
The committee discussed the use of the Collins Model for financial forecasting and the need for a single, maintainable tool for town staff. Members planned a series of budget preparation meetings leading up to February 15. No new funding or policy changes were decided.
- Approved minutes from 9/26 (6-1 abstain)
- Approved minutes from 10/17 (6-1 abstain)
Tree Committee
The committee reviewed guideline questions for an upcoming conference regarding the current bylaw draft and the committee's role in town. Members discussed goals for coordinating with the DPW and Planning Board. No formal votes on policy were taken.
- Approved guideline questions for the December 6th conference
- Adjourned meeting at 6:45pm
Charter Review Committee
The committee approved the final version of the town charter, incorporating two changes requested by the Attorney General's office regarding vacancy swearing-in and meeting notifications. The committee also approved the accompanying report for submission to the Town Clerk.
- Approved minutes of Oct 26, 2022 (unanimous)
- Approved final charter version with Attorney General amendments for submission to Town Clerk (unanimous)
- Approved report accompanying the final Charter submission to the Town Clerk (unanimous)
Human Relations Committee
The committee met via Zoom to approve previous meeting minutes. No other substantive decisions were recorded, and the remainder of the meeting consisted of discussion items regarding 2023 goals and town social worker conversations.
- Approved minutes from the September 12th 2022 meeting (unanimous)
Select Board
The subcommittee approved the September 14, 2022, meeting minutes. Members reviewed FY23 expenses and revenues, concluding the town is on track. The committee discussed the upcoming tax-rate hearing and the transition to Clear Gov for FY24 operating budget submissions.
- Approved September 14, 2022, minutes (unanimous)
Select Board
The subcommittee reviewed FY23 expenses and revenues, concluding that spending is on track. Members discussed the upcoming November 15 tax-rate hearing and FY24 budget development processes. No other formal votes were taken.
- Approved September 14, 2022 minutes (unanimous)
Community Preservation Committee
The committee approved payment for three VHB Consulting invoices. To prevent future budget gaps, the committee will now require applicants to include estimates for bidding services in project budgets.
- Approved October 19th meeting minutes (7-0)
- Approved payment of VHB Consulting invoices totaling $2,425.00 (6-0, 1 abstention)
Select Board
The Select Board approved the winter parking ban and the use of Naylor Court for an art project. The Board authorized a grant application for zoning review and extended the closing date for 12 Bancroft Street. A contract for Alumni Field bleacher designs was tabled until November 15.
- Approved Winter Parking Ban from Dec 1, 2022 to March 15, 2023 (Unanimous)
- Approved Menorah Lighting Ceremony personnel costs (Unanimous)
- Appointed Andrea Grossman as alternate Conservation Commission member (Unanimous)
- Approved use of Naylor Court for ArtSpace project Nov 4-5, 2022 (Unanimous)
- Authorized Mass Housing Partnership grant application for zoning review (Unanimous)
- Extended 12 Bancroft Street closing deadline to Dec 23, 2022 (Unanimous)
- Tabled Alumni Field bleacher design contract to Nov 15, 2022
- Took no action on filling the Select Board vacancy via special election
Cultural Council
The Council approved a request for the Town of Maynard to allocate 30% of funds from marijuana dispensaries to maintain the Discover Maynard website. The Council also decided to table plans for a Singer-Songwriter Contest due to costs. Other items discussed included the 2023 grant cycle and the Cultural District renewal.
- Approved asking Town of Maynard for 30% of funds from Marijuana Dispensaries for Discover Maynard website
- Tabled plans for Singer-Songwriter Contest due to costs
- Approved minutes for 09/22/22 meeting
Retirement Board
The Board approved several financial warrants and a cash transfer to fund payroll and vendors. It also processed retirement, membership additions, and the transfer of deductions for four individuals.
- Approved October 31, 2022 payroll warrant for $342,806.93 (unanimous)
- Approved October 31, 2022 deductions warrant for $53,429.38 (unanimous)
- Approved October 31, 2022 cash disbursements warrant for $203,609.93 (unanimous)
- Approved transfer of $385,240.00 from PRIT cash to Citizens Bank checking (unanimous)
- Approved superannuation retirement of Angela Marrama effective October 6, 2022 (unanimous)
- Approved transfer of deductions for Meredith Saven, Donna Sullivan, W. Jessie Spears, and Michelle Murphy (unanimous)
- Accepted Gregory Wilson and Ivan Kwagala as new system members (unanimous)
- Scheduled November Board meeting for November 17, 2022 (unanimous)
Charter Review Committee
The Committee reviewed and made minor edits to the draft Charter Report. Members discussed the risks of proceeding with charter changes before receiving the Attorney General's review, noting a November 15 deadline.
- Approved July 13, 2022 meeting minutes (unanimous)
- Approved August 24, 2022 meeting minutes (unanimous)
- Decided to keep the detail level of the Charter Report summary as is
- Approved adding 'in accordance with MGL' to Section 3-1 of Article 3
Board of Health
The Board of Health deferred a request to allocate approximately $60,000 in ARPA funds for school AEDs to prioritize potential Public Health RN support. This follows notice from Emerson Hospital that it is ending its public health nursing contract with the town. The board also reviewed housing violations on Railroad Street and Parker Street.
- Deferred allocation of ~$60,000 ARPA funds for school AEDs pending RN support options
- Confirmed 60-day repair window for 19 Parker Street following 10/3/22 permit issuance
Recreation Commission
The Commission voted 4-0 to support a $50,000 Community Preservation Committee application for Phase 1 of the Reo Road playground revitalization. They also voted 4-0 to form an outside group to run a youth basketball program after the previous program was discontinued. The Ski Program update was discussed but no formal action was taken.
- Approved letter of support for $50K CPC grant for Reo Road playground Phase 1 (4-0)
- Approved motion to form outside group of citizens to run a basketball program (4-0)
- Approved minutes from previous meeting (4-0)
ADA Commission
The ADA Commission is meeting to review the FY 2023 ADA Improvement Grant. The body will also discuss accessibility at the Reo Road Playground and Town Hall ramp lighting.
- FY 2023 ADA Improvement Grant
- Reo Road Playground accessibility
- Town Hall ramp lighting conditions
ADA Commission
The commission will review previous meeting minutes and discuss matters regarding the FY 2023 ADA Improvement Grant. The meeting includes opportunities for chair and member reports.
- FY 2023 ADA Improvement Grant
ADA Commission
The ADA Commission is meeting to review reports and conduct business. The primary agenda item is the FY 2023 ADA Improvement Grant.
- FY 2023 ADA Improvement Grant
- Review of June 14th minutes
Finance Committee
The Finance Committee will discuss a financial projection model and multi-year budget planning. The meeting also includes discussion regarding assignments for liaison positions to other boards and preliminary planning for a Special Town Meeting.
- Discussion of Financial Projection model and multi-year budget planning
- Discussion and assignments for liaison positions to other boards
- Preliminary Special Town Meeting planning
- Approval of July 11 meeting minutes
Finance Committee
The Finance Committee will meet to discuss and vote on budget transfers and Reserve Fund transfers from the School Department. The body will also elect its Chair, Vice Chair, and Secretary.
- Vote on Reserve Fund Transfers from School Department
- Vote on Budget Transfers
- Election of Chair, Vice Chair, and Secretary
- FY23 planning discussion
ADA Commission
The ADA Commission is meeting to discuss accessibility matters including parking and signage. The body will review minutes from April and May and address specific accessibility concerns within the town.
- Parking on Main Street
- “No Dogs” signage throughout town
- Handicapped parking spot in front of the post office
- Review of April 12th and May 10th minutes
Finance Committee
The Finance Committee will discuss and vote on a Reserve Fund Transfer. Members will also meet with the Town Administrator and Town Accountant regarding the FY21 Audit Report and OPEB obligation.
- Vote on Reserve Fund Transfer
- Discussion of FY21 Audit Report
- Discussion of OPEB obligation
Finance Committee
The agenda for this meeting consists of procedural boilerplate. The only listed topic is a quorum notice for the Annual Town Meeting.
- Annual Town Meeting Quorum Notice
ADA Commission
The commission will discuss several ADA-related items including Main Street parking and town-wide signage. The meeting also includes a discussion regarding a handicapped parking spot near the post office.
- Parking on Main Street
- “No Dogs” signage throughout town
- Handicapped parking spot in front of the post office
Finance Committee
The Finance Committee will hold a public hearing regarding the proposed FY2022 Town Budget and Annual Town Meeting warrant articles. The committee also intends to discuss and vote on reserve fund transfers.
- Public Hearing on Proposed FY2022 Town Budget
- Discussion and Vote on Reserve Fund Transfers
- Discussion and Vote on Annual Town Meeting (ATM) articles
ADA Commission
The ADA Commission is meeting to discuss accessibility matters. The agenda includes a presentation opportunity from the Disabled Persons Protection Commission and discussions regarding town signage and parking.
- Disabled Persons Protection Commission (DPPC) presentation opportunity
- Parking on Main Street
- “No Dogs” signage throughout town
Finance Committee
The Finance Committee will discuss and provide written comments on upcoming Town Meeting articles. The committee also plans to approve minutes from previous meetings and discuss the future meeting schedule.
- Review and recommendation of ATM articles
- Approval of March 28 and April 4 meeting minutes
Finance Committee
The Finance Committee will review and provide written comments or recommendation votes on upcoming Town Meeting articles. The committee will also approve previous meeting minutes and discuss the future meeting schedule.
- Review and recommendation voting on ATM articles
Finance Committee
The Finance Committee is meeting to discuss draft control articles for the Annual Town Meeting. The body will consult with the By-Law Committee Chair, Town Administrator, and Town Accountant before voting on recommendations for these articles.
- Discussion and recommendation voting on ATM draft control articles
Finance Committee
The Finance Committee will meet to discuss various ATM draft control articles with the Chief, a CPC representative, and the DPW Director. The committee intends to vote on recommendations for these articles.
- Discussion with Chief Noble on ATM draft control article E
- Discussion with CPC representative on ATM draft control articles H, I, and O
- Discussion with DPW Director on ATM draft control articles F, G, M, Q, R, and S
- Recommendation voting on ATM articles
ADA Commission
The commission will discuss community accessibility topics including Main Street parking and town-wide 'No Dogs' signage. The meeting also includes reports from the Chair and members regarding ADA matters.
- Parking on Main Street
- “No Dogs” signage throughout town
- Level Up to Equality: Training Municipal ADA Coordinators
- CommunityAccess Monitor (CAM) Training
Finance Committee
The Finance Committee will meet remotely to hold discussions with representatives from Assabet Valley Regional Technical School and Green Maynard. The committee also intends to approve minutes from the February 7 and February 13 meetings.
- Discussion with Assabet Valley Regional Technical School representatives
- Discussion with Green Maynard
- Approval of February 7 and February 13 meeting minutes
Finance Committee
The Finance Committee is meeting to hear budget recommendations from the Town Administrator and the School Department. The session includes an overview of the Capital Improvement Plan and perspectives from the Select Board.
- Town Administrator's budget recommendations
- School Department budget recommendations
- Capital Improvement Plan overview
- State-level budgeting and local impacts discussion
ADA Commission
The ADA Commission will meet via Zoom to conduct regular business. The agenda includes a review of previous minutes and a debrief regarding the Maynard Tree Corps.
- Review of January 11th minutes
- Maynard Tree Corps debrief
Finance Committee
The Finance Committee is meeting to discuss the presentation for an upcoming Joint Budget Meeting. The session also includes a review of the January 24 meeting minutes.
- Discussion on Joint Budget Meeting presentation
- Approval of Jan 24 FinCom meeting minutes
Finance Committee
The Finance Committee will hold a budget discussion with the Town Administrator. Members will also plan for a budget meeting presentation scheduled for February.
- Budget discussion with Town Administrator
- Planning for February Budget Meeting presentation
ADA Commission
The ADA Commission will meet to discuss reports and a consent agenda. The body may vote on the transition plan and commission bylaws.
- Review of November 30th minutes
- Transition Plan
- Select board meeting debrief
- Commission By-Laws
Conservation Commission
The Conservation Commission will conduct public hearings regarding 22 Tobin Drive and the Assabet Market Co-op. The body will also address an enforcement order for 10 Main Street and discuss various land and grant projects.
- Public hearing: 22 Tobin Drive RDA
- Public hearing: Assabet Market Co-op NOI
- Enforcement Order: 10 Main Street
- Ice House Landing Signs & Bench Grant
- Land Acquisition CPC Grant
Finance Committee
The Finance Committee is meeting to hold a discussion with School Department representatives regarding the FY23 Budget. The committee will also review minutes from the November 22 meeting.
- Discussion with School Department representatives regarding FY23 Budget