Maynard public meetings in 2023

Retirement Board

The Retirement Board will meet to approve survivor benefits, member transfers, and new memberships. The body will also review payroll warrants and bank reconciliations.

• Option D Survivor Benefit for Heather Davis
• Transfer for Danielle Mannion to Mass Teachers’ Retirement System
• Acceptance of new members Reshma Mamoon and Nicole Chiasson
• Third Member Election
• Review of five PERAC memos regarding fraud prevention, disability data, and training

Cultural Council

The Maynard Cultural Council will meet to vote on Local Cultural Council (LCC) grants. The meeting is being conducted as a hybrid session.

• Vote on LCC grants

School Committee

The School Committee will receive a presentation and discuss the FY25 budget. The body will also review a design update for the Bleacher Project and hold an executive session regarding collective bargaining with the Teachers' union (MEA).

• FY25 Budget Presentation
• Bleacher Project Design Update
• Collective bargaining discussion with Teachers' union (MEA)
• Assabet Valley Collaborative Quarterly Report
• Case Collaborative Quarterly Report

Economic Development Committee

The committee will review a business proposal for RIVERS Natural Healing cannabis retail. Members will also discuss goals and objectives for 2024 and receive updates from the Downtown Sub-Committee and Marketing Task Force.

• Cannabis Retail Business proposal presentation by RIVERS Natural Healing
• Approval of recommended Goals and Objectives for 2024
• Downtown Sub-Committee update
• Marketing Task Force update
• Planning Department updates

Library Board of Trustees

The Library Board of Trustees will meet to review the FY25 Action Plan and a patron behavior policy. The board will also receive a presentation on newspaper digitization and discuss building maintenance.

• FY25 Action Plan
• Patron behavior policy
• Cultural District Enhancement Fund Application
• FY25 LSTA grant application
• Building maintenance regarding stairwell window and pest control

Historical Commission

The Historical Commission is meeting to discuss updates on historical markers and the status of several local sites. The body will also address the protection of Mill St bridge plaques and signage for Scenic Roads.

• Update on new Marker List
• Status reports on Ice House Foundation, MACRIS, 61-63 Summer St Reuse, Alumni Fieldhouse, and Amory’s Grove marker
• Protection for Mill St bridge plaques
• Trough at old fire station
• Puffer Road/Old Marlboro Road historic intersection

Capital Planning Committee

The Capital Planning Committee is meeting to select Town Department Liaisons and discuss the Community Preservation Committee. The body will also review project updates and coordinate with the Finance Committee regarding data sets.

• Selection of Town Dept Liaisons
• Community Preservation Committee funding sources for projects
• Finance Committee data sets and joint meeting coordination
• Review of Town Capital Items wish list

Select Board

The Select Board will meet to discuss the FY25 budget development and draft zoning by-law amendments. The agenda includes status updates on the Green Meadow School Building Project and the Senior Center. An executive session is scheduled to discuss litigation regarding 115 Main Street and real property at 1 and 61-63 Summer Street.

• Executive session regarding 115 Main Street, MacDonald Development, Inc
• Executive session regarding real property at 1 Summer Street and 61-63 Summer Street
• Draft Zoning By-law Amendments
• FY25 Budget development
• Use of Veterans Memorial Park & Naylor Court on January 27, 2024

Conservation Commission

The Conservation Commission is holding a hearing regarding a notice of violation. The body will discuss an enforcement order issued on December 12, 2023, and determine next steps for the applicant to remove hazardous soil offsite.

• Hearing on enforcement order for 2-6 Powder Mill Road regarding hazardous soil removal

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a residential addition. The board is considering a special permit to extend a front setback non-conformity.

• Public hearing for a special permit at 4 Riverside Park to construct a residential addition

Council on Aging

The Council on Aging Board is meeting to discuss the conceptualization and goals of a proposed Senior Center Committee. The body is reviewing the potential makeup of the committee and its organizational structure.

• Proposal for a Senior Center Committee
• Discussion of committee membership including COA, SCFG, FOMS, and FinCom
• Review of committee leadership roles (Chair, Vice Chair, and Clerk)

School Committee

The Budget Subcommittee is meeting to discuss the FY24 budget and review a draft presentation for the FY25 budget. The session includes planning for upcoming budget events and addressing any urgent budgetary matters.

• FY24 Budget discussions
• Draft FY25 Budget presentation
• Planning for Dec 21st Superintendent FY25 Budget Request vote
• Planning for Jan 22nd Superintendent FY25 Budget Presentation to Finance Committee

Tree Committee

The Tree Committee is meeting to review final changes to bylaws and coordinate grant submissions for CDEF and DCR. The body will also discuss tree planting locations and long-term planning.

• Final changes to bylaws
• CDEF grant planting and water bottle filler locations
• DCR grant planting map and FY25 appropriation request
• Replacement of street trees on Main Street
• High School solar project plantings

Library Board of Trustees

The Library Board of Trustees will meet to review the FY25 Action Plan and discuss a patron behavior policy. The board will also address grant applications and building maintenance issues.

• FY25 Action Plan
• Patron behavior policy
• Cultural District Enhancement Fund Application
• FY25 LSTA grant application
• Stairwell window and pest control maintenance

Capital Planning Committee

The Capital Planning Committee is meeting to review project updates via Cleargov and select Town Department Liaisons. The body will also discuss funding sources for Community Preservation Committee projects and data sets with the Finance Committee.

• Selection of Town Dept Liaisons
• Community Preservation Committee funding sources
• Finance Committee data sets and joint meeting discussion
• Review of Town Capital Items wish list

School Committee

The Policy Sub-Committee is meeting to review 14 specific policies in connection with existing Policies 101, 102, and 171. These reviews cover committee goals, legal status, authority, and meeting procedures.

• Review of BA - School Committee Operational Goals
• Review of BBA - School Committee Powers & Duties
• Review of BEDD – School Committee Rules of Order
• Review of BEDF – Voting Method
• Review of DBC-E - Budget Deadlines & Schedules

Conservation Commission

The Conservation Commission is meeting to conduct public hearings regarding stormwater and land use projects. The body will review a town-led retrofit to reduce flooding on Main Street and a request for cleanup at Ice House Landing.

• Public hearing for Main Street stormwater retrofit to reduce flooding near town hall and Riverbank Road
• Request for Determination of Applicability for pruning and cleanup at Ice House Landing Foundation
• Continued Notice of Intent and Notice of Violation for 2-6 Powder Mill Road
• Review of DEP comments regarding NOI 213-297

Council on Aging

The Council on Aging Board is meeting to review the Director's report and discuss upcoming meetings with the Select Board and a Senior Center Focus Group. The board will also determine next steps regarding the UMASS Community Needs Assessment Study.

• UMASS Community Needs Assessment Study next steps
• Discussion of December 18 meeting with Senior Center Focus Group and Friends of Maynard Seniors
• Discussion of December 19 Select Board meeting
• COA Board Self-Assessment and goals

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force will meet with MassDEP Municipal Assistance Coordinator Irene Congdon. The committee will also analyze survey data and discuss comparable towns.

• Meeting with Irene Congdon, MassDEP Municipal Assistance Coordinator
• Survey analysis
• Discussion of comparable towns

Finance Committee

The Finance Committee will hold a discussion regarding multi-year budget planning and the upcoming 2024 Annual Town Meeting (ATM). The meeting also includes routine items such as approving prior minutes and committee updates.

• Future budget and multi-year planning discussion
• ATM planning for 2024
• Approval of prior meeting minutes

School Committee

The Strategic Planning and Curriculum Subcommittee is meeting to receive updates on goal status, the District Improvement Plan (DIP), and the Vision of the Graduate. The group will discuss how to integrate data into presentations and determine necessary follow-up actions.

• Update on Goal Status
• Update on District Improvement Plan (DIP) and Vision of the Graduate
• Discussion on integrating data into presentations

Community Preservation Committee

The Community Preservation Committee will meet to review administrative items and project business. The body intends to assemble questions for applicants and discuss draft agreements for the current fiscal year.

• Review and approval of previous meeting minutes
• Discussion of CPC membership
• Assembly of questions for project applicants
• Update on draft agreements for the current Fiscal Year
• Updates on ongoing projects

School Committee

The Maynard School Committee will discuss a funding agreement for the MSBA Green Meadow Project and a recommendation for 2024-2025 activity fees. The meeting also includes a presentation of the FY25 draft budget.

• MSBA Green Meadow Project Funding Agreement (vote required)
• Activity Fee Recommendation for 2024-2025 (possible vote)
• FY25 Draft Budget Presentation
• Consent Agenda: Approval of Minutes and Acceptance of Warrants

Board of Assessors

The Board of Assessors will meet to sign excise commitments and monthly motor vehicle excise abatement reports. The board will also enter executive session to vote on FY2024 real estate exemptions.

• Sign Excise Commitment 2023-06
• Review and sign October and November 2023 Monthly Motor Vehicle Excise Abatements
• Vote on FY2024 Real Estate Exemptions

Select Board

The Select Board will determine the dates, times, and locations for the 2024 Annual Town Meeting and Annual Local Election. The board will also review contract amendments for the Green Meadow Elementary School project and discuss FY25 budget development.

• Contract amendments for Mount Vernon Group and Colliers Project Leaders regarding Green Meadow Elementary School
• LRTA Operating Agreement FY24
• License renewals for 2024 including Marijuana, Rooming House, and Common Victualler licenses
• Carry-In License for Video Signals at 16 Nason Street
• 2023 Green Communities Annual Report

Council on Aging

The Council on Aging Board will meet to discuss its mission statement. The agenda also includes a self-assessment and goals setting exercise.

• Discussion of the Mission Statement
• Self-Assessment and Goals Setting Exercise

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force will meet to review an update for the Finance Committee. The session also includes a working session to analyze survey data.

• Review of update to the Finance Committee
• Survey analysis working session

Sustainability Committee

The committee will review the Maynard Master Plan goals and a town infrastructure report to determine future committee focuses. Members will also provide updates on several ongoing sustainability initiatives.

• Review of Maynard Master Plan goals and Justin DeMarco's town infrastructure report
• Update on Climate Action Plan
• Update on MVP 2.0 grants
• Update on Community Aggregation
• Updates on High School Solar project and New Green Meadow Build

Retirement Board

The Retirement Board will meet to approve specific retirement cases and member transfers. The body will also review a quarterly update from Boston Advisors and a cash requirements forecast.

• Accidental Disability Retirement for Anthony Stowers
• Superannuation Retirement for Lisa Davis-Conway
• Transfers for Michelle Giusti and Joseph Morahan to other retirement systems
• Quarterly update from Boston Advisors
• PERAC FY2025 Appropriation Letter

Affordable Housing Trust Board

The Affordable Housing Trust will discuss ongoing projects and the status of the Maynard Rental Assistance Program. The board will also receive updates on housing opportunities, accessory dwelling units, and a funding application to the CPC.

• Review of Maynard Rental Assistance Program status
• Update on application to CPC for additional funding
• Discussion on accessory dwelling units
• Review and update on ongoing projects

Select Board

The Budget Sub-Committee and Capital Planning Committee are meeting to review budget statuses for fiscal years 2023, 2024, and 2025. The committees will also discuss the Alumni Field Bleachers.

• FY23 Closing Status
• FY24 Status
• Alumni Field Bleachers
• FY25 Development Status

Planning Board

The Planning Board was scheduled to consider a Special Permit and Site Plan for a mixed-use development at 2-6 Powder Mill Road. However, the applicant has requested a continuance for the November 28, 2023, hearing.

• Proposed mixed-use development at 2-6 Powder Mill Road: 36 residential units and 4,950 square feet of commercial space

Board of Health

The Board of Health will meet to review body art practitioner applications and establishments. The agenda also includes updates regarding opioids, the public health nurse, and the public health director.

• Approval for Body Art Practitioner Applications and Establishment
• Opioid Update
• Public Health Nurse Updates
• Public Health Director Updates

Finance Committee

The Finance Committee will hold a discussion regarding future budget and multi-year planning. The committee will also receive updates on the solid waste and recycling task force and the Department of Public Works.

• Solid waste and recycling task force updates
• DPW updates
• Future budget and multi-year planning discussion
• Approval of prior meeting minutes

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding special permits for residential additions. One application is noted as being continued.

• Special Permit application for 55 Glendale St. to maintain nonconforming frontage and setbacks and exceed 15% building coverage for an addition
• Special Permit application for 4 Riverside Park to extend front setback non-conformity for an addition (noted as continued)

School Committee

The Budget Subcommittee is meeting to discuss current FY24 budget warrants, revenue opportunities, and unanticipated expenses. The body will also review the FY25 budget presentation and discuss P-Card use processes.

• FY24 budget discussions including revenue opportunities and expense reductions
• Facilities updates regarding buildings, bleachers, and solar
• Special Education Stabilization Transfer update
• FY25 Budget Presentation to the Budget Subcommittee
• Review of P-Card use process

Historical Commission

The Historical Commission will discuss updates on several local sites and projects. The meeting includes reviews of signage and status reports on various historical properties.

• Scenic roads signage suggestions
• Updates on Old Fire House, Alumni Field House, and Ice House
• Coolidge School update
• Amory Grove Sign
• Status report on projects including troughs

Select Board

The Select Board will conduct a public hearing regarding eminent domain takings on Fletcher Street, Allan Drive, and Heights Terrace. The board will also discuss the FY25 budget development and the Green Meadow School Building Project.

• Public hearing on eminent domain: Fletcher Street, Allan Drive, and Heights Terrace
• Liquor license renewal and reversion to Ankrikor LLC
• CDEF Grant for Maynard Library landscape improvement
• Contracts for Alumni Field bleachers (Huntress Associates, Inc.) and Verizon PEG license extension
• Special Education Stabilization Fund transfer request for Maynard Schools

School Committee

The Budget Subcommittee is meeting to discuss current FY24 budget warrants, revenue opportunities, and expense reductions. The body will also review the FY25 budget presentation and plan upcoming budget events.

• FY24 budget discussions regarding approved warrants and unanticipated expenses
• Facilities updates concerning buildings, bleachers, and solar
• Special Education Stabilization Transfer update
• FY25 Budget Presentation to the Budget Subcommittee
• Review of P-Card use process

Recreation Commission

The Recreation Commission will discuss the management of active and passive recreation parcels. The body is reviewing field scheduling, a tiered pricing structure for revenue, and the resurrection of the Field Usage Policy.

• Review of Maynard Active and Passive Recreation Parcels Spreadsheet
• Discussion on central scheduling, access, and approval hierarchy
• Review of School Committee/Department financial report
• Discussion on tiered pricing structure
• Review of Field Usage Policy

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to discuss the format and content of its final report. Members will review MAPC interviews and survey distribution. The body will also discuss protecting cultural and historical assets remaining at the site after the building is mothballed on December 31, 2023.

• Discussion of final report format, content, and authorship
• Review of MAPC survey distribution and interviews
• Discussion of protecting cultural/historical assets at 61-63 Summer Street
• Discussion regarding the extension of committee appointments

Cultural Council

The Maynard Cultural Council will meet to vote on the Cultural Council Grant Cycle 2024. The meeting includes time for new business and the approval of previous minutes.

• Voting on Cultural Council Grant Cycle 2024

Recreation Commission

The Maynard Recreation Commission will review and approve the results and final invoice for the Front Field study. The body will also discuss field usage strategies and updates regarding the ski and futsal programs.

• Review and approval of Front Field study results and final invoice
• Updates on Field Usage SubCommittee from Conservation Commission and School Committee
• Discussion of Ski and Futsal programs
• Review of the Recreation Website
• Discussion on adding an additional Commission Member

Planning Board

The Planning Board is holding an open house regarding the Powder Mill Road Corridor. This is an informational event rather than a formal decision-making meeting.

• Powder Mill Road Corridor Open House at Maynard's Elks Lodge

Community Preservation Committee

The Community Preservation Committee will meet via Zoom to evaluate Notices of Intent and discuss the Front Field project and invoice. The body will also review draft agreements for the current fiscal year and provide updates on ongoing projects.

• Review and evaluation of Notices of Intent
• Discussion of Front Field project and invoice
• Update on draft agreements for this Fiscal Year
• Assignment of liaisons to accepted Notices of Intent
• Discussion regarding public hearings

School Committee

The Maynard School Committee will review budget requests from School Councils and receive a literacy update. The body may vote on the implementation of Purchase Cards (P-Cards) and will enter executive session to discuss collective bargaining with the Teachers’ union (MEA).

• Budget requests to School Committee from School Councils
• Purchase Card (P-Card) implementation vote
• Literacy update presentation
• MSBA update from the Superintendent
• Executive session regarding collective bargaining with the MEA

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees of the Advanced Math and Science Academy Charter School is holding a special meeting. The body will consider a vote to ratify the Department Chairs Contract.

• Vote to ratify Department Chairs Contract

Economic Development Committee

The committee will receive updates from various town sub-committees and departments. Guest speaker Julia Flanery, AICP, will provide an overview of the Business Guide and discuss permits and departments.

• Business Guide overview and permit discussion with Julia Flanery, AICP
• Downtown Sub-Committee update
• Marketing Task Force update
• EDC Working Group update
• Planning Department and Town Administrator updates

Tree Committee

The Tree Committee is meeting to discuss updates to its bylaw draft and the status of CDEF and DCR grants. The body will also review tree planting projects and the committee's five-year plan.

• Bylaw draft updates and meeting with Bylaw Committee
• CDEF grant for spring and DCR grant planting locations
• Replacement of street trees on Main Street
• High School solar project plantings
• Public Shade Tree planting guidelines

Library Board of Trustees

The Library Board of Trustees will meet to discuss the FY25 budget and the selection and negotiation of the Minuteman ILS. The board will also review a Cultural District Enhancement Fund application and the launch of Aspen Discovery.

• FY25 Budget
• Cultural District Enhancement Fund Application
• Minuteman ILS selection and negotiation
• Phone system replacement
• Painting of meeting rooms

ADA Commission

The commission will review the September 12, 2023 minutes and discuss several ADA-related matters. Topics include the FY2024 ADA Improvement Grant, a handicapped parking space on Main Street, and a Library CDEF application.

• FY2024 ADA Improvement Grant
• Handicapped parking space on Main
• Library CDEF application

Conservation Commission

The Conservation Commission will hold a public hearing regarding a Notice of Intent for a mixed-use development. The commission will also receive an update on wetland restoration at 129 Parker St.

• Public hearing for mixed-use development at 2 Waltham St, 2 Powder Mill Rd, and 6 Powder Mill Rd
• Wetland restoration and replication update for 129 Parker St by Goddard Consulting
• Review of September 12 meeting minutes

Council on Aging

The Council on Aging Board is meeting to review director and finance reports. The body will discuss the status of the Plan of Action and resume a self-assessment and goal-setting exercise.

• Report on the November 13 Finance Committee meeting
• Plan of Action status update
• Coordination meeting with Friends of Maynard Seniors and Senior Center Focus Group
• Resumption of the Self-Assessment and Goal Setting Exercise

Planning Board

The Planning Board will review a request for a continuance regarding a proposed mixed-use development at 2-6 Powder Mill Road. The project involves 36 residential units and 4,950 square feet of commercial space.

• Public hearing for Special Permit and Site Plan approval at 2-6 Powder Mill Road
• Proposed mixed-use development: 36 residential units and 4,950 square feet of commercial space
• Review of continuance request filed by Blatman, Bobrowski, Haverty & Silverstein, LLC

Finance Committee

The Finance Committee will review a reserve fund transfer request and approve minutes of prior meetings. The agenda also includes updates from committee members and planning for future meetings.

• Reserve Fund Transfer Request

Council on Aging

The Finance Committee of the Council on Aging will meet to discuss committee and board matters. The agenda does not list specific items for decision or discussion.

By-law Committee

The By-Law Committee will meet to review a proposed change to town by-laws regarding roosters. The committee is also preparing for a discussion with the Tree Committee regarding tree by-laws.

• Proposed by-law change to ban the keeping of roosters within the town
• Preparation for Tree By-law discussion with Tree Committee

Cultural Council

The Maynard Cultural Council is meeting to discuss the 2024 grant cycle. The agenda also includes the approval of previous minutes and new business.

• Cultural Council Grant Cycle 2024

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Charter School Board of Trustees Governance Committee will meet via remote participation. The session focuses on administrative reviews and progress tracking for the 2023-2024 school year.

• Approval of October 11, 2023 minutes
• Review of Employee Handbook
• Progress report on 2023-2024 Committee Goals in BoardOnTrack

Board of Assessors

The Board of Assessors is meeting to conduct a Classification Hearing. Board members may provide input or deliberate on matters related to this hearing.

• Classification Hearing

Select Board

The Select Board will hold a public hearing regarding Fiscal Year 2024 tax classifications and related exemption votes. The board will also consider several municipal contracts and fund transfer requests for the Fire Department and schools.

• Tax Classification Hearing for Fiscal Year 2024
• Executive session regarding real property at 1 Summer Street and 61-63 Summer Street
• Contracts for Solect Energy (Solar Panel Installation) and Daniels Asphalt Services (2023 Fall Paving)
• Contracts for R.H. White (Field Street Drainage) and Gale Associates (Planning and Engineering)
• Change orders for Well 4A Project with Winston Builders and The Associated Construction

Capital Planning Committee

The committee is meeting to appoint a new Vice Chairman and Scribe. Members will discuss updates to the fire station and the implementation of the Cleargov system across departments.

• Appointment of new Vice Chairman
• Appointment of Scribe
• Fire Station update
• Cleargov system implementation
• Discussion of asset and insured items lists

School Committee

The School Committee is holding a special meeting to review updates on the Alumni Bleacher Project. The body will discuss and potentially vote on Community Preservation Committee (CPC) grants for designs, soft costs, and construction.

• CPC Grant for Alumni Bleacher Project designs and soft costs (possible vote)
• CPC Application for Alumni Bleacher Project construction (vote required)

School Committee

The Budget Subcommittee is meeting to discuss current FY24 budget warrants, revenue opportunities, and unanticipated expenses. The body will also review the FY25 budget timeline and school department capital requests.

• FY24 budget discussions regarding approved warrants and expense reductions
• Facilities updates concerning buildings, bleachers, and solar
• Athletic Report and Fields Task Force review
• FY25 Budget Planning and School Dept Capital Requests
• CPC Grant and Application updates

School Committee

The Diversity, Equity and Inclusion Subcommittee is meeting to plan and set deadlines for the year. The agenda is primarily procedural.

• Planning and setting deadlines for the year

Council on Aging

The Council on Aging Board will meet to discuss its mission statement. The agenda also includes a self-assessment and goals setting exercise.

• Discussion of the Mission Statement
• Self-Assessment and Goals Setting Exercise

Solid Waste & Recycling Task Force

The task force will discuss updates for the Finance Committee and determine next steps regarding a survey. The meeting also includes planning for meetings with the MassDEP Municipal Assistance Coordinator and comparisons of data from other towns.

• Update to the Finance Committee
• Survey next steps
• Process to meet with MassDEP Municipal Assistance Coordinator
• Data comparison from other towns next steps

Sustainability Committee

The Sustainability Committee will review the Maynard Master Plan goals and a town infrastructure report to determine the committee's next focuses. Members will also provide updates on several ongoing environmental and infrastructure initiatives.

• Review of Maynard Master Plan goals and Justin DeMarco's town infrastructure report
• Update on Climate Action Plan
• Update on MVP 2.0 grants
• Update on Community Aggregation
• Updates on New Green Meadow Build and High School Solar project

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to review its scope of work and timeline. The body will discuss the cost-benefit analysis process with the town assessor and the format of its final report.

• Review of MAPC flyer revisions and budget/capital planning
• Discussion of cost-benefit analysis process with the town assessor
• Preliminary discussion of final report format, content, and authorship
• Review of Scope of Work and project timeline

School Committee

The School Committee will discuss MCAS results and the Nature's Classroom trip. The body is required to vote on a solar project, the implementation of purchase cards (P-Cards), and the FY24 Superintendent benchmarks.

• Solar Project (Vote Required)
• Purchase Card (P-Card) implementation (Vote Required)
• Special Education Stabilization Account Transfer (Vote Required)
• FY24 Superintendent Benchmarks (Vote Required)
• Updated Job Description (Vote Required)

Community Preservation Committee

The Community Preservation Committee will meet to evaluate Notices of Intent and assign liaisons to accepted projects. The body will also discuss draft agreements for the current fiscal year and provide updates on ongoing projects.

• Review and evaluation of Notices of Intent
• Discussion of draft agreements for the current Fiscal Year
• Updates on ongoing projects
• Discussion regarding an open meeting for Town organizations and interested parties

Select Board

The Budget Sub-Committee and Capital Planning Committee are meeting to review financial statuses. The agenda includes discussions on FY23 closing, FY24 status, and FY25 development.

• Classification Hearing scheduled for November 8, 2023
• Review of October 10, 2023 Special Town Meeting results
• FY23 Closing Status
• FY24 Status
• FY25 Development Status

Retirement Board

The Retirement Board will meet to approve retirement and service adjustments for specific individuals and process member transfers. The body will also review payroll warrants, bank reconciliations, and cash requirements. New members from the DPW will be accepted.

• Superannuation Retirement for James Justason effective September 30, 2023
• Transfers to Middlesex County Retirement System for Sydney Gallagher and Kristin Gargas
• Acceptance of new members James Tyler and Thomas Cullinane (DPW Laborers)
• Approval of retiree payroll, deductions, and regular vendor warrants
• Review of PERAC appropriation data submitted 10/17/2023

School Committee

The Budget Subcommittee is meeting to discuss end-of-year reports for FY23 and current spending for FY24. The body will also review the FY25 budget calendar and school capital requests.

• FY23 Q4 End-of-Year Report
• Fowler’s Bi-directional amplifier (BDA) system expenses
• Facilities updates regarding buildings, bleachers, and solar
• Athletic Report and Fields Task Force
• Special Education Stabilization Transfer Process review

School Committee

The School Committee is holding a workshop to review its own performance. The body will discuss self-evaluation, goals, and protocols.

• School Committee Self Evaluation
• Discussion of goals
• Review of protocols

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees will meet to approve previous meeting minutes and a financial audit. The board will also elect a new Director of STEM Sarong Eagles Foundation and review goals for the 2023-2024 school year.

• Election of new Director of STEM Sarong Eagles Foundation
• Approval of Financial Audit
• Review of School Year 2023-2024 Board Goals
• Executive session to discuss collective bargaining strategy

Affordable Housing Trust Board

The board will discuss the status of the Maynard Rental Assistance Program and provide updates on ongoing projects and housing opportunities. The meeting also includes a discussion on accessory dwelling units and a funding application to the CPC.

• Review and approval of the Maynard Rental Assistance Program status
• Discussion on accessory dwelling units
• Update on funding application to the CPC
• Review of ongoing projects and housing opportunities

Planning Board

The Planning Board will hold public hearings regarding two property requests. One involves a large mixed-use project and the other concerns exterior facade changes to a business district property.

• Public hearing for 2-6 Powder Mill Road: Special Permit and Site Plan approval for 36 residential units and 4,950 square feet of commercial space
• Public hearing for 40 Summer Street: Site Plan Review for exterior facade changes

Board of Assessors

The Board of Assessors will meet to discuss a Classification Hearing. The board will also vote on the minutes from the October 17, 2023 meeting.

• Discussion of Classification Hearing
• Vote on October 17, 2023 meeting minutes

Conservation Commission

The Conservation Commission will review a Request for Determination of Applicability (RDA) for paving on Tiger Drive. The body will also discuss changing the management of specific conservation parcels to recreation and review conservation finances.

• RDA for Tiger Drive Paving
• Discussion on changing management of conservation parcels to recreation
• Review of conservation finances
• Approval of September 12 meeting minutes

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force is meeting to discuss next steps for a survey and data comparisons from other towns. The group will also discuss the process for meeting with the MassDEP Municipal Assistance Coordinator.

• Discussion of survey next steps
• Process to meet with MassDEP Municipal Assistance Coordinator
• Next steps for data comparison from other towns

Board of Health

The Board of Health will meet to receive updates from the Public Health Nurse and the Director. The board will also vote to approve meeting minutes.

• Public Health Nurse updates
• Director updates
• Approval of meeting minutes

Finance Committee

The Finance Committee will hold a debrief regarding the October Special Town Meeting. The committee also plans to discuss the Council on Aging senior center study, grant opportunities, and the Financial Policy Manual.

• Debrief for October Special Town Meeting
• Council on Aging senior center study and plan of action discussion
• Discussion regarding Financial Policy Manual
• Grant discussions
• Budget updates

Council on Aging

The Finance Committee of the Council on Aging is meeting to discuss committee and board matters. The agenda is procedural and does not list specific action items.

Housing Authority

The Housing Authority will review the FYE2024 budget presented by accountant Tom Joy. The board will consider motions to approve the Federal Operating Budget 2024 and the Executive Director's salary and budget.

• FYE2024 Budget presentation
• Executive Director salary and budget approval
• Federal Operating Budget 2024 approval
• Bill warrants

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a mixed-use development and a residential addition. The board will also discuss a potential meeting date to review ZBA modifications.

• Public hearing for 2-6 Powder Mill Road: Variance request for a mixed-use development with 36 residential units and 4,950 square feet of commercial space
• Public hearing for 125 Concord Street: Special Permit request to construct a residence addition by extending a front setback non-conformity
• Discussion of potential meeting date for ZBA review modifications

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to discuss the property's future. The session includes reports from a MAPC sub-committee and discussions regarding a cost/benefit analysis with the town assessor.

• Report from MAPC sub-committee meeting held October 11, 2023
• Proposed MAPC on-line survey
• Review of Scope of Work and timeline
• Process for cost/benefit analysis with the town assessor

School Committee

The School Committee will review the FY23 year-end financial report and receive updates on the MHS Solar Project and multilingual programming. The body is scheduled to vote on a series of new operational policies and rescind several outdated policies.

• Vote on new policies including SC Operational Goals, Legal Status, and Budget Deadlines & Schedules
• Vote to rescind policies 101, 102, 113, 114, 151, 171, and BDC
• FY23 Year End Financial Report
• MHS Solar Project update
• Joint meeting with Recreation Commission

Recreation Commission

The Recreation Commission is meeting to discuss collaboration goals for FY2024. Key topics include financial transparency and the implementation of central scheduling for all athletic facilities.

• Central Scheduling for all Athletic Facilities
• Financial Transparency

Community Preservation Committee

The Community Preservation Committee will meet to evaluate Notices of Intent and review draft agreements for the current fiscal year. The body will also discuss an open meeting for town organizations and provide updates on ongoing projects.

• Review and evaluation of Notices of Intent
• Update on draft agreements for the current Fiscal Year
• Discussion of open meeting for Town organizations and interested parties
• Updates on ongoing projects

Select Board

The Select Board will discuss a contract with Solect Energy for solar panel installation and review annual goals for FY24. The board will also discuss the FY25 budget development and the Green Meadow School Building Project status.

• Contract for solar panel installation with Solect Energy
• Appointment of James Alexander to the Retirement Board
• Review of FY24 Annual Goals
• Status update on Green Meadow School Building Project
• FY25 Budget development discussion

Economic Development Committee

The Economic Development Committee will receive updates from various sub-committees and town departments. The meeting includes reports on the 2 Powder Mill Rd Project and the Trash Receptacle Program.

• Update on the 2 Powder Mill Rd Project
• Update on the Trash Receptacle Program
• Presentation by Nate McKinley regarding Pony Shack, Cidery and Tasting Room
• Guest presentation by Geetha Rao Ramani of Mass Development

Library Board of Trustees

The Library Board of Trustees will review the FY25 budget and the FY24 State Financial Report. The board will also discuss the Cultural District Enhancement Fund application and the launch of Aspen Discovery.

• FY25 Budget
• FY24 State Financial Report
• Cultural District Enhancement Fund Application
• Phone system replacement
• Painting of meeting rooms and stairwell window

Historical Commission

The Historical Commission is meeting to discuss updates on the town minutes archive project and scenic road signage. The body will also review the status of historical markers and the Old Fire House agreement with Black Rock Galleries.

• Update on archive project with town minutes
• Scenic roads signage suggestions
• Old Fire House agreement with Black Rock Galleries
• Status of Alumni Field House and Coolidge School
• Amory Grove Sign

Planning Board

The Planning Board will determine if adding dumpsters to the fire house at 30 Sudbury St. is a major or minor modification. The board will also review the unapproved minutes from the September 12, 2023 meeting.

• Determination of major/minor modification for dumpsters at 30 Sudbury St.

Board of Assessors

The Board of Assessors will meet to reorganize its leadership roles and review monthly motor vehicle excise abatement reports. The board will also discuss property valuation and the upcoming Classification Hearing scheduled for November 8, 2023.

• Reorganization of BOA Officers (Chair, Vice Chair, Member)
• Review of September 2023 Monthly Motor Vehicle Excise Abatements
• Discussion of Valuation
• Planning for November 8, 2023 Classification Hearing

Recreation Commission

The Recreation Commission will meet to discuss the Field Usage Task Force. The body will review land parcel ownership, field rental revenue, and maintenance costs.

• Identification of land parcels and their owners/users
• Review of revenue from field rentals
• Analysis of field maintenance costs and available funding
• Discussion on managing field usage
• Approval of August 31, 2023 meeting minutes

By-law Committee

The By-Law Committee will meet to discuss the Tree By-law and a proposed change to ban the keeping of roosters within the town. The meeting also includes the election of officers.

• Discussion of Tree By-law
• Proposed by-law change to ban roosters within the town
• Election of officers

Recreation Commission

The Maynard Recreation Commission will meet to discuss field acquisition and provide updates on the 2023/2024 ski program. The body will also review the status of the MHS Front Field Study and the MPS Field Usage Task Force.

• Field Acquisition
• Ski Program Update 2023/2024
• MPS Field Usage Task Force Update
• MHS Front Field Study Status

School Committee

The Strategic Planning and Curriculum Subcommittee is meeting to finalize superintendent benchmarks and review goal progress. The body will also use the Vision of the Graduate to begin drafting the District Improvement Plan.

• Final revisions to Superintendent Benchmarks
• Review of goal progress
• Drafting and publicizing the District Improvement Plan

Cultural Council

The Cultural Council will discuss priorities for the Cultural District for the upcoming year. The body will also receive updates on art acquisition and the 2024 grant cycle.

• Cultural District priorities for next year
• Art acquisition updates regarding Artspace
• Cultural Council Grant Cycle 2024 updates

Capital Planning Committee

The committee is meeting to welcome a new member and decide on a new chair. Members will review project updates via Cleargov and discuss the next steps for the asset list and department outreach.

• Decision on new committee chair
• Cleargov project update
• Discussion of asset list
• Department outreach planning

Tree Committee

The Tree Committee is meeting to discuss various grant opportunities and tree planting projects. The agenda includes updates on bylaws and specific planting sites within the town.

• Replacement of street trees on Main St.
• Summer Street Rain Garden tree tags
• High School solar project plantings
• CDEF Grant and Sus. Com. LOI to DCR
• Public Shade Tree planting guidelines

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Charter School Governance Committee is meeting to discuss administrative updates. The session includes a review of employee handbook revisions and progress on 2023-2024 committee goals.

• Review of Employee Handbook Revisions
• Progress on 2023-2024 Committee Goals in BoardOnTrack
• Approval of September 13, 2023 minutes
• BOT Yearly Topic Calendar

Council on Aging

The Council on Aging Board is meeting to review the Director's report and discuss progress on 'A Plan of Action for Development of a New Senior Center.' The board will also receive an update from the Senior Center Focus Group Liaison.

• Discussion of 'A Plan of Action for Development of a New Senior Center'
• Senior Center Focus Group Liaison update

Council on Aging

The Council on Aging Board is meeting to potentially provide input or deliberate on matters during a Special Town Meeting. No specific agenda items or votes were listed.

Select Board

The Select Board is meeting to establish a quorum for a Special Town Meeting. The agenda is procedural in nature.

• Conduct of Special Town Meeting

School Committee

The Policy Sub-Committee is meeting to determine which reviewed policies can be placed on the School Committee consent agenda. The body will also review the MASC March 2023 list of policy changes.

• Review of MASC March 2023 policy changes
• Determination of policies for the School Committee consent agenda

School Committee

The agenda consists of procedural boilerplate. The committee may provide input or deliberate on Special Town Meeting matters if requested.

Planning Board

The Planning Board is attending the Annual Town Meeting to provide input on town matters. The agenda contains no specific items for decision or discussion.

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to review its scope of work and timeline. Members will also discuss potentially inviting town officials to future meetings to discuss reuse possibilities.

• Review of Scope of Work and timeline
• Discussion on inviting town officials to future meetings

School Committee

The School Committee will meet to discuss school updates and project information. The body is required to vote on a Memorandum of Understanding with the Maynard Education Association and the Superintendent's goal benchmarks.

• Vote on Memorandum of Understanding with the Maynard Education Association
• Vote on Superintendent Goal Benchmarks
• Information and discussion on the Bleacher Project
• Updates on MHS NEASC and Alumni Field
• MSBA update

Select Board

The Select Board will discuss a collective bargaining agreement for the NEPBA Police Union and the status of the Green Meadow School Building Project. The board is also reviewing FY24 annual goals and policy statements for the FY25 budget.

• Collective Bargaining Agreement: NEPBA Police Union FY24-26
• Executive session regarding real property at 61-63 Summer Street
• Contract for Bobrek Engineering: On-Call Wetlands and Engineering Consulting Review Services
• Warrant for Special Town Election on November 7, 2023
• Legislation Letter of Support Request H. 3852 for Community Electricity Aggregation

Solid Waste & Recycling Task Force

The task force will review the status of a survey and hold a working session to prepare a presentation for the Select Board. The group will also continue comparing data from other towns.

• Review of survey status
• Preparation for Select Board presentation
• Comparison of data from other towns

Finance Committee

The Finance Committee will hold a public hearing regarding recommendations for proposed Special Town Meeting warrant articles. The committee may also review and vote on any revised articles or recommendations.

• Public Hearing on Proposed Special Town Meeting (STM) Warrant Articles/FinCom Recommendations

Sustainability Committee

The Sustainability Committee will review the Maynard Master Plan goals and a town infrastructure report to determine the committee's next focuses. Members will also provide updates on several ongoing environmental and energy initiatives.

• Review of Maynard Master Plan goals and town infrastructure report
• Climate Action Plan update
• MVP 2.0 grants update
• Community Aggregation update
• High School Solar project update

Retirement Board

The Retirement Board will meet to approve the FY2024 Budget and process retiree payroll and vendor warrants. The board will also review bank reconciliations and a cash requirements forecast.

• Approval of FY2024 Budget
• Partial refund for James Justason and change in creditable service
• Approval of retiree payroll, deductions warrants, and regular vendor warrant
• Acceptance of seven new members from Public Safety and School departments
• Appointment of Election Officer for Third Member Election

School Committee

The Strategic Planning and Curriculum Subcommittee is meeting to establish its goals for the year. The body will also review a student exit survey.

• Review of Student Exit Survey
• Subcommittee goal setting for the year

School Committee

The Personnel and Negotiations Subcommittee will meet to discuss collective bargaining strategy with the Teachers Union (MEA) in executive session. The committee will also review job description updates and the Superintendent's evaluation timeline.

• Executive session regarding collective bargaining strategy with Teachers Union (MEA)
• Job description updates
• Review of Superintendent Evaluation timeline and evidence

Planning Board

The Planning Board is meeting to consider an Approval Not Required (ANR) request for endorsement. The proposal involves reconfiguring lot boundaries between 60 and 62 Glendale Street to allow for the construction of a garage.

• Request for endorsement of lot boundary reconfiguration at 60 and 62 Glendale Street for garage construction

Solid Waste & Recycling Task Force

The task force is meeting to review survey status and compare data from other towns. The committee will hold a working session to prepare a presentation for the Select Board.

• Review of survey status
• Data comparison from other towns
• Preparation for Select Board presentation

Board of Health

The Board of Health will meet to review an inquiry regarding the Animal Control Officer and receive updates from the Health Director. The body will also vote to approve previous meeting and hearing minutes.

• Animal Control Officer inquiry
• Health Director updates

School Committee

The Diversity, Equity and Inclusion Subcommittee is meeting to establish its goals for the year. No other substantive items are listed on the agenda.

• DEI subcommittee goal setting for the year

Finance Committee

The Finance Committee will discuss preparations for the upcoming October Special Town Meeting and a scheduled public hearing. The committee will also address future budget planning and review previous meeting minutes.

• Planning for October Special Town Meeting (STM)
• Planning for FinCom Public Hearing
• Future budget planning
• Approval of July 17, August 28, and September 11 minutes

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit application for 27 Park Street. The applicant seeks to rebuild a damaged structure as a two-family dwelling within existing nonconforming front setbacks.

• Public hearing for Special Permit at 27 Park Street to convert a single-family dwelling to a two-family dwelling

Housing Authority

The Maynard Housing Authority will hold a regular meeting and public hearing to discuss agency business. The board is seeking approval for the Fiscal Year 2024 Annual Plan and a Reasonable Accommodation Policy.

• Approval of Reasonable Accommodation Policy
• Approval of Annual Plan for Fiscal Year 2024
• Approval of August 21, 2023 regular session minutes
• Review of bill warrants

Housing Authority

The Maynard Housing Authority is conducting a public hearing to review its Proposed Annual Plan for Fiscal Year 2024. The plan outlines operations and goals for state-aided public housing.

• Proposed 5-year Capital Improvement Plan
• Proposed Maintenance and Repair Plan
• Current Operating Budget
• Responses to Performance Management Review (PMR) findings
• List of waivers from Department of Housing and Community Development (DHCD) regulations

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to discuss the future of the property. The body will reevaluate three to five previously identified options for the site.

• Reevaluation of three to five property use options for 61-63 Summer Street
• Review of MAPC sub-committee items

Cultural Council

The Cultural Council is discussing publicity and planning for the 2024 grant cycle, Maynardfest, and Porchfest. The body will also review Cultural District projects including banners and art acquisition for Town Hall.

• Planning for 2024 Cultural Council Grant Cycle
• Maynardfest raffle survey and promotion
• Porchfest performance tent usage
• Banners count and quote for Cultural District Projects
• Maynard art acquisition for Town Hall

School Committee

The Budget Subcommittee is meeting to discuss end-of-year updates for the FY23 budget and current FY24 budget warrants. The body will also review revenue opportunities, expense reductions, and the FY25 budget calendar.

• FY23 end-of-year budget updates
• FY24 approved warrants and unanticipated expenses
• Facility updates regarding buildings, bleachers, and solar
• Review of Special Education Stabilization Transfer Process
• FY25 Budget Calendar

Community Preservation Committee

The Community Preservation Committee will meet to discuss potential project ideas and draft agreements for the current fiscal year. The body will also review updates on ongoing projects and administrative items.

• Potential ideas for CPC projects this Fiscal Year
• Update on draft agreements for this Fiscal Year
• Discussion of open meeting for Town organizations and interested parties
• Updates on ongoing projects
• CP3 database update

School Committee

The Maynard School Committee will meet to review superintendent goals and receive updates on technology and the MSBA. The committee will also hold an executive session to discuss a collective bargaining memorandum of understanding with the Teachers Union (MEA).

• Vote required for grant acceptance
• Discussion and vote on Superintendent Goals
• Introduction of School Resource Officer
• Executive session regarding MOU with Teachers Union (MEA)
• Updates on MSBA and bleachers

Tree Committee

The Tree Committee is meeting to discuss updates on town bylaws and the town website. The body will also review progress on specific planting and forestry projects.

• Next steps for bylaws
• Summer Street Rain Garden tree tags
• Replacement of street trees on Nason
• DCR urban forestry grant next steps
• High School solar project plantings

Economic Development Committee

The committee will receive progress reports from the Downtown Sub-Committee, Marketing Task Force, and EDC Working Group. The meeting includes updates from the Planning Department and Town Administrator.

• Update on the 2 Powder Mill Rd Project
• Presentation by DPW Director Justin DeMarco
• Updates from the Cultural Council and MBA

Library Board of Trustees

The Library Board of Trustees will review the state financial report and plan for Maynard Fest. The board will discuss building maintenance and a Cultural District Enhancement Fund application.

• Cultural District Enhancement Fund Application
• Meeting room and study room policies
• Indoor signage, pest control, and painting of meeting rooms
• Aspen Discovery planning and customization
• State Financial Report

Historical Commission

The Historical Commission will meet to discuss updates on several ongoing projects, including town archives and historical markers. The body will also review signage for Ice House Landing and scenic roads.

• Ice House Landing signage update
• Archive project involving town minutes
• Scenic roads signage suggestions
• Delivery of historical markers
• Old Fire House update

Planning Board

The Maynard Planning Board is holding a special joint meeting with the Town of Acton. The boards will discuss the Powder Mill Corridor Initiative.

• Discussion of Powder Mill Corridor Initiative

School Committee

The Policy Sub-Committee is meeting to review and discuss specific school policies. The body will evaluate policies regarding student travel, field trips, and relations with non-public schools.

• Review of Policy JJH/JJH-R – Student Travel
• Review of Policy IJOA Field Trips
• Review of Policy LBC – Relations with Non Public Schools
• Review of policy naming convention procedure
• Discussion of policies from MASC Policy Newsletter

Board of Assessors

The Board of Assessors will welcome a new member and reorganize its officer positions. The body will also review monthly motor vehicle abatement reports and discuss the Valuation and Classification Hearing process.

• Reorganization of BOA Officers (Chair, Vice Chair, Member)
• Review and signing of July and August 2023 Monthly Motor Vehicle Abatements
• Discussion of Valuation and Classification Hearing process
• Discussion of Solar Panel Project
• Authorization for Rick A. Ladd to electronically sign documents on Gateway

Select Board

The Select Board will discuss preparations for a Special Town Meeting and develop policy statements for the FY25 budget. The board is also reviewing several on-call engineering and planning contracts.

• Collective Bargaining Agreement: NEPBA Police Union FY24-26
• Contracts for on-call planning and engineering: Bobrek Engineering and BSC Group
• Contracts for on-call wetlands and engineering: BSC Group and Pare Corporation
• Contract for Summer Hill Sewer Pump Station: RH White Construction Co.
• Common Victualler License Application: Bagel Table, 1 Nason Street

Sustainability Committee

The Sustainability Committee will review the Maynard Master Plan goals and a town infrastructure report to determine its next areas of focus. The body will also receive updates on several ongoing environmental and infrastructure initiatives.

• Review of Maynard Master Plan goals and Justin DeMarco's town infrastructure report
• Updates on Climate Action Plan and MVP 2.0 grants
• Updates on Community Aggregation and High School Solar project
• Updates on New Green Meadow Build and Waste Diversion Task Force
• Updates on Nature-Based Solutions and Hazard Mitigation Plan Advisory Group

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees will meet via remote participation to discuss and vote on a construction project. The meeting includes a public comment period and a potential executive session regarding collective bargaining strategy.

• Vote to move forward with or pause construction project
• Executive session to discuss collective bargaining strategy

Cultural Council

The Cultural Council will discuss the 2024 grant cycle, including publicity and Maynardfest planning. The body will also review survey results and discuss Cultural District projects.

• 2024 Cultural Council Grant Cycle publicity and Maynardfest planning
• Review of raffle survey results
• Cultural District banners
• Art acquisition for Town Hall
• Establishment of a Google account for cloud storage

Recreation Commission

The Recreation Commission is convening a Field Usage Task Force. The body will discuss the current status of town fields, including rental revenue, maintenance costs, and usage management.

• Field Usage Task Force discovery on field status
• Review of field rental revenue and maintenance funding
• Discussion on managing field usage
• Approval of August 31, 2023 meeting minutes

Capital Planning Committee

The committee is meeting to establish its membership and set a recurring meeting schedule. Members will discuss the project list, intake process, and department outreach for the FY2025 cycle.

• Appointment of new Finance Committee liaison
• Review of new applicant for Capital Planning Committee
• Discussion of FY2025 project list and intake process
• Planning for department outreach and meetings

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Charter School Governance Committee is meeting to discuss internal administrative guidelines and board planning. The session includes reviews of the employee handbook and board recruitment strategies.

• Review of Employee Handbook
• Public Comment Guidelines
• 2023-2024 Board Goals
• Board Recruitment
• Development Committee Structure

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will discuss ongoing projects and the status of the Maynard Rental Assistance Program. The board is scheduled to review a CPC Grant Agreement and a request for additional CPC funding. A development team will present on the 2-6 Powder Mill Rd. property.

• Presentation on 2-6 Powder Mill Rd. property
• Review and approval of CPC Grant Agreement
• Application to CPC for additional funding
• Update on 61-63 Summer St. (ArtSpace)
• Review of Maynard Rental Assistance Program status

Planning Board

The Planning Board will consider a request from Maynard Crossings JV, LLC to allow commercial kennels in the Neighborhood Business Overlay District. The board will make a recommendation on this amendment for the October 10, 2023, Special Town Meeting. Additionally, the board will discuss potential future updates to regulations for Accessory Dwelling Units.

• Proposed zoning amendment to allow indoor-only commercial kennels at 129 Parker Street
• Proposed maximum gross floor area of 7,500 square feet for commercial kennels
• Discussion of future Zoning By-law amendments for Accessory Dwelling Units

The board voted to recommend approval of the commercial kennel amendment to be placed on the October 10 Special Town Meeting warrant. The board also approved the amended meeting minutes and then adjourned the session. All three actions passed unanimously by show of hands.

• Recommended approval of commercial kennel zoning amendment (unanimous)
• Accepted minutes as amended (unanimous)
• Adjourned the meeting (unanimous)

ADA Commission

The ADA Commission will meet to review the FY2024 ADA Improvement Grant and CAM Training. The body will also consider the approval of minutes from the August 8, 2023 meeting.

• FY2024 ADA Improvement Grant
• CAM Training
• Review of August 8, 2023 meeting minutes

Conservation Commission

The Conservation Commission will decide on a permit modification request for 115 Main St. The body will also review notices of violation regarding land clearing near the Assabet River and discuss trail work on Rockland Ave.

• Permit modification request for 115 Main St
• Notice of Violation for land clearing at 243 Main St
• Potential Notice of Violation for 6 Riverbank Rd regarding stormwater and tree removal
• Proposed mapping and trail marker work on Rockland Ave Trail by William Cramer

The Commission unanimously approved an amendment to the Order of Conditions for 115 Main Street with requirements for an updated planting map and a spring review of bank conditions. The board also addressed two potential violations and discussed a proposed Eagle Scout project for the Rockland Ave Trail.

• Approved amendment to Order of Conditions for 115 Main Street (Unanimous)
• Maintained Notice of Violation for 243 Main St regarding clearing within 200 ft of Assabet River
• Tabled decision on potential Notice of Violation for 6 Riverbank Rd until September 26th
• Cancelled October 10th meeting due to special town meeting

Council on Aging

The Council on Aging Board will meet to review the Director's report and receive an update from the Senior Center Focus Group Liaison. The meeting includes standard procedural items and a period for public comment.

• Approval of July 25, 2023 minutes
• Council on Aging Director’s Report
• Senior Center Focus Group Liaison Update

Solid Waste & Recycling Task Force

The task force is meeting to review the status of a survey and discuss MassDEP trash and recycling contract guidance. The group will also examine data from other towns and food waste diversion options.

• Review of survey status
• Discussion of MassDEP trash/recycling contract guidance
• Comparison of data from other towns
• Discussion of food waste diversion options

Finance Committee

The committee is discussing draft articles for the upcoming October Special Town Meeting. This includes reviewing DPW-related articles regarding road acceptance and easements, as well as discussing a Citizen's Petition.

• Discussion of DPW road acceptance/easement articles
• Discussion of Citizen’s Petition
• Discussion of potential FY24 amendments
• Voting on STM article recommendations
• Approval of July 17 and August 28 minutes

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to discuss the future of the property. The agenda includes a conversation with the Executive Director of the Maynard Housing Authority and a report from the MAPC.

• Conversation with Vonnie Morris, Executive Director of the Maynard Housing Authority
• MAPC report from sub-committee meeting on August 29th, 2023

School Committee

The School Committee will meet to discuss a school-sponsored HVAC warrant article and Municipal Vulnerability Preparedness 2.0 planning. The body will also consider voting on the acceptance of a GM Music Grant.

• Vote required on acceptance of GM Music Grant
• Discussion and vote on School Sponsored HVAC Warrant Article
• Discussion and vote on Municipal Vulnerability Preparedness 2.0 Planning
• Math Curriculum Update
• Discussion of Superintendent goals and Committee self-evaluation

Community Preservation Committee

The Community Preservation Committee will meet to review draft agreements for the current fiscal year and discuss the application schedule. The body will also provide updates on ongoing projects and discuss an open meeting for town organizations.

• Review of draft agreements for the current Fiscal Year
• Discussion of application schedule
• Discussion of open meeting for Town organizations and interested parties
• Updates on ongoing projects

The Community Preservation Committee established the application cycle dates for the Spring 2024 Town Meeting. The committee also approved the draft call for proposals with amended due dates and updated website references.

• Approved August 02, 2023 meeting minutes (7-0)
• Approved FY2024 CPA proposal application timeline (7-0)
• Approved draft call for proposals (7-0)

Select Board

The Select Board will discuss draft warrant articles and approval for a Special Town Meeting scheduled for October 10, 2023. The board is also considering employment agreements for the Police Chief and Deputy Police Chief. Other business includes town property use permits and a pavement management plan.

• Personnel Employment Agreements for Police Chief and Deputy Police Chief FY24-26
• Draft Warrant Articles and approval for October 10 Special Town Meeting
• Pavement Management Plan
• Permit to film on Brooks Street for September 9, 2023
• Appointments of Josh Morse and Ken Neuhauser to Green Meadow School Building Committee

The Select Board approved employment agreements for the Police Chief and Deputy Police Chief and accepted the FY 2024 Pavement Management Plan. Other actions included approving a $100,000 contract for bleacher project management and a $7,418 grant for wayfinding signs.

• Approved FY24-26 employment agreements for Police Chief Michael Noble and Deputy Chief Christopher Troiano (5-0)
• Accepted FY 2024 Pavement Management Plan valued at $522,889.36 (5-0)
• Approved $100,000 contract with Colliers International for Alumni Field Bleachers OPM services (5-0)
• Approved $7,418 from Cultural District Enhancement Fund for wayfinding signage (5-0)
• Approved Purchase and Sales Agreement with Black Rock Galleries for 1 Summer Street (5-0)
• Approved $96,200 MS4 Compliance Support Engineering amendment with VHB (5-0)
• Approved Host Community Agreement extension for Sugarloaf through Jan 23, 2025 (5-0)
• Appointed Josh Morse and Ken Neuhauser to Green Meadow School Building Committee (5-0)

Retirement Board

The Retirement Board will discuss the 01/01/2023 PERAC Actuarial Valuation and approve a funding schedule. The board will also review quarterly updates from Boston Advisors and process member transfers and new admissions.

• PERAC Actuarial Valuation 01/01/2023 and funding schedule approval
• Admission of new members: Emmanuel Avril, Patrick Languzzi, and Timothy Landry
• Transfer of Derek Maskalenko to Middlesex County Retirement System
• Approval of retiree payroll, deductions warrants, and regular vendor warrant
• Boston Advisors quarterly update

The Board approved the PERAC Actuarial Valuation and adopted Alternative 2 as the new funding schedule through FY34. The Board also approved several financial warrants and the accidental disability retirement of one individual.

• Approved PERAC Actuarial Valuation and Alternative 2 funding schedule (unanimous)
• Approved Accidental Disability Retirement of Anthony Stowers effective Feb 10, 2023 (3-0-1)
• Approved payroll warrant of $351,692.34 (unanimous)
• Approved deductions warrant of $53,89.50 (unanimous)
• Approved cash disbursements warrant of $61,391.31 (unanimous)
• Approved transfer of $174,000.00 from PRIT cash to Citizens Bank checking (unanimous)
• Accepted Emmanuel Avril and Timothy Landry as new system members (unanimous)
• Approved transfer of deductions for Derek Maskalenko to Middlesex County Retirement System (unanimous)

Recreation Commission

The Maynard Recreation Commission will meet to review minutes from May 18 and receive an update from the MPS Field Usage Task Force. The commission also listed several items for discussion at its next meeting, including program management software and strategic planning for town fields.

• MPS Field Usage Task Force Update
• Discussion of program management software (SportsEngine, Civic Plus Rec) for next meeting
• Strategic planning for Coolidge Park, Rockland Avenue, Crowe Park, Reo Rd Playground, and Maynard Golf Course for next meeting

The Commission approved the minutes from the May 18 meeting. Members discussed the planning and agenda for the MPS Field Usage Task Force, focusing on financial transparency and field maintenance.

• Approved May 18 meeting minutes (Denise, John, Drew)

School Committee

The Budget Subcommittee is meeting to discuss end-of-year updates for the FY23 budget and current FY24 warrants and expenses. The body will also review a draft FY25 budget calendar and specific facility projects.

• FY23 end-of-year budget updates
• FY24 revenue opportunities and expense reductions
• Facility updates regarding bleachers and solar project
• School Committee HVAC Article
• Draft FY25 Budget Calendar

Board of Health

The Board of Health will meet to discuss public health nursing and receive updates on priorities from the Health Director. The board will also vote to approve previous meeting and hearing minutes.

• Public health nursing discussion
• Health Director updates and priorities
• Approval of meeting and hearing minutes

Finance Committee

The Finance Committee is discussing draft articles and recommendations for the upcoming October Special Town Meeting. Discussions include potential articles regarding HVAC, bleachers, and FY24 amendments.

• Discussion with Green Meadow Building Committee
• Potential article regarding bleachers
• Potential article regarding HVAC
• Discussion of potential FY24 amendments
• Vote on available STM article recommendations

Cultural Council

The Cultural Council will meet to vote on grant priorities for the upcoming year and discuss the structure of art acquisitions for Town Hall. The body will also review Cultural District projects including Jazzfest and the summer music series.

• Vote on grant priorities for next year
• Vote on structure for Town Hall art acquisition via Six Bridges Gallery
• Review of Jazzfest, crosswalk, and summer music series projects
• Discussion of Maynardfest raffle basket and September Farmer's market
• Planning for downtown trick or treat on October 26

The Council approved the 2024 grant cycle priorities and the minutes from the August 10 meeting. Members discussed coordinating with the EDC and planned for the September 2 Farmers Market. A draft of rules for the Town Hall art acquisition was presented.

• Approved August 10, 2023 meeting minutes with typo correction
• Approved 2024 Grant Cycle Priorities: Downtown, Interactive, Seniors, Children, and at least $250
• Approved use of Council vote for 2024 grantee combinations and Direct Grants

Select Board

The Budget Sub-Committee is meeting to review the closing status of FY23 and preliminary projections for FY25. The body will also discuss the Special Town Meeting scheduled for October 10, 2023.

• FY23 Closing Status
• Special Town Meeting: October 10, 2023
• Preliminary FY25 Projections

The subcommittee discussed a $136,000 funding gap for FY24 personnel and facility costs and reviewed proposed articles for the October 10 Special Town Meeting. No formal votes were taken on budget approvals or warrant articles during this meeting.

• Tabled minutes of April 12 and May 10, 2023 meetings
• Identified $136,000 in additional FY24 funds needed for union contracts, library salaries, and fire department corrections

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force is meeting to finalize a survey and its distribution plan. The group will also continue discussions regarding food waste diversion options and data comparisons from other towns.

• Finalization of survey and distribution plan
• Discussion of food waste diversion options
• Review of data comparisons from other towns

Planning Board

The Planning Board will hold a public hearing regarding a request to allow commercial kennels in the Neighborhood Business Overlay District. The board will also determine if a proposed garden center display at Maynard Crossing is a major or minor site plan amendment.

• Public hearing on zoning amendments to allow commercial kennels at 129 Parker Street
• Determination of major or minor site plan amendment for a Garden Center outdoor display at Maynard Crossing
• Discussion regarding a development agreement for 2-4 Powder Mill Road

The Planning Board voted unanimously to sponsor and recommend zoning amendments to allow commercial kennels by Special Permit in the Neighborhood Business Overlay District. The approved amendments limit such uses to indoor operations only with a maximum size of 7,500 square feet. The public hearing on the recommendation was continued to September 12, 2023.

• Approved amendment to limit commercial kennels to indoor use only (Unanimous)
• Approved amendment to limit commercial kennel size to 7,500 square feet (Unanimous)
• Voted to sponsor the amended articles for the October 10, 2023, Special Town Meeting (Unanimous)
• Voted to continue the public hearing to September 12, 2023 (Unanimous)

Housing Authority

The Board will discuss the results of the Agreed Upon Procedures Audit and a mandatory update to the Reasonable Accommodation Policy. The meeting includes updates on the Balcony Project and a fire at Powdermill Circle.

• Agreed Upon Procedures Audit (AUP) results
• Mandatory update to Reasonable Accommodation Policy
• Update on Balcony Project- FISH 174026
• Update on fire at Powdermill Circle
• Review of Sample Public Housing Lease

Sustainability Committee

The Sustainability Committee will discuss future focuses based on the Maynard Master Plan goals. The body will also receive updates on several ongoing environmental and infrastructure initiatives.

• Review of Maynard Master Plan goals to determine committee focuses
• Updates on the Climate Action Plan
• Updates on the High School Solar project
• Updates on Community Aggregation
• Discussion of Fall Town Meeting warrant items or reports

The committee approved the minutes from the July meeting. The remainder of the session consisted of a discussion with DPW Director Justin DeMarco regarding energy grants, water infrastructure, and solar planning for schools.

• Approved July meeting minutes (6-0)

School Committee

The Budget Subcommittee is meeting to discuss end-of-year updates for the FY23 budget and revenue or expense concerns for FY24. The body will also review a draft calendar for the FY25 budget and prepare for Special Town Meeting articles.

• FY23 end-of-year budget updates
• FY24 revenue opportunities and expense reductions
• Draft FY25 budget calendar
• Special Town Meeting article preparation
• Special Education Stabilization Transfer Process

61-63 Summer Street Re-Use Committee

The committee will meet via Zoom to discuss the re-use of 61-63 Summer Street. The agenda includes a presentation by Planning Director Bill Nemser and the approval of minutes from the August 3, 2023 meeting.

• Presentation by Planning Director Bill Nemser
• Approval of August 3, 2023 meeting minutes

School Committee

The School Committee is holding a workshop to continue discussions regarding the setting of goals. No other substantive items are listed on the agenda.

• Continued discussion on setting goals

School Committee

The School Committee will vote on the Maynard High School Student Handbook, school meal pricing, and activity fees for the 2023-2024 school year. The body will also discuss a school-sponsored HVAC warrant article and bleacher planning for a Special Town Meeting.

• Approval of Maynard High School Student Handbook
• School meals pricing for 2023-2024
• Activity fees for 2023-2024 school year
• School sponsored HVAC Warrant Article discussion
• Bleacher planning discussion

Economic Development Committee

The Economic Development Committee will receive updates from various town departments and sub-committees. Discussions include downtown trash collection, marketing strategies, and an awards and recognition event.

• Discussion regarding trash collection in Downtown
• Marketing Maynard updates
• EDC Working Group Awards & Recognition evening event
• Updates from the Planning Department and Town Administrator

The Committee agreed to initiate a pilot program for approximately six downtown trash receptacles. Members discussed funding options and maintenance for the project, which is estimated to cost $6,200 per year. The committee also received updates on local business leasing and planning board permits.

• Approved amended 7/19/23 meeting minutes (unanimous)
• Agreed to initiate pilot program for approximately six trash receptacles

Library Board of Trustees

The Library Board of Trustees will meet to select FY24 officers and review a Request for Proposals (RFP) for an integrated library system. The board will also discuss phone system replacement and policies for meeting and study rooms.

• Selection of FY24 officers
• Integrated library system (ILS) RFP review
• Phone system replacement
• Indoor book return
• Meeting room and study room policies

The Board appointed its officers for the 2024 fiscal year and approved the July 17, 2023 minutes. Trustees reviewed draft policies for study and meeting rooms, with votes scheduled for the September meeting.

• Approved July 17, 2023 minutes as amended
• Appointed Sally Bubier as Chair (FY24)
• Appointed Peter Reed as Member at Large (FY24)
• Appointed Francis Wyman as Secretary (FY24)

School Committee

The Policy Sub-Committee is meeting to review the student travel policy. The body will also review a list of rescinded or revised MASC policies.

• Review of policy JJH/JJH-R regarding Student Travel
• Review of rescinded/revised policies including BDC (Appointed Committee Officials) and IK (Student Progress Reports to Parents/Guardians)
• Review of removal of policy BEDH-E (Guidelines for Public Comment)
• Review of removal of policy BK (School Committee Memberships)
• Review of updated policy LBC regarding Relations with Non Public Schools

Select Board

The Select Board will discuss the project scope and budget agreement for the Green Meadow School Building Project. The board is also reviewing draft warrant articles for a Special Town Meeting scheduled for October 10, 2023.

• Green Meadow School Building Project scope and budget agreement
• Draft warrant articles for October 10 Special Town Meeting
• Alcoholic Beverages License for Hachi Hachi LLC DBA Smack Noodle at 45-47 Main Street
• Contracts for VHB, Tetra Tech, and Kimley Horn for engineering and planning services
• Appointments for a new police officer and Cultural Council members

The Select Board approved the Project Scope and Budget Agreement for the new Green Meadow School. The board also approved several on-call engineering and planning contracts and accepted draft warrant articles for a Special Town Meeting on October 10, 2023.

• Approved Project Scope and Budget Agreement for Green Meadow School (5-0)
• Approved contract with VHB for on-call engineering consulting (5-0)
• Approved contracts with Tetra Tech and Kimley Horn for planning and engineering review (5-0)
• Appointed Emmanuel Avril to the Police Department (5-0)
• Appointed seven Local License Authority Agents (5-0)
• Appointed Linda McConchie and Nancy Krueger to the Cultural Council (5-0)
• Approved Consent Agenda including Hachi Hachi LLC liquor license and cemetery deeds (5-0)
• Approved Maynard High School Student Council Color Run use of town property (5-0)

Board of Health

The Board of Health will conduct hearings regarding the minimum standards of fitness for human habitation at two specific addresses. The board will hear statements from landlords and tenants before issuing final determinations.

• Housing hearing for 1 Noble Park unit 3
• Housing hearing for 9 Florida Road

The Board of Health held hearings regarding sanitary code violations at two properties. The Board mandated immediate and short-term repairs for a unit at 1 Noble Park and required repair plans for a condemned deck at 9 Florida Road.

• Ordered 1 Noble Park Unit 3 owner to repair cabinet hole, provide hallway smoke detector and lighting within 24 hours
• Granted 30-day extension for remaining violations at 1 Noble Park Unit 3
• Prohibited renting 1 Noble Park Unit 3 until all violations are corrected
• Ordered 9 Florida Road owner to secure the condemned deck
• Granted 9 Florida Road owner 30 days to provide plans for repairing the deck

Cultural Council

The Cultural Council will vote on grant priorities for the coming year and the structure of art acquisitions for Town Hall. The body will also discuss the Jazzfest survey and the summer music series debrief.

• Vote on grant priorities for next year
• Vote on structure for Town Hall art acquisition via Six Bridges Gallery
• Discussion of Jazzfest survey outreach
• Review of summer music series
• Planning for downtown trick or treat on 10/26

The Council approved a list of local businesses for raffle gift certificates and established preliminary guidelines for the Town Hall art acquisition process. Discussions regarding the 2024 grant cycle and the Cultural District were tabled or deferred. The Council also planned a survey for the September 2 Farmers Market regarding the Summer Music Series.

• Approved minutes for 07/27/23 meeting with typo correction
• Approved list of local businesses and items for raffle basket gift certificates
• Established rules for Town Hall art acquisition, including a 72” x 48” size limit for 2D art
• Tabled Cultural District discussion until after fundraising talk with Mass Cultural Council
• Deferred ordering of downtown banners until hanging schedule is coordinated with town

School Committee

The School Committee is holding a workshop to discuss the setting of goals. No other formal actions or decisions are listed on the agenda.

• Discussion on Setting Goals

Tree Committee

The Tree Committee is meeting to discuss updates to its bylaws and the town website. The body will also review progress on the Summer Street Rain Garden and various DCR grant programs.

• Bylaw next steps
• Summer Street Rain Garden signage and water cart updates
• DCR urban forestry grant walkthrough date
• Public Shade Tree planting guidelines working group
• High School solar project plantings

The committee approved the minutes from June 21 and July 12. Members discussed updating the town website, finalizing committee by-laws, and utilizing CDEF grant funds for garden planting and potential equipment. A site survey for DCR Urban Forestry grant ideas is scheduled for September 9.

• Approved June 21 and July 12 meeting minutes
• Approved installation of informative signage at Summer Street Rain Garden/Pollinator Garden

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will discuss the status of the Rental Assistance Program and updates on the Coolidge School and 61-63 Summer St. projects. The board is also scheduled to review a Community Preservation Committee (CPC) grant agreement and a request for additional funding.

• Review and approval of CPC Grant Agreement
• Application to CPC for additional funding
• Status update on Maynard Rental Assistance Program
• Update on Coolidge School project
• Update on 61-63 Summer St. (ArtSpace)

Planning Board

The Planning Board is conducting a continued public hearing regarding a project at 115 Main Street. MacDonald Development is requesting to modify an existing Special Permit and Site Plan to add an underground parking garage.

• Public hearing for Special Permit Modification at 115 Main Street to include an underground parking garage

The Planning Board approved a modified special permit and site plan for 115 Main Street to include an underground parking garage. The board also approved updated landscape plans and additional site plan waivers.

• Approved updated Site Plan and landscape plan for 115 Main Street (Unanimous)
• Found Special Permit for Downtown Overlay District remains consistent with original decision (Unanimous)
• Found modifications remain consistent with section 10.6 Design Review for Downtown Overlay District (Unanimous)
• Approved additional site plan waivers as modified during the hearing (Unanimous)

ADA Commission

The ADA Commission will meet to review the FY2024 ADA Improvement Grant and CAM Training. The body will also review minutes from the June 13, 2023 meeting.

• FY2024 ADA Improvement Grant
• CAM Training
• Review of June 13, 2023 minutes

The Commission approved a motion to apply for the FY2024 ADA Improvement Grant. Members also discussed the status of a handicapped parking space at Babicos and upcoming CAM training.

• Approved June 13, 2023 meeting minutes (unanimous)
• Approved motion to apply for FY2024 ADA Improvement Grant (unanimous)

Finance Committee

The Finance Committee will review FY23 budget and reserve fund transfers. The committee also plans to discuss STM drafting and preparations for the FY24 fiscal year.

• FY23 Budget Transfers and Reserve Fund Transfers
• Planning for STM and draft article discussions
• Committee Discussion on FY24 Planning and Committee Liaisons
• Approval of July 17th and July 31st minutes

The committee approved budget transfers to balance deficit and surplus accounts for Fiscal Year 2023. Members discussed expected articles for a Special Town Meeting and assigned liaison positions. No action was taken on previous meeting minutes as they were unavailable.

• Approved $915,592 in budget transfers to close FY2023 books (4-0)
• Assigned liaison positions for various town committees and boards

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to consult with representatives from the MAPC. The committee will also review minutes from the July 20, 2023 meeting and discuss individual member research.

• Meeting with MAPC representatives
• Approval of July 20, 2023 meeting minutes
• Updates on individual member research

Community Preservation Committee

The Community Preservation Committee will meet via Zoom to handle administrative tasks and project business. The body will elect officers for Fiscal Year 2024 and review draft agreements for the current fiscal year.

• Election of CPC officers for Fiscal Year 2024
• Review and approval of draft agreements for the current Fiscal Year
• Updates on ongoing projects

The committee approved the draft grant agreements and appointed officers for the next fiscal year. Members discussed the upcoming FY2024 application cycle and provided updates on the Housing Trust and Ice House Landing projects.

• Approved June 07, 2023 meeting minutes (6-0)
• Appointed JD as Chair, RL as Vice-Chair, and JC as Treasurer (6-0)
• Approved draft grant agreements as submitted (7-0)

Select Board

The Select Board is holding a special meeting to develop its annual goals for fiscal year 2024. The board will also discuss updates to its policies.

• Annual Goal Setting for FY24
• Updating Select Board Policies

The Select Board discussed proposed annual goals for fiscal year 2024, covering topics such as economic development and financial management. The Board reviewed existing policies but made no changes. No other substantive decisions were recorded.

• Reviewed Select Board policies; no changes made
• Adjourned meeting at 8:55 p.m. (unanimous)

Select Board

The Select Board will discuss draft zoning by-law amendments from the Planning Board and review on-call planning and engineering consulting contracts. The meeting includes a review of FY23 end-of-year budget transfers and the status of the Green Meadow School Building Project.

• Draft Zoning By-law Amendments from the Planning Board
• On-Call Planning and Engineering Consulting Review Services contracts with Green International Affiliates and BLW Engineers, Inc.
• FY23 End of Year Budget Transfers
• Crosswalk Painting Project Expansion for the Maynard Cultural Council
• Status update on the Green Meadow School Building Project

The Select Board approved several administrative contracts, budget transfers, and committee extensions. They referred a zoning bylaw amendment to the Planning Board to potentially allow a commercial dog kennel at Maynard Crossing. The board also appointed members to school and fire station building committees.

• Referred draft Zoning By-law amendments for commercial kennels to Planning Board (5-0)
• Approved $61,000 Public Safety Answering Point grant application (5-0)
• Approved on-call planning and engineering contracts with Green International Affiliates and BLW Engineers (5-0)
• Extended 61-63 Summer Street Re-Use Committee charge deadline to March 1, 2024 (5-0)
• Approved use of Parker Street and Powder Mill Road for Ride to Defeat ALS on Sept 17, 2023 (5-0)
• Approved expansion of crosswalk painting project to Glendale Street (5-0)
• Approved end-of-year budget transfers for Fiscal Year 2023 (5-0)
• Appointed Chris DiSilva to Fire Station Building Committee and Mike Stevens to Green Meadow School Building Committee (5-0)

Finance Committee

The Finance Committee will review FY23 budget and reserve fund transfers. The committee will also discuss planning for the FY24 fiscal year and committee liaisons.

• FY23 Budget Transfers and Reserve Fund Transfers
• FY24 Planning and Committee Liaisons discussion
• Approval of July 17 minutes

Cultural Council

The Cultural Council is meeting to identify grant priorities for next year and discuss publicity. The body will also review several Cultural District projects and potential new additions to the council.

• Grant priorities for next year
• Jazzfest survey follow-up
• Maynard art acquisition for Town Hall via Six Bridges Gallery
• Maynardfest
• September Farmer’s market

The Council approved a gift basket raffle for MaynardFest 2023 and voted to add Linda McConchie and Nan Kreuger to the council, pending Select Board approval. Members discussed priorities for the 2024 grant cycle and a proposal to create a non-profit for the Cultural District. A vote to add more dates to the Summer Music series was denied.

• Approved minutes for 07/13/23 meeting
• Voted 'no' to adding more dates to the Summer Music series
• Voted Linda McConchie and Nan Kreuger onto council (pending Select Board vote)
• Approved gift basket raffle for MaynardFest 2023

Retirement Board

The Retirement Board will meet to manage payroll, vendor warrants, and fund allocations. The board will also review bank reconciliations and cash requirements forecasts.

• Allocation of FY24 appropriation funds
• Approval of refund of deductions for Jose Duran
• Acceptance of new members: Stephen Valenti, Daniel George, and Labady Riviere
• Approval of retiree payroll and deductions warrants
• Review of PERAC Memos #15/2023 and #16/2023

The Board approved the July 31, 2023 payroll, deductions, and cash disbursements warrants. It also authorized a fund transfer to cover payroll and vendor costs and accepted five new members into the retirement system.

• Approved June 29, 2023 meeting minutes (unanimous)
• Approved refund of deductions for Jose Duran (unanimous)
• Approved July 31, 2023 payroll warrant of $349,143.59 (unanimous)
• Approved July 31, 2023 deductions warrant of $54,221.97 (unanimous)
• Approved July 31, 2023 cash disbursements warrant of $3,056,267.11 (unanimous)
• Approved transfer of $174,000.00 from PRIT cash to Citizens Bank checking account (unanimous)
• Accepted Stephen Valenti, Daniel George, Labady Riviere, Nicholas Cutone, and Catrina Connolly as new members (unanimous)
• Scheduled August Board meeting for August 31, 2023 at 12:15 pm (unanimous)

Fire Station Building Committee

The Fire Station Building Committee is meeting to discuss the project status of the new fire station at 30 Sudbury Street. The body will review a training mezzanine option and address change orders.

• Review of training mezzanine option
• Discussion of change orders
• Project status update for 30 Sudbury Street

Planning Board

The Planning Board will hold a public hearing regarding a special permit modification for a project at 115 Main Street. The board will also consider a property separation request and conduct internal elections.

• Public hearing: Special Permit Modification for 115 Main Street to include an underground parking garage
• Approval Not Required (ANR) request for property separation at 3-5 Shore Ave
• Election of Chair for FY 24
• Request for Planning Board representative to the Community Preservation Committee

The board approved a request to separate properties at 3-5 Shore Ave into two conforming lots. A special permit modification for an underground garage at 115 Main Street was continued to the August 8th meeting. The board also elected its chair and vice-chair for the next fiscal year.

• Endorsed Approval Not Required (ANR) for lot separation at 3-5 Shore Ave (Unanimous)
• Continued 115 Main Street special permit modification discussion to August 8th (Unanimous)
• Appointed Chris Arsenault as chair (Unanimous)
• Appointed Natalie Robert as vice-chair (Unanimous)
• Nominated Bill Cranshaw as representative to Community Preservation Committee (Unanimous)
• Approved June 13th meeting minutes (Unanimous)
• Approved June 22nd meeting minutes (Unanimous)

School Committee

The Policy Sub-Committee is meeting to review and update several school committee policies. The discussion includes updates to guidelines for public comment, student travel, and budget deadlines.

• Review of BDE and BDE-E regarding School Committee Subcommittees
• Review of BEC regarding Executive Sessions
• Review of DBC/#301 regarding Budget Deadlines & Schedules
• Review of BBAA regarding School Committee Member Authority
• Review of JJH/JJH-R regarding Student Travel

Conservation Commission

The Conservation Commission is reviewing Notice of Intent (NOI) applications for site work and development. The body will consider recommendations regarding underground storage tank removal and stormwater permit extensions.

• Proposed approval of site clean-up, building demolition, and underground storage tank removal at 2 Powder Mill Rd
• Request for a two-year stormwater permit extension for Civico Development at 12 Bancroft
• Continued review of 115 Main St pending final site and landscape plans
• Discussion of new informational signage for Ice House Landing

Council on Aging

The Council on Aging Board will meet to approve previous minutes and hear public comments. The agenda consists of procedural items and new business.

• Approval of June 20, 2023 minutes

The Council on Aging Board adopted a draft Plan of Action to guide the development of a new senior center. The Board also voted to continue seeking a more accessible space for programs and services. The Board declined to formally endorse a citizens' petition for funding and space.

• Approved June 20, 2023 minutes with edit
• Unanimously voted to continue to actively seek a more accessible space for programs and services
• Voted to adopt the draft Plan of Action as guidance
• Recommended an edit to the COA mission statement changing 'maintain' to 'in maintaining'

Board of Health

The Board of Health will conduct a public hearing regarding the Corner Store at 49 Walnut Street and minimum standards for the retail sale of tobacco and electronic nicotine delivery systems. The board will also review revisions to the Maynard Solid Waste Regulation.

• Hearing regarding Corner Store at 49 Walnut Street (105 CMR 665.000)
• Revision of Maynard Solid Waste Regulation by Irene Congdon

The Board of Health found the Maynard Corner Store responsible for selling restricted flavored tobacco products. The Board issued a $2,000 fine and a one-day permit suspension. The Board also reviewed proposed updates to the town's 2004 Solid Waste Regulations.

• Issued $2,000 fine to Maynard Corner Store for selling restricted flavored products
• Issued one-day permit suspension to Maynard Corner Store effective 7/28/2023
• Deferred decision on Solid Waste Regulation revisions to the next meeting

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a special permit renewal for a trade shop and a variance request for a residential porch. The board will also conduct a chair election and approve previous meeting minutes.

• Public hearing for special permit renewal for an artist studio at 123 Summer Street
• Public hearing for a variance to build a screened-in porch at 11 Amory Ave
• Request to increase lot coverage by 1.4% at 11 Amory Ave
• Chair election
• Approval of June 26, 2023 meeting minutes

The Zoning Board of Appeals renewed a special permit for a trade shop artist studio with updated noise and light conditions. The board also granted a variance for a screened-in porch at 11 Amory Ave. Additionally, the board elected its Chair and Vice Chair.

• Elected Paul Scheiner as Chair (Unanimous)
• Elected Page Czepiga as Vice Chair (Unanimous)
• Approved June 26, 2023 minutes (Unanimous)
• Approved special permit renewal for artist studio at 123 Summer Street (Unanimous)
• Approved edited light-blocking condition N for 123 Summer Street (Unanimous)
• Approved edited noise-hour condition E for 123 Summer Street (4-1)
• Set 123 Summer Street permit duration to one year (Unanimous)
• Approved variance for screened-in porch at 11 Amory Ave (Unanimous)

Sustainability Committee

The Sustainability Committee will discuss the annual progress report and determine future focuses based on Maynard Master Plan goals. The body will also receive updates on several ongoing environmental and infrastructure initiatives.

• MVP 2.0 grant update
• Review of SustCom annual progress report
• Discussion of Fall Town Meeting warrant items or reports
• Update on High School Solar project
• Update on Community Aggregation

The committee approved the minutes from the June meeting. Members discussed coordinating with the Department of Public Works for the August 21 meeting and reviewed the annual progress report and resiliency checklist.

• Approved June meeting minutes (5-0)

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to review the MAPC Scope of Work document. The committee will discuss necessary updates to the document and prepare questions for MAPC representatives.

• Review of MAPC Scope of Work Document
• Discussion of deadline extension
• Preparation of questions for MAPC representatives

The committee approved a request to the Select Board to extend the final report deadline from September 1 to March 2024. Members also agreed to review and submit concerns regarding the MAPC Scope of Work prior to an August 3 meeting.

• Approved request to Select Board for report extension to March 2024 (4-1)
• Approved previous meeting minutes
• Decided to send Scope of Work concerns and questions to MAPC for 8/3 meeting
• Decided to email Town Administrator Johnson for lease extensions and building status

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees Governance Committee will meet via remote participation to review school handbooks and the 2022-2023 Annual Report. The committee will also discuss the board meeting calendar and public comment guidelines.

• Review of Employee and Student Handbooks
• Review of 2022-2023 Annual Report
• Vice Chair Election
• Discussion of ED Evaluation placement on BOT Topic Calendar
• Review of Bylaws regarding Director of Capital Projects implementation

Economic Development Committee

The Economic Development Committee will meet to receive updates from various sub-committees and town officials. The body will hold a discussion regarding The Fine Arts Theater.

• Discussion regarding The Fine Arts Theater
• Update regarding the crosswalk project
• Updates from Downtown, Marketing Maynard, and EDC Working Group sub-committees
• Updates from the Planning Department and Town Administrator

The committee unanimously approved the June 21, 2023, meeting minutes with amendments. Members reviewed the distribution of "The Maynard Advantage" marketing brochures and discussed ongoing work by the EDC Working Group. No other formal votes were taken.

• Approved June 21, 2023, minutes as amended (unanimous)

Community Preservation Committee

The Community Preservation Committee will meet to elect officers for Fiscal Year 24. The body will also review and approve draft agreements for the current fiscal year and discuss ongoing projects.

• Election of CPC officers for Fiscal Year 24
• Review and approval of draft agreements for this Fiscal Year
• Updates on ongoing projects

The meeting scheduled for July 19, 2023, was cancelled because a quorum was not reached. No substantive decisions were made.

Select Board

The Select Board will determine the date, time, and location for a Special Town Meeting in Fall 2023. The board is also reviewing a liquor license and a pole installation project on Silver Hill Road.

• Package Store Wines and Malt Beverages License for Assabet Village Cooperative, Inc. at 86 Powder Mill Road
• Public hearing continuation for Eversource Energy and Verizon New England, Inc. pole installation on Silver Hill Road
• ArtSpace lease for 61-63 Summer Street
• MVP 2.0 Action Grant for the Sustainability Committee
• Status update on the Green Meadow School Building Project

The Select Board appointed Stephanie Duggan to a three-year contract as Assistant Town Administrator. The board also approved a $95,000 sustainability grant and scheduled a Special Town Meeting for October 10, 2023.

• Appointed Stephanie Duggan as Assistant Town Administrator (4-1)
• Authorized $95,000 MVP 2.0 Action Grant for sustainability (5-0)
• Set Special Town Meeting for Oct 10, 2023, at 7:00pm (5-0)
• Approved installation of one stub pole on Silver Hill Road (5-0)
• Approved use of Coolidge Park for Tinkergarten classes (5-0)
• Extended ArtSpace lease for 61 Summer Street through Aug 31, 2023 (5-0)
• Appointed election workers for Aug 15, 2023 to Aug 15, 2024 (5-0)
• Approved Green Meadow School Building Committee membership (5-0)

Solid Waste & Recycling Task Force

The task force is meeting to finalize a survey and its distribution plan. Members will also continue discussions regarding food waste diversion options and data comparisons from other towns.

• Finalization of survey and distribution plan
• Discussion of food waste diversion options
• Review of data comparisons from other towns

Library Board of Trustees

The Library Board of Trustees will review reports from the Library Director and discuss building maintenance. The meeting includes updates on the strategic plan and staff compensation studies.

• HVAC repair
• Phone system replacement
• Town and LIUNA compensation study
• Meeting room and study room policies
• Landscape design

The Board approved the June 13, 2023 minutes and signed warrants. The Library Director reported the launch of the Access to Justice Library Initiative and the approval of the 2023-2028 Strategic Plan by the Massachusetts Board of Library Commissioners.

• Approved June 13, 2023 minutes
• Signed warrants
• Tabled vote on Study Room and Meeting Room policies until August 15

Finance Committee

The Finance Committee will hold elections for Chair, Secretary, and Vice Chair. The committee will also discuss FY23 budget transfers, reserve fund transfers, and planning for the FY24 budget.

• Election of Chair, Secretary, and Vice Chair
• FY23 Budget Transfers and Reserve Fund Transfers
• Committee Discussion on FY24 Planning
• Approval of June 26 minutes

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to discuss the timeline for completing its task. Members will review a planned extension and identify potential Select Board meeting dates.

• Discussion of ideal group timeline to complete task
• Review of planned extension agreed upon by MAPC representatives
• Identification of targeted Select Board Meeting dates

Cultural Council

The Cultural Council is meeting to identify grant priorities for the upcoming year and review publicity. The body will also discuss several Cultural District projects and administrative updates.

• Identification of priorities for next year's Cultural Council Grants
• Review of Cultural District projects including Jazzfest, Crosswalk, Summer music series, Discover Maynard, and Banners
• Discussion of Maynard artists acquisition and Six Bridges Gallery
• Maynardfest application status
• Planning for a September Farmer’s market

The Council decided that 2024 grants will follow the direct grant model used in 2023. Members approved the purchase of downtown banners, pending confirmation of the hanging timeframe. The Council also discussed publicity for the 2024 grant cycle and potential art installations for Town Hall.

• Approved purchase of Downtown Banners
• Decided 2024 Grants will be Direct Grants
• Approved minutes for 06/22/23 meeting

School Committee

The School Committee will conduct its annual reorganization, including officer elections and subcommittee appointments. The body will also consider second readings of the Student and Coaches Athletic Handbooks.

• Annual reorganization of School Committee officer elections
• Subcommittee and Liaison appointments
• Second reading of Student Athletic Handbook
• Second reading of Coaches Athletic Handbook
• Draft FY24 Superintendent Evaluation Steps Timeline

Conservation Commission

The Conservation Commission will discuss a request to amend the Order of Conditions for 115 Main St. The body will also address the continuation of a Notice of Intent for 2 Powder Mill Rd.

• 115 Main St: Request for Amendment of Order of Conditions regarding pervious surface and underground parking
• 2 Powder Mill Rd: Notice of Intent continued to July 25th

Tree Committee

The Maynard Tree Committee is meeting to discuss updates to bylaws and the status of the Summer Street Rain Garden. The committee will also review grant ideas and planting guidelines for public shade trees.

• Summer Street Rain Garden planting and watering supply updates
• One Tree Planted grant ideas for the Boys and Girls Club
• DCR urban forestry and legacy tree grant ideas
• Review of Planning Board regulations
• High School solar project plantings

The Committee decided to stop plans to transplant plants from the Pollinator Garden to the Summer Street Rain Garden due to infection. Members discussed updating the town website and developing formal public shade tree planting guidelines. The Planning Board previously approved a motion to replace 6-7 trees slated for removal for the High School solar project.

• Abandoned plan to transplant plants to Summer Street Rain Garden
• Postponed approval of June 21 meeting minutes
• Planning Board approved replacing 6-7 trees for High School solar project

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees will meet via remote participation for a special session. The meeting consists of an executive session to discuss strategy regarding collective bargaining with the department chairs union.

• Executive session regarding collective bargaining strategy with the department chairs union

Reo Road Playground

The Reo Rd Playground Subcommittee is meeting to discuss and decide between two proposals for initial work. The meeting will also cover next steps and additional items.

• Decision between Boborek and Epsilon proposals for Reo Rd Playground

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force will meet to continue discussions regarding a public survey and data comparisons from other towns. The committee may also vote to approve minutes from May 2, June 6, and June 26.

• Discussion of SW&R public survey
• Review of data comparison from other towns

Select Board

The Select Board will conduct a public hearing regarding pole installations by Eversource Energy and Verizon New England, Inc. The board is also reviewing several contracts and appointments for town departments. Additionally, the meeting includes FY24 organization and planning for the board.

• Public hearing: Eversource Energy and Verizon New England, Inc. pole installation on Silver Hill Road
• Legal Services Agreement: SL Environmental PFAS Team
• DEP Grant: Old Marlboro Road Water Treatment Plant
• Inter-Municipal Agreement with Concord for Shared Public Nursing Services
• Liquor license: Package Store Wines and Malt Beverages for Assabet Village Cooperative, Inc. at 86 Powder Mill Road

The Select Board met in executive session to discuss negotiation strategy for non-union personnel. The session focused specifically on the Assistant Town Administrator. No public decisions were recorded.

• Approved motion to enter executive session to discuss Assistant Town Administrator negotiations (5-0)
• Approved motion to adjourn executive session (5-0)

Community Preservation Committee

The committee will elect officers for Fiscal Year 24 and review draft agreements for the current fiscal year. Members will also discuss the Maynard Golf Course and ongoing projects.

• Election of CPC officers for Fiscal Year 24
• Review and approval of draft agreements for this Fiscal Year
• Update on Maynard Golf Course with Town Administrator
• Updates on ongoing projects

The meeting scheduled for July 5, 2023, was cancelled because a quorum was not reached. No actions were taken.

Retirement Board

The Retirement Board will meet to approve member transfers, refunds, and payroll warrants. The board will also discuss the allocation of FY24 appropriation funds and review bank reconciliations.

• Transfer of John Robertson to Norfolk County Retirement System
• Transfer of Justyne Cawthron to Middlesex County Retirement System
• Refund of deductions for Alyssa King and Britt Howe
• Death refund for Richard Galvin
• Allocation of FY24 appropriation funds

The Board approved the investment of FY24 appropriation funds totaling $3.1 million and authorized several payroll and disbursement warrants. The Board also processed deduction transfers and refunds for five individuals.

• Approved FY24 appropriation investments of $2.9M with Boston Advisors and $200,000 with PRIT Core FI (unanimous)
• Approved June 30, 2023 payroll warrant for $344,952.17 (unanimous)
• Approved June 30, 2023 deductions warrant for $54,371.14 (unanimous)
• Approved June 30, 2023 cash disbursements warrant for $99,266.29 (unanimous)
• Approved transfer of $348,220.00 from PRIT cash to Citizens Bank checking (unanimous)
• Approved deduction transfers for John Robertson and Justyne Cawthron (unanimous)
• Approved deduction refunds for Alyssa King, Britt Howe, and Richard Galvin (unanimous)
• Approved May 25, 2023 meeting minutes (unanimous)

Charter Review Committee

The Charter Review Committee is meeting to discuss reverting a proposed charter change back to its original text following feedback from the Attorney General’s office. The committee will also review additions to its Final Report.

• Review and approval of January 25, 2023 and February 21, 2023 meeting minutes
• Review of removing a proposed Charter change to revert to original text
• Review of additions to the Committee’s Final Report

The committee approved changes to the proposed Town Charter requested by the Attorney General's office. The committee also accepted an amended Charter Report explaining these changes. No further meetings are planned.

• Accepted Attorney General's requested changes to the final proposed Charter (unanimous)
• Accepted Amended Charter Report including explanation for changes (unanimous)
• Approved minutes of January 15, 2023 (unanimous)
• Approved amended minutes of February 21, 2023 (unanimous)

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Charter School Governance Committee is meeting via remote participation. The body will review board member use of BoardOnTrack and discuss public comment guidelines.

• Approval of May 10, 2023 and June 1, 2023 minutes
• Board Self-Assessment
• Public Comment Guidelines
• Board member utilization of BoardOnTrack

Planning Board

The Planning Board will hold public hearings for two special permit modifications and review one lot eligibility request. These items involve adding a solar canopy to Maynard High School and adding an underground garage at 115 Main Street.

• Public hearing for a solar canopy at Maynard High School (1 Tiger Drive)
• Public hearing for an underground parking garage at 115 Main Street
• Approval Not Required (ANR) process determination for 27 Elmwood Street

The Board approved a site plan modification for a solar canopy at 1 Tiger Drive and granted an Approval Not Required (ANR) endorsement for 27 Elmwood Street. A request to add an underground parking garage at 115 Main Street was continued to a future meeting.

• Approved ANR endorsement for subdivision of 27 Elmwood Street (Unanimous)
• Approved site plan and special permit modification for solar canopy at 1 Tiger Drive (Unanimous)
• Conditioned 1 Tiger Drive approval on separate light switches for the canopy and no net loss of trees
• Continued public hearing for 115 Main Street underground parking modification to July 25, 2023 (Unanimous)

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force is meeting to review and approve minutes from June 6th. The committee will continue its discussion regarding the SW&R Public Survey.

• Discussion of SW&R Public Survey

The Solid Waste & Recycling Task Force discussed edits to a draft public survey created in Google Forms. Members proposed changes to question wording, formatting, and the addition of a preamble. No formal votes were taken on the survey or other matters.

• Deferred approval of June 6, 2023 minutes to the next meeting

Board of Health

The Board of Health will conduct a public hearing concerning Art’s Specialties at 25 Nason Street. The board will review the establishment's compliance with the State sanitary code and the 2013 FDA Food Code before issuing a final determination.

• Public hearing for Art’s Specialties at 25 Nason Street

Board of Health

The Board of Health will meet to receive a director update and approve meeting minutes. The agenda includes a period for public comments.

• Director update
• Approval of meeting minutes
• Public comments

The Board of Health received reports on mosquito-borne illness monitoring and sanitary sewer overflow notification requirements. The Health Director provided updates on investigations into electrical cross-wiring and trash burning complaints. No formal votes were recorded on policy or ordinances.

• Approved permit for Magnolia
• Approved restaurant at 76 Main Street

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes. The body will also review and sign monthly reports for April and May 2023 motor vehicle abatements and the third excise commitment for 2023.

• Vote and sign minutes from April 20, 2023
• Review and sign April and May 2023 Monthly Motor Vehicle Abatements
• Review and sign Third Excise Commitment for 2023

The Board of Assessors accepted the minutes from the April 20, 2023 meeting and previously amended minutes. The board also approved the 3rd Excise Commitment for 2023 and motor vehicle abatement reports for April and May 2023.

• Approved April 20, 2023 meeting minutes
• Approved prior amended meeting minutes
• Approved 3rd Excise Commitment for 2023
• Approved April 2023 Motor Vehicle Abatements
• Approved May 2023 Motor Vehicle Abatements

Finance Committee

The Finance Committee will meet remotely to conduct planning for Fiscal Year 2024. The agenda also includes routine items such as approving previous minutes and committee updates.

• FY24 planning discussion
• Approval of June 12 minutes
• Potential reserve fund transfers

The committee discussed roles and responsibilities for the new fiscal year and noted that the Chair and Clerk will be appointed on July 10. No reserve fund transfer requests were received for discussion during this meeting.

• Approved June 12 minutes as amended (4-0 with 1 abstain)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding three residential properties. The board is reviewing requests for building coverage variances, setback exceptions for an addition, and a permit renewal for an artist studio.

• 31 Fairfield Street: Variance request to increase building coverage to 31% and impervious coverage to 43%
• 25 Great Road: Special Permit request to extend a side setback non-conformity for a residence addition
• 123 Summer Street: Special Permit renewal for a Trade Shop use (Artist Studio)

The Zoning Board of Appeals approved variance and special permit requests for home additions at 31 Fairfield Street and 25 Great Road. The board also held a continued public hearing regarding a special permit renewal for an artist studio at 123 Summer Street, though no final decision was recorded in the text.

• Approved variance for 31 Fairfield Street to increase building coverage to 31% and impervious coverage to 43% (Unanimous)
• Approved special permit for 25 Great Road to extend side setback non-conformity for a residence addition (Unanimous)
• Approved May 22, 2023 meeting minutes (Unanimous)

Sustainability Committee

The Sustainability Committee is meeting to plan initiatives for the Fall Town Meeting. Members will provide updates on several ongoing projects including the Climate Action Plan and the High School Solar project.

• Fall Town Meeting initiatives
• Climate Action Plan update
• Community Aggregation update
• High School Solar project update
• Waste Diversion and Task Force updates

The committee approved the minutes from the June meeting. Members discussed the Green Meadow school heat pump system, the Climate Action Plan, and the Community Energy Aggregation website. No other formal votes were taken.

• Approved June meeting minutes (6-0)
• Adjourned meeting (6-0)

Housing Authority

The Maynard Housing Authority will meet to approve minutes and review bill warrants. The board will receive updates regarding the FISH 174026 balcony project and a fire at Powdermill Circle.

• Update on Balcony Project- FISH 174026
• Update on fire at Powdermill Circle
• Approval of May 22, 2023 meeting minutes
• Review of bill warrants

Select Board

The Select Board is meeting to conduct an executive session. The discussion will focus on negotiation strategy regarding non-union personnel, specifically the Town Administrator.

• Executive session regarding Town Administrator negotiations

The Select Board met via Zoom to discuss personnel negotiations in executive session. Upon returning to open session, the board approved a one-time carryover of personal time off for the Town Administrator.

• Approved additional 40 hours of Personal Time Off (PTO) from FY23 to FY24 for the Town Administrator for one year only (4-0)

Cultural Council

The Cultural Council will meet to discuss updates regarding cultural grants and specific district projects. The body will also consider possible additions to the council.

• Cultural Council Grant Updates
• Jazzfest project
• Crosswalk project
• Summer music series project
• Discover Maynard and banners projects

The Council agreed to use remaining 2023 Cultural District Grant funds to purchase art for the Town of Maynard. Members discussed the 2023 grant list, Cannabis Impact funds, and the process for admitting new members. The Maynard Select Board has approved the Summer Music Series.

• Approved minutes for 06/08/23 meeting
• Agreed to use leftover 2023 Cultural District Grant funds to purchase art for Town of Maynard
• Established membership process requiring prospective members to attend 3 meetings before a Council vote and Select Board approval

School Committee

The School Committee will meet to vote on the amended FY24 school budget and conduct a superintendent evaluation. The body will also hold a first reading for student and coaches athletic handbooks.

• Vote required on Amended FY24 School Budget
• First reading of Student Athletic Handbook
• First reading of Coaches Athletic Handbook
• Superintendent Evaluation
• Updates on Grant 424 and 598

School Committee

The Budget Subcommittee is meeting to discuss end-of-year updates and expenses for the FY23 budget. The body will also review an amended FY24 budget and begin planning for FY25.

• FY23 budget expenses and approved warrants
• Amended FY24 budget for School Committee
• Per Pupil Spending recap
• Grant approval process
• FY25 budget planning and Triboard recap

Tree Committee

The Tree Committee is meeting to discuss next steps for bylaws and a review of Planning Board regulations. The body will also coordinate planting and watering for the Summer Street Rain Garden and the Boys and Girls Club.

• Summer Street Rain Garden planting and watering supply purchases
• Tree planting at Boys and Girls Club
• Grant ideas for One Tree Planted and DCR urban forestry grant
• Review of Planning Board regulations
• Election of new officers

The committee discussed signage for the Summer Street Rain Garden and potential fall planting sites. Members reviewed the CDEF grant balance of $1,670.98 and discussed upcoming tree removals at the High School for solar panels. No new ordinances or contracts were approved.

• Approved May 17 meeting minutes
• Confirmed Leslie Bryant is resigning
• Confirmed Neil Pederson will become an Associate Member
• Confirmed Pete McBride will serve on the Committee for one year

Economic Development Committee

The committee will receive updates from various town sub-committees and departments. The meeting includes a presentation from Mo Santangelo of Swift River Properties regarding holdings on Nason and Main Streets.

• Presentation by Mo Santangelo (Swift River Properties/Frizell Real Estate) regarding properties on Nason and Main Streets
• Update on the Re-use Committee for 61-63 Summer Street
• Updates from the Downtown, Marketing Maynard, and EDC Working Group sub-committees

The committee approved the May 17th meeting minutes. The Planning Department reported the approval of Bright Path Daycare for Maynard Crossing and noted two new bylaws regarding firearms zoning and cannabis cafes.

• Approved May 17th meeting minutes (with 2 corrections)
• Approved Bright Path Daycare for Maynard Crossing

Select Board

The Select Board will hold an executive session to discuss negotiations with non-union personnel and the value of real property at 61-63 Summer Street. The open session includes a public hearing for an alcoholic beverages license and reviews of several engineering and facility contracts.

• Public hearing: Alcoholic Beverages License Application for Hachi Hachi LLC DBA Smack Noodle
• Real property discussion: 61-63 Summer Street
• Contracts: Stantec Water Service Inventory and Assessment and VHB general engineering consulting extension
• License: Package Store Wines and Malt Beverages for Assabet Village Cooperative, Inc. at 86 Powder Mill Road
• Appointments: Jeff Black and Annette Garabedian to the Planning Board

The Select Board approved several contracts, including a water service assessment and a school maintenance agreement. They also granted a liquor license application for Smack Noodle and approved affordable housing support for 12 Bancroft Street.

• Approved $200,000 contract with Stantec Consulting Services for water service inventory (4-0)
• Approved liquor license application for Hachi Hachi LLC DBA Smack Noodle (4-0)
• Approved LAU affordable housing application for 12 Bancroft Street (4-0)
• Approved Memorandum of Agreement for School and Town facilities maintenance through June 30, 2026 (4-0)
• Approved pole relocation on Sudbury Street for Eversource and Verizon (4-0)
• Approved Special Permit for Maynard Cultural Council Summer Concert Series (4-0)
• Appointed Jeffrey Black as Planning Board alternate and Annette Garabedian as full member (4-0)
• Extended ArtSpace occupancy at 61-63 Summer Street to July 30, 2023 (4-0)

Conservation Commission

The Conservation Commission will discuss whether proposed modifications at 115 Main St require a new Notice of Intent or an amendment. The body will also review a tree removal request and a barn modification request at 35 Harrison St.

• BioMap presentation by Sarah Wasserman from Massachusetts Division Of Fisheries & Wildlife
• 115 Main St: Decision on whether modifications require an amendment or new NOI
• 115 Main St: Request for removal of a live tree within 50 ft of resource area ($100 fee if allowed)
• 35 Harrison St: Request for Determination of Applicability for barn modifications within 50 ft of resource area

Council on Aging

The Council on Aging Board will meet to review the Director's report and approve previous minutes. The meeting includes a roundtable discussion with the Senior Center Focus Group and Friends of Maynard Seniors.

• Council on Aging Director’s Report
• Senior Center Focus Group Liaison Update
• Roundtable Discussion with Friends of Maynard Seniors & Senior Center Focus Group

The Board approved the May 16 meeting minutes. Members discussed funding for a UMASS Gerontology Institute needs assessment and strategies for securing a larger senior center space. The Senior Center Focus Group volunteered to develop a citizens' petition for the October Special Town Meeting.

• Approved May 16 minutes
• Volunteered to develop citizens' petition for October Special Town Meeting (Senior Center Focus Group)

Historical Commission

The Historical Commission is meeting to discuss updates to its 5-year plan and commission membership. The body will also review items related to the Amory Grove sign and 61-63 Summer Street.

• Updating the 5-year plan
• Amory Grove sign
• 61-63 Summer Street
• CPA coalition funds for National Registry
• MACRIS update

The Commission approved the minutes from the May 23 meeting and updated its membership. Members discussed the status of archived records on the town website and the preservation of a historical watering trough at the old fire station.

• Approved May 23 meeting minutes
• Confirmed Paul Lesage as full Member
• Accepted resignation of Ann Gibson

61-63 Summer Street Re-Use Committee

The Re-Use Committee is reviewing results from a community information session and discussing a timeline for completing its task. The body is also coordinating with the Metropolitan Area Planning and Consensus (MAPC) regarding a grant and a site tour of the 61-63 Summer Street complex.

• Review of community information session results
• Discussion of MAPC Grant and request for assistance
• Coordination of a tour of the 61-63 complex for MAPC representatives
• Request from Maynard Affordable Housing Trust to meet with co-chairs

The committee approved the minutes from June 1 and reviewed feedback from a June 8 community information session. Members assigned outreach tasks to guest speakers and discussed the timeline for future meetings based on consultant availability.

• Approved June 1 meeting minutes
• Determined community info session notes will be included in the report appendix
• Proposed next meeting for 07/06 or 07/13 depending on consultant availability

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will review the status of the Maynard Rental Assistance Program and the Coolidge School closing. The board will also discuss the status of 61-63 Summer St.

• Status discussion of 61-63 Summer St.
• Review of Coolidge School closing
• Review of Maynard Rental Assistance Program status

School Committee

The School Committee will meet to discuss the superintendent's evaluation and establish committee and superintendent protocols. The agenda also includes a literacy presentation and a report on the FY24 budget and per pupil spending.

• Superintendent Evaluation discussion
• School Committee & Superintendent Protocols discussion
• Literacy Presentation
• FY24 Budget and Per Pupil Spending update
• Approval of minutes and acceptance of warrants

Planning Board

The Planning Board is holding a continued public hearing regarding a site plan modification for a development at 129 Parker Street. The board will also consider a request to transfer a parcel of land between two properties on Taft Avenue.

• Public hearing for site plan modification at 129 Parker Street to add a childcare facility
• ANR process request to transfer Parcel A from 9 Taft Ave. to 7 Taft Ave.

The Planning Board approved a site plan modification for a childcare facility at 129 Parker Street, subject to conditions regarding the Master Plan and play area barriers. The Board also endorsed an Approval Not Required (ANR) request for a property transfer at 7 and 9 Taft Avenue.

• Approved site plan modification for Maynard Crossing childcare facility (5-0)
• Endorsed Approval Not Required (ANR) for 7 & 9 Taft Avenue (unanimous)
• Approved April 11, 2023 meeting minutes (5-0)
• Approved May 9, 2023 meeting minutes as amended (5-0)

ADA Commission

The ADA Commission is meeting to review minutes from May 9, 2023. The body will discuss ADA matters regarding Alumni Field accessible parking and Douglas Ave.

• Alumni Field accessible parking
• Douglas Ave

The commission approved moving a handicapped parking space from 24 Nason St to Main St. Members discussed potential ADA improvements at Alumni Fieldhouse and Douglas Ave based on available funding.

• Approved May 9, 2023 minutes (3-0)
• Approved moving handicapped parking space from 24 Nason St to in front of Look Optical on Main St (3-0)

Library Board of Trustees

The Library Board of Trustees will meet to review the Library Director's report and discuss building and grounds updates. The agenda includes a review of the strategic plan infographic and meeting room policy.

• Landscape design
• Phone system replacement
• Cultural District sign placement
• Meeting room policy
• Access to Justice Library Initiative

The Board approved the installation of a new Cultural District sign on library grounds to be installed by the DPW. The Board also approved the May meeting minutes and signed warrants. Francis Wyman will join the Board as Jan Rosenberg retires.

• Approved May meeting minutes
• Approved installation of new Cultural District sign on library grounds
• Appointed Francis Wyman to the Board to replace retiring member Jan Rosenberg

Finance Committee

The Finance Committee will meet to conduct a debrief of the Town Meeting and Triboard Meeting. The body will also discuss planning for fiscal year 2024 and a Reserve Fund transfer for snow and ice.

• Reserve Fund Transfer - Snow & Ice
• FY24 planning
• Debrief of Town Meeting and Triboard Meeting

The Finance Committee approved a reserve fund transfer to cover snow and ice costs. The committee also approved the minutes from the May 8, 2023 meeting and the Tri Board meeting. Members discussed clubhouse finances, water, and potential revenue from the mill.

• Approved $66,919.93 Reserve Fund transfer to snow and ice (6-0)
• Approved minutes from 5/8/23 (6-0)
• Approved Tri Board meeting minutes (6-0)

Cultural Council

The Cultural Council will meet to review grant updates and discuss specific Cultural District projects. The body will also consider possible additions to the council.

• Cultural Council Grant updates
• Jazzfest project
• Crosswalk project
• Summer music series
• Discover Maynard project

The Council approved a pop-up art show at Town Hall using excess funds from the crosswalk project, allowing the public to vote on a piece for the Town to purchase. Members discussed the Summer Music Series, the 'Discover Maynard' website, and potential partnerships with the Maynard Public Library.

• Approved minutes for 05/25/23 meeting with corrections
• Approved pop-up art show at Town Hall and encumbered funds from the crosswalk project

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is holding a community input session to gather information from residents. The meeting consists of a presentation and an activity to collect public feedback on the property's future use.

• Public input session regarding 61-63 Summer Street

Conservation Commission

The Conservation Commission is meeting to discuss a request for a kayak rental station pad and a continued hearing for a property at 2 Powder Mill Rd. The board will also consider administrative approval for the removal of dead trees at 8 Wisteria Lane.

• RDA for a 10x15ft stone dust pad at Ice House Landing within 15 ft of the riverfront
• Continued NOI hearing for 2 Powder Mill Rd with new plans and peer review
• Request for administrative approval to remove 8 dead pine trees at 8 Wisteria Lane

Advanced Math & Science Academy - Board of Trustees

The Governance Committee of the Advanced Math and Science Academy Charter School Board of Trustees will meet remotely to approve minutes from prior meetings and discuss board operations, including the use of BoardOnTrack, a board self-assessment, and public comment guidelines. The meeting is open to the public via the school's website.

• Approve minutes from May 10, 2023 and June 1, 2023
• Discussion of BoardOnTrack usage
• Board self-assessment review
• Public comment guidelines discussion

Community Preservation Committee

The Community Preservation Committee will meet via Zoom to discuss administrative matters and project business. The body is scheduled to review draft agreements for the upcoming fiscal year and discuss communication with other town boards and commissions.

• Review of draft agreements for the coming Fiscal Year
• Discussion on determining CPC officers
• Updates on ongoing projects

The committee approved the May 17, 2023 meeting minutes. Members discussed amendments to several draft grant agreements and addressed a budget shortfall for Keenan Field invoices. No votes were taken on new grant approvals.

• Approved May 17, 2023 meeting minutes (6-0)
• Determined Town will cover $4,953.00 balance for Boston Hill Fence invoices at Keenan Field
• Proposed striking sections 5, 6, and 7 from grant agreements CH013-23 and OS028-23
• Proposed changing Project Sponsor to Town Administrator for grant CH014-23
• Proposed updating boilerplate grant agreements to require CPC approval for Project Manager replacements

Select Board

The Maynard Select Board is meeting to discuss and decide on various town matters, including a public hearing on a utility pole installation, contract approvals, and appointments. The agenda includes an executive session for negotiations and litigation, followed by open session items such as a life-saving award, consent agenda items, and reports.

• Public hearing on Eversource and Verizon pole installation on Old Marlboro Road
• Contract change order for Well 4A Project with The Associated Construction Company
• Contract for Wastewater Treatment Plant HVAC Rehabilitation with Inovis Energy
• Acquisition of backhoe loader and F350 water service vehicle
• Appointments to Board of Assessors and Board of Registrars

The Select Board approved multiple public works contracts for water and wastewater upgrades, including a $232,980 change order for the Well 4A project. The board also appointed new members to the Board of Assessors and Board of Registrars and renewed an agreement with the Regional Housing Services Office.

• Approved $232,980 change order for Well 4A Water Treatment Plant Upgrades (unanimous)
• Approved $154,578 contract with Inovis Energy for Wastewater Treatment Plant HVAC (unanimous)
• Approved $274,800 purchase of John Deere 710 Backhoe Loader (unanimous)
• Approved $89,129.80 purchase of Ford F350 water service vehicle (unanimous)
• Appointed Brad Schultz to Board of Assessors (unanimous)
• Appointed Janice Jones, Robert Morel, and Dianne Reardon to Board of Registrars (unanimous)
• Re-appointed Lisa Thuot to Board of Health (3-1)
• Approved grant of location for Eversource/Verizon pole on Old Marlboro Road (unanimous)

Solid Waste & Recycling Task Force

The task force elected Waneta Trabert as chair and approved a public survey regarding trash and recycling. Members discussed distribution strategies for the survey and potential contract language for waste haulers.

• Elected Waneta Trabert as chair (unanimous)
• Approved the SW&R Public Survey (unanimous)
• Approved March 7th and April 4th, 2023 meeting minutes

Sustainability Committee

The Maynard Sustainability Committee is meeting to approve minutes, choose summer meeting dates, and discuss Fall Town Meeting initiatives. Members will receive updates on major projects including the Climate Action Plan, Community Aggregation, MSBA process, High School Solar, Waste Diversion, Nature-Based Solutions, Hazard Mitigation, website, and grants. The meeting is open to the public with time for comments.

• Review/approve minutes of May 1st meeting
• Choose summer meeting dates (June 26, July 24/31, Aug 7/28, Sept 25)
• Discuss Spring Town Meeting article passage and Fall Town Meeting initiatives
• Update on Climate Action Plan, Community Aggregation, MSBA process, High School Solar project
• Update on Waste Diversion, Nature-Based Solutions, Hazard Mitigation Plan, website, and grants (MVP 2.0)

The committee approved the minutes from the May meeting. Members discussed updates to the town-wide greenhouse gas inventory, the Community Energy Aggregation logo, and the status of the MVP 2.0 Grant application.

• Approved May meeting minutes (5-0)

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to finalize the format for an upcoming public hearing on June 8, 2023, and to continue discussing its timeline. The committee will also discuss a MAPC grant and prepare a list of assistance requests. This is a working meeting focused on planning and next steps.

• Finalize format for June 8 public hearing on 61-63 Summer Street reuse
• Continue discussion of ideal group timeline
• Discuss MAPC grant and prepare list of assistance requests
• Approve minutes from May 18, 2023 meeting

The committee planned the structure and presentation materials for an upcoming abutters meeting. They identified 11 potential development scenarios, ranging from new construction to building renovation, to present for public comment. No formal votes on development options were taken.

• Established 11 specific construction and renovation scenarios for participant feedback
• Assigned Ellen Duggan to deliver opening remarks and progress reports at the abutters meeting
• Assigned Linde Ghere to lead the discussion on the feedback process and gallery walk
• Agreed to exclude the emotional loss of ArtSpace from the input session discussion
• Agreed to divide flipchart duties and transcribe comments after the session

Finance Committee

The Finance Committee, Select Board, and School Committee will hold a joint meeting. The session includes a presentation and discussion regarding fiscal considerations in long-range planning.

• Presentation on fiscal considerations in long-range planning

School Committee

The School Committee, Select Board, and Finance Committee are holding a joint meeting. The agenda includes a presentation and discussion regarding fiscal considerations in long-range planning.

• Presentation on fiscal considerations in long-range planning
• Discussion on fiscal considerations in long-range planning

School Committee

The subcommittee will meet to review and discuss the results of a climate survey. This is the only item scheduled for discussion before adjournment.

• Review and discussion of Climate Survey results

Select Board

The Select Board held a discussion on the town's fiscal conditions, expenditures, and tax revenues. No formal policy decisions or budget approvals were made during the meeting.

• Adjourned meeting at 9:05 p.m. (Unanimous)

Cultural Council

The Cultural Council will meet to approve previous minutes and receive updates on grants and cultural district projects. The agenda also includes discussions regarding the Council Chair and potential vacancies.

• Approval of April 27, 2023 minutes
• Cultural Council Grant Updates
• Cultural District Projects

The council elected Jenna Dargie as chair and Lisa Dunn as treasurer. The council also voted to apply for grant funding for the 2024 Maynard Jazz Fest. Members discussed plans to recruit new members and updates to Cultural District projects.

• Elected Jenna Dargie as chair
• Elected Lisa Dunn as treasurer
• Approved applying for grant funding for 2024 Maynard Jazz Fest
• Approved minutes for 04/27/23 meeting with corrections

Library Board of Trustees

The Board of Trustees will review the draft Strategic Plan for discussion and a vote. The meeting also includes updates on staff training, upcoming programs, and building maintenance including phone system replacement.

• Strategic Plan draft discussion and vote
• Phone system replacement
• Community Impact Fees application
• Landscape design

The Board approved revisions to the library's Strategic Plan, including changes to community descriptions and the removal of the drive-thru book drop goal. Trustees also discussed landscape design estimates to pursue Community Impact Fee funding.

• Approved April meeting minutes
• Unanimously approved revisions to the Strategic Plan

Conservation Commission

The Commission will hear a request regarding natural gas pipe installation at 3 Wood Lane. Additionally, the Notice of Intent for 2 Powder Mill Rd is being continued to June 8, 2023, because no new information was submitted.

• Request for Determination of Applicability: Natural gas pipe installation at 3 Wood Lane
• Notice of Intent: Continued to June 8, 2023, for 2 Powder Mill Rd

The Commission approved a request for determination for a natural gas pipe installation at 3 Wood Lane with specific stabilization conditions. A hearing for 2 Powder Mill Rd was continued to June 8, 2023. The Commission also changed its meeting schedule to Tuesdays at 6pm starting June 20th.

• Negative determination with conditions approved for natural gas pipe installation at 3 Wood Lane (Unanimous)
• Hearing for 2 Powder Mill Rd continued to June 8, 2023 (Unanimous)
• Approved meeting minutes from 4.11.23 (Unanimous)
• Approved moving meetings to Tuesdays at 6pm starting June 20th

Retirement Board

The Board will review previous meeting minutes and approve payroll and vendor warrants. Discussion includes a quarterly update from Boston Advisors regarding FY24 appropriation funds and the acceptance of new member Minor Jones.

• Approve transfer of deductions for Lauri Plourde to Stoneham Retirement System
• Approve transfer of deductions for Justice Agyeman to State Retirement System
• Approve retiree payroll and deductions warrants
• Approve regular vendor warrant
• Accept new member Minor Jones, School Paraprofessional

The Board approved several financial warrants and a cash transfer to fund payroll and vendors. It also processed membership changes and reviewed quarterly portfolio performance. Recommendations for FY2024 appropriation funds were discussed but not yet voted upon.

• Approved May 31, 2023 payroll warrant for $346,076.40 (3-0-0-1)
• Approved May 31, 2023 deductions warrant for $53,821.89 (3-0-0-1)
• Approved May 31, 2023 cash disbursements warrant for $258,951.27 (3-0-0-1)
• Approved transfer of $410,150.00 from PRIT cash to Citizens Bank checking (3-0-0-1)
• Approved transfer of deductions for Lauri Plourde to Stoneham Retirement System (3-0-0-1)
• Approved transfer of deductions for Justice Ageyman to State Retirement System (3-0-0-1)
• Accepted Minor Jones as a new member of the retirement system (3-0-0-1)
• Approved April 27, 2023 meeting minutes (3-0-0-1)

School Committee

The School Committee will meet to discuss various administrative and financial updates. The agenda includes reports from the Superintendent, a Q3 Financial Report, and several policy reviews.

• Superintendent's Budget and Solar updates
• Q3 Financial Report
• Policy second reading including Policy Development, Adoption, Revision, and Review
• Review of BGD procedures
• Administrative Regulations review

Select Board

The Select Board approved a Farmer Series Pouring Permit for Amory's Tomb Brewing Co. No other substantive items were reported or decided during the meeting.

• Approved Farmer Series Pouring Permit for Amory's Tomb Brewing Co at 58 Main Street (4-0)

Historical Commission

The Maynard Historical Commission is meeting to discuss several projects, including signage for Indigenous Peoples' presence at Amory's Grove, potential Community Preservation Committee (CPC) funding for a National Register process, and updates on the five-year plan. The commission will also discuss scenic roads designations, the future of Maynard High School, and the second phase of MACRIS. The meeting includes time for public comments.

• Update on Amory's Grove signage for Indigenous Peoples' presence
• Discussion of CPC funding for a National Register Process
• Lee to detail Scenic Roads designations in town
• Update on 5 year plan
• Discussion of Ice House Foundation

The Commission approved a motion to support a Scenic Road signage initiative. Members discussed potential funding for a National Register designation project and the fabrication of posts for historic watering troughs. Action on a marker regarding Indigenous Peoples was postponed.

• Approved minutes of the April 27th meeting
• Approved motion to support a Scenic Road signage initiative
• Postponed action on Indigenous Peoples marker
• Tabled Amory’s Grove signage

School Committee

The Maynard School Committee Policy Sub-Committee met on May 23, 2023, to review edits to three specific policies: Purchasing, Purchasing Requirements, and Unexpired Term Fulfillment. The agenda also listed a review of Athletic Student and Coach Handbooks. No new ordinances, contracts, or budget items were proposed for decision in this sub-committee session.

• Review of edits to Policy DJ/#305 (Purchasing)
• Review of edits to Policy DJE/#305 (Purchasing Requirements)
• Review of edits to Policy BBBE (Unexpired Term Fulfillment)
• Review of Athletic Student and Coach Handbooks

Board of Health

The Board of Health will meet to receive a director update and approve meeting minutes. The agenda also includes time for public comments.

• Director updates
• Approval of meeting minutes
• Public comments

The Board of Health appointed Casey Mellin as an inspector for the town of Maynard. The Board also accepted the meeting minutes from April 25, 2023. The Health Director provided updates on food establishment permits and housing code enforcement.

• Appointed Casey Mellin as an inspector for Maynard
• Approved meeting minutes of April 25, 2023

Human Relations Committee

The committee will review minutes from previous meetings and address community concerns. Old business includes discussions on indigenous recognition, earthquake victims, and immigration reporting.

• Approval of January 23rd and March 6th meeting minutes
• Discussion of Indigenous recognition
• Discussion of supporting earthquake victims
• Discussion of immigration reporting
• New business regarding reframing the committee charge

The committee was unable to approve minutes from January 23rd and March 6th because a quorum was not present. No substantive decisions were made, and discussions on immigration reporting and the committee's charge were tabled.

• Approval of January 23rd and March 6th minutes: Unable to approve (no quorum)
• Immigration reporting: Tabled
• Reframing Our Charge discussion: Tabled

Housing Authority

The Board will conduct a regular meeting including the introduction of new members and approval of previous minutes. Discussion items include results of a PMR audit, an update regarding fire at Powdermill Circle, and parking matters.

• New Board Members
• Approval of April 24, 2023 minutes
• PMR Audit results
• Powdermill Circle fire update
• Parking discussion

Select Board

The Select Board will meet to consider a pouring permit for Amory's Tomb Brewing Co at 58 Main Street. The meeting also includes reports from the Town Administrator, Chair, and Board members.

• Farmer Series Pouring Permit: Amory's Tomb Brewing Co, 58 Main Street

Zoning Board of Appeals

The Zoning Board of Appeals will conduct public hearings regarding two residential property applications. One involves a variance request for building and impervious coverage at 31 Fairfield Street, while the other concerns a special permit for a deck replacement at 30 Roosevelt Street.

• Variance application for 31 Fairfield Street to increase building coverage from approximately 25% to 31% and impervious coverage from 40% to 43%
• Special permit application for 30 Roosevelt Street to replace a non-conforming deck that encroaches into the side setback

The Zoning Board of Appeals approved a special permit to replace a non-conforming deck at 30 Roosevelt Street. A variance application for 31 Fairfield Street was continued to a future date due to the applicant's absence.

• Approved Special Permit for deck replacement at 30 Roosevelt Street (Unanimous)
• Approved April 24, 2023 meeting minutes as amended (Unanimous)
• Continued Public Hearing for 31 Fairfield Street variance to June 26, 2023 (Unanimous)

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to finalize the format for an upcoming public hearing on June 1, 2023, and to continue discussing a timeline for completing its task. The committee will also hear updates from co-chairs about a meeting with Bill Nemser and efforts to obtain building blueprints.

• Finalize format of June 1 public hearing
• Continue discussion of group ideal timeline
• Co-chairs report on meeting with Bill Nemser
• Andy's quest for building blueprints

The committee approved minutes from previous meetings and coordinated the logistics for an upcoming abutters meeting. Members discussed a Technical Assistance Program grant starting in July and reviewed development options for 61-63 Summer Street.

• Approved minutes from May 4, 2023
• Approved minutes from April 20, 2023

Historical Commission

The commission is reviewing updates on Amory’s Grove signage and the status of a five-year plan. Members are also discussing potential Community Preservation Program (CPC) funding for various projects.

• Update on Amory’s Grove signage locus
• Discussion regarding CPC funding for a National Register Process
• Review of Scenic Roads designations in town
• Updates on the five-year plan and MACRIS second phase

Recreation Commission

The Commission will review the Maynard Master Plan Recreation Goals and receive an update from the MPS Field Usage Task Force. Discussion topics include program management software, town website management, and oversight of various parks and fields.

• Review of Maynard Master Plan Recreation Goals
• MPS Field Usage Task Force Update
• Discussion of land/field ownership for Coolidge Park, Rockland Avenue, Crowe Park, Reo Rd Playground, and Maynard Golf Course
• Review of April 11th meeting minutes

The Commission discussed the Memorandum of Agreement between Maynard Public Schools and the Town regarding field maintenance. The Commission requested detailed reporting on rental income and maintenance expenses from the Field Usage Task Force. Follow-up meetings are scheduled for June, July, and August to address financial transparency and space management.

• Approved April 11th meeting minutes
• Tabled review of Maynard Master Plan Recreation Goals
• Tabled discussion on Program Management Software
• Tabled Recreation Commission Strategic Planning

Tree Committee

The committee is discussing updates to the town bylaw and planning for the Summer Street rain garden. The agenda also includes discussions on grant opportunities, tree labels, and a Girl Scout planting event.

• Bylaw revision updates
• Summer Street Rain Garden planting and watering supply purchases
• Julie Coop/DCR grant discussion
• Tree labels update
• Girl Scout planting event

The committee approved revisions to Section 7a-10 of the Tree Committee by-laws. Members discussed the Summer Street Rain Garden planting schedule and potential downtown tree planting using a DCR grant.

• Approved April 19 meeting minutes
• Approved revisions to by-law Sections 7a-10

Economic Development Committee

The committee will review previous minutes and receive updates on various town projects and organizations. Discussion items include the Crosswalk Project, Maynard Crossing, and updates from several sub-committees.

• Endorsement of The Crosswalk Project
• Maynard Crossing update
• Downtown Enhancement (Beautification) sub-committee update
• Marketing Maynard sub-committee update
• EDC Working Group update

The committee approved the minutes from the April 12, 2023 meeting and endorsed the Crosswalk Project prototype located in front of The Fine Arts Theater and Memorial Park. Members received updates on new businesses at Maynard Crossing and a development agreement for 1 Summer Street.

• Approved minutes from 4/12/23
• Endorsed and supported the Crosswalk Project prototype at The Fine Arts Theater and Memorial Park

Select Board

The Maynard Select Board will hold an executive session to discuss the potential purchase or lease of 61-63 Summer Street, then reconvene for public comments and a consent agenda. The board will consider a revised package store license application and common victualler/entertainment licenses for the Assabet Village Food Cooperative at 86 Powder Mill Road, discuss residential capabilities at Mill & Main, and review contracts for sewer rehabilitation and a wastewater treatment grant. They will also receive updates on the disposition of 1 Summer Street, the Green Meadow School Building Project, and the 2023 Annual Town Meeting.

• Executive session on real property at 61-63 Summer Street
• Assabet Village Food Cooperative: package store and common victualler/entertainment license applications
• Contract with National Water Main Cleaning Company for sewer collection system rehabilitation
• MassDEP Gap III Grant for wastewater treatment facilities
• Status of disposition procurement for 1 Summer Street

Community Preservation Committee

The committee will review previous minutes and discuss Town Meeting matters. The agenda also includes updates on ongoing projects and communication with town boards.

• Review and approve previous meeting minutes
• Discussion of Town Meeting
• Updates on ongoing CPC projects

The committee noted that all CPC articles were approved at the May 15th Town Meeting, allowing the drafting of project grant agreements to proceed. The committee also received updates on the Maynard Rental Assistance Program and the Ice House Landing interpretive signs.

• Approved April 05, 2023 meeting minutes (6-0)
• Confirmed all CPC articles were approved at May 15th Town Meeting
• Proposed reverting approximately $200.00 from Gravestone Restoration project to undesignated fund

Select Board

The Maynard Select Board will hold an executive session to discuss the potential purchase or lease of 61-63 Summer Street, then reconvene in open session for public comments and a consent agenda. The board will consider a revised package store license application for The Assabet Village Food Cooperative at 86 Powder Mill Road, along with common victualler and entertainment licenses. Other business includes appointments, contracts for sewer and wastewater projects, and updates on the disposition of 1 Summer Street and the Green Meadow School Building Project.

• Executive session on real property at 61-63 Summer Street
• Package store, common victualler, and entertainment licenses for Assabet Village Food Cooperative, 86 Powder Mill Road
• Contracts: National Water Main Cleaning Company sewer rehabilitation; MassDEP Gap III Grant for wastewater treatment
• Appointments: Council on Aging Board (Mary Ann Shields), Housing Authority Board tenant member
• Status updates on 1 Summer Street disposition and Green Meadow School Building Project

The Select Board authorized a Letter of Award to Black Rock Galleries LLC for the mixed-use redevelopment of 1 Summer Street. The board also approved several town property use requests, board appointments, and infrastructure contracts.

• Authorized Letter of Award to Black Rock Galleries LLC for 1 Summer Street (Unanimous)
• Approved $94,765.50 contract with National Water Main Cleaning Company for sewer rehabilitation (Unanimous)
• Authorized $89,075 Gap III Grant contract with MassDEP for wastewater facilities (Unanimous)
• Approved revised liquor license application and entertainment licenses for Assabet Village Food Cooperative (Unanimous)
• Appointed Mary Ann Shields to the Council on Aging Board (Unanimous)
• Appointed Richard Greenaway to the Housing Authority Board (Unanimous)
• Approved use of Crowe Park by Imago School on June 2, 2023 (Unanimous)
• Approved consent agenda for Memorial Day Parade, Flag Day, Community Band, and Pooch Portraits (Unanimous)

Council on Aging

The Council on Aging Board will meet at Maynard Town Hall to review the April 18, 2023 minutes and receive a report from the Director. The agenda also includes an update regarding the Senior Center Focus Group Liaison.

• Approval of Minutes of April 18, 2023
• Council on Aging Director’s Report
• Senior Center Focus Group Liaison Update

The Board recommended the Director work with the Town Administrator to develop a capital request for a feasibility study to target a senior/community center. The Board also decided to move monthly meetings to the second Tuesday of the month starting in September, pending the Select Board's schedule.

• Approved April 18, 2023 minutes
• Recommended Director work with Town Administrator on capital request for feasibility study
• Decided to change monthly meeting to second Tuesday of the month starting September (pending Select Board schedule)
• Tabled discussion on creating subcommittees until June meeting

Planning Board

A quorum of the Planning Board will be present at the Annual Town Meeting. Committee members may be asked to provide input on various Town Meeting matters.

• Attendance at Annual Town Meeting at Fowler School Auditorium

Select Board

The Select Board is issuing a quorum notice for the Annual Town Meeting. The meeting will take place at the Fowler School Auditorium.

• Annual Town Meeting

The Select Board unanimously approved a statement opposing Article 7 of the Annual Town Meeting Warrant. The Board stated that the article would leave the budget out of balance by approximately half a million dollars.

• Approved statement opposing Article 7 (unanimous)

School Committee

The Maynard School Committee is meeting on May 15, 2023, at Fowler School Auditorium. The agenda is limited to a Town Meeting quorum notice, where members may give input or deliberate on Town Meeting matters if requested. No other business items are listed.

• Town Meeting quorum notice and potential deliberation on Town Meeting matters

Conservation Commission

The Commission will discuss a proposed mixed-use development at 2 Powder Mill Rd and review peer review comments. They will also consider a request for the installation of a natural gas pipe at 3 Wood Lane and a ratification for an emergency dam removal at 18 Winter Street.

• Notice of Intent: Mixed-use development at 2 Waltham St, 2 Powder Mill Rd, and 6 Powder Mill Rd
• Request for Determination of Applicability: Natural gas pipe installation at 3 Wood Lane
• Emergency Certification Ratification: Removal of the dam at 18 Winter Street

The Commission ratified an emergency certification for the removal of a beaver dam at Winter Street to prevent flooding. Two other hearings were continued to May 25, 2023. The Commission also approved meeting minutes from March 9 and March 23, 2023.

• Ratified emergency certification for beaver dam removal at Winter Street (Unanimous)
• Continued hearing for 2 Powder Mill Rd to May 25, 2023 (Unanimous)
• Continued hearing for 3 Wood Lane Request for determination of Applicability to May 25, 2023 (Unanimous)
• Approved March 9, 2023 meeting minutes (3-1, 1 abstention)
• Approved March 23, 2023 meeting minutes (Unanimous)

Advanced Math & Science Academy - Board of Trustees

The Governance Committee will meet via remote participation to review several board-related documents. The meeting includes discussions on trustee job descriptions, performance expectations, and current recruitment efforts.

• Approval of April 5, 2023 minutes
• Review of Trustee Job Description and Performance Expectations
• Review of guidelines for BOT Parent/Faculty Reps
• Discussion of Board Recruitment candidates in process
• Executive Session Minutes update

Conservation Commission

The Conservation Commission is conducting a site visit at 2 Powder Mill Rd related to a Notice of Intent filed by Adam Stack. This is a field inspection, not a decision-making meeting.

• Site visit at 2 Powder Mill Rd for Notice of Intent by Adam Stack

Select Board

The Maynard Select Board's Budget Sub-Committee is meeting to approve minutes, discuss the FY24 budget in preparation for the Annual Town Meeting on May 15, and schedule future meetings, including a joint 'Tri-Board' meeting with the Finance and School Committees. The agenda is mostly procedural, with the main substantive item being the FY24 budget discussion.

• Approval of April 12, 2023 meeting minutes
• Discussion of FY24 budget for Annual Town Meeting on May 15, 2023
• Scheduling of 'Tri-Board' joint meeting on May 30, 2023
• Planning for June/July meetings

The subcommittee discussed preparations for the May 15 Annual Town Meeting, including FY24 budget updates and School Committee warrant articles. No substantive policy or financial decisions were voted on during the meeting.

• Scheduled next meeting for July 26th
• Scheduled 'Tri-Board' Joint Meeting for May 30, 2023
• Adjourned meeting at 7:54pm (unanimous)

Planning Board

The Planning Board is reviewing a request by Maynard Crossing JV, LLC to modify the existing site plan at 129 Parker Street. The proposed amendment involves adding a childcare facility to the location. The applicant has requested a continuance for this public hearing.

• Site plan modification for childcare facility at 129 Parker Street
• Public hearing continued from April 11, 2023 meeting

The Board voted to continue the public hearing for a site plan modification at 129 Parker Street to a future date. Members also discussed preparations for upcoming Town Meeting articles regarding home-based businesses and trade shops.

• Continued Maynard Crossing childcare site plan modification hearing to June 13, 2023 (5-0)

ADA Commission

The commission will review reports from the Chair and members. Discussion items include accessible parking at Alumni Field, a crosswalk at Pip, and a complaint regarding Douglas Ave.

• Alumni Field accessible parking
• Crosswalk Pip
• Complaint about Douglas Ave

The commission approved the minutes from April 11, 2023. Members discussed ongoing issues regarding crosswalk accessibility on Douglas Avenue and the need for a dedicated commission email address.

• Approved April 11, 2023 minutes (unanimous)

School Committee

The Policy Sub-Committee is reviewing several sets of administrative regulations and handbooks. The meeting includes discussions on policies returned for edits and those currently in progress.

• Review of policies returned for edits including School Committee Policy Development and Administrative Regulations
• Discussion of Athletic Student & Coach Handbooks
• Review of Public Comment at School Committee Meetings policy
• Review of Purchasing and Purchasing Requirements policies
• Review of School Committee Powers, Duties, and Legal Status policies

School Committee

The School Committee is holding a workshop to review the timeline for the Superintendent evaluation. The committee will also conduct planning for the upcoming Annual Town Meeting.

• Superintendent Evaluation Timeline Review
• ATM Planning
• Upcoming Budget Events schedule

Finance Committee

The Finance Committee will hold a public hearing regarding the proposed FY2024 Town Budget and Annual Town Meeting warrant articles. The committee is also scheduled to present to Town Meeting voters.

• Public Hearing: Proposed FY2024 Town Budget
• FinCom Presentation to Town Meeting Voters
• Approval of April 24 meeting minutes

61-63 Summer Street Re-Use Committee

The 61-63 Summer Street Re-Use Committee is meeting to create a project timeline and set goals. The agenda includes a presentation from the Affordable Housing Trust and a status update on the abutters meeting.

• Guest presentation by Rick Lefferts of the Affordable Housing Trust
• Creation of project timeline and goals
• Discussion of revised date, time, and location for the abutters meeting

The committee discussed project goals, agreed to use a Cost/Benefit Analysis framework from the Coolidge School as a starting point, and planned an abutter meeting for June 8, 2023. No binding decisions were made; the meeting focused on process and information gathering.

• Agreed to use Coolidge School Cost/Benefit Analysis as framework (unanimous)
• Ellen and Khadijah will draft initial Cost/Benefit chart
• Abutter meeting scheduled for June 8, 2023 at 7:00 pm in the library
• Linde will continue drafting fliers/letters for abutter meeting
• Andy supplied the catchment area for abutter mailing

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Board of Trustees met to review the FY24 budget and approve the minutes from March 23, 2023. The board voted to authorize St. Mary's Credit Union as the depository for school funds. The meeting also included updates on the capital campaign, strategic planning, and family/staff surveys, followed by an executive session on collective bargaining strategy.

• Resolution to authorize St. Mary’s Credit Union as depository of AMSA funds
• FY24 Budget Review
• Capital Campaign Update
• Strategic Planning Update
• Executive Session to discuss strategy with respect to collective bargaining

School Committee

The Maynard School Committee's Personnel and Negotiations Subcommittee is meeting remotely to discuss collective bargaining strategy with the Teachers Union (MEA) in executive session, along with updates on memoranda of agreement and the superintendent evaluation timeline. The meeting is largely procedural, with the main substantive item being the closed-door bargaining discussion.

• Executive session to discuss collective bargaining strategy with Teachers Union (MEA)
• Review of Superintendent Evaluation timeline and evidence
• Updates on MOAs with schools/town and school/youth organizations
• Approval of prior meeting minutes
• Confirmation of future meeting dates

School Committee

The Maynard School Committee's Budget Subcommittee is meeting remotely to discuss the current FY23 budget, including approved warrants, revenue opportunities, and expenses of concern, as well as to begin planning for the FY24 budget. The agenda includes updates on the annual Town Meeting (ATM) and other budgetary priorities. This is a working session focused on budget matters, with no votes scheduled on specific items.

• FY23 budget discussions: approved warrants, revenue opportunities, expense reductions
• FY24 budget planning: general updates, ATM planning, other priorities
• FY23 Q3 financial report
• Bleachers and/or Community Preservation Committee (CPC) updates
• Solar project discussion

Community Preservation Committee

The Community Preservation Committee will meet via Zoom to discuss administrative tasks and project business. The committee is preparing for the upcoming Town Meeting and discussing communication with other town boards.

• Preparation for Town Meeting
• Discussion on signage and advertising for CPC projects
• Updates on ongoing projects
• Review and approval of previous meeting minutes

The meeting scheduled for May 3, 2023, was cancelled due to lack of quorum. No decisions or discussions occurred.

Select Board

The Select Board approved a $107,500 contract with VHB for Main Street drainage improvements between Riverbank Road and Railroad Street, and a $102,100 contract for the Route 27 at Concord Street traffic signal design. The board also approved a $103,281 HUD grant amendment for Dawn Grove housing improvements, a one-year extension of the town's collection and hauling contract with E.L. Harvey & Sons, and the donation of history books to graduating seniors. The appointment of a tenant member to the Housing Authority Board was postponed to the next meeting.

• Approved $107,500 contract with VHB for Main Street drainage project (4-0)
• Approved $102,100 contract with VHB for Route 27 at Concord Street traffic signal design (4-0)
• Approved $103,281 HUD Capital Fund Program amendment for Dawn Grove (4-0)
• Approved one-year extension of collection and hauling contract with E.L. Harvey & Sons (4-0)
• Approved donation of 'Maynard Massachusetts: A Brief History' books to 2023 graduating seniors (4-0)
• Approved submission of FY24 Municipal Vulnerability Preparedness 2.0 Action Grant (3-1)
• Approved rules governing public participation at town public body meetings (4-0)
• Postponed appointment of Housing Authority Board tenant member to next meeting

Solid Waste & Recycling Task Force

The Solid Waste & Recycling Task Force is meeting to review previous session minutes and continue discussions regarding a public survey. The meeting is focused on these specific administrative and survey-related items.

• Approval of March 7th and April 4th, 2023 meeting minutes
• Discussion of the SW&R Public Survey

The task force approved the finalized questions for a public survey regarding waste reduction, recycling, and service participation. The group decided to use force-ranking for certain questions and adjusted the survey flow based on participant responses.

• Approved April 4th, 2023 meeting minutes (unanimous)
• Approved finalized public survey questions (unanimous)

Sustainability Committee

The Maynard Sustainability Committee is meeting to approve minutes, set future meeting dates, and receive updates on major initiatives including the Climate Action Plan, community aggregation, the MSBA process, the High School Solar project, waste diversion, nature-based solutions, and the Hazard Mitigation Plan. The agenda is largely procedural, consisting of status updates and planning rather than decisions on specific items.

• Update on Climate Action Plan
• Update on Community Aggregation
• Update on MSBA process
• Update on High School Solar project
• Update on Waste Diversion and Task Force meetings

The committee decided to apply for the MVP 2.0 program to fund a climate action plan, which could provide a $45k program award and a $50k seed project award. The application requires a letter of support from the Select Board. The committee also approved the February meeting minutes.

• Approved February meeting minutes (6-0)
• Decided to apply for MVP 2.0 funding for climate action plan
• Selected clock tower logo for Community Energy Aggregation (pending color changes)

Affordable Housing Trust Board

The Maynard Affordable Housing Trust is meeting to discuss ongoing projects and the Maynard Rental Assistance Program. The board will review and vote on funding applications and loan documents related to the Coolidge School property.

• Vote on Coolidge School LIP/LAU Application
• Vote to accept update to Coolidge School funding application
• Vote on Coolidge School loan documents and authorization for Chair to sign for property acquisition
• Review of Maynard Rental Assistance Program status
• Final application to Community Preservation Committee

Retirement Board

The Retirement Board is meeting to approve the FY2022 audit by Roselli, Clark & Associates and process member deductions and transfers. The board will also review payroll warrants and cash requirements forecasts.

• FY2022 Audit by Roselli, Clark & Associates
• Refund of deductions for Kevin Manning
• Transfer of deductions for Jacqueline Desmeule to Worcester Regional Retirement System
• Transfer of deductions for Megan Zammuto to Concord Retirement System
• Review of PERAC Memos #10/2023, #11/2023, and #12/2023

The Board approved the FY2022 Audit Report from Roselli, Clark & Associates, which was described as a clean audit. The Board also approved several financial warrants and the transfer of funds to cover payroll and vendor payments.

• Approved FY2022 Audit Report from Roselli, Clark & Associates (4-0)
• Approved April 28, 2023 payroll warrant for $348,231.07 (4-0)
• Approved April 28, 2023 deductions warrant for $54,320.73 (4-0)
• Approved April 28, 2023 cash disbursements warrant for $158,219.06 (4-0)
• Approved transfer of $344,570.00 from PRIT cash to Citizens Bank checking (4-0)
• Approved refund of deductions for Kevin Manning (4-0)
• Approved transfer of deductions for Jacqueline Desmeule to Worcester Regional Retirement System (4-0)
• Approved transfer of deductions for Megan Zammuto to Concord Retirement System (4-0)

Cultural Council

The Cultural Council will meet to discuss updates regarding grants and the Cultural District Working Group. The meeting also includes the approval of minutes from April 13, 2023.

• Cultural Council Grant Updates
• Cultural District Working Group discussion and projects update

The Council approved the minutes from the April 13, 2023 meeting. Members discussed the Summer Music Series, the search for two new council members, and the use of grant funds for potential events like Octoberfest and fireworks.

• Approved minutes for 04/13/23 MCC

Historical Commission

The commission is meeting to finalize details for the Curfew Bell Dedication Ceremony scheduled for May 6. Members are also reviewing ongoing works and planning future projects for fall applications.

• Curfew Bell Dedication Ceremony on May 6
• Works in process: Amory’s Grove, Watering troughs, and Ice house foundation
• Planning of a CPC project for Fall application
• Discussion regarding Indigenous People Signage

The Commission approved the minutes from March 23 and March 30. Members discussed updates on the Mill Curfew Bell dedication, Amory’s Grove Marker, and a proposed marker for Indigenous Peoples. No other formal votes were recorded.

• Approved minutes of March 23 and March 30 meetings

School Committee

The Maynard School Committee will hold a workshop to prepare for the superintendent's evaluation. The body will also plan for a School Committee self-assessment.

• Superintendent evaluation preparation
• School Committee self-assessment planning

Select Board

The Select Board will hold an executive session to discuss collective bargaining strategy for several unions. The open session will include a discussion on employee health insurance.

• Executive session regarding collective bargaining for AFSCME, LIUNA, NEPBA, IAFF, MEA, and MESA
• Discussion of employee health insurance benefits

The Select Board held a public hearing regarding a new health insurance coverage proposal presented by consultant Ken Lombardi. No decisions were made during the meeting, as the Board is awaiting a response from the Insurance Advisory Committee.

• Approved motion to enter Executive Session to discuss collective bargaining strategy (3-0)
• No decision made on health insurance proposal

Board of Health

The Maynard Board of Health is meeting to introduce a new health inspector, receive updates from the Public Health Nurse and Director, approve previous meeting minutes, and take public comments. The agenda is largely procedural with no major decisions or public hearings listed.

• Introduction of new Health Inspector
• Public Health Nurse and Director updates
• Approval of meeting minutes
• Public comments period

The Board of Health received updates on food service inspections and housing complaints. The Health Director condemned one unit following a fire. The Board also discussed opioid abatement funding and COVID-19 vaccine recommendations.

• Condemned unit 14 at 14 Powder Mill Circle
• Approved April 28, 2023 minutes with modifications

Housing Authority

The Board will conduct a public hearing regarding the Annual and Five-Year Action Plan for the Federal Program. The regular meeting includes discussions on maintenance staff wage rates, budget approvals, and an update on a fire at Powdermill Circle.

• Annual and Five-Year Action Plan for Federal Program
• FYE 12/31/2023 Budget approval from DHCD
• Department of Labor Standards Wage rates for 2023 for maintenance staff
• PHN 2022-11 Agreed Upon Procedures requirement for Section 8 New construction
• Update on fire at Powdermill Circle