Maynard public meetings in 2025

Conservation Commission

The Conservation Commission is continuing a public hearing regarding a Notice of Intent for 14-16 Hillside Street. The commission is reviewing proposed alterations to convert a single-family home into a three-unit apartment house.

• Public hearing for 14-16 Hillside Street regarding a rear deck and five-car impervious parking area
• Review of Stormwater Waiver Request for 14-16 Hillside Street
• Approval of December 9, 2025 meeting minutes

The Commission unanimously carried a motion to continue the public hearing on DEP#213-0303 (14‑16 Hillside St.) until the meeting of January 13 2025. A separate motion to approve the amended minutes of the December 9 2025 meeting passed by majority vote, with only three commissioners present.

• Motion to continue DEP#213-0303 hearing until Jan 13 2025 carried unanimously
• Motion to approve amended Dec 9 2025 minutes passed by majority vote

Housing Authority

The Maynard Housing Authority will meet to review and approve the FY2026 budget and the Executive Director's salary. The board will also consider a participation agreement for state-aided housing insurance and a contract amendment.

• FY2026 Budget presented by Tom Joy
• Executive Director Salary approval
• FY2026 Operating Budget for Federal Program
• Amendment #12 to the CFA#5001
• PHN 20025-15 State-Aided Housing Insurance Participation Agreement

The Maynard Housing Authority board approved several budget subsidies and an amendment to a financial assistance contract, all with unanimous votes. It also approved the meeting minutes and the insurance participation agreement. All actions were recorded as unanimous 4‑0 votes.

• Approved minutes from Nov 10 2025 meeting (4‑0)
• Approved FY2026 State‑aided Housing subsidy $85,837 and ED salary $100,090 (4‑0)
• Approved FY2026 MRVP budget subsidy $600,000 and ED salary $100,090 (4‑0)
• Approved FY26 Operating Budget for Federal Program “Dawn Grove” (4‑0)
• Approved Amendment #12 to Contract for Financial Assistance 5001, $560,000, extending service to 6/30/2035 (4‑0)
• Approved Participation Agreement with EOHLC for PHN 2025‑15 insurance renewal (4‑0)
• Approved adjournment of meeting (4‑0)

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will review and vote on three proposed change orders concerning exterior roof door security, added chases, and display case/tackable wall surface changes. The meeting also includes a contingency status report update, approval of prior minutes, and scheduling of the next meeting.

• Change Order #047 – Exterior Roof Door Security
• Change Order #048 – Added Chases
• Change Order #049 – Display Case and Tackable Wall Surface Changes

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a proposed deck and a home addition. The board will also review the unapproved minutes from the October 20, 2025 meeting.

• Public hearing for a Special Permit for a proposed deck at 5 Grant Street
• Public hearing for a Variance for a rear home addition and setback change at 6 Guyer Road
• Review of October 20, 2025 meeting minutes

Retirement Board

The Maynard Retirement Board will consider approving minutes from its November 20 and October 23 meetings. It will vote on several financial items, including a transfer of deductions for Kelly Patterson, a refund for Jeffrey Mealey, retiree payroll and deductions warrants, and a regular vendor warrant. The board will also discuss cash requirements, bank reconciliations, accept a new member, and review an RFP for an equity manager. Additional agenda items address recent legislative changes and proposed electronic signature regulations.

• Approve Transfer of Deductions for Kelly Patterson to the Worcester Regional Retirement System
• Approve Refund of Deductions for Jeffrey Mealey
• Approve retiree payroll and deductions warrants
• Approve regular vendor warrant
• Accept new member: Paula Demeo, School Paraprofessional

The Maynard Retirement Board unanimously approved the December 31, 2025 payroll warrant of $404,494.25, along with related deductions and cash‑disbursement warrants. It also approved a $278,005.00 transfer from the PRIT cash account to the Citizens Bank checking account. Additional actions included accepting a new system member, tabling an investment‑manager RFP, and scheduling the January 29, 2025 meeting.

• Approved Dec 31 2025 payroll warrant $404,494.25 (unanimous)
• Approved Dec 31 2025 deductions warrant $65,783.51 (unanimous)
• Approved Dec 31 2025 cash disbursements warrant $33,653.11 (unanimous)
• Approved transfer $278,005.00 from PRIT cash to Citizens Bank checking (unanimous)
• Accepted Paula Demeo as new member of the Maynard Retirement System (unanimous)
• Tabled RFP for investment manager search and approved RFP for Investment Consultant (unanimous)
• Scheduled January Board meeting for Jan 29 2025 at 12:15 pm (unanimous)
• Approved minutes for Oct 23 2025 and Nov 20 2025 meetings (unanimous)

School Committee

The Maynard School Committee will meet to review student data, present the FY27 budget, and discuss a policy for vocational technical education admissions. The meeting will be held in person at the Fowler School Library and via Zoom.

• FY27 Budget Presentation
• Policy JFA – Admission and Retention Policy for Vocational Technical Education Programs
• MCAS & MAPS Data Review
• ELPAC Discussion
• Approval of Minutes and Acceptance of Warrant(s)

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will meet to discuss an application from MacDonald Development for the former fire station at 1 Summer St. The board will also review responses to the Community Preservation Committee and provide updates on housing opportunities.

• Review and approval of award letter for MacDonald Development at 1 Summer St.
• Discussion of LIP application and loan documents for 1 Summer St.
• Review of questions and responses to the Community Preservation Committee.

Economic Development Committee

The Maynard Economic Development Committee will meet to discuss several items, including a Food Truck policy, trash receptacle placement in downtown, and a performance shelter proposal at Memorial Park. The agenda also includes updates from the Planning Department, MarComm Advisory Group, and other local officials. The meeting will solicit new committee members but does not list any formal decisions.

• Discussion of Food Truck policy
• Discussion of trash receptacles in downtown
• Discussion of a performance shelter at Memorial Park
• Planning Department updates
• Call for new committee members

Library Board of Trustees

The Maynard Public Library Board of Trustees will approve the November meeting minutes and hear a report from the Library Director. Trustees will discuss the first FY26 State Aid award and an overview of the library budget and funding sources. Additional items include updates on the website, programming policy, upcoming programs, and a stairwell wall/window project.

• Approval of November minutes
• First FY26 State Aid award
• Library budget and funding source overview
• Stairwell wall/window project
• Friends of the Library report

Tree Committee

The Maynard Tree Committee will review volunteer hours, update on the MAPC ARC grant application, and discuss items for the 2026 grant cycle, including a Cooling Corridor and CPC grant walkthrough. The committee will also review Planning Board regulations and plan for spring plantings at Florida Road park.

• Review of volunteer hours
• MAPC ARC grant application update
• 2026 Grants: Cooling Corridor and CPC grant
• Spring Giveaway planning
• Florida Road park planting

Capital Planning Committee

The committee will meet to review capital updates and finalize the Capital Plan. The session includes a vote on previous meeting notes and a discussion on newly created committees.

• Finalization of the Capital Plan
• Review of new committees created

The committee unanimously approved the minutes from the November 12 and November 18, 2025 meetings. It created two new advisory bodies: the Municipal Building Advisory Committee and the Golf Course Advisory Task Force. The members unanimously approved the 2026 capital projects list to be submitted to the Town Administrator. The next meeting was scheduled for January 27, 2026.

• Approved November 12, 2025 meeting minutes (unanimous)
• Approved November 18, 2025 meeting minutes (unanimous)
• Created Municipal Building Advisory Committee (unanimous)
• Created Golf Course Advisory Task Force (unanimous)
• Approved 2026 capital projects list for submission (unanimous)
• Scheduled next Capital Planning Committee meeting for Jan 27, 2026 (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Maynard Select Board will discuss several items, including a public hearing on an on‑premise all‑alcohol license transfer for Cafe of India at 155 Main Street. They will consider a second amendment to the Green Meadow School Building Project funding agreement and review grant reports for water‑treatment infrastructure. The board will also set dates for the 2026 annual town election and begin development of the FY 2027 budget.

• Public hearing: Transfer of on‑premise all‑alcohol license for Cafe of India, 155 Main Street
• Second amendment to the Green Meadow School Building Project Funding Agreement
• Review of US EPA and MassDEP EC‑SDC grant contract scope for Old Marlborough Road/Green Meadow treatment plants
• Discussion and development of the Fiscal Year 2027 budget
• Setting date, time, and place for the 2026 annual town election/meeting

The board unanimously approved a $2.3 million contract with Stantec for preliminary water‑treatment design under the EPA/MassDEP grant. It also approved a $200,000 MassDEP water‑resource contract, a $59,986 ADA improvement grant contract, and a second amendment to the Green Meadow Elementary School funding agreement. Additional actions included a restaurant license transfer, several committee appointments, and setting the 2026 election and town‑meeting dates.

• Approved $2.3 M EC‑SDC water treatment design contract with Stantec (5‑0)
• Approved $200,000 MassDEP water‑resource mitigation contract (5‑0)
• Approved $59,986 Municipal ADA Improvement Grant contract (5‑0)
• Approved second amendment to Green Meadow School Project Funding Agreement (5‑0)
• Approved Section 12 restaurant alcohol license transfer for Cafe of India (5‑0)
• Appointed Denise Walsh to Community Preservation Committee (5‑0)
• Appointed Bruce Davidson, Diane Gauthier (to 2028) and Sally Thurston (to 2027) to Council on Aging (5‑0)
• Set 2026 Annual Town Election (May 5) and Town Meeting (May 18) dates (5‑0)

By-law Committee

The Maynard By‑Law Committee will meet virtually to conduct its regular business. It will vote on the minutes from the last meeting, hear the chairman’s report, and review a citizen petition concerning the Dark Skys By‑law that will be reported to the Select Board. Any new business will be considered before adjournment.

• Vote on minutes of the previous By‑Law Committee meeting
• Chairman’s report
• Review Dark Skys By‑law citizen petition for report to the Select Board
• Consideration of new business items

School Committee

The Maynard School Committee will present the FY27 budget and discuss several updates, including a competency policy and collaborative program reports. It will vote on the IKFE competency determination policy and on the consent agenda items (approval of minutes and acceptance of warrants). The meeting also includes public comments, a student representative report, and a discussion of committee goals.

• FY27 Budget Presentation (30 min)
• Policy IKFE – Competency Determination (vote required)
• Collaborative (AVC and Case) Updates
• School Committee Goals discussion
• Consent Agenda: Approval of Minutes and Acceptance of Warrants (vote required)

Select Board

The Budget Sub-Committee will meet to select officers and approve previous meeting minutes. The body will discuss the closing status of FY25, the status of FY26, and the development status of FY27.

• Selection of Committee Officers
• FY25 Closing Status
• FY26 Status
• FY27 Development Status

The board approved the October 29, 2025 meeting minutes after a motion and second, with all members in favor. No action was taken on the May 15, 2024 and June 4, 2025 minutes. The meeting was adjourned at 7:58 p.m. following a unanimous motion.

• Approved October 29, 2025 minutes (unanimous)
• No action taken on May 15, 2024 minutes
• No action taken on June 4, 2025 minutes
• Adjourned meeting at 7:58 p.m. (unanimous)

Board of Assessors

The Board of Assessors will meet to sign excise reports and discuss work-off programs for seniors and veterans. The board will enter executive session to review and vote on FY2026 real estate tax exemption applications.

• Sign Excise Commitment: 2025-5
• Sign Monthly Excise Abatement Reports for October & November 2025
• Discussion of Senior Work Off and Veteran Work Off Programs
• Vote on FY2026 Real Estate Tax Exemption applications

Conservation Commission

The Conservation Commission will hold public hearings regarding wetlands protection and bylaws for two residential properties. The body will also discuss trail maintenance on Concord Street and the 2026 meeting schedule.

• Public hearing for 14-16 Hillside Street: renovation of a home into a three-unit apartment with a rear deck and 5-car parking area
• Public hearing for 11 Pleasant Street: demolition of an ADU, stairs, and wall, and construction of a new ADU, workshop, and rain gardens
• Informal discussion on Concord St. tree removal and land maintenance with resident Ray Blessing
• Discussion of the 2026 Meeting Schedule

The Commission postponed the Hillside Street hearing to Dec. 23, 2025. It closed the public hearing for the 11 Pleasant Street request and voted a positive determination for that project. The body also approved the Nov. 25 minutes and the 2026 meeting schedule.

• Continued public hearing for 14-16 Hillside Street to Dec 23, 2025 (unanimous)
• Closed public hearing for RDA2508 – 11 Pleasant Street (unanimous)
• Made a positive determination for RDA2508 – 11 Pleasant Street (unanimous)
• Approved minutes of the Nov. 25, 2025 meeting (unanimous)
• Approved 2026 meeting schedule (second and fourth Tuesdays) (unanimous)
• Adjourned the meeting (unanimous)

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees will meet to approve meeting minutes, updates to the Bullying Prevention and Intervention Plan, and unbudgeted expenses. The agenda includes reports from the Executive Director, committees, and fundraising efforts.

• Approve BOT meeting minutes from October 16, 2025 and November 10, 2025
• Approve updates to the 2025-2026 Bullying Prevention and Intervention Plan
• Unbudgeted Expenses Approval Authority
• Approve New Counselor Evaluation Tool
• Review Education: Staff and Family Survey - Summary of Results

Planning Board

The Board will hold a public hearing on an application by Matthew Hall for site‑plan approval of a mixed‑use project at 151 Main Street. The proposal includes 2,705 square feet of retail and office space on the first floor and three apartment units on the second and third floors, and seeks a special permit to reduce minimum parking requirements. The agenda also includes brief planning updates on grant funding and a Dark Sky meeting.

• Public hearing – site‑plan approval request for mixed‑use project at 151 Main Street (2,705 sq ft retail/office, 3 apartments).
• Special Permit request to reduce minimum parking requirements for the 151 Main Street project.
• Planning Update – grant funding status.
• Planning Update – Dark Sky meeting.

The Planning Board voted to continue the public hearing for 151 Main Street to January 13, 2026 at 7 p.m. The Board also approved the amended meeting minutes with a 4‑0 vote and then closed the meeting with a 5‑0 vote.

• Continued 151 Main Street hearing to Jan 13, 2026 (unanimous)
• Approved amended minutes (4-0)
• Closed meeting (5-0)

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will hold a remote meeting on Dec 9, 2025. After roll call, approval of prior minutes, and a contingency status report, members will review and vote on three proposal change orders. The meeting will conclude with setting the next meeting date and adjournment.

• Proposal Change Order #044 – Mop Sink at Custodial B214
• Proposal Change Order #045 – Piping at Staff Toilet A205 and A204
• Proposal Change Order #046 – Floor Drain at Water Service
• Contingency Status Report Update

ADA Commission

The ADA Commission will discuss the FY 2026 ADA Improvement Grant. The body will also review state complaints regarding accessibility at several town locations.

• FY 2026 ADA Improvement Grant update
• State complaint C25-067: Fowler School
• State complaint C25-050: 9 Mill & Main
• State complaint C25-093: Summer Street Parking Lot
• State complaint C25-094: Nason Street Parking Lot

The ADA Commission approved the minutes from the September 9, 2025 meeting, with all members voting in favor. The commission also approved the motion to adjourn the December 9, 2025 meeting unanimously. The commission reported receiving a $59,986 FY 2026 ADA Improvement Grant and identified several handicapped‑parking compliance issues to be addressed by January 27.

• Approved September 9, 2025 minutes (unanimous)
• Motion to adjourn approved (unanimous)

Green Meadow Building Committee

The Green Meadow Building Committee will hold a remote meeting on December 8, 2025. Members will approve the minutes from the prior meeting, receive updates on the construction schedule, project budget, and design progress, and discuss any new business. The meeting will conclude with setting the next meeting date.

• Approval of prior meeting minutes
• Project schedule and construction update
• Project budget update
• Designer update
• New / other business

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will review and vote on two specific project change orders. The committee will also receive an update on the contingency status report.

• Vote on Proposal Change Order #042 regarding Admin Counter Electrical Changes
• Vote on Proposal Change Order #043 regarding Fence Height Revisions at Retaining Wall
• Contingency Status Report Update

Community Preservation Committee

The Community Preservation Committee will meet via Zoom to review accounts and fund balances. The committee will also review project applications and discuss updates regarding the golf course and other ongoing projects.

• Review of accounts and fund balances
• Review of project applications
• Golf course updates
• Updates on ongoing projects

Board of Assessors

The Maynard Board of Assessors will sign the minutes from the October 21, 2025 meeting, approve an excise commitment (2025-5), and adopt monthly excise abatement reports for October and November 2025. After public comment, the board will enter executive session to review and vote on FY2026 real estate tax exemption applications.

• Sign minutes from the October 21, 2025 Board of Assessors meeting
• Sign Excise Commitment: 2025-5
• Sign Monthly Excise Abatement Reports for October & November 2025
• Review and vote on FY2026 Real Estate Tax Exemption applications (executive session)
• Public comment

Select Board

The Maynard Select Board meeting will be held remotely. Items include a consent agenda with license renewals and a cemetery deed, an open table discussion on extended parking hours, and appointments to the Zoning Board of Appeals and Housing Authority. The board will consider contracts for the MayDog dog park operation and two FY26 MBTA Communities Catalyst Fund projects. Reports on public works, the FY27 budget development, senior center planning, and the Green Meadow School building project will also be presented.

• Waiver of Common Victualler License Requirement for Carry-In License at 16 Nason Street
• Open Table discussion on extended parking hours
• MayDog Contract Renewal for Dog Park Operations
• FY26 MBTA Communities Catalyst Fund: Powder Mill Road Pedestrian Plans/Designs
• FY26 MBTA Communities Catalyst Fund: Housing Production Plan (HPP)

The board unanimously approved the consent agenda items, extended Open Table parking hours, and appointed two new members to the Zoning Board of Appeals and the Housing Authority. It also approved the MayDog dog‑park license renewal and two MBTA Communities Catalyst Fund contracts totaling $618,500 for pedestrian plans on Powder Mill Road and a housing production plan update. Finally, the board created a Golf Course Advisory Task Force to study the future of the town golf course.

• Approved Consent Agenda items A‑C (license renewals, cemetery deed) (4‑0)
• Approved Open Table extended parking hours at 33 Main St. and Summer St. lot (4‑0)
• Appointed Laurie Cahalane‑Petchar as Zoning Board of Appeals alternate (term to 6/30/27) (4‑0)
• Appointed Patrick Greene to the Housing Authority (term to 6/30/26) (4‑0)
• Renewed MayDog dog‑park operations license for 2026‑2028 (4‑0)
• Authorized $558,500 MBTA grant contract for Powder Mill Road pedestrian plans (4‑0)
• Authorized $60,000 MBTA grant contract for Housing Production Plan update (4‑0)
• Approved charge for Golf Course Advisory Task Force (4‑0)

Sustainability Committee

The Maynard Sustainability Committee will vote to approve the minutes from the November 3, 2025 meeting. It will update the Climate Action Plan process, finalize assignments, and set a timeline. The committee will assign drafting duties for the annual report, acknowledge a departing member, and discuss recruitment and project updates. It will also select dates for the next meeting.

• Vote to approve minutes from the 11/03/25 meeting
• Update Climate Action Plan process, finalize assignments and timeline
• Assign drafting responsibilities for the annual report due January 5, 2026
• Acknowledge Orian’s service and discuss committee recruitment efforts
• Choose dates for upcoming meetings

Cultural Council

The Maynard Cultural Council will discuss a new member, review the 2025 grant cycle, and vote on the distribution of 2026 funds. The meeting will be held at the Town Hall and via Zoom.

• Approval of November 3, 2025 minutes
• Discussion re new Cultural Council member
• 2025 Grant Cycle update
• Vote on distribution of 2026 funds
• Assignment of grantees to Cultural Council members

Conservation Commission

The Conservation Commission will conduct public hearings regarding proposed alterations to properties in wetland areas. The body will also consider a request for trail walk events on conservation land.

• Public hearing for 14-16 Hillside Street: renovation of a home into a three-unit apartment with a rear deck and 5-car parking area
• Public hearing for 5 Shore Avenue: request to remove a tree within the Riverfront Area and Bordering Vegetative Wetland
• Request from Maynard Assabet River Coalition to lead trail walk events on conservation land

The Commission voted to issue a negative determination on the Request for Determination of Applicability for the tree at 5 Shore Ave, with a condition that the site be inspected after removal. It also approved the Maynard Assabet River Coalition’s winter trail walks on conservation land, with dates to be set later. The hearing on the 14‑16 Hillside Street project was continued to the Dec 9 meeting, and the minutes from the Nov 4 meeting were approved.

• Continued 14‑16 Hillside St hearing to Dec 9 2025 (unanimous)
• Negative determination on 5 Shore Ave RDA, pending post‑removal inspection (majority vote)
• Approved MARC winter trail walks on conservation land, dates to be determined (unanimous)
• Approved minutes of Nov 4 2025 meeting (unanimous)
• Closed public hearing on 5 Shore Ave (majority vote)
• Adjourned meeting (unanimous)

Board of Health

The Maynard Board of Health will convene a regular meeting to hear public comments and receive an update from the Health Director, including a public health report. No formal actions or decisions are listed on the agenda.

The Maynard Board of Health voted unanimously to forgo a regular December meeting unless a special need arises. The board also discussed receiving settlement money for a pre‑oxidation water treatment system, but no action was taken on that item. The meeting was adjourned at 7:40 p.m. with a unanimous vote.

• Decided not to hold a December Board of Health meeting unless needed (unanimous)
• Adjourned meeting at 7:40 p.m. (unanimous)

Planning Board

The Planning Board will hold a public hearing on a Special Permit application filed by La Rotisseria LLC for a fast‑food restaurant. The proposed site is 3 Digital Way, Unit 6, within the Maynard Crossings mixed‑use development at 129 Parker Street, located in the Neighborhood Business Overlay District. The board will consider the application and accept public comments during the hearing.

• Special Permit application for La Rotisseria fast‑food restaurant at 3 Digital Way, Unit 6 (Maynard Crossings, 129 Parker Street)
• Public hearing to consider the application and receive public comments

The board unanimously approved a special permit for Carlos McCallos' Brazilian grill fast‑food restaurant at Maynard Crossing (Unit 6, 3 Digital Way), covering about 1,100 sq ft with 14 indoor seats and no drive‑through. The board also approved the minutes from the October 28 meeting with minor corrections. Procedural motions to close the public hearing and to close the meeting were each passed unanimously.

• Approved special permit for Brazilian grill fast‑food restaurant at Maynard Crossing (unanimous roll‑call)
• Approved October 28 meeting minutes with minor corrections (unanimous)
• Moved to close public hearing (unanimous)
• Moved to close the meeting (unanimous)

Green Meadow Building Committee

The subcommittee will review and vote on three specific project change orders. The meeting also includes a status report update on project contingencies.

• Vote on Proposal Change Order #039 – Furred Walls
• Vote on Proposal Change Order #040 – Added Blocking
• Vote on Proposal Change Order #041 – DOAS-2 Feeder Changes
• Contingency Status Report Update

Roadway Safety and Safe Streets Task Force

The Roadway Safety and Safe Streets Task Force will meet to review traffic enforcement plans, grant funding, and current roadway projects. The agenda includes a presentation on a dedicated traffic enforcement grant and a review of the town's high-crash intersections with engineering firm VHB.

• Review 2025 crashes and traffic enforcement plans
• Discuss dedicated traffic enforcement grant from OGR
• Review top five high crash risk intersections
• Orientation with VHB on intersection audit
• Inventory pedestrian marked mid-block crossings

The Roadway Safety and Safe Streets Task Force unanimously adopted the minutes from the previous meeting. The members also unanimously adopted the task force charter. The meeting was then unanimously adjourned.

• Adopted previous meeting minutes (unanimous vote yes)
• Adopted task force charter (unanimous vote yes)
• Adjourned meeting (unanimous vote yes)

Retirement Board

The Retirement Board will meet to approve payroll, vendor warrants, and member fund transfers. The board will also review RFP investment evaluations and contracts for legal and custodial bank services.

• RFP Investment Evaluations
• Legal Contract and Custodial Bank Contract
• PERAC Appropriation Letter for FY2027
• Transfer for Zury Seale to Concord Retirement System
• Rollover of deductions for Janelle Franklin and vacation for Diane Montanez

The Retirement Board approved several financial warrants, including a payroll warrant for $404,494.25 and a deductions warrant for $63,389.28. It also approved a cash transfer of $315,875.00 to fund payroll and vendor payments. New member Dylan Child was accepted, and the board set the next meeting for December 18, 2025.

• Approved November 28, 2025 payroll warrant for $404,494.25 (unanimous)
• Approved November 28, 2025 deductions warrant for $63,389.28 (unanimous)
• Approved November 28, 2025 cash disbursements warrant for $32,200.69 (unanimous)
• Approved transfer of $315,875.00 from PRIT cash to Citizens Bank checking account (unanimous)
• Approved transfer of deductions for Zury Seale to Concord Retirement System
• Approved military service purchase plan for Joshua Ramos, $13,466.70 deduction over five years
• Accepted Dylan Child as new member of the Maynard Retirement System (unanimous)
• Approved Diane Montanez vacation rollover of 37 hours

School Committee

The Maynard School Committee meeting on November 20, 2025 will hear reports from the superintendent, SEPAC, student services, and a student representative. The committee will vote on Competitive and Entitlement Grant approvals and on a Career & Technical Education Awareness and Access Policy. A consent agenda will be considered for approval of minutes and warrants. Public comments will be accepted for up to three minutes per speaker.

• Competitive and Entitlement Grant Approvals (vote required)
• Career & Technical Education (CTE) Awareness and Access Policy (vote required)
• Consent Agenda – approval of minutes and acceptance of warrants
• Student Representative Report (information only)
• Superintendent’s Report (information only)

School Committee

The Policy Subcommittee will meet to review specific school policies and updates. The discussion focuses on non-discrimination, Title IX, and career and technical education access.

• Review of AC policies regarding non-discrimination and Title IX
• Career & Technical Education (CTE) Awareness and Access Policy
• Review of MASC August Policy Newsletter

Economic Development Committee

The Economic Development Committee will meet to discuss the town's food truck policy. The meeting includes updates from the Planning Department, the MBA, and the MTF/MarComm Advisory Group.

• Discussion regarding Food Truck policy
• Planning Department updates from Director Bill Nemser
• Economic Development Awards Brunch update
• Recruitment for new committee members

The Economic Development Committee unanimously approved the amended meeting minutes, correcting the networking meeting date to November. The Attorney General approved the most recent round of Powder Mill Road overlay districts. No other formal actions were taken; remaining items were reported or deferred.

• Approved amended minutes (unanimous)
• AG approved last round of Powder Mill overlay districts
• Rescheduled networking meeting to November (as reflected in amendment)

Community Preservation Committee

The Maynard Community Preservation Committee will consider and vote on the minutes from its previous meeting. It will also address routine administrative matters and review incoming mail. The committee will examine project applications and provide updates on the town golf course and other ongoing projects. Additional items that may require a vote could also be discussed.

• Approve minutes from previous meeting
• Review project applications
• Provide updates on the town golf course
• Discuss updates on ongoing projects
• Consider additional agenda items that may require votes

Library Board of Trustees

The Library Board of Trustees will meet to discuss the FY27 budget and library holiday closings. The board will also review the Meeting Room Policy and Patron Code of Conduct.

• FY27 budget
• Stairwell wall/window project
• Meeting Room Policy and Patron Code of Conduct
• Library holiday closings

The Maynard Public Library Board approved the October 21, 2025 meeting minutes. The Trustees also approved changes to the Meeting Room Policy, which will be posted on the library website. The FY 2027 draft budget, the stairwell/window repair project, and upcoming programs were discussed but not decided.

• Approved October 21, 2025 meeting minutes (Francis, Chris, Jane)
• Approved changes to the Library Meeting Room Policy

Tree Committee

The Maynard Tree Committee will review updates on the Teaching Allee walkthrough, the status of Coolidge Park, and the MAPC ARC grant application. Members will also discuss the arboretum designation, upcoming 2026 grant opportunities, and a review of Planning Board regulations. No formal decisions are noted; the meeting focuses on information sharing and planning.

• Teaching Allee – update and rescheduling of walkthrough
• Coolidge Park – item tabled until spring
• MAPC ARC grant application – next steps with T.R.E.E. proposal form
• Arboretum designation – logo, press release, and public event tabled
• 2026 Grants – cooling corridor grant presentation and CPC grant walkthrough

The committee approved the minutes from the October meeting. They set the next meeting for December 16, 2025. Members agreed to support planting ideas on Conservation land and to consider a pocket‑forest project at Thomas Street park. The group also agreed to pursue an Arbor Day giveaway of about 100 native trees.

• Approved October meeting minutes
• Scheduled next meeting for Dec 16, 2025
• Agreed to support planting on Conservation land
• Agreed to consider pocket forest at Thomas Street park
• Agreed to pursue Arbor Day giveaway of ~100 native trees

Advanced Math & Science Academy - Board of Trustees

The Advanced Math & Science Academy Board of Trustees Finance Committee will meet remotely on Tuesday, November 18, 2025 at 1:00 pm. The committee will approve the minutes from the October 14, 2025 meeting, review pending action items, examine the informal capital reserve, and consider the approval authority policy. Any other urgent business will also be addressed.

• Approve meeting minutes from October 14, 2025
• Review Action Items
• Review Informal Capital Reserve
• Review Approval Authority Policy
• Other Urgent Business

Lowell Regional Transit Authority Advisory Board

The Personnel Subcommittee will meet on Tuesday, November 18, 2025 at 1:00 PM at the LRTA Administrative Office, 115 Thorndike Street, Lowell. The agenda is to discuss the contract of LRTA Administrator David Bradley. The meeting includes an open session, an executive session under G.L. c. 30A, sec. 21(a)(2) for strategy or negotiations with nonunion personnel, and adjournment.

• Discuss contract of LRTA Administrator David Bradley
• Executive session to plan or negotiate contracts with nonunion personnel
• Open session and adjournment

Capital Planning Committee

The Capital Planning Committee will meet to vote on previous meeting notes and hold capital discussions. The meeting is conducted remotely via Zoom.

• Voting on previous meeting notes
• Capital discussions

The Capital Planning Committee voted unanimously to approve the minutes from the October 28, 2025 meeting. Members reviewed FY 2026 capital project scenarios and discussed grant opportunities for water/sewer work and police body‑worn cameras. The next committee meeting was set for December 16, 2025.

• Approved October 28, 2025 meeting minutes (unanimous)
• Scheduled next Capital Planning Committee meeting for December 16, 2025

Historical Commission

The Maynard Historical Commission will approve minutes from the prior meeting and consider several project proposals. Items include approvals for the 5 Oak and 26 Elm projects and funding for a library Indigenous peoples project. The commission will also review the status of the Powder Mill marker, the Papermill marker dedication, and an oral‑history study for the Alumni Field house.

• Approve 5 Oak and 26 Elm projects
• Approve expenditure for library Indigenous peoples project
• Approve Powder Mill Marker (USA250)
• Discuss status of Papermill marker dedication (stroll or parade?)
• Discuss round‑table oral history project for Alumni Field house

The commission approved the minutes from the September 16 and October 21 meetings. It approved plaque applications for historic houses at 5 Oak St and 26 Elm St, and approved payment for the Maynard Public Library to renew its Historic New England subscription. The board also assigned members to follow‑up tasks such as meeting school officials and arranging a sign dedication.

• Approved minutes from September 16 and October 21 meetings (unanimous)
• Approved plaque applications for historic houses at 5 Oak St and 26 Elm St
• Approved payment for Maynard Public Library to renew Historic New England subscription
• Assigned Priscilla to meet with the school principal about Green Meadow artifact display
• Assigned Ellen and Priscilla to meet with superintendent Brian Haas to plan USA 250th event
• Assigned Ellen and David to send repairmen contact info to Greg Johnson for mill tower clock repair
• Assigned Ellen to schedule a Coolidge tour for the commission
• Assigned Ellen to schedule a dedication on Dec 7 for the Paper Mill sign during the Holiday Parade

Select Board

The Maynard Select Board will appoint two full‑time police officers, Matheus Alves and Maxim Howard. It will review a 15‑minute parking limitation request for 127 Main Street and consider two contracts: a Massachusetts DEP grant for planning, testing, and design of a new treatment plant, and a Stantec engineering services contract (#1335) for water and sewer miscellaneous services. The board will also discuss the FY 2027 budget, focusing on capital planning, and receive updates on the senior center plan and Green Meadow School building project.

• Appointment of full‑time police officers Matheus Alves and Maxim Howard
• 127 Main Street: 15‑minute parking limitation request
• MA DEP grant for planning, testing, and design of new treatment plant
• Stantec engineering services contract (#1335) for water and sewer miscellaneous services
• Fiscal Year 2027 budget – capital planning discussion

The board unanimously appointed Matheus Alves and Maxim Howard as full‑time police officers and Local Licensing Authority Agents. It approved the 15‑minute parking limit at 127‑129 Main Street, the $2,300,000 MA DEP contract for a new water treatment plant, and a $250,000 Stantec change order for water and sewer engineering services. The board also adopted the consent agenda, created a Municipal Building Advisory Committee charge, and accepted two correspondences.

• Appointed Matheus Alves as student officer (Jan 5 2026) and full‑time officer (June 29 2026) – 5‑0
• Appointed Maxim Howard as full‑time officer (Dec 12 2025) – 5‑0
• Approved 15‑minute parking limitation for three spaces at 127‑129 Main Street – 5‑0
• Approved $2,300,000 MA DEP contract for planning, testing, and design of new water treatment plant – 5‑0
• Approved $250,000 Stantec change order for water and sewer engineering services – 5‑0
• Approved charge for Municipal Building Advisory Committee – 5‑0
• Adopted consent agenda items (2026 Alcohol License Renewal, use of town property, MIIA meeting designee) – 5‑0
• Accepted Maynard Golf Course report and retirement election notice correspondences – 5‑0

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will open with a roll call, approve prior meeting minutes, and receive a contingency status report. It will then review and vote on Proposal Change Order #039 for "Furred Walls" and Proposal Change Order #040 for "Added Blocking." The meeting will end with setting the next meeting date and adjournment.

• Review and vote on Proposal Change Order #039 – Furred Walls
• Review and vote on Proposal Change Order #040 – Added Blocking
• Contingency Status Report Update

Advanced Math & Science Academy - Board of Trustees

The Board of Trustees Education Committee will meet via remote participation. The body will discuss AI logistics and strategies to support gifted students in math and science.

• Approval of September 15, 2025 and October 6, 2025 minutes
• Discussion regarding a Letter of Support
• Discussion of AI Logistics
• Identification and support of gifted students in math and science

Advanced Math & Science Academy - Board of Trustees

The Advanced Math and Science Academy Charter School Board of Trustees Governance Committee meeting scheduled for November 12, 2025, was cancelled.

Planning Board

The Maynard Planning Board will hold a public hearing on an application for site‑plan approval of a mixed‑use development at 151 Main Street. The proposal includes 2,705 sq ft of retail/office space and three apartment units, and seeks a special permit to reduce the required parking. The applicant is Matthew Hall of Concord, MA. The board will consider the request under the Town Zoning By‑Laws and its design‑review standards.

• Site‑plan approval request for 2,705 sq ft retail/office and three apartments at 151 Main Street
• Special permit request to reduce minimum parking requirements for the project
• Application filed by Matthew Hall, 76 Brook Trail Road, Concord, MA
• Property located in Business zoning district (B) within the Downtown Overlay District (DOD)
• Public hearing documents include application, design narrative, and design review comments

The Planning Board voted 5‑0 to grant a two‑year extension of the special permit and site‑plan approval for 2‑6 Powder Mill Road. The board also voted 5‑0 to continue the public hearing on the 151 Main Street mixed‑use project to December 9, 2025. The meeting was then adjourned by a 5‑0 vote.

• Approved two‑year extension of special permit and site‑plan for 2‑6 Powder Mill Road (5‑0)
• Continued public hearing on 151 Main Street project to Dec 9 2025 (5‑0)
• Adjourned meeting (5‑0)

Select Board

The Select Board, Finance Committee, School Committee, and Capital Planning Committee will meet to discuss fiscal planning, including capital and facility planning and the operating budget. The meeting will be held at the Maynard Library.

• Joint meeting of Select Board, Finance Committee, School Committee, and Capital Planning Committee
• Capital and facility planning discussion
• Operating budget discussion
• General fiscal discussion
• Meeting at Maynard Library, 77 Nason Street

The November 12, 2025 joint meeting of the Select Board, Finance Committee, Capital Planning Committee, and School Committee consisted of status reports and discussions on municipal facilities, budget projections, and future planning. No actions were approved, denied, or tabled, and no votes were recorded. The meeting was adjourned at 8:34 p.m.

Advanced Math & Science Academy - Board of Trustees

The Advanced Math & Science Academy Board of Trustees will hold an executive session to discuss strategies for negotiations with non‑represented personnel. The discussion is being moved to a closed session because it is deemed sensitive. The board may reconvene afterward if a vote is required.

• Executive session on negotiation strategies with non‑represented personnel

Housing Authority

The Maynard Housing Authority will consider several project updates and approvals at its regular meeting. Items include a motion to approve the lowest bidder for Project 174027 (Federal Pacific Panels) and a notice to proceed for Project 174028 (Heating Attic Space). The board will also review minutes from the September 22, 2025 meeting, an update on deck and rail replacement, and other administrative matters.

• Motion to approve minutes from the September 22, 2025 meeting
• Copy of Notice to Proceed for Project #174028 – Heating Attic Space
• Motion to approve lowest bidder for Project 174027 – Federal Pacific Panels
• Update on Project #174026 – Deck & Rail Replacement
• PHN 2025-13 Amendment No. 1

The board approved the September 22 minutes unanimously. It awarded the $348,000 bid for Project #174027 to Brother’s Electrical Corporation. The board endorsed Patrick Greene as a candidate for the open state board seat. Members agreed on the holiday office closure dates.

• Approved September 22, 2025 minutes (vote 3-0)
• Approved Brothers Electrical Corporation as lowest responsive bidder for Project #174027, $348,000 (vote 3-0)
• Endorsed Patrick Greene as candidate for open board seat (vote 3-0)
• Agreed to close office on Dec 26 and Jan 2 for holidays

Green Meadow Building Committee

The Green Meadow Building Committee will hold a remote meeting on November 10, 2025. The agenda includes approval of prior meeting minutes, updates on the project schedule, construction, budget, and designer, and a slot for new or other business. All votes will be taken by roll call. The meeting will be conducted via Zoom with public access.

• Approval of prior meeting minutes
• Project schedule and construction update
• Project budget update
• Designer update
• New / other business

School Committee

The Maynard School Committee Budget Subcommittee will review FY26 budget items, including revenue opportunities, expense reductions, and any unanticipated costs. They will also consider the draft School‑Town Shared Services memorandum of understanding. The meeting will provide updates on FY27 budget planning and upcoming Quad‑Board meetings.

• FY26 Budget Discussions – revenue opportunities, expense reductions, and expenses of concern
• School‑Town Shared Services MOU Draft
• FY27 Budget Planning – Town Budget Subcommittee update and Quad‑Board meeting update
• Urgent budgetary matter within the last 48 hours
• Upcoming Quad meeting scheduled for 11/12/25

School Committee

The Maynard School Committee will hear public comments and several reports, including from the student representative, superintendent, Spanish immersion program, energy manager, and safety update. It will then discuss and possibly adopt revisions to four non‑discrimination policies covering harassment, retaliation, sex‑based discrimination, and sexual harassment. The meeting will conclude with a consent agenda vote on approval of minutes and acceptance of warrants.

• Review and possible adoption of AC – Non‑Discrimination Policy Including Harassment and Retaliation
• Review and possible adoption of AC‑R – Non‑Discrimination Policy Including Harassment and Retaliation
• Review and possible adoption of ACA – Non‑Discrimination on the Basis of Sex
• Review and possible adoption of ACAB – Sexual & Sex‑Based Harassment and Retaliation
• Consent agenda: approval of minutes and acceptance of warrants

Community Preservation Committee

The Maynard Community Preservation Committee will consider administrative items, including approving the minutes from the previous meeting. The committee will also review a Notice of Intent and receive updates on ongoing projects. Additional agenda items that could require votes may be discussed, and the date for the next regular meeting will be set.

• Review and approve minutes from previous meeting
• Review Notice of Intent
• Updates on ongoing projects
• Consider additional agenda items that may require votes
• Determine date of next regularly scheduled meeting

Conservation Commission

The Conservation Commission will hold public hearings on three applications filed under the Massachusetts Wetlands Protection Act. The hearings cover a Notice of Intent for 14‑16 Hillside Street, a Request for Determination of Applicability for 63 Great Road, and a combined RDA and stormwater waiver request for 151 Main Street. Commissioners will consider the proposed alterations, parking changes, and stormwater waiver within the town’s riverfront and wetland buffer zones.

• Notice of Intent – 14‑16 Hillside Street: renovation from single‑family home to three‑unit apartment, rear deck, and new impervious parking for five cars within the 200‑ft Riverfront Area and 100‑ft wetland buffer.
• RDA – 63 Great Road: reconstruction of existing parking area, removal and replacement of bituminous surface, and improvements to on‑site stormwater catch basins within the 100‑ft wetland buffer and 200‑ft Riverfront Area.
• RDA and Stormwater Waiver Request – 151 Main Street: demolition of vacant structure, mixed‑use construction, new parking area, and waiver of Sections 8.C and 8.D of the Maynard Stormwater Management Regulations.

The commission voted to continue the public hearing for the 14‑16 Hillside Street wetland application until November 25. It issued negative determinations for the 63 Great Road and 151 Main Street projects, each with specific mitigation conditions. The commission also approved a waiver of storm‑water regulations sections 8.C and 8.D for the 151 Main Street project.

• Continued public hearing for 14-16 Hillside Street to Nov 25 (unanimous)
• Negative determination on 63 Great Road project, condition straw wattles (unanimous)
• Negative determination on 151 Main Street project, condition all native plants (unanimous)
• Approved waiver for stormwater sections 8.C and 8.D for 151 Main Street (unanimous)

Board of Health

The Board of Health will meet to receive a public health report and an update on the hiring of a public health nurse. The meeting includes a period for public comment.

• Public Health Report from Health Director Casey Mellin
• Update on the hiring of the Public Health Nurse

The Board of Health reviewed and accepted the August and September 2025 meeting minutes with noted corrections. A vote was taken to adjourn the meeting at 7:48 p.m., which passed unanimously. No other actions were decided.

• Approved August and September 2025 minutes with corrections
• Adjourned meeting at 7:48 p.m. by unanimous vote

Recreation Commission

The Recreation Commission will meet to approve committee appointments and a resignation. The body will also discuss the Ski Program.

• Appointment of Tom Hesbach as Recreation Commission Rep for CPC
• Resignation of Denise Walsh
• Discussion of Ski Program

The Recreation Commission approved the minutes from the June 17 meeting by a 3‑0 vote. The appointment of Tom Hesbach as CPC representative and the acceptance of Denise Walsh’s resignation from the commission were both tabled. Commissioners were directed to submit resignation letters to the CPC by November 6. The ski program was added to the town website.

• Approved June 17 meeting minutes (3-0)
• Tabled appointment of Tom Hesbach as CPC representative
• Tabled acceptance of Denise Walsh’s resignation from the Recreation Commission
• Added ski program to town website

Select Board

The board will hold a public hearing on the FY26 tax classification, including votes on the classification shift, residential exemption, and small commercial exemption. They will also consider the FY27 budget development and FY26 capital planning. Additional items include extended parking hours for November 2025, a sculpture installation on ARRT, licensing for two eateries, and contracts for GovWell software and an AT&T lease.

• FY26 Tax Classification Shift Vote (public hearing)
• FY27 Budget Development item
• Extended Parking Hours in November 2025 (open table)
• GovWell permitting and licensing software contract
• AT&T lease agreement for Reservoir Lot off Summer Street

The board approved a 1.31% shift in commercial‑industrial and residential tax rates. It also voted to reject both the residential exemption and the small commercial exemption. Additionally, the board authorized several contracts and permits, including a GovWell software contract, a 15‑year AT&T lease, and the use of Naylor Court parking for Eversource work. All motions passed unanimously with a 5‑0 vote.

• Approved 1.31% tax rate shift (5-0)
• Denied residential exemption (5-0)
• Denied small commercial exemption (5-0)
• Approved GovWell permitting software contract (5-0)
• Approved 15‑year AT&T lease for Summer Hill shelter (5-0)
• Approved use of Naylor Court parking for Eversource (5-0)
• Approved Open Table extended parking hours (5-0)
• Approved sculpture installation on Assabet River Rail Trail (5-0)

Sustainability Committee

The Sustainability Committee will discuss the outline and next steps for the Climate Action Plan. Members will also determine representation for other town meetings and provide updates on various local projects.

• Review of Climate Action Plan outline
• Discussion of representation at Eldridge Green Communities Advisory Council and Capital Planning meetings
• Updates on MVP Seed Project grants
• Updates on Community Aggregation and Waste Management
• Updates on Green Meadow Design & Construction and Main Street Road Diet

The Sustainability Committee approved the minutes from the October 6 meeting with a 6‑0 vote. The meeting was then adjourned by a 7‑0 vote. A Quad Board meeting was scheduled for November 12 at 7 PM.

• Approved October 6 meeting minutes (6-0)
• Adjourned meeting (7-0)
• Scheduled Quad Board meeting for Nov 12 at 7 PM

Cultural Council

The Cultural Council will conduct a first pass at choosing grantees for the 2026 cycle. The body will determine which applications meet established criteria and how to distribute available funding resources.

• First pass at choosing 2026 grant recipients
• Discussion regarding a new Cultural Council member
• Update on the 2025 Grant Cycle
• Treasurer's Report

The Cultural Council recorded 12 No votes out of 29 on funding applications that did not meet the established criteria for the 2026 grant cycle. The council will revisit potential funding decisions at the next meeting. The next meeting was scheduled for December 1, 2025. No other substantive actions were approved.

• Voted No on funding 2026 grant applications not meeting criteria (12 No votes of 29)
• Scheduled next Cultural Council meeting for December 1, 2025
• Assigned Linda to post openings for two new council members

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will meet remotely on November 3, 2025. The agenda includes approval of prior minutes, a contingency status report, and votes on six proposal change orders covering window sensors, main entry vestibule, downspout boots, kitchen disposal drain, electrical room coordination, and mechanical room configuration. The subcommittee will also set the next meeting date before adjourning.

• Change Order #029 – Window Sensors
• Change Order #030 – Main Entry Vestibule Changes
• Change Order #031 – Downspout Boots
• Change Order #032 – Disposal Drain at Kitchen
• Change Order #033 – Electrical Room Coordination Revisions

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will consider an application from MacDonald Development for the former fire station at 1 Summer St., including a MAPC analysis of a buy‑down for an additional affordable unit. The board will discuss the next steps, such as the LIP application and related loan documents. Additional items include updates on ongoing housing projects and a presentation on the 243 Main St. development by Justin Chrzanowski.

• Application from MacDonald Development for 1 Summer St. (former fire station) – review MAPC analysis and discuss buy‑down of an affordable unit
• Discussion of LIP application and loan documents for the 1 Summer St. project
• Review and update on ongoing housing projects
• Update on various housing opportunities
• Presentation on 243 Main St. development by Justin Chrzanowski

Select Board

The Budget Sub-Committee will discuss the closing status of FY25 and the current status of FY26. The body will also review the development status of FY27 and the results of the October 27, 2025, Special Town Meeting.

• FY25 closing status
• FY26 status
• FY27 development status
• Results of Special Town Meeting October 27, 2025

The Select Board approved the minutes from the September 23, 2025 meeting after a motion by Jeff and second by Mike, with all members in favor. The board then adjourned the meeting by a unanimous motion. Future votes on the May 15, 2024 and June 4, 2025 minutes were scheduled for the next meeting.

• Approved September 23, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Maynard Conservation Commission will hold public hearings on two permit applications: a Notice of Intent for alterations to 14-16 Hillside Street within a wetland buffer, and a Stormwater Management Permit for a substation transformer replacement at 10 Sudbury Road. An informal pre‑application discussion will also address removal of a downed tree at 5 Shore Ave. The meeting includes standard opening procedures and public comment guidelines.

• 14-16 Hillside Street Notice of Intent (Pursuit of Happiness LLC) to convert a single‑family home to a three‑unit apartment, add a rear deck and parking for five cars within a 200‑foot Riverfront Area and 100‑foot wetland buffer
• 10 Sudbury Road Stormwater Management Permit (TRC Environmental Corporation on behalf of NSTAR Electric Company d/b/a Eversource Energy) for a substation transformer replacement project
• Informal discussion of downed tree removal at 5 Shore Ave. (property owner Elizabeth Drury) in a bordering vegetative wetland and riverfront area

The Commission voted to continue the 14‑16 Hillside Street wetland hearing until the November 4 meeting. It then closed the public hearing for the 10 Sudbury Road stormwater permit and approved the permit under the town's Stormwater Management By‑law. The minutes from the October 14 meeting were accepted, and the meeting was adjourned.

• Continued 14‑16 Hillside St wetland hearing to Nov 4 (majority vote)
• Closed Sudbury Rd public hearing (unanimous)
• Issued Stormwater Management Permit for 10 Sudbury Rd (majority vote, one abstention)
• Accepted October 14 meeting minutes (majority vote, one abstention)
• Adjourned meeting (unanimous)

Advanced Math & Science Academy - Board of Trustees

The Development Committee of the Advanced Math & Science Academy Board of Trustees will meet remotely. The trustees will review and approve minutes from the previous meeting, discuss the committee's purpose and vision, receive an overview of current development activities, and talk about future priorities. No formal decisions or votes are indicated in the agenda.

• Welcome and introductions
• Approve minutes from last meeting
• Discuss purpose and vision of the committee
• Current development overview
• Discussion of priorities

Capital Planning Committee

The Maynard Capital Planning Committee will meet to discuss capital projects and review updates on ongoing projects. The agenda includes a review of previous meeting notes, a discussion of capital matters, and scheduling the next meeting. No specific projects, contracts, or dollar amounts are listed in the agenda.

The Capital Planning Committee unanimously approved the September 26, 2025 meeting minutes. It added a statement supporting the formation of a Building Committee to the executive summary. It approved language recommending high‑priority projects, including the Fowler Roof, Golf Course, DPW Garage, Bleachers, and HVAC & Roof Planning. The meeting was adjourned by unanimous vote.

• Approved September 26, 2025 meeting minutes (unanimous)
• Added Building Committee support statement to Executive Summary (approved)
• Approved language for CAPCOM building recommendations on high‑priority projects (approved)
• Scheduled CAPCOM attendance at Quad Board meeting on Nov 12, 2025 (planned)
• Scheduled next CAPCOM meeting for Nov 18, 2025 (planned)
• Adjourned meeting (unanimous)

Planning Board

The Maynard Planning Board will hold public hearings on two special permit applications. One application, filed by TRC Environmental Corporation on behalf of NSTAR Electric Company d/b/a/Eversource Energy, seeks a special permit to conduct earthwork for the Maynard Substation Transformer Replacement Project at 10 Sudbury Road. The second application, filed by Zur Attias on behalf of 39-43 Mainard, LLC, seeks a special permit to allow a non‑conforming sign at 39-43 Main Street in the Central Business zoning district. The Board will also review the September 9 and September 23 Planning Board minutes (unapproved).

• Special permit for earthwork at Eversource Substation, 10 Sudbury Road (TRC Environmental Corp. for NSTAR/Eversource)
• Special permit for non‑conforming sign at 39-43 Main Street (Zur Attias for 39-43 Mainard, LLC)
• Review of September 9 and September 23 Planning Board minutes (unapproved)

The Board voted 5-0 to continue the public hearing on the Eversource substation project to May 12, 2026. It also approved a special permit for a 3 × 19 ft sign at 39‑43 Main Street by a 5-0 vote. The Board approved amended minutes from September 23 and September 9, and then closed the meeting, each by a 5-0 vote.

• Continue substation hearing to May 12, 2026 (5-0)
• Approve special permit for 3 × 19 ft sign at 39‑43 Main Street (5-0)
• Approve September 23, 2025 minutes as amended (5-0)
• Approve September 9, 2025 minutes as amended (5-0)
• Close the meeting (5-0)

School Committee

The Maynard School Committee Policy Subcommittee will review the AC policies concerning non-discrimination and Title IX. It will also review the August policy newsletter from MASC. After these items, the meeting will adjourn.

• Review AC policies regarding non-discrimination and Title IX
• Review MASC August Policy Newsletter

School Committee

The Maynard School Committee Strategic Planning Subcommittee is meeting virtually to review data regarding the Massachusetts Comprehensive Assessment System (MCAS).

• Review of MCAS data

Planning Board

The agenda consists of procedural information. A Planning Board quorum will be present at the Special Town Meeting on October 27, 2025, and may be asked to give input or take action on Town Meeting matters. The document outlines public comment procedures and remote participation details.

Planning Board

The provided agenda consists of numeric codes and does not contain legible text, names, or specific projects. It is procedural boilerplate or corrupted data.

School Committee

The Maynard School Committee is scheduled to meet on October 27, 2025. The agenda contains only procedural boilerplate and no specific decisions or topics are listed.

• Meeting scheduled for October 27, 2025
• Procedural agenda only
• No specific items listed

Select Board

The agenda text consists of numeric codes and placeholder entries without any descriptive language. No specific decisions, proposals, or discussions can be identified from the provided information.

Retirement Board

The Maynard Retirement Board will review and discuss the Custodial Bank RFP evaluations and make a decision. It will also review the Legal RFP evaluations and decide on that vendor. Additional items include approving minutes from the September 25, 2025 meeting, approving payroll and deduction warrants, and accepting two new board members.

• Approve minutes of the September 25, 2025 regular meeting
• Approve withdrawal of deductions for Hannah Connerney
• Review and decide on Custodial Bank RFP evaluations
• Review and decide on Legal RFP evaluations
• Accept new members Bryce Carson and Jeannette Jones

The board approved several financial warrants, including a payroll warrant of $403,994.25, a deductions warrant of $63,389.28, and a cash disbursements warrant of $471,976.83. It also authorized a $302,640.00 transfer from PRIT cash to the Citizens Bank checking account. The board entered contracts for legal services with the Law Offices of Thomas F. Gibson and for custodial services with Wilmington Trust (member of M&T Bank), both unanimously.

• Approved September 25, 2025 meeting minutes (unanimous)
• Approved withdrawal of deductions for Hannah Connerney (unanimous)
• Approved October 31, 2025 payroll warrant of $403,994.25 (unanimous)
• Approved October 31, 2025 deductions warrant of $63,389.28 (unanimous)
• Approved October 31, 2024 cash disbursements warrant of $471,976.83 (unanimous)
• Approved transfer of $302,640.00 from PRIT cash to Citizens Bank checking account (unanimous)
• Approved contract with Law Offices of Thomas F. Gibson for legal services (unanimous)
• Approved contract with Wilmington Trust (member of M&T Bank) for custodial and master trust services (unanimous)

School Committee

The Maynard School Committee will discuss updates on the GM Building project, present a technology report, and give a quarter‑four FY25 financial report. It will consider a draft School‑Town Shared Services memorandum of understanding, which may be voted on. The committee will also vote to approve a band field trip to Washington, D.C. in April 2026 and a Quebec trip in February 2026. Routine items include public comments, student representative and superintendent reports, and a consent agenda for minutes and warrants.

• Review of GM Building Project update
• Approval of Band Trip to Washington, D.C. (April 2026)
• Approval of Quebec Trip (February 2026)
• Discussion/vote on School‑Town Shared Services MOU draft
• Consent agenda: approval of minutes and acceptance of warrants

Board of Assessors

The Board of Assessors will meet to discuss a vendor for inspections and participant limits for Senior and Veteran Work Off programs. The board will also review information for a classification hearing.

• Vendor for inspections
• Senior Work Off and Veteran Work Off participant limits
• Information for Classification Hearing
• Executive session regarding an Appellate Tax Board Hearing

Library Board of Trustees

The Maynard Public Library Board will consider several reports and updates, including a final report on the Mind in the Making grant and a presentation from the Select Board. The board will vote on a new evaluation policy and process for the Library Director. Additional items include discussion of facility projects such as the stairwell wall/window repair and the library sign.

• Vote on Library Director evaluation policy and process
• Stairwell wall/window project discussion
• Mind in the Making grant project final report
• Select Board presentation
• Friends of the Library report

The Board approved the September 23 meeting minutes and appointed Chester Osborne as the new Capital Planning liaison. Trustees unanimously approved the Library Director Evaluation Policy and Process. Discussion of the Meeting Room Policy and Patron Code of Conduct was deferred to a future meeting, and work on a Trustee Handbook will begin in early 2026.

• Approved September 23, 2025 meeting minutes (by Francis, Chris, Jane)
• Appointed Chester Osborne as new Capital Planning liaison to the Library
• Unanimously approved Library Director Evaluation Policy and Process
• Deferred Meeting Room Policy and Patron Code of Conduct to a future meeting
• Agreed to begin work on Trustee Handbook initiative in early 2026
• Signed the warrants

Tree Committee

The Maynard Tree Committee will review updates on the Teaching Allee project, including budget and signage feedback. Members will consider how to use an additional $4,400 allocated for tree planting in Coolidge Park next year. The meeting will also cover the MAPC ARC grant application progress and the status of public shade‑tree guidelines and arboretum designation.

• Teaching Allee – general project and budget update with signage feedback
• Coolidge Park – discussion of $4,400 additional funding for tree planting
• MAPC ARC grant application – next steps on T.R.E.E. proposal form
• Public Shade Tree Guidelines – status review
• Arboretum designation – logo, press release, and volunteer needs

The committee approved the meeting minutes with one species name change. They decided to keep paying for tree watering through the first week of November. A site walk‑through is scheduled for November 2 at 8:00 am, and the next committee meeting is set for November 18 at 7:00 pm in Room 202.

• Approved meeting minutes with one species name change
• Continued watering payments through first week of November
• Scheduled site walk‑through on November 2 at 8:00 am
• Set next Tree Committee meeting for November 18 at 7:00 pm, Room 202

Historical Commission

The Maynard Historical Commission will receive status updates on Community Preservation projects, historic plaques, and other heritage initiatives. It will also discuss library series confirmation and an Indigenous project focus. Public comments will be heard before the meeting adjourns.

• Community Preservation funded project status
• Community Preservation applications
• Library series confirmation
• Status of historic plaques and markers
• Indigenous project focus

The commission decided to install the paper mill sign near the bridge by the Richdale business, avoiding Commonwealth land. They added Kim Lalli’s Memorial Park grant request to a consolidated Community Preservation Committee application. The commission will contact the town lawyer and a Selectboard member about repairing the Clock Tower clock. The meeting was adjourned by a motion that was approved.

• Approved installation of the paper mill sign near the bridge by the Richdale business (not on Commonwealth land)
• Added Kim Lalli’s Memorial Park grant application to the consolidated CPC grant application
• Decided to contact the town lawyer and a Selectboard member regarding Clock Tower clock repair
• Motion to adjourn the meeting was approved

School Committee

The Personnel and Negotiations Subcommittee is meeting to set goals and a schedule for the school year. The body will review the draft evaluation timeline and discuss a new evaluation tool for the superintendent.

• Establishment of subcommittee goals for the school year
• Establishment of a meeting schedule
• Review of the draft Superintendent Evaluation timeline
• Discussion of the New Superintendent Evaluation Tool

Select Board

The Select Board will consider a lease agreement for 141 Parker Street and a change order for the Green Meadow Elementary School project. The board will also prepare for a Special Town Meeting on October 27 regarding water capital improvements and discuss the FY27 budget development.

• Lease Agreement for 141 Parker Street with The Lexvest Group
• CTA Construction Managers, LLC: Green Meadow Elementary School General Contractor Change Order 3
• Special Town Meeting (Oct 27) regarding Water Capital Improvements
• Regional Dispatch Services Support Letter of Interest from Holbrook
• Cemetery Deed #2132 Transfer

The board unanimously approved the consent agenda items, a $198,681.57 change order for the Green Meadow Elementary School construction contract, and authorized a letter of interest to join a regional dispatch center. It also adopted the FY2027 budget policy statement and accepted two correspondences.

• Approved Cemetery Deed #2132 transfer (consent agenda) – 4-0
• Approved Maynard Relay for Life Memorial Park event (consent agenda) – 4-0
• Approved Change Order 3 for Green Meadow Elementary School ($198,681.57) – 4-0
• Authorized Town Administrator to submit letter of interest for regional dispatch services – 4-0
• Adopted FY2027 budget policy statement (dated Nov 4, 2025) – 4-0
• Accepted Planning Board special permit for wireless tower and COA Board resignation – 4-0

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing for a property at 106 Waltham Street to consider a variance for building coverage and a special permit for a renovation that would extend a pre-existing nonconformity.

• Public hearing for 106 Waltham Street variance request
• Request to increase building coverage from 15% to 16.57%
• Request to extend a pre-existing nonconformity into a setback
• Unapproved ZBA minutes from July 28 and August 25, 2025
• Remote meeting via Zoom

School Committee

The Maynard School Committee will convene a workshop on October 20, 2025 at Fowler School. The agenda lists a call to order, a discussion of the committee’s goals, and adjournment. No formal votes or decisions are listed.

• Workshop called to order
• Discussion of School Committee Goals
• Adjournment

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will review three change order proposals: additional exit signs, battery ductbanks, and PR04 exit signs. The meeting will also include a contingency status report update and approval of the prior meeting minutes. All items will be discussed remotely with public participation via Teams or phone.

• Review of Proposal Change Order #023R1 – Additional Exit Signs
• Review of Proposal Change Order #027 – Battery Ductbanks
• Review of Proposal Change Order #028 – PR04 Exit Signs
• Contingency Status Report Update
• Approval of Prior Meeting Minutes

Roadway Safety and Safe Streets Task Force

The Roadway Safety and Safe Streets Task Force will meet to review its charter, discuss current infrastructure projects, and review a list of high-crash intersections. The agenda includes briefings on town committees and coordination with state programs.

• Review/Approval of Task Force Charter
• Briefing on current roadway maintenance projects
• Review of top five high crash risk intersections
• Coordination with Maynard PD Enforcement Grants
• Review of pedestrian marked mid-block crossings

The Roadway Safety and Safe Streets Task Force met on Oct. 16, 2025 to review crash trends and discuss safety concerns. No motions were adopted; the charter and proposed two‑tier structure were presented but not approved. The group tabled discussion of volunteer email accounts and the Task Force web page, and planned future briefings with town departments and external partners.

• Tabled discussion of volunteer email accounts and Task Force web page
• No action taken to adopt the Task Force charter or two‑tier structure

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will review three proposal change orders for exit signs and battery ductbanks. The meeting is held remotely under an extension of pandemic-era open meeting laws.

• Review of Proposal Change Order #023R1 – Additional Exit Signs
• Review of Proposal Change Order #027 – Battery Ductbanks
• Review of Proposal Change Order #028 – PR04 Exit Signs
• Contingency Status Report Update
• Approval of Prior Meeting Minutes

Affordable Housing Trust Board

The Maynard Affordable Housing Trust will discuss a development application for the former fire station at 1 Summer St. The board will also receive a presentation regarding a development at 243 Main St.

• Application from MacDonald Development for 1 Summer St. (Former fire station)
• Review by Metropolitan Area Planning Commission (MAPC) due mid-October
• Presentation on 243 Main St. development by Justin Chrzanowski

Economic Development Committee

The Economic Development Committee will discuss the Food Truck policy and hear updates from the Marketing Communication Advisory Group, the Planning Department, and other town committees. A ribbon‑cutting ceremony for Fly by Night and Barrels and Vines is scheduled. The meeting will also address recruiting new committee members and sharing new business ideas.

• Discussion regarding Food Truck policy
• Ribbon Cutting for Fly by Night and Barrels and Vines
• Marketing Communication Advisory Group update
• Planning Department updates
• Looking for new committee members

The committee voted to approve the October 17 meeting minutes with a unanimous vote. No other motions were decided; the remainder of the meeting consisted of reports on projects, grants, and upcoming events.

• Approved 9/17/25 meeting minutes (unanimous)

Community Preservation Committee

The Maynard Community Preservation Committee will first review and approve the minutes from its previous meeting. It will then consider a Notice of Intent and receive updates on ongoing preservation projects. The committee may discuss additional items that could require votes, and will set the date for its next regular meeting on November 5, 2025.

• Approve minutes from previous meeting
• Review Notice of Intent
• Updates on ongoing preservation projects
• Consider additional agenda items that may require votes
• Determine date for next regular meeting (Nov 5, 2025)

Conservation Commission

The Maynard Conservation Commission will hold public hearings on three separate filings that fall under the Massachusetts Wetlands Protection Act. The first is a Notice of Intent for 14‑16 Hillside Street to convert a single‑family home into a three‑unit apartment with a rear deck and parking for five cars. The second is a Request for Determination of Applicability for 8‑10 Powder Mill Road to install a geothermal well, repair erosion, and add a shed. The third is a Stormwater Management Permit for a substation transformer replacement at 10 Sudbury Road on behalf of NSTAR/Eversource Energy.

• Notice of Intent for 14‑16 Hillside Street – renovation to three‑unit apartment, rear deck, five‑car parking, within 200‑ft Riverfront Area and 100‑ft Buffer Zone of a vegetated wetland.
• Request for Determination of Applicability for 8‑10 Powder Mill Road – geothermal well installation, erosion repair, and shed placement within the same wetland buffer zones.
• Stormwater Management Permit for substation transformer replacement at 10 Sudbury Road filed by TRC Environmental Corp. for NSTAR/Eversource Energy.

The Commission required a third‑party peer review for the 14‑16 Hillside Street redevelopment project. The hearings on that project and on the stormwater permit for 10 Sudbury Road were postponed to the October 28, 2025 meeting. The Commission made a Negative determination on the shed request at 8‑10 Powder Mill Road, adopting Plan A and using electronic signatures. All motions were adopted unanimously.

• Required third‑party peer review for 14‑16 Hillside St project (unanimous)
• Continued public hearing for 14‑16 Hillside St project to Oct 28, 2025 (unanimous)
• Continued public hearing for Stormwater Permit at 10 Sudbury Rd to Oct 28, 2025 (unanimous)
• Made Negative determination on 8‑10 Powder Mill Rd shed request, adopting Plan A (unanimous)

School Committee

The Maynard School Committee Budget Subcommittee met to discuss the FY26 budget, covering revenue opportunities, expense reductions, and specific expense concerns such as faucets at Maynard High School, KDN controls, and minisplit units at Fowler School. The committee also began planning for the FY27 budget, reviewing an inflation estimate of 3.04%, potential costs for a new literacy curriculum license renewal, the Fowler roof accelerated repair program, and the status of a solar energy project. Additional agenda items included an urgent budgetary matter raised within the past 48 hours and announcements of upcoming budget‑related meetings.

• FY26 budget discussion: revenue opportunities, expense reductions, and specific expense concerns (faucets at MHS, KDN controls, minisplits at Fowler)
• FY27 budget planning: 3.04% inflation estimate, literacy curriculum license renewal cost, Fowler roof accelerated repair program, solar project status
• End‑of‑year report on expense allocation formula between schools and town
• Urgent budgetary matter raised within the last 48 hours
• Upcoming budget events: Special Town Meeting Oct 27, Town Budget Subcommittee Oct 29, next SC Budget Subcommittee meeting Nov 4

By-law Committee

The Maynard By-Law Committee will meet virtually on October 9, 2025. The agenda includes reviewing and voting on the minutes from the previous meeting, introducing new member Damon Darienzo, hearing the chairman’s report, and receiving an update on Chapter 24, Dog Owner’s Responsibility and Ollie’s Law. The committee will also consider any new business items that arise.

• Review and vote on minutes of the last meeting
• Introduction of new member Damon Darienzo
• Chairman’s report
• Update on Chapter 24, Dog Owner’s Responsibility and Ollie’s Law
• New Business (unspecified items)

School Committee

The Maynard School Committee meeting will include updates on the GM building project, community events, NEASC accreditation, and the District Improvement Plan. Members will hear a student representative report and a superintendent’s report. The committee will conduct a third reading and vote on the Immigration Enforcement Policy. A consent agenda will be considered for approval of minutes and warrants.

• GM Building Project Update (presentation)
• Community Events (presentation)
• NEASC Update (presentation)
• District Improvement Plan Update (presentation)
• Policy ACH – Immigration Enforcement Policy: Third Read (vote required)

Board of Assessors

The Maynard Board of Assessors will handle routine items such as approving minutes, signing the September excise abatement report, and discussing inspection vendors and building permits. Afterward, the board will enter executive session to review and vote on real estate and personal property tax abatements and exemptions. Items include the FY25 ATB case and a property inspected after public disclosure of preliminary FY26 values. Any changes in value will be voted on in that session.

• Accept and sign minutes from the September 23, 2025 meeting
• Sign the Monthly Excise Abatement Report for September 2025
• Discuss vendor for inspections
• Discuss building permits to close
• Discuss FY25 ATB case and vote on any change in FY26 property value

Select Board

The board will hold an executive session to discuss a possible purchase, exchange, lease, or valuation of the 141 Parker Street property. In open session, they will approve a consent agenda covering several town‑property events and a cemetery deed transfer. Contracts for the Lexvest Group senior‑center lease and the Green Communities decarbonization grant for a Town Hall heat‑pump project will be reviewed. The meeting also includes discussion of the FY 2027 General Fund budget and water‑sewer reserve fund transfers.

• Executive session to consider purchase, exchange, lease, or value of 141 Parker Street
• Contract: The Lexvest Group lease for 141 Parker Street Senior Center
• Grant: Green Communities Decarbonization Grant for Town Hall Heat Pump Project
• Water and Sewer Reserve Fund Transfer Requests
• Fiscal Year 2027 General Fund Budget development

The Board approved a Letter of Commitment for a $500,000 Green Communities grant, committing a $275,000 town match to replace the Town Hall air‑conditioning system with heat pumps. It also approved $150,000 and $200,000 reserve‑fund transfers for water‑storage tank fencing and emergency wastewater treatment repairs. Additional actions included appointing Darryl Whitney to the Board of Registrars and authorizing use of town property for a high‑school 5K fundraiser.

• Authorized Letter of Commitment for $500,000 heat‑pump grant (4-0)
• Approved $150,000 Water Enterprise reserve fund transfer for tank fencing (4-0)
• Approved $200,000 Sewer Enterprise reserve fund transfer for RBC repairs (4-0)
• Appointed Darryl Whitney to Board of Registrars (4-0)
• Approved use of town property for Maynard High School 5K fundraiser (4-0)
• Approved Consent Agenda items A‑F (3-0)
• Approved use of Community Events account for Veterans Day Parade and Menorah Lighting (3-0)
• Accepted correspondences A‑F and August meeting minutes (4-0)

Sustainability Committee

The Maynard Sustainability Committee will vote to approve the minutes from the September 8, 2025 meeting and introduce the new Municipal Energy Manager, Rebecca Ansolabehere. Members will provide initial feedback on a draft outline of the town's Climate Action Plan. The committee will discuss what information to include in the 2026 Census mailing to residents. Updates will be given on several ongoing projects, including Community Aggregation, the MVP Seed Project, Green Meadow design and construction, waste management, PMOD, the website, Dark Skies, and recruitment for the committee.

• Approve minutes from 9/8/25 meeting
• Introduce Municipal Energy Manager Rebecca Ansolabehere
• Gather feedback on draft Climate Action Plan outline
• Determine content for 2026 Census mailing to residents
• Provide updates on Community Aggregation, MVP Seed Project, Green Meadow design & construction, waste management, PMOD, website, Dark Skies, and committee recruitment

The Sustainability Committee approved the August 11 minutes by a 6‑0 vote and then adjourned the meeting by a 6‑0 vote. No other items were formally approved, denied, or tabled; the discussion covered introductions, a climate action plan outline, grant updates, waste‑management staffing, and upcoming dark‑skies and census activities.

• Approved August 11 minutes (6-0)
• Adjourned meeting (6-0)

Cultural Council

The Maynard Cultural Council will meet to approve previous meeting minutes, discuss a new council member, and review the 2025 Grant Cycle. The agenda also includes a debrief from the recent Maynard Fest.

• Approval of September 9, 2025 meeting minutes
• Discussion regarding new Cultural Council member
• 2025 Grant Cycle update
• Debrief from tabling at Maynard Fest
• Treasurer’s Report

Green Meadow Building Committee

The Green Meadow Building Committee will consider several project items, including a vote on solar battery storage, an update on the construction schedule, and a budget update. It will also vote on Proposal Change Order #023 for additional exit signs and receive a designer update. New or other business may be discussed before adjourning.

• Review and Vote on Solar Battery Storage
• Project Schedule and Construction Update
• Project Budget Update
• Review and Vote on Proposal Change Order #023 – Additional Exit Signs
• Designer Update

Board of Registrars

The Board of Registrars will discuss whether the chair meets eligibility requirements under Massachusetts General Laws chapter 55 section 5. The board will also approve the minutes from the July 15, 2025 meeting. Standard procedural items such as call to order and adjournment are included.

• Review of chair eligibility under MGL c.55 §5
• Approval of July 15, 2025 meeting minutes

Capital Planning Committee

The Maynard Capital Planning Committee will review updates on capital projects affecting schools, public works, and safety. No specific decisions or votes are listed beyond routine agenda items. The meeting also includes standard procedural items such as voting on previous meeting notes and scheduling the next meeting.

• Capital Project Updates – Schools
• Capital Project Updates – Public Works
• Capital Project Updates – Safety

The Capital Planning Committee unanimously approved the August 26, 2025 meeting minutes. It decided to transfer the library liaison role to Chester Osborne, with Ben Zauski assisting. The next meeting was scheduled for October 28, 2025 at 6:45 pm, and the session was adjourned by unanimous vote.

• Approved August 26, 2025 meeting minutes (unanimous)
• Library liaison transferred to Chester Osborne (no vote recorded)
• Scheduled next meeting for Oct 28, 2025, 6:45 pm
• Adjourned meeting (unanimous)

School Committee

The Strategic Planning Subcommittee will meet to establish its goals and determine future meeting agendas. The body will also review the existing Strategic Plan.

• Development of subcommittee goals
• Review of Strategic Plan
• Determination of future meeting agendas

School Committee

The Policy Subcommittee is meeting to conduct 2025-2026 policy planning. The group will also review the current policy tracker.

• 2025-2026 Policy Planning
• Review of Policy Tracker

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will consider and vote on two change order proposals. Change Order #025 concerns adding additional tie beams at the tower roof, and Change Order #026 proposes relocating a water service. The meeting will also include routine items such as approval of prior minutes and a contingency status report.

• Review and vote on Proposal Change Order #025 – Additional Tie Beams at Tower Roof
• Review and vote on Proposal Change Order #026 – Water Service Relocation
• Approval of prior meeting minutes
• Contingency status report update

Lowell Regional Transit Authority Advisory Board

The Lowell Regional Transit Authority Advisory Board will meet on September 25, 2025 in a hybrid format. The agenda includes routine items such as roll call, acceptance of June 26 minutes, the warrant, and reports from the administrator, finance director, and facility director. New business will focus on an update to the agency's Annual Safety Plan. The meeting will conclude with an adjournment.

• Acceptance of minutes from the June 26, 2025 meeting
• Warrant presentation
• Administrator’s monthly report
• Finance Director’s monthly report
• Annual Safety Plan update (new business)

Retirement Board

The Retirement Board will meet to approve the FY2026 Budget and process various retirement and membership updates. The board will also review payroll, vendor warrants, and bank reconciliations.

• Approval of FY2026 Budget
• Superannuation retirements for Nancy Haynes and Mark Tomyl
• Acceptance of 8 new members including police, fire, and school staff
• Approval of retiree payroll and vendor warrants
• Appointment of an Election Officer

The Maynard Retirement Board met on September 25, 2025. Members introduced motions to approve prior minutes, retirements, payroll and cash warrants, a FY2026 budget, and other items. The minutes do not show clear vote tallies or indicate whether any of the motions passed. The meeting was adjourned at 12:47 pm.

• Approve minutes for the Regular Meeting on August 28, 2025 (outcome not recorded)
• Approve the Superannuation Retirement for Mark Tomy, effective August 26, 2025 (outcome not recorded)
• Approve withdrawal of deductions for Catherine Hatch, effective July 31, 2025 (outcome not recorded)
• Approve transfer for Marcos Oliveira to the Fall River Retirement Board (outcome not recorded)
• Approve purchase of 4‑year part‑time service for Kathleen Flynn (outcome not recorded)
• Approve September 30, 2025 payroll warrant of $405,745.15 (outcome not recorded)
• Approve September 30, 2025 deductions warrant of $64,869.17 (outcome not recorded)
• Approve FY2026 budget of $550,318.00 (outcome not recorded)

School Committee

The Maynard School Committee will hear updates on the GM Building Project, community events, and committee updates. It will consider the Nature’s Classroom request for 2025‑2026 and discuss solar options for school buildings. The committee will also review the SuperEval tool, superintendent goals, and vote on the consent agenda items, including approval of minutes and acceptance of warrants.

• Nature’s Classroom Request for 2025 and 2026 (vote required)
• Solar Discussion Involving School Buildings (vote required)
• GM Building Project Update (information only)
• SuperEval Tool and Explanation (information only)
• Consent Agenda: Approval of Minutes and Acceptance of Warrants (vote required)

Board of Assessors

The Board of Assessors will discuss preliminary property values for FY26, consider miscellaneous matters, and hear public comments. Afterwards, the board will enter executive session to review and vote on real estate and personal property tax abatements and real estate tax exemptions. The session will also include a meeting with a taxpayer regarding an ATB case.

• Discuss Preliminary Values for FY26
• Review and vote on real estate tax abatements
• Review and vote on personal property tax abatements
• Review real estate tax exemptions
• Meet with taxpayer regarding ATB case

Conservation Commission

The Conservation Commission is conducting public hearings regarding wetlands protection and local bylaws. The body will review proposals for residential renovations and property improvements in protected zones.

• Public hearing for 14-16 Hillside Street to convert a single-family home to a three-unit apartment house with parking for five cars
• Public hearing for 8-10 Powder Mill Road for a geothermal well, erosion repair, and a shed
• Discussion of next steps for the Rockland Field DEP Sanitary Survey
• Discussion of potential new Community Preservation Committee (CPC) projects

The Commission moved to continue the public hearing on the Hillside Street Notice of Intent to the October 14, 2025 meeting, and the motion was seconded and carried unanimously. A separate motion to continue the Powder Mill Road Request for Determination of Applicability to the same October 14, 2025 meeting also passed unanimously. No other actions were taken on either proposal.

• Continued Hillside St. NOI hearing to Oct 14, 2025 (unanimous)
• Continued Powder Mill Rd RDA hearing to Oct 14, 2025 (unanimous)

Library Board of Trustees

The Maynard Public Library Board of Trustees will review and act on several items, including a stairwell renovation project and updates to the library's programming policy. The meeting will also cover the Mind in the Making grant project, the Library Director's job description and evaluation process, and reports on state aid and library programming. Decisions will be made on approvals, policies, and upcoming projects.

• Approval of August minutes
• Mind in the Making grant project
• Stairwell project
• Programming Policy
• Library Director job description and evaluation policy

The Library Board of Trustees approved the updated Library Director Job Description. The Board also approved the amended minutes from the August 19, 2025 meeting. No other decisions were made; the Library Director Evaluation Policy will be considered at the next meeting. The meeting otherwise covered reports and upcoming programs.

• Approved updated Library Director Job Description
• Approved amended August 19, 2025 minutes (as amended by Francis, Chris, Jane)

Advanced Math & Science Academy - Board of Trustees

The Advanced Math & Science Academy Board of Trustees will vote on several items, including approval of the July 29, 2025 meeting minutes and an IT and Data Policy for staff. The board will also confirm meeting dates for the upcoming school year and receive updates on fundraising, faculty, parent, and executive director matters. A charter association legislative update and an education committee report on a staff and family survey will be presented.

• Approve the Board of Trustees meeting minutes from July 29, 2025
• Approve IT and Data Policy for staff
• Confirm meeting dates for the upcoming school year
• Charter Association legislative update
• Education Committee report on staff and family survey results

Board of Health

The Board of Health will review findings from Green Maynard regarding polystyrene prohibition violations. The board is also considering updates to fees for Health Department permits and licenses.

• Green Maynard presentation on polystyrene prohibition violations
• Updates to Health Department permit and license fees
• Report on the resignation of the public health nurse

The Maynard Board of Health approved the August meeting minutes as written after a motion by Maura Flynn. The board then adjourned the meeting following a motion by Kathy Mc, with all members in favor. A citizen letter about noise at the Maynard Rod and Gun Club was noted, with responses from Greg and Kathy, but no action was taken.

• Approved August meeting minutes (motion by Maura Flynn)
• Adjourned meeting (motion by Kathy Mc, unanimous)

Planning Board

The Planning Board will review a consultant's proposal to narrow travel lanes and widen sidewalks on Main Street. The board will also hold public hearings regarding a mixed-use conversion of a former fire station and a telecommunications permit.

• Presentation by Beta Group, Inc. on a 'Road Diet' for a 1,200-foot stretch of Main Street between Nason Street and Waltham Street
• Public hearing for 1 Summer Street regarding a Special Permit for a car showroom museum and eight apartment units
• Public hearing for 45 Old Mill Road regarding a Special Permit for Verizon Wireless to collocate at an existing facility

The Board voted 5‑0 to approve the special permit and site plan for the former fire station at 1 Summer Street, allowing conversion to a car showroom museum and eight apartments, with required waivers and a $5,000 donation to the Downtown Enhancement Fund. The approval includes parking reductions, drainage setbacks, a traffic impact study, and a requirement that a bollard be installed before the Certificate of Occupancy. The Board also voted 5‑0 to approve a special permit for Crown Castle to collocate equipment at 45 Old Mill Road.

• Approved special permit and site plan for 1 Summer Street mixed‑use project (5‑0)
• Approved $5,000 donation to Downtown Enhancement Fund as condition (5‑0)
• Approved bollard replacement requirement for 1 Summer Street (5‑0)
• Approved special permit for Crown Castle collocation at 45 Old Mill Road (5‑0)
• Approved minutes of August 19, 2025 as amended (5‑0)
• Approved minutes of August 26, 2025 (5‑0)
• Closed public hearing for 1 Summer Street (5‑0)
• Closed public hearing for 45 Old Mill Road (5‑0)

Select Board

The Budget Sub-Committee will review the closing status of FY25 and the current status of FY26. The body will also discuss FY27 development, capital planning, and forecasting. A Special Town Meeting scheduled for October 27, 2025, is on the agenda.

• FY25 Closing Status
• FY26 Status
• Special Town Meeting October 27, 2025
• FY27 Development Status
• Capital Planning and Forecasting

The board postponed approval of the prior meeting minutes until the next session. FY26 budget updates and various operational topics were discussed, but no formal approvals, denials, or policy changes were enacted. The meeting was formally closed by a 4‑0 vote.

• Postponed minutes approval until next meeting (no vote recorded)
• Motion to close the meeting carried 4-0

Housing Authority

The Maynard Housing Authority will vote to approve the minutes from its August 25, 2025 meeting. It will review the Fiscal Year 2026 State‑Aided Annual Plan and the five‑year Capital Improvement Plan. The board will consider updates to heating attic space (FISH #174028) and to Federal Pacific panels and distribution upgrades (FISH #174027). Additional items include the re‑appointment of a notary public, bill warrants, and any other matters before the board.

• Approve minutes from August 25, 2025 meeting
• Review FY 2026 State‑Aided Annual Plan & 5‑year Capital Improvement Plan
• Update FISH #174028 – Heating attic space to prevent boiler failure
• Update FISH #174027 – Federal Pacific panels & distribution upgrades
• Re‑appointment of Notary Public

The board unanimously approved the meeting minutes, removing William Cranshaw from the list. It also unanimously approved the 2026 State‑Aided Annual Plan and the 5‑year Capital Improvement Plan. No other formal actions were taken.

• Approved meeting minutes with removal of William Cranshaw (3‑0)
• Approved 2026 State‑Aided Annual Plan and 5‑year Capital Improvement Plan (3‑0)
• Adjourned meeting (3‑0)

Housing Authority

The Maynard Housing Authority will hold a public hearing on September 22, 2025 at 2:00 PM at 15 Powder Mill Circle to consider its proposed annual plan for fiscal year 2026. The plan includes a five‑year capital improvement plan, a maintenance and repair plan, the current operating budget, responses to Performance Management Review findings, a list of authority policies, and a list of regulatory waivers. Residents may submit oral, written, or email comments before the hearing ends. The Authority will summarize substantive comments and incorporate them when the plan is submitted to the Executive Office of Housing and Livable Communities.

• Review of the proposed five‑year capital improvement plan
• Review of the proposed maintenance and repair plan
• Review of the current operating budget
• Review of responses to Performance Management Review findings
• Public comment period (oral, email, written) ending at the close of the hearing

Green Meadow Building Committee

The Green Meadow Building Finance Subcommittee will receive a contingency status report, review a building‑envelope testing agent proposal, and consider three change orders: Pre‑K toilet fixture changes, additional exit signs, and underslab drain connections. Each of those items will be voted on by the committee. The meeting also includes routine items such as approval of prior minutes and setting the next meeting date.

• Review and vote on Building Envelope Testing Agent proposal
• Review and vote on Proposal Change Order #022 – Pre‑K Toilet Fixture Changes
• Review and vote on Proposal Change Order #023 – Additional Exit Signs
• Review and vote on Proposal Change Order #024 – Underslab Drain Connections
• Contingency Status Report Update

Senior Center Committee

The committee will review progress on lease negotiations for the new senior center and discuss fit‑up and furnishing plans. Members will consider starting work on a final report for the Senior Center Committee and whether to keep holding monthly meetings until the center is ready. Public comments will be heard before adjournment.

• Review progress with lease negotiations for the senior center
• Discuss fit‑up, furnishings, and related preparations
• Initiate development of a final report for the Senior Center Committee
• Consider continuing monthly meetings until the new center is ready

The committee approved the April 17 minutes with a 7‑0 vote. Members agreed future updates will be sent by email and meetings will be called only when needed. Discussion on the committee’s lifespan was deferred until the interim site is occupied. Volunteers were assigned to help complete the final report. The meeting was adjourned with a 7‑0 vote.

• Accepted April 17 minutes (7-0)
• Agreed to provide updates via email and call meetings only as needed
• Deferred further consideration of committee’s duration until after interim site is occupied
• Volunteers (Jerry Culbert, Dan Shields, Jack MacKeen) will help complete final report
• Adjourned meeting (7-0)

Conservation Commission

The Conservation Commission will meet for a series of site visits starting at 3 PM. The body will visit specific residential and park locations, as well as a trail entrance.

• Site visit to 14-16 Hillside Street
• Site visit to Carbone Park
• Site visit to Thomas Street Park
• Site visit to Colbert Ave. entrance to the Assabet River Rail Trail

Affordable Housing Trust Board

The Maynard Affordable Housing Trust is meeting to discuss an application from MacDonald Development for the former fire station at 1 Summer St. The board will also review a grant agreement with the CPC and discuss upcoming funding deadlines.

• Application from MacDonald Development for 1 Summer St. (Former fire station)
• Review of MAPC third party review due mid-October
• Review and approval of Grant Agreement between MAHT and CPC
• CPC Funding Notice of Interest due October 13, 2025
• CPC Full application due November 17, 2025

Economic Development Committee

The Economic Development Committee will meet to discuss and approve names for municipal parking lots. The meeting includes updates from the Marketing Communication Advisory Group, the Planning Department, and the OMS.

• Approval of Municipal Parking Lot names

The Economic Development Committee unanimously approved the minutes from the August 20, 2025 meeting. It also unanimously approved a list of names for six downtown municipal parking lots and agreed to submit the recommendation to the Select Board. The meeting was then adjourned.

• Approved minutes from 8.20.2025 (unanimous)
• Approved naming of six downtown municipal parking lots; recommendation to be submitted to Select Board (unanimous)
• Motion to adjourn the meeting passed (unanimous)

Community Preservation Committee

The Maynard Community Preservation Committee will first review and approve the minutes from its previous meeting. The committee will then hold a public hearing to discuss how the Community Preservation Act applies to Maynard and to present information about the committee’s role. Updates on ongoing preservation projects will be provided, and any additional business will be addressed.

• Review and approve previous meeting minutes
• Public hearing on the Community Preservation Act’s impact on Maynard
• Presentation on the CPC and CPA
• Updates on ongoing community preservation projects
• Consideration of additional business items

Community Preservation Committee

The Community Preservation Committee is holding a remote public hearing to gather input on town preservation needs and resources. The committee will use this feedback to determine potential project funding and provide guidance on the application process.

• Public input on community preservation needs and resources
• Determination of potential project funding
• Guidance on the application process for potential applicants

Tree Committee

The Tree Committee is coordinating signage and planting beds for the teaching allee and managing $4,400 in additional funding for Coolidge Park. The body is also finalizing paperwork for a successful Arboretum designation and discussing future grant opportunities.

• Discussion of $4,400 in additional funding for tree planting at Coolidge Park
• Finalizing paperwork for Arboretum designation
• Planning for teaching allee signage and planting beds near Nason St.
• Review of unsuccessful MAPC ARC grant application
• Potential future grants for cooling corridors, CPC, and MAPC

The committee approved the meeting minutes. The arboretum designation was confirmed, paperwork will be finished and circulated to Town Council, and a public ceremony will be combined with Arbor Day. The next committee meeting is scheduled for Tuesday, October 21. The committee noted $4,400 is available for additional tree planting in Coolidge Park and that Tree Corps will begin work on the tall‑tree plan there in November.

• Approved meeting minutes
• Arboretum designation confirmed; paperwork to be completed and sent to Town Council
• Public ceremony for arboretum to be combined with Arbor Day celebration
• Scheduled next Tree Committee meeting for Tuesday, 10/21
• Noted $4,400 available for further tree planting in Coolidge Park
• Tree Corps will start tall‑tree planting plan in Coolidge Park in November
• Tree Corps will table at Farmers’ Market this weekend
• Volunteer planting effort logged 51 hours from 9 volunteers

Historical Commission

The Maynard Historical Commission meeting will consider updates to its historically significant properties list and create a list of potential CPC applications. It will also review budget expenditures for several markers and discuss ongoing projects such as the Powdermill marker. Additional items include archiving minutes, closing past project budgets, Indigenous peoples projects, a website update, and appointments of alternate members. The meeting will conclude with public comments and adjournment.

• Review and update Historically Significant Properties List
• Create list of possible CPC applications
• Review budget expenditures for Glenwood, Papermill, Cannon block, and Taylor Rd markers
• Discuss ongoing projects including Powdermill marker
• Update MHC website and appoint alternate members

The Historical Commission approved the minutes from the June 17 meeting. A motion to adjourn the September 16 meeting was also approved. The Amory Grove sign dedication was scheduled for October 18 during the fire department open house. No other motions were voted on.

• Approved June 17 meeting minutes (motion moved, seconded, approved)
• Approved motion to adjourn September 16 meeting (motion moved, seconded, approved)
• Scheduled Amory Grove sign dedication for Oct 18 at Fire Department Open House
• Assigned Pam to contact a house plaque requester on Butler Ave
• Tasked Priscilla with establishing a 501(c)(3) nonprofit for Field House survey funding
• Tasked Paul to verify past CPC project expenditures as paid in full
• Tasked Ellen to compile source list for Paper Mill sign
• Tasked Brion to provide original photo of Paper Mill site

School Committee

The Maynard School Committee will meet to review FY26 budget warrants, revenue opportunities, and expense reductions. The committee will also begin planning for the FY27 budget and discuss shared expenses with the town.

• Review FY26 budget warrants, revenue, and expenses
• Begin FY27 budget planning and grant opportunities
• Discuss shared expenses between Town and Schools
• Update on Solar Project and Energy Bills
• Review budget calendar and capital planning

Select Board

The Select Board will discuss the Green Meadow School Building Project, including Change Order 2 from CTA Construction Managers, LLC. It will consider the 2025 Capital Fund Program grant amendment for the Housing Authority's Dawn Grove project. The board will review draft warrant articles for the Special Town Meeting scheduled for October 27, 2025. Additional items include a one‑day alcohol license for Amory's Tomb at the Maynard Country Music Festival and block‑party approvals.

• Change Order 2 for Green Meadow Elementary School (CTA Construction Managers, LLC)
• 2025 Capital Fund Program grant amendment for Dawn Grove housing authority
• Draft warrant articles for Special Town Meeting on Oct 27, 2025
• One‑day alcohol license application for Amory's Tomb at Maynard Country Music Festival, Memorial Park, Sep 27, 2025
• Block‑party approvals: Randall Road (Sep 27) and Lincoln Street (Oct 5)

The board accepted draft warrant articles that contain several zoning by‑law amendments and a citizen petition to prohibit anticoagulant rodenticides town‑wide, and forwarded them to the Finance Committee. The warrant was then approved with the Fowler School and parking lot removed from two articles. Additional actions included approving a police officer conversion and a major school construction change order.

• Entered executive session to discuss nonunion personnel negotiations (4-0)
• Approved one‑day alcohol license for Maynard Country Music Festival (5-0)
• Appointed Piper Picorelli to the ADA Commission (5-0)
• Approved $109,225 HUD Capital Fund Program grant for Dawn Grove housing (5-0)
• Approved $412,685.68 Change Order 2 for Green Meadow School project (5-0)
• Authorized conversion of Special Police Officers to Traffic Officers (5-0)
• Ratified employment contract for Director of Public Works Justin DeMarco (5-0)
• Accepted draft warrant articles (zoning amendments and rodenticide ban) and approved amended warrant (5-0)

Green Meadow Building Committee

The committee will review the project schedule, construction progress, and the project budget. Members will also review and vote on a proposal for a building envelope testing agent.

• Vote on Building Envelope Testing Agent Proposal
• Project budget update
• Project schedule and construction update
• Designer update

School Committee

The Maynard School Committee will meet to discuss the Superintendent's report, vote on a Memorandum of Understanding for a School Resource Officer, and approve various grants. The meeting will be held in-person at the Fowler School Library and via Zoom.

• Vote required on MOU for School Resource Officer
• Grant approvals for GM Music and Entitlement and Competitive Grants
• Superintendent's report on school opening and facilities
• Public comments period with 3-minute limit
• Acceptance of Warrant(s) on Consent Agenda

Conservation Commission

The Conservation Commission will hold public hearings on three pending applications related to wetlands and stormwater management. The first hearing addresses a Notice of Intent by Pursuit of Happiness LLC to convert the property at 14-16 Hillside Street from a single‑family home to a three‑unit apartment building with a new five‑car impervious parking area, located within the 200‑foot Riverfront Area and 100‑foot Buffer Zone of a vegetated wetland. The second hearing considers a stormwater waiver request for the conversion of the former fire station at 1 Summer Street to a mixed‑use project with eight residential units and fourteen parking spaces, seeking relief from Sections 8C and 8D of the town’s stormwater regulations. The third item is a modification request for the stormwater permit at 115 Main Street by MacDonald Development, Inc., proposing a change of promenade retaining‑wall material to natural stone and a revised drainage plan that would not connect to the town system; a presentation on recent Mass. DEP violations at the Rockland Avenue field will also be given.

• 14-16 Hillside Street Notice of Intent: renovation to three‑unit apartments, 5‑car parking, within 200‑ft riverfront and 100‑ft wetland buffer
• 1 Summer Street stormwater waiver: mixed‑use conversion of former fire station, 8 residential units, 14 parking spaces, waiver from Sections 8C/8D
• 115 Main Street stormwater permit modification: promenade wall material change to natural stone, drainage plan revised to not connect to town system
• Rockland Avenue field presentation: Mass. DEP violations and implications for future athletic/recreational use

The Conservation Commission closed the public hearing on the 1 Summer Street stormwater waiver and then voted to issue the waiver, requiring the developer to provide updated details and strictly follow the Operations & Maintenance plan. The commission also closed the public hearing on the 115 Main Street modification request and found the request to be a minor modification, approving it with electronic signatures. Both motions passed unanimously.

• Closed public hearing on 1 Summer Street stormwater waiver (unanimous)
• Issued stormwater waiver for 1 Summer Street with condition to provide updated details and follow O&M plan (unanimous)
• Closed public hearing on 115 Main Street modification request (unanimous)
• Found 115 Main Street request a minor modification and approved with electronic signatures (unanimous)

Planning Board

The Maynard Planning Board will consider releasing the remaining $1,557 from the 129 Parker Street 53G account. It will hold a public hearing on the conversion of the former Town Fire Station at 1 Summer Street into a mixed‑use project with a car showroom museum and eight apartments. Three zoning by‑law amendment hearings will be heard: prohibiting battery energy storage systems in water‑supply protection districts, adding the Powder Mill Overlay District, and revising downtown overlay district parking requirements.

• Release of $1,557 peer review funds from 129 Parker Street 53G account
• Public hearing on 1 Summer Street mixed‑use conversion (car showroom museum + 8 apartments)
• Zoning amendment to prohibit Battery Energy Storage Systems in water‑supply protection districts
• Zoning amendment to add Powder Mill Overlay District to overlay listings
• Zoning amendment to remove "Dwelling Unit" from downtown overlay parking Table J

The Planning Board approved the release of $1,557 in peer‑review funds and continued the 1 Summer Street hearing to the October 23 meeting. It voted 5‑0 to recommend a zoning‑by‑law amendment that would prohibit battery energy storage systems over 15 MWh in water‑supply protection districts. The board also approved adding the Powder Mill Overlay District to the overlay‑district list and recommended amending downtown parking requirements. All motions passed unanimously.

• Approved release of $1,557 peer‑review funds (5‑0)
• Continued 1 Summer Street hearing to Oct 23 (5‑0)
• Recommended BESS zoning amendment to Town Meeting (5‑0)
• Approved addition of Powder Mill Overlay District to Section 2.2 (5‑0)
• Recommended downtown overlay district parking amendment to Town Meeting (5‑0)
• Decided no fence needed between parking lots at 12 Bancroft Street (decision, no vote recorded)
• Approved motion to close the meeting (5‑0)

Green Meadow Building Committee

The subcommittee is meeting to review the contingency status report and vote on several project change orders. These items include revisions to stair walls, solar canopy anchor bolts, and HVAC changes.

• Proposal Change Order #017R1: Stair 5 Stud Wall Revision
• Proposal Change Order #018: Solar Canopy Anchor Bolt Revisions
• Proposal Change Order #019: Added Fence at Temporary Playground
• Proposal Change Order #020: Sewer Bypass Night Work
• Proposal Change Order #021: HVAC Changes per ASI -06

ADA Commission

The ADA Commission will meet to review the FY 2026 ADA Improvement Grant and discuss updates to parking spots. The body will also review minutes from the June 10, 2025 meeting.

• FY 2026 ADA Improvement Grant update
• Parking spot updates
• Review of June 10, 2025 minutes

The commission approved the minutes from the June 10, 2025 meeting. A motion was passed to accept Piper Picorelli as a new member of Maynard's ADA. The meeting was then adjourned at 7:54 p.m.

• Approved June 10, 2025 minutes (unanimous)
• Accepted Piper Picorelli as new ADA member (unanimous)
• Adjourned meeting at 7:54 p.m. (unanimous)

Sustainability Committee

The committee approved the August 11 minutes by a 5‑0 vote. It voted 6‑0 to support the rodenticide petition. Rebecca Ansolabehere was hired as the town's Municipal Energy Manager, starting next week on a part‑time schedule.

• Approve August 11 minutes (5-0)
• Support rodenticide petition (6-0)
• Hire Rebecca Ansolabehere as Municipal Energy Manager (part‑time, start next week)

Cultural Council

The Maynard Cultural Council met on September 8, 2025 and approved the minutes from its August 4, 2025 meeting. The council discussed a possible new member and a proposal to place a "Welcome to Maynard" sign on the old fire station, but no formal action was taken on either. Members planned outreach for the upcoming MaynardFest and assigned Nan Krueger to distribute graphics and the night’s minutes to other members. No treasurer report was presented because the treasurer was absent.

• Approved August 4, 2025 meeting minutes

Select Board

The Board entered an executive session to discuss strategy and property negotiations. It approved a film permit for Ghost Pig Inc., accepted a tree donation for Coolidge Park, and granted a Common Victualler license to Barrels and Vines LLC. The Board also authorized the Town Administrator to pursue an injunction to secure the dilapidated 29 Maple Street property, and approved several licensing and special‑town‑meeting items, all by unanimous 5‑0 votes.

• Entered Executive Session for strategy and property negotiations (5-0)
• Approved Consent Agenda items (Cemetery deeds and park use) (5-0)
• Approved film permit for Ghost Pig Inc. (5-0)
• Accepted donation of trees for Coolidge Park (5-0)
• Approved Common Victualler license for Barrels and Vines LLC (5-0)
• Authorized legal action (injunction) to secure 29 Maple Street property (5-0)
• Approved Off‑Premises Wine & Malt Beverages license for RFS Store 140 (5-0)
• Accepted draft controls for Special Town Meeting (multiple articles) (5-0)

Select Board

The Maynard Select Board will hold a hybrid meeting to discuss film permits, public hearings for liquor licenses, and draft warrant articles for Special Town Meeting. The board will also review the Green Meadow School building project and select board goals for FY26.

• Film permit for Ghost Pig Inc. on Main Street and Nason Street
• Public hearing for Richdale Food Shops off-premises wine license at 5 Waltham Street
• Draft Warrant Articles for Special Town Meeting on October 27, 2025
• Green Meadow School Building Project status update
• Select Board Goals FY26: Capital Planning

Retirement Board

The Maynard Retirement Board will review minutes from July 24, 2025, and accept new members including Paul Chouinard and Christine Kapopoulos. The agenda includes approving partial refunds, transfers, and warrants, as well as reviewing actuarial valuations and cash requirements.

• Approve minutes of July 24, 2025 meeting
• Accept new members: Paul Chouinard, Christine Kapopoulos, Jessica O'Halloran, Michael Thompson, Devin Williams, and Shan Li
• Review actuarial valuation with John Boorack from PERAC
• Approve partial refund for Mark Tomyl
• Approve retiree payroll and deductions warrants

The board unanimously adopted the Funding Schedule Alternative 1, keeping a 6.5% investment return assumption for the retirement system. It also approved several payroll and cash disbursement warrants totaling over $1.6 million, along with various personnel and administrative motions. All actions were recorded as unanimous votes.

• Adopted Funding Schedule Alternative 1 recommendation (unanimous)
• Approved August 29, 2025 payroll warrant of $334,489.66 (unanimous)
• Approved August 29, 2025 cash disbursements warrant of $1,237,979.94 (unanimous)
• Approved August 29, 2025 deductions warrant of $67,700.93 (unanimous)
• Approved $3,828.83 partial refund of deduction for Mark Tomyl (unanimous)
• Approved transfer of deductions for Emilio J. Torres‑Requena to Mass Teachers’ Retirement System (unanimous)
• Approved $20,850.00 military service purchase plan payroll deduction for Greg Johnson (unanimous)
• Approved transfer of $282,470.00 from PRIT cash to Citizens Bank checking account (unanimous)

Conservation Commission

The commission voted unanimously to defer discussion of the MacDonald Development modification request (DEP# 213-0292) until the September 9, 2025 meeting. The commission also voted unanimously to defer the public hearing on the 1 Summer Street stormwater waiver request until the September 9, 2025 meeting. The minutes of the August 12, 2026 meeting were approved, with Mr. Dwyer abstaining. The commission entered an executive session and later adjourned the meeting, both by unanimous vote.

• Deferred DEP# 213-0292 modification discussion until Sep 9, 2025 (unanimous)
• Deferred 1 Summer Street stormwater waiver hearing until Sep 9, 2025 (unanimous)
• Approved minutes of August 12, 2026 meeting; Mr. Dwyer abstained (unanimous)
• Entered Executive Session (unanimous)
• Adjourned meeting (unanimous)

Capital Planning Committee

The Capital Planning Committee voted unanimously to approve the minutes from the July 29, 2025 meeting. Other agenda items such as the DPW garage location, roof replacements, the golf shop, dispatch software, and the water‑treatment grant were discussed but no formal actions or votes were recorded. The next Quad Board meeting was scheduled for late September.

• Approved July 29, 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will hear a presentation from the Boards of Health Tobacco Control Alliance. The meeting also includes a report from the Public Health Nurse and correspondence regarding water quality in Maynard.

• Presentation by Boards of Health Tobacco Control Alliance
• Correspondence from Courtney Fall regarding water quality in Maynard
• Public health report from the Public Health Nurse

The Board approved hiring NE Med Waste as the new sharps waste vendor, with weekly pickups costing about $4,000 per year. It also decided to employ health agent Casey part‑time through Metro West and directed staff to respond to a water‑quality inquiry from Courtney Fall. The meeting was adjourned unanimously.

• Approved new sharps waste vendor NE Med Waste for weekly pickups (≈ $4K/yr)
• Decided to hire health agent Casey part‑time via Metro West
• Directed Lisa to respond to Ms. Fall’s water‑quality concerns with cc to Justin D
• Scheduled flu vaccine clinics for Oct 7 and Oct 28
• Noted condemnation of 54 Old Marlboro property
• Ordered Assabet Street yard cleanup under nuisance law
• Discussed need to update well and septic regulations per state law
• Adjourned meeting unanimously (all in favor)

Planning Board

The Planning Board voted 4‑0 to classify the drainage changes at 115 Main Street as a minor modification to the approved special permit. The Board also voted 4‑0 to recommend that Town Meeting approve the zoning amendment creating Powder Mill Overlay District subdistricts D, E, and F. Both public hearings on the amendment were closed by unanimous vote.

• Approved minor modification determination for 115 Main Street drainage (4-0)
• Closed first Powder Mill Overlay District public hearing (4-0)
• Recommended Town Meeting approve zoning amendment for PMOD subdistricts D‑E‑F (4-0)
• Closed second Powder Mill Overlay District public hearing (4-0)
• Recommended Town Meeting amend zoning map for PMOD subdistricts D‑E‑F (4-0)
• Approved minutes of June 24, 2025 (4-0)
• Approved amended minutes of July 8, 2025 (4-0)
• Closed the meeting (4-0)

Housing Authority

The Maynard Housing Authority board unanimously approved the meeting minutes, the 2025 Annual Plan and 5-year Capital Fund Action Plan, a new Tenant Selection Plan, and an Affirmative Fair Housing Marketing Plan. All votes were 3‑0. No public attended the meeting. The next regular meeting is set for September 22, 2025.

• Approved meeting minutes (3‑0)
• Approved 2025 Annual Plan and 5-year Capital Fund Action Plan (3‑0)
• Approved new Tenant Selection Plan (3‑0)
• Approved Affirmative Fair Housing Marketing Plan (3‑0)

Zoning Board of Appeals

The Zoning Board of Appeals approved a Special Permit for an Accessory Home‑Based Business (Type B) at 30‑32 Walnut Street. The permit allows overnight parking of two commercial vehicles beginning one year after the permit’s effective date, subject to vehicle registration, inspection, and site‑maintenance conditions. Motions to close the public hearing and to close the meeting were also approved unanimously.

• Granted Special Permit for Accessory Home‑Based Business Type B at 30‑32 Walnut St (unanimous)
• Allowed overnight parking of two commercial vehicles one year after permit effective date (unanimous)
• Motion to close the public hearing passed unanimously
• Motion to close the meeting passed unanimously

Economic Development Committee

The Economic Development Committee will meet to discuss updates on the Maynard Crossing project, the Naylor Court Common Action Plan, and various departmental reports including the Planning Department and OMS.

• Maynard Crossing update
• Naylor Court Common Action Plan
• Marketing Communication Advisory Group update
• Planning Department updates
• OMS update

The committee amended the June 18, 2025 minutes to add Armand Diarbekirian as an attendee and then unanimously approved the amended minutes. No other formal votes or approvals were recorded at this meeting.

• Approved amended June 18, 2025 minutes (unanimous)

Library Board of Trustees

The Maynard Public Library Board of Trustees will meet to approve July minutes, review reports from the Library Director and Friends of the Library, and discuss building and grounds matters including electrical issues and a stairwell project.

• Approval of July minutes
• Library Director job description review
• Friends of the Library report
• Building and grounds: electrical issues and stairwell project
• Upcoming programs and events

The Board signed the warrants and approved the minutes from the July 25, 2025 meeting. No other formal actions, approvals, or denials were recorded at this meeting.

• Approved July 25, 2025 minutes (approved by Francis, Chris, Jane)

Planning Board

The Planning Board will hold public hearings on two continued projects and review modification requests for river wall and land use. Discussions include a proposed senior center and a mixed-use development featuring a car museum and apartments.

• 1 Summer Street: Proposed conversion of former fire station to a car showroom museum and 8 apartment units
• 141 Parker Street: Special Permit modification and site plan for a proposed municipal Senior Center
• 115 Main Street: Determination on whether river wall material and drainage changes are minor or major modifications
• 145-147 Parker Street: ANR determination request from Brian and Jennifer Condon
• Review of unapproved minutes from June 24, 2025

The Board unanimously endorsed an ANR for 145‑147 Parker Street. It approved a minor‑modification finding for 115 Main Street’s river wall, contingent on a 12‑inch deviation limit. It approved the site plan and special‑permit waiver for 141 Parker Street, reducing required parking from 89 to 78 spaces for a senior center. The hearing on 1 Summer Street was continued to September 9.

• Approved ANR endorsement for 145‑147 Parker Street (unanimous)
• Approved minor‑modification determination for 115 Main Street (5‑0)
• Approved site plan and special‑permit waiver for 141 Parker Street, parking reduced to 78 (5‑0)
• Closed hearing for 141 Parker Street (5‑0)
• Continued hearing for 1 Summer Street to Sept 9, 2025 (5‑0)
• Closed meeting (5‑0)

Select Board

The Select Board will review draft zoning by-law amendments and a license trade-in for the October 27 Fall Special Town Meeting. The board will also discuss the Green Meadow School Building Project and Senior Center planning.

• Appointment of Anthony Bordenca as Full-Time Police Officer
• Draft Zoning By-law Amendments from the Planning Board
• Fall Special Town Meeting item: Section 12 Wine & Malt Only Beverages Licensees trade-in for All Alcoholic Beverages Licenses
• Status update on Green Meadow School Building Project
• Public hearing notice for 29 Maple Street scheduled for September 2, 2025

The Select Board unanimously approved the Consent Agenda, which included two cemetery deeds and the use of town property for Maynard Fest. They also appointed Anthony Bordenca as a student officer effective August 25, 2025 and as a full‑time officer effective January 30, 2026, with a concurrent licensing authority role. The Board referred draft zoning by‑law amendments to the Planning Board and accepted two correspondence items. All motions passed 5‑0.

• Approved Consent Agenda items (Cemetery Deeds #2128, #2129, Maynard Fest use) – 5-0
• Appointed Anthony Bordenca as student officer (8/25/25) and full‑time officer (1/30/26) – 5-0
• Appointed Anthony Bordenca as Local Licensing Authority Agent (term to 6/30/26) – 5-0
• Referred draft Zoning By‑law amendments to Planning Board – 5-0
• Accepted Correspondences A and B – 5-0
• Approved July 1, 2025 meeting minutes – 5-0
• Adjourned meeting at 8:08 p.m. – 5-0

Green Meadow Building Committee

The committee will review and vote on two change orders related to the Green Meadow project. These items concern the solar canopy structure and foundation changes for the retaining wall and solar canopy.

• Vote on Proposal Change Order #009 – Solar Canopy Structure
• Vote on Proposal Change Order #012 – Retaining Wall and Solar Canopy Foundation Changes

Tree Committee

The committee approved the minutes from the July meeting. It discussed next steps for the Teaching Allee planting, including tree delivery and loam supply. It also reviewed watering quotes and grant funding but made no further formal decisions.

• Approved July meeting minutes

Conservation Commission

The commission continued two pending public hearings, moving the 14‑16 Hillside Street hearing to September 9, 2025 and the 1 Summer Street hearing to August 26, 2025. It closed the hearing on the 10 Marks Way deck reconstruction request and unanimously issued a negative determination for the project, using electronic signatures. The commission also approved certificates of compliance for 21 Tobin Drive and 4 Tobin Drive, approved the July 22, 2025 minutes, and adjourned the meeting.

• Continue 14‑16 Hillside St hearing to Sep 9, 2025 (unanimous)
• Continue 1 Summer St hearing to Aug 26, 2025 (unanimous)
• Close 10 Marks Way hearing (unanimous)
• Issue Negative determination for 10 Marks Way RDA, use electronic signatures (unanimous)
• Issue Certificate of Compliance for 21 Tobin Drive, use electronic signatures (unanimous)
• Issue Certificate of Compliance for 4 Tobin Drive, use electronic signatures (unanimous)
• Approve minutes of July 22, 2025 meeting (unanimous)
• Adjourn meeting (unanimous)

Planning Board

The Planning Board meeting scheduled for August 12, 2025, has been cancelled. All agenda items have been rescheduled for August 19, 2025, at 7 PM.

• 115 Main Street: Request to determine if river wall material and drainage changes are Minor or Major Modifications
• 141 Parker Street: Public hearing for Special Permit modification and Site Plan approval for a proposed Senior Center
• 1 Summer Street: Public hearing for Special Permit and Site Plan approval to convert former fire station into a car showroom museum and eight apartment units

Sustainability Committee

The committee approved the July 7 meeting minutes with a 5‑0 vote. The next meeting was scheduled for September 8. The meeting was adjourned unanimously with a 5‑0 vote.

• Approved July 7 meeting minutes (5‑0)
• Scheduled next meeting for September 8
• Adjourned meeting (5‑0)

Community Preservation Committee

The Maynard Community Preservation Committee meeting on August 6, 2025 was cancelled because a quorum was not present. No actions, approvals, or votes were recorded. The meeting date was later approved on August 20, 2025.

Select Board

The Board approved the consent agenda items (A‑D) with a 4‑0 vote (Ms. McConchie recused). It authorized the Town Administrator to approve the Regional Housing Services Office inter‑municipal agreement amendment by a unanimous 5‑0 vote. The Board also appointed election officers, denied a liquor license for Russell's Convenience Store, and approved several use‑of‑property requests and a design‑services contract, all by unanimous votes.

• Approved Consent Agenda items A‑D (4‑0, Ms. McConchie recused)
• Authorized Town Administrator to approve RHSO inter‑municipal agreement amendment (5‑0)
• Appointed election officers for FY 2025‑2026 (5‑0)
• Denied Section 15 Package Store license for Russell's Convenience Store (5‑0)
• Approved Eversource pole, transformer and manhole licenses for Green Meadow School project (5‑0)
• Approved Ghost Pig Inc. film permit for August 25, 2025 (5‑0)
• Approved $20,000 CDEF use to remove Naylor Court parking meters and install signage (5‑0)
• Approved "house doctor" design services contract with LiRo‑Hill Corp. (5‑0)

Cultural Council

The council approved the minutes from the July 7, 2025 meeting. It confirmed a table at the September 6 Farmers’ Market and set the next council meeting for September 8 and the district meeting for August 18. Details for the August 7 Grantee Reception and Eric Hansen Award Ceremony were also finalized.

• Approved July 7, 2025 meeting minutes
• Confirmed table at September 6 Farmers’ Market (Chris, Nan, Rich)
• Scheduled next council meeting for September 8
• Scheduled next district meeting for August 18
• Finalized speaking order and logistics for August 7 Grantee Reception and Eric Hansen Award Ceremony

Community Preservation Committee

The committee approved the minutes of the June 18, 2025 meeting (6‑0). It confirmed the officer slate with Rick Lefferts as Chair, Matthew Preys as Vice Chair, and Thomas Hesbach as Treasurer after a brief amendment and retraction (6‑0). The payment of the $1,750 Community Preservation Coalition dues was approved by a 5‑1 vote. The meeting was adjourned unanimously (6‑0).

• Approved June 18, 2025 minutes (6-0)
• Approved officer slate: Chair RL, Vice Chair MP, Treasurer TH (6-0)
• Amended slate to Chair and Vice Chair only (5-0)
• Retracted amendment, restoring original slate (6-0)
• Approved payment of $1,750 coalition dues (5-1)
• Adjourned meeting (6-0)

Capital Planning Committee

The Capital Planning Committee unanimously approved the minutes from the June 24, 2025 meeting. Members also unanimously appointed Douglas Adler as Chair, Jonathan Bretz as Vice‑Chair, and designated Benjamin Zauski as the committee liaison to the new Safe Streets committee. The meeting was then adjourned by unanimous vote.

• Approved June 24, 2025 meeting minutes (unanimous)
• Appointed Douglas Adler as Chair (unanimous)
• Appointed Jonathan Bretz as Vice‑Chair (unanimous)
• Designated Benjamin Zauski as liaison to Safe Streets committee (unanimous)
• Adjourned meeting (unanimous)

Zoning Board of Appeals

The Zoning Board approved the minutes from May and June meetings. It continued the Walnut Street hearing to Aug. 25, 2025 and scheduled a site visit. The Board granted a variance to allow an addition at 25 Garfield Ave. and elected new officers, authorizing the Chair to sign decisions.

• Approved minutes of 5.21.2025 (unanimous)
• Approved minutes of 6.16.2025 (unanimous)
• Continued Walnut Street hearing to Aug. 25, 2025 (unanimous)
• Scheduled site visit Aug. 25, 2025, 5:30‑6:30 p.m. (unanimous)
• Granted relief from Section 4 to construct addition at 25 Garfield Ave. (unanimous)
• Nominated Paul Scheiner as Chair and Brad Schultz as Vice‑Chair (unanimous)
• Authorized Chair to sign decisions on Board’s behalf (unanimous)
• Adjourned meeting (unanimous)

Retirement Board

The Maynard Retirement Board unanimously approved several motions, including the increase of Section 101 benefits from $6,000 to $12,000 per year. It also approved payroll and cash disbursement warrants totaling $397,893.34, $61,994.86, and $245,300.05, and transferred $515,710 to the Citizens Bank checking account. New members were accepted and the August board meeting was scheduled for August 28, 2025.

• Approved increase in Section 101 benefits to $12,000 annually (unanimous)
• Approved July 31, 2025 payroll warrant of $397,893.34 (unanimous)
• Approved July 31, 2025 deductions warrant of $61,994.86 (unanimous)
• Approved July 31, 2025 cash disbursements warrant of $245,300.05 (unanimous)
• Approved transfer of $515,710.00 from PRIT cash to Citizens Bank checking account (unanimous)
• Accepted Kurt Lavertue, DPW, and Riley Noke as new members of the Maynard Retirement System (unanimous)
• Approved amendment to Hosting Services Agreement with Pension Technology Group LLC effective July 14, 2025 (unanimous)
• Scheduled August Board meeting for Thursday, August 28, 2025 at 12:15 p.m. (unanimous)

Conservation Commission

The Commission closed the public hearing for 141 Parker Street and voted unanimously to issue a Negative determination for the Resource Development Application while also granting a stormwater waiver. Minutes from the July 8, 2025 meeting were approved unanimously. The Commission reappointed Susan Erickson as Chair, John Dwyer as Vice‑Chair, and Dwyer as the Community Preservation Committee representative by majority vote.

• Continued public hearing for 1 Summer Street to Aug 12 (unanimous)
• Continued public hearing for 14‑16 Hillside Street to Aug 12 (unanimous)
• Closed public hearing for 141 Parker Street (unanimous)
• Issued Negative determination for the RDA at 141 Parker Street (unanimous)
• Issued stormwater waiver for 141 Parker Street (unanimous)
• Approved July 8, 2025 meeting minutes (unanimous)
• Reappointed Erickson as Chair, Dwyer as Vice‑Chair and CPC rep (majority, each abstaining)
• Moved to close the meeting at 6:43 PM (unanimous)

Library Board of Trustees

The Library Board unanimously approved the nominated officers for fiscal year 2026. The minutes from the June 22, 2025 meeting were also approved. No other substantive actions were decided at this meeting.

• Unanimously approved FY2026 officer slate (Chair: Francis Wyman, Secretary: Chris Rees, Member-at-large: Jane Healy)
• Approved June 22, 2025 meeting minutes

Board of Health

The Board concluded that Mr. Patel’s Corner Store sold prohibited flavored tobacco and issued a finding of violation. The penalty was a six‑day permit suspension with no monetary fine, approved unanimously by the three members. The Board also agreed to send a written 30‑day cleanup warning to the landlord of 3‑22 Railroad Street and to pursue court action if the trash is not removed. Additionally, the Board declined to support a polystyrene bag ban, citing staffing limits, and signed a Beaver Trapping consent.

• Found violation of flavored tobacco sale at The Corner Store; imposed 6‑day suspension, no fine (unanimous 3‑0)
• Agreed to issue written 30‑day cleanup warning to landlord/management of 3‑22 Railroad Street; will seek court action if not complied (unanimous)
• Declined to back polystyrene bag ban due to lack of inspection staff
• Signed Beaver Trapping consent for Justin and Greg
• Motion to open meeting approved unanimously
• Motion to adjourn meeting approved

Planning Board

The Planning Board approved the minutes from the June 10, 2025 meeting with a 4-0 vote, two members abstaining. It voted unanimously (5-0) to continue the Powder Mill Overlay District hearing for subdistricts D, E, and F to August 26, 2025, and also to continue the related zoning map amendment hearing to the same date. The board then voted 5-0 to close the meeting.

• Approved June 10, 2025 minutes as amended (4-0, 2 abstentions)
• Continued Powder Mill Overlay District hearing (subdistricts D, E, F) to Aug 26, 2025 (5-0)
• Continued zoning map amendment hearing for subdistricts D, E, F to Aug 26, 2025 (5-0)
• Closed the meeting (5-0)

Select Board

The Board nominated David Gavin as Chair for the term July 1 2025 through June 30 2026, with a unanimous 5‑0 vote. It also nominated Mike Stevens as Clerk for the same term, also unanimously 5‑0. The Board directed Town Administration to prepare a list of liaison assignments for future consideration. The meeting was adjourned at 8:10 pm by a unanimous 5‑0 vote.

• Appointed David Gavin as Chair of the Select Board (term July 1 2025–June 30 2026) – vote 5‑0
• Appointed Mike Stevens as Clerk of the Select Board (term July 1 2025–June 30 2026) – vote 5‑0
• Directed Town Administration to produce a list of liaison assignments for upcoming review
• Adjourned the meeting at 8:10 pm – vote 5‑0

Select Board

The Select Board unanimously approved several items, including the FY26 meeting schedule, consent agenda deeds, and the reappointment of Maura Flynn to the Board of Health. It also approved a $63,720 change order for the Well 4A water‑treatment project and authorized the Town Administrator to sign a Host Community Agreement with GreenStar Herbals, Inc. for a recreational marijuana establishment. The board set the Special Town Meeting for October 27, 2025, and accepted various correspondences and prior meeting minutes.

• Approved FY26 meeting schedule (4-0)
• Approved Consent Agenda items Cemetery Deeds #2126 and #2127 (4-0)
• Reappointed Maura Flynn to the Board of Health, term ending June 30, 2028 (4-0)
• Approved Change Order 6 with Stantec for Well 4A project – $63,720 (4-0)
• Authorized Town Administrator to sign Host Community Agreement with GreenStar Herbals, Inc. (4-0)
• Set Special Town Meeting for Oct 27, 2025, 7:00 pm at Fowler School Auditorium (4-0)
• Accepted Correspondences A‑E as presented (4-0)
• Approved May 21 and June 3, 2025 meeting minutes (4-0)

By-law Committee

The committee elected Bill Kohlman as chair (3‑0) and Jim Earley as secretary (3‑0). It approved the minutes of the previous meeting with a 3‑0‑1 vote. The meeting was adjourned by a 4‑0 vote. No other substantive actions were decided.

• Bill Kohlman elected chair (3‑0)
• Jim Earley elected secretary (3‑0)
• Minutes of last meeting approved (3‑0‑1)
• Motion to adjourn approved (4‑0)

Conservation Commission

The Commission voted unanimously to continue the stormwater management permit waiver hearing until the July 22, 2025 meeting. It also ratified an Emergency Certification allowing culvert cleanouts at three wetland sites. The minutes of four prior meetings were approved, and the meeting was formally closed.

• Postponed stormwater permit waiver hearing to July 22, 2025 (unanimous)
• Approved minutes of April 8, May 13, May 27, and June 10, 2025 (unanimous)
• Ratified Emergency Certification for culvert cleanouts at Rockland Ave., Winter St., and Old Marlboro Rd (unanimous)
• Closed the meeting (unanimous)

Tree Committee

The committee approved Pete’s motion to have members plant the trees themselves; the motion carried. No other motions were voted on. The meeting also discussed a DCR training event and a fall planting schedule, but those items were not formally decided.

• Approved self‑planting of trees (motion carried)

Planning Board

The Board voted 5‑0 to renew the special permit for the wireless telecommunications tower at 45 Old Mill Road for two years. It also voted 5‑0 to continue the hearings for 1 Summer Street and 141 Parker Street to August 12. The Board elected Chris Arsenault as Chair and Natalie Robert as Vice Chair, and then voted 5‑0 to close the meeting.

• Renewed two-year special permit for wireless tower at 45 Old Mill Road (5‑0)
• Continued hearing on 1 Summer Street to August 12, 2025 (5‑0)
• Continued hearing on 141 Parker Street to August 12, 2025 (5‑0)
• Elected Chris Arsenault as Chair of the Planning Board (5‑0)
• Elected Natalie Robert as Vice Chair of the Planning Board (5‑0)
• Closed the meeting (5‑0)

Cultural Council

The council approved the June 2, 2025 meeting minutes. It set the next meeting for August 4, 2025 and established deadlines for the Mass Cultural Council report (August 26) and the financial report (December 9). It also decided to recruit a new member by September 2 and to hold a table at the Farmers Market on September 6.

• Approved June 2, 2025 meeting minutes
• Scheduled next council meeting for August 4, 2025
• Set Mass Cultural Council report deadline for August 26, 2025
• Set financial report deadline for December 9, 2025
• Planned recruitment of a new council member by September 2, 2025
• Decided to have a table at the Farmers Market on September 6, 2025
• Established grant‑cycle dates September 2 to October 16, 2025
• Assigned Bree to remind grantees of the August 1 reply deadline

Sustainability Committee

The committee approved the minutes from the June 9, 2025 meeting. MSK moved to approve, ZC seconded, and the motion passed with a 5‑0 vote; LV abstained because she was not present at the prior meeting. No other formal actions were taken.

• Approved June 9 meeting minutes (5-0 vote, LV abstained)

Board of Health

The Board found The Corner Store violated tobacco regulations and ordered a six‑day suspension with no monetary fine, approved unanimously. The Board also agreed to issue a written warning to the landlord of 3‑22 Railroad Street, giving 30 days to clean up trash before court action. A grant of $1,500 was approved to fund a community “rise and shine” pancake breakfast. Board member Kathy will attend the July 15 Select Board meeting on the Green Maynard plastic‑bag issue.

• Suspended The Corner Store for 6 days, no fine (unanimous 3‑yes vote)
• Issued written warning to 3‑22 Railroad Street landlord, 30‑day cleanup deadline
• Approved $1,500 grant for community pancake breakfast
• Board member Kathy to attend July 15 Select Board meeting on Green Maynard complaints
• Drafted letter to Mr. Patel informing of tobacco violation finding

Select Board

The board unanimously approved the consent agenda items, including the cemetery deed and use of Memorial Park for a protest, and waived insurance requirements for that event. Joe Graham was appointed to the Recreation Commission and three members were re‑appointed to existing boards and committees. The amended policy governing the police department’s electronic sign was adopted, and the board accepted multiple correspondences, the May 7 minutes, and then adjourned the meeting.

• Approved Consent Agenda items A (Cemetery Deed #2125) and B (Memorial Park use) – 4-0
• Waived insurance requirements for No Kings protest continuation on July 17, 2025 – 4-0
• Appointed Joe Graham to the Recreation Commission (term ends June 30, 2026) – 4-0
• Re‑appointed Richard Lefferts, Thomas Hesbach and Katherine Wheeler to their committees (terms end June 30, 2028) – 4-0
• Adopted amended Signs on Town Property policy for police electronic sign – 4-0
• Accepted correspondences A through G (including Xfinity notices and resignations) – 4-0
• Approved the May 7, 2025 meeting minutes – 4-0
• Adjourned the meeting – 4-0

Retirement Board

The Maynard Retirement Board approved a series of motions, including retirements, payroll and cash disbursement warrants, a $333,350 cash transfer, and a FY26 investment allocation recommended by Boston Advisors. All motions received unanimous votes. The meeting was then adjourned.

• Approved FY26 investment allocation: $300,000 Small Cap, $1,000,000 Large Cap, $550,000 ADR, $1,850,000 total (unanimous)
• Approved June 30, 2025 payroll warrant of $329,713.09 (unanimous)
• Approved June 30, 2025 deductions warrant of $61,752.05 (unanimous)
• Approved June 30, 2025 cash disbursements warrant of $65,752.05 (unanimous)
• Approved transfer of $333,350.00 from PRIT cash to Citizens Bank checking account (unanimous)
• Approved retirement of Anne Newey effective June 30, 2025 (unanimous)
• Approved Section 101 benefits for Barbara Currin effective May 29, 2025 (unanimous)
• Approved updated Travel Regulations policy for board members and staff (unanimous)

Capital Planning Committee

The Capital Planning Committee approved the minutes from the May 13, 2025 meeting by unanimous vote. No formal actions were taken on the discussed capital projects. The committee set the next Capital Planning meeting for July 29, 2025 and a joint meeting with Fincom for July 21, 2025. The meeting adjourned at 7:52 p.m. by unanimous vote.

• Approved May 13, 2025 meeting minutes (unanimous)
• Scheduled joint meeting with Fincom for July 21, 2025
• Scheduled Capital Planning meeting for July 29, 2025

Planning Board

The Planning Board voted 5-0 to approve changes to the Development Agreement for 115 Main Street, eliminating the town’s liability for promenade maintenance. It also approved, by a 4-1 vote, the renewal of the site plan and special permit for the marijuana retail project at 25 Nason Street, requiring a $10,000 donation to the Downtown Enhancement Fund. The board moved the hearings on the Powder Mill Overlay District subdistricts and the related zoning map amendment to July 22, each by a 5-0 vote. Minutes from the May 13, 2025 meeting were approved and the meeting was closed with a 5-0 vote.

• Approved amendment to Development Agreement for 115 Main Street, removing town liability (5-0)
• Approved extension of Site Plan and Special Permit for 25 Nason Street with $10,000 donation condition (4-1)
• Moved Powder Mill Overlay District subdistrict hearing to July 22 (5-0)
• Moved Powder Mill Overlay District zoning map amendment hearing to July 22 (5-0)
• Approved minutes of May 13, 2025 (5-0)
• Closed the meeting (5-0)

Housing Authority

The board approved the April 28 minutes unanimously. Matthew Preys was unanimously appointed as the new Board Chair. The next regular meeting and public hearing were set for August 25, 2025. All actions were voted on with a 4‑0 tally.

• Approved April 28 minutes (4-0)
• Approved Matthew Preys as Board Chair (4-0)
• Scheduled next regular meeting & public hearing for August 25, 2025

Economic Development Committee

The committee approved the May 21, 2025 minutes after a motion was made and seconded. The minutes for the June 18, 2025 meeting were amended to create a working subcommittee and were approved unanimously. No other formal actions were taken at this meeting.

• Approved 5/21/25 minutes (motion made and seconded)
• Amended 6/18/25 minutes to create a working subcommittee (unanimously approved)
• Approved 6/18/25 minutes as written (unanimously approved)

Community Preservation Committee

The committee approved the minutes of the May 7, 2025 meeting by an 8‑0 vote. It also approved the draft grant agreements (CH018‑25, CH019‑25, OS031‑25, REC051‑25) with the noted amendments, again by an 8‑0 vote. No other substantive actions were taken; the meeting was adjourned by a 7‑0 vote.

• Approved May 07, 2025 meeting minutes (8‑0)
• Approved amended Grant Agreement CH018‑25 Affordable Housing Trust Fund (8‑0)
• Approved Grant Agreement CH019‑25 Regional Housing Services Office Membership (8‑0)
• Approved Grant Agreement OS031‑25 Conservation Trust Fund Support (8‑0)
• Approved amended Grant Agreement REC051‑25 Bancroft Street Park and Playground (8‑0)
• Adjourned meeting (7‑0)

Tree Committee

The committee approved corrected minutes from the previous meeting. It set the Glenwood Project planting for June 28 and tentatively scheduled a Tree Maintenance Day for Sunday, July 13, 10 a.m.–2 p.m. The next committee meeting was fixed for July 8 at the usual time and place.

• Approved corrected minutes from prior meeting
• Set Glenwood Project planting date for June 28
• Tentatively scheduled Tree Maintenance Day for Sunday, July 13, 10 a.m.–2 p.m.
• Scheduled next Tree Committee meeting for July 8, same time and place

Recreation Commission

The Recreation Commission voted unanimously to sponsor two automated external defibrillators (AEDs) at $3,230 each, for a total of $6,460. One unit will be placed at Ice House Landing and one at Memorial Park, and the Commission also approved adding sponsorship information to its website. Commission member John Brennan announced his resignation, and Chair Denise Walsh submitted her resignation as well.

• Approved sponsorship of 2 AED units ($3,230 each, total $6,460) – unanimous vote
• Approved adding AED sponsorship to the Commission website – unanimous vote

Select Board

The Select Board established a Taxation Aid Committee to administer a senior and disabled tax‑relief fund and appointed its members. It also approved several uses of Crowe Park, referred zoning amendments to the Planning Board, and ratified contract amendments for solid waste services and storm‑water compliance.

• Approved creation of Taxation Aid Committee to manage senior/disabled tax relief fund (5-0)
• Appointed Sean DelRose and Jenn Welch to Taxation Aid Committee (5-0)
• Appointed Melissa Southwell and Lois Tetrault to Council on Aging (5-0)
• Approved use of Crowe Park for Volunteer Celebration on Sep 7, rain date Sep 21 (4-0)
• Approved use of Crowe Park for MetroWest Yard Goats adult baseball games (4-0)
• Referred draft Powder Mill Corridor zoning by‑law amendments to Planning Board (5-0)
• Approved amended solid waste and recycling contract with E.L. Harvey (5-0)
• Approved $140,000 amendment to VHB storm‑water compliance contract (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals approved a motion to continue the 30-32 Walnut Street hearing to July 28, 2025. It also approved a motion to continue the 25 Garfield Avenue hearing to July 28, 2025 at 7:30 p.m. The board then unanimously voted to close the meeting.

• Continue 30-32 Walnut Street hearing to July 28, 2025 – unanimous approval
• Continue 25 Garfield Ave hearing to July 28, 2025 at 7:30 p.m. – unanimous approval
• Close the meeting – unanimous approval

Library Board of Trustees

The board approved the minutes from the May 15, 2025 meeting. Trustees unanimously approved a revision to the meeting‑room policy that shortens the reservation lead time from three months to two months. The board delegated to trustee Francis Wyman the responsibility to complete the Library Director’s evaluation, including gathering input, assigning a rating, and delivering the results.

• Approved May 15, 2025 minutes
• Unanimously approved revision to meeting‑room policy reducing reservation lead time to 2 months
• Delegated Library Director evaluation to Francis Wyman

By-law Committee

The By‑law Committee voted 3‑0 to accept the minutes from the March 13, 2025 meeting. A motion to adjourn was then passed unanimously, 3‑0. No other substantive actions were taken.

• Approved March 13, 2025 meeting minutes (3‑0)
• Adjourned the meeting (3‑0)

Conservation Commission

The Conservation Commission approved the wetland mitigation project at 108 Summer Street and the Eversource natural gas line project, both subject to conditions and electronic signatures. The commission also approved the proposed Storywalk installation at the Reo Road playground. An administrative approval was granted for a fence installation at 5 Kristen Lane.

• Approved 108 Summer Street wetland project with conditions (unanimous)
• Approved Eversource natural gas line project with conditions (unanimous)
• Approved Storywalk at Reo Road playground (unanimous)
• Approved administrative approval for fence at 5 Kristen Lane
• Closed public hearing for 108 Summer Street project (Chair, Smith, Dwyer voted)
• Closed public hearing for Eversource project (unanimous)
• Issued Order of Conditions and allowed electronic signatures for 108 Summer Street project (unanimous)
• Issued Order of Conditions and allowed electronic signatures for Eversource project (unanimous)

Planning Board

The Board held a public hearing on a special permit for a cocktail lounge at 115 Main Street and voted 4‑0 to find the application meets the zoning criteria. It then approved the special permit with conditions, including a $2,000 donation to the Downtown Enhancement Fund, sidewalk maintenance, delivery restrictions, operating hours, and handicap‑spot access. The Board also approved the April 22 minutes and closed the hearing and meeting by 4‑0 votes.

• Approved special permit for cocktail lounge at 115 Main St. (4-0)
• Approved $2,000 donation to Downtown Enhancement Fund as condition (4-0)
• Approved perpetual sidewalk snow/ice clearance condition (4-0)
• Approved prohibition of deliveries on Main Street frontage (4-0)
• Approved operating hours 11 a.m.–12 a.m., Monday‑Sunday (4-0)
• Approved accessible handicap‑spot access condition (4-0)
• Approved minutes of April 22, 2025 as amended (4-0)
• Voted 4‑0 to close the hearing and later the meeting

ADA Commission

The commission approved the May 13 minutes (three votes in favor, one abstention) and decided to reinstate the ADA accommodation statement on its agendas. It submitted the FY 2026 ADA Improvement Grant for $58,986 and assigned Chris to follow up on several parking‑spot repairs. A new parking spot at 74 Main St near the Sanctuary driveway was approved, and Denise will contact the town clerk and Greg Wilson about commission member terms. The meeting was adjourned unanimously.

• Approved May 13, 2025 minutes (Denise, Chris, Linda in favor; Elijah abstained)
• Reinstated ADA accommodation wording on agendas
• Submitted FY 2026 ADA Improvement Grant for $58,986
• Assigned Chris to coordinate parking‑spot repairs with Justin
• Approved new parking spot at 74 Main Street near Sanctuary driveway
• Denise to contact Town Clerk Melissa Pelletier and Greg Wilson about commission member terms
• Adjourned meeting (all voted in favor)

Sustainability Committee

The Sustainability Committee voted 5-0 to approve the minutes from the May 5 meeting. The remainder of the session was spent discussing community aggregation, the municipal energy manager position, waste management bids, grant updates, and other ongoing projects, but no additional actions were formally decided. No public comments were received.

• Approved May 5 meeting minutes (5-0)

Select Board

The board approved the consent agenda items, including waiving insurance for the Maynard Community Band and a protest event. It re‑appointed members to several boards and committees. It granted a carry‑in license to Boston Bean House, approved an inter‑municipal health‑nursing agreement with Concord, an easement to Eversource for underground electric lines, a one‑year solid‑waste contract with EL Harvey, and a $33,870 change order for FY25 paving. All motions passed unanimously, 5‑0.

• Approved Consent Agenda items A‑G, with insurance waiver for Maynard Community Band (5‑0)
• Waived insurance for "No Kings" protest in Memorial Park on June 14, 2025 (5‑0)
• Re‑appointed members to various boards and committees (5‑0)
• Approved carry‑in license for Latagliata LLC, DBA Boston Bean House at 102 Main St (5‑0)
• Approved inter‑municipal agreement with Concord for shared public health nursing services, July 1 2025‑June 30 2027 (5‑0)
• Granted easement to Eversource Energy for underground electric lines at Parker & Elmwood (5‑0)
• Approved one‑year solid‑waste and recycling contract with EL Harvey, effective July 1 2025 (5‑0)
• Approved Change Order 1 with Newport Construction Corp for FY25 paving services, $33,870 (5‑0)

Cultural Council

The Cultural Council approved the minutes from the April 7, 2025 meeting. Members discussed upcoming events such as the August 7 grantee reception, the Farmers' market, a Pride event, and JazzFest. The council voted unanimously to retain Rich as Chair ex officio despite his term ending. The next meeting is scheduled for the first Monday in July.

• Approved April 7, 2025 meeting minutes (unanimous)
• Unanimously voted to keep Rich as Chair ex officio

Retirement Board

The Maynard Retirement Board unanimously approved the April 24 meeting minutes and the FY2024 audit report. It also approved several financial actions, including payroll and deduction warrants for May 30, 2025, and a transfer of cash to the checking account. The board accepted a new system member and scheduled the next meeting for June 27, 2025.

• Approved April 24, 2025 meeting minutes (unanimous)
• Approved FY2024 Audit Report from Roselli, Clark & Associates (unanimous)
• Approved transfer of deductions for Claudia Hardy to the Concord Retirement System (unanimous)
• Approved purchase of military time for Michael Sutherland (unanimous)
• Approved May 30, 2025 payroll warrant of $395,092.11 (unanimous)
• Approved May 30, 2025 deductions warrant of $62,788.28 (unanimous)
• Approved May 30, 2025 cash disbursements warrant of $88,141.62 (unanimous)
• Approved June 27, 2025 board meeting at 12:15 pm (unanimous)

Board of Health

The Board of Health hearing on a tobacco violation concluded without a final suspension decision, and the board voted to close the hearing. In other business, the Select Board approved a process for releasing opioid abatement funds to town agencies and community groups.

• Closed the Board of Health hearing (motion passed, seconded by Lisa)
• Select Board approved process for releasing opioid abatement funds

Conservation Commission

The Conservation Commission voted unanimously to continue the public hearing on the 108 Summer Street project and to require the applicant to bring a rain‑garden plan, including a plant list, to the June 10 meeting. Later, the board unanimously approved a motion to close the meeting.

• Continued public hearing on 108 Summer Street (unanimous roll‑call vote)
• Requested applicant to submit rain‑garden plan and plant list by June 10 (unanimous roll‑call vote)
• Motion to close the meeting adopted (unanimous roll‑call vote)

Economic Development Committee

The Economic Development Committee approved the minutes from the April 16 meeting after a motion by Rich and a second by Bill. The committee discussed the draft Naylor Court Action Plan and decided to create a working subcommittee to develop the plan further. No other formal actions were taken; the next meeting is scheduled for Wednesday, June 18 at 3 pm.

• Approved minutes from 4/16 (motion by Rich, seconded by Bill)
• Form working subcommittee for Naylor Court Action Plan (decision made, no vote recorded)

Zoning Board of Appeals

The Zoning Board of Appeals unanimously accepted the minutes from the February 27, 2025 meeting. It voted to continue the variance hearing for 25 Garfield Avenue and the special‑permit hearing for 30‑32 Walnut Street, scheduling both for June 16, 2025 (the Walnut Street case includes a site visit). The meeting was then adjourned unanimously.

• Accepted Feb 27, 2025 minutes (unanimous roll‑call vote)
• Continued 25 Garfield Avenue variance hearing to June 16, 2025
• Continued 30‑32 Walnut Street special‑permit hearing to June 16, 2025 with site visit
• Adjourned meeting (unanimous hand vote)

Select Board

The board unanimously approved a procedure to allocate opioid settlement money, directing 75% to municipal departments and 25% to nonprofit and citizen initiatives. It also approved two wine licenses for Barrels and Vines LLC, endorsed a $50,000 tree‑planting grant, and confirmed several appointments to town commissions. All actions were adopted by roll‑call vote of 4‑0.

• Approved consent agenda items (Cemetery Deed #929 transfer and Crowe Park use) – 4-0
• Appointed Heather O'Brien, Ann Gibson, Jill Snyder as alternate members of the Historical Commission – 4-0
• Appointed Linda Doughty to the ADA Commission – 4-0
• Approved Section 12 on‑premises wine license for Barrels and Vines LLC, 115 Main St – 4-0
• Approved Section 15 off‑premises wine license for Barrels and Vines LLC, 115 Main St – 4-0
• Approved corporate and DBA name amendment for Maynard Clinton Lodge 1568 of BPOE – 4-0
• Endorsed Tree Committee’s application for MAPC Accelerated Climate Resilience $50,000 grant – 4-0
• Approved process to allocate opioid settlement funds ($130,000) between municipal departments and nonprofits – 4-0

Library Board of Trustees

The trustees approved the April 15, 2025 minutes as amended. They approved the revised architectural drawings for the library building without deliberation. Jane Healy was elected to the board, receiving 129 votes to Pamela Agner's 90. Trustees adopted a plan to draft Library Director evaluations using provided templates by May 29 and submit them for third‑party synthesis.

• Approved April 15, 2025 minutes as amended
• Approved revised architectural drawings for the library (no vote recorded)
• Elected Jane Healy to the board (129‑90)
• Set deadline May 29 for trustees to draft Library Director evaluations using templates and submit to third party

Tree Committee

The committee approved the April meeting minutes and voted to move forward with the MAPC ARC grant application. It also set a deadline to turn off cemetery water access by the first frost and established September as the due date for the CPC grant application. Additional actions include assigning Chris to finalize the Public Shade Tree Guidelines and planning a next meeting on June 17.

• Approved April meeting minutes (unanimous)
• Voted to proceed with MAPC ARC grant application (vote passed)
• Set deadline to turn off cemetery water access no later than first frost
• Established September as the CPC grant application due date
• Assigned Chris to work with Justin on final revisions of Public Shade Tree Guidelines
• Scheduled next Tree Committee meeting for June 17

Planning Board

The Board approved an ANR endorsement for 59B Old Marlboro Road (5‑0). It approved an amendment to the Operations & Maintenance plan for the Maynard Crossing health club (5‑0) and closed that hearing (5‑0). It issued a one‑year special permit for 76 & 76A Powder Mill Road with conditions (4‑1) after closing the hearing (5‑0). The Board also approved the April 8 minutes and closed the meeting (both 5‑0).

• Approved ANR endorsement for 59B Old Marlboro Rd (5-0)
• Closed Maynard Crossing hearing (5-0)
• Approved amendment to O&M plan for Maynard Crossing health club (5-0)
• Closed 76 & 76A Powder Mill Rd hearing (5-0)
• Issued special permit for 76 & 76A Powder Mill Rd with conditions (4-1)
• Approved April 8 minutes as amended (5-0)
• Closed meeting (5-0)

ADA Commission

The ADA Commission unanimously approved the minutes from the April 8, 2025 meeting. A motion to adjourn the May 13 meeting was also approved unanimously. The commission agreed to create a nominating committee, composed of current members Elijah, Brion, Chris, Denise, and possibly Linda, to fill Brion’s upcoming vacant seat. No other substantive votes were recorded.

• Approved April 8, 2025 meeting minutes (unanimous)
• Approved motion to adjourn the meeting (unanimous)
• Established a nominating committee for Brion’s vacant seat (members: Elijah, Brion, Chris, Denise, and possibly Linda)

Conservation Commission

The commission voted unanimously to issue a partial Certificate of Compliance for the property at 8 Tobin Drive (DEP file 213-106). It also unanimously approved the February 25, 2025 meeting minutes with clarification. Finally, the meeting was unanimously closed.

• Approved partial Certificate of Compliance for 8 Tobin Drive (unanimous)
• Approved February 25, 2025 minutes with clarification (unanimous)
• Closed the meeting (unanimous)

Community Preservation Committee

The Community Preservation Committee approved the minutes from the April 2, 2025 meeting by a 7-0 roll‑call vote. No other substantive actions were taken. The meeting was then adjourned by a unanimous 7-0 vote.

• Approved April 02, 2025 minutes (7-0)
• Adjourned meeting (7-0)

Select Board

The Board unanimously approved a water‑filter rebate program offering $500 for point‑of‑use systems and $2,000 for point‑of‑entry systems, limited to about 600 historic‑area homes and effective June 2, 2025. It also allocated $175,497 of FY 2026 savings to solid‑waste and recycling operations and approved several town‑property and licensing requests, including a music festival, a street closure for filming, outdoor dining at Makiin, and a farmer‑winery license for Pony Shack Cider. The public hearing for Russell’s Convenience Store was continued to August 5, 2025, and $814,791.29 of school‑project bid savings were moved to the Green Meadow School contingency budget.

• Approved water filter rebate program ($500 POE, $2,000 POE) for historic area, effective 6/2/25 (5‑0)
• Allocated $175,497 FY 2026 savings to solid‑waste and recycling budget (5‑0)
• Approved Memorial Park use for Maynard Country Music Festival Sep 27 2025 (5‑0)
• Approved closure of Dartmouth Street (Chandler St‑Dartmouth Ct) for filming May 15 2025 (5‑0)
• Approved outdoor dining for Makiin, 74 Main St, contingent on health guidelines (5‑0)
• Approved farmer‑winery license for Pony Shack Cider to sell at Farmer’s Market July 5‑Sept 20 2025 (5‑0)
• Continued public hearing for Russell's Convenience Store to Aug 5 2025 (5‑0)
• Approved allocation of $814,791.29 bid savings to Green Meadow School contingency budget (5‑0)

Cultural Council

The council approved the March 3 minutes and appointed Jenna Dargie as treasurer without dissent. It decided that Tim Hess will receive the Eric Hansen Memorial Award at the August 7 reception. The council recommended adding a police detail for the upcoming country music festival and approved booth participation at Pridefest and the September farmer's market.

• Approved March 3, 2025 minutes (unanimous)
• Appointed Jenna Dargie as treasurer (unanimous)
• Awarded Eric Hansen Memorial Award to Tim Hess for August 7 reception
• Recommended additional police detail for country music festival
• Approved booth at Maynard Pridefest on June 7
• Approved booth at Farmer's Market on September 6

Sustainability Committee

The Sustainability Committee approved the April 7 minutes with a 6‑0 vote (one member abstained). No substantive actions or approvals were taken on agenda items. The meeting was then adjourned by a 7‑0 vote.

• Approved April 7 minutes (6-0, PR abstained)
• Adjourned meeting (7-0)

Housing Authority

The Maynard Housing Authority Board unanimously approved the March 31, 2025 minutes (4‑0). After reviewing bills and warrants, the board adjourned the meeting unanimously (4‑0). No other substantive actions were taken.

• Approved March 31 minutes (4-0)
• Adjourned meeting (4-0)

Retirement Board

The Maynard Retirement Board elected Patrick Hakey as its new chairman. It approved the March 27 minutes, several payroll and cash warrants, a transfer of deductions, a cash transfer, and adopted a Correction of Errors policy. The board also set the next meeting for May 29, 2025.

• Elected Patrick Hakey as Board Chairman (unanimous)
• Approved March 27, 2025 minutes (unanimous)
• Approved payroll warrant $395,136.01 (unanimous)
• Approved deductions warrant $62,858.23 (unanimous)
• Approved cash disbursements warrant $3,824,252.56 (unanimous)
• Approved transfer of deductions for Alan Portis to Worcester Retirement System (unanimous)
• Approved transfer of $352,400 from PRIT cash to Citizens Bank checking (unanimous)
• Adopted Correction of Errors policy under G.L. c. 32, 20(5)(c)(2) (unanimous)

Board of Health

The Maynard Board of Health met on April 22, 2025. The board adopted a motion to call the meeting to order and later adopted a motion to adjourn. No substantive policy decisions, approvals, or denials were recorded.

• Motion to call Board of Health meeting to order adopted
• Motion to adjourn meeting adopted

Planning Board

The Planning Board voted 5‑0 to grant a two‑year special permit for an auto body repair shop at 76B Powder Mill Road, allowing 15 cars to park within 80 feet of the building on impervious surfaces. The board also voted 5‑0 to close the hearing on that application. A separate motion to continue the Maynard Crossing special‑permit hearing was approved 5‑0, setting the next hearing for May 13, 2025. The board approved the March 25, 2025 minutes as amended, also by a 5‑0 vote.

• Granted special permit for 76B Powder Mill Road auto body repair shop (5-0)
• Closed hearing for 76B Powder Mill Road (5-0)
• Approved March 25, 2025 minutes as amended (5-0)
• Continued Maynard Crossing special‑permit hearing to May 13, 2025 (5-0)
• Closed the meeting (5-0)

Senior Center Committee

The Senior Center Committee accepted the April 3 minutes with a 9‑0 vote and two abstentions. During a presentation on the senior‑center lease, the committee was informed that the Finance Committee voted 7‑0 to approve both the lease authorization and the funding override. The committee agreed that Josh Morse will incorporate the discussed edits and submit the presentation to the Town. The meeting was adjourned with an 11‑0 vote.

• Accepted April 3 minutes (9‑0, 2 abstentions)
• Noted Finance Committee approved lease authorization and funding articles (7‑0)
• Agreed Josh Morse will finalize draft edits before Town submission
• Adjourned meeting (11‑0)

Economic Development Committee

The committee approved the minutes from the March 5, 2025 meeting by unanimous vote. No other motions, approvals, or votes were recorded during the April 16 session. The remainder of the meeting consisted of updates, reports, and a roundtable discussion.

• Approved March 5, 2025 minutes (unanimous)

Library Board of Trustees

The board approved the March 18, 2025 meeting minutes. It made Casey Petipas‑Haggerty’s Youth Services Librarian title official. Trustees decided Director Jean Maguire will forward her current job description and related documents to the board. The board also directed that Jean send Peter’s architectural‑drawing questions to Hill‑Liro and set the next trustee meetings for May 15 and June 24, 2025.

• Approved March 18, 2025 minutes
• Officially changed Casey Petipas-Haggerty’s title to Youth Services Librarian
• Decided Director will forward her job description and related documents to trustees
• Directed Jean to send Peter’s architectural drawing questions to Hill-Liro
• Scheduled next trustee meetings for May 15 and June 24, 2025

Historical Commission

The commission approved the minutes from the March 25 meeting. It decided to add the Middlesex Savings Bank and all individual mill buildings to the MACRIS/Historically Significant Properties List. The commission also approved a request for a table at the Maynard Farmers Market on September 13, 2025, to promote its mission. A motion to adjourn was approved.

• Approved minutes of March 25 meeting (unanimous)
• Added Middlesex Savings Bank to MACRIS historic list
• Added all individual mill buildings to MACRIS historic list
• Approved request for Farmers Market table on Sep 13, 2025
• Motion to adjourn approved

Select Board

The Board voted 4‑0 to raise both water and sewer rates by 9% starting July 1, 2025. It also approved a $100,000 transfer to launch a water‑filter rebate program (4‑0). Additional actions included accepting a $16,150 donation and authorizing installation of AEDs, approving a $495,000 Stantec engineering contract, adopting Wisteria Lane as a public way, and permitting a Girl Scout weeding project on the rail trail, all by unanimous vote.

• Approved 9% water and sewer rate increase for FY26 (4-0, 1 abstention)
• Approved $100,000 transfer for water‑filter rebate program (4-0, 1 abstention)
• Accepted $16,150 donation for AED installations (5-0)
• Approved installation of AEDs at multiple town locations (5-0)
• Approved Stantec Consulting contract for sewer pump station design, $495,000 (5-0)
• Adopted Wisteria Lane as a public way (5-0)
• Authorized Girl Scout Troop 70515 use of rail trail for weeding (5-0)
• Approved use of Crowe Park for BrightPath Easter Egg event (5-0)

Planning Board

The Board voted 5‑0 to recommend that the Maynard Town Meeting approve amendments to the protective zoning by‑law for accessory dwelling units. It also voted 5‑0 to continue the public hearing on the 76B Powder Mill Road motor‑vehicle‑repair permit to April 22, 2025. Procedural motions to close the hearing and the meeting each passed 5‑0.

• Recommended approval of accessory dwelling unit zoning amendments to Town Meeting (5‑0)
• Continued the 76B Powder Mill Road public hearing to April 22, 2025 (5‑0)
• Closed the public hearing (5‑0)
• Closed the meeting (5‑0)

ADA Commission

The commission voted unanimously to appoint Linda Doughty to the open seat. The minutes from the March 11, 2024 meeting were approved by unanimous vote. The meeting was then adjourned by unanimous consent.

• Approved Linda Doughty appointment to vacant ADA Commission seat (unanimous)
• Approved March 11, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Select Board

The board voted to adjourn the April 8, 2025 meeting. The motion was made by Chair Jeff Swanberg, seconded by Member David Gavin, and carried unanimously with a 5-0 vote. No other substantive actions or approvals were recorded.

• Adjourned meeting (5-0)

Conservation Commission

The Commission unanimously approved NOI 213‑0297 for 2‑6 Powder Mill Road, finding it meets the Wetlands Protection Act and the Maynard Wetlands Bylaw. The same vote also approved the project’s special conditions and authorized the use of electronic signatures for the order of conditions. Additionally, the Commission appointed Zoe Piel as the new Conservation Agent, determined the 213 Main Street site is not yet in compliance and will schedule a site visit, and declined to pursue an invasive‑species compost bin request.

• Approved NOI 213‑0297 (2‑6 Powder Mill Road) meets Wetlands Protection Act standards (unanimous)
• Approved project conditions and order of conditions, allowing electronic signatures (unanimous)
• Appointed Zoe Piel as Conservation Agent (unanimous)
• Determined 213 Main Street site not in compliance; will schedule site visit (unanimous)
• Declined to pursue invasive‑species compost bin request (unanimous)
• Continued public hearing for NOI 213‑0300 (89 Front Street) to April 22 pending DEP file and planting plan

Cultural Council

The council approved the minutes from the March 3, 2025 meeting. It approved a Maynard Cultural Council table at the Farmer’s Market on September 6, 2025. Nan Krueger was appointed Vice‑Chair for the 2025 term. The council agreed it may apply for state grants as a group.

• Approved March 3, 2025 meeting minutes
• Approved Maynard Cultural Council table at Farmer’s Market on Sep 6, 2025
• Appointed Nan Krueger as Vice‑Chair for 2025
• Authorized MaynardCC to apply for state grants as a group

Sustainability Committee

The Sustainability Committee approved the March 3 meeting minutes with a 4‑0 vote (MSK abstained). A motion to adjourn the April 7 meeting was passed unanimously, 6‑0. No other formal actions were voted on.

• Approved March 3 minutes (4-0, MSK abstained)
• Adjourned meeting (6-0)

Senior Center Committee

The committee approved the March 6, 2025 meeting minutes as amended, with a vote of 6‑0, one abstention and one member absent. A motion to adjourn was passed unanimously, 8‑0. No new business or public comments were presented.

• Approved prior meeting minutes (6-0, 1 abstention, 1 absent)
• Adjourned meeting (8-0)

Community Preservation Committee

The committee unanimously approved the minutes of the February 19, 2025 meeting. It also unanimously approved a $0.75 per hour pay increase for the administrative assistant, effective July 1, 2025. The meeting was then adjourned by an 8‑0 vote.

• Approved February 19, 2025 meeting minutes (8-0)
• Approved $0.75/hr administrative assistant pay increase (8-0)
• Adjourned meeting (8-0)

Capital Planning Committee

The Capital Planning Committee unanimously approved the March 4, 2025 meeting minutes. Chester “Ozzy” Osborne was sworn in as a new committee member. Jonathan Bretz was nominated and unanimously confirmed as Vice Chair. No other substantive decisions were made.

• Approved March 4, 2025 meeting minutes (unanimous)
• Swore in Chester "Ozzy" Osborne as new committee member (unanimous)
• Nominated Jonathan Bretz as Vice Chair (unanimous)

Board of Health

The Maynard Board of Health opened the meeting at 6:41 PM, approved the February 3, 2025 meeting minutes by unanimous vote, and adjourned at 8:06 PM, also unanimously. No other policy or substantive decisions were made.

• Opened meeting at 6:41 PM (unanimous)
• Approved February 3, 2025 minutes (unanimous)
• Adjourned meeting at 8:06 PM (unanimous)

Select Board

The Maynard Select Board approved a slate of Draft Controls covering the Salary Administration Plan, Community Preservation Fund, senior‑center lease authority, and other financial items. It also appointed Michael Sutherland as Deputy Police Chief and Christopher Wellborn as Sergeant, both unanimously. Contracts with Stantec for sewer evaluation ($99,845) and a $250,000 change order were approved. Additional actions included park use approvals, a $10,000 donation acceptance, and several proclamations.

• Appointed Michael Sutherland as Deputy Police Chief (5-0)
• Appointed Christopher Wellborn as Sergeant (5-0)
• Approved Stantec sanitary sewer evaluation contract for $99,845 (5-0)
• Approved Stantec change order (CO 6) for $250,000 (5-0)
• Approved use of Crowe Park for Easter Egg Hunt on April 12, 2025 (5-0)
• Approved use of Crowe Park for Central Mass Minutemen baseball practices (5-0)
• Approved multiple Draft Controls including senior‑center lease authority and salary plan (5-0)
• Accepted $10,000 donation to Council on Aging from Jeff Santosuosso (5-0)

Housing Authority

The Maynard Housing Authority Board approved a $162,676.31 Contract for Financial Assistance and authorized two bad‑debt write‑offs totaling $21,415.58. It also adopted an updated No Smoking Policy, approved the Wage Match v3 program, and accepted new Department of Labor minimum wage rates for maintenance staff. All actions were approved unanimously.

• Approved CFA 5001 contract for $162,676.31 (4‑0)
• Approved bad‑debt write‑off $20,055.00 for Powdermill Circle (4‑0)
• Approved bad‑debt write‑off $1,360.58 for Dawn Grove (4‑0)
• Approved updated No Smoking Policy & Lease Addendum (4‑0)
• Approved Wage Match v3 (4‑0)
• Approved Department of Labor minimum wage rates effective April 1 2025 (4‑0)
• Approved minutes from Feb 24 2025 meeting (3‑0, RG abstained)

Retirement Board

The board appointed Michael Pasternak as the fifth member for a three‑year term (April 1 2025 – April 1 2028) with a 4‑yea‑0‑nay vote and one member absent. The board also approved a 3 % cost‑of‑living adjustment for retirees effective July 1 2025 and adopted the executive director’s contract with a 3 % annual salary increase. Additional actions included payroll warrants, deduction roll‑overs, and authorizing attendance at the MACRS conference.

• Appointed Michael Pasternak as 5th board member (4‑0‑0, 1 absent)
• Approved Superannuation retirement for Patricia Cerqua (effective March 1 2025) – unanimous
• Approved Superannuation retirement for Michael Noble (effective March 4 2025) – unanimous
• Approved rollover of deductions for Laura Lambert – unanimous
• Approved rollover of deductions for Minor Jones III – unanimous
• Approved refund of deductions for Leann Brodwell – unanimous
• Approved March 31 2025 payroll warrant $393,786.75 – unanimous
• Approved 3 % COLA for retirees effective July 1 2025 – unanimous

Board of Assessors

The Board accepted the February 25, 2025 meeting minutes and approved the February 2025 monthly excise abatements. It then entered an executive session to consider FY2025 exemption and abatement applications. In that session the Board granted several exemption applications and denied four abatement applications. The meeting adjourned at 6:23 PM.

• Accepted February 25, 2025 meeting minutes (all in favor)
• Approved February 2025 monthly excise abatements (all in favor)
• Entered executive session to consider FY2025 exemptions and abatements (all in favor)
• Granted FY2025 exemption applications: CPA-34, CPA-36, 41C-20, CPA-31, 410-22, CPA-35, v-40, ADJ, 22E-17, ADS, 22E-18 (all in favor)
• Denied FY2025 abatement application A‑SthroughA‑22 (all in favor)
• Denied FY2025 abatement application A‑8 333 (all in favor)
• Denied FY2025 abatement application A6 342 (all in favor)
• Denied FY2025 abatement application A3 362 (all in favor, 1 abstention)

Historical Commission

The commission voted to accept the minutes from the February 18, 2025 meeting. A motion to adjourn was made, seconded, and approved, ending the session at 8:01 p.m.

• Approved minutes of February 18, 2025 meeting (motion approved)
• Adjourned meeting at 8:01 p.m. (motion approved)

Planning Board

The Board unanimously approved a two‑year renewal of the special permit for GreenStar’s cannabis retail store at 22‑24 Main Street. The Board also unanimously voted to close the public hearing and later to adjourn the meeting. No other actions were taken.

• Approved two‑year special permit renewal for cannabis retailer at 22‑24 Main St (4-0)
• Closed public hearing (4-0)
• Adjourned meeting (5-0)

Select Board

The Select Board voted to approve the minutes from the February 26, 2025 meeting, with all members in favor. The board then adjourned the March 20 meeting unanimously. No other budget or policy items were voted on.

• Approved February 26, 2025 meeting minutes (all in favor)
• Adjourned meeting (all in favor)