Traverse City public meetings in 2023

***CANCELLATION NOTICE*** Historic Districts Commission

The regular meeting of the Traverse City Historic Districts Commission scheduled for December 28, 2023, has been cancelled. The next special meeting is scheduled for Thursday, January 25, 2024.

City Commission Meeting Cancellation

The City Commission study meeting scheduled for December 25, 2023, has been cancelled. This notice serves as a formal cancellation of the proceedings.

Arts Commission

The commission is reviewing draft forms for artwork donations and internal evaluations. The meeting also covers the recently released Request for Qualifications for a rotating art exhibit zone and updates to a five-year capital improvement project list.

• Draft Artwork Donation & Gift Request Form
• Draft Artwork Donation & Gifts Internal Evaluation Form
• Rotating Art Exhibit Zone Request for Qualifications
• Five-Year Rolling List of Capital Improvement Projects
• November 2023 Financial Report

** CANCELLATION NOTICE ** Planning Commission Study Session

The Traverse City Planning Commission study session scheduled for December 19, 2023, has been cancelled.

City Commission Meeting Cancellation

The City Commission regular meeting scheduled for December 18, 2023, has been cancelled. No agenda items were listed for this session.

City Commission Special Meeting

The City Commission will consider a resolution to approve the appointment of Heidi Scheppe as City Finance Director/Treasurer. The Commission will also discuss authorizing a purchase order for property tax appeal appraisals and an agreement for park signage.

• Appointment of Heidi Scheppe as City Finance Director/Treasurer
• Purchase order for two appraisals related to property tax appeals
• Agreement for park signage fabrication and installation

Downtown Development Authority Regular Meeting

The DDA will review the Moving Downtown Forward TIF-97 Amendment and its associated development plan. The board will also introduce Liz Petrella as the new Director of Administration and Outreach. Additionally, members will consider appointments to an interview committee for the Development Area Citizen Council.

• TIF-97 Amendment: Moving Downtown Forward TIF Plan
• Introduction of Liz Petrella, Director of Administration and Outreach
• Appointment of three board members to the DACC Interview Ad Hoc Committee
• Approval of November 2023 financial reports for DDA, TIF-97, Old Town TIF, Parking, and Arts Commission

City Commission Ad Hoc Interview Committee - Planning Commission

The City Commission Ad Hoc Interview Committee will conduct interviews with several individuals regarding three upcoming vacancies on the Planning Commission. The committee is tasked with making recommendations for these positions, which include one term expiring November 10, 2025, and two terms expiring November 9, 2026.

• Interview of Merek Roman at 12:05pm
• Interview of Jeanine Easterday at 12:20pm
• Interview of Sam LaSusa at 12:35pm
• Interview of Douglas Dowdy at 12:50pm
• Interview of Brian McGillivary at 1:35pm

Board of Zoning Appeals

The regular meeting of the Traverse City Board of Zoning Appeals scheduled for December 12, 2023, has been cancelled. The next regular meeting is scheduled for January 9, 2024.

City Commission Meeting Cancellation

The Traverse City City Commission study meeting scheduled for December 11, 2023, has been cancelled. The notice contains only the cancellation announcement.

• Cancellation of the December 11 Study Meeting

Human Rights Commission

The scheduled regular meeting for the Traverse City Human Rights Commission has been canceled. No other agenda items or business were listed in the provided document.

Downtown Development Authority Study Session - Cancellation Notice

The Traverse City Downtown Development Authority has issued a notice that its scheduled study session for Friday, December 8, 2023, is cancelled. The document does not provide the date for the next scheduled meeting.

Downtown Development Authority Special Meeting

The Traverse City Downtown Development Authority is considering entering into a closed session. This session would involve discussing confidential attorney-client communications. No other business items are listed on the agenda.

• Consideration of entering into a closed session for attorney-client communication

Coast Guard City Committee - CANCELLED

The Coast Guard City Committee meeting scheduled for December 7, 2023, has been cancelled.

Parks and Recreation Commission

The Commission is reviewing bids for exterior park signage fabrication and installation. The meeting also includes updates on the Boon Street Park playground, Senior Center, and Hickory Hills operations.

• Review of Parks Exterior Signage & Fabrication bids ranging from $152,200.00 to $229,952.00
• Boon Street Park playground installation update
• Hickory Hills update regarding kitchen operations and a $20,000 TC Track Club grant
• Discussion of a $140,000 total project budget for wayfinding signs

Mobility & Parking Advisory Board

The Mobility & Parking Advisory Board is reviewing a plan to create flex-use loading zones. This initiative aims to repurpose loading spaces for short-term parking during evening and weekend hours.

• Discussion of Transportation Demand Management (TDM) 3-year plan
• Proposal to implement flex-use loading zones on key blocks of Cass and Union Streets
• Review of recommendations for off-hour loading zone usage
• Consideration of residential permit program expansions

Recreational Authority

The Board of Directors will consider the 2024 insurance renewal and prioritize upcoming capital projects. Discussion includes potential bonding for work on the Historic Barn in spring 2025. The meeting also covers management plans for the Hickory Forest Natural Area.

• Approval of 2024 insurance renewal for $4,933
• Prioritization of capital projects, including an $800,000 commitment for Historic Barn work in 2025
• Consideration of the management plan for Hickory Forest Natural Area
• Review of trail-building invoices for Hickory Forest

City Commission Ad Hoc Interview Committee - Housing Commission

The City Commission Ad Hoc Interview Committee is meeting to conduct an interview and consider recommendations regarding an appointment to the Housing Commission. The committee will interview Wayne Workman for consideration.

• Interview of Wayne Workman at 11:35 am
• Consideration of recommendations for a Housing Commission appointment

ACT 345 Retiree Health Board

The board will review the quarterly investment performance for the Traverse City VEBA through September 30, 2023. Members will also discuss the 2024 meeting calendar and legislative updates regarding PA 214.

• Approval of September 26, 2023, meeting minutes
• Presentation by AndCo Consulting on quarterly investment performance
• Discussion of the 2024 meeting calendar
• Update regarding PA 214 legislation
• Resolution for virtual meetings and voting

ACT 345 Retirement System

The Board will consider a proposal from AndCo Consulting to reduce investments by $875,000. This reduction is intended to cover investment costs and retiree benefit and payroll costs through June 2024.

• Proposal to reduce investments by $875,000
• Approval of December 2023 monthly warrant ($269,064.89)
• Tentative approval of January and February 2024 monthly warrants
• Discussion of PA 214 legislative update regarding virtual meetings and voting

Planning Commission Regular Meeting

The Planning Commission will discuss its upcoming annual goals and individual member expectations. The discussion includes updates on the Master Plan, the Mobility Action Plan, housing opportunities, and a riparian buffer zone ordinance.

• Initial Discussion on Planning Commission Expectations and Annual Goals Considerations
• Capital Improvements Plan (CIP) Schedule Update

City Commission Ad Hoc Interview Committee - Brown Bridge Advisory

The City Commission Ad Hoc Interview Committee will conduct interviews with four candidates. The committee aims to make recommendations regarding two appointments to the Brown Bridge Advisory Committee.

• Interview with Edward Flees
• Interview with Rebecca Millican
• Interview with Seth Stein
• Interview with Steve Westphal
• Recommendations for Brown Bridge Advisory Committee appointments

City Commission Regular Meeting

The City Commission will consider several items including a conditional rezoning for 1028 Carver Street and various infrastructure contracts. The agenda also includes discussions on relocating voting precincts and establishing new in-person voting sites.

• Conditional rezoning of 1028 Carver Street from Mixed Density Residential to R-3 Multiple Family Dwelling
• Allocation of up to $5,000 for art near the Riverine Complex and up to $2,000 for artistic benches
• Contract for a chiller replacement at The Carnegie Building
• Replacement of a garage vehicle lift with a $15,000 allowance
• Relocation of Voting Precinct 7 to The Traverse Area District Library Main Branch

Brown Bridge Advisory Committee

The committee will receive updates on property additions and various Grand Traverse Conservation District projects. Discussion topics include the Anishinaabe History Project, the fate of the black locust boardwalk, and maintenance updates.

• Property Additions Update
• Anishinaabe History Project update
• Black locust boardwalk status discussion
• Public Tree Planting Workbees review
• Dumpster encroachment action item update

Historic Districts Commission

The Commission will consider two property requests involving home additions and porch construction. These items include a request for an addition and covered porch at 604 East State Street and a project involving new porches and a garage addition at 307 West Eighth Street.

• Request 23-HDC-15: 37.5 s.f. addition and 96 s.f. covered porch at 604 East State Street
• Request 23-HDC-16: New covered front porch, rear porch roof, screen porch, and garage addition at 307 West Eighth Street

CANCELLED - ACT 345 Retirement System

The ACT 345 Retirement System Board meeting scheduled for November 28, 2023, was cancelled. No agenda items were provided in the notice.

Downtown Development Authority Finance Committee

The committee will review a recommendation to reject the $517,954 trolley purchase due to high costs for hybrid vehicles. Instead, staff proposes spending up to $8,000 on wraps for existing Bayline buses. The meeting also includes an update on October financials and project budget changes.

• Recommendation against purchasing two trolleys for $517,954
• Proposed purchase of bus wraps for up to $8,000
• Old Town intersection project cost increase from $300,000 to $883,444.29
• Update on TIF 97 projects including the TART Trail and West Front Street bridge staircase

City Commission Meeting Cancellation

The City Commission study meeting scheduled for November 27, 2023, has been cancelled. This notice serves as a formal cancellation of the session originally set to occur at the Governmental Center.

***CANCELATION NOTICE*** Planning Commission Study Session

The Planning Commission Study Session scheduled for November 21, 2023, has been cancelled. The provided notice contains no specific agenda items or proposed actions.

• No meeting items scheduled due to cancellation

Downtown Development Authority Governance Committee

The DDA Governance Committee will discuss the CEO contract, which may require a closed session. The committee will also review updates related to board roles and responsibilities from the October 23 meeting.

• Discussion of CEO contract
• Review of updates from the October 23, 2023 meeting
• Approval of October 23, 2023 meeting minutes

City Commission Regular Meeting

The City Commission will consider several items including a new ladder apparatus for the Fire Department and a conditional rezoning request for affordable housing. The agenda also includes discussions on PFAS litigation settlement and various municipal appointments.

• Purchase of a Pierce Ascendant 100' ladder apparatus for $1.8 million
• Conditional rezoning of 1028 Carver Street for 10 affordable residential units
• Payment-in-lieu-of-taxes request for permanent supportive housing at 440 Munson Avenue
• Additional $2,500 allocation for the Bryant Park restroom mural
• Settlement agreement regarding pending PFAS class action litigation

Downtown Development Authority Regular Meeting

The DDA is reviewing an amendment to the Moving Downtown Forward TIF Plan and its implementation schedule. The board will also discuss a proposal for downtown cameras and review financial reports for several commissions.

• Moving Downtown Forward TIF Plan Amendment & Schedule
• Downtown camera project discussion
• Brownfield Interlocal Agreement Memo
• Financial reports and disbursements for DDA, TIF 97, Old Town TIF, Parking, and Arts Commission

Arts Commission

The Commission is reviewing a five-year list of capital improvement projects and updates on the Bryant Park Mural. Discussion includes a draft Request for Qualifications for art along the Boardman Lake Loop.

• Bryant Park Mural update regarding an additional $2,500 request to the City Commission
• Boardman Lake Loop Art Exhibition Zone working RFQ
• Five-Year Project Prioritization list review
• Proposed policy for Unsolicited Donations and Gifts

***CANCELATION NOTICE*** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for November 14, 2023, has been canceled.

City Commission Organizational Meeting

The City Commission is conducting an organizational meeting to swear in new members and select leadership. The body will consider numerous appointments to city commissions, advisory committees, and boards.

• Constitutional Oath of Office for Jackie Anderson, Heather Shaw, Mitchell Treadwell, and Mayor Amy Shamroe
• Selection of Mayor Pro Tem for the term November 13, 2023, through November 10, 2025
• Appointment of Fire Chief Jim Tuller to the City Planning Commission
• Establishment of ad hoc interview committees for several boards including Zoning Appeals and Housing Commission
• Acceptance of resignations from the Human Rights Commission and Parks and Recreation Commission

Human Rights Commission

The commission will discuss options for a Spring 2024 community event based on recent Ad Hoc Committee findings. Members will also review the HRC budget and the annual calendar of recognitions.

• Review of February HRC Community Event plans
• Discussion of HRC Budget (current balance $4,950.00)
• Review of HRC Annual Calendar
• Update on HRC Youth Member through Government for Tomorrow

Recreational Authority

The Board will receive updates on bonding strategies for upcoming capital projects, including an $800,000 commitment for the Historic Barn. Discussion also includes 2027 TART Trail redesign concepts at West Bay Waterfront and planning for the Hickory Forest Natural Area.

• Snow removal services for Historic Barns Park
• Bonding updates for capital projects including an $800,000 commitment for the Historic Barn
• 2027 TART Trail redesign concepts at West Bay Waterfront property
• Planning for the new Hickory Forest Natural Area

***CANCELATION NOTICE*** Planning Commission Regular Meeting

The regular meeting of the Traverse City Planning $Planning Commission scheduled for November 7, 2023, has been cancelled. No agenda items were provided in the notice.

City Commission Meeting Cancellation

The regular meeting of the Traverse City City Commission scheduled for November 6, 2023, has been cancelled. No items are listed for discussion or decision.

• No items scheduled due to cancellation

Downtown Development Authority Study Session

The DDA Board is reviewing proposals for a new downtown camera system and a public staircase on West Front Street. The camera project involves Flock Safety technology to assist police with crime deterrence and transparency. The staircase project aims to provide river access consistent with the Boardman Lake Loop Trail.

• Proposed installation of 31 cameras costing $21,700 for setup and an estimated $108,000 in annual operating costs
• Estimated $172,410 cost for a new public staircase on West Front Street

Coast Guard City Committee

The Coast Guard City Committee is meeting to consider approving minutes from the August 17, 2023, meeting. The agenda includes discussions regarding an art mural and the 2024 Coast Guard Appreciation Event. The committee will also receive updates on recent community events, including the Regatta and football games.

• Approval of August 17, 2023, meeting minutes
• Discussion regarding an art mural
• Planning for the 2024 Coast Guard Appreciation Event
• Updates on the Regatta and football games

Parks and Recreation Commission

The Commission will review a draft plan for a natural playscape at Ashton Park. The meeting also includes a discussion regarding beach accessibility.

• Ashton Park Playground Design draft
• Beach Accessibility Discussion

Recreational Authority Cancellation

The regular meeting of the Traverse City and Charter Township of Garfield Recreational Authority Board of Directors scheduled for November 1, 2023, was cancelled. The notice contains no other agenda items.

Mobility & Parking Advisory Board

The board reviewed a proposal for a new downtown bus circulator service provided by BATA. The discussion included potential operational costs and vehicle purchase options for the route. Additionally, the board addressed residential parking concerns and upcoming transportation demand management planning.

• BATA Downtown Circulator annual operational cost of $1,476,384 for 5-minute frequency
• BATA Downtown Circulator annual operational cost of $738,192 for 10-minute frequency
• Vehicle purchase costs ranging from $114,000 to $1,520,000 depending on type and quantity
• Residential parking surveys planned for Fifth Street residents
• Discussion of a 3-year Transportation Demand Management (TDM) Plan

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for October 30, 2023, has been cancelled. No other agenda items or specific topics were provided in the notice.

Downtown Development Authority Finance Committee

The Finance Committee is considering a proposal to use $383,000 from TIF 97 and Old Town funds to purchase two electric trolley vehicles and bus wraps. This initiative aims to promote the Bayline route during the Grandview Parkway reconstruction project. The committee will also discuss long-term plans for a downtown circulator service.

• $383,000 expenditure for two electric trolleys and bus wraps
• Election of Vice Chair
• Consideration of Uptown Interlocal Agreement
• Review of Moving Downtown Forward memo
• Discussion on downtown circulator feasibility and costs

***CANCELATION NOTICE*** Historic Districts Commission

The regular meeting of the Traverse City Historic Districts Commission scheduled for October 26, 2023, has been cancelled. The provided document contains only a cancellation notice and no agenda items.

• No agenda items listed

Downtown Development Authority Governance Committee

The Traverse City Downtown Development Authority Governance Committee will hold elections for Chair and Vice Chair. The committee will also review board roles, responsibilities, and proposed future meeting schedules. Additionally, the CEO has requested that two committee members assist in negotiating his contract and wage.

• Election of Chair and Vice Chair
• Approval of proposed meeting dates and times
• Review of Governance Committee roles and responsibilities
• Review of DDA Board roles and responsibilities
• Negotiation process for the CEO contract

City Commission Meeting Cancellation

The City Commission study meeting scheduled for October 23, 2023, has been cancelled. The notice contains no other agenda items.

Downtown Development Authority Regular Meeting

The Downtown Development Authority board met to elect leadership and appoint various committees. The board also approved several communication contracts for branding and educational tools.

• Election of Gabe Schneider as Chair, Scott Hardy as Vice Chair, Jeff Joubran as Treasurer, and Pam Marsh as Secretary
• Contract with Bright Sparks Strategies for $50,000 for TIF 97 educational tools
• Contract with Greenlight for $90,000 for DDA general communication and branding initiatives
• Appointment of members to the Governance, Finance, Mobility & Parking Advisory, and Arts Commission committees

Master Plan Leadership Team

The Master Plan Leadership Team is reviewing a proposed list of near-term action items for the city's upcoming Master Plan. These items include essential operations and potential zoning amendments to be discussed with the Planning Commission.

• Adoption of August 17, 2023, meeting minutes
• Proposed zoning amendment to cap vacation home rentals in commercial districts
• Proposed zoning amendment to increase housing supply
• Proposed zoning amendment to expand water's edge riparian buffer zones
• Proposed zoning amendment regarding electric vehicle infrastructure

Mobility Action Plan

The Mobility Action Plan Leadership Committee is reviewing feedback and revisions for the city's mobility plan. The committee will vote on whether to adopt or conditionally adopt the plan for submission to the Planning Commission and City Commission.

• Vote to adopt or conditionally adopt the Mobility Action Plan
• Submission of the plan to the Planning Commission and City Commission

Arts Commission

The commission will review meeting minutes from August 16 and financial reports for August and September. Members will discuss updates on the Bryant Park Mural and the five-year capital improvement list. The agenda also includes reviewing the Paint It Forward application and a proposal from TC Bay Gulls.

• Approval of August 16, 2023 meeting minutes
• Review of August and September financial reports
• Update on Bryant Park Mural project progress
• Discussion of five-year capital improvement projects list
• Review of Paint It Forward application and TC Bay Gulls proposal

Mobility & Parking Advisory Board

The board will elect a Chair and Vice-chair for its upcoming term. Members will also review updates on the downtown circulator, including a $1,476,384 annual operational cost proposal, and discuss a 3-year Transportation Demand Management plan.

• Election of Board Chair and Vice-chair
• Circulator proposal with $1,476,384 projected annual operational cost
• Circulator vehicle acquisition cost of approximately $1,520,000 for trolleys
• Discussion of the 3-year Transportation Demand Management implementation plan
• Traffic Committee update regarding residential parking

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will discuss the revised 2023 Infrastructure Evaluation and Capital Improvement Plan. This version includes updated stormwater considerations following consultation with the GT County Drain Commissioner.

• Review of the 2023 Infrastructure Evaluation and Capital Improvement Plan- Revised
• Approval of August 16, 2023, meeting minutes

Planning Commission Special Meeting

The Planning Commission will hold a public hearing regarding a conditional rezoning request from Homestretch Nonprofit Housing Corporation. The project involves creating 10 residential units across three buildings. This reapplication seeks to reinstate a previously granted rezoning that had expired.

• Public hearing for conditional rezoning of 1028 Carver St
• Rezoning request from Homestretch Nonprofit Housing Corporation to change property from R-2 to R-3
• Affordable housing project consisting of 10 residential units in three buildings
• Project funding includes $485,000 from the MSHDA Missing Middle Program Grant

Election Commission

The commission will consider appointing election inspectors and an Election Receiving Board for the November 7, 2023, General Election. Members will also designate specific election-related tasks for the City Clerk and staff. Additionally, the commission will discuss the upcoming general election and the potential implementation of early voting.

• Appointment of Election Inspectors for the November 7, 2023, General Election
• Appointment of Sarah Lutz, Rebecca Adler, Colleen Paveglio, and Katie Miller to the Election Receiving Board
• Designation of City Clerk and staff for tasks including ballot printing and equipment testing
• Discussion regarding future implementation of Early Voting in Traverse City

City Commission Regular Meeting

The City Commission is reviewing several ordinance amendments related to zoning, lot sizes, and residential density. The meeting also includes discussions on workforce housing through PILOT arrangements and redevelopment of city property.

• Amendment to tree planting agreement with Conservation Resource Alliance ($32,000)
• Public hearing for decorative lighting installation on East Bay Boulevard South
• Zoning amendments regarding lot sizes, widths, and duplex rights
• Workforce housing PILOT arrangement for 125 and 145 Hall Street
• Workforce housing PILOT arrangement for 155 Garland Street

Downtown Development Authority Study Session - Cancellation Notice

The Traverse City Downtown Development Authority has cancelled its study session scheduled for Friday, October 13, 2023. The next meeting is scheduled for Friday, November 3, 2023.

• Cancellation of the October 13, 2023, DDA study session

***CANCELATION NOTICE*** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for October 10, 2023, has been canceled. No specific agenda items were provided for this session.

City Commission Special Meeting

The City Commission is considering the appointment of Elizabeth Vogel as City Manager effective January 2, 2024. The discussion includes an employment agreement outlining salary, relocation expenses, and benefits.

• Appointment of Elizabeth Vogel as City Manager effective January 2, 2024
• $175,000.00 annual salary for City Manager position
• $8,000.00 one-time relocation expense payment
• $500.00 monthly car allowance

Joint City Commission and Downtown Development Authority Study Session

The City Commission and DDA Board are holding a study session to discuss the Moving Downtown Forward TIF Plan. The discussion includes proposals to rename and extend the existing TIF-9/7 plan, which is scheduled to expire in 2027.

• Discussion regarding Moving Downtown Forward Tax Increment Financing (TIF)
• Discussion regarding Grandview Parkway Project pedestrian and bicycle safety
• Consideration of entering into closed session regarding litigation with 326 Land Development Co.

City Commission Ad Hoc Interview Committee - Downtown Development Authority Board

The City Commission Ad Hoc Interview Committee will conduct interviews with several individuals seeking appointment to the Downtown Development Authority Board of Directors. Following the interviews, the committee will consider making recommendations regarding these appointments.

• Interviews for Gary Howe
• Interviews for Brian McGillivary
• Interviews for Hillary Ascroft
• Interviews for Libby Hogan
• Interviews for Thomas Stevens

Human Rights Commission

The Traverse City Human Rights Commission will discuss a February community listening event and provide an update on immigration legal services. The commission also plans to review by-laws regarding a vacant seat and address the Peace Wall proposal.

• Update on Marcelo Betti and Justice for our Neighbors regarding U-Visa certification
• Review of By-Laws to address a 9th member vacancy
• Peace Wall proposal discussion
• Planning for a February community event
• Acknowledgment of Indigenous Peoples Day

Parks and Recreation Commission

The Traverse City Parks and Recreation Commission will review irrigation system mapping for Bryant Park, F & M Park, and Mini Park. The meeting includes a discussion regarding a seasonal Kitchen Lead position at Hickory Hills. There is also an update provided on the park signage project.

• Review of irrigation system mapping for Bryant Park, F & M Park, and Mini Park
• Discussion of seasonal Kitchen Lead position at Hickory Hills ($20.00-$22.00/hour)
• Update on the park signage project design drawings
• Approval of September 7, 2023, meeting minutes

Coast Guard City Committee - 05 Oct 2023 - CANCELLED

The Coast Guard City Committee meeting scheduled for October 5, 2023, was cancelled. No agenda items were provided for this session.

Recreational Authority

The Board will review redesign concepts for the TART Trail at the West．Bay Waterfront property following planned MDOT reconstruction of Grandview Parkway. Project engineers will present design justifications and gather feedback on the trail's layout. The agenda also includes planning for the new Hickory Forest Natural Area.

• Presentation of TART Trail redesign concepts at West Bay Waterfront property
• Planning for the new Hickory Forest Natural Area
• Report regarding payment of expenditures, including $6,318.75 for LIAA Executive Management
• Approval of September 6, 2023 meeting minutes

***CANCELATION NOTICE*** Planning Commission Regular Meeting

The regular meeting of the Traverse City Planning Commission scheduled for October 3, 2023, has been cancelled. No agenda items were provided in this notice.

City Commission Regular Meeting

The Commission will discuss ordinance amendments regarding workforce housing taxes and ground-water protection. The agenda also includes a public hearing on decorative lighting and the transfer of a resort liquor license.

• Ordinance amendment for Payment-in-Lieu-of-Taxes (PILOT) arrangements for workforce housing
• Public hearing on decorative lighting along East Bay Boulevard South
• Transfer of 'Original 550' Resort Class C liquor license to Sparks BBQ LLC
• Purchase order for a John Deere 644X Hybrid Loader for the Streets Division
• Blanket purchase order for downtown snow plowing and hauling services

Recreational Authority - Possible Quorum 29 Sep 2023

A possible quorum of the Recreational Authority Board of Directors will attend a site visit at Hickory Forest. This notice contains no other agenda items.

• Site visit to Hickory Forest (Barney Road and Harris Road)

***CANCELATION NOTICE*** Historic Districts Commission

The September 28, 2023, meeting of the Traverse City Historic Districts Commission has been cancelled. No agenda items were provided in the notice.

ACT 345 Retiree Health Board

The ACT 345 Retiree Health Board will meet to approve meeting minutes from June 2023. The agenda also includes a presentation by AndCo Consulting.

• Approval of June 2023 regular meeting minutes
• Presentation by AndCo Consulting

ACT 345 Retirement System

The Board will review the August 2023 meeting minutes and approve retiree benefits for September 2023. The agenda includes a presentation by AndCo Consulting regarding fund assets.

• Approval of August 2023 meeting minutes
• Approval of September 2023 retiree benefits distribution
• Presentation by AndCo Consulting

City Commission Ad Hoc Interview Committee - Downtown Development Authority Board

The City Commission Ad Hoc Interview Committee will conduct interviews with three individuals. The committee's purpose is to make recommendations regarding appointments to the Downtown Development Authority Board of Directors.

• Interview with Mike Powers at 5:05 pm
• Interview with Douglas Dowdy at 5:20 pm
• Interview with Pete Kirkwood at 5:35 pm

City Commission Special Meeting

The Commission will discuss next steps for filling the City Manager vacancy. The meeting also includes a presentation on regional housing needs and a request to allow alcohol sales at the UpNorth Pride celebration in Open Space Park.

• Request to authorize alcoholic beverage sales for UpNorth Pride in Open Space on September 30, 2023
• Discussion regarding next steps for filling the City Manager vacancy
• Presentation of the Housing Tool and Housing Needs Assessment

Recreational Authority - Possible Quorum 22 Sep 2023

The Recreational Authority Board of Directors has a possible quorum for a site visit at Historic Barns Park. This notice serves as an announcement for the meeting occurring on September 22, 2023.

• Site visit at Historic Barns Park, 1500 Red Drive

City Commission Ad Hoc Committee - PILOT

The Ad Hoc Committee is conducting a final review of the PILOT Policy, Procedure, and Matrix. These documents are being prepared for presentation to the full City Commission at its next regular meeting.

• Review of PILOT Policy, Procedure, and Matrix
• Approval of August 14 and August 28, 2023, Ad Hoc Committee minutes

City Commission Ad Hoc Committee - Complete Streets

The City Commission Ad Hoc Committee will discuss the current status of the Complete Streets initiative. The committee will also coordinate upcoming meeting dates and times. This session serves to refresh members on discussions from the June 2023 meeting.

• Approval of June 9, 2023, minutes
• Discussion regarding Complete Streets
• Scheduling of future meeting dates and times

Brown Bridge Advisory Committee

The committee will discuss proposed Spring Lake and GOREC property additions. Staff will also provide updates on a completed porta-john enclosure, the black locust boardwalk, and a microplastics study in the Boardman River.

• Spring Lake & GOREC property additions discussion
• Portajohn enclosure completion update
• Black locust boardwalk status update
• Microplastics in the Boardman River NMC study update

Arts Commission - Cancellation Notice

The regular meeting scheduled for September 20, 2023, has been cancelled. The cancellation is due to a lack of quorum. The next regular meeting is scheduled for October 18, 2023.

Arts Commission

The Arts Commission is reviewing a draft five-year list of capital improvement projects and potential new art installations. The body is also evaluating a Paint It Forward grant application and discussing the development of a policy for unsolicited or donated art.

• Review of 5-year prioritization list including mural festivals and TART/Bayfront Trail projects
• Evaluation of a Paint It Forward grant application
• Discussion regarding a new policy for unsolicited or donated art
• Update on the Bryant Park Mural Project
• Potential collaboration with UpNorth Pride for a sign making party

***CANCELATION NOTICE*** Planning Commission Study Session

The Traverse City Planning Commission Study Session scheduled for September 19, 2023, has been cancelled. The provided text contains only a cancellation notice and general city commission goals.

City Commission Regular Meeting

The City Commission will consider several ordinance amendments regarding zoning, building heights at Grand Traverse Commons, and workforce housing tax arrangements. The agenda also includes various service orders for the Larry C. Hardy Parking Garage and city vehicle purchases.

• Zoning amendments referred from September 5, 2023
• Ordinance amendment to allow marinas and boat liveries in the HR District
• Ordinance amendment regarding building height at Grand Traverse Commons
• Workforce housing Payment-in-Lieu-of-Taxes (PILOT) ordinance amendment
• Service order for elevator upgrade kits at Larry C. Hardy Parking Garage

Downtown Development Authority Regular Meeting

The Downtown Development Authority will hold its annual organizational meeting to elect board officers and appoint committee members. The board will also receive an update on the West End Mixed Use Development and discuss the Moving Downtown Forward financing plan. Several parking-related contracts are also up for approval.

• Election of Board officers and committee appointments
• West End Mixed Use Development update from consultants
• Hardy Parking Sign Replacement Contract
• Parking Professional Services Agreement for a five-year conditions assessment
• Award of contract for Communications RFP

***CANCELATION NOTICE*** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for September 12, 2023, has been canceled. No specific agenda items were provided for this session.

City Commission Special Meeting

The City Commission will meet to consider selecting a new City Manager or determining next steps for filling the position. This follows interviews held on September 7, 2023, with five candidates.

• Selection of new City Manager or determination of next steps
• Interviews conducted with Elizabeth Vogel, Benjamin Marentette, Christian Wuerth, Jessica Kinser, and Christopher Forsyth

Human Rights Commission

The Traverse City Human Rights Commission will discuss updating by-laws regarding a ninth member vacancy. The commission will also review its strategic plan and yearly focus areas. Marcelo Betti from Justice of our Neighbors is scheduled to give a presentation.

• Review of By-Laws regarding 9th Member Vacancy
• Review of Strategic Plan and HRC yearly goals/focus areas
• Presentation by Marcelo Betti from Justice of our Neighbors
• Approval of August 14, 2023 meeting minutes

DDA Board Governance Training

The Traverse City Downtown Development Authority is holding a governance training session with Elaine Wood of Wood Strategies. The meeting may constitute a public meeting under the Open Meetings Act if a quorum is present.

• Governance Training with Elaine Wood (Wood Strategies)

City Commission Special Meeting

The City Commission is holding a special meeting to interview five candidates for the City Manager role. The sessions are scheduled at specific times throughout the day.

• Interview with Elizabeth Vogel at 10:45 a.m.
• Interview with Benjamin Marentette at 11:30 a.m.
• Interview with Christian Wuerth at 1:00 p.m.
• Interview with Jessica Kinser at 1:45 p.m.
• Interview with Christopher Forsyth at 2:30 p.m.

Parks and Recreation Commission

The Commission is reviewing proposed fee reductions for the Hickory Hills lodge to increase rental competitiveness. They are also discussing implementation steps for Highland Park improvements following a 2019 ballot measure.

• Hickory Hills lodge fee reduction proposal (Friday/Saturday: $5,000 to $3,500; Sunday: $3,200 to $2,500)
• $30,000 budget for Highland Park improvements
• Hickory Hills signage and wayfinding plan update
• Hickory Hills trail development discussion

Recreational Authority

The Board will review updated design concepts for the TART Trail at the West Bay Waterfront property. Additionally, members will discuss planning for the new Hickory Forest Natural Area.

• Presentation of TART Trail redesign concepts at the West Bay Waterfront property
• Planning for the new Hickory Forest Natural Area
• Review of August 2, 2023 meeting minutes
• Report regarding payment of expenditures

Mobility & Parking Advisory Board

The board is reviewing an update regarding potential circulator options to address downtown parking needs. Discussions include the feasibility of using existing BATA vehicles for a dedicated service, though these expenses are not currently budgeted. The memo also notes opportunities to improve communication of existing routes and potentially install real-time bus tracking boards in parking structures.

• Update on downtown circulator feasibility using BATA fleet
• Review of existing transit routes in core downtown and Old Town
• Potential installation of real-time BATA tracking boards in parking structure pedestrian towers

Planning Commission Regular Meeting

The Commission will hold a public hearing regarding a text amendment to allow marinas and boat liveries by right in the Hotel Resort (HR) District. This request was submitted by Delamar Traverse City (SPE), LLC. The amendment aims to harmonize the HR district with adjoining waterfront districts.

• Public hearing for text amendment adding 'marinas' and 'boat liveries' to the Hotel Resort (HR) District
• Conditional rezoning request from Homestretch Nonprofit Housing Corporation for 1028 Carver St
• Conditional rezoning request from Boardman Building LLC for 412 Webster Street

City Commission Regular Meeting

The City Commission will consider zoning amendments to increase density in R-1 and R-2 districts and modify Accessory Dwelling Unit rules. The agenda also includes a public hearing for a residential care facility at 441 E State Street. Other items involve road maintenance contracts, vehicle purchases, and utility easements.

• Zoning amendments regarding density and Accessory Dwelling Units (ADUs)
• Special Land Use Permit for Addiction Treatment Services at 441 E State Street
• Contract for the 2023/2024 Preventative Maintenance Crack Sealing Project
• Solar PV and battery storage project at the Wastewater Treatment Plant
• Request for proposals for city-owned Beitner Properties

Downtown Development Authority Study Session - Cancellation Notice

The Downtown Development Authority study session scheduled for Friday, September 1, 2023, has been cancelled. The next DDA meeting is scheduled for Friday, September 15, 2023.

Historic Districts Commission

The commission will review several requests for construction and remodeling within historic districts. Items include a five-story mixed-use building downtown, a garage addition, and a front porch remodel.

• Construction of a 5-story mixed-use building at 232 East State Street
• Construction of a 22' x 28'-3" 1-story detached garage addition at 202 West Eighth Street
• Front porch remodel at 623 Washington Street

ACT 345 Retirement System

The ACT 345 Retirement System Board is meeting to review quarterly investment reports and approve upcoming retiree benefit payments. The board will also consider paying invoices for consulting services.

• Approval of August 2023 retiree benefits totaling $272,966.86
• Approval of September 2023 retiree benefits totaling $268,879.43
• Payment of T. Rowe Price 2023 Q2 invoice for $7,880.25
• Payment of WCM 2023 Q2 invoice for $8,029.46
• Presentation by AndCo Consulting regarding quarterly reports

City Commission PILOT Ad Hoc Committee

The City Commission PILOT Ad Hoc Committee will discuss a model ordinance regarding Payment in Lieu of Taxes. The meeting includes reviewing draft policies and procedures for housing developments that pay service charges instead of property taxes.

• Discussion of Model PILOT Ordinance
• Review of Draft PILOT Policy
• Review of Draft PILOT Procedure
• Review of Workforce Housing PILOT Model Ordinance

City Commission Special Meeting

The City Commission will consider authorizing a contract with Elmer's Crane and Dozer, Inc. for the 2023 Pavement Preservation Project. The commission will also enter a closed session to review applications for the City Manager position.

• Contract with Elmer's Crane and Dozer, Inc. not to exceed $2,577,831.26 for pavement preservation
• Street resurfacing on Maple Street, 12th Street, and Eastern Avenue
• Intersection reconstruction at 8th and Cass and 8th and Union
• Closed session to review applications for the City Manager position

City Commission Study Session

The City Commission will discuss recommended zoning changes from the Planning Commission intended to increase housing variety. These proposals include changes to lot sizes, dwelling unit counts, and accessory dwelling unit regulations. No action can be taken during this study session.

• Proposed allowance of up to four dwelling units in the R-2 District
• Proposed allowance of duplexes by right in the R-1a/b District
• Reduction of minimum lot size for cluster housing from five acres to one acre
• Modification of ADU regulations to remove annual cap and owner-occupancy requirement
• Establishment of a 25-foot setback from Kids Creek

Mobility Action Plan

The Mobility Action Plan Leadership Team is meeting to review updated draft text for the Traverse City Mobility Action Plan. The agenda also includes the approval of minutes from the August 2, 2023, meeting.

• Review of the updated Traverse City Mobility Action Plan draft text
• Approval of the August 2, 2023, Leadership Team meeting minutes

City Commission Regular Meeting

The City Commission will consider several infrastructure items, including a grant for West End Beach bathrooms and construction contracts for the Senior Center. The agenda also includes reviews of TART Trail improvement designs and liquor license transfers.

• $200,500 grant from Michigan Natural Resources Trust Fund for West End Beach bathrooms
• Construction contracts for the Senior Center building and sitework
• Conceptual designs for the TART Trail Improvement and Extension Project
• Liquor license transfers for 108 S Union Street and 531 W. Front Street
• $7,000 expenditure for a mural at Bryant Park Bathroom building

Downtown Development Authority Regular Meeting

The DDA Board will review the TART Trail extension and provide an update on the Retail Incubator. The agenda includes consideration of an EGLE grant award acceptance and cost increases for 8th Street intersections in the 2023/2024 budget. Staff will also present updates on the Moving Downtown Forward TIF plan and West End Mixed-Use project.

• TART Trail extension update
• EGLE grant award acceptance
• 8th Street intersection cost increases
• Parking elevator maintenance contract
• Retail Incubator update

Coast Guard City Committee

The committee will consider approving the June 1, 2023, meeting minutes. Discussion topics include support for Coast Guard families regarding MHSAA eligibility, regatta updates, and letters at the Guardian Monument.

• Approval of June 1, 2023, regular meeting minutes
• Discussion of Michigan High School Athletic Association (MHSAA) eligibility support for Coast Guard families
• Regatta updates
• Updates on letters at the Guardian Monument

Master Plan Leadership Team

The Master Plan Leadership Team is meeting to review and discuss draft chapters for Future Land Use, Transportation, and Economic Development. The group will also vote to adopt the minutes from the June 8, 2023, meeting.

• Review of draft master plan chapter on Future Land Use
• Review of draft master plan chapter on Transportation
• Review of draft master plan chapter on Economic Development
• Adoption of June 8, 2023, meeting minutes

Arts Commission

The Arts Commission met to discuss updates on various art initiatives, including a potential sculpture installation. Members also reviewed project details regarding the Bryant Park Mural and upcoming grant applications.

• Discussion of Dr. Graetz's 'rock cairns' sculpture proposal for the North Boardman Creative District
• Review of the Paint It Forward grant application from Arts for All of Northern Michigan for $2,000
• Update on the Bryant Park Mural project and associated site preparation costs
• Review of July 2023 financial reports

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will review a 2023 Infrastructure Evaluation and Capital Improvement Plan. The body will also hold a public hearing regarding proposed text amendments to building height definitions and design standards.

• 2023 Infrastructure Evaluation and Capital Improvement Plan
• Text amendment to Grand Traverse Commons Development Regulations, Section 1.09 Definitions
• Text amendment to Grand Traverse Commons Development Regulations, Section 5.15 Village District Sub.

*** CANCELATION NOTICE *** Planning Commission Study Session

The Traverse City Planning Commission Study Session scheduled for August 15, 2023, has been cancelled. No agenda items were provided in the notice.

City Commission PILOT Ad Hoc Committee

The committee will discuss a model PILOT Ordinance regarding property tax exemptions for workforce housing. The discussion includes reviewing factors for approving or denying requests and the use of an annual service charge in lieu of ad valorem property taxes.

• Discussion of Model PILOT Ordinance
• Review of workforce housing eligibility (up to 120% area median income)
• Consideration of annual service charge structures

City Commission Study Session

The City Commission will discuss a report from the Beitner Properties Ad Hoc Committee regarding a draft RFP for housing development. Staff expressed concerns that losing these properties could impact future public safety facilities and downtown snow removal operations. State Representative Betsy Coffia is also scheduled to provide an update.

• Beitner Properties Ad Hoc Committee Report discussion
• Draft RFP for 535 Woodmere, 715 Beitner, and 723 Beitner properties
• Update from State Representative Betsy Coffia

Human Rights Commission

The Human Rights Commission is reviewing its strategic plan, yearly goals, and annual calendar. The agenda includes a presentation by Veterans for Peace regarding a proposed Peace memorial and local resident recognition.

• Veterans for Peace proposed Peace memorial and local resident recognition
• Review of Strategic plan and HRC yearly goals/focus areas
• HRC Budget: Outstanding Invoice needed for fy22/23 APPI Event

Historic Districts Commission

The Historic Districts Commission will meet to approve the July 27, 2023, meeting minutes. The commission will also consider a request for the reconstruction of a front porch at 525 Fifth Street in the Central Neighborhood Historic District.

• Approval of July 27, 2023, meeting minutes
• Request 23-HDC-11: Front porch reconstruction at 525 Fifth Street

***CANCELATION NOTICE*** Board of Zoning Appeals

This document is a cancellation notice for the special meeting of the Traverse City Board of Zoning Appeals scheduled for August 8, 2023. No agenda items were listed in this notice.

City Commission Ad Hoc Interview Committee - Recreational Authority

The City Commission Ad Hoc Interview Committee is meeting to conduct an interview with Laura Ness regarding an appointment to the Recreational Authority Board of Directors. The committee will also consider making a recommendation for a board appointment.

• Interview with Laura Ness for the Recreational Authority Board of Directors
• Consideration of a recommendation for a Recreational Authority Board appointment

City Commission Regular Meeting

The Traverse City Commission will consider a ballot proposal to restore up to 1 mill for fire department emergency services at the November 7 election. The agenda also includes discussions on decarbonization and climate resiliency resolutions. Additionally, the commission will review budget amendments and the creation of two new staff positions.

• Ballot proposal to restore up to 1 mill for fire department emergency services at the November 7 election
• Resolution towards decarbonization and climate resiliency
• Purchase order for playground equipment at Boon Park
• Creation of Deputy Planning Director/Sustainability Coordinator and Human Resource Specialist positions
• Public hearing scheduled for September 5 regarding a residential care facility at 441 East State Street

Downtown Development Authority Study Session - Cancellation Notice

The Traverse City Downtown Development Authority has issued a notice that its study session scheduled for Friday, August 4 at 12:00 PM is cancelled. The next scheduled meeting will take place on Friday, August 18 at 9:00 AM.

• Cancellation of the August 4 study session
• Next meeting scheduled for August 18 at 9:00 AM

Parks and Recreation Commission

The Commission will hear a presentation regarding a proposal from Veterans for Peace to install a "Peace Wall" in a city park. The meeting also includes the election process for the Vice Chair and updates on the TART Trail expansion and Bryant Park mural.

• Proposal for a 'Peace Wall' monument
• Election of the Vice Chair
• TART Trail improvement and extension update
• Bryant Park mural update
• Signage array update

Recreational Authority

The Board will consider a resolution to support a grant application by the Botanic Garden at Historic Barns Park for an Education Center. The Authority also plans to review expenditure reports and receive updates on trail building at Hickory Forest.

• Resolution supporting a Community Center Grant application for the Botanic Garden Education Center
• $800,000.00 financial commitment by the Authority toward building renovations in the 2024-2025 fiscal year
• Report regarding payment of expenditures
• Update on trail-building activities at Hickory Forest

Mobility Action Plan

The Mobility Action Plan Leadership Team is reviewing a draft chapter regarding downtown street infrastructure. Discussions focused on whether to implement shared-use streets or dedicated cycling facilities on Front Street, State Street, Union Street, and Cass Street.

• Approval of May 16th, 2023 meeting minutes
• Review of the Draft Chapter for the Traverse City Mobility Action Plan

Mobility & Parking Advisory Board

The Mobility & Parking Advisory Board is reviewing a revised three-year work plan to improve accessibility and space utilization. The discussion includes potential changes to loading zones, employee parking options, and seasonal permit rates.

• Discussion of a 3-year Transportation Demand Management (TDM) implementation plan
• Review of circulator costs including $460,000-$750,000 for four electric or propane vehicles
• Annual cost estimate of nearly $410,000 for two BATA buses on a 2-mile loop
• Proposed flex-use loading zones and digital validation programs

Planning Commission Regular Meeting

The Planning Commission will review and potentially approve the TART Trail Improvement and Extension Project. The meeting also includes approval of recent meeting minutes and various departmental reports.

• Review of TART Trail Improvement and Extension Project
• Approval of June 6, 2023, and July 18, 2023, meeting minutes

City Commission Meeting Cancellation

The Traverse City City Commission Study Meeting scheduled for July 31, 2023, is cancelled. The provided notice contains only the cancellation announcement and no specific agenda items.

• No agenda items were listed due to the meeting cancellation.

Historic Districts Commission

The Historic Districts Commission is reviewing several development requests for properties in Traverse City's historic neighborhoods. These include a new 5-story mixed-use building on East State Street, a home demolition and reconstruction on Webster Street, and a rear addition on Sixth Street.

• Construction of a 5-story mixed-use building at 232 East State Street
• Demolition of a 456 s.f. home and new construction at 611 Webster Street
• Plans for a rear addition and covered porch at 502 Sixth Street

ACT 345 Retirement System

The Board will meet to discuss retiree benefits and recognition of retirement. The agenda includes a presentation by AndCo Consulting and the approval of June 2023 meeting minutes.

• Recognition of Retirement: Lieutenant Steve Sivek
• Approval of August 2023 Retiree Benefits (not to exceed $265,000)
• Presentation by AndCo Consulting

City Commission Ad Hoc Interview Committee - Election Commission

The City Commission Ad Hoc Interview Committee will consider conducting interviews for an Election Commission appointment. The committee is also scheduled to consider making a recommendation regarding the appointment. Pam DeMerle is scheduled for an interview at 6:05 pm.

• Interview of Pam DeMerle for Election Commission appointment
• Consideration of recommendations for the Election Commission

City Commission Study Session

The Commission will review a report from the Primary Transport Ad Hoc Committee regarding fire station replacements and medical transport services. The discussion includes an estimated $13,200,000 cost for new stations and the financial impact of the Fire Department providing primary medical transport. An overview of a compensation study for non-union employees is also scheduled.

• $13,200,000 estimated cost for replacement of Fire Stations 1 and 2
• Financial estimates for Fire Department primary medical transport services
• Overview of compensation study for ACT non-union employees
• Recommendation for a Headlee Override regarding funding

Downtown Development Authority Regular Meeting

The Downtown Development Authority is considering a new communication contract and a financial dashboard. The board will also enter a closed session to discuss the CEO's personnel evaluation.

• Communication Contract approval
• Chart of Accounts - Financial Dashboard consideration
• Closed session for CEO personnel evaluation
• Moving Downtown Forward TIF Plan update
• Lot V Closure Permit Waitlist discussion

Coast Guard City Committee

The committee will consider approving the June 1, 2023, meeting minutes. Discussion topics include updates on the upcoming regatta and letters located at the Guardian Monument.

• Approval of June 1, 2023, regular meeting minutes
• Regatta updates for the August 26th and 27th event
• Updates regarding letters at the Guardian Monument

Arts Commission

The commission will consider approving June 2023 meeting minutes and financial reports. Discussion will also include the North Boardman Creative District proposal and a five-year list of capital improvement projects.

• Approval of June 21, 2023, meeting minutes
• Review of June 2023 Arts Commission financial report
• Discussion of North Boardman Creative District proposal
• Review of five-year capital improvement project prioritization list

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Commission will consider a text amendment regarding building height definitions and design standards for the Village District Subdistrict 3. The proposal aims to allow for the historical representation of a replacement structure for the former central receiving building at Building 50.

• Text amendment to Section 1.09 Definitions regarding building height measurement
• Text amendment to Section 5.15 Village District Subdistrict 3 design standards
• Proposed exemption for the replacement of the historic Kirkbride center administration building

Planning Commission Special Meeting

The Planning Commission will elect new officers, including a Chair and Secretary, following recent resignations. The agenda also includes a public hearing regarding a residential care facility at 441 E State St and a proposed text amendment for the Hotel Resort District.

• Election of Planning Commission officers (Chair, Vice-Chair, and Secretary)
• Public hearing for a special land use permit at 441 E State St by Addiction Treatment Services
• Introduction of a text amendment to add 'marinas' and 'boat liveries' to the Hotel Resort (HR) District
• Master Plan and Mobility Action Plan update

City Commission Regular Meeting

The Commission will review the job posting for the new City Manager and consider design contracts for the West End Mixed-Use Development Project. The agenda also includes a grant support resolution for a non-motorized trail at Grandview Parkway.

• Presentation of the rubric and job posting for the City Manager search
• Contract for design services for the West End Mixed-Use Development Project
• Support for MDOT grant application for a non-motorized trail at Grandview Parkway/M-22
• Three-year contract for a school resource officer at Traverse City Central High School
• Acceptance of a $29,000 donation for snowmaking equipment at Hickory Hills

Recreational Authority

The Recreational Authority Board of Directors will discuss plans and costs for creating a new trail system at the recently acquired Hickory Forest property. The discussion includes a construction quote for hand work and a request for additional funds for machine work to connect to Hickory Hills.

• Trail-building activities at Hickory Forest
• $30,675.00 quote for EcoCorps trail building work
• Request for $3,000-$4,000 additional budget for machine work at Hickory Forest

Mobility & Parking Advisory Board

The Mobility & Parking Advisory Board will review updates on short-term rental parking permit ordinances and downtown parking space availability. The meeting also includes discussions regarding a transportation circulator and parking structure usage statistics.

• Short-term rental parking permit ordinance review
• Parking space usage and construction impacts
• PARCS project FAQ discussion
• Transportation demand management circulator discussion
• Parking structure usage statistics update

Board of Zoning Appeals

The Traverse City Board of Zoning Appeals will review a request from the Old Town Playhouse regarding signage. The applicant seeks an exception to install wall signs or murals that exceed current height and area limits at 148 East Eighth Street. The board will also approve minutes from the June 13, 2023, meeting.

• Signage exception request for Old Town Playhouse (148 East Eighth Street)
• Proposed wall signs/murals totaling 902 square feet and 30 feet in height
• Approval of June 13, 2023, meeting minutes

Local Officers Compensation Commission

The Local Officers Compensation Commission will meet to consider pay levels for the City Commission for 2023 and 2024. The body will also discuss compensation recommendations for the Board of Tax Review and acknowledge Peg Siciliano's service since 1997.

• Determination of compensation for the City Commission for calendar years 2023 and 2024
• Recommendation regarding compensation for the Board of Tax Review
• Acknowledgement of Peg Siciliano's service on the commission since 1997
• Approval of the February 27, 2023, meeting minutes

City Commission Special Meeting

The City Commission will consider several authorization requests including a fuel purchase order and tax collection agreements. The meeting also includes discussions regarding the Facilities Master Plan and board appointment policies.

• Purchase order for $22,281.91 to Crystal Flash of Traverse City for 10,004 gallons of unleaded gasoline
• One-year extension and five-year contract for tax collection with Traverse City Area Public Schools, Northwest Education Services, and Northwestern Michigan College
• Re-establishment of the City Commission Ad Hoc Committee regarding Complete Streets
• Contract for preliminary design services for Wastewater Treatment Plant primary treatment and UV disinfection improvements

City Commission Beitner Properties Ad Hoc Committee

The committee is reviewing a draft Request for Proposals to develop workforce housing at 535 Woodmere, 715 Beitner, and 723 Beitner. The meeting also includes discussion regarding potential laydown locations for the Fish Pass project.

• Draft RFP for workforce housing development
• Review of potential laydown locations for Fish Pass contractor
• Evaluation of properties at 535 Woodmere, 715 Beitner, and 723 Beitner

Human Rights Commission

The Human Rights Commission will meet to approve minutes from the June 12 meeting and discuss updates to by-laws concerning a ninth member vacancy. The agenda also includes discussions on translation services, the annual calendar, and budget invoices.

• Review of by-laws regarding a 9th member vacancy
• Sara Hardy Award Reception scheduled for July 17, 2023
• HRC Budget: Outstanding invoice for FY22/23 APPI Event

Downtown Development Authority Special Meeting

The DDA Board is considering a recommendation to enter into a contract with Fishbeck and Cornerstone Architects for the West End mixed-use project. The project includes housing, retail, and parking components. The proposed agreement covers an initial schematic design phase followed by a construction phase.

• Proposed contract with Fishbeck and Cornerstone Architects not to exceed $1,591,141
• $383,570 for the first phase of schematic design work
• West End Mixed-Use Development including housing, retail, and parking
• Project funding proposed from TIF-97

Downtown Development Authority Study Session

The Traverse City DDA is reviewing the development of the Moving Downtown Forward Tax Increment Financing (TIF) Plan. The session focuses on evaluating which types of projects should be eligible for funding and determining which specific projects to include in the new plan. Discussions also include potential language regarding housing and mobility improvements.

• Review of project lists for the new TIF Plan
• Discussion on including housing in the financing plan
• Evaluation of potential TIF funding purposes, such as utility and mobility improvements
• Review of capital projects like West End Mixed-Use Development

City Commission Fire-EMS Primary Transport Ad Hoc Committee

The Ad Hoc Committee is reviewing a draft report regarding Fire-EMS primary transport to be presented to the City Commission. The committee also discussed firehouse replacement and MMR data.

• Review of Draft Report to City Commission

***CANCELATION NOTICE*** Planning Commission Regular Meeting

The Traverse City Planning Commission regular meeting scheduled for July 5, 2023, has been canceled. There are no specific agenda items listed for discussion due to the cancellation notice.

City Commission Meeting Cancellation

The City Commission regular meeting scheduled for July 3, 2023, at 7:00 pm has been cancelled. No other agenda items or specific business were provided in this notice.

City Commission Primary EMS/Transport Ad Hoc Committee

The committee will discuss the implications of not renewing the Airport Fire Services contract. Members will also consider the possible construction of two new fire stations and review updates on design services and MMR compliance.

• Implications of non-renewal of Airport Fire Services contract
• Possible construction of two new fire stations
• Update on RFP for Design Services (Tuller, Lodge)
• Review of MMR Compliance report through May 2023

Historic Districts Commission

The Historic Districts Commission will review a request for an uncovered porch addition. The project is located in the Central Neighborhood Historic District.

• Request 23-HDC-07: Uncovered porch addition at 532 West Eight Street

*** CANCELATION NOTICE*** Mobility Action Plan Leadership Team

The scheduled meeting for the Mobility Action Plan Leadership Team on June 28, 2023, has been cancelled. No agenda items were provided for this session.

• No meeting items were listed due to the cancellation notice.

ACT 345 Retiree Health Board

The Board will review the city's contribution to the retiree health plan and receive presentations regarding investment performance. The agenda includes a quarterly report from AndCo Consulting and a presentation by GRS Consulting.

• Certification of City's Contribution to Retiree Health Plan
• Presentation by AndCo Consulting regarding VEBA Quarterly report
• Presentation by GRS Consulting regarding health coverage results

ACT 345 Retirement System

The ACT 345 Retirement System Board will discuss pension fund market updates and consulting presentations. The agenda also includes the recognition of Fire Captain Chad Rueckert's retirement and approval of July 2023 retiree benefits.

• Recognition of Fire Captain Chad Rueckert's retirement
• Approval of July 2023 retiree benefits
• Market update presentation by AndCo Consulting
• Pension report presentation by GRS Consulting
• Retirement request for Steve Sivek

City Commission Study Session

The City Commission will discuss re-implementing a School Resource Officer at Traverse City Central High School and receive an update on the Senior Center Building Project. The session includes reviewing updated cost estimates and design progress for the new facility.

• Projected $2,500,000 funding shortfall for the Senior Center Project
• Estimated total cost of $10,600,000 for the Senior Center Building Project
• Discussion regarding the role of a school resource officer at TCAPS Central High School

Arts Commission

The commission will discuss the 2023/2024 proposed budget, work plan, and the 8th Street Creative District project. The agenda also includes an update on the Bryant Park Mural Project and revisions to historical plaques.

• Review of 2023/2024 proposed budget and work plan
• Update on Bryant Park Mural Project
• Discussion of 8th Street Creative District Project Narrative
• Approval of May 2023 financial reports
• Proposed revisions to Anishinaabek and Perry Hannah plaques

***CANCELATION NOTICE*** Planning Commission Study Session

This meeting was scheduled for the Traverse City Planning Commission on June 20, 2023. The document serves as a cancellation notice.

City Commission Regular Meeting

The City Commission will consider several items including bond issuances for electric utility improvements and ballot proposals regarding the Brown Bridge Trust Fund. The meeting also includes discussions on city manager search services and funding for TART Trail construction.

• Issuance of up to $13.5 million in Capital Improvement Bonds for Traverse City Light and Power smart grid improvements
• Ballot proposals regarding Brown Bridge Trust Fund allocations and property acquisition near Brown Bridge Quiet Area
• Allocation of $421,449 from the General Fund toward TART Trail construction estimated at $1.242 million
• Public hearing for Special Improvement District 2022-002B regarding an alley north of E. Front Street
• Purchase of a 2023 Wacker Neuson WL 28 Mini-Loader for the Parks and Recreation Division

Downtown Development Authority Regular Meeting

The Traverse City DDA will consider approving the 2023/2024 budget and a proposal to pave the 200 Block Alley of Front St. The board will also receive updates on the Mobility Action Plan and TART Trail improvements. Financial reports for May 2023 will be reviewed.

• Approval of the 2023/2024 DDA Budget
• Paving the 200 Block Alley of Front St.
• Mobility Action Plan & TART Trail Improvement Update
• Bi-Annual Report to Community

Brown Bridge Advisory Committee

The committee will review the Brown Bridge Road and Scharmen Road improvement project. Members will also receive updates on Mueller/GOREC property additions and various Grand Traverse Conservation District projects.

• Brown Bridge Rd./Scharmen Rd. Improvement Project
• Mueller/GOREC Property Additions Update
• West Overlook Outhouse/Grasshopper porta-john update
• Steve Paxton’s Woodcock Surveys
• Au Sable Institute of Environmental Sciences’ REYS programming

Board of Zoning Appeals

The Board of Zoning Appeals will meet to discuss a request for a use variance. The request involves using an existing home as a vacation home rental.

• Use variance request: 124 North Oak Street vacation home rental

City Commission Special Meeting

The Commission will receive an update on SARS-CoV-2 wastewater sampling from the Michigan Department of Health and Human Services. The meeting also includes consideration of consultant recommendations for executive searches and a resolution for the Protecting MI Pension Grant. Additionally, the body may enter closed sessions to discuss property acquisition and the City Attorney's performance evaluation.

• Update on SARS-CoV-2 (Covid) Wastewater Sampling Grant
• Resolution authorizing a claim for the Protecting MI Pension Grant
• Consultant recommendations for the Executive Search Services Ad Hoc Committee
• Closed session regarding possible real property purchase or lease
• Closed session for City Attorney personnel evaluation

City Commission Ad Hoc Committee - Election Commission

The City Commission Ad Hoc Interview Committee will conduct an interview regarding a single appointment to the Election Commission. The committee is tasked with making a recommendation for this position.

• Interview of Pam DeMerle at 6:05 pm
• Consideration of recommendations for one appointment to the Election Commission

Human Rights Commission

The Human Rights Commission is reviewing its by-laws to address a ninth member vacancy. The meeting also includes debriefs on recent community events and planning for the Sara Hardy Award reception.

• Review of By-Laws to update 9th Member Vacancy
• Debrief of Spring Event: Flow
• Debrief of APPI Events
• Planning for Sara Hardy Award Reception

City Commission Ad Hoc Committee - Complete Streets

The City Commission Ad Hoc Committee will discuss the development of a Complete Street Policy. The meeting includes reviewing background materials and potential resources for policy guidance.

• Approval of May 9, 2023, meeting minutes
• Discussion on Complete Street Policy resources including NACTO and Vision Zero Network

City Commission Fire-EMS Primary Transport Ad Hoc Committee Meeting Cancellation

The City Commission Fire-EMS Primary Transport Ad Hoc Committee meeting scheduled for June 8, 2023, has been cancelled. The notice contains no other agenda items.

• Meeting cancellation

Master Plan Leadership Team

The Master Plan Leadership Team is reviewing draft chapters of the city's master plan regarding infrastructure, energy, and future land use. The meeting also includes the adoption of minutes from the May 4, 2023, meeting.

• Adoption of May 4, 2023, meeting minutes
• Review of Infrastructure and Energy draft chapter
• Review of Future Land Use draft chapter

City Commission Ad Hoc Committee - Executive Search Firm

The Ad Hoc Committee will review twelve proposals received for executive search services. The selected firm will assist the City Commission in recruiting a permanent City Manager.

• Review of twelve executive search firm proposals
• Bid from Pivot Municipal Services Group: $11,400.00
• Bid from MML: $17,000.00
• Bid from Amy Cell Talent: $19,500.00
• Bid from TransPro Executive Placement: $60,000.00

Recreational Authority

The Board will consider authorizing the purchase of the Hickory Forest property and beginning preparations for public use. Public hearings are scheduled regarding budget amendments for fiscal year 2022-2023 and new budgets for fiscal year 2023-2024. The agenda also includes a proposal to remove out-of-service fire hydrants at Historic Barns Park.

• Authorization to purchase Hickory Forest property
• Public hearing for Fiscal Year 2022-2023 budget amendments
• Public hearing for Fiscal Year 2023-2024 Operating and Debt Retirement Fund budgets
• Proposal to remove out-of-service fire hydrants at Historic Barns Park
• Citizen Advisory Committee appointments

City Commission Ad Hoc Committee - Election Commission

The City Commission Ad Hoc Committee will conduct interviews with two individuals regarding appointments to the Election Commission. Following the interviews, the committee will consider making recommendations for the appointment.

• Interview of Pam DeMerle at 4:20 pm
• Interview of Merek Roman at 4:35 pm
• Consideration of recommendations for Election Commission appointments

Mobility & Parking Advisory Board - 07 Jun 2023 CANCELLED

The scheduled meeting for the Mobility & Parking Advisory Board on June 7, 2023, has been cancelled. No specific agenda items or business were listed for this session.

Planning Commission Regular Meeting

The Planning Commission will hold public hearings regarding two primary items. They will consider a special land use permit for a residential care and treatment facility at 441 E State St. Additionally, the commission will discuss amendments to residential zoning standards in the R-1a, R-1b, and R-2 districts.

• Public hearing for a residential care and treatment facility at 441 E State St
• Proposed ordinance amendments for R-1a, R-1b, and R-2 residential zoning districts

City Commission Ad Hoc Committee - Executive Search Firm

The committee is reviewing twelve proposals received for an executive search firm. The selected firm will assist the City Commission in recruiting a permanent City Manager.

• Review of 12 executive search firm proposals
• Pivot Municipal Services Group bid of $11,400
• MML bid of $17,000
• TransPro Executive Placement bid of $60,000

City Commission Ad Hoc Committee - Downtown Development Authority Interviews

The City Commission Ad Hoc Committee will conduct interviews with several individuals regarding appointments to the Downtown Development Authority Board of Directors. Following the interviews, the committee will consider making recommendations for these board positions.

• Interview: Mike Powers at 4:35 pm
• Interview: Douglas Dowdy at 4:50 pm
• Interview: Ed Slosky at 5:05 pm
• Interview: Michael Brodsky at 5:20 pm

City Commission Regular Meeting

The City Commission will review rezoning requests for properties on Munson Avenue. The agenda also includes adopting various resolutions for the 2023-2024 fiscal year budgets and tax levies. Additionally, the commission will consider new liquor licenses and city service contracts.

• Rezoning of 523, 525, and 551 Munson Avenue to C-2
• Adoption of FY 2023-2024 budget resolutions and tax levies
• New liquor license for Kayak, Bike & Brew, LLC at 436 West Front Street
• Three-year agreement for restroom cleaning in city parks and buildings
• Adjustments to fees for various licenses and city services

Downtown Development Authority Study Session

The DDA Board is beginning discussions on the Moving Downtown Forward Financing (TIF) Plan. This process includes identifying capital infrastructure projects for consideration before final approval by the City Commission in April 2024.

• Moving Downtown Forward Financing (TIF) Plan discussion
• Capital infrastructure project considerations including parking structures, streetscaping, and riverwalks
• Establishment of a Citizen Advisory Council to recommend plan contents

Coast Guard City Committee

The committee will consider approving the April 6, 2023, meeting minutes. Discussion topics include a Coast Guard Mural, as well as updates regarding the Regatta and radio broadcasts.

• Approval of April 6, 2023, regular meeting minutes
• Discussion of Coast Guard Mural
• Regatta updates
• Radio broadcast update

Parks and Recreation Commission

The Commission will review a new park signage array design and receive updates on the Senior Center and TART Trail expansion. Additionally, the Superintendent will provide reports on various park projects and seasonal staffing.

• Park Signage Array discussion
• Senior Center update
• TART Trail Expansion update
• Sunset Park irrigation system installation

City Commission Fire-EMS Primary Transport Ad Hoc Committee

The Fire-EMS Primary Transport Ad Hoc Committee is reviewing options to fund the construction of two new fire stations. The committee will review a legal memo regarding charter amendments, Headlee overrides, and debt millage for emergency services. An update on MMR contract compliance is also scheduled.

• Discussion of construction for two new fire stations
• Review of bond counsel memo regarding emergency services funding options
• Update on MMR contract compliance

Rescheduled ACT 345 Retirement System

The ACT 345 Retirement System Board will review the 2022 actuarial valuation report and discuss annual pension contributions. The meeting also includes the approval of June 2023 retiree benefits and a legal services invoice.

• Review of 2022 Actuarial Report regarding $2,304,786 annual pension contribution
• Approval of June 2023 Retiree Benefits Monthly Warrant
• Review of VanOverbeke Michaud & Timmony, P.C. Invoice #111742 for legal services
• Recognition of Chad Rueckerts' retirement effective July 5, 2023

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for May 30, 2023, at 7:00 pm has been cancelled. This notice serves as a formal cancellation of the meeting originally set to occur at the Governmental Center.

Arts Commission

The Commission is meeting to discuss and select an artist for a new mural on the Bryant Park restroom building. The body will review over 20 submitted proposals to determine which artist to contract for the project.

• Bryant Park Mural Project: $6,000 artist compensation
• Bryant Park Mural Project: Total budget not to exceed $7,000

Historic Districts Commission

The Historic Districts Commission is reviewing plans for new detached garages with living space above in two historic neighborhoods. The meeting includes requests for properties on East State Street and Seventh Street.

• New detached garage with living space at 508 E State St (Boardman Neighborhood Historic District)
• Demolition of existing garage and construction of new garage with living above at 534 W 7th St (Central Neighborhood Historic District)
• Approval of April 27, 2023 meeting minutes

Recreational Authority Committee

The Recreational Authority Ad Hoc Committee is conducting interviews for the Citizen Advisory Committee. This committee helps guide management plans for Hickory Meadows and Hickory Forest.

• Interviews for the Citizen Advisory Committee
• Discussion of interview recommendations for the full Board on June 7

*** CANCELATION NOTICE*** Mobility Action Plan Leadership Team

This notice serves as a cancellation for the Mobility Action Plan Leadership Team meeting scheduled for May 24, 2023. No specific agenda items were provided in the notice.

• Cancellation of the Mobility Action Plan Leadership Team meeting

City Commission Beitner Properties Ad Hoc Committee

The Ad Hoc Committee is reviewing a draft Request for Proposals (RFP) to develop workforce housing at 535 Woodmere, 715 Beitner, and 723 Beitner. The committee is also investigating alternative locations for Fish Pass project staging to ensure the Beitner properties are available for housing.

• Review of draft RFP for development of 535 Woodmere, 715 Beitner, and 723 Beitner
• Investigation of six potential alternative properties for Fish Pass staging, including 1444 E. Eighth ($1,500/month) and 6 Airport Access ($2,000/month)
• Appraised value of $830,000 for the three property parcels combined

City Commission Special Meeting

The City Commission will hold a public hearing regarding proposed fiscal year 2023-2024 budgets for the City, Traverse City Light and Power, and the Downtown Development Authority. The agenda also includes consideration of a conditional rezoning request for Munson Avenue properties and an update on the City Manager recruitment process.

• Public hearing for FY 2023-2024 City, DDA, and Traverse City Light and Power budgets
• Proposed rezoning of 523, 525, and 551 Munson Avenue from C-1 and R-1b to C-2
• Discussion regarding Capital Improvement Plan and long-term capital needs
• Update on City Manager recruitment and potential establishment of an ad hoc committee

Downtown Development Authority Regular Meeting

The Traverse City Downtown Development Authority will hold a public hearing on the proposed 2023-2024 annual budget for funds including TIF 97 and Old Town TIF. The board will also discuss updates regarding two-way circulation traffic analysis and the Moving Downtown Forward timeline.

• Public hearing: 2023-2024 Annual Budget
• Two-Way Circulation traffic analysis update
• 2022/2023 budget adjustment
• Moving Downtown Forward timeline
• Arts Commission update

17 May 2023

The Arts Commission is reviewing a proposal for the Kchi Wiikwedong Anishinaabe History Project signage. The meeting also includes updates on various art projects, including sculptures, murals, and street paintings.

• Kchi Wiikwedong Anishinaabe History Project signage proposal
• Bryant Park mural RFP and proposal deadline of May 23rd
• Anishinaabek and Perry Hannah plaque translation costs of $2,317.11 per plaque
• Two-Way Bump-Out painting project
• Petrokovitz sculpture repainting

Mobility Action Plan Leadership Team

The Mobility Action Plan Leadership Team is meeting to review proposed approaches for downtown streets. The discussion includes examples of shared streets and dedicated cycling infrastructure. Members will also address next steps for the plan's drafting period.

• Adoption of April 26, 2023, meeting minutes
• Discussion of proposed recommendations and approaches for downtown streets
• Review of shared street and dedicated cycling street examples
• Planning for the Mobility Action Plan document drafting period

Planning Commission Open House/Study Session

The Planning Commission is holding a community open house and study session at the Park Place Hotel. No decisions will be made during this meeting.

• Community Open House/Study Session

City Commission Regular Meeting

The City Commission will review proposed budgets for the City, Downtown Development Authority, and Traverse City Light and Power for the 2023/2024 fiscal year. The agenda also includes discussions regarding wastewater treatment plant upgrades and a potential new Special Improvement District.

• Discussion of FY 2023/2024 budgets for the City, DDA, and Traverse City Light and Power
• Request to waive competitive bidding for wastewater treatment plant system upgrades
• Proposed Special Improvement District for an alley north of E. Front Street
• Authorization of sewer lead construction agreements for 100 Block East Front Street
• Appointment to the Brown Bridge Advisory Committee

Coast Guard City Committee

The committee will consider approving the April 6, 2023 meeting minutes. The agenda includes updates regarding the Regatta and a presentation of the Guardian Award.

• Approval of April 6, 2023 Regular Meeting Minutes
• Regatta Updates
• Presentation of Guardian Award

City Commission Ad Hoc Committee - Complete Streets

The Ad Hoc Committee is reviewing a rubric to evaluate the City's existing transportation policies against Smart Growth America standards. The discussion focuses on using these scores to guide future infrastructure and policy development. The committee also reviewed minutes from the March 21, 2023 meeting.

• Review of Smart Growth America Complete Street Policy Score rubric
• Approval of March 21, 2023, meeting minutes

***CANCELATION NOTICE*** Board of Zoning Appeals

The scheduled special meeting of the Traverse City Board of Zoning Appeals has been canceled. No specific agenda items or business were listed for this session.

City Commission Meeting Cancellation

The City Commission study meeting scheduled for May 8, 2023, was cancelled. The provided notice contains only the cancellation announcement and general city goals.

• No meeting items were scheduled due to the cancellation.

Human Rights Commission

The Commission is reviewing previous humanitarian award winners and discussing upcoming community programming. The agenda includes updates on the Sara Hardy Award nominations and potential collaborations for spring events.

• Review of Business/Organization Humanitarian Efforts Award winners
• Sara Hardy Award nominations: Jan Warren, Kathy Sanders, Lucy Webb, and Susan Arnold
• Discussion of Spring Event: FLOW
• Discussion of APPI Event at Dennos Museum Center and TADL
• Review of By-Laws to address 9th member vacancy

Downtown Development Authority Study Session

The Downtown Development Authority is holding a study session to explore its potential role in supporting affordable and attainable housing. The discussion focuses on the legal authority, financing tools, and potential partnerships available to the DDA. No decisions will be made during this meeting.

• Housing Discussion involving Scott Howard and Jean Derenzy
• Exploration of Tax Increment Financing as a tool for housing development

Arts Commission

The Paint It Forward Program Sub-Committee is reviewing final materials for a new grant program. The meeting focuses on discussing how the program will be publicized and facilitated. Members will also review draft application and financial report forms.

• Review of Paint It Forward Program Memo
• Review of Paint It Forward Draft Application
• Review of Paint It Forward Draft Financial Report Form

Parks and Recreation Commission

The Commission will review a high impact event permit application from Blue Ribbon Events. Members will also discuss design ideas for playground structures at Boon Street Park.

• High Impact Event Permit: Blue Ribbon Events
• Boon Street Park design ideas and playground structures

Master Plan Leadership Team

The Master Plan Leadership Team will review and discuss draft chapters of the city's master plan regarding Arts, Culture and Recreation, as well as Existing Land Use. The meeting also includes the adoption of minutes from the April 6, 2023, meeting.

• Adoption of April 6, 2023, meeting minutes
• Review of draft master plan chapter on Arts, Culture and Recreation
• Review of draft master plan chapter on Existing Land Use

Recreational Authority

The Board will consider the 2023-2024 Hickory Meadows Work Plan and Budget. Members will also discuss scheduling public hearings for budget amendments and new fiscal year budgets. Additionally, the meeting includes discussions on trail requests and planning for a new natural area.

• Consideration of 2023-2024 Hickory Meadows Work Plan and Budget
• Discussion of Grand Traverse Conservation District contract renewal
• Scheduling public hearings for FY 2022-2023 budget amendments
• Scheduling public hearings for FY 2023-2024 Operating and Debt Retirement Fund budgets
• Planning for the new Hickory Forest Natural Area

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a conditional rezoning request for 523, 525, and 551 Munson Ave. The commission will also consider an ordinance amendment to allow additional dwelling types in R-1a, R-1b, and R-2 residential districts. Additionally, they may introduce a special land use permit application for a treatment facility at 441 E State St.

• Public hearing for conditional rezoning of 523, 525, and 551 Munson Ave
• Proposed ordinance amendment regarding dwelling types in R-1a, R-1b, and R-2 districts
• Special land use permit application for a residential care facility at 441 E State St

City Commission Ad Hoc Committee - Brown Bridge Advisory Interviews

The City Commission Ad Hoc Committee is conducting interviews for potential members of the Brown Bridge Advisory Committee. The committee will consider making recommendations regarding four appointments to the committee.

• Interview with Judith Nemitz at 4:35pm
• Interview with Steve Westphal at 4:50pm
• Interview with Jamie Kidwell Brix at 5:20pm
• Consideration of recommendations for four committee appointments

City Commission Regular Meeting

The City Commission will review the Interim City Manager's proposed budget for Fiscal Year 2023-2024. The meeting includes discussions on appointing an Interim City Manager and reviewing several vehicle replacement purchases. Additionally, the commission will consider a $7 million grant for a new Senior Center.

• Appointment of Nate Geinzer as Interim City Manager
• $7 million MEDC grant for Senior Center construction
• Purchase of two 2023 Ford F350 trucks for Traverse City Light & Power
• Purchase of two 2024 Western Star 47X dump trucks for Streets Division
• Purchase of a 2023 Ford E-Transit 350 cargo van for Traverse City Light and Power

City Commission Ad Hoc Committee - Fire-EMS Primary Transport

The Ad Hoc Committee is reviewing funding for the potential construction of two new fire stations and the establishment of primary ambulance transport. Discussions include debt service estimates for station bonding and wage/fringe benefit projections for new transport staff.

• Construction of Station #1 estimated at $7,005,000
• Construction of Station #2 estimated at $4,522,500
• Total fire station construction estimate of $11,527,500
• Estimated net revenue from one mill of $1,173,600
• Estimated wage and fringe costs for 10 firefighters at $826,277.09

Historic Districts Commission

The Historic Districts Commission will consider a request to remove and replace a deck in the Central Neighborhood Historic District. The meeting also includes a discussion regarding Central Grade School.

• Deck removal and replacement at 335 West Eighth Street
• Discussion about Central Grade School

Mobility Action Plan

The Leadership Committee will review a summary from the March 15 Community Open House and discuss revised draft mobility network maps. The meeting also includes updates on several tactical urbanism projects, including street crossings and bike lane improvements.

• Review of revised Draft Mobility Network Maps by Toole Design
• Update on Union Street Mid-Block Crossings (Downtown)
• Update on Fourteenth Street Median (Veterans to Union)
• Update on Franklin Street Protected Bike Lane (TART Trail)
• Update on Eighth Street Streetscape Improvements (Eighth Street and Garfield)

ACT 345 Retirement System

The Board will review the March 2023 meeting minutes and approve retiree benefits for May 2023. The agenda also includes a presentation by AndCo Consulting and discussion of the MAPERS Spring Conference.

• Approval of March 2023 Regular Meeting minutes
• Approval of May 2023 Retiree Benefits
• Presentation by AndCo Consulting
• Discussion regarding MAPERS Spring Conference

City Commission Study Session

The City Commission is reviewing updates on the Lower Boardman/Ottaway Riverfront Project and the West End Parking Structure. The session includes consideration of authorizing a request for proposals for final engineering and design services. This follows a recommendation from the Downtown Development Authority Board of Trustees.

• Authorization of RFP for final engineering and design services
• Update on Lower Boardman/Ottaway Riverfront Project
• Update on West End Parking Structure

City Commission Ad Hoc Interview Committee - Traverse City Light & Power

The Ad Hoc Committee will conduct interviews with three individuals to consider recommendations for an appointment to the Traverse City Light and Power Board of Directors. The scheduled interviewees are Elysha Davila, Jerry Vasilko, and Merek Roman.

• Interview: Elysha Davila at 4:35 pm
• Interview: Jerry Vasilko at 4:50 pm
• Interview: Merek Roman at 5:05 pm

City Commission Special Meeting

The City Commission will conduct interviews for candidates for the Interim City Manager position. The body will also consider amendments to the Traverse City Code of Ordinances regarding Floodplain Management Provisions.

• Interview with Nate Geinzer for Interim City Manager at 9:00 am
• Interview with George Korthauer for Interim City Manager at 11:00 am
• Consideration of amendments to the Traverse City Code of Ordinances, Chapter 1459 (Floodplain Management Provisions)

Recreational Authority Committee

The Ad Hoc Committee is meeting to review and discuss three nominations for the 2023 Ross Biederman Volunteer Service Award. The committee will evaluate candidates John Kostrzewa, John Nelson, and Karen Schmidt. A subcommittee review must be completed by May 1.

• Review of nomination: John Kostrzewa
• Review of nomination: John Nelson
• Review of nomination: Karen Schmidt

Downtown Development Authority Regular Meeting

The Downtown Development Authority is reviewing the 2023/2024 budget and considering a public hearing. The board is also discussing updates regarding the Retail Incubator and a three-year renewal with Parkmobile.

• 2023/2024 Budget discussion
• Retail Incubator update
• Three-year renewal term with Parkmobile
• DDA Audit for the year ending June 30, 2022

Arts Commission

The Arts Commission is reviewing a draft RFP for a mural on the Bryant Park restroom building. The meeting also includes updates on strategic planning, banner projects, and the 2023/2024 budget.

• Bryant Park Mural RFP with a proposed $6,000 fee
• Two-way bump-out painting project at Front and Pine and Front and Boardman
• Banner project featuring artwork by Justin Shull
• Anishinaabek & Perry Hannah plaque translation and funding
• 2023/2024 Arts Commission draft budget

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will consider a request to convert an existing accessory structure at 420 S. Division St into two apartments. The meeting also includes discussions on the Grand Traverse Commons Natural Area Design update and a new fence proposal for the Community Garden at Historic Barns Park. Additionally, members will review the draft Commons Infrastructure Report.

• Conversion of Kitchen Choreography accessory structure into two dwelling units
• Grand Traverse Commons Natural Area Design Update
• New Fence Proposal - Community Garden at Historic Barns Park
• Review of draft Commons Infrastructure Report

Planning Commission Study Session

The Planning Commission will review a draft story map outlining goals to expand housing opportunities. This document covers topics such as attainable housing, zoning history, and proposed changes using interactive maps. Staff is seeking feedback on the map and any requested modifications.

• Presentation of draft story map regarding housing expansion
• Review of draft redlined chapters for the zoning ordinance

City Commission Ad Hoc Interview Committee - Brown Bridge Advisory

The City Commission Ad Hoc Interview Committee will conduct interviews to recommend individuals for four positions on the Brown Bridge Advisory Committee. The committee also plans to discuss scheduling additional interviews.

• Interview of Jacqueline Andres at 4:05 pm
• Interview of James Kure at 4:20 pm
• Consideration of recommendations for four committee appointments
• Discussion regarding scheduling additional interviews

City Commission Regular Meeting

The Commission will consider a $14,699,000 USDA loan for smart grid improvements and review the 2023-2024 Traverse City Light and Power draft budget. The agenda also includes updates on the process for hiring an Interim City Manager.

• $14,690,000 USDA loan for smart grid improvements
• New liquor licenses for Sleeping Bear Apiaries, Ltd. and JEH Traverse 1 LLC
• Fencing change order for West End Beach Volleyball Courts Expansion Project
• Replacement of a 2012 Ford F350 with a 2023 Ford F350 utility truck
• Outdoor dining leases for Morsels Coffee LLC and Zest Plant-Based Kitchen

Downtown Development Authority Study Session

The Downtown Development Authority will hold a study session to review regional economic activity and financial documents. Discussion topics include the 2021/2022 audit and several budget proposals for the 2023/2024 period.

• Downtown Business Report by Warren Call
• 2021/2022 DDA Audit review
• 2023/2024 DDA, TIF 97 & Old Town TIF budgets
• 2023/2024 Parking budget
• 2023/2024 Art Commission budget

*** CANCELED*** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for April 11, 2023, was canceled. No specific agenda items or decisions were listed in the document.

City Commission Special Meeting

The City Commission will discuss options for recruiting a new permanent City Manager and an interim replacement. Staff recommends using a professional executive search firm to conduct the permanent search. The Commission will also consider interviewing 3-5 individuals for the interim position.

• Selection of a permanent City Manager via executive search firm
• Selection of an interim City Manager from 3-5 candidates

City Commission Traverse Area District Library Interview Ad Hoc Committee

The Ad Hoc Committee will conduct an interview with Micheal Vickery regarding a recommendation for an appointment to the Traverse Area District Library. Following the interview, the committee will consider making a formal recommendation for the position.

• Interview of Micheal Vickery at 5:35 pm
• Consideration of a recommendation for one appointment to the Traverse Area District Library

Human Rights Commission

The Human Rights Commission is reviewing candidates for the Business/Organization Humanitarian Efforts Award and the Sara Hardy Humanitarian Award. The commission is also planning a spring community conversation regarding water affordability and rights.

• Business/Organization Humanitarian Efforts Award candidates including Higher Grounds Trading Co. and Grand Traverse Industries
• Sara Hardy Humanitarian Award nominations for Jan Warren, Kathy Sanders, Lucy Waechter Webb, and Susan Arnold
• Spring Event 2023 community conversation regarding 'Right to Water' and 'Water affordability'
• Review of 2023 Human Rights Commission Goals
• Discussion of Grand Traverse Regional Community Foundation DEI Fund Report

Master Plan Leadership Team

The Master Plan Leadership Team met to review draft chapters of the city's future master plan. Discussion topics included final thoughts on the Housing chapter and a review of the Tourism chapter.

• Adoption of February 16, 2023, meeting minutes
• Discussion of draft Master Plan chapter on Housing
• Review and discussion of draft Master Plan chapter on Tourism
• Review and discussion of current plans

Recreational Authority

The Board will discuss bonding capacity and capital improvements alongside planning for the new Hickory Forest Natural Area. The agenda also includes a trail request from Incochee Woods Homeowners Association and an addendum to the Grand Traverse Commons development agreement.

• Trail request from Incochee Woods Homeowners Association for Hickory Meadows
• Planning for the new Hickory Forest Natural Area
• Addendum to the Grand Traverse Commons brownfield Development Agreement
• Review of expenditures, including $6,900 for solar streetlights

Mobility & Parking Advisory Board

The board will discuss updates on parking space usage and the permit ordinance. Members are also exploring a potential partnership with BATA for a downtown circulator loop to improve accessibility. The meeting includes reviews of previous business regarding board renaming and term limits.

• Discussion of a potential 15–20 minute downtown circulator route loop in partnership with BATA
• Overview of parking permit ordinance rules for residents, businesses, and short-term rentals
• Review of parking space usage impacts from construction and events on Front Street and State Street
• Updates regarding the loss of 103 parking spaces due to the sale of the lot at W Front/Pine

Planning Commission Regular Meeting

The Planning Commission will discuss a conditional zoning request from Empire Sunset Investment, LLC to rezone multiple properties on Munson Avenue. The proposal aims to expand commercial food and service facilities near Third Coast Bakery. The commission will also review goals regarding housing efforts to date.

• Conditional rezoning of 523 and 525 Munson Ave from C-1 to C-2
• Conditional rezoning of 551 Munson Ave from R-1b to C-2
• Discussion on Planning Commission goals and housing efforts

City Commission Regular Meeting

The Commission will consider a separation agreement with City Manager Martin A. Colburn and legal strategy regarding opioid litigation. The agenda also includes tree planting at Kids Creek and updates to floodplain management ordinances.

• Separation agreement for City Manager Martin A. Colburn
• $25,000 for tree planting at Kids Creek using ARPA funds
• Grant agreement for USDA Food Composting Pilot Project
• Amendments to floodplain management ordinances
• All-electric Ford F-150 purchase for Traverse City Light & Power

Historic Districts Commission

The Commission will review requests for a new covered porch at 622 Webster Street and a new storefront at 236 East Front Street. The meeting also includes discussion regarding rooftop decks in the Downtown Historic District.

• Removal of existing entry and construction of a new covered porch at 622 Webster Street
• Construction of a new store front at 236 East Front Street
• Discussion of roof top decks in the Downtown Historic District
• Update on the Historical Museum

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for March 27, 2023, at 7:00 pm is cancelled. This notice contains no other agenda items.

City Commission Ad Hoc Interview Committee - Housing Commission

The City Commission Ad Hoc Interview Committee will conduct interviews with three individuals. The committee will then consider making a recommendation regarding an appointment to the Traverse City Housing Commission.

• Interview: Michel Bekkers at 11:35 a.m.
• Interview: Sam LaSusa at 12:05 p.m.
• Interview: Heather Lockwood at 12:20 p.m.
• Consideration of recommendation for Housing Commission appointment

ACT 345 Retirement System

The ACT 345 Retirement System Board will discuss market updates following the Silicon Valley Bank insolvency. The meeting includes the approval of April 2023 retiree benefit warrants and the appointment of a new Board President and Secretary. The board will also review legislative updates from legal counsel.

• Approval of April 2023 monthly retiree benefit warrants
• Presentation regarding Silicon Valley Bank communication
• Annual appointment of Board President and Secretary
• Review of revised rollover notice and legislative updates

City Commission Beitner Properties Ad Hoc Committee

The committee is discussing the preparation of a Request for Proposal (RFP) to develop housing at 535 Woodmere, 715 Beitner, and 723 Beitner. The project aims to create workforce housing by maximizing residential units and prohibiting short-term rentals.

• Preparation of a Request for Proposal (RFP) for the Beitner Properties development
• Discussion regarding potential transitional housing for people experiencing homelessness
• Consideration of shared parking with the Department of Public Services facility at 625 Woodmere

City Commission Complete Streets Ad Hoc Committee

The Complete Streets Ad Hoc Committee will discuss city policies and design references for transportation infrastructure. The meeting also includes consideration of Smart Growth America materials and approval of the March 3, 2023, minutes.

• Approval of March 3, 2023, minutes
• Review of City Policies and Design References
• Discussion regarding Smart Growth America

***CANCELATION NOTICE*** Planning Commission Study Session

This document is a cancellation notice for the Traverse City Planning Commission Study Session scheduled for March 21, 2023. No agenda items were provided for this session.

City Commission Regular Meeting

The City Commission will consider a $2,352,200 grant for property near Brown Bridge. The meeting also includes discussions on city-managed construction electrification and floodplain management ordinances.

• $2,352,200.00 grant application for 528 acres adjacent to Brown Bridge
• Oakwood Cemetery 96-unit granite niche columbarium contract
• Senior Center building design services amendment
• South Union Street and North Cass Street bridge fabrication review
• Parkview Senior Apartments construction extension at 1223 East Eighth Street

Downtown Development Authority Regular Meeting

The Downtown Development Authority is considering the redesign of Parking Lot B and a phased approach for the Lower Boardman Riverwalk. The board will also review recommendations for a West End parking structure RFP and consider renaming the Parking Advisory Board.

• Financing of Parking Lot B redesign
• Conceptual approach for the Lower Boardman/Ottaway Downtown Riverwalk
• West End Parking Structure recommendation for RFP
• Renaming the Parking Advisory Board to the Mobility & Parking Advisory Board
• February 2023 financial reports and disbursements

Brown Bridge Advisory Committee

The committee will review a potential land acquisition presentation and discuss the 2023 CIP Plan. Updates include progress on access steps, handrails, canoe landing repairs, and artesian well water test results.

• Potential land acquisition presentation by Grand Traverse Regional Land Conservancy staff
• Discussion of 2023 CIP Plan
• GTCD project updates regarding access steps, handrails, and canoe landing repair
• Review of artesian well drinking water test results
• Discussion of dogs off leash concerns

Arts Commission

The Arts Commission is reviewing its 2023-2024 budget and strategic goals. Discussion items include the Paint It Forward grant program, a mural project at Bryant Park, and plaque updates for the Perry Hannah statue.

• Discussion of 2023-2024 budget and funding sources
• Proposed $1,200 cost per plaque for the Perry Hannah statue
• Potential $120 allocation for Anishinaabe text translation for plaques
• Estimated $200 powder-coat application for a Petrokovitz sculpture
• Approval of up to $583.86 for a sign at the Chamber Room

City Commission Beitner RFP Ad Hoc Committee

The Ad Hoc Committee met to discuss the preparation of a Request for Proposal (RFP) regarding three parcels that make up the Beitner Properties. Discussion included potential development requirements, housing types, and the selection of a recording secretary.

• Preparation of an RFP for three parcels comprising the Beitner Properties
• Designation of a Recording Secretary

***CANCELATION NOTICE*** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for March 14, 2023, has been canceled. No specific agenda items were listed for this session.

City Commission Special Meeting

The City Commission will consider scheduling a public hearing for March 20, 2023. The hearing would address a $2,343,919 grant application to the Michigan Natural Resources Trust Fund to acquire 528 acres of property adjacent to the Brown Bridge Quiet Area.

• Scheduling a public hearing for March 20, 2023
• $2,343,919.00 MDNR grant application for 528 acres of parkland
• Acquisition of property adjacent to Brown Bridge Quiet Area

City Commission Study Session

The City Commission and Planning Commission are discussing updates to the city's Master Plan, Mobility Action Plan, and TART Trail Improvement and Extension Project. The session also includes staff recognition awards and a presentation of the Planning Department's 2022 Annual Report.

• Update regarding the status of the draft Master Plan
• Update regarding the status of the draft Mobility Action Plan
• Update regarding the TART Trail Improvement and Extension Project
• Presentation of the 2022 Annual Report for the Planning Department

Human Rights Commission

The Commission discussed criteria for the Sara Hardy Award and plans for a spring event. Members also reviewed a process to invite local organizations to present their human rights work at upcoming meetings.

• Business/Organization Humanitarian Efforts Award presentations
• Sara Hardy Award criteria discussion
• HRC Survey for Non-Profit Organizations
• Spring Event 2023 planning
• Northern Michigan E3 Collaboration Request

City Commission Fire-EMS Primary Transport Ad Hoc Committee

The Ad Hoc Committee is reviewing plans to replace existing fire stations with new facilities. Discussion includes a staff update on gender-neutral living quarters and the review of a TriData report.

• Staff update on gender-neutral living quarters for TCFD Stations 01 and 02
• Review of TriData Report and City Staff Report
• Request for Proposal for architectural design services for two new fire stations

Mobility Action Plan

The Leadership Committee is reviewing the city's mobility vision and a draft network map. Discussion includes potential tactical urbanism pilot projects such as bike lanes, medians, and mid-block crossings.

• Discussion of Draft Network Map
• Proposed Eighth Street Streetscape Improvements (Eighth Street to Garfield)
• Proposed Union Street Mid-Block Crossings (Downtown)
• Proposed Fourteenth Street Median (Veterans to Union)
• Proposed Franklin Street Protected Bike Lane + Gateway Entrance

Planning Commission Regular Meeting

The Planning Commission is reviewing a six-year Capital Improvement Plan for the years 2023/24 through 2028/29. The agenda also includes discussions regarding housing opportunities through zoning reform and how housing availability affects local industries.

• Public hearing for the 23/24- 28/29 Capital Improvement Plan
• Discussion on housing impacts on local industries
• Discussion on housing opportunities possible through zoning reform

City Commission Regular Meeting

The City Commission will consider several items including a residential development PILOT arrangement and watermain upgrades. The agenda also includes a USDA grant for a food composting pilot program and various service agreements.

• $323,428 USDA grant for a small-scale food composting pilot program
• Amendment to Safe Routes to School Project cost share of $92,576.66
• 16-year PILOT arrangement for residential development at 1020 Hastings Street
• MDOT contract for watermain and sanitary sewer upgrades near US-31/37
• Closed session to consider the purchase of real property

City Commission Complete Streets Ad Hoc Committee

The Traverse City Complete Streets Ad Hoc Committee will discuss setting its future meeting schedule and structure. The agenda also includes a period for public comment.

• Discussion on setting meeting schedule and structure

Downtown Development Authority Study Session

The DDA is discussing plans for a new West End Parking Structure and the transition of surface parking lots due to infill development. The session also includes considerations for the Lower Boardman/Ottaway Downtown Riverwalk and updates to the Mobility Action Plan.

• West End Parking Structure: planned 625 spaces by 2027
• Land purchase and property swap with Socks Construction
• Lower Boardman/Ottaway Downtown Riverwalk project considerations
• Mobility Action Plan update and draft maps

CANCELLED - Coast Guard City Committee

The Coast Guard City Committee meeting scheduled for March 2, 2023, was cancelled. No agenda items were provided in the notice.

• No agenda items listed due to cancellation.

Parks and Recreation Commission

The Commission is reviewing applications for two high impact events: the Loop The Lake urban trail race and the Rainbow Run. Additionally, the body will review a presentation regarding new park signage concepts from Corbin Design.

• Loop The Lake - High Impact Event application
• Rainbow Run - Special Event Application
• Park Signage Concepts Presentation from Corbin Design

***CANCELATION NOTICE*** Master Plan Leadership Team

The scheduled meeting of the Traverse City Master Plan Leadership Team for March 2, 2023, has been cancelled. The provided notice contains no agenda items for discussion or decision.

Recreational Authority

The Board of Directors will discuss bonding capacity for capital improvements and TART Trail redesign concepts at the West Bay Waterfront. The meeting also includes a public hearing regarding a grant application for trails at Historic Barns Park.

• Public hearing on Michigan Natural Resources Trust Fund grant for Historic Barns Park trails
• Discussion of TART Trail redesign concepts at West Bay Waterfront property
• Discussion of bonding capacity for capital improvements
• Planning for the new Hickory Forest Natural Area
• Consideration of an addendum to the Grand Traverse Commons brownfield Development Agreement

Parking Advisory Board

The board will review results from a recent employee parking and mobility survey involving 233 respondents. The meeting also includes discussions regarding parking for short-term stays and updates on transportation demand management.

• Review of Employee Parking and Mobility Survey results
• Discussion on parking for short-term stays
• Circulator program update
• Receipt of adopted Transportation Demand Management (TDM) reports

ACT 345 Retirement System

The Board will review retiree benefits for February and March 2023. The meeting includes a quarterly investment performance presentation by AndCo Consulting.

• Approval of Retiree Benefits for February 2023 ($262,680.43)
• Approval of Retiree Benefits for March 2023 ($263,945.68)
• Presentation by AndCo Consulting regarding the quarterly report ending December 31, 2022
• Review and approval of VanOverbecke, Michaud & Timmony Invoice Number 111598

Local Officers Compensation Commission

The Local Officers Compensation Commission is meeting to select a new chair for the 2023-2024 term. The body will also consider compensation adjustments for the Mayor, City Commission members, and the Board of Tax Review based on inflation indices.

• Selection of Chair for the 2023-2024 term
• Proposed Mayor compensation of $11,511.84 for 2023
• Proposed City Commission member compensation of $7,497.59 for 2023
• Proposed Board of Tax Review per diem of $288.38 for 2023

City Commission Study Session

The City Commission will review an overview of a $200,000 tree planting initiative using ARPA funds. The session also includes a briefing on a USDA food waste composting pilot project and discussions regarding a Neighborhood Enterprise Zone ordinance.

• Overview of $200,000 ARPA-funded plan to plant 2,215 trees through 2025
• Briefing on a new USDA grant for a food waste composting pilot project
• Discussion regarding the establishment of a Neighborhood Enterprise Zone district
• Update regarding electrification efforts

City Commission Primary EMS Transport Ad Hoc Committee

The Fire-EMS Primary Transport Ad Hoc Committee is reviewing staff updates on gender-neutral living quarters at fire stations. The committee will also review the TriData Report and discuss providing services to Garfield Township.

• Staff update on gender-neutral living quarters for Fire Stations #1 and #2
• Review of TriData Report and City staff report
• Discussion regarding provision of services to Garfield Township
• Review of Station #1 and Station #2 inspection reports

**CANCELATION NOTICE** Historic Districts Commission

The Traverse City Historic Districts Commission meeting scheduled for February 23, 2023, has been cancelled. The provided notice contains only the cancellation announcement and general city goals.

Mobility Action Plan Leadership Tram

The Mobility Action Plan Leadership Committee is reviewing draft mobility network maps prepared by Toole Design. The meeting includes presentations on selected tactical urbanism projects, such as mid-block crossings and streetscape improvements. Members will also discuss the upcoming March 15 community event.

• Presentation of Draft Mobility Network Maps (Toole Design)
• Union Street Mid-Block Crossings project review
• Fourteenth Street Median project review
• Franklin Street Protected Bike Lane project review
• Eighth Street Streetscape Improvements review

Planning Commission Study Session

The commission will review the 2023/24–2028/29 Capital Improvement Plan and discuss strategies to expand housing opportunities. Discussions include potential zoning reforms such as increasing density in residential districts and adjusting accessory dwelling unit regulations.

• Review of the 2023/24–2028/29 Capital Improvement Plan
• Discussion on allowing up to four units in the R-2 district
• Evaluation of accessory dwelling unit (ADU) caps and owner-occupancy requirements
• Review of zoning reforms to promote 'missing middle' housing

City Commission Regular Meeting

The Commission will consider an ordinance amendment regarding building sizes in the C-2 and I Districts to facilitate housing development. The agenda also includes discussions on economic development contracts, parking structure equipment updates, and day shelter services.

• Ordinance amendment for C-2 and I District building sizes
• Economic development services contract with Traverse Connect
• Day shelter services agreement for Jubilee House at Safe Harbor
• Equipment and software updates for Larry C. Hardy and Old Town Parking Structures
• Change order for the 200 Block River Wall Stabilization Project

Downtown Development Authority Regular Meeting

The Downtown Development Authority will review construction costs and lease details for a Retail Incubator. The board will also discuss the Neighborhood Enterprise Zone for West Front Street. Additionally, the agenda includes 2023 Farmers Market rule changes and a pilot project update.

• Retail Incubator construction cost and lease
• Neighborhood Enterprise Zone for West Front Street
• 2023 Farmers Market rule changes
• Renaming the Parking Advisory Board
• Two-Way Conversion Pilot Project update

Master Plan Leadership Team

The Master Plan Leadership Team will review and discuss a draft chapter regarding housing for the city's master plan. The discussion includes examining housing stock, vacancy rates, and affordability trends in Traverse City. The team will also vote to adopt the minutes from the January 5, 2023, meeting.

• Adoption of January 5, 2023, meeting minutes
• Review of draft master plan chapter on housing
• Discussion of median home price increases from $187,800 to $292,800 (2010-2020)

Arts Commission

The commission will review the 2023-2024 budget and receive updates on several ongoing art initiatives. Discussions include the Bryant Park mural concept and the West Front Street Banner project. The meeting also covers strategic planning and governance models.

• Review of the Arts Commission 2023-2024 budget
• Update on West Front Street Banner project submissions
• Discussion of the Bryant Park mural concept
• Report on the MI SILC ADA Pride Month Inclusive Art Project
• Approval of January 2023 financial reports

Board of Zoning Appeals

The Board of Zoning Appeals will consider a dimensional variance request for 841 Bates Street. The applicant proposes replacing an existing garage with a two-story structure that would sit closer to the rear property line than current regulations allow. The board will also review minutes from the May 10, 2022, special meeting.

• Variance request 23-BZA-01 for a two-story addition at 841 Bates Street
• Approval of May 10, 2022, Special Meeting minutes

City Commission Ad Hoc Committee - Beitner Property RFP

The Ad Hoc Committee is discussing the preparation of a Request for Proposal (RFP) for the Beitner Properties. The discussion involves reviewing a draft RFP to develop housing at 535 Woodmere, 715 Beitner, and 723 Beitner. Members will address questions regarding property sales and desired income levels for residents.

• Preparation of Request for Proposal (RFP) for the Beitner Properties
• Proposed development at 535 Woodmere, 715 Beitner, and 723 Beitner
• $830,000 appraised value for all three parcels

City Commission Study Session

The City Commission will hold a study session to discuss affordable housing development and the economic impacts of Traverse Connect. The session also includes a presentation of the Fiscal Year 21/22 Comprehensive Audit and a discussion regarding the County Facilities Plan.

• Discussion regarding affordable housing development
• Review of Traverse Connect's economic development impacts and proposed 2023 focus
• Presentation of the Fiscal Year 21/22 Comprehensive Audit
• Discussion regarding County Facilities Plan

Human Rights Commission

The Human Rights Commission will review updates on non-profit surveys and the Sara Hardy Ad Hoc Committee. The meeting includes a presentation from the CEO of Addiction Treatment Services. Members will also discuss translation services and the commission's budget report.

• Presentation by Paula Lipinski, CEO of Addiction Treatment Services
• HRC Survey for Non-Profit Organizations update
• Sara Hardy Ad Hoc Committee Report
• Spring Event 2023 planning
• HRC Budget Report

City Commission Primary EMS Transport Ad Hoc Committee

The Primary EMS Transport Ad Hoc Committee is reviewing the TriData feasibility report regarding fire department EMS transportation. The committee will also discuss providing services to Garfield Township and receive an update on gender-neutral living quarters.

• Staff update on gender-neutral living quarters
• Review of TriData Report and City staff report
• Discussion regarding provision of services to Garfield Township

Arts Commission Rotating Arts Subcommittee Meeting

The Rotating Art Subcommittee is meeting to determine a policy for the Arts Commission regarding rotating art. The discussion includes distinguishing between definitions for rotating exhibitions and temporary exhibits. Members will also reference the existing Public Art Master Plan.

• Development of a Rotating Art Policy
• Review of definitions for rotating exhibitions and temporary exhibits
• Reference to 'art on loan' in the Public Art Master Plan

Planning Commission Regular Meeting

The Planning Commission will consider introducing the Capital Improvement Plan for 2023/24-2028/29 and setting a public hearing for March 7, 2023. The meeting also includes discussions on 2023 annual goals and upcoming community engagement efforts.

• Consideration of the Capital Improvement Plan 2023/24-2028/29
• Setting a public hearing for March 7, 2023, regarding the Capital Improvement Plan
• Discussion on tactical urbanism demonstrations for the Mobility Action Plan
• Election of Chairperson, Vice-Chairperson, and Secretary
• Review of the 2023 Planning Commission Annual Goals

City Commission Ad Hoc Interview Committee - Downtown Development Authority

The City Commission Ad Hoc Interview Committee will consider making recommendations regarding appointments to the Downtown Development Authority Board of Directors. The meeting also includes a period for public comment.

• Recommendations regarding appointments to the Downtown Development Authority Board of Directors

City Commission Regular Meeting

The City Commission will discuss a possible real property purchase during a closed session. The agenda also includes reviewing permanent traffic control orders and the Brown Bridge Quiet Area Management Plan. Additionally, the commission will consider extending a $30,000 grant for the Mobility Action Plan.

• Possible purchase of real property in a closed session
• $30,000 MEDC grant extension for the Mobility Action Plan
• Approval of Brown Bridge Quiet Area Management Plan
• Permanent traffic control orders for Hall Street and State/Franklin intersection
• Retirement and sale of Police K-9 Drago for $1

Downtown Development Authority Study Session

The DDA Board will discuss the timing and actions required for the Moving Downtown Forward Plan. Discussion includes priority projects such as the Lower Boardman Riverwalk and West End Parking Structure. The session also addresses funding needs related to TIF 97 extension and bond proposals.

• Lower Boardman/Ottaway River Improvements
• West End Parking Structure
• Civic Square project
• TIF 97 extension and bond proposal funding
• City and DDA service agreement

Coast Guard City Committee

The committee will review proposed updates to its bylaws, including discussions on officer term limits. Members will also discuss the 2023 meeting schedule and upcoming events such as the Open Ramp and Coast Guard Game. Additionally, the committee will receive updates regarding the Guardian Award and the Regatta.

• Consideration of updated Committee By-Laws
• Discussion of 2023 meeting schedule
• Planning for 2023 Open Ramp and Coast Guard Game events
• Updates on the Guardian Award and Regatta

Parks and Recreation Commission

The commission will review the Art in Parks program, including mural and plaque proposals. Members will also discuss the ARPA Tree Funding Plan and a SPARK grant application for the Senior Center. Updates on the Anishinaabe History Project and park signage are also scheduled.

• Art in Parks presentation by Harry Burkholder
• ARPA Tree Funding Plan review
• Senior Center SPARK Grant Application
• Anishinaabe History Project update from Emily Modrall
• Parks Signage Project update

Parking Advisory Board - Cancellation Notice

The regular meeting of the Traverse City Downtown Development Authority Parking Advisory Board scheduled for February 1, 2023, has been cancelled. The next regular meeting is scheduled for March 1, 2023.

• No items scheduled due to cancellation

Recreational Authority

The Board will discuss the trail system at Historic Barns Park and consider a public hearing for DNR grant applications. Members will also review capital improvement planning and the new Hickory Forest Natural Area.

• Consideration of a public hearing on DNR grant applications
• Discussion of trail system at Historic Barns Park
• Review of 2021-22 Audited Financial Statements
• Planning for the new Hickory Forest Natural Area
• Consideration of banking services

City Commission Ad Hoc Interview Committee - Downtown Development Authority

The City Commission Ad Hoc Interview Committee will consider conducting interviews and making recommendations for three appointments to the Downtown Development Authority Board of Directors. The meeting includes scheduled interviews for several candidates.

• Interviews for three DDA Board of Directors appointments
• Interview: Katy Bertodatto
• Interview: Douglas Dowdy
• Interview: Merek Roman
• Interviews: Gabe Schneider, Christopher Minkin, Jeff Joubran, and Mike Powers

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The commission will hold elections for the Chair and Secretary positions. Members will also receive updates on the Commons Natural Area Design Plan and the ongoing infrastructure assessment. The meeting includes discussions regarding potential resources for infrastructure improvements and a land use permit for Cottage 84.

• Election of Chair and Secretary
• Commons Natural Area Design Plan update
• Infrastructure study progress
• Potential resources for infrastructure improvements
• Land use permit for Cottage 84

ACT 345 Retirement System - CANCELLATION

The ACT 345 Retirement System Board meeting scheduled for January 31, 2023, was cancelled. No agenda items or discussion topics were provided in the notice.

City Commission Meeting Cancellation

The Traverse City City Commission Study Meeting scheduled for January 30, 2023, is cancelled. The notice contains no other agenda items.

City Commission Ad Hoc Committee - Board of Tax Review Interviews

The City Commission Ad Hoc Committee will conduct interviews for potential members of the Board of Tax Review. The committee will also consider making recommendations regarding appointments to the board.

• Interview with Tom Bergklint
• Interview with Barbara Rishel
• Recommendation regarding Board of Tax Review appointment

Historic Districts Commission

The Commission will consider plans for a rooftop deck and penthouse access at 242 East Front Street. The meeting also includes a discussion regarding Central Grade School.

• Request 23-HDC-01: Rooftop deck and stair access at 242 East Front Street
• Discussion about Central Grade School

City Commission Primary EMS Transport Ad Hoc Committee

The Primary EMS Transport Ad Hoc Committee will review conceptual designs for gender-neutral restrooms at Fire Station #1 and #2. The committee will also receive an update regarding a Request for Proposal (RFP) for a hazardous materials investigation.

• Conceptual designs for gender-neutral restrooms at Fire Station #1 and #2
• Staff update on RFP for hazardous materials investigation
• Estimated $300,000 cost for fire station renovations ($150,000 from ARPA funds)

Mobility Action Plan

The Mobility Action Plan Leadership Committee is reviewing community values related to local streets. The meeting includes discussions on potential tactical urbanism projects, such as improvements to the Eighth Street median.

• Approval of November 30, 2022, meeting minutes
• Discussion of community vision and values for streets
• Review of potential tactical urbanism projects including Eighth Street median from Garfield to Munson

City Commission Study Session

The City Commission will review a report on the Police Social Worker Coordinator’s activities and grant metrics. The session also includes a presentation of the 2022 annual performance report and an overview of the upcoming City Academy.

• Report on Police Social Worker Coordinator activities and COSSAP grant metrics
• Presentation of 'The Performance for 2022' report
• Overview of the City Academy launching in spring 2023
• Consideration of a closed session regarding attorney-client communication and settlement strategy

Downtown Development Authority Regular Meeting

The Traverse City Downtown Development Authority will review an update on the Mobility Action Plan and consider adopting a revised TDM Study Report. The board is also scheduled to consider a fund transfer for the West End property purchase and approve pedestrian detour signage.

• West End Property Purchase - City/DDA Fund Transfer Agreement
• Mobility Action Plan update presentation
• Adoption of Revised TDM Study Report
• Approval of pedestrian detour signage
• Review of Traverse Connect Q4 results and accomplishments

Arts Commission

The Arts Commission will review various scenarios for its future governance and operating model. The meeting includes updates on projects such as the Bryant Park mural, the Banner Initiative, and the Wishing Tree easement. Additionally, the commission will consider approving December 2022 financial reports and previous meeting minutes.

• Approval of December 21, 2022, meeting minutes
• Approval of December 2022 financial reports
• Discussion of governance and operating model scenarios
• Update on the Bryant Park mural project
• Update on the Banner Initiative

Planning Commission Study Session

The Planning Commission is reviewing its annual goals for 2023. The session includes updates on the progress of the Master Plan and Mobility Action Plan, as well as discussions regarding the Riparian Buffer Zone Ordinance and housing expansion strategies.

• Review of 2023 Annual Goals
• Update on Master Plan consultants Beckett and Raeder, Inc and Statecraft
• Update on Mobility Action Plan consultants Progressive AE and Toole Design Group
• Discussion on rewriting the Riparian Buffer Zone Ordinance
• Review of housing expansion objectives

City Commission Regular Meeting

The City Commission will hold a public hearing regarding the replacement of the existing Senior Center with a new 18,089 square foot building. The agenda also includes discussions on affordable housing, bridge rehabilitation funding, and potential ordinance amendments.

• Public hearing for a new 18,089 square foot building at 801 East Front Street
• $99,500 city cost share for North Cass Street and South Union Street bridge projects
• Sale of city property at 159 East State Street for affordable housing development
• Purchase order for police officer protective vests with a $10,900 DOJ grant
• Contract authorization for the Jefferson and Madison Street Reconstruction Project

Coast Guard City Committee

The Coast Guard City Committee will meet to discuss committee by-laws and the Guardian Award. The agenda also includes an update on monument letters.

• Approval of November 3, 2022, meeting minutes
• Discussion on By-Laws
• Guardian Award discussion
• Update on monument letters

Recreational Authority

The Board of Directors will hold elections for the 2023 Chair, Secretary, and Treasurer positions. Members will also discuss capital improvement planning and the trail system at Historic Barns Park. Additionally, the board will review annual goals from management entities such as the Botanic Garden and SEEDS.

• Election of 2023 officers
• Discussion of trail/pedestrian system at Historic Barns Park
• Planning for the new Hickory Forest Natural Area
• Review of 2023 Annual Goals from management entities
• Discussion of expiring contracts

**CANCELLED** Board of Zoning Appeals

The special meeting of the Traverse City Board of Zoning Appeals scheduled for January 10, 2023, was cancelled. The provided notice contained only procedural information and city goals.

Human Rights Commission

The Human Rights Commission will hold elections for Chairperson and Vice Chairperson. The meeting includes a presentation regarding a potential amendment to the city's lighting ordinance. Commissioners will also review survey updates and strategic planning goals.

• Election of Chairperson and Vice Chairperson
• Presentation on potential lighting ordinance amendment
• Updates on HRC surveys and planning calendar
• Strategic planning for mission and purpose definitions
• Sara Hardy Award nomination process

City Commission Study Session

The City Commission and Planning Commission are holding a joint study session to review progress on the city's Master Plan and Mobility Action Plan. The agenda also includes consideration of entering a closed session to discuss attorney-client communication regarding a labor matter.

• Master Plan process update
• Mobility Action Plan update
• Consideration of closed session for attorney-client communication regarding a labor matter

Master Plan Leadership Team

The Master Plan Leadership Team will discuss a draft chapter of the city's master plan regarding sustainability, resiliency, and natural systems. The meeting also includes a review of the joint Phase I Community Engagement Report for the Master Plan and Mobility Action Plan. These discussions are part of the ongoing process to update Traverse City's long-term planning documents.

• Review of draft master plan chapter on sustainability, resiliency, and natural systems
• Discussion of joint Phase I Community Engagement Report for the Master Plan and Mobility Action Plan

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a staff-initiated zoning amendment to Section 1354.01 of the Traverse City Code of Ordinances. This amendment addresses building size and other standards for C-2 uses within the Industrial District. The commission is also scheduled to elect its 2023 officers and review the annual planning report.

• Public hearing on zoning amendment to Section 1354.01 (Industrial District)
• Election of 2023 Planning Commission Chairperson, Vice-Chairperson, and Secretary
• Review of the 2022 Annual Planning Commission and Planning Department Report

Parking Advisory Board - Cancellation Notice

This notice announces the cancellation of the Traverse City Downtown Development Authority Parking Advisory Board meeting scheduled for Wednesday, January 4, 2023. The next regular meeting is scheduled for February 1, 2023.

• No items scheduled due to meeting cancellation

City Commission Regular Meeting

The Commission will consider an amendment to outdoor lighting regulations and hold a closed session regarding a possible real property purchase. The meeting also includes several committee appointments and the transfer of liquor licenses for 1115 E. Eighth Street.

• Ordinance amendment for outdoor lighting regulations
• Transfer of liquor licenses to Common Good Hospitality, Inc. at 1115 E. Eighth Street
• Funding for four sculptures in the Art on the Tart installation
• Closed session regarding a possible real property purchase
• Re-establishing the Ad Hoc Committee on Primary Transport