Traverse City public meetings in 2024

City Commission Meeting Cancellation

The City Commission has cancelled its scheduled study meeting for Monday, December 30, 2024. The meeting was to be held in the Commission Chambers at the Governmental Center.

• Meeting cancelled for Dec 30, 2024
• Scheduled in Commission Chambers, Governmental Center

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for December 23, 2024, has been cancelled. This document serves as the official cancellation notice.

Downtown Development Authority Regular Meeting

The Downtown Development Authority will consider approving minutes and financial reports from November and December 2024. Under old business, the board will discuss TIF-97 budget priorities. A presentation on the Rotary Square project is scheduled as new business. Board and staff reports are also on the agenda.

• Approval of minutes from Nov. 9, Nov. 15, and Dec. 13, 2024 meetings
• Approval of November financial reports and disbursements for DDA General, Old Town TIF, TIF-97, and Arts Commission
• Discussion of TIF-97 budget priorities, including project criteria and scorecards
• Presentation on Rotary Square project
• Executive Director and Board Member reports

**CANCELLATION NOTICE** Historic Districts Commission

The Historic Districts Commission meeting scheduled for December 19, 2024, has been cancelled. The meeting was to be held at the 2nd Floor Committee Room of the Governmental Center.

Planning Commission Study Session

The Planning Commission is holding a study session to discuss increasing restrictions on short-term rentals (STRs). The body is reviewing staff data on STR violations, licensing, and the impact of STRs on multi-family housing developments.

• Review of 44 short-term rental violations pursued by the City in 2024
• Analysis of STR rates in multi-family developments (30.1% of units built 2018-2021 are STRs)
• Discussion of police power ordinance controls such as quiet hours, parking, and capacity standards
• Review of 2022 American Housing Survey data estimating 599 vacant units are STRs
• Comparison of STR regulations in other Michigan cities including Grand Rapids and Ann Arbor

ACT 345 Retirement System

The ACT 345 Retirement System Board will consider routine business including approval of retiree benefits for January 2025, a presentation by Mariner Consulting, and adoption of the annual travel policy. The board will also vote on two T. Rowe Price investment fee invoices totaling $18,922.06 and appoint a board president and secretary for 2025.

• Approval of retiree benefits for January 2025 (amount not listed in agenda)
• Approval of T. Rowe Price 2024-Q2 investment fee invoice for $9,210.69
• Approval of T. Rowe Price 2024-Q3 investment fee invoice for $9,711.37
• Presentation by Mariner Consulting
• Annual appointment of Board President and Secretary for 2025

City Commission Ad Hoc Committee - Planning Commission

The City Commission Ad Hoc Interview Committee will conduct interviews with four candidates. The committee will then consider making recommendations for two appointments to the Traverse City Planning Commission for terms expiring November 11, 2027.

• Interviews for Planning Commission candidates: Doug Dowdy, Justin Reed, Mary Mills, and Debbie Hershey

City Commission Regular Meeting

The City Commission is considering a resolution to end chronic homelessness by 2028 and introducing ordinances regarding public consumption, prowling, and loitering. The body is also deciding on several equipment purchases and a lease amendment for the Carnegie Building.

• Lease amendment for Carnegie Building at 322 Sixth Street increasing annual rent from $50,000 to $55,000
• Purchase of a 2025 Ford Lightning electric pickup for Parks and Recreation
• Purchase of a 2028 Ford F550 Aerial Bucket Truck for TCLP
• Proposed ordinances addressing public consumption, prowling, and loitering
• Resolution of Support for Coastal Management Grant committing $40,000 in local match

Downtown Development Authority Ad Hoc Meeting

The Downtown Development Authority Ad Hoc Committee is reviewing potential capital improvement projects to prioritize for the next three years. This planning occurs because the TIF-97 funding is scheduled to expire in December 2027.

• Rotary Square project ($1.75 million invested)
• Farmers Market Shed project ($350,000 invested; $400,000 repaving and $600,000 stormwater estimates)
• Boardman/Ottaway Riverwalk + J. Smith Walkway ($200,000 invested; $5 million estimate)
• Two-Way Conversion project ($319,000 invested)
• East Front Street/Gateway project (estimated $200,000 from DDA)

Recreational Authority

The Recreational Authority Board of Directors will discuss a sponsorship and memorial policy for Hickory Meadows and Hickory Forest. The board is also considering a contract for event facility management services and a 2025 insurance renewal.

• Consideration of a naming rights/donation policy for Hickory Meadows and Hickory Forest
• Consideration of a contract for event facility management services
• Approval of 2025 insurance renewal with Municipal Underwriters of Michigan for $5,974
• Updates on municipal water pressure problems at Grand Traverse Commons and Historic Barns Park
• Discussion of the 2025 annual meeting schedule

City Commission Ad Hoc Committee - Traverse City Planning Commission

The City Commission Ad Hoc Committee will interview three candidates for two open seats on the Traverse City Planning Commission. The committee will also consider recommendations for two additional appointments with terms expiring in 2027.

• Interviews for Doug Dowdy, Justin Reed, and Debbie Hershey for Planning Commission seats
• Consideration of recommendations for two Planning Commission appointments expiring November 11, 2027
• Public comment period scheduled

***CANCELLATION NOTICE*** Board of Zoning Appeals

This regular meeting of the Traverse City Board of Zoning Appeals has been cancelled. No decisions or discussions took place.

• No items on the agenda; meeting cancelled.

Downtown Development Authority Governance Committee

The Downtown Development Authority Governance Committee will first consider approval of the September 30, 2024 meeting minutes. It will then review a revised Governance Committee Roles and Responsibilities worksheet, including a conflict‑of‑interest signature line, and a revised DDA Employee Handbook reflecting post‑pandemic policies. The committee will discuss options for governance training for newer board members and examine the Executive Director’s short‑ and long‑term priority benchmarks before the full board’s annual evaluation.

• Approve September 30, 2024 Governance Committee meeting minutes
• Review and recommend approval of revised Governance Committee Roles and Responsibilities worksheet
• Review revised DDA Employee Handbook reflecting a smaller scope and post‑pandemic office environment
• Discuss potential governance training for new board members
• Examine Executive Director short‑ and long‑term priorities and benchmarks for upcoming board evaluation

City Commission Study Session

The City Commission will discuss a two-part presentation on water and sewer rates, metering, and policies. The discussion includes a proposed shift from a base rate with usage included to a ready-to-serve fee, year-round irrigation billing, and adoption of a technology fee for new Badger endpoints. No votes are scheduled; this is a study session to gather feedback before formal proposals in April 2025.

• Potential change from base rate (6 CCF included) to a ready-to-serve fee covering operational costs
• Proposal to bill irrigation meters year-round instead of only May–October
• Introduction of a monthly $0.90 per meter technology fee for Badger endpoints
• Review of shut-off policy and use of tax liens/affidavits for unpaid balances
• Discussion of rate study comparing Traverse City to 55 Michigan municipalities

CANCELLED Human Rights Commission

The Traverse City Human Rights Commission regular meeting scheduled for December 9, 2024, has been cancelled. No items were discussed or decided.

• Meeting cancelled; no agenda items

Downtown Development Authority Finance Committee

The Downtown Development Authority Finance Committee will consider approving the July 2, 2024 meeting minutes and discuss the October 2024 financial report. The committee will also review an executive director memo on strategic planning, including a TIF-97 working projection estimate and a project priority map.

• Approval of July 2, 2024 Finance Committee meeting minutes
• October 2024 Financial Report
• Strategic planning discussion with TIF-97 working projection and project priority map

Coast Guard City Committee

The Coast Guard City Committee will consider approving minutes from its October 10 meeting, continue discussion on the 2025 Coast Guard City renewal application, and discuss the 2025 Guardian Award. Public comment will be heard. The meeting is scheduled for Thursday, December 5, 2024 at 12:00 pm at Air Station Traverse City.

• Approval of October 10, 2024 Regular Meeting minutes
• Continued discussion regarding 2025 Coast Guard City Renewal
• Discussion of 2025 Guardian Award
• Public comment period

Parks and Recreation Commission

The Traverse City Parks and Recreation Commission will discuss hiring PROS Consulting for a five-year Parks, Open Space and Recreation Master Plan at a cost of $214,945, using fund 499. The commission will also review a mountain biking trail concept plan at Hickory Hills, including estimated construction costs of $250,000–$350,000 for 6.3 miles of trails. Other items include approval of November meeting minutes and commissioner reports.

• Consideration of executing an agreement with PROS Consulting Inc. for a Parks, Open Space and Recreation Master Plan in the amount of $214,945
• Discussion of mountain biking trail concept plan at Hickory Hills, with an estimated construction cost range of $250,000–$350,000 for 6.3 miles of beginner, intermediate, and advanced trails
• Approval of minutes from the November 7, 2024 regular meeting
• Superintendent's report on parks operations and maintenance updates

City Commission Ad Hoc Committee - Traverse City Planning Commission

The City Commission Ad Hoc Interview Committee will interview three candidates to recommend two appointments to the Traverse City Planning Commission. These appointments are for terms expiring November 11, 2027.

• Interview of Merek Roman at 12:05pm
• Interview of Mary Mills at 12:25pm
• Interview of Anna Dituri at 12:45pm
• Recommendation for two Planning Commission appointments

Downtown Development Authority Special Meeting

The Downtown Development Authority Ad Hoc Committee will discuss and rank capital improvement projects for the next three years, as TIF-97 is set to expire in December 2027. The committee will review a project priority criteria scorecard and identify top priorities from a list including Rotary Square, Farmers Market Shed, and Riverwalk. No votes are scheduled; this is a discussion to prepare recommendations for the full DDA board.

• Review of project priority criteria scorecard for evaluating capital projects
• Discussion of top priorities: Rotary Square ($1.75M invested), Boardman/Ottaway Riverwalk ($5M estimated), Farmers Market Shed
• Consideration of projects like Two-Way Circulation, East Front Street, Bayfront TART Trail, and Ambassador Program
• TIF-97 expiration in December 2027 leaves three budget cycles remaining

CANCELLATION Recreational Authority

The regular meeting of the City of Traverse City and Charter Township of Garfield Recreational Authority scheduled for December 4, 2024, has been cancelled because of inclement weather. No business will be conducted.

• Meeting cancellation notice posted December 4, 2024

City Commission Ad Hoc - Complete Streets Committee

This meeting is largely procedural. The committee will discuss its future meeting schedule and operational structure. No substantive policy decisions or public hearings are on the agenda.

• Discussion on setting the meeting schedule and structure of the Complete Streets Ad Hoc Committee

Planning Commission Regular Meeting

The Planning Commission will conduct a conceptual review of the TC Millworks Planned Unit Development (PUD) application for 1032 Woodmere Ave, a proposed mixed-use development with four buildings, underground parking, and a trail connection to the Boardman Lake Trail. No action will be taken; feedback is intended to guide the applicant. The commission will also approve minutes from four prior meetings.

• Conceptual review of TC Millworks PUD (24-PUD-01) at 1032 Woodmere Ave
• Development includes four buildings, ~64 underground parking spaces, and ~18 surface spaces
• Non-motorized trail connector proposed from the site to the Boardman Lake Trail
• Deviations sought from C-2 zoning: setbacks, building footprint over 6,000 sq ft, and impervious surface limits
• Approval of meeting minutes from August 20, September 17, October 15, and November 19, 2024

City Commission Ad Hoc Committee - Hickory Hills Advisory Committee

The City Commission will interview candidates and decide on recommendations for nine appointments to the Hickory Hills Advisory Committee, including setting staggered term lengths for at‑large members. The meeting also includes a public comment period before adjournment.

• Interview of Paul Arnold at 12:45 pm
• Interview of Jill Sill at 1:05 pm
• Recommendation of nine committee appointments (six residents)
• Staggered term schedule: three at‑large seats ending 6/30/2026, three ending 6/30/2027, three ending 6/30/2028
• Public comment and adjournment

City Commission Ad Hoc Committee - Hickory Hills Advisory Committee

The City Commission Ad Hoc Interview Committee will conduct interviews with four applicants for nine open seats on the Hickory Hills Advisory Committee. The committee will consider making recommendations for appointments with staggered three-year terms, requiring six of the members to be city residents. The meeting also includes public comment and adjournment.

• Interviews scheduled for Nathaniel Dykstra, Sara Bageris, Nan Ray, and Rodney Kivell
• Recommendations for nine appointments to the Hickory Hills Advisory Committee
• Staggered terms: three at-large seats expiring June 30, 2026, three expiring June 30, 2027, and three expiring June 30, 2028
• Six of the nine appointees must be city residents
• Public comment period included

City Commission Regular Meeting

The City Commission will consider a consent calendar that bundles several non‑controversial actions. Items include approvals for purchase orders for a 2025 Ford Lightning electric pickup for Parks & Recreation, a 2028 Ford F550 aerial bucket truck, and grant‑writing services. The body will also adopt permanent traffic control orders for East Front Street and Second Street, and approve the Pure Michigan Trail Town resolution.

• Authorize purchase order for a 2025 Ford Lightning fully‑electric pickup truck for Parks & Recreation staff
• Authorize purchase order for a 2028 Ford F550 aerial bucket truck
• Authorize agreement for grant‑writing services to pursue Inflation Reduction Act funding
• Adopt permanent traffic control orders: no parking on even/odd days on East Front Street (1700‑2000 blocks) and two‑hour parking on Second Street between Cedar and Vine
• Adopt resolution supporting Pure Michigan Trail Town application

ACT 345 Retirement System

The ACT 345 Retirement System Board will consider approving December retiree benefits totaling $289,845.28 and hear a presentation from Mariner Consulting on fund performance. The board will also vote on approving the October meeting minutes, an invoice for $114.90, and the MAPERS 2025 membership renewal for $200.

• Approval of December 2024 retiree benefits ($289,845.28)
• Presentation by Mariner Consulting on fund performance and quarterly report
• Approval of Vanoverbeke, Michaud, & Timmony, P.C. invoice #112308 ($114.90)
• Approval of MAPERS 2025 membership renewal ($200)
• Approval of October 22, 2024 regular meeting minutes

ACT 345 Retiree Health Board

The ACT 345 Retiree Health Board will approve the minutes from the August 27, 2024 meeting. A presentation by Mariner Consulting will be given. The board will discuss and consider revising the retiree trust health benefit language to clarify eligibility for deferred police retirees. The meeting will conclude with announcements, public comment, and adjournment.

• Approve minutes of the August 27, 2024 regular meeting
• Presentation by Mariner Consulting
• Review retiree trust health benefit verbiage for deferred police retirees
• Announcements
• Public comment

City Commission Meeting Cancellation

The City Commission has cancelled its scheduled study meeting for Monday, November 25, 2024. The meeting was to be held in the Commission Chambers at the Governmental Center.

• Meeting cancelled
• Scheduled for November 25, 2024
• Location: Commission Chambers, Governmental Center

City Commission Ad Hoc Committee - Hickory Hills Advisory Committee

The Ad Hoc Interview Committee for the Hickory Hills Advisory Committee will interview four candidates for nine open seats. After interviews, the committee will consider making recommendations to the City Commission for appointments with staggered three-year terms. Six of the nine appointees must be City residents.

• Interviews with candidates Andrew Farron (12:05pm), Jonathan Jarosz (12:25pm), Tim Pulliam (12:45pm), Lacey Wicksall (1:05pm virtual)
• Consideration of recommendations for nine appointments to the Hickory Hills Advisory Committee
• Staggered terms: three at-large seats expiring June 30, 2026; three expiring June 30, 2027; three expiring June 30, 2028
• Residency requirement: six of nine members shall be City residents

Brown Bridge Advisory Committee

The Brown Bridge Advisory Committee will discuss multi-use trails and hunting on the former GOREC parcel at Spring Lake. The agenda includes a presentation from Grand Traverse County Parks and Recreation, an update on beaver activity, and a review of action items from the September meeting, such as trail crossing locations and hunting permit requirements.

• Discussion of multi-use trails and hunting on the former GOREC parcel
• Presentation from Grand Traverse County Parks and Recreation (John Chase)
• Update on beaver activity in the area
• Review of action items from September 2024 meeting, including trail crossing marking and road commission coordination
• Second public comment period for resident input

Historic Districts Commission

The Historic Districts Commission will consider a request to demolish an existing carport and construct a 2-story detached garage with a dwelling above, along with porch additions, at 615 Webster Street in the Boardman Neighborhood Historic District.

• Review of plans for 2-story detached garage with dwelling above at 615 Webster Street
• Consideration of front porch, side porch, and rear additions at 615 Webster Street
• Review of demolition plans for existing carport at 615 Webster Street

Arts Commission

The Arts Commission is discussing the release of a Request for Proposals (RFP) to hire at least five artists for a mural festival in the North Boardman Lake District. The body is also reviewing the October financial report and updates on the Bayfront TART Trail Bench project.

• Draft RFP for the inaugural Traverse City Mural Festival scheduled for September 2025
• MACC grant award of $12,000 toward the Mural Festival
• Update on the Bayfront TART Trail Bench Project artist outreach
• Approval of October 2024 Financial Report
• Confirmation of replacement panel installation for the Mazinaadin Exhibit

City Commission Study Session

The City Commission will hold a study session to receive a presentation from BerryDunn regarding board governance training and strategic planning readiness. The session will also include public comment and announcements.

• Presentation on board governance training and strategic planning readiness
• Public Comment period
• Announcements from City Manager and City Clerk
• Mayor Amy Shamroe to make remarks at 7pm regarding the Walk for Health and Homelessness

Planning Commission Study Session

The Planning Commission will hold a study session featuring presentations from the City Clerk, City Attorney, and Planning Director. The discussion will cover board roles, legal limitations to planning and land use, and planning fundamentals.

• Presentation on Planning Commission Procedures, Legal Framework, and Planning Fundamentals

City Commission Regular Meeting

The commission will vote on several new business items, including terminating the city's information technology services agreement with Grand Traverse County and creating an IT Specialist position. They will also consider creating an EMS Administrator role and authorizing a sanitary sewer evaluation study. Consent items include purchases for diesel fuel, firefighter turnout gear, and an electric pickup truck for Traverse City Light & Power, as well as a $15,000 grant application for a public art festival.

• Terminate IT services agreement with Grand Traverse County and create IT Specialist position
• Create full-time EMS Administrator position
• Authorize sanitary sewer evaluation study and smoke testing services
• Authorize $15,000 grant application to Grand Traverse Band for public art and mural festival
• Authorize purchase of 2025 Ford Lightning electric pickup for Traverse City Light & Power

City Commission Ad Hoc Committee - Brown Bridge Advisory Committee

The City Commission Ad Hoc Committee will conduct interviews of three applicants—Paul Maxbauer, Steve Westphal, and Barbara Winckler—and then consider making recommendations to fill four appointments to the Brown Bridge Advisory Committee for terms expiring October 4, 2027. Three of the four seats must be filled by City residents.

• Interview of Paul Maxbauer at 12:05 PM
• Interview of Steve Westphal at 12:25 PM
• Interview of Barbara Winckler at 12:45 PM
• Consideration of recommendations for four appointments to the Brown Bridge Advisory Committee
• Three of the four seats require City residency

Downtown Development Authority Regular Meeting

The Downtown Development Authority Board will adopt the consent calendar, approving minutes from the October 18 meeting and October financial reports for DDA General, Old Town TIF, TIF‑97 and the Arts Commission. Old business includes discussion of the public safety video surveillance system and the Two‑Way Pilot Project. New business covers TIF‑97 budget priorities and the approval of a $6,500 allocation from TIF‑97 for a landscape planting plan for the J‑Smith Walkway with Gosling Czubak.

• Approve minutes from the October 18, 2024 DDA Regular Board Meeting
• Approve October financial reports and disbursements for DDA General, Old Town TIF, TIF‑97 and the Arts Commission
• Discuss the Public Safety Video Surveillance System
• Review TIF‑97 budget priorities
• Approve $6,500 from TIF‑97 for a landscape planting plan for the J‑Smith Walkway with Gosling Czubak

City Commission Ad Hoc Committee - Hickory Hills Advisory Committee

The City Commission Ad Hoc Committee is meeting to conduct interviews and make recommendations for nine appointments to the Hickory Hills Advisory Committee. The committee will determine staggered terms for at-large representatives expiring in 2026, 2027, and 2028.

• Interviews for Andy Weir, Christie McGue, Greg Argyle, and Laura Ness
• Recommendations for nine appointments to the Hickory Hills Advisory Committee
• Determination of staggered terms for at-large representatives (three expiring June 30, 2026; three expiring June 30, 2027; three expiring June 30, 2028)

City Commission Ad Hoc Committee - Hickory Hills Advisory Committee

The City Commission Ad Hoc Interview Committee will interview four applicants and consider recommending nine appointments to the Hickory Hills Advisory Committee with staggered terms. The committee will also hold a public comment period.

• Interviews with four candidates: Gretchen Carr, Chris Stowe, John Kostrzewa, Tonya Lewandowski
• Consideration of recommending nine appointments (six must be city residents) with staggered terms through 2028
• Public comment opportunity

**CANCELLATION NOTICE** Board of Zoning Appeals

This regular meeting of the Traverse City Board of Zoning Appeals scheduled for November 12, 2024, has been cancelled. No items were discussed or decided.

City Commission Study Session

The City Commission is meeting to discuss whether to enter closed sessions for attorney-client communications. These sessions would cover an intergovernmental agreement and litigation strategy for 326 Land Development Co. v City of Traverse City.

• Proposed closed session regarding an interlocal government agreement
• Proposed closed session regarding trial and settlement strategy for 326 Land Company v. City of Traverse City

Downtown Development Authority Ad Hoc Committee

The committee is determining criteria to select five or six priority capital improvement projects to complete by December 2027 if TIF-97 is not extended. The DDA estimates it has approximately $9,317,305 available for these projects over the next three budget cycles.

• Boardman/Ottaway Riverwalk (estimated $5 million)
• East Front Street/Gateway reconstruction (estimated $5 million)
• Bayfront TART Trail Improvements ($200,000 budgeted)
• Two-Way Circulation pilot modifications ($500,000 budgeted)
• Stormwater infrastructure ($100,000 included in 2024-2025 budget)

Parks and Recreation Commission

The commission will discuss Hickory Hills mountain bike trail development (RFP on hold pending funding) and snowmaking operations, review Splash Pad repair costs of $3,000, and receive updates on the Parks Master Plan and Anishinaabe Signage Project. No votes are scheduled beyond approval of prior meeting minutes.

• Splash Pad 2024 operations: $3,000 in repairs for sand filter, valves, sensors, flow meter
• Hickory Hills mountain bike trail timeline: RFP on hold pending funding and advisory committee input
• Snowmaking update for Hickory Hills with testimonials
• Anishinaabe Signage Project update
• Parks Master Plan update (interviews of consultants reported in October)

Recreational Authority

The Recreational Authority Board will consider a service order with Popp Excavating for snow removal at Historic Barns Park and a $15,000 grant distribution to SEEDS for a roofing project. The meeting also includes a discussion on naming rights for Hickory Meadows and Hickory Forest.

• Snow removal services for Historic Barns Park
• Grant distribution to SEEDS
• Discussion of naming rights/donation policy for Hickory Meadows and Hickory Forest
• Updates on municipal water pressure problems
• Minutes approval from October 2, 2024

Planning Commission Regular Meeting

The November 6, 2024, regular meeting of the Traverse City Planning Commission was cancelled. The meeting was scheduled for 6:00 PM at the 2nd Floor Training Room of the Governmental Center.

City Commission Meeting Cancellation

The City Commission has cancelled its regular meeting scheduled for Monday, November 4, 2024. The meeting was to be held in the Commission Chambers at the Governmental Center.

• Meeting cancelled
• Location: Commission Chambers, Governmental Center
• Address: 400 Boardman Avenue, Traverse City, Michigan 49684

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for October 28, 2024, has been cancelled. This agenda contains only a cancellation notice.

ACT 345 Retirement System

The ACT 345 Retirement System Board will meet to approve retiree benefits for November 2024. The board will also receive a presentation from Mariner Consulting and consider an investment fee invoice.

• Approval of Retiree Benefits for November 2024
• WCM Q3 2024 Investment Fee Invoice #61793 for $9,575.35
• Presentation by Mariner Consulting

Farmers Market Advisory Board

The Farmers Market Advisory Board will review the 2024 market at Rotary Square and consider language for co‑ops and organic farmers. It will also discuss adjustments to Wednesday markets, including possible changes to times and location. The meeting includes routine items such as agenda approval, public comment, and adjournment.

• 2024 market review – Rotary Square
• Co‑ops and organic farmers – Stroger language
• Wednesday markets – adjustments to times and location
• Review and approval of agenda
• Public comment

City Commission Regular Meeting

The City Commission will consider several consent‑calendar items, including approving minutes, amending a code ordinance, and authorizing purchases. The most significant item is authorizing a project agreement with the Michigan Department of Natural Resources to acquire additional acres near the Brown Bridge Quiet Area using Brown Bridge Trust Funds. Additional items include surplus equipment declarations and contracts for infrastructure projects.

• Approve minutes of September 16 and October 7, 2024 meetings
• Amend ordinance clarifying Hickory Hills Advisory Committee composition
• Authorize purchase order for a replacement hybrid loader for Streets Division
• Authorize project agreement for land acquisition near Brown Bridge Quiet Area (528 acres)
• Authorize contracts for 11th Street Kids Creek Culvert replacement and new water meters

Downtown Development Authority Regular Meeting

The Downtown Development Authority is meeting to discuss budget priorities for TIF-97 and a budget amendment for the West Front Street Bridge staircase. The board will also consider the J-Smith Walkway and receive an update on the Downtown Restaurant Composting Program.

• West Front Street Bridge Staircase Budget Amendment
• TIF-97 Budget Priorities
• J-Smith Walkway
• Downtown Restaurant Composting Program update
• Notice of Parking Permit Rate Increases

Arts Commission - Cancellation Notice

The regular meeting of the Traverse City Arts Commission set for 3:30 pm on October 16, 2024 was cancelled. No agenda items were discussed. The date for the next regular meeting was not provided. Contact information for questions is listed in the notice.

Arts Commission

The Arts Commission will review September financials and meeting minutes. The body is discussing new options for the Bayfront TART Trail Bench project after the previous lead withdrew and reviewing a new proposal for the Rotating Art Exhibit.

• Discussion of alternative options for the Bayfront TART Trail Bench RFP
• Review of a new proposal for the Rotating Art Exhibit
• Update on the $12,000 MACC grant award for the Mural Festival
• Replacement of a Mazinaadin exhibit panel at a cost of $1,434.44
• Status of the Cairns art project engineering drawings and permits

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will receive verbal updates on the renovation of Barn 206 and the construction of a connector to Barn 204. Staff will also provide an update on a project to improve water pressure at the Grand Traverse Commons using Brownfield funding.

• Verbal update on Barn 206 renovation and connector to Barn 204
• Update on Commons Water Pressure Improvement Project
• HRC design engineering proposal for water system improvements totaling $54,300

Planning Commission Study Session

The Traverse City Planning Commission will hold a study session where staff will present on commission procedures, legal framework, and planning fundamentals. Commissioners will discuss and provide direction on proposed amendments to short‑term rental regulations. The meeting also includes a review of the Master Plan implementation prioritization and a recap of the State Planning Conference.

• Presentation on Planning Commission procedures, legal framework, and fundamentals
• Discussion and direction on short‑term rental regulation changes
• Review of Master Plan implementation prioritization summary
• Recap of the State Planning Conference
• Public comment period

City Commission Meeting Cancellation

The City Commission Study Meeting that was to be held at 7:00 pm on Monday, October 14, 2024 in the Commission Chambers at the Governmental Center, 400 Boardman Avenue, Traverse City, MI, has been cancelled. No agenda items will be discussed or decided at this time.

Cancelled Human Rights Commission

The Human Rights Commission meeting scheduled for October 14, 2024, was cancelled. The provided agenda contains procedural boilerplate and records from previous meetings.

Coast Guard City Committee

The Coast Guard City Committee will review and potentially approve the minutes from the September 12, 2024 meeting. It will discuss the 2025 Coast Guard City renewal application for Traverse City. The committee will also set the 2025 meeting schedule and provide updates on upcoming events.

• Approve September 12, 2024 regular meeting minutes
• Consider 2025 Coast Guard City renewal for Traverse City
• Determine 2025 Coast Guard City Committee meeting schedule
• Updates & upcoming events (e.g., Patriot Game on Oct. 25)
• Public comment period

Election Commission

The Election Commission is meeting to appoint election inspectors and the Election Receiving Board for the November 5, 2024 General Election. The body will also consider designating the City Clerk and staff to handle specific election-related tasks and discuss the upcoming general election.

• Appointment of Election Inspectors for the November 5, 2024 General Election and Early Voting
• Appointment of Sarah Lutz, Rebecca Adler, Kristen Messner, Colleen Paveglio and Laurie Peet to the Election Receiving Board
• Authorization for City Clerk Benjamin Marentette to make emergency appointments of Election Inspectors
• Designation of City Clerk and staff to handle ballot printing, delivery, and equipment accuracy testing
• Approval of July 9, 2024 meeting minutes

**CANCELLATION NOTICE** Board of Zoning Appeals

The Traverse City Board of Zoning Appeals regular meeting scheduled for Tuesday, October 8, 2024 at 7:00 PM has been cancelled. No agenda items or decisions are pending for this date.

City Commission Regular Meeting

The City Commission will receive an informational update on the Moving Downtown Forward Tax Increment Financing Plan, which proposes $90 million in bonded indebtedness over 30 years. The body will also vote on several contracts, including a $80,000 agreement for day shelter services and a $271,274 grant amendment for substance abuse programs.

• Consideration of $80,000 Jubilee House day shelter contract
• Authorization of $271,274 COSSAP grant amendment
• Informational update on $90M Moving Downtown Forward TIF plan
• Consideration of $1M EGLE grant for Union Street Dam demolition
• Notice of parking permit rate increases effective January 1, 2025

CANCELLED Downtown Development Authority Finance Committee

The Traverse City Downtown Development Authority Finance Committee meeting scheduled for October 4, 2024 was cancelled. As a result, no agenda items were considered or adopted. The agenda had listed a consent calendar item to adopt July 2, 2024 minutes, a discussion of Finance Committee roles and responsibilities, and a review of TIF‑97 project prioritization, but none were acted upon.

• Consent calendar: adopt July 2, 2024 DDA Finance Committee meeting minutes
• New business: Finance Committee roles and responsibilities discussion
• New business: TIF‑97 project prioritization and budget estimates
• Public comment period (planned)
• Adjournment (planned)

Parks and Recreation Commission

The Parks and Recreation Commission will meet to elect officers and discuss updates on the Children's Garden, Hickory Hills signage, and Bayfront bathrooms. The meeting is scheduled for October 3, 2024.

• Election of Commission officers
• Children's Garden 25th anniversary report
• Interpretive signage for Ashton and Darrow Park
• Hickory Hills wayfinding and trail signage update
• Bayfront bathrooms update

Recreational Authority

The Recreational Authority Board will approve a contract with Eckler Building Solutions, LLC for up to $2,131,074 to renovate Historic Barns Park and build a connector. It will also consider an addendum to the Brownfield Development Agreement for the Grand Traverse Commons and establish an $82,000 contingency fund for the project. Additional agenda items include updates on bonding and construction projects, bow‑hunting permits for Hickory Forest, and water‑pressure issues at the Commons and Historic Barns Park.

• Contract with Eckler Building Solutions, LLC – not‑to‑exceed $2,131,074 for Historic Barns Park Renovations and Connector project
• Establishment of $82,000 contingency fund for the Historic Barns Park project
• Addendum to the Brownfield Development Agreement for the Grand Traverse Commons
• Updates on bonding and construction projects at Historic Barns Park
• Updates on bow hunting permitting process for Hickory Forest Natural Area

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for September 30, 2024, has been cancelled. The provided agenda contains only a cancellation notice.

ACT 345 Retirement System

The ACT 345 Retirement System Board will first approve the minutes from the August 27 meeting. It will then approve the retiree benefits payment of $290,676.53 for October 2024. A presentation by Mariner Consulting will be given, followed by approval of two invoices and other business items. The agenda also includes public comment before adjournment.

• Approve minutes of the August 27, 2024 regular meeting
• Approve retiree benefits for October 2024 – $290,676.53
• Presentation by Mariner Consulting (TC345 mgr sum 091924, TC Intm Search 092424)
• Approve WCM Management Fee Invoice 122015 – $9,106.64
• Approve Vanoverbeke Michaud & Timmony, P.C. Invoice 112218 – $1,507.50

City Commission Meeting Cancellation

The City Commission has cancelled its scheduled study meeting for Monday, September 23, 2024. The meeting was to be held in the Commission Chambers at the Governmental Center.

• Meeting cancelled
• Location: Commission Chambers, Governmental Center
• Address: 400 Boardman Avenue

Downtown Development Authority Regular Meeting

The Downtown Development Authority will hold its annual organizational meeting to elect board officers and determine the future of its standing committees. The board will also discuss the Two-Way Circulation Pilot Project and consider several professional service contracts.

• Election of Board officers (Chair, Vice-Chair, Treasurer, and Secretary)
• Discussion of Two-Way Circulation Pilot Project
• Proposed Traverse Connect professional services contract
• Proposed Rehmann professional services contract
• Review of TIF-97 budget priorities

Brown Bridge Advisory Committee

The committee will discuss management plan revisions, priority projects, and timelines for Spring Lake and GOREC parcels. The meeting also includes updates on Sequoia trees and projects from the Grand Traverse Conservation District.

• Discussion of Spring Lake/GOREC parcels management plan revision
• Review of Sequoia trees
• Grand Traverse Conservation District (GTCD) project updates

Arts Commission

The Arts Commission is meeting to review financial reports and discuss the replacement of vandalized art panels in the Grandview Parkway pedestrian tunnel. The body will also consider new art for the rotating exhibit and a potential mural at East Bay Park.

• Discussion of replacing vandalized Bobby Magee Lopez panels in the Grandview Parkway pedestrian tunnel
• Proposed mural on the restroom building at East Bay Park
• Planning for new art at the rotating art exhibit
• Update on the Bryant Park Mural ribbon cutting
• Status of the Bayfront TART Trail Bench RFP

Planning Commission Study Session

The Planning Commission will examine the results of an online questionnaire that ranks 13 Master Plan action items and use the scores to draft a preliminary prioritized list. Commissioners will also discuss the city’s short‑term rental program and consider moving the discussion to the full commission rather than a subcommittee. A housing resources presentation is scheduled for public comment.

• Review questionnaire results to prioritize 13 Master Plan action items
• Discuss short‑term rental program and possible full‑commission handling
• Consider caps on vacation home rentals in all commercial zoning districts (Item 1)
• Consider rezoning the 300‑500 blocks of S. Union St. to C‑4a (Item 8)
• Consider establishing a Development (D) Zone along Fourteenth St. (Item 10)

Coast Guard City Committee

The Coast Guard City Committee will meet to discuss the Coast Guard City Virtual Store and receive updates on upcoming events. The committee will also consider approving the meeting minutes from June 6, 2024.

• Discussion of Coast Guard City Virtual Store
• Introduction of Commander Ryan Hawn
• Approval of June 6, 2024 meeting minutes

City Commission Meeting Cancellation

The City Commission meeting scheduled for 7:00 p.m. on Monday, September 9, 2024, at the Commission Chambers in the Governmental Center (400 Boardman Avenue) has been cancelled. The cancellation notice was posted on September 5, 2024. No agenda items were listed for this meeting.

Cancelled Human Rights Commission

The scheduled meeting for the Human Rights Commission on September 9, 2024, was cancelled. The provided document contains the agenda and previous meeting minutes, but no new actions were taken.

Parks and Recreation Commission

The Commission will discuss a draft Request for Proposals (RFP) for a new 5-year Parks, Open Space & Recreation Master Plan. The body will also consider a request from Traverse Area Community Rowing to expand a fenced enclosure at Hull Park.

• Review of 2024 Parks and Rec Master Plan RFP draft
• Proposal for Traverse Area Community Rowing (TACR) fenced enclosure expansion at Hull Park
• Election of Commission officers
• Hickory Hills update
• Senior Center discussion

Recreational Authority

The Recreational Authority Board will approve the August 7, 2024 meeting minutes and receive a report on recent expenditures. It will review two competitive construction bids—$4,550,000 from Eckler Building Solutions and $5,027,000 from Hallmark Construction—for work on Barns 206, 204 and an elevator connector, and discuss the Authority’s base cost share of $2,308,866.59. The board will also consider adopting a resolution to authorize 2024 Limited Tax General Obligation Bonds and will discuss the bow‑hunting permitting process for Hickory Forest.

• Approve minutes of the regular meeting of August 7, 2024 (recommended)
• Receive and file report regarding payment of expenditures
• Consider bids and budget for construction projects at Historic Barns Park (bids: $4,550,000 and $5,027,000; base share $2,308,866.59)
• Adopt resolution authorizing 2024 Limited Tax General Obligation Bonds
• Consider bow hunting permitting process for Hickory Forest

**CANCELLATION NOTICE** Planning Commission Regular Meeting

The Planning Commission regular meeting scheduled for September 4, 2024, has been cancelled. No items were scheduled for decision or discussion.

**CANCELLATION NOTICE **Historic Districts Commission

The Historic Districts Commission regular meeting scheduled for August 29, 2024, has been cancelled. No items were scheduled for decision or discussion.

City Commission Ad Hoc Committee - Parks & Recreation Commission

The City Commission Ad Hoc Committee is meeting to interview and recommend candidates for two appointments to the Parks & Recreation Commission. These appointments are for terms expiring September 1, 2024.

• Interview of David Grams at 12:05pm
• Interview of Mitchell Treadwell at 12:25pm
• Interview of Julie Hunko at 12:45pm
• Recommendation for two Parks & Recreation Commission appointments

ACT 345 Retiree Health Board

The ACT 345 Retiree Health Board will first approve the minutes from its February 27 meeting. It will then certify the City of Traverse City's contribution of $761,020 to the retiree health plan as shown in the GRS 2022 evaluation. A presentation by Mariner Consulting on the VEBA quarterly report will follow, after which the board will address any other business and public comments.

• Approve minutes of the February 27, 2024 regular meeting
• Certify city contribution of $761,020 to the retiree health plan (GRS 2022 Evaluation)
• Presentation by Mariner Consulting – Traverse City VEBA Quarterly report

City Commission Meeting Cancellation

The City Commission Study Meeting set for Monday, August 26, 2024 at 7:00 pm in the Commission Chambers was cancelled. No agenda items were discussed or decided.

Riparian Buffer Committee

At the August 22 meeting, the Riparian Buffer Committee will hear a legal overview from City Attorney Lauren Trible‑Laucht and then examine staff‑prepared proposed changes to the city’s riparian buffer regulations. The committee will discuss the proposed regulatory zones, planting lists, impervious‑surface limits and other environmental protections. If members continue to support the proposals, staff will move forward with drafting the necessary ordinance amendments.

• Legal overview presentation by City Attorney Lauren Trible‑Laucht
• Review of staff‑proposed riparian buffer regulatory changes
• Discussion of regulatory zones, planting lists, and impervious‑surface restrictions
• Consideration of a demonstration project near the Boardman Lake trail spillway
• Plan to draft ordinance text amendments if the committee supports the changes

City Commission Regular Meeting

The City Commission will discuss a Strategic Planning Readiness Assessment and provide updates on housing and homelessness. The body is deciding on several easements, ordinance amendments, and contract authorizations.

• Proposed rezoning of 10200 E. Carter Rd from Residential Conservation to Multiple Family Dwelling District
• Payment-in-lieu-of-taxes (PILOT) arrangement for townhome rehabilitation and two apartment buildings at 10200 E. Carter Rd
• Authorization to return $46,874.56 to Preserve Hickory
• Acceptance of a $300,000 grant from the Michigan Natural Resources Trust Fund
• Budget amendment to increase Old Town TIF contribution to Hannah Park Overlook by $25,000

Downtown Development Authority Regular Meeting

The Downtown Development Authority is meeting to discuss a new TIF and development plan. The board will also consider an employment agreement for the Executive Director and a mobility action plan.

• Moving Downtown Forward TIF and Development Plan
• Executive Director Employment Agreement
• Service Agreement for Trash Collection
• Mobility Action Plan
• July Financial Reports for DDA General, Old Town TIF, TIF-97, Parking Services, and Arts Commission

Recreational Authority

The Recreational Authority Board will approve routine items on the consent calendar, including the July 10 meeting minutes and a report on recent expenditures. It will discuss the bond and debt service schedule and review executive management services. Updates on municipal water pressure at Grand Traverse Commons and Historic Barns Park will be provided, and the board will consider payment for civil engineering services on the Hickory Forest trailhead project.

• Approve minutes of the regular meeting held July 10, 2024 (consent calendar).
• Receive and file the report regarding payment of expenditures (consent calendar).
• Discussion of bond schedule and debt service schedule (presentation by Warren Creamer).
• Discussion of executive management services.
• Consideration of payment for civil engineering services on Hickory Forest trailhead project.

City Commission Special Meeting

The City Commission will consider designating a voting delegate for the Michigan Municipal League and review two liquor license applications. A following study session will include discussions on the draft Master Plan and draft Mobility Action Plan.

• Liquor license and permits for L. Mawby, LLC at 305 West Front Street
• Liquor license and permits for Shady Lane Partners, LLC at 215 East Front Street
• Designation of City Manager Elizabeth Vogel as official delegate for the Michigan Municipal League
• Discussion of draft Master Plan
• Discussion of draft Mobility Action Plan

Coast Guard City Committee - CANCELLED

The Coast Guard City Committee meeting scheduled for July 18, 2024, was cancelled. The provided agenda contains only procedural boilerplate and no action items.

Arts Commission

The Arts Commission will discuss the 2024/2025 budget and review two submissions for the Bayfront TART Trail bench project. The body will also receive updates on the Bryant Park mural and the Mural Festival grant.

• Review of Bayfront TART Trail bench RFP submissions from Taylor McKenzie and SEEDS
• Discussion of the $45,000 budget for 2024/2025
• Update on the Bryant Park mural completion expected in early August
• Discussion of funding for the Mural Festival following a grant submission to the Michigan Arts and Culture Council
• Approval of May and June financials

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will discuss a proposal for a 200-square-foot permanent shed for the Traverse City Community Garden. Staff reports indicate the proposal currently does not meet design standards or location requirements for the Recreation and Cultivation District.

• Discussion of a 10-foot by 20-foot permanent shed proposal at Historic Barns Park

ACT 345 Retirement System

At this meeting, the ACT 345 Retirement System Board will consider approving $281,168.94 in retiree benefits for July and review quarterly investment performance from Mariner Co. The board will also examine 2023 actuarial valuation results presented by GRS to assess fund health. These reviews determine how the city-managed pension and health funds are invested and distributed to retired employees.

• Approval of July 2024 retiree benefits warrant totaling $281,168.94
• Quarterly investment performance presentation by Mariner Co.
• Review of 2023 actuarial valuation and experience study results by GRS
• Approval of minutes from the May 28, 2024 regular meeting
• Public comment period on city matters (up to three minutes per speaker)

Recreational Authority

The Board of Directors will review construction plans for Historic Barns Park and discuss bond and debt service schedules. The meeting also includes discussions regarding trail planning at Hickory properties and various management reports.

• Review of construction plans for Historic Barns Park
• Discussion of bond schedule and debt service schedule
• Discussion of trail planning effort at Hickory properties
• Quarterly report from TC Community Garden

**CANCELLATION NOTICE** Board of Zoning Appeals

The regular meeting of the Traverse City Board of Zoning Appeals scheduled for July 9, 2024, has been cancelled.

Election Commission

The Election Commission is considering appointments for election inspectors and an Election Receiving Board for the upcoming August 6, 2024, Primary Election. The body will also review the designation of City Clerk staff to handle various election-related tasks and approve previous meeting minutes.

• Appointment of Election Inspectors for the August 6, 2024, Primary Election and Early Voting
• Appointment of Sarah Lutz, Rebecca Adler, Kristen Messner, Colleen Paveglio, and Laurie Peet to the Election Receiving Board
• Authorization of City Clerk Benjamin Marentette to make emergency election inspector appointments
• Designation of City Clerk staff for tasks including ballot preparation, delivery, and equipment testing
• Approval of the January 29, 2024, Election Commission meeting minutes

City Commission Study Session

The City Commission is reviewing the supplemental portion of a draft Master Plan and Mobility Action Plan. This discussion includes data on demographics, housing needs, and infrastructure to establish a baseline for future city planning.

• Master Plan and Mobility Action Plan update
• Healthier Drinking Culture Initiative discussion
• Community Master Plan Open House scheduled for July 18 at the Governmental Center

Human Rights Commission

The regular meeting scheduled for Monday, July 8, 2024, has been cancelled. No other business or agenda items were provided.

Downtown Development Authority Finance Committee

The Finance Committee is reviewing a new application process for shared snowmelt and streetscaping costs. The committee is also receiving an update on the progress and expenses of the downtown retail incubator project.

• Review of draft Snowmelt/Streetscaping Reimbursement Request Form
• Retail Incubator buildout expenses of $87,000
• Retail Incubator monthly rent of $58,500
• Commonplace professional services expense of $10,000
• Pop-up events and retail consultation costs of $5,729.69

**CANCELLATION NOTICE** Planning Commission Regular Meeting

The Traverse City Planning Commission regular meeting scheduled for July 2, 2024, has been cancelled. No other agenda items or business were provided.

City Commission Regular Meeting

The Traverse City City Commission will consider consent calendar items, including liquor license transfers and contract extensions. The body will also review boundaries and permits for a proposed social district, schedule a public hearing for the five-year comprehensive plan, and approve appointments to local boards. These actions will determine local business operating zones, guide long-term development planning, and fill vacancies on city advisory boards.

• Scheduling a public hearing for August 12 on the five-year comprehensive plan for CDBG funding
• Selecting boundaries and approving management plans for a proposed social district
• Approving social district permits for Earthen Ales, LLC and Oakwood Proper Burgers
• Extending agreements for Con Foster collection services and city auditing by one year
• Authorizing a one-time paid holiday for full-time city employees on July 5, 2024

Downtown Development Authority Special Meeting

The Downtown Development Authority is holding a special meeting to conduct interviews. The board will interview Harry Burkholder, Laura Kingman, and Maxwell Cameron before discussing next steps.

• Interview of Harry Burkholder
• Interview of Laura Kingman
• Interview of Maxwell Cameron
• Board discussion and consideration of next steps

**CANCELLATION NOTICE** Historic Districts Commission

The Historic Districts Commission regular meeting scheduled for June 27, 2024, at 12:00 PM has been cancelled. The posted notice contains only procedural boilerplate and standard accessibility information. No agenda items, proposals, or decisions were listed for this session.

• Original meeting date: June 27, 2024, at 12:00 PM
• Location: 2nd Floor Committee Room, Governmental Center, 400 Boardman Avenue
• Contact: Dave Weston, Zoning Administrator
• Standard ADA and non-discrimination compliance notice included

City Commission Special Meeting

The City Commission will consider approving a comprehensive liability and property insurance program for Fiscal Year 2024-2025. The agenda also includes a request to waive competitive bidding for legal services related to a cyber security incident.

• $403,762 for comprehensive liability and property coverage via Michigan Municipal League Liability and Property Pool
• $79,792.50 for a five-year pollution liability policy via Northern Insurance Agency
• $26,753 for a standalone cyber liability policy via Northern Insurance Agency
• Agreement with McDonald Hopkins for professional legal services associated with a cyber security incident

Downtown Development Authority Regular Meeting

The Traverse City Downtown Development Authority will consider approval of the 2024-2025 budgets for its general fund, TIF-97, and Old Town TIF districts. Staff also recommends a contract extension with Samantha Gutowski for mindfulness coaching and presents conceptual designs for Rotary Square. May financial disbursement reports are included, though Parking Services and Arts Commission data remain unavailable following a June 12 ransomware attack.

• 2024-2025 DDA General, TIF-97, and Old Town TIF budget approval
• Contract extension with Samantha Gutowski for mindfulness coaching
• Review of Rotary Square conceptual design plans
• Approval of May 2024 financial reports and disbursements
• Moving Downtown Forward TIF update memo

Brown Bridge Advisory Committee

The committee will review several Grand Traverse Conservation District project updates. These include woodcock surveys, wildflower planting, and Grasshopper Creek monitoring results.

• Steve Paxton’s Woodcock Surveys
• Au Sable Institute of Environmental Sciences’ REYS programming
• Wildflower planting
• Grasshopper Creek monitoring results
• Wildflower Association of Michigan & Monarch Watch grants

City Commission Ad Hoc Committee - Brown Bridge Trust Fund Ad Hoc

The Ad Hoc Committee is meeting to discuss a potential ballot proposal regarding the Brown Bridge Trust Fund. The proposal considers transferring principal exceeding $12 million into a parks improvement fund for five years. This discussion includes reviewing estimated project costs for various park improvements.

• Discussion of Brown Bridge Trust Fund Ballot Proposal for November 2024
• Proposed transfer of Brown Bridge Trust Fund principal exceeding $12,000,000 into the BBTPIF
• Estimated $770,000 in total project priorities proposed by Parks & Recreation
• Pickleball and Tennis Court resurfacing estimated at $100,000
• ADA improvements for playgrounds and beach access estimated between $75,000 and $175,000

Riparian Buffer Committee

The Riparian Buffer Committee will hold a walking field trip along the Boardman Lake Trail and shoreline. City staff and conservation district representatives will discuss how zoning affects buffer zones and identify areas for potential demonstration projects. The agenda lists discussion topics and public comment but does not include formal votes or policy changes.

• Walking field trip from Government Center to Boardman Lake Trail and Nobo Market
• Discussion of zoning impacts on riparian buffer zones
• Identification of potential demonstration project areas along the shoreline
• Review of shoreline habitats on the Boardman/Ottaway River and Lake
• Public comment period

Joint Study Session

The City Commission, Planning Commission, and Downtown Development Authority will participate in a joint study session focused on housing policy. Moderators from Flywheel Community Development Services and the Michigan Association of Planning will present housing strategy options based on local data such as zoning and infrastructure.

• Housing Policy Workshop presentation and discussion

City Commission Regular Meeting

The City Commission will consider several items including fiscal year budget amendments and a wastewater treatment plant design selection. The meeting also includes a $50,000 contribution presentation for park amenities at the Pines.

• $50,000 contribution from Grand Traverse Regional Community Foundation for bathrooms, sinks, and solar benches
• Public hearing regarding Fiscal Year 2023/2024 budget amendments
• Downtown Development Authority budget for Fiscal Year 2024-2025
• Selection of preliminary design for Wastewater Treatment Plant Primary Treatment and UV Improvements Project
• Purchase order for an aerial bucket van for Traverse City Light and Power

Downtown Development Authority Special Meeting

The DDA Board is reviewing proposed changes to the 2024-2025 budget after the City Commission failed to approve it on June 3. The recommended amendments shift marketing funds and add allocations for a mid-block crosswalk and stormwater infrastructure.

• Shift $80,000 from TIF-97 Budget and $30,000 from Old Town TIF Budget to DDA General Budget for Marketing & Communications
• Add $100,000 to TIF-97 budget for a mid-block crosswalk on the 200-Block of State Street
• Add $100,000 new Stormwater line item to the TIF-97 Budget

**CANCELLATION NOTICE** Board of Zoning Appeals

The regular meeting of the Traverse City Board of Zoning Appeals scheduled for June 11, 2024, has been cancelled. The next regular meeting is scheduled for July 9, 2024.

City Commission Ad Hoc Committee - Traverse City Light & Power

The Ad Hoc Interview Committee will conduct interviews with four individuals for potential appointment to the Traverse City Light & Power Board. The committee will also consider making recommendations regarding two board terms expiring in 2027 and 2029.

• Interview of Merek Roman at 12:05pm
• Interview of Paul Heiberger at 12:25pm
• Interview of Suzannah Tobin at 12:45pm
• Interview of Jerry Vasilko at 1:05pm
• Consideration of recommendations for board terms expiring April 5, 2027 and April 1, 2029

City Commission Special Meeting

The City Commission will consider scheduling a public hearing for fiscal year-end budget adjustments. The meeting also includes a presentation on design options for the Regional Wastewater Treatment Plant improvements.

• Public hearing request for Fiscal Year 2023/2024 budget amendments
• Proposed $210,000 decrease in fire station design and architecture services
• Proposed $60,000 increase for City Treasurer accounting assistance and search
• Presentation on Traverse City Regional Wastewater Treatment Plant preliminary designs
• Mayoral proclamation declaring June 2024 as Pride Month

Human Rights Commission

The Commission is reviewing its yearly planning for upcoming recognitions including LGBTQ Month and Juneteenth. The meeting also includes a review of the commission's budget and previous humanitarian award ceremonies.

• June: LGBTQ Month recognition
• June: Juneteenth celebrations
• July: Recognition of the Americans with Disabilities Act signing
• September: Hispanic Heritage Month recognition
• HRC Budget review

CANCELED Downtown Development Authority Special Meeting

The scheduled special meeting for the Traverse City Downtown Development Authority on June 7, 2024, has been canceled. No agenda items or business were provided in the record.

Coast Guard City Committee

The committee will meet at Air Station Traverse City to consider approving the April 4, 2024, regular meeting minutes. The agenda also includes updates regarding upcoming events.

• Approval of April 4, 2024, meeting minutes

Parks and Recreation Commission

The Commission will review the 2023 Annual Report for the Parks, Cemetery, and Hickory Hills divisions. The agenda also includes a park usage annual review and an update on the Brown Bridge Parks Improvement Fund.

• Parks Division Annual Report (Parks, Cemetery, Hickory)
• Park Usage Annual Review
• Brown Bridge Parks Improvement Fund Update
• ADA Review ongoing

Recreational Authority

The Board of Directors will hold public hearings regarding Fiscal Year 2023-2024 budget amendments and the proposed Fiscal Year 2024-2025 budgets. Other agenda items include Citizen Advisory Committee appointments, a contract extension for event facility management, and a signage order for Hickory parklands.

• Public hearing for Fiscal Year 2023-2024 budget amendments
• Public hearing for Fiscal Year 2024-2025 Operating Fund, Debt Retirement Fund, and Construction Fund budgets
• Citizen Advisory Committee appointments
• Contract extension for event facility management services with S2S Events
• Phase 1 signage order for the Hickory parklands

Planning Commission Meeting Cancellation

The Traverse City Planning Commission regular meeting scheduled for June 4, 2024, has been cancelled. No other agenda items or business were provided in the notice.

City Commission Ad Hoc Committee -Grand Traverse County - Brownfield Redevelopment Authority

The City Commission Ad Hoc Committee will interview Thomas Stevens and consider recommending him to fill one seat on the Grand Traverse County-Brownfield Redevelopment Authority. The appointment carries a term expiring December 31, 2026. This role involves overseeing local planning and redevelopment efforts for designated brownfield sites in Grand Traverse County.

• Interview with applicant Thomas Stevens at 12:05 p.m.
• Consideration of a recommendation for one appointment to the Grand Traverse County-Brownfield Redevelopment Authority
• Term expiration set for December 31, 2026
• Meeting held at 400 Boardman Avenue, Governmental Center

City Commission Regular Meeting

The City Commission will review several fiscal year 2024-2025 budget resolutions and various infrastructure contracts. The agenda includes discussions on street lighting, water main lining, and sidewalk construction alongside several commission appointment processes.

• Special Improvement District 2024-002 for paving the alley north of Carver Street
• Street lighting agreement for East Bay Boulevard from Eighth Street to Front Street
• Division Street 12-Inch Water Main Lining Project contract
• Grandview Parkway sidewalk construction and grade consent with MDOT
• Fiscal Year 2024-2025 budget and capital improvement plan resolutions

Historic Districts Commission

The Historic Districts Commission will review a request for a rear two-story addition with a covered porch. This project is located in the Central Neighborhood Historic District.

• Request 24-HDC-04: Rear 2-story addition and covered porch at 525 Fifth Street

City Commission Ad Hoc Committee -Arts Commission

The City Commission Ad Hoc Interview Committee will conduct interviews with four individuals for potential appointment to the Arts Commission. Following these interviews, the committee will consider making recommendations for appointments for terms expiring May 18, 2027.

• Interview of Caitlin Early
• Interview of Martin Dudziak
• Interview of Chelsie O'Brien
• Interview of Joshua Hoisington
• Consideration of recommendations for Arts Commission appointments expiring May 18, 2027

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for Tuesday, May 28, 2024, has been cancelled. This notice applies to the meeting originally set for 7:00 pm at the Commission Chambers.

ACT 345 Retirement System

The Board will consider approving retiree benefit payments for April and June 2024. Additionally, the meeting includes a presentation by Mariner Consulting and potential approval of an investment consulting services agreement.

• Approval of June 2024 retiree benefits totaling $280,724.78
• Approval of April 2024 retiree benefits totaling $279,451.94
• Review of Mariner Consulting contract for $39,500.00 per year starting July 1, 2024
• Payment of Vanoverbeke Michaud & Timmony P.C. legal advice invoices totaling $573.30
• Payment of T. Rowe Price invoice totaling $8,793.26

Recreational Authority Interview Committee

The Recreational Authority Board’s ad hoc committee will interview five applicants for the Citizen Advisory Committee focused on Hickory Meadows and Hickory Forest. After reviewing the candidates, including incumbents Ryan Clulo and Saeth Gronberg, the group will discuss their qualifications and draft recommendations. These recommendations will be presented to the full Recreational Authority Board at its June 5 meeting.

• Interviews for the Hickory Meadows and Hickory Forest Citizen Advisory Committee
• Review of five applicants, including incumbents Ryan Clulo and Saeth Gronberg
• Public comment period scheduled following candidate interviews
• Committee will draft recommendations for the full Recreational Authority Board on June 5

City Commission Ad Hoc Committee -Housing Commission

The City Commission Ad Hoc Interview Committee will conduct interviews to recommend candidates for the Housing Commission. The committee is considering four specific appointments and two additional terms expiring in 2025 and 2027.

• Interviews for four Housing Commission appointments
• Interview of Adam Morrissey at 12:05pm
• Interview of Deb Lake at 12:25pm
• Interview of Amanda Scott at 12:45pm
• Consideration of two appointments for terms expiring November 30, 2025, and November 30, 2027

Planning Commission Special Meeting

The Planning Commission is reviewing the Draft Master Plan and Draft Mobility Action Plan for distribution to the City Commission. This step initiates a required 63-day public review period. The commission will also discuss potential amendments to minimum parking requirements and service station regulations.

• Distribution of draft Master Plan and Mobility Action Plan to the City Commission
• Possible amendments to minimum parking requirements
• Possible amendments regarding service stations with fuel dispensing
• Approval of April 2024 meeting minutes

City Commission Regular Meeting

The City Commission will hold a public hearing regarding proposed fiscal year 2024-2025 budgets for the City, Traverse City Light and Power, and the Downtown Development Authority. The agenda also includes discussions on new business items such as liquor license requests and economic development contracts.

• Public hearing for Fiscal Year 2024-2025 city, light and power, and DDA budgets
• New off-premises tasting room license request for High Five Spirits, LLC at 309 West Front Street
• New consumer sampling event and entertainment license request for Kayak, Bike & Brew, LLC at 436 West Front Street
• Three-year economic development services contract request from Traverse Connect
• Purchase of replacement Ford Hybrid Interceptors for the Police Department

Downtown Development Authority Regular Meeting

The DDA will hold a public hearing regarding the 2024-2025 budget. The board will also consider an agreement for the Sara Hardy Farmers Market and discuss the search for a new Executive Director.

• Public hearing for the 2024-2025 DDA Budget
• Sara Hardy Farmers Market Agreement
• Interim CEO Agreement
• Executive Director search discussion
• Parking Services contract review

Arts Commission

The commission will consider approving the April 2024 financial report and meeting minutes. Members will also discuss project planning for the 2024/2025 budget, which is expected to include $15,000 from the DDA and $30,000 from the City.

• Approval of April 2024 financials
• Discussion of 2024/2025 budget projects
• Bayfront TART Trail Bench RFP release
• Bryant Park Mural update
• Approval of April 17, 2024 meeting minutes

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request from Andrew Calcutt to change the use of a building from a dental office to a residential unit. This would increase the total number of apartments in the structure from three to four.

• Exception request for 540 North Spruce Street to convert a dentist office into a dwelling
• Proposed conversion of a Class 1 nonconforming use to another nonconforming use

City Commission Study Session

The City Commission will review a concept design for repairing the West End Beach parking lot damaged in 2020. Additionally, officials will present budget overviews for Traverse City Light and Power, the Downtown Development Authority, and the City of Traverse City.

• West End Beach Parking Lot repair project with a $200,000 budget limit
• Proposed Fiscal Year 2024-2025 Budget for Traverse City Light and Power
• Proposed Fiscal Year 2024-2025 Budget for Downtown Development Authority
• Proposed Fiscal Year 2024-2025 Budget for the City of Traverse City
• Proclamation of National Public Works Week (May 19-25, 2024)

City Commission Ad Hoc Committee - Election Commission

The City Commission Ad Hoc Committee will conduct interviews to make recommendations regarding an appointment to the Election Commission. The committee will also consider recommendations for an appointment expiring December 14, 2026.

• Interview with Merek Roman at 12:05 PM
• Interview with Barbara Assendelft at 12:25 PM
• Consideration of recommendations for one Election Commission appointment expiring December 14, 2026

Human Rights Commission

The commission will review nominations for the Sara Hardy Humanitarian Award and consider an endorsement request from the Michigan Debate Task Force. The meeting also includes a presentation by 20Fathoms regarding inclusive startup and innovation communities.

• Endorsement request for Michigan Debate Task Force Letter
• Review of Sara Hardy Humanitarian Award nominations
• Presentation on building an inclusive startup and innovation community
• Discussion on Family Welcoming Center & School Language Programs
• Review of HRC Budget and Yearly Planning

Coast Guard City Committee

The Coast Guard City Committee will present the Guardian Award during this special meeting. The committee will also consider approving the minutes from the April 4, 2024, regular meeting and receive updates on upcoming events.

• Presentation of the Guardian Award
• Approval of April 4, 2024, meeting minutes
• Updates on upcoming events

Recreational Authority

The Board of Directors is reviewing bids for a new parking lot at the Hickory Forest trailhead, with a recommendation to select Team Elmer’s. The meeting also includes discussions on capital project budgeting and work plans for Hickory Meadows and Hickory Forest. Additionally, the board may schedule public hearings regarding upcoming budget amendments and the next fiscal year's budget.

• Construction bids for Hickory Forest trailhead parking (recommended: Team Elmer’s at $85,187.00)
• Budgeting for capital projects
• 2024 nominations for the Ross Biederman Volunteer Service Award
• Scheduling public hearings for FY 2023-2024 budget amendments and FY 2024-2025 budget
• Citizen Advisory Committee appointment process

**CANCELLATION NOTICE** Planning Commission Meeting

The regular meeting of the Planning Commission scheduled for Tuesday, May 7, 2024, has been cancelled. No other business or agenda items were provided.

City Commission Regular Meeting

The City Commission will review the proposed Fiscal Year 2024-2025 budget for the city, Light and Power, and the DDA. The agenda includes a $360,000 budget amendment to fund homelessness services through Goodwill Industries at East Bay Flats. Other items involve infrastructure updates and fire department equipment purchases.

• $360,000 budget amendment for homelessness services via Goodwill Industries
• Presentation of the proposed Fiscal Year 2024-2025 budget
• Purchase order for two new ambulances for the Fire Department
• Funding agreements for the TART Bayfront Improvement and Extension Project
• Resolution to upgrade Karla Drive to local street status

Downtown Development Authority Study Session

The DDA Board is reviewing whether parking operations should remain under DDA management or revert to the City. They are also discussing a new three-year service agreement with Traverse Connect starting at $42,000 in 2024.

• Proposed 3-year professional services contract with Traverse Connect ($42,000 in 2024)
• Discussion on transitioning parking services management from DDA to the City
• Review of the Auto Parking System enterprise fund and budget impacts

Downtown Development Authority Finance Committee

The committee will review progress on the downtown retail incubator, including recent buildout and rental costs. Members will also examine year-to-date expenditures for various capital improvement projects.

• Retail incubator buildout expenses of $87,000
• West Front Street Mixed-Use Structure expenditure of $461,907
• Review of capital project budgets including 8th Street Intersections and Midtown Riverwalk
• Discussion on snowmelt and streetscaping implementation
• Approval of March 1, 2024, Finance Committee meeting minutes

CANCELLED - Parks and Recreation Commission

The scheduled regular meeting for the Traverse City Parks and Recreation Commission on May 2, 2024, was cancelled. The provided document contains the agenda and minutes from a previous meeting held on April 4, 2024.

• Parks Division Annual Report (covering Parks, Cemetery, and Hickory Hills)
• Park Usage Annual Review for 2023
• Arbor Day 2024 discussion
• No Mow May information

CANCELLATION Recreational Authority

The regular meeting of The City of Traverse City and Charter Township of Garfield Recreational Authority has been cancelled. No other agenda items or business were provided in the notice.

Mobility & Parking Advisory Board - Cancellation Notice

The regular meeting of the Traverse City Downtown Development Authority Mobility & Parking Advisory Board scheduled for May 1, 2024, has been cancelled. The next regular meeting is scheduled for June 5, 2024.

Riparian Buffer Committee

The Riparian Buffer Committee will review 16 previously identified elements to determine which should become part of new ordinances or secondary policy recommendations. Members will also discuss potential strategies for achieving outcomes such as improved water quality and increased public awareness. The meeting includes the approval of April 10, 2024, meeting minutes.

• Approval of April 10, 2024, meeting minutes
• Refinement of 16 elements for potential new regulations or ordinances
• Discussion of strategies for shoreline surveys and water quality tracking
• Review of public education and awareness strategies

Planning Commission Special Meeting

The Planning Commission will discuss and review the Magazine section of the draft Master Plan. This section includes the Future Land Use Map and the Action Plan. If discussion is completed, the Commission may vote to send both the Master Plan and Mobility Action Plan to the City Commission for review.

• Review of Draft Master Plan - Magazine (includes Future Land Use Map and Action Plan)

City Commission Study Session

The City Commission is discussing whether to have the City manage its own parking services instead of contracting with the Downtown Development Authority. The session also includes a presentation on establishing a social district and placemaking project at Garfield Avenue and East Eighth Street.

• Discussion regarding potential city assumption of parking services management
• Presentation on social district and placemaking pilot project at Garfield Avenue and East Eighth Street
• Consideration of closed session to discuss attorney-client communication regarding the water system
• Current City payment of $825,000 to the DDA for parking operations and management

Recreational Authority Committee

The Ad Hoc Committee is meeting to review four nominations for the 2024 Ross Biederman Volunteer Service Award. The nominees under consideration are John Kostrzewa, Richard Lewis, John Nelson, and Steve Tavener. A subcommittee is tasked with reviewing these applications by May 1.

• Review of nominations for the 2024 Ross Biederman Volunteer Service Award
• Nominees: John Kostrzewa, Richard Lewis, John Nelson, and Steve Tavener

Historic Districts Commission

The Traverse City Historic Districts Commission will review two exterior modification requests for properties within designated historic districts. Homeowners in these areas must receive commission approval before altering building exteriors to comply with local preservation guidelines. The agenda also covers approval of January meeting minutes and other business.

• Request 24-HDC-02: Review of plans for a second-story addition at 604 EAST STATE STREET in the Boardman Neighborhood Historic District
• Request 24-HDC-03: Review of plans for a new front porch at 438 FIFTH STREET in the Central Neighborhood Historic District

ACT 345 Retirement System

The Board will review retiree benefits for May 2024 and receive a presentation from AndCo Consulting. The agenda also includes consideration of a quarterly WCM invoice.

• Approval of Retiree Benefits for May 2024 in the amount of $280,465.47
• Presentation by AndCo Consulting
• Approval of Quarterly WCM Invoice for Q1 2024 in the amount of $9,214.72

City Commission Ad Hoc Committee -Historic Districts Commission

The City Commission Ad Hoc Committee will consider conducting interviews to recommend two appointments to the Historic Districts Commission. The meeting includes scheduled interviews for Eric Mansuy and Stephen Siciliano. The committee also intends to make recommendations regarding two terms that expired on June 30, 2023.

• Interview of Eric Mansuy at 12:05 PM
• Interview of Stephen Siciliano at 12:25 PM
• Recommendations for two appointments with terms expired June 30, 2023

Planning Commission Special Meeting

The Planning Commission will review the draft Mobility Action Plan recommendations with presenters from Progressive AE. The discussion includes plan implementation, how it informs annual infrastructure processes, and funding needs for specific projects.

• Discussion of Draft Mobility Action Plan recommendations
• Review of plan implementation and its role in the annual infrastructure process
• Discussion regarding 'low-hanging fruit' projects and necessary funding

Human Rights Commission Special Meeting

The Human Rights Commission is meeting to consider several items including a resolution amendment regarding Gaza and Israel. The agenda also includes discussions on humanitarian award selections, homelessness, and upcoming monthly recognitions.

• Amendment to the Resolution in Support of Ceasefire in Gaza and Israel
• 2024 HRC Organizational Awards selection
• Homelessness Resolution Ad-Hoc discussion
• Sara Hardy Humanitarian Award
• Review of HRC Budget

City Commission Meeting Cancellation

The City Commission Study Meeting scheduled for April 22, 2024, has been cancelled. No agenda items were listed for this session.

• No meeting items scheduled due to cancellation

Downtown Development Authority Regular Meeting

The Traverse City DDA will review the 2024-2025 proposed budgets for the DDA, TIF-97, and Old Town TIF funds. The board will also discuss the Moving Downtown Forward TIF Plan. Additionally, the meeting includes a review of March 2024 financial reports and disbursements.

• Proposed 2024-2025 budgets for DDA, TIF-97, and Old Town TIF funds
• Discussion of the Moving Downtown Forward TIF Plan
• Review of March 2024 financial reports and disbursements
• Approval of March 15, 2024 meeting minutes

Arts Commission

The commission will review recent financial reports and meeting minutes. Discussion includes artist submissions for the Rotating Art Exhibit Zone and a five-year prioritization plan. Updates were also provided regarding the Cairns installation and upcoming bench RFPs.

• Review of Steve and Dorota Coy's art proposals for the Rotating Art Exhibit Zone
• Update on engineering requirements for the Cairns art installation
• Upcoming release of the Bayfront TART Trail Bench RFP
• Discussion of the Arts Commission 5-year Prioritization
• Approval of February and March financial reports

City Commission Ad Hoc Committee - Recreational Authority

The City Commission Ad Hoc Interview Committee will conduct interviews to recommend an appointment to the Recreational Authority. The committee is considering several candidates for a term expiring June 30, 2027.

• Interview with Chad Dutmers at 12:05pm
• Interview with Christine Deyo at 12:25pm
• Interview with Paul Wilkins at 12:45pm
• Interview with Sabrina Newton at 1:05pm

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The Joint Planning Commission will discuss a verbal update regarding the next phase of the Commons infrastructure report. The commission will also consider approving minutes from the January 31, 2024, meeting.

• Verbal update on the next phase of the infrastructure report

Planning Commission Study Session

The commission is beginning its review of the draft Mobility Action Plan. James Kilborn and Chris Zull of Progressive AE will lead a discussion on the plan's introduction and the community engagement process. This session follows the recent completion of reviews for the Master Plan supplement.

• Introduction of the Draft Mobility Action Plan
• Summary of the community engagement process and its influence on the Plan
• Discussion of the Leadership Team's guidance through the planning process

City Commission Ad Hoc Committee - Board of Zoning Appeals Interviews

The City Commission Ad Hoc Interview Committee is conducting interviews to recommend three individuals for the Board of Zoning Appeals. These appointments involve terms expiring on June 30, 2026, and June 30, 2027.

• Interview with Ashley Thompson at 6:05 pm
• Interview with Gerald DeGrazie at 6:25 pm
• Recommendations for three Board of Zoning Appeals appointments

City Commission Regular Meeting

The City Commission will consider several collective bargaining agreements for municipal and police employees. They will also discuss funding and contracts related to the TART Bayfront Improvement and Extension Project.

• Collective bargaining agreements for General Municipal Employees, Clerical/Technical Unit, Police Sergeants, and Police Command
• Funding agreements for the TART Bayfront Improvement and Extension Project involving the Downtown Development Authority and TART Trails
• $500,000 Revitalization and Placement (RAP) Grant acceptance
• Encroachment request for a building at 116 South Union Street
• Fireworks display permits for Fourth of July and National Cherry Festival

Riparian Buffer Committee

The committee is holding its first meeting to establish priorities for protecting Traverse City's shorelines and waterways. Members will review staff presentations on riparian buffer benefits and existing regulations to help prepare proposed zoning ordinance amendments. The meeting also includes electing a chair and vice chair.

• Election of Committee Chair and Vice Chair
• Review of committee workplan, priorities, and resource needs
• Staff presentation on riparian buffer benefits and current regulations
• Finalization of tentative future meeting dates

Planning Commission Special Meeting

The Planning Commission is continuing its discussion and feedback process for the draft Master Plan. This meeting focuses on chapters six through twelve, covering topics such as land use, sustainability, and economic development. The review follows an initial session held on April 2.

• Review of Existing Land Uses
• Discussion on Sustainability, Resiliency & Natural Systems
• Review of Health, Safety & Wellness
• Discussion on Arts, Culture & Recreation
• Review of Economic Development and Sustainable Tourism

**CANCELLATION NOTICE** Board of Zoning Appeals

The regular meeting of the Traverse City Board of Zoning Appeals scheduled for April 9, 2024, was cancelled. The proposed agenda included a request to convert a dentist office into a residential unit at 540 North Spruce Street.

• Approval of July 11, 2023 meeting minutes
• Request to convert a dentist office into a dwelling at 540 North Spruce Street

City Commission Study Session

The City Commission will receive an update from MDOT regarding the 2025 Grandview Parkway Project and upcoming regional projects. The session also includes a discussion about the city assuming operation of parking services and an overview of the Quick Response Team's homelessness services.

• Update on $24.62 million Grandview Parkway Project
• Discussion regarding assuming operation of parking services
• Overview of Quick Response Team and services at The Pines

Human Rights Commission - MEETING CANCELLED

The regular meeting of the Traverse City Human Rights Commission scheduled for April 8, 2024, was cancelled. No business or resolutions were addressed during this session.

Downtown Development Authority Study Session

The DDA is reviewing the Moving Downtown Forward TIF Plan to address the expiration of TIF-97 in 2027. The session focuses on the financial impact of the new plan on the City and regional taxing partners. Discussion includes future infrastructure projects and maintenance services for the downtown district.

• Review of Moving Downtown Forward TIF Plan revenue-sharing approach
• Estimated $4,392,225 in TIF-97 revenue for FY 2024–2025
• Proposed $400,000 budget for streetscapes and snowmelt
• Annual $913,720 bond payment for the Hardy Parking Deck
• Discussion of West End Mixed Use Development housing element

Coast Guard City Committee

The committee will review submissions for the Guardian Award and receive a verbal budget update. Members will also discuss the 2024 Air Show, specifically regarding its current format. The meeting includes consideration of approving the March 7, 2024, minutes.

• Review of Guardian Award submissions
• Verbal budget update
• Discussion of the 2024 Air Show
• Approval of March 7, 2024 meeting minutes

Parks and Recreation Commission

The Commission will review a high impact event application for the Alzheimer's Walk in Hull Park. The meeting also includes the introduction of new commissioners and an orientation regarding commission structure.

• High Impact Event: Alzheimer's Walk in Hull Park
• Introduction of New Commissioners
• Commission Structure Orientation

Recreational Authority

The Board will discuss prioritizing capital projects to prepare for an $800,000 commitment for Historic Barn work. Members will also review renovation progress for Barn 204 and 206. Other topics include the Hickory Forest trailhead and the Cedar Run property.

• Prioritization of capital projects involving potential $2 million in borrowing
• Renovation planning for Historic Barns 204 and 206
• Hickory Forest trailhead work updates
• Updates on Traverse City Light & Power’s Cedar Run property
• 2024 Ross Biederman Volunteer Service Award nominations

Mobility & Parking Advisory Board

The board will discuss potential rate changes for vehicle storage, business permits, and hotel guest parking. Members will also review the use of employee parking permits in residential areas.

• Parking permit rates for vehicle storage
• Shared parking permits for businesses
• Permit rates for hotel guests
• Employee parking permits in residential areas
• BATA Route 14 construction and fare-free service updates

Planning Commission Regular Meeting

The Planning Commission discussed several items including a rezoning request for 412 Webster St and the City's Capital Improvement Plan. The commission also began a multi-meeting review of the new Draft Master Plan.

• Rezoning recommendation for 412 Webster St from R-2 to D-2
• Approval of City of Traverse City Capital Improvement Plan 2024/25 - 2029/30
• Approval of Traverse City Light & Power Capital Improvement Plan 2024/25 - 2029/30
• Discussion of Draft Master Plan covering Housing, Neighborhoods, Transportation, and Infrastructure

City Commission Regular Meeting

The City Commission will consider several items including a property rezoning at 412 Webster Street and various purchase orders for city services. The agenda also includes discussions on implementing a fire department personnel plan and authorizing a winter salt order.

• Rezoning of 412 Webster Street from R-2 Mixed Density to D-2 Development District
• Purchase order for smart parking meters and parts not to exceed $110,000
• Purchase order for Clinch Park Splash Pad underground pipe repairs
• Implementation of Traverse City Fire Department personnel plan and 3 fire suppression employees
• Commitment for winter 2024-2025 road salt order

**CANCELLATION NOTICE** Historic Districts Commission

The regular meeting of the Traverse City Historic Districts Commission scheduled for March 28, 2024, has been cancelled. The next regular meeting is scheduled for April 25, 2024.

• No agenda items due to cancellation

Human Rights Commission Ad Hoc Committee

This agenda contains only standard procedural items with no specific projects, contracts, or policy changes listed. The Human Rights Commission Ad Hoc Committee will call the meeting to order, review a single resolution, and allow time for public comment before adjourning.

• Call to order and roll call
• Review of an unspecified resolution
• Public comment period

ACT 345 Retirement System

The ACT 345 Retirement System Board will review retiree benefits for the first quarter of 2024. The board is also considering a $12,500 proposal for an experience study at its May meeting.

• Approval of April 2024 retiree benefits up to $282,000
• Proposal for a $12,500 GRS Experience Study
• Review of 2023 Q4 T. Rowe Price investment fees ($8,488.38)
• Update to the authorized signers list

CANCELLED - Downtown Development Authority Finance Committee

The Finance Committee meeting scheduled for March 26, 2024, has been cancelled. No other agenda items or business were provided.

City Commission Meeting Cancellation

The City Commission study meeting scheduled for March 25, 2024, has been cancelled. No other business or agenda items were provided.

Brown Bridge Advisory Committee

The Brown Bridge Advisory Committee will review updates regarding property additions and the Parks Master Plan. Staff will also present Grand Traverse Conservation District project updates, including footbridge replacements and new bench installations.

• Property Additions Update from GTRLC/GTCD staff
• Parks Master Plan discussion
• Replacement of two footbridges
• Canoe landing modifications
• Grants for Wildflower Association of Michigan and Monarch Watch milkweed

Arts Commission - Cancellation Notice

The Traverse City Arts Commission has issued a cancellation notice for its March 20, 2024, regular meeting. This notice contains no agenda items and does not specify a date for the next meeting.

Arts Commission

The Arts Commission is reviewing artist proposals for the Rotating Art Exhibit Zone and discussing potential 'Art In The Park' ideas. The meeting also covers updates on the Bayfront TART Trail Bench RFP and the Cairns art installation project.

• Proposals from Steve and Dorota Coy for the Rotating Art Exhibit Zone
• Bayfront TART Trail Bench RFP update
• Cairns art installation engineering requirements
• Discussion of 2024/2025 Arts Commission Budget

Master Plan Leadership Team

The Master Plan Leadership Team will discuss the draft Master Plan prepared by Beckett & Raeder, Inc. The meeting focuses on providing feedback on the plan's 'magazine' component, which includes guiding principles and an action plan. Following this discussion, the draft will be sent to the Planning Commission for formal review.

• Review of Draft Master Plan supplemental report and magazine
• Discussion of proposed zoning amendments including vacation rental caps and ADUs in R-2 districts
• Feedback on guiding principles regarding natural resources, housing, and transportation

Planning Commission Study Session

The Traverse City Planning Commission will hold an informational study session on March 19, 2024. Staff and the DDA Interim CEO will present an overview of the Downtown Development Authority and its tax increment financing plan, which funds downtown infrastructure, events, and property improvements. Commissioners may ask questions but are not taking any votes or making decisions at this meeting. A separate discussion on campaigning rules for public officials is also scheduled.

• Presentation on the Downtown Development Authority (DDA) and Tax Increment Financing (TIF)
• Discussion on proposed TIF amendments being considered by the City Commission and DDA
• Overview of DDA-funded public infrastructure, including parking improvements and Rotary Square renovations
• Review of private development projects such as the Marriott Tribute at 145 Hall St. and The Loop on Boardwalk
• Discussion on campaigning rules for public officials

Farmers Market Advisory Board

The Farmers Market Advisory Board is reviewing proposed rule changes for the 2024 season. The meeting includes discussions on organic farm signage, co-ops in the market, and communications committee planning.

• Proposed 2024 Farmers Market Rules
• Defining organic farm signage
• Vendor approval process
• Discussion regarding a Communications Committee

City Commission Regular Meeting

The City Commission will review several items including a rezoning request for 412 Webster Street and a cost-sharing agreement for security at the Governmental Center. The agenda also includes updates on State Street conversion pilot data and a proposed 50-year tax arrangement for a development at 1020 Hastings Street.

• Rezoning of 412 Webster Street from R-2 Mixed Density to D-2 Development District
• Cost sharing agreement with Grand Traverse County for Governmental Center security
• 50-year PILOT arrangement for residential development at 1020 Hastings Street
• Purchase of a 2028 Ford F550 Aerial Bucket Truck
• TART Bayfront Improvement and Extension Project competitive bid waiver

Downtown Development Authority Regular Meeting

The Traverse City DDA will review the Moving Downtown Forward TIF Plan and discuss the 2024-2025 preliminary draft budget. The board will also introduce new members and consider a parking area lease amendment for lot X.

• Review of Moving Downtown Forward TIF Plan
• Discussion of 2024-2025 Preliminary Draft Budget
• Introduction of new board members Gary Howe, Mike Powers, and Shelley Spencer
• Amendment to the parking area lease for lot X
• February financial reports for DDA, TIF-97, Old Town TIF, Parking Services, and Arts Commission

Downtown Development Authority Governance Committee

The Traverse City Downtown Development Authority Governance Committee meeting includes a discussion regarding the CEO search. The agenda also includes board member updates and public comment.

• CEO search

**CANCELLATION NOTICE** Board of Zoning Appeals

The regular meeting scheduled for Tuesday, March 12, 2024, at 7:00 pm has been cancelled. No other agenda items or business were listed in the notice.

City Commission Meeting Cancellation

The City Commission study meeting scheduled for Monday, March 11, 2024, has been cancelled. No other business or agenda items were provided.

Human Rights Commission

The Commission is reviewing a request to investigate the city's approach to the unhoused community. The meeting also includes preparations for organizational award presentations and discussions on various community topics.

• Presentation by Addiction Treatment Services (30+ employees)
• Presentation by Grand Traverse Industries (30+ employees)
• Presentation by TADL (30+ employees)
• Presentation by Traverse Health Clinic (30+ employees)
• Presentation by Veterans Affairs (30+ employees)

ACT 345 Retiree Health Board

The Board will review the December 5, 2023, meeting minutes and receive a presentation from AndCo Consulting regarding the Traverse City VEBA. The Board will also consider a recommendation to appoint Heidi Scheppe as Board Secretary.

• Approval of December 5, 2023, meeting minutes
• Presentation by AndCo Consulting regarding Traverse City VEBA quarterly report
• Vote to replace Jahna Robinson with Heidi Scheppe as Board Secretary

ACT 345 Retirement System

The ACT 345 Retirement System Board will review retiree benefits for March 2024 and updated totals from January and February. The meeting includes the introduction of new City Treasurer Heidi Scheppe and recognition of Police Captain Keith Gillis's retirement. Members will also hear a presentation from AndCo Consulting.

• Recognition of retiring Police Captain Keith Gillis
• Introduction of new City Treasurer Heidi Scheppe
• Approval of March 2024 retiree benefits
• Review of $8,227.88 WCM Investment Management invoice
• Presentation by AndCo Consulting

Coast Guard City Committee

The Coast Guard City Committee will consider approving the minutes from the January 11, 2024 meeting. The committee will also receive updates regarding the Guardian Award, summer events, and art murals or banners.

• Approval of January 11, 2024 regular meeting minutes
• Guardian Award update
• Summer events update
• Art mural and banner update

Parks and Recreation Commission

The Commission will discuss starting an 18-month update to the Parks and Recreation Master Plan to centralize planning for several local parks. Members will also review a revised playground design for Ashton Park that improves ADA accessibility. Additionally, the meeting covers upcoming budget projects, including bathroom upgrades and trail feasibility studies.

• Revised playground design for Ashton Park featuring increased ADA accessibility
• Proposed 18-month update to the Parks and Recreation Master Plan
• Planned purchase of West End & RB Parking Lot bathrooms in March 2024
• Upcoming RFP for Hickory Trail Network mountain bike trail feasibility
• Wayfinding installation for Hickory Complex supported by $20,000 from TC Track Club

Recreational Authority

The Board of Directors is meeting to discuss Traverse City Light & Power’s nearly 50-acre Cedar Run property. The discussion includes updates on fact-finding with public stakeholders regarding the site's environmental status and potential use as parkland.

• Discussion of Traverse City Light & Power’s Cedar Run property (asking price $655,000)
• Amendment to the Bylaws to reflect a change in office address to 3291 Racquet Club Drive
• Approval of February 7, 2024, meeting minutes
• Reports from Grand Traverse Conservation District and Historic Barns Park entities

Mobility & Parking Advisory Board - Cancellation Notice

The regular meeting of the Traverse City Downtown Development Authority Parking Advisory Board scheduled for Wednesday, March 6, 2024, has been cancelled. This notice contains only the cancellation announcement.

• Cancellation of the March 6, 2024, regular meeting

Planning Commission Regular Meeting

The Planning Commission will hold public hearings regarding a rezoning request for 412 Webster Street and two capital improvement plans. The commission will also discuss the composition of the short-term rental regulations committee.

• Public hearing: Rezoning 412 Webster St from R-2 to D-2 by Boardman Building LLC
• Public hearing: City of Traverse City Capital Improvement Plan 2024/25 - 2029/30
• Public hearing: Traverse City Light & Power Capital Improvement Plan 2024/25 - 2029/30
• Discussion: Short-term rental regulations committee composition

City Commission Interview Ad Hoc Committee -Parks and Recreation Commission

The City Commission Ad Hoc Committee will conduct interviews with several individuals for potential appointment to the Parks and Recreation Commission. The committee is tasked with making recommendations regarding three appointments for terms expiring September 1, 2026.

• Interview of Gerald DeGrazie
• Interview of Tina Soyring via Zoom
• Interview of Christine Deyo
• Interview of Paul Wilkins
• Interview of Mitchell Treadwell

Human Rights Commission - Special Meeting 04 Mar 2024

The commission will review a draft resolution calling for a ceasefire in Gaza and Israel. The meeting also includes reviewing nominations for the 2024 HRC Organizational Awards. Additionally, the agenda includes discussions regarding a Family Welcoming Center and school language programs.

• Draft resolution in support of a ceasefire in Gaza and Israel
• 2024 HRC Organizational Award nominations
• Discussion of Family Welcoming Center
• Discussion of School Language Programs

City Commission Regular Meeting

The City Commission will consider several contracts including kitchen equipment for the Senior Center and parking garage restorations. The meeting also includes a discussion on accepting a $2 million grant for private galvanized water services replacement.

• $2 million grant for private galvanized water services replacement
• Contract for parking structure restoration at Larry C. Hardy and Old Town garages
• Transfer of approximately $55,000 from McCauley Trust Fund to Senior Center Construction Fund
• Purchase order for bathroom facilities at West End Beach and RB Parking Lot
• Amendment to US-31/M-37 Water and Sewer Utilities Replacement contract

Downtown Development Authority Finance Committee

The committee is reviewing a proposed contract for DTCA auditing services and discussing potential parking permit rate increases. Additionally, the 2024/2025 preliminary budget drafts for the DDA General, TIF 97, and Old Town funds are presented for discussion.

• Contract with Plante Moran for DTCA auditing services not to exceed $30,000
• Proposed gradual increases to surface and structure parking permit rates
• 2024/2025 Preliminary DDA General Budget
• 2024/2025 Preliminary DDA TIF 97 Budget
• 2024/2025 Preliminary DDA Old Town Budget

Downtown Development Authority Study Session

The DDA Board is reviewing a draft of the Moving Downtown Forward Tax Increment Financing (TIF) Plan. The plan outlines public infrastructure projects and anticipated private investments within the district. Discussion includes bonded indebtedness, revenue sharing, and project timelines.

• Proposed maximum bonded indebtedness of $90,000,000
• 30-year program duration expiring in 2054
• Infrastructure projects including the Boardman/Ottaway River Unified Plan
• New revenue sharing formula for participating taxing jurisdictions
• Proposed improvements to streetscapes and pedestrian bridges

** CANCELLATION NOTICE** Historic Districts Commission

The regular meeting of the Traverse City Historic Districts Commission has been cancelled. The next regular meeting is scheduled for March 28, 2024.

CANCELED Downtown Development Authority Finance Committee

This meeting was scheduled to discuss a contract for DTCA auditing services, proposed parking permit rate increases, and the preliminary 2024/2025 budget. Because the meeting was canceled, no decisions were made on these items.

• Contract with Plante Moran for DTCA audit services not to exceed $30,000
• Proposed parking permit rate increases for surface and structure parking
• Preliminary 2024/2025 DDA General, TIF 97, and Old Town budgets
• $1 million MEDC grant for the Lower Boardman/Ottaway Riverwalk

Development Area Citizens Council

The council is reviewing the final draft of the Moving Downtown Forward Tax Increment Financing (TIF) Plan. The meeting includes an examination of monthly parking occupancy for the Hardy and Old Town garages. Members will also review maps regarding public parking availability and walkability.

• Approval of February 7, 2024 meeting minutes
• Review of Moving Downtown Forward TIF Plan final draft
• Analysis of Hardy and Old Town garage parking occupancy
• Discussion of pedestrian bridge improvements and streetscapes
• Review of public parking availability and walkability maps

ACT 345 Retiree Health Board

The board will review the December 2023 meeting minutes and introduce new City Treasurer Heidi Scheppe. Additionally, AndCo Consulting will present an investment performance review for the Traverse City VEBA.

• Vote on appointing Heidi Scheppe as Board Secretary
• Approval of December 2023 meeting minutes
• Investment performance presentation by AndCo Consulting

ACT 345 Retirement System

The Board will discuss retiree benefits for March 2024 and revised totals for January and February. The meeting includes a presentation by AndCo Consulting regarding the quarterly report and their acquisition by Mariner.

• Recognition of the retirement of Police Captain Keith Gillis
• Vote to replace Jahna Robinson with Heidi Scheppe as Board Secretary
• Approval of retiree benefits for March 2024
• Presentation by AndCo Consulting regarding the 2023-12-31 quarterly report
• Review of WCM Investment Management invoice for $8,227.88

City Commission Ad Hoc Committee

The Ad Hoc Committee will conduct interviews with four individuals to make recommendations for three positions on the Downtown Development Authority Board of Directors. Two terms are set to expire September 15, 2024, and one term expires September 15, 2025.

• Interview: Caroline Kennedy
• Interview: Shelley Spencer
• Interview: Gary Howe
• Interview: Douglas Dowdy

City Commission Meeting Cancellation

The Traverse City City Commission Study Meeting scheduled for February 26, 2024, is cancelled. This notice contains only the cancellation announcement.

• Cancellation of the February 26, 2024, study meeting

City Commission Ad Hoc Interview Committee - Downtown Development Authority 23 Feb 2024

The City Commission Ad Hoc Interview Committee will conduct interviews with several individuals. The committee is considering recommendations for three appointments to the Downtown Development Authority Board of Directors.

• Interview with Ty Schmidt at 12:35 pm
• Interview with Linda Koebert at 12:50 pm
• Interview with Mike Powers at 1:05 pm
• Interview with John Socks at 1:20 pm
• Three DDA Board appointments: two terms expiring September 15, 2024, and one term expiring September 15, 2025

Arts Commission

The Arts Commission is reviewing several creative placemaking projects, including a new initiative for the North Boardman area. Discussion includes an upcoming mural festival and a request for proposals for artistic benches along the Bayfront TART Trail.

• North Boardman Creative Initiative draft project narrative
• TART Trail Extension Artistic Benches draft RFP
• Mural Festival scope of work
• Debra Graetz 'cairns' project recommendation to City Commission

City Commission Joint Study Session with City Planning Commission

The City Commission and Planning Commission will discuss transitioning the Safe Harbor seasonal emergency shelter at 517 Wellington Street to a year-round operation. This discussion includes the required special land use permit process and broader strategies for addressing unsheltered homelessness.

• Potential transition of Safe Harbor (517 Wellington Street) to year-round operation
• Review of Master Plan and Mobility Action Plan processes
• Discussion regarding Short-Term Rental Regulations

Joint Planning Commission/City Commission Study Session

The Joint Planning Commission and City Commission will discuss the potential transition of the Safe Harbor emergency shelter at 517 Wellington Street to year-round operations. The session also includes discussions regarding short-term rental regulations and the review process for the Master Plan and Mobility Action Plan.

• Potential transition of Safe Harbor shelter to year-round operations
• Review and approval process for the Master Plan
• Review and approval process for the Mobility Action Plan
• Short-Term Rental Regulations discussion

City Commission Special Meeting

The City Commission will consider several items including retaining legal counsel for upcoming union negotiations, purchasing diesel fuel for city vehicles, amending mobile food vending ordinances, and making Board of Review appointments.

• Retaining Steven H. Swartz & Associates, P.L.C. for union negotiations at $180 per hour, not to exceed $25,000
• Purchase order for diesel fuel from Scotland Oil Company, Inc. not to exceed $23,031.40
• Amendment to Chapter 865 of the City Code regarding mobile food vendor permit exceptions at the Grand Traverse County Civic Center
• Appointments to the Board of Review

Downtown Development Authority Governance Committee Special Meeting

The committee is meeting to consider entering into a contract with a consultant. This process would assist the DDA Board in identifying and selecting a successor for the Chief Executive Officer position.

• Consideration of consultant proposals for the CEO search

Downtown Development Authority Regular Meeting

The DDA will review a presentation regarding the West End Mixed-Use Development Project. The board will also discuss the ongoing CEO search and consider a contract for parking structure restoration repairs. Additionally, January 2024 financial reports are scheduled for approval.

• West End Mixed-Use Development Project presentation
• CEO search update from the Governance Committee
• Parking Structure Restoration contract approval
• January 2024 financial reports and disbursements
• Committee appointments

*CANCELLATION* Board of Zoning Appeals

The scheduled meeting for the Traverse City Board of Zoning Appeals on February 13, 2024, has been cancelled. No agenda items were listed for this session.

Downtown Development Authority Governance Committee

The Governance Committee will discuss the CEO search process and review ten consultant proposals received in response to an RFP. The committee will also consider approving the minutes from the January 18, 2024, meeting.

• Review of 10 consultant proposals for the CEO search, including Amy Cell Talent ($19,500) and Pivot Group ($12,400)
• Approval of January 18, 2024, meeting minutes

Human Rights Commission

The Human Rights Commission will discuss a proposed resolution regarding Palestine and Israel. The meeting also includes updates on organizational awards, youth membership processes, and the commission's annual budget.

• Resolution proposal regarding Palestine and Israel
• Organization Awards Press Release Draft
• HRC Youth Member: Government for Tomorrow process update
• Review of 2024-2025 Human Rights Commission Budget Request
• Discussion of footage released by Grand Traverse County Sheriff's Office

City Commission Study Session

The City Commission will review progress on addressing homelessness as outlined in a Memorandum of Understanding. The session also includes a discussion regarding the policy for appointments to city boards and committees, specifically focusing on the interview process.

• Status of efforts to address homelessness related to the Memorandum of Understanding
• Review of City Commission policy on appointments to boards and committees
• Discussion of the interview process for board and committee candidates

Recreational Authority

The Recreational Authority Board is reviewing the 2022-23 audited financial statements and discussing the Cedar Run property. The meeting also includes considerations for trailhead development and a management plan for the Hickory Forest Natural Area.

• Trailhead development for Hickory Forest Natural Area
• Management plan for Hickory Forest Natural Area
• Discussion regarding Traverse City Light & Power’s Cedar Run property
• Continuation of legal services with Sondee, Racine and Doren, PLC
• Acceptance of 2022-23 Audited Financial Statements

Mobility & Parking Advisory Board

The Mobility & Parking Advisory Board will discuss potential repairs to the parking structure and current parking rates. The meeting also includes updates on a proposed downtown circulator and BATA transit modifications during Grandview Parkway construction.

• Discussion of parking structure repairs and parking rates
• Updates on downtown circulator and trolley options
• BATA transit route changes for Grandview Parkway construction
• Nominations for Vice-chair and board member terms
• Approval of December 6, 2023 meeting minutes

Development Area Citizens Council

The Development Area Citizens Council is reviewing the draft Moving Downtown Forward Tax Increment Financing and Development Plan. The proposed plan would use property tax growth over a 30-year period to fund public infrastructure like heated sidewalks, stormwater upgrades, and mixed-use development. Members will discuss their advisory role under state law ahead of a City Commission public hearing scheduled for May 2024.

• Draft Moving Downtown Forward Tax Increment Financing and Development Plan review
• Proposed tax capture structure allocating growth from 1997–2004 and 50% of annual inflationary growth to taxing jurisdictions
• Planned public investments including heated sidewalks, stormwater management, and the Pine and State Mixed-Use Development
• DACC formation requirement under Michigan Public Act 57 of 2018 ahead of a May 2024 City Commission public hearing

Planning Commission Regular Meeting

The Planning Commission will consider a rezoning request for 412 Webster Street and introduce two capital improvement plans. The meeting also includes a review of amended bylaws and the Riparian Buffer Ordinance workplan.

• Rezoning request for 412 Webster Street from R-2 to D-2
• Introduction of City of Traverse City Capital Improvement Plan 2024/25-2029/30
• Introduction of Traverse City Light and Power Capital Improvement Plan 2024/25-2029/30
• Review of amended Planning Commission bylaws
• Riparian Buffer Ordinance Draft Workplan overview

City Commission Ad Hoc Interview Committee - Board of Review 05 Feb 2024

The Ad Hoc Interview Committee will consider conducting interviews to make recommendations for two Board of Review appointments. These terms are set to expire on December 31, 2026.

• Interview with Dan Stiebel at 6:30 pm
• Two Board of Review appointments with terms expiring December 31, 2026

City Commission Regular Meeting

The City Commission will consider a funding agreement for the demolition and abatement of West State Street properties. The agenda also includes discussions regarding new liquor licenses and strategic planning proposals. Several administrative items are scheduled for approval via the consent calendar.

• Funding agreement for West State Street property demolition and abatement
• $6,555.21 change order for South Garfield Sidewalk Improvements Project
• New Small Distiller License for Right Brain Beverage LLC at 225 Sixteenth Street
• Liquor license transfer to Cut and Run TC Garland, LLC at 155 Garland
• Filling the City Clerk Operations Coordinator position

Downtown Development Authority Study Session

The DDA Board is reviewing BATA's transit route modifications for the Grandview Parkway construction project. The session also includes a presentation on educational communications regarding the 'Moving Downtown Forward' tax increment financing plan.

• BATA downtown circulator projected annual operational cost of $1,476,384
• Trolley vehicle acquisition cost of approximately $1,520,000
• Individual trolley pricing of $241,789.50 each
• Grandview Parkway construction and BATA transit route updates

CANCELLATION - Coast Guard City Committee

The Coast Guard City Committee meeting scheduled for February 1, 2024, has been cancelled.

Parks and Recreation Commission

The Commission is reviewing an update to the Parks and Recreation Master Plan intended to centralize planning for several park areas. Discussion also includes various infrastructure improvements and playground updates.

• Parks & Recreation Master Plan update
• Ashton Park playground redesign and slide removal
• West End & RB Parking Lot bathroom purchase and installation
• Senior Center kitchen equipment and furniture procurement
• Hickory Complex wayfinding project with $20,000 from TC Track Club

Grand Traverse Commons Joint City of Traverse City/Garfield Township Planning Commission

The commission will conduct elections for the positions of Chair and Secretary. Members will also receive verbal updates regarding the Commons Natural Area Plan and the Commons Infrastructure Study.

• Election of Chairperson and Secretary
• Update on Commons Natural Area Plan
• Update on Commons Infrastructure Study
• Approval of October 18, 2023 meeting minutes

City Commission Meeting Cancellation

The Traverse City City Commission study meeting scheduled for January 29, 2024, has been cancelled. This notice contains no other agenda items or proposed actions.

Election Commission

The commission will consider appointing election inspectors and a receiving board for the February 27, 2024, Presidential Primary Election. The meeting also includes designating City Clerk staff for tasks such as ballot preparation and delivery. Additionally, members will discuss the upcoming primary election.

• Appointment of Election Inspectors for the February 27, 2024, Presidential Primary Election
• Appointment of Sarah Lutz, Rebecca Adler, Colleen Paveglio, and Laurie Peet to the Election Receiving Board
• Authorization for City Clerk Benjamin Marentette to make emergency election inspector appointments
• Designation of City Clerk staff for tasks including ballot printing and delivery
• Approval of October 16, 2023, meeting minutes

Historic Districts Commission

The Historic Districts Commission will consider a permit request for interior and exterior remodeling at 621 Seventh Street in the Central Neighborhood Historic District. The proposal includes adding a new front covered entry porch, an east side bay window, and a rear foyer.

• Remodel request (24-HDC-01) for 621 Seventh Street
• Approval of November 30, 2023 meeting minutes

ACT 345 Retiree Health Board

The Traverse City ACT 345 Retiree Health Board will meet to review minutes from the December 5 special meeting. The agenda also includes a presentation by AndCo Consulting.

• Approval of the December 5, 2023, special meeting minutes
• Presentation by AndCo Consulting

ACT 345 Retirement System

The Board will meet to discuss retiree benefits, annual policy approvals, and board appointments. The agenda also includes a presentation by AndCo Consulting and the recognition of Police Captain Keith Gillis's retirement.

• Approval of January and February tentative retiree benefit payments
• Annual appointment of Board President and Board Secretary
• Annual approval of Travel Policy
• Annual approval of Freedom of Information Act (FOIA) Policy
• Recognition of the retirement of Police Captain Keith Gillis

City Commission Study Session

The City Commission will participate in a workshop regarding effective governance. Interim Assistant City Manager Chet Janik will present on governance topics and help identify short-term goals for new City Manager Elizabeth Vogel. The City Clerk will also provide an overview of commission rules.

• Presentation on effective governance by Chet Janik
• Identification of short-term goals for City Manager Elizabeth Vogel
• Overview of City Commission Rules by City Clerk Benjamin Marentette

City Commission Ad Hoc Interview Committee - Board of Review 22 Jan 2024

The Ad Hoc Interview Committee will conduct interviews to make recommendations for two positions on the Board of Review. The terms for these appointments expire on December 31, 2026.

• Interview with Hugh B Lott at 11:35 am
• Interview with Dan Stiebel at 11:50 am
• Interview with Brian McGillivary at 12:05 pm
• Recommendation of two appointments for terms expiring December 31, 2026

Downtown Development Authority Regular Meeting

The Downtown Development Authority will review a marketing overview for the Grandview Parkway project. The board is also considering a contract with SEEDS for composting services.

• Greenlight Overview of Marketing/Communications for the Grandview Parkway Project
• Contract with SEEDS for Composting Services
• Moving Downtown Forward TIF Plan Update
• Purchase of Bus Wraps

Downtown Development Authority Governance Committee

The committee is reviewing a proposal to hire an executive search firm for the next CEO. Members will also discuss the current CEO's contract extension and salary adjustment.

• RFP for Executive Search Services
• CEO contract extension discussion
• CEO salary adjustment discussion
• Approval of November 20, 2023 meeting minutes

Planning Commission Special Meeting

The commission will hold elections for Chairperson, Vice-Chairperson, and Secretary. The meeting also includes updates on the TART Trail project and discussions regarding riparian buffer ordinances and short-term rental regulations.

• Election of Chairperson, Vice-Chairperson, and Secretary
• Annual review of Planning Commission Bylaws
• TART Trail Improvement and Extension Project update
• Riparian Buffer Ordinance discussion
• Short-Term Rental Regulations discussion

Arts Commission

The Arts Commission is reviewing a 5-year project prioritization sheet and a rolling request for qualifications for art along the Boardman Lake Loop. The commission also discussed updates regarding donated public art forms and upcoming business items.

• Boardman Lake Loop Rotating Art Exhibit Zone Rolling Request for Qualifications
• Arts Commission 5-Year Project Prioritization Sheet
• Donated/Gifted Public Art Form
• Internal Evaluation Form For Art Donations Gifts

City Commission Ad Hoc Interview Committee - Development Area Citizens Council

The City Commission Ad Hoc Interview Committee is meeting to consider appointments to the Development Area Citizens Council. The committee will conduct an interview with Michael Healy and consider recommendations regarding council appointments.

• Interview of Michael Healy at 4:05 pm
• Consideration of recommendations for Development Area Citizens Council appointments

City Commission Regular Meeting

The City Commission will review a $1.8 million state grant for a new fire department ladder and a memorandum of understanding regarding year-round overnight shelter. The agenda also includes several appointments to local boards and commissions. Additionally, the commission will consider a study for Clinch Marina involving state and city funds.

• $1.8 million State of Michigan grant for a new fire department ladder apparatus
• Agreement for $28,000 in DNR grants and $32,000 in city funds for a Clinch Marina study
• Memorandum of Understanding regarding year-round overnight shelter for the unhoused population
• Purchase order for replacement body worn cameras for the Police Department
• Charter amendment ballot proposal regarding Tax Increment Financing for November 2024

Coast Guard City Committee

The committee will hold elections for Chairperson and Vice Chairperson. Members will also discuss art murals or banners and review the 2024 meeting schedule. Additionally, the committee will consider approving minutes from the November 2, 2023, meeting.

• Election of Chairperson and Vice Chairperson
• Discussion regarding Art Mural/Banners
• Review of 2024 Meeting Schedule
• Approval of November 2, 2023, meeting minutes

City Commission Ad Hoc Interview Committee - Development Area Citizens Council

The Ad Hoc Interview Committee is meeting to conduct interviews with several applicants. Following the interviews, the committee will consider making recommendations regarding appointments to the Development Area Citizens Council.

• Interview: Anna Dituri at 9:05 am
• Interview: Edward Sands at 9:20 am
• Interview: Michael Brenton at 9:35 am
• Interview: Deborah Brenton at 9:50 am
• Interview: Charles Meek at 10:05 am

Recreational Authority

The Board of Directors will hold elections for the 2024 Chair, Secretary, and Treasurer positions. The meeting includes discussions on prioritizing capital projects and the management plan for Hickory Forest Natural Area. Additionally, the board will consider 2024 annual goals from management entities at Historic Barns Park.

• Election of 2024 officers
• Prioritization of capital projects
• Management plan discussion for Hickory Forest Natural Area
• Review of 2024 annual goals for Historic Barns Park entities

Mobility & Parking Advisory Board Cancelled

The Mobility & Parking Advisory Board meeting scheduled for January 10, 2024, has been cancelled. No agenda items were listed for this session.

***CANCELLATION NOTICE*** Board of Zoning Appeals

The regular meeting of the Traverse City Board of Zoning Appeals scheduled for January 9, 2024, has been cancelled. The next regular meeting is scheduled for February 13, 2024.

• Cancellation of the January 9, 2024, regular meeting

City Commission Ad Hoc Interview Committee - Human Rights Commission

The City Commission Ad Hoc Interview Committee will conduct interviews to recommend candidates for the Human Rights Commission. The committee is considering one term expiring June 30, 2024, and three terms expiring June 30, 2026.

• Interview with Kim Bratton at 11:35 am
• Interview with Ryan Flesher at 11:50 am
• Interview with Corey Winfield at 12:05 pm
• Interview with Merek Roman at 12:20 pm

City Commission Meeting Cancellation

The City Commission study meeting scheduled for Monday, January 8, 2024, has been cancelled. This notice serves as a formal cancellation of the session originally set for 7:00 pm.

Human Rights Commission

The Human Rights Commission will select its 2024 Chair and Vice Chair and discuss nominations for organizational awards. The commission also reviewed the annual calendar and the current budget balance of $4,950.00.

• Selection of 2024 Chair and Vice Chair
• Organizational Awards Nominations
• Review of HRC Budget ($4,950.00 balance)
• Approval of November 13, 2023 meeting minutes

Downtown Development Authority Study Session

The Downtown Development Authority is reviewing a revised tax increment financing (TIF) and development plan. The discussion includes updated cost estimates for public improvements and new project categories such as retail incubators and attainable housing.

• Street, Alley, and Sidewalk Improvements estimated at $30,000,000
• Moving Downtown Forward TIF Plan and Development Plan discussion
• Addition of retail incubator, attainable housing, public art, and renewable energy to project list

Downtown Development Authority Finance Committee

The Finance Committee is reviewing a recommendation against purchasing two trolley vehicles due to increased costs. The committee is also reviewing the 2023 DDA audit, which received an unqualified opinion.

• Discussion of trolley vehicle purchase costs increasing from $380,000 to $517,954
• Recommendation to approve bus wraps for the Bayline route up to $8,000
• Review of 2023 DDA Audit showing a net position increase of $784,371
• Discussion of parking structure maintenance costs and operational revenue projections

Parks and Recreation Commission

The Parks and Recreation Commission will review 2023 permit trends for activities such as weddings, court rentals, and commercial use. The meeting includes a discussion on implementing an online reservation system and reviewing fee structures. A presentation regarding beach accessibility is also scheduled.

• Review of 2023 park usage permit data
• Discussion of potential online reservation system for low-impact permits
• Presentation on beach accessibility by Julie Hunko
• Update on Christmas tree chipping at Hull Park

City Commission Ad Hoc Interview Committee - Planning Commission

The City Commission Ad Hoc Interview Committee will conduct interviews regarding three upcoming vacancies on the Planning Commission. The committee is considering recommendations for one term expiring November 10, 2025, and two terms expiring November 9, 2026.

• Interview with Jessica Heller at 12:05pm
• Interview with Merek Roman at 12:20pm
• Consideration of three Planning Commission appointments

Planning Commission Meeting Cancellation

The regular meeting scheduled for Wednesday, January 3, 2024, at the Commission Chambers has been cancelled. No other business or agenda items were provided in this notice.

City Commission Meeting Cancellation

The scheduled City Commission regular meeting for Monday, January 1, 2024, has been cancelled. No other business or agenda items were provided.